230125 BIA Board of Management Agenda
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AGENDA – OPEN SESSION
Board Meeting of Wednesday, January 25th, 2023
IN PERSON at 164 Broadway & ZOOM live stream teleconference Time: 7:30 AM – 9:30 AM
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CALL TO ORDER: Time: _____ AM
QUORUM: Count members present
Staff present: To be noted
1. ADOPTION OF THE AGENDA: The agenda was posted on January 21st, 2023, at the
BIA offices as well as on the DTBIA social media channels.
MOTION
Moved by: _____________________ Seconded by: ________________________
“And resolved that the agenda, as prepared for the DTBIA Board of
Management meeting of January 25th, 2024; hereby be adopted”.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
3. ADOPTION OF THE MINUTES: from the board meeting of October 26th, 2022:
Moved by: _____________________ Seconded by: ________________________
“And resolved that the minutes, as prepared for the DTBIA Board of
Management meetings of October 26th, 2022; hereby be adopted”.
4. DELEGATION(S): (15 minutes)
a) Tillsonburg Legion – Veteran’s Banner Ad-Hoc Committee to present the concepts
for a Tillsonburg banner program.
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5. MOVE INTO CLOSED SESSION FOR THE PURPOSE OF DISCUSSING HUMAN
RESOURCE MATTERS INCLUDING IDENTIFIABLE INDIVIDUALS, TRAINING OF THE
BOARD OF MANAGEMENT and MATTERS SUBJECT TO ANOTHER PROVINCIAL
STATUTE – CONFIDENTIALITY AS A RESULT OF A CONTRACTUAL OBLIGATION:
i. Board report to discuss team member performance and
recommendations for the Event’s & Marketing Co-ordinator.
ii. HRP4B – Katherine Englander to provide training/coaching of all relevant
Ontario/Federal policies that need to be considered for implementation
of policy and management of DTBIA team members – Human Resources
including sign-off on training.
iii. Receive a report subject to a non-disclosure agreement, NDA, hotel
feasibility study.
MOTION
Moved by: _____________________ Seconded by: ________________________
“and resolved the Board of Management of the DTBIA move into closed session for the
purposes of discussing human resource matters including identifiable individuals”.
6. MOVE INTO OPEN SESSION: ______ A.M.
7. BOARD ELECTIONS: Nominations will be taken from the floor for the following elected
positions each for a 1-year term:
a. Chair:
i. The Chair facilitates the meetings and works with the DTBIA leadership
team to ensure operations and governance of the organization are
smooth, effective, and compliant with the constitution, by-laws, and
policies of the organization.
ii. Also charged with the responsibility of signing official documents of the
organization including effecting of financial instruments to include
payments, loan documentation, and contracts, (where
required/applicable).
b. Vice-Chair:
i. The Vice-Chair fulfills the mandate of the Board Chair when absent while
also providing supports to the Chair as per the descriptions immediately
preceding point “a” above.
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ii. Always supports the Chair and Executive and administrative team as
required.
c. Secretary:
i. Provides support to the records management, minutes, and all official
documentation for the organization.
ii. Reviews the minutes for meetings prior to being published/considered
by the Board.
iii. Makes recommendations and provides oversight to the administrative
functions of the organization to ensure compliance with all policies and
procedures including the constitution – usually related to all matters that
are non-financial in nature.
iv. Completes research and makes recommendations to the DTBIA
Executive regarding improvements to the constitution and by-laws.
v. And any other matters as directed by the board and/or executive team.
d. Treasurer:
i. Works with the DTBIA team on financial stewardship and processes to
aid in effective management of transactions in the organization.
ii. Acts as one of the authorized signing agents to effect financial
instruments such as cheques.
iii. Assists with preparations of year-end.
iv. Any other items as directed by the full board of management from time
to time.
8. INFORMATION ITEMS:
a. A copy of the approved 2023 adjusted MOU dated January 16th, 2023, is
attached as information and review of the board.
b. A copy of the revised 10-year budget & capital plan is attached as information
modified post town council meeting of Monday, January 16th, 2023.
c. A copy of the resignation letter from Board Member Marcel Rosehart dated
January 3rd, 2023.
