230614 Regular Council Agenda (2)The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA
Wednesday, June 14, 2023
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
1.Call to Order
2.Closed Session (5:15 p.m.)
Moved By: ________________
Seconded By: ________________
THAT Council move into Closed Session to consider the following:
2.4.1 EDM 23-05 CLD Letter of Intent - Phase 2 Van Norman Innovation Park Lands
239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality
or local board;
239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local board, which, if
disclosed, could reasonably be expected to prejudice significantly the competitive
position or interfere significantly with the contractual or other negotiations of a person,
group of persons, or organization.
2.4.2 CS 23-12 IT Audit and Staff Support
239 (2) (a) the security of the property of the municipality or local board; and
239 (2) (d) labour relations or employee negotiations.
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 EDM 23-05 CLD Letter of Intent - Phase 2 Van Norman Innovation Park
Lands
2.4.2 CS 23-12 IT Audit and Staff Support
2.5 Back to Open Session
3.Moment of Silence
4.Adoption of Agenda (6:00 p.m.)
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council Meeting of June 14, 2023, be approved.
5. Disclosures of Pecuniary Interest and the General Nature Thereof
6.Adoption of Council Minutes of Previous Meeting
Moved By: ________________
Seconded By: ________________
THAT the Council meeting minutes dated May 23, 2023 be approved.
7.Presentations
8.Public Meetings
Moved By: ________________
Seconded By: ________________
THAT Council move into the Committee of Adjustment to hear an application for Minor
Variance at -:-- p.m.
8.1 CP 2023-167 - Minor Variance Application MV A01-23 - 18 William Street
Moved By: ________________
Seconded By: ________________
That the Town of Tillsonburg Committee of Adjustment approve Application File A01-
23, submitted by Meaghan Donkervoort and Eric Lockey, for lands described as LT
23 PL 1078; S/T A66342, 18 William Street, Town of Tillsonburg, as it relates to:
Relief from Section 6.2 – Zone Provisions – Table 6.2: Zone Provisions –
Exterior Side Yard, Minimum Width - to reduce the minimum required width
from 7.5 m (24.6 ft) to 6.1 m (20.0 ft); and,
1.
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Relief from Section 6.2 – Zone Provisions – Table 6.2: Zone Provisions –
Rear Yard, Minimum Depth - to reduce the minimum required depth from 12
m (39.3 ft) to 6.8 m (22.3 ft)
2.
to facilitate an addition comprising approximately 148.16 m2 (1,594.78 ft2) subject to
the following conditions:
As the proposed variances are:
(i) deemed to be minor variances from the provisions of the Town of
Tillsonburg Zoning By-law No. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town of Tillsonburg
Zoning By-law No. 3295; and,
(iv) in-keeping with the general intent and purpose of the Official Plan.
Moved By: ________________
Seconded By: ________________
THAT Council move out of Committee of Adjustment and move back into regular
Council session at -:-- p.m.
9.Planning Reports
9.1 CP 2023-163 - Application for Consent B22-58-7 & B23-15-7 - The Salvation Army in
Canada
Moved By: ________________
Seconded By: ________________
THAT The Council of the Town of Tillsonburg advise the Oxford County Land Division
Committee that the Town supports the Applications for Consent B22-58-7 and B23-
15-7to sever the property submitted by The Governing Council of the Salvation Army
East, for lands described as Part of Lot 7, Concession 11 (Dereham) in the Town of
Tillsonburg, subject to the following conditions:
B22-58-7
The lot to be severed be appropriately zoned.1.
The owners shall provide confirmation of the location of any existing
overhead or underground services installed to the retained and severed lots.
Services cannot traverse the adjoining lots and any conflicts must be re-
directed or an easement must be created. Any proposed easements shall
be reviewed by the Town of Tillsonburg and Tillsonburg Hydro Inc. Any
service relocation required due to a severance would be at the cost of the
property owner.
2.
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The owners shall provide payment for cash-in-lieu of parkland to the Town of
Tillsonburg for the lot to be severed, to the satisfaction of the Town of
Tillsonburg.
3.
The owners shall submit an updated survey to confirm lot sizes to the
satisfaction of the Town of Tillsonburg.
4.
The owners shall submit a lot grading plan to the satisfaction of the Town of
Tillsonburg as part of the Building Permit process.
5.
The owners shall agree, in writing, to satisfy all requirements, financial and
otherwise, of the Town of Tillsonburg, regarding the installation of services
and drainage facilities, to the satisfaction of the Town of Tillsonburg.
6.
The owner shall agree to satisfy all requirements, financial and otherwise, of
the County, regarding the installation of water and sanitary sewer services,
to the satisfaction of the County. To this regard, the lot to be severed must
be independently serviced (water/sanitary), and if any/all services crossing
the proposed property line should be disconnected, it is done to the
satisfaction of the County of Oxford Public Works Department.
7.
The owner shall agree to connect to the water and sanitary services
following Oxford County Design Guidelines at the time of Building Permit,
which will be inspected by Oxford County, and pay any and all outstanding
fees regarding the same.
8.
The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the
Land Division Committee that all requirements of the Town of Tillsonburg
have been complied with.
9.
B23-15-7
The lots to be severed be appropriately zoned.1.
The owners shall provide confirmation of the location of any existing
overhead or underground services installed to the retained and severed lots.
Services cannot traverse the adjoining lots and any conflicts must be re-
directed or an easement must be created. Any proposed easements shall
be reviewed by the Town of Tillsonburg and Tillsonburg Hydro Inc. Any
service relocation required due to a severance would be at the cost of the
property owner.
2.
The owners shall provide payment for cash-in-lieu of parkland to the Town of
Tillsonburg for the lot to be severed, to the satisfaction of the Town of
Tillsonburg.
3.
The owners shall submit an updated survey to confirm lot sizes to the4.
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satisfaction of the Town of Tillsonburg.
The owners shall submit a lot grading plan to the satisfaction of the Town of
Tillsonburg as part of the Building Permit process.
5.
The owners shall agree, in writing, to satisfy all requirements, financial and
otherwise, of the Town of Tillsonburg, regarding the installation of services
and drainage facilities, to the satisfaction of the Town of Tillsonburg.
6.
The owner shall agree to satisfy all requirements, financial and otherwise, of
the County, regarding the installation of water and sanitary sewer services,
to the satisfaction of the County. To this regard, the lot to be severed must
be independently serviced (water/sanitary), and if any/all services crossing
the proposed property line should be disconnected, it is done to the
satisfaction of the County of Oxford Public Works Department.
7.
The owner shall agree to connect to the water and sanitary services
following Oxford County Design Guidelines at the time of Building Permit,
which will be inspected by Oxford County, and pay any and all outstanding
fees regarding the same.
8.
The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the
Land Division Committee that all requirements of the Town of Tillsonburg
have been complied with.
9.
10.Delegations
10.1 Rev. Paul Robinson Re: Tillsonburg "Honour Our Veterans Banner Program"
Moved By: ________________
Seconded By: ________________
THAT Council receives the delegation from Rev. Paul Robinson as information.
11.Deputation(s) on Committee Reports
12.Information Items
Moved By: ________________
Seconded By: ________________
THAT the correspondence from the Monarch Butterfly Eclipse Project regarding Solar
Eclipse Glasses, the Oxford County Supplementary Report 2023-144 - Review of a Place to
Grow and Provincial Policy Statement and the correspondence from Doug Dawson
regarding Crosswalk Proposal be received as information.
12.1 The Monarch Butterfly Eclipse Project Re: Solar Eclipse Glasses
12.2 Oxford County Council Supplementary Report 2023-144 - Review of A Place to
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Grow and Provincial Policy Statement
12.3 Doug Dawson Re: Crosswalk Proposal
13.Financial Results
13.1 Finance Overview
13.1.1 FIN 23-07 2022 Fourth Quarter Draft Consolidated Financial Results
Moved By: ________________
Seconded By: ________________
THAT report FIN 23-07 titled 2022 Fourth Quarter Draft Consolidated
Financial Results be received as information.
13.2 Department Results
Moved By: ________________
Seconded By: ________________
THAT the following reports be received as information:
13.2.1 Corporate Services
13.2.1.1 CS 23-11 2022 Q4 Corporate Services Department Results
13.2.2 Economic Development
13.2.2.1 EDM 23-08 Fourth Quarter Economic Development and
Marketing Results
13.2.3 Finance
13.2.3.1 FIN 23-08 2022 Fourth Quarter Finance Department Results
13.2.4 Fire and Emergency Services
13.2.4.1 FRS-2023-07 Fire Rescue Services 2022 Q4 Report
13.2.5 Operations and Development
13.2.5.1 OPD 23-24 - 2022 Fourth Quarter Building, Planning and By-
Law Services Results
13.2.6 Recreation, Culture and Parks
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13.2.6.1 RCP 23-27 2022 Q4 Results
14.Staff Reports
14.1 Chief Administrative Officer
14.2 Corporate Services
14.3 Economic Development
14.4 Finance
14.4.1 FIN 23-09 - 2023 BIA Debenture Issuance Bylaw
Moved By: ________________
Seconded By: ________________
THAT report titled 2023 BIA Debenture Issuance be received as
information; and
A.
THAT Council receives the updated annual repayment limit
calculation; and
B.
THAT By-Law 2023-051 for the issuance of debentures for 2023
BIA approved budgeted purposes be presented to Council for
consideration.
C.
14.4.2 FIN 23-10 - 2023 Final Budget and Tax Rates Bylaw Report
Moved By: ________________
Seconded By: ________________
THAT report titled FIN 23-10 2023 Budgetary Estimates and Tax
Rates be received as information; and
A.
THAT By-Law 2023-52 to provide for the adoption of budgetary
estimates, tax rates, installment due dates, and to further provide
for penalty and interest on default of payment thereof for 2023, be
presented to Council for consideration.
B.
14.5 Fire and Emergency Services
14.5.1 FRS 2023-06 Tillsonburg Fire Rescue Services 2022 Annual Report
Moved By: ________________
Seconded By: ________________
THAT Report FRS-2023-06 Tillsonburg Fire Rescue Services 2022 Annual
Report be received as information.
14.6 Operations and Development
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14.6.1 OPD 23-27 By-Law Enforcement Officer Appointment
Moved By: ________________
Seconded By: ________________
THAT report titled OPD 23-27 By-Law Enforcement Officer
Appointment be received as information.
A.
THAT a By-Law to appoint David Jejna as a By-Law Enforcement
Officer for the Town of Tillsonburg be brought forward for Council
consideration.
B.
14.7 Recreation, Culture and Parks
14.7.1 RCP 23-28 2023 Playground RFP - Library Park
Moved By: ________________
Seconded By: ________________
THAT Council receives Staff Report RCP 23-28 2023 Playground
RFP Library Park as information; and
A.
THAT Council awards the playground tender, including supply and
install of rubberized surface to Park n Water in the amount of
$119,045.44 (non-refundable HST included).
B.
14.7.2 RCP 23-26 Parks, Cemeteries and Recreation Master Plan RFP Award
Moved By: ________________
Seconded By: ________________
THAT report titled RCP 23-26, Parks, Cemeteries and Recreation
Master Plan RFP Award be received as information; and
A.
THAT the RFP be awarded to Thinc Design for $78,309.41
(including non-recoverable HST).
B.
15.New Business
16.Consideration of Minutes
16.1 Advisory Committee Minutes
Moved By: ________________
Seconded By: ________________
THAT Council receives:
The Police Service Board Meeting minutes dated April 19, 2023 as
information;
•
The Economic Development Committee Meeting minutes dated May 9,
2023
•
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The Museum, Culture, Heritage and Special Awards Advisory Committee
Meeting Minutes dated May 17, 2023
•
The Affordable and Attainable Housing Committee Meeting minutes dated
May 24, 2023
•
The Parks, Beautification and Cemetery Advisory Committee Minutes dated
May 30, 2023
•
The Recreation and Sports Advisory Committee Minutes dated June 1,
2023
•
The Youth Advisory Council Meeting minutes dated June 7, 2023•
17.Motions/Notice of Motions
18.Resolutions/Resolutions Resulting from Closed Session
19.By-Laws
19.1 By-law 2023-051 A By-Law to Authorize the Issuance of Debt
19.2 By-Law 2023-52 A By-Law to provide for the adoption of budgetary estimates, tax
rates, installment due dates, and to further provide for penalty and interest on default
of payment thereof for 2023
19.3 By-Law 2023-053 A By-Law to appoint a Property Standards Officer and Municipal
Law Enforcement Officer
Moved By: ________________
Seconded By: ________________
THAT a By-Law to Authorize the Issuance of Debt;
A By-Law to provide for the adoption of budgetary estimates, tax rates, installment
due dates, and to further provide for penalty and interest on default of payment
thereof for 2023; and
A By-Law to appoint a Property Standards Officer and Municipal Law Enforcement
Officer be read for a first, second and third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
20.Confirm Proceedings By-law
Moved By: ________________
Seconded By: ________________
THAT By-Law 2023-053, to Confirm the Proceedings of the Council Meeting held on June
14, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk
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be and are hereby authorized to sign the same, and place the corporate seal thereunto.
21.Items of Public Interest
22.Adjournment
Moved By: ________________
Seconded By: ________________
THAT the Council meeting of June 14, 2023 be adjourned at -:-- p.m.
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The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Tuesday, May 23, 2023
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Johnathon Graham, Director of Operations & Development
Julie Columbus, Director of Recreations, Culture & Parks
Cephas Panschow, Development Commissioner
Matt Johnson, Manager of Parks and Facilities
Julie Ellis, Deputy Clerk
_____________________________________________________________________
1. Call to Order
Meeting was called to order at 6:00 p.m.
2. Closed Session
None.
3. Moment of Silence
4. Adoption of Agenda
Page 11 of 241
2
Resolution # 2023-211
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT the Agenda as prepared for the Council meeting of May 23, 2023 be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
None.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-212
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the Council meeting minutes dated May 8, 2023 be approved.
Carried
7. Presentations
None.
8. Public Meetings
None.
9. Planning Reports
None.
10. Delegations
10.1 Patricia Marshal, Director of Ingersoll & Area's Indigenous Solidarity
and Awareness Network (IISAN) Re: Meaningful Truth and
Reconciliation
Patricia Marshal attended before Council regarding IISAN and the actions
within Tillsonburg as well as the County of Oxford. Patricia Marshal called
upon Council to request a formal recognition of IISAN, promotion of
initiatives, production of a report annually on the actions of Tillsonburg
meeting or not meeting the Truth and Reconciliation – Calls to Action.
Page 12 of 241
3
Resolution # 2023-213
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the delegation from Patricia Marshal as
information.
Carried
10.2 John Hall Re: Tennis Courts
John Hall attended before Council to provide a proposal request to
consider a year-round inclusive facility that could host a variety of sports
or other activities. Mr. Hall answered various questions from members of
Council. Mr. Hall provided a floor plan as well as material for the record
and review.
Resolution # 2023-214
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council receives the delegation from John Hall as information.
Carried
10.3 Frank Gross, Manager of Transportation and Waste Management
Services, Oxford County and Pamela Antonio, Supervisor of Waste
Management, Oxford County RE: Transitioning the Blue Box
Program to Extend to Producer Responsibility
Frank Gross, Manager of Transportation and Waste Management
Services, Oxford County and Pamela Antonio, Supervisor of Waste
Management, Oxford County attended before Council to present on the
Transitioning the Blue Box Program to Extend to Producer Responsibility.
The presentation included timelines for changes in responsibility of the
program and impacts to the financials of the programs. An explanation of
the changes in 2025 to non-eligible sources (Business Community) was
outlined indicating they would need to source their own blue-box material
management. The presenters answered various questions of Council.
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4
Resolution # 2023-215
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
THAT Council receives the delegation from Frank Gross and Pamela
Antonio as information.
Carried
10.4 Amy Buchanan-St.Gelais Re: Pride Crosswalk
Amy Buchanan-St.Gelais attended before Council regarding the
installation of a Pride Crosswalk in Tillsonburg. The delegation requested
that Council approve the crosswalk installation.
Resolution # 2023-216
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT Council receives the delegation from Amy Buchanan-St.Gelais as
information.
Carried
10.5 Sorraya Buchanan-St.Gelais, Glendale Sexuality and Gender Equality
Club (SAGE) Re: Pride Cross walk in Tillsonburg
Sorraya Buchanan-St.Gelais from Glendale Sexuality and Gender Equality
Club (SAGE) attended before Council to speak to the Pride Crosswalk
installation. The delegation read into the record a letter from Glendale
SAGE which included the request to support the crosswalk. Sorraya
Buchanan-St.Gelais further provided personal comments aligned to the
request to support the installation.
Resolution # 2023-217
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT Council receives the delegation from Sorraya Buchanan-St.Gelais
as information.
Carried
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5
10.6 Gerry Dearing, Tillsonburg District Memorial Hospital Foundation Re:
Taste of Summer Event
Gerry Dearing presented to Council on behalf of the Tillsonburg District
Memorial Hospital Foundation to ask for the waiving of fees for the Taste
of Summer fundraising event. The presenter answered various questions
of Council.
Resolution # 2023-218
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
A. THAT Council receives the delegation from Gerry Dearing as
information; and
B. THAT a donation of up to $500 to cover relative Town fees be
granted from the Council reserve fund for the 2023 TDMHF Taste
of Summer Event.
Carried
11. Deputation(s) on Committee Reports
11.1 RCP 23-23 Recreation and Sports Advisory Committee
Recommendation to Council - TFC request for Gyulveszi Park Soccer
Fields
Resolution # 2023-219
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
A. THAT report RCP-23-23, Recreation and Sports Advisory
Committee Recommendation be received as information; and
B. THAT Council approve the recommendation of the Recreation and
Sports Advisory Committee as follows:
THAT the Recreation and Sports Advisory Committee
recommend the Parks and Recreation Master Plan investigate
the need for additional soccer fields and consider the
presentation from Tillsonburg Football Club regarding additional
fields located at Gyulveszi Park; and
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6
THAT Council recommends that Tillsonburg Football Club and
Tillsonburg Minor Soccer work together on a joint submission to
Council on the need for additional soccer fields in Tillsonburg.
Carried
11.2 EDM 23-09 Cayuga Rail Line Request- Economic Development
Advisory Committee Recommendation
Resolution # 2023-220
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
A. THAT report EDM 23-09 Cayuga Rail Line Request – Economic
Development Advisory Committee Recommendation be received;
and,
B. THAT Council approve the recommendation of the Economic
Development Advisory Committee as follows:
THAT, in response to the March 10, 2023 letter received from
Mike and Sandy Kloepfer, Town Council supports the potential
discontinuation of the Cayuga Rail Line East of Talbot Road to
support Residential Growth in Courtland, subject to the
allocation of additional industrial lands adjacent to the Cayuga
Rail Line West of Talbot Road and within Norfolk County.
Carried
12. Information Items
12.1 Long Point Region Conservation Authority Minutes - April 5, 2023
Resolution # 2023-221
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Long Point Region Conservation Authority Minutes dated April 5, 2023
be received as information.
Carried
13. Staff Reports
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13.1 Chief Administrative Officer
13.2 Corporate Services
13.3 Economic Development
13.3.1 EDM 23-08 Updated Contract Regarding RFP 2022-001 Real
Estate Services
Resolution # 2023-222
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
A. THAT report EDM 23-08 Updated Contract Regarding RFP
2022-001 Real Estate Services be received as information;
and,
B. THAT, considering the delay in entering into a contract with
Avison Young, the initial period be extended to December
31, 2024 with the option to be extended by two 1 year
periods, subject to the Town entering into listing agreements
for specific properties, both at the Town’s sole and absolute
discretion; and,
C. THAT the Development Commissioner be authorized to
execute the agreement with Avison Young along with other
agreements that may be required for specific properties.
Carried
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 OPD 23-21 Property Standards By-Law Review
Resolution # 2023-223
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
A. THAT report titled OPD 23-21 Property Standards By-Law
Review be received as information; and
B. THAT a by-law to repeal and replace the Property Standards
by-law 3638 for prescribing standards for maintenance and
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8
occupancy of property be presented to Council for
consideration as attached to report OPD 23-21 inclusive of
the addition of language within section 3.04 of "without the
use of keys or specialized knowledge".
Carried
13.7 Recreation, Culture and Parks
13.7.1 RCP 23-25 Playground RFP - Northcrest Phase II and Elliot
Fairbairn
Resolution # 2023-224
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
A. THAT Council receive Staff Report RCP 23-25 2023
Playground RFP -Northcrest Phase II and Elliot Fairbairn, as
information; and
B. THAT Council awards both playground RFPs to Park n
Water in the amount of $125,388.30 (non-recoverable HST
included) for Northcrest Phase II, and $58,795.67 (non-
recoverable HST included) for Elliot Fairbairn.
Carried
13.7.2 RCP 23-24 Amendment to Sports Facilities Allocation Policy
Resolution # 2023-225
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
A. THAT Council receives report RCP-23-24, Amendment to
Policy 9-010: Sports Facilities Allocation Policy; and
B. THAT Council approves and adopts the revised Sports
Facilities Allocation Policy for the Town of Tillsonburg as
presented.
Carried
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13.7.3 RCP 23-22 Naturalized Areas Implementation
Resolution # 2023-226
Moved By: Councillor Parker
Seconded By: Councillor Luciani
A. THAT report RCP 23-22, Naturalized Areas Implementation be
received; and
B. THAT the sites listed in report RCP 23-22 be approved for
preparation and installation of naturalized areas locations:
1. Turtle Garden (McLaughlin Way)
2. Trans Canada Trail (4th to North Trailhead)
3. Summer Place (butterfly garden redesign/delegation)
4. Delevan Crescent (forest edge garden)
5. Annandale ballfield #5/parking area (removed by mover and
seconder)
6. Borden Crescent
7. Cadman Park (pending LPRCA approval)
8. Carroll trail entrance
9. Coronation Park
10. Glendale Park
11. Lake Lisgar/Hawkins Bridge
12. Langrell storm water pond
13. Participark (x2)
14. Trans Canada Trail (Tillson Ave entrance)
15. Carroll Trail/John Pound Road (tunnel)
16. Trottier Park
17. Tillsonburg Cemetery (butterfly garden rebuild); and
C. THAT Public consultation be done on areas neighbouring on
residential areas prior to installation.
Carried
14. New Business
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15. Consideration of Minutes
15.1 Advisory Committee Minutes
Resolution # 2023-227
Moved By: Councillor Rosehart
Seconded By: Deputy Mayor Beres
THAT Council receives the Recreation and Sports Advisory Committee
Minutes dated May 4th, 2023, the Affordable and Attainable Housing
Committee Minutes dated April 26th, 2023 and the Community Health
Care Committee Minutes dated May 2nd, 2023 as information.
Carried
16. Motions/Notice of Motions
16.1 Councillor Parker - Snackbar at Lake Lisgar Water Park
Resolution # 2023-228
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT Council requests Staff to research and report back on the costing
and possibilities of a reduced scope of the snackbar at the Lake Lisgar
Water Park and that financing options be included.
Carried
16.2 Councillor Spencer - Rainbow Crosswalk
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
WHEREAS Oxford Pride attended Council on April 10, 2023 requesting
support for a Rainbow Crosswalk in the Town of Tillsonburg that would be
fully funded by the Oxford Pride organization;
AND WHEREAS, as part of the Council for the Town of Tillsonburg’s
adopted Community Strategic Plan, a strategic direction is to Engage
community groups, including advisory committees and service
organizations, in shaping municipal initiatives;
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AND WHEREAS the Oxford County Safe Well plan, reveals the priorities
of Oxford Citizens as Mental Health and Prevention, as well as Equity,
Diversity, Inclusion Action Plan;
AND WHEREAS Rainbow Crosswalks are seen as a visual demonstration
of, and recognition and commitment to, diversity and inclusion as well as
our support for the 2SLGBTQIA+ community;
BE THEREFORE IT RESOLVED:
A. THAT Council accept the offer from Oxford Pride for a Rainbow
Crosswalk which is to be fully funded by their organization including
any maintenance needed; and
B. THAT the location of the crosswalk to be Broadway Street at the
Clock Tower; and
C. THAT staff collaborate with Oxford Pride on the needs associated
with the installation, including but not limited to any road detours,
while the work is being completed.
Resolution # 2023-229
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT item 16.2 be referred to Staff for a report back to Council including
further research as follows:
A. Comments from the Traffic Advisory Committee; and
B. Information on the installation of a crosswalk including the risks or
liabilities the Town would be assuming, accessibility concerns, best
practices, maintenance of the crosswalk, location considerations,
and any contracts needed with Oxford Pride.
Carried
17. Resolutions/Resolutions Resulting from Closed Session
None.
18. By-Laws
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18.1 By-Law 2023-049 A By-Law for Prescribing Standards for the
Maintenance and Occupancy of Property Within the Town of
Tillsonburg
Resolution # 2023-230
Moved By: Councillor Parsons
Seconded By: Councillor Parker
THAT A By-Law for Prescribing Standards for the Maintenance and
Occupancy of Property Within the Town of Tillsonburg be read for a first,
second and third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 2023-231
Moved By: Councillor Rosehart
Seconded By: Deputy Mayor Beres
THAT By-Law 2023-048, to Confirm the Proceedings of the Council Meeting held
on May 23, 2023, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
Mayor Gilvesy provided comments regarding basketball nets at the end of
residential driveways, clarifying misconceptions on the subject.
21. Adjournment
Resolution # 2023-232
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT the Council meeting of May 23, 2023 be adjourned at 8:26 p.m.
Carried
Page 22 of 241
Community Planning
P. O. Box 1614, 21 Reeve Street
Woodstock, Ontario, N4S 7Y3
Phone: 519-539-9800 Fax: 519-421-4712
Website: www.oxfordcounty.ca
Our File: MV A01-23
APPLICATION FOR MINOR VARIANCE
TO: Town of Tillsonburg Committee of Adjustment
MEETING: June 14, 2023
REPORT NUMBER: CP 2023-167
OWNER: Meagan Donkervoort and Eric Lockey
18 William Street, Tillsonburg, ON, N4G 1L8
APPLICANT: Girard Engineering
682 Peel Street, Woodstock, ON, N4S 1L3
REQUESTED VARIANCES:
1. Relief from Section 6.2 – Zone Provisions – Table 6.2: Zone Provisions – Exterior Side
Yard, Minimum Width - to reduce the minimum required width from 7.5 m (24.6 ft) to 6.1 m
(20.0 ft); and,
2. Relief from Section 6.2 – Zone Provisions – Table 6.2: Zone Provisions – Rear Yard,
Minimum Depth - to reduce the minimum required depth from 12 m (39.3 ft) to 6.8 m (22.3 ft).
LOCATION:
The subject lands are described as LT 23 PL 1078; S/T A66342, Town of Tillsonburg. The
property is located on the southeast corner of William Street and Hemlock Drive, and known
municipally as 18 William Street.
BACKGROUND INFORMATION:
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule ‘T-1’- Town of Tillsonburg Land Use Plan Residential
Schedule ‘T-2’ - Town of Tillsonburg Residential Density Plan Low Density Residential
TOWN OF TILLSONBURG ZONING BY-LAW: Residential R1 Zone
Page 23 of 241
File Number: A01-23 Report Number 2023-167
Page 2
SURROUNDING USES:
The land uses to the north and east are single detached residential dwellings. Hemlock Drive is
located adjacent to the property’s northwest property line, and vacant residential lots are located
to the west of the subject lands. An institutional use is located to the south of the property
(church).
There are three (3) vacant parcels of land abutting the property that are also owned by the
applicants. One of the properties is a small remnant parcel located between the subject lands
and the Hemlock Drive road allowance. The other two vacant properties are located to the south
(rear) of the subject lands, and are for the purposes of stormwater management for the adjacent
subdivision.
COMMENTS:
(a) Purpose of the Application:
The applicant is proposing relief from the above-noted provisions of the Town’s Zoning By-law to
facilitate the construction of an addition comprising approximately 148.16 m2 (1,594.78 ft2) to the
existing dwelling, which will consist of living space and a garage.
The subject property is approximately 1,329.45 m2 (0.32 acre) in area, and contains an existing
detached dwelling (constructed circa 1969), and two sheds. The applicant has indicated that the
sheds will be removed.
Variances from the rear lot depth and the exterior side yard width provisions are required to
facilitate the addition.
For Committee’s information, the rear lot line of the subject lands is the southerly lot line, which
abuts two vacant properties also owned by the owners of the subject lands. The minimum rear
lot depth (between the nearest portion of the dwelling and the rear lot line) is 12 m (39.3 ft). The
proposed addition to the existing dwelling will be located 6.8 m (22.3 ft) from the rear lot line, at
its nearest point.
Regarding the proposed exterior side yard width, the subject lands abut small piece of vacant
land (also owned by the owners of the subject lands) between the lands and Hemlock Drive. The
minimum Exterior Side Yard width is 7.5 m (24.6 ft). To construct the addition in the location
proposed, the addition will be 6.1 m (20 ft) from the exterior lot line.
Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the
zoning in the immediate vicinity.
Plate 2, Arial Map 2020, provides an aerial view of the subject lands and surrounding properties.
Plate 3, Applicant’s Sketch, shows the location, size and setbacks of the existing dwelling and
existing sheds (which will be removed), as submitted by the applicant.
Page 24 of 241
File Number: A01-23 Report Number 2023-167
Page 3
(b) Agency Comments:
Oxford County Public Works: No comments at this time based on the assumption that the
proposed addition will be staying within the existing property and no new separate unit is
proposed, and all the services (water and sanitary) will be kept as they are (i.e. no new service
connection from Oxford County main lines on William Street or from any other location is
proposed.)
Tillsonburg Engineering Services: Separate lot grading drawings and servicing plan drawings
prepared by a professional engineer following the Corporation of The Town of Tillsonburg
Development Guidelines and Design Criteria must be provided. The Development and Design
Criteria can be found on Town of Tillsonburg Website under the engineering department section
at www.tillsonburg.ca.
Tillsonburg Hydro Inc. (THI): Contact THI directly if any upgrades, additions, or modifications to
the existing electrical services(s) are required.
Tillsonburg Building Services Department, Tillsonburg Water and Waste Water Department,
Tillsonburg Economic Development and Marketing, and the Tillsonburg BIA have indicated that
they have no comments or concerns regarding the proposed addition.
(c) Public Consultation
Notice was provided to surrounding property owners on June 2, 2023, in accordance with the
requirements of the Planning Act. As of the writing of this report, no comments or concerns had
been received from the public.
(d) Intent and Purpose of the Official Plan:
The subject lands are located within the ‘Low Density Residential’ designation according to the
Town of Tillsonburg Residential Density Plan, as contained in the Official Plan.
Low Density Residential Districts are those lands that are primarily developed or planned for a
variety of low-rise, low density housing forms including both executive and smaller single-
detached dwellings, semi-detached, duplex, and converted dwellings, street-fronting townhouses
and other, similar forms of development. Within these areas, it is intended that there will be a
mixing and integration of different forms of housing to achieve a low overall density of use.
The use of the subject lands will remain residential. The use of the lands for single detached
residential purposes is supported by the policies of the Official Plan for Low Density Residential
areas and based on the applicant’s submission, Planning staff are generally satisfied that the
proposed addition will have minimal impact on surrounding properties in terms of compatibility
and form.
(e) Intent and Purpose of the Zoning By-law:
The subject property is zoned ‘Low Density Residential Type 1 (R1)’ in the Town of Tillsonburg
Zoning By-law, which permits the development of a single detached dwelling.
The intent of rear yard depth provisions and exterior side yard width provisions are to ensure that
adequate setbacks are provided to act as buffers between adjacent properties and uses, provide
Page 25 of 241
File Number: A01-23 Report Number 2023-167
Page 4
amenity area, and provide for adequate drainage. With respect to the rear yard depth provision,
part of the proposed addition will be located approximately 6.8 m (22.3 ft) from the rear lot line.
The rest of the addition will be constructed on an angle from the rear lot line with the other end of
the addition located approximately 14.79 m (48.52 ft) from the rear lot line, well beyond the
minimum required setback.
With respect to the exterior side yard width provision, the proposed addition will be located 6.1 m
(20 ft) from the property line. This will be immediately adjacent to a small vacant remnant parcel
that is also owned by the proponents, which separates the subject lands from the Hemlock Drive
road allowance. For Committee’s information, the Maximum Lot Coverage permitted on the
subject lands is 35%. With the proposed addition, the lot coverage will be approximately 22.36%
and well below the maximum amount, indicating a significant amount of on-site space for buffering
from adjacent land uses.
(f) Desirable Development/Use:
It is the opinion of this Office that the Applicant’s request can be considered minor and desirable
for the development of the subject property. Specifically, the proposed addition will increase the
usability of the subject lands while remaining within the maximum allowable coverage.
Furthermore, based on the Applicant’s submission, the addition will be generally compatible with
the surrounding neighbourhood. The Applicant will be required submit a Lot Grading Plan which
will ensure that there are no significant impacts with respect to drainage on the site.
In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping with
the general intent and purpose of the Official Plan and Town Zoning By-law and can be given
favourable consideration.
RECOMMENDATION:
That the Town of Tillsonburg Committee of Adjustment approve Application File A01-23,
submitted by Meaghan Donkervoort and Eric Lockey, for lands described as LT 23 PL 1078; S/T
A66342, 18 William Street, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2 – Zone Provisions – Table 6.2: Zone Provisions – Exterior Side
Yard, Minimum Width - to reduce the minimum required width from 7.5 m (24.6 ft) to 6.1 m
(20.0 ft); and,
2. Relief from Section 6.2 – Zone Provisions – Table 6.2: Zone Provisions – Rear Yard,
Minimum Depth - to reduce the minimum required depth from 12 m (39.3 ft) to 6.8 m (22.3 ft)
to facilitate an addition comprising approximately 148.16 m2 (1,594.78 ft2) subject to the following
conditions:
1. Prior to the issuance of a Building Permit for the proposed addition, the Owner will
submit a Lot Grading Plan in accordance with the Town of Tillsonburg Development
Guidelines and Design Criteria, to the satisfaction of the Town.
2. A Building Permit for the proposed addition shall be issued within one year of the date of
the Committee’s decision.
Page 26 of 241
File Number: A01-23 Report Number 2023-167
Page 5
As the proposed variances are:
(i) deemed to be minor variances from the provisions of the Town of Tillsonburg Zoning By-
law No. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law
No. 3295; and,
(iv) in-keeping with the general intent and purpose of the Official Plan.
Authored by: Laurel Davies Snyder, RPP, MCIP
Development Planner
Approved for submission by: Gordon K. Hough, RPP
Director
Page 27 of 241
May 31, 2023
This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey
Legend
960
Notes
NAD_1983_UTM_Zone_17N
48 Meters
Zoning Floodlines Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 1: Location Map with Existing Zoning
MV A01-23 - Meagan Donkervoort & Eric Lockey
LT 23 PL 1078; S/T A66342, 18 William Street, Town of Tillsonburg
Subject
Property
Existing Dwelling
Location of Proposed Addition (approx.)
William Street
Hemlock Drive
Existing Sheds (to be removed)
Page 28 of 241
May 31, 2023
This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey
Legend
480
Notes
NAD_1983_UTM_Zone_17N
24 Meters
Zoning Floodlines Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 2: Aerial Map 2020
MV A01-23 - Meagan Donkervoort & Eric Lockey
LT 23 PL 1078; S/T A66342, 18 William Street, Town of Tillsonburg
Subject
Property
Existing Dwelling
Location of Proposed Addition (approx.)
