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230925 Regular Council Agenda (2)The Corporation of the Town of Tillsonburg Council Meeting AGENDA Monday, September 25, 2023 4:45 PM LPRCA 4 Elm St Tillsonburg 1.Call to Order 2.Closed Session Moved By: ________________ Seconded By: ________________ THAT Council move into Closed Session to consider the following: OPD 23-38 Water and Wastewater Contract Negotiations Update 239 (2) (d) labour relations or employee negotiations; 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 3.Moment of Silence 4.Adoption of Agenda Moved By: ________________ Seconded By: ________________ THAT the agenda as prepared for the Council meeting of September 25, 2023, be approved. 5. Disclosures of Pecuniary Interest and the General Nature Thereof 6.Adoption of Council Minutes of Previous Meeting Moved By: ________________ Seconded By: ________________ THAT the Council meeting minutes dated September 11, 2023 be approved. 7.Public Meetings Moved By: ________________ Seconded By: ________________ THAT Council move into the Committee of Adjustment to hear an application for Minor Variance at _____ p.m. 7.1 A05-23 - Application for Minor Variance - 98 North Street East Moved By: ________________ Seconded By: ________________ A. That the Town of Tillsonburg Committee of Adjustment approve that portion of Application File A05-23, submitted by Anna and Bill Dyck for the lands described as Part Lot 5, Concession 10 (Dereham), 98 North Street East, Tillsonburg, as it relates to: Section 5.1 – Accessory Uses, Buildings, Structures – Table 5.1.1.4 - Regulations for Accessory Buildings and Structures – Lot Coverage, maximum for all accessory buildings and structures, to increase the combined total maximum lot coverage from 50 m2 (538.2 ft2) to 62 m2 (667 ft2) to permit a shed accessory to a residential use. 1. As the proposed variance is: (i) deemed to be a minor variance from the provisions of the Town of Tillsonburg Zoning Bylaw No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and, (iv) in-keeping with the general intent and purpose of the Official Plan B. And that the Town of Tillsonburg Committee of Adjustment deny that portion of Application File A05-23, submitted by Anna and Bill Dyck for the lands described as Part Lot 5, Concession 10 (Dereham), 98 North Street East, Tillsonburg, as it relates to: 1. Section 5.1 – Accessory Uses, Buildings, Structures – Table 5.1.1.4 - Page 2 of 211 Regulations for Accessory Buildings and Structures – Height, Maximum, to increase the maximum permitted height of a shed accessory to a residential use from 3.7 m (12.1 ft) to 5.7 m (18.7 ft). As the proposed variance is: (i) not deemed to be a minor variance from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) not desirable for the appropriate development or use of the land; and (iii) not in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning Bylaw No. 3295. Moved By: ________________ Seconded By: ________________ THAT Council move out of Committee of Adjustment and move back into regular Council session at ____ p.m. 7.2 Application for Zone Change ZN 7-22-14 – Town of Tillsonburg (Daycare) Moved By: ________________ Seconded By: ________________ THAT the Council of the Town of Tillsonburg approve the zone change application ZN7-22-04, whereby the definition of ‘Daycare Centre’ in Section 4.49 of the Zoning By-law is amended by increasing the minimum number of children accommodated from 6 to 7; and, the definition of ‘Day Care, Private Home’ is amended to permit up to six (6) children under the age of thirteen (13); and, that Section 5.13.9 of the Zoning By-law is amended to increase the number of children that can be accommodated in a home daycare from 5 to 6. 8.Planning Reports 8.1 Application for Consent B23-36-7 Clara Ambrus Moved By: ________________ Seconded By: ________________ THAT The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports the Application for Consent B23-36-7 to sever lands described as Part of Lot 4, Concession 10 (Dereham), Township of South-West Oxford / Town of Tillsonburg, subject to the following conditions: 1. Drainage assessment re-apportionment be undertaken, pursuant to Section 65 of The Drainage Act, R.S.O., 1990, at the owner’s expense, to the satisfaction of the Page 3 of 211 Township of South-West Oxford. 2. The owner shall agree to provide an updated survey to confirm the size of the lot to be severed, to the satisfaction of the Town of Tillsonburg. 3. The owner shall agree to provide a Lot Grading Plan for the lot to be severed to the satisfaction of the Town of Tillsonburg. 4. The owner shall agree, in writing, to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg, regarding the installation of services and drainage facilities, to the satisfaction of the Town of Tillsonburg. 5. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with. 6. The Clerk of the Township of South-West Oxford advise the Secretary- Treasurer of the Land Division Committee that all requirements of the Township of South-West Oxford have been complied with. 9.Delegations 9.1 Meredith Maywood, Oxford County - Tourism Oxford Re: Tourism Oxford Presentation Moved By: ________________ Seconded By: ________________ THAT Council receives the delegation from Meredith Maywood from Tourism Oxford, as information. 9.2 Kinsman Club, Life Member and Project Chairman, Pat Carroll - Kinsmen Bridge Moved By: ________________ Seconded By: ________________ THAT Council receives the delegation from Pat Carroll, Kinsmen Club, as information. 10.Presentations Moved By: ________________ Seconded By: ________________ THAT the presentation by Professor Cody Groat be received as information. 10.1 Professor Cody Groat, Truth and Reconciliation Commission of Canada's 57th Call to Action. 11.Deputation(s) on Committee Reports Page 4 of 211 11.1 CAO 23-16 Community Health Care Committee Matrix Adjustment Moved By: ________________ Seconded By: ________________ THAT report titled “CAO 23-16 Community Health Care Committee Matrix Adjustment” be received as information; and A. THAT Council approve the recommendation of the Community Health Care Committee as follows:THAT the Community Health Care Committee recommend that the funding of the non-stipend portions in the amount of $22,350 be shifted to use for housing and accommodation needs for the recruit;AND THAT the Community Health Care Committee be permitted in the future to shift funds laterally within the matrix without requiring individual Council approval as long as the request remains with the allowable overall amount in the matrix. B. 12.Information Items Moved By: ________________ Seconded By: ________________ THAT the following items be recieved as information: 12.1 The Honourable Paul Calandra, Minister of Municipal Affairs and Housing Re: Responding to the Housing Affordability Task Force's Recommendations 12.2 Minister of Finance - AMO Conference delegation 13.Staff Reports 13.1 Corporate Services 13.1.1 CS 23-17 Youth Advisory Committee Appointments Moved By: ________________ Seconded By: ________________ THAT Report CS 23-17 Youth Advisory Council appointments be received as information; and A. THAT the Youth Advisory Council’s Terms of Reference be amended to allow for a maximum of 14 members; and B. THAT a By-Law to amend By-Law 2023-009, being a by-law to appoint members to Town of Tillsonburg Council Advisory Committees, be brought forward for Council’s consideration. C. 13.2 Economic Development 13.2.1 EDM 23-18 Surplus Land Declaration - East Portions of Coyle Lane Page 5 of 211 Moved By: ________________ Seconded By: ________________ THAT report EDM 23-18 titled Surplus Land Declaration – East Portions of Coyle Lane be received; and A. THAT the Coyle Lane Right-of-Way Lands located East of the paved surface, described as an Alley East of Tillson Avenue and South of Lot 266 on Plan 500, be closed; and B. THAT the East portions of the Coyle Lane Right-of-Way, described as an Alley East of Tillson Avenue and South of Lot 266 on Plan 500, be declared surplus to the needs of the Town of Tillsonburg in accordance with Bylaw 2021-031 (land disposition) including suitable notification to the public; and C. THAT a road closure bylaw be brought forward for Council’s consideration D. 13.2.2 EDM 23-17 Request for Delay in Provision of Community Benefit – 1701 Hwy 3 (McLaughlin) Property Moved By: ________________ Seconded By: ________________ THAT report titled EDM 23-17 Request for Delay in Provision of Community Benefit – 1701 Hwy 3 (McLaughlin) Property be received; and, A. THAT Edwin and Maureen McLaughlin be provided an extension in the period to start and complete construction of the required Event Centre building on the 1701 Highway 3 Property until such time as municipal services are in place to facilitate the development and compatibility issues with the adjacent future industrial areas are addressed; and, B. THAT the extension in the period to start construction of the required Event Centre Building be until December 31, 2024 with completion no later than December 31, 2025 with an update or additional request to Council from Edwin and Maureen McLaughlin being provided no later than June 30, 2024 (6 months in advance of the deadline to start construction). C. 13.3 Finance 13.3.1 FIN 22-17 - Council Expense Policy Amendments Moved By: ________________ Seconded By: ________________ THAT report FIN 23-23 Council Expense Policy Amendments be received as information; and A. THAT the red lined amendments to the Council Expense Policy 2-B. Page 6 of 211 008 be approved, effective September 15, 2023; and THAT the change to itemize individual Council Member budgets for supplies, training & workshops be integrated commencing with the 2024 Operating Budget containing an allocation of 20% to the Mayor and Deputy Mayor, respectively, and 12% to each of the five Councillors. C. 13.3.2 FIN 23-22 2024 Public Budget Survey Results Moved By: ________________ Seconded By: ________________ THAT Council receives report FIN 23-22 2024 Public Budget Survey Results as information. 