230313 Regular Council Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, March 13, 2023
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Rosehart
Councillor Spencer
Councillor Parsons
Regrets: Mayor Gilvesy
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Julie Columbus, Director of Recreations, Culture & Parks
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
Regrets: Johnathon Graham, Director of Operations & Development
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Moment of Silence
4. Adoption of Agenda
2
Resolution # 2023-099
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT the Agenda as prepared for the Council meeting of March 13, 2023, be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-100
Moved By: Councillor Parker
Seconded By: Councillor Spencer
THAT the Council meeting minutes dated February 27, 2023, be approved.
Carried
7. Presentations
8. Public Meetings
9. Planning Reports
10. Delegations
10.1 Baldwin Place Residents Association Re: Lands West of Baldwin
Place
Mike Wild, President, Baldwin Place Residents Association, appeared
before Council to present on behalf of the Association concerns regarding
the proposed development on lands west of Baldwin Place.
Resolution # 2023-101
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT Council receives the delegation from Baldwin Place Residents
Association, as information
3
Carried
11. Deputation(s) on Committee Reports
11.1 CS 23-06 Accessibility Advisory Committee Recommendation
Resolution # 2023-102
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT report CS 23-06 Accessibility Advisory Committee
Recommendation be received as information.
Carried
12. Information Items
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Corporate Services
13.2.1 CS 23-04 Permanent Patio Program
Resolution # 2023-103
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT report CS-23-04 be received; and
THAT a by-law to amend by-law 4019, being a by-law to regulate
and control the granting of encroachments on Highways and Public
Lands within the Town of Tillsonburg be presented to Council for
consideration to implement a Seasonal Patio Program with the
following parameters:
a. Fee of $30.00 + HST as per current Fees and Charges
Encroachment Permit;
b. Standards and Requirements of AODA compliance, design
standards that are stamped and sealed by a Professional
Engineer and encroachment program adherence;
4
c. Approvals from the Town’s Engineering Department
including reviews from Building, By-Law, Fire and Rescue
Service, Public Works and Engineering department; and
Public Health; and
d. Valid Certificate of Insurance
AND THAT a by-law to amend the Delegated Authority By-law
2020-091 be presented to Council for consideration to allow the
Clerk, or designate, to respond to AGCO Municipal Approval
requirements ensuring support from the Town’s Fire and Rescue
Service, Health, Planning and Building have been received.
Carried
13.2.2 CS 23-05 Accessibility Status Update 2022
Resolution # 2023-104
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT Council receives the accessibility status update 2022, as
information.
Carried
13.2.3 CS 23-07 Agreement Authority for Execution
Resolution # 2023-105
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
THAT report CS 23-07 titled Agreement Authority for Execution be
received; and
THAT a by-law to authorize the Clerk and Mayor to execute the
Transfer Payment Agreement for Safe Restart Agreement Phase 4
Funding for the Municipal Transit (SRA PHASE 4) be brought
forward for Council's consideration.
Carried
13.3 Economic Development
5
13.3.1 EDM 23-03 Establishment of the Reporting Process for the
Bridge Street Re-Imagining Task Force
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT Report EDM 2023-03 Establishment of the Reporting
Process for the Bridge Street Re-Imagining Task Force be
received;
AND THAT the Development Commissioner be directed to bring
forward regular reports with updates on the status of the task
force’s initiatives to Council.
Resolution # 2023-106
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council table the main motion.
Carried
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 OPD 23-13 Traffic By-Law Housekeeping Amendments -
Follow-Up
Resolution # 2023-107
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT a by-law to amend By-Law 2022-029, being a by-law to
regulate traffic and the parking of motor vehicles in the Town of
Tillsonburg, be brought forward for Council’s consideration.
Carried
13.7 Recreation, Culture and Parks
13.7.1 RCP 23-10 Cemetery By-Law
6
Resolution # 2023-108
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT report RCP 23-10 Cemetery By-Law Amendment be
received as information;
AND THAT a by-law to amend By-Law 2021-058, being a by-law to
govern the operations of the Tillsonburg Cemetery, be brought
forward for Council’s consideration.
Carried
13.7.2 RCP 23-14 Pickleball Facility Request Feb. 2023
Staff indicated the intention is to transition to a Town run program in
fall 2023.
