231023 Regular Council Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, October 23, 2023
4:45 PM
LPRCA
4 Elm St
Tillsonburg
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Renato Pullia, Director of Innovation and Strategic Iniatives and
Interim Director of Finance/Treasurer
Cephas Panschow, Development Commissioner
Johnathon Graham, Director of Operations & Development
Matt Johnson, Manager of Parks and Facilities
Julie Ellis, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:45 p.m.
2. Closed Session (4:45 p.m.)
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Resolution # 2023-452
Moved By: Councillor Parsons
Seconded By: Councillor Parker
THAT Council move into Closed Session to consider the following:
2.5.1 EDM 23-11 CLD Second Letter of Intent - Phase 2 Van Norman
Innovation Park Lands
239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board;
239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local board,
which, if disclosed, could reasonably be expected to prejudice significantly the
competitive position or interfere significantly with the contractual or other
negotiations of a person, group of persons, or organization;
2.5.2 EDM 23-12 CLD Project Big Swing Update
239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board;
239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
2.5.3 Human Resources Matter
239 (2) (d) labour relations or employee negotiations; and
THAT the following be added to the closed session agenda and the reasons for
moving in-camera in order to provide background details to item 11.4.1 listed in
open session:
2.5.4 Motion to Request a Loan from the Town of Tillsonburg for
Unexpected Legal Fees.
239 (2) (b) personal matters about an identifiable individual, including municipal
or local board employees;
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
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2.3 Adoption of Closed Session Minutes
2.4 Adoption of Closed Session Minutes from Advisory Committees
2.5 Reports
2.5.1 EDM 23-11 CLD Second Letter of Intent - Phase 2 Van Norman
Innovation Park Lands
2.5.2 EDM 23-12 CLD Project Big Swing Update
2.5.3 Human Resources Matter
2.5.4 Motion to Request a Loan from the Town of Tillsonburgfor
Unexpected Legal Fees.
2.6 Back to Open Session
3. Moment of Silence
4. Adoption of Agenda (6:00 p.m.)
Resolution # 2023-461
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
THAT the agenda for the Council meeting of October 23, 2023, be approved with
the following amendment:
Agenda Item 11.5 – A resolution from the Police Services Board meeting
of October 18, 2023 was added as supplemental information to the report
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
None.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-462
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT the Council meeting minutes dated October 10, 2023 be approved.
Carried
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7. Presentations
7.1 Presentation of the Poppy
Don Burton, Chair, Royal Canadian Legion Branch 153 attended before
Council to announce the commencement of the Poppy fundraising
campaign.
8. Public Meetings
8.1 Town of Tillsonburg, Additional Residential Units (ARUs) OP22-15-7;
ZN7-22-13
Laurel Davies Snyder provided an overview of item 8.1. Staff provided an
explanation of the process and the timelines.
Resolution # 2023-463
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council of the Town of Tillsonburg advise the County of Oxford that
the Town supports the Official Plan Amendment application initiated by the
Town of Tillsonburg, to amend the policies of the Low Density Residential
District and Entrepreneurial District to allow for the development of ARUs
within the Town of Tillsonburg, in accordance with Provincial direction; and
THAT the Council of the Town of Tillsonburg approve in principle the Zone
Change application submitted by the Town of Tillsonburg, to amend the
existing provisions to permit the development of Additional Residential
Units throughout the Town.
Carried
9. Planning Reports
10. Delegations
10.1 Emily Smyth, Sonbeam Christian Daycare and Ryan Hutchins, Bethel
Pentecostal Church Re: Safety Concerns of Sonbeam Christian
Daycare
Emily Smyth of Sonbeam Christian Daycare and Ryan Hutchins of Bethel
Pentecostal Church presented regarding safety concerns of Sonbeam
Christian Daycare. The delegates provided an overview of Sonbeam
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Christian Daycare and their connection to the park connected to their
facility. Sonbeam advised they have increased daily checks, collecting
garbage, disinfect equipment and monitoring for dangerous items.
Sonbeam requested the beginning of a discussion of the park, as part of
their needs for their daycare program, becoming a Sonbeam property.
Resolution # 2023-464
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
A. THAT Council receives the delegation from Emily Smyth and Ryan
Hutchins as information; and
B. THAT a staff report on the purchase of the property be prepared;
and
C. THAT staff have discussions with Sonbeam staff regarding locking
of the Park.
