230227 Regular Council Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, February 27, 2023
4:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Rosehart
Councillor Spencer
Councillor Parsons
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Johnathon Graham, Director of Operations & Development
Julie Columbus, Director of Recreations, Culture & Parks
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:00 p.m.
2. Closed Session (4:00 p.m.)
Resolution # 2023-078
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
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THAT Council move into Closed Session to consider one item of personal
matters about an identifiable individual, including municipal or local board
employees; and
One item of a proposed or pending acquisition or disposition of land by the
municipality or local board; and a trade secret or scientific, technical, commercial,
financial or labour relations information, supplied in confidence to the municipality
or local board, which, if disclosed, could reasonably be expected to prejudice
significantly the competitive position or interfere significantly with the contractual
or other negotiations of a person, group of persons, or organization; and
Two items of a proposed or pending acquisition or disposition of land by the
municipality or local board; and a position, plan, procedure, criteria or instruction
to be applied to any negotiations carried on or to be carried on by or on behalf of
the municipality or local board.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 Proposed Contract Position
2.4.2 Town Hall Project
2.4.3 Excess Lands on Elm St North of 60 Cedar St
2.4.4 Surplus Unopened Right-of-Way Lands South of Wood Haven
Drive
2.5 Back to Open Session
3. Moment of Silence
Council reconvened in open session at 6:00 p.m.
4. Adoption of Agenda (6:00 p.m.)
Resolution # 2023-079
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
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THAT the Agenda as prepared for the Council meeting of February 27, 2023, be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-080
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT the Council meeting minutes dated February 13, 2023, be approved.
Carried
7. Presentations
8. Public Meetings
8.1 Application for Zone Change ZN 7-22-18 - Johannes and Anna-Maria
Veldman
Laurel Davies Snyder, Development Planner, Oxford County, appeared
before Council to provide an overview of the application. Staff recommend
approval of the zone change application.
Opportunity was provided for comments and questions from Council.
The applicant was in attendance.
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2023-081
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT Council approve the zone change application submitted by
Johannes and Anna-Maria Veldman, whereby the lands described as Part
Lot 716, Plan 500 and PART 1, Reference Plan 41R-2656, Town of
Tillsonburg, known municipally as 68 Concession Street West are to be
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rezoned from ‘Passive Use Open Space Zone (OS1)’ to ‘Special Passive
Use Open Space (OS1-sp)’ to permit an Additional Residential Unit (ARU)
in an existing accessory building and an Additional Residential Unit (ARU)
in a proposed single-detached residential dwelling.
Carried
9. Planning Reports
9.1 Application for Consent B22-80-7 – Charlie and Marianne Sofalvi
Laurel Davies Snyder, Development Planner, Oxford County, appeared
before Council to provide an overview of the application.
Resolution # 2023-082
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
THAT Council advise the Oxford County Land Division Committee that the
Town supports the Application for Consent B22-80-7 to sever the property
submitted by Charlie and Marianne Sofalvi, for lands described as Lot 138
and Part of Lot 139, Registered Plan No. 500 in the Town of Tillsonburg,
subject to the conditions as outlined in report CP 2023-39.
Carried
10. Delegations
10.1 Communities Building Youth Futures Oxford County Re: Tillsonburg
Youth Social Spaces
Jodie Konior, Project Coordinator, Keirsten Sanderson, Youth Intern, and
Jesse Wareing, Youth Volunteer, of the Communities Building Youth
Futures, appeared before Council to propose a partnership on a youth
social space program.
Resolution # 2023-083
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT Council receives the delegation from Communities Building Youth
Futures Oxford County, as information
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Carried
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Tina Foster Letter to Council Re: Smart Cities
12.2 Jeffrey Huber Letter to Council Re: Kinsmen Bridge
12.3 Oxford County Public Works Memorandum Re: Oxford County 2024
Transportation Master Plan
Resolution # 2023-084
Moved By: Councillor Parsons
Seconded By: Councillor Parker
THAT Council receives the correspondence from Tina Foster dated
February 7, 2023, the correspondence from Jeffrey Huber dated
December 2022 and the Oxford County Public Works Memorandum dated
February 9, 2023, as information.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.1.1 CAO 23-02 Community Strategic Plan Update - 2022 Year End
and 2023 Goal Setting
Resolution # 2023-085
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives report CAO 23-02 Community Strategic
Plan Update - 2022 Year End and 2023 Goal Setting report, as
information;
AND THAT Council meets on April 6, 2023 from 9:00 a.m. to 4:00
p.m. to review 2023 and Council Term goals and priority setting at
the Marwood Lounge.
Carried
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13.2 Corporate Services
13.2.1 CS 23-02 Traffic Advisory Committee Appointments
Resolution # 2023-086
Moved By: Deputy Mayor Beres
Seconded By: Councillor Spencer
THAT Council members Councillor Parsons, Councillor Luciani and
Councillor Rosehart be appointed as council representatives on the
Traffic Advisory Committee;
AND THAT a by-law be brought forward to amend By-Law 2023-
009, being a by-law to appoint members to Town of Tillsonburg
Council advisory committees, to add the following Traffic Advisory
Committee appointments:
A. Inspector Anthony (Tony) Hymers, Oxford County OPP
Detachment representative (non-voting member);
B. Larry Scanlan, Tillsonburg Police Services Board Chair;
C. Mark Gosnell, Transportation Technologist, Oxford County
Public Works Division representative.
Carried
13.2.2 CS 23-03 Municipal Modernization Program - Agreement
Extension
Vanessa Devolin, Assistant Chief, appeared before Council to
answer questions regarding the Joint Fire Service Modernization
Program Project.
