230411 Regular Council AgendaThe Corporation of the Town of Tillsonburg
Council Meeting
AGENDA
Tuesday, April 11, 2023
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
1.Call to Order
2.Closed Session
3.Moment of Silence
4.Adoption of Agenda
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council meeting of April 11, 2023, with agenda item
13.7.3 (Staff Report RCP 23-19 Tillsonburg Community Centre – Award of Tender) being
dealt with immediately following agenda item 7.2 (A+Link Architecture Inc. Re: Tillsonburg
Community Centre Renovation), be approved.
5. Disclosures of Pecuniary Interest and the General Nature Thereof
6.Adoption of Council Minutes of Previous Meeting
Moved By: ________________
Seconded By: ________________
THAT the Council meeting minutes dated March 27, 2023, be approved.
7.Presentations
7.1 Volunteer Achievement Award Presentation - Rosemary Dean
Mayor Gilvesy
Carrie Lewis, Chair, Museum, Culture, Heritage and Special Awards Advisory
Committee
7.2 A+ Link Architecture Re: Tillsonburg Community Centre Renovation
Alicia Lesniak, A+Link Architecture
Moved By: ________________
Seconded By: ________________
THAT Council receives the presentation from A+Link Architecture Inc. regarding the
Tillsonburg Community Centre Renovation, as information.
8.Public Meetings
9.Planning Reports
10.Delegations
10.1 Lauren Johnson Re: Diversity in Tillsonburg
Moved By: ________________
Seconded By: ________________
THAT Council receives the delegation from Lauren Johnson as information.
10.2 Oxford County Pride Committee Re: Rainbow crosswalk, and township pride
progress flag endorsement
Tami Murray
Moved By: ________________
Seconded By: ________________
THAT Council receives the delegation from Tami Murray on behalf of the Oxford
County Pride Committee, as information.
10.3 Jim Thompson Re: Proposed sidewalk (Pheasant Court)
Moved By: ________________
Seconded By: ________________
THAT Council receives the delegation from Jim Thompson as information.
10.4 United Way Oxford Re: Tillsonburg Transition House
Kelly Gilson, Executive Director, United Way Oxford
Moved By: ________________
Seconded By: ________________
Page 2 of 189
THAT Council receives the delegation from Kelly Gilson on behalf of United Way
Oxford, as information.
11.Deputation(s) on Committee Reports
11.1 CS 23-08 Accessibility Advisory Committee Recommendation
Moved By: ________________
Seconded By: ________________
THAT report CS 23-08 Accessibility Advisory Committee Recommendation be
received as information.
12.Information Items
12.1 Rural Ontario Municipal Association Re: Strengthening Municipal Codes of Conduct
12.2 County of Renfrew Violence Against Women Resolution March 2023
12.3 Treva Lonsbary Letter to Council
12.4 2023 Ontario Senior of the Year Award Nominations
Moved By: ________________
Seconded By: ________________
THAT Council receives the correspondence from the Rural Ontario Municipal
Association dated March 22, 2023, the County of Renfrew Violence Against Women
Resolution dated March 2023, the letter from Treva Lonsbary dated April 3, 2023,
and the correspondence from the Ministry for Seniors and Accessibility dated March
2023, as information.
13.Staff Reports
13.1 Chief Administrative Officer
13.2 Corporate Services
13.3 Economic Development
13.3.1 EDM 23-04 Offer to Purchase – Surplus Unopened Right-of-Way Lands
South of Wood Haven Drive
Moved By: ________________
Seconded By: ________________
THAT report EDM 23-04 Offer to Purchase – Surplus Unopened Right-of-
Way Lands South of Wood Haven Drive be received; and
Page 3 of 189
THAT a by-law be brought forward to authorize the Mayor and Clerk to
enter into an Agreement of Purchase and Sale with Robert and Jane
Bamford and to execute any documents required to effect a transfer of the
property for a portion of the Right-of-Way lands, described as the Westerly
part of Part 8, Plan 41R-940.
13.3.2 EDM 23-05 Request for Extension - Agreement of Purchase and Sale with
2776807 Ontario Inc
Moved By: ________________
Seconded By: ________________
THAT report EDM 23-05 Request for Extension – Agreement of Purchase
and Sale with 2776807 Ontario Inc be received; and
THAT an extension in the closing date for the Agreement of Purchase and
Sale between the Town of Tillsonburg and 2776807 Ontario Inc to a date at
the end of July, 2023, along with minor changes in various dates as
required, be granted.
13.3.3 EDM 23-06 Community Improvement Plan Application and Funding
Request – United Way Oxford
Moved By: ________________
Seconded By: ________________
THAT report EDM 23-06 Community Improvement Plan Application and
Funding Request – United Way Oxford be received; and
THAT United Way Oxford be approved for the Accessibility Renovation
Grant in matching funds to a maximum contribution of $3,000; the Strategic
Level of the Tax Increment Equivalent Grant Back Program and the Permit
Fee Grant Back Program as offered by the Town’s Community
Improvement Plan if applicable; and
THAT the request for an additional grant of $15,000 be referred to the 2024
budget deliberations.
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 OPD 23-15 County of Oxford, Town of Tillsonburg Water and Wastewater
Operating Authority Service
Moved By: ________________
Page 4 of 189
Seconded By: ________________
THAT report OPD 23-15 County of Oxford, Town of Tillsonburg Water &
Wastewater Operating Authority Service report be received as information;
and
THAT Council direct staff to notify the County of Oxford that it is opposed to
the removal of the Town of Tillsonburg being the authorized Operating
Authority; and
THAT Council direct Town Staff to work with County Staff to investigate this
matter further to determine all of the details and impacts and report back to
Council for reconsideration.
13.6.2 OPD 23-16 TGO Inter-Community Voyago Contract Extension
Moved By: ________________
Seconded By: ________________
THAT report OPD 23-16 T:GO Inter-Community Voyago Contract
Extension be received; and
THAT the CAO and Director of Operations & Development be authorized to
execute a contract extension with 94765 Ontario Ltd - Voyago for the T:GO
Inter-Community Service for a period of two (2) years ending on March 31,
2025 as per the new/updated pricing.
13.7 Recreation, Culture and Parks
13.7.1 RCP 23-17 Waterpark Renovation Project Update
Moved By: ________________
Seconded By: ________________
THAT Report RCP 23-17 Waterpark Renovation Project Update be
received for information.
13.7.2 RCP 23-18 Request for 4 Additional Youth Leaders
Moved By: ________________
Seconded By: ________________
THAT Report RCP 23-18 Request for 4 Additional Youth Leaders be
approved; and
THAT the 2023 RCP Operating Budget be updated to reflect the increase
in part time wages and additional program revenue generated by Day
Camp registration.
13.7.3 RCP 23-19 Tillsonburg Community Centre Renovation – Award of Tender
Page 5 of 189
Moved By: ________________
Seconded By: ________________
THAT Report RCP 23-19 Tillsonburg Community Centre Renovation –
Award of Tender be received as information; and
THAT Council awards the tender to Elgin Contracting and Restoration Ltd.,
in the amount of $5,120,000 +HST; and
THAT the incremental project funding shortfall net of identified DC funding
of $788,533 be covered by $220,622 of unspent funds from the Splash Pad
portion of the project and that funding sources to include annual surplus
funds, DC funding, and/or debenture for the residual $567,911 shortfall be
deferred until project completion and a final report brought back to Council.
13.8 Hydro Operations
13.8.1 HYD 23-01 Options for the Future of Tillsonburg Hydro Inc
Moved By: ________________
Seconded By: ________________
THAT report HYD 23-01 titled Options for the Future of Tillsonburg Hydro
Inc. be received as information; and
THAT Council recommends further investigation of the financial and
operational impacts of options ________ for the future of Tillsonburg Hydro
Inc. and to bring back a report to Council.
14.New Business
15.Consideration of Minutes
15.1 Advisory Committee Minutes
Moved By: ________________
Seconded By: ________________
THAT Council receives the Accessibility Advisory Committee Minutes dated March
21, 2023, the Community Health Care Committee Minutes dated February 7, 2023,
the Tillsonburg Airport Advisory Committee Minutes dated February 23 and March
30, 2023, the Museum, Culture, Heritage and Special Awards Advisory Committee
Minutes dated March 22, 2023, the Parks Beautification and Cemetery Advisory
Committee Minutes dated February 28 and March 28, 2023, the Affordable and
Attainable Housing Committee Minutes March 29, 2023 and the Economic
Development Committee Meeting Minutes dated March 21, 2023, as information.
16.Motions/Notice of Motions
Page 6 of 189
Moved By: Councillor Spencer
Seconded By: ________________
THAT staff be directed to provide a report to Council by August 2023 regarding the following:
The establishment of a Tillsonburg EDI (equity, diversity and inclusivity) Committee
with a mandate to include, but not limited to, the following:
a. To lead the development and submission of an application to join the CIM
including the identification of key stakeholders, gathering community input and the
development of an action plan;
b. To provide recommendations to council on the action plan's implementation;
c. To report on the municipality's progress on its action plan;
d. To provide staff and council with an inclusive and equitable lens through which
internal services and policies could receive feedback as requested; and
i.
Draft terms of reference for the Committee and any further recommendations on the
resources required for the committee to be successful; and
ii.
The steps necessary for the Town of Tillsonburg to meet the requirements of joining
the CCUNESCO Coalition of Inclusive Municipalities (CIM) including any staffing or
budgetary impacts.
iii.
Moved By: Deputy Mayor Beres
Seconded By: ________________
THAT, in alignment to RCP staff report titled “Land Acknowledgement Update“ and
recommendations of March 27, 2023, council include the following Nations names within the
Indigenous Land Acknowledgment read at each Council meetings:
a) Anishinabek (Ah-nish-in-a-bek),
b) Haudenosaunee (Ho-den-no-sho-nee) and
c) Attawandaron (Add-a-won-da-run)
AND THAT, staff be directed to invite Professor Cody Groat for an education session for
open council, regarding Truth and Reconciliation – Calls to Action #57, as it pertains to
Municipal Governments.
Moved By: Councillor Parker
Seconded By: ________________
THAT an option for a roundabout, traffic light or other measures at Dereham Dr. and
Quarter Town Line be investigated to ensure the utmost safety will be achieved in the vicinity
of Westfield School and that this forms part of the Tillsonburg Transportation Master Plan.
AND THAT the concerns highlighted in the paradigm traffic study from the Performance
Realty Corporation be included in the RFP for the Master Transportation Plan.
17.Resolutions/Resolutions Resulting from Closed Session
Page 7 of 189
18.By-Laws
18.1 A By-Law to repeal By-Law 2021-107 being a by-law to appoint an Interim Treasurer
(Renato Pullia)
18.2 A By-Law to authorize an agreement of purchase and sale with Robert and Jane
Bamford for a portion of the Right-of-Way lands described as the Westerly part of
Part 8, Plan 41R-940
Moved By: ________________
Seconded By: ________________
THAT A By-Law to repeal By-Law 2021-107 being a by-law to appoint an Interim
Treasurer (Renato Pullia); and
A By-Law to authorize an agreement of purchase and sale with Robert and Jane
Bamford for a portion of the Right-of-Way lands described as the Westerly part of
Part 8, Plan 41R-940, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
19.Confirm Proceedings By-law
Moved By: ________________
Seconded By: ________________
THAT By-Law 2023-037, to Confirm the Proceedings of the Council Meeting held on March
27, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk
be and are hereby authorized to sign the same, and place the corporate seal thereunto.
20.Items of Public Interest
21.Adjournment
Moved By: ________________
Seconded By: ________________
THAT the Council meeting of April 11, 2023 be adjourned at ___ p.m.
Page 8 of 189
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The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, March 27, 2023
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy (Chair)
Councillor Luciani
Councillor Parker
Councillor Rosehart
Councillor Spencer
Councillor Parsons
Regrets: Deputy Mayor Beres
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Julie Columbus, Director of Recreations, Culture & Parks
Johnathon Graham, Director of Operations & Development
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Moment of Silence
4. Adoption of Agenda
Page 9 of 189
2
Resolution # 2023-120
Moved By: Councillor Parsons
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council meeting of March 27, 2023, be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-121
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT the Council meeting minutes dated March 13, 2023, be approved.
Carried
7. Presentations
8. Public Meetings
8.1 Applications for Official Plan Amendment, Draft Plan of Subdivision
& Zone Change OP 22-11-7, SB 22-01-7 & ZN 7-22-05 – Victoria Wood
(Tillsonburg-West) GP Inc.
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval in
principal of the zone change application.
Opportunity was provided for comments and questions from Council.
Staff noted that THI is involved in the detailed design stage.
Andrea Sinclair of MHBC, agent, appeared before Council in support of
the application. Ms. Sinclair noted that the development would be built in
multiple registrations commencing at the north and heading south, the
development would take between 10-15 years.
Page 10 of 189
3
No members of the public appeared before Council in support of the
application.
Opportunity was provided for those wishing to speak in opposition to the
application.
Mike Wild, President, Baldwin Place Residents Association, appeared
before Council to present on behalf of the Association concerns regarding
the proposed development on lands west of Baldwin Place related to
traffic and construction impacts.
Michael Zauros, 29 Hogarth Drive, appeared before Council.
Maureen Flynn, 100 Weston Drive, appeared before Council.
Uwe Kretschmann, 38 Esseltine Drive, appeared before Council.
Nancy Kretschmann, 38 Esseltine Drive, appeared before Council.
Kim Yull, 45 Fairs Crescent, appeared before Council.
Stephen Dilella, 147 and 151 Concession St W, appeared before Council.
Hannibal Muhtar, 23 Jones Crescent, appeared before Council.
No other members of the public appeared before Council.
Resolution # 2023-122
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT; Council approve in principle the zone change application (File No.
ZN 7-22-05) submitted by Victoria Wood (Tillsonburg West GP) Inc, for
lands legally described as Part of Lots 8 & 9, Concession 11 (Dereham)
and Part of Lot 8, Concession 12 (Dereham), in the Town of Tillsonburg,
to rezone the lands ‘R2-sp’, ‘R3-sp’, ‘RM-sp’, ‘RH-sp’, OS1 & OS2, with
appropriate Holding Zones, to facilitate the proposed draft plan of
subdivision;
AND THAT Council advise County Council that the Town supports the
application to amend the Official Plan (File No. OP 22-11-7), submitted by
Victoria Wood (Tillsonburg West GP) Inc, for lands legally described as
Part of Lots 8 & 9, Concession 11 (Dereham) and Part of Lot 8,
Concession 12 (Dereham), in the Town of Tillsonburg, to amend the
location and extent of the High, Medium, and Low Density Residential
Areas on the subject lands to facilitate a draft plan of subdivision;
Page 11 of 189
4
AND THAT after consideration and due diligence by Council to citizen
safety, traffic volumes and EMS access the Council of the Town of
Tillsonburg recommends approval of draft plan of subdivision, File No. SB
22-01-7, submitted by Victoria Wood (Tillsonburg West GP) Inc, for lands
legally described as Part of Lots 8 & 9, Concession 11 (Dereham) and
Part of Lot 8, Concession 12 (Dereham), in the Town of Tillsonburg,
consisting of 32 blocks for low density residential development, 2 blocks
for medium density residential development, one block for high density
residential development, one park block, one open space block, served by
10 new local streets, subject to the conditions of draft approval as stated
in staff report CP 2023-80 dated March 27, 2023 plus the addition of the
following conditions are met and satisfied by Council;
THAT construction vehicles to enter into the proposed development from
Concession St on to Street “A”, with the intention to minimize disruption to
current neighbourhoods and residents and that all in the vicinity be kept
clean of construction material, garbage, debris, dirt, mud and gravel during
construction for the safety of all citizens;
AND Due to the proximity of the Crosswalk located in front of Westfield
School, Council directs that Esseltine Drive NOT be extended as a thru
road due to safety and congestion in the area;
AND THAT Council recommends to straighten Street F to allow easier
access for EMS and that traffic calming measures be put in place to slow
traffic on Street F;
AND THAT Council supports Dereham Drive and Grandview Drive be
developed as through roads to access the proposed Development;
AND THAT Council recommends that as many large and existing trees as
possible around the perimeter of the property be maintained and safe and
free from demolition or root damage and that for every tree removed it be
replaced on top of the 1 tree per lot requirement;
AND THAT Council directs that the access through point at Street “I” to
Weston Drive be eliminated;
AND THAT the request “that the number of dwelling units per multiple unit
dwellings not apply to any stacked townhouses or back to back
townhouse” on block 33 and 34 special medium density residential be
denied.
Page 12 of 189
5
Carried
8.2 Applications for Official Plan Amendment, Draft Plan of Subdivision
& Zone Change OP 22-27-7, SB 22-03-7 & ZN 7-22-10 – Performance
Communities Realty Inc.
Eric Gibert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval in
principal of the zone change application.
Opportunity was provided for comments and questions from Council.
Will Hayhoe, applicant/developer, appeared before Council in support of
the application
Andrea Sinclair of MHBC, agent, appeared before Council in support of
the application.
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2023-123
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council approve in principle the zone change application (File No.
ZN 7-22-10) submitted by Performance Communities Realty Inc, for lands
legally described as Part of Lots 6, Concession 10 (Dereham) and Blocks
18-21, Plan 41M-148, in the Town of Tillsonburg, to rezone the lands ‘R1’,
‘R1A-sp’, ‘R2-sp’, ‘R3-sp’, ‘RM-sp’, OS1 & OS2, with appropriate Holding
Zones, to facilitate the proposed draft plan of subdivision;
AND THAT Council advise County Council that the Town supports the
application to amend the County Official Plan (File No. OP 22-27-7),
submitted by Performance Communities Realty Inc, for lands legally
described as Part of Lots 6, Concession 10 (Dereham) and Blocks 18-21,
Plan 41M-148, in the Town of Tillsonburg, to re-designate a portion of the
subject lands from Low Density Residential to Medium Density Residential
to facilitate a future medium density residential block within a proposed
draft plan of subdivision;
AND THAT Council advise County Council that the Town supports the
application for draft plan of subdivision, File No. SB 22-03-7, submitted by
Performance Communities Realty Inc, for lands legally described as Part
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of Lots 6, Concession 10 (Dereham) and Blocks 18-21, Plan 41M-148, in
the Town of Tillsonburg, consisting of 80 lots for single detached
dwellings, 16 lots for townhouse dwellings, one block for medium density
residential development, 6 open space blocks, one stormwater block,
served by 3 new local streets and the extension of Woodcock Drive,
subject to the conditions of draft approval as stated in staff report CP
2023-81 dated March 27, 2023 and subject to the following conditions set
out by Council are met:
AND THAT staff investigate the creation of an access road for
construction vehicles to limit the impact on existing completed
neighborhoods.
Carried
8.3 Applications for Official Plan Amendment, Draft Plan of Subdivision
& Zone Change OP 22-19-7, SB 22-07-7 & ZN 7-22-15 – Lindprop
Corp.
Eric Gibert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval in
principal of the zone change application.
Opportunity was provided for comments and questions from Council.
Peter Penner, agent, appeared before Council in support of the application
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2023-124
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT Council approve in principle the zone change application (File No.
ZN 7-22-15) submitted by Lindprop Corporation Inc, for lands legally
described as Part of Lots 4 & 5, Concession 10 (Dereham) in the Town of
Tillsonburg, specifically the lands south of the watercourse crossing on
Block 16, to rezone the lands ‘R3-sp’, ‘RM-sp’, & ‘OS2’, with appropriate
Holding Zones, to facilitate the proposed draft plan of subdivision;
AND THAT Council advise County Council that the Town supports the
application to amend the County Official Plan (File No. OP 22-19-7),
submitted by Lindprop Corporation Inc., for lands legally described as Part
Page 14 of 189
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of Lots 4 & 5, Concession 10 (Dereham) in the Town of Tillsonburg,
specifically the lands south of the watercourse crossing on Block 16, to re-
designate a portion of the subject lands from Open Space and Low
Density Residential to Medium Density Residential to facilitate a future
medium density residential block within a proposed draft plan of
subdivision;
AND THAT Council advise County Council that the Town supports the
application for draft plan of subdivision, File No. SB 22-07-7, submitted by
Lindprop Corporation Inc, for lands legally described as Part of Lots 4 & 5,
Concession 10 (Dereham), in the Town of Tillsonburg, consisting of 15
blocks for low density residential development (consisting of single
detached dwellings, semi-detached dwellings or townhouse dwellings), 1
block for future medium density residential development, 4 open space
blocks, served by 5 new local streets and the extension of Martin Street,
Braun Avenue, and Mallard Avenue, subject to the conditions of draft
approval as stated in staff report CP 2023-82 dated March 27, 2023.
Carried
9. Planning Reports
10. Delegations
10.1 Lauren Johnson Re: Diversity in Tillsonburg
Delegation to present at the Council meeting to be held on Tuesday, April
11, 2023.
10.2 Tillsonburg Kinsmen Re: 2023 Kinsmen Easter Egg Hunt
Cedric Tomico, Tillsonburg Kinsmen member, appeared before Council to
request free use of the Memorial Park for the 2023 Tillsonburg Kinsmen
Easter Egg Hunt.
Resolution # 2023-125
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT Council receives the delegation from the Tillsonburg Kinsmen as
information;
Page 15 of 189
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AND THAT the use of the Memorial Park be donated free of charge to
Tillsonburg Kinsmen, for the use of the planned Easter Egg Hunt, for the
year 2023.
Carried
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Kloepfer Letter to Council March 10 2023
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council receives the letter to council from Mike and Sandy Kloepfer
dated March 10, 2023 as information.
AND THAT council supports the decommissioning and sale of the CN Rail
Cayuga Line in Norfolk County from Fernlea Rd. to Talbot Road.
AND THAT this resolution be forwarded to Norfolk County and SCOR.
