230920 Museum, Culture, Heritage and Special Awards Advisory Committee AgendaThe Corporation of the Town of Tillsonburg
Museum, Culture, Heritage and Special Awards Advisory
Committee
AGENDA
Wednesday, September 20, 2023
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
1.Call to Order
2.Adoption of Agenda
Moved By: ________________
Seconded By: ________________
THAT the agenda as prepared for the Museum, Culture, Heritage and Special Awards
Advisory Committee meeting of September 20, 2023, be approved.
3.Disclosures of Pecuniary Interest and the General Nature Thereof
4.Adoption of Minutes of Previous Meeting
Moved By: ________________
Seconded By: ________________
THAT the minutes of the Museum, Culture, Heritage and Special Awards Advisory
Committee of June 21, 2023, be approved.
5.Presentations
6.General Business & Reports
6.1 Report for Council's Motion - Inquiry Regarding publication of the Indigenous Long
House Paper On-line
6.2 Discussion - Promotion of the Day of Truth and Reconciliation
6.3 Patty Phelps, Culture & Heritage Manager/Curator RE: Museum Updates
Moved By: ________________
Seconded By: ________________
THAT the update from Patty Phelps, Culture & Heritage Manager/Curator regarding
Museum Updates be received as information.
6.4 Tabitha Verbuyst, Executive Director/Curator RE: Station Arts Centre Updates
Moved By: ________________
Seconded By: ________________
THAT the update from Tabitha Verbuyst, Executive Director/Curator regarding
Station Arts Centre Updates be received as information.
6.5 Volunteer Achievement Award
Moved By: ________________
Seconded By: ________________
THAT the Museum, Culture, Heritage and Special Awards Advisory Committee
supports the selection of ______ as a Town of Tillsonburg Volunteer Achievement
Award recipient.
6.6 Heritage Listings
6.7 Cultural Grant Applications
6.7.1 Bee Canada
6.7.2 Forge Fest
7.Next Meeting
8.Adjournment
Moved By: ________________
Seconded By: ________________
THAT the Museum, Culture, Heritage and Special Awards Advisory Committee meeting be
adjourned at ___pm.
Page 2 of 33
1
The Corporation of the Town of Tillsonburg
Museum, Culture, Heritage and Special Awards
Advisory Committee
MINUTES
Wednesday, June 21, 2023
5:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Carrie Lewis
Amie Varga
Lindsay Munroe
Isaac Card
Joan Weston
Courtney Booth
Rosemary Dean
Kelly Spencer
Deb Gilvesy
Regrets: Doug Cooper
Tabitha Verbuyst
Staff: Jessica Elliott
Patricia Phelps
Julie Ellis
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:30pm.
2. Adoption of Agenda
Resolution # 1
Page 3 of 33
2
Moved By: Kelly Spencer
Seconded By: Courtney Booth
THAT the agenda as prepared for the Museum, Culture, Heritage and Special
Awards Advisory Committee meeting of June 21, 2023, be approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Amie Varga
Seconded By: Lindsay Munroe
THAT the minutes of the Museum, Culture, Heritage and Special Awards
Advisory Committee of May 17, 2023, be approved.
Carried
5. Presentations
There were no presentations.
6. General Business & Reports
6.1 Patty Phelps, Culture & Heritage Manager/Curator RE: Museum
Updates
Mayor Deb Gilvesy arrived at 5:32pm. Patty Phelps, Culture and Heritage
Manager/Curator, provided an update on the Museum.
Resolution # 3
Moved By: Rosemary Dean
Seconded By: Joan Weston
THAT the update from Patty Phelps, Culture & Heritage Manager/Curator
regarding Museum Updates be received as information.
Carried
Page 4 of 33
3
6.2 Tabitha Verbuyst, Executive Director/Curator RE: Station Arts Centre
Updates
Tabitha Verbuyst, Executive Director, provided an update on the Station
Arts Centre.
Resolution # 4
Moved By: Kelly Spencer
Seconded By: Courtney Booth
THAT the update from Jessica Elliott on behalf of Tabitha Verbuyst,
Executive Director/Curator regarding Station Arts Centre Updates be
received for information.
Carried
6.3 Discussion of Indigenous History in Tillsonburg
Resolution # 5
Moved By: Kelly Spencer
Seconded By: Amie Varga
THAT in anticipation of the National Day for Truth and Reconciliation in
September of this year, the Museum, Culture, Heritage and Special
Awards Advisory Committee recommends to Council that staff be directed
to:
A) Investigate the copyright of the Archaeological Assessment (Stage 4)
Final Report on the Tillsonburg Village (AfHe-38) Town of Tillsonburg,
prepared by Archaelogix Inc. February 2002.
