230329 Tillsonburg Airport Advisory Committee AgendaPage 1 of 2
The Corporation of the Town of Tillsonburg
TILLSONBURG AIRPORT ADVISORY COMMITTEE
March 29, 2023
5:30 P.M.
In-Person Meeting – Tillsonburg Regional Airport
AGENDA
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Tillsonburg Airport Advisory Committee
meeting of March 29, 2023, be approved.
3.Disclosures of Pecuniary Interest and the General Nature Thereof
4.General Business and Reports
4.1. Airport Manager Committee Membership/Role [Richard]
4.2. DRAFT Fire Inspection / Notice [Jonathon]
4.3. Airport Promotional Materials [Jonathon]
4.4. 2023 Budget Overview – Operating and Capital [Jonathon]
4.5. Oxford County Grant Request Material and Denial [Jonathon]
4.6. Airport Operations Update [Airport Manager]
5.Other Business
6.Next Meeting
Thursday June 23rd, 2023 @ 5:30PM
Page 2 of 2
7. Adjournment
The meeting was adjourned at ____ p.m.
Please contact the Staff Liaison listed below for additional information:
Contact
Richard Sparham, Manager of Public Works
rsparham@tillsonburg.ca
Page 1 of 4
The Corporation of the Town of Tillsonburg
Tillsonburg Airport Advisory Committee
February 23, 2023
5:30 p.m.
Electronic Meeting MINUTES
Present:
Mark Renaud, Chair
Mayor, Deb Gilvesy
Councillor, Chris Parker
SWOX Councillor, Valerie Durston
Gurvir Hans
Jeff Miller
Dan Cameron
Nate Bain
Don Hurus
Anthony Thornton
Cedric Tomico
John Britton
Emily Crombez (Joined at 6:00PM)
Absent with Regrets:
Also Present:
Jonathon Graham, Director of Operations and Development
Richard Sparham, Manager of Public Works
Amelia Jaggard, Deputy Clerk
Tracy Hird, Public Works Co-ordinator
1) Call to Order
The meeting was called to order at 5:30 pm.
Chair declared that there is a quorum for this meeting.
2) Adoption of Agenda
Resolution #1
Moved by: Councillor Parker
Seconded by: Cedric Tomico
THAT the Agenda as prepared for the February 23rd, 2023 meeting be adopted.
Carried
Page 2 of 4
3) Round Table Introductions
Introductions will take place at the first in person meeting.
4) Orientation
Amelia Jaggard provided a brief orientation session. A second orientation session
will be held at an upcoming meeting that will cover more details.
5) Election of Chair and Vice-Chair
Resolution #2
Moved by: Councillor Parker
Seconded by: Councillor Durston
THAT Mark Renaud be appointed as Chair of the Airport Advisory Committee.
Carried
Resolution #3
Moved by: Cedric Tomico
Seconded by: Don Huras
THAT Nathan Bain be appointed as Vice-Chair of the Airport Advisory Committee.
Carried
6) Disclosures of Pecuniary Interest and the General Nature Thereof
Tony Thornton declared a pecuniary interest in agenda item 7.1. (Airport
Management Firm) with the reason being that his wife is an employee of Loomex.
Don Huras declared a pecuniary interest in agenda item 7.1. (Airport Management
Firm) with the reason being that staff will be discussing appointing him as the Interim
Airport Manager.
No other disclosures of pecuniary interest were declared.
7) General Business and Reports
7.1 Airport Management Firm – to discuss the Council recommendation for
the Interim Airport Management Firm [Richard]
Staff is recommending to appoint Don Huras from Northland Adventure Projects as
the Interim Airport Manager for the term of no longer than 364 days. This role will
continue to be the main contact for all Airport communication. The financial
commitment will be within the current approved budget.
Staff will bring the RFP for a permanent Airport Management Solution to the
committee for review before it is issued.
Page 3 of 4
Resolution #4
Moved by: Cedric Tomico
Seconded by: Councillor Parker
THAT the Airport Advisory Committee supports Town staff recommendation to
appoint Don Huras from Northland Adventure Projects as the Interim Airport
Manager.