Resolution # 2023-126
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT Council refer the following motion to the Economic Development
Advisory Committee for recommendation to Council:
THAT Council receives the letter to council from Mike and Sandy Kloepfer
dated March 10, 2023 as information.
AND THAT council supports the decommissioning and sale of the CN Rail
Cayuga Line in Norfolk County from Fernlea Rd. to Talbot Road.
AND THAT this resolution be forwarded to Norfolk County and SCOR.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Corporate Services
13.3 Economic Development
Page 16 of 189
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13.4 Finance
13.4.1 FIN 23-06 2022 Council Remuneration and Expenses
Renato Pullia, Interim Director of Finance/Treasurer, appeared
before Council to provide an overview of the report.
Resolution # 2023-127
Moved By: Councillor Parsons
Seconded By: Councillor Parker
THAT Council receives report FIN 23-06, 2022 Council
Remuneration & Expenses Report as information.
Carried
13.5 Fire and Emergency Services
13.5.1 FRS 23-02 TPON Agreement Execution
Fire Chief Caskanette appeared before Council to provide an
overview of the report.
Resolution # 2023-128
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
THAT report FRS 23-02 titled TPON Agreement Execution be
received; and
THAT a by-law to authorize the Mayor and Clerk to execute the
Transfer Payment Agreement for the Town of Tillsonburg Fire and
Rescue Services Fire Communications PSAP NG9-1-1 Agreement
be presented to Council for consideration; and
THAT the Fire Chief be authorized to purchase NG9-1-1 related
goods, services and enter into NG-911 agreements required to
maximize eligible recapture of NG9-1-1 costs, including sole
sourcing where necessary to ensure timely acquisition, and
standardization with existing hardware, software and se rvices; and
THAT the Fire Chief be authorized to complete Schedule “E”
Financial Report Next Generation Funding of the Transfer Payment
Agreement on behalf of the Corporation in order to maximize the
recovery of all eligible NG9-1-1 related costs.
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Carried
13.6 Operations and Development
13.6.1 OPD 23-14 Lot Maintenance By-Law
Resolution # 2023-129
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT a by-law to provide for the cleaning and clearing of land;
clearing of refuse, dead and decayed trees, graffiti; storage of
commercial motor vehicles and recreational vehicles, and yard
sales be brought forward for Council’s consideration.
Carried
13.7 Recreation, Culture and Parks
13.7.1 RCP 23-16 Land Acknowledgement
Resolution # 2023-130
Moved By: Councillor Parker
Seconded By: Councillor Spencer
THAT Report RCP 23-16 Land Acknowledgement Update be
received as information.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Advisory Committee Minutes
Resolution # 2023-131
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council defer the following motion until the minutes have been
reviewed by the committees:
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THAT Council receives the Parks, Beautification and Cemetery Advisory
Committee minutes dated February 28, 2023, and the Recreation and
Sports Advisory Committee minutes date March 2, 2023, as information.
Carried
15.2 Tillsonburg Police Services Board Minutes
Resolution # 2023-132
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT Council receives the Police Services Board minutes dated January
18, 2023 as information.
Carried
16. Motions/Notice of Motions
The following motion will be included on the April 11, 2023 regular Council
meeting agenda.
Moved By: Councillor Parker
THAT an option for a roundabout, traffic light or other measures at Dereham Dr.
and Quarter Town Line be investigated to ensure the utmost safety will be
achieved in the vicinity of Westfield School and that this forms part of the
Tillsonburg Transportation Master Plan.
AND THAT the concerns highlighted in the paradigm traffic study from the
Performance Realty Corporation be included in the RFP for the Master
Transportation Plan.
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 2023-033, to amend By-Law 2020-091 being a by-law to adopt
and maintain a policy with respect to the delegation of the
Corporation of the Town of Tillsonburg’s powers and duties
18.2 By-Law 2023-034, to amend By-Law 4019, being a by-law to regulate
and control the granting of encroachments on highways and public
land within the Town of Tillsonburg
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18.3 By-Law 2023-035, to authorize a Transfer Payment Agreement (Fire
and Rescue Services Fire Communications PSAP)
18.4 By-Law 2023-036, to provide for the cleaning and clearing of land;
clearing of refuse, dead and decayed trees, graffiti; storage of
commercial motor vehicles and recreational vehicles, and yard sales
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT By-Law 2023-033, to amend By-Law 2020-091 being a by-law to
adopt and maintain a policy with respect to the delegation of the
Corporation of the Town of Tillsonburg’s powers and duties; and
By-Law 2023-034, to amend By-Law 4019, being a by-law to regulate and
control the granting of encroachments on highways and public land within
the Town of Tillsonburg; and
By-Law 2023-035, to authorize a Transfer Payment Agreement (Fire and
Rescue Services Fire Communications PSAP); and
By-Law 2023-036, to provide for the cleaning and clearing of land; clearing
of refuse, dead and decayed trees, graffiti; storage of commercial motor
vehicles and recreational vehicles, and yard sales, be read for a first,
second, third and final reading and that the Mayor and the Clerk be and
are hereby authorized to sign the same, and place the corporate seal
thereunto.
Resolution # 2023-133
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT By-Law 2023-034, to amend By-Law 4019, being a by-law to
regulate and control the granting of encroachments on highways and
public land within the Town of Tillsonburg, be dealt with separately.
Carried
Resolution # 2023-134
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
Page 20 of 189
13
THAT By-Law 2023-033, to amend By-Law 2020-091 being a by-law to
adopt and maintain a policy with respect to the delegation of the
Corporation of the Town of Tillsonburg’s powers and duties; and
By-Law 2023-035, to authorize a Transfer Payment Agreement (Fire and
Rescue Services Fire Communications PSAP); and
By-Law 2023-036, to provide for the cleaning and clearing of land; clearing
of refuse, dead and decayed trees, graffiti; storage of commercial motor
vehicles and recreational vehicles, and yard sales, be read for a first,
second, third and final reading and that the Mayor and the Clerk be and
are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
Resolution # 2023-135
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT By-Law 2023-034, to amend By-Law 4019, being a by-law to
regulate and control the granting of encroachments on highways and
public land within the Town of Tillsonburg, be amended to strike the
following words from section 1 bullet point 2: “that are stamped and sealed
by a Professional Engineer”
Carried
Resolution # 2023-136
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT By-Law 2023-034, to amend By-Law 4019, being a by-law to
regulate and control the granting of encroachments on highways and
public land within the Town of Tillsonburg, as amended, be read for a first,
second, third and final reading and that the Mayor and the Clerk be and
are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
Page 21 of 189
14
19. Confirm Proceedings By-law
Resolution # 2023-137
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT By-Law 2023-032, to Confirm the Proceedings of the Council Meeting held
on March 27, 2023, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
The pool at the Tillsonburg Community Centre will be closed as of April 8, 2023.
J.L. Scott McLean Outdoor Recreation Pad and Rink is officially closed for the
season.
21. Adjournment
Resolution # 2023-138
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT the Council meeting of March 27, 2023 be adjourned at 9:59 p.m.
Carried
Page 22 of 189
TILLSONBURG COMMUNITY CENTRE
TOWN OF TILLSONBURG
Community Centre Addition + Renovations
Page 23 of 189
TILLSONBURG COMMUNITY CENTRE
EXTERIOR VIEW RENDERING Page 24 of 189
TILLSONBURG COMMUNITY CENTRE
EXTERIOR VIEW RENDERING Page 25 of 189
TILLSONBURG COMMUNITY CENTRE
EXTERIOR VIEW RENDERING Page 26 of 189
TILLSONBURG COMMUNITY CENTRE
PROPOSED SITE PLAN
ELIMINATED FROM SCOPE OF WORK
REVISED SCOPE OF WORK
Page 27 of 189
TILLSONBURG COMMUNITY CENTRE
PROPOSED GROUND FLOOR PLAN
ELIMINATED FROM SCOPE OF WORK
REVISED SCOPE OF WORK
Page 28 of 189
TILLSONBURG COMMUNITY CENTRE
PROPOSED SECOND FLOOR PLAN
ELIMINATED FROM SCOPE OF WORK
REVISED SCOPE OF WORK
Page 29 of 189
TILLSONBURG COMMUNITY CENTRE
TENDER RESULTS
Low Bidder:
Elgin Contracting and Restoration Ltd.(St. Thomas, ON)
Bid = $5,465,000.00
Page 30 of 189
TILLSONBURG COMMUNITY CENTRE
POST-TENDER
Engaged low bidder, Elgin Contracting, to perform Value
Engineering exercise to provide recommendations for cutbacks
and cost savings of $345,000.00
Page 31 of 189
TILLSONBURG COMMUNITY CENTRE
COST SAVINGS - ITEMS DELETED/REVISED FROM TENDER SET:
New Accessible Parking Area eliminated
Existing Change Room renovations - layout unchanged
Existing Stair (internal) to remain
Acoustic baffles at Lobby eliminated
Alternate materials - glazing, frames, hardware.
Page 32 of 189
TILLSONBURG COMMUNITY CENTRE
REVISED PROJECT COST
LOWEST BID = $ 5,465,000.00
COST SAVINGS = ($ 345,000.00)
REVISED TOTAL = $ 5,120,000.00
Page 33 of 189
TILLSONBURG COMMUNITY CENTRE
RECOMMENDATIONS
Enter into a CCDC-2 contract with Elgin Contracting
Page 34 of 189
Delegation Request Form
Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of
Council.
Council meetings are held the second and fourth Monday of the month. Proceedings are web-streamed on
the Town of Tillsonburg Website and the second meeting of the month will also be televised via Rogers TV.
Delegations take place near the beginning of the meeting and are allowed 15 minutes for their
presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow
for comments and questions from Council.
Any Information contained on this form will be made public through the publication of the agenda. Through
submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal
information within the public record. Applicants may request the removal of their personal contact
information when submitting this form. The request to remove personal contact information cannot be made
after agenda publication. Please note that all meetings occur in an open public forum and are regularly
recorded and televised.
Accessibility accommodations are available. Please make your request in advance.
Page 35 of 189
First Name *
Lauren
Last Name *
Johnson
Street Address *Town/City *
Postal Code *Phone Number *
E-mail *Subject *
Diversity in Tillsonburg
Name of Group or Person(s) being
represented (if applicable)
Lauren Johnson
All Delegations are limited to fifteen (15)
minutes, including questions and answers. *
I acknowledge
Details of the nature of the business/purpose: *
Discussion of Diversity in tillsonburg. OCCA / the Oxford Caribbean Canadian Association. Desire for
more representation.
I would like to be a delegate speaker at the Monday, March 27 council meeting.
Do you or any members of your party require
accessibility accommodations? *
Yes
No
Page 36 of 189
Will there be a Power Point presentation? *
Yes
No
I acknowledge that all presentation material
must be submitted to the Office of the Clerk by
4:30 p.m. the Wednesday before the Council
meeting date.
I accept
Page 37 of 189
Upon receipt and approval of a Delegation, full details on the process will be sent to all presenters. If you
have any questions please contact the Office of the Clerk at: clerks@tillsonburg.ca or 519-688-3009 ext.
4041
Personal information on this form is collected under the legal authority of the Municipal Act, as amended.
The information is collected and mainted for the purpose of creating records that are available to the
general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy
Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200
Broadway Street, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone 519-688-3009 Ext. 4040.
Page 38 of 189
Delegation Request Form
Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of
Council.
Council meetings are held the second and fourth Monday of the month. Proceedings are web-streamed on
the Town of Tillsonburg Website and the second meeting of the month will also be televised via Rogers TV.
Delegations take place near the beginning of the meeting and are allowed 15 minutes for their
presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow
for comments and questions from Council.
Any Information contained on this form will be made public through the publication of the agenda. Through
submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal
information within the public record. Applicants may request the removal of their personal contact
information when submitting this form. The request to remove personal contact information cannot be made
after agenda publication. Please note that all meetings occur in an open public forum and are regularly
recorded and televised.
Accessibility accommodations are available. Please make your request in advance.
Page 39 of 189
First Name *
Tami
Last Name *
Murray
Street Address *Town/City *
Postal Code *Phone Number *
E-mail *Subject *
Rainbow crosswalk, and township pride
progress flag endorsement.
Name of Group or Person(s) being
represented (if applicable)
Oxford County Pride Committee
All Delegations are limited to fifteen (15)
minutes, including questions and answers. *
I acknowledge
Page 40 of 189
Details of the nature of the business/purpose: *
I would like to complete this delegation on March 27th, 2023 council meeting.
The Oxford County Pride Committee is dedicated to diversity, inclusion and equity. A component of our
work focus is ensuring that Oxford County is a safe place for the 2slgbtqai+ community. Our goal is to
create and promote social, recreational, leisure, events and opportunities for the 2slgbtqai+ individuals
and families. In doing so we aim to eliminate hate, discrimination, homophobia, and transphobia in
Oxford County. A significant component of our work includes advocacy and visual components of
inclusion thus progress flag raising June 1st annually, and progress rainbow crosswalks throughout the
county. Given the significant increase in hate crimes committed in Tillsonburg in June 2022 specifically
aimed at the s2lgbtqai+ community the Pride committee is committed to increasing awareness and
education in your area to focus on decreasing homophobia and or attacks of any kind towards the
2slgbtqi+. It is essential that individuals in positions or power and privilege's model the behaviour we
want from others specifically in the areas of diversity, equity and inclusion. As you are aware our
committee has raised funds throughout the past resulting in the endorsement of painting of 3
crosswalks in Oxford County 2-Town of Ingersoll, and 1-City of Woodstock. The Oxford County Pride
committee is proposing to work with the Town of Tillsonburg, and the TIllsonburg BIA to install a
progress flag crosswalk in TIllsonburg, ideally the summer/fall of 2023 (Depending on fundraising). It is
the Prides Committee's objective to implement progress flag crosswalks throughout Oxford County
endorsing diversity, inclusion, equity, safety, security and unity for the 2slgbtqai+ community of Oxford. In
closing, we look forward to presenting to Tillsonburg council to discuss this opportunity further and
provide more information and clarify any questions you may have. Thank you (As noted I am seeking to
speak the evening of March 27, 23 meeting).
Do you or any members of your party require
accessibility accommodations? *
Yes
No
Will there be a Power Point presentation? *
Yes
No
Please attach a copy of your presentation.
I acknowledge that all presentation material
must be submitted to the Office of the Clerk by
4:30 p.m. the Wednesday before the Council
meeting date.
I accept
Page 41 of 189
Upon receipt and approval of a Delegation, full details on the process will be sent to all presenters. If you
have any questions please contact the Office of the Clerk at: clerks@tillsonburg.ca or 519-688-3009 ext.
4041
Personal information on this form is collected under the legal authority of the Municipal Act, as amended.
The information is collected and mainted for the purpose of creating records that are available to the
general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy
Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200
Broadway Street, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone 519-688-3009 Ext. 4040.
Page 42 of 189
Delegation Request Form
Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of
Council.
Council meetings are held the second and fourth Monday of the month. Proceedings are web-streamed on
the Town of Tillsonburg Website and the second meeting of the month will also be televised via Rogers TV.
Delegations take place near the beginning of the meeting and are allowed 15 minutes for their
presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow
for comments and questions from Council.
Any Information contained on this form will be made public through the publication of the agenda. Through
submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal
information within the public record. Applicants may request the removal of their personal contact
information when submitting this form. The request to remove personal contact information cannot be made
after agenda publication. Please note that all meetings occur in an open public forum and are regularly
recorded and televised.
Accessibility accommodations are available. Please make your request in advance.
Page 43 of 189
First Name *
Jim
Last Name *
Thompson
Street Address *Town/City *
Postal Code *Phone Number *
E-mail *Subject *
Proposed sidewalk
Name of Group or Person(s) being
represented (if applicable)
Residence of pheasant court
All Delegations are limited to fifteen (15)
minutes, including questions and answers. *
I acknowledge
Details of the nature of the business/purpose: *
We do not see the need for the side walk and think the money would be better spent else where , could
we talk to the counsel on march 27 .
Do you or any members of your party require
accessibility accommodations? *
Yes
No
Page 44 of 189
Will there be a Power Point presentation? *
Yes
No
I acknowledge that all presentation material
must be submitted to the Office of the Clerk by
4:30 p.m. the Wednesday before the Council
meeting date.
I accept
Page 45 of 189
Upon receipt and approval of a Delegation, full details on the process will be sent to all presenters. If you
have any questions please contact the Office of the Clerk at: clerks@tillsonburg.ca or 519-688-3009 ext.
4041
Personal information on this form is collected under the legal authority of the Municipal Act, as amended.
The information is collected and mainted for the purpose of creating records that are available to the
general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy
Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200
Broadway Street, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone 519-688-3009 Ext. 4040.
Page 46 of 189
'Resicfents Petition to Counci[
to stoy construction of Sicfewa[k on 'East Sicfe of
Pheasant Court, TI[fsonhurn
:Name
--/ Cl'\ I
u(\_IA(/le(Yf v~ e
.Jtc{cfress
(q ~a~C>Mr Couxr
1!~011 b1JJ19
t!J Pl\i2(>-°>l'A* '-"._.,·+ .
11t I>(,,.'-'",,
Comments
Page 47 of 189
'Residents Petition to Counci(
to stoy construction of Sicfe1va(k on 'East Side of
Pheasant Court, Ti(Csonf3urf!
Name
)l1 VIJLA ..
.I \ •
1
" ") '
11C' (' ', I"" ~ ~ V I I' · (,. , ''"~ IV
.'A.cfc{ress
11· f'})uc 7v,.,,_t l:,1'
~-··r 1 1/Li ( \ 1, /:Jct ::lj
:\ ! \ /, .. 'I .! '".·. • . ')' (I ( v
I / \ ,\. ) c. v ...... ·
I i ~
IJ
(_---
/
Coniments
·~.. /.
[/, /;v f1,A./
I\ ~i
if.) t 'v
J\; · t'. I)
r •. \
L; ....... _
1J r·· .''J ·· i
'I l.',Vv\
/
I
Page 48 of 189
Residents Petition to Counci{
to stoy construction of Sidewa{k on 'East Side of
Pfieasant Court, Ti{{son/Jurg
:Name
Hz,/.., i ·rr-
:Ac[c[ress Comments
? f' 1-J ,f :'J ~ r? N' ;-CT t / 11-S: / ~ " i =--
I 6 (//vi os'LuJ-
c r r
-r; t / ~ 6 ;I\ I]{).!~
~ p;jc;-/1 ~·Af\7
£ 1v1r4LL)
\0v?~
/\") L> iL ~ 'Lj
f
t lJ{U[; t3 ;:i
n 1 c ;\JLL-J
Page 49 of 189
Delegation Request Form
Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of
Council.
Council meetings are held the second and fourth Monday of the month. Proceedings are web-streamed on
the Town of Tillsonburg Website and the second meeting of the month will also be televised via Rogers TV.
Delegations take place near the beginning of the meeting and are allowed 15 minutes for their
presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow
for comments and questions from Council.
Any Information contained on this form will be made public through the publication of the agenda. Through
submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal
information within the public record. Applicants may request the removal of their personal contact
information when submitting this form. The request to remove personal contact information cannot be made
after agenda publication. Please note that all meetings occur in an open public forum and are regularly
recorded and televised.
Accessibility accommodations are available. Please make your request in advance.
Page 50 of 189
First Name *
Kelly
Last Name *
Gilson
Street Address *Town/City *
Woodstock
Postal Code *Phone Number *
E-mail *Subject *
United Way Oxford's Tillsonburg Transition
House
Name of Group or Person(s) being
represented (if applicable)
Kelly Gilson, Executive Director, United Way
Oxford
All Delegations are limited to fifteen (15)
minutes, including questions and answers. *
I acknowledge
Details of the nature of the business/purpose: *
Hello,
I would like to have an opportunity to share information regarding United Way Oxford's new Tillsonburg
Transition House program which is expected to be open within the next few months. I wish to inform
Council what a Transition House is, how the program will work, who it will serve, our service partners,
our initial and on-going investment, etc. Additionally, I would like to request Council's support for our
Community Improvement Plan application.
My Powerpoint presentation will be submitted separately, prior to your deadline. If you have any
questions, please do not hesitate to reach out. Thank you.
Kelly
Do you or any members of your party require
accessibility accommodations? *
Yes
No
Page 51 of 189
Will there be a Power Point presentation? *
Yes
No
Please attach a copy of your presentation.
I acknowledge that all presentation material
must be submitted to the Office of the Clerk by
4:30 p.m. the Wednesday before the Council
meeting date.
I accept
Page 52 of 189
Upon receipt and approval of a Delegation, full details on the process will be sent to all presenters. If you
have any questions please contact the Office of the Clerk at: clerks@tillsonburg.ca or 519-688-3009 ext.
4041
Personal information on this form is collected under the legal authority of the Municipal Act, as amended.
The information is collected and mainted for the purpose of creating records that are available to the
general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy
Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200
Broadway Street, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone 519-688-3009 Ext. 4040.
Page 53 of 189
A caring, inclusive & resilient
community where everyone lives with
dignity, belonging, opportunity & hope
OXFORD
Page 54 of 189
2
WHAT WE DO…
•Work locally to improve lives
•Connect people to the
opportunities they need to
build a better life
•Investment in locally
developed strategies to
respond to local issues
•Collaborate and work with
partners in the community
•100% Oxford County
Page 55 of 189
3
Poverty to Possibility
Poverty is complex.
The burden is profound.
Page 56 of 189
4
Strong Communities
Inclusive and supportive
communities connect and
strengthen all Oxford residents.
Ensure access to timely,
free counselling support
across the County
Page 57 of 189
5
All That Kids Can Be
Successful kids are the
future of our community.
Page 58 of 189
6
Page 59 of 189
7
Community United Conversations Webinar Series
Page 60 of 189
8
Page 61 of 189
9
Why United Way Oxford?