William
StreetHemlock
Drive
Existing Sheds (to be removed)
Page 29 of 241
Plate 3: Applicant's Sketch MV A01-23 - Meagan Donkervoort & Eric Lockey LT 23 PL 1078; S/T A66342, 18 William Street, Town of Tillsonburg Subject PropertyExisting Sheds (to be removed)Existing DwellingLocation of Proposed Addition (approx.)William StreetPage 30 of 241
Minor Variance ApplicationA01-23t
18 William Street, Tillsonburg
Page 31 of 241
Proposal
Addition to the existing dwelling.
•148.16 m2 addition (1594 ft2) consisting of a garage and living space.
Page 32 of 241
Variances Requested
Exterior Side Yard
•Reduce to 6.1 m (20 ft)
Rear Yard –Minimum Depth
•Reduce to 6.8 m (22.3 ft).
Page 33 of 241
Location
Map
Page 34 of 241
Agency Circulation
•Engineering Services
•Lot Grading drawings, Servicing Plan drawings must be provided.
•Oxford County Public Works
•No comments; assumption that no new separate unit proposed, and
all services will remain as they are.
•No concerns: Building Services Department, Water & Waste
Department, Economic Development & Marketing, Tillsonburg BIA.
Public Notice: June 2, 2023
•No comments received to date.
Process & Comments
Page 35 of 241
Recommendation: Approval
Variances are deemed to be minor variances from the
Zoning By-law.
Official Plan
•In keeping with the general intent and purpose of the Official Plan.
Zoning By-law
•In keeping with the general intent and purpose of the Zoning By-law.
Desirable for the appropriate development of the land.
Page 36 of 241
Conditions
1.Prior to the issuance of a Building Permit for the
proposed addition, the owner will submit a Lot Grading
Plan in accordance with the Town of Tillsonburg
Development Guidelines and Design Criteria, to the
satisfaction of the Town.
2.A Building Permit for the proposed addition shall be
issued within one year of the date of the Committee’s
decision.
Page 37 of 241
Minor Variance ApplicationA01-23t
18 William Street, Tillsonburg
Page 38 of 241
Page 1 of 9
Report No. CP 2023-163
COMMUNITY PLANNING
Council Meeting: June 14, 2023
To: Mayor and Members of Tillsonburg Town Council
From: Laurel Davies Snyder, Development Planner, Community Planning
Application for Consent
B22-58-7 & B23-15-7 – The Salvation Army in Canada
REPORT HIGHLIGHTS
The applications for consent propose to create two (2) new residential infill lots in the central
area of Tillsonburg.
The proposed lots to be severed will each have an area of approximately 692 m2 (7,450 ft2),
with 15.24 m (50 ft) of frontage on Concession Street West.
Planning staff recommend that the applications be approved as they are consistent with the
policies of the Provincial Policy Statement (PPS) and maintain the intent and purpose of the
Official Plan respecting residential intensification and development within Low Density
Residential Areas.
DISCUSSION
Background
OWNERS: The Governing Council of the Salvation Army in Canada
2 Overlea Boulevard, Toronto ON M4H 1P4
LOCATION:
The subject lands are described as Part of Lot 7, Concession 11 (Dereham) in the Town of
Tillsonburg. The lands are located on the north side of Concession Street West, between Quarter
Town Line and Victoria Street, and are municipally known as 110 Concession Street West.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “T-1”
Schedule “T-2”
Town of Tillsonburg
Land Use Plan
Town of Tillsonburg
Residential Density Plan
Residential
Low Density Residential
Page 39 of 241
Report No: CP 2023-163
COMMUNITY PLANNING
Council Meeting: June 14, 2023
Page 2 of 9
TILLSONBURG ZONING BY-LAW NO. 3295:
Existing Zoning: Minor Institutional Zone (IN1)
EXISTING USE OF SUBJECT PROPERTY:
Lots to be Severed – vacant
Lot to be Retained – place of worship
SERVICES: Lots to be Severed and Retained: municipal sanitary sewer & water
(on Concession St W)
ACCESS: Lots to be Severed: paved, municipal street (Concession St W)
Lot to be Retained: paved, municipal street (Concession St W & Northview Drive)
PROPOSAL:
The purpose of the applications for consent is to create two new vacant residential infill lots and
retain one lot for the existing institutional use (place of worship). The approximate dimensions of
the lots to be severed and the lot to be retained are summarized below:
Lot Area
Lot Frontage
Lot Depth (average)
Severed Lot 1
692.2m2 (7,450 ft2)
15.24 m (50 ft)
45.42 m (149 ft)
Severed Lot 2
692.2 m2 (7,450 ft2)
15.24 m (50 ft)
45.42 m (149 ft)
Retained Lot
1.67 ha (4.1 ac)
71.41 m (234 ft)
170 m (557.7 ft)
The properties in the immediate area of the proposed lots were developed from the late 1950s to
the early 1970s, and are considered to be very large residential lots by today’s standards. These
lots contain predominantly single detached dwellings of various sizes. Two institutional uses
(places of worship) are located on Concession Street within the vicinity of the proposed lots,
including The Salvation Army Tillsonburg Corps (110 Concession Street West) and Crosspoint
Community Church (150 Concession Street West).
For Council’s information, the applicant previously applied for consent in 2022 to create one new
vacant residential lot at this location. The proposed lot to be severed was approximately 1,385
m2 (0.34 ac) in area with 30.48 m (100 ft) frontage on Concession Street West. While the frontage
and area of the proposed lot to be severed was consistent with the lot fabric (size and orientation
of the lots) in the immediate area along Concession Street West, as mentioned above, this size
of lot is considered oversized by current standards, and does not represent an efficient use of
land or municipal services. As the original proposal was considered inconsistent with the policies
of the PPS and not in-keeping with the intent of the Official Plan respecting efficient use of land
and municipal services within a serviced urban area, Planning staff did not recommend support.
Tillsonburg Council considered the previous application for consent in December 2022 and
adopted a resolution supporting the proposal.
Page 40 of 241
Report No: CP 2023-163
COMMUNITY PLANNING
Council Meeting: June 14, 2023
Page 3 of 9
The application was deferred by the County Land Division Committee on January 26, 2023 until
such time as the applicant provided additional information and details regarding the future
development of the lot to be severed. The applicant subsequently amended the proposal to sever
two vacant residential infill lots (instead of one).
Plate 1, Existing Zoning and Location Map, shows the location of the subject lands and the
existing zoning in the immediate vicinity.
Plate 2, 2020 Aerial Map, provides an aerial view of the subject lands and surrounding area.
Plate 3, Applicant’s Sketch, provides the dimensions of the lands to be severed and the
configuration of the lands to be retained, as provided by the applicant.
Application Review
PROVINCIAL POLICY STATEMENT:
The 2020 Provincial Policy Statement (PPS) provides policy direction on matters of provincial
interest related to land use planning and development. Under Section 3 of the Planning Act,
where a municipality is exercising its authority affecting a planning matter, such decisions “shall
be consistent with” all policy statements issued under the Act.
Section 1.1.1 of the PPS states that healthy, liveable and safe communities are sustained by
promoting efficient development and land use patterns which sustain the financial well-being of
the Province and municipalities over the long term and cost-effective development patterns and
standards to minimize land consumption and servicing costs.
Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality
and regeneration shall be promoted. Land use patterns within Settlement Areas shall be based
on:
densities and mix of land uses which are appropriate for, and efficiently use the
infrastructure and public service facilities which are planned or available;
support for active transportation;
efficient use land and resources; and,
a range of uses and opportunities for intensification and redevelopment in accordance
with the criteria in policy 1.1.3.3, where this can be accommodated.
Section 1.1.3.4 directs that appropriate development standards shall be promoted which facilitate
intensification, redevelopment and compact form, while avoiding or mitigating risks to public
health and safety.
Further, Section 1.4 – Housing- and specifically section 1.4.3, states that planning authorities shall
provide for an appropriate range and mix of housing types and densities to meet projected
requirements of current and future residents of the regional market area by:
Establishing and implementing minimum targets for the provision of housing which is
affordable to low and moderate income households;
Permitting and facilitating all forms of housing required to meet the social, health and
well-being requirements of current and future residents;
Page 41 of 241
Report No: CP 2023-163
COMMUNITY PLANNING
Council Meeting: June 14, 2023
Page 4 of 9
Permitting and facilitating all types of residential intensification, including additional
residential units and redevelopment, in accordance with policy 1.3.3.3;
Directing the development of new housing towards locations where appropriate levels of
infrastructure and public service facilities are or will be available to support current and
projected needs;
Promoting densities for new housing which efficiently use land, resources, infrastructure
and public service facilities, and support the use of active transportation and transit in
areas where it exists or is to be developed; and,
Establishing development standards for residential intensification, redevelopment and
new residential development which minimize the cost of housing and facilitate compact
form, while maintaining appropriate levels of public health and safety.
OFFICIAL PLAN:
The subject lands are located within the ‘Low Density Residential’ designation according to the
Town of Tillsonburg Residential Density Plan, as contained in the Official Plan.
Low Density Residential Districts are those lands that are primarily developed or planned for a
variety of low-rise, low density housing forms including both executive and smaller single-
detached dwellings, semi-detached, duplex, and converted dwellings, street-fronting townhouses
and other, similar forms of development. Within these areas, it is intended that there will be a
mixing and integration of different forms of housing to achieve a low overall density of use.
The policies of Section 8.2.4.1 (Infill Housing) also apply to this proposal. Infill housing is defined
as the placement of new residential development into established built-up areas on vacant or
underutilized sites. In order to efficiently utilize the residentially-designated land supply, and
municipal servicing infrastructure, infill housing will be supported in Low Density Residential
Districts.
The introduction of new residential housing into an established streetscape pattern will only be
permitted if the proposal is deemed to be consistent with the characteristics of existing
development on both sides of the same street. In order that street-oriented infill projects are
sensitive to the continuity of the existing residential streetscape, the County Land Division
Committee and Town Council will ensure that the proposal is consistent with the street frontage,
setbacks, lot area, and, spacing of existing development within a two-block area on the same
street.
In addition to the specific infill policies identified, the following policies will apply to all infill
proposals:
the location of vehicular access points, the effect of traffic generated by the proposal on the
public road system, pedestrian and vehicular safety and surrounding properties is assessed
and found to be acceptable;
existing municipal services and community facilities will be adequate to accommodate the
proposed infill project;
stormwater run-off from the proposal will be adequately controlled and will not negatively
affect adjacent properties;
the extent to which the proposed development provides for the retention of any desirable
vegetation or natural features that contribute to the visual character of the surrounding area;
Page 42 of 241
Report No: CP 2023-163
COMMUNITY PLANNING
Council Meeting: June 14, 2023
Page 5 of 9
the effect of proposed development on environmental resources or the effects of
environmental constraints on the proposed development will be addressed and mitigated in
accordance with Section 3.2;
compliance of the proposed development with the provisions of the Zoning By-Law of the
Town and other municipal by-laws; and,
consideration of the potential effect of the development on natural and heritage resources
and their settings.
Residential intensification and compact urban form shall be facilitated through appropriate zoning
standards and Town Council may consider the use of reduced municipal infrastructure
requirements and lot standards on a site- or area-specific basis, provided that such standards are
still in keeping with the overall objectives of the Official Plan.
TOWN OF TILLSONBURG ZONING BY-LAW:
The subject lands are zoned ‘Minor Institutional Zone (IN1)’ according to the Town’s Zoning By-
law. The IN1 zone permits a cemetery, community centre, daycare centre, fire, police or
ambulance station, home occupation, nursery school, nursing home containing less than 20 beds,
parking lot, place of worship, public library, public use, public or private school, and single
detached dwelling which is accessory to a permitted non-residential use.
A standalone single detached dwelling is not a permitted use within the IN1 Zone; such dwelling
must be accessory to a permitted non-residential use.
Residential properties surrounding the subject lands are zoned ‘Low Density Residential Type 1
Zone (R1)’. The provisions of the R1 Zone require a minimum lot area of 480 m2 (5166.8 ft2),
minimum lot frontage of 15 m (49.2 ft), and minimum lot depth of 32 m (105 ft). The proposed
dimensions of each of the two lots to be severed have been detailed previously. For comparison
purposes, each lot to be severed comprises an area approximately 36% greater than required by
the R1 Zone, and the lot depth is 34% greater.
AGENCY COMMENTS:
Enbridge Gas
Should the proposed severance impact services/service lines, it may be necessary to
terminate the gas service and relocate the line according to the new property boundaries.
Any service relocation required due to a severance would be at the cost of the property
owner. Also, should future gas service be required to either the severed or retained parcel,
a request for gas service needs to be submitted to the Attachment Centre at 1-866-772-
1045.
Oxford County Public Works Department:
Water and sanitary services already exist up to the property line for each of the proposed
lots.
The owner shall agree to satisfy all requirements, financial and otherwise, of the County,
regarding the installation of water and sanitary sewer services, to the satisfaction of the
County. To this regard, each of the lots to be severed must be independently serviced
(water/sanitary), and if any/all services crossing the proposed property line should be
Page 43 of 241
Report No: CP 2023-163
COMMUNITY PLANNING
Council Meeting: June 14, 2023
Page 6 of 9
disconnected, it is done so to the satisfaction of the County of Oxford Public Works
Department.
The owner shall agree to connect to the water and sanitary services following Oxford County
Design Guidelines at the time of Building Permit - which will be inspected by Oxford County -
and pay any and all outstanding fees regarding the same.
Town of Tillsonburg Building Department
If approved, cash-in-lieu of parkland will be payable.
A Lot Grading Plan is required at time of building.
Rezoning of the severed properties is required to permit residential uses.
Town of Tillsonburg Economic Development & Marketing
No questions or concerns. This severance is appropriate for these particular lands.
Town of Tillsonburg Engineering Department
A Road Occupancy Permit and/or Encroachment Permit is required for any work being done
and/or equipment parked in the Town of Tillsonburg’s right-of-way, and, a representative of
the Developer’s Consultant is to be on-site if/when any work is being done in the Town’s
right-of-way.
Once the lands have been severed, a Grading Plan including servicing is to be provided.
An Oxford County Connection Application to be provided to the Town of Tillsonburg
Engineering Department prior to any construction on the severed lots.
PUBLIC CONSULTATION:
Notice of the Application for Consent was provided to the public and surrounding property owners
in accordance with the requirements of the Planning Act on May 25, 2023. At the time of writing
this report, no comments or concerns had been received from the public.
Planning Analysis
Provincial Policy Statement (PPS)
Approving the requested severance will result in the addition of two new residential lots in the
Town of Tillsonburg, providing the opportunity to intensify an existing settlement area. The lands
to be severed are suitable for residential purposes, and the size of the proposed lots to be severed
represent an efficient use of land and municipal infrastructure in a fully serviced Settlement Area.
In this regard, the proposal is consistent with the policies of the PPS in Section 1.1.3.1.
The lot frontages, lot depths, and lot areas of the proposed lots to be severed are compatible with
the lot frontage and area of other lots along Concession Street West in the vicinity. As mentioned
earlier in this report, many of these lots were developed in the late 1950s to early 1970s on private
services in the former Township of Dereham, and were annexed into the Town of Tillsonburg.
The majority of these lots are oversized and do not represent an efficient use of land or municipal
services by current standards.
Page 44 of 241
Report No: CP 2023-163
COMMUNITY PLANNING
Council Meeting: June 14, 2023
Page 7 of 9
Official Plan
The proposal is consistent with Low Density Residential Areas and Infill Housing policies in the
Official Plan.
The Low Density Residential designation is intended to accommodate a mix and integration of
different housing types while achieving an overall low density. Although specific residential use(s)
of the lands to be severed have not been identified by the applicant, Planning staff are of the
opinion that as the proposed vacant lots are within an existing settlement area and part of an
underutilized parcel, they provide opportunity to increase the supply of housing through
intensification, and specifically, through Street Oriented Infill residential development.
Planning Staff are of the opinion that the proposed two new infill lots are of sufficient size to
accommodate new residential development compatible with surrounding low density residential
uses with respect to lot area, lot frontage and lot depth, and orientation to Concession Street
West. Furthermore, the proposed lots will adequately provide for the criteria contained in Section
8.2.4.1.4 which directs Town Council and the County Land Division Committee to ensure that any
proposed residential infill is consistent with street frontage, setbacks, and spacing of existing
development within a two-block area on the same street, and will facilitate development that
maintains the general form and function of the existing neighbourhood.
Zoning By-law
The applicant has indicated that the lots to be severed will be used for residential purposes, but
has not identified the type(s) of residential use(s) anticipated. As neither single detached
dwellings nor standalone residential uses are permitted in the IN1 zone, a zone change is required
to permit any residential uses on the severed properties.
In light of the foregoing, it is the opinion of this Office that the proposed applications for consent
are consistent with policies of the PPS, and maintain the intent of the Official Plan respecting
efficient use of land and municipal services within a serviced urban area, and by providing infill
housing opportunities for the Town of Tillsonburg. As such, Planning staff recommend that the
application be approved.
RECOMMENDATION
The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee
that the Town supports the Applications for Consent B22-58-7 and B23-15-7to sever the
property submitted by The Governing Council of the Salvation Army East, for lands
described as Part of Lot 7, Concession 11 (Dereham) in the Town of Tillsonburg, subject
to the following conditions:
B22-58-7
1. The lot to be severed be appropriately zoned.
2. The owners shall provide confirmation of the location of any existing overhead or
underground services installed to the retained and severed lots. Services cannot
Page 45 of 241
Report No: CP 2023-163
COMMUNITY PLANNING
Council Meeting: June 14, 2023
Page 8 of 9
traverse the adjoining lots and any conflicts must be re-directed or an easement must
be created. Any proposed easements shall be reviewed by the Town of Tillsonburg
and Tillsonburg Hydro Inc. Any service relocation required due to a severance would
be at the cost of the property owner.
3. The owners shall provide payment for cash-in-lieu of parkland to the Town of
Tillsonburg for the lot to be severed, to the satisfaction of the Town of Tillsonburg.
4. The owners shall submit an updated survey to confirm lot sizes to the satisfaction of
the Town of Tillsonburg.
5. The owners shall submit a lot grading plan to the satisfaction of the Town of Tillsonburg
as part of the Building Permit process.
6. The owners shall agree, in writing, to satisfy all requirements, financial and otherwise,
of the Town of Tillsonburg, regarding the installation of services and drainage facilities,
to the satisfaction of the Town of Tillsonburg.
7. The owner shall agree to satisfy all requirements, financial and otherwise, of the
County, regarding the installation of water and sanitary sewer services, to the
satisfaction of the County. To this regard, the lot to be severed must be independently
serviced (water/sanitary), and if any/all services crossing the proposed property line
should be disconnected, it is done to the satisfaction of the County of Oxford Public
Works Department.
8. The owner shall agree to connect to the water and sanitary services following Oxford
County Design Guidelines at the time of Building Permit, which will be inspected by
Oxford County, and pay any and all outstanding fees regarding the same.
9. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land
Division Committee that all requirements of the Town of Tillsonburg have been
complied with.
B23-15-7
1. The lots to be severed be appropriately zoned.
2. The owners shall provide confirmation of the location of any existing overhead or
underground services installed to the retained and severed lots. Services cannot
traverse the adjoining lots and any conflicts must be re-directed or an easement must
be created. Any proposed easements shall be reviewed by the Town of Tillsonburg
and Tillsonburg Hydro Inc. Any service relocation required due to a severance would
be at the cost of the property owner.
3. The owners shall provide payment for cash-in-lieu of parkland to the Town of
Tillsonburg for the lot to be severed, to the satisfaction of the Town of Tillsonburg.
4. The owners shall submit an updated survey to confirm lot sizes to the satisfaction of
the Town of Tillsonburg.
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Report No: CP 2023-163
COMMUNITY PLANNING
Council Meeting: June 14, 2023
Page 9 of 9
5. The owners shall submit a lot grading plan to the satisfaction of the Town of Tillsonburg
as part of the Building Permit process.
6. The owners shall agree, in writing, to satisfy all requirements, financial and otherwise,
of the Town of Tillsonburg, regarding the installation of services and drainage facilities,
to the satisfaction of the Town of Tillsonburg.
7. The owner shall agree to satisfy all requirements, financial and otherwise, of the
County, regarding the installation of water and sanitary sewer services, to the
satisfaction of the County. To this regard, the lot to be severed must be independently
serviced (water/sanitary), and if any/all services crossing the proposed property line
should be disconnected, it is done to the satisfaction of the County of Oxford Public
Works Department.
8. The owner shall agree to connect to the water and sanitary services following Oxford
County Design Guidelines at the time of Building Permit, which will be inspected by
Oxford County, and pay any and all outstanding fees regarding the same.
9. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land
Division Committee that all requirements of the Town of Tillsonburg have been
complied with.
SIGNATURES
Authored by: "Original Signed By" Laurel Davies Snyder, RPP, MCIP
Development Planner
Approved for submission: "Original Signed By" Gordon K. Hough, RPP
Director
Page 47 of 241
November 1, 2022
This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey
Legend
2050
Notes
NAD_1983_UTM_Zone_17N
102 Meters
Zoning Floodlines Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 1: Existing Zoning and Location Map
File No.: B22-58-7 / B23-15-7: The Governing Council of the Salvation Army in Canada
Part Lot 7, Concession 11, (Dereham) - 110 Concession Street West, Tillsonburg
Lands to be
Retained
Gibson
Drive
Northview
Drive
Lands to be Severed via B22-58-7 Concession
Street West
Quarter
Town
Line
Charlotte
Ave.
Lands to be Severed via B23-15-7
Page 48 of 241
November 1, 2022
This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey
Legend
1020
Notes
NAD_1983_UTM_Zone_17N
51 Meters
Zoning Floodlines Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 2: 2020 Aerial Map
File No.: B22-58-7 / B23-15-7: The Governing Council of the Salvation Army in Canada
Part Lot 7, Concession 11, (Dereham) - 110 Concession Street West, Tillsonburg
Lands to be Severed via B22-58-7
Lands to be
Retained
Concession
Street West
Northview
Drive
Gibson
Drive
Lands to be Severed via B23-15-7
Page 49 of 241
Plate 3: Applicant's Sketch
File No.: B22-58-7 / B23-15-7: The Governing Council of the Salvation Army in Canada
Part Lot 7, Concession 11, (Dereham) - 110 Concession Street West, Tillsonburg
Lands to be
Retained
Lands to be Severed via B22-58-7
Concession Street West
Lands to be Severed via B23-15-7
Page 50 of 241
Consent ApplicationB22-58-7 & B23-15-7The Salvation Army
110 Concession Street West
Page 51 of 241
Proposal
Create two (2) new vacant residential infill lots in the central area of Tillsonburg.
Proposed Lots:
•Area: 602 m2 (7450 ft2)
•Frontage: 15.24 m (50 ft) onto Concession Street West
•Depth: 45.42 m (149 ft)
Retained Lot:
•Area: 1.67 ha (4.1 ac)
•Frontage: 71.41 m (234 ft)
•Depth (average): 170 m (557 ft)
Page 52 of 241
Location
Map
Page 53 of 241
Agency Circulation
•Engineering Services
•Lot Grading Plans must be provided.
•Permits required if work being done in Town Right-of-Way.
•Connection Application to be provided prior to construction.
•Tillsonburg Building Department
•Cash-in-lieu of parkland payable.
•Lot Grading Plans required.
•Rezoning required to permit residential uses.
•Oxford County Public Works
•Water and sanitary services exist up to property lines of each
proposed infill lot.
•Owner shall connect water and sanitary services.
Public Notice: May 25, 2023
•No comments received to date.
Process & Comments
Page 54 of 241
Recommendation: Approval
Provincial Policy Statement (PPS)
•Intensifying existing Settlement Area for residential.
•Lot dimensions and orientation compatible with surrounding area.
Official Plan
•Proposal consistent with Low Density Residential areas and Infill Housing
policies.
•Criteria in Section 8.2.4.1.4 directs Council and LDC to ensure that
residential infill is consistent with street frontage, setbacks, spacing of
existing development within a 2-block area on the same street; and, that
development maintains general form and function of existing
neighbourhood.
Zoning By-law
•Zone change required to permit any residential uses on the severed
properties.
Page 55 of 241
Next Step
Land Division Committee (LDC) Meeting
July 6, 2023
Page 56 of 241
Delegation Request Form
Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of
Council.
Council meetings are held the second and fourth Monday of the month at 6:00 p.m. Council meetings are
livestreamed and recorded.
Delegations take place near the beginning of the meeting and are allowed 15 minutes for their
presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow
for comments and questions from Council.
It is encouraged to supply sufficient information regarding your delegation for inclusion on the public
meeting agenda, including any requests for action on the subject matter. This allows members of Council to
have an understanding of the purpose of your delegation.
Any Information contained on this form will be made public through the publication of the agenda. Through
submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal
information within the public record. Applicants may request the removal of their personal contact
information when submitting this form. The request to remove personal contact information cannot be made
after agenda publication. Please note that all meetings occur in an open public forum and are regularly
recorded and televised.
Accessibility accommodations are available. Please make your request in advance.
Page 57 of 241
First Name *
REV PAUL
Last Name *
ROBINSON
Street Address *Town/City *
TILLSONBURG
Postal Code *Phone Number *
E-mail *Subject *
Tillsonburg "Honour Our Veterans Banner
Program"
Name of Group or Person(s) being
represented (if applicable)
Tillsonburg Honour Our Veterans Program
All Delegations are limited to fifteen (15)
minutes, including questions and answers. *
I acknowledge
It is encouraged to supply sufficient information regarding your delegation for inclusion on the
public meeting agenda, including any requests for action on the subject matter. Details of the
purpose of the delegation: *
At the invitation of the Mayor, we are seeking to advise Council - and by extension, the broader
community tuning in - on the status of the "Honour Our Veterans Banner Program" that was officially
launched on June 1st, and to which the Town of Tillsonburg has generously given its support. The
program is the initiative of Royal Canadian Legion Tillsonburg Branch 153 (Varnavair) and the
Tillsonburg Military History Club, with the support of both the Tillsonburg Lions Club and the Tillsonburg
Rotary Club, as well as that of The Town and Tillsonburg Hydro - a truly community effort!
In our presentation, we will be letting members of the community know of the launch and of the
opportunity to sponsor a banner to honour a family member who is a veteran (deceased or living) who
has served, whether in time of conflict or peacetime, as a member of the Canadian or Commonwealth
Forces. We will also be inviting members of the community to donate to help families who are unable to
fund a banner for a family member, or to provide a banner for one of our fallen recorded on our
cenotaph who have no known family.
Please indicate the preferred meeting date which you would like to appear as a delegation:
6/14/2023
Personal Information
Personal Information Personal Information
Personal Information
Page 58 of 241
Do you or any members of your party require
accessibility accommodations? *
Yes
No
Will there be a Power Point presentation? *
Yes
No
I acknowledge that all presentation material
must be submitted to the Office of the Clerk by
4:30 p.m. the Wednesday before the Council
meeting date.
I accept
Page 59 of 241
Page 60 of 241
Page 61 of 241
Page 62 of 241
Report No: CP 2023-144
COMMUNITY PLANNING
Council Date: May 24, 2023
Page 1 of 18
To: Warden and Members of County Council
From: Director of Community Planning
Review of A Place to Grow and Provincial Policy Statement –
Supplementary Report
RECOMMENDATIONS
1. That the Director of Community Planning, in consultation with other County staff
and stakeholders as required, prepare and submit the County of Oxford’s formal
response to the Provincial consultations on the Review of A Place to Grow and
Provincial Policy Statement, as generally outlined in Report No. CP 2023-144;
2. And further, that Report No. CP 2023-144 be circulated to the Area Municipalities
for information.
REPORT HIGHLIGHTS
The Province has released a proposed draft of the ‘Provincial Planning Statement’ (Proposed
PPS), which is intended to replace the current Provincial Policy Statement (PPS, 2020) and
‘A Place to Grow’– Growth Plan for the Greater Golden horseshoe (APTG).
This report includes detailed comments and analysis for the draft PPS document, regarding
the proposed substantive and wide ranging changes to the current provincial land use
planning direction contained in the current PPS, 2020. While there appear to be some positive
changes, a number of other proposed policy changes are extremely concerning (i.e. increased
opportunities for rural residential lot creation, reduced justification and direction for settlement
expansions etc.), contradictory, confusing and/or lacking in clarity. The comments and
analysis in this report will form the general basis for the County’s response to the Province
through the Environmental Registry of Ontario posting 019-6813.
Implementation Points
The recommendations contained in this report will have no immediate impacts with respect to
implementation. However, the uncertainty the proposed legislative and policy changes introduce
will further delay implementation of various initiatives to address housing supply and other
important planning objectives.
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Report No: CP 2023-144
COMMUNITY PLANNING
Council Date: May 24, 2023
Page 2 of 18
Further, a number of the proposed legislative, policy, and other changes would have significant
implications for various ongoing County projects (i.e. secondary planning, infrastructure master
plans, Official Plan updates etc.), as well as the existing Official Plan policies and related
implementation tools and measures. As such, if approved, various County and Area Municipal
land use related policies, documents, processes and standards will likely need to be
comprehensively reviewed and updated to ensure consistency with the new Provincial direction.
Financial Impact
If enacted, a number of the proposed legislative and regulatory changes identified in this report
could have significant financial impacts for the County and Area Municipalities, including the
potential need for additional background and technical studies, staffing and other resources to
address and/or implement the various changes.
Communications
Communication is proposed through the inclusion of this report on the County Council agenda
and related communications and circulation to the area municipalities. This report includes input
from the County’s Manager of Housing Development on various proposed changes related to
affordable housing.
Strategic Plan (2020-2022)
WORKS WELL
TOGETHER
WELL
CONNECTED
SHAPES
THE FUTURE
INFORMS &
ENGAGES
PERFORMS &
DELIVERS
POSITIVE
IMPACT
3.ii. 3.iii. 4.i. 4.ii.
DISCUSSION
Background
On April 6, 2023, the Province released additional legislative and policy changes, including a
proposed new draft Provincial Planning Statement document, as part of an ongoing series of
changes initiated to implement their annual Housing Supply Action Plans. The proposed draft of
the ‘Provincial Planning Statement’ is intended to replace the current Provincial Policy Statement
(PPS, 2020) and ‘A Place to Grow’ – Growth Plan for the Greater Golden horseshoe (APTG). The
Province is inviting detailed comments through the environmental registry for a 66 day
commenting period that ends on June 5, 2023. Information is available on the environmental
registry under posting 019-6813.
This report builds from an initial report on these proposed changes that was brought forward to
County Council on May 10, 2023 (Report No. CP 2023-126) and focused primarily on two areas
of major concern regarding the draft PPS (i.e. proposed rural residential lot creation policies and
updated settlement expansion policies).
Page 64 of 241
Report No: CP 2023-144
COMMUNITY PLANNING
Council Date: May 24, 2023
Page 3 of 18
Commentary
As part of the detailed review of the draft PPS, staff have been having ongoing dialogue with
Provincial staff, municipalities and municipal organizations (e.g. Western Ontario Wardens, AMO,
County Planning Directors etc.) and other stakeholder groups (e.g. Ontario Federation of
Agriculture) to help inform the County’s understanding of and response to the proposed PPS
changes as generally outlined below
1. General Comments
There are a range of minor structural and organizational changes to the document that do not
particularly enhance the usability or readability and may potentially increase confusion,
uncertainty, and potential for challenge as municipalities move forward with implementation. To
help address this, it would be beneficial for the Province to provide formal training and
implementation materials to help municipalities familiarize themselves with the new policy
structure and how the Province expects the policies to be implemented. Ensuring any new and/or
updated Provincial guidance material referenced in the policies is released for municipal review
and/or consideration as soon as possible would greatly assist in this regard.
It is important to note that the existing Planning Act requirements which state that decisions
affecting planning matters “shall be consistent with” policy statements issued under the Act and
the existing PPS implementation policies that allow municipalities to enact policies that go beyond
the policies in the PPS provided that such policies do not conflict with the PPS policies, remain
unchanged. This is reassuring, as these are two of the most fundamental legislative and policy
provisions for guiding municipal implementation of the PPS policies and there has been some
concern that they may be softened or limited through this review process. That said, the Province
is proposing to limit municipal discretion with respect to implementation of two specific policy
areas (i.e. allowing for up to 3 residential lots to be severed from a farm and allowing a mix of
uses on employment lands that are not identified as an ‘employment area’). As municipalities
have the best understanding of how to balance priorities to achieve good planning in their local
context, removing municipal discretion with respect to the implementation of any policies is of
great concern and not supported.
It is important to ensure that the PPS sets clear expectations and makes it easy to determine how
all of the policies are intended to apply/work together when the PPS is read in its entirely and
which, if any, take priority in the case of a conflict. The draft PPS contains a number of policies
that remain unclear with respect to intent and/or seem to contradict one another (i.e. achieving
density/intensification, efficient use of land and services and protecting agricultural land, while at
the same time reducing the justification for settlement expansions and allowing more rural
resident lot creation in agricultural areas). As such, the intent of, priority, and interrelationship
between, a number of the proposed policies is in need of further review and clarification.
Further, a number of the updated policies include references to ‘provincial guidelines and/or
approaches’ (i.e., rural residential lot creation, agricultural systems, identification of natural
hazards, forecasting growth etc.), which may leave the interpretation of these policies and
assessment of their specific impacts unclear until new/updated guidelines have been released.
The uncertainty associated with any delay in the release of new and/or updated Provincial
guidance materials could also further delay local implementation of any required updates to the
Official Plan and zoning by-law that may be necessary to continue to accommodate and facilitate
desired development and housing options and achieve other local planning objectives. As such,
the Province should be requested to release such guidance to municipalities as soon as possible.
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Report No: CP 2023-144
COMMUNITY PLANNING
Council Date: May 24, 2023
Page 4 of 18
2. Housing Policies
The Province is proposing to change and update the overall framework and context for how to
plan for a range and mix of housing options, including changes to key terminology and related
requirements. Generally it appears that some of the changes are intended to promote greater
collaboration between Housing Service Managers and planners as it pertains to affordable
housing. The Province is also directing municipalities to permit and facilitate all housing options
to address current and future housing needs, including:
those that may arise from demographic changes and employment opportunities; and
all types of residential intensification, including conversion of existing commercial and
institutional buildings, development and introduction of new housing options within
previously developed areas, and redevelopment which results in a net increase in
residential units.
While the County appreciates the renewed emphasis on intensification, including conversion of
other uses to residential, and promoting opportunities to increase the range and diversity of
housing options in settlement areas, the softening of some of the growth management and
settlement area expansion policies (as discussed further below) and allowing for increased rural
residential lot creation, would seem to contradict and/or undermine this direction and make it
much more difficult for municipalities to achieve. Further, while the Province has also proposed a
new definition of ‘compact built form’ to promote walkable neighbourhoods, this is not specifically
reflected in the requirements for housing, yet fundamentally underpins support for the range of
‘housing options’ the Province appears to be trying to promote. This is also in need of clarification.
In addition, staff continue to have concerns with respect the proposed removal of the definition of
‘affordable’ as it pertains to housing and aspects of the proposed definitions for the terms ‘housing
options’ and ‘additional needs housing’. Further comments in this regard are as follows:
Definition of ‘Affordable’
The 2020 PPS includes a definition of ‘Affordable’ in relation to housing that is based on an
income-based approach (i.e. ensuring such housing targets low and moderate income
households). This definition is proposed to be removed, which would appear to be
consistent with Bill 23 and the Province’s approach of relying simply on average market rent
or 80% of the average resale value of a home for accessing affordability. Recent
consultations with Provincial staff suggest that the removal of the definition is intended to
reduce duplication in planning and housing policies and emphasize that the need to provide
affordable housing is expected to be covered through planning for a range of ‘housing
options’. Affordability targets and goals are also expected to be provided in housing and
homelessness plans, and established through collaboration between Service Manages and
planning departments.