Carried
7.2 Review proposed meeting schedule for 2023 [Richard]
Proposed Meeting Schedule Calendar
Thursday February 23, 2023 @ 5:30PM – Online
Thursday March 23, 2023 @ 5:30PM – In Person
Thursday June 23, 2023 @ 5:30PM – Online
Thursday September 28, 2023 @ 5:30PM – Online
Thursday December 14, 2023 @ 5:30PM – In person
If the committee feels that there is a need for additional meetings, a special
committee meeting can be scheduled.
7.3 Fire Inspection/Notice [Jonathon]
Town of Tillsonburg Fire Services in conjunction with SWOX Fire would like to
conduct fire inspections on the hangars this spring/summer. This inspection is to
mitigate risk and provide a safe environment for Fire Fighters. A draft letter to the
lessees will be provided to the committee to review at the next meeting.
Committee members believe that the only way the Town will gain access is to
obtain a letter from a lawyer.
Staff to look into where compliance reports are to be sent from the previous
inspections by SWOX Fire last year?
7.4 Hangar G1-7 Lease Application [Richard]
Staff is taking a report to council for a lease agreement with Don Hersee for hangar
G1-7.
Page 4 of 4
7.5 Southwest Oxford Recycling/Waste Diversion Program [Richard]
SWOX would like to bring the Airport on board with the Zero Waste – Waste
Diversion Program. Staff will look into the feasibility of the program. Councillor
Durston will look into having pickup at the Airport instead of curbside. An oil recycle
bin would be beneficial to have at the Airport.
8) Other Business
• Staff will follow-up with the Building Procedures/Compliance and Inspection
Process.
• Staff has received quotes for a new generator.
• Fiber optics are being run into the Airport.
• Airport Master Plan to be circulated to committee members.
• WIFI (at a cost) would be great at the Airport for security reasons. Staff will
bring back more information to committee next meeting.
9) Meeting Schedule
Proposed Resolution #5
Moved by: Councillor Parker
Seconded by: Cedric Tomico
THAT the Tillsonburg Airport Advisory Committee meet on the fourth Thursday at
5:30 p.m. in accordance with the 2023 meeting schedule or as directed by the
committee.
Carried
10) Next Meeting
March 23rd, 2023 at 5:30 p.m.
8) Adjournment
Resolution #6
Moved by: Mayor Gilvesy
Seconded by: Councillor Parker
THAT the February 23rd, 2023, Tillsonburg Airport Advisory Committee meeting be
adjourned at 7:18 p.m.
Carried
April __, 2023
Attention: Hangar Owner(s)
RE: Annual Hangar Fire Inspection(s) – Tillsonburg Fire Services
Tillsonburg Regional Airport
Please consider this pre-notice of forthcoming scheduled Fire Inspections tabled for
spring/summer of 2023 as it relates to your Airport Hangar.
The Town of Tillsonburg’s Fire Services is committed to providing fire protection for the lives,
property and environment for all citizens. In conjunction with South West Oxford Fire Services,
the Town of Tillsonburg will be conducting annual fire inspections on all hangars located at the
Tillsonburg Regional Airport. The purpose of these inspections is to assess potential fire safety
hazards and to reduce risk(s) for our valued Fire Fighters in the event of a fire.
Future notice of the times and dates for the inspection will be provided by Town staff in the coming
month(s).
In the event that a scheduled fire inspection does not occur relative to Fire Protection and
Prevention Act, 1997, S.O. 1997, c. 4 and/or as subject to your lease agreement the Town will be
notifying our insurance provider where Town coverage may not extend to your hanger; this does
not resolve hangar lessee(s) to maintain and keep current independent insurance coverage.
If you have any questions or concerns, please email airportmanager@tillsonburg.ca.