B) Investigate the legalities of posting the document on the Town of
Tillsonburg’s website
C) Contact representatives of the Six Nations of the Grand and
Mississaugas of the Credit First Nation for assistance/approval of Town of
Tillsonburg website content regarding the history of area Indigenous
Peoples
Carried
6.4 Volunteer Achievement Award
Resolution # 6
Page 5 of 33
4
Moved By: Kelly Spencer
Seconded By: Joan Weston
THAT the Museum, Culture, Heritage and Special Awards Advisory
Committee supports the selection of David Morris as a Town of
Tillsonburg Volunteer Achievement Award recipient.
Carried
7. Next Meeting
September 20, 2023 at 4:30pm.
8. Adjournment
Resolution # 7
Moved By: Joan Weston
Seconded By: Rosemary Dean
THAT the Museum, Culture, Heritage and Special Awards Advisory Committee
meeting be adjourned at 6:02 pm.
Carried
Page 6 of 33
Cultural Grant Guidelines and Application
Cultural, Heritage and Special Awards Advisory Committee
Please read the Cultural Grant Guidelines before completing your application form.
Please note:
•Not all submissions meeting the criteria will receive a grant, as the level ofsupport depends on the number of submissions received and available
funds.
•A grant in any year is not to be considered a commitment by the Town ofTillsonburg to provide such assistance in future years.
•Applications are to be submitted a minimum of six weeks before theevent date.
•Applications can be submitted in hardcopy or electronically. Electronicsubmissions should be signed or followed by an original version.
•Applicants will be requested to present their application at the nextscheduled Cultural, Heritage and Special Awards Advisory Committeemeeting.
For more information, please contact: Cultural, Heritage and Special Awards Advisory Committee Staff Liaison: Jessica Elliott, Records and Legislative Coordinator204-200 BroadwayTillsonburg, ON N4G 5A7
519-688-3009 Ext. 4043
jelliott@tillsonburg.ca
Guidelines and Criteria In general, Cultural Grants will be awarded only to initiatives that result in a unique
contribution to the cultural life of the community or that promote activities in support of the artistic, historical or lifestyle heritage of the Town.
Eligibility Criteria for the program are: 1.Funding will be provided only to non-profit or not-for-profit
organizations and committees.2. Applicants for Cultural Grants must be located in the community or primarilyprovide cultural benefits for the Town of Tillsonburg.3.The organization/committee must have been in existence for two (2) years and/orhave demonstrated appropriate experience/expertise.
4.Funding will be provided only to festivals or events that include thearts as a significant component of their programming.5.All events and festivals must be open to the public and publicized (if applicable).6.Cultural Grants will be given to supplement current operating budgets and toreduce or eliminate existing deficits.
7.All successful applicants must acknowledge the contribution by the
Page 7 of 33
Town of Tillsonburg (Cultural, Heritage and Special Awards Advisory Committee) when promoting their Project/Event.
8.All successful applicants will be required to submit a final report (to include use of grant funds) – one (1) month after the event to the Cultural, Heritage and Special Awards Advisory Committee Staff Liaison:Jessica Elliott, Records and Legislative Coordinator204-200 Broadway
Tillsonburg, ON N4G 5A7 519-688-3009 Ext. 4043 jelliott@tillsonburg.ca
In addition to the above criteria, preference will be given to:
•Organizations or committees that demonstrate relevant experience and expertise;
•New and innovative events, community outreach, and/or education relating toArts & Culture; and,
•Applications that have a variety of funding sources and that provide adetailed financial statement and budget for the event/initiative.
The determination of the amount of funding allocated will be based on:
1. Purpose for which funding is to be utilized;2.Whether another level of government is presently subsidizing this purpose;3.How the organization has managed funds in the past;4.The per capita benefit to the community.
Process Grant applications will be received and acknowledged by the Executive Assistant or designate.
The Cultural, Heritage and Special Awards Advisory Committee shall review all
applications and supporting documentation to determine eligibility in accordance with the criteria established.
The Cultural, Heritage and Special Awards Advisory Committee Staff Liaison will advise ineligible applicants of the reason(s) why their application is deemed ineligible
or request additional information in order to process the application.
The Staff Liaison or designate will advise the applicant of the Committee’s decision and forward the grant amount if approved.
All applications are reviewed by the Cultural, Heritage and Special Awards Advisory Committee to ensure the applications meet the eligibility criteria. If an application is deemed ineligible by the committee, the organization will be notified in a timely manner and the organization has 20 days to appeal to the committee in writing, to the Staff Liaison.
Following this process a group or individual may appeal to Council through the
Page 8 of 33
Council Delegation process by contacting the Clerk’s Office: 204-200 Broadway
Tillsonburg, ON N4G 5A7519-688-3009clerks@tillsonburg.ca
Page 9 of 33
Cultural Grant Application Please enclose the following documents:
•A completed & signed application form (please ensure your answers areprinted clearly and provide concise answers with brief descriptions)
•A list of your current Board of Directors or Committee Members
•Most recent Annual Report (if requested)
•Your Organization’s audited financial statement or most recent financialstatement endorsed by two (2) signing officials (if requested)
Return completed form to: Cultural, Heritage and Special Awards Advisory Committee c/o Jessica Elliott, Records and Legislative Coordinator204-200 Broadway
Tillsonburg, ON N4G 5A7
519-688-3009 Ext. 4043jelliott@tillsonburg.ca
Organization Name: _____________________________________________________
Applicant(s) Name:______________________________________________________
Applicant(s) Address: ____________________________________________________ Town: __________________________ Province: _________ Postal Code:__________ Phone Number:____________________________ Fax:_________________________ Email : _______________________________________________________________
Project/Event: __________________________________________________________ Date(s)/Time(s) Start Date: ___________________ Completion Date: ______________
Is this a new Event?