•Provide(d) Funding for:
•Oxford County Homelessness Prevention Pilot
•OCCHC Housing Support Program for Oxford
•OCCHC’s staff support for Woodstock’s Huron St. Transition House
•Launch of the OCCHC’s Mobile Outreach Bus
•Partner on the Oxford Housing Action Committee, where
supportive housing, transitional housing and local advocacy are
priorities
•Partner for the OTF funded #EndingHomelessnessOxford Project
•Helped support the pilot training for Rent Smart and now funding
the implementation of the training program in Oxford
•Investment and partnership relationships for services
•Knowledge of community
•Commitment to invest in readiness to fill gaps
•Strong, stable community organization with local leadership
Page 62 of 189
10
The Housing Continuum –Oxford County
Page 63 of 189
11
Types of Housing
•Emergency Shelter
•Operation Sharing’s The Inn (Woodstock), Inn Out of the Cold (Tillsonburg)
•Emergency House for Families
•DASO
•Transitional Housing
•Ingamo Second Stage Housing
•Huron St. Transition House
•Tillsonburg Transition House
•Supportive Housing
•Prospect House
•Indwell
•Community Housing
•Oxford County Housing
•Non-Profit Housing
•Affordable Rental
•Market Rental
•Home Ownership
Page 64 of 189
12
The Housing Crisis –Oxford and Beyond!
A variety of tipping points converging:
•Extremely low rental vacancy rates
•Increasing rental and purchase costs
•Limited new (affordable) builds
•Significant cost of living / inflation increases
•Demand for social housing grows, as does the wait list
•Reno-victions
•Definitions:
•Core Housing Need –if a household spends 30% or more of its before-
tax income to pay the rent.
•Affordable Housing –defined as 80% of market rate
Oxford County has a “Housing First Policy” but we need to have
spaces available to house people that meet their needs
Page 65 of 189
13
What is a Transitional House?
Transitional Housing refers to a supportive –yet temporary
–type of accommodation that is meant to bridge the gap
from homelessness to permanent housing by offering
structure, supervision, support, life skills, and in some
cases, education and training.
•Participants not tenants
•364 day maximum stay
•Life Skills coaching
•System Navigation
•Guaranteed last months rent when moving on
•Housing seeking support
Page 66 of 189
14
Tillsonburg Transition House –May 1st
•It is a partnership with the Oxford County Community Health Centre
(OCCHC)
•United Way Oxford’s Commitment:
•Purchase a property and fund renovations
•Furnish the house
•Finance all operating costs associated with the house
•Provide funding to OCCHC to provide the necessary on-site supports
and services for tenants
•OCCHC’s Commitment:
•Deliver wrap-around and life-skills coaching supports to the 7 adult
residents
•Provide on-site staffing 5 days/week
•Continue providing support when necessary to residents once they
transition from the house
Page 67 of 189
15
Ongoing United Way Oxford Funding
•United Way Oxford does not
receive on-going gov. funding
•Approx. $1,150,000 in annual
giving campaigns –used for
investments
•65% of our dollars come from
employees at workplaces that
participate in payroll giving
campaigns
•Corporate, Labour & Service
Group donations
•Community residents’ donations
•Special Events –United Way’s
& 3rd Party events
Saturday
February 24, 2024
Ingersoll
&
Tillsonburg
Page 68 of 189
16
How Can The Town of Tillsonburg Help?
•Be champions for the Transition House &
Residents!
•Help connect to new potential individual and
corporate Tillsonburg donors
•Approve our Community Improvement Plan
application
•Support our request for a one-time $15,000
contribution to help offset set-up expenses
•Assist in securing donated furniture, services, etc.
•Support and promote our annual fundraising
efforts
Page 69 of 189
17
Thank You, Thank You, Thank You
•Town of Tillsonburg and Oxford County Staff
•United Way Oxford Board
•United Way Oxford Donors
•Oxford Ontario Health Team
•London Community Foundation
•Cedric Tomico, Nu-decor & 360 Developments
•Chris Willie, Pow Engineering
•Various Tillsonburg Companies providing
supports, services, products
•And Many More to be more appropriately
thanked at a later date
Page 70 of 189
18
Thank you for showing your Local Love
www.unitedwayoxford.ca
@UnitedWayOxford
@unitedwayoxford
Page 71 of 189
Page 1 of 2
Subject: Accessibility Advisory Committee Recommendation
Report Number: CS 23-08
Department: Corporate Services Department
Submitted by: Amelia Jaggard, Deputy Clerk
Meeting Type: Council Meeting
Meeting Date: Tuesday, April 11, 2023
RECOMMENDATION
THAT report CS 23-08 Accessibility Advisory Committee Recommendation be received
as information.
DISCUSSION
The Accessibility Advisory Committee met on March 21, 2023, during which the
committee considered the Lake Lisgar Waterpark Building Renovation. Alicia Lesniak
from A+Link Architects was present to provide an overview of the project plans including
accessible features.
The Committee passed the following recommendation to Council:
Moved by: Trevor Ford
Seconded by: Karen Clipson
THAT the Accessibility Advisory Committee recommend to Council that the exterior
bathroom door on the front of the Lake Lisgar Waterpark building be fitted with an
accessible push button.
CONSULTATION
Accessibility Advisory Committee, Director of Recreation, Culture and Parks, Chief
Building Official, and Director of Operations and Development.
Page 72 of 189
CS 21-08
Page 2 of 2
FINANCIAL IMPACT/FUNDING SOURCE
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, in formation, and opportunities to
shape municipal initiatives.
Strategic Directions – Engage community groups, including advisory committees and
service organizations, in shaping municipal initiatives.
Ongoing Projects – Not applicable.
ATTACHMENTS
None.
Page 73 of 189
March 22, 2023
The Honourable Steve Clark
Minister of Municipal Affairs and Housing
College Park 17th Flr, 777 Bay St
Toronto, ON M7A 2J3
Dear Minister Clark:
Via e-mail: minister.mah@ontario.ca
Re: Strengthening Municipal Codes of Conduct
I am writing to you to draw your attention to the immediate need for the government to act and bring
forward a government Bill to implement changes to strengthen municipal Codes of Conduct and allow,
in certain cases, the removal of members.
Ethical behaviour and respectful discourse are fundamental to retaining trust in democracy and the
institutions of local government are no different. Municipal politicians and staff are deeply concerned
with the growth in disrespectful, cynical and at times abusive conduct between council members. In
recent years, there have been many incidents involving municipal council members whose behaviour
has clearly crossed the line with colleagues, staff members or the public. Councils have few options to
take appropriate action to discipline the member or enforce the Codes of Conduct all councillors agree
to upon taking office. This impedes our abilities to maintain and improve trust with the public for what
is their most accessible and direct form of government.
The citizens of Ontario deserve better. One solid step forward would be to strengthen municipal Codes
of Conduct, improve the training and consistency of Integrity Commissioners work, consider putting in
place administrative penalties for certain infractions to improve compliance with municipal Codes and
ultimately, allow removal from office if recommended by an Integrity Commissioner and approved
through an application to a judge. ROMA believes these changes have support amongst municipal
governments and would send an important signal about the professionalism required of these offices.
We call on you to move legislation forward as soon as possible to put these changes into effect. ROMA
will continue to work with your Ministry and the Association of the Municipalities of Ontario (AMO) to
preserve and enhance local government for our residents.
Sincerely,
Robin Jones
Chair
Page 74 of 189
cc: Colin Best, President, AMO
The Honourable Doug Ford, Premier
Page 75 of 189
Moved by Councillor Donohue
Seconded by Councillor Brose
WHEREAS the jury that adjudicated the Carol Culleton, Anastasia Kuzyk and Nathalie Warmerdam
Inquest issued 86 recommendations on to the Province of Ontario on Intimate Partner Violence;
and
WHEREAS every six days in Canada a woman is killed by her intimate partner; and
WHEREAS on any given night in Canada, over 6,000 women and children sleep in shelters because it
is not safe for them at home; and
WHEREAS each year, over 40,000 arrests result from domestic violence, about 12% of all violent
crime in Canada; and
WHEREAS the majority of victims of spousal abuse are female, accounting for 83% of all victims; and
WHEREAS one in five women experience some form of abuse in their intimate relationship; and
WHEREAS this past year in Ontario, 52 women or one every week, were victims of femicide; in
Renfrew County, 2 women have been killed by men since December 2022; and
WHEREAS the cost of violence against women costs the national justice system, social assistance
budgets and municipal budgets millions of dollars per year; and
WHEREAS municipalities are on the front lines in addressing gender-based violence in our
communities and therefore are in a position to offer insights on the needs and possible directions
for provincial and federal funding; and
WHEREAS a pebble mosaic was unveiled in Barry's Bay's Water Tower Park to honour Carol
Culleton, Anastasia Kuzyk and Nathalie Warmerdam; and
WHEREAS each year, Renfrew County hosts a vigil in Petawawa at the Women’s Monument to
honour women who have been lost through femicide;
BE IT RESOLVED THAT the Council for the County of Renfrew recognizes the issues of violence
against women in rural communities as serious to the health and wellness of local families; and
BE IT FURTHER RESOLVED THAT the Council for the County of Renfrew recognizes the rural Renfrew
County Inquest as important to all rural communities; and
BE IT FURTHER RESOLVED THAT the Council for the County of Renfrew is committed to engaging
with community partners to educate and support our residents about the seriousness and long-
term danger of violence in our community; and
Based on the statistics of 4,815 crisis calls and service provision to 527 women and children in our
local community, the Council for the County of Renfrew declares IPV (intimate partner
violence)/VAW (violence against women) an epidemic as per recommendation #1 of the Renfrew
County jury recommendations; and
AND FURTHER THAT this resolution be circulated to all municipalities in Ontario and the Association
of Municipalities of Ontario. CARRIED.
Page 76 of 189
April 3, 2023
To; Mayor Gilvesy and Town Council
re; Backyard Burning Nuisance at 89 Rolph Street, Tillsonburg
};;;-The Fire Department was called to this address in 2021-June or July, not by me.
};;;-Called again in 2022, by me on this occasion
• My home apartment faces this property, 202-99 Rolph Street and it was filled with
smoke from this fire, as the photos show.
};;;-There is weekly recycling and we have a transfer station for unwanted items, therefore, there is
no need to burn anything on the property.
};;;-All outside burning needs to be banned, the subject of what is being burned is unknown and
could be harmful to people
};;;-Smoke has no boundaries, not even from chimneys, house furnaces or fire places
};;;-Perhaps the fire reports will answer some of the indicated items in the pamphlet. I know I
learned more about the restrictions from it.
Regards,
Treva Lonsbary
r?S. / .
J oo '/o
~~~~
2( ~ of J:,___...'L../ ,c__......-
~.~~ (./<>£-'L/
Page 77 of 189
Page 78 of 189
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Page 80 of 189
Ministry for Seniors
and Accessibility
Minister
College Park
777 Bay Street
5th Floor
Toronto ON M7A 1S5
Ministère des Services aux
aînés et de l’Accessibilité
Ministre
College Park
777, rue Bay
5e étage
Toronto (Ontario) M7A 1S5
March 2023
Dear Mayor, Reeve and Members of Council:
I am writing to invite you to submit a nomination for the 2023 Ontario Senior of the Year
Award.
This award gives each municipality the opportunity to honour one of their outstanding
local seniors for the contributions they’ve made to enrich the social, cultural, and civic
life of their community.
The deadline for nominations is April 30, 2023.
For more information on how to submit a nomination online, please visit the Senior of
the Year webpage. Once you submit a nomination, a personalized certificate with your
nominee’s name will be sent to you. I encourage you to present it to your nominee in
June in conjunction with Seniors Month.
The Ontario government is always delighted to celebrate Seniors Month with
municipalities across the province. Seniors have generously given their time, knowledge
and expertise to help build this great province that we all enjoy today. It is important that
we take the time to celebrate our older population and their valuable contributions.
If you have any questions about the upcoming 2023 Ontario Senior of the Year Award,
please contact Ontario Honours and Awards at OntarioHonoursAndAwards@ontario.ca.
Thank you in advance for your support of local seniors and Seniors Month.
Sincerely,
Raymond Cho
Minister for Seniors and Accessibility
Page 81 of 189
Page 1 of 6
Subject: Offer to Purchase – Surplus Unopened Right-of-Way Lands South of Wood
Haven Drive
Report Number: EDM 23-04
Department: Economic Development Department
Submitted by: Cephas Panschow, Development Commissioner
Meeting Type: Council Meeting
Meeting Date: Tuesday, April 11, 2023
RECOMMENDATION
THAT report EDM 23-04 Offer to Purchase – Surplus Unopened Right-of-Way Lands
South of Wood Haven Drive be received; and
THAT a by-law be brought forward to authorize the Mayor and Clerk to enter into an
Agreement of Purchase and Sale with Robert and Jane Bamford and to execute any
documents required to effect a transfer of the property for a portion of the Right -of-Way
lands, described as the Westerly part of Part 8, Plan 41R-940.
BACKGROUND
Council approved the following resolution at their September 12, 2022 meeting:
THAT the Unopened Right-of-Way Lands located south of Ridge Boulevard and
Wood Haven Drive, described as Part 8, Plan 41R-940, be closed;
AND THAT a small portion of the Unopened Right-of-Way Lands located south of
Wood Haven Drive be declared surplus to the needs of the Town of Tillsonburg
in accordance with Bylaw 2021-031 (land disposition) including suitable
notification to the public;
AND THAT bylaws be brought forward for Council’s consideration.
Page 82 of 189
EDM 23-04
Page 2 of 6
The property owner has now submitted an Offer to Purchase for Council’s
consideration.
DISCUSSION
The subject property is a 20 metre (66 foot) by 61 metre (200 foot) portion of an
unopened Right-of-Way to the South of a residential lot owned by the Purchasers. It is
their intent to construct a new home on the front portion of the property.
Subject Property – Small Portion of Unopened Right-of-Way to the rear of the
34 Wood Haven Drive property
Page 83 of 189
EDM 23-04
Page 3 of 6
Robert and Jane Bamford have submitted an Offer to Purchase as follows:
Original Offer Details
Price $2,500
Area (estimated
subject to final
adjustments)
Approximately 13,347 square
feet
Irrevocable Date April 14, 2023
Closing Date May 4, 2023
Purchaser
Conditions
None
Based on there being no municipal need for the lands, the request received from the
adjacent property owner, the Development Commissioner is recommending that Council
enter into an Agreement of Purchase and Sale with Rob and Jane Bamford for the
purchase of a small portion of unopened Right-of-Way lands adjacent to the rear of their
property.
CONSULTATION
The intent to declare the property as surplus to the Town’s needs was circulated to all
Town Departments and Tillsonburg Hydro Inc as detailed in report EDM 22-21 Surplus
Land Declaration – Small Portion of Unopened Right-of-Way South of Wood Haven
Drive with all concerns being addressed.
Oxford County Planning has advised that the lands are designated Environmental
Protection in the County of Oxford Official Plan and zoned Open Space (OS1), whic h
permits very few uses; namely:
a conservation project;
a flood control works;
a picnic area;
a passive use park;
a public use in accordance with the provisions of Section 5.27 of this By-Law.
Notice of the potential surplus property has been provided in accordance with Bylaw
2021-031, and specifically, by:
Page 84 of 189
EDM 23-04
Page 4 of 6
Posting a notice on the property (August 30, 2022);
Posting a notice on the Town’s website (August 30, 2022); and,
Publishing a notice in the Tillsonburg News (September 8, 2022).
FINANCIAL IMPACT/FUNDING SOURCE
An estimate of the property’s value was obtained through a Letter of Opinion prepared
by Royal Lepage RE Wood Realty dated October 1, 2022. The Letter of Opinion
estimated that the value of the 13,382 square feet of property is estimated at $16,500 or
$1.23 per square foot of land.
The Purchaser does not agree with that valuation as this property has no road frontage
and no access except through their property, which makes it landlocked. Further, the
property is zoned Open Space (OS1), has no practical value to anyone else and no
building would be permitted by the zoning.
The Purchaser has suggested that the value of the ravine lands adjacent to Borden
Crescent sold by the Town in 2021 would be a much better comparison in terms of
property value than the comparables used in the Opinion of Value. Those ravine lands
were sold at a value of $24,000 for a total of 4.76 acres, which, at 207,346 square feet,
equates to a value per square foot of $0.12.
The Purchaser also argues that the lands along Borden Crescent have a pedestrian
access and some limited road access and there is a portion close to John Pound Road
that could have some potential for a more intensive use.
Using the price per square foot from that transaction, the Woodhaven lands totaling
10,382 square feet would be $1,246.
Hence, the Purchaser has submitted their offer in the same value range as the Borden
Crescent lands. Although the offer was submitted a higher value of $2,500, this is still
significantly below the estimated value.
The Purchaser has indicated that they will also pay for all legal, survey and opinion of
value costs in addition to the purchase price as is required by the Town’s Land
Disposition Bylaw.
Page 85 of 189
EDM 23-04
Page 5 of 6
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Not applicable.
Priority Project – Not applicable
ATTACHMENTS
Appendix A - Offer to Purchase – Robert and Jane Bamford
Appendix B – Plan 41R-940
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EDM 23-04
Page 6 of 6
Appendix B - Plan 41R-940
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Page 1 of 4
Subject: Request for Extension – Agreement of Purchase and Sale with 2776807
Ontario Inc
Report Number: EDM 23-05
Department: Economic Development Department
Submitted by: Cephas Panschow, Development Commissioner
Meeting Type: Council Meeting
Meeting Date: Tuesday, April 11, 2023
RECOMMENDATION
THAT report EDM 23-05 Request for Extension – Agreement of Purchase and Sale with
2776807 Ontario Inc be received; and
THAT an extension in the closing date for the Agreement of Purchase and Sale
between the Town of Tillsonburg and 2776807 Ontario Inc to a date at the end of July,
2023, along with minor changes in various dates as required, be granted.
BACKGROUND
Council approved the sale of lot 1 in the Van Norman Innovation Park to 2776807
Ontario Inc at their October 26, 2020 meeting:
THAT Council receive report DCS 20-24 Offer to Purchase – Van Norman
Innovation Park;
AND THAT a By-Law be brought forward to authorize the Mayor and Clerk to
enter into an agreement of purchase and sale with 2776807 Ontario Inc for a six
acre parcel of land within the Van Norman Innovation Park.
At that time, it was anticipated that the property would transfer to the Purchaser
sometime in 2021 following the registration of the various legal plans required as part of
a Plan of Subdivision (Absolute Title, M-Plan, Reference Plan, etc). However, there
Page 97 of 189
EDM 23-05
Page 2 of 4
were a number of delays such that the legal plans were all registered until 2022. In
addition to this, the Purchaser’s lawyer discovered an historical Certificate of Approval
(now called an Environmental Compliance Approval) registered on title to the property
for a landfill use. While this was related to the closed landfill on County lands to the
south of the Van Norman Innovation Park, it took until late 2022, with extensive efforts
by the Town and their advisors, to have this removed from title to the property.
Since the initial agreement was made, the economic situation has changed and the
Purchaser has indicated that they require additional time to close and start on their
proposed development. While the original approval by Town Council does allow for
immaterial changes to the offer, the extension being requested is significant and Town
staff is seeking Council direction in this regard.
DISCUSSION
2776807 Ontario Inc is proposing to construct approximately 75,000 square feet of
industrial space available for lease across four buildings on the property. Their plan is
to offer a wide variety of space for start-up and established businesses in the advanced
manufacturing, information technology, construction and processing, etc, sectors. They
are also considering a contractor type space that will offer warehouse/office space
along with a small exterior compound at the rear of the property. It is estimated that the
development will support in excess of 100 jobs at full buildout.
The proposed development is in the final stages of Site Plan Approval and, once
transferred, they will be in a position to proceed with their plans.
Subject Property
Page 98 of 189
EDM 23-05
Page 3 of 4
The Development Commissioner supports this request and is recommending that an
extension for the closing and related dates be granted .
CONSULTATION
The purchaser has requested that the Town agree to an extension in the closing date to
allow for a recovery in the real estate market following the rapid and severe interest
rates hikes that have taken place over the last year.
The Town’s solicitor, Duncan, Linton LLP, has been involved in resolving the various
legal issues related to selling property in the Van Norman Innovation Park and has also
been consulted on an extended closing date with no concerns being raised.
FINANCIAL IMPACT/FUNDING SOURCE
There is no financial impact related to this report other than an additional 4 month delay
in the Town receiving funds for the sale of the property.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☐ Customer service, communication and engagement
☒ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Through community and regional partnerships, Tillsonburg will attract and retain
a diverse range of businesses, creating employment opportunities for residents and a
balanced tax base.
Strategic Direction – Ensure adequate supply of “shovel ready” land for business
attraction and expansion.
Page 99 of 189
EDM 23-05
Page 4 of 4
Priority Project – Ongoing Projects - Marketing and build out of Van Norman
Innovation Park and Increase diversity in manufacturing and other key sectors
ATTACHMENTS
None
Page 100 of 189
Page 1 of 5
Subject: Community Improvement Plan Application and Funding Request – United Way
Oxford
Report Number: EDM 23-06
Department: Economic Development Department
Submitted by: Cephas Panschow, Development Commissioner
Meeting Type: Council Meeting
Meeting Date: Tuesday, April 11, 2023
RECOMMENDATION
THAT report EDM 23-06 Community Improvement Plan Application and Funding
Request – United Way Oxford be received; and
THAT United Way Oxford be approved for the Accessibility Renovation Grant in
matching funds to a maximum contribution of $3,000; the Strategic Level of the Tax
Increment Equivalent Grant Back Program and the Permit Fee Grant Back Program as
offered by the Town’s Community Improvement Plan if applicable; and
THAT the request for an additional grant of $15,000 be referred to the 2024 budget
deliberations.