Thank you for your understanding,
_______________________________
Jonathon Graham
Director of Operations & Development
Phone: 519-688-3009 Ext. 4400
____________________________
Shane Caskanette
Fire Chief/CEMC
Phone: 519-688-3009 Ext. 4900
Town of Tillsonburg10 Year Continuity Schedule2023 - 2032AIRPORT CapitalCapital Renewal 3% + 1%Scenario2023 2024 2025 2026 2027 2028 2029 2030 2031 2032RESERVESOpening Balance:53,361 858,022 590,137 240,798 280,747 223,675(233,800)337,290 399,325 473,339Funding Sources:Contributions from Capital Levy80,120 165,701 195,889 329,459 370,663 654,913 689,244 724,691 761,289Grants and Subsidies - FederalGrants and Subsidies - MunicipalSale of land 976,000Transfer from Other Reserve1,029,361 938,142 755,837 436,688 610,206 594,338 421,113 1,026,534 1,124,015 1,234,629CAPITAL PROJECT COMMITMENTS:Apron Extension 160,000Extending Taxiway Charlie to runway350,000Terminal Expansion 500,000Extension of Taxiway southward 150,000Extending Delta to G3 Taxiway360,000Construction of G4 Taxiway750,000Extending of G3 Taxiway to Delta Runway75,000Widen G1 Taxiway550,000Main ramp560,000Driveway to Terminal600,000Inflation Adjustment7,000 20,200 9,180 29,664 78,075 9,465 81,785 96,096 117,060Total Committments To Capital Projects160,000 357,000 520,200 159,180 389,664 828,075 84,465 631,785 656,096 717,060TRANSFERS OUT:17,000Total Expenditures Against Reserves 177,000 357,000 520,200 159,180 389,664 828,075 84,465 631,785 656,096 717,060Closing Balance Before Interest 852,361 581,142 235,637 277,508 220,542(233,737)336,648 394,749 467,919 517,569Interest Income 5,661 8,995 5,161 3,239 3,133(63)643 4,575 5,420 6,193Closing Reserve Balance858,022 590,137 240,798 280,747 223,675(233,800)337,290 399,325 473,339 523,762Total Funding Available for Projects Transfers to Operating budget (Fibre, SWOxford Res#2021-061)12Page 260 of 295
2022 2023
Total Total Budget %
Budget Budget Variance Variance
Revenues
User Charges
3300 Misc Rev 3,000 3,000
3500 Rent Rev 148,100 148,100
3505 Merch Rev 234,700 234,700
Total User Charges 385,800 385,800
Total Revenues 385,800 385,800
Expenditures
Purchases
5110 Fuel & Oil 3,200 3,200
5200 Materials/Inventory 182,500 182,500
5300 Supplies 4,100 4,100
5310 Equip S&R 10,000 10,000
5320 Building Repairs & Maintenance 5,000 5,000
5325 H,L&W 18,700 11,746 (6,954)(37.19%)
5330 Insurance 6,800 9,519 2,719 39.99%
5335 Phone, F&M 3,000 3,000
5340 Safety Expense 500 500
5405 Meeting Exp 1,000 1,000
5410 Advert&Promo 2,500 2,500
5425 Sp Proj Exp 1,000 1,000
5800 Tax External Payments 15,000 20,000 5,000 33.33%
Total Purchases 253,300 254,065 765 0.30%
Contracted Services
5505 Subcon Exp 153,500 153,500
Total Contracted Services 153,500 153,500
Interfunctional Adjustments
5100 Fleet 4,300 4,484 184 4.28%
5715 IT Charge 9,400 10,800 1,400 14.89%
Total Interfunctional Adjustments 13,700 15,284 1,584 11.56%
Debt Principal & Interest
5900 Debt Interest 1,100 947 (153)(13.91%)
5905 Debt Principal 4,200 4,200
Total Debt Principal & Interest 5,300 5,147 (153)(2.89%)
Total Expenditures 425,800 427,996 2,196 0.52%
Total Net Levy (40,000)(42,196)(2,196)(5.49%)
Funding Request
December 5th, 2022
Oxford County –2023 Grant/Budget Request
2
Funding Request:
As per annual/yearly request(s), the Town of Tillsonburg is requesting that Oxford County Council consider an airport operations budget contribution in the amount of $42,169.00 towards achieving "operational neutrality“ for the TillsonburgRegional Airport .
This regional airport is operated and maintained by the Town, but is located in South-West Oxford with a proportionate taxable benefit to South-West.