Carried
11. Deputation(s) on Committee Reports
11.1 CS 23-19 Youth Advisory Committee - Surveillance Cameras for the
Pride Crosswalk
Resolution # 2023-465
Moved By: Councillor Spencer
Seconded By: Councillor Parker
A. THAT report titled “Surveillance Cameras for the Pride Crosswalk”
be received as information; and
B. THAT Council approve the recommendation of the Youth Advisory
Council as follows:
THAT the Youth Advisory Council recommends to Council that
surveillance cameras be installed for the pride crosswalk on Broadway
and Bridge.
Carried
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11.2 CAO 23-21 Economic Development Advisory Committee Membership
The following motion was withdrawn:
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
A. THAT report titled “CAO 23-21 Economic Development Advisory
Committee Membership” be received as information; and
B. THAT Council approve the recommendation of the Economic
Development Advisory Committee as follows: “THAT the Economic
Development Advisory Committee recommends to Council that the
Committee’s Terms of Reference be amended for this term to allow
for 13 members with Cedric Tomico being re-appointed as a citizen
member.”
The following alternative motion was presented:
Resolution # 2023-466
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT the recommendation from the Economic Development Advisory
Committee Membership be referred to staff for review.
Carried
11.3 CAO 23-22 Updates to the Physician Recruitment Matrix
Resolution # 2023-467
Moved By: Deputy Mayor Beres
Seconded By: Councillor Spencer
A. THAT report titled “CAO 23-22 Updates to the Physician
Recruitment Matrix” be received as information; and
B. THAT the Shared Physician Recruitment Incentive Support Model
be amended, as attached in Appendix A.
Carried
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11.4 Business Improvement Area - Board of Management Decision
11.4.1 Motion to Request a Loan from the Town of Tillsonburg for
Unexpected Legal Fees.
Resolution # 2023-468
Moved By: Councillor Parsons
Seconded By: Councillor Luciani
A. THAT Council received the Decision Letter regarding
request for Legal Fees as information; and
B. THAT staff be directed to issue a loan to the BIA with
payment in full by 2024 to a limit of $20,384.28 either directly
from the Town or, pending confirmation, from the County of
Oxford.
Councillor Parker called for a recorded vote:
Councillor Luciani – Yes
Councillor Parker – No
Councillor Rosehart – No
Councillor Parsons – Yes
Councillor Spencer – Yes
Deputy Mayor Beres – Yes
Mayor Gilvesy – Yes
Carried (5 to 2)
11.4.2 Motion to Appoint a Representative of the DTBIA to the Town
of Tillsonburg Economic Development Advisory Committee
Resolution # 2023-469
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council received the Decision Letter regarding EDAC
appointment as information.
Carried
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11.4.3 Motion to Request Commencement of the Process for the
Expansion of the BIA Zone / Boundary
Resolution # 2023-470
Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
A. THAT Council receives the Decision Letter regarding the BIA
Expansion as information; and
B. THAT the Clerk be directed to commence the changes to
boundary expansion process defined within the Municipal
Act.
Carried
11.5 Traffic Advisory Committee Resolution - Stop Signs
Richard Sparham answered various questions from members of Council.
Moved By: Councillor Parsons
Seconded By: Councillor Luciani
A. THAT report titled “CS 23-18 Traffic Advisory Committee Stop Sign
Recommendations” be received as information; and
B. THAT the following all-way stop installations be referred to staff for
inclusion in the Master Traffic Study:
i. Brock Street West and Bidwell Street;
ii. Rolph Street and Bear Street;
iii. Ridge Boulevard, Goldenrod Drive and Thistle Court; and
THAT a By-law be presented to Council for consideration to effect the
following:
To approve the Christie Street and Allen Street all-way stop control
Carried
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12. Information Items
Resolution # 2023-472
Moved By: Councillor Rosehart
Seconded By: Councillor Parsons
THAT the following information items are received as information:
12.1 Correspondence from John Hall Re Proposed Recreational Arena
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.1.1 CAO 23-19 Community Strategic Plan Update
Resolution # 2023-473
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT report titled CAO 23-19 Community Strategic Plan Update be
received as information.
