230523 Regular Council MinutesThe Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Tuesday, May 23, 2023
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Johnathon Graham, Director of Operations & Development
Julie Columbus, Director of Recreations, Culture & Parks
Cephas Panschow, Development Commissioner
Matt Johnson, Manager of Parks and Facilities
Julie Ellis, Deputy Clerk
_____________________________________________________________________
1. Call to Order
Meeting was called to order at 6:00 p.m.
2. Closed Session
None.
3. Moment of Silence
4. Adoption of Agenda
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Resolution # 2023-211
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT the Agenda as prepared for the Council meeting of May 23, 2023 be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
None.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-212
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the Council meeting minutes dated May 8, 2023 be approved.
Carried
7. Presentations
None.
8. Public Meetings
None.
9. Planning Reports
None.
10. Delegations
10.1 Patricia Marshal, Director of Ingersoll & Area's Indigenous Solidarity
and Awareness Network (IISAN) Re: Meaningful Truth and
Reconciliation
Patricia Marshal attended before Council regarding IISAN and the actions
within Tillsonburg as well as the County of Oxford. Patricia Marshal called
upon Council to request a formal recognition of IISAN, promotion of
initiatives, production of a report annually on the actions of Tillsonburg
meeting or not meeting the Truth and Reconciliation – Calls to Action.
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Resolution # 2023-213
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the delegation from Patricia Marshal as
information.
Carried
10.2 John Hall Re: Tennis Courts
John Hall attended before Council to provide a proposal request to
consider a year-round inclusive facility that could host a variety of sports
or other activities. Mr. Hall answered various questions from members of
Council. Mr. Hall provided a floor plan as well as material for the record
and review.
Resolution # 2023-214
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council receives the delegation from John Hall as information.
Carried
10.3 Frank Gross, Manager of Transportation and Waste Management
Services, Oxford County and Pamela Antonio, Supervisor of Waste
Management, Oxford County RE: Transitioning the Blue Box
Program to Extend to Producer Responsibility
Frank Gross, Manager of Transportation and Waste Management
Services, Oxford County and Pamela Antonio, Supervisor of Waste
Management, Oxford County attended before Council to present on the
Transitioning the Blue Box Program to Extend to Producer Responsibility.
The presentation included timelines for changes in responsibility of the
program and impacts to the financials of the programs. An explanation of
the changes in 2025 to non-eligible sources (Business Community) was
outlined indicating they would need to source their own blue-box material
management. The presenters answered various questions of Council.
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Resolution # 2023-215
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
THAT Council receives the delegation from Frank Gross and Pamela
Antonio as information.
Carried
10.4 Amy Buchanan-St.Gelais Re: Pride Crosswalk
Amy Buchanan-St.Gelais attended before Council regarding the
installation of a Pride Crosswalk in Tillsonburg. The delegation requested
that Council approve the crosswalk installation.
Resolution # 2023-216
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT Council receives the delegation from Amy Buchanan-St.Gelais as
information.
Carried
10.5 Sorraya Buchanan-St.Gelais, Glendale Sexuality and Gender Equality
Club (SAGE) Re: Pride Cross walk in Tillsonburg
Sorraya Buchanan-St.Gelais from Glendale Sexuality and Gender Equality
Club (SAGE) attended before Council to speak to the Pride Crosswalk
installation. The delegation read into the record a letter from Glendale
SAGE which included the request to support the crosswalk. Sorraya
Buchanan-St.Gelais further provided personal comments aligned to the
request to support the installation.
Resolution # 2023-217
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT Council receives the delegation from Sorraya Buchanan-St.Gelais
as information.
Carried
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10.6 Gerry Dearing, Tillsonburg District Memorial Hospital Foundation Re:
Taste of Summer Event
Gerry Dearing presented to Council on behalf of the Tillsonburg District
Memorial Hospital Foundation to ask for the waiving of fees for the Taste
of Summer fundraising event. The presenter answered various questions
of Council.
Resolution # 2023-218
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
A. THAT Council receives the delegation from Gerry Dearing as
information; and
B. THAT a donation of up to $500 to cover relative Town fees be
granted from the Council reserve fund for the 2023 TDMHF Taste
of Summer Event.