Yes
No
Has the organization received grants from the Cultural, Heritage and Special Awards Advisory Committee or its predecessors in the past?
Yes
No
If yes, when and how much? ______________________________________________________________________
Project/Event Purpose: ______________________________________________________________________
______________________________________________________________________
Page 10 of 33
If an existing event, please provide a brief history: ______________________________________________________________________
______________________________________________________________________
Project/Event Description: ____________________________________________________________________________________________________________________________________________
Benefits to Community from Project/Event: ____________________________________________________________________________________________________________________________________________
Total Cost for Project/Event: $_________________
Explanation/itemization of costs: Item amount: $_________________ Comments: ____________________________________________________________
Item amount: $_________________ Comments: ____________________________________________________________ Item amount: $_________________ Comments: ____________________________________________________________ Item amount: $_________________
Comments: ____________________________________________________________ *If more space is required please attach as a separate document.
Amount of Grant Request: $________________________
Purpose for which funding is to be utilized: ____________________________________________________________________________________________________________________________________________
Other Sources of Funding Received or will receive for this Project/Event
Federal funding amount: $_______________________ Provincial funding amount: $_____________________ Municipal funding amount: $_____________________ Private funding amount: $_______________________ Other funding amount: $_____________________ Source:______________________
Total: $_____________________________________
Please list how and where the Project/Event will be promoted and advertised: ____________________________________________________________________________________________________________________________________________
Page 11 of 33
Cultural Grant Guidelines and Application
Cultural, Heritage and Special Awards Advisory Committee
Please read the Cultural Grant Guidelines before completing your application form.
Please note:
•Not all submissions meeting the criteria will receive a grant, as the level ofsupport depends on the number of submissions received and available
funds.
•A grant in any year is not to be considered a commitment by the Town ofTillsonburg to provide such assistance in future years.
•Applications are to be submitted a minimum of six weeks before theevent date.
•Applications can be submitted in hardcopy or electronically. Electronicsubmissions should be signed or followed by an original version.
•Applicants will be requested to present their application at the nextscheduled Cultural, Heritage and Special Awards Advisory Committeemeeting.
For more information, please contact: Cultural, Heritage and Special Awards Advisory Committee Staff Liaison: Laura Pickersgill, Executive Assistant204-200 BroadwayTillsonburg, ON N4G 5A7
519-688-3009 Ext. 4042
lpickersgill@tillsonburg.ca
Guidelines and Criteria In general, Cultural Grants will be awarded only to initiatives that result in a unique
contribution to the cultural life of the community or that promote activities in support of the artistic, historical or lifestyle heritage of the Town.
Eligibility Criteria for the program are: 1.Funding will be provided only to non-profit or not-for-profit
organizations and committees.2. Applicants for Cultural Grants must be located in the community or primarilyprovide cultural benefits for the Town of Tillsonburg.3.The organization/committee must have been in existence for two (2) years and/orhave demonstrated appropriate experience/expertise.
4.Funding will be provided only to festivals or events that include thearts as a significant component of their programming.5.All events and festivals must be open to the public and publicized (if applicable).6.Cultural Grants will be given to supplement current operating budgets and toreduce or eliminate existing deficits.
7.All successful applicants must acknowledge the contribution by the
Page 12 of 33
Town of Tillsonburg (Cultural, Heritage and Special Awards Advisory Committee) when promoting their Project/Event.
8.All successful applicants will be required to submit a final report (to include useof grant funds) – one (1) month after the event to the Cultural, Heritage and Special Awards Advisory Committee Staff Liaison:Laura Pickersgill, Executive Assistant204-200 Broadway
Tillsonburg, ON N4G 5A7519-688-3009 Ext. 4042lpickersgill@tillsonburg.ca
In addition to the above criteria, preference will be given to:
•Organizations or committees that demonstrate relevant experience and expertise;
•New and innovative events, community outreach, and/or education relating toArts & Culture; and,
•Applications that have a variety of funding sources and that provide adetailed financial statement and budget for the event/initiative.
The determination of the amount of funding allocated will be based on:
1. Purpose for which funding is to be utilized;2.Whether another level of government is presently subsidizing this purpose;3.How the organization has managed funds in the past;4.The per capita benefit to the community.
Process Grant applications will be received and acknowledged by the Executive Assistant or designate.