9. ROUND TABLE: Open discussion.
10. NEXT MEETINGS/PLANNED DATES:
a) Regular board meeting – Wednesday, February 22nd 2023 – 7:30 a.m.
b) HR Committee – TBD.
c) Marketing & Promotions Sub-Committee – TBD.
d) Beautifications Sub-Committee: February 10th, 2023, 10:00 am – DTBIA offices.
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11. MOTION TO ADJOURN: Time of adjournment:_____ a.m.
MOTION
Moved by: _____________________ Seconded by: ________________________
“and resolved that the DTBIA Board of Management meeting of Wednesday, January
25th, 2023, hereby be adjourned.
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MINUTES – OPEN SESSION
Board Meeting of Wednesday, October 26th, 2022
IN PERSON at 164 Broadway & ZOOM live stream teleconference Time: 7:30 AM – 9:30 AM
CALL TO ORDER: Time: 7:34 AM
QUORUM: 8/11 members present
Councillor Gilvesy, C. Tomico, M. Van Geertruyde, B.
Thompson, M. Rosehart, M. Tedesco, W. Cameron
Staff present: To be noted
Members absent: D. Rasokas, E. Odorjan, B. Cressman
1. ADOPTION OF THE AGENDA: The agenda was posted on October 21st, 2022, at the
BIA offices as well as on the DTBIA social media channels.
MOTION
Moved by: M. Van Geertruyde Seconded by: D. Gilvesy
“And resolved that the agenda, as prepared for the DTBIA Board of
Management meeting of October 26th, 2022; hereby be adopted”.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
NONE DECLARED
3. ADOPTION OF THE MINUTES: from the board meeting of September 28th, 2022:
Moved by: M. Rosehart Seconded by: D. Gilvesy
“And resolved that the minutes, as prepared for the DTBIA Board of
Management meetings of September 28th, 2022; hereby be adopted”.
“CARRIED”
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4. DELEGATION(S):
a) John Veldman of BMI Group: to present and discuss the Station View development
proposal on the block bordered by Venison, Bidwell, Rolph & Bridge Streets in
downtown Tillsonburg.
There were many comments made with all being in support of the initiative.
MOTION
Moved by: M. Tedesco Seconded by: M. Van Geertrudye
“And resolved that the Board of Management of the DTBIA hereby supports the BMI
Group proposal, (Station-View), including consideration of an increased number of
storeys (building height + density) and further, supports the creation of a task force
and/or working group for the possibility of creating a woonerf streetscape the on the
Bridge Street corridor”.
“CARRIED”
There was a discussion about the selection of three BIA representatives to the Bridge
Street Reimagination Task Force. The Board Chair indicated there would be overlap
with the ECDEV Committee and to leave his name out for the time being. Board
Members Bossy and Tedesco offered to participate, Bossy indicating not as a finance
person. Board Members Bossy also suggested that the ED be one of the three
representatives given the BIA represents all the downtown businesses. This was noted
as staff direction only.
5. MOVE INTO CLOSED SESSION FOR THE PURPOSE OF DISCUSSING HUMAN
RESOUCE MATTERS INCLUDING IDENTIFIABLE INDIVIDUALS:
i. Board report to recommend a candidate to fill the vacant EMC position.
MOTION
Moved by: M. Bossy Seconded by: M. Van Geertruyde
“and resolved the Board of Management of the DTBIA move into closed session for the
purposes of discussing human resource matters including identifiable individuals”.
6. MOVE INTO OPEN SESSION: 8:35 a.m.
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7. EVENTS & MARKETING UPDATE: Marketing activities have been scaled back due to
the vacancy in the EMC position. The following activities and tactics have been
completed during the previous period:
▪ Assist the MSC with the Job Fair – this was an opportunity to showcase the DTBIA.
All job fair participants received a shopping bag with goodies from the downtown.
▪ Distribute the new DTBIA shopping bags – lots of positive feedback on these.
