By-Law 2023-073THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-073
A BY-LAW to authorize a collective agreement between the Tillsonburg
Firefighter’s Association and the Corporation of the Town of Tillsonburg.
WHEREAS The Town of Tillsonburg is desirous of entering into the collective
agreement with the Tillsonburg Dispatchers Firefighters’Association;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1.THAT the collective agreement attached hereto as Schedule “A”forms part of
this By-Law:
2.THAT the Mayor and Clerk be hereby authorized to execute the attached
agreement marked as Schedule “A”on behalf of the Corporation of the Town of
Tillsonburg;
3.THAT this By-Law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 1 ^ay of SEPTEMBER,2023.
READ A THIRD AND FINAL TIME AND PASSED THIS day of SEPTEMBER,
2023.
IMAYOR-Deb Qilyesy
CLERK-
Page 1 of 1
Page 1 of 14
Association Agreement
made pursuant to the terms of the Fire Protection and Prevention Act,1997
Between:
The Corporation of the Town of Tillsonburg,(the “Corporation”)
AND
The Tillsonburg Fire Fighters Association (the “Association")
Effective:January 1,2023 to December 31,2025
Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01,2023 -December 31,2025
Page 3 of 14
ARTICLE 1 GENERAL PURPOSE
The Corporation recognizes the Association as the sole bargaining agent for all suppression
firefighters as defined by subsection 1 (1)of the Fire Protection and Prevention Act,1997
(FPPA)and the Establishing and Regulating By-Law,enacted by the Town of Tillsonburg.
ARTICLE 2 WAGES
The Corporation shall pay the Members of the Association in accordance with
Appendix “A”to this Agreement,attached hereto and forming part of this
Agreement.
2.01
2.02 The Corporation shall pay Members of the Negotiating Committee their regular
hourly rate of pay per hour as defined in Appendix “A”for meetings directly with the
Corporation’s negotiating team.It is understood that all preparation time associated
with negotiations prior to and in between meetings with the Corporation will be at no
cost to the Corporation.Timesheets will be submitted immediately post meeting to
the Fire Chief.
2.03 The Corporation shall make an annual Association payment by January 31 in
accordance with Appendix “A"to this agreement.The Association payment amount
shall be paid based on 34 firefighters.
ARTICLE 3 BENEFITS
The Corporation agrees that actively employed members of the Association,for which
no coverage is available at their regular place of employment,be permitted to enroll in
the Corporation’s medical and/or dental insurance policy,on the clear understanding
that the cost for such benefits be deducted from the Member’s salary and is not to be
paid for nor contributed towards by the Corporation.
3.01
3.02 The Corporation agrees to provide 24/7 accident insurance coverage -provided by
Volunteer Firefighter’s Insurance Services,Inc.to each Member.The cost of such
insurance shall be paid by the Corporation.Benefits details are summarized in
Appendix “C”.The Corporation shall provide a copy of the insurance policy annually to
the Association including clear instructions on how to file a claim for this insurance.
3.03 Gym Membership -The Corporation shall provide members a membership at the
Tiilsonburg Community Centre at no charge,and the member may choose to upgrade
the membership to a family membership.The family membership portion,which shall be
a taxable benefit,is being paid by members.
ARTICLE 4 UNIFORM
Each member is eligible upon hire and shall be reimbursed up to -{2023 -$200,2024 -
$220,2025 -$240)for safety boots and subsequently every two years,or as deemed
acceptable by the Fire Chief or his /her designate.Firefighters will purchase boots
Association Agreement between the Corporation of the Town of Tiilsonburg and the
Tiilsonburg Fire Fighters Association January 01,2023 -December 31,2025
4.01
Page 5 of 14
ARTICLE 5 MEDICAL COSTS
The Corporation shall cover costs for medicals associated with Members
acquiring and maintaining their DZ driver’s license including training course (Max
$500)and medicals (Max $150)required by Ministry of Transportation to maintain
DZ licence.
5.01
The Corporation shall cover costs associated with work related risk immunizations
required for the health and safety of the Members that are not covered by CHIP.
5.02
The Corporation shall pay medical costs to a (Max $75)for Functional Abilities
Form assessments requested by the Corporation.
5.03
ARTICLE 6 PROMOTIONS
6.01 The Corporation and the Association agree to promotional requirements in
accordance with Appendix “B”to this Agreement,attached hereto and forming part
of this Agreement.
ARTICLE 7 GRIEVANCE PROCEDURE
A grievance is a complaint,dispute or controversy in which it is claimed that either
party has failed in an obligation under this Agreement and which involves the
interpretation,application,administration or alleged violation of the provisions of this
Agreement.
7.01
The Corporation and the Association agree to the following grievance procedure to
resolve concerns relating to this Agreement or any Corporation policy,procedure or
guideline.
7.02
The Association shall appoint a Grievance Committee of three (3)members in
accordance with its constitution and by-laws for the purpose of attempting to settle
any grievances,which may arise,in accordance with the following procedure.The
Association shall notify the Employer of the names of the employees serving as
members of,and any changes in the Grievance Committee.
7.03
No grievance shall be considered where the circumstances giving rise to it
occurred or originated more than five (5)days before the submission of the
grievance.
7.04
The word "day"shall mean calendar day,excluding Saturdays,Sundays and statutory
holidays,for the purpose of this Article.The following procedure shall be utilized when a
grievance is initiated by an employee,a group of employees,or the Association.
7.05
Should the Corporation fail to comply with the identified time limits,the Association7.06
Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01,2023 -December 31,2025
Page 7 of 14
Step 5:Failing settlement through the procedures set out in Steps 1,2 and 3 above
the matter in dispute shall be submitted to a Board of Arbitration appointed in the
manner set out in the Fire Protection and Prevention Act,1997 and all relevant
amendments thereto.