It remains unclear as to whether municipalities may continue to utilize an income-based
affordability test when determining eligibility requirements for local affordable housing
programs. As such, greater clarification is needed to understand if local municipalities are
still able to apply income targets to affordable housing programs, based on a review of local
needs. That said, the proposed average market rent approach for affordable rental units is
in line with current Provincial funding programs, as well as the County’s current definition of
affordable housing, with the exception of focus on households under the 6th income decile.
Page 66 of 241
Report No: CP 2023-144
COMMUNITY PLANNING
Council Date: May 24, 2023
Page 5 of 18
Definition of ‘Housing Options’
In accordance with the current PPS, municipalities are required to provide a three-year
supply of serviced land for an appropriate range and mix of ‘Housing Options’. In the
proposed PPS, the definition of ‘Housing Options’ is proposed to be expanded to include
additional needs housing (long-term care homes, accessible housing, housing for older
persons), supportive, community and transitional housing, which more fulsomely captures
housing options on the left side of the continuum.
Although this change appears to place a greater focus on increasing the supply and mix of
all housing options, and addressing the full range of housing affordability needs, the
reference to ‘affordable housing’ has been specifically removed from this definition. As the
definition of affordable housing is proposed to be removed from the PPS, there will no longer
be a consistent definition for, or reference to, such housing. Eliminating any reference to
affordable or affordability in the PPS creates the concern that municipalities may be left
without the necessary provincial policy basis for requiring (i.e. through inclusionary zoning,
where applicable) and/or encouraging the provision of ‘affordable’, and/or more affordable
housing types through the development review process. As such, further clarity is necessary
to understand the implications on local funding programs, and whether affordable housing
can be more refined by local Service Managers (i.e. applying income-based eligibility
requirements for specific programs).
Given the breadth of the proposed definition of ‘housing options’, it may reduce the focus
on those areas of the housing continuum and those housing types that would have the
greatest impact/benefit to helping address affordability related matters, particularly given
the lack of recognition of affordability in the draft policies.
Definition of ‘Additional Needs Housing’
A new definition for ‘Additional Needs Housing’ is proposed to replace the current definition
of ‘Special Needs Housing’ in the 2020 PPS. The definition of ‘Additional Needs Housing’
will continue to include supportive forms of housing, such as long-term care facilities,
adaptable and accessible housing, and housing with dedicated support services.
Again, it is unclear if affordable housing would fall under this definition, in a case where
support services are not provided and a residential building is primarily affordable rental
units. This definition appears to be contradictory to the proposed amendments to the
definition of ‘Housing Options’, which would now include reference to more supportive
housing options, such as supportive, community and transitional housing. The differences
between supportive, community and transitional housing, and the supportive housing forms
that are indicated under the proposed definition of ‘Additional Needs Housing’ are unclear.
A clearer distinction between ‘Additional Needs Housing’ and ‘Housing Options’ is
necessary to more appropriately define and target supportive and affordable housing
options.
As a final comment, the Province should also allow, (i.e. through the Planning Act), for the
expanded use of certain planning tools (e.g. inclusionary zoning) that are currently only
available for major transit station areas (i.e. typically only applicable in large urban
municipalities). All municipalities should have the authority to determine where such tools
would be appropriate to support the development of required housing and increase the
range and mix of housing options, as the need to create walkable, transit oriented
communities is not exclusive to larger urban settlements.
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Report No: CP 2023-144
COMMUNITY PLANNING
Council Date: May 24, 2023
Page 6 of 18
3. Policies for Settlement Areas and Expansions
In addition to the changes to the housing policies noted above, there are a number of other notable
changes to the settlement policies in the PPS, which are generally summarized as follows:
Planning horizon - the Province is proposing to change the standard growth planning
horizon from a maximum of 25 years to a minimum 25 years. The current requirement
for municipalities to maintain a 15 year supply of land designated and available for
residential development and a minimum three year supply of residential units with
servicing capacity remain unchanged, with the exception of removal of specific
references to accommodating units through intensification.
Oxford has long taken a more pragmatic and creative approach to planning for growth
than many other municipalities in order to try to provide some additional flexibility to
address local planning objectives and realities. This includes striving to ensure a
continuous 25 year supply of growth land can be maintained (i.e. essentially treating it
as a minimum) by undertaking the required secondary planning for lands somewhat
beyond those required to accommodate the forecasted growth for the current 25 year
planning horizon. This provides the flexibility for additional growth lands to be quickly
designated for growth when needed to maintain the 25 year supply.
That said, not having some reasonable, consistent, province wide maximum time horizon
for planning for growth in the PPS is a significant concern, as it would create uncertainty,
increased speculation and competition for agricultural land near settlements,
inconsistencies between municipalities and challenges for coordinating growth planning
for growth with planning for infrastructure and other services. As such, in addition to the
proposed 25 year minimum, the Province should include a reasonable and consistent
maximum planning time frame in the PPS that would be appropriate for both planning for
growth and planning for infrastructure and public services and will not result in the
unnecessary or prematurely removal of land from productive agriculture. It should also
provide the additional flexibility necessary for all municipalities to effectively plan for their
growth needs.
Comprehensive review – Proposed changes would eliminate the current requirement
that a settlement expansion only be considered through a ‘comprehensive review’, which
is a defined term that sets out a range of specific planning matters that must be
considered (i.e. growth forecasts and land need, alternative directions for growth,
adequate of infrastructure and public services etc.). The definition also stipulates that
such expansions must be undertaken and/or approved by a municipality (i.e. a privately
initiated proposal would need to be supported by the municipality to be considered).
Although some matters that currently require consideration through the comprehensive
review process would appear to be captured under the general settlement planning
policies, they would shift from a ‘shall’ to a ‘should’ consider.
As such, the removal of the current comprehensive review requirements may create
uncertainty and ambiguity with respect to process, expectations and requirements for
settlement expansions, particularly if privately initiated settlement expansion proposals
no longer specifically require municipal approval. As such, the key requirements that
were formally part of the ‘comprehensive review’ process should be restored and/or
clarified, including that a settlement expansion can only be initiated and/or approved by
a municipality (i.e. no ability to appeal municipal refusal of a private application to expand
a settlement). It is important that the PPS continue to provide clear justification
Page 68 of 241
Report No: CP 2023-144
COMMUNITY PLANNING
Council Date: May 24, 2023
Page 7 of 18
requirements for settlement expansions in order to provide certainty and consistency in
planning for growth, infrastructure and other public services (i.e. schools and other public
facilities) and achieving complete communities.
Complete Communities – Specific policies pertaining to the defined term ‘complete
communities’ are proposed, which state that planning authorities should support the
achievement of complete communities by, among other matters, accommodating an
appropriate range and mix of land uses, housing and transportation options,
employment, public services and other uses to meet long-term needs.
Although adding this specific reference to the achievement of ‘complete communities’
and related considerations could be beneficial, the fact that this policy is currently only a
‘should’ consider may limit its application to some extent.
Changes to functional policy language – The wording of a number of key growth
management policies is proposed to change from ‘shall’ to ‘should’ (e.g. setting targets
for and supporting intensification; supporting the achievement of complete communities
through the provision of a range and mix of uses, housing and transportation options and
services; consideration of settlement expansion criteria such as the capacity of
infrastructure and public services and impacts on agricultural land and operations, MDS
and appropriate phasing of growth). Changing the wording to ‘should’ would have the
effect of softening the extent to which these policy requirements would need to be
considered in making land use planning decisions. This may lead to inconsistent
implementation across municipalities, disputes over interpretation, and increased
appeals to the Ontario Land Tribunal (OLT) with associated costs and delays.
As such, the use of the word “shall” in these policies should be maintained to provide the
necessary certainty as to what growth related policy matters must be considered. Any
necessary/desired flexibility can be provided through other measures (e.g. allowing
approaches to be based on Provincial guidance or municipal approaches that achieve
the same objective, providing specific exceptions for certain Provincial decisions related
to growth management matters etc.).
Density Targets – A new policy has been added that encourages all municipalities to
establish density targets for new settlement areas or settlement area expansions, as
appropriate based on local conditions, and encourages large and fast growing
municipalities (LFGM) to plan for a minimum density of 50 people/jobs per ha.
As this is only an encourage policy it will do little to ensure all municipalities establish
reasonable minimum density targets and that development meets such targets. As such,
the policy should be revised to require all municipalities to direct growth primarily to fully
serviced settlement areas and establish minimum density and intensification
requirements for those settlement areas. This would help to ensure all municipalities are
doing their part to preserve agricultural land, provide a range of housing choices, and
make efficient use of land and infrastructure.
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Policies from A Place to Grow (APTG) – The province is proposing to incorporate a
number of new policy approaches and/or terms from APTG into the PPS, including:
Strategic Growth Areas, Major Transit Station Areas, Higher Order Transit Corridors,
Major Trip Generators, Frequent Transit Service, etc. It appears that the incorporation of
these terms and associated policies is largely intended to capture the provincial direction
from APTG that is deemed necessary to maintain once that plan is repealed (as is being
proposed).
Most of these terms and policies, either explicitly or by virtue of the definitions, would
apply exclusively to the 29 ‘large and fast growing municipalities (LFGM)’ identified by
the Province on Schedule 1 of the draft document, most of which are currently subject to
the policies of APTG. That said, the replacement of some of the current, more general,
settlement policies with these APTG policies would appear to create some potential
policy gaps when it comes to planning for smaller urban communities and rural
settlement areas. For instance, there are now no other policies beyond those for
‘strategic growth areas’ and ‘major transit station areas’ that would seem to specifically
require intensification.
Some of the new terms and policies from APTG that would appear to be applicable, or
potentially applicable, to Oxford are as follows:
‘Strategic Growth Areas’ – these areas are proposed to be defined as “within
settlement areas, nodes, corridors, and other areas that have been identified by
municipalities to be the focus for accommodating intensification and higher-density
mixed uses in a more compact built form. Strategic growth areas include major
transit station areas, urban growth centres and other areas where growth or
development will be focused, that may include infill, redevelopment, brownfield
sites, the expansion or conversion of existing buildings, or greyfields. Lands along
major roads, arterials, or other areas with existing or planned frequent transit
service or higher order transit corridors may also be identified as strategic growth
areas”.
The proposed policies for ‘strategic growth areas’ would require LFGMs to identify
such areas, but leave it optional for other municipalities in Ontario. The stated
intent for these areas is to support the achievement of complete communities, a
range and mix of housing options, and intensification and mixed use development.
Identification of a strategic growth area would allow a municipality to identify
minimum density targets and type and scale of development and transition of built
form to adjacent areas. Planning for and investments in infrastructure should also
be prioritized to support strategic growth areas for growth and development.
It appears that the intent of these ‘strategic growth areas’ is to replace the more
general requirements for the establishment of intensification targets and policies
for settlement areas, as required by the current PPS. Given the considerable
flexibility with respect to which areas of settlements could be identified as a
‘strategic growth area’ (i.e. downtowns, major nodes and corridors etc.), it appears
that these new policies could potentially assist in achieving some of Oxford’s
intensification objectives. However, to be effective, it will be important to continue
to require appropriate justification for settlement expansions and minimum
densities for new development.
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‘Major Transit Station Areas (MTSAs)’ - these areas are proposed to be defined as
‘the area including and around any existing or planned higher order transit station
or stop within a settlement area; or the area including and around a major bus
depot in an urban core. Major transit station areas are generally defined as the
area within an approximate 500 to 800 metre radius of a transit station,
representing about a 10 minute walk’.
The proposed policies would allow non-LFGMs to plan for MTSAs that are not on
‘higher order transit’ corridors by delineating boundaries and establishing minimum
density targets. As there are no transit services in the County that likely qualify as
‘higher order transit’, (i.e. subways, light rail transit or buses in dedicated rights-of
way), the only area where such policies could potentially apply (i.e. based on the
definition of an MTSA), is the bus hub in downtown Woodstock. That said, it is not
clear to what extent identifying this as an MTSA would provide any advantages
over identifying that area as a ‘strategic growth area’.
Deleted policies – A number of existing PPS policies that Oxford has relied on to
support various local planning objectives in the past are proposed to be deleted.
These include, but are not limited to: avoiding land use patterns that would prevent
the efficient expansion of settlement areas, in those areas which are adjacent or
close to settlement areas; maintaining and where possible enhancing the vitality
and viability of downtowns and main streets; encouraging a sense of place by
promoting a well designed, built form and cultural planning, and by conserving
features that help to define character etc.
In summary, some streamlining of the current process and requirements for settlement
expansions could be beneficial in providing greater flexibility for settlement expansion in certain
specific circumstances. However, the extent to which the province is proposing to simplify the
process and related review requirements could potentially undermine many other important PPS
objectives (e.g. achieving the density and mix of housing and other uses necessary to support
complete communities, protecting prime agricultural land etc.). It could also serve to reduce or
eliminate many of the current requirements and incentives to develop at higher density and
intensify within existing settlement boundaries.
As noted under the comprehensive review discussion above, the Province should ensure that
settlement expansions can only be initiated by a municipality or, at very minimum, ensure that
municipalities continue to retain/have the authority not to approve a private proposal to expand a
settlement and that decision not be subject to appeal. If not, the lack of certainty will simply lead
to increased land speculation and uncoordinated/inefficient settlement expansions due to
continuous pressure from development proponents to expand in multiple directions. This
continuous pressure would distract municipalities from efforts to complete growth planning and
infrastructure projects that are necessary to sustainably accommodate growth and build great
communities, including intensification and redevelopment opportunities.
Further, it would appear that the proposed replacement of some of the current, more general,
settlement policies with these APTG policies may create some potential policy gaps when it
comes to planning for smaller urban communities and rural settlement areas. For instance, there
may now be limited policies beyond those for ‘strategic growth areas’ and ‘major transit station
areas’ that could be relied upon to specifically require or support increased density and
intensification within existing built up areas.
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If approved, it is anticipated that these changes will require careful and detailed consideration as
part of reviewing and updating growth related official plan policies and zoning provisions in the
future. They could result in the need to take a substantially different approach to how growth is
planned for and accommodated in Oxford’s various settlements and require the preparation of
various detailed background and/or technical studies (i.e. growth forecasts, land needs analysis,
intensification and infrastructure capacity studies etc.) to properly inform.
4. Rural Areas and Rural Lands
Some minor wording changes to the existing ‘rural areas’ and ‘rural lands’ policies in the PPS are
being proposed. In Oxford, all lands located outside of the Large Urban Centres are considered
to be ‘rural areas’ from a PPS perspective. However, the County does not contain any ‘rural lands’,
as all lands located outside of a designated settlement area are currently considered to be ‘prime
agricultural land’.
For the most part, it appears that the proposed changes to the rural areas policies are an attempt
to simplify and reduce duplication (e.g. eliminating the reference to rural settlement areas being
the focus for growth and development, presumably because that policy direction is already
provided under the general settlement policies). However, the proposed changes to the ‘rural
lands’ policies are more substantial. These changes propose to allow for multi-lot residential
development in such areas where site conditions are suitable for the provision of appropriate
sewage and water services, whereas the current policies only speak to residential lot creation.
Further, the policy stating that opportunities should be retained to locate new or expanding land
uses that require separation from other uses is proposed to be deleted.
County staff do not have any significant concerns with the proposed changes to the rural areas
policies. However, notwithstanding that Oxford does not currently contain any rural lands, staff do
still have concern with some of the proposed changes to those policies. Although rural lands are
not generally comprised predominantly of prime agricultural land (i.e. class 1-3 soils), they are
often still well-suited for and support productive agriculture. Therefore, any increased potential for
residential development and lot creation on such lands will only further contribute to the overall
loss of productive agricultural land and conflicts with agriculture. As such, this proposed policy
change should be removed, or scoped to ensure it only applies to rural lands that are not suitable
for productive agriculture and that any development will not negatively impact existing or future
agriculture in the area (i.e. flexibility to establish a new livestock facilities etc.).
5. Employment
The province is proposing a number of changes to the employment policies in the PPS, including
revising the definition of ‘employment area(s)’ based on an amended definition of ‘area of
employment’ within the Planning Act that is being proposed through Bill 97. The effect of this
proposed change would be to remove certain employment uses, such as offices and retail, from
being considered ‘employment area’ uses. Other proposed new and/or updated policies include:
Encourage the intensification of employment uses and compact, mixed-use development
that incorporates compatible employment uses, such as office, retail, industrial,
manufacturing and warehousing to support the achievement of complete communities;
Encourage industrial, manufacturing and small-scale warehousing uses that could be
located without adverse effects in ‘strategic growth areas’ and other mixed use areas
where frequent transit service is available, outside of ‘employment areas’;
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Permit a diverse mix of land uses, including residential, employment, public service
facilities and other institutional uses on lands outside of identified ‘employment areas’ to
support the development of complete communities. Official Plans and Zoning By-laws
cannot contain provisions that are more restrictive;
Planning authorities shall designate, protect and plan for ‘employment areas’ in settlement
areas by:
o prohibiting residential uses, commercial uses, public service facilities and other
institutional uses, as well as retail, office and other sensitive land uses not
associated with or ancillary to the primary employment use; and
o including appropriate transition to adjacent non-employment uses to ensure land
use compatibility.
Planning authorities may only remove lands from ‘employment areas’ if certain criteria (i.e.
need, compatibility etc.) are met, but such removal would no longer require a
‘comprehensive review’ to be considered.
Major office and major institutional development should be directed to ‘major transit station
areas’ or other ‘strategic growth areas’ where ‘frequent transit service’ exists.
Overall, the amended definition and policies would appear to allow municipalities to identify
‘employment areas’ that would have greater protection from development of certain employment
and other uses that might be incompatible with more intensive industrial type uses. However, the
policies would also appear to require municipalities to permit a more diverse mixture of uses,
including residential and institutional, on lands for employment outside of identified ‘employment
areas’, such as downtowns and other commercial areas.
Although these proposed changes would generally appear to be positive, they could also have
the effect of overly limiting the potential employment uses that could be located in an ‘employment
area’ and overly prescribe the mix of uses that municipalities are required to permit on other
employment lands. Therefore, further clarification on the overall intent and application of these
policies is required to ensure they will provide the necessary flexibility for municipalities to achieve
their local planning and economic development objectives.
These proposed changes would require detailed review and update of the existing official plan
policies and zoning provisions for commercial and industrial uses to identify appropriate
‘employment areas’, mixed use and transitional areas and associated uses, policies and
provisions.
6. Energy Conservation Air Quality and Climate Change
The existing climate policies have largely been retained, but centralized into a more focused
subsection of the document, rather than threaded throughout the PPS, although some limited
individual mentions have been retained in other parts of the document (e.g., within policies for
natural hazards). That said, there are three key policies from the PPS, 2020 that are not effectively
reflected in the new policies, namely:
encourage transit-supportive development and intensification to improve the mix of
employment and housing uses to shorten commute journeys and decrease transportation
congestion;
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design and orientation which maximizes energy efficiency and conservation, and
considers the mitigating effects of vegetation and green infrastructure; and
maximize vegetation within settlement areas, where feasible.
These elements should be retained within the updated PPS document, to support reducing
greenhouse gas emissions and preparing for the impacts of a changing climate.
7. Infrastructure and Facilities
A number of changes to the policies for infrastructure and facilities are being proposed that range
from relative minor to substantial. Some of the more notable changes are summarized as follows:
General - a new policy is being proposed to require planning for infrastructure and public
service facilities to “leverage the capacity of development proponents, where appropriate”.
The intent of this policy and, in particular, how and under what circumstances
municipalities would be expected to leverage the capacity of development proponents is
not clear. Further, given the proposed elimination of the maximum planning horizon(s), it
is unclear how municipalities will be expected to plan for infrastructure and public service
facilities to ensure they are available to meet and accommodate projected needs, as
required by the policies (i.e. projected needs for what period of time?). As such, further
clarification is required with respect to the Provincial intent in this regard.
Another new policy being proposed states that Planning authorities, in consultation with
school boards, should consider and encourage innovative approaches in the design of
schools and associated day care facilities. Although the reference to the need for such
coordination is appreciated, without changes to the Provincial funding model for new
schools and daycares, the inclusion of these references will likely do little to improve
coordination, as funding is often not available to secure preferred sites when the
opportunities arise in the planning process.
Sewage, Water and Stormwater – The County strongly supports the continued direction
that municipal services are the preferred form of servicing for settlement areas to support
protection of the environment and minimize potential risks to human health. However, it
is recommended that the province also add ‘and to make efficient use of land and support
compact development and complete communities’ to provide a more complete indication
of the rationale for this policy.
Similarly, the County supports the maintenance of the policies regarding private communal
and individual on-site water and/or waste water services only being permitted where
municipal services are not available, planned or feasible. However, it is recommended
that the County reiterate previous comments to the province with respect to the need
for/benefit of adding policy wording to further clarify that growth is to be primarily directed
to settlements with full municipal services and, other than minor infilling and rounding out
of existing development, is not permitted in settlements served by individual on-site
services and, partial services and further that development on private communal services
shall only be permitted where deemed acceptable by the municipality.
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The County also appreciates the new recognition for integrating planning for servicing with
source protection planning being reflected in this section of the document, in addition to
the Water Resource policies.
The proposed refinements to the policies for planning for storm water management are
also supported, in particular the addition of the requirement to align with any
comprehensive municipal plans for stormwater management that consider cumulative
impacts of stormwater from development on a watershed scale.
Energy Supply - the proposed energy policies continue to encourage municipalities to
provide opportunities for the development of energy supply including electrical generation
facilities and transmission and distribution systems, district energy and renewable energy
systems and alternative energy systems to accommodate current and projected needs.
However all implementing policies are proposed to be deleted. While the proposed PPS
continues to identify a role in energy production for municipalities through land use
planning tools, it lacks any clear direction with respect to implementation. Given that the
Province through the IESO is currently looking to add additional long term energy
generation in the Province, clarification is required in order to better understand how land
use planning tools are intended to apply to these undertakings.
8. Water
Generally the policies pertaining to water resources have been refined and streamlined and
integration with infrastructure requirements (servicing and storm water) are more clearly
articulated. While the requirements for protecting, improving or restoring the quality and quantity
of water for the long term have been maintained, the removal of requirements to evaluate and
prepare for the impacts of a changing climate on water resource systems at the watershed level
is inconsistent with other objectives and policies in the PPS.
More frequent and intense storm and weather events, including heat and drought, will continue to
place increasing pressure on water resources, and these types of impacts will not be limited to or
confined by municipal boundaries. Watershed management, integrated with source water
protection tools to protect drinking water supplies, provide a stronger basis for addressing climate
related challenges and should be maintained in the PPS. Furthermore, given the current absence
of proposed updates to the PPS natural heritage policies, it is unclear how the water policies and
natural heritage policies will integrate with one another and this should be clarified given the
integrative nature of these two sections of the PPS.
In addition, further clarification is warranted regarding requirements for the protection of drinking
water supplies and designated vulnerable areas. The 2020 PPS specifically requires the
“protection of all municipal drinking water supplies”, however the proposed changes remove
reference to “all municipal”. This would suggest that municipalities would now be responsible to
protect private systems, including those which may not have been adequately maintained by
existing or previous owners, from impacts from other land uses. This would represent a significant
increase in the scope of responsibility for municipalities, and exceeds current Source Water
Protection requirements.
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9. Agriculture
The province is proposing a number of changes to the current agricultural policies. Some of these
changes are relatively minor, while others could potentially have enormous and irreversible impact
on agricultural lands and operations. The following provides a brief summary of the proposed
changes and related comments.
Additional Residential Units (ARUs) - The proposed clarification that ARUs are permitted
in prime agricultural areas, including on farms, is welcome. However, these policies would
benefit from further clarification with respect to certain matters, such as:
o The requirement that ARUs be ‘subordinate to the principle residence’. It is
assumed that this is intended to ensure the ARUs remain secondary to the
principal dwelling in terms of both function and size. That said, referring to the
ARU being secondary in nature and limited in size would provide greater clarity
and better align with other ARU language in the Planning Act;
o How the MDS requirement is intended to be applied (e.g. does an ARU that is fully
contained within an existing dwelling/structure, or is located further from the
livestock facility than the existing principal dwelling need to meet MDS). Oxford’s
policies currently require that ARUs meet MDS, or not further reduce an existing
insufficient MDS setback.
o The proposed policy in 4.3.3.1 would allow for the severance of an ARU from a
farm. Allowing for such units to be severed from the farm (except where they are
contained on the same lot as a principal dwelling that is severed in accordance
with the policies for surplus farm dwellings) would contradict the intent that they be
subordinate to the principal residence and support the farm family/operation and
simply increase the potential for ‘house harvesting’. Could more ARUs be added
to the farm after the first two being severed? Would the requirement that new
residential dwellings be prohibited on the resulting farm parcel from a surplus farm
dwelling severance also apply to the creation/addition ARUs? This proposed
severance policy should not be supported unless the above matters can be
satisfactorily addressed.
Some of the above noted clarification could potentially be provided through the
proposed ‘provincial guidance’ (which has not yet been released), while others (i.e.
severance of ARUs) would likely require clarification to the proposed policy wording.
Agricultural Systems - the proposed incorporation of the more comprehensive
direction and support with respect to encouraging the use agricultural systems
approaches from APTG could potentially be beneficial for helping to support and foster
the protection of agricultural land for long term agriculture and foster the long-term
economic prosperity and productive capacity of the agri-food network.
Land-Extensive Energy Facilities - The clarification that such facilities, including
battery storage facilities and ground mounted solar facilities, are not permitted in prime
agricultural areas except as an on farm diversified use (OFDU) may be beneficial for
helping to regulate the location and scale of such facilities outside of settlement areas.
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Rural Residential Lot Creation - As discussed in detail in the May 10, 2023 report to
Council on Bill 97 and the proposed PPS changes (Report No. CP 2023-126), the
proposed policies that would require municipalities to allow for up to 3 rural residential
lots to be severed from a farm (subject to meeting certain criteria) would have an
enormous and irreversible negative impact on agricultural land and operations in both
the County and the Province as a whole. Further, they would contradict and undermine
various other important planning objectives and, result in an extremely inefficient use
of land, and are simply not required to address housing need. In summary, the
proposed residential lot creation policies simply do not constitute good planning and
cannot be supported.
As such, based on Council’s adoption of the recommendations contained in the
May 10, 2023 report, County staff have already begun working with various municipal
organizations and agricultural stakeholder groups to try to ensure a clear and unified
Province wide position to push for the complete removal of these proposed policies
from the PPS. This is expected to include providing the Province with detailed data
and information on the direct and indirect impacts of this proposed policy change on
agricultural land and operations as well as other key provincial and local interests.
Further, the intent is to present the Province with a range of alternative approaches
that could be considered to increase rural housing opportunities that would not
negatively impact agricultural land and operations (i.e. expansions to fully serviced
rural settlement areas and minor infilling and rounding out of other rural settlement
areas, splitting of existing rural residential lots, ARUs etc.).
10. Mineral Aggregate Resources
No significant changes to the mineral aggregate policies are being proposed, however, staff do
support the proposed addition of the policy that would require aggregate extraction in prime
agricultural areas to undertake an Agricultural Impact Study to demonstrate how impacts on
agriculture will be addressed.
That said, County staff would also propose that a number of the County’s previous comments to
the Province with respect to improving planning for aggregates be reiterated. Firstly, there
remains a lack of regard for the cumulative impacts associated with multiple aggregate extraction
operations in a local area. This gap in policy should be addressed by requiring an analysis of
cumulative impacts, and it should be supported by Provincial guidance on how such impacts are
to be assessed. Second, the rehabilitation of former aggregate extraction sites represent one of
the greatest opportunities to take coordinated action to systematically and predictably improve
the natural environment and overall natural cover in Oxford (and in many other major aggregate
producing municipalities). As such, the County continues to urge the Province to take a much
stronger role in capitalizing on this opportunity by establishing clear and supportive PPS policies
and working with municipalities to develop comprehensive rehabilitation strategies for aggregate
extraction that identify and maximize opportunities to restore and enhance the natural heritage
system and component features and areas, and ensuring rehabilitation plans approved through
the ARA process are consistent with such strategies.
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11. Cultural Heritage and Archaeology
Although the proposed changes to the cultural heritage and archaeology policies appear minor,
they could have impacts with respect to implementation through the development approval
process in Oxford. The new PPS policy regarding which resources which are to be conserved has
been changed from ‘significant’ (as determined by the municipality) to ‘protected’ (subject to
formal designation/easement agreement at municipal, Provincial, Federal or international levels),
which raises the minimum standards to be met in order for a property to be conserved through
the Planning Act/PPS. At the same time the definition of ‘protected heritage property’ has been
broadened to include properties with known archaeological resources. Although, it appears that
municipalities can still set a different standard to broaden the scope of conservation, without an
alternative standard, the change to ‘protected heritage property’ could be interpreted as requiring
a formal identification process to occur prior to the requirement for conservation. Many
municipalities simply do not currently have the resources for comprehensive, proactive
identification strategies.
There are also proposed new policies that would broaden the requirement that archaeological
resources be conserved prior to permitting development, by replacing the reference to the term
‘significant’ with ‘areas of archaeological potential’. This change is likely the most significant in
terms of the day-to-day approval of development as ‘areas of archaeological potential’ must now
be conserved (i.e., assessed, mitigated and/or protected) through the development. As such, the
County may need to develop additional application requirements to ensure this new policy is
properly addressed.
The direction to municipalities to develop and implement archaeological management plans and
cultural plans has been softened from ‘should’ to ‘are encouraged’, and the reference to cultural
plans has been reworded to ‘proactive strategies for identifying properties for evaluation under
the Ontario Heritage Act’. The replacement of the term ‘cultural plans’ is supported as this term
was unclear and often confused with arts and culture plans. Further, the new wording better
supports the other heritage policies in the PPS and the processes under the Ontario Heritage Act,
particularly post-Bill 23. A minor shift is proposed regarding Indigenous engagement where the
municipality ‘shall engage early’ in the process and ‘ensure their interests are considered’ and is
proposed to refer to defined terms for resource types.
12. Protecting Public Health and Safety
Given that the Province’s 2020 Flood Strategy recommended that the Province update the various
associated natural hazards technical manuals and guidance associated with flooding hazards and
these have not yet been released, it makes sense that only minor edits to these policies are being
proposed at this time.
It would be beneficial if the Province could provide an update to municipalities and conservation
authorities on the expected current timing for updates to the natural hazard manuals, including
consultation and engagement with municipalities and conservation authorities.
Similarly, for the pending technical updates regarding flooding standards, the Province should
also update the technical standards and guidance regarding other natural hazards including steep
slopes, erosion hazards, and unstable bedrock including for karst topography. Additional
guidance and direction regarding man made hazards, as they relate to legacy oil, gas and
petroleum wells would also be a welcome.
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13. Implementation and Interpretation
There are several proposed changes to the implementation and interpretation policies of the PPS.
Notably, the policies appear to be giving even greater latitude to Minister of Municipal Affairs and
Housing to not follow the PPS when making decisions in order to take into account other
government priorities. This, coupled with the ongoing changes to the Planning Act to enable
broader regulatory and minister zoning order powers, appears to indicate that the Province does
not intend to be bound by, or even need to consider, it’s own planning direction when making
decisions. The additional discretion provided to the Province through the new legislative and
policy powers continues to disrupt normal and efficient planning processes, diminish the role of
municipal planning decisions, and encourage proponents to seek other avenues (e.g. MZOs) to
advance their developments. As such, the Province should be re-focus its efforts on providing
greater stability for planning processes and assisting municipalities with advancing their various
planning and housing initiatives, including expediting outstanding Provincial approvals of
municipal Official Plan updates.
Similarly, it is noted that the Province is removing the policy recognizing that official plans are the
most important vehicle for implementing the PPS and instead providing detailed clarification with
respect to keeping Official Plans and zoning by-laws up-to-date, including with the PPS. While
this is both appreciated and understood, the current and perpetual review of provincial policies
and legislation, and delays in Provincial decisions on Official Plan updates and release of
provincial guidance documents necessary to support implementation continue to cause the
greatest delays in implementing provincial policy direction.
Conclusion
The potential changes to the PPS, 2020 could potentially have a significant impact on land use,
infrastructure and environmental planning across the province. The detailed analysis included in
this report of the proposed changes is intended to form the general basis for the County’s full
response to the Province regarding the draft PPS document.
Staff will also ensure that County Council is kept apprised of any comments submitted to the
Province and will continue to monitor the progress of the policy and other changes being
proposed, and advise County Council of any relevant changes and/or opportunities for comment
on matters that may be of particular interest or concern to the County or Area Municipalities,
including the policies for natural heritage once they are released.
At such time as the proposed PPS updates are enacted by the Province, the County and Area
Municipalities will need to undertake updates to various policies, documents, processes,
standards and review related staffing and other resource impacts to ensure the changes can be
effectively addressed and implemented in the Oxford context.
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SIGNATURES
Report Author:
Original signed by
April Nix
Development Planner – Policy Focus
Report Author:
Original signed by
Paul Michiels
Manager of Planning Policy
Departmental Approval:
Original signed by
Gordon K. Hough
Director of Community Planning
Approved for submission:
Original signed by
Benjamin R. Addley
Chief Administrative Officer
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Proposal for a crosswalk for the Town of Tillsonburg
My idea for this crosswalk recognizes Tillsonburg's history as well as the present
multi-cultural and multi-ethnic population. The blue ends represent the Pacific and
Atlantic oceans symbolizing people who have now made their home here from
across Canada and around the globe. The yellow and green represent the
agricultural heritage that is part of Tillsonburg's past and present. The green also
hints at the turtle folklore that is a part of our communities past and is now
recognized in Turtlefest. The red and white symbolize Canada's flag and that all
who live here are part of the mosaic of this great nation.
Submitted by Doug Dawson
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Page 1 of 2
Subject: 2022 Fourth Quarter Draft Consolidated Financial Results
Report Number: FIN 23-07
Department: Finance Department
Submitted by: Sheena Pawliwec, CPA, CGA, Director of Finance/Treasurer
Meeting Type: Council Meeting
Meeting Date: Wednesday, June 14, 2023
RECOMMENDATION
THAT report titled 2022 Fourth Quarter Draft Consolidated Financial Results be
received as information.
BACKGROUND
To provide Council with the draft January 1, 2022 to December 31, 2022 Town-wide
consolidated financial results.
DISCUSSION
The attached appendices summarize by department the variances between 2022 draft
actual results for the year ended December 31, 2022 and the 2022 budget.
The fourth quarter draft results reflect an overall Town-wide consolidated 2022
operating surplus of $1,589,795 and capital deficit of $495,979. It is important to note
that these figures remain in draft form until financial audit completion; subsequent
adjustments remain possible until such time.
2022 was a year that was still impacted by the pandemic and as such the approved
operating budget contained six months (January-June) of estimated impact calculations.
A year-end surplus is being reported partly due to pandemic changes resulting from
restrictions being lifted which resulted in the Recreation department to realize increased
user fees. Non-pandemic related variances contributing to the surplus include staffing
vacancies, grant revenues, and tax supplement charges.