Furthermore and through its history, the airport serves more as a regional asset benefiting many Oxford County residents on whole (i.e. hangers are rented by many Oxford County resident, continued Ornge Air Ambulance use, Air Force exercises, etc...).
3
Proposed 2023 Budget
Municipal staff have reasonably calculated that a Oxford County contribution
of $42,169.00 will cover the proposed/tabled deficit and that it reflects a
proportionate allocation similar to the current levy structure throughout the
county.
Presentation Title | Section
4
Milestones & Background:
As per the Airports ‘s Master Plan/Local Improvement Plan:
•2022 Line Painting and Security Camera where installed (funded by a grant)
•In 2023 a proposed expansion of the parking apron is slated for Capital
Improvement(s) at a estimated cost of $160,000 (funding will be sourced
through a pending local land sales).
Presentation Title | Section
5
Other Future Improvement/Schedule:
Presentation Title | Section
Questions
Page 1 of 1
February 6, 2023
Town of Tillsonburg
200 Broadway, 2nd Floor
Tillsonburg, Ontario
N4G 5A7
EMAIL ONLY: mailto:jgraham@tillsonburg.ca
Attention: Jonathon Graham, Director of Operations & Development
Dear Jonathon:
RE: 2023 Airport Grant
At the special meeting of County Council held on December 5, 2022, Council received your
delegation representing the Town of Tillsonburg seeking a grant of $42,169 to support operating
costs for the Tillsonburg Airport’s 2023 budget.
On January 11, 2023, Council considered and adopted the County’s 2023 Business Plans and
Budget and the Town’s grant request was not included in the approved budget.
Yours truly,
Lynn S. Buchner, CPA, CGA
Director of Corporate Services
cc. Kyle Pratt, Chief Administrative Officer kpratt@tillsonburg.ca
CORPORATE SERVICES
519.539.9800 I 1.800.755.0394
21 Reeve Street, PO Box 1614
Woodstock, ON N4S 7Y3
oxfordcounty.ca
Golf Tillsonburg Day Trip
SPEND THE DAY
$ 110
PERSON
FROM
TILLSONBURG REGIONAL AIRPORT (CYTB)
Your Gateway to Ontario’s South Coast
TRIP GUIDE •ITINERARY
Start your day trip with a scenic lunch at the Skyway Café.
Where: Skyway Café & Catering244411 Airport Rd, Tillsonburg Regional Airport 519.842.4444 • tillsonburg@skywaycafe.ca
Features: Delicious, freshly-made options include club sandwiches, wraps and an all-day breakfast with omeletes, eggs and more. Open daily from 8 AM - 2 PM.
Cost: $20 /person
Finish your day with a walking tour of the downtown area and enjoy dinner at one of the many restaurants in Tillsonburg. Options: Boston Pizza Chrissy’s Catering Off Grid Smokehouse Enchanted EatsMill EateryWild Wings Kelsey’s Cost: $50 /person
Travel to Tillsonburg (9 km) and take in a game of golf at The Bridges Golf Course.
Where: The Bridges at Tillsonburg* 101 John Pound Rd, Tillsonburg, ON N4G 4H3 519.842.4142 t.thoonen@thebridgesattillsonburg.com
Features: 12-hole par 48 course offering beautiful views and challenging gameplay.
Duration: 2.5 hours Cost: $40 /person (cart & clubs extra)
Afternoon
EveningLunch
Day Trip Cost
$110/person
*Golf alternatives available. See back page.
Note: All bookings must be made with the venue directly. To avoid disappointment, please book in advance. Costs provided are approximate based on selected activities, and may vary depending on your selected options. This itinerary is provided for information purposes and does not imply endorsement of any venue or business. We do not guarantee the accuracy of any information provided.
www.tillsonburg.ca/flyin
Getting Around During Your Stay
Transportation is easy - options include car rentals, chauffeur services, taxis or the T-Go bus.