Resolution # 2023-087
Moved By: Councillor Parsons
Seconded By: Councillor Rosehart
THAT report CS 23-03 titled Municipal Modernization Program –
Intake 3 – Agreement Extension be received; and
THAT a by-law to authorize the Mayor and Clerk to sign the
extensions be presented to council for consideration that includes
the following agreements:
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1. Joint Fire Service
2. Municipal Intern
3. Automated Business Directory
4. Waste Management Service Delivery Solutions
Carried
13.3 Economic Development
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 OPD 23-11 Hangar Land Lease Agreement Taxiway G1-7
Resolution # 2023-088
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT Council receives report OPD 23-11 Airport Hangar Land
Lease Taxiway G1 Lot #7;
AND THAT a by-law to authorize the Mayor and CAO to execute
the Hanger Land Lease Agreement for Taxiway G1 Lot #7 with
Donald Hersey be brought forward for Council consideration.
Carried
13.6.2 OPD 23-12 Tillsonburg Regional Airport Interim Management
Services
Resolution # 2023-089
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives the recommendation that the report
OPD23-12 Tillsonburg Regional Airport Interim Management
Services as information;
AND THAT Council approve Mr. Don Huras of Northlands
Adventure Properties Inc. as Interim Airport Management Firm;
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AND THAT a by-law to authorize the Director of Operations and
Development and the Chief Administrative Officer to execute an
interim contract for no more than one year with Northlands
Adventure Properties Inc. as the Tillsonburg Regional Airport
Interim Management firm, be brought forward for Council
consideration.
Carried
13.7 Recreation, Culture and Parks
13.7.1 RCP 23-02 RCP Advisory Committees – End of Term Report
Resolution # 2023-090
Moved By: Councillor Rosehart
Seconded By: Councillor Parsons
THAT Council receives report RCP 23-02 RCP Advisory
Committees – End of Term Report as information.
Carried
13.7.2 RCP 23-03 Annandale National Historic Site 2022 Review
Resolution # 2023-091
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
THAT Council receives report RCP 23-03 Annandale National
Historic Site 2022 Review as information.
Carried
13.7.3 RCP 23-07 Forestry Technician Report
Matt Johnson, Manager of Parks and Facilities, appeared before
Council to provide an overview of the report.
It was asked what would be considered a sufficient tree canopy
percentage for the Town.
Resolution # 2023-092
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Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council receives report RCP 23-07 Forestry Technician
Report for 2022 as information.
Carried
13.7.4 RCP 23-11 Lake Lisgar Waterpark Hours 2023 Season
Andrea Greenway, Recreation Programs & Services Manager,
appeared before Council to provide an overview of the report.
Resolution # 2023-093
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
THAT Council receives report RCP-23-11, Lake Lisgar Waterpark
Hours 2023 Season;
AND THAT the Town of Tillsonburg supports the amended hours
for community swims for the 2023 season in order to increase
swimming lesson program offerings while the indoor pool is closed
for renovations.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
Resolution # 2023-094
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council receives the Accessibility Advisory Committee minutes
dated February 7, 2023, as information.
Carried
16. Motions/Notice of Motions
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Resolution # 2023-095
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Boundary Adjustment Advisory Committee be disbanded;
AND THAT the Town’s Economic Development Advisory Committee’s Terms of
Reference be updated to include the following additional roles:
1. To identify strategic opportunities to increase the land supply for future
development.
2. To advise Council on matters related to future land needs.
Carried
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 2023-022, to amend Zoning By-Law Number 3295, as
amended (ZN 7-22-12)
18.2 By-Law 2023-023, to amend Zoning By-Law Number 3295, as
amended (ZN 7-22-18)
18.3 By-Law 2023-024, to amend By-Law 2023-009 (Advisory Committees
appointments) to include Traffic Advisory Committee appointments
18.4 By-Law 2023-025, to authorize agreement extensions for the purpose
of receiving funds from the Municipal Modernization Program Intake
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18.5 By-Law 2023-026, to enter into an airport hangar land lease with
Don Hersey
18.6 By-Law 2023-027, to authorize an agreement with Mr. Don Huras of
Northlands Adventure Properties Inc. for the provision of consulting
services as the Tillsonburg Regional Airport Interim Management
Firm
Resolution # 2023-096
Moved By: Councillor Parker
Seconded By: Councillor Spencer
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THAT By-Law 2023-022, to amend Zoning By-Law Number 3295, as
amended (ZN 7-22-12); and
By-Law 2023-023, to amend Zoning By-Law Number 3295, as amended
(ZN 7-22-18); and
By-Law 2023-024, to amend By-Law 2023-009 (Advisory Committees
appointments) to include Traffic Advisory Committee appointments; and
By-Law 2023-025, to authorize agreement extensions for the purpose of
receiving funds from the Municipal Modernization Program Intake 3; and
By-Law 2023-026, to enter into an airport hangar land lease with Don
Hersey; and
By-Law 2023-027, to authorize an agreement with Mr. Don Huras of
Northlands Adventure Properties Inc. for the provision of consulting
services as the Tillsonburg Regional Airport Interim Management Firm, be
read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 2023-097
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT By-Law 2023-021, to Confirm the Proceedings of the Council Meeting held
on February 27, 2023, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
Tillsonburg Rotary Clock Tower lights will be purple for the month of March in
honour of Epilepsy Awareness Month.
21. Adjournment
Resolution # 2023-098
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Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT the Council meeting of February 27, 2023 be adjourned at 7:14 p.m.
Carried