Impacts to the capital budget include continued pandemic-related increases and supply
chain shortages, and the realized loss pertaining to the sale of the ravine lands west of
Borden Crescent (Council Resolution # 2021-333). Specific departmental feedback
relating to capital budget variances are discussed in the respective departmental fourth
quarter results reports.
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Choose an item. Click or tap here to enter text.
Page 2 of 2
CONSULTATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
The Town’s 2022 financial external audit is currently underway and, once completed, a
subsequent report containing the draft financial statements and related recommendation
on reserve transfers per the Town’s Surplus Allocation Policy will be provided for
Council review and approval.
Questions or comments relative to the departmental 2022 fourth quarter revenues and
expenditures should be referred to the applicable members of the Senior Leadership
Team for commentary.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – N/A
Priority Project – N/A
ATTACHMENTS
1. Appendix A – 2022 Q4 Consolidated Operating Results
2. Appendix B – 2022 Q4 Consolidated Capital Results
Page 83 of 241
2022 2022 Actual
YTD Budget YTD Actuals Variance
Revenues
Levy, PILS 17,992,900 18,450,720 (457,820)
Grants 1,959,400 2,168,271 (208,871)
User Charges 5,976,400 6,515,904 (539,504)
Other Revenue 309,100 418,404 (109,304)
Specified Revenue 14,400 14,672 (272)
Contribution from Reserves 505,500 1,286,254 (780,754)
Total Revenues 26,757,700 28,854,225 2,096,525
Expenditures
Labour 10,938,400 10,595,501 342,899
Purchases 5,174,500 4,565,540 608,960
Contracted Services 6,428,700 6,239,652 189,048
Contribution to Reserves 213,200 1,863,849 (1,650,649)
Interfunctional Adjustments 423,700 417,240 6,460
Debt Principal & Interest 1,970,254 1,973,702 (3,448)
Total Expenditures 25,148,754 25,655,484 (506,730)
Total Net Levy 1,608,946 3,198,741 1,589,795
Page 84 of 241
2022 YTD YTD Budget
Budget Budget Actuals Variance
110 Corporate Services 532 (532)
130 Fleet 88,000 88,000 85,787 2,213
150 Fire 31,100 31,100 (45,971) 77,071
210 Engineering 241,000 241,000 267,352 (26,352)
220 Public Works 384,900 384,900 394,387 (9,487)
240 Airport 33,322 (33,322)
260 Storm Sewers 592,500 592,500 592,500
300 Cem
450 Parks 65,000 65,000 60,399 4,601
460 Rec ‐ Programs
465 Rec ‐ Bldg Mtce 200,000 200,000 278,230 (78,230)
467 Elliott Faifbairn Centre
475 Museum 92,900 92,900 87,147 5,753
500 DCS 354,848 (354,848)
505 Economic Dev 53,600 53,600 136,446 (82,846)
Total Town Surplus /(Deficit)1,749,000 1,749,000 2,244,979 (495,979)
Page 85 of 241
Page 1 of 8
Subject: 2022 Q4 Corporate Services Department Results
Report Number: CS 23-11
Department: Corporate Services Department
Submitted by: Tanya Daniels, Director of Corporate Services/Clerk and Kyle Pratt, Chief
Administrative Officer
Meeting Type: Council Meeting
Meeting Date: Wednesday, June 14, 2023
RECOMMENDATION
Report recommendation contained within the omnibus motion for all Department results
reports.
BACKGROUND
To provide Council with the financial results of the Corporate Services Department,
Office of the CAO and Council from January 1, 2022 to December 31, 2022.
DISCUSSION
1. Department Overviews
1.1 Corporate Services (CS) Department Overview
The following chart overviews the Corporate Services Department included within
this results report:
AREA RELATIONSHIP STAFF
Clerks
Internal 3 FTE
Communications Internal 1 FTE
Customer Service Internal 3 FTE
1 PTE
1 Summer Student
IT External Contract - County of Oxford
Legal Services External Contract
Insurance External Contract
1.2 Office of the Chief Administrative Officer
The following chart overviews the areas within the Office of the CAO included
within this results report:
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CS 23-11
Page 2 of 8
AREA RELATIONSHIP STAFF
Office of the CAO Internal 2 FTE
Human Resources
Internal 3 FTE
Strategic Initiatives
and Innovation
Internal 1 FTE – Area introduced in 2023
Departments
Internal All remaining Departments report
independently their results (Fire, Ec.
Dev, OPS, RCP and Finance).
2. Budget Overview
2.1 Corporate Services and Customer Service
The Corporate Services Department organizationally includes the area of
Customer Service. The budget details for both areas have been included
within this results report as they are approved independently. The
Communications area of CS is contained both within the CS budget and
legacy details with Economic Development operational budget. An efficiency
plan for 2024 will be to review the combined values and align the Corporate
Services operating budget with the staff associated. For the purposes of this
report, the Customer Service and the Corporate Services operating results
are attached.
2.2 Office of the Chief Administrative Officer
The Office of the CAO’s direct budget is included within the Corporate
Services operational budget. The Human Resources operational budget is
approved and maintained independently as a branch within the Corporate
Services operational budget. A change in early 2023 transitioned the HR
Department to report directly to the CAO. For the purposes of this report, the
HR operating results are within the attached Corporate Services attachment.
2.3 Council
The operating budget results for Council has been included within the
attached documents.
3. Summary of Operational Results
3.1 Corporate Services
The following chart provides an overview of the Corporate Services
operational results for 2022:
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Page 3 of 8
Objective Owner Target
Date
Status
Council
Orientation
Program
Director of CS Q4 Completed
Youth
Engagement
Program
Clerk Q4 In Progress
Q1 2023 had the creation of
the Committee, joining of
the Youth Coalition.
Review of Council
Committees
Clerk Q3 Completed
Municipal Election Clerk Q3 Completed October 2022
Navigation
improvements on
the website
Communications
Officer
Q3 Completed
New Umbraco site was
launched September 29,
2022. Avg user sessions
per month in Q4 2022 =
19,008 compared with Q1
2023 = 20,392.
Mobile application
for reporting and
service requests
Communications
Officer
Q3 Completed
Launched October 6, 2022.
Avg of 268 active users
each month in first 3
months. Report a Problem
saw 60 requests logged in
2022.
Implement IT Plan Director of CS 2023 Ongoing
Computer
Replacements
IT Full year Completed for 2022.
Ongoing replacement
program.
Cell Phone
Replacements
IT As
needed
Completed for 2022.
Ongoing replacement
program.
While not included within the Business Plan for the 2022 year, the Town’s
Communications staff member assisted in a large website overhaul project for
both the Town and Tillsonburg Hydro Inc. This project was a large undertaking
with a launch of both sites in November of 2022.
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CS 23-11
Page 4 of 8
3.2 Office of the Chief Administrative Officer
The following chart provides an overview of the Office of the CAO operational
results for 2022:
Objective Owner Target Date Status
Physician
Recruitment
CAO Ongoing Two (2) physicians
were recruited in 2022.
Town Hall Project CAO Q1 2027 In Progress
Attainable and
Affordable
Housing
CAO Ongoing Ongoing
Boundary
Adjustment
CAO Ongoing In Progress
Carry out
Strategic
Initiatives
CAO Ongoing Ongoing
Investigate
Options for a
Volunteer
Recognition
Program
Manager of HR Q4 2022
Q2 2023
2023 Item
3.3 Goals for 2023 / Next Quarter
2022 Committee Orientation Session and expanded training material.
Enhanced Communication of Council decisions and Town initiatives.
Continued service level improvements in all areas with a goal to leverage
technology already available as a Town resource.
CONSULTATION
CAO, Corporate Services Team.
FINANCIAL IMPACT/FUNDING SOURCE
The Consolidated 2022 Corporate Services, Customer Service and Council overall
variances are summarized in the attached charts.
CORPORATE GOALS
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
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CS 23-11
Page 5 of 8
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – N/A
Priority Project – N/A
ATTACHMENTS
Appendix A – Corporate Services
Appendix B – Customer Service Centre
Appendix C – Council
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Page 6 of 8
Appendix A – Corporate Services
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 34,000 37,722 3,722 (11%)
Total Revenues 34,000 37,722 3,722
Expenditures
Labour 1,112,600 1,020,289 92,311 (8%)1
Purchases 579,000 414,927 164,073 (28%)2
Contracted Services 525,800 569,381 (43,581)(8%)3
Contribution to Reserves 45,834 (45,834)4
Interfunctional Adjustments (533,400)(532,670)(730)(0%)
Debt Principal & Interest 23,900 23,888 12 (0%)
Total Expenditures 1,707,900 1,541,649 166,251
Total Net Levy (1,673,900)(1,503,927)169,973
Notes
1 FT Labour - Vacancy in Human Resources department and Clerks department
4 Insurance Claims surplus
2 Supplies Exp under $31,500 - COVID under $24,400; Training Exp under $15,300; Rent Exp under $52,900; Heating
Lighting Water under $14,900; Insurance Claims under $45,800
3 Legal Exp under $28,00; Computer Maintenance contract over $30,300; Subcontractor Exp over $41,300 - Comp.Maint
$20K & Building Maint. $20K
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CS 23-11
Page 7 of 8
Appendix B – Customer Service Centre
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 298,700 305,755 7,055 (2%)
Other Revenue (0)(0)
Total Revenues 298,700 305,755 7,055
Expenditures
Labour 290,500 302,232 (11,732)(4%)
Purchases 94,600 86,602 7,998 (8%)1
Contracted Services 34,200 40,101 (5,901)(17%)2
Interfunctional Adjustments (248,100)(260,018)11,918 (5%)3
Debt Principal & Interest 7,000 6,981 19 (0%)
Total Expenditures 178,200 175,898 2,302
Total Net Levy 120,500 129,857 9,357
Notes
1 Heating Lighting Water under $10,000;
2 Sub Contractor Expense over $5,900
3 Water billing customer service gain
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Page 8 of 8
Appendix C - Council
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 162,100 62,775 (99,325)(61%)1
Contribution from Reserves 263,200 124,540 (138,660)(53%)2
Total Revenues 425,300 187,315 (237,985)(1%)
Expenditures
Labour 205,100 212,449 (7,349)(4%)
Purchases 473,400 200,683 272,717 (58%)3
Contracted Services 36,800 37,457 (657)(2%)
Contribution to Reserves 10,000 10,000 0%
Interfunctional Adjustments 34,900 36,345 (1,445)(4%)
Total Expenditures 760,200 496,934 263,266
Total Net Levy (334,900)(309,619)25,281
Notes
1 Modernization funding projects deferred - Strategic Plan projects
3 Strategic Plan - One-time items under budget
2 Strategic Plan - One-time items under budget
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Page 1 of 9
Subject: Fourth Quarter Economic Development & Marketing Results
Report Number: EDM 23-08
Department: Economic Development Department
Submitted by: Cephas Panschow
Meeting Type: Council Meeting
Meeting Date: Wednesday, June 14, 2023
RECOMMENDATION
Report recommendation contained within the omnibus motion for all Department results
reports.
BACKGROUND
The following tables summarize key activities and related information.
Economic Development Activity
2021 (Actual) 2022 (Target) 2022 (Actual)
Lead Files Opened 100 70 76
Lead Files Closed 103 65 69
Corporate Visits 7 24 12
Client Visits 18 20 17
New Businesses
Opened
25 15 39
Businesses Closed 15 N/A 20
Website (All Town
Pageviews)
557,017 N/A 616,313
Website Activity
(Main Business
Page)
2,149 3,400 2,090
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EDM 23-08
Page 2 of 9
Website Activity -
Invest
2,016 N/A 2,560
New Businesses
Quarter Business Name/Address
Q1 Blake Envelopes – 21 Innovation Dr
Blame it on my roots Beauty Bar – 230 Lisgar Ave
Fairview Holdings - 101 Cedar St
Freelance Copy Writing** - Home Occupation
Frontline Forklifts** - Home Occupation
Phil Fix’d It** - Home Occupation
Revive your Health – 230 Lisgar Ave
The Mill Eatery* – 20 John Pound Rd
Q2 Balan Engineering Corp** - Home Occupation
Bar Burrito – 200 Broadway
Dande vintage & thrift – 145 Simcoe St
Dutch Brothers Concrete* – 10 Elm St
Mr Lube & Tires* - 593 Broadway
Off Grid Smokehouse & Market – 92 Simcoe St
Popeye’s Lousiana Kitchen – 164 Broadway
Preet Beauty Concept Inc** - Home Occupation
Spark Candle Co
Ssin Beauty – 518 Broadway
Starbucks – 38 Oxford St
Studio Rossa – 13 Ridout St W
The Mediary Inc** - Home Occupation
Thriver Company – 146 Tillson Ave
Q3 Daksh* – 92 Simcoe St
GRK Tech*
MC's Farm Fresh Produce – 518 Broadway
Namu Sushi – 128 Broadway
PVR Excavating – 47 Clearview Dr
Shawarama Street – 102 Tillson Ave
The Realty Firm Wiltshire Realty Inc – 21 Brock St E
Wild Wings – 168 Simcoe St
Q4 Bird's Sports Bar – 51 Broadway
Equipment Centre – 41 John Pound Rd
GoodPud Inc**
HS Health Services - Brock St
IS2 Workforce Solutions – 211 Broadway
Loading Screen – 71 Broadway
RF Restorative Health - 213B Tillson Ave
Thomson Goossens – 21 Oxford St
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Page 3 of 9
VIP Vape – 146 Broadway
*Denotes business that replaced or took over an existing business/location with no
material change in use
**Denotes Home Occupation. Starting in 2020, these businesses have been included in
new business start-ups to help identify entrepreneurial activity
Closed Businesses
Quarter Business Name/Address
Q1 Boss Leaf – 7 Brock St E
Canadan Shoe Outlet – 200 Broadway
Mill Tales Inn – 20 John Pound Rd
Mobile Links – 148 Broadway
Q2 CRE Insurance – 211 Broadway
Danscene – 146 Tillson Ave
Lafarge Concrete* – 10 Elm St
Take 5 Oil Change* - 593 Broadway
Q3 Bridgeman Family Farms Growers Supply – 510 Broadway
Fallen Forest – 102 Spruce St
Lagoo Canabis – 71 Broadway
Mil-Sim-Fx International Inc – 102 Spruce St
Off Grid Smokehouse – 92 Simcoe St
Turing Road – 38 Ridout St W
Tillsonburg District Real Estate Board – 1 Library Lane
Q4 Broadway Laundrymat – 67 Broadway
Medpoint Health Care Services – 205 Broadway
Millards Chartered Professional Accountants – 21 Oxford St
New to You – 185 Broadway
Sangsters* – 200 Broadway
The below table summarizes the status of the 2022 Business Plan (Operating and
Capital Budget) objectives.
Objective Budget
Value
Target
Date
Status
Community
Improvement Plan
(Downtown Façade)
$31,000 Ongoing Completed. Funds transferred to
Business Improvement
Association
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EDM 23-08
Page 4 of 9
Community
Improvement Plan
$20,000 Ongoing No applications received in 2022
Updated Economic
Development
Strategy
Implementation
$5,000
Ongoing Approval in principal by Council
at their March 14 meeting
Enhanced Business
Processes (Apps)
$5,000 Q1 Deferred
Van Norman
Innovation Park
(Ontario
Certification)
$2,000 Q2 Deferred due to conditional sale
of all lands in VIP
Chamber Awards –
Grant
$4,000 Q3 Completed
Chamber Awards –
Sponsorship
$4,000 Q3 Completed
Community Video
Production
$10,000 Q3 Nearing completion
Bridges to Better
Business
$1,000 Q3 Completed
Youth Robotics
Challenge
$1,000 Q4 Completed
Discover Tillsonburg $8,000
offset by
revenue of
$6,000
Ongoing Tillsonburg News insert created
to celebrate Tillsonburg’s 150th
anniversary. Fall magazine
cancelled due to websites
revamp
Pandemic Business
Recovery (MyMain
Street)
$2,000, but
TBD
subject to
grant
funding
approval
Q4 Grant application not approved.
No further action.
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Page 5 of 9
Town Hall Project
Support
N/A Ongoing In process
Continue to facilitate
discussions and
networking with
potential partners to
review additional
opportunities for
Short Line Rail
connectivity within
the Town of
Tillsonburg.
N/A Q4 Service along the Cayuga
Subdivision rail line re-started in
January. Business development
activities ongoing
Engineering Design
Services for Rokeby
Road Property
$265,000
with offsets
Q4 In process
Wayfinding Signage $53,649
per Report
EDM 21-27
Q4 Completed
Consultations for
Mall Parking Lot
Reconfiguration
$5,000 Q4 Not initiated. Part of Bridge St
Re-imagining?
VIP Phase 2
Conceptual Plan
Development
$50,000
(funded by
reserves)
Q4 Conceptual Plans completed.
Council approved Project
Manager at Jan 9, 2023 Budget
meeting
High Tech
Manufacturing
Action Plan
$5,000 Ongoing Webpage created at
www.Tillsonburg.ca/hightech,
video and ad creation underway.
On hold at year end
CF Oxford
Partnership (Pop-up)
$5,000 Q4 Initially scheduled for Dec but
rescheduled to Jan and
successful event held. More
planned for 2023
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Page 6 of 9
DISCUSSION
In terms of Economic Development & Marketing activity, many metrics were strong but
with the sellout (conditional) of the remaining lands in the Van Norman Innovation Park,
lead files opened by Tillsonburg decreased from the all-time record in 2021 to more
modest (albeit still second highest on record) levels. However, new businesses that
opened increased to 39, which is the highest in recent history while businesses that
closed increased to 20 for a net new increase of 19 businesses.
The Economic Development & Marketing Department also supported investment in the
Town of Tillsonburg as follows:
Lot 4, VIP – Sale of 12.61 Acres with Right of First Refusal on additional 4 acres
Lots 5-6, VIP – 45,000 SF
101 Spruce St – Yoghurt Production
Metalfer Iron Designs
671 Broadway – Northgate Plaza (41,000 SF of new Commercial/retail space)
o Estimated to be the largest expansion of commercial space since Town
Centre Mall expansion in 1994
peopleCare Inc – 160 Long Term Care Beds plus a proposed Campus of Care
and retirement complex
Stationview Developments
In summary, the Town of Tillsonburg is experiencing record levels of investment and
developer interest.
CONSULTATION
The reporting of quarterly results helps demonstrate accountability to Senior
Leadership, Town Council, and the public. In addition to this, the Economic
Development Advisory Committee was provided with a summary of these metrics at
their March 21, 2023 meeting.
FINANCIAL IMPACT/FUNDING SOURCE
The Economic Development & Marketing Department variances for 2022 are as follows:
Department Variance (Brackets
denote over
budget)
Explanation
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EDM 23-08
Page 7 of 9
Economic Development
(505)
($3,265) Lower Rent Revenues, Meeting
Expenses under $7,000,
Advertising Expense over by
$8,100, Special Events under
$21,900 (SOMA Asia Mission),
Subcontract Expense under
$19,100 (CIP Program)
Development &
Communications (500)
($8,620) Discover Tillsonburg Advertising
Revenue under (no magazines)
and Discover Tillsonburg
Expenses
TOTAL ($11,885)
With the servicing of the Van Norman Innovation Park, significant advertising
opportunities have been undertaken over the past two years, which has resulted in the
sellout of the Phase 1 lands. The increase in advertising has been offset by lower
meeting and travel costs.
Overall, significant decreases in revenue were not entirely offset by the decreases in
expenditures.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal - The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information and opportunities to
shape municipal initiatives
Strategic Direction – Not applicable
Priority Project – Not applicable
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EDM 23-08
Page 8 of 9
ATTACHMENTS
Appendix A – Operating and Capital Financial (Cost Code) Summary
Page 101 of 241
EDM 23-08
Page 9 of 9
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 86,000 80,000 (6,000)(7%)1
Total Revenues 86,000 80,000 (6,000)
Expenditures
Purchases 44,700 30,080 14,620 (33%)2
Total Expenditures 44,700 30,080 14,620
Total Net Levy 41,300 49,920 8,620
Notes
1 Discover Tillsonburg Advertising Revenue
2 Discover Tillsonburg Expenses
Page 102 of 241
Page 1 of 3
Subject: 2022 Fourth Quarter Finance Department Results
Report Number: FIN 23-08
Department: Finance Department
Submitted by: Sheena Pawliwec, CPA, CGA, Director of Finance/Treasurer
Meeting Type: Council Meeting
Meeting Date: Wednesday, June 14, 2023
RECOMMENDATION
Report recommendation contained within the omnibus motion for all Department
results reports.
BACKGROUND
To provide Council with the actual January 1, 2022 to December 31, 2022 Finance
Department financial results and business plan update.
DISCUSSION
Summary of Operational Results
Table 1: 2022 Operations Business Plan
Objective Owner Target Date Status
GP Financial System Upgrade Finance Q1 Completed
AP Digitalization, implementation
study with County and Ingersoll
Finance Q1 Q3 2023 In progress, waiting for
County’s implementation
Purchase Order Pilot & GP
Commitments to FMW
Finance Q4 Q3 2023 Carried forward to 2023
Multi-year budget development Finance Q3 Operating complete;
Capital complete
Reserve Policies Finance Q3 Q4 2023 Carried forward to 2023
Background work on 2023-2025
Goals
Finance Q4 Q4 2023 Carried forward to 2023
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Page 2 of 3
Table 2: 2022 Additional Information
Objective Target
Date
Status
2021 Final Audit Q2 Completed
Audited 2021 Financial Statements Q2 Completed
2022 Interim Audit Q3 Completed
CONSULTATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
As detailed in the attached Appendix, the 2022 Q4 results for Finance shows a year-end
surplus of $83,579. Contributing factors include transactions related to ’21 year-end
surplus, OCIF grant and interest earned flowing through to reserves (note 6), labour costs
being under budget due to gapping/vacancies (note 4), and purchases under budget, with
some projects carried forward to 2023 (note 5).
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – N/A
Priority Project – N/A
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FIN 23-08
Page 3 of 3
ATTACHMENTS
Appendix A – 2022 Q4 Finance Department Results
Page 105 of 241
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 653,600 1,112,278 458,678 (70%) 1
User Charges 24,000 24,355 355 (1%)
Other Revenue 70,000 156,589 86,589 (124%) 2
Contribution from Reserves 61,300 1,034,929 973,629 (1,588%) 3
Total Revenues 808,900 2,328,151 1,519,251 (2%)
Expenditures
Labour 840,000 759,205 80,795 (10%) 4
Purchases 118,100 86,713 31,387 (27%) 5
Contracted Services 40,000 36,736 3,264 (8%)
Contribution to Reserves 1,551,102 (1,551,102)6
Interfunctional Adjustments (227,200) (227,184) (16)(0%)
Total Expenditures 770,900 2,206,572 (1,435,672)2%
Total Net Levy 38,000 121,579 83,579 (2%)
Notes
1 OCIF Formula Funding ‐ $458,678
3 2021 YE surplus $1,006,929; A/P Digitization project carried forward to 2023 ‐ $33,300
5 Training Expense under $14,400; Special Projects under $32,600 (A/P Digitization project carried forward to 2023)
6 OCIF formula funding contributed to reserves ‐ $458,678; Bank interest earned relating to Reserve account $85,500; 2021 YE surplus
$1,006,929
2 Interest Revenue
4 FT labour ‐ Vacancies: Financial/Utility Analyst, Purchasing Coordinator & Revenue Manager
Page 106 of 241
Page 1 of 7
Subject: Fire and Emergency Services 2022 Fourth Quarter Report
Report Number: FRS 23-07
Department: Fire and Emergency Services
Submitted by: Vanessa Devolin, Assistant Chief of Communications and Administration
Meeting Type: Council Meeting
Meeting Date: Wednesday, June 14, 2023
RECOMMENDATION
THAT report recommendations contained within the omnibus motion for all Departments
results reports.
BACKGROUND
To provide Council with fourth quarter September 30, 2022 to December 31, 2022 key
performance indicators results for Tillsonburg Fire Rescue Services
DISCUSSION
SUMMARY OF BUSINESS PLAN OBJECTIVES
2022 Business Objectives
Objective Target Date Status
Increase Fire Prevention Inspection & Public
Education Awareness Program
Q1 / Q2 / Q3 / Q4
Ongoing
2022 - Increased
inspections and
revenue, Open
house huge success,
continue to reduce
open inspection files
Implement Mandatory NFPA Compliant
Training Programs and Officer Development
Q1 / Q2 / Q3 / Q4
Ongoing
2022 - All Staff
Trained to NFPA
standards awaiting
certification test
results from OFM
Continue to Develop and Implement Cancer,
PTSD, Mental Health Risk Reduction
Program
Q1 / Q2 / Q3 / Q4
Ongoing
2022 - Before
Occupational Stress,
Bunker Gear 3rd Party
Page 107 of 241
FRS 23-07
Page 2 of 7
Cleaning, Peer
Support
Update Establishing and Regulating By-law Q2, 2022
Q 4 2023
Ongoing - Awaiting
Community Risk
Assessment and
Master Fire plan
results to inform
Revise Emergency Management Program
and Plan Q 4 2022 Complete
Key Performance Indicators
The average number of firefighters attending training sessions was twenty one (21).
The average attendance at fire incidents are as follows:
Platoon Calls - 11 firefighters respond
All Calls - 13 firefighters respond
Medical Calls - 9 firefighters respond
2022 Alarm Data (Year to Date)
OFM Response Type Total Incidents Total Staff Hours
Property Fires/Explosions 23 564
Burning Controlled 25 70
Pre Fire Conditions/ No Fire 23 118
False Fire Calls Alarm Activations 84 370
Carbon Monoxide False Calls 28 84
Public Hazard 23 232
Rescue MVC 57 303
Medical/Resuscitator Call 70 157
Other Response 47 93
YTD 380 1,993
2022 Dollar Loss / Loss Prevention
Number of
Property
Fire
Incidents
Estimated
Property Value
at Risk
Estimated
Structure Fire
Loss
Estimated
Content Fire
Loss
Property Fire
Loss
Prevented
Q1 3 $19,430,000 $3,000,000 $3,500,000 $12,870,000
Q2 2 $1,400,000 $255,000 $60,000 $1,085,000
Q3 2 $1,500,000 $260,000 $55,000 $1,185,000
Q4 2 $2,500,000 $1,100,000 $200,000 $1,200,000
YTD Total 9 $24,830,000 $4,615,000 $3,815,000 $16,340,000
Fire Prevention Inspections
Page 108 of 241
FRS 23-07
Page 3 of 7
4th Quarter 2022 Year to Date
New Inspections 15 75
Ongoing Inspections 54 299
Legal Action 0 0
Closed 3 233
Public Education
Types 2022 4th
Quarter
2022
Year to Date Age Groups Served YTD
Fire Public Education Presentations
and Events 2 21 Under 5 =68
Ages 5-10 = 104
Ages 11-15 - 11
Ages 16-25 = 6
Ages 26-54 = 34
Ages 55+ = 108
All Ages (Group) = 1000
Social Media (1 Month Total)
=460,592
Emergency Management Public
Education Presentations and Events 1 3
Emergency Management – Social
Media 11 53
Fire Public Education - Social Media 17 193
Fire Communication Report
After Hours Town of Tillsonburg Calls
2022
4th Quarter
On Call Called
Out 2022YTD On Call Called
Out YTD
Town Administration 600 N/A 2,106 N/A
OPP 51 N/A 211 N/A
Roads 26 9 164 62
Hydro 73 28 344 57
Water/Waste 39 12 163 54
By-Law Enforcement/Parking 4 0 21 3
Animal Control 1 0 21 1
Garbage Collection/Transfer Station 9 0 89 0
Fleet 31 0 56 0
Community Centre/Parks 23 0 56 0
Facilities 0 0 12 1
Fire Communications (Tillsonburg only)
2022 4th
Quarter 2022 YTD
Administration Lines 282 2,106
Fire Incidents 104 390
Page 109 of 241
FRS 23-07
Page 4 of 7
Fire Communication Services (Customers)
2022 4th Quarter 2022YTD
Emergency Calls Received 3,556 12,505
Non Emergent Calls Received 2,762 10,524
Actual Fire Incidents Dispatched 2,511 7,076
CONSULTATION
Fire Chief, Assistant Chief of Fire Prevention and Training, Finance staff.
FINANCIAL IMPACT/FUNDING SOURCE
Q4 Financial Review
Page 110 of 241
FRS 23-07
Page 5 of 7
Page 111 of 241
FRS 23-07
Page 6 of 7
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Page 112 of 241
FRS 23-07
Page 7 of 7
Goal – Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Develop a communications strategy to increase awareness of
Council decisions and municipal programs, projects and services.
Priority Project – N/A
ATTACHMENTS
N/A
Page 113 of 241
Page 1 of 6
Subject: 2022 Fourth Quarter Building, Planning & By-Law Services Results
Report Number: OPD 23-24
Department: Operations and Development Department
Submitted by: Geno A. Vanhaelewyn, Chief Building Official
Meeting Type: Council Meeting
Meeting Date: Wednesday, June 14, 2023
RECOMMENDATION
Report recommendation contained within the omnibus motion for all Department results
reports.
BACKGROUND
This report contains information on Building, Planning and By-Law annual activity
volumes, trends over time, financials and updates on major initiatives. The statistics
provided are inclusive from January 1, 2022 to December 31, 2022.
DISCUSSION
BUILDING SERVICES
Building Services experienced a slight reduction in activity from the previous record
setting year for total number of permits issued and total value of construction. A slight
decrease in activity was recorded in residential, commercial and institutional sectors with
an increase in industrial. These statistics are provided in the tables that follow.
2022 – Annual Building Permit Activity Overview (Jan 1/22 – Dec 31/22)
Total Permits Issued 520
Inspections Completed 6,235
Total Construction Value $107,038,257
Total Permit Revenue $920,010
Page 114 of 241
OPD 23-24 - 2022 Fourth Quarter Building, Planning & By-Law Services Results
Page 2 of 6
2022 Value of Construction Comparisons (Jan 1/22 – Dec 31/22)
CLASS 2022 2021 2020 2019 2018 2017
Single
Dwellings 24,951,260 55,243,304 32,571,350 21,766,521 18,283,760 17,381,846
Other
Residential 64,942,206 48,274,615 32,315,462 24,972,135 13,141,512 3,394,667
Institutional 747,000 1,473,000 90,718 6,990,840 2,392,166 256,900
Commercial 1,349,941 3,252,230 2,318,485 1,968,684 6,698,430 1,700,068
Industrial 15,047,850 4,701,059 4,367,080 901,403 2,934,002 1,992,965
Total Value of
Construction 107,038,257 112,944,208 71,663,095 56,599,583 43,449,870 24,726,446
Total Number
of Permits
Issued
520 623 538 469 436 431
2022 - Residential Construction Comparison (Jan 1/22 – Dec 31/22)
YEAR
TOTAL
RESIDENTIAL PERMITS
ISSUED
SINGLE
(DETACHED)
DWELLINGS
APARTMENT UNITS
TOWNHOUSE UNITS
CONDO UNITS
TOTAL
RESIDENTIAL CONSTRUCTION
VALUE
OVERALL
CONSTRUCTION VALUES
2022 373 68 124 115 16 89,893,466 107,038,257
2021 521 167 4 160 7 103,517,919 112,944,208
2020 423 110 9 - 121 64,886,812 71,663,095
2019 329 90 133 - 24 46,738,656 56,599,583
2018 325 86 42 - 22 31,425,272 43,449,870
2017 316 80 5 - 4 21,276,513 24,726,446
2016 300 117 0 - 0 25,918,372 35,819,258
2015 218 61 - - 0 14,568,726 19,569,694
2014 240 64 36 - 0 16,432,935 38,932,498
2013 200 67 1 - 0 12,643,180 19,442,337
2012 203 54 0 - 0 10,387,007 18,982,457
2011 249 42 68 - - 13,781,335 17,921,577
2010 236 58 - - - 8,463,514 12,455,689
2009 175 42 30 - - 20,267,358 26,021,858
2008 228 41 - - 10 8,924,882 13,407,055
2007 299 98 13 - - 16,471,262 22,770,077
Page 115 of 241
OPD 23-24 - 2022 Fourth Quarter Building, Planning & By-Law Services Results
Page 3 of 6
The following graph identifies the correlation between the increase in the Bank of Canada
prime rate and the reduction in low density residential dwelling unit activity.
2021 - 2022 Low Density Residential Dwelling Units vs Increase in Prime Rate
Inspection Activity Comparisons (Jan 1/22 – Dec 31/22)
Output
Measures/Activity
Quantity
2017
Quantity
2018
Quantity
2019
Quantity
2020
Quantity
2021
Quantity
2022
Building Inspections
Completed 2,092 2,317 2,296 2,492 3,098 5,126
Major Construction/Development Projects:
62 First - 5 storey/49 unit apartment building
301 Rokeby – Armtec – new industrial (3 buildings)
3 Rouse – Future Transfer - industrial (addition & new building)
131 Rolph – Food Bank – alterations
98 King – 5 storey/49 unit apartment building
51 Broadway – change of use - residential apartments
31 Victoria – Tillsonburg Non-Profit Housing – alteration/addition – 18 unit
apartment building
61 Townline – Cedarcrest Wood Products – industrial addition
19 Van St – Sewage Treatment Plant upgrades
1417 Bell Mill Side Road – THK - warehouse addition
2 Clearview – storage facility buildings (2)
Lot 2 VanNorman Innovation Park – new industrial
Northcrest Estates Subdivision PH 1 - Hayhoe Homes
0
1
2
3
4
5
6
7
0
10
20
30
40
50
60
Prime RateDwelling UnitsDwelling Units (Created)Prime Rate
Page 116 of 241
OPD 23-24 - 2022 Fourth Quarter Building, Planning & By-Law Services Results
Page 4 of 6
Northcrest Estates Subdivision - PH 2 - Hayhoe Homes
101 North St E – 59 unit townhouse development – Hayhoe Rentals
Potters Gate Phase 3 – 53 singles & 26 towns – Oxnard Developments
361 Quarter Town Line – 360 West Development – towns & stacked condos
Building Financial Impact
Completed work was funded through 2022 budget allotments with Building Services
resulting in a net operating balance of $0.00. A permit revenue surplus was recorded in
the amount of $20,588 and will be allocated to the Building Permit Obligatory Reserve.
A copy of the financial summary has been attached to this report.
PLANNING SERVICES
2022 – Planning Activity (Jan 1/22 – Dec 31/2)
Output Measures/Activity 2017 2018 2019 2020 2021 2022
Minor Variance Applications 11 19 17 14 24 13
Zone Change Application 14 14 16 19 17 19
Site Plan Formal Consultations 7 4 5 5 4 5
Site Plan Approvals 6 16 13 9 8 6
Site Plan Applications (in
progress) 8 9 4 3 7 4
Subdivision Agreements 3 0 3 2 2 2
Pre-Servicing Agreement 0 3 3 3 2 2
Draft Plan of Subdivision
Approvals 1 1 1 1 5 4
Draft Plan of Subdivision
Approval Ext 2 2 0 2 1 0
BY-LAW SERVICES
Records indicate that by-law and property standard enforcement activities and
occurrences are fairly consistent with the previous year. An increase in parking tickets
issued was expected compared to previous years during COVID-19. These activities are
noted in the table below.
