230207 Community Health Care Committee AgendaPage 1 of 2
The Corporation of the Town of Tillsonburg
Health Care Advisory Committee
February 7, 2023
12:00 p.m.
AGENDA
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Health Care Advisory Committee meeting of
February 7, 2023, be adopted.
3.Minutes of the Previous Meeting
Proposed Resolution #2
Moved by:
Seconded by:
THAT the Minutes as prepared for the Physician Recruitment and Retention
Committee meeting of September 20, 2022, be approved.
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5.Adoption of Chair and Vice-Chair
Proposed Resolution #3
Moved by:
Page 2 of 2
Seconded by:
THAT the Health Care Advisory Committee appoints ______________ as the Chair
and ________________ as the Vice-Chair until the end of this term of Council.
6.Presentations
6.1. Current Health Care Community
Presented by: Andrea McPherson, Primary Care and Clinical Collaboration Lead
7.General Business and Reports
7.1. Terms of Reference Review (attached)
7.2. Recruitment of New Physicians- TDMH
8.Next Meeting
9.Adjournment
Proposed Resolution #5
Moved by:
Seconded by:
THAT the February 7, 2023 Health Care Advisory Committee meeting be adjourned
at _____ p.m.
Page 1 of 3
The Corporation of the Town of Tillsonburg
Physician Recruitment and Retention Advisory Committee
September 20, 2022
12:00 p.m.
Present: Deputy Mayor Beres, Councillor Penny Esseltine, Lesley Ross, Nadia Facca,
Ashley Edwards, Dr. Matt Johnson, Dr. Clay Inculet, Mike Bastow, Dr. Howard Lamb,
Nadia Facca
Staff: Kyle Pratt, Chief Administrative Officer; Laura Pickersgill, Executive
Assistant/Assistant Clerk; Cephas Panschow, Development Commissioner
Regrets: Dr. Abdalla
MINUTES
1.Call to Order
The meeting was called to order at 12:03 p.m.
2.Adoption of Agenda
Resolution #1
Moved by: Councillor Esseltine
Seconded by: Dr. Howard Lamb
THAT the Agenda as prepared for the Physician Recruitment and Retention
Advisory Committee meeting of September 20, 2022, be adopted.
Carried
3.Minutes of the Previous Meeting
No recorded minutes available.
Page 2 of 3
4.Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5.General Business and Reports
5.1. Oxford Physician Recruitment Group Minutes
Laura provided a summary of the Oxford Physician Recruitment Group meeting.
5.2. Physician Recruitment Committee Terms of Reference Review
It was suggested that clarity be included in the representation of organizations
section. The Development Commissioner and Chief Operating Officer to be
included in the membership.
5.3. Available Positions- FHO’s
There are currently two open positions between Tillsonburg and Norwich in the
Family Health Organizations. Dr. Dockx is decreasing his practice and Dr. Kevin
Dueck will be assuming many of Dr. Dockx’s patients.
A discussion was held regarding the lack of available physical clinic space to
host more physicians in Town. The proposition of a stand-alone medical clinic
was brought up during a delegation meeting at the AMO Conference. Nadia to
set up a meeting to discuss this initiative further.
5.4. Recruitment Strategies Discussion
TDMH will be participating in the Discovery Week in the spring. Dr. Clay Inculet
joined TMDH in August of 2021 and has recently taken on the role of Chief of
Staff for TDMH.
Strategic plan to be discussed going forward.
5.5. Hospital Career Website
Nadia thanked the group for having Town staff provide a link to the TDMH
website from the Town’s website.
Stephen Molnar joined the meeting at 12:42 p.m.
There was a suggestion that TDMH leverage their own website to post for
Physician Recruitment rather than using third party resources only.
Page 3 of 3
5.6. Health Professions Human Resource Plan
Nadia provided an overview of the Health Professions Human Resource Plan.
There was a thanks given for the local emergency department remaining open
during staff shortages. There was a discussion about the appropriate use of the
emergency department. There was a discussion regarding family physicians
having access to radiology department services on an emergency basis.
6.Next Meeting
January 17, 2022
7.Adjournment
The September 20, 2022 Physician Recruitment and Retention Advisory Committee
meeting be adjourned at 12:57 p.m.
Physician Recruitment & Retention Committee
TERMS OF REFERENCE
Mandate:
To acknowledge the importance of physician recruitment to the Hospital, Town of Tillsonburg
and Physicians practicing in Tillsonburg. To plan and implement an integrated approach to
recruitment and retention, ensuring the commitment of the partners.