Car Rentals
Enterprise Rent-A-Car
519.842.2211
Rental drop-off at the Airport
Taxis
KTN Taxi & Delivery 519.688.3900
Why Wait Taxi & Delivery 519.842.7889
Chauffeurs
Luxcor Executive Chauffeur Services
519.550.4687 • support@lux-cor.com
T-Go Bus
www.tillsonburg.ca/TGO
Tillsonburg Regional Airport 519.842.2929
Features:
• 5,502 foot paved runway (year-round)
• Two turf runways (seasonal)
• Modern terminal
• More than 600 acres of land
• Daily/monthly tie down opportunities
• On-site maintenance and avionic services
The Tillsonburg Regional Airport is home to the Canadian Harvard Aircraft
Association (CHAA), one of the largest vintage aircraft associations in
Canada, proudly showcasing six Harvard aircraft and a Yale, as well as the
Harvard Aircraft Museum.
• Café and outdoor patio open year
round, 7 days/ week from 8 AM - 2 PM
• Free WiFi
• Flight school
• Ample parking
• Home to 50+ aircraft
244411 Airport Road, Tillsonburg, ON
In Oxford County off Highway 19, 7 km north
of Tillsonburg and 16 km from Hwy 401.
Arriving by Air
15nm from the London (YXU) VOR in the 119
radial at N42º 55’ 39” W80º 44’ 49”Skyway Café
TILLSONBURG REGIONAL AIRPORT (CYTB)
Arts/Culture• Annandale Museum • Quilting store/class • Station Arts Centre Spas/Salons• Escapes Salon• Tranquility Spa & Salon • Wave Wellness Spa & Retreat Dining & Shopping • Downtown Tillsonburg
Learn more:
www.discovertillsonburg.ca
Arts/Culture• Annandale Museum • Quilting store/class • Station Arts Centre Spas/Salons• Escapes Salon• Tranquility Spa & Salon • Wave Wellness Spa & Retreat Dining & Shopping • Downtown Tillsonburg
Learn more:
www.discovertillsonburg.ca
NOT A GOLFER?
Consider these great alternatives:
TILLSONBURG REGIONAL AIRPORT (CYTB)
Your Gateway to Ontario’s South Coast
2 Day Exclusive Golf Getaway
STAY & PLAY!
$325
PERSON
FROM
*Golf alternatives available.
See back page.
AfternoonAfternoon
Fly-In before 1 PM Begin day one of your trip with a scenic lunch at the Skyway Café.
Where: Skyway Café 244411 Airport Rd, Tillsonburg Regional Airport 519.842.4444 • tillsonburg@skywaycafe.ca
Features: Delicious, freshly-made options include club sandwiches, wraps and an all-day breakfast with omeletes, eggs and more. Open daily from 8 AM - 2 PM.
Cost: $20 /person
Spend an afternoon golfing at one of the area’s finest golf courses (located 8 km from the airport).
Where: Oxford Hills Golf Course* 324183 Mt Elgin Rd, Mount Elgin, ON N0J 1N0 519.926.3040 • info@theoxfordhills.ca
Features: 18-hole golf course on approx. 6,000 yards of gorgeous Oxford County lands with a brand-new clubhouse and restaurant.
Duration: 4.5 hours Cost: $40 /person (cart & clubs extra)
After golf, travel to Tillsonburg (12 km) and check-in to your elegant accomodations at the historic Seven Gables Bed and Breakfast. Where: Seven Gables B&B 64 Oxford St, Tillsonburg, ON N4G 2G3519.409.7829 innkeeper@sevengablestillsonburg.com
Features: Nestled on 5 acres of land and located steps from downtown Tillsonburg, Seven Gables is the perfect blend of accessibility and privacy.
Cost: $120 /person (based on double occupancy)
Finish your day with a walking tour of the downtown area and enjoy dinner at one of the many restaurants in Tillsonburg. Options: Boston Pizza Chrissy’s Catering Off Grid Smokehouse Enchanted EatsMill EateryWild Wings Kelsey’s Cost: $50 /person
TRIP GUIDE • DAY 1 ITINERARY
DinnerLate Afternoon
Afternoon • Check-InLunch
www.tillsonburg.ca/flyin
Facebook & Twitter: @tburgairport
Arriving by Air 15nm from the London (YXU) VOR
in the 119 radial at N42º 55’ 39” W80º 44’ 49”
Begin day two with breakfast in the historic dining room setting at your Seven Gables B&B accomodations. Where: Seven Gables B&B 64 Oxford St, Tillsonburg, ON N4G 2G3 519.409.7829 innkeeper@sevengablestillsonburg.com
Features: Serving a variety of delicous breakfasts made fresh each morning, using fresh locally sourced produce and meats.