The Cultural, Heritage and Special Awards Advisory Committee shall review all
applications and supporting documentation to determine eligibility in accordance with the criteria established.
The Cultural, Heritage and Special Awards Advisory Committee Staff Liaison will advise ineligible applicants of the reason(s) why their application is deemed ineligible
or request additional information in order to process the application.
The Staff Liaison or designate will advise the applicant of the Committee’s decision and forward the grant amount if approved.
All applications are reviewed by the Cultural, Heritage and Special Awards Advisory Committee to ensure the applications meet the eligibility criteria. If an application is deemed ineligible by the committee, the organization will be notified in a timely manner and the organization has 20 days to appeal to the committee in writing, to the Staff Liaison.
Following this process a group or individual may appeal to Council through the
Page 13 of 33
Council Delegation process by contacting the Clerk’s Office: 204-200 Broadway
Tillsonburg, ON N4G 5A7519-688-3009clerks@tillsonburg.ca
Page 14 of 33
Cultural Grant Application Please enclose the following documents:
•A completed & signed application form (please ensure your answers areprinted clearly and provide concise answers with brief descriptions)
•A list of your current Board of Directors or Committee Members
•Most recent Annual Report (if requested)
•Your Organization’s audited financial statement or most recent financialstatement endorsed by two (2) signing officials (if requested)
Return completed form to: Cultural, Heritage and Special Awards Advisory Committee c/o Laura Pickersgill, Executive Assistant 204-200 Broadway
Tillsonburg, ON N4G 5A7
519-688-3009 Ext. 4042lpickersgill@tillsonburg.ca
Organization Name: _____________________________________________________
Applicant(s) Name:______________________________________________________ Applicant(s) Address: ____________________________________________________ Town: __________________________ Province: _________ Postal Code:__________ Phone Number:____________________________ Fax:_________________________ Email : _______________________________________________________________
Project/Event: __________________________________________________________ Date(s)/Time(s) Start Date: ___________________ Completion Date: ______________
Is this a new Event?
Yes
No
Has the organization received grants from the Cultural, Heritage and Special Awards Advisory Committee or its predecessors in the past?
Yes
No
If yes, when and how much? ______________________________________________________________________
Project/Event Purpose: ______________________________________________________________________
______________________________________________________________________
Bee City Canada
Adrienne Maranduik
PO Box 73619 Wychwood
Toronto Ontario M6C 4A7
647-558-9304
adrienne@pollinator.org
Youth Virtual Education Program
September 2023
June 2024
N/A
To provide elementary students (JK-Grade 6) with high quality and age-appropriate introductory lessons regarding
pollinators. These presentations will be provided in either French or English, depending on the class.
Page 15 of 33
If an existing event, please provide a brief history: ______________________________________________________________________
______________________________________________________________________
Project/Event Description: ____________________________________________________________________________________________________________________________________________
Benefits to Community from Project/Event: ____________________________________________________________________________________________________________________________________________
Total Cost for Project/Event: $_________________
Explanation/itemization of costs: Item amount: $_________________ Comments: ____________________________________________________________
Item amount: $_________________ Comments: ____________________________________________________________ Item amount: $_________________ Comments: ____________________________________________________________ Item amount: $_________________
Comments: ____________________________________________________________ *If more space is required please attach as a separate document.
Amount of Grant Request: $________________________
Purpose for which funding is to be utilized: ____________________________________________________________________________________________________________________________________________
Other Sources of Funding Received or will receive for this Project/Event
Federal funding amount: $_______________________ Provincial funding amount: $_____________________ Municipal funding amount: $_____________________ Private funding amount: $_______________________ Other funding amount: $_____________________ Source:______________________
Total: $_____________________________________
Please list how and where the Project/Event will be promoted and advertised: ____________________________________________________________________________________________________________________________________________
Since initiating our program, our team of Bee City Ambassadors have reached over 20,000 students from over 600
classroom presentations all over Canada.
Ten virtual learning sessions for children in JK-Grade 6, which focuses on the importance of pollinators. Post
presentation, classes are encouraged to check out our online arts, crafts and webinars.
Children are our future. We need them to better understand our planet, so we can raise the next generation of responsible
decision-makers. It's critical we educate about bees and other pollinators, and what they can do to help - right in their own town.
2,500
2,500
Cost of 10 learning sessions at a cost of $250 per presentation.
2,500
This funding will allow us to reach 10 elementary classrooms. With an average of 24 children per class, that is an
estimated 240 students and 10 teachers benefiting from this program.
We will promote the Tillsonburg community and it's students on social media. Furthermore, we will contact local
newpapers to feature this environmental education initiative.
Page 16 of 33
Tillsonburg Cultural Grant Application
2023-2024 Project
Details
(Continued from application)
The Town of Tillsonburg is a Bee City, and if we receive funding, we will
work with our community contacts to connect with Tillsonburg
teachers and provide these presentations to classrooms for free. The
population decline of bees and
other pollinators is one of the
significant environmental issues of
our time, and it is therefore critical that we educate young people
about the importance of bees and other pollinators and what we
can do to help. Our Virtual Learning Program is of great benefit to
teachers as well, as it allows them to access knowledgeable and
professional pollinator educators for free.