▪ Preparing for annual BIA awards to celebrate accomplishments of the membership.
▪ Meetings with Rogers Radio on the 2023 marketing plan: Return to the airwaves
pending final approval of the contra-agreement.
▪ Visited with 20+ members to review their business results and marketing plans: to
gain feedback and understanding of current results for action where possible.
▪ Social media posts continue with relevant content: The pipeline was filled with
automation to ensure there were stories, events, and activities for the public and
members to be engaged with.
There were no action items requested by the Board.
8. FINANCIAL REPORT: The bank balances for our accounts are as follows:
Summary of funds on deposit:
CIBC Account: September 2022
Chequing account $79,545.28
Savings account $28,157.66
Totals: $107,702.94
Summary of September 2022 and YTD financial results:
September 2022 revenues include the quarterly payment from the Town of Tillsonburg
in the amount of $50,071.91. The monthly MOU payment of $2,544.53 was also
received. Net profit for the month of September was = +$25,089.49. YTD there is a
net loss of $32,090 which is not adjusted for FIP expenses that total $63,476.63.
Removing these FIP expenses and allocating them from the reserve; leaves a YTD loss
of $7,944.37. There are several outstanding revenue items to be posted before year-
end + the final quarter of the year is typically heavier on income with lower program
expenses. There are reduced labour expenses in months of November and December
due to less on-street activities + the DTBIA offices are closed for the holiday period
between December 24th at 12 noon until Tuesday, January 3rd, 2023. There are no
unforeseen negative financial impacts to date. There is one ERRP loan that may not be
recoverable. See below. There are timing issues of receivables + payments from
government agencies that will affect cash-flows as has been the case historically
including 2022 financial results.
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Due to DTBIA: (affects YTD, reserve balances + balance of year through Oct/Nov/Dec)
▪ Government of Canada – final installment of SJS funding: $4,055
▪ Multi-Service Centre – reimbursements of wage subsidies for 4 part-time team
members: $2,033 (current)
▪ Government of Canada – 2022 HST public sector rebate - $11,000 to date plus
HST to be spent in Q4/2022.
▪ Insurance receivable through INTACT Public Entities: $10,000 (from 2021)
▪ Sponsorship revenues: $10,200 (invoiced in October)
▪ Ticket sales: $600 (to be credited in October/November
▪ Emergency Rent Relief outstanding: $4,033 - of this, one may be uncollectable
as the store has closed +contact with the owner has been futile - $740.
Other updates: The Bank of Canada released CPI results that show prices continuing
to rise at 6.9%. The ED reminds the board that we have taken inflationary pressures
into account for the 2023 budget and business plans.
There were no action items from the Board.
9. FAÇADE IMPROVEMENT PROGRAM: FIP efforts are moving forward with integration
of public art into façade improvement projects where + when possible. Please see the
attached renderings that have been completed for the 77 Broadway building, (south-
facing wall). David Frei has been busy working with the building ownership team on
several renderings for potential tenants given the importance of this corner being so
prominent in the community. See attachments to the agenda.
The Board Chair commented about background information about some existing
projects and asked about the former BIA office buildings and the façade or public art
discussions for that building. David Frei has been directed to work with the 77
Broadway property as per the FIP Committee. Those renderings will be sent via e-mail
to the board as a confidential FYI. The Board reviewed the public art drawings that
were printed and circulated at today’s meeting. The Board Chair commented that the
renderings may not be suitable for a multi-tenanted building.
10. HUMAN RESOURCES: The HR Committee has a recommendation following the
completion of the search for a new Events + Marketing Co-ordinator. This item was
discussed in closed session + carries forward into an actionable item in open session.
The following motion is prepared for consideration by the board of management as
follows:
MOTION
Moved by: W. Cameron Seconded by: M. Tedesco
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“and resolved that the Board of Management of the DTBIA hereby adopts the
recommendations of the HR Committee contained in Committee/Board Report HRC-
10-01-22”.