BACKGROUND
United Way Oxford has purchased a house in the Town of Tillsonburg and is in the
process of renovating it to enable the creation of a Transition House for up to seven
people. The goal of transitional housing is to provide support and a stable housing
environment to help those experiencing homelessness or unstable and precarious
housing arrangements “transition” to a more secure housing arrangement. In addition
to accommodations, this project will also provide supportive services to help individuals
work towards a better future for themselves.
United Way is making a capital investment of $725,000 to $775,000 to purchase,
renovate and furnish the house. In addition to this, they have committed to covering all
of the annual operating costs and program funding to the Oxford County Community
Page 101 of 189
EDM 23-06
Page 2 of 5
Health Centre to provide the services needed. The net annual operating costs is
anticipated to be approximately $115,000 to $125,000.
United Way Oxford is using some of their reserve funds along with a significant
mortgage for the property. They have also noted that they have been overwhelmed by
the response of Tillsonburg citizens and businesses alike who, being very aware of the
growing number of individuals experiencing homelessness, have stepped forward with
donations of materials and goods, financial contributions and in -kind support. Based on
the United Way’s significant financial commitment and their contribution towards helping
to solve Tillsonburg’s precarious housing issues, they are making an application for
funding under the Town’s Community Improvement Plan.
DISCUSSION
The housing market across Canada (and indeed much of the world) has been
dramatically impacted by a large number of shocks including impacts related to the
pandemic, interest rates, demand (need), etc. Since 2020, high housing costs have
resulted in more people living in high mortgage, precarious and homeless situations.
In response, Town Council created the Affordable/Attainable Housing Committee in May
2021. Since then the Committee has been meeting to investigate and develop
opportunities to meet the various housing needs in the community including an
Emergency Shelter, Transitional Housing and Attainable housing projects (e.g. Habitat
for Humanity housing).
United Way Oxford have been planning and working diligently to address the
community’s need for Transitional Housing and have now purchased a property in
Tillsonburg that will help to meet the needs of Tillsonburg residents. From the
beginning, their Board of Directors has been focused on meeting the needs of our
community by helping to fill a gap in the housing service continuum. Through
collaboration, strong relationships and partnerships the y are hoping to make a positive
and lasting impact in a relatively quick timeframe.
United Way’s application is for the Accessibility Renovation Grant, the Tax Increment
Equivalent Grant Back Program and the Permit Fee Grant Back Program . In addition to
this, they have also submitted correspondence (see attached) with a request for
$15,000 in additional grant funding.
The intent of the Accessibility Renovation Grant is to provide funds to assist with
improvements to improve the overall accessibility. Grants can be used for the following
types of projects:
Page 102 of 189
EDM 23-06
Page 3 of 5
Power assist door operators
Renovation of building entrances
Upgrading of doors
Installation of ramps
Installation of elevating devices
Renovations to create accessible washrooms
This grant would be rebated at 50% of applicable costs up to a maximum of $3,000. At
this time, it is not known if the house will have any accessibility features added to it so
this program would only be applicable if it did.
The Tax Increment Grant Back Program offers rebates of the Town’s portion of the
property tax bill, related to enhancements of the property over and above the initial or
base assessment of the property. While there is an opportunity for the property to be
tax exempt, United Way is requesting support from the Town in case that is not
possible. If supported at the Strategic Level, the following growth related rebates would
be offered:
Years 1 to 6 - 100% rebate of the incremental tax increase
Year 7 - 80% rebate
Year 8 - 60% rebate
Year 9 - 40% rebate
Year 10 - 20% rebate
with full property taxes being payable in year 11 (2033).
At this time, it appears that the property may be tax exempt once occupied due to the
Charitable nature of the use and its support for disadvantaged persons so this rebate
would only apply if the property is not tax exempt.
United Way has also requested a 100% rebate of the building permit fees. While the
program typically only offers a 50% rebate, the Development Commissioner is
supportive of a 100% rebate due to the unique nature of this request and the high
investment to grant request ratio.
In reviewing this application, the Development Commissioner believes that this project
will address a significant gap in the local housing continuum at a very low cost to the
Town and is thereby supportive of the request.
However, the Town may not be in a position to support this application at this time as
support for housing outside of the Central Area is not currently part of the Town’s
approved Community Improvement Plan. That being said, on November 14, 2022
Page 103 of 189
EDM 23-06
Page 4 of 5
Town Council approved in principle revisions to the Community Improvement Plan as
detailed in Report EDM 22-24 Community Improvement Plan Update. Following
Council’s direction to proceed, staff have been working to finalize some additional
changes requested by the Finance Department and are also reviewing in conjunction
with the County of Oxford’s recently revised Community Improvement Plan, following
which it will be circulating to the Ministry of Municipal Affairs and Housing shortly with
the final plan to be brought back to Council for approval.
Once the updated Community Improvement Plan is approved, including provisions to
support Affordable/Attainable Housing projects, then this request could be b rought back
to Council for consideration.
CONSULTATION
The Community Improvement Plan was developed through extensive consultation and
input from the Economic Development Advisory Committee and the community. The
current plan is currently being revised to support various social housing projects as
approved in principle by Council at their November 14, 2022 meeting. The updated
program has been reviewed by the Finance Department and is being compared to the
just approved County of Oxford Community Improvement Plan prior to being circulated
to the Ontario Ministry of Municipal Affairs and Housing and then be brought back to
Council for final approval.
The Affordable/Attainable Housing Committee reviewed the Community Improvement
Plan Application and supporting information at their March 29, 2023 meeting and
passed the following resolution in support of the request:
THAT the Affordable and Attainable Housing Advisory Committee supports the
Community Improvement Plan application submitted by United Way O xford.
United Way’s application has also been reviewed by the Building, Planning and Bylaw
Department and the Revenue Manager and their comments regarding tax exempt
status and applicability of the various programs have been incorporated into this report.
FINANCIAL IMPACT/FUNDING SOURCE
The 2023 Economic Development & Marketing budget contains $20,000 in funding for
applications made under the Community Improvement Plan. The proposed
Accessibility Grant Rebate of up to $3,000 along with the $15,000 grant and building
permit rebate would come close to exhausting this budget amount, which means that,
were Council to approve funding for this project right away and should additional
applications be received. Council may have to consider additional funding to support
future applications to this program.
Page 104 of 189
EDM 23-06
Page 5 of 5
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☒ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community, Tillsonburg will strive to offer residents the amenities,
services and attractions they require to enjoy balanced lifestyles
Strategic Direction – Work with Oxford County and community partners
to ensure an adequate supply of affordable, attainable housing options
Priority Project – Immediate Term - Affordable housing collaboration with Oxford
County
Goal – The Town of Tillsonburg will accommodate and support sustainable growth
Strategic Direction – Continue to offer relevant, leading incentives for revitalization and
diversification in the downtown and throughout Tillsonburg
Priority Project – Attainable housing plan
ATTACHMENTS
Letter – United Way Request to Council
Application – Community Improvement Plan – United Way Oxford
Page 105 of 189
Page 106 of 189
Page 107 of 189
Community Improvement Plan Application Form
The Town of Tillsonburg is pleased to offer a comprehensive Community Improvement Plan
(CIP). The CIP provides a means of planning and financing development activities that assist in
the redevelopment of lands, buildings and infrastructure through various financial incentives.
In order to ensure the application for the Community Improvement Plan is complete, please
refer to the checklist below.
Mandatory Requirements
i!'.l Completed application with relevant signatures
i!'.l Applicant's and owner's full name and contact information
i!'.l Cost estimates from two (2) contactors
i!'.l Project name and municipal address and legal description (Lot and Plan number)
Additional Requirements (if required)
i!'.l Building plans
o Include elevations
o Site renderings
o Site plans
o Environmental Site Assessment
o Reports and Record of Site Condition
i!'.l Copy of business plan
i!'.l Copy of financial statements
l!'.l Engineering reports and related drawings
o Cultural built or natural heritage studies and reports
o Feasibility study
i!'.l Description of business
i!'.l Background on ownership and/or partners
Page 108 of 189
For Community Improvement Programs, please forward the completed application to the
Development Commissioner at the Town of Tillson burg's Economic Development & Marketing
Department.
A separate application is required for the Fagade Improvement Programs. The Fagade
Improvement application can be requested from the Development Technician at the Town of
Tillsonburg Building, Planning and Bylaw Department.
Economic Development and Marketing
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, Ontario N4G 5A7
Telephone: 519-688-3009 x3250
Fax: 519-842-9431
Registered Owner:
Name: United Way of Oxford
Business Name:
United Way Oxford
Address:
447 Hunter St., Woodstock, ON
Postal Code: N4S 4G7
Home Phone:
Work Phone: 1-877 -280-1391
Email Address:
lnfo@unitedwayoxford.ca
Fax Number: n/a
Property Description:
Applicant:
(If different from registered owner)
Name: Kelly Gilson I
Business Name:
United Way Oxford
Address:
447 Hunter St., Woodstock, ON
Postal Code: N4S 4G7
Home Phone: (519) 532-5590
Work Phone: ( 519) 539-3851 x301
Email Address:
kelly@unitedwayoxford.ca
Fax Number: n/a
Address:
Building to be redeveloped:
Page 109 of 189
Residential
Transitional housing will provide safe and affordable housing and supports for 7 adults who are homeless or
precariously housed to help them move forward to stable and independent housing.
;0.escripticm .of the Proposed Redevelopment
United Way Oxford, the largest non-government funder of social human services in Oxford County, has purchased a house to be utilized as a Transitional
Living Home In Tillson burg. Recognizing the growing need to have local solutions the the homelessness/mental health/addictions crisis, United Way has
purchased a residential property utilizing funding from our reserves and donor contributions. We have been funding the same programming at a transition
house in Woodstock since 2020, and based on the success of that program, we are confident that Individuals whose applications are approved for the
Tillsonburg Home will be well positioned for successful transition to independent living following their stay. The Tillson burg Tranisiton House will be able
to accommodate 7 Individuals at a time. In addition to paying for the purchase and operational costs, United Way is also funding the Oxford County
Community Health Centre (OCCHC) Housing Support Staff to be there 5 days/week to provide wrap-around and life-skills development supports for the
residents. Individuals will have private bedrooms and share common space. Participants can live at the house for up to 364 days and they must be willing
to sign a code of conduct agreement, follow the rules, and participate in the programming. The OCCHC staff will also work withe the participants to
ensure that they are connected to any other health and well-being supports required by the Individual.
The house requires some renovations (I.e. 2 new bedrooms, egress windows, new flooring, new heating/cooling, redesigned access to bathroom, etc.) to
adequately meet the requirements of this program as well as all health and safety requirements. Given the community need in Tillsonburg, and the fact
that we have already secured 2 Tlllsonburg citizens as tenants, we are working quilckly to ensure a May 1st opening date. Thankfully, the tremendous
support from the Tillson burg business, government and social service sectors has helped move this Initiative forward In a timely and efficient manner, for
which we are grateful.
•• Cps(o.f~rop9s,dRepa:irs :(plec,ase provide two (~) cpntn:ictoi:'s ,estimates;. If ifis
not.possibhd9 provide·tWoestjma:tes;·pleaseexplairi wh ·. . . .
We are working with Cedric Tamica, an experienced local developer, to manage the renovations and he has been instrumental to connect us to with local
Tillsonburg trades and suppliers -the willingness to support, donate or otherwise assist has been incredible. Due to the tight turn-around from purchase date to
welcoming tenants, we are relying on those work recommendations as we know that the work will be done well and on time. Additionally, we are working with
some of our workplace partners to who are interested in providing staff to help with tasks such as painting, who will work alongside some of our volunteers. A
complete cost estimate of the renovations is not yet available.
Type of Investment Requested:
!='lease . P,rogrc:1m .· ·
Choose
D
Accessibility
Renovation Grant
Fa9ade
Improvement Grant:
Street Facing
The grant, of up to $3000 in 50/50 matching funds· is
intended to assist owners or tenants, particularly older
buildings in the central area, with accessibility
improvements to improve the accessibility of the central
area and commercial buildings throughout the Town.
Grant can be used for the following types of projects:
• Power assist door operators
• Renovation of building entrances
• Upgrading of doors
• Installation of ramps
• Installation of elevating devices
• Renovations to create accessible washrooms
A grant for exterior renovations within the central area.
Improvements may consist of repairs to facades,
including signage, lighting, entrances and display
windows. Interior renovations will not be eligible.
Page 110 of 189
c:on1r11uni
• 50/50 Matching Funds
• Maximum of $10,000 per fagade
• Commercial properties in the central area are
eligible
• Other commercial properties outside of the
central area may be eligible at prominent
locations. These projects will not be eligible for
the matching BIA funds.
• Project shall conform with the design principles
contained within the Town's central area design
study.
A separate application from the Building
department is needed.
D Fagade Grant for alleyway building fagade improvements for
Improvement Grant: properties in the central area.
Alleyway • 50/50 Matching Funds
• Maximum of $10,000 per project.
• Commercial properties in the central area are
eligible
• Projects that meet energy conservation and
efficiency goals shall be given a higher score.
A separate application from the Building
department is needed.
Tax Increment Grant to rebate increases of Town portion of property
IZI Equivalent Grant taxes resulting from improvements of lands and
Back Program buildings, for properties in the central area. Projects
must meet the following criteria:
• An increase in the assessed value of the
property
• Supporting Town objectives of increased
density, retail, business services and industrial
diversity.
• Conform to the principles of the Town's Central
Area Design Study (where applicable)
• Additional criteria of having front of building
comprised of 75% glass, brick or stone.
Preference will be given to projects that use the
heritage yellow brick evidenced throughout the
downtown.
• Projects that meet energy conservation and
efficiency goals shall be given a higher score.
• Projects that meet water conservation and re-
use goals shall also be given a higher score.
D
Architectural Design Grant to offset cost of retaining professionals to provide
Grant acceptable design(s), in accordance with the Central
Area Design Study for eligible properties in the central
area.
Page 111 of 189
. . I ' 1·11 ·\ I. . . m ni uni ry m provern ':~n f i' c11 ·1 /\pp11 co ri on
• 50/50 matching funds
• Maximum of $2500 per project
• Commercial properties in the central area are
eligible
Brownfield Grant to cover up to 50% of the cost of a Phase 11
D Redevelopment Environmental Site Assessment, designated
Incentive substances and hazardous materials survey, remedial
work plan or site assessment.
• 50/50 matching funds
• Maximum of $5000 per project
• Aoolicant must provide a copy of the ESA
D
Legal and Grant to reimburse legal costs and costs associated
Registration Grant with the registration of agreements associated with.the
above programs.
• This may take the form of Town staff registering
applicable agreements on title, or a grant to a
maximum of $200 to reimburse legal costs of
having a solicitor register the applicable
aqreements on title.
~ Permit Fee Grant Grant to rebate the cost of fees for Building Permits for
Back Program commercial and industrial properties in the CIP area.
Commercial Properties outside of the central area are
not eligible for building permit grants.
Industrial -Small
• Minimum project value of $150,000 and --
maximum project value of $500,000
• Grant of 100% of the applicable building permit
fees offered as a rebate once completed.
Industrial -Large
• Grant of 50% of the applicable building permit
fees offered as a rebate once completed.
Commercial (Central Area)
• Minimum project value of $150,000
• Grant of the building permit fee will be offered
as follows:
0 25% rebate -General renovations
0 50% rebate -Projects that will improve
the overall attractiveness of the
streetscape.
0 75% rebate -Projects that meet above
criteria and provide exemplary attention
to detail and a high level of desii:in.
Page 112 of 189
c: )lfl(i)IJril II ''(j ') ,., .. \fc\, •• 1C)1-1 I· 0 11 111 i,\ () '') 1 1' ,-· /·11'-: (\ r·1 IC: ()i''1···r·1 I r-·j ,"),\_~1\ ·,_, l j \,,. . ! \j f,1 .. ,\. '·-;
Howwill_the proposed redevelopment fit iriwitti or.improve tile e"isting
streetsca e? · · · · · · ·
This Initiative will see improvements predominantly to the interior of the property. However, with this initiative providing
supportive housing along with health and social supports for 7 individuals who are experiencing homelessness or
housing instability at a time, we will positively impact the Town of Tillsonburg overall, and in particular the Downtown
BIA area. When people have a safe roof over their head, and the wrap-around supports they need to become stable
and put plans in place for a better future. As some individuals move away from homelessness, often particularly visible
and possibly disruptive In the core area, and into appropriate housing then citizens and business owners may
experience an increased sense of security and overall downtown cleanliness. The same is also true when vulnerable
people living precariously are able to secure a safe, welcoming space where they can develop a sense of belonging -
this Transition House will be that safe place for the residents as they work to move forward with their lives.
· VVhafis the rbposed timeline start date and completion date ?
The sale of the property was finalized as of March 17, 2023. The renovation work needs to begin
immediately as the house is required to be open for tenants as of May 1, 2023.
Plea_se a'ttac~. atly original drawing~ or ph'6tos .ofthe propertyalong with any
drawing showing the proposed redevelopment. '
Page 113 of 189
Page 114 of 189
Page 115 of 189
Page 1 of 4
Subject: County of Oxford, Town of Tillsonburg Water & Wastewater Operating
Authority Service
Report Number: OPD 23-15
Department: Operations and Development Department
Submitted by: Jonathon Graham, Director of Operation and Development
Meeting Type: Council Meeting
Meeting Date: Tuesday, April 11, 2023
RECOMMENDATION
THAT report OPD 23-15 County of Oxford, Town of Tillsonburg Water & Wastewater
Operating Authority Service report be received as information; and
THAT Council direct staff to notify the County of Oxford that it is opposed to the removal
of the Town of Tillsonburg being the authorized Operating Authority; and
THAT Council direct Town Staff to work with County Staff to investigate this matter further
to determine all of the details and impacts and report back to Council for reconsideration.
BACKGROUND
As per a June 22, 2022, County of Oxford Council the following motion was considered
and voted down:
1. That Oxford County Council direct staff to proceed to implement Centralized service
delivery of water distribution and wastewater collection operations and maintenance, in
order to further optimize operational levels of service, service continuity/redundancy and
cost efficiencies as detailed in Report No. PW 2022-32 as follows:
a. Provide the Town of Tillsonburg and City of Woodstock formal written notice (June
23, 2022) that the current water distribution and sewage collection operations and
maintenance service contract agreements will be terminated by Oxford County in
six (January 1, 2023) and eighteen (January 1, 2024) months respectively as part
of overall phased service transitions to Oxford County Water and Wastewater
Services (effective on the same respective dates);
Page 116 of 189
OPD 23-15
Page 2 of 4
b. Establish and assign a service transition team to effectively facilitate
communications, change management, human resources and administrative
activities associated with the implementation of the Centralized water distribution
and wastewater collection operations and maintenance service delivery model;
c. Apply Year 1 Operations and Maintenance savings as appropriate to offset any
necessary costs that may be potentially incurred by Woodstock and/or Tillsonburg
during the transition from Status Quo service delivery model (i.e. Human
Resources/re-employment, stranded assets, etc.);
2. And further, that County Council direct staff to finalize and execute updated engineering
services contract agreements with the Town of Tillsonburg and City of Woodstock by
September 23, 2022 to ensure the continued joint capital planning coordination and
harmonization of County water distribution and wastewater projects with local municipal
roadwork projects.
Consideration to the above was based on a Service Delivery Report/review completed in
March of 2022 as funded
through an Ontario Modernization Fund (Phase 2). Furthermore this review was
complemented/rehashed by a Joint Service Delivery Review in 2020.
The 2020 Joint Service Delivery Review generally recommended the following:
Develop Capital plans for optimization for wastewater treatment plants.
o County to ensure that studies are regularly undertaken to ensure
optimization of treatment facilities.
Remain with the status quo for billing of water and wastewater
The development of procedures to forecast water system changes/improvements
where proper communication are shared with the County and Town alike.
A committee of CAOs meet with County Public Works to discuss and develop
improvements to forecasting, system expansion and interim financing for growth
required services.
Since the motion considered on June 22, 2022 was defeated, the County and Town’s
water and wastewater relationship remained as “status quo” although there is no formal
agreement that has been endorsed/updated. Councillors at the time made it clear that
although they wanted the status quo operating system to remain , Staff at the upper and
lower tiers were expected to work together to operate the water systems in a co-operative
and efficient manner while moving towards an agreement update.
DISCUSSION
On Monday, March 20, 2023, County Staff informed Town Staff that County Staff was
working on a report to County Council to merge the Town’s Drinking Water Quality
Management System (DWQMS) and would be removing the Town’s Operating Authority
(OA) status.
Page 117 of 189
OPD 23-15
Page 3 of 4
According to County Staff, merging the City of Woodstock and Town of Tillsonburg’s
Operating Plan into the County’s Plan would result in efficiencies and cost savings. While
this may be partially true, both Staff from the Town of Tillsonburg and the City of
Woodstock have some concerns with this proposal.
Although the current relationship has been in place for fifteen (15) plus years, County
Staff is asking the Town to endorse this change with minimal time for review. According
to County Staff, they are proposing to ask County Council to pass a motion for this change
at a forthcoming April County Council meeting. This change could/would have significant
impact on the Town where Staff have not been afforded the appropriate time to fully
investigate the implications of what such a change under the Safe Drinking Water Act,
2002, S.O. 2002 would entail. For instance, although County Staff has spoken to the
Ministry of the Environment, Conservation and Parks (MECP) regarding removing the
Town’s Operational Authority, Staff has not had the opportunity to speak to the MECP
about this nor were Staff invited to be part of the discussion when the County met with
the MECP.
Based on a quick review, it appears that some efficiencies may be obtained if the three
plans were consolidated into one plan however these efficiencies appear to be small and
it is uncertain what the cost of these efficiencies would be. Generally, by combining the
Operational Plan(s) and removing Tillsonburg’s Operating Authority from its distribution
system, would remove the Town’s role of being a partnering municipality with a vested
interest in its own water distribution system and would revert us to a service contractor
for hire (or to fire) similarly to relation through the Ontario Clean Water Agency (OCWA)
whereby establishing the County as the single “operator” of all the water systems within
the County under one umbrella.