Funding Details
We are requesting a total amount of $2,500 to fund these sessions locally in Tillsonburg. At $250 per
virtual session, this would allow us to reach 10 classrooms in Tillsonburg - a substantial contribution to
environmental education in the town.
Page 17 of 33
Pollinator Partnership Canada/Bee City Canada
Board of Directors
Appendix A
Name
Start
Date Slate Role Tenure Email & Phone Number Address
Rod Scarlet Dec-16 Member Dec 2016-present
Sherwood Park, AB
Terry Witzel Sep-13 Member Sept 2013-present
Hillsborough, California, USA
Bob Wildfong Sep-13 Chair Sept 2013-present Waterloo, ON
Victoria Wojcik Sep-13 Secretary Sept 2013-present Toronto, ON
Yusuf Osman Aug-20 Member 8/1/2020-present
Ottawa, ON
Kelly Bills Aug-20 Member 8/1/2020-present San Francisco, CA
Lorne Widmer Feb-21 Treasurer 2/4/2021 Guelph, ON
Gerry
McKenna Feb-21 Member 2/4/2021 Courtice, ON
Shawna Riley Feb-21 Member 2/4/2021 Lillooet BC
Our Board of Directors play a wonderful role in making sure we fulfill the organization’s mission and yearly objectives. We have sought out a
diverse group of leaders in the fields of agriculture, biology, environmental science, environmental management, honey bees, seed saving, as well
as avid gardeners and individuals very passionate about protecting pollinators and their environment.
Personal Information
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Personal Information
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Personal I
Personal Information
Personal Informa
Personal Information Personal Information
Personal InformationPersonal Information
Personal Information Personal I
Personal InformaPersonal Information
Personal Information Personal Information
Personal InformationPersonal Information
Personal Information Personal Information
Page 18 of 33
From:Adrienne Marandiuk
To:Jessica Elliott
Subject:Re: Community grant
Date:Thursday, July 6, 2023 1:35:53 PM
Attachments:image001.png
CAUTION: This email originated from outside your organization. Exercise cautionwhen opening attachments or on clicking links from unknown senders.
Good afternoon,
I have provided answers below.
2. Applicants for Cultural Grants must be located in the community or primarily provide cultural
benefits for the Town of Tillsonburg.
Although we are not physically located within Tillsonburg, we are also not physically located
anywhere in Canada. All of our employees work remotely. We have had townships accept our
application because we are a remote non-profit organization that is offering programming that is not
currently offered by anyone else in the township or city.
8. All successful applicants will be required to submit a final report (to include use of grant funds) –
one (1) month after the event to the Cultural, Heritage and Special Awards Advisory Committee Staff
Liaison
The funding goes only to Tillsonburg elementary schools. We do not use the funding outside of the
designated area. We are also happy to provide a written report after the 10 classes are completed.
These reports will detail the exact location of where each class was held, the types of activities
completed by the classroom post presentation, and the exact number of students who
participated in the environmental education program by Bee City Canada. We do not set out a
timeline of a certain amount of presentations per month because it can vary greatly when teachers
would like to participate. Also, it is not uncommon for presentations to occur more frequently in the
spring when flowers begin to bloom.
I hope this helps!
Adrienne
On Wed, Jul 5, 2023 at 11:54 AM Jessica Elliott <jelliott@tillsonburg.ca> wrote:
Page 19 of 33
Hi Adrienne,
Sorry just a quick follow up after further review of your application. I want to bring Point 2 and 8 of
the Eligibility Criteria to your attention so we can get further clarification:
2. Applicants for Cultural Grants must be located in the community or primarily provide cultural
benefits for the Town of Tillsonburg.
8. All successful applicants will be required to submit a final report (to include use of grant funds) –
one (1) month after the event to the Cultural, Heritage and Special Awards Advisory Committee
Staff Liaison
Are you able to provide some more details on how your program will provide culture benefits to
the Town of Tillsonburg specifically? Will you offer to Tillsonburg schools/are they subsidized
programs specific to this area? Can you expand on your intentions for report writing after the
completion of the 10 lessons – do you have a timeline or set school/month/plan for these lessons?
Thanks for this information,
Jessica Elliott
Records and Legislative Coordinator
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
Phone: 519-688-3009 Ext. 4043
Ranked one of “Canada’s Top 25 Communities to Live and Work Remotely” (Maclean’s 2021
Best Communities)
www.Tillsonburg.ca
Page 20 of 33
www.DiscoverTillsonburg.ca
www.Facebook.com/TillsonburgON
DISCLAIMER: This E-mail contains legally privileged information intended only for the individual or entity named in the message. If the
reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby
notified that any review, dissemination, distribution or copying of this communication is prohibited. If this communication was
received in error, please notify us by reply E-mail and delete the original message.