Goals for 2013-2018 Term: Each member is responsible for providing regular reports to their constituency/sponsoring organization and for seeking support for strategies proposed by the Committee. Any action plan will clearly identify the responsibility of individual organizations.
1.0 Role of the Physician Recruitment & Retention Committee
1.Review current physician recruitment initiatives, identify strengths, opportunities andbarriers to successful recruitment.2.Formulate action plans for recruitment, including numbers of physicians required.
3.Review successful initiatives elsewhere in Ontario, including proximal communities withwhom collaboration might make sense.4.Educate the Committee membership and their sponsoring organizations on the issues ofphysician recruitment in Ontario.5.Educate the community on the physician resource shortage and the strategies of theCommittee.6.Identify sources and solicit resources to support the recruitment activities of thecommunity, hospital and local physician practices.7.Develop criteria for and monitor the use of these resources.8.Monitor eligibility for Ministry of Health and Long Term Care Under-serviced AreaProgram.
2.0 Organization of the Committee:
The Committee should be composed of people representing each of the partners. A cross section of people should attempt to be chosen in order to bring to the Committee relevant technical and professional expertise as well as strong advocacy, communication and
organizational skills.
The Committee shall meet at a minimum on a quarterly basis.
2.1 Town Committee Members will be appointed by Council. 2.2 The term of a Committee Member is four (4) years. 2.3 Additional members may be appointed throughout the term. 2.4 One member will be appointed by vote of the Committee at the first meeting of each term to chair the meetings for that term. 2.6 A Municipal staff person shall act as secretary to the Committee.
52
3.0 Composition of the Committee
3.1 The Committee shall be composed of the following: Mayor of the Town of Tillsonburg Two (2) Town of Tillsonburg Councillors One (1) representative from the Town of Tillsonburg, Chief Administrative Officer Three (3) representatives from the Medical Staff Association Chief of Staff, Tillsonburg District Memorial Hospital President, Tillsonburg District Memorial Hospital Chamber of Commerce representative 4.0 Meetings:
4.1 The Committee will hold a minimum of four (4) meetings a year. 4.2 The date and time of the regular meetings will be established at the first meeting of each
term. 4.3 Meetings will have a formal agenda. 4.4 Agendas and information packages, that will include the Minutes from the previous meeting,
will be sent (via mail, e-mail, or fax) to Committee Members prior to each meeting. 4.5 A majority of Committee Members will constitute quorum for the transaction of business. 5.0 Role of the Chair: The Chair is responsible for insuring the smooth and effective operation of the Committee and its roles. This will include responsibility for: 5.1 Calling the meetings to order. 5.2 The Chair is encouraged to create an informal atmosphere to encourage the exchange of ideas such as using a roundtable format.
5.3 Creating an Agenda in consultation with the Secretary. 5.4 Chairing the meetings. 5.5 Acting as spokesperson. 5.6 Representing the Committee on other committees when necessary. 5.7 The Chair shall conduct meetings in accordance with the Town's Procedural By-law. 6.0 Role of the Secretary:
The Secretary is responsible for insuring a complete up to date record for the Committee. 6.1 In liaison with the Chair, arrange date, time and venue for meetings. 6.2 In liaison with the Chair, set agendas and circulate to the members two business days prior to the meeting. 6.3 Circulate draft minutes to the members. 6.4 Keep a complete up to date record of the committee minutes.
53
7.0 Role of Members:
Membership on the Committee is a position of responsibility and requires a strong commitment to the Terms of Reference. Committee members are required to:
7.1 Attend all regular scheduled meetings. Members are required to notify the Chair or the Secretary if they are unable to attend a meeting. 7.2 Review all information supplied to them. 7.3 Prepare information for use in the development of materials for the Committee. 7.4 Promote the role of the Committee. 7.5 Attend training as required to effectively perform their role as a Committee member. 7.6 Committee Members are subject to The Municipal Conflict of Interest Act R.S.O, 1990, c.M50 and must disclose any direct or indirect pecuniary interest. The disclosure must be
recorded in the Minutes of the meeting.
8.0 Reports to Council:
The Committee may advise and make recommendations to Council in accordance with its role. Reports may be submitted as follows:
8.1 Verbally by a Council representative. 8.2 Verbally by the Chair or the designated representative. 8.4 Written reports
An annual report will also be submitted to Council at the beginning of each new year outlining the Committee’s accomplishments in the previous twelve months.
54