220308 Accessibility Advisory Committee MinutesPage 1 of 6
The Corporation of the Town of Tillsonburg
Accessibility Advisory Committee
March 8, 2022
2:00 p.m.
Electronic
MINUTES
Present:
Chair, Cindy Allen, Mark Dickson, Councillor Pete Luciani, Margaret McCrimmon and
Mike Cerna
Absent with Regrets
Jeff Huber, and Mike Kadey
Also Present:
Geno Vanhaelewyn, Chief Building Official
Michelle Smibert – Director of Corporate Services/ Clerk
Emily Xuereb – Deputy Chief Building Official
Chris Baird – Director of Recreation, Culture & Parks
Ann Wright - Interim Deputy Clerk
1. Call to Order
Chair Cindy Allen called the meeting was called to order at 2:01 p.m.
2. Adoption of Agenda
Chair Allen, requested to add a discussion regarding meeting time/date and to add a
Transit Update, and that a Transit Update would be added to the agenda as a
standing item.
Resolution #1
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Moved by: Mike Cerna
Seconded by: Mark Dickson
THAT the Agenda as prepared for the Accessibility Advisory Committee meeting of
March 8, 2021, be adopted, as amended.
Carried
3.Minutes of the Previous Meeting
December 14, 2021 no errors of omissions
4.Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interests declared.
5.General Business and Reports
5.1. Outdoor Patios - Verbal Update
Geno Vanhaelewyn, Chief Building Official provided an update regarding
sidewalks and out door patios in which permits are required and is
recommending that it is best to keep sidewalks open then to by-law pass the
sidewalk, so patios should be not impeding pedestrian traffic on the sidewalk.
The Committee agreed with recommendation.
We expect that there will be patios again this time.
The committee inquired if any accessible parking spaces would be impacted
and staff responded saying there would be no impact to accessible parking.
Geno Vanhaelewyn, Chief Building Official excused himself from the meeting
at 2:18 pm
5.2. Tillsonburg Community Centre Addition
Chris Baird, Director of Recreation, Culture & Parks provided a presentation and
an overview of the new Community Centre additions with includes a new Splash
Pad near Lake Lisgar Park, updating the pool area including the addition of an
accessible ramp into the pool, and the addition of new barrier free change
rooms. The pool will have to be closed at some point for construction but will try
to keep the impacts to a minimum.
AODA and accessibility requirements are law and the consultants are aware of
this legislation. The design will be refined to stay within budget and staff will
keep the Committee in the loop.
Staff will be going out to tender in the summer time.
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The Committee had a number of questions for clarification regrading such items
as elevators, gender neutral washrooms and public input.
5.3. Tillsonburg Splash Pad
Chris Baird, Director of Recreation, Culture & Parks provided an overview of
the proposed addition of a barrier free Splash Pad on Town owned property
near the Lake Lisgar pool. Staff are hopeful that if the project moves forward
without any complications so that it could be open in early summer.
The Committee had a number of questions regarding such issues as: paving
the driveway, potholes, trees, debris such as grass and leaves, picnic tables
and/or rest areas with shade, washroom facilities, concession stands and
public consultation.
Staff did note that the potholes will be fixed, but at this point however, there is
no budget monies to upgrade the parking lot, but that it is in the master plan to
be paved in 2025. And that there will be a sidewalk connection from the
walkway to the splash pad.
Chris Baird explained that there are great constraints from the province in
regard to funding, but appreciates the Committees questions and input at this
time.
5.4. Sidewalk Connectivity Plan 2022 Update
Staff notes that this item was cut from the budget for 2022.
5.5. Accessibility Status Update Report 2021
Director of RCP provided the Accessibility Connectivity plan for information.
There was discussion regarding the Trans Canada trail, it is unpaved and was
never the intent to be cleared during the winter season. It would have to be
approved by council to direct or allow staff to do that.
Oxford County - indoor outdoor audits standardized audits across the county.
New Cranberry Park is happening this year. RFP has been issued last week.
Happy to share those with the Committee for comments.
Like to get public input from the kids and will do that again.
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Town Hall Project - went to council at the last meeting. Council has asked staff
to negotiate with Strathallen to keep the Town Hall in the mall so its not clear
on the timeline at this time.
Community improve Grant Application Accessibility
5.6. Accessibility Policy – Michelle
Michelle Smibert provided an overview. Transportation and Design of Public
Spaces policies are required to be added to the policy. Looking for input before
we take it to council.
Cindy - review date of 5 years, will be caught not being up to date.
This would not affect any new legislative changes being updated
Cindy - Training Module – never happened. And we do not have access. How
will we be compliant?
We are working with our HR department on how best to have this training done
Cindy - What is built environment mean?
Michelle - The existing environment, we have been working with the
recommended ministry templates.
Cindy - Looking for public input and consultation what is the town’s policy on
this.
Michelle – we will go back to the ministry and find out what the best practices
will be.
Cindy - Request for the Committee to receive public complaints re AODA
concerns.
Michelle – we can do that, not aware of any that have been received.
5.7. Municipal Election Accessibility Plan 2022
Michelle - This is draft and we will be working on finalizing this by June so we
are looking for input.
There will be special voting provisions for retirement homes and it was asked if
we can include shop hours.
Translation service for people who done speak English or French?
Michelle - This is provided through the vender
Any feed back from last year in regard to accessibility?
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5.8. Pathway to Tennis Courts
Tennis court curb cut needed.
The need for two new curb depressions on Lisgar Ave and Hardy at the TCC
site.
Chris – this project was donated to the town, curb cutes will be added.
5.9. Slope on Accessible Ramp
Questions regarding the curb depression and tactile plate slope on Broadway
Issue with the slope of the curb outside of harmony. Can the slope be
checked? Send to Shayne for comment - Chris will follow up with Shayne
5.10. Broken/ Painted Curbs
A question about when gutter repairs can be made in Hickory Hills; and
Get input from Shayne on timeline for June meeting – Chris will follow up with
Shayne
5.11. Update on Oxford Joint Accessibility Collaboration on Municipal Audits
Point of these audits are standardized across the county with a collaboration.
Wanted some feed back and open communication. What departments would
like to be involved? Parks, Operation (Carlos)
We will defer creating a subcommittee for audits to the June meeting.
5.12. Transit Update
Bus will leave 5 minutes earlier. Update on how many rides, new decals on
the busses. Rides increasing
6. Next Meeting
There was a discussion regarding meeting time, the general consensus was to leave
the meeting date and times as status quo.
June 14, 2022 @ 2:00 p.m.
7. Adjournment
Resolution #2
Moved by: Margaret McCrimmon
Seconded by: Councillor Pete Luciani
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THAT the March 8, 2022 Accessibility Advisory Committee meeting be adjourned at
3:57 p.m.
Carried