P Please consider the environment before printing this email.
From: Jessica Elliott
Sent: Wednesday, July 5, 2023 10:06 AM
To: 'Adrienne Marandiuk' <adrienne@pollinator.org>
Subject: RE: Community grant
Hi Adrienne,
Thanks for your application. The next meeting is scheduled for September 20th, 2023 – I will add
your application to the agenda and get back to you!
Thank you,
Jessica Elliott
Records and Legislative Coordinator
Town of Tillsonburg
Page 21 of 33
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
Phone: 519-688-3009 Ext. 4043
Ranked one of “Canada’s Top 25 Communities to Live and Work Remotely” (Maclean’s 2021
Best Communities)
www.Tillsonburg.ca
www.DiscoverTillsonburg.ca
www.Facebook.com/TillsonburgON
DISCLAIMER: This E-mail contains legally privileged information intended only for the individual or entity named in the message. If the
reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby
notified that any review, dissemination, distribution or copying of this communication is prohibited. If this communication was
received in error, please notify us by reply E-mail and delete the original message.
P Please consider the environment before printing this email.
From: Laura Pickersgill
Sent: Friday, June 30, 2023 10:35 AM
To: 'Adrienne Marandiuk' <adrienne@pollinator.org>
Cc: Jessica Elliott <jelliott@tillsonburg.ca>
Subject: FW: Community grant
Thanks Adrienne.
Page 22 of 33
I am forwarding this information to Jessica Elliott now. She is actually the liaison
now for the deciding Committee.
She can let you know when there next meeting is scheduled and will let you know
once a decision has been made.
Happy Canada Day!
Laura Pickersgill, AMP
Executive Assistant
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
Phone: 519-688-3009 Ext. 4042
Ranked one of “Canada’s Top 25 Communities to Live and Work Remotely” (Maclean’s 2021 Best
Communities)
www.Tillsonburg.ca
www.DiscoverTillsonburg.ca
www.Facebook.com/TillsonburgON
DISCLAIMER: This E-mail contains legally privileged information intended only for the individual or entity named in the message. If the reader of this message is not
the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination, distribution or
copying of this communication is prohibited. If this communication was received in error, please notify us by reply E-mail and delete the original message.
P Please consider the environment before printing this email.
Page 23 of 33
From: Adrienne Marandiuk <adrienne@pollinator.org>
Sent: Friday, June 30, 2023 10:14 AM
To: Laura Pickersgill <LPickersgill@tillsonburg.ca>
Subject: Re: Community grant
CAUTION: This email originated from outside your organization. Exercise cautionwhen opening attachments or on clicking links from unknown senders.
Good morning Laura,
Here is the attached grant application, a supplementary page explaining a bit more about BeeCity Canada's organization and program, as well as our financial statements and list ofBoard of Directors.
Please let me know if you are in need of any additional information.
Have a great long weekend.
Adrienne
On Tue, Jun 27, 2023 at 3:28 PM Laura Pickersgill <LPickersgill@tillsonburg.ca> wrote:
You’re welcome. Yes it is preferable to have the financial statements included ifpossible.
Laura Pickersgill, AMP
Executive Assistant
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
Phone: 519-688-3009 Ext. 4042
Page 24 of 33
Ranked one of “Canada’s Top 25 Communities to Live and Work Remotely” (Maclean’s 2021 Best
Communities)
www.Tillsonburg.ca
www.DiscoverTillsonburg.ca
www.Facebook.com/TillsonburgON
DISCLAIMER: This E-mail contains legally privileged information intended only for the individual or entity named in the message. If the reader of this message is
not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination, distribution
or copying of this communication is prohibited. If this communication was received in error, please notify us by reply E-mail and delete the original message.
P Please consider the environment before printing this email.
From: Adrienne Marandiuk <adrienne@pollinator.org>
Sent: Tuesday, June 27, 2023 2:35 PM
To: Laura Pickersgill <LPickersgill@tillsonburg.ca>
Subject: Re: Community grant
CAUTION: This email originated from outside your organization. Exercise cautionwhen opening attachments or on clicking links from unknown senders.
Great. I will do that very soon. Do you need a copy of our financial statements?
On Tue, Jun 27, 2023 at 8:53 AM Laura Pickersgill <LPickersgill@tillsonburg.ca> wrote:
Good Morning Adrienne
We do have a cultural grants program that I think your organization could fit
under this criteria.
Page 25 of 33
I would invite you to fill out the attached application and return to me at your
earliest convenience.
The next step would be to have this go to the review committee for a final
decision. Once decided Town staff will reach out and let you know if you were
successful in receiving a grant.
Please let me know if you need anything else.
