231115 Museum, Culture, Heritage and Special Awards Advisory Committee Minutes 1
The Corporation of the Town of Tillsonburg
Museum, Culture, Heritage and Special Awards
Advisory Committee
MINUTES
Wednesday, November 15, 2023
4:30 PM
30 Tillson Avenue
ATTENDANCE: Carrie Lewis
Amie Varga
Lindsay Munroe
Isaac Card
Doug Cooper
Tabitha Verbuyst
Rosemary Dean
Kelly Spencer
Regrets: Joan Weston
Courtney Booth
Deb Gilvesy
Staff: Patricia Phelps
Julie Ellis
Hillary Miller
_____________________________________________________________________
1. Call to Order
2. Adoption of Agenda
Resolution # 1
Moved By: Lindsay Munroe
Seconded By: Rosemary Dean
2
THAT the agenda as prepared for the Museum, Culture, Heritage and Special
Awards Advisory Committee meeting of November 15, 2023, be approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
None.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Kelly Spencer
Seconded By: Amie Varga
THAT the minutes of the Museum, Culture, Heritage and Special Awards
Advisory Committee of October 18, 2023, be approved.
Carried
5. Presentations
None.
6. General Business & Reports
6.1 Patty Phelps, Culture & Heritage Manager/Curator RE: Museum
Updates
Patty Phelps provided an update regarding the Museum.
October:
• Attendance figures up by 747 visitors over year end of 2022
• Oxford Creative Connections Inc.
• Last program of the Curator’s Show & Tell of her favorite things
was held and well attended
• Fall wreath program went well
Upcoming in November:
• Staff and volunteers have been busy decorating the museum and
working on the Christmas Exhibit.
3
• The Christmas exhibit is a Hallmark Christmas highlights a private
collection of over 200 Hallmark ornaments from 1973 to the
present. School programs are offered from November 29th to
December 15th.
• Christmas Open House weekend is November 24-26
6.2 Tabitha Verbuyst, Executive Director/Curator RE: Station Arts Centre
Updates
Tabitha provided an update on the events at the Station Arts Centre:
• Dinner and Auction Gala at Station Arts in October. Raised
$30,000.
• Station Arts on the parade route this year.
• Holiday Arts Market starts on December 2 until the 22nd
• Help Portrait. Photographers get together and take family photos
for those in need and print them off for free. Taking names for sign
up.
• Holiday Christmas and Friends Dinner on November 30th. About
20 spaces left.
6.3 Front Porch Repair at 300 Broadway Street
The Committee reviewed the submitted photographs and the proposed
drawings for the front porch repair. The Committee commends the
property owner for taking care of the property and incorporating original,
historical elements into the repair of the porch. It is understood that some
elements will need to be added to comply with the building code as well as
to structurally protect and reinforce the porch. As long as the outside
elements remain the same, the Committee has no further comments.
Resolution # 3
Moved By: Amie Varga
Seconded By: Kelly Spencer
A. THAT report titled “Front Porch Repair at 300 Broadway Street” be
received as information; and
B. THAT Staff provide all comments from the Museum, Culture,
Heritage and Special Awards Committee to Emily Xuereb, Deputy
Chief Building Official.
4
Carried
6.4 Volunteer Achievement Award Nominations
Resolution # 4
Moved By: Doug Cooper
Seconded By: Lindsay Munroe
A. THAT report titled Volunteer Achievement Award Nominations be
received as information; and
B. THAT the Museum, Culture, Heritage and Special Awards Advisory
Committee select Dr. Mark Dickson of the Volunteer Achievement
Award.
Carried
6.5 Past Budget and Planning Information From Tillsonburg's 150th Ad
Hoc Committee
The Committee is looking to create a subcommittee for the 200th year of
George Tillson's arrival. The Committee would like to plan the event for
Spring 2025. Doug has volunteered to be on the committee.
The Chair will gauge interest of absent committee members to see if they
would like to join the subcommittee.
The Subcommittee members will be chosen at the next meeting.
Resolution # 5
Moved By: Doug Cooper
Seconded By: Kelly Spencer
A. THAT report titled “Past Budget and Planning Information from
Tillsonburg’s 150th Ad Hoc Committee” be received as information.
Carried
7. Next Meeting
January 17, 2024
5
8. Adjournment
Resolution # 6
Moved By: Rosemary Dean
Seconded By: Tabitha Verbuyst
THAT the Museum, Culture, Heritage and Special Awards Advisory Committee
be adjourned at 5:13 p.m.
Carried