13.4 Operations and Development 13.4.1 OPD 23-37 - Subdivision Road Naming - Rolling Meadows Phase Moved By: ________________ Seconded By: ________________ THAT report titled Subdivision Road Naming – Rolling Meadows be received as information; and A. THAT Council approves “Finch Street”, “Oriole Road”, and “Blue Jay Drive” as road names for the Rolling Meadows subdivision along with the extension of Woodcock Drive. B. 13.4.2 OPD 23-39 - 2024 Water and Wastewater Master Plan - County of Oxford Review Moved By: ________________ Seconded By: ________________ THAT report titled OPD 23-39 Water and Wastewater Master Plan - County of Oxford Review (by the Town of Tillsonburg) be received as information; and A. THAT staff be directed to issue comments as identified for public record through the County of Oxford’s Water and Wastewater Master Plan public commentary process for official record. B. 13.5 Recreation, Culture and Parks 13.5.1 RCP 23-30 Accessible Parking Expansion - Tillsonburg Community Center Moved By: ________________ Seconded By: ________________ THAT report titled “RCP 23-34 Accessible Parking Expansion –A. Page 7 of 211 Tillsonburg Community Center” be received as information; and THAT Staff be directed to convert the eight current non-accessible parking spots that run along the length of the Auditorium’s exterior wall (east parking lot) to 6 accessible parking spots; and B. THAT a By-Law to amend By-Law 2022-011, being a by-law to regulate traffic and the Parking of Motor Vehicles, be brought forward for Council’s consideration. C. 14.New Business 15.Consideration of Minutes 15.1 Advisory Committee Minutes Moved By: ________________ Seconded By: ________________ THAT Council receives the following as information: The Community Health Care Committee minutes dated June 7, 2023• The Economic Development Committee minutes dated August 15, 2023• The Recreation and Sports Advisory Committee minutes dated September 7, 2023 • 16.Motions/Notice of Motions 17.Resolutions/Resolutions Resulting from Closed Session 18.By-Laws Moved By: ________________ Seconded By: ________________ THAT the following By-Laws be read for a first, second and third and final reading and that the Mayor and Clerk are hereby authorized to sign the same, and place the corporate seal thereunto. 18.1 By-Law 2023-075 Appointing Members to Committees 18.2 By-Law 2023-077 Parking By-Law 18.3 By-law 2023-078 A By-Law to appoint an Interim Treasurer Renato Pullia 18.4 By-Law 2023-079 By-Law to amend Zoning By-Law Number 3295, as amended 18.5 By-Law 2023-080 By-Law to amend Zoning By-Law Number 3295, as amended Page 8 of 211 19.Confirm Proceedings By-law Moved By: ________________ Seconded By: ________________ THAT By-Law 2023-076, to Confirm the Proceedings of the Council Meeting held on September 25, 2023, be read for a first, second and third and final reading and that the Mayor and the Clerk are hereby authorized to sign the same, and place the corporate seal thereunto. 20.Items of Public Interest 21.Adjournment Moved By: ________________ Seconded By: ________________ THAT the Council meeting of September 25, 2023, be adjourned at __________ p.m. Page 9 of 211 1 The Corporation of the Town of Tillsonburg Council Meeting MINUTES Monday, September 11, 2023 4:45 PM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Mayor Gilvesy (Chair) Deputy Mayor Beres Councillor Luciani Councillor Parker Councillor Parsons Councillor Rosehart Councillor Spencer Staff: Kyle Pratt, Chief Administrative Officer Tanya Daniels, Director of Corporate Services/Clerk Sheena Pawliwec, Director of Finance/Treasurer Johnathon Graham, Director of Operations & Development Julie Columbus, Director of Recreations, Culture & Parks Cephas Panschow, Development Commissioner Julie Ellis, Deputy Clerk _____________________________________________________________________ 1. Call to Order The meeting was called to order at 4:45 p.m. 2. Closed Session (4:45 p.m.) Resolution # 2023-355 Moved By: Councillor Parsons Seconded By: Councillor Rosehart Page 10 of 211 2 THAT Council move into Closed Session to consider the following: 2.4.1 CAO 23-13 Tentative Settlement Agreement between the Town and Tillsonburg Fire Fighters Association 2023-2025 239 (2) (d) labour relations or employee negotiations. 2.4.2 EDM 23-08 Request for Delay in Provision of Community Benefit - 1701 Hwy 3 (McLaughlin) 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 239 (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; 239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2.4.3 EDM 23-09 Project Big Swing - Property Update 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 239 (2) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2.4.4 EDM 23-10 Review of Ground Lease 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 239 (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Page 11 of 211 3 239 (2) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; 239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Carried 2.1 Adoption of Agenda 2.2 Disclosures of Pecuniary Interest and the General Nature Thereof 2.3 Adoption of Closed Session Council Minutes 2.4 Reports 2.4.1 CAO 23-13 Tentative Settlement Agreement between The Town and Tillsonburg Fire Fighters Association 2023-2025 2.4.2 EDM 23-08 CLD Request for Delay in Provision of Community Benefit - 1701 Hwy 3 (McLaughlin) 2.4.3 EDM 23-09 CLD Project Big Swing - Property Update 2.4.4 EDM 23-10 CLD Review of Ground Lease 2.5 Back to Open Session 3. Moment of Silence 4. Adoption of Agenda Resolution # 2023-363 Moved By: Councillor Luciani Seconded By: Councillor Parker THAT the Agenda as prepared for the Council meeting of September 11, 2023, be approved with the following amendment: Page 12 of 211 4  Item 10.1 Delegation from Meredith Maywood, Oxford County Tourism has been removed  Addition of Item CAO23-13 Tentative Settlement Agreement between the Town and Tillsonburg Firefighters Association resulting from the Closed Session of Council. Carried 5. Disclosures of Pecuniary Interest and the General Nature Thereof None. 6. Adoption of Council Minutes of Previous Meeting Resolution # 2023-364 Moved By: Councillor Spencer Seconded By: Councillor Parsons THAT the Council meeting minutes dated August 14, 2023, be approved. Carried 7. Presentations 8. Public Meetings Resolution # 2023-365 Moved By: Councillor Parker Seconded By: Councillor Rosehart THAT Council move into the Committee of Adjustment to hear an application for Minor Variance at 6:02 p.m. Carried 8.1 A02-23 Minor Variance - 13 Ross Street Laurel Davies-Snyder, Planner, Oxford County, attended before Council to provide an overview of the application AV 02-23 Minor Variance - 13 Ross Street. The Planner answered various questions from members of the Committee of Adjustment. Page 13 of 211 5 Resolution # 2023-366 Moved By: Deputy Mayor Beres Seconded By: Councillor Parsons That the Town of Tillsonburg Committee of Adjustment approve Application File A02-23, submitted by Anatoli Chkaroubo for the lands described as LT 566 PL 500, 13 Ross Street, Town of Tillsonburg, as it relates to: 1. Section 5.1 – Accessory Uses, Buildings, Structures – Table 5.1.1.4 - Regulations for Accessory Buildings and Structures – Lot Coverage, maximum for all accessory buildings and structures, to increase the combined total maximum lot coverage from 50 m2 (538.2 ft2) to 82 m2 (882.6 ft2). As the proposed variance is: (i) deemed to be a minor variance from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and, (iv) in-keeping with the general intent and purpose of the Official Plan. Carried Resolution # 2023-367 Moved By: Councillor Luciani Seconded By: Councillor Spencer THAT Council move out of Committee of Adjustment and move back into regular Council session at 6:10 p.m. Carried Page 14 of 211 6 9. Planning Reports 9.1 ZN7-22-13 and OP22-15-7 - Implementing Provincial Direction regarding Additional Residential Units (ARUs) Laurel Davies-Snyder, Planner, Oxford County, attended before Council to provide an overview of the report. The presentation covered the definition of ARU's, planning regulations, zoning provisions and next steps for the process. Various questions from members of Council were addressed by County staff. Resolution # 2023-368 Moved By: Councillor Parker Seconded By: Deputy Mayor Beres THAT Council receive Report 2023-269 as information; and THAT Staff be directed to proceed with updates to the Official Plan and Zoning By-Law related to implementing polices and provisions to enable Additional Residential Unites (ARUs) consistent with Provincial direction as set out in the More Homes Built Faster Act and accompanying regulations. Carried 10. Delegations 10.1 Meredith Maywood, Oxford County - Tourism Oxford Re: Tourism Oxford Presentation Moved to September 25, 2023 10.2 Liz Wismer-Van Meer, Big Brothers Big Sisters of Oxford County Re: Big Brothers Big Sisters Month Liz Wismer-Van Meer, Big Brothers Big Sisters of Oxford presented to Council. The presentation included history and current state of BBBS, who BBBS serve, adversities of the BBBS young people, and highlight of experiences / impact. The presenter answered various questions from members of Council. Resolution # 2023-369 Moved By: Councillor Rosehart Seconded By: Councillor Parker Page 15 of 211 7 THAT Council receives the delegation from Liz Wismer-Van Meer of Big Brothers Big Sisters Oxford regarding Big Brothers Big Sisters Month as information. Carried 11. Deputation(s) on Committee Reports 12. Information Items Resolution # 2023-370 Moved By: Councillor Parsons Seconded By: Councillor Spencer THAT the following items be received as information: 12.1 Oxford County Council Report - Community Planning Resource Needs 12.2 Correspondence from the Honourable Michael Tibollo, Associate Minister of Mental Health and Addictions Re: Homelessness, Mental Health and Addictions 12.3 Correspondence from the Honourable Steve Clark, Minister of Municipal Affairs and Housing Re: Building Faster Fund 12.4 Correspondence from the Honourable Caroline Mulroney, Minister of Transportation Re: Southwestern Ontario Transportation Task Force 12.5 Correspondence from the Honourable Sylvia Jones, Minister of Health Re: 2023 Association of Municipalities of Ontario Conference 12.6 Long Point Region Conservation Authority Meeting Minutes - July 5, 2023 Carried 13. Office of the Mayor 13.1 MYR 23-02 Association of Municipalities Ontario Conference Summary Page 16 of 211 8 Deputy Mayor Beres, Councillor Spencer and Councillor Luciani along with Mayor Gilvesy attended the AMO Conference. The attendees provided comments on the meetings that were attended. Resolution # 2023-371 Moved By: Councillor Spencer Seconded By: Councillor Parsons THAT report titled MYR 23-02 AMO Conference 2023 be received as information. Carried 14. Financial Results 14.1 Finance Overview 14.1.1 FIN 23-20 2023 Second Quarter Consolidated Results