Laura Pickersgill, AMP
Executive Assistant
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
Phone: 519-688-3009 Ext. 4042
Ranked one of “Canada’s Top 25 Communities to Live and Work Remotely” (Maclean’s 2021 Best
Communities)
www.Tillsonburg.ca
www.DiscoverTillsonburg.ca
www.Facebook.com/TillsonburgON
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From: Cephas Panschow <CPanschow@tillsonburg.ca>
Sent: Monday, June 26, 2023 6:22 PM
To: 'Adrienne Marandiuk' <adrienne@pollinator.org>
Cc: Laura Pickersgill <LPickersgill@tillsonburg.ca>
Subject: RE: Community grant
Thanks for your email Adrienne.
The Town does have a community grants program, but I believe the focus is local initiatives so
there would have to be a local tie-in.
I’ve copied Laura Pickersgill as she should be able to connect you with the correct
committee/process.
From: Adrienne Marandiuk <adrienne@pollinator.org>
Sent: Monday, June 26, 2023 11:43 AM
To: Cephas Panschow <CPanschow@tillsonburg.ca>
Subject: Community grant
CAUTION: This email originated from outside your organization. Exercisecaution when opening attachments or on clicking links from unknown senders.
Hello,
My name is Adrienne and I work for Pollinator Partnership Canada (which owns BeeCity Canada). I was wondering if Tillsonburg had any community grants for non-profits to apply for? We have a wonderful virtual youth education program that focuseson pollinators for students JK-Grade 6.
Thank you for your time.
Page 27 of 33
--
Adrienne Maranduik, MSc.
Grant & Program Manager
Pollinator Partnership Canada
e. adrienne@pollinator.org
w. www.pollinator.org
Page 28 of 33
Cultural Advisory Committee
Grant Guidelines &Criteria
Please read the Cultural Grant Guidelines &Eligibility Criteria before completing your
application form.
Please note:
●Not all submissions meeting the criteria will receive a grant,as the level of support
depends on the number of submissions received and available funds.
●A grant in any year is not to be considered a commitment by the Town of Tillsonburg
to provide such assistance in future years.
●Deadlines for applications are two times annually,January 2 &July 2,to be
considered for funding for that fiscal year.
●Applications can be submitted in hardcopy or electronically.Electronic submissions
should be signed or followed by an original version.
For more information,please contact:
Patricia Phelps,Cultural Advisory Committee Staff Liason,Culture &Heritage Manager/Curator
Annandale National Historic Site 30 Tillson Ave,Tillsonburg,ON N4G 2Z8
(519)842-2294 pphelps@tillsonburg.ca
Guidelines &Criteria
In general,Cultural Grants will be awarded only to initiatives that result in a unique contribution
to the cultural life of the community or that promote activities in support of the artistic,
historical or lifestyle heritage of the Town.
Eligibility Criteria for the program are:
1.Funding will be provided only to non-profit or not-for-profit organizations and
committees.
2.Applicants for Cultural Grants must be located in the community or primarily provide
cultural benefits for the Town of Tillsonburg.
3.The organization/committee must have been in existence for two (2)years and/or
have demonstrated appropriate experience/expertise.
4.Funding will be provided only to festivals or events that include the arts as a
significant component of their programming.
5.All events and festivals must be open to the public and publicized (if applicable).
6.Cultural Grants will be given to supplement current operating budgets and to reduce
or eliminate existing deficits.
7.All successful applicants must acknowledge the contribution by the Town of
Tillsonburg (Cultural Advisory Committee)when promoting their Project/Event.
8.All successful applicants will be required to submit a final report (to include use of
grant funds)-1 month after the event to Patricia Phelps,Cultural Advisory Committee
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Staff Liason,Culture &Heritage Manager/Curator Annandale National Historic Site
30 Tillson Ave,Tillsonburg,ON N4G 2Z8
In addition to the above criteria,preference will be given to:
●Organizations or committees that demonstrate relevant experience and expertise;
●New and innovative events,community outreach,and/or education relating to Arts &
Culture;and,
●Applications that have a variety of funding sources and that provide a detailed
financial statement and budget for the event/initiative.
The determination of the amount of funding allocated will be based on:
1.Purpose for which funding is to be utilized;
2.Whether another level of government is presently subsidizing this purpose;
3.How the organization has managed funds in the past;
4.The per capita benefit to the community.
Process
Grant applications will be received and acknowledged by the Museum Curator or designate.
The Cultural Advisory Committee shall review all applications and supporting documentation to
determine eligibility in accordance with the criteria established.
The Cultural Advisory Committee Liaison will advise ineligible applicants of the reason(s)why
their application is deemed ineligible or request additional information in order to process
the application.
The Staff Liaison or designate will advise the applicant of the Committee’s decision and forward
the grant amount if approved.
All applications are reviewed by committee to ensure the applications meet the eligibility criteria.
If an application is deemed ineligible by the committee,the organization will be notified in a
timely manner and the organization has 20 days to appeal to the committee in writing,to
the Staff Liaison.