Cost: $30 /person
Your day ends at the Tillsonburg Airport (18 km away from the Otter Creek Golf Club) for a tour of the Canadian Harvard Aircraft Association’s (CHAA) “Flying” Museum. Where: CHAA “Flying” Museum 244411 Airport Rd (Tillsonburg Regional Airport) 519.842.9922 • info@harvards.com
Features: For information on Museum tour dates and times contact the CHAA at info@harvards.com.
Duration: 2 hours Cost: $20 /person
Tillsonburg Regional Airport (CYTB)
244411 Airport Road, Tillsonburg, ON 519.842.2929
Travel to Otter Creek Golf Club (16 km away) for a round of golf. While there, enjoy a pub-style lunch on their 1,500 sq.ft. patio.
Where: Otter Creek Golf Club* 275 James Street, Otterville, ON N0J 1R0 519.879.9800 • info@ottercreekgolfclub.com
Features: 18 holes on over 7,100 yards and featuring six sets of tees. Otter Creek was designed to challenge players of all skill levels. Duration: 4.5 hours Cost: $45 /person (cart & clubs extra)
Morning & Lunch
AfternoonBreakfast
2 Day Trip Cost
$325/person
TRIP GUIDE • DAY 2 ITINERARY
Getting Around During Your Stay
Transportation is easy - options include car rentals, chauffeur services, taxis or the T-Go bus.
Car Rentals
Enterprise Rent-A-Car
519.842.2211
Rental drop-off at the Airport
Taxis
KTN Taxi & Delivery 519.688.3900
Why Wait Taxi & Delivery 519.842.7889
Chauffeurs
Luxcor Executive Chauffeur Services
519.550.4687 • support@lux-cor.com
T-Go Bus
www.tillsonburg.ca/TGO
Arts/Culture• Annandale Museum • Quilting store/class • Station Arts Centre Spas/Salons• Escapes Salon• Tranquility Spa & Salon • Wave Wellness Spa & Retreat Dining & Shopping • Downtown Tillsonburg
Learn more:
www.discovertillsonburg.ca
Arts/Culture• Annandale Museum • Quilting store/class • Station Arts Centre Spas/Salons• Escapes Salon• Tranquility Spa & Salon • Wave Wellness Spa & Retreat Dining & Shopping • Downtown Tillsonburg
Learn more:
www.discovertillsonburg.ca
NOT A GOLFER?
Consider these great alternatives:
Note: All bookings must be made with the venue directly. To avoid disappointment, please book in advance. Costs provided are approximate based on selected activities, and may vary depending on your selected options. This itinerary is provided for information purposes and does not imply endorsement of any venue or business. We do not guarantee the accuracy of any information provided.
Tillsonburg
Airport Marketing
March 2023
Prepared by:
The Economic Development & Marketing Department
DRAFT | Golf Fly-in Packages
2
Airport Marketing | Town of Tillsonburg | March 2023
Package 1:
2 Day Exclusive Golf Getaway (“Stay & Play ”)
Package 2:
Golf Day Trip (“Spend the Day”)
Note: The Golf Fly-in Packages consist of recommended
itineraries. Visitors must book directly with venues
and arrange payment themselves.
DRAFT |Golf Fly-in Packages
DRAFT STAGE –details need to be
confirmed/finalized prior to publishing
3
Airport Marketing | Town of Tillsonburg | March 2023
March 2023
Draft stage -Seeking pilot feedback on:
1) Golf itineraries (day trip and two-day stay)
2) Choice of golf courses and restaurants
2) Cost
3) Other (?)
DRAFT STAGE –details need to be
confirmed/finalized prior to publishing
DRAFT |Golf Fly-in Packages