In the framework of Provincial water systems, the current model of the County of Oxford,
City Of Woodstock, and Town of Tillsonburg working together is unique and generally not
seen anywhere else in the Province. Staff does not see this as a con but more of a pro.
Furthermore the Town has local “buy-in”, invested interest towards our systems, and are
intimately familiar with the systems where the Municipal Act and DWQMS recognize this
preference.
Current budgets, operations, and authorities are in line with the framework of status quo.
The current model, although without a formal agreement, meets applicable laws and
regulations. If combining the operational plans into one is the best course of action, the
details of this change should be investigated and worked out prior to committing to a
proposed change.
Page 118 of 189
OPD 23-15
Page 4 of 4
CONSULTATION
Oxford County’s Director of Public Works, County Water/Wastewater Staff, the City of
Woodstock’s Director of Public Works, City of Woodstock’s Water and Wastewater staff,
Tillsonburg’s CAO, Manager of Operations, and Water/Waste Water Supervisor.
FINANCIAL IMPACT/FUNDING SOURCE
If the “status quo” relationship is maintained, the 2023 budget will remain unchanged.
However, Staff is proposing a full cost benefit analys is be undertaken, including
agreement preparation should the change be endorsed/recommended.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Explore opportunities for service efficiencies in partnership with
adjacent municipalities.
Priority Project – Short Term – Municipal service review
ATTACHMENTS
N/A
Page 119 of 189
Page 1 of 4
Subject: T:GO Inter-Community Voyago Contract Extension
Report Number: OPD 23-16
Department: Operations and Development Department
Submitted by: Ashley Taylor, Transit Coordinator/GIS Technician
Meeting Type: Council Meeting
Meeting Date: Tuesday, April 11, 2023
RECOMMENDATION
THAT report OPD 23-16 T:GO Inter-Community Voyago Contract Extension be
received; and
THAT the CAO and Director of Operations & Development be authorized to execute a
contract extension with 94765 Ontario Ltd - Voyago for the T:GO Inter-Community
Service for a period of two (2) years ending on March 31, 2025 as per the new/updated
pricing.
BACKGROUND
On August 4th, 2020 The Town of Tillsonburg’s T:GO Inter-Community bus services
started operation. The T:GO Inter-Community service is mostly (and historically) funded
though the Provincial Community Transportation Grant Program and consists of four (4)
routes servicing TIllsonburg, Ingersoll, Woodstock, Port Burwell and London . This grant
originally expired on March 31, 2023; since then, and in consideration to the pandemic,
the grant program has been extended for two (2) additional years, ending on March 31,
2025 with Tillsonburg receiving an additional $743,510.48 over this period.
For Council’s consideration Inter-Community ridership reflects the following:
T:GO’s Inter-Community Ridership
Year 2020 (Aug – Dec) 2021 2022
Ridership 766 1835 1652
Page 120 of 189
OPD 23-16
Page 2 of 4
DISCUSSION
Voyago is the contracted service provider for both T:GO’s In-Town and Inter-Community
services. The contract with Voyago for the Inter-Community service ends on March 31,
2023. Although, there was optional renewal pricing built into the initial contract wi th
Voyago (i.e. a pre-determined estimate), the projected service hours associated with the
optional renewal years are much higher than the current service hours utilized to run the
Inter-Community service.
As such, the initial phases of the Inter-Community program and its ridership, hours of
operation and pricing where estimated at the following:
OLD PRICING:
2023/2024 (and 2025) NEW PRICING:
Term Estimated
Revenue Hours
Revenue Service
Hourly Rate ($)
Total ($)
April 1, 2023 to March, 31 2024 4600 89.50 411,700.00
April 1, 2024 to March, 31 2025 4600 89.50 411,700.00
823,400.00
107,042.00
930,442.00
T:GO Inter-Community Service
Description: Provide all necessary vehicles, labour and equipment to provide the
Inter-Community service in accordance with specifications included in Appendix A
Subtotal for Terms between April 1, 2023 and March 31, 2025
HST
Total
Page 121 of 189
OPD 23-16
Page 3 of 4
Voyago and staff have discussed new costs to continue running Inter-Community
system at the same/current service levels (as seen in the above chart). Additionally, an
extension is not needed for the In-Town service as the contract with Voyago expires in
2025.
CONSULTATION
Staff consulted with Voyago regarding updated pricing for the Inter-Community service
extension years.
In 2022/23 staff consulted with the Interim Director of Finance/Treasurer to budget the
Town’s Inter-Community services to reflect the proposed 2023/2024 rates.
Additionally staff has most recently been in contact with our local Transit Consultant, IBI
Group, in meeting provincial funding reporting obligations.
FINANCIAL IMPACT/FUNDING SOURCE
There is no impact to the 2023 budget. Staff have used the updated hourly pricing
provided by Voyago in the 2023’s approved budget. The Inter-Community transit is
mostly funded through the Community Transportation Grant P rogram.
As a special note, if ridership trends continue to decrease or stay the same s taff may
have to reduce service levels to meet funding shortfalls. Should this happen, staff will
present future program changes to Council for their consideration.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☒ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Page 122 of 189
OPD 23-16
Page 4 of 4
Goal – Tillsonburg residents and businesses will be connected to each other, regional
networks, and the world through effective traditional and digital infrastructure.
Strategic Direction – Provide alternatives to automobile travel through active
transportation and public transit.
Priority Project – Ongoing - Town participation in regional transit initiative; Short Term
- Transportation Master Plan.
ATTACHMENTS
Appendix A – Schedule K
Page 123 of 189
Town of TIllsonburg Transit Operating Agreement Schedule K
SCHEDULE K
Revenue Service Hourly Rates for T:GO Inter-Community Service from April 1, 2023 to March 31, 2025
Any reference to ‘Schedule D’ within this agreement shall be now referred to as ‘Schedule D and
Schedule K’. Section 38: SCHEDULES shall now include SCHEDULE K - Revenue Service Hourly Rates for
T:GO Inter-Community Service from April 1, 2023 to March 31, 2025.
) 94765 Ontario Ltd., o/a Voyago
)
)
)_________________________________________
) Corey Jarvis, President Voyago Transdev
) I/We have authority to bind the Operator
)
)
) THE CORPORTATION OF THE TOWN OF TILLSONBURG
)
)
) _________________________________________
) CHIEF ADMINISTRATIVE OFFICER: Kyle Pratt, MPA, CMM III, CHRL, CMO
)
)
) __________________________________________
) DIRECTOR OF OPERATIONS & DEVELOPMENT: Jonathon Graham
Term Estimated
Revenue Hours
Revenue Service
Hourly Rate ($)
Total ($)
April 1, 2023 to March, 31 2024 4600 89.5 411,700.00
April 1, 2024 to March, 31 2025 4600 89.5 411,700.00
823,400.00
107,042.00
930,442.00
T:GO Inter-Community Service
Description: Provide all necessary vehicles, labour and equipment to provide the
Inter-Community service in accordance with specifications included in Appendix A
Subtotal for Terms between April 1, 2023 and March 31, 2025
HST
Total
Page 124 of 189
Page 1 of 3
Subject: Waterpark Renovation Project Update
Report Number: RCP 23-17
Department: Recreation, Culture & Parks Department
Submitted by: Julie Columbus, Director of Recreation, Culture and Parks
Meeting Type: Council Meeting
Meeting Date: Tuesday, April 11, 2023
RECOMMENDATION
THAT Report RCP 23-17 Waterpark Renovation Project Update be received for
information.
BACKGROUND
The Lake Lisgar Waterpark renovation project started in March 2023. PK Construction
was awarded the tender as General Contractor and A+ Link Architecture designed the
new layout and created the renovation design . Town staff are the project managers of
the renovation and working closely with both companies to ensure the project is moving
forward as per the schedule and addressing any concerns that arise.
The project schedule originally aimed to meet the park’s opening day on June 17th
2023. A delay in the tender, subsequent requirements for an alternate scope of work
and supply issues have impacted the project timeline.
DISCUSSION
The recent project schedule provided by the General Contractor has the waterpark
renovations being completed on July 30th 2023. Staff have worked on creating a
contingency plan to ensure the pool can be open for the community as per the original
scheduled date of June 17th but will not include access to the building while it is under
renovations.
An alternate entry/exit way, payment area, first aid station and staff area has been
included in the new contingency plan. Pre-purchasing of waterpark passes will be
strongly encouraged and promoted via the town website, social media and newspaper.
While the building is under construction patrons will have access to an outdoor shower
Page 125 of 189
RCP 23-17
Page 2 of 3
and portable toilets. The temporary entry/exit way will be at the gate, near the canteen.
While the building is under renovation the canteen will act as an office and customer
service area. Canteen services will be paused during the renovation and contingency
operation.
Project construction update includes the following:
-demolition is completed
-plumbing work started
-hardware, doors and frames ordered
-block work commenced (reinforcement, patch work and new block)
-interior colours and finishes reviewed
Info was included in the RCP Summer Program guide outlining the contingency plan
and construction update. Staff will continue to work with the Communications team to
ensure the community is receiving updates and information on the new pool schedule
and renovation. Photos of the renovation are being captured to archive and share with
the community during the updates.
CONSULTATION
This report has been prepared in consultation with the CAO, A+Link Architects and
Recreation, Culture & Parks Department.
FINANCIAL IMPACT/FUNDING SOURCE
The contingency plan should not impact the 2023 Waterpark Operating Budget.
Expenses that were budgeted for regarding the building operation will be lower due to
the later opening date expected.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community, Tillsonburg will strive to offer residents the amenities,
services and attractions they require to enjoy balanced lifestyles.
Strategic Direction – Update municipal sports facilities consistent with modern
Page 126 of 189
RCP 23-17
Page 3 of 3
standards; Maintain and enhance programs and facilities to support an active, engaged
senior population; Maintain and enhance programs and facilities to support an active,
engaged youth population.
Priority Project – N/A
ATTACHMENTS
None
Page 127 of 189
Page 1 of 3
Subject: RCP Request for 4 Additional Youth Leaders
Report Number: RCP 23-18
Department: Recreation, Culture & Parks Department
Submitted by: Julie Columbus, Director of Recreation, Culture and Parks
Meeting Type: Council Meeting
Meeting Date: Tuesday, April 11, 2023
RECOMMENDATION
THAT Report RCP 23-18 Request for 4 Additional Youth Leaders be approved; and
THAT the 2023 RCP Operating Budget be updated to reflect the increase in part time
wages and additional program revenue generated by Day Camp registration.
BACKGROUND
RCP provides Summer Day Camp as part of programming services. The Recreation
Department hires counsellors to facilitate programming throughout July and August for
Tillsonburg families. The camp is offered to children ages 5 – 12 and broken down into
two categories of Junior and Senior Campers.
The maximum capacity for campers is established by the ratio of campers to
counsellors (usually 10:1 depending on the campers age).
DISCUSSION
In 2022 Tillsonburg Day Camp had a capacity of 60 campers each week with 6 youth
leaders. The interest in Day Camp has significantly increased since 2019 (post COVID).
RCP anticipated that Day Camp registration for the summer of 2023 would mi rror
closely to the participant numbers in 2022. Staff budgeted the similar operating cost for
2023 using the same staff compliment and registration revenue.
The Summer Program guide was released on March 27th with an overwhelming
response to the Day Camp program. In the first week of registration all weeks of camp
were full with a wait list created. The wait list currently reflects between 15 to 35
campers weekly which is anticipated to continually rise as we near the summer break.
6 Youth Leaders were budgeted for in the 2023 Operating Budget to fill the positions of
counsellors for the 2023 Summer Day Camp program. This compliment of counsellors
would allow for 60 campers weekly. Staff are recommending that four additional Youth
Page 128 of 189
RCP 23-18
Page 2 of 3
Leaders be hired so that the camp capacity could increase to allow another 32-40
campers to register weekly.
Staff have received updates from the Station Arts Centre that their camp program is
already full as well. The increase in registration is probably due to the town’s population
growth with new families in Tillsonburg as well as the positive reputation the program
has received over the past couple of years.
CONSULTATION
This report has been prepared in consultation with the Finance Director, Supervisor of
Recreation Programming, the Manager of Recreation Services and Director of RCP.
FINANCIAL IMPACT/FUNDING SOURCE
An additional 4 Youth Leaders would be an approximate $2 5,000 extra expense to the
Recreation Programming Budget. This calculation is based on 10 weeks x 40 hrs/week x
$15.50/hour at student minimum wage.
Increasing the staff compliment by 4 would allow for an additional 32 – 40 campers weekly
which would generate approximately $43,000 in additional revenue. This calculation is
based on 32 campers x 9 weeks x $150/week. Camp is offered for 9 weeks this summer,
however the Youth Leaders get paid for 10 weeks as they also are required to do a week
of training.
The additional expense of the recommended staff increase would be covered by the
revenue generated from the extra registration fees.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community, Tillsonburg will strive to offer residents the amenities,
services and attractions they require to enjoy balanced lifestyles.
Page 129 of 189
RCP 23-18
Page 3 of 3
Strategic Direction - Maintain and enhance programs and facilities to support an
active, engaged youth population.
Priority Project – N/A
ATTACHMENTS
None
Page 130 of 189
Page 1 of 7
Subject: Tillsonburg Community Centre Renovation – Award of Tender
Report Number: RCP 23-19
Department: Recreation, Culture and Parks Department
Submitted by: Julie Columbus, Director of Recreation, Culture and Parks
Meeting Type: Council Meeting
Meeting Date: Tuesday, April 11, 2023
RECOMMENDATION
THAT Report RCP 23-19 Tillsonburg Community Centre Renovation – Award of Tender
be received as information; and
THAT Council awards the tender to Elgin Contracting and Restoration Ltd., in the amount
of $5,120,000 +HST; and
THAT the incremental project funding shortfall net of identified DC funding of $788,533
be covered by $220,622 of unspent funds from the Splash Pad portion of the project and
that funding sources to include annual surplus funds, DC funding, and/or debenture for
the residual $567,911 shortfall be deferred until project completion and a final report
brought back to Council.
BACKGROUND
When the ICIP grant was awarded to the town in 2019, the overall T.C.C. renovation
and Splash Pad projects were budgeted at $4,999,500. It had a three way monetary
commitment for equal contributions of 1/3 funding from the Federal and Provincial
Governments and the town.
The total project funding is noted below:
Federal Contribution: $1,833,050
Provincial Contribution: $1,833,050
Municipal Contribution: $1,333,400
Page 131 of 189
RCP 23-19
Page 2 of 7
An overall budget of $3,940,580 was committed from the total ICIP grant funding to the
T.C.C. renovation project. At the November 21, 2022 Council meeting, in preparation for
the tender, Council was updated via report RCP 22-24 that the cost estimate for the
T.C.C. renovation would be $4,340,580. Council subsequently approved to fund the
then identified $400,000 shortfall to the T.C.C. renovation portion of the project through
the 2023 ($200,000) and 2024 ($200,000) levy.
Resolution # 2022-394
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT Report RCP 22-24 Recreation, Culture & Parks – Tillsonburg Community Centre
Renovation, be received; and
THAT the final proposed site plan for the Tillsonburg Community Centre submitted by
A+Link Architects be approved; and
THAT the anticipated budget overage of $400,000 be funded through the 2023
($200,000) and 2024 ($200,000) levy; and
THAT staff provide Council with ongoing updates for the renovation project including
timelines and budget.
Carried
DISCUSSION
The TCC renovation project will include exterior renovations, landscaping enhancements,
pathway to new entrance, an addition to the west side entrance including new family
barrier free change rooms, customer service area with accessible counter area, new
meeting room, elevator lift install, aquatics staff office and updated health club entrance.
The renovations will also see enhancements to the pool deck including new tile, new
accessible ramp, revitalized change rooms, pool viewing area, interior upgrades with
paint finishes, and accessible upgrades throughout.
Accessibility features included in the renovation will include new accessible entrance
door openers, barrier free washrooms and change rooms, signage with large print and
high-contrast lettering.
The purpose of this report is to present Council with the results of the TCC Renovation
Tender and to recommend the award of the contract. In accordance with Council
approved Purchasing Policy, a detailed tender document was issued for the work. The
TCC renovation tender was posted in February 2023 and originally cl osed March 8th but
due to significant information on the addendums, a week extension was provided.
Altering the tender closing date to March 15th.
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RCP 23-19
Page 3 of 7
Nine (9) qualifying proposals were submitted within the prescribed timeframe with one
disqualified. The bids from lowest to highest (excluding HST) are as follows:
Vendor Bid
Elgin Contracting and Restoration Ltd. $5,120,000
Tonda Construction Ltd $5,550,700
Aveiro Constructors Ltd $5,858,000
Graceview Enterprises Inc $6,055,000
Niacon Ltd $6,167,000
Michael Clark Construction $6,312,000
K&L Construction $6,503,300
2184440 Ontario Ltd o/a SEM Construction $6,520,000
GEN-PRO/1320376 Ontario Ltd $6,532,000
Reid & Deleye Contractors Ltd $6,566,153
Staff have reviewed each of the tendered bids with the Architect and recommend the
contract be awarded to the lowest bidder, Elgin Contracting and Restoration Ltd. in the
amount of $5,120,000 plus HST. The reason determined for the overage is noted due to
increased material costs, sub-trade shortages and industry wide post-COVID elevated
construction pricing.
Elgin Contracting and Restoration has completed numerous construction projects
throughout Southwestern Ontario. They provided references which staff contacted and
the clients spoke highly of the contractor. Elgin have identified that the work would start
immediately following the signing of the Letter of Intent and the project would be
completed by March 7th 2024. The timeline is important to ensure it aligns with the ICIP
funding requirements.
CONSULTATION
This report has been prepared in consultation with staff in the Recreation, Culture & Parks
Department, Director of Finance, and architects.
Other options for this project were also reviewed by staff which included cancelling the
project or attempting to reduce and adjust the scope of work and reposting a new tender.
Cancelling the project would require us to return the funding and the timeli ne for the
project will not permit us to repost the tender and still meet the funding deadline. Therefore
staff are recommending alternate funding to cover the unbudgeted overage.
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FINANCIAL IMPACT/FUNDING SOURCE
The lowest negotiated tender totals $5,210,112 including the non-recoverable portion of
HST ($5,120,000 net HST) resulting in a funding shortfall of $869,532.
To offset this shortfall, we can utilize $220,622 ($1,058,920 - $838,298) of unspent funds
for the Splash Pad portion of the project. We have also reviewed the development charge
(DC) eligibility of the projects and can utilize $80,999 towards the Splash Pad project.
Additional DC funding towards the T.C.C. Renovation project is anticipated to be
determined at the next DC review scheduled later this year. For the moment, the net
project funding deficit, should the lowest bidder be selected, is $567,911 including non-
recoverable HST (Table 2).
Table 2: T.C.C. Renovation and Splash Pad Upgrade Financial Summary
As the renovation project is not expected to be completed until 2024, staff recommend
that the funding sources for the $567,911 shortfall be determined at that later time.
Funding options available will include a mixture of annual surplus funds, DC funding,
and/or debenture.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
DC User Pay
Budget Expenditures Grants Debentures Reserves Reserves Debt Taxation
Budget 5,399,500 5,399,500 (3,666,100)(735,000)(450,000)(148,400)400,000
TCC Renovation 4,340,580 5,120,000 (3,666,100)(735,000)(450,000)(148,400)
Splash Pad Upgrade 1,058,920 838,298 (80,999)
5,399,500 5,958,298 (3,666,100)(735,000)(450,000)(80,999)(148,400)877,799
Net Funding Shortfall 477,799
Non-recoverable HST 90,112
Gross Funding Shortfall 567,911
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Goal – Within the community, Tillsonburg will strive to offer residents the amenities,
services and attractions they require to enjoy balanced lifestyles.
Strategic Direction Update municipal sports facilities consistent with modern
standards; Develop a robust, long-term asset management plan to inform evidence-
based decisions regarding the maintenance, rehabilitation and replacement of
community facilities; Increase opportunities to enjoy culture, events and leisure activities
in Tillsonburg; Maintain and enhance programs and facilities to support an active,
engaged senior population; Maintain and enhance programs and facilities to support an
active, engaged youth population; Target new programs, services, amenities and
attractions that will be a magnet for young families.
Priority Project – Intermediate Term - Community Centre rehabilitation
ATTACHMENTS –
Appendix A – Updated renderings
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RCP 23-19 Appendix A – Updated renderings
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RCP 23-19
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Page 1 of 10
Subject: Options for the Future of Tillsonburg Hydro Inc.
Report Number: HYD 23-01
Department: Hydro Operations
Submitted by: General Manager, Hydro
Meeting Type: Council Meeting
Meeting Date: Tuesday, April 11, 2023
RECOMMENDATION
THAT report HYD 23-01 titled Options for the Future of Tillsonburg Hydro Inc. be
received as information; and
THAT Council recommends further investigation of the financial and operational impacts
of options ________ for the future of Tillsonburg Hydro Inc. and to bring back a report to
Council.
BACKGROUND
THI is in the process of preparing a cost of service rate application (CoS) to be filed on
August 31, 2023 for rates effective May 01, 2024. Each year the Ontario Energy Board
(OEB) publishes a list of key requirements (referred to as filing requirements) that must
be included in a rate application for that year. In 2022, the OEB included a new item in
the filing requirements for Utilities under 30,000 customers. Below is a copy of the filing
requirements.
Distributors with less than 30,000 customers must file information on the extent
to which they have investigated potential opportunities from consolidation or
collaboration/partnerships with other distributors. This should be contained within
a dedicated section of the application and include any conclusions resulting from
any investigations, or plans to explore future opportunities.
