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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-012
A BY-LAW to amend Town of Tillsonburg Procedural By-Law 4173.
WHEREAS it is deemed necessary and expedient to amend Procedural By-Law 4173.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. That Procedural By-Law 4173, Part 4 “Council Meetings” be amended to delete
the following:
Section 4.3 (3) A member of Council shall not be permitted to participate
electronically in a meeting.
Section 4.5 (2) A member of Council shall not be permitted to participate
electronically in a meeting which is closed to the public.
2. That Procedural By-Law 4173, Section 5.3 “Electronic Participation” be amended
to delete the following:
(1) Electronic meetings for both open and closed meetings will be permitted in
the following circumstances: during a pandemic and in certain emergency
situations.
(2) Members of Council who participate electronically will count towards quorum.
(3) All members of Council may participate electronically or some members may
participate electronically while other members may be present in the Council
Chambers or an alternative Council meeting space.
(4) The Meeting method or technology shall be determined by the Clerk and such
meeting technology should allow for accessible meetings to the public.
3. That Procedural By-Law 4173, Section 5.3 “Electronic Participation” be amended
to add the following:
(1) Members of council may participate electronically in a meeting which is open
or closed to the public.
(2) Members participating/voting electronically will count towards quorum.
(3) Members will be permitted to attend meetings electronically by notifying the
Clerk by no later than noon the day before the meeting or, at the discretion of the
By-Law 2023-012
Mayor or Clerk if the situation arises on short notice where a member is unable to
attend a meeting in person.
(4) Where the call for a meeting arises having a potential for serious or grave
consequences for the municipality or its inhabitants, the Mayor may issue a call
for an electronic meeting of the members of Council. The meeting shall be held
at the time in accordance with Part 4 "Council Meetings." In the absence of the
Mayor and under severe conditions, the Clerk shall be similarly so empowered.
(5) Council Members must have their video enabled while participating in the
meeting. No virtual backgrounds are permitted for Council members.
(6) During voting, Council members will raise their hands clearly when appearing
by video to show their vote when called for by the Mayor.
(7) Except for periods where there are declared emergencies and circumstances
cited herein, a member may not attend Council meetings virtually for three
successive months without being authorized to do so.
4. That these amendments to Procedural By-Law 4173 are hereby declared to be
part of that By-Law as if written therein.
5. That this by-law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 24th day of JANUARY, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 24th day of JANUARY, 2023.
~ilvesy
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