ARTICLE 8 LEAVE OF ABSENCE
If a member requests a leave of absence for any reason,the leave,if approved by
the Fire Chief or his/her designate,will be for a maximum duration of twelve
(12)months.At the end of twelve (12)months the firefighter must return or they will
have been considered to have resigned unless the Fire Chief or his /her designate
grants an extension.Leave of absence will not be granted during probation.
8.01
8.02 If a member requests a leave that falls within the Employment Standards Act (ESA),
they would be granted said leave for the time allowed under the Act.From the time
the leave is granted the firefighter’s honorarium will continue to be paid for a period of
three (3)months.At the end of the -three (3)months the honorarium would cease.If
the leave is medical in nature,a physician statement will be required indicating the
firefighter is fit to return to duty.If there are restrictions in place,the employer will review
and determine if an accommodation can be made.
ARTICLE 9 VACATION
9.01 Vacation Time -Members shall be entitled to vacation time as set out in Table 9.01 and
their honorarium shall continue to be paid while they are on vacation according to Appendix A.
Table 9.01
Eligible Years of Service -Calculated by a
total of years that the member has worked
for the Tillsonburg Fire and Rescue
Services
12 months complete
4 years complete 10 years complete
18 years complete
25 years complete
Vacation Time
Two weeks
Three weeks
Four weeks
Five weeks
Six Weeks
9.02 All wages paid are inclusive of statutory vacation pay in accordance with the
Employment Standards Act.
ARTICLE 10 PROGRESSIVE DISCIPLINE
10.01 Progressive Discipline -To the extent appropriate in the circumstances,the
Corporation will follow a progressive discipline policy,with disciplinary
consequences advancing in severity with each incident deserving of discipline.Any
violation of a rule or policy contained in this Policy will be considered to be an
Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01,2023 -December 31,2025
Page 9 of 14
10.06 Disciplinary notation of two (2)years or more will not to be considered in evaluation
of members for promotion provided the member remains discipline free for a period
of 2 years.However,if the members commits the same violation for which they
were originally disciplined regardless of the period,the original disciplinary notation
will form part of the member’s permanent file.
ARTICLE 11 LABOUR MANAGEMENT
11.01 Labour Management Committee -The Association and the Corporation shall appoint
a committee and establish a terms of reference to meet on a regular basis.The
Association shall elect three representatives to sit on this committee and the
Corporation shall appoint three representatives to be on the committee for
management.
ARTICLE 12 TRAINING
12.01 The Corporation guarantees a minimum of 24 hours of training is scheduled annually.
12.02 On-line training required by the Corporation for current position will be assigned an
appropriate hour value and members will be paid their hourly rate for approved on-line
training upon successful completion.
12.03 Any qualified member acting in the capacity of a Training Instructor for the purposes of
training staff will be paid at the Training Instructor rate for approved hours while training.
12.04 Daily meal per-diems shall be paid to employees who are at training or conferences that
are approved by the Fire Chief or his /her designate at the rate of:i.Breakfast -$20.00 /day
ii.Lunch -$25.00 /day
iii.Supper -$50.00 /day
12.05 Daily meal per-diems shall not be paid for meals that are provided at the training or
conference.
12.06 Off-Site Training Costs
The cost of the off-site course for all approved firefighter related
training shall be paid for by the Corporation.
When the course is mandatory for the position currently held by the
firefighter,the Corporation will also pay the hourly rate for the
firefighter’s time spent in the course,as well as associated travel
costs.
When the course is not mandatory for the position currently held by
the firefighter,the Corporation will not pay for the firefighter’s time
spent in the course or associated travel costs.
Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01,2023 -December 31,2025
Page 11 of 14
SIGNATURE PAGE
For the Tillsonburg Fire Fighters Association
ADatedthis^day of 2023S't ●&
N^e:Terry Hildebrant Name:Ted Sanders
Name:itephenson
Name:Tyler Van Leeuwen
For the Corporation of Town of Tillsonburg
day of 2023Datedthis
Name:Debra GilvesyTitle:Mayor (
va-Name:Kyte-lVatt
Title:Aaministpative Officer
Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01,2023 -December 31,2025
Page 13 of 14
3)Honorarium is defined as monies paid for the following;
i.to be on call as part of the platoon system that currently exists
ii.to respond to emergency calls
iii.to return equipment,apparatus and station to service after an
emergency call
4)Hourly wages are paid for the following:
i.Training scheduled by the fire department
ii.Fire prevention activities approved by management
iii.Completing inspection reports
iv.Completing fire incident reports
v.Instructor preparation time approved by management
vi.Committee meetings approved by management
5)Mileage shall be paid in accordance with the Corporation rate and the Vehicle
Rental Procedure,or own vehicle upon approval by the Chief
APPENDIX “B
Recommended
Years of
Service
Required Certifications for RankRank
NFPA 1021 Level II.NFPA 1041 Level II 10PlatoonChief
Suppression Captain 6
NFPA 1521 ISO
NFPA 1041 Level I,NFPA 1001 I &II 1002,DZ
license
6TrainingInstructor
5ActingCaptain
NFPA 1041 Level 1 and NFPA 1021 Level I
1st Class FF Plus Qualifications Determined by Fire
Chief
NFPA 1002 Driver Operator /DZ License
NFPA 1001 Level I and Ii /NFPA 1072
Operations
3FF/Public Educator
31stClassFirefighter
2nd Class Firefighter 1
0Probationary
Firefighter First Aid /CPR -Departmental Hire Process
Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01,2023 -December 31,2025