At the November 29th, 2022 THI Board meeting the board requested that the General
Manager bring forward a report containing recommendations with regards to the future
of THI which includes: status quo, merger, and sale. The General Manager meet with
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the CAO and the Mayor regarding the request from THI board and also referring to
section 5.0 of the Memorandum of Understanding and Direction between the Town of
Tillsonburg and Tillsonburg Hydro which is presented below.
The Mayor, CAO and GM agrees that it would be appropriate to bring a report to council
presenting the pros and cons of each of the options in regards to the future of THI.
DISCUSSION
The purpose of this report is to present to council the pros and cons of each of the
options for the future of THI and seek feedback and direction from Council if they wish
to explore any of these options. Below are the pros and cons of the following options;
1) Sale of Tillsonburg Hydro
2) Merger of Tillsonburg Hydro with another utility
3) Tillsonburg Hydro continuing operating as a virtual utility (Status Quo)
4) Separate Tillsonburg Hydro from the Town and operate as a separate entity.
Option 1 – Sale of Tillsonburg Hydro Inc.
The first option is for the outright sale of THI to a third party. It is the sale of one
hundred percent of THI shares that the Town of Tillsonburg currently owns. THI is sold
as a separate operating entity with the Town having no control over the future operation .
Below are the pros and cons of this option.
Pros
1) The Town of Tillsonburg will not have any responsibility for the future operating of
the utility as that would be solely the responsibility of the purchaser.
2) The Town would have available the net revenue from the sale that could be used
to;
Finance current and future capital projects or use as operating cash.
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Invest in a long term financial instrument and having annual interest
income as a replacement of the dividend income the Town currently
receives from THI.
3) All hydro utility Mergers, Amalgamations, Acquisitions, or Divestitures (MAADs)
transactions in Ontario have to be approved by the Ontario Energy Board (OEB).
In reviewing the application the OEB will apply the no harm test to the proposed
transaction. In applying the no harm test, the OEB primarily focuses its review on
the impacts of the proposed transaction on the price and quality of service to
customers, as well as the cost-effectiveness, economic efficiency, and financial
liability of the electricity distribution sector.
The no harm test will provide some assurance that customers will not be
negatively affected in terms of price, reliability and quality of service by the
proposed transaction.
Cons
1) The Town will not have any control/influence on the operation of the utility which
includes;
Capital and operating dollars to be invested in the distribution system to
maintain and improve reliability.
The desired level of service THI customers is currently receiving taking
into consideration the demographic of the customer base.
2) A sale transaction is subject to tax.
3) THI distribution system is in excellent condition. About 80% of THI system has
been converted from 4 kV to 27.6 kV. Selling the utility would transfer the benefit
of this capital investment to the purchaser.
4) The Town will not have control/influence on future rate increases.
Option 2 – THI Merge with another utility
The second option is the merger of THI with another utility. Under this option , the Town
of Tillsonburg will have a percentage ownership in the merged compa ny and will have
representation on the merged company board of directors. Below are pros and cons of
this option.
Pros
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1) Merger can create synergies and efficiencies which may result from the
elimination of duplicate positions or functions leading to lower operating costs
such as;
Optimization and reduction of staffing levels, which can be achieved
through planned retirements; maintaining vacant positions; and natural
attrition;
Reduction in corporate governance costs, with the consolidation of two
boards of directors into a single board of directors;
Reduction in information technology costs, such as hardware and software
maintenance fees as a result of combining key information systems and
reducing third party supports costs;
Reduction in future regulatory costs associated with fulfilling regulatory
requirements, including the preparation and filing of regulatory
applications, including Cost of Service applications;
Reduction in overall financing costs (IESO prudential and interest rates on
credit facilities and long-term debt) as a result of a strong credit profile and
capital structure of the merged LDC.
2) Larger utilities tend to have more staff expertise available in house than a smaller
utility. E.g. regulatory, engineering, finance, etc.
3) The OEB have allowed merged utilities to defer rebasing for up to 10 years after
consolidation so as to allow distributors to fully realize the anticipated efficiency
gains and offset the costs of integration.
4) A larger utility will have the capacity to modernize and adapt to future changes in
Ontario’s electricity sector, and will have more resources to invest in innovation
and new technologies that address the needs of customers.
5) A larger utility will have the ability to draw upon a much larger number of
operations staff for responding to emergencies or storm restoration efforts.
6) Depending on the utility that THI merges with, it may have the benefit of a 24/7
System Control Centre and Outage Management System (“OMS”). Thus helping
to improve reliability and quality of service by minimizing the duration of outages.
Cons
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1) With a merger there are a number of different shareholders depending on the
number of municipalities that owns the merged company. This would lead to
reduce control/influence over the utility. E.g. If there are 3 or 4 municipalities that
own the merged utility the seats on the board of directors will have to be
allocated amongst the municipalities leading to reduced/loss of control.
2) A merger is a complex and time consuming transaction. It is costly in terms of
lawyers, M&A consultants, accountants, etc. All transaction and integration costs
associated with consolidation are not recoverable through rates. The transaction
costs are the responsibility of each party and the integrat ion costs are absorbed
by the merged company.
3) Dividend payments to the shareholder could be affected in the first few years
after the merger. The merged company will ha ve to absorb all the integration
costs while not realizing all the synergies from merger immediately.
4) THI is expecting significant customer growth over the next 5 years. If THI were to
merge today with another company the shareholder would lose the benefit of the
future growth as ownership percentage in a merged utility is based on existing
customer counts at the date of the merger.
5) THI distribution system is in excellent condition. About 80% of THI system has
been converted from 4 kV to 27.6 kV. Merging with another utility would transfer
the benefit of these capital investment to the merged company.
6) Any saving from the synergies may not have a material impact on a customer’s
bill as the utility has control of only roughly 25% of a customer bill.
7) The level of service THI customers are currently receiving or expecting could be
affected depending on the level of control the shareholder has in the merged
company taking into consideration THI customer demographic.
Option 3 – THI Continue Operating as a Virtual Utility (Status Quo)
Under this Option, THI continues to operate as is, where THI continues to contract all of
the services from the Town of Tillsonburg through the use of the master service
agreement to manage the day to day operation of THI. This option is referred to as a
virtual utility where THI has no employees. Below are pros and cons of this option.
Pros
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1) THI is currently operating as a department of the Town and is staffed by Town
employees. This model is referred to as a virtual utility. Under this model the
Town would retain 100% control of THI via the board of directors and the CAO’s
office on a strategic, operational and administrative level. This includes operating
and capital investment, customer service, etc.
2) THI continues to share resources with the Town. E.g. HR, Payroll, IT, Customer
Service, Communications, etc. This leads to economies of scales and reduced
costs for THI.
3) The Town will continue to have control over dividend payment it receives from
THI.
4) A lot of the expertise and synergies that is achieved through a merger can be
achieved through collaboration, shared resources or partnership. E.g.
collaboration and shared resources with the Cornerstone Hydro Electric
Concepts Inc (CHEC) Electricity Distributor Association, Utilities Standards
Forum etc. Some of the items that THI collaborated on with the CHEC group are;
The Green Button All-Member Working Group educated members on the
requirements, led the vetting and evaluation of third -party vendors,
facilitated collaboration within members to save costs and planned the
implementation. This resulted in cost savings for members, reduced effort
and the assurance of knowing that the project will be guided by the
experience and knowledge of the extended group.
A group purchase of services by 14 members for the biannual Customer
Satisfaction Survey and ESA Safety Survey reduced the cost of the
surveys and the standardization allows for easier comparisons between
LDCs.
The shared training across all portfolios to reduce costs and ensure the
courses are delivered professionally and staff are educated on the
changes and requirements within the industry. A sample of recent training
courses includes: Basic & Advanced Regulatory training, Leadership
Training for Operations staff, Basics of Electricity and Electrical Safety
Awareness I & II, Managing Customer Relationships, Effective Business
Communication, Spring Safety Session and Privacy & Information Access
Training.
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Cons
1) THI is the last LDC in the province that is operating under this model as a virtual
utility. All other LDC’s have transitioned to separate operating entities from the
municipality. Under the virtual model THI faces more scrutiny by the OEB and
interveners at rate cases to ensure compliance with the Affiliate Relationship.
2) THI has to prove to interveners and the OEB that THI is not subsidizing any of
the Town’s cost under the virtual model. Thus leading to increase regulatory
burden and costs for THI at rate case.
3) The OEB currently requires all LDCs in Ontario to work towards a 100%
compliance with the OEB Cyber security framework. THI financial systems are
integrated with the Town of Tillsonburg. With the virtual model it would make
compliance more costly and difficult as the entire Town IT system would have to
be in compliance before THI can achieve compliance. However, the costs can be
shared with the Town and provides greater protection for the Town.
4) THI is required to keep two sets of books. One in accordance with the OEB
Accounting Procedures Hand (APH) for regulatory reporting and the other in
accordance with International Financial Reporting Standards (IFRS) for financial
reporting. However, the Town as a municipal corporation is required to keep its
books in accordance with the Public Sector Accounting Standards (PSAS) and
as such the Town’s financial system is configured in accordance to PSAS.
As a result, THI financial and regulatory reporting are maintained using excel
spreadsheets and an access data base which not only increases the
administrative burden for THI but is also prone to errors.
5) All staff currently working for THI are employees of the Town. This has created
some moral issues with the staff as they see themselves as municipal employees
performing hydro utility work which is not comparable t o the hydro industry.
6) At times there are confusions at the THI board between the clear segregation of
THI and the Town. E.g. what costs or duties are responsibility of the Town and
what responsibility of THI.
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Option 4 – THI separated from the Town and operate as a separate entity
Under this option, THI would be separated from Town and operate as a separate entity
rather than as a department of the Town. THI would have its’ own employees and also
continue to contract some services from the Town.
Pros
1) With this model the Town would still maintain 100% control of THI via the board
of directors. Currently, THI board consists of seven members which includes one
shareholder member and six independent members. However, in accordance
with the Affiliate Relationship Code the shareholder can have up to two thirds or
four of the seven members on the board.
2) THI can continue to collaborate and share resources with the Town such as
Customer Service, Communications, HR and payroll.
3) A lot of the expertise and synergies that is achieved through a merger can be
achieved through collaboration, shared resources or partnership as mentioned
above under option 3.
4) Most utilities in the province, including the smaller utilities, have unregulated
affiliated companies that provide an additional dividend stream to their
shareholders. With THI operating as a separate entity, it would make it easier for
management to explore unregulated business opportunities such as;
Streetlight and traffic lights maintenance, sports fields and parks, industrial
and commercial lighting services. The Town currently contracts these
services to third parties. This is something that can be done through an
unregulated company for the Town and other customers in Tillsonburg
and surrounding areas.
Installing distribution systems for developers. Most of the developers in
Tillsonburg contract out the installation of distribution systems in new
subdivisions. With the expected residential and industrial growth over the
next 10 years in the community, this a good business opportunity for an
unregulated company.
Installation of EV Charges and other behind the meter electrical services.
With the move towards electrification there is an opportunity to work with
the residential and industrial customers to install EV charges at homes
and work sites.
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5) THI is required to keep two sets of book. One in accordance with the OEB
Accounting Procedures Hand (APH) for regulatory reporting and the other in
accordance with International Financial Reporting Standards (IFRS) for financial
reporting. However the Town as a municipal corporation is required to keep its
books in accordance with the Public Sector Accounting Standards (PSAS) and
as such the Town’s financial system is configured in accordance to PSAS.
As a result, THI financial and regulatory reporting are maintained using excel
spreadsheets and an access data base which not only increases the
administrative burden for THI but is also prone to errors. THI operating as a
separate company would allow THI to utilize the financial system for reporting
and rely less on excel thus reducing the risk of error.
6) THI operating as a separate entity would reduce the scrutiny from the OEB and
interveners in terms of compliance with the Affiliate relationship code and
reducing the regulatory burden and costs.
7) There are moral issues with the staff working for THI. They see themselves as
utility employees working in a municipal setting which is not comparable to the
utility industry. Having THI operate as a separate entity would help eliminate this.
Cons
1) The Town would not have the direct control it has today over THI via the CAO’s
office but would have control over THI through the board of directors.
2) Depending on how it structured, the Town could lose control over THI Board
appointments.
3) THI would lose CAO expertise and oversight on a strategic, operational and
administrative level.
4) THI would lose the expertise from the Town on strategic, operational and
administrative matters.
5) The Town would have less authority to manage any mismanagement of the
utility.
6) There would be administrative burden and costs associated with creating the
new model.
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CONSULTATION
SLT.
FINANCIAL IMPACT/FUNDING SOURCE
N/A
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☒ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
ATTACHMENTS
N/A
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Page 1 of 2
The Corporation of the Town of Tillsonburg
ACCESSIBILITY ADVISORY COMMITTEE
March 21, 2023
4:30 p.m.
Council Chambers, 200 Broadway, second floor
MINUTES
Present:
Margaret McCrimmon, Trevor Ford, Taylor Campbell, Mark Dickson, Karen Clipson,
Mike Cerna, Michelle Wegg, Councillor Chris Rosehart, Mayor Deb Gilvesy.
Absent with Regrets:
Brittany Vaughan, Catherine Ryan, Yvonne Kearns.
Also Present:
Amelia Jaggard, Deputy Clerk
Emily Xuereb, Deputy Chief Building Official
1. Call to Order
The meeting was called to order at 4:32 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Trevor Ford
Seconded by: Mike Cerna
THAT the Agenda as prepared for the Accessibility Advisory Committee meeting of
March 21, 2023, be approved.
Carried
3. Minutes of the Previous Meeting
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
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5. General Business and Reports
5.1. Lake Lisgar Waterpark Building Renovation Presentation – Alicia Lesniak from
A+Link Architects
The Lake Lisgar Waterpark Building Renovation is currently underway.
Alicia Lesniak from A+Link Architects was present to provide an overview of the
project plans including accessible features.
Opportunity was provided for comments and questions.
Entry/exit doors to splash pad/pool areas remain open during operation. A+Link
Architects recommended upgrading the ramps in the future; this is not included
in the current scope of work.
There was discussion regarding the exterior bathroom on the front of the
building. Concerns were noted about the amount of concrete allowance for
mobility device access, the outward swing of the door (interference from wind)
and the lack of an accessible push button.
Ms. Lesniak confirmed the site plans have been updated so that the exterior
bathroom door will be hinged on the right side to increase the concrete
allowance. There was insufficient space to accommodate the door swinging into
the bathroom.
Resolution #2
Moved by: Trevor Ford
Seconded by: Karen Clipson
THAT the Accessibility Advisory Committee recommend to Council that the
exterior bathroom door on the front of the Lake Lisgar Waterpark building be
fitted with an accessible push button.
Carried
The next Accessibility Advisory Committee meeting is scheduled for June 20,
2022 at 4:30 p.m. The meeting will be held at the Council Chambers, 200
Broadway, second floor.
6. Adjournment
The meeting adjourned at 5:27 p.m.
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Page 1 of 2
The Corporation of the Town of Tillsonburg
Community Health Care Advisory Committee
February 7, 2023
12:00 p.m.
MINUTES
Present: Nadia Facca, Mike Bastow, Mayor Deb Gilvesy, Councillor Kelly Spencer, Dr.
Clay Inculet, Kyle Pratt and Laura Pickersgill
Regrets: Ashley Edwards, Dave Beres, Deputy Mayor, Dr. Matt Johnson, Dr. Howard
Lamb, Dr. Abdalla, Lesley Ross, Cephas Panschow
1. Call to Order
The meeting was called to order at 12:04 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Councillor Spencer
Seconded by: Nadia Facca
THAT the Agenda for the Community Health Care Advisory Committee meeting of
February 7, 2023, be adopted with amendments of removal of item 5 and item 6.1.
Carried
3. Minutes of the Previous Meeting
Resolution #2
Moved by: Kyle Pratt
Seconded by: Nadia Facca
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Page 2 of 2
THAT the Minutes as prepared for the Community Health Care Advisory Committee
meeting of September 20, 2022, be approved.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. General Business and Reports
5.1. Terms of Reference Review
Members provided suggestions on revisions to the Terms of Reference from the
previous Physician Recruitment and Retention Committee.
Moved by: Nadia Facca
Seconded by: Councillor Spencer
THAT the newly established Community Health Care Committee recommend
the Community Health Care Terms of Reference to Council for approval.
Carried
5.2. Recruitment of New Physicians- TDMH
It was announced that the hospital has recruited three new full-time doctors
recently. One recruit is an internal medicine physician while the other two are
hospitalists. The hospital is in progress of recruiting a full-time anesthetist to
start work in the summer.
6. Next Meeting
Laura will send out a Doodle Poll to the Committee once the new members are
established.
7. Adjournment
Resolution #3
Moved by: Nadia Facca
Seconded by: Councillor Spencer
THAT the February 7, 2023 Community Health Care Advisory Committee meeting
be adjourned at 12:40 p.m.
Carried
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Page 1 of 4
The Corporation of the Town of Tillsonburg
TILLSONBURG AIRPORT ADVISORY COMMITTEE
February 23, 2023
5:30 p.m.
Electronic Meeting
MINUTES
Present:
Mark Renaud, Councillor Chris Parker, SWOX Councillor Valerie Durston, Gurvir Hans,
Jeff Miller, Dan Cameron, Nate Bain, Don Hurus, Anthony Thornton, Cedric Tomico,
John Britton, Emily Crombez (joined at 6:00 p.m.), Mayor Deb Gilvesy.
Absent with Regrets: None
Also Present:
Jonathon Graham, Director of Operations and Development
Richard Sparham, Manager of Public Works
Tracy Hird, Public Works Co-ordinator
1) Call to Order
The meeting was called to order at 5:30 pm.
2) Adoption of Agenda
Resolution #1
Moved by: Councillor Parker
Seconded by: Cedric Tomico
THAT the Agenda as prepared for the Airport Advisory Committee meeting of
February 23, 2023 be approved.
Carried
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Page 2 of 4
3) Orientation
Amelia Jaggard, Deputy Clerk, was present to provide a brief orientation session.
4) Election of Chair and Vice-Chair
Resolution #2
Moved by: Councillor Parker
Seconded by: Councillor Durston
THAT Mark Renaud be appointed as Chair of the Airport Advisory Committee.
Carried
Resolution #3
Moved by: Cedric Tomico
Seconded by: Don Huras
THAT Nathan Bain be appointed as Vice-Chair of the Airport Advisory Committee.
Carried
5) Disclosures of Pecuniary Interest and the General Nature Thereof
Tony Thornton declared a pecuniary interest in agenda item 7.1. (Airport
Management Firm) with the reason being that his wife is an employee of Loomex.
Don Huras declared a pecuniary interest in agenda item 7.1. (Airport Management
Firm) with the reason being that staff will be discussing appointing him as the Interim
Airport Manager.
No other disclosures of pecuniary interest were declared.
6) General Business and Reports
7.1 Airport Management Firm – to discuss the Council recommendation for
the Interim Airport Management Firm
Staff is recommending to appoint Don Huras from Northland Adventure
Projects as the Interim Airport Manager for the term of no longer than 364
days. This role will continue to be the main contact for all Airport
communication. The financial commitment will be within the current approved
budget.
Staff will bring the RFP for a permanent Airport Management Solution to the
committee for review before it is issued.
Resolution #4
Moved by: Cedric Tomico
Seconded by: Councillor Parker
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Page 3 of 4
THAT the Airport Advisory Committee supports Town staff recommendation
to appoint Don Huras from Northland Adventure Projects as the Interim
Airport Manager.
Carried
7.2 Review proposed meeting schedule for 2023
Proposed Meeting Schedule Calendar
Thursday February 23, 2023 @ 5:30PM – Online
Thursday March 23, 2023 @ 5:30PM – In Person
Thursday June 23, 2023 @ 5:30PM – Online
Thursday September 28, 2023 @ 5:30PM – Online
Thursday December 14, 2023 @ 5:30PM – In person
7.3 Fire Inspection/Notice
Town of Tillsonburg Fire Services in conjunction with SWOX Fire would like
to conduct fire inspections on the hangars this spring/summer. This
inspection is to mitigate risk and provide a safe environment for Fire
Fighters. A draft letter to the lessees will be provided to the committee to
review at the next meeting.
Committee members believe that the only way the Town will gain access is
to obtain a letter from a lawyer.
Staff to look into where compliance reports are to be sent from the previous
inspections by SWOX Fire last year?
7.4 Hangar G1-7 Lease Application
Staff is taking a report to council for a lease agreement with Don Hersee for
hangar G1-7.
7.5 Southwest Oxford Recycling/Waste Diversion Program
SWOX would like to bring the Airport on board with the Zero Waste – Waste
Diversion Program. Staff will look into the feasibility of the program.
Councillor Durston will look into having pickup at the Airport instead of
curbside. An oil recycle bin would be beneficial to have at the Airport.
7) Other Business
• Staff will follow-up with the Building Procedures/Compliance and Inspection
Process.
• Airport Master Plan to be circulated to committee members.
• WIFI (at a cost) would be great at the Airport for security reasons. Staff will
bring back more information to committee next meeting.
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Page 4 of 4
8) Meeting Schedule
Resolution #5
Moved by: Councillor Parker
Seconded by: Cedric Tomico
THAT the Tillsonburg Airport Advisory Committee meet on the fourth Thursday at
5:30 p.m. in accordance with the 2023 meeting schedule or as directed by the
committee.
Carried
9) Next Meeting
March 23, 2023 at 5:30 p.m.
8) Adjournment
Resolution #6
Moved by: Mayor Gilvesy
Seconded by: Councillor Parker
THAT the February 23, 2023, Airport Advisory Committee meeting be adjourned at
7:18 p.m.
Carried
Page 155 of 189
Page 1 of 3
The Corporation of the Town of Tillsonburg
MUSEUM, CULTURE, HERITAGE AND SPECIAL AWARDS ADVISORY
COMMITTEE
March 22, 2023
4:30 p.m.