Page 117 of 241
OPD 23-24 - 2022 Fourth Quarter Building, Planning & By-Law Services Results
Page 5 of 6
2022 – By-Law Activity (Jan 1/22 – Dec 31/22)
Output Measures– Quantity 2017
Actual
2018
Actual
2019
Actual
2020
Actual
2021
Actual
2022
Actual
Parking Tickets Issued 663 835 921 353 482 684
Animal Tags
Issued
Cats 1024 971 978 990 848 -
Dogs 2272 2512 2232 2110 2093 1903
Enforcement –
Complaints and
Occurrences
Parking, Taxi,
Illegal Dumping,
Noise
152 146 - 241 212 217
Property Stds,
Zoning, Clean
Yard, Sign,
Fence, etc.
313 280
-
308 269 250
Animal Control 321 261 - 272 210 175
By-Law Financial Impact
By-Law Services (Protection) resulted in a net operating surplus of $38,343 as a result
of an increase in revenue and savings in labour. A copy of the financial summary has
been attached to this report.
DEPARTMENTAL TASKS/BUSINESS OBJECTIVES
2022 Business Plan Objectives
Objective Target Project Status
Review and implement CloudPermit customer payment
integration
Q2 Q4
Q2 2023 In Progress
Complete Amanda/CloudPermit Integration Q1 Q3
2023 In Progress
Inspector Training/Consistency & Policy Review Program Q4 Completed
Communicate Building Code Amendments Q4 Completed
2022 Building Code Amendments –
Notify/educate designers, contractor and general public Q1 Complete
By-Law Reviews – Building By-Law (in progress),
Garbage/Dumping By-Law (completed), Pool Enclosure
By-law (completed)
Q4
Q3 2023 In Progress
Central Area Design Study – Façade Improvement
Program Q4 Completed
Implement Planning Application Web Portal & Digital
Service Delivery (County)
Q4
Q4 2023 In Progress
Review Planning Process & Procedures Q3 Complete
Page 118 of 241
OPD 23-24 - 2022 Fourth Quarter Building, Planning & By-Law Services Results
Page 6 of 6
Review Innovative Options related to MMAH More Homes,
More Choice: Ontario’s Housing Supply Action Plan -
secondary dwelling units, tiny homes, etc.
Q2
Q4 Completed – Bill 23
CONSULTATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
See attached financials.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Develop a communications strategy to increase awareness of
Council decisions and municipal programs, projects and services.
Priority Project – N/A
ATTACHMENTS
- 2022 Q4 Budget vs Actuals – Building
- 2022 Q4 Budget vs Actuals - Protection
Page 119 of 241
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 961,500 972,593 11,093 (1%)1
Specified Revenue 14,400 (14,400)(100%)2
Total Revenues 975,900 972,593 (3,307)
Expenditures
Labour 667,625 668,553 (928)(0%)
Purchases 75,500 72,063 3,437 (5%)
Contracted Services 98,000 76,614 21,386 (22%)3
Contribution to Reserves 29,600 50,188 (20,588)(70%)4
Interfunctional Adjustments 106,500 106,500 0%
Total Expenditures 977,225 973,918 3,307
Total Net Levy (1,325)(1,325)0
Notes
1 Permit Revenue over
2 Contribution from Building Reserve
3 Legal costs under $15,400 -Plans examination; Subcontractor Exp under $6,000 - Cloud Permit
4 Year End surplus contributed into the Building Obligatory Reserve
Page 120 of 241
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 74,400 83,878 9,478 (13%)1
Total Revenues 74,400 83,878 9,478
Expenditures
Labour 256,800 226,943 29,857 (12%)2
Purchases 34,600 35,745 (1,145)(3%)
Contracted Services 15,000 14,847 153 (1%)
Interfunctional Adjustments 33,300 33,300 0%
Total Expenditures 339,700 310,835 28,865
Total Net Levy (265,300)(226,957)38,343
Notes
1 Licence fees over $6,700 - Animal Control
2 Net labour under $30,000 - Crossing Guards under $10,000; Net FT labour under $20,000 - Bylaw Supervisor vacancy
Page 121 of 241
Page 1 of 5
Subject: RCP 2022 Q4 Report
Report Number: RCP 23-27
Department: Recreation, Culture and Parks Department
Submitted by: Julie Columbus, Director
Meeting Type: Council Meeting
Meeting Date: Wednesday, June 14, 2023
RECOMMENDATION
Report recommendation contained within the omnibus motion for all Department results
reports.
BACKGROUND
This report provides Council with the January 1, 2022 to December 31, 2022
Department year-to-date operational and financial results for Recreation, Culture &
Parks Department
DISCUSSION
2022 Business Objectives and Capital Projects
Item Target
Date Q4 Status Completion of new Splash Pad Q3 Complete
Northcrest Estates Phase 2 Park Q4 Ongoing
TCC Rehabilitation Q4 Ongoing
Tree Canopy Project Q4 Complete
Updating of Facilities Asset Management Pan Q3 Complete
Community Recreation Survey Q3 Complete
Review/Revise Membership Structure Q3 Complete
Municipal Open House Event – Tillsonburg 150 Q1 Complete
150th Anniversary Special Exhibit in Pratt Gallery Q1-Q3 Complete
Hosting of series of special events and production
of souvenir items in honor of town’s 150th
Anniversary
Q1-Q4 Complete
General Facility repairs Q1-Q4 Complete
Page 122 of 241
RCP 23-27
Page 2 of 5
Item Target
Date Q4 Status
Roof Repair/Replacement Q2-Q4 Ongoing
New Playground Apparatus – Cranberry Park Q3 Complete
Continued Town beautification with BIA &
Horticultural Society Q1-Q4 Ongoing
Work with TMBI on Optimist, Kiwanis & HB#1 ball
diamond enhancements Q3 Complete
Update sports facilities consistent with modern
standards
TCC Door Replacement Q4 Ongoing
Update signage at TCC/Memorial Park Q4 Complete
Annandale House Boiler Replacement Q3 Complete
CSC Security Camera Replacement Q3 Complete
New Columbarium Q4 Complete
Dog Park enhancements Q3 Complete
Provide and Expand accessible trails and parks Q4 Ongoing
Expand community partnerships for delivery of
programs and amenities Q1-Q4 Ongoing
Preserve Lake Lisgar and its surrounds Q3-Q4 Ongoing
Lake Lisgar Waterpark Building Reno Q4 Ongoing
Throughout the course of the year, 24 RCP capital projects were completed.
The 2022 capital projects had a total cumulative variance of $67,876 in overages.
The RCP Department’s 2022 Q4 operational budget variance summary is as follows:
2022 YTD Budget
Budget Actuals Variance
300 Cemetery 345,400 305,526 39,874
450 Parks 839,100 802,174 36,926
455 Community Events 106,800 96,461 10,339
460 Rec - Programs 1,152,400 778,764 373,636
Page 123 of 241
RCP 23-27
Page 3 of 5
465 Rec – Bldg. Maintenance 2,844,900 2,792,784 52,116
467 Elliott Fairbairn Centre 47,900 22,875 25,025
475 Museum 352,300 309,117 43,183
Total Recreation, Culture & Parks 5,688,800 5,107,701 581,099
Notes on RCP Overall Budget Variances:
Labour expense was under due to staff turnover and job vacancy.
Museum labour was under as the P/T staff was not hired until Q3.
Heating Lighting Water was under in most areas of the operations except
building maintenance.
Building repairs and maintenance plus supplies expense was over.
Subcontractor was under in trees, sports fields, cleaning and equipment
maintenance.
Recreation Services revenue was up due to increase in extended pool
operations, membership growth and program registration.
Advertising expenses were under budget in most areas of RCP.
CONSULTATION
Manager of Recreation Services
Manager of Parks & Facilities
Culture and Heritage Manager/Curator
FINANCIAL IMPACT/FUNDING SOURCE
Recreation Services
The Recreation department had a surplus of $373,636 in 2022. There was no revenue
for indoor pool programming budgeted past June, 2022 due to the projected timing of the
indoor pool closure for construction. The indoor pool remained opened for the full fiscal
year, resulting in increased revenue for admissions, memberships and youth program
fees. Reduced capacities in all programs and services were also budgeted for in 2022 to
account for COVID restrictions. The restrictions were lifted earlier in the year than
anticipated which resulted in the ability to increase revenue by operating programs at a
higher capacity. Lake Lisgar waterpark exceeded participation expectations which
accounted for a significant portion of the admissions revenue variance. Youth recreation
programs saw increased participation in 2022 with new programs offered. Overall, the
variance in budget to actuals in 2022 was due to increased participation, increased
service levels and capacities, and maintaining the continuity of aquatic programs
throughout the year as construction timelines became solidified.
Page 124 of 241
RCP 23-27
Page 4 of 5
Museum
There are several factors that contributed to the 2022 museum surplus of $43,183.
Mandatory closure at the beginning of the year, resulted in reduced spending on
programs and special events, while the return of school groups in the fourth quarter lead
to increased program revenue. The majority of the surplus, however, can be attributed
to the Covid Relief funding that the museum received from the Federal Government in
2021. The grant allowed funds to be carried over to the 2022 operating budget. These
factors combined created a reduction in the net levy operational budget actuals that
resulted in the surplus for 2022.
Parks and Facilities
Parks and Facilities operating budget had a surplus in 2022 of $164,280. Majority of the
surplus was created in Facilities who tendered a new housekeeping contract which saw
a reduction in the subcontractor expense of $81,300. Parks saw a savings with the
equipment maintenance, tree and sports field subcontractor line which was approximately
$46,900. Unbudgeted and unforeseen repairs with aging infrastructure with a focus on
enhanced maintenance and asset management of our facilities were factors that
impacted the building repairs and operating expenses which had an overage of $51,300.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – N/A
Priority Project – N/A
Page 125 of 241
RCP 23-27
Page 5 of 5
ATTACHMENTS
Appendix A - 2022 Q4 RCP Operating Department Results
Page 126 of 241
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 148,200 166,165 17,965 (12%) 1
Other Revenue 18,500 30,988 12,488 (68%) 2
Total Revenues 166,700 197,153 30,453
Expenditures
Labour 157,600 119,163 38,437 (24%) 3
Purchases 64,100 58,669 5,431 (8%) 4
Contracted Services 21,000 19,306 1,694 (8%)
Contribution to Reserves 7,400 10,984 (3,584)(48%)
Interfunctional Adjustments 93,100 95,208 (2,108)(2%)
Debt Principal & Interest 2,200 2,196 4 (0%)
Total Expenditures 345,400 305,526 39,874
Total Net Levy (178,700) (108,373) 70,327
Notes
2 Interest revenue over $7,600
3 Net labour under $38,500 ‐ staff allocation within Parks
4 HLW under $3,200; Fuel & Oil Exp under $3,200; Special Project over $4,500 ‐ Memorial Trees, Benches, Stones & Plaques
Plot Sales over $18,000
Page 127 of 241
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 7,000 7,000 1
User Charges 28,300 13,425 (14,875)(53%) 2
Other Revenue 1,600 1,274 (326)(20%)
Total Revenues 29,900 21,699 (8,201)
Expenditures
Labour 290,600 325,585 (34,985)(12%) 3
Purchases 129,000 105,572 23,428 (18%) 4
Contracted Services 262,400 209,541 52,859 (20%) 5
Contribution to Reserves 16,300 13,425 2,875 (18%)
Interfunctional Adjustments 96,600 95,766 834 (1%)
Debt Principal & Interest 74,100 73,984 116 (0%)
Total Expenditures 869,000 823,873 45,127
Total Net Levy (839,100) (802,174) 36,926
Notes
4 Subcontractor Exp under ‐Trees $22,600 & Sports Fields $24,300
1 County Grant for 50% Trail Maintenance ‐ $5,000
3 Net labour over $35,600 ‐Staff allocation with Cemetery
2 Miscellaneous Revenue
4 HLW under $15,100; supplies Exp under $6,300
Page 128 of 241
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 28,200 3,360 (24,840)(88%) 1
User Charges 4,534 4,534 2
Other Revenue 7,392 7,392 3
Contribution from Reserves 13,000 13,000 0 0%
Total Revenues 41,200 28,286 (12,914)
Expenditures
Labour 6,000 39 5,961 (99%) 4
Purchases 142,000 124,708 17,292 (12%) 5
Total Expenditures 148,000 124,747 23,253
Total Net Levy (106,800) (96,461) 10,339
Notes
2 Misc. Revenue ‐ Canada 150 SWAG sales
3 Donation Revenue ‐ Tillsonburg 150
4 Net labour under ‐ Staff allocations
1 Turtlefest, Family Day & Santa Parade Grant $17,500; Cultural Grant $10,000
5 Turtlefest, Family Day & Santa Parade Grant under $17,500; Cultural Grant under $9,000; Canada 150 Event over $10,900
Page 129 of 241
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 42,700 44,740 2,040 (5%)
User Charges 751,900 1,044,272 292,372 (39%) 1
Other Revenue 12,500 13,760 1,260 (10%)
Contribution from reserves 24,358 2
Total Revenues 807,100 1,127,130 320,030
Expenditures
Labour 1,539,100 1,541,359 (2,259)(0%)
Purchases 279,300 223,427 55,873 (20%) 3
Interfunctional Adjustments 141,100 141,108 (8)(0%)
Total Expenditures 1,959,500 1,905,894 53,606
Total Net Levy (1,152,400) (778,764) 373,636
Notes
2 FARE Subsidy
1 Admissions Revenue over $54,600; Membership Revenue overr $56,900; Youth Program Revenue over $107,700; Summer
Program revenue under $9,000; Programs over $29,600; Rent Revenue over $71,500; Concession Sales over $5,000; FARE
Subsidy $24,400
3 Net supplies under $26,100; Advertising Exp under $20,500; Training Exp under $8,200; Equipment Supplies & Repairs under
$4,100
Page 130 of 241
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 3,600 10,389 6,789 (189%) 1
Specified Revenue 14,672 14,672 2
Total Revenues 3,600 25,061 21,461 0
Expenditures
Labour 1,074,200 1,073,561 639 (0%)
Purchases 685,700 736,242 (50,542)(7%) 3
Contracted Services 394,400 294,458 99,942 (25%) 4
Contribution to Reserves 19,410 (19,410)5
Interfunctional Adjustments 109,700 109,629 71 (0%)
Debt Principal & Interest 584,500 584,545 (45)(0%)
Total Expenditures 2,848,500 2,817,845 30,655
Total Net Levy (2,844,900)(2,792,784) 52,116
Notes
5 User Pay Debt Aquatics and Natural Gas Rebate
1 LAS Natural gas rebate
2 User Pay Debt ‐ Aquatics
3 HLW over $31,500; Buidling Repairs & Maintenance over $11,200; Supplies Exp over $8,600
4 Subcontractor Expense under $81,300 ‐ Cleaning contract; Equipment Maint. Contract under $18,600 ‐ Arena
Page 131 of 241
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 118,700 116,618 (2,082)(2%)
Total Revenues 118,700 116,618 (2,082)
Expenditures
Labour 1,380 (1,380)
Purchases 12,700 31,732 (19,032)(150%) 1
Contracted Services 2,000 2,872 (872)(44%)
Interfunctional Adjustments 928 (928)
Contribution to Reserves 12,500 12,497 3 (0%)
Debt Principal & Interest 43,600 44,334 (734)(2%)
Total Expenditures 70,800 93,743 (22,943)
Total Net Levy 47,900 22,875 (25,025)
Notes
1 Payment in lieu of Taxes over $18,000
Page 132 of 241
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 18,900 17,899 (1,001)(5%)
User Charges 6,300 12,936 6,636 (105%) 1
Other Revenue 6,500 9,053 2,553 (39%)
Contribution from Reserves 44,000 44,610 610 (1%)
Total Revenues 75,700 84,498 8,798
Expenditures
Labour 281,200 262,731 18,469 (7%) 2
Purchases 101,100 83,898 17,202 (17%) 3
Contracted Services 21,000 22,278 (1,278)(6%)
Interfunctional Adjustments 24,700 24,708 (8)(0%)
Total Expenditures 428,000 393,615 34,385
Total Net Levy (352,300) (309,117) 43,183
Notes
1 Merchandise Revenue over $1,700; Program revenue over $1,400
2 Net labour under $20,200 ‐ FT under $3,900 & PT under $17,300
3 Advertising Expense under $4,500; Special Events under $4,500; Supplies Exp under $3,200; HLW under $2,800
Page 133 of 241
Page 1 of 3
Subject: 2023 BIA Debenture Issuance
Report Number: FIN 23-09
Department: Finance Department
Submitted by: Sheena Pawliwec, CPA, CGA, Director of Finance/Treasurer
Meeting Type: Council Meeting
Meeting Date: Wednesday, June 14, 2023
RECOMMENDATION
A. THAT report titled 2023 BIA Debenture Issuance be received as information; and
B. THAT Council receives the updated annual repayment limit calculation; and
C. THAT By-Law 2023-051 for the issuance of debentures for 2023 BIA approved
budgeted purposes be presented to Council for consideration.
BACKGROUND
The purpose of this report is to obtain Council approval via By-Law (Appendix A) for the
issuance of debentures for the BIA to fund capital expenditures. The BIA’s 2023 budget
was presented by the Executive Director on January 16, 2023 and approved by Council
per resolution #2023-027.
Per the Municipal Act, Sec. 205, a board of management (e.g. BIA) is not permitted to
borrow money. Any debentures provided on the behalf of the BIA must be issued
through its municipality. As per Ont. Reg. 403/02 Sec. 2, an updated Annual Repayment
Limit (ARL) calculation has been provided (Appendix B) which includes adjustment for
the proposed debenture principal and interest payments.
Page 134 of 241
FIN 23-09
Page 2 of 3
DISCUSSION
Council approved the BIA’s 2023 $30,000 capital expenditure requirement as budgeted
and presented. The Board of Management of the BIA at their meeting dated November
23, 2022 passed a motion outlining the capital debenture requirement.
A financing term of 3.25 years spanning from July 2023 through September 2026 has
been determined aligning with the current term of Council and the Board of
Management. Financing rates were provided by both the Town’s financial institution,
and the County of Oxford, with the County’s internal rate offering the most competitive
value. Additionally, there are no incremental expenditures associated with the issuance
of a debenture of this nature.
CONSULTATION
The BIA’s Executive Director, Mark Renaud, has confirmed agreement to the term and
rate for the issuance of the debenture as funded through the County of Oxford.
Page 135 of 241
FIN 23-09
Page 3 of 3
FINANCIAL IMPACT/FUNDING SOURCE
None
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – N/A
Strategic Direction – N/A
Priority Project – N/A
ATTACHMENTS
Appendix A – 2023 BIA Debenture Issuance By-Law
Appendix B – Updated Annual Repayment Limit
Page 136 of 241
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 2023-051
A BY-LAW to authorize the Issuance of Debt.
WHEREAS the Municipal Act, 2001 Section 401 (1) provides that subject to this or any other Act, a
municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way,
and may issue debentures through the County of Oxford and prescribed financial instruments for or in
relation to the debt;
AND WHEREAS the Council of the Corporation of the Town of Tillsonburg has authorized the purposes
(individually a "Project") as set out in Schedule "A" attached thereto and desires to issue debt through the
County of Oxford for the Project in the respective amount specified in Schedule "A;
AND WHEREAS before authorizing the Project and before authorizing any additional cost amounts and
any additional debt authorities in respect thereof, the Treasurer of the Corporation of the Town of
Tillsonburg updated its most recent annual debt and financial obligation received from the Ministry of
Municipal Affairs and Housing in accordance with Ontario Regulation 403/02, and determined that the
estimated annual amount payable in respect of the Project and the issuance of additional debentures
would not cause the Corporation to exceed the updated limit;
AND WHEREAS it is expected that the approved financing through a financial institution or County of
Oxford will occur in Q3 2023;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1.THAT certain works as set out in Schedule "A" hereto attached are hereby authorized up to a maximum
cost of $30,000.00.
2.THAT Schedule "A" attached hereto is hereby declared to be a part of this By-Law as if written and
incorporated herein.
3.THAT there shall be raised in each year in which an installment comes due by a rate on all applicable
rateable BIA property in the Town of Tillsonburg a specific amount sufficient to pay the said installment
when and as it becomes due, but no greater rate shall be levied in any year for such purposes, than is
required to pay the installment. Such amount may be reduced by receipts from other sources in respect to
the said works.
4.THIS By-Law shall come into full force and effect on the date of enactment..
READ A FIRST AND SECOND TIME THIS 14th DAY OF JUNE, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 14TH DAY OF JUNE, 2023.
______________________
MAYOR – Deb Gilvesy
________________________
CLERK - Tanya Daniels
Page 137 of 241
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 2023-051
SCHEDULE A
Page 138 of 241
Page 139 of 241
Page 1 of 3
Subject: 2023 BUDGETARY ESTIMATES AND TAX RATES
Report Number: FIN 23-10
Department: Finance Department
Submitted by: Ted Lyons, Revenue Manager
Meeting Type: Council Meeting
Meeting Date: Wednesday, June 14, 2023
RECOMMENDATION
A. THAT report titled FIN 23-10 2023 Budgetary Estimates and Tax Rates be
received as information; and
B. THAT By-Law 2023-52 to provide for the adoption of budgetary estimates, tax
rates, installment due dates, and to further provide for penalty and interest on
default of payment thereof for 2023, be presented to Council for consideration.
BACKGROUND
The Municipal Act provides that the Council of a local municipality shall prepare and
adopt estimates of all sums required during the year for the purposes of the municipality
and pass a By-Law to levy a separate tax rate on the assessment in each property
class.
At its regular meeting on February 13, 2023, Council passed the following resolution:
Resolution # 2023-068
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the 2023 Operating Budget of $28,399,968 with a levy of $16,639,583, and
the 2023 Capital Budget of $7,197,700 with a levy of $2,508,000, being a
combined budget amount of $35,597,668 with $19,147,583 from taxation, be
adopted; and
THAT a future By-Law be brought forward setting the 2023 Property Tax Rates.
DISCUSSION
Interim Levy By-Law 2023-003 was passed on January 9, 2023 to raise no more than
50% of the previous year’s property taxes collectable over two initial installments:
February 23, 2023 and May 25, 2023. Council is now being requested to adopt final tax
Page 140 of 241
FIN 23-10
Page 2 of 3
rates that will raise the 2023 property taxes collectable. Remaining taxes will be payable
over two final installments: August 24, 2023 and October 26, 2023.
CONSULTATION
Director of Finance / Treasurer
FINANCIAL IMPACT/FUNDING SOURCE
Tax rates have been calculated based on the Current Value Assessment (CVA) values
for 2023, and those parameters mandated by the County of Oxford for tax class ratios
and tax subclass discounts.
The attached By-Law specifies the approved levy amounts for the Town’s 2023
Operating and 2023 Capital budget, shown in the By-Law as Schedule “A” and
Schedule “B” respectively, along with Schedule “C” that provides for the applicable
calculated 2023 tax rates to generate the levy amounts for each of local municipal,
upper-tier municipal, and education requisitioning bodies. The By-Law will be brought
forward later in this meeting for three readings.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☒ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – N/A
Strategic Direction – N/A
Priority Project – N/A
ATTACHMENTS
Appendix A – By-Law 2023-52 - Final Budget and Tax Rates By-Law
Page 141 of 241
FIN 23-10
Page 3 of 3
Appendix B - Schedule A - By-Law 2023-52
Appendix C - Schedule B - By-Law 2023-52
Appendix D - Schedule C - By-Law 2023-52
Page 142 of 241
Page 1 of 2
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-52
A BY-LAW to provide for the adoption of budgetary estimates, tax rates, installment due
dates, and to further provide for penalty and interest on default of payment thereof for
2023.
WHEREAS; Section 290 of the Municipal Act, 2001, S.O. 2001 c.25, as amended,
provides that the Council of a local municipality shall prepare and adopt estimates of all
sums required during the year for the purposes of the municipality, and
WHEREAS; Section 312 of the said Act provides that the Council of a local municipality
shall, after the adoption of estimates for the year, pass a by-law to levy a separate tax
rate on the assessment in each property class, and
WHEREAS; Sections 307 and 308 of the said Act require tax rates to be established in
the same proportion to tax ratios; and
WHEREAS; regulations require reductions in certain tax rates for certain classes or
subclasses of property.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1) That the budget estimates setting out the 2023 Operating Budget of $28,399,968
with a levy of $16,639,583, and the 2023 Capital Budget of $7,197,700 with a levy
of $2,508,000, being a combined budget amount of $35,597,668 with $19,147,583
from taxation, as shown on Schedule “A” and Schedule “B” respectively and
detailed in the Business Plans for the year 2023, endorsed by resolution of
February 13th, 2023, and raising the following amounts from realty taxation, be
adopted:
A) A general municipal levy of $19,147,583
B) A special levy for core area parking of $146,600
C) A special levy for the Business Improvement Area of $166,940
2) That the tax rates hereby adopted for each class for the year 2023 excluding
local improvement rates or other special charges collected as taxes, shall be the
tax rates as listed on Schedule “C” attached hereto and forming part of this by-
law and the tax rate for each class shall be applied against the whole of the
assessment for real property for that particular class and purpose.
Page 143 of 241
By-Law 2023-52
Page 2 of 2
3) That every property owner shall be taxed according to the tax rates in this by-law. The taxes for a particular property shall be calculated by applying the Current Value Assessment against the tax rates set out and further adjusted as required by the provisions of the Municipal Act, 2001, S.O. 2001. Such taxes shall become due and payable in two installments as follows:
ALL PROPERTY CLASSES:
FIRST INSTALMENT Thursday, August 24, 2023
SECOND INSTALMENT Thursday, October 26, 2023
Notice of such taxes due shall be sent by first class mail to those persons shown
as liable for the payment of taxes.
4) That a charge as a penalty of 1 and 1/4 per cent on the amount of any outstanding taxes levied in 2023 shall be made on the first day of default, and that interest of 1 and 1/4 per cent on the amount of any outstanding taxes levied in 2023 shall be made on the first day of each calendar month thereafter in which default continues until December 31, 2023, and any such additional amounts shall be levied and collected in the same manner as if they had been originally imposed with and formed part of the taxes levied under this by-law. The penalty charges indicated in this section shall be waived for those taxpayers participating in the Monthly Preauthorized Payment Programme, provided the payments are made as agreed and without default.
5) That interest of 1 and 1/4 per cent on the amount of any taxes due and unpaid
after December 31, 2023 shall be charged on the first day of each calendar
month thereafter in which default continues.
6) That this by-law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 14th day of June, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 14th day of June, 2023.
___________________________
MAYOR – Deb Gilvesy
______________________________
CLERK – Tanya Daniels
Page 144 of 241
Budget Requirements
Council 334,900 260,751 449,642 114,742 34.26%455,082 0.01%464,360 2.04%514,693 10.84%
Financial Services (38,000)(277,361)12,012 50,012 (131.61%)19,662 63.69%42,734 117.34%68,424 60.12%
Corporate Services 1,673,900 1,352,676 1,736,210 62,310 3.72%2,093,016 20.55%2,162,348 3.31%2,210,217 2.21%
Customer Services (120,500)(145,629)(110,502)9,998 (8.30%)(104,054)(5.84%)(98,170)(5.65%)(92,162)(6.12%)
Fleet Services 59,700 (159,794)55,000 (4,700)(7.87%)63,400 15.27%63,400 63,400
THI (140,000)995,714 (141,400)(1,400)1.00%332,623 (335.24%)328,946 (1.11%)328,908 (0.01%)
Enterprise Services (200,000)(199,185)(198,600)1,400 (0.70%)(198,564)(0.02%)(198,527)(0.02%)(198,489)(0.02%)
Fire Services 1,454,500 1,277,804 1,560,764 106,264 7.31%1,486,603 (4.75%)1,532,279 3.07%1,580,777 3.17%
Police Services 3,188,675 3,222,076 3,277,437 88,762 2.78%3,356,173 2.40%3,434,611 2.34%3,513,133 2.29%
Protection/Bylaw 265,300 242,675 299,551 34,251 12.91%303,298 1.25%314,665 3.75%323,569 2.83%
Building 1,325 17,195 (1,325)(100.00%)
OPS Admin 261,800 258,139 370,891 109,091 41.67%276,505 (25.45%)285,549 3.27%294,760 3.23%
Engineering 597,500 264,440 482,468 (115,032)(19.25%)525,776 8.98%539,914 2.69%511,450 (5.27%)
Public Works 3,945,054 3,782,057 4,361,736 416,682 10.56%4,461,720 2.29%4,536,177 1.67%4,604,131 1.50%
Parking
Airport 40,000 85,028 57,348 17,348 43.37%59,089 3.04%60,748 2.81%62,446 2.80%
Waste Management 203,500 290,684 107,159 (96,341)(47.34%)213,684 99.41%216,815 1.47%220,555 1.72%
Cemetery 178,700 149,848 209,573 30,873 17.28%215,256 2.71%220,653 2.51%226,272 2.55%
Parks 904,100 755,291 1,168,742 264,642 29.27%1,395,316 19.39%1,632,084 16.97%1,869,418 14.54%
Community Events 106,800 43,269 100,430 (6,370)(5.96%)105,872 5.42%109,516 3.44%113,593 3.72%
Recreation - Programs 1,152,400 860,404 955,215 (197,185)(17.11%)976,363 2.21%1,065,388 9.12%1,097,232 2.99%
Recreation - Facilities 3,044,899 2,638,885 3,793,579 748,680 24.59%4,411,977 16.30%4,750,634 7.68%5,080,576 6.95%
Elliott Fairbairn Centre (47,900)(49,192)(26,786)21,114 (44.08%)(27,475)2.57%(28,342)3.16%(35,143)24.00%
Museum 445,200 436,033 397,799 (47,401)(10.65%)442,202 11.16%470,295 6.35%470,298
Transit Services 148,700 (47,883)194,865 46,165 31.05%200,882 3.09%206,889 2.99%281,987 36.30%
Development & Communication Services (41,300)(41,300)(11,000)30,300 (73.37%)(15,000)36.36%(15,000)(15,000)
Economic Development 427,100 404,166 422,050 (5,050)(1.18%)442,039 4.74%472,972 7.00%490,322 3.67%
Municipal Taxes (255,000)(143,478)(376,600)(121,600)47.69%(289,600)(23.10%)(289,600)(289,600)
Consolidated Budget Requirement 17,591,353 16,273,313 19,147,583 1,556,230 8.85%21,201,845 10.73%22,281,338 5.09%23,295,767 4.55%
Operating Plan
Council 334,900 260,751 449,642 114,742 34.26%455,082 1.21%464,360 2.04%514,693 10.84%
Financial Services (38,000)(277,361)12,012 50,012 (131.61%)19,662 63.69%42,734 117.34%68,424 60.12%
Corporate Services 1,673,900 1,352,676 1,736,210 62,310 3.72%2,093,016 20.55%2,162,348 3.31%2,210,217 2.21%
Customer Services (120,500)(145,629)(110,502)9,998 (8.30%)(104,054)(5.84%)(98,170)(5.65%)(92,162)(6.12%)
Fleet Services (28,300)(245,926)28,300 (100.00%)8,400 8,400 8,400
THI (140,000)995,714 (141,400)(1,400)1.00%332,623 (335.24%)328,946 (1.11%)328,908 (0.01%)
Enterprise Services (200,000)(199,185)(198,600)1,400 (0.70%)(198,564)(0.02%)(198,527)(0.02%)(198,489)(0.02%)
Fire Services 1,423,400 1,247,851 1,540,764 117,364 8.25%1,466,603 (4.81%)1,512,279 3.11%1,560,777 3.21%
Police Services 3,188,675 3,222,076 3,277,437 88,762 2.78%3,356,173 2.40%3,434,611 2.34%3,513,133 2.29%
Protection/Bylaw 265,300 242,675 299,551 34,251 12.91%303,298 1.25%314,665 3.75%323,569 2.83%
Building 1,325 17,195 (1,325)(100.00%)
OPS Admin 261,800 258,139 370,891 109,091 41.67%276,505 (25.45%)285,549 3.27%294,760 3.23%
Engineering 356,500 (46,560)399,468 42,968 12.05%442,776 10.84%456,914 3.19%428,450 (6.23%)
Public Works 2,967,654 2,800,583 3,047,236 79,582 2.68%3,147,220 3.28%3,221,677 2.37%3,289,631 2.11%
Parking
Airport 40,000 85,028 57,348 17,348 43.37%59,089 3.04%60,748 2.81%62,446 2.80%
Waste Management 203,500 290,684 107,159 (96,341)(47.34%)213,684 99.41%216,815 1.47%220,555 1.72%
Cemetery 178,700 148,469 209,573 30,873 17.28%215,256 2.71%220,653 2.51%226,272 2.55%
Parks 839,100 690,578 918,242 79,142 9.43%931,816 1.48%945,584 1.48%959,918 1.52%
Community Events 106,800 43,269 100,430 (6,370)(5.96%)105,872 5.42%109,516 3.44%113,593 3.72%
Recreation - Programs 1,152,400 860,404 955,215 (197,185)(17.11%)976,363 2.21%1,065,388 9.12%1,097,232 2.99%
Recreation - Facilities 2,844,899 2,331,405 3,008,579 163,680 5.75%3,076,977 2.27%3,130,634 1.74%3,170,576 1.28%
Elliott Fairbairn Centre (47,900)(49,192)(26,786)21,114 (44.08%)(27,475)2.57%(28,342)3.16%(35,143)24.00%
Museum 352,300 343,133 397,799 45,499 12.91%442,202 11.16%470,295 6.35%470,298
Transit Services 148,700 (47,883)194,865 46,165 31.05%200,882 3.09%206,889 2.99%281,987 36.30%
Development & Communication Services (41,300)(48,300)(11,000)30,300 (73.37%)(15,000)36.36%(15,000)(15,000)
Economic Development 373,500 350,566 422,050 48,550 13.00%442,039 4.74%472,972 7.00%490,322 3.67%
Municipal Taxes (255,000)(143,478)(376,600)(121,600)47.69%(289,600)(23.10%)(289,600)(289,600)
Total Operating Budget 15,842,353 14,337,682 16,639,583 797,230 5.03%17,930,845 7.76%18,502,338 3.19%19,003,767 2.71%
Capital Plan
Corporate Services
Fleet Services 88,000 86,132 55,000 (33,000)(37.50%)55,000 55,000 55,000
Fire Services 31,100 29,953 20,000 (11,100)(35.69%)20,000 20,000 20,000
Engineering 241,000 311,000 83,000 (158,000)(65.56%)83,000 83,000 83,000
Public Works 977,400 981,474 1,314,500 337,100 34.49%1,314,500 1,314,500 1,314,500
Airport
Cemetery 1,379
Parks 65,000 64,713 250,500 185,500 285.38%463,500 85.03%686,500 48.11%909,500 32.48%
Recreation - Programs
Recreation - Facilities 200,000 307,480 785,000 585,000 292.50%1,335,000 70.06%1,620,000 21.35%1,910,000 17.90%
Museum 92,900 92,900 (92,900)(100.00%)
2022
Budget
2022
Year End
Forecast
2023
Total
Budget
Variance
$
Variance
%
2024
Budget
%
Variance
2025
Budget
%
Variance
2026
Budget
%
Variance
2023 Financial Plan
Multiyear Budget Summary
Page 145 of 241
Development & Communication Services 7,000
Economic Development 53,600 53,600 (53,600)(100.00%)
Total Capital Plan 1,749,000 1,935,631 2,508,000 759,000 43.40%3,271,000 30.42%3,779,000 15.53%4,292,000 13.58%
2022
Budget
2022
Year End
Forecast
2023
Total
Budget
Variance
$
Variance
%
2024
Budget
%
Variance
2025
Budget
%
Variance
2026
Budget
%
Variance
2023 Financial Plan
Multiyear Budget Summary
Page 146 of 241
Project ListingCorporate Services110Cell Phone ReplacementsX3915,000(15,000)IT ReserveComputer ReplacementsX3862,300(62,300)IT ReserveAnnual Replacement of IT CapitalX01(76,000)76,000IT ReserveTotal 110 Corporate Services1,30076,000(77,300)Fleet130Replace - #33 Ram 250with Alum Dump BodyX5865,000(65,000)Fleet ReserveReplace - # 37 F250 Pcikup TruckX57115,000(115,000)Fleet ReserveReplace - # 65 4300 Hybrid Bucket TruckX56325,000(325,000)Replace - #96 Sicard SnowblowerX55182,000(182,000)Replace - #204 Z-ForceX5414,000(14,000)Fleet ReserveReplace - #235 Trenching Utility TrailerX5315,000(15,000)Fleet ReserveReplace - MT6 Sidewalk MachineX52190,000(43,700)(146,300)Fleet ReserveNew - ATVX51Fleet ReserveNew - TractorX50145,000(145,000)Fleet ReserveNew - Tractor Mower DeckX4955,000(55,000)Fleet ReserveNew - Tractor Flail BrusherX4855,00055,000New - Tractor Snow Pusher BladeX4720,000(20,000)Fleet ReserveNew - Tandem Axle Plow with WingX46465,000(106,900)(358,100)Fleet ReserveNew - Trackless Attachment (Ribbon Blower)X4520,000(20,000)Fleet ReserveNew- Trackless Attachment (Rotary Broom)X4410,000(10,000)Fleet ReserveNew - P/U AttachmentX435,000(5,000)Fleet ReserveNew - Tack Coat Sprayer UnitX425,000(5,000)Fleet ReserveTotal 130 Fleet1,686,000(507,000)(619,600)(504,400)55,000Fire150Avtec OutpostsX094,000(4,000)Fire Comm reserveAvtec Scout Radio ConsoleX0835,000(35,000)Fire Comm ReserveSecan Storage Side of StationX0710,000(10,000)Fire Equipment ReserveTraining PropsX065,0005,000Gas Detection EquipmentX0510,00010,000ExpendituresContributionto ReservesGrantsTax SupportedDebtReservesDCReservesDonationMiscellaneousUser PayDebtTaxationComments2023 Capital Project Listing - New RequestsTownRun Date: 2/16/23 3:55 PMPage 147 of 241
Rescue EquipmentX045,0005,000PPE Bunker GearX0330,000(15,000)(15,000)Fire Equipment ReserveCommunity Risk Assessment/Master Fire PlanX0265,000(27,000)(38,000)Fire Equipment ReserveTotal 150 Fire164,000(91,000)(53,000)20,000Engineering210Charlotte & Clarence DesignX1383,00083,000Total 210 Engineering83,00083,000Public Works220Future Bridge RepairsX6155,00055,000Bayham Line ReconstructionX12450,000(225,000)225,000Municiplaity of BayhamYounge St ReconstructionX11603,400(76,600)(173,300)353,500Linear Infrastructure ReserveTotal 220 Public Works1,053,40055,000(76,600)(173,300)(225,000)633,500Streetlights235Van Norman Heights SubdivisionX14192,500192,500Total 235 Streetlights192,500192,500Airport240Apron ExtensionX10160,000(160,000)Airport Land SalesTotal 240 Airport160,000(160,000)Storm Sewers260Townline ConstructionX40254,000(225,000)29,000OCIF Formula FundingYounge St ReconstructionX11857,000(397,500)459,500Federal Gas TaxTotal 260 Storm Sewers1,111,000(622,500)488,500Parks450Parks & Rec Master PlanX66200,000(142,500)57,500Trails & PathwaysX415,0005,000Tennis Court SurfaceX22145,000145,000Sports Field Maintenance & RepairsX2150,000(50,000)RCP ReserveSite AmenitiesX2010,00010,000Maintenance, Repairs & AODAX1925,00025,000Lake Lisgar Maint. & Shoreline ProtectionX1815,000(15,000)RCP ReserveTree Planting Urban ForestryX178,0008,000ExpendituresContributionto ReservesGrantsTax SupportedDebtReservesDCReservesDonationMiscellaneousUser PayDebtTaxationComments2023 Capital Project Listing - New RequestsTownRun Date: 2/16/23 3:55 PMPage 148 of 241
Dog ParkX162,500(2,500)RCP ReserveAnnual Playground Equipment ReplacmentX1595,000(95,000)Cash-in-lieu of ParklandTotal 450 Parks555,500(162,500)(142,500)250,500Rec - Bldg Mtce465LLWP Building RenovationX651,200,000(750,000)(250,000)200,000CCRF GrantMuseum Repairs & MaintenanceX6035,000(35,000)Facility Infrastrucuture ReserveIndoor Pool AssetX59200,000200,000LED Lights ( Parking Lot & Exterior)X3715,00015,000New ColumbariumX3660,000(60,000)Niche SalesNatatoriumX35LLWP Deck & FurnishingsX34TCC FurnishingsX3325,00025,000Recreation Minor CapitalX3210,00010,000Floor ScrubberX3110,00010,000Fire Hall Floor Slab (paramedic bay)X3020,00020,000Fire Hall Diesel Exhaust SystemX2990,000(55,000)35,000Facility Infrastrucuture ReserveArena DehumidifierX28155,000155,000Pre-budget approval - Nov 21 2022 Counicl MeetingHVAC General RepairsX2730,00030,000General Building Repairs & MaintenanceX2660,00060,000Roof Repair/ReplacementX25125,000(125,000)Facility Infrastrucuture ReserveAnnual LED Light ConversionX2422,00022,000SignageX233,0003,000Total 465 Rec - Bldg Mtce1,860,000200,000(750,000)(250,000)(215,000)(60,000)785,000Total Project Listing$6,866,700$331,000($1,372,500)($757,000)($1,242,000)($873,200)($445,000)$2,508,000ExpendituresContributionto ReservesGrantsTax SupportedDebtReservesDCReservesDonationMiscellaneousUser PayDebtTaxationComments2023 Capital Project Listing - New RequestsTownRun Date: 2/16/23 3:55 PMPage 149 of 241
Town of Tillsonburg - Schedule "C" To By-Law 2023-52
2023 Tax Rates TOTAL
BASE
RTC/RTQ GENERAL COUNTY EDUCATION RATES PARKING B.I.A. TOTAL
RT RESIDENTIAL 0.00827083 0.00426167 0.00153000 0.01406250 0.00105407 0.01511657
MT MULTI-RESIDENTIAL 0.01654166 0.00852334 0.00153000 0.02659500 0.00210812 0.02870312
NT NEW MULTI-RESIDENTIAL 0.00827083 0.00426167 0.00153000 0.01406250 0.01406250
CT COMMERCIAL 0.01572946 0.00810484 0.00880000 0.03263430 0.00200462 0.00227621 0.03691513
CU COMMERCIAL EXCESS LAND 0.01101062 0.00567338 0.00880000 0.02548400 0.00140323 0.00159335 0.02848058
CX COMMERCIAL VACANT LAND 0.01101062 0.00567338 0.00880000 0.02548400 0.00140323 0.00159335 0.02848058
IT INDUSTRIAL 0.02175228 0.01120819 0.00880000 0.04176047 0.04176047
IU INDUSTRIAL EXCESS LAND 0.01413898 0.00728533 0.00880000 0.03022431 0.03022431
IX INDUSTRIAL VACANT LAND 0.01413898 0.00728533 0.00880000 0.03022431 0.03022431
LT LARGE INDUSTRIAL 0.02175228 0.01120819 0.00880000 0.04176047 0.04176047
LU LARGE INDUSTRIAL EXCESS LAND 0.01413898 0.00728533 0.00880000 0.03022431 0.03022431
PT PIPELINES 0.01041546 0.00536672 0.00880000 0.02458218 0.02458218
FT FARMLAND 0.00180056 0.00092776 0.00038250 0.00311082 0.00311082
TT MANAGED FOREST 0.00206771 0.00106541 0.00038250 0.00351562 0.00351562
GT PARKING LOT 0.01572946 0.00810484 0.00880000 0.03263430 0.00227621 0.03491051
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Page 1 of 3
Subject: FRS-2023-06 Tillsonburg Fire Rescue Services 2022 Annual Report
Report Number: FRS 2023-06
Department: Fire and Emergency Services
Submitted by: Shane Caskanette, Fire Chief
Meeting Type: Council Meeting
Meeting Date: Wednesday, June 14, 2023
RECOMMENDATION
THAT Report FRS-2023-06 Tillsonburg Fire Rescue Services 2022 Annual Report be
received and information.