“CARRIED”
11. RETAIL & BUSINESS STATUS UPDATE as of October 22nd, 2022: The ED provides the
following update on business activities for FY 2022 as follows:
New businesses opened in 2022: (4) INS Manpower, Popeye’s, Starbucks, Bar Burrito, Namu Sushi
Business closures in 2022: (5) CRE Insurance, Mobile Links, Stonebridge – consolidated office with MSC,
Rogers Radio, Boss Leaf
Businesses relocated 2022: (3) No Dice Games/Realm Walker, INS Manpower, Knock-Out Fashions
Business expansion 2022: (2) No Dice Games & Tillsonburg Hobby Central
Businesses under construction 2022: (0)
New businesses in the pipeline for 2022: (7) In various stages.
Businesses with ownership changes 2022: (0)
Business enquiries 2022: (21) various, ongoing.
Businesses temporarily closed: (0)
Businesses – other 2022: (3)
The ED commented that there appears to be a slowdown occurring given the
economic challenges including the interest rate environment.
12. 2023 MEMORANDUM BETWEEN THE DTBIA AND TOWN OF TILLSONBURG: Town
staff have meet with the team + have agreed on the principles of the request for MOU
funding in the amount of $40,680 for the 2023 fiscal year. The ED + board members
will attend the new council budget meetings early in 2023 to present our request as
part of the entire budget + business plan process.
The draft copy of the MOU with the Town of Tillsonburg is attached for review by the
board. The ED has also attached a summary table with the historical sections +
amounts received by the town in prior years.
There was a lengthy discussion about changing the summary break-outs to better
reflect the maintenance activities. The ED will revise the document forthwith.
13. DOWNTOWN ECONOMICS/TRACKING METRICS: Please refer to the attached
SCORECARD presented for review and comment of the board. Areas of concern +
focus are identified. Team performance issues are related to the new students which
came on board in September post Labour Day holiday weekend.
There were no action items from the Board.
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14. 2022 BEAUTIFICATIONS/OPERATIONS: The ED continues to meet with all
stakeholders on the ongoing management of the on-street assets. The ED has
confirmed that Christine Nagy will perform the duties as volunteer Director of
Beautifications for the DTBIA effective immediately (September 1st, 2022). The ED and
Beautifications Director met on October 19th to review the plan for the balance of year.
A new Beautifications Committee will be constituted upon the new term of council. The
summer pots have been fully transitioned to the fall theme as planned. The
ambassador street team have been picking up the remaining pots + will have these
stored for the winter season. A full year beautification plan will be presented to the
new board at the January 2023 meeting.
The Board wants the winter greenery/Christmas urns completed before the Santa
Claus parade, which is being held on Saturday, November 19th. The ED has contacted
Christine Nagy of the Tillsonburg Horticultural Society today to confirm that this will be
done.
15. TRUCK SPONSORSHIP UPDATE/REPORT: The attached report is provided as
information to the board. We will exceed our planned revenues from the truck
advertising sponsorship given the interest + demand which continues.
There are still open sponsorship activities being discussed with interested parties.
16. ANNUAL GENERAL MEETING PLANNING/ORGANIZATION: The team is preparing for
the next AGM to be held on Wednesday, November 23rd at the Tillsonburg Legion.
The format will follow previous years + includes a full dinner + business meeting.
The board confirmed that this date will be held as scheduled.
17. 2023 BUDGET & BUSINESS PLANS – NEXT STEPS: The board approved the 2023
Budget & Business Plans at the September 28th, 2022, meeting. The next step in the
process is to present the full plan to the membership at the AGM on November 23rd.
Once ratified by the membership; our budget will then be presented to the new Town
Council early in 2023 for consideration, discussion + subsequent approval.
There were no comments.
18. ROUND TABLE: Various comments made with no action items being recorded.
19. NEXT MEETINGS/PLANNED DATES:
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a) AGM planning meeting – Wednesday, November 16th, 2022 – DTBIA boardroom
was confirmed.
b) There is no regular board meeting in November.
c) Annual General meeting – Wednesday, November 23rd, 2022 – Tillsonburg Legion
– reception and cocktails from 5 – 6 pm followed by a sit-down dinner at 6 pm
followed by a business meeting which commences at 6:45 pm.
d) HR Committee – no meeting established.
e) Marketing & Promotions Sub-Committee – no meeting to be established until after
the EMC commences work on October 31st, 2022.
f) TDCC Business After 5: November 17th at Tillsonburg Garden Gate + December
8th at Flooring Canada – Tillson Ave.