Resolution # 2023-372 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani THAT report titled FIN 23-20 2023 Second Quarter Consolidated Operating Results be received as information. Carried 14.2 Department Results Resolution # 2023-373 Moved By: Councillor Luciani Seconded By: Councillor Parker THAT the following reports be received as information: 14.2.1 Corporate Services 14.2.1.1 CS 23-13 2023 Second Quarter Corporate Services Department Results 14.2.2 Economic Development 14.2.2.1 EDM 23-16 2023 Second Quarter Economic Development and Marketing Results Page 17 of 211 9 14.2.3 Finance 14.2.3.1 FIN 23-21 2023 Second Quarter Finance Department Results 14.2.4 Fire and Emergency Services 14.2.4.1 FRS-23-09 2023 Second Quarter Fire Services Results 14.2.5 Operations and Development 14.2.5.1 OPD 23-34 2023 Second Quarter Building, Planning and By-Law Services Results 14.2.5.2 OPD 23-35 2023 Second Quarter Operations and Development Services Results 14.2.6 Recreation, Culture and Parks 14.2.6.1 RCP 23-34 2023 Second Quarter Recreation, Culture and Parks Results Carried 15. Staff Reports 15.1 Chief Administrative Officer 15.1.1 CAO 23-14 Police Services Board Composition Update Resolution # 2023-374 Moved By: Councillor Parker Seconded By: Councillor Parsons THAT report titled CAO 23-14 Police Services Board Composition Update be received as information. Carried 15.1.2 CAO 23-15 Early Retirees Benefits An amended motion was presented by the mover and seconder for Council's consideration. Page 18 of 211 10 Moved By: Councillor Parsons Seconded By: Deputy Mayor Beres i. THAT report titled CAO 23-15 be received as information; and THAT the following options be selected as follows: i. Option III as follows: Offer the FULL TIME Early Retirees WHO HAVE REACHED THE AGE OF 55 Benefits Plan effective January 1, 2024 at a full 100% premium paid by the Town TO THE AGE OF 65 for employees with 15 or more years of service with the Town . AND Option IV as follows: Offer the FULL TIME Early Retirees WHO HAVE REACHED THE AGE OF 55 Benefits Plan effective January 1, 2024 cost shared equally at 50% premium paid by plan participants and 50% funded by the Town TO THE AGE OF 65 for employees with MORE THAN 5 YEARS AND less than 15 years of service with the Town. ii. THAT the seven active participants receiving Early Retiree Benefits be grandfathered per the current program. Carried 15.1.3 CAO 23-10 Updated Employee Recognition and Retirement Policy Several changes to the report were suggested:  Awards for years of service should have a difference between part-time and full-time  Open-house should be changed to Director to host, instead of Director, CAO and Mayor  Firefighters should be considered in the same category as full-time employees Page 19 of 211 11 Resolution # 2023-376 Moved By: Councillor Luciani Seconded By: Councillor Rosehart THAT Report CAO 23-10 be deferred to next Council noting areas for review. Carried 15.2 Corporate Services 15.2.1 CS 23-15 2024 Council Meeting Dates Resolution # 2023-377 Moved By: Councillor Parsons Seconded By: Councillor Spencer A. THAT Council receives report CS 23-15 2023/2024 Council Meeting Dates Schedule and Council and its Committee Meetings Location Details, as information; and B. THAT a Council meeting date of October 23 be added in 2023; and C. THAT the Council meeting dates for 2024 be set as listed within report CS 23-15, with the following revisions: i. Wednesday January 24 (moved from January 23) ii. Monday May 27 2024 (replace May 21) iii. Thursday November 14 (replace November 11). Carried 15.3 Economic Development 15.3.1 EDM 23-15 Request for Reduction in Lot Coverage Requirement - Lots 5 and 6, VIP Resolution # 2023-378 Moved By: Councillor Parker Seconded By: Councillor Rosehart Page 20 of 211 12 A. THAT report EDM 23 – 15 Request for Reduction in Lot Coverage Requirement – Lots 5 and 6, VIP be received; and B. THAT Prince Estates Inc be granted a reduction in the Lot Coverage requirements regarding their purchase of Lots 5 and 6 in the Van Norman Innovation Park; and C. THAT the Lot Coverage requirement be reduced to ten (10) percent. Carried 15.4 Finance 15.4.1 FIN 23-15 2022 Surplus Allocation Resolution # 2023-379 Moved By: Deputy Mayor Beres Seconded By: Councillor Parsons A. THAT Council receives report FIN 23-15 2022 Surplus Allocation; and B. THAT the residual 2022 uncommitted surplus totaling $803,488 be allocated to the following reserves: i. $182,510 be transferred to the Fleet and Equipment Reserve ii. $130,496 be transferred to the Facility Infrastructure Reserve iii. $100,000 to be transferred to the Linear Infrastructure Reserve iv. $77,390 be transferred to the RCP Reserve v. $41,167 to be transferred to the Asset Management Reserve vi. $41,167 be transferred to the Engineering Reserve vii. $30,000 to be transferred to the IT Reserve viii. $13,394 to be transferred to the Physician Recruitment Reserve Page 21 of 211 13 ix. $187,364 be transferred to the Tax Rate Stabilization Reserve Carried 15.5 Fire and Emergency Services 15.6 Operations and Development 15.6.1 OPD 23-36 Leaf Collection Improvements Resolution # 2023-380 Moved By: Councillor Spencer Seconded By: Councillor Luciani A. THAT report OPD 23-36 Leaf Collection Improvements be received as information; and B. THAT staff be directed to eliminate the current “zone collection” leaf collection program; and C. THAT staff be directed to begin the Town’s rolling/cyclical leaf collection program beginning on the 2nd week of October 2023. Carried 15.6.2 OPD 23-30 - Animal Licencing Service Review Geno Vanhaelewyn, Chief Building Official, provided introduction comments for report OPD 23-30. Resolution # 2023-381 Moved By: Councillor Luciani Seconded By: Councillor Spencer A. THAT report titled OPD 23-30 be received as information; and B. THAT the Town’s animal licensing program be amended to provide free dog licenses (Option 3); and C. THAT staff provide notification to DocuPet to terminate the existing contract and enter into a new contract to provide the existing level of service without fees for a five (5) year term Page 22 of 211 14 without any penalty should the Town wish to exit the term early; and D. THAT the current Animal Control By-Law and Rates and Fees By-Law be amended; and E. THAT a by-law to effect the changes be presented to Council for consideration. Carried 15.7 Recreation, Culture and Parks 15.7.1 RCP 23-35 2023 Rate and Fees By-Law Update Resolution # 2023-382 Moved By: Councillor Spencer Seconded By: Deputy Mayor Beres A. THAT report titled RCP 23-35 2023 Rates and Fees Bylaw Update be received as information; and B. THAT the proposed adjustments to the 2023 Rates and Fees Bylaw reflecting the amendment to cemetery columbarium fees be approved as presented; and C. THAT a By-law to amend Schedule A of By-Law 2022-087 being the Fees and Charges By-law be presented to Council for consideration. Carried 16. New Business 17. Consideration of Minutes 17.1 Advisory Committee Minutes Resolution # 2023-383 Moved By: Councillor Parker Seconded By: Councillor Parsons Page 23 of 211 15 THAT Council receives as information:  The Police Service Board Meeting minutes dated June 21, 2023 Carried 18. Motions/Notice of Motions 18.1 Councillor Rosehart - Parking Passes for Maple Manor Resolution # 2023-384 Moved By: Councillor Rosehart Seconded By: Councillor Parker WHEREAS correspondence from Maple Manor was received as information at the August 14, 2023 Town of Tillsonburg Council Meeting requesting parking passes for families of residents who are palliating BE IT THEREFORE RESOLVED A. THAT Staff create palliative parking exemption passes for palliative/end of life families at Maple Manor Nursing Home that will exempt families of residents who are palliating from the two-hour parking limit; and B. THAT (2) two of these parking exemption passes be given to be regulated and issued by Maple Manor Nursing Home with a one year trial; and C. THAT a By-Law be brought forward to amend the Traffic and Parking By-Law 2022-011 to recognize the parking passes for this purpose with a one year expiry. 18.2 Councillor Spencer - A Call to the Province to End Homelessness in Ontario Resolution # 2023-385 Moved By: Councillor Spencer Seconded By: Councillor Luciani WHEREAS the homeless crisis is taking a devastating toll on families and communities, undermining a healthy and prosperous Ontario; WHEREAS the homelessness crisis is the result of the underinvestment and poor policy choices of successive provincial governments; Page 24 of 211 16 WHEREAS homelessness requires a range of housing, social service and health solutions from government; WHEREAS homelessness is felt most at the level of local government and the residents that they serve; WHEREAS municipalities and District Social Administration Boards are doing their part, but do not have the resources, capacity or tools to address this complex challenge; and, WHEREAS leadership and urgent action is needed from the provincial government on an emergency basis to develop, resource, and implement a comprehensive plan to prevent, reduce and ultimately end homelessness in Ontario. THEREFORE BE IT RESOLVED THAT the Town of Tillsonburg calls on the Provincial Government to urgently: 1. Acknowledge that homelessness in Ontario is a social, economic, and health crisis; 2. Commit to ending homelessness in Ontario; 3. Work with AMO and a broad range of community, health, Indigenous and economic partners to develop, resource, and implement an action plan to achieve this goal. AND FURTHER THAT a copy of this motion be sent to the Minister of Municipal Affairs and Housing; the Minister of Children, Community and Social Services; the Minister of Health; and to the Association of Municipalities of Ontario. Carried 18.3 Councillor Spencer - Surveillance Camera Installation for Pride Crosswalk Revised motion presented. Resolution # 2023-386 Moved By: Councillor Spencer Seconded By: Councillor Parsons THAT staff be directed to provide a report regarding location options and financial options through surplus for security cameras at the Broadway Page 25 of 211 17 and Bridge Street West intersection due to ongoing and repetitive vandalism and destruction. Carried 19. Resolutions/Resolutions Resulting from Closed Session 19.1 CAO23-13 Tentative Settlement Agreement between the Town and Tillsonburg Firefighters Association Resolution # 2023-387 Moved By: Councillor Parker Seconded By: Councillor Rosehart A. THAT Town Council ratify the tentative settlement reached between The Corporation of The Town of Tillsonburg and the Tillsonburg Fire Fighters Association for a renewal Agreement from January 1, 2023 to December 31, 2025; and B. THAT a by-law to authorize the Mayor and Clerk to execute the renewal Agreement between The Corporation of The Town of Tillsonburg and the Tillsonburg Fire Fighters Association for the period January 1, 2023 to December 31, 2025 be presented to Council for consideration. Carried 20. By-Laws Resolution # 2023-388 Moved By: Councillor Parsons Seconded By: Councillor Rosehart THAT the following By-Laws be read for a first, second and third and final reading and that the Mayor and Clerk are hereby authorized to sign the same, and place the corporate seal thereunto. 