230626 Regular Council Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, June 26, 2023
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Cephas Panschow, Development Commissioner
Sheena Pawliwec, Director of Finance/Treasurer
Johnathon Graham, Director of Operations & Development
Julie Columbus, Director of Recreations, Culture & Parks
Renato Pullia, Director of Innovation & Strategic Initiatives
Julie Ellis, Deputy Clerk
_____________________________________________________________________
1. Call to Order
2. Closed Session (5:30 p.m.)
Resolution # 2023-259
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT Council move into Closed Session to consider the following:
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2.4.1 EDM Report - 25 Maple Lane
239 (2) (c) a proposed or pending acquisition or disposition of land by
the municipality or local board; and
239 (2) (k) a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf
of the municipality or local board.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest
2.3 Adoption of Closed Council Minutes
2.4 Reports
2.4.1 EDM Report Re: 25 Maple Lane
2.5 Back to Open Session
3. Moment of Silence
Open Session resumed at 6:00 p.m.
4. Adoption of Agenda (6:00 p.m.)
Resolution # 2023-264
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT the agenda as prepared for the Council Meeting of June 26, 2023, be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
None.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-265
Moved By: Deputy Mayor Beres
Seconded By: Councillor Spencer
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THAT the Council meeting minutes dated June 14, 2023 be approved.
Carried
7. Presentations
7.1 Sergeant Rob Griffin, Municipal Policing Specialist, West Region,
Ontario Provincial Police Re: The Enhancements Process
Sergeant Rob Griffin, Municipal Policing Specialist for the Ontario
Provincial Police presented on The Enhancement Process. The presenter
answered various questions from members of Council.
Officer S/Sgt Jen Ormsby and Police Services Board Chair Larry Scanlan
were also in attendance.
Resolution # 2023-266
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council receives the presentation from Sergeant Rob Griffin as
information.
Carried
8. Public Meetings
8.1 CP 2023-166 Application for Zone Change ZN-23-01 - Southside
Construction Management Ltd. - 97 North Street West
Laurel Davies-Snyder, Planner, Oxford County, attended before Council to
provide an overview of the application CP 2023-166 Application for Zone
Change ZN-23-01 - Southside Construction Management Ltd. - 97 North
Street West.
Applicant agent, Casey Kulchycki, attended virtually to express support for
the application.
Resolution # 2023-267
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
THAT Council approves the zone change application submitted by
Southside Construction Management Ltd., whereby the lands described
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as Part Lot 8, Concession 11 (Dereham), Town of Tillsonburg are to be
rezoned from ‘Passive Open Space Zone (OS1)’ to ‘Minor Institutional
Zone (IN1)’ to recognize and preserve an existing First Nations cemetery,
registered under the Funeral, Burial and Cremation Services Act.
Carried
9. Planning Reports
9.1 CP 2023-195 Application for Zone Change ZN 7-23-02 97 North Street
West
Laurel Davies-Snyder, Planner, Oxford County, attended before Council to
overview CP 2023-195 Application for Zone Change ZN 7-23-02 97 North
Street West.
Laurel answered questions from members of Council.
Resolution # 2023-268
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
THAT Council approves the zone change application submitted by
Southside Construction Management, for lands legally described as Part
of Lot 8, Concession 11 (Dereham), in the Town of Tillsonburg, to remove
the Holding Provision from the lands as identified on Plates 1 and 2 of
Report No. CP 2023-195.
Carried
10. Delegations
10.1 Rosemary Dean, Tillsonburg Tri-County Agricultural Society Re: In-
Kind Use of Grounds at Memorial Park
Rosemary Dean, from the Tillsonburg Tri-County Agricultural Society,
attended before Council to request the In-Kind Use of the Grounds at
Memorial Park for the Tillsonburg Fair.
Resolution # 2023-269
Moved By: Councillor Rosehart
Seconded By: Deputy Mayor Beres
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THAT Council receives the Delegation from Rosemary Dean and
permission be granted as requested.
Carried
10.2 Kirby Heckford Re: Request for Parkland in the Bridges Golf Course
Development
Kirby Heckford presented to Council to request Parkland in the Bridges
Golf Course Development and was joined by Pat Carroll.
Resolution # 2023-270
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT Council receives the delegation from Kirby Heckford as information;
and
THAT Council defers this decision until a staff report in regards to options
available to include for park land dedication, options for safety, and review
of the town's insurance be made available regarding the sledding hill
located at 101 John Pound Road.