20. MOTION TO ADJOURN: Time of adjournment: 9:52 a.m.
MOTION
Moved by: M. Bossy Seconded by: W. Cameron
“and resolved that the DTBIA Board of Management meeting of Wednesday, October
26th, 2022, hereby be adjourned”.
“CARRIED”
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2023 MEMORANDUM OF UNDERSTANDING
BETWEEN THE DOWNTOWN TILLSONBURG BUSINESS
IMPROVEMENT AREA + THE CORPORATION OF THE TOWN OF
TILLSONBURG
1.0 STATEMENT OF INTENT:
The Town of Tillsonburg (Town); representing the community at large, and the Downtown
Business Improvement Area (BIA); representing the service, industrial, institutional and
commercial community in the Downtown Core enter into this Memorandum of Understanding
to establish a working partnership/relationship to further enhance that goal. For other
services provided including the installation and removal of Christmas lights; banners; and
other goods and services - the BIA will initiate separate agreements with the 3rd party – i.e.
installation & removal of Christmas lights and seasonal banners.
2.0 GUIDING PRINCIPLES:
The following guiding principles will direct the deliberations of the Town and BIA in achieving
that goal.
2.1 Assist business entrepreneurs to establish and thrive in the Core on an ongoing
basis.
2.2 Provide through the Town’s Economic Growth Strategy a framework for growth,
management and development.
2.3 Initiate improvement projects that will enhance the Community profile of the Core.
2.4 Provide financial incentives and technical resource assistance as requested and/or
needed.
2.5 Encourage and support the BIA management board and staff in their endeavours.
2.6 Promote and raise the profile of the Core in surrounding communities as the place to
visit and shop.
2.7 Develop plans for continuous improvement of all capital assets and beautifications.
2.8 Coordinate annual operating and capital plans between the parties, where feasible
and practical.
2.9 Develop communication protocols and procedures to enhance the effectiveness of
BIA operations in the Downtown Core.
2.10 Provide for the annual review of by-laws to ensure consistency between Town and
BIA strategic objectives.
2.11 BIA and Town to review and agree upon capital projects prior to the Town’s budget
approval by Town Council.
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3.0 MANDATES:
BIA:
The BIA as set out in the Municipal Act, has been established to promote (a) the Core as the
major business and shopping area of the Town and (b) the improvement, beautification and
maintenance of municipally owned land, buildings, and structures in the area beyond that
provided (incremental to) the expense of the municipality.
TOWN:
The Town of Tillsonburg, as set out in the Official Plan, is obligated to maintain, develop, and
create a strong, healthy, and vibrant Downtown Core consistent with the Corporate strategic
plan and best practices as demonstrated by similar towns & cities in Canada.
4.0 CONDITIONS PRECEDENT:
The parties agree to the following conditions:
4.1 Capital projects of a minor nature as set out above will be the responsibility of the
BIA to fund under separate levy subject to a business plan being presented to
Council that includes the ongoing operating costs associated therewith.
A list of project assets to date is provided in Appendix A.
4.2 Operating costs between the parties will be in accordance with the approved
schedule attached as Appendix B.
4.3 Any additional charges or costs other than those contained in this agreement must
be agreed to by the parties prior to procurement and/or issuance of a purchase
order.
4.4 INSURANCE: The Town of Tillsonburg will allow the BIA to insure the BIA vehicle(s)
and offices under a rider in the town’s existing insurance policy with INTACT Public
Entities.
The town will invoice the BIA for that portion of the insurance cost(s) applicable to the
BIA. The BIA agrees to pay for the insurance premium amounts for this coverage.