20.1 By-Law 2023-70 A By-Law to Adopt an Employee Recognition and Retirement Policy By-law 2023-70 - Item was deferred. Page 26 of 211 18 20.2 By-Law 2023-072 A By-Law to amend By-Law 2022-087 being a By- Law to provide a schedule of fees for certain municipal applications, services and permits 20.3 By-Law 2023-073 A By-Law to authorize a collective agreement between the Tillsonburg Firefighter's Association and the Corporation of the Town of Tillsonburg 20.1 By-Law 2023-70 A By-Law to Adopt an Employee Recognition and Retirement Policy By-law 2023-70 - Item was deferred. 20.2 By-Law 2023-072 A By-Law to amend By-Law 2022-087 being a By- Law to provide a schedule of fees for certain municipal applications, services and permits 20.3 By-Law 2023-073 A By-Law to authorize a collective agreement between the Tillsonburg Firefighter's Association and the Corporation of the Town of Tillsonburg Carried 21. Confirm Proceedings By-law Resolution # 2023-389 Moved By: Deputy Mayor Beres Seconded By: Councillor Spencer THAT By-Law 2023-069, to Confirm the Proceedings of the Council Meeting held on September 11, 2023, be rad for a first, second and third and final reading and that the Mayor and Clerk are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 22. Items of Public Interest Page 27 of 211 19 23. Adjournment Resolution # 2023-390 Moved By: Councillor Rosehart Seconded By: Deputy Mayor Beres THAT the Council meeting of September 11, 2023 be adjourned at 8:06 p.m. Carried. Page 28 of 211 Report No: CP 2022-379 COMMUNITY PLANNING Council Date: September 25, 2023 To: Mayor and Members of Tillsonburg Council From: Laurel Davies Snyder, Development Planner, Community Planning Application for Zone Change ZN 7-22-14 – Town of Tillsonburg REPORT HIGHLIGHTS ▪ The purpose of the application is to amend the Town of Tillsonburg Zoning By-law provisions regarding home daycares and daycare centres to reflect changes to the Child Care and Early Years Act. The specific amendments are: o amend the definition for ‘DAY CARE, PRIVATE HOME’ in Section 4.50 (Definitions) and amend Section 5.13.9 (General Provisions – Home Occupation, Home Daycare) to allow for the care of up to six (6) children in a licensed home daycare facility, and to reflect that home daycares can provide temporary care and custody for children under the age of thirteen (13); o amend the definition of ‘DAYCARE CENTRE’ in Section 4.49 (Definitions) to increase the minimum number of children accommodated in a ‘DAYCARE CENTRE’ from six (6) to seven (7) to differentiate between a ‘DAY CARE, PRIVATE HOME’ and a ‘DAYCARE CENTRE’. ▪ Planning staff are recommending approval of the application as the proposal will result in the alignment of the Town’s Zoning By-law with Child Care and Early Years Act, 2014, as amended. DISCUSSION Background APPLICANT Town of Tillsonburg LOCATION The proposed zoning amendment will have general application across the whole of the Town of Tillsonburg. DISCUSSION Background The Town of Tillsonburg has initiated an application to amend the Town of Tillsonburg Zoning By- law specifically with a view to revising provisions regarding home daycares to reflect changes to the Child Care and Early Years Act. Page 29 of 211 Report No: CP 2022-379 COMMUNITY PLANNING Council Date: September 25, 2023 Page 2 of 6 Specifically, Licensed Individual Home Daycare providers can now care for up to six (6) children under the age of 13; an increase from five (5) children. To align the Town’s Zoning By-law with the Child Care and Early Years Act, amendments are required to Section 4.0, Definitions, and Section 5.0, General Provisions. Licensed Individual Home Child Care providers are contracted by home childcare agencies licensed by the Province. These providers operate the home day care within their primary residence and may care for infants, toddlers, preschool aged children, and school-aged children under age 13 (there are exceptions for children with special needs). They may offer full-day care, before and after school care, extended hours, and overnight care. An individual home childcare provider overseen by a licensed agency can care for up to six (6) children under the age of 13, which must include any of their own children under the age of four. Only three of these children can be younger than two years old. Unlicensed Home Child Care providers can care for a maximum of five (5) children under the age of 13 within their primary residence, which must include their own children if they are younger than four years old. Only three of these children can be under two years old. The current definition for ‘DAY CARE, PRIVATE HOME’ in the Town of Tillsonburg By-law specifies that home daycares can provide temporary care and custody for no more than five (5) children under ten years of age. Current legislation permits up to six (6) children under the age of thirteen (13) in a licensed home daycare. Licenced Child Care Centres can care for infants, toddlers, preschool-aged children, and school-aged children, and can include nurseries, full-day care, extended hours care, overnight care, and before and after school programs. They operate in a variety of locations including workplaces, community centres, schools, and places of worship. The current definition for ‘DAY CARE CENTRE’ in the Town of Tillsonburg By-law specifies that these facilities can accommodate six (6) or more children. To align the Town of Tillsonburg By-law with the current Child Care and Early Years Act, and to maintain differentiation between Home Daycare and Daycare Centres, the following amendments are recommended: • Amend Section 4.50 (Definitions) for ‘DAY CARE, PRIVATE HOME’ and Section 5.13.9, Home Daycare (General Provisions) as follows: • Allow for the care of up to six (6) children; an increase from five (5). Accommodating six (6) children requires that the home day care is licenced and affiliated with a licencing agency like the OCCC. • Reflect that home daycares can provide temporary care and custody for children under the age of thirteen (13); the current definition states that the maximum age is ten (10). • Increase the minimum number of children accommodated in a daycare centre from six (6) to seven (7) in Section 4.49 (Definitions, ‘DAYCARE CENTRE’) to ensure that daycare centres remain differentiated from licenced home daycare providers. The result of these amendments will be to allow a Licensed Home Daycare to accommodate up to 6 children (in place of the 5 currently permitted) and will require a Daycare Centre as defined in Section 4.49 of the By-law to have a minimum of 7 children (in place of 6). Page 30 of 211 Report No: CP 2022-379 COMMUNITY PLANNING Council Date: September 25, 2023 Page 3 of 6 The impact of this change is that a licensed childcare facility that accommodates up to 6 children will be a home occupation in accordance with the provisions of Section 5.13 of the Zoning By-law. Such a facility would continue to be broadly permitted in a single detached, semi-detached, duplex, townhouse, or converted dwelling, subject to the provisions of Section 5.13. A facility that accommodates 7 or more children would be considered a Daycare Centre and would only be permitted in those zones contained in the By-law where such use is specifically permitted (e.g. an Institutional Zone). In a previous report to Council (Report No. 2022-004), Council was informed that within Oxford County, Oxford Community Child Care (OCCC) provides licenced home childcare opportunities. The OCCC is committed to providing quality childcare programs and support services for families throughout the County. All OCCC programs are governed by the Child Care and Early Years Act and are licensed by the Ministry of Education. Application Review 2020 Provincial Policy Statement The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. The policies of Section 1.1.1 state that healthy, liveable and safe communities are sustained by: • promoting efficient development and land use patterns which sustain the financial well- being of the Province and municipalities over the long term; • avoiding development and land use patterns which may cause environmental or public health and safety concerns; • ensuring the necessary infrastructure and public service facilities are or will be available to meet current and projected needs; • promoting development and land use patterns that conserve biodiversity; and • preparing for the regional and local impacts of a changing climate. The policies of Section 1.1.3.1 state that settlement areas shall be the focus of growth and development. Official Plan Section 8.2.3.3 of the Official Plan sets out support for services and amenities that enhance the quality of the residential environment within lands designated as Residential Area on Schedule T- 1, including day care facilities. Section 8.2.3.5 of the Official Plan addresses home occupations and identifies that home occupations are permitted in an existing dwelling unit or accessory structure. This section also provides criteria to ensure that: • a home occupation is a business activity which is clearly secondary to the residential use of the property; • the home occupation is carried on within the existing residential dwelling or accessory structure by a resident of the dwelling; • a home occupation shall not involve exterior storage of goods, materials or equipment; and, Page 31 of 211 Report No: CP 2022-379 COMMUNITY PLANNING Council Date: September 25, 2023 Page 4 of 6 • the home occupation does not generate noise, odour, traffic of visual impacts that may have an adverse effect on adjacent properties or dwelling units. Section 8.5.3.1 directs that Town Council support the establishment of day care facilities in Residential