220804 Parks, Beautification and Cemeteries Advisory Committee MinutesPage 1 of 3
The Corporation of the Town of Tillsonburg
Parks, Beautification and Cemeteries Advisory Committee
August 4, 2022
9:00 a.m.
Tillsonburg Cemetery
MINUTES
Present:
Barb Wareing, Penny Esseltine, Ken Butcher, Donna Scanlan, Paul DeCloet, Susan
Saelens, Marian Smith, Maurice Verhoeve
Absent with Regrets:
Christine Nagy, Mike Dean
Also Present:
Matt Johnson, Margaret Puhr
1. Call to Order
The meeting was called to order at 9:05Adb a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Penny Esseltine
Seconded by: Paul DeCloet
THAT the Agenda as revised for the Parks, Beautification& Cemeteries Advisory
Committee meeting of August 4, 2022, be adopted.
Carried
3. Minutes of the Previous Meeting
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
Page 2 of 3
5. General Business and Reports
5.1. Location of new columbarium – Matt presented to the committee three possible
sites for new columbarium and future expansion of the columbaria.
1. Grassy/treed area near the cemetery office building – this location has plenty
of space for expansion 2 to 3 columbaria, parklike setting and potential for a
couple parking spaces to be developed.
2. Open/treed space near old cemetery office building – although sloped, this
space could be landscaped to make a very nice setting for one columbarium.
3. Grassy/treed area near the Catholic section – mature trees, easy access and
space for 3 columbaria.
Resolution #3
Moved by: Marian Smith
Seconded by: Barb Wareing
THAT the Parks, Beautification and Cemeteries Advisory Committee
recommends two simultaneous locations for new columbaria: the first near
the front of cemetery office and the second near the Catholic section of the
cemetery to provide adequate space and location options.
Carried
Resolution #4
Moved by: Ken Butcher
Seconded by: Maurice Verhoeve
THAT the Parks, Beautification and Cemeteries Advisory Committee
recommends council approve purchasing of two (2) additional columbaria in
2023 to accommodate the urgent demands of these.
Carried
5.2. Japanese knotweed – Carroll Trail has increased presence of Japanese
knotweed which is an invasive species and it is becoming a priority to plan for
Page 3 of 3
removal and remedial actions. Paul recommended small amounts of Roundup
applied strategically, followed by planting of strong native species to replace.
Staff suggested installing of signage identifying the invasive species and
outlining remedial actions.
5.3. Round table – Matt indicated that the new columbarium purchased this year will
have engraveable doors as currently plaques are taking 48 weeks to come back.
Staff are researching new provider for engraving.
Matt has also received requests for more naturalized areas in parks and trails,
rather than groomed grass – committee supports this idea.
6. Next Meeting
October 6th, unless earlier meeting required, at 9:00 a.m., Council Chambers
7. Adjournment
Resolution #5
Moved by: Sue Saelens
Seconded by: Ken Butcher
THAT the August 4, 2022 Parks, Beautification & Cemeteries Advisory Committee
meeting be adjourned at 10:50a.m.
Carried
Please contact the Staff Liaison listed below to gain access to this electronic
meeting:
Contact
Margaret Puhr
mpuhr@tillsonburg.ca
519-688-3009 ext.4202