4.5 The payment for services provided by the BIA under this MOU and paid for by the
Town are to be billed in twelve (12) equal installments
Paid by EFT to the DTBIA bank account as provided.
5.0 AMENDMENTS:
Amendments to the agreement will require the mutual consent of the parties but will
otherwise be considered at the annual review meeting to take place in September of each
year. The BIA Board of Management and Town Council must approve all proposed
amendments.
6.0 TERMS OF THE AGREEMENT:
6.1 The agreement will be reviewed annually and will be in effect from the
commencement date of January 1st, 2023, to December 31st, 2023.
6.2 The annual review will take place in September of each year and prior to the
approval of the Town and BIA budgets for the upcoming fiscal year.
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Note: There are inflationary adjustments applied to specific categories to reflect cost pressures
partially offset by efficiency improvements. There are also adjustments to reflect increased
transients; higher incidence of dumped garbage; increased waste collection in existing waste
containers; managing sharps (needles); management and/or removal of temporary homeless
persons encampments; management of shopping carts on town property etc. There is a further
adjustment to the scope of work with respect to the ground-level maintenance of the Clock
Tower area, (excluding the building), whereas the gardens will be rehabilitated and new
plantings installed & the DTBIA will perform all daily maintenance tasks including weed control,
etc.
DOWNTOWN TILLSONBURG BUSINESS IMPROVEMENT AREA (BIA)
__________________________ __________________
By: Date:
THE CORPORATION OF THE TOWN OF TILLSONBURG
__________________________ __________________
By: Date:
__________________________ __________________
By: Date:
APPENDIX A: BIA ASSETS
1.0 STREET FURNITURE:
1.1 Benches – cast iron and wood slat construction - 29
1.2 Glass top tables (36” x 36”) – 34
1.3 Glass top side tables (20” x 20”) – 15
1.4 Round steel slat tables - 24
1.5 Black aluminum chairs – 160
1.6 Nylon brown chairs - 60
1.7 Hexagon picnic tables – 2 (1 one was discarded due to damage)
1.8 Round black slat aluminum tables – 20
1.9 Patio heaters – 12 (additional 12 on order)
1.10 Nylon black chairs - 20
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2.0 SMOKING CONTROL:
2.1 Butt stop – stand alone unit – 15 (2 discarded due to damage)
2.2 Butt stop – wall mount – 5
3.0 POTS & PLANTERS:
3.1 Narrow/tall single planter - 38
3.2 Large brown pots – 30
3.3 Medium brown pots - 20
3.4 Square planters - 3
4.0 GARBAGE CONTAINERS:
4.1 Black steel double unit – 11
4.2 Barrel style with red lid – 1
4.3 Bonnet style with black lid - 1
4.4 Rubbermaid – round style with lid – 2
4.5 Rubbermaid – square with lid – 2
4.6 Rubbermaid – square with recycling lid – 1
5.0 SHADE STRUCTURE & SUPPORTS:
5.1 7’ umbrella – 66
5.2 9’ umbrella – 11
5.3 Umbrella bases – large – 60
5.4 Umbrella bases – small – 24
6.0 OFFICE EQUIPMENT:
6.1 IT – laptop computers – 1
6.2 IT – desktop computers – 2
6.3 IT – colour printers – 3
6.4 IT – iPhones – 2
6.5 IT – label maker – 1
6.6 Furniture – tables – 9
6.7 Furniture – office chairs – 12
6.8 Office miscellaneous – 23
7.0 STREETSCAPE IMPROVEMENTS:
7.1 Broadway node reconstruction circa 2004:
7.1.1 Interlocking stone-works
7.1.2 Cast iron tree grates
7.1.3 Trees
7.1.4 Accessible ramps
7.1.5 Tree guards
7.1.6 Power outlets
7.2 Heritage LED light fixtures circa December 2018:
7.2.1 Contribution to capital cost for procurement
differential: ($114,000 comprised of 70 fixtures)
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8.0 ELECTRONIC BULLETIN BOARDS & DISPLAYS
8.1 EBB at Venison & Broadway
8.2 EBB at Mineral Springs
8.3 Focal point sign – John Pound Road by Mill Tales Inn
8.4 LG 47WB 50BRB-B flat panel HD TV (1 each)
9.0 POP-UP PATIO & PATIO HEATERS
9.1 Patio heaters (12)
9.2 Wood panels, cross-beams
9.3 Concrete post bases/block
10.0 VEHICLES:
10.1 2022 Chevrolet Silverado Custom (leased from GMAC Canada)
10.2 2021 – 16’ Miska – landscaping utility trailer
Page 6 of 7
APPENDIX B: COST OF SERVICES – OPERATING & CAPITAL – 2023 OPERATING YEAR
1.0 COURTESY BENCHES & SEATING
Purchase, installation, storage & maintenance
of all benches in the BIA zone which includes
seasonal installation, (spring); maintenance during
spring, summer, and early fall; and collection &
storage in the winter months.