Carried
11. Deputation(s) on Committee Reports
11.1 RCP 23-23 Recreation and Sports Advisory Committee
Recommendation to Council - TFC request for Gyulveszi Park Soccer
Fields
Resolution # 2023-219
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
A. THAT report RCP-23-23, Recreation and Sports Advisory
Committee Recommendation be received as information; and
B. THAT Council approve the recommendation of the Recreation and
Sports Advisory Committee as follows:
THAT the Recreation and Sports Advisory Committee
recommend the Parks and Recreation Master Plan investigate
the need for additional soccer fields and consider the
presentation from Tillsonburg Football Club regarding additional
fields located at Gyulveszi Park; and
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THAT Council recommends that Tillsonburg Football Club and
Tillsonburg Minor Soccer work together on a joint submission to
Council on the need for additional soccer fields in Tillsonburg.
Carried
11.2 EDM 23-09 Cayuga Rail Line Request- Economic Development
Advisory Committee Recommendation
Resolution # 2023-220
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
A. THAT report EDM 23-09 Cayuga Rail Line Request – Economic
Development Advisory Committee Recommendation be received;
and,
B. THAT Council approve the recommendation of the Economic
Development Advisory Committee as follows:
THAT, in response to the March 10, 2023 letter received from
Mike and Sandy Kloepfer, Town Council supports the potential
discontinuation of the Cayuga Rail Line East of Talbot Road to
support Residential Growth in Courtland, subject to the
allocation of additional industrial lands adjacent to the Cayuga
Rail Line West of Talbot Road and within Norfolk County.
Carried
12. Information Items
12.1 Long Point Region Conservation Authority Minutes - April 5, 2023
Resolution # 2023-221
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Long Point Region Conservation Authority Minutes dated April 5, 2023
be received as information.
Carried
13. Staff Reports
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13.1 Chief Administrative Officer
13.2 Corporate Services
13.3 Economic Development
13.3.1 EDM 23-08 Updated Contract Regarding RFP 2022-001 Real
Estate Services
Resolution # 2023-222
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
A. THAT report EDM 23-08 Updated Contract Regarding RFP
2022-001 Real Estate Services be received as information;
and,
B. THAT, considering the delay in entering into a contract with
Avison Young, the initial period be extended to December
31, 2024 with the option to be extended by two 1 year
periods, subject to the Town entering into listing agreements
for specific properties, both at the Town’s sole and absolute
discretion; and,
C. THAT the Development Commissioner be authorized to
execute the agreement with Avison Young along with other
agreements that may be required for specific properties.
Carried
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 OPD 23-21 Property Standards By-Law Review
Resolution # 2023-223
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
A. THAT report titled OPD 23-21 Property Standards By-Law
Review be received as information; and
B. THAT a by-law to repeal and replace the Property Standards
by-law 3638 for prescribing standards for maintenance and
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occupancy of property be presented to Council for
consideration as attached to report OPD 23-21 inclusive of
the addition of language within section 3.04 of "without the
use of keys or specialized knowledge".
Carried
13.7 Recreation, Culture and Parks
13.7.1 RCP 23-25 Playground RFP - Northcrest Phase II and Elliot
Fairbairn
Resolution # 2023-224
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
A. THAT Council receive Staff Report RCP 23-25 2023
Playground RFP -Northcrest Phase II and Elliot Fairbairn, as
information; and
B. THAT Council awards both playground RFPs to Park n
Water in the amount of $125,388.30 (non-recoverable HST
included) for Northcrest Phase II, and $58,795.67 (non-
recoverable HST included) for Elliot Fairbairn.
Carried
13.7.2 RCP 23-24 Amendment to Sports Facilities Allocation Policy
Resolution # 2023-225
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
A. THAT Council receives report RCP-23-24, Amendment to
Policy 9-010: Sports Facilities Allocation Policy; and
B. THAT Council approves and adopts the revised Sports
Facilities Allocation Policy for the Town of Tillsonburg as
presented.