Carried
11. Deputation(s) on Committee Reports
11.1 RCP 23-29 Recreation and Sports Advisory Committee
Recommendation - Sports Hall of Fame
Councillor Parker provided comment regarding the applications received.
Resolution # 2023-271
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
A. THAT report titled Recreation & Sports Advisory Committee
Recommendation - Sports Hall of Fame be received as information;
and
B. THAT Council approve the recommendation of the Recreation and
Sports Advisory Committee as follows:
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THAT the Recreation and Sports Advisory Committee recommend that the
following individuals to be inducted into Hall of Fame: Dan Sanders –
Community builder, Jeff Bes – Individual athlete and Lloyd Andrews –
Individual athlete.
Carried
12. Information Items
13. Financial Results
13.1 Finance Overview
13.1.1 FIN 23-12 2023 First Quarter Consolidated Operating Results
Sheena Pawliwec, Director of Finance/Treasurer, provided an
introduction.
Resolution # 2023-272
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT report titled 2023 First Quarter Consolidated Operating
Results be received as information.
Carried
13.2 Department Results
Resolution # 2023-273
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the following reports be received as information:
13.2.1 Corporate Services
13.2.1.1 2023 Q1 Corporate Services Department Results
13.2.2 Economic Development
13.2.3 Finance
13.2.3.1 FIN 23-11 2023 First Quarter Finance Department
Results
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13.2.4 Fire and Emergency Services
13.2.4.1 FRS-23-08 Fire Services 2023 Q1 Report
13.2.5 Operations and Development
13.2.5.1 OPD 23-26 2022 Fourth Quarter Operations and
Development Services
13.2.5.2 OPS 23-29 2023 First Quarter Operations and
Development Services
13.2.5.3 OPD 23-25 - 2023 First Quarter Building, Planning,
By-Law Services Results
13.2.6 Recreation, Culture and Parks
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 23-10 CMHC Housing Accelerator Fund Application
Update
Renato Pullia, Director of Innovation & Strategic Initiatives,
provided an update on Report CAO 23-10 and support, in principle,
the application submission.
Resolution # 2023-274
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
A. THAT report titled "CAO 23-10 CMHC Housing Accelerator
Fund Application Update” be received as information; and
B. THAT Council approve in principle an application to the
Canada Mortgage and Housing Corporation (CMHC)
Housing Accelerator Fund (HAF).
Carried
14.1.2 CAO 23-09 Community Health Care Committee Appointments
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Resolution # 2023-275
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
A. THAT report titled “Community Health Care Committee
Appointments” be received as information; and
B. THAT a by-law to amend By-Law 2023-009, being a by-law
to appoint members to Town of Tillsonburg advisory
Committees be brought forward for Council’s consideration.
Carried
14.2 Corporate Services
14.3 Economic Development
14.3.1 EDM 23-10 Bridge Street Re-Imagining Task Force
Recommendation Regarding Design Consultant
Mike Bossy, Chair of the Bridge Street Re-Imagining Task Force,
provided background on the report and responded to questions of
Council.
Resolution # 2023-276
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
A. THAT report EDM 23-10 Bridge Street Re-Imagining Task
Force Recommendation Regarding Design Consultant be
received;
B. THAT RFP 2023-009 Professional Consulting Services to
develop a Streetscaping Plan for Bridge Street be awarded
to SHIFT Landscape Architecture Co. Inc.of Guelph in the
amount of $67,746 (non-recoverable HST included) and an
additional amount of $13,155 (non-recoverable HST
included) for the two Provisional Areas;
C. THAT staff be authorized to execute the agreement with
Shift Landscape Architecture Co. Inc.
Carried
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14.3.2 EDM 23-11 Surplus Land Declaration – Multiple Portions of
Unopened Right-of-Way South of Wood Haven Drive
Resolution # 2023-277
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
A. THAT report EDM 23-11 titled Surplus Land Declaration –
Multiple Portions of Unopened Right-of-Way South of Wood
Haven Drive be received as information; and
B. THAT the Unopened Right-of-Way Lands located south of
Ridge Boulevard and Wood Haven Drive, described as parts
of Part 8, Plan 41R-940, and portions of a 1 foot reserve
described as parts of Block 45, Plan 41M-232, south of
Wood Haven Drive, be closed; and
C. THAT portions of the Unopened Right-of-Way, described as
parts of Part 8, Plan 41R-940, and portions of a 1 foot
reserve described as parts of Block 45, Plan 41M-232, south
of Wood Haven Drive, be declared surplus to the needs of
the Town of Tillsonburg in accordance with Bylaw 2021-031
(land disposition) including suitable notification to the public;
and
D. THAT a road closure bylaw be brought forward for Council’s
consideration.