BACKGROUND
To provide Council with Tillsonburg Fire Rescue Services 2022 Annual Report.
DISCUSSION
On behalf of the 45 dedicated men and women of the Tillsonburg Fire Rescue Service,
it is an absolute privilege to present Council with the Tillsonburg Fire Rescue Services
2022 Annual Report.
I want to personally acknowledge each and every member of our Fire Service family for
their dedication and contribution toward helping us deliver exceptional fire protection
service and for the personal sacrifice made to enhance public safety in our community.
I also want to thank every member for their hard work and assistance creating our 2022
Annual Report, we simply could not have done it without you.
The Tillsonburg Fire Rescue Services has a long and proud history of protecting lives
and property in our community. The professionalism, team work, dedication and
leadership demonstrated by our members while providing exceptional fire protection
services to our community makes me extremely proud to serve as Fire Chief.
2022 was both very busy and extremely rewarding. Our focus has been on three key
areas; Community, Service, and Excellence. We have concentrated efforts on
community engagement and building partnerships that enhance both community and
first responder safety.
The Tillsonburg Fire and Rescue Service 2022 Annual Report highlights the initiatives
and accomplishments of your Fire Service throughout 2022.
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FRS 23-06
Page 2 of 3
We thank the Mayor and Council, CAO, Senior Leadership Team and our community for
their continued support in helping make Tillsonburg a fire safe community to visit, and
great place to live, work, and raise a family.
We encourage you to review our annual report to learn more about the services and
programs our dedicated members provide each and every day that make our Fire
Service one our community is proud of and can depend upon in their time of need.
A friendly reminder to please test your smoke and CO alarms and replace them as
required. This simple action helps our family protect you and your family.
CONSULTATION
This report and its content would not be possible without the contribution and dedication
of each and every member of the Tillsonburg Fire Rescue Service.
FINANCIAL IMPACT/FUNDING SOURCE
N/A
CORPORATE GOALS
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Develop a communications strategy to increase awareness of
Council decisions and municipal programs, projects and services.
Priority Project – N/A
ATTACHMENTS
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FRS 23-06
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Tillsonburg Fire Rescue Services 2022 Annual Report
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TILLSONBURG FIRE RESCUE SERVICE
2022 ANNUAL REPORT
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TILLSONBURG FIRE RESCUE SERVICE 2022 ANNUAL REPORT
2
Contents
Message from the Fire Chief ............................................................................................................................. 2
Fire Service Overview ........................................................................................................................................ 4
Fire Administration ............................................................................................................................................. 5
Core Services .................................................................................................................................................... 6
2022 Highlights .................................................................................................................................................. 6
2022 Business Plan Objectives ......................................................................................................................... 7
2022 Activities .................................................................................................................................................... 8
2022 Activities (Continued) ................................................................................................................................ 9
Promotions and Appointments ........................................................................................................................ 10
Last Alarms in 2022 ......................................................................................................................................... 10
Retirements ...................................................................................................................................................... 11
Resignations .................................................................................................................................................... 11
Special Service Awards & Medals ................................................................................................................... 11
Years of Service Awards ................................................................................................................................. 11
Fire Suppression Division ................................................................................................................................ 12
Fire Communications Division ......................................................................................................................... 13
Fire Prevention & Education ............................................................................................................................ 16
Professional Qualifications & Training ............................................................................................................. 17
Emergency Management ................................................................................................................................ 18
Tillsonburg Fire Rescue Services .................................................................................................................... 19
Fleet and Facilities ........................................................................................................................................... 25
Fire Service Fleet Inventory ............................................................................................................................. 26
Photo Gallery ................................................................................................................................................... 28
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TILLSONBURG FIRE RESCUE SERVICE 2022 ANNUAL REPORT
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Message from the Fire Chief
It’s an absolute honour to serve the 43 dedicated men and women of the Tillsonburg Fire Rescue
Service, Town Council, and our community as your Fire Chief.
It’s my privilege to present the Tillsonburg Fire and Rescue Service 2022 Annual Report that
highlights the initiatives and accomplishments of the Fire Service over the year.
The Tillsonburg Fire Rescue Services has a long and proud history of protecting lives and property in our
community. The professionalism, team work, dedication and leadership demonstrated by our members while
providing exceptional fire protection services to our community makes me extremely proud to serve as Fire
Chief.
I want to personally acknowledge each and every member for their valuable contributions helping us provide
fire service excellence each and every day. We provide fire protection services through a comprehensive
approach focusing on education, codes and standards enforcement and emergency response. Every member
of our service plays a vital role in our success and keeping our community safe.
2022 has been both very busy and extremely rewarding. Our focus has been on three key areas; Community,
Service, and Excellence. We have concentrated on community engagement and building partnerships that
enhance both community and first responder safety.
Key Fire Service activities for 2022:
Community Engagement and Fire Prevention Week - Open House
Revised Emergency Management Program and Emergency Response Plan
New Fire Communications Dispatch Agreements with Welland and negotiated agreements with South-West
Oxford, Norwich, Zorra, East-Zorra Tavistock, and Blandford-Blenheim
Received $1,245,000 in NG-911 Grant Funding for Upgrades to Fire Communications
195 Lisgar Avenue Apartment Fire
Continued Firefighter Boot, Bunker Gear, Helmet and Glove Replacement Program
Continue Cancer, PTSD and Mental Health Risk Reduction Initiatives
Completed Fire Service Review Objectives
Fire Station Building Condition Assessment Report
Member Recruitment, Promotions and Retirements
We thank the Mayor and Council, Senior Leadership Team and our community for their continued support in
helping make Tillsonburg a fire safe community to live, work, and raise a family. We encourage you to review
our annual report to learn more about programs and services our dedicated members provide each and every
day that make our Fire Service one our community can be proud of and depend on in their time of need.
Sincerely,
Shane Caskanette, Fire Chief/CEMC
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TILLSONBURG FIRE RESCUE SERVICE 2022 ANNUAL REPORT
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TILLSONBURG FIRE RESCUE SERVICE 2022 ANNUAL REPORT
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Fire Service Overview
Tillsonburg Fire Rescue Service applies a comprehensive approach to delivering fire protection services to our
community focusing on the three lines of defense; public education, codes and standards enforcement, and
emergency response.
The Fire Service is responsible for the following key functions: Administration, Fire Prevention, Public Education,
Suppression and Rescue, Professional Qualifications and Training, Fire Communications, Emergency
Management, and Fleet and Facilities.
Tillsonburg Fire Rescue Service members protect 18,615 residents and 8,230 residential dwellings in
a densely populated urban setting across 22.2 km2 from one centrally located fire station at 80 Concession
Street East in Tillsonburg. The Communications division provides critical fire communications services to 28
municipalities, representing 59 fire stations and serves about 275,000 people across Ontario’s landscape.
The Fire Service employs a full-time Fire Chief and Community Emergency Management Coordinator (CEMC),
Assistant Chief of Communications and Administration, Assistant Chief of Fire Prevention and Training, 5 full-
time and 6 part-time Telecommunicator in the Fire Communications division and 30 paid-on-call volunteer
firefighters in the Suppression Division. Public education programs are carried out by a Public Educator and
Firefighters. Fleet is managed by the Town’s fleet based Emergency Vehicle Technician and fire station by
Town facilities staff.
Mission:
To Protect Life and Property.
Vision:
A fire safe Tillsonburg. Eliminating fire loss in our
community through fire service excellence in education,
codes and standards enforcement and emergency
response.
Values:
Courage, Integrity, Service, and Community
Fire Administration
The Fire Administration division is responsible for the
strategic leadership and management support functions
of a modern day fire service. The Administration Team consists of three (3) members;
Shane Caskanette, Fire Chief
Vanessa Devolin, Assistant Chief of Communication and Administration
Jadie Scaman, Assistant Chief of Fire Prevention and Training
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TILLSONBURG FIRE RESCUE SERVICE 2022 ANNUAL REPORT
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Core Services
The Administration Division is responsible for the following core functions;
Leadership and strategic direction of the Fire Service
Planning / organizing / directing & controlling activities and resources
Delivering fire protection services according to community needs and circumstances
Providing advice and information to CAO and Council
Capital & operating budgets
Asset Management
Procurement / payroll / accounts payable & receivable
Negotiate and administer agreements
Establish policy and procedures
Records and information management
Legislative compliance
Human resources management
Research and development
Monitoring and evaluate performance
Continuous improvement
2022 Highlights
Building relationships with internal and external stakeholders
Town of Tillsonburg grew 17.3% over last census period
Reorganization of Fire Services reporting structure
Increased fire communications dispatch partnerships
Partner with Ingersoll, Elgin and Oxford Fire Services for Training
Reviewed Mutual Aid Plan with Oxford, Elgin and Norfolk County
Revised Tiered Response Agreement to better reflect response capabilities
Increased medical training
Revised fire suppression deployment model
Implemented command training for senior officers
Revised Emergency Management Program and Plan
Achieved 2022 Emergency Management Program compliance
Increased public education and community engagement efforts
Increased information sharing with Council and community
Introduced Wellness Fitness & Before Occupational Stress program
Bunker gear, boots, helmets, and glove replacement program
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TILLSONBURG FIRE RESCUE SERVICE 2022 ANNUAL REPORT
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2022 Business Plan Objectives
Objective Comments Status
Increase Fire Communications Partnerships Respond to RFP’s, Contract Negotiations, added Welland and lost Hanover as Fire Communications Partners On-going
NFPA Based Professional Qualifications and Certification Firefighters, Officers, Instructors, Inspectors, Educators, Telecommunicators, Investigators
Training of All Members to NFPA Professional Qualification Standards Accomplished, Awaiting Certification Results
On-going
Revise / Update Emergency Management Program and Plan (Legislative Requirement)
Completed and adopted by Council December 2022. Reviewed Annually On-going
Increase Fire Safety Inspection, Public Education, Public Engagement Increase Fire Safety Inspection, Public Education, Public Engagement On-going
Continue Cancer, PTSD, and Mental Health Risk Reduction Program Before Occupational Stress Training, Bunker Gear Cleaning and Decontamination Policy, Apparatus
Ventilation Policy, 3rd Party Gear Cleaning
On-going
Tactical Radio Channel Repeater Recording Capability for TAC 1 Complete
Bunker Gear Capital Replacement Program Complete for 2022 On-going
Rescue Equipment Replacement Complete for 2022 On-going
Assistant Chief of Communications and Administration Vanessa Devolin Successful On-going
Assistant Chief of Fire Prevention and Training Jadie Scaman Successful On-going
Fire Communications Staffing Increased Minimum Staffing to 2 and 3 as required Complete
Increase Smoke and CO Alarm Program Complete for 2022 On-going
Officer Development & Succession Planning Command Training of Officers On-going
Revise Establishing and Regulating By-law (Legislative Requirement) Awaiting Risk Assessment and Master Fire Plan Q3 2023
Implement objectives from Operation Review Complete for 2022 On-going
Fire Safety Grant $5,000 for Educational Material Books On-going
Fire Safety Grant $10,000 in Smoke & CO Alarm On-going
NG-911 TPON Application $1,245,000 for Up-grade to NG-911 Infrastructure On-going
NG-911 Upgrades to Ng-911 Infrastructure Continuing 70% complete On-going
Municipal Modernization Funding Application Received up-to $76,000 under program On-going
Promotions & Recruitment Recruited Firefighters, Telecommunicators & Chief Officers On-going
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TILLSONBURG FIRE RESCUE SERVICE 2022 ANNUAL REPORT
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Promotions and Appointments
The following promotions and appointments were made during the year 2022:
Assistant Chief of Communications and Administration Vanessa Devolin
Assistant Chief of Fire Prevention and Training Jadie Scaman
Suppression Captain Dave Henry
Acting Captain Patrick Stevenson
Acting Captain Terry Hildebrant
Acting Captain Dennis Vandevyvere
Acting Captain Scott Korevaar
Firefighter Bradley Grincevicius
Firefighter Dylan Cremery
Firefighter Jennifer Reid
Firefighter John Rachar
Firefighter Emily Giesbrecht
Firefighter Jennifer Dean
Telecommunicator (Fulltime) Kristen Fansher
Telecommunicator (Fulltime) Lynette Facey
Telecommunicator (Fulltime) Jayde Winkworth
Telecommunicator (Fulltime) Ron Demarest
Telecommunicator (Fulltime) Annette Lalonde
Telecommunicator Hanna Oomen
Telecommunicator Lauren Jewell
Telecommunicator Carley Brown
Telecommunicator Lauren Dumitru
Telecommunicator Haily Orser
Telecommunicator Hunter Tucker
Telecommunicator Samantha Stevens
Telecommunicator Chelsea Stevens
Telecommunicator Danielle Persyn
Telecommunicator Halle Richardson
Telecommunicator Nicole Bogart
Last Alarms in 2022
Robert (BOB) Smith (Retired Firefighter and Town Councillor in Tillsonburg)
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TILLSONBURG FIRE RESCUE SERVICE 2022 ANNUAL REPORT
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Retirements
Captain Suppression Lawrence Chesterman
Resignations
Firefighter Criss Rachar
Firefighter Aaron Myny
Firefighter Andy Metselaar
Firefighter Shawn Sandham
Firefighter Shawn Ward
Telecommunicator Hanna Oomen
Telecommunicator Lauren Jewell
Telecommunicator Hunter Tucker
Telecommunicator Samantha Thompson
Telecommunicator Nicole Bogart
Special Service Awards & Medals
Fire Service Citation - Distinguished Service Medal Platoon Chief Tony Hietkamp
The Tillsonburg Fire Rescue Service Medal of Distinguished Service is the first of its kind and was presented to
Platoon Chief Tony Hietkamp for 33 years of distinguished service above and beyond the call of duty. Chief
Hietkamp’s dedication and service to our community has set the gold standard for others to follow. Thank You
Chief Tony for your distinguished service to the Town of Tillsonburg and Tillsonburg Fire Rescue Service.
Years of Service Awards
David Henry 15 Years
Terry Hildebrant 15 Years
Ben Nichols 15 Years
Dave Metselaar 15 Years
Vanessa Devolin 15 Years
Barry Lasook 15 Years
Jayde Winkworth 10 Years
Annette Lalonde 5 Years
Dennis Vandevyvere 5 Years
Sarah Barclay 5 Years
Scott Korevaar 5 Years
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TILLSONBURG FIRE RESCUE SERVICE 2022 ANNUAL REPORT
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Fire Suppression Division
Overview
The highly skilled and trained paid-on-call volunteer suppression firefighters of Tillsonburg Fire Rescue Service
provide emergency response to the citizens and visitors of our community.
30 dedicated firefighters operating on 2 platoons respond to a variety of emergency situations, including fires,
emergency medicals, hazardous materials, motor vehicle accidents, ice & water rescue, rope
rescue smoke and CO alarm activations, and other public hazards. Our firefighters also play a major role in
public education, public relations activities, and community engagement.
Core Services
Emergency Response
Operation of Specialized Apparatus and Equipment
Public Fire Safety Education
Home Fire Protection Inspections
Public Relations
Community Engagement
Preplan/Building Profile
Apparatus and Equipment Testing and Maintenance
Station Maintenance
Major Structure Fires
Dec 14 22 - 114 Broadway
Dec 8 22 - 72 Devonshire Avenue
Nov 24 22 - 145 Simcoe Street
Oct 9 22 - 9 Bear Street
Aug 17 22 - 278 Broadway
Jul 6 22 - 6 Demeyere Avenue
Jun 22 22 - 5 Ridout Street East
Apr 13 22 - 4 Woodside Drive
Mar 8 22 - 195 Lisgar Avenue
Mar 7 22 - 65 Frank Street
Feb 24 22 - 76 Vienna Road
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TILLSONBURG FIRE RESCUE SERVICE 2022 ANNUAL REPORT
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Fire Communications Division
Overview
The Tillsonburg Fire Communications Service (TFCS) has been providing reliable emergency communications
services for well over sixty years. Originally, only dispatching for the local police and fire departments, Tillsonburg
realized an opportunity to grow Fire Communications in the early 2000’s when several local Police Services like
Tillsonburg’s transitioned to the Ontario Provincial Police. Tillsonburg’s Fire Communications expansion began
in 2007 to include most of Elgin County and we have been serving a growing number of communities and first
responders ever since. TFCS has continued to evolve over the past fifteen (15) years leveraging advances in
technology and developing significant expertise in the delivery of quality, customizable, fire centric fire
communications and dispatching services.
TFCS has built a reputation as an innovator and leader in fire communications industry. Our competitive
advantage is our ability to provide customizable “fire centric” high availability fire communications and dispatch
services within our successful partnership model. Our requirement to ensure we invest and upgrade and update
key radio components to high reliability public safety grade may not be the least expensive option but we believe
it is absolutely critical to safely achieving redundancy and industry standards for delivery of fire communications
and ultimately enhance both public and first responder safety by ensuring our communities and our first
responders get the help they need, when they need it, always.
TFCS proudly serves twenty-eight (28) municipalities, Fifty-nine (59) fire stations alongside hundreds of
dedicated first responders helping to protect about 275,000 people across Ontario’s landscape.
Partnership Model
TFCS continues to expand upon its unique fire communications
partnership model throughout Ontario. TFCS believes in the
partnership approach to fire communications and shares in upfront
start-up costs to demonstrate our commitment to the partnership
model. This partnership approach focuses heavily on dedicated
telecommunications professional, refined processes, and
communications technology to provide sustainable, customizable and
affordable fire specific communications to all fire service partners. This
unique model allows partners to maintain professional fire specific
communications services that leverage the latest computer, radio, and
phone related technology while realizing economies of scale by
dispersing escalating fire communications, labour and technology costs
equitably among all TFCS partners.
Fire Centric Communications
Being fire centric has its advantages. TFCS staff provide only emergency fire communications services. They
do not answer or process the many redundant emergency cell phone 911 calls hampering PSAP’s when an
emergency occurs or spend time dispatching emergency police or EMS priorities. This approach builds fire
expertise and ensures Telecommunicators are available for fire specific call taking, processing, dispatching,
scene and incident reporting support which reduces incident reporting times, improves data quality and
enhances business intelligence and decision support for TFCS partners.
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TILLSONBURG FIRE RESCUE SERVICE 2022 ANNUAL REPORT
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Staffing
Our Telecommunicators are key to our success. Our people are
passionate about serving our communities and their role in public
and responder safety. To meet NFPA 1225 staffing requirements
TFCS is staffed with sixteen (16) Telecommunicators and one (1)
Assistant Chief of Communications and Administration.
NFPA call answering and call processing performance measures
are monitored daily to ensure compliance with NFPA 1225 and
staffing is monitored and adjusted as required to maintain
compliance. Two (2) Telecommunicators are on duty 24/7/365 and
the Asst. Chief of Communications ensures adequate supervision,
quality control, training, IT support and issue management as well
as acts as a 3rd dispatch when required.
Our staffing model consists of full and part time Telecommunicators which permits flexibility allowing staffing
levels to quickly adjust to service demands for large or complex incidents, storms, or at the request of Incident Commanders or Fire Chiefs.
Backfilling
For responder and public safety reason we only backfill TFCS with our dedicated pool of NFPA 1061
trained Telecommunicators experienced with the technology and call taking and dispatching procedures. We
do not assign Firefighters to backfill in TFCS due to the specific skills required to proficiently operate the
sophisticated telecommunications technology and number
of municipalities we proudly serve.
Customization
Many communications service providers require “customers” to
conform to their dispatch and communications processes.
TFCS has learned to adapt and embrace differences in fire
service delivery by leveraging advancements in CAD, radio,
telephone and computer technologies to offer customized
communications solutions to better suit our partner’s specific
requirements.
Quality Assurance
Continuous improvement is key. Problems occur and mistakes
happen, however, we aim to ensure problems do not recur.
Telecommunicators are trained in continuous improvement processes. When problems occur
Telecommunicators are encourage to identify the root cause, and implement fixes or procedural changes to
resolve the issue. All issues and resolutions are identified on the end of shift report. Issues that are not resolved
at the Telecommunicator level are escalated to the Asst. Chief of Communications for resolution.
Mission
To ensure our communities and first responders get the help they need, when the need it, always.
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TILLSONBURG FIRE RESCUE SERVICE 2022 ANNUAL REPORT
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Vision
People communicating through technology to enhance public and first responder safety.
Values
People
Safety
Partnerships
Communication
Technology
Redundancy
Core Services
Answer emergency and non-emergency alarms and calls
Solicit information regarding incident details from caller and allied agencies
Timely dispatch and tracking of appropriate emergency and non-emergency resources
Control radio, phone and computer communications
Communications
Maintain unit status
Operate CAD, telephony, recorder radio and
IT related equipment
Log information on phone, CAD, recorder, and RMS
Maintain accurate information and incident details
Verify information accuracy and transfer standard incident
report data to partners
Coordinate and liaise with internal and external partners
Maintain emergency contact list
Anticipate needs of Incident Command and first responders
Maintain running assignments and mapping
Program and maintain CAD, computer, phone, recorder,
software and IT resources and infrastructure
Customer service and issue management
Continuous improvement initiatives
Respond to RFP for communications services
Contract negotiation and administration
2022 Accomplishments
Applied for and received 1.245 million in Provincial
funding to upgrade NG-911 infrastructure
Maintained minimum staffing of 2 100% of the time
3 person staffing 40% of the time and 4 as required
Trained and certified 100% of Telecommunicators to
Level I and II NFPA standards
Implement sit-stand desks
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Relocated communications in a larger space to accommodate 4 position
Before Occupational Stress training for all Telecommunicators
Continue to upgrade to infrastructure to NG-911 standards
Increased partnerships onboarding Welland Fire and Emergency Service Dec 01, 2022
Negotiated service contract with 5 rural Oxford Fire Services commencing in March 01, 2023
Fire Prevention & Education
Overview
Fire Prevention encompasses various core functions
aimed at reducing the risk of fires and promoting safety.
Here are some of the key functions involved in Fire
Prevention
Education and Awareness: Fire prevention efforts focus
on educating the public about fire safety measures,
potential hazards, and the importance of fire prevention.
This includes disseminating information through
campaigns, workshops, school programs, and community
outreach initiatives.
Fire Code Enforcement: Fire codes and regulations are developed to
establish minimum safety standards for buildings, structures, and
occupancies. Fire prevention professionals enforce these codes by
conducting inspections, ensuring compliance, and addressing any
violations to mitigate fire hazards.
Fire Safety Planning: Developing and implementing fire safety plans is
crucial to fire prevention. This includes creating emergency evacuation
plans, establishing fire drills, ensuring adequate fire detection and
suppression systems, and promoting the use of fire-safe materials and
construction practices.
Public Education: Fire prevention professionals engage in public outreach
programs to promote fire safety and prevention. This may involve
organizing safety seminars, distributing educational materials, conducting
fire safety demonstrations, and collaborating with local communities to
raise awareness about fire hazards and prevention measures.
Core Services
Fire Safety Codes and Standards Development: Fire prevention contribute to the development and revision of
fire safety codes and standards to ensure they reflect the latest knowledge and technologies for preventing and
mitigating fire incidents. These core functions work together to enhance fire prevention efforts, reduce the risk
of fires, and ultimately save lives and protect property.
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2022 Accomplishments
Participated in Christmas Parade Food Drive
Supported MADD Red Ribbon Campaign
Fire Prevention Week annual Open House
First Hot Summer Night Event
Tim Hortons Camp Day
Community Services Bonspiel
Professional Qualifications & Training
Overview
The Professional Qualifications and Training develops, facilitates, and
coordinates the training requirements for the department. It ensures that
personnel develop and maintain core competencies in Suppression,
Prevention, Public Education, Communications and Officer development.
Core Services
Ensures the department completes ongoing training curriculum training as part of the NFPA Standards and job
specifications. Provides new recruits with knowledge, skills and tools to be successful, Identifies and evaluates
training programs and recommendations to comply with the industry best practices. Develops training for new
equipment, and firefighting strategies and maintains all training records.
2022 Accomplishments
WHMIS
Before Occupational Stress
Occupational Health and Safety Act Worker/Supervisor
Accessibility for Ontarians With Disabilities Act
Electrical Safety Training
20 NFPA Certifications Exams
Officer I
Elevator Rescue Training
Live Fire Training
Special Operations Training (Ice/Water Rope)
Regular Maintenance Training
Driver Operations
Pump Operations NFPA 1002
Instructor I
Telecommunicator I, II
Telecommunicator Recruit Program (6)
Command Training
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Pump Operations Training
Fire & Life Safety Educator I
SCBA Fit Testing
Auto Extrication
Electrical Vehicle Training
Recruit Firefighter Training Program (6)
Emergency Management
Overview
The Town of Tillsonburg Emergency Management Program and Emergency Response Plan is developed and
maintained in accordance with provincial standards to help the Town and its residents prepare, mitigate, respond,
and recover from the impacts of large scale emergencies in our community.
The Town of Tillsonburg Emergency Management Program establishes a framework for responding to a number
of risks the Town faces. Developed with key officials, agencies and departments, it is a plan that outlines
collective and individual roles and responsibilities in responding to and recovering from an emergency.