Following this process a group or individual may appeal to Council through the Council
Delegation process by contacting the Deputy Clerk –clerks@tillsonburg.ca
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Cultural Advisory Committee
Grant Application
Please enclose the following documents:
●A completed &signed application form (please ensure your answers are printed clearly and
provide concise answers with brief descriptions)
●A list of your current Board of Directors or Committee Members
●Most recent Annual Report (if requested)
●Your Organization’s audited financial statement or most recent financial statement endorsed by
two (2)signing officials (if requested)
Return completed form to:
Tillsonburg Cultural Advisory Committee
c/o Patricia Phelps,Cultural Advisory Committee Staff Liaison,
Culture &Heritage Manager/Curator Annandale National Historic Site,
30 Tillson Ave,Tillsonburg,ON N4G 2Z8
(519)842-2294
pphelps@tillsonburg.ca
Applicant information (please print):
Organization
Forge Fest
Contact Name
Ben Andress
Address
28 Ball Street Tillsonburg,Ontario
Postal Code N4G2W6
Telephone 519-688-5060 Email Address mgmt@blacktoprecords.ca
Project/Event
Date(s)/Time(
s)
Start Date 2:00PM July 22
2023
Completion Date 11:59PM July 22
2023
Is this a new Event?Yes ___No _X__
Have you received grants from the Tillsonburg Cultural Advisory Committee or its
predecessor,the Cultural Commission in the past?If so when &how much?
In Nov 11 2022 we received $600
Project/Event Title &Purpose
Forge Fest is a multi-venue music and arts music festival that will be taking place at
multiple venues downtown Tillsonburg (including The Mill,The Copper Mug,Station
Arts Centre)on July 22nd 2023.The festival has several goals.The first goal is to
provide opportunities for local artists to perform and promote themselves for a
professional wage to new audiences in the community.Second,Forge Fest hopes
to strengthen the appeal of Tillsonburg to touring artists from outside the community
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and make hosting them in our city financially viable and culturally impactful.Lastly,
Forge Fest aims to invigorate the Tillsonburg music scene in general,creating a
concert series and festival that will draw many people to our city.We have plans to
grow Forge Fest each year so that it can become a tourist destination for music
lovers across Southern Ontario.This particular festival will also have themes that
will educate and promote the history of Tillsonburg,Ontario.
If an existing event,please provide a brief history
Forge Fest took place as a multi venue music festival in July of 2018 &2019 with
over $5000 donated to the Canadian Mental Health Association of Oxford both
years.The COVID-19 pandemic canceled the festival in 2020 &2021 and now it
returns as a concert series in 2022 and eventually an all day music festival like the
previous years.The last showcase was held in November with a donation of $300
to CHMA Oxford.
Project/Event Description
Forge Fest is a multi-venue music festival that will be hosting local
Tillsonburg/Oxford County and national touring artists on July 22nd 202.Patrons
can buy tickets to get into the event,however the Copper Mug will be free to the
public with a late show with more local artists from Tillsonburg,making this event
very accessible for everyone.The festival is directed and curated by Blacktop
Records’Ben Andress,who has been promoting live music in and around
Tillsonburg for over 17 years,and has also organized several festival events in
Tillsonburg and Welland.Should the festival get more than the 100 patrons needed
to break even,the festival will be donating all additional profits to a local charity.
Benefits to Community From Project/Event
-Local artists are given opportunities to promote themselves and perform for
professional wages
-Attracts customers to downtown businesses during the festival
-Promotes Tillsonburg arts and culture to visiting patrons and also via on-line
promotional campaigns
-Focuses on youth engagement in the arts (Forge Fest offers ½price tickets for
those under 18)
-Provides volunteer opportunities
-Makes Tillsonburg a financially viable stop for larger touring musical acts
-Overages in profits will be donated to support a local charity
Total Costs for Project/Event
Explanation/Itemization of costs
Item Amount Comments
Promotional costs $100 -mostly targeted on-line ad campaigns
Printing $100 -tickets,posters,wristbands,flyers
Production $400 -sound rental,sound engineer,lights
Venue rental fees $100
Artists fees $1200
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Admin Fees $100 -pays admin fees for grant writer
TOTAL $2000
Amount of Grant Request $1100
Other Sources of Funding Received or will receive for this Project/Event
Federal $
Provincial $
Municipal $
Private $200 ($200 from the venues that will host event)
Other $200 -In-kind donations from Blacktop Records (providing printed
materials and some production personnel)
Other $875 Estimated admission revenue (40x adult tickets @$20,10x youth
@$7.50)
TOTAL $1275
Please list how &where the Project/Event will be promoted/advertised
This project will be advertised through targeted on-line ad campaigns (Facebook,
Instagram,Twitter).The festival is partnered with local musical promotions
organization Tillsonburg Scene,which has a very wide on-line reach and will aid in
reaching a wide audience of potential patrons.Additionally,posters and handbills
will be available at key locations across Tillsonburg.Venues hosting events will help
to advertise shows taking place at their locations and by selling advanced physical
tickets.Online tickets will also be available on Eventbrite.
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