Council Chambers, 200 Broadway, second floor
MINUTES
Present:
Carrie Lewis, Amie Varga, Lindsay Monroe, Isaac Card, Joan Weston, Tabitha
Verbuyst, Courtney Booth, Rosemary Dean, Councillor Kelly Spencer.
Absent with Regrets:
Doug Cooper.
Also Present:
Amelia Jaggard, Deputy Clerk
Patricia Phelps, Culture and Heritage Manager/Curator
1. Call to Order
2. Adoption of Agenda
Resolution #1
Moved by: Rosemary Dean
Seconded by: Courtney Booth
THAT the Agenda as prepared for the Museum, Culture, Heritage and Special
Awards Advisory Committee meeting of March 22, 2023, be approved.
Carried
3. Minutes of the Previous Meeting
4. Orientation
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Page 2 of 3
Amelia Jaggard, Deputy Clerk, provided an orientation session. A second orientation
session has been scheduled for Tuesday, March 28, 2023 at 6:00 p.m. at the
Tillsonburg Community Centre, Lions Auditorium. This session will cover mandatory
training on Town policies and procedures.
5. Election of Chair and Vice-Chair
Resolution #2
Moved by: Rosemary Dean
Seconded by: Aime Varga
THAT Carrie Lewis be elected as Chair of the Museum, Culture, Heritage and
Special Awards Advisory Committee.
Carried
Resolution #3
Moved by: Aime Varga
Seconded by: Tabitha Verbuyst
THAT Joan Weston be elected as Vice-Chair of the Museum, Culture, Heritage and
Special Awards Advisory Committee.
Carried
6. Disclosures of Pecuniary Interest and the General Nature Thereof
7. General Business and Reports
7.1. Volunteer Achievement Award Nomination
The committee reviewed a submission nominating Rosemary Dean for the
Town’s quarterly volunteer achievement award.
Resolution #4
Moved by: Joan Weston
Seconded by: Aime Varga
THAT the Museum, Culture, Heritage and Special Awards Advisory Committee
supports the selection of Rosemary Dean as a Town of Tillsonburg volunteer
achievement award recipient.
Carried
Committee to review any new and recent (wi thin three years) volunteer
achievement award nominations for the next quarter.
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Page 3 of 3
There was discussion regarding the citizen of the year award. No award was
presented during the 2022 due to the Municipal Election. There was consensus
that the next individual be presented as the 2023 Town of Tillsonburg Citizen of
the Year Award recipient.
Staff will initiate the Citizen of the Year award nomination process and make the
necessary arrangements for the event to be held in June, 2023.
It was asked to have an update from the Museum and Station Arts Centre
included on future meeting agendas.
8. Meeting Schedule
Resolution #5
Moved by: Rosemary Dean
Seconded by: Courtney Booth
THAT the Museum, Culture, Heritage and Special Awards Advisory Committee meet
the third Wednesday of the month at 4:30 p.m. excluding the months of July and
August.
Carried
9. Adjournment
The meeting adjourned at 5:30 p.m.
Page 158 of 189
Page 1 of 3
The Corporation of the Town of Tillsonburg
PARKS, BEAUTIFICATION AND CEMETERIES ADVISORY COMMITTEE
February 28, 2023
4:15 p.m.
Tillsonburg Cemetery
MINUTES
Present:
Susan Saelens, Barb Waering Christine Vandenbussche, Isaac Card, Ron Walder,
Martha Kirkpatrick, Wayne Beard, Karen Clipson, Joan Weston, Councillor Pete Luciani,
Mayor Deb Gilvesy.
Absent with Regrets:
Maurice Verhoeve, Mike Dean.
Also Present:
Julie Columbus, Director of Recreation, Culture and Parks
Matt Johnson, Manager of Parks and Facilities
Margaret Puhr, Administrative Assistant, Recreation, Culture and Parks
1. Call to Order
The meeting was called to order at 4:15pm.
2. Adoption of Agenda
Resolution #1
Moved by: Sue Saelens
Seconded by: Karen Clipson
THAT the Agenda for the Parks, Beautification and Cemeteries Advisory Committee
meeting of February 28, 2023, be adopted.
Carried
3. Minutes of the Previous Meeting
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Page 2 of 3
4. Orientation
Amelia Jaggard, Deputy Clerk, was present to provide an orientation session.
5. Election of Chair and Vice-Chair
Resolution #3
Moved by: Pete Luciani
Seconded by: Karen Clipson
THAT Wayne Beard be nominated as Chair of the Parks, Beautification and
Cemeteries Advisory Committee.
Carried
Resolution #4
Moved by: Pete Luciani
Seconded by: Joan Weston
THAT Sue Saelens be nominated as Vice-Chair of the Parks, Beautification and
Cemeteries Advisory Committee.
Carried
6. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
7. Meeting Schedule
Resolution #5
Moved by: Wayne Beard
Seconded by: Isaac Card
THAT the Parks, Beautification and Cemeteries Advisory Committee meet the last
Tuesday of the month except July, August and December, at 4:30 p.m.
Carried
Meetings will be held at the Council Chambers, 200 Broadway, second floor.
8. General Business and Reports
8.1. Horticultural Society Presentation – to be included on the next meeting agenda.
8.2. Tillsonburg FC presentation
Michael Papaioannou appeared before the committee at the direction of Council.
Mr. Papaioannou provided an overview of the Tillsonburg Football Club’s
request to the Town for improvements to Gyulveszi Park.
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Page 3 of 3
Opportunity was provided for comments and questions.
Mr. Papaioannou noted the Football Club is asking for financial assistance from
the Town to fix the parking lot at Gyulveszi Park. The presentation was received
by committee as information.
8.3. Parks By-law
The Town is currently drafting a Parks By-law. A draft will be brought forward to
the committee for review and comment later this year.
8.4. Park signage update
Staff provided an overview of wayfinding signage completed at Parks to date.
The committee was supportive of the design as presented.
8.5. Update to Cemetery By-Law
Staff presented the updated Cemetery By-Law to include hours of operations
and genealogy requests which are by appointment only. Staff shared a proposal
to repurpose the town kiosks to provide self initiated genealogy research. The
Town is also investigating other methods to be available on line via the website
and mobile app to administer genealogy requests.
8.6. Staff update
Staff shared an update on the recent meeting with the Chair of the Horticultural
Society and plans to host an appreciation BBQ and invited the PB&C Committee
members. Staff are looking forward to working with the new committee members
during the new term of Council.
9. Next Meeting
March 28, at 4:30 p.m., Council Chambers, 200 Broadway, second floor.
10. Adjournment
The meeting be adjourned at 5:41 p.m.
Page 161 of 189
Page 1 of 3
The Corporation of the Town of Tillsonburg
PARKS, BEAUTIFICATION AND CEMETERIES ADVISORY COMMITTEE
February 28, 2023
4:30 p.m.
Tillsonburg Cemetery
MINUTES
Present: Barb Wareing, Wayne Beard, Martha Kirkpatrick, Councillor Pete Luciani,
Mayor Deb Gilvesy, Isaac Card, Joan Weston, Karen Clipson, Mike Dean,
Absent with Regrets:
Sue Saelens, Ron Walder, Christine Vandenbussche, Maurice Verhoeve
Also Present:
Julie Columbus, Director of Recreation, Culture and Parks
Matt Johnson, Manager of Parks and Facilities
Margaret Puhr, Administrative Assistant, Recreation, Culture and Parks
1. Call to Order
The meeting was called to order at 4:30 pm.
2. Adoption of Agenda
Resolution #1
Moved by: Joan Weston
Seconded by: Deb Gilvesy
THAT the Agenda as amended for the Parks, Beautification and Cemeteries
Advisory Committee meeting of March 28, 2023, be adopted.
Carried
3. Minutes of the Previous Meeting
4. Disclosures of Pecuniary Interest and the General Nature Thereof - none
5. General Business and Reports
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Page 2 of 3
5.1. Horticultural Society presentation – Christine Nagy – the presentation was
received as information by the committee.
5.2. Ingersoll Memorials presentation – Jon Petit – the presentation was received by
the committee as information.
5.3. Pioneer Cemetery – Joan Weston – Joan presented the history of the Pioneer
Cemetery as well as the history of the renovation and remedial activities and
challenges.
5.4. Paul DeCloet membership
Proposed Resolution #2
Moved by: Pete Luciani
Seconded by: Wayne Beard
THAT Paul DeCloet be named as additional member of the Parks, Beautification
& Cemeteries Committee through decision of the Council.
Carried
5.5. Committee Term End report – committee members had an opportunity to review
and ask questions to Staff regarding planned projects and maintenance of town
park facilities.
Proposed Resolution #3
Moved by: Pete Luciani
Seconded by: Isaac Card
THAT the section of RCP 23-02 RCP Advisory Committees Year End Report
pertaining to Parks, Beautification & Cemeteries Committee be received as
information:
Carried
5.6. Staff update – RCP has created a playground replacement program. There will
be 3 new playgrounds in 2023. The first is a new playground installed at the
Library parkette which will be aimed at 1.5 to 5 year olds, have enhanced
accessible features and themed as Community and Imaginative Play. It will
include rubberized surfacing, accessible walkways and interactive play panels.
The project will be funded in combination from a $100,000 grant and capital
budget dollars. The parkette will also see upgrades including a shelter, arbour
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Page 3 of 3
and accessible community garden with raised planting beds which will be funded
by the Library via a grant. Other projects noted in the 2023 playground
replacement program include Elliot Fairborn and Northcrest Phase II.
Elliot Fairborn will replace the existing structure, have themed play equipment,
service 1.5 – 12 year olds, includes new site amenities and accessible pathway.
Northcrest Phase II will have a Nature theme, service 1.5 to 12 year olds include
site amenities, accessible walkways and other features.
In the 2023 Budget, Council approved two additional full time hybrid positions for
Parks and Facilities operations. RCP staff are thankful and excited to have the
additional resources to help support operations and the list of ongoing projects.
6. Next Meeting
April 25, at 4:30 p.m., Council Chambers, 200 Broadway, second floor.
7. Adjournment
Moved by: Pete Luciani
THAT The Parks, Beautification & Cemeteries Committee meeting be adjourned at
5:40 p.m.
Carried
Page 164 of 189
Page 1 of 4
The Corporation of the Town of Tillsonburg
TILLSONBURG AIRPORT ADVISORY COMMITTEE
March 29, 2023
6:00 p.m.
Hybrid Meeting
MINUTES
Present: Mark Renaud, Mayor Deb Gilvesy, Councillor Chris Parker, SWOX Councillor
Valerie Durston, Gurvir Hans, Jeff Miller, Dan Cameron (Virtual - arrived at 6:45 p.m.,
departed at 7:06 p.m.), Nate Bain, Don Hurus, Anthony Thornton, Cedric Tomico and
John Britton.
Absent with Regrets:
Emily Crombez
Also Present:
Jonathon Graham, Director of Operations and Development
Richard Sparham, Manager of Public Works
Tanya Daniels, Clerk
1.Call to Order
The meeting was called to order at 6:05 pm.
2.Adoption of Agenda
Resolution #1
Moved by: Councillor Parker
Seconded by: Cedric Tomico
THAT the Agenda as prepared for the March 30, 2023 meeting be adopted.
Carried
3.Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest declared.
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Page 2 of 4
4. Adoption of Previous Minutes
By consensus, adoption of the minutes were added to the agenda.
Resolution #2
Moved by: Mayor Gilvesy
Seconded by: Gurvir Hans
THAT the minutes from February 23, 2023 be approved.
Carried
5. General Business and Reports
5.1. Airport Manager Committee Membership/Role [Richard Sparham]
Richard Sparham provided an overview of the Airport Manager staff
member status and his role on the committee. Mr. Huras tendered his
resignation from the Committee to transition to a staff liaison role. The
Committee decided by way of general consensus to leave the vacancy on
the membership. Members provided general comment regarding the new
manager’s communication which has been excellent and requested it be
continued.
5.2. DRAFT Fire Inspection / Notice [Jonathon Graham]
Staff provided an overview of the material included (draft letter) and
overview of the future process. Inspections are tentatively scheduled for
the Spring. The letter will be signed by both Fire Chiefs (Tillsonburg and
SWOX). The Committee members asked various questions to staff.
Staff committed to the following:
To notify hanger owners / lease owners of acceptable standards so they
can prepare their units including possible comparators details; and
To review bulk purchases for fire extinguishers or support for equipment
for inspection results; and
Communication to close the inspection processes.
5.3. Airport Promotional Materials [Jonathon Graham]
Staff provided an overview of the material and possible promotional
events. Committee members were requested to consider promotional
events. Staff further discussed potential options such as Farmers Market,
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Page 3 of 4
Hanger Opening Day, BBQ’s. Members provided initial comments to staff
on areas to review when considering events.
Resolution # 3
Moved by Mayor Gilvesy
Seconded by Councillor Parker
THAT a subcommittee, with the staff liaison of Don Huras, be formed to
review marketing and promotional events along with associated strategies
with the following members:
Jeff Miller
Anthony Thornton
Mark Renaud
Carried
5.4. 2023 Budget Overview – Operating and Capital [Jonathon Graham]
Staff provided an overview of the budget process including possibility of
grants or other funding objectives. Committee members had a discussion
on the budget having staff answer various questions.
5.5. Oxford County Grant Request Material and Denial [Jonathon Graham]
Staff introduced the Oxford County response provided to members. The
Committee members had a general discussion on the relevance of the
Airport within the County. Mayor Gilvesy specifically thanked the City of
Woodstock for past support as a recognition of the economic impact to the
area.
5.6. Airport Operations Update [Airport Manager]
Don Huras provided an update to the Committee regarding airport
operations including items such as maintenance issues, lease with the
restaurant, and card lock system update
6. Other Business
Fiber Optic Cable - John Britton
J. Britton provided comment on the Harvard hanger access and becoming
partner in cabling. R. Sparham provided an update in potential costing via
Execulink for into airport service. R. Sparham noted covering a $3,000 funds to
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Page 4 of 4
the terminal (Town’s asset). It was quoted at $6,000 cost tin total. Staff were
requested to bring further details to the next meeting.
Back-up Generator - John Britton
J. Britton requested an update on the back-up generator. R. Sparham provided
an update noting more details to come to a future meeting.
7. Next Meeting
Thursday, June 23rd, 2023 @ 5:30PM (Virtual)
8. Adjournment
Resolution #4
Moved by: Councillor Parker
Seconded by: Councillor Durston
THAT the March 30, 2023, Tillsonburg Airport Advisory Committee meeting be
adjourned at 7:36 p.m.
Carried
Page 168 of 189
1
The Corporation of the Town of Tillsonburg
Affordable and Attainable Housing Committee Meeting
MINUTES
Wednesday, March 29, 2023
4:15 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Cedric Tomico
Councillor Chris Parker
Cole Warwick, Housing Programs Coordinator, Oxford County
Rebecca Smith, Manager of Housing Development, Oxford
County
Dane Willson
Deb Gilvesy, Mayor
Gary Green
Regrets: Suzanne Renken
Staff: Cephas Panschow, Development Commissioner
Kyle Pratt, Chief Administrative Officer
Laura Pickersgill, Executive Assistant
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:16 p.m.
2. Adoption of Agenda
Resolution # 1
Page 169 of 189
2
Moved By: Dane Willson
Seconded By: Cedric Tomico
THAT the Agenda as prepared for the Affordable and Attainable Housing
Advisory Committee meeting of Wednesday, March 29, 2023, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
C. Tomico declared a pecuniary interest on item 5.1.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Mayor Gilvesy
Seconded By: Cedric Tomico
THAT the minutes of the Affordable and Attainable Housing Advisory Committee
of February 22, 2023, be approved.
Carried
5. General Business & Reports
5.1 United Way Transitional Housing Project
5.1.1 Review of Needs List
L. Pickersgill provided a summary of the status of the transitional
house.
Staff to inquire if United Way Oxford is accepting donations in lieu
of items.
5.1.2 United Way Community Improvement Plan Application
C. Panschow provided a summary of United Way's Community
Improvement Plan Application.
Opportunity was provided to provide suggestions.
Resolution # 3
Moved By: Mayor Gilvesy
Seconded By: Dane Willson
Page 170 of 189
3
THAT the Affordable and Attainable Housing Advisory Committee
supports the Community Improvement Plan application submitted
by United Way Oxford.
Carried
5.2 31 Earle Street Update
5.2.1 Summary from Meeting with County
C. Panschow provided a summary of the preliminary planning
meeting Town staff had with County representatives.
It was suggested that a parking study be done prior to application. It
was suggested that lands at the former special events centre could
be used for parking in efforts to maximize the property for
development. It was suggested that the playground on this property
be put on hold until the plans for this development are well
underway. Councillor Parker will bring this up at the Sports and
Recreation Advisory Committee meeting next week.
5.2.2 Review of Draft Reference Plan
C. Panschow provided an overview of the draft reference plan.
5.2.3 Request for Quotation- Conceptual Building Plans
C. Panschow provided a brief summary of the RFQ. It was
suggested that this document include further information.
5.3 Oxford County Community Improvement Plan Update
R. Smith provided an overview of the addition of the "affordable housing
incentive program" into the County's Community Improvement Plan which
exempts developers of affordable housing projects of the planning
application fees. C. Panschow and R. Smith to work together to ensure
the Town's draft of proposed amendments to the Town's Community
Improvement Plan is in line with the verbiage used in the County's Plan
prior to sending this to the MMAH.
5.4 Homeless Shelter Update
L. Pickersgill provided a summary of the pilot homeless shelter project.
6. Next Meeting
The next meeting is scheduled for April 26, 2023 4:15 p.m.
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4
7. Adjournment
Resolution # 4
Moved By: Cedric Tomico
Seconded By: Dane Willson
THAT the Affordable and Attainable Housing Advisory Committee meeting of
Wednesday, March 29, 2023 be adjourned at 5:08 p.m.
Carried
Page 172 of 189
1
The Corporation of the Town of Tillsonburg
Economic Development Advisory Committee Meeting
MINUTES
Tuesday, March 21, 2023
7:30 AM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Suzanne Renken
Dane Willson
Cedric Tomico
Councillor Bob Parsons
Deb Gilvesy, Mayor
Lisa Gilvesy
Andrew Burns
Randy Thornton
Gurvir Hans
Randi-Lee Bain
Steve Spanjers
Jesse Goossens
Regrets: Kirby Heckford
Staff: Kyle Pratt, Chief Administrative Officer
Cephas Panschow, Development Commissioner
Laura Pickersgill, Executive Assistant
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 7:33 a.m.
2. Closed Session
Page 173 of 189
2
Resolution # 1
Moved By: Dane Willson
Seconded By: Andrew Burns
THAT Council move into Closed Session to consider a proposed or pending
acquisition or disposition of land by the municipality or local board.
Carried
3. Adoption of Agenda
Resolution # 2
Moved By: Suzanne Renken
Seconded By: Lisa Gilvesy
THAT the Agenda as prepared for the Economic Development Advisory
Committee meeting of Tuesday, March 21, 2023, be adopted.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Minutes of Previous Meeting
Resolution # 3
Moved By: Mayor Gilvesy
Seconded By: Randy Thornton
THAT the minutes of the Economic Development Advisory Committee of
February 14, 2023, be approved.
Carried
6. General Business and Reports
6.1 Monthly Activity Update
C. Panschow provided a summary of the monthly activity update.
Opportunity was provided for members to ask questions.
6.2 Yearly Activity Update
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3
C. Panschow provided a brief overview of the yearly activity update.
It was suggested that an updated residential land inventory and
subdivision control map be provided at a future meeting. It was requested
that a report from the building department be provided at future meetings
that outlines the stages that developing lands are in and a report outlining
the number and value of building permits in 2022.
Staff to circulate the Hemson study that Oxford County has done
regarding current lands needs for the next twenty years in the County.
Staff to follow up with County staff regarding the County's plan to
release an RFP for an updated population and growth forecast,
It was requested that the County Planner provide a follow up on specifics
of implications on development from Bill 23.
7.Community Strategic Plan
7.1 Town Hall Update
There was no update on this item.
7.2 Affordable and Attainable Housing Committee
A transitional house has been purchased in Town and will be opening
shortly. Staff are working closely with Oxford County Planning Department
on implementing affordable housing projects.
7.3 Boundary Adjustment Committee
There was no update on this item.
7.4 Health Care Committee
The second meeting will be scheduled shortly for this committee.
8.Community Organization Updates
8.1 Downtown Business Improvement Association
8.1.1 Report from BIA Chair
Councillor Parsons provided a brief overview of the BIA report.
Opportunity was provided for members to ask questions to
Councillor Parsons and C. Tomico.
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4
Concerns were brought forward regarding the BIA's proposed plan
for downtown outdoor patios. Councillor Parsons will provide the
feedback to the BIA.
Dane Willson left the meeting at 9:16 a.m.
8.2 Tillsonburg District Chamber of Commerce
S. Renken provided an update on Chamber initiatives that included: an
upcoming webinar that will help employers discover untapped network
(discoverability), BIA After 5 upcoming this Thursday, Mayors Address is
upcoming on April 13th, and C. Tomico is representing the local Chamber
with S. Renken at a regional affordable housing initiative. Members were
invited to send any suggestions regarding affordable housing to S.
Renken that they would like included for consideration at this regional
session.
8.3 Woodstock, Ingersoll, Tillsonburg and Area Association of Realtors
8.3.1 Monthly Statistics
There were no questions or comments regarding the statistics
report.
9. Round Table
Committee training is coming up on March 28th at 6:00 p.m. in the Council
Chambers.
Suzanne Renken left the meeting at 9:23 a.m.
The Kinsmen Club is hosting an Easter Egg Hunt on April 8th at 11:00 a.m. in
Memorial Park.