Carried
14.4 Finance
14.5 Fire and Emergency Services
14.6 Operations and Development
14.6.1 OPD-23-28 - Rainbow Crosswalk Request
Jonathon Graham, Director of Operations and Development,
provided an overview and included updated comments regarding
the MTO opinion returned with framework to support as well as a
letter of opposition that was received.
Jonathan Graham answered various questions of Council.
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Resolution # 2023-278
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
A. THAT report OPD 23-28 Rainbow Crosswalk Request be
received as information; and
B. THAT Town Staff coordinate with Oxford Pride the
installation of a Rainbow Crosswalk at corner of Broadway
and Bridge Street, between the Clocktower and Kelsey's
restaurant, being of the relative design of ladder ; and
C. THAT the Mayor and CAO be authorized to enter into a
Rainbow Crosswalk Installation & Maintenance – Agreement
and Terms of Reference with Oxford Pride for a period of
five (5) years inclusive of the following additions:
o the agreement should include damage coverage for the
course of the term;
o damage coverage to include the parallel white lines;
o repairs to be noted to be addressed within 5 business
days;
o language regarding ability to renew the agreement at the
end of the five year term in agreeable terms and should
Oxford Pride not wish to renew the Town will review their
options.
Carried
14.7 Recreation, Culture and Parks
15. New Business
16. Consideration of Minutes
16.1 Advisory Committee Minutes
Resolution # 2023-279
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT Council receives as information:
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The Community Health Care Committee minutes dated May 16,
2023; and
The Accessibility Advisory Committee minutes dated June 20,
2023.
Carried
17. Motions/Notice of Motions
17.1 Tipping Fees - Councillor Parker
Resolution # 2023-280
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT Council requests staff to bring a report to council for the 2024
budget in regards to the Town of Tillsonburg covering the tipping fees for
residential users at the Transfer station.
Carried
17.2 Reducing Gardens - Councillor Rosehart
The following motion will be included on the July 17, 2023 Regular Council
meeting agenda:
WHEREAS, a Town of Tillsonburg Recreation, Culture & Parks
Departmental Service Review was completed by The Clarico Group in
April of 2020; and
WHEREAS several of the report’s findings recommended the reduction of
flower beds and gardens in parkettes;
BE IT THEREFORE RESOLVED:
1. THAT Staff review recommendations from the 2020 Recreation,
Culture & Parks Department Service Review conducted by The
Clarico Group pertaining to the reduction of flower beds and
gardens; and
2. THAT Staff bring back a report to Council identifying cost savings
regarding the limiting of the number of flower beds and gardens in
the Town.
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17.3 Canada Goose Population - Councillor Luciani
The following motion will be included on the July 17, 2023 Regular Council
meeting agenda:
THAT Staff be directed to bring back a report to Council on a program to
control the expanding Canada Goose population within the Town of
Tillsonburg to help mitigate the negative impacts they have on local
residents and park areas.
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2023-055 A By-Law to Amend Zoning By-Law Number 3295,
as amended
19.2 By-Law 2023-059 A By-Law to Amend By-Law 2023-009 Being a By-
Law to appoint members to Town of Tillsonburg Council Advisory
Committees
Resolution # 2023-281
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT a By-Law to Amend Zoning By-Law Number 3295, as amended;
and
A By-Law to Amend By-Law 2023-009 Being a By-Law to appoint
members to Town of Tillsonburg Council Advisory Committees be read for
a first, second and third and final reading and that the Mayor and the Clerk
be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2023-282
Moved By: Councillor Parsons
Seconded By: Councillor Parker
THAT By-Law 2023-056, to Confirm the Proceedings of the Council Meeting held
on June 26, 2023, be read for a first, second, third and final reading and that the
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Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
21.1 Closed Session
Resolution # 2023-283
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council return to Closed Session to resume item 2.4.1
Carried
22. Adjournment
Resolution # 2023-284
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT the Council meeting of June 26, 2023 be adjourned at 8:05 p.m.
Carried