Core Services
Designate a Community Emergency Management Coordinator
Establish an Emergency Management Program Committee
Establish a Municipal Control Group to Manage Emergencies
Adopt Emergency Response Program and Plan (By-Law #2022-083)
Establish an Emergency Operations Centre
Identify Critical Infrastructure and Hazard Analysis
Annual Training and Exercise of Key Members
Appoint Emergency Information Officer
Public Educations and Awareness Program
Annually Verify Program exceeds Provincial Standards
2022 Accomplishments
Achieved 2022 Compliance with Provincial Standards
Public Education and Social Media Awareness Campaigns
Conducted Annual Training and Exercise
Revised the Emergency Management Program and Plan
Critical Infrastructure and Hazard Analysis Reviewed & Updated
Activated EOC for COVID 19 meetings and 195 Lisgar Fire
Technology Improvements in Emergency Operations Center
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Emergency Program and Plan Adopted By-Law and Council
Implemented 1st Test of Everbridge Emergency Notification System
Test of Provincial Alert Ready Emergency Notification System
Tillsonburg Fire Rescue Services
Contact Information
Fire Administration 519-688-3009 (4902)
Fire Prevention 519-688-3009 (4903)
Fire Communications 519-688-3009 (4912)
E-mail fire@tillsonburg.ca
Internet www.tillsonburg.ca
Town of Tillsonburg Data (2021 Census)
Population: 18,615
Area: 22.2 km/2
Population Density: 838.6 km/2
Total Private Dwellings 8,494
Average Age: 46.9
Population Over 65: 31.4%
Population Under 14: 13.4%
Population 15-64 Years: 55.3%
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2022 Organizational Chart
Fire Chief
Shane Caskanette
(1 FTE)
Asstistant Chief
Fire Prevention & Training
J. Scaman (1 FTE)
Public Educator / Firefighter
Sarah Barclay (1 PT)
Assistant Chief
Communications & Administration
V. Devolin (1 FTE)
Communications Telecommunicators
(5 FTE)
Kristen Fansher
Lynette Facey
Jayde Winkworth
Ron Demarest
Annette Lalonde
Commmunications
Telecommunicators
(8 PT)
Carley Brown
Lauren Dimitru
Hailey Orser
Chelsea Stevens
Danielle Persyn
Halle Richardson
Suppression
1st Platoon (15 PT)
Platoon Chief (1 PT)
L. Staley
A Crew (7 PT)
Captain T. Sanders
A/C S. Korvaar
Sarah Barclay
Dean Townsend
Bruce Heitkamp
Bradley Grincevicius
John Rachar
B Crew (7 PT)
Captain D. Henry
A/C P Stephenson
David Metselaar
Ben Nichols
Peter Neusteter
Zachary Rachar
Vacancy
Suppression
2nd Platoon (15 PT)
Platoon Chief (1 PT)
A. Hietkamp
Crew C (7 PT)
Captain B. Lasook
AC/ D. Vandevyvere
Bill McCarey
Tyler Vanleeuwen
Chris Coldham
Dylan Cremery
Emily Giesbrecht
Crew D (7 PT)
Captain Wall
A/C Hildebrant
Jerry Van Ham
Jarrett Parker
Greg Walton
Jared Miller
Jennifer Reid
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2022 Statistics
12%
49%0%
39%
Fire Prevention Inspections
Fire Prevention Inspection(75)
Ongoing Inspections (299)
Legal Action (0)
Closed (233)
6%7%6%
22%
7%6%15%
19%
12%
Fire Incidents
Property Fires/Explosions (23)
Burning Controlled (25)
Pre Fire Conditions/ No Fire
False Fire Alarm Activations (23)
False Carbon Monoxide Alarms(84)
8%
71%
1%
20%
Public Education
Public Education Events -21
Public Education - Social Media -193
Emergency Management Events -3
Emergency Management SocialMedia -53
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TILLSONBURG FIRE RESCUE SERVICE 2022 ANNUAL REPORT
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95%
5%
Fire Communications
Dispatched Incidents
COMMUNICATION PARTNERS =6,696
TILLSONBURG = 379
0 500 1000 1500 2000 2500
TOWN ADMINSTRATION
ROADS
WATER/WASTE
ANIMAL CONTROL
FLEET
FACILITIES
2106211164344163212189565612
Town of Tillsonburg After Hours Calls
39%
28%
33%
Fire Communications Phone Lines
Administration Lines = 14,611
Burn and Alarm Lines = 10,524
Emergency Lines = 12,505
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2022 Financial Report Q4 Year End
Operating Budget (Period Ending December 31, 2022)
2022 2022 Actual % Note
YTD
Budget
YTD
Actuals
Variance Variance Reference
Revenues
Grants
User Charges 796,200 838,284 42,084 (5%) 1
Total Revenues 796,200 838,284 42,084
Expenditures
Labour 1,426,000 1,390,482 35,518 (2%) 2
Purchases 202,100 193,223 8,877 (4%)
Contracted Services 130,700 70,822 59,878 (46%) 3
Contribution to Reserves 45,000 45,000 0%
Inter-functional Adjustments 325,000 325,059 -59 (0%)
Debt Principal & Interest 90,800 91,661 -861 (1%)
Total Expenditures 2,219,600 2,116,247 103,353
Total Net Levy (1,423,400) (1,277,963) 145,437
Notes
1 New Fire Communications Partners
2 Net labour under - offsetting from NG-911 Federal Grant
3 Equipment Maintenance, Contract Expense under $60,700 - offsetting from NG-911 Provincial Grant
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Capital Budget (Period Ending December 31, 2022)
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Fleet and Facilities
Overview
Fleet
The Town’s Fleet Services Division has a certified Emergency Vehicle Technicians (EVTs) that is specially
trained to inspect, service and maintaining our fire apparatus and vehicles. This ensures our fleet is inspected,
maintained and ready to respond safely to emergencies. Our fleet staff provide routine scheduled
maintenance program on apparatus, vehicle, small engines, generators, SCBA compressors to ensure
operational readiness of apparatus and equipment.
Facilities
The Towns Facilities Division inspect, maintain and coordinate repairs of the Fire Station and grounds. The Fire
Station and grounds routine maintenance schedule ensures that routine maintenance and repairs are completed
as required around the Fire Station.
Core Services
Regular inspections and maintenance an all vehicles and apparatus to ensure operational readiness
Annual testing of the fleet’s ground ladders
Annual testing of fire pumps
Non Destructive Testing (NDT) of aerial devices
Maintaining of the facilities for optimum operation
Annual SCBA bench testing
SCBA Compressor inspection, maintenance and testing of air quality
Generator Inspection and maintenance
Regular care and maintenance of Fire Station Facility and Grounds
Routine up keep, cleaning, and repairs around station
Grass cutting, snow Removal, tree trimming
2022 Accomplishments
Painting
LED Lighting Installation
Relocated Communications Room
Wireless Access Points
Air Conditioner Replacement
Mold Report and Remediation
Bay Floor Drain Grates & Cleaning
Bay Heater Replacement
Blue Emergency Lights
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Fire Service Fleet Inventory
PUMP # 1
Pump # 2
Unit Number 71
Year/Make 2012 KME Predator Type Pumper Tanker Truck
Odometer 23294 KM
Pump Capacity 1600 Gallons Per Minute @ 150 PSI 6051 Liters Per Minute @ 1000 KPA Tank Capacity 2010 Gallons 7611 Liters
Foam Capacity 95 Gallons Per Minute 360 Liters Per Minute Delivery Method Centrifugal Force Pump
Usage Suppression/Rescue Services
RESCUE # 3
Unit Number 70
Year/Make 2016 Pierce Saber Type Pumper Truck
Odometer 18959 KM Pump Capacity 1050 Gallons Per Minute @150 PSI 3974 Liters Per Minute @ 1000
KPA Tank Capacity 820 Gallons 3104 Liters
Foam Capacity 3 Gallons Per Minute 11 Liters Per Minute Delivery Method Centrifugal Force Pump
Usage Suppression/Rescue Services
Unit Number 72 Year/Make 2016 Dodge Ram 5500
Type Rescue Truck Odometer 6342 KM
Usage Rescue Services
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AERIAL #4
Unit Number 73
Year/Make 2018 E-One Cyclone Type Aerial Truck
Odometer 31938 KM
Pump Capacity 2006 Gallons Per Minute @ 150 PSI 7593 Liters Per Minute @ 1000 KPA Tank Capacity 300 Gallons 1135 Liters
Foam Capacity N/A Delivery Method Centrifugal Force Series/Parallel Pump
Usage Suppression/Rescue Services
TRUCK 35
Unit Number 35 Year/Make 2021 Chevrolet Silverado 2500
Type Support Vehicle Odometer 34821 KM
Usage Support Services
CAR # 1
Unit Number 38 Year/Make 2011 Ford Escape Hybrid
Type Command Vehicle Odometer 92156 KM
Usage Command/Support Services
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Photo Gallery
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Page 184 of 241
Page 1 of 2
Subject: By-Law Enforcement Officer Appointment
Report Number: OPD 23-27
Department: Operations and Development Department
Submitted by: Geno Vanhaelewyn, Chief Building Official
Meeting Type: Council Meeting
Meeting Date: Wednesday, June 14, 2023
RECOMMENDATION
A. THAT report titled OPD 23-27 By-Law Enforcement Officer Appointment be
received as information.
B. THAT a By-Law to appoint David Jejna as a By-Law Enforcement Officer for the
Town of Tillsonburg be brought forward for Council consideration.
BACKGROUND
Due to a recent notice of retirement, By-Law Services posted for the recruitment of a
By-Law Enforcement Officer.
DISCUSSION
By-Law Services recently recruited David Jejna as By-Law Enforcement Officer in order
to fill an upcoming vacancy within the department. This report is to request Council for
the official appointment of David Jejna as a “By-Law Enforcement Officer” which will
allow the officer to issue Part 1 and Part 2 Provincial Offences Notices (fine/ticket)
within the Town of Tillsonburg. Some examples of current Part 1 fines within the
department are related to Animal Control, Garbage, Noise, Signs, etc. and all Part 2
fines are related to the Traffic and Parking By-Law.
CONSULTATION
N/A
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OPD 23-27 By-Law Enforcement Officer Appointment
Page 2 of 2
FINANCIAL IMPACT/FUNDING SOURCE
Funding approved in the 2023 Protection budget.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – N/A
Priority Project – N/A
ATTACHMENTS
N/A
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Page 1 of 4
Subject: 2023 Playground RFP – Library Park
Report Number: RCP 23-28
Department: Recreation, Culture and Parks Department
Submitted by: Julie Columbus, Director
Meeting Type: Council Meeting
Meeting Date: Tuesday, June 13, 2023
RECOMMENDATION
A. THAT Council receives Staff Report RCP 23-28 2023 Playground RFP Library
Park as information; and
B. THAT Council awards the playground tender, including supply and install of
rubberized surface to Park n Water in the amount of $119,045.44 (non-
refundable HST included).
BACKGROUND
Library Park currently has a playground that was installed March 2001. It has been well
used for over 22 years. A playground, if maintained properly, usually reaches end of life
at approximately 15 years, depending on variables such as ongoing maintenance,
weather exposure and usage.
The Library Park location is a very busy amenity with extensive use by local families,
daycares and library programming. The equipment is tired, dated and in need of
replacement. This playground was noted in the Playground Replacement Program for
2024, however, there was an opportunity for staff to apply for an accessibility grant
through the Federal Government in the fall of 2022 which could be used to enhance
playgrounds.
The Employment and Social Development, Enabling Accessibility grant was available
for communities looking to enhance accessibility for various parks for up to $100,000.
The town was successful in our application and awarded the maximum of $100,000 to
replace the current playground and install a new, AODA compliant one with fully
accessible rubberized surface.
Staff noted that the theme should be focused on community and a shade structure
should be part of the overall submission.
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RCP 23-28
Page 2 of 4
DISCUSSION
A tender was created to obtain proposals and costing for a replacement playground
unit, rubberized surface, including supply, delivery and installation, meeting AODA
requirements. A review committee was established to evaluate the submissions which
included the Director of Finance, Manager of Parks and Facilities, and Supervisor of
Parks.
Library Park Playground Budget: $130,000.00
The following five (5) proposals were received exclusive of HST:
COMPANY QUOTE (EXCL. HST)
Park N Water (1st) $116,986.48
New World $125,000.00
Park n Play (2nd) $130,000.00
ABC Recreation $129,977.68
Open Space $130,000.00
The top two proposals with the highest scores from the review committee included Park
n Water and Park n Play. Scoring was established with criteria including price,
playability, features, theme, delivery and design.
The top two designs were put out to the community for a vote on which playground was
preferred. The voting process was promoted on social media, the Town website and in
the Town newspaper. Votes were collected for one week with a total of 853 votes
received.
Option A (Park n Water) - received 495 votes (58%)
Option B (Park n Play) - received 358 votes (42%)
The Park n Water playground proposal is a community and music themed playground
suitable for 1.5 to 5 years old and includes:
-two slide units including one twisty slide
-two double-sided accessible, inclusion play panels
-annex H accessible transfer platform
-rock climbing access ramp
-two music stations (drums and xylophone)
-interactive play station with panels and playable parts
-large decorative shade canopy over play structure
-imaginative play concession stand and microphones
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RCP 23-28
Page 3 of 4
The products used by Park n Water address the 2023 Council Priorities to be more
environmentally focused as they manufacture 25% to 100% of recycled materials for
their equipment. The supply and delivery of the playground will be 8 to 10 weeks once
order is confirmed.
CONSULTATION
This report has been prepared in consultation with the RCP Director, Manager of Parks
& Facilities, Supervisor of Parks and Director of Finance.
FINANCIAL IMPACT/FUNDING SOURCE
The Library playground replacement is not specifically contained in the 2023 approved
capital budget as it was identified for 2024. Due to the Town’s success in obtaining a
2023 available grant, the project was pushed forward. The approved 2023 capital
budget contains $95,000 funding through reserve for annual playground equipment. The
Enabling Accessibility Grant is providing $100,000 towards the overall cost of the
playground and rubberized surface. Utilizing $19,045.44 from the approved budget the
Town can cover the cost of the expenditure.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community, Tillsonburg will strive to offer residents the amenities,
services and attractions they require to enjoy balanced lifestyles.
Strategic Direction – Target new programs, services, amenities and attractions that
will be a magnet for young families; Provide an expanded, accessible network of parks
and trails.
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RCP 23-28
Page 4 of 4
Priority Project – Ongoing Projects – New playground construction.
ATTACHMENTS
Appendix A – Library Park schematic a
Appendix B – Library Park schematic b
Page 190 of 241
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Page 1 of 3
Subject: Parks, Cemeteries & Recreation Master Plan RFP Award
Report Number: RCP 23-26
Department: Recreation, Culture and Parks Department
Submitted by: Julie Columbus, Director
Meeting Type: Council Meeting
Meeting Date: Wednesday, June 14, 2023
RECOMMENDATION
A. THAT report titled RCP 23-26, Parks, Cemeteries and Recreation Master Plan
RFP Award be received as information; and
B. THAT the RFP be awarded to Thinc Design for $78,309.41 (including non-
recoverable HST).
BACKGROUND
As part of the last Development Charges Study, funds were allocated to RCP to provide
for a Parks, Cemeteries and Recreation Master Plan. The interim Director of Finance
presented the update to Council during final budget review to include $200,000 to
recruit an experienced consulting firm to create a new Parks, Cemeteries and
Recreation Master Plan to utilize these funds for study purposes while still available.
A Request For Proposals was executed with the following three (3) proposals received:
D&A Consulting and Associates/Strategic Advantage Consulting $45,440.00 + HST
Thinc Design $76,955.00 + HST
Monteith Brown Planning Consultants Ltd. $127,190.63 +HST
All of the submissions were below budget.
After review and scoring comparison was complete, staff selected Thinc Design as the
best suited candidate for the Parks, Cemeteries and Recreation Master Plan. Thinc
Design has worked with several similar sized municipalities throughout the province with
extensive experience creating Parks and Recreation Master Plans. They have an
exceptional reputation and very dedicated to the public engagement and community
outreach portion of the process. They create unique plans suitable to the individual
municipalities.
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RCP 23-26
Page 2 of 3
Thinc Design Project Experience:
- Town of Caledon Parks and Recreation Strategic Plan (ongoing)
- Town of Innsifil Parks & Recreation Master Plan Update & Lake Simcoe Enjoyment
Strategy (in final draft)
- Municipality of Brockton Master Recreation Services Plan - Municipality of Bluewater
Recreation Master Plan
- Township of Tyendinaga Parks, Recreation and Trails Master Plan
- Township of Lake of Bays Parks, Open Space and Recreation Strategy
- Township of South Glengarry Parks and Recreation Master Plan
- Township of Hamilton Parks and Recreation Master Plan
- Township of Severn Recreation Master Plan
- Town of Orangeville Recreation and Parks Master Plan
- City of Thorold Parks, Trails and Recreation Master Plan
- Municipality of Leamington Waterfront Destination Plan
- City of Thorold Parks, Trails and Recreation Master Plan
- Town of Midland Parks and Trails Master Plan
- Township of Tiny Parks and Recreation Master Plan
DISCUSSION
The Town of Tillsonburg requires a comprehensive Parks, Cemeteries and Recreation
Master Plan to help guide Council and staff in the provision, management, and
sustainability of services including parks, cemeteries, recreation, trails, programs, indoor
and outdoor facilities, and service delivery. In addition to other policy documents, the
Plan will align with the Town of Tillsonburg Strategic Master Plan and its key directions
that include optimizing cultural and recreational assets.
The Town had a Parks, Recreation and Cultural Strategic Master Plan developed in
2011, which is no longer relative and outdated. In the past couple of decades the
community has seen many changes, increased growth and changing demographics. A
new plan will help provide a strategic approach to the future of parks and recreation in
the municipality as well as addressing any amenity requirements to sustain current
service levels and future growth.
The plan will require establishing the current context of parks, cemeteries, and
recreation in Tillsonburg; identifying service levels, the community’s dynamic needs,
interests, and opportunities; and provide realistic, implementable recommendations that
are responsive to local priorities. The Plan will also include meaningful public input and
analysis thoughtfully aligned to broader regional and municipal goals, best practices,
trends, and demographic shifts.
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RCP 23-26
Page 3 of 3
CONSULTATION
This report was created with consultation with RCP Staff.
FINANCIAL IMPACT/FUNDING SOURCE
The funding for this project has an allocated $200,000 from development charges
(71.25%) and taxation (28.75%) as approved in the 2023 Capital Budget. The project
cost is $78,309.41 including non-recoverable HST. The favourable budget variance will
be split according to the funding ratio.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☒ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will accommodate and support sustainable growth.
Strategic Direction – N/A
Priority Project – Immediate Term – Recreation Master Plan
ATTACHMENTS
N/A
Page 195 of 241
Page 196 of 241
Page 197 of 241
Police Services Board Report
March 2023
Oxford Detachment
Page 198 of 241
Police Services Board Report for Tillsonburg
2023/Mar
Public Complaints
Policy 0
Service 0
Conduct 0
Date information collected from Professional Standards Bureau Commander Reports: 2023-04-11
Data Source
Ontario
Provincial
Police,
Professional
Standards
Bureau
Commander
Reports
- Includes all public policy, service and conduct complaints submitted to the Office of the Independent Police Review Director
(OIPRD)
Secondary Employment
Daily Activity Reporting Patrol Hours
Total Hours 2023/Mar
Number of Cruiser Patrol Hours 385.25
Number of Motorcycle Patrol Hours 0.00
Number of Marine Patrol Hours 0.00
Number of ATV Patrol Hours 0.00
Number of Snowmobile Patrol Hours 0.00
Number of Bicycle Patrol Hours 0.00
Number of Foot Patrol Hours 39.00
Number of School Patrol Hours 2.00
Data source (Daily Activity Reporting System) date: 2023/04/07
Staffing Updates
Transfers: Transfer in - 1 Detachment Administrative Clerk, 2 Experienced Police Officers
Promotions: Accolade award to 6 members.
Awards: Detachment Commander letter to 1 member.
Detachment Initiatives
Number of Targeted Media Releases: Oxford OPP vehicles now include automated licence plate recognition and in-car-cameras // Impaired charges laid // Search warrant leads to arrests
Public Education
Campaigns:
Mar 7- Citizen's Police Academy // Mar 14- Citizen's Police Academy // Mar 20- Fraud Presentation //
Mar 21- Citizen's Police Academy // Mar 22- Fraud Presentation // Mar 23- Fraud Presentation // Mar
25- Cram a Cruiser Food Drive // Mar 27- Cops 4 Kids Outing // Mar 28- Citizen's Police Academy
Other: Auxiliary Hours: 103
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Report Generated by: Report Generated on:
Gamble, Jessy 11-Apr-23 9:55:54 AM
PP–CSC–Operational Planning-4300
Page 199 of 241
2022 2023 % Change 2022 2023 % Change
1 0 -100.0% 1 0 -100.0%
2 0 -100.0% 12 1 -91.7%
10 9 -10.0% 139 28 -79.9%
13 9 -30.8% 152 29 -80.9%
Data Utilized
Niche RMS All Offence Level Business Intelligence Cube
Detachment: 6S - OXFORD
Area:Tillsonburg
Data source date:
March 2023
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to
investigate and solve crime.
Police Services Board Report for 'Tillsonburg' Motor Vehicle Collisions
Records Management System
2023/04/03
Motor Vehicle Collisions by Type
Incidents March Year to Date March
Fatal
Personal Injury
Property Damage
Total
0
2
4
6
8
10
Fatal PersonalInjury PropertyDamageIncidents
2022 2023
Page 200 of 241
Police Services Board Report for Tillsonburg
Records Management System
March - 2023
Violent Crime
Actual March Year to Date - March
2022 2023 %
Change
2022 2023 %
Change
Murder 0 0 --0 0 --
Other Offences Causing
Death
0 0 --0 0 --
Attempted Murder 0 0 --0 0 --
Sexual Assault 3 3 0.0%10 6 -40.0%
Assault 7 5 -28.6%18 16 -11.1%
Abduction 0 0 --0 1 --
Robbery 0 0 --0 0 --
Other Crimes Against a
Person
8 3 -62.5%11 8 -27.3%
Total 18 11 -38.9%39 31 -20.5%
0
1
2
3
4
5
6
7
8
SexualAssau...Assault OtherCrimes...
2022 2023Actual
Property Crime
Actual March Year to Date - March
2022 2023 %
Change
2022 2023 %
Change
Arson 0 0 --0 0 --
Break & Enter 4 1 -75.0%16 11 -31.2%
Theft Over 5 0 -100.0%12 8 -33.3%
Theft Under 27 15 -44.4%81 43 -46.9%
Have Stolen Goods 1 0 -100.0%4 3 -25.0%
Fraud 9 5 -44.4%31 22 -29.0%
Mischief 16 4 -75.0%39 12 -69.2%
Total 62 25 -59.7%183 99 -45.9%
0
48
12
16
2024
28
Break & Ente...Theft OverTheft UnderHave Stolen ...FraudMischief2022 2023Actual
Drug Crime
Actual March Year to Date - March
2022 2023 %
Change
2022 2023 %
Change
Possession 1 1 0.0%9 1 -88.9%
Trafficking 0 0 --0 1 --
Importation and
Production
0 0 --0 0 --
Total 1 1 0.0%9 2 -77.8%
0
0
0
1
1
1
Possession
2022 2023Actual
Clearance Rate
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Data source date: Report Generated by: Report Generated on:
2023/04/01 Gamble, Jessy 3-Apr-23 3:03:16 PM
PP–CSC–Operational Planning-4300
Page 201 of 241
Police Services Board Report for Tillsonburg
Records Management System
March - 2023
Clearance Rate March Year to Date - March
2022 2023 Difference 2022 2023 Difference
Violent Crime 61.1%90.9%29.8%69.2%74.2%5.0%
Property Crime 17.7%12.0%-5.7%16.9%21.2%4.3%
Drug Crime 100.0%0.0%-100.0%66.7%50.0%-16.7%
Total (Violent,
Property & Drug)
29.3%38.5%9.2%28.6%35.6%6.9%
0%
20%
40%
60%
80%
100%
ViolentCrim...PropertyCri...DrugCrime Total(Viole...
2022 2023
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police
continue
to
investigate
and
solve
crime.
Data Utilized
-
Major
Crimes
- Niche RMS All Offence Level Business Intelligence Cube
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Data source date: Report Generated by: Report Generated on:
2023/04/01 Gamble, Jessy 3-Apr-23 3:03:16 PM
PP–CSC–Operational Planning-4300
Page 202 of 241
Charge Monthly Total Total Year to Date
Impaired 24
Speeding 812
Distracted Driving (Handheld Device,
Careless Driving, etc)07
Seatbelt 25
Criminal Code Traffic (excluding Impaired)00
Criminal Code Non-Traffic 948
Moving Violations (Fail to Stop, Disobey Sign,
Fail to Yield, Improper Turn, etc)214
Non-moving Violations (Licence plate,
Insurance, etc) 32 48
Other Provincial Offence Statutes
(Cannabis, Liquor, Trespass, etc)112
CMV (Half load, etc)22
Total (does not include warnings or bylaw)58 152
Bylaw tickets (parking, noise, etc)00
Warnings 11 55
Police Services Board Report for Criminal and Provincial Offences
TILLSONBURG
March 2023
Provincial Offence Notices
Page 203 of 241
Calls For Service (CFS) Billing Summary Report
Tillsonburg
March - 2023
Billing Categories
(Billing categories below do not match
traditional crime groupings)
2023 2022
March Year to
Date
Time
Standard
Year To Date
Weighted Hours March Year to
Date
Time
Standard
Year To Date
Weighted Hours
Violent Criminal Code 12 34 15.8 537.2 18 43 15.8 679.4
Property Crime Violations 28 103 6.4 659.2 69 193 6.4 1,235.2
Other Criminal Code Violations (Excluding
traffic)15 36 7.5 270.0 15 39 7.5 292.5
Drug Possession 3 4 7.1 28.4 3 15 7.1 106.5
Drugs 0 1 68.0 68.0 0 1 68.0 68.0
Statutes & Acts 36 107 3.4 363.8 33 94 3.4 319.6
Operational 161 426 3.8 1,618.8 235 581 3.8 2,207.8
Operational2 25 119 1.4 166.6 32 118 1.4 165.2
Traffic 15 41 3.7 151.7 18 55 3.7 203.5
Total 295 871 3,863.7 423 1,139 5,277.7
Note to Detachment Commanders:
●
The content of each report is to be shared by the Detachment Commander only with the municipality for which it was generated.
The municipality may treat this as a public document and distribute it as they wish.
●
All data is sourced from the Niche RMS application. Included are 'reported' occurrences (actuals and unfounded occurrences) for 'billable'
occurrences ONLY. Data is refreshed on a weekly basis.
●
The Traffic category includes motor vehicle collision (MVC) occurrences entered into Niche (UCR code 8521). MVCs are NOT sourced
from the eCRS application for this report.
●
Only the primary violation is counted within an occurrence.
●
Time standards displayed are for the 2023 billing period.
Note to Municipalities:
●
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continues to
investigate and solve crime.
●
This report is NOT to be used for crime trend analysis as not all occurrences are included.
●
Data groupings within this report do not match traditional crime groupings seen in other public reports such as the OPP Police Services
Board reports or Statistics Canada reporting.
Report Content Last Updated:Report generated by:Report generated on:
2023/04/01 Gamble, Jessy 3-Apr-23 2:57:06 PM
Page 1 of 1
Page 204 of 241
1
Coordinator: O.P.P. Constable Patti Cote
W.P.S. S/Pc Shaylyn Jackson
E-mail: oxfordcs@execulink.com
Web site: http: www.oxfordcrimestoppers.com
To: Board of Directors, Crime Stoppers of Oxford Inc.
Cc: Inspector Tony Hymers, Oxford OPP
Staff Sgt Jen Ormsby, Oxford OPP
Det/Sgt.Craig Murray, Woodstock PS
Monthly Statistics for March 2023
18 Total Calls received this month.
11 Woodstock PS tips
4 OPP tips
0 Assigned/out to other Crime Stoppers programs or Agency
3 Not Assigned
STATS FOR OPP: TIPS RECEIVED PER ZONE
0 for Tillsonburg
2 for Ingersoll
1 for Zorra
0 for Norwich
0 for South-West Oxford
0 for East Zorra-Tavistock
1 for Blandford-Blenheim
Meetings/Events Attended This Month
Special Olympics Polar Dip 8Mar23 – Finkle St., Fanshawe College, Woodstock
Monthly meeting - 14Mar23 – in person & zoom
Page 205 of 241
2
Awareness
Media Relations:
Patti and Shaylyn prepare media releases and social media posts for Woodstock City
and Oxford OPP which are picked up by local media outlets
Fundraising: Jan, Laura and Patti continue to meet to discuss Art at the Inn
Promotions:
Upcoming Events
South West Coordinator’s Meeting – 4Apr23 at the Wellington County Museum
Monthly meeting – April 11th
South West Zone Meeting – 18Apr23 – St. Thomas CASO Station
OACS Conference – June 2 - Guelph
Page 206 of 241
3
Co-coordinator: OPP Cst. Patti Cote, WPS S/Pc Shaylyn Jackson
Chairperson: Mr. Glen Blair
Statistics
This Month YTD SI (1991)
Tips Received 18 65 11431
Arrests 0 0 2050
WPS Arrests 0 0 n/a
OPP Arrests 0 0 n/a
Other Arrests (Immigration) 0 0 0
Web Tips 10 40 1878(2006)
In-House 5 8 1661(2004)
Call Centre 3 16 2446(2004)
E-Transfer 1352 (2004)
Cases Cleared
Total Cleared 0 0 1,434
Total Charges Laid 0 0 2,828
WPS Charges 0 0 n/a
OPP Charges 0 0 n/a
Rewards Approved 0 0 1499
Property Recovered 0 0 $2,308,805
Narcotics recovered 0 0 $8,736,659
Total $11,045,464
Respectfully Submitted by
Patti Cote, Shaylyn Jackson
Police Co-coordinator
Crime Stoppers of Oxford
Oxford County O.P.P./Woodstock Police Service
Page 207 of 241
March 2023 Alarms – Tillsonburg (6208)
Business and Address Date
101 Town Line March 3 (2 calls)
180 John Pound Rd March 4 & 5
200 Broadway Rd March 4 & 27
48 Wilson Ave March 5
127 Tillson Ave March 6
51 Simcoe March 6
148 Broadway Rd March 9
10 Rouse March 11
142 Weston Dr March 16
35 Town Line Rd March 19
181 Broadway Rd March 24
90 Simcoe St March 30
Page 208 of 241
1
The Corporation of the Town of Tillsonburg
Economic Development Advisory Committee Meeting
MINUTES
Tuesday, May 9, 2023
7:30 AM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Suzanne Renken
Dane Willson
Cedric Tomico
Councillor Bob Parsons
Deb Gilvesy, Mayor
Lisa Gilvesy
Randy Thornton
Steve Spanjers
Jesse Goossens
Kirby Heckford
Regrets: Andrew Burns
Gurvir Hans
Randi-Lee Bain
Staff: Kyle Pratt, Chief Administrative Officer
Cephas Panschow, Development Commissioner
Laura Pickersgill, Executive Assistant
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 7:33 a.m.
2. Adoption of Agenda
Page 209 of 241
2
Resolution # 1
Moved By: Dane Willson
Seconded By: Kirby Heckford
THAT the Agenda as prepared for the Economic Development Advisory
Committee meeting of Tuesday, May 9, 2023, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Cedric Tomico
Seconded By: Dane Willson
THAT the minutes of the Economic Development Advisory Committee of April 11,
2023, be approved.
Carried
5. Closed Session
Resolution # 3
Moved By: Cedric Tomico
Seconded By: Dane Willson
THAT the Economic Development Advisory Committee moves into closed
session at 7:36 a.m. to discuss matters related to the proposed or pending
acquisition or disposition of land by the municipality; a position, plan, procedure,
criteria or instruction to be applied to negotiations; and to consider a personal
matter about identifiable individuals, including municipal or
local board employees. (Boundary Adjustment)
Carried
6. General Business and Reports
6.1 Monthly Activity Update
Page 210 of 241
3
C. Panschow provided an overview of the monthly activity update.
6.2 Cayuga Rail Line Request
C. Panschow provided a brief summary of this item.
Resolution # 4
Moved By: Mayor Gilvesy
Seconded By: Dane Willson
THAT, in response to the March 10, 2023 letter received from Mike and
Sandy Kloepfer, Town Council supports the potential discontinuation of
the Cayuga Rail Line East of Talbot Road to support Residential Growth in
Courtland, subject to the allocation of additional industrial lands adjacent
to the Cayuga Rail Line West of Talbot Road and within Norfolk County.
Carried
6.3 Community Video Project- Marketing & Communication Plan
This item to be deferred to the next meeting.
6.4 Results- New Tillsonburg Residents Survey
There were no questions regarding this item.
7. Planning Items Circulation
8. Community Strategic Plan
8.1 Town Hall Update
There were no updates.
8.2 Affordable and Attainable Housing Committee
The Request for Quotation for conceptual drawings has been sent to eight
companies to bid on. The plans are to include the highest density possible
as directed by the Affordable and Attainable Housing Committee. The
plans can include potential for use of excess lands leftover from the old
Special Events Centre property.
8.3 Boundary Adjustment Committee
There were no updates.
8.4 Health Care Committee
Page 211 of 241
4
The committee is reviewing different incentives and models of care
available in other communities as a way to attract physicians.
The Mayor and Chamber will be hosting four medical students for lunch at
the end of the month as part of the Discovery Week for Western Medical
Students.
9. Community Organization Updates
9.1 Downtown Business Improvement Association
There was a favourable response from the event held at the airport.
Turtlefest planning is well underway!
9.2 Tillsonburg District Chamber of Commerce
The Chamber had the policies reviewed at the Ontario Chamber Annual
General Meeting.
The Awards of Excellence is fast approaching.
The Chamber is participating in the upcoming entrepreneurial pop-up
event with the Town.
9.3 Woodstock, Ingersoll, Tillsonburg and Area Association of Realtors
9.3.1 Monthly Statistics
D. Willson provided a brief summary of the statistics.
10. Round Table
Staff to confirm the timing for Committee meetings moving forward.
11. Next Meeting
June 13, 2023 7:30 a.m.
12. Adjournment
Resolution # 5
Moved By: Dane Willson
Seconded By: Councillor Parsons
THAT the Economic Development Advisory Committee meeting of Tuesday, May
9, 2023 be adjourned at 9:29 a.m.
Carried
Page 212 of 241
1
The Corporation of the Town of Tillsonburg
Museum, Culture, Heritage and Special Awards
Advisory Committee
MINUTES
Wednesday, May 17, 2023
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Carrie Lewis
Amie Varga
Lindsay Munroe
Isaac Card
Doug Cooper
Joan Weston
Tabitha Verbuyst
Rosemary Dean
Kelly Spencer
Deb Gilvesy
Regrets: Courtney Booth
Staff: Jessica Elliott
Patricia Phelps
Julie Ellis
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:34pm.
2. Adoption of Agenda
Page 213 of 241
2
Resolution # 1
Moved By: Tabitha Verbuyst
Seconded By: Kelly Spencer
THAT the agenda as prepared for the Museum, Culture, Heritage and Special
Awards Advisory Committee meeting of May 17, 2023, be approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Doug Cooper arrived at 4:35pm
Resolution # 2
Moved By: Amie Varga
Seconded By: Lindsay Munroe
THAT the minutes of the Museum, Culture, Heritage and Special Awards
Advisory Committee of April 19, 2023, be approved.
Carried
5. Presentations
5.1 Shayne Reitsma, Manager of Engineering Re: Kinsmen Bridge
Shayne Reistma, Manager of Engineering, presented on the Kinsmen
Bridge.
Resolution # 3
Moved By: Joan Weston
Seconded By: Rosemary Dean
THAT the presentation from Shayne Reitsma, Manager of Engineering
regarding the Kinsmen Bridge be received as information; and
THAT the Museum, Culture, Heritage, and Special Awards Committee
support Option 4 with a design option to keep the façade as close to
original as possible.
Carried
Page 214 of 241
3
6. General Business & Reports
6.1 Patty Phelps, Culture & Heritage Manger/Curator Re: Museum Update
Patty Phelps, Culture and Heritage Manager/Curator, provided an update
on the Museum.
Resolution # 4
Moved By: Amie Varga
Seconded By: Lindsay Munroe
THAT the update from Patty Phelps, Culture & Heritage Manager/Curator
regarding Annandale National Historic Site and Museum be received as
information.
Carried
6.2 Tabitha Verbuyst, Executive Director/Curator Re: Station Arts Centre
Update
Tabitha Verbuyst, Executive Director, provided an update on the Station
Arts Centre.
Resolution # 5
Moved By: Joan Weston
Seconded By: Rosemary Dean
THAT the update from Tabitha Verbuyst, Executive Director/Curator
regarding Station Art Centre Update be received for information.
Carried
6.3 Jessica Elliott, Records and Legislative Coordinator RE: Citizen of
the Year Ceremony
Jessica Elliott, Records and Legislative Coordinator, provided an update
on the Citizen of the Year Ceremony.
Resolution # 6
Moved By: Isaac Card
Seconded By: Doug Cooper
THAT the update from Jessica Elliott, Records and Legislative Coordinator
regarding Citizen of the Year Ceremony be received as information.