Areas for those who live and/or work in the Town. Private home day care facilities are permitted in all Residential Areas. The Official Plan sets out requirements for establishing new daycares and for expanding existing day care facilities to manage and minimize potential adverse impacts and/or incompatibility with surrounding land uses are minimized. Specifically, where appropriate, Council will require: • on-site parking for staff; • vehicular lay-by spaces or on-site parking spaces for the drop-off and pick-up of children; • fencing and/or landscape buffering to reduce adverse effects of noise and visual intrusion on adjacent land uses; • the paving of parking areas and driveways to prevent the raising of dust; and, • on-site stormwater management. Zoning By-law The Definitions Section of the Town’s Zoning-By-law defines ‘DAYCARE CENTRE", as a facility licensed under Provincial statute, which accommodates 6 or more children primarily for the purposes of providing temporary care and/or guidance for a continuous period not exceeding 24 hours. Section 4.50 of the Town’s Zoning By-law defines “DAY CARE, PRIVATE HOME” as the temporary care and custody for reward or compensation of not more than 5 children under ten years of age in a private residence, other than the home of a parent or legal guardian of any such child, for a continuous period not exceeding 24 hours. The General Provisions Section of the Town’s Zoning By-law identifies a ‘home daycare’ as a home occupation which can be in a single detached dwelling, semi-detached dwelling, duplex dwelling, a street fronting townhouse, or a converted dwelling with accommodation for up to and including five (5) children. The Child Care and Early Years Act, 2014, now permits up to six (6) children in a licenced home daycare. The Act also states that home daycares can provide temporary care and custody for children up to the age of thirteen (13). The current Zoning By-law definition states that the maximum age is ten (10). The current zoning definition of a ‘DAYCARE CENTRE’ states that the minimum is six (6) children. Daycare centres are only permitted in specific zones and may require Site Plan Review and approval. Staff are of the opinion that to maintain differentiation between daycare centres and licensed home daycares, the minimum number of children that can be accommodated in a daycare centre should be increased to seven (7). Staff are of the opinion that to align the Zoning By-law with the amended Child Care Act, the following amendments are required to the Zoning By-law: • Amend the definition for ‘DAY CARE, PRIVATE HOME’ to: • Allow for the care of up to six (6) children in a licensed home daycare. A licenced home daycare needs to be affiliated with a licencing agency like the OCCC. This Page 32 of 211 Report No: CP 2022-379 COMMUNITY PLANNING Council Date: September 25, 2023 Page 5 of 6 facility would be permitted in single detached, semi-detached, townhouses, and converted dwellings, subject to the provisions of Section 5.13. • Reflect that home daycares can provide temporary care and custody for children under the age of thirteen (13). • Amend the definition of ‘DAYCARE CENTRE’ to increase the minimum number of children accommodated in a daycare centre from six (6) to seven (7) to ensure that ‘daycare centres’ remain differentiated from home daycare providers. A Daycare Centre would only be permitted in those zones contained in the By-law where such use is specifically permitted (e.g. Institutional Zone). Agency Comments This application has been reviewed by several agencies considered to have an interest in the proposal. Tillsonburg District Chamber of Commerce, Tillsonburg Building and By-law Services, Tillsonburg Engineering, Tillsonburg Recreation, Culture and Parks, and County Public Works do not have any concerns or comments. Tillsonburg Economic Development and Marketing commented that aligning the Zoning By-law for privately operated Home Daycare with the current Ontario Child Care and Early Years Act, 2014, which allows for up to six children in a private home daycare, supports a higher level of daycare in the Town and County. Specifically, the revenue from an additional child has the potential to improve the cost/benefit calculation for the private daycare operator to become a licensed daycare operator. Public Consultation Notice of complete application regarding the proposed zone change was provided in accordance with the requirements of the Planning Act on July 28, 2023, and notification of a public meeting was also provided in the local newspaper on September 8, 2023. Staff had not received any comments at the time of writing this report. Conclusions Staff are of the opinion that amending the definition for home day care to allow for a maximum of six (6) children under the age of thirteen (13) will assist in alleviating existing pressures surrounding the provision of home daycare facilities throughout the Town of Tillsonburg and will ensure that the Zoning By-law is consistent with the provisions of the Child Care and Early Years Act, 2014. Page 33 of 211 Report No: CP 2022-379 COMMUNITY PLANNING Council Date: September 25, 2023 Page 6 of 6 RECOMMENDATIONS It is recommended that the Council of the Town of Tillsonburg approve the zone change application ZN7-22-04, whereby the definition of ‘Daycare Centre’ in Section 4.49 of the Zoning By-law is amended by increasing the minimum number of children accommodated from 6 to 7; and, the definition of ‘Day Care, Private Home’ is amended to permit up to six (6) children under the age of thirteen (13); and, that Section 5.13.9 of the Zoning By-law is amended to increase the number of children that can be accommodated in a home daycare from 5 to 6. SIGNATURES Authored by: Original signed by Laurel Davies Snyder, RPP, MCIP Development Planner Approved for submission: Original signed by Gordon K. Hough, RPP Director Page 34 of 211 ZN 7-22-14 TOWN OF TILLSONBURG BY-LAW NUMBER 2023-80 EXPLANATORY NOTE The purpose of By-Law Number 2023-80 is to amend the definition of “Daycare Centre” to increase the number of children from 6 to 7, and, to amend the definition of “Day Care, Private Home” to increase the number of children permitted in a home daycare from 5 to 6, to be consistent with provincial legislation regarding the provision of childcare. The Town of Tillsonburg, after conducting the public hearing necessary to consider the application, adopted the amending By-law Number 2023-80. The public hearing was held on September 25, 2023, and Council / Committee did not receive any comments from the public respecting this application(s). Any person wishing further information relative to Zoning By-Law Number 2023-80 may contact the undersigned: Tanya Daniels Clerk Town of Tillsonburg Tillsonburg, ON N4G 5A7 Telephone: 519-688-3009 ext. 4040 File: ZN 7-22-14 Report No: CP 2022-379 Page 35 of 211 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 2023-080 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Section 4.0 to By-Law Number 3295, as amended, is hereby further amended by deleting subsection 4.49 and replacing it with the following: “4.49 "DAYCARE CENTRE", means a facility licensed under Provincial statute which accommodates a minimum of 7 children primarily for the purposes of providing temporary care and/or guidance for a continuous period not exceeding 24 hours.” 2. That Section 4.0 to By-Law Number 3295, as amended, is hereby further amended by deleting subsection 4.50 and replacing it with the following: “4.50 "DAYCARE, PRIVATE HOME", means the temporary care and custody for reward or compensation of not more than 6 children under thirteen years of age in a private residence, other than the home of a parent or legal guardian of any such child, for a continuous period not exceeding 24 hours.” 3. That Section 5.0 to By-law Number 3295 as amended, is hereby further amended by deleting subsection 5.13.9, and replacing it with the following: “5.13.9 A home daycare, located in a single detached dwelling, a semi- detached dwelling, a duplex dwelling, a street fronting townhouse, or a converted dwelling with accommodation for up to and including six (6) children, shall be considered a home occupation. The gross floor area limit for a home occupation in subsection 5.13.2 shall not apply to a home daycare.” This By-law comes into force in accordance with Sections 34(12) and (30) of the Planning Act, R.S.O. 1990, as amended. Page 36 of 211 The Corporation of the Town of Tillsonburg By-law Number 2023-080 Page 2 READ a first and second time this 25th day of September 2023. READ a third time and finally passed this 25th day of September 2023. Mayor Clerk Page 37 of 211 Page 1 of 7 Report No: CP 2023-309 COMMUNITY PLANNING Council Meeting: September 25, 2023 To: Mayor and Members of Tillsonburg Council From: Laurel Davies Snyder, Development Planner, Community Planning Application for Consent B23-36-7– Clara Ambrus REPORT HIGHLIGHTS  The application for consent proposes to create one new vacant parcel within the Town of Tillsonburg for future residential development, while retaining lands for continued agricultural purposes within the Township of Township of South-West Oxford.  