10. Next Meeting
Tuesday, April 11, 2023
11. Adjournment
Resolution # 4
Moved By: Steve Spanjers
Seconded By: Randy Thornton
THAT the Economic Development Advisory Committee meeting of Tuesday,
March 21, 2023 be adjourned at 9:25 a.m.
Page 176 of 189
5
Carried
Page 177 of 189
Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-
A BY-LAW to repeal By-Law 2021-107 that appointed an interim treasurer for the
Town of Tillsonburg.
WHEREAS The Council of the Corporation of the Town of Tillsonburg deems it is
necessary and expedient to repeal By-Law 2021-107 that appointed an interim treasurer
for the Town of Tillsonburg;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. That By-Law 2021-107 that appointed Renato Pullia as interim treasurer for the
Town of Tillsonburg is hereby repealed in its entirety.
2. That this By-Law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 11th DAY OF APRIL, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th DAY OF APRIL, 2023.
____________________________
Mayor – Deb Gilvesy
_____________________________
Clerk – Tanya Daniels
Page 178 of 189
Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-
A BY-LAW to authorize an agreement of purchase and sale with Robert and Jane
Bamford for a portion of the Right-of-Way lands described as the Westerly part of
Part 8, Plan 41R-940.
WHEREAS the Town of Tillsonburg is desirous of entering into an agreement of
purchase and sale for lands described as a portion of the Right-of-Way lands described
as the Westerly part of Part 8, Plan 41R-940.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. That the authorization is hereby given for the sale of those lands
described as a portion of the Right-of-Way lands described as the Westerly part
of Part 8, Plan 41R-940, subject to those terms and provisions outlined within the
offer of purchase and sale as attached hereto as Schedule A;
2. That the agreement of purchase and sale attached hereto as Schedule A forms
part of this By-Law;
3. That the Mayor and Clerk be hereby authorized to execute the agreement of
purchase and sale attached hereto as Schedule A on behalf of the Corporation of
the Town of Tillsonburg and to execute any documents required to effect a
transfer of the property for a portion of the Right-of-Way lands, described as the
Westerly part of Part 8, Plan 41R-940;
4. That this by-law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 11th day of APRIL, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of APRIL, 2023.
___________________________
MAYOR – Deb Gilvesy
______________________________
CLERK – Tanya Daniels
Page 179 of 189
' . ,l . t I
AGREEMENT OF PURCHASE AND SALE (the ''Agreement'' or ''APS'')
BETWEEN:
THE CORPORATIO N OF THE TOWN OF TILLSONBURG
(the "Vendor")
-and-
[Robert and Jane Bamford]
(the "Purchaser")
WHEREAS the Vendor is the owner, in fee simple, of the lands and premises described in Schedule
"A" (the "Property ");
NOW THEREFORE IN CONSIDERATION of the mutual covenants and premises in this Agreement ,
the parties agree as follows:
SECTION I -GENERAL
1. The Pu rchase r agrees to purchase the P r operty and the Vendor agrees to sell the Property
according to the terms of this Agreement .
2 . In consideration of the agreement referred to in the preceding paragraph, the Purchaser shall
pay to the Vendor a Purchase Price of two thousand five hundred dollars ($2500.00) The
estimated area of the Property is [approximately 13 347] square feet.
3. The Purchase Price shall be paid as follows:
(a) One Thousand Two Hundred and Fifty Dollars ($1,250 .00) deposit is payable by
the Purchaser by certified cheque upon Accepta n c e of tl1i s Agreement, to be held
on an interest free basis by the Solicitor for the Vendor as a deposit pendi11g
completion of this transaction on account of the Pttrchase Price on comp letion, or
if this Agreement is not cornpleted througl1 no fault of the Pt1rchaser, the deposit
shall be returned to the Purchas er. Th e Purcha s er agrees to also pay for a ll legal,
survey and opinion of value costs in addition to the purchase price as is requi1~ed
by the Town's Land Disposition Bylaw; and
(b) the balance of the Purchase Price , subject to adjustments, shall be pa id to the Vendor
on the Completion Date , b y certified cheque or bank draft.
SECTION II -PURCHASE OF PROPERTY
4. Irrevocable Date
(a) This APS shall be irrevocable and open for acceptance by the Vendor until 6:00 p.m.
on the 14th day of April, 2023 ("Acceptance"), and when accepted shall constitute a
bind ing contract of purchase and sale , otherwise the APS shall be null and void and all
deposit monies paid shall be returned to the Purchaser without deduction.
(b) Acceptance shall mean the date upon which the Mayor and Clerk of the Town of
Tillsonburg , or such other persons as the Vendor may authorize from time to time , sign
and execute this APS subsequent to the requirement that the Council of The
Corporation of the T own of Tillso n burg has passed a resolution o r by-law authorizing
and approving the sale of the Property to the Purchaser pursuant to the terms of this
APS.
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(c) The parties agree and acknowledge that negotiation of this APS is not a valid and
binding agreement until accepted by the Council of The Corporation of the Town of
Tillsonburg . The Chief Administrative Officer of the Town of Tillsonburg , or his or her
designate, shall negotiate the terms of this APS in good faith. Howeve r, the negotiation
of the terms of this APS by the Chief Adm inistrative Officer of the Town of Tillsonburg ,
or his or her designate, in no ways binds The Corporation of the Town of Tillsonburg
until such time as th is APS is authorized and approved by the Council of The
Corporation of the Town of Till sonburg.
5. Council Approval
(a) This transaction is subje ct to comp li ance w it h Section 270 of the Municipal Act, 2001 ,
S.O. 2001 , c. 25 as amended and the approval of the Council of The Corporation of the
Town of Tillsonburg in its sole and absolute discretion by resolution or by-law. If
Council approval is not obtained on or before the Completion Date, then this Agreement
shall be null and void and any deposits paid by the Purchaser shall be returned to the
Purchaser without interest or deduction.
6 . Deed/Transfer
(a) The Vendor agrees to deed or transfer the Property to the Purchaser subject to the
terms of this Agreement .
7 . Completion Date
(a) The closing of this transaction shall take place on [May 4, 2023], or such other date as
mutually agreed upon (the "Completion Date ") at which time possession of the Property
in "as is, where is" condition shall be given to the Purchaser other than as provided in
this APS. The Vendor acknowledges that it has the right and authority to sell the
Property.
8. Documents , Reports and Information
(a) The Vendor will produce and deliver to the Purchaser within ten(10) days of
Acceptance of the APS any documents, reports or information in its possession in
respect to the Property . The Purchaser agrees to return all of the above documentation
to the Vendor if this transaction is not completed.
SECTION 111 -CONDIT ION S , REPRESENTATIONS AND WARRANTIES
9. "As Is" Cond ition
(a) The Purchaser acknowledges that it is acquiring the Property in an "as is " condition and
that it must satisfy itself by [April 20, 2023] rega r ding the condition of the Property
including , but not limited to , all existing physical condit ions of th is Property ,
environmental conditions , fitness for any purpose , suitability for construct io n , soil
bearing capacity for any building proposed , and the availability of municipal services
and utilities necessary for the Purchaser's proposed use of the Property. The
Purchaser acknowledges that the Vendor shall not be responsib le for any physical
deficiencies of the Property or for any past, present or future environmental l iabi lities
and hereby waives any claims against the Vendor in respect of any env ironmental
liabilities on the Property . The Purchaser agrees to sign a release and indemnity in
favour of the Vendor on or before closing with respect to matters set out in the
preceding sentence. If the Purch aser is for any reason whatsoever dissatisfied with
the Property, it shall del iver written notice to that effect to the Vendor by no later than
the time specified herein , and this Agreement shall be terminated and the deposit shall
be returned to the Purchaser without interest or deduction . If the Vendor is notified
that the cond ition of the Property is not satisfactory , then the Purchaser shall , prior to
rece ivi ng its deposit monies back and prior to being entitl ed to a full release from the
Vendor with respect to this Agreement , resto re the Property to its original condition as
it existed prior to such testing or inspection by the Purchaser, at the Purchaser's sole
expen se. If the Purchaser fails to deliver written notice to the Vendor within the time
specified herein regarding th is condition , this condition shall be deemed to have been
waived by the Purchaser.
10. Other Conditions
(a) This APS and completion of this transaction is subject to the conditions set out in
Schedules "A" and "B ".
Seller's In itials ---
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Page 181 of 189
11. Investigation by the Purchaser
(a) The Purchaser acknowledges having inspected the Property prior to executing the APS
and understands that upon Acceptance by the Vendor, and subject to any cond it ions
herein, there shall be a binding agreement of purchase and sale between the Purchaser
and the Vendor. It shall be the Purchaser's responsibility to provide, at its own expense,
any soil bearing capacity tests or environmental inspection, as may be requ ire d or
desired, and the Vendor shall grant the Purchaser access for such testing or inspection
at all reasonable times, on reasonable notice, for the purpose of conducting reaso r1able
inspections.
12. Future Use
(a) The Vendor and the Purchaser agree that there is no condition , express or implied,
representation or warranty of any kind that the future intended use of the Property by
the Purchaser is or will be lawful except as may be specifica ll y stipulated elsewhere in
this Agreement.
13. Provision of Plans
(a) The Purchaser agrees and covenants that prior to the issuance of a building permit,
the Purchaser shall provide to the Town of Tillsonburg a plan showing the location of
the building(s) and outside storage, the front elevation of the building(s), the exterior
building materials, the landscaping treatment and the screening of outside storage. The
provisions of this paragraph shall survive closing.
14. Reasonable Assistance
(a) The Vendor agrees to provide reasonable assistance and co-operation to the
Purchaser in obtaining the necessary approvals for the development of the Property
subject to the Purchaser's compl iance with all relevant building codes , by-laws, land
use controls, any other statutory requirements and payment of the fees provided for in
the Town of Tillsonburg's current fees by-law.
15. Development Covenants and RestriGtions
(a) The Property shall be subject to the development covenants and restri ctions more
particularly set out in Schedule ''D" attached to this APS, v1hich shall survive the
completion of this transaction and run with the Property . The development covenants
and restrictions shall be registered on title by tl:le Vendor. In the event that the said
covenants and restrictions are not registered on title to the Property on or before
closing , the Purchaser covenan t s and agrees to consent to the registration of the
covenants and restrictions after closing.
16. Property Not for Resale
(a) The Purchaser covenants that it is purchasing the Property for the purpose of
consolidating the parcel with the Purchaser's adjoining property and not for the
purpose of resale of vacant land .
SECTION IV -PRIOR TO COMPLETION DATE
17 . Purchaser May Inspect the Property
(a) The Purchaser, it s agents and contractors shall be permitted to inspect the Property
and any buildings as frequently as is reasonably necessary between the date of
Acceptance and the Completion Date at reasonable times and upon reasonable notice
to the Vendor.
18. Insurance
(a) Pending closing , the Vendor shal l hold all insurance policies and the proceeds thereof
in trust for the parties as their interest may appear and in the event of damage to the
Property. The Purchaser may elect to either receive the proceeds of the insurance and
complete the purchase or to cancel the APS and have all the deposit monies paid to
the Vendor returned together with all interest earned thereon without deduction.
SECTION V -COMPLETING THE TRANSACTION
19. Deed/Transfer
Seller's Initials ---
Page 182 of 189
(a) The Deed or Transfer of the Property will be prepared by the Vendor at the expense of
the Purchaser in a form acceptable to the solicitors for the Purchaser and the Purchaser
will pay all L and Transfer Tax, Harmonized Sales Tax and other costs in connection
with the registration of it.
20. Electronic Registration
(a) The parties agree that the transaction shall be completed by electronic registration
pursuant to Part Il l of the Land Registration Reform Act, R.S.O. 1990, c.L .4 as
amended. The parties acknowledge and agree that the delivery and release of
documents may, at the discretion of the lawyer: a) not occur contemporaneously with
th e registration of the transfer/deed and othe r reg istrab le documentation, and b) be
subject to conditions whereby the lawyer receiv i ng documents and/or money will be
required to hold them in trust and not release them except in accordance with the terms
of a written agreement between the lawyers entered into in the form of the Document
Registration Agreement adopted by the Joint LSUC-OBOA Committee on Ele ctive
Reaistration of Title Documents . ..,
21. Survey or Reference Plan
(a) The parties acknowledge that a survey , at the Purchaser's expense , is required and
a Reference Plan may be registered on title and may be used to provide a registrable
description of the Property and any easements.
22. Letters and Reports from Officials of the Vendor
(a) On or before the requisition date, the Vendor agrees to provide to the Purchaser, if
requested, at the Vendor's expense, letters or reports from the Building and Zoning
Department of the Town of Tillsonburg a n d the Fire Chief of the Town of T illsonburg
regarding the status of compliance w ith all codes, by-laws, rules and regulations with
respect to the Property and any bu i ldings located thereon.
23. Examination of Title
(a) Title to the Property shall be good and marketable and free from all encumbrances
except for any service easements or rights -of-way to be reserved in favour of the
Vendor and for any easements o r rights-of-way registered on title and any minor
encroachments shown on the survey or Reference Plan delivered to the Purchaser.
Any requ ired easement shall be in the form set out in Schedu le "C".
(b) The Purchaser is allowed until [April 20, 2023] to examine the title to the Property. If
on or before this date the Pu r chaser furnishes the Vendor in writing with any valid
objections: to the title; to any undisclosed outstanding work orders; to undisclosed non-
compliance with the municipal by-laws or covenants and restrictions which run with the
land and cannot be resolved before the Completion Date; as to any objection of which
the Vendor shall be unable to remedy or correct by the Completion Date and which the
Purchaser will not waive, then this APS shall, notwithstanding any intermediate acts or
negotiations, be terminate d and t he deposit shall be returned to the Purchaser without
deduction and the Vendor and the Purchaser shall not be liable for any costs, damages,
compensation or expenses.
24. Vendor to Discharge all Encumbrances
(a) T he Vendor agrees to obtain and register at its own expense , on or before the
Completion Date , a discharge of all liens, encumbrances, agreements and mortgages
now registered against the Property and not assumed by the Purchaser. The Vendor
further covenants and agrees to discharge, on or before the Completion Date, any and
all liens, chattel mortgages , assig n ments or any othe r security interest given by the
Vendor against its personal Property.
25. Adjustments
(a) The Vendor agrees that all deposits, if any, held by the Vendor not including interest
thereon shall be credited to the Purchaser in the Statement of Adjustments prepared
for the Completion Date.
(b) Any rents, mortgage, interest, taxes , local improvements, water and assessment rates
shall be apportioned and allowed to the Completion Date, the day itself to be
apportioned to the Purchaser.
Page 183 of 189
26. Deliveries by the Vendor To The Purchaser on Closing
(a)
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The Vendor covenants and agrees to deliver to the Purchaser on the Completion Date ,
all such deliveries to be a condition of the Purchaser 's obligation to close this
transaction , the following :
(i) a deed/transfer of the Property ;
(ii) any survey or reference plan of the Property in the possession of the Vendor;
(i ii) a Statutory Declaration by an authorized officer of the Vendor stating that
accurateness and truthfulness of all of the representations and warranties ;
(iv) a Statutory Declaration by an authorized officer of the Vendor as to possession
of the Property in a form acceptable to the solicitors for the Purcha se r;
(v) a Statutory Declaration by an authorized officer of the Vendor that it is not now ,
and upon completion will not be , a "non-resident person " within th e meaning
and for the purpose of Section 116 of the Income Tax Act, R.S.C ., 1985, c . 1
(5th Supp .) as amended ;
(vi) certified copies of all app rop riate certificates , by-laws and other documents of
Vendor authorizing the transaction herein ; and
(vii) such further documentation and assurances as the Purchaser may reasonably
require to complete the transaction contemplated by the APS.
27. Harmonized Sales Tax
(a) The parties hereto acknowledge and agree that the transaction contemplated herein is
subject to the Harmonized Sales Tax (HST) under the Excise Tax Act, R .S.C., 1985, c.
E-15 (t he "Act ") and that the Purc hase Price does not include HST . The V endor shall
provide the Purchaser with it s HST Business Number. The Purchaser shal l pay to the
Vendor any HST imposed under the Act payable in connection with the transfer of the
Property to the Purchaser, or as it may di rect , unless the Purchaser or its nominee , or
its assignee , provides :
(i) a certificate on or before the Completion Date containing a representation and
warranty to the Vendor that:
(1) it is registered for the purpose of the HST on the Completion Date and
specifying the HST regis tration number;
(2) it will self-assess the HST on its GST/HST return or file the prescribed
form pursuant to subsection 228 (4) of the Act in connection with the
purchase of the Property;
(3) the Propert y t rans ferred pursuant to this APS is being purchased by the
Purchaser, or its nominee or assignee , as principal for its own account
and is not being purchased by the Purchaser as agent , trustee or
otherwise on beha lf of or for another person , and does not constitute a
supply of residential complex made to an individual for the purpose of
paragraph 221 (2)(b) of the Act;
(4) an inde mnity, indemnifying and saving harmless the Vendor fro m any
HST payable on this transaction and penalty and interest relating to
HS T ; and
(5) a notarial true copy of its HST registration con f irmation.
SECTION VI -MISCELLANEOUS
28 . E ntire Agreement
(a) There is no representation , warranty, collate ra l agreement or condition affecting this
Agreement of the Property other than expressed herein .
Page 184 of 189
29. Tender
(a) Any tender of documents or moneys hereunder may be made upon the solicitor acting
for the party upon whom tender is desired , and it shall be sufficient that a negotiable ,
certified cheque or bank draft may be tendered instead of cash .
30. Time of Essence
(a) T ime shall be of the essence of this Agreement.
31. Planning Act
(a) Th is Agreement shall be effect iv e onl y if the provi sions of Section 50 of the Plann i ng
Act, R.S.O. 1990, c.P.13 , as amended are complied with.
32. Notices
(a) All notices in this Agreement shall be in writing and shall be deemed to have been given
if delivered by hand or mailed by ordinary mail , postage prepaid , addressed to the
solicitor for the person to whom such notice is intended to be given at the following
addressed:
Solicitors for the Vendor:
Duncan, Linton LLP
A TIENTION : Steven Ross
45 Erb Street West
Waterloo , ON N2J 485
Fax: (519) 886-8651
with a copy delivered to:
The Cor poration of the Tow n of Tillsonburg
A TIENTION: Development Commissioner
204-200 Broadway
Tillsonburg, ON N4G 5A7
Fax: 519-842-9431
Solicitors for the Purchaser:
Daoust Vukovich LLP
Attention: Candace Cooper
20 Queen St. W #3000
Toronto , On M5H 3R3
416-597-8578 FAX 416-597 -8897
CCooper@dv-law .com
If mai led , such notices must also be given by facsimile transmission on the date it was
so mailed. If so given, such notices sha ll be deemed to have been received on the first
business day following the date it was delivered or marked mailed out.
33. Successors and Assigns
(a) The Purchaser shall be perm itted to assign all of its right, t itle and interest in and to t h is
APS with the Vendor's written approval ~ which shall not be unreasonably withheld l.
including assignment to another corporation with the same shareholders as the
Purchaser. Subject to the restrictions in the preceding sentence , the Vendor agrees to
engross the Transfer/Deed of Land as directed by the Purchase on the com pletion Date
as the Pu r chaser may elect , and the Vendor agrees to complete the transaction
contemplated by this APS on the Completion Date with such assignee or n ominee. The
Purchaser is released from all liability hereunder, if it assigns its interest in this APS.
Th is Agreement shall be binding upon the parties hereto and their respective
successors and assigns .
34. Schedules
Seller's Initials ---
/
Page 185 of 189
(a) The following Schedules shall form an integral part of this Agreement:
(i) Schedule "A,, Des cription of the Property;
35. Acceptance by Fax or Ema il
(a) The Purchaser and Vendor acknowledge and agree that the communication of this
Agreement of Purchase and Sale may be transmitted by way of facsimile or electronic
mail, and that they agree to accept such signatures and documents to be legal and
binding upon them.
36. Counterparts
(a) This Agreement may be signed in any number of counterparts, each of which is
considered to be an original , and all of which are considered to be the same documents .
37. Severability
(a) If any provision of this Agreement, or t he appl ication thereof to any circumstances, shall
be held to be invalid or unenforceable, then the remaining provisions of this Agreement,
or the application thereof to other circumstances, shall not be affected, and shall be
valid and enforceable .
Page 186 of 189
IN WITNESS WHEREOF the Purchaser has executed this Agreement:
Dated at_ Tillsonburg , Ontario this 27th day of March_, 2023.
**
Per:
Name: Robert Bamford
The Vendor hereby accepts th is Agreement acco rdi ng to its terms.
Dated at Tillsonburg, Ontario this ___ day of ______ , 2023.
IN WITNESS WHEREOF the Vendor has execu ted this Agreement:
The Corporation of the Town of
Tillson burg
Deb Gilvesy
Mayor
Clerk
We have authori ty to bind The Corporation
of t he Town of Tillsonburg.
Seller's Initials ---
Page 187 of 189
SCHEDULE ''A'' -LEGAL DESCRIPTION OF THE PROPERTY
ALL AND SINGULAR that certain parcel or tract of land and pre mises situated, lying and being in the
Town of T illsonburg in the County of Oxford , being compromised of a portion of the Unopened Right -
of-Way , described as part of Part 8 , Plan 41 R-940 , south of Wood Ha ve n Drive , and to be described
by a new reference plan , more or less as indicated below .
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Sel ler's Initia ls ---
Page 188 of 189
Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-037
A By-Law to confirm the proceedings of Council at its meeting held on April 11,
2023.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town
of Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting
held on April 11, 2023, with respect to every report, motion, by-law, or other action
passed and taken by the Council, including the exercise of natural person powers,
are hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. That this By-Law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 11TH DAY OF APRIL, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 11TH DAY OF APRIL, 2023.
_______________________________
MAYOR – Deb Gilvesy
_______________________________
CLERK – Tanya Daniels
Page 189 of 189