Carried
13.2 Corporate Services
13.3 Economic Development
13.4 Finance
13.4.1 FIN 23-24 2023 Debenture Issuance Report
Resolution # 2023--474
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT report titled “2023 Debenture Issuance Report” be received
as information; and
THAT a by-law “to authorize the submission of an application to
ONTARIO INFRASTRUCTURE AND LANDS CORPORATION
(“OILC”) for financing the Lake Lisgar Water Park Building Reno
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and the Beech Blvd/Stoney Creek Retaining Walls capital works of
THE CORPORATION OF THE TOWN OF TILLSONBURG; and to
authorize long-term borrowing for such capital works through the
issuance of debentures by the COUNTY OF OXFORD to OILC” be
presented to Council for consideration.
Carried
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 OPD 23-39 Hangar Land Lease Memorandum of Understanding
- Taxiway C1-10
Resolution # 2023-475
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
A. THAT report titled Hangar Land Lease Memorandum of
Understanding Taxiway C1-10 be received as information;
and,
B. THAT a By-law be presented to Council for consideration to
execute the Hangar Land Lease Memorandum of
Understanding Taxiway C1 Lot #10 with Mike Perovich,
President, BlueStar Hangar Inc.
Carried
13.7 Recreation, Culture and Parks
13.7.1 RCP 23-38 Town of Tillsonburg 2023 Summer Day Camp
Resolution # 2023-476
Moved By: Councillor Rosehart
Seconded By: Councillor Parsons
THAT report RCP 23-38 titled Town of Tillsonburg 2023 Summer
Day Camp be received as information.
Carried
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13.7.2 RCP 23-33 Canadian Geese Population Assessment
Resolution # 2023-477
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
A. THAT report titled RCP 23-37 be received as information;
and
B. THAT Parks Staff action a plan including decoys and
shoreline naturalization in the Spring of 2024 to deter
nesting of Canada Geese and decrease the population
along Lake Lisgar; and
C. THAT the costing be incorporated in the 2024 Parks
Operating budget.
Carried
14. New Business
15. Consideration of Minutes
15.1 Advisory Committee Minutes
Resolution # 2023-478
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
THAT the following Advisory Committee minutes are received as
information:
Economic Development Advisory Committee Minutes dated
October 10, 2023
Police Service Board Minutes dated September 20, 2023
Carried
16. Motions/Notice of Motions
16.1 Councillor Spencer - Dress Purple Day
Resolution # 2023-479
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Moved By: Councillor Spencer
Seconded By: Councillor Parsons
WHEREAS Children Aids Societies across Ontario, including Oxford
County, raise awareness about the important role that individuals and
communities play in supporting vulnerable children, youth, and families
through the provincial Dress Purple Day campaign;
BE IT THEREFORE RESOLVED
THAT the Town of Tillsonburg recognize Dress Purple Day, previously
known as “Child Abuse Month” on October 27th, annually; and
THAT the Town of Tillsonburg lights up the clock tower in purple light
annually in support of Dress Purple Day; and
THAT the Town of Tillsonburg shares a recognition post on social media
outlets, annually on October 27th
Carried
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
By-Law 2023-084 was removed as the item was referred to Staff.
Resolution # 2023-480
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the following By-Laws be read for a first, second and third and final
reading and that the Mayor and Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
18.1 By-Law 2023-081 A By-Law to authorize a hangar land lease
memorandum of understanding with BlueStar Hangar Inc. for
Taxiway C1 Lot 10.
18.2 By-Law 2023-084 A By-Law to amend By-Law 2023-009 being a by-
law to appoint members to Town of Tillsonburg Council Advisory
Committees
Item was referred to Staff.
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18.3 By-Law 2023-085 A By-Law to amend Zoning By-Law 3295, as
amended.
18.4 By-Law 2023-086 A By-Law to authorize the submission of an
application to Ontario Infrastructure and Lands Corporation ("OILC")
for financing certain ongoing capital work(s) of the Corporation of
the Town of Tillsonburg
Carried
19. Confirm Proceedings By-law
Resolution # 2023-481
Moved By: Councillor Parsons
Seconded By: Councillor Parker
THAT By-Law 2023-000, to Confirm the Proceedings of the Council Meeting held
on October 23, 2023, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
21. Adjournment
Resolution # 2023-482
Moved By: Councillor Rosehart
Seconded By: Deputy Mayor Beres
THAT the Council meeting of October 10, 2023, be adjourned at 8:00p.m.
Carried