Operational responsibility: 100% BIA
Cost per capita, per year: 15.5 cents
2.0 WASTE & RECYCLE REMOVAL:
Collect, remove and disposal of waste and recycling
in the Downtown Core except for the units
located at the Tillsonburg Town Centre Mall campus area.
This also includes the collection, removal and disposal of
dumped waste items in Downtown alleys, Downtown
parking lots & other public spaces including Library Lane.
The BIA will be responsible for its own dumpster, labour,
scheduling, service levels and disposal of collected items.
Operational responsibility: 100% BIA
Cost per capita, per year: 49.2 cents
3.0 LANDSCAPING SERVICES
STREET POTS, PLANTERS, TREES
Purchase and install all trees, replace damaged
or dead trees/foliage on an annual basis. Includes
as-needed pruning and foliage removal.
The BIA will assume the cost of the plant materials,
Maintenance & care for the large Town pots located at
the clock tower, major intersections & other areas in
the Downtown BIA zone.
Purchase and install all seasonal pots, planters,
hang baskets, (includes the cost of all specimens of
flowers, greenery, pot accents and signage.)
The BIA added 12 new pots in 2022 and will add 20 new
pots in 2022.
*Note: this does not include grass cutting/maintenance.
Remove all weeds from grates, curbs, sidewalks, alleys,
walkways, public areas, parkettes, traffic signals + nodes.
Includes the flower beds and ground level vegetation at
the Rotary Clock Tower.
Operational responsibility: 100% BIA
Cost per capita, per year: 41.5 cents
4.0 WATERING/IRRIGATION
Includes watering/irrigation of all pots,
plants, baskets, planter units &
urns in the BIA defined zone including those owned
by either the BIA or Town of Tillsonburg.
Due to increased temperatures; watering frequency
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is forecasted to be 7 days a week in 2023.
This service includes the cost of water, fertilizer,
hoses, nozzles, pumps & other equipment that is
required to undertake this effort.
Operational responsibility: 100% BIA
Cost per capita, per year: 40.3 cents
5.0 STREET SIGNS/BLADES/MISC SIGNAGE
100% responsibility of the BIA with
The Town providing $1,500 per annum
for replacement and/or new street signage
that meets AODA standards.
This service includes the design, approval,
procurement, installation, maintenance & repair
of all Downtown street blade signs on an annual
basis.
Note: For 2023; commence transition to proper
AODA standards. The design of the blades will be
made in conjunction with the new wayfinding
signage being installed throughout the town.
Operational responsibility: 100% BIA
Cost per capita, per year: 8.2 cents
6.0 MAINTENANCE ACTIVITIES INCLUDING
PUBLIC AREAS
The BIA will perform day-to-day sweeping
in all downtown areas of the commercial
corridor. This service includes all labour costs; cost of removal
of waste receptacles, cost of equipment, cost of PPE &
supervision of student labour including an operational
plan and system for BIA staff to follow. This service also includes
the one-time, annual spring clean-up from the winter thaw.
Cleaning up of dog waste/feces. Management of homelessness
Impacts including removal of shopping carts, discarded items,
Cleaning up after parades, events, food trucks, worker buses.