Resolution # 2023-109
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT Council receives Staff Report RCP 23-14 Pickleball Request
to waive rental fee as information;
AND THAT Council approves the request from the Stonebridge
Community Services to waive the facility rental fee associated with
the Lion’s Auditorium to deliver indoor pickleball for a 6 week period
from March 16th to April 27th on Thursday from 1:00pm to 3:00pm
and Tuesday from 9:30am to 11:30am.
Carried
13.7.3 RCP 23-15 Horticultural Society Memorandum of
Understanding
Resolution # 2023-110
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Report RCP 23-15 Horticultural Society 2023 – 2025
Memorandum of Understanding be received as information;
7
AND THAT Council approve the proposed Memorandum of
Understanding (MOU) attached to this report;
AND THAT the Town calculated Consumer Price Index (CPI) be
used for the grant contribution in 2024 and 2025;
AND THAT the Mayor and Director of Corporate Services/Clerk be
authorized to sign the Agreement on behalf of the Corporation.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
Resolution # 2023-111
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT Council receives the Affordable and Attainable Housing Advisory
Committee minutes dated February 22, 2023 and the Economic
Development Advisory Committee minutes dated February 14, 2023, as
information.
Carried
15.2 Long Point Region Conservation Authority Board of Directors
Minutes
Resolution # 2023-112
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT Council receives the Long Point Region Conservation Authority
Board of Directors minutes dated February 1, 2023, as information.
Carried
16. Motions/Notice of Motions
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
8
THAT Council supports Bill 5: The Stopping Harassment and Abuse by Local
Leaders Act.
Resolution # 2023-113
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
THAT Item 16.1, Bill 5 Support, be referred to staff in order to provide a report to
Council upon the passing of The Stopping Harassment and Abuse by Local
Leaders Act - Bill 5.
Carried
Resolution # 2023-114
Moved By: Councillor Parsons
Seconded By: Councillor Parker
The Government of Canada and some Municipalities have discontinued
permitting the use of the TikTok app from Government issued hand held devices,
therefore for cyber safety, employees of the Town of Tillsonburg shall delete and
discontinue using the TikTop app from Town issued hand held devices.
Carried
17. Resolutions/Resolutions Resulting from Closed Session
18. 13.3.1 EDM 23-03 Establishment of the Reporting Process for the Bridge
Street Re-Imagining Task Force
Resolution # 2023-115
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the following motion be taken from the table:
THAT Report EDM 2023-03 Establishment of the Reporting Process for the
Bridge Street Re-Imagining Task Force be received;
AND THAT the Development Commissioner be directed to bring forward regular
reports with updates on the status of the task force’s initiatives to Council.
Carried
9
Resolution # 2023-116
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT Report EDM 2023-03 Establishment of the Reporting Process for the
Bridge Street Re-Imagining Task Force be received;
AND THAT the Development Commissioner be directed to bring forward regular
reports with updates on the status of the task force’s initiatives to Council.
Carried
19. By-Laws
19.1 By-Law 2023-029, to authorize a Transfer Payment Agreement for
Safe Restart Agreement Phase 4 Funding for Municipal Transit (SRA
Phase 4)
19.2 By-Law 2023-030, to amend By-Law 2022-029 (Traffic By-Law)
19.3 By-Law 2023-031, to amend By-Law 2021-058 being a by-law to
govern the operations of the Tillsonburg Cemetery under the
jurisdiction of the Town of Tillsonburg
Resolution # 2023-117
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT By-Law 2023-029, to authorize a Transfer Payment Agreement for
Safe Restart Agreement Phase 4 Funding for Municipal Transit (SRA
Phase 4); and
By-Law 2023-030, to amend By-Law 2022-029 (Traffic By-Law); and
By-Law 2023-031, to amend By-Law 2021-058 being a by-law to govern
the operations of the Tillsonburg Cemetery under the jurisdiction of the
Town of Tillsonburg, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
10
Resolution # 2023-118
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT By-Law 2023-028, to Confirm the Proceedings of the Council Meeting held
on March 13, 2023, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
22. Adjournment
Resolution # 2023-119
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT the Council meeting of March 13, 2023 be adjourned at 6:49 p.m.
Carried