Page 215 of 241
4
Carried
6.4 Notice of Motion, Tabitha Verbuyst RE: Letter of support for the
rainbow crosswalk
Tabitha Verbuyst presented the following Notice of Motion:
THAT the Museum, Culture, Heritage and Special Awards Advisory
Committee supports the requested installation of a rainbow crosswalk put
forward by the Oxford Pride Organization.
Resolution # 7
Moved By: Joan Weston
Seconded By: Amie Varga
THAT the Museum, Culture, Heritage and Special Awards Advisory
Committee waive the rules of procedure by two-thirds majority to allow
Committee Member Verbuyst to present the Notice of Motion as a Motion.
Carried
Resolution # 8
Moved By: Tabitha Verbuyst
Seconded By: Amie Varga
THAT the Museum, Culture, Heritage and Special Awards Advisory
Committee supports the requested installation of a rainbow crosswalk put
forward by the Oxford Pride Organization.
Carried
7. Next Meeting
June 21, 2023 at 4:30 p.m.
8. Adjournment
Resolution # 9
Moved By: Doug Cooper
Seconded By: Rosemary Dean
THAT the Musuem, Culture, Heritage and Special Awards Advisory Committee
meeting be adjourned at 5:21pm.
Carried
Page 216 of 241
1
The Corporation of the Town of Tillsonburg
Affordable and Attainable Housing Committee Meeting
MINUTES
Wednesday, May 24, 2023
4:15 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Cedric Tomico
Councillor Chris Parker
Cole Warwick, Housing Programs Coordinator, Oxford County
Rebecca Smith, Manager of Housing Development, Oxford
County
Dane Willson
Deb Gilvesy, Mayor
Gary Green
Suzanne Renken
Regrets: Kama Vandevyvere
Staff: Cephas Panschow, Development Commissioner
Kyle Pratt, Chief Administrative Officer
Laura Pickersgill, Executive Assistant
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:18 p.m.
2. Adoption of Agenda
Resolution # 1
Moved By: Dane Willson
Seconded By: Mayor Gilvesy
Page 217 of 241
2
THAT the Agenda as prepared for the Affordable and Attainable Housing
Advisory Committee meeting of Wednesday, May 24, 2023, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Dane Willson
Seconded By: Gary Green
THAT the minutes of the Affordable and Attainable Housing Advisory Committee
of April 26, 2023, be approved.
Carried
5. Closed Session
Resolution # 3
Moved By: Dane Willson
Seconded By: Cedric Tomico
THAT the Affordable and Attainable Housing Advisory Committee move into
Closed Session to consider:
Conceptual Drawings Quotes Review
239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local board,
which, if disclosed, could reasonably be expected to prejudice significantly the
competitive position or interfere significantly with the contractual or other
negotiations of a person, group of persons, or organization;
239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
Carried
6. General Business & Reports
Page 218 of 241
3
7. Next Meeting
June 28, 2023 4:15 p.m. or as needed
8. Adjournment
Resolution # 4
Moved By: Cedric Tomico
Seconded By: Dane Willson
THAT the Affordable and Attainable Housing Advisory Committee meeting of
Wednesday, May 24, 2023 be adjourned at 4:44 p.m.
Carried
Page 219 of 241
Page 1 of 3
The Corporation of the Town of Tillsonburg
PARKS, BEAUTIFICATION AND CEMETERIES ADVISORY COMMITTEE
May 30, 2023
4:30 p.m.
Council Chambers
MINUTES
Present: Barb Wareing, Wayne Beard, Martha Kirkpatrick, Councillor Pete Luciani, Isaac Card, Joan Weston, Ron Walder, Christine Vandenbussche, Maurice Verhoeve, Paul DeCloet Absent with Regrets: Mike Dean, Karen Clipson, Paul DeCloet Also Present: Julie Columbus, Director of Recreation, Culture and Parks
Matt Johnson, Manager of Parks & Facilities Margaret Puhr, Administrative Assistant, Recreation, Culture and Parks 1. Call to Order
The meeting was called to order at 4:30 pm.
2. Adoption of Agenda
Resolution #1
Moved by: Isaac Card
Seconded by: Joan Weston
THAT the Agenda as amended for the Parks, Beautification and Cemeteries
Advisory Committee meeting of May 30, 2023, be adopted.
Carried
3. Minutes of the Previous Meeting
4. Disclosures of Pecuniary Interest and the General Nature Thereof - none
Page 220 of 241
Page 2 of 3
5. General Business and Reports
5.1. Kinsmen Bridge presentation – Shayne Reitsma, Manager of Engineering
presented the history and proposed replacement options as shared with council
and public last year. Outlined the recommended option.
Resolution #2
Moved by: Joan Weston
Seconded by: Maurice Verhoeve
THAT the Parks, Beautification & Cemeteries committee supports option #4 for
the bridge replacement, for it is the most similar to the original bridge.
Carried
5.2. Parks beautification initiatives - deferred
5.3. Staff update –
Turtle Garden – the town was contacted by a conservancy group with a new
design of an old garden that became untended by a previous group, with plan to
renovate. This garden will have proper nesting opportunities for the 4 species of
turtles that inhabit Lake Lisgar. Native plants will also be planted in the garden.
The work has begun and the official opening is scheduled for 4:30pm on June
16th;
Tillsonburg became Canada’s 75th Bee City – focused on bee-friendly
initiatives, many of which are already in place to protect the pollinators. The
commitment is to plant more pollinator plants, educate the public via messaging
and celebrate National Pollinator Day in June. Visit https://beecitycanada.org/;
Playground Update – the RFP closed and had 7 submissions and under
budget. Council has approved the recommendation for Park n Water and Elliot
Fairbairn playgrounds. Park N Water will install Elliot Fairbarn playground and
Northcrest Phase 2 as well. Supply and delivery is estimated to be 8 to 10
weeks. The Library Playground was reviewed by the committee with top two
options being put for public voting and received 894 votes. Park N Water was
selected as the winning proposal. This playground will focus on a community
theme, include a rubberized surface and large shade sails. The Library will also
be installing an arbor and raised flowerbeds in the park area;
Page 221 of 241
Page 3 of 3
Columbaria update – the columbarium foundation is being poured and the unit
will be installed in the next couple of weeks. Staff will bring forward a
recommendation on a style and location for the next columbaria. This and
cemetery layout and expansion will be addressed through the upcoming Master
Plan consultation process. The committee will be asked for ideas, vision and
feedback.
6. Next Meeting
September 26, at 4:30 p.m., Council Chambers, 200 Broadway, second floor.
7. Adjournment
The meeting was adjourned at 5:25pm
Carried
Page 222 of 241
Page 1 of 2
The Corporation of the Town of Tillsonburg
Recreation & Sports Advisory Committee
June 1, 2023
5:30 p.m.
Council Chambers
MINUTES
Present: Scott Vitias, Christy Milmine, Stephen Gradish, Scott Gooding, Christian Devlin, Andrew Gradish, Councillor Chris Parker, Mayor Deb Gilvesy, Carrie Lewis Absent with Regrets: Susie Wray, Joe Sym, Taylor Campbell Also Present: Andrea Greenway, Recreation Programs & Services Manager
Margaret Puhr, Administrative Assistant, Recreation, Culture and Parks Jim Donaldson 1. Call to Order
The meeting was called to order at 5:34pm.
2. Adoption of Agenda
Resolution #1
Moved by: Christian Devlin
Seconded by: Scott Gooding
THAT the Agenda as amended for the Recreation & Sports Advisory Committee
meeting of June 1, 2023, be adopted.
Carried
3. Minutes of the Previous Meeting Minutes
4. Disclosures of Pecuniary Interest and the General Nature Thereof
Page 223 of 241
Page 2 of 2
There were no disclosures of pecuniary interest declared.
5. General Business and Reports
5.1. Tennis courts presentation – Jim Donaldson – presented history of tennis courts
in Tillsonburg, past successes of the tennis program and the challenges. Mr.
Donaldson is advocating for at least one more court in order to get more people
involved and receive support from Ontario Tennis Association.
5.2. Hall of Fame – Closed session – to present the Hall of Fame nominee selection.
Resolution #2
Moved by: Carrie Lewis
Seconded by: Mayor Gilvesy
THAT the committee move into closed session for the recommendation.
Carried
5.3. Sports Allocation Policy report – the policy amendments were approved by
council, the user groups will received the updated policy to be effective for fall
contracts, starting in July.
5.4. Staff update – water park renovations are underway, reduced operation
preparations of the water park are going well for opening on Father’s Day
weekend. Community Centre renovations are also underway and on schedule
with some minor issues from users in regards of traffic flow through the building.
6. Next Meeting
August 10, at 5:30 p.m., Council Chambers, 200 Broadway, second floor.
7. Adjournment
The meeting was adjourned at 7:13 p.m.
Page 224 of 241
1
The Corporation of the Town of Tillsonburg
Youth Advisory Council Meeting
MINUTES
Wednesday, June 7, 2023
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Scott Gooding
Liam Spencer-Enright
Sorraya Buchanan-St.Gelais
Scarlet Robson
Dakshneel Singh
Sophie Hicks
Chris Parker
Kelly Spencer
Staff: Patti Cote, Community Safety /Media Relations Officer,OPP
Jessica Elliott, Records and Legislative Coordinator
Julie Ellis, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30pm.
2. Adoption of Agenda
Resolution # 1
Moved By: Kelly Spencer
Seconded By: Chris Parker
Page 225 of 241
2
THAT the Agenda as amended for the Youth Advisory Council meeting of June
7, 2023, be approved with the addition of Agenda Item 6.2.
Carried
3. Orientation
Jessica Elliott, Records and Legislative Coordinator, provided the committee
orientation.
Dakshneel Singh joined the meeting at 4:36pm.
4. Election of Chair and Vice-Chair
Resolution # 2
Moved By: Chris Parker
Seconded By: Scott Gooding
THAT Liam Spencer-Enright be elected as Chair of the Youth Advisory Council.
Carried
Resolution # 3
Moved By: Chris Parker
Seconded By: Kelly Spencer
THAT Sorraya Buchanan-St.Gelais be elected as Vice-Chair of the Youth
Advisory Council.
Carried
Liam Spencer-Enright assumed the Chair.
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. General Business and Reports
6.1 Meeting Schedule
Resolution # 4
Moved By: Scarlet Robson
Seconded By: Sophie Hicks
Page 226 of 241
3
THAT the Youth Advisory Council accept the attached meeting schedule
for the remainder of 2023.
Carried
6.2 Open Discussion
The committee had an open discussion on the future of the committee.
7. Next Meeting
September 6th, 2023 at 4:30pm
8. Adjournment
Resolution # 5
Moved By: Chris Parker
Seconded By: Scott Gooding
THAT the Youth Advisory Council meeting be adjourned at 5:06pm.
Carried
Page 227 of 241
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 2023-051
A BY-LAW to authorize the Issuance of Debt.
WHEREAS the Municipal Act, 2001 Section 401 (1) provides that subject to this or any other Act, a
municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way,
and may issue debentures through the County of Oxford and prescribed financial instruments for or in
relation to the debt;
AND WHEREAS the Council of the Corporation of the Town of Tillsonburg has authorized the purposes
(individually a "Project") as set out in Schedule "A" attached thereto and desires to issue debt through the
County of Oxford for the Project in the respective amount specified in Schedule "A;
AND WHEREAS before authorizing the Project and before authorizing any additional cost amounts and
any additional debt authorities in respect thereof, the Treasurer of the Corporation of the Town of
Tillsonburg updated its most recent annual debt and financial obligation received from the Ministry of
Municipal Affairs and Housing in accordance with Ontario Regulation 403/02, and determined that the
estimated annual amount payable in respect of the Project and the issuance of additional debentures
would not cause the Corporation to exceed the updated limit;
AND WHEREAS it is expected that the approved financing through a financial institution or County of
Oxford will occur in Q3 2023;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1.THAT certain works as set out in Schedule "A" hereto attached are hereby authorized up to a maximum
cost of $30,000.00.
2.THAT Schedule "A" attached hereto is hereby declared to be a part of this By-Law as if written and
incorporated herein.
3.THAT there shall be raised in each year in which an installment comes due by a rate on all applicable
rateable BIA property in the Town of Tillsonburg a specific amount sufficient to pay the said installment
when and as it becomes due, but no greater rate shall be levied in any year for such purposes, than is
required to pay the installment. Such amount may be reduced by receipts from other sources in respect to
the said works.
4.THIS By-Law shall come into full force and effect on the date of enactment..
READ A FIRST AND SECOND TIME THIS 14th DAY OF JUNE, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 14TH DAY OF JUNE, 2023.
______________________
MAYOR – Deb Gilvesy
________________________
CLERK - Tanya Daniels
Page 228 of 241
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 2023-051
SCHEDULE A
Page 229 of 241
Page 230 of 241
Page 1 of 2
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-52
A BY-LAW to provide for the adoption of budgetary estimates, tax rates, installment due
dates, and to further provide for penalty and interest on default of payment thereof for
2023.
WHEREAS; Section 290 of the Municipal Act, 2001, S.O. 2001 c.25, as amended,
provides that the Council of a local municipality shall prepare and adopt estimates of all
sums required during the year for the purposes of the municipality, and
WHEREAS; Section 312 of the said Act provides that the Council of a local municipality
shall, after the adoption of estimates for the year, pass a by-law to levy a separate tax
rate on the assessment in each property class, and
WHEREAS; Sections 307 and 308 of the said Act require tax rates to be established in
the same proportion to tax ratios; and
WHEREAS; regulations require reductions in certain tax rates for certain classes or
subclasses of property.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1) That the budget estimates setting out the 2023 Operating Budget of $28,399,968
with a levy of $16,639,583, and the 2023 Capital Budget of $7,197,700 with a levy
of $2,508,000, being a combined budget amount of $35,597,668 with $19,147,583
from taxation, as shown on Schedule “A” and Schedule “B” respectively and
detailed in the Business Plans for the year 2023, endorsed by resolution of
February 13th, 2023, and raising the following amounts from realty taxation, be
adopted:
A) A general municipal levy of $19,147,583
B) A special levy for core area parking of $146,600
C) A special levy for the Business Improvement Area of $166,940
2) That the tax rates hereby adopted for each class for the year 2023 excluding
local improvement rates or other special charges collected as taxes, shall be the
tax rates as listed on Schedule “C” attached hereto and forming part of this by-
law and the tax rate for each class shall be applied against the whole of the
assessment for real property for that particular class and purpose.
Page 231 of 241
By-Law 2023-52
Page 2 of 2
3) That every property owner shall be taxed according to the tax rates in this by-law. The taxes for a particular property shall be calculated by applying the Current Value Assessment against the tax rates set out and further adjusted as required by the provisions of the Municipal Act, 2001, S.O. 2001. Such taxes shall become due and payable in two installments as follows:
ALL PROPERTY CLASSES:
FIRST INSTALMENT Thursday, August 24, 2023
SECOND INSTALMENT Thursday, October 26, 2023
Notice of such taxes due shall be sent by first class mail to those persons shown
as liable for the payment of taxes.
4) That a charge as a penalty of 1 and 1/4 per cent on the amount of any outstanding taxes levied in 2023 shall be made on the first day of default, and that interest of 1 and 1/4 per cent on the amount of any outstanding taxes levied in 2023 shall be made on the first day of each calendar month thereafter in which default continues until December 31, 2023, and any such additional amounts shall be levied and collected in the same manner as if they had been originally imposed with and formed part of the taxes levied under this by-law. The penalty charges indicated in this section shall be waived for those taxpayers participating in the Monthly Preauthorized Payment Programme, provided the payments are made as agreed and without default.
5) That interest of 1 and 1/4 per cent on the amount of any taxes due and unpaid
after December 31, 2023 shall be charged on the first day of each calendar
month thereafter in which default continues.
6) That this by-law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 14th day of June, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 14th day of June, 2023.
___________________________
MAYOR – Deb Gilvesy
______________________________
CLERK – Tanya Daniels
Page 232 of 241
Budget Requirements
Council 334,900 260,751 449,642 114,742 34.26%455,082 0.01%464,360 2.04%514,693 10.84%
Financial Services (38,000)(277,361)12,012 50,012 (131.61%)19,662 63.69%42,734 117.34%68,424 60.12%
Corporate Services 1,673,900 1,352,676 1,736,210 62,310 3.72%2,093,016 20.55%2,162,348 3.31%2,210,217 2.21%
Customer Services (120,500)(145,629)(110,502)9,998 (8.30%)(104,054)(5.84%)(98,170)(5.65%)(92,162)(6.12%)
Fleet Services 59,700 (159,794)55,000 (4,700)(7.87%)63,400 15.27%63,400 63,400
THI (140,000)995,714 (141,400)(1,400)1.00%332,623 (335.24%)328,946 (1.11%)328,908 (0.01%)
Enterprise Services (200,000)(199,185)(198,600)1,400 (0.70%)(198,564)(0.02%)(198,527)(0.02%)(198,489)(0.02%)
Fire Services 1,454,500 1,277,804 1,560,764 106,264 7.31%1,486,603 (4.75%)1,532,279 3.07%1,580,777 3.17%
Police Services 3,188,675 3,222,076 3,277,437 88,762 2.78%3,356,173 2.40%3,434,611 2.34%3,513,133 2.29%
Protection/Bylaw 265,300 242,675 299,551 34,251 12.91%303,298 1.25%314,665 3.75%323,569 2.83%
Building 1,325 17,195 (1,325)(100.00%)
OPS Admin 261,800 258,139 370,891 109,091 41.67%276,505 (25.45%)285,549 3.27%294,760 3.23%
Engineering 597,500 264,440 482,468 (115,032)(19.25%)525,776 8.98%539,914 2.69%511,450 (5.27%)
Public Works 3,945,054 3,782,057 4,361,736 416,682 10.56%4,461,720 2.29%4,536,177 1.67%4,604,131 1.50%
Parking
Airport 40,000 85,028 57,348 17,348 43.37%59,089 3.04%60,748 2.81%62,446 2.80%
Waste Management 203,500 290,684 107,159 (96,341)(47.34%)213,684 99.41%216,815 1.47%220,555 1.72%
Cemetery 178,700 149,848 209,573 30,873 17.28%215,256 2.71%220,653 2.51%226,272 2.55%
Parks 904,100 755,291 1,168,742 264,642 29.27%1,395,316 19.39%1,632,084 16.97%1,869,418 14.54%
Community Events 106,800 43,269 100,430 (6,370)(5.96%)105,872 5.42%109,516 3.44%113,593 3.72%
Recreation - Programs 1,152,400 860,404 955,215 (197,185)(17.11%)976,363 2.21%1,065,388 9.12%1,097,232 2.99%
Recreation - Facilities 3,044,899 2,638,885 3,793,579 748,680 24.59%4,411,977 16.30%4,750,634 7.68%5,080,576 6.95%
Elliott Fairbairn Centre (47,900)(49,192)(26,786)21,114 (44.08%)(27,475)2.57%(28,342)3.16%(35,143)24.00%
Museum 445,200 436,033 397,799 (47,401)(10.65%)442,202 11.16%470,295 6.35%470,298
Transit Services 148,700 (47,883)194,865 46,165 31.05%200,882 3.09%206,889 2.99%281,987 36.30%
Development & Communication Services (41,300)(41,300)(11,000)30,300 (73.37%)(15,000)36.36%(15,000)(15,000)
Economic Development 427,100 404,166 422,050 (5,050)(1.18%)442,039 4.74%472,972 7.00%490,322 3.67%
Municipal Taxes (255,000)(143,478)(376,600)(121,600)47.69%(289,600)(23.10%)(289,600)(289,600)
Consolidated Budget Requirement 17,591,353 16,273,313 19,147,583 1,556,230 8.85%21,201,845 10.73%22,281,338 5.09%23,295,767 4.55%
Operating Plan
Council 334,900 260,751 449,642 114,742 34.26%455,082 1.21%464,360 2.04%514,693 10.84%
Financial Services (38,000)(277,361)12,012 50,012 (131.61%)19,662 63.69%42,734 117.34%68,424 60.12%
Corporate Services 1,673,900 1,352,676 1,736,210 62,310 3.72%2,093,016 20.55%2,162,348 3.31%2,210,217 2.21%
Customer Services (120,500)(145,629)(110,502)9,998 (8.30%)(104,054)(5.84%)(98,170)(5.65%)(92,162)(6.12%)
Fleet Services (28,300)(245,926)28,300 (100.00%)8,400 8,400 8,400
THI (140,000)995,714 (141,400)(1,400)1.00%332,623 (335.24%)328,946 (1.11%)328,908 (0.01%)
Enterprise Services (200,000)(199,185)(198,600)1,400 (0.70%)(198,564)(0.02%)(198,527)(0.02%)(198,489)(0.02%)
Fire Services 1,423,400 1,247,851 1,540,764 117,364 8.25%1,466,603 (4.81%)1,512,279 3.11%1,560,777 3.21%
Police Services 3,188,675 3,222,076 3,277,437 88,762 2.78%3,356,173 2.40%3,434,611 2.34%3,513,133 2.29%
Protection/Bylaw 265,300 242,675 299,551 34,251 12.91%303,298 1.25%314,665 3.75%323,569 2.83%
Building 1,325 17,195 (1,325)(100.00%)
OPS Admin 261,800 258,139 370,891 109,091 41.67%276,505 (25.45%)285,549 3.27%294,760 3.23%
Engineering 356,500 (46,560)399,468 42,968 12.05%442,776 10.84%456,914 3.19%428,450 (6.23%)
Public Works 2,967,654 2,800,583 3,047,236 79,582 2.68%3,147,220 3.28%3,221,677 2.37%3,289,631 2.11%
Parking
Airport 40,000 85,028 57,348 17,348 43.37%59,089 3.04%60,748 2.81%62,446 2.80%
Waste Management 203,500 290,684 107,159 (96,341)(47.34%)213,684 99.41%216,815 1.47%220,555 1.72%
Cemetery 178,700 148,469 209,573 30,873 17.28%215,256 2.71%220,653 2.51%226,272 2.55%
Parks 839,100 690,578 918,242 79,142 9.43%931,816 1.48%945,584 1.48%959,918 1.52%
Community Events 106,800 43,269 100,430 (6,370)(5.96%)105,872 5.42%109,516 3.44%113,593 3.72%
Recreation - Programs 1,152,400 860,404 955,215 (197,185)(17.11%)976,363 2.21%1,065,388 9.12%1,097,232 2.99%
Recreation - Facilities 2,844,899 2,331,405 3,008,579 163,680 5.75%3,076,977 2.27%3,130,634 1.74%3,170,576 1.28%
Elliott Fairbairn Centre (47,900)(49,192)(26,786)21,114 (44.08%)(27,475)2.57%(28,342)3.16%(35,143)24.00%
Museum 352,300 343,133 397,799 45,499 12.91%442,202 11.16%470,295 6.35%470,298
Transit Services 148,700 (47,883)194,865 46,165 31.05%200,882 3.09%206,889 2.99%281,987 36.30%
Development & Communication Services (41,300)(48,300)(11,000)30,300 (73.37%)(15,000)36.36%(15,000)(15,000)
Economic Development 373,500 350,566 422,050 48,550 13.00%442,039 4.74%472,972 7.00%490,322 3.67%
Municipal Taxes (255,000)(143,478)(376,600)(121,600)47.69%(289,600)(23.10%)(289,600)(289,600)
Total Operating Budget 15,842,353 14,337,682 16,639,583 797,230 5.03%17,930,845 7.76%18,502,338 3.19%19,003,767 2.71%
Capital Plan
Corporate Services
Fleet Services 88,000 86,132 55,000 (33,000)(37.50%)55,000 55,000 55,000
Fire Services 31,100 29,953 20,000 (11,100)(35.69%)20,000 20,000 20,000
Engineering 241,000 311,000 83,000 (158,000)(65.56%)83,000 83,000 83,000
Public Works 977,400 981,474 1,314,500 337,100 34.49%1,314,500 1,314,500 1,314,500
Airport
Cemetery 1,379
Parks 65,000 64,713 250,500 185,500 285.38%463,500 85.03%686,500 48.11%909,500 32.48%
Recreation - Programs
Recreation - Facilities 200,000 307,480 785,000 585,000 292.50%1,335,000 70.06%1,620,000 21.35%1,910,000 17.90%
Museum 92,900 92,900 (92,900)(100.00%)
2022
Budget
2022
Year End
Forecast
2023
Total
Budget
Variance
$
Variance
%
2024
Budget
%
Variance
2025
Budget
%
Variance
2026
Budget
%
Variance
2023 Financial Plan
Multiyear Budget Summary
Page 233 of 241
Development & Communication Services 7,000
Economic Development 53,600 53,600 (53,600)(100.00%)
Total Capital Plan 1,749,000 1,935,631 2,508,000 759,000 43.40%3,271,000 30.42%3,779,000 15.53%4,292,000 13.58%
2022
Budget
2022
Year End
Forecast
2023
Total
Budget
Variance
$
Variance
%
2024
Budget
%
Variance
2025
Budget
%
Variance
2026
Budget
%
Variance
2023 Financial Plan
Multiyear Budget Summary
Page 234 of 241
Project ListingCorporate Services110Cell Phone ReplacementsX3915,000(15,000)IT ReserveComputer ReplacementsX3862,300(62,300)IT ReserveAnnual Replacement of IT CapitalX01(76,000)76,000IT ReserveTotal 110 Corporate Services1,30076,000(77,300)Fleet130Replace - #33 Ram 250with Alum Dump BodyX5865,000(65,000)Fleet ReserveReplace - # 37 F250 Pcikup TruckX57115,000(115,000)Fleet ReserveReplace - # 65 4300 Hybrid Bucket TruckX56325,000(325,000)Replace - #96 Sicard SnowblowerX55182,000(182,000)Replace - #204 Z-ForceX5414,000(14,000)Fleet ReserveReplace - #235 Trenching Utility TrailerX5315,000(15,000)Fleet ReserveReplace - MT6 Sidewalk MachineX52190,000(43,700)(146,300)Fleet ReserveNew - ATVX51Fleet ReserveNew - TractorX50145,000(145,000)Fleet ReserveNew - Tractor Mower DeckX4955,000(55,000)Fleet ReserveNew - Tractor Flail BrusherX4855,00055,000New - Tractor Snow Pusher BladeX4720,000(20,000)Fleet ReserveNew - Tandem Axle Plow with WingX46465,000(106,900)(358,100)Fleet ReserveNew - Trackless Attachment (Ribbon Blower)X4520,000(20,000)Fleet ReserveNew- Trackless Attachment (Rotary Broom)X4410,000(10,000)Fleet ReserveNew - P/U AttachmentX435,000(5,000)Fleet ReserveNew - Tack Coat Sprayer UnitX425,000(5,000)Fleet ReserveTotal 130 Fleet1,686,000(507,000)(619,600)(504,400)55,000Fire150Avtec OutpostsX094,000(4,000)Fire Comm reserveAvtec Scout Radio ConsoleX0835,000(35,000)Fire Comm ReserveSecan Storage Side of StationX0710,000(10,000)Fire Equipment ReserveTraining PropsX065,0005,000Gas Detection EquipmentX0510,00010,000ExpendituresContributionto ReservesGrantsTax SupportedDebtReservesDCReservesDonationMiscellaneousUser PayDebtTaxationComments2023 Capital Project Listing - New RequestsTownRun Date: 2/16/23 3:55 PMPage 235 of 241
Rescue EquipmentX045,0005,000PPE Bunker GearX0330,000(15,000)(15,000)Fire Equipment ReserveCommunity Risk Assessment/Master Fire PlanX0265,000(27,000)(38,000)Fire Equipment ReserveTotal 150 Fire164,000(91,000)(53,000)20,000Engineering210Charlotte & Clarence DesignX1383,00083,000Total 210 Engineering83,00083,000Public Works220Future Bridge RepairsX6155,00055,000Bayham Line ReconstructionX12450,000(225,000)225,000Municiplaity of BayhamYounge St ReconstructionX11603,400(76,600)(173,300)353,500Linear Infrastructure ReserveTotal 220 Public Works1,053,40055,000(76,600)(173,300)(225,000)633,500Streetlights235Van Norman Heights SubdivisionX14192,500192,500Total 235 Streetlights192,500192,500Airport240Apron ExtensionX10160,000(160,000)Airport Land SalesTotal 240 Airport160,000(160,000)Storm Sewers260Townline ConstructionX40254,000(225,000)29,000OCIF Formula FundingYounge St ReconstructionX11857,000(397,500)459,500Federal Gas TaxTotal 260 Storm Sewers1,111,000(622,500)488,500Parks450Parks & Rec Master PlanX66200,000(142,500)57,500Trails & PathwaysX415,0005,000Tennis Court SurfaceX22145,000145,000Sports Field Maintenance & RepairsX2150,000(50,000)RCP ReserveSite AmenitiesX2010,00010,000Maintenance, Repairs & AODAX1925,00025,000Lake Lisgar Maint. & Shoreline ProtectionX1815,000(15,000)RCP ReserveTree Planting Urban ForestryX178,0008,000ExpendituresContributionto ReservesGrantsTax SupportedDebtReservesDCReservesDonationMiscellaneousUser PayDebtTaxationComments2023 Capital Project Listing - New RequestsTownRun Date: 2/16/23 3:55 PMPage 236 of 241
Dog ParkX162,500(2,500)RCP ReserveAnnual Playground Equipment ReplacmentX1595,000(95,000)Cash-in-lieu of ParklandTotal 450 Parks555,500(162,500)(142,500)250,500Rec - Bldg Mtce465LLWP Building RenovationX651,200,000(750,000)(250,000)200,000CCRF GrantMuseum Repairs & MaintenanceX6035,000(35,000)Facility Infrastrucuture ReserveIndoor Pool AssetX59200,000200,000LED Lights ( Parking Lot & Exterior)X3715,00015,000New ColumbariumX3660,000(60,000)Niche SalesNatatoriumX35LLWP Deck & FurnishingsX34TCC FurnishingsX3325,00025,000Recreation Minor CapitalX3210,00010,000Floor ScrubberX3110,00010,000Fire Hall Floor Slab (paramedic bay)X3020,00020,000Fire Hall Diesel Exhaust SystemX2990,000(55,000)35,000Facility Infrastrucuture ReserveArena DehumidifierX28155,000155,000Pre-budget approval - Nov 21 2022 Counicl MeetingHVAC General RepairsX2730,00030,000General Building Repairs & MaintenanceX2660,00060,000Roof Repair/ReplacementX25125,000(125,000)Facility Infrastrucuture ReserveAnnual LED Light ConversionX2422,00022,000SignageX233,0003,000Total 465 Rec - Bldg Mtce1,860,000200,000(750,000)(250,000)(215,000)(60,000)785,000Total Project Listing$6,866,700$331,000($1,372,500)($757,000)($1,242,000)($873,200)($445,000)$2,508,000ExpendituresContributionto ReservesGrantsTax SupportedDebtReservesDCReservesDonationMiscellaneousUser PayDebtTaxationComments2023 Capital Project Listing - New RequestsTownRun Date: 2/16/23 3:55 PMPage 237 of 241
Town of Tillsonburg - Schedule "C" To By-Law 2023-52
2023 Tax Rates TOTAL
BASE
RTC/RTQ GENERAL COUNTY EDUCATION RATES PARKING B.I.A. TOTAL
RT RESIDENTIAL 0.00827083 0.00426167 0.00153000 0.01406250 0.00105407 0.01511657
MT MULTI-RESIDENTIAL 0.01654166 0.00852334 0.00153000 0.02659500 0.00210812 0.02870312
NT NEW MULTI-RESIDENTIAL 0.00827083 0.00426167 0.00153000 0.01406250 0.01406250
CT COMMERCIAL 0.01572946 0.00810484 0.00880000 0.03263430 0.00200462 0.00227621 0.03691513
CU COMMERCIAL EXCESS LAND 0.01101062 0.00567338 0.00880000 0.02548400 0.00140323 0.00159335 0.02848058
CX COMMERCIAL VACANT LAND 0.01101062 0.00567338 0.00880000 0.02548400 0.00140323 0.00159335 0.02848058
IT INDUSTRIAL 0.02175228 0.01120819 0.00880000 0.04176047 0.04176047
IU INDUSTRIAL EXCESS LAND 0.01413898 0.00728533 0.00880000 0.03022431 0.03022431
IX INDUSTRIAL VACANT LAND 0.01413898 0.00728533 0.00880000 0.03022431 0.03022431
LT LARGE INDUSTRIAL 0.02175228 0.01120819 0.00880000 0.04176047 0.04176047
LU LARGE INDUSTRIAL EXCESS LAND 0.01413898 0.00728533 0.00880000 0.03022431 0.03022431
PT PIPELINES 0.01041546 0.00536672 0.00880000 0.02458218 0.02458218
FT FARMLAND 0.00180056 0.00092776 0.00038250 0.00311082 0.00311082
TT MANAGED FOREST 0.00206771 0.00106541 0.00038250 0.00351562 0.00351562
GT PARKING LOT 0.01572946 0.00810484 0.00880000 0.03263430 0.00227621 0.03491051
Page 238 of 241
Page 1 of 2
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-053
A BY-LAW to appoint a Property Standards officer and Municipal Law
Enforcement Officer for the Town of Tillsonburg.
WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001, c.25, as amended, the
Council of a Municipality has the capacity, rights, powers and privileges of a natural
person for the purpose of exercising its authority under this or any other Act, to enable
them to govern their affairs as they consider appropriate and to enhance their ability to
respond to municipal issues;
AND WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001, c.25, as amended,
requires that a municipality’s capacity, rights, powers and privileges, shall be exercised
by by-law;
AND WHEREAS pursuant to the Building Code Act, S.O. 1992, c. 23, as amended,
defines “officer” as a property standards officer who ahs been assigned the
responsibility of administering and enforcing by-laws passed under Section 15. Of the
Act;
AND WHEREAS pursuant to the Police Services Act, R.S.O. 1990, cP.15, as amended,
a municipal council may appoint one or more Municipal Law Enforcement Officers to
enforce the By-Laws of the Municipality;
AND WHEREAS pursuant to the Fire Protection and Prevention Act, 1997, c. 4, as
amended, provides that a municipality may appoint officers to enter upon land and into
structures at any reasonable time to inspect the land and structures to determine
whether by-laws enacted in accordance with the Act are being complied with;
AND WHEREAS the Council of the Corporation of the Town of Tillsonburg considers it
desirable to appoint a Property Standards Officer and Municipal Law Enforcement
Officer;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT David Jejna be and is hereby appointed as Property Standards Officer and
Municipal Law Enforcement Officer for the Town of Tillsonburg.
2. THAT this By-Law shall come into force and take effect on the date it is passed.
Page 239 of 241
By-Law 2023-053
Page 2 of 2
READ A FIRST AND SECOND TIME THIS 14th day of JUNE, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 14th day of JUNE, 2023.
___________________________
MAYOR – Deb Gilvesy
______________________________
CLERK – Tanya Daniels
Page 240 of 241
Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-050
A BY-LAW to confirm the proceedings of Council at its meeting held on JUNE 14, 2023.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of
a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg
as follows:
1. All actions of the Council of the Corporation of the Town of Tillsonburg at its meeting
held on June 14, 2023, with respect to every report, motion, by-law, or other action
passed and taken by the Council, including the exercise of natural person powers, are
hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred
to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of the Corporation of the Town of
Tillsonburg.
4. That this By-Law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 14th day of JUNE, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 14th day of JUNE, 2023.
___________________________
MAYOR – Deb Gilvesy
______________________________
CLERK – Tanya Daniels
Page 241 of 241