Operational responsibility: 100% BIA
Cost per capita, per year: 45.2 cents
TOTAL FUNDING FROM THE TOWN TO BIA:
2023: $35,115
2024: $37,117
2025: $39,233
Capital & Operating Plan for 10 year period of: 2023-2032
Revenues:2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
*Inflation forecast:4.9%3.5%2.1%2.0%1.9%2.2%2.4%2.1%2.0%1.9%
Levy 166,940 157,472 160,779 163,994 167,110 170,787 174,886 178,558 182,129 185,590
MOU 35,115 37,117 39,233 41,838 44,142 46,715 49,552 52,457 55,512 58,697
MOU per capita 1.73$ 1.79$ 1.82$ 1.86$ 1.90$ 1.94$ 1.98$ 2.03$ 2.07$ 2.11$
Town - capital (50%)15,000 13,629 13,715 14,831 14,389 14,705 15,055 15,377 15,684 15,982
Non-levy 268,805 234,463 241,387 246,215 250,893 256,412 262,566 268,080 273,442 278,637
Town - FIP 35,000 36,325 37,188 38,032 38,854 39,809 40,864 41,823 42,759 43,671
Population forecast 20,340 21,015 21,730 22,483 23,279 24,106 24,971 25,891 26,861 27,873
New housing units 298 300 315 332 349 361 376 400 422 440
Population per dwelling 2.20 2.25 2.27 2.27 2.28 2.29 2.30 2.30 2.30 2.30
Annual pop. increase 657 675 715 753 796 827 865 920 971 1,012
Total revenue:505,860 465,377 478,587 490,079 500,999 513,723 527,868 540,918 553,842 566,596
Labour
FTE 114,000 117,990 120,468 122,877 125,212 127,966 131,038 133,789 136,465 139,058
Non-FTE 60,080 61,282 62,569 63,820 65,032 66,463 68,058 69,488 70,877 72,224
Benefits 25,382 26,227 26,778 27,314 27,833 28,445 29,128 29,739 30,334 30,911
Total labour:199,462 205,499 209,815 214,011 218,077 222,875 228,224 233,016 237,677 242,193
FIP 70,000 72,450 73,971 75,451 76,884 78,576 80,462 82,151 83,794 85,387
Beautifications 51,596 12,002 12,254 12,499 12,736 13,017 13,329 13,609 13,881 14,145
Marketing/Advertising 36,895 38,186 38,988 39,768 40,524 41,415 42,409 43,300 44,166 45,005
G & A inc. project exp.134,685 116,399 118,843 121,220 123,523 126,241 129,271 131,985 134,625 137,183
Capital Expenditures
IT infrastructure 1,700 1,760 1,796 1,832 1,867 1,908 1,954 1,995 2,035 2,074
Public realm 18,390 19,034 19,433 19,822 20,199 20,643 21,138 21,582 22,014 22,432
Office 4,800 1,175 800 2,500 1,100 1,122 1,144 1,180 1,202 1,225
Equipment 1,735 1,796 1,833 1,870 1,906 1,948 1,994 2,036 2,077 2,116
Beautification 3,375 3,493 3,566 3,638 3,707 3,788 3,879 3,961 4,040 4,117
Total Capital:30,000 27,257 27,430 29,662 28,778 29,409 30,110 30,755 31,368 31,964
Annual debt payment 18,917 21,658 24,005 26,100 29,250 31,005 21,403 23,808 24,333 26,007
Annual debt %5.9%5.9%5.7%6.1%5.7%5.7%5.7%5.7%5.7%5.6%
Long term debt 87,500 91,000 94,730 92,260 93,008 96,508 97,495 96,005 94,883 92,107
Long term debt %17.30%19.55%19.79%18.83%18.56%18.79%18.47%17.75%17.13%16.26%
Total expenditures:492,638 466,194 477,876 489,049 500,995 513,128 515,097 527,870 538,476 549,919
Net income:13,222 817- 710 1,030 4 595 12,771 13,048 15,366 16,677
*Inflation forecast is blended between TD Economics, Bank of Canada and town provided datasets/analysis.