Carried
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13.7.3 RCP 23-22 Naturalized Areas Implementation
Resolution # 2023-226
Moved By: Councillor Parker
Seconded By: Councillor Luciani
A. THAT report RCP 23-22, Naturalized Areas Implementation be
received; and
B. THAT the sites listed in report RCP 23-22 be approved for
preparation and installation of naturalized areas locations:
1. Turtle Garden (McLaughlin Way)
2. Trans Canada Trail (4th to North Trailhead)
3. Summer Place (butterfly garden redesign/delegation)
4. Delevan Crescent (forest edge garden)
5. Annandale ballfield #5/parking area (removed by mover and
seconder)
6. Borden Crescent
7. Cadman Park (pending LPRCA approval)
8. Carroll trail entrance
9. Coronation Park
10. Glendale Park
11. Lake Lisgar/Hawkins Bridge
12. Langrell storm water pond
13. Participark (x2)
14. Trans Canada Trail (Tillson Ave entrance)
15. Carroll Trail/John Pound Road (tunnel)
16. Trottier Park
17. Tillsonburg Cemetery (butterfly garden rebuild); and
C. THAT Public consultation be done on areas neighbouring on
residential areas prior to installation.
Carried
14. New Business
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15. Consideration of Minutes
15.1 Advisory Committee Minutes
Resolution # 2023-227
Moved By: Councillor Rosehart
Seconded By: Deputy Mayor Beres
THAT Council receives the Recreation and Sports Advisory Committee
Minutes dated May 4th, 2023, the Affordable and Attainable Housing
Committee Minutes dated April 26th, 2023 and the Community Health
Care Committee Minutes dated May 2nd, 2023 as information.
Carried
16. Motions/Notice of Motions
16.1 Councillor Parker - Snackbar at Lake Lisgar Water Park
Resolution # 2023-228
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT Council requests Staff to research and report back on the costing
and possibilities of a reduced scope of the snackbar at the Lake Lisgar
Water Park and that financing options be included.
Carried
16.2 Councillor Spencer - Rainbow Crosswalk
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
WHEREAS Oxford Pride attended Council on April 10, 2023 requesting
support for a Rainbow Crosswalk in the Town of Tillsonburg that would be
fully funded by the Oxford Pride organization;
AND WHEREAS, as part of the Council for the Town of Tillsonburg’s
adopted Community Strategic Plan, a strategic direction is to Engage
community groups, including advisory committees and service
organizations, in shaping municipal initiatives;
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AND WHEREAS the Oxford County Safe Well plan, reveals the priorities
of Oxford Citizens as Mental Health and Prevention, as well as Equity,
Diversity, Inclusion Action Plan;
AND WHEREAS Rainbow Crosswalks are seen as a visual demonstration
of, and recognition and commitment to, diversity and inclusion as well as
our support for the 2SLGBTQIA+ community;
BE THEREFORE IT RESOLVED:
A. THAT Council accept the offer from Oxford Pride for a Rainbow
Crosswalk which is to be fully funded by their organization including
any maintenance needed; and
B. THAT the location of the crosswalk to be Broadway Street at the
Clock Tower; and
C. THAT staff collaborate with Oxford Pride on the needs associated
with the installation, including but not limited to any road detours,
while the work is being completed.
Resolution # 2023-229
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT item 16.2 be referred to Staff for a report back to Council including
further research as follows:
A. Comments from the Traffic Advisory Committee; and
B. Information on the installation of a crosswalk including the risks or
liabilities the Town would be assuming, accessibility concerns, best
practices, maintenance of the crosswalk, location considerations,
and any contracts needed with Oxford Pride.
Carried
17. Resolutions/Resolutions Resulting from Closed Session
None.
18. By-Laws
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18.1 By-Law 2023-049 A By-Law for Prescribing Standards for the
Maintenance and Occupancy of Property Within the Town of
Tillsonburg
Resolution # 2023-230
Moved By: Councillor Parsons
Seconded By: Councillor Parker
THAT A By-Law for Prescribing Standards for the Maintenance and
Occupancy of Property Within the Town of Tillsonburg be read for a first,
second and third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 2023-231
Moved By: Councillor Rosehart
Seconded By: Deputy Mayor Beres
THAT By-Law 2023-048, to Confirm the Proceedings of the Council Meeting held
on May 23, 2023, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
Mayor Gilvesy provided comments regarding basketball nets at the end of
residential driveways, clarifying misconceptions on the subject.
21. Adjournment
Resolution # 2023-232
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT the Council meeting of May 23, 2023 be adjourned at 8:26 p.m.
Carried