Planning staff are recommending approval of the application as it is consistent with the Provincial Policy Statement and maintains the intent and purpose of the Official Plan respecting orderly development within a Large Urban Centre. DISCUSSION Background OWNERS: Clara Ambrus 61 Cranberry Road Tillsonburg, Ontario N4G 4G8 LOCATION: The subject lands are legally described as Part of Lot 4, Concession 10 (Dereham), Township of South-West Oxford / Town of Tillsonburg. The property is located on the west side of Cranberry Line, between North Street and Keswick Road, and are known municipally as 412377 Cranberry Line. Page 38 of 211 Report No: CP 2023-309 COMMUNITY PLANNING Committee Meeting: September 25, 2023 Page 2 of 7 COUNTY OF OXFORD OFFICIAL PLAN Schedule “C-3” County of Oxford Settlement Strategy Plan Large Urban Centre Schedule “S-1” Township of South-West Oxford Land Use Plan Agricultural Reserve Schedule “T-1” Town of Tillsonburg Land Use Plan Residential Schedule “T-2” Town of Tillsonburg Residential Density Plan High Density Residential TILLSONBURG ZONING BY-LAW NO. 3295 & TOWNSHIP OF SOUTH-WEST OXFORD ZONING BY-LAW 25-98 Lot to be Severed – Town of Tillsonburg – Future Development Zone (FD) Lot to be Retained – Township of South-West Oxford – General Agricultural Zone (A2) EXISTING USE OF SUBJECT PROPERTY Lots to be Severed and Retained – agricultural SERVICES Lots to be Severed and Retained: none ACCESS Lots to be Severed and Retained: paved (Cranberry Road) PROPOSAL Lot to be Severed (Town of Tillsonburg) Lot to be Retained (Township of South-West Oxford) Area 9.2 ha (22.74 ac) 19.9 ha (49.17 ac) Frontage 249.24 m (817.51 ft) 355.18 (1165 ft) Depth 290.78 m (953.76 ft) 511.2 m (1676.77 ft) The purpose of the application for consent is to sever that portion of the subject lands within the Town of Tillsonburg settlement boundary designated ‘High Density Residential’ and zoned ‘Future Development Zone (FD)’ from the portion of the subject lands within the Township of South-West Oxford designated ‘Agricultural Reserve’ and zoned ‘General Agricultural Zone (A2)’. The effect of the consent will be creating a vacant lot for future residential use in the Town of Tillsonburg and retaining lands for continued agricultural use. Page 39 of 211 Report No: CP 2023-309 COMMUNITY PLANNING Committee Meeting: September 25, 2023 Page 3 of 7 The lot to be severed will cover an area of approximately 9.2 ha (22.74 ac) and is in the Town of Tillsonburg. The lot to be retained will cover an area of 19.9 ha (49.17 ac) and is in the Township of South-West Oxford. The applicant does not have plans for development of either lots. Both the lot to be severed and the lot to be retained will continue to be used for agricultural purposes. Surrounding land uses to the north, west and east consist of agricultural uses, with low density residential development within the Town of Tillsonburg to the south. Plate 1, Location Map with Existing Zoning, shows the location of the subject lands and the existing zoning in the immediate vicinity. Plate 2, 2020 Aerial Map, provides an aerial view of the subject lands and surrounding area. Plate 3, Applicant’s Sketch, depicts the areas of the lot to be severed and the lot to be retained. Application Review 2020 PROVINCIAL POLICY STATEMENT (PPS) Section 1.1.3.1 of the PPS directs that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Land use patterns within settlement areas shall be based on: • densities and mix of land uses which are appropriate for, and efficiently use the infrastructure and public service facilities which are planned or available; • support for active transportation; • efficient use of land and resources; and, • a range of uses and opportunities for intensification and redevelopment in accordance with the criteria in policy 1.1.3.3, where this can be accommodated. The policies of Section 2.3 require municipalities to protect prime agricultural areas for long-term production. Permitted uses in prime agricultural areas include agriculture, agriculture-related uses, and on-farm diversified uses. New land uses, including the creation of new lots, shall comply with the minimum distance separation formulae. Section 2.3.4 discourages the creation of new lots in prime agricultural areas and provides only four instances where such lot creation may be permitted, as summarized below: • for agricultural uses, provided the lots are of a sufficient size for the type of production common in the area and are sufficiently large enough to maintain flexibility for future changes in the type or size of agricultural operations; • for agricultural-related uses; • for a surplus farm residence resulting from a farm consolidation; and, • for infrastructure facilities and corridors in lieu of an easement or right-of-way. Page 40 of 211 Report No: CP 2023-309 COMMUNITY PLANNING Committee Meeting: September 25, 2023 Page 4 of 7 OFFICIAL PLAN The portion of the subject property within the Township of South-West Oxford is located within the Agricultural Reserve designation according to the Official Plan. In the Agricultural Reserve designation, lands are to be developed for a wide variety of agricultural land uses, including general farming, animal or poultry operations, regulated livestock farms, cash crop farms and specialty crop farms together with farm buildings and structures necessary to the farming operation as well as accessory residential uses required for the farm. The portion of the subject lands within the Town of Tillsonburg are located within the ‘High Density Residential’ designation according to the Town of Tillsonburg Residential Density Plan, as contained in the Official Plan. High Density Residential areas are those lands primarily developed or planned for a limited range of intensive large-scale, multiple unit forms of residential development. This designation shall be applied in a localized and site-specific manner in locations where high density high-rise development can: • result in the preservation of features of the natural environment which may otherwise be compromised with more dispersed low rise development, or, • result in the efficient use of land which may be difficult to develop at a lower residential density due to the presence of environmental constraints and the costs of mitigating such constraints; or, • constitute community landmarks or reference points, or, • support the viability and functionality of the Central Area. Section 10.3.4 - Consents, provides Official Plan review criteria for the Oxford County Land Division to consider when reviewing consent applications. The Land Division Committee will evaluate applications for consent in accordance with the requirements of the Planning Act, but also on the basis of the following criteria: • the Land Division Committee shall be satisfied that a plan of subdivision is not necessary for the proper and orderly development of land and that the plan of subdivision process is upheld as the primary method of lot creation; • any lots to be created would conform to the policies of the Official Plan and the provisions of the Zoning By-Law; • the granting of the consent application will not prejudice the future lot creation potential of the area; • the proposed lot will have direct frontage on a permanent public road maintained year round at a reasonable standard of construction and will not require the opening or extension of a public road; • the proposed lot will have adequate water supplies and sewage services and the stormwater management consistent with the requirements of the Official Plan and Province; and, • access to the proposed lot would not create traffic problems or hazards, as identified by the authority with jurisdiction over the road. Page 41 of 211 Report No: CP 2023-309 COMMUNITY PLANNING Committee Meeting: September 25, 2023 Page 5 of 7 TOWN OF TILLSONBURG ZONING BY-LAW & TOWNSHIP OF SOUTH-WEST OXFORD ZONING BY-LAW The portion of the subject lands within the Town of Tillsonburg (lot to be severed) are zoned ‘Future Development Zone (FD)’. The FD zone is a holding zone that does not permit any new buildings or structures and is intended to preserve the lands for future residential development. The portion of the subject lands within the Township of South-West Oxford (lot to be retained) are zoned ‘General Agriculture Zone (A2)’. The A2 zone permits a variety of agriculture-related uses, including a farm, a regulated farm, and a single detached dwelling, if accessory to a farm or a regulated farm. The A2 Zone requires a minimum lot area of 30 ha (74.1 ac) and minimum lot frontage of 100 m (328.2 ft). The frontage and area of the lot to be retained are 355.18 m (1,165 ft) and 19.9 ha (49.17 ac), respectively. AGENCY COMMENTS Long Point Region Conservation Authority: The proposed application is consistent with section 3.1 of the Provincial Policy Statement, 2020. LPRCA staff have no objection to the concept of this application. The subject property is regulated under Ontario Regulation 178/06; a permit is required from this office prior to any development. Tillsonburg Engineering Services: • A holding provision for servicing should be placed on the property until services are extended along Cranberry; the Town does not have plans to extend servicing to that location at this time. • The Town of Tillsonburg will require that a representative of the developer’s consultant is on site for any work being completed in the Towns right of way. • Any work being completed in the Town’s right-of-way will require an encroachment permit. https://www.tillsonburg.ca/business-and-development/building-and-renovating/encroachment-permit/ • A lot grading plan is required. Township of South-West Oxford Manger Legislative Services (Clerk)/Deputy CAO: This will require a drainage reapportionment for the Koteles municipal drain to ensure that the appropriate percentage of costs for future drain maintenance billing/costs are assessed to the separate parcels once severed. Tillsonburg Hydro: Any residential or commercial development will require the extension of a 3-phase hydro infrastructure from the North Street East / Tillson Avenue intersection to the property boundary. All costs associated with an upgrade of this nature will be borne on the sole developer or split between developers as required by the connection horizon outlined in the Distribution System Code. Oxford County Public Works, Township of South-West Chief Building Official, Township of South-West Oxford Fire Services, Township of South-West Oxford Septic Inspector, Town of Tillsonburg Economic Development & Marketing have indicated no concerns with this proposal. Page 42 of 211 Report No: CP 2023-309 COMMUNITY PLANNING Committee Meeting: September 25, 2023 Page 6 of 7 PUBLIC CONSULTATION Notice of the consent was provided to the public and surrounding property owners in accordance with the requirements of the Planning Act on September 5, 2021. At the time of writing this report, no comments have been received. Planning Analysis The purpose of the application for consent is to sever that portion of the subject lands within the Town of Tillsonburg designated ‘High Density Residential’ and zoned ‘Future Development Zone (FD)’ from the portion of the subject lands within the Township of South-West Oxford designated ‘Agricultural Reserve’ and zoned ‘General Agricultural Zone (A2)’. The effect of the consent will be creating a vacant lot in the Town of Tillsonburg. With respect to the PPS, the proposal is consistent with the housing and agricultural policies. The proposed severance will separate the portion of the property within the Town of Tillsonburg which are designated for future high density residential development, from the lands to be retained, which are located outside of a designated Settlement Area. The lands to be retained will remain designated for agricultural purposes. Both the lot to be severed and lot to be retained are appropriate in accordance with the consent policies of the Official Plan. The potential future development of the severed lands will occur through the Plan of Subdivision process, and granting the consent will not prejudice the future lot creation potential of the area. The lots to be severed and retained will have adequate access and frontage on Cranberry Road. In light of the foregoing, it is the opinion of this Office that the proposed application for consent is consistent with the policies of the PPS and maintains the intent and purpose of the Official Plan. As such, Planning staff are satisfied that the application can be given favourable consideration. RECOMMENDATIONS The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports the Application for Consent B23-36-7 to sever lands described as Part of Lot 4, Concession 10 (Dereham), Township of South-West Oxford / Town of Tillsonburg, subject to the following conditions: 1. Drainage assessment re-apportionment be undertaken, pursuant to Section 65 of The Drainage Act, R.S.O., 1990, at the owner’s expense, to the satisfaction of the Township of South-West Oxford. 2. The owner shall agree to provide an updated survey to confirm the size of the lot to be severed, to the satisfaction of the Town of Tillsonburg. 3. The owner shall agree to provide a Lot Grading Plan for the lot to be severed to the satisfaction of the Town of Tillsonburg. Page 43 of 211 Report No: CP 2023-309 COMMUNITY PLANNING Committee Meeting: September 25, 2023 Page 7 of 7 4. The owner shall agree, in writing, to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg, regarding the installation of services and drainage facilities, to the satisfaction of the Town of Tillsonburg. 5. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with. 6. The Clerk of the Township of South-West Oxford advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Township of South-West Oxford have been complied with. SIGNATURES Authored by: "Original Signed By" Laurel Davies Snyder, MCIP RPP Development Planner Approved for submission: "Original Signed By" Gordon K. Hough, RPP Director Page 44 of 211 August 2, 2023 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 3830 Notes NAD_1983_UTM_Zone_17N 192 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map and Existing Zoning File No.: B23-36-7 - Ambrus Part of Lot 4 Concession 10 (DEREHAM), 412377 Cranberry Line Lot to be Severed Lot to be Retained Municipal boundary between the Township of South-West Oxford and the Town of Tillsonburg Lands within the Township of South-West Oxford Lands within the Town of Tillsonburg Cranberry Road Page 45 of 211 SKETCH PREPARED /LLUSTRA TING PROPOSED SEVERANCE FOR: GEORGE AMBRUS NOT TO SCALE �(_j �0 <k-� 00 00 PARCEL "A" AREA = 19.9 HECTARES PARCEL "B,, AREA = 9.2 HECTARES PROPERTY DESCRIPTION: 111.894 \-0 _J PARCEL "8" ,:::/• ... !? T :� ..-;. :r�--:5o )9 � �!") z,� �r) ' ,�� -I f\.- I �--'•-<:-�:: (!: �⇒� I I II PART OF LOT 4 @ COPYRIGHT 2023 KIM HUSTED SURVEYING LTD. CONCESSION 10 THE REPRODUCTION,ALTERATION,OR USE OF THIS REPORT !N WHOLE OR IN MUNICIPALITY OF SOUT-WEST PART WITHOUT THE WRITTEN PERMISSION OF KIM HUSTED SURVEYINGLID. IS STRICTLY PROHIBITED OXFORD AND THE MUNICIPAL/TY ----------------------t OF THE TOWN OF TILLSONBURG COUNTY OF OXFORD CAUTION KIM HUSTED SURVEYING LTD. ONT ARIO LAND SURVEYOR 30 HARVEY STREET, TILLSONBURG ONTARIO, N4G 3J8 PHONE:519-842-3638 FAX: 519-842-3639 THIS IS NOT A PLAN OF SURVEY AND SHALL 1----------....-----------r--..,.----:-r----iNOT BE USED EXCEPT FOR THE PURPOSE GEORGE AMBRUS REF: OWG. WLP !NDICA TED IN THE TITLE BLOCK PROJECT: 22-17852SKETCH 1--------------, FILE CKD. KSH E :\OSOFT141\Wayne\Greg·s Dwg·s\22-17852rp.dwg Plate 3: Applicant's Sketch File No.: B23-36-7 - Ambrus Part of Lot 4 Concession 10 (DEREHAM), 412377 Cranberry Line Lot to be Severed Lot to be Retained Cranberry Road Lands within the Town of Tillsonburg Lands within the Township of South-West Oxford Municipal Boundary between the Township of South-West Oxford and the Town of Tillsonburg Page 46 of 211 August 2, 2023 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 3830 Notes NAD_1983_UTM_Zone_17N 192 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Lot to be Retained Lot to be Severed Cranberry Road Lands within the Township of South-West Oxford Lands within the Town of Tillsonburg Municipal Boundary between the Township of South-West Oxford and the Town of Tillsonburg Plate 2: 2020 Aerial Map File No.: B23-36-7 - Ambrus Part of Lot 4 Concession 10 (DEREHAM), 412377 Cranberry Line Page 47 of 211 Delegation Request Form Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of Council. Council meetings are held the second and fourth Monday of the month at 6:00 p.m. Council meetings are livestreamed and recorded. Delegations take place near the beginning of the meeting and are allowed 15 minutes for their presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow for comments and questions from Council. It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting agenda, including any requests for action on the subject matter. This allows members of Council to have an understanding of the purpose of your delegation. Any Information contained on this form will be made public through the publication of the agenda. Through submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal information within the public record. Applicants may request the removal of their personal contact information when submitting this form. The request to remove personal contact information cannot be made after agenda publication. Please note that all meetings occur in an open public forum and are regularly recorded and televised. Accessibility accommodations are available. Please make your request in advance. Page 48 of 211 First Name * Meredith Last Name * Maywood Street Address * 21 Reeve St Town/City * Woodstock Postal Code * N4S7Y3 Phone Number * 519-788-6330 E-mail * mmaywood@oxfordcounty.ca Subject * Tourism Oxford Presentation Name of Group or Person(s) being represented (if applicable) Oxford County - Tourism Oxford All Delegations are limited to fifteen (15) minutes, including questions and answers. * I acknowledge It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting agenda, including any requests for action on the subject matter. Details of the purpose of the delegation: * Tourism Oxford is providing an update on its activities, collaborations and services to support Tourism management, development and marketing in Oxford County. Please indicate the preferred meeting date which you would like to appear as a delegation: 9/25/2023  Page 49 of 211 Do you or any members of your party require accessibility accommodations? * Yes No Will there be a Power Point presentation? * Yes No Please attach a copy of your presentation. If you experience technical difficulties please submit your presentation materials via email to clerks@tillsonburg.ca I acknowledge that all presentation material must be submitted to the Office of the Clerk by 4:30 p.m. the Wednesday before the Council meeting date. I accept Page 50 of 211 Upon receipt and approval of a Delegation, full details on the process will be sent to all presenters. If you have any questions please contact the Office of the Clerk at: clerks@tillsonburg.ca or 519-688-3009 ext. 4041 Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected and mainted for the purpose of creating records that are available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone 519-688-3009 Ext. 4040. Page 51 of 211 January,2023 Page 52 of 211 What we do Tourism Oxford is the Destination Management Organization (DMO) for Oxford County. In this role, the County provides the following services: Management: As a Sustainable Tourism 2023 certified sustainable tourism organization, Oxford County is not looking at tourism growth at any cost, but smart sustainable growth preserving what makes our community special for residents and visitors for years to come. Product Development: Support businesses with developing and taking product to market. Increase their capacity through market readiness training, experiential tourism coaching, regional projects, collaborative projects and research Marketing: Support community, business and visitor needs in marketing of Oxford as a destination. Develop publications, content (social media, website), advertising, partnerships, networking and work with travel media. Marketing includes collaborative partnerships with businesses. Our Stakeholders: ●Local tourism businesses and events ●Visitors ●Travel & trade ●Municipal, regional, provincial & national organizations. Leadership Role ●Conduit between local, regional, provincial and national tourism industry for resources and advocacy ●Strong network of tourism businesses across Oxford County and greater region ●Experiential tourism coaches ●Marketing and content expertise ●Social media reach: 20,000 followers ●Provincial tourism leader with awards in culinary tourism and sustainability. ●Frequent provincial speaking engagements Page 53 of 211 Target audiences: Destination Canada has categorized the public into travel segments based on their interests demographics and behavior (Explorer Quotient). Oxford County assessed its product for consumer fit and focuses on the following three segments representing 51% of Ontarians. Authentic Experiencer: Spontaneous, curious and open minded travelers. They can often be found hiking and in natural areas, farm markets, dining on local ingredients at restaurants, and immersing in the local culture. They are ethical and eco-conscious travelers that want an authentic connection to learn and appreciate the destination. Cultural Explorer: Avid spontaneous travelers that want to immerse themselves in culture people, and settings of places they visit. They enjoy natural beauty, dining on local food, enjoying craft beer, hands on activities and fun shared experiences. They can often be found in art galleries and museums, major theatres, bars and restaurants. A higher proportion stay with friends and family, spa resorts and vacation rental. Free Spirits: A highly social and open-minded group. They splurge on high-end experiences, love adventure and brag worthy experiences. They can be found in restaurants, shopping (but not impulsively), enjoying local food, waterfront and luxury accommodation. They are advocates for brands they love and are more likely to engage with them on social media. Page 54 of 211 Tourism trends ●Product: ○Relaxation & Wellness ○Road trips ○Culinary tourism ○Edu-tainment for families ○Outdoors ●Purchasing behaviour: ○Online purchasing ○Shorter lead time ○Price sensitivity ●Travellers will vote with their values: ○70% would choose inclusive option ○78% have chosen based on representation in advertising ○90% of consumers are looking for sustainable options Page 55 of 211 Our destination strength is our diversity and partnerships Page 56 of 211 Our product Tourism Oxford has based its product development and marketing efforts on community strengths, trends, opportunities and alignment with the following: ●Oxford County strategic plan ●Future Oxford ●SWOTC strategic plan ●Destination Ontario priorities This has resulted in the following tourism pillars: Primary Pillars ●Touring (Tour Oxford –Embrace our Rural Routes) ●Experiences ●Town and country diverse attractions ●Cycling ●Culinary (Oxford County Cheese Trail & Oxford Fresh) Secondary Pillars (focus on development) ●Sustainability ●Diversity Equity and Inclusion ●Outdoors Page 57 of 211 Product development Page 58 of 211 Partnership criteria Page 59 of 211 Collaborations Page 60 of 211 Results ●2022 Product Development ○11 training sessions, 300+ registrations ○Tourism Relief Fund ○Modernization signage ○Launched tourism awards & tourism grant ●2022 Marketing ○10 media stories ○580,000 print circulation ○8.1 million digital advertising impressions ○20,000+ subscribers/followers ●2023 (Jan-June) ○Expanded Cheese Trail into Tillsonburg ○Cheese Trail selected for Great Taste of Canada ○Hosted 5 travel media (2 international writers) ○2 million digital advertising impressions (January-June) Page 61 of 211 Results: who visited Tourism Oxford works with Ontario’s Southwest to analyze visitor inquiries to develop consumer profiles. A 2022 analysis highlights the following visitor profile characteristics: ●Segments represented 41% of Ontarians ●The top three Explorer Quotient visitor segments were Authentic Experiencers, Free Spirits, Cultural Explorers ●They believe in legacy, cultural sampling, a need to escape, being involved in community and an effort to be healthy. ●Average spend on their last trip $1,661 ●Enjoy: parks/gardens, restaurants/bars, movie theatres/drive-ins, craft beer, Canadian wine and other activities popular for their Explorer Quotient. ●By July 2023 Tourism Oxford had more visitor inquiries than all of 2022. Page 62 of 211 Thank you for your partnership Page 63 of 211 Thank you Meredith Maywood, Tourism Specialist Tourism Oxford 21 Reeve St PO Box 1614 Woodstock Ontario N4S 7Y3 E: tourism@oxfordcounty.ca P: 1-866-801-7368 #3354 ; 519-539-9800 #3354 www.oxfordcounty.ca/tourism (industry resources) www.TourismOxford.ca (public website) Questions Page 64 of 211 Page 1 of 4 Subject: Community Health Care Committee Matrix Adjustment Report Number: CAO 23-16 Committee Name: Community Health Care CommitteeChoose an item. Submitted by: Laura Pickersgill, Executive Assistant Meeting Type: Council Meeting Meeting Date: Monday, September 25, 2023 RECOMMENDATION A. THAT report titled “CAO 23-16 Community Health Care Committee Matrix Adjustment” be received as information; and B. THAT Council approve the recommendation of the Community Health Care Committee as follows: THAT the Community Health Care Committee recommend that the funding of the non-stipend portions in the amount of $22,350 be shifted to use for housing and accommodation needs for the recruit; AND THAT the Community Health Care Committee be permitted in the future to shift funds laterally within the matrix without requiring individual Council approval as long as the request remains with the allowable overall amount in the matrix. BACKGROUND In 2017, the formerly named Physician Recruitment and Retention Committee developed a Physician Recruitment Incentive Support Model. Council adopted the model at the April 24, 2017 Council Meeting. This model was created in accordance with locally generated statistics that outlined that the current complement of family physicians did not meet the needs of the Tillsonburg population. Tillsonburg and area continues to be a high needs area with local residents experiencing difficulty in obtaining a family physician and other health care services. By implementing an active physician recruitment program, this provides for ensuring quality health care and community growth for the citizens of the Tillsonburg catchment area. The world of physician recruitment is a competitive one and as a result, there is reliance upon Towns, hospitals, communities and private businesses to attract and retain physicians. The model is funded through a 50/50 split between the Town and the Tillsonburg District Memorial Hospital. There were amendments made to the model in 2020 as adopted by Council. As such the model is as follows: Page 65 of 211 CAO 23-16 Page 2 of 4 Shared Physician Recruitment Incentive Support Model – Family Physician Shared Physician Recruitment Incentive Support Model – Specialties (ie. Internal Medicine, Surgery) Contribute up to $5,000.00 in moving expenses for relocation to Tillsonburg (with appropriate receipts). The physician recruit must reside within 15 km of Tillsonburg for the moving stipend to apply. $10,000 in moving expenses for relocation to Tillsonburg from out of Province (with appropriate receipts). The physician recruit must reside within 15 km of Tillsonburg for the moving stipend to apply. $5,000 $10,000 Contribute up to $5,000.00 in moving expenses for relocation to Tillsonburg (with appropriate receipts). The physician recruit must reside within 15 km of Tillsonburg for the moving stipend to apply. $10,000 in moving expenses for relocation to Tillsonburg from out of Province (with appropriate receipts). The physician recruit must reside within 15 km of Tillsonburg for the moving stipend to apply. $5,000 $10,000 Six months of housing support up to $7,350.00. $7,350 Six months of housing support up to $7,350.00. $7,350 Up to $10,000 for Clinic space and equipment updates, to the Clinic that will employ the physician recruit (with appropriate receipts) (i.e. Electronic Medical Record, new equipment). $10,000 Clinic space including payment for clerical support to handle bookings, office visits, and patient records for up to six months at no costs to the recruit. This is not a permanent arrangement and the Hospital will work with the recruit to develop a clinic within the hospital that is cost neutral to the Hospital. $10,000 Maximum $6,000 per month, for the first six months, payable to the physician recruit toward clinic overhead costs (with appropriate receipts). $36,000 Stipend of $30,000 based on a five-year return of service agreement for full service to the hospital and community. $30,000 Total Incentive $58,350 $52,350 Total Incentive if Physician is Moving out of Province $68,350 $62,350 The total amount that could be reimbursed per recruit, based on the proposed support model, is $68,350.00 which would be a 50/50 split between the Town of Tillsonburg and TDMH. Page 66 of 211 CAO 23-16 Page 3 of 4 DISCUSSION The Hospital brought forward to the Community Health Care Meeting on September 12, 2023 that they have received interest from an anesthesiologist to come and practice at the hospital. The recruit has requested that lodging/accommodation be provided to them for five years which is the duration of their service agreement. With that, the Hospital was wondering if the Town would be in agreeance to apply the non-stipend portions to go towards lodging/accommodation for this recruit so that they can stretch out the funds a few more years. The amounts that would be put towards the lodging would be the $5,000 for moving/relocation expenses, six months of housing support $7,350 and $10,000 for clinical space and support. This proposal would not cost anything additional outside of the allowable overall incentive limits set out in the model. Rather it would just be a lateral shift of amounts and adding more to one area being to upgrade the housing support amount. Given this information and the ongoing needs for local physicians the Committee passed the following resolution: A. THAT report titled “Community Health Care Committee Matrix Exception” be received as information; and B. THAT the Committee, in this particular request, allows for the funding of the non-stipend portions in the amount of $22,350 to be shifted to use for housing/accommodation use for the recruit. This report and recommendation is now coming to Council for support on this request. Further to this, the Committee discussed that these requests could come up in the future. Given that a request such as this would not have any additional financial impact the Committee passed the following resolution: THAT the Community Health Care Committee recommends to Council that in the future the Committee be permitted to shift funds laterally without having Council approval required each time there is a request. This permission would not include any requests that come in that are exceeding the overall allowable funding support in the pre-approved matrix. By allowing this, this would allow the Town to remain more competitive in the world of physician recruitment. CONSULTATION Community Health Care Advisory Committee Page 67 of 211 CAO 23-16 Page 4 of 4 FINANCIAL IMPACT/FUNDING SOURCE The amount for physician recruitment is already part of the pre-approved budget each year. As mentioned, this proposal is not going to exceed that amount. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☒ Lifestyle and amenities ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Within the community, Tillsonburg will strive to offer residents the amenities, services and attractions they require to enjoy balanced lifestyles. Strategic Direction – Maintain and enhance programs and facilities to support an active, engaged senior population. Maintain and enhance programs and facilities to support an active, engaged youth population. Priority Project – Ongoing Project - Physician Recruitment Program. ATTACHMENTS N/A Page 68 of 211 234-2023-4597 September 15, 2023 Dear Head of Council, Subject: Responding to the Housing Affordability Task Force’s Recommendations As you know, in February 2022, the Housing Affordability Task Force delivered its final report with recommendations to help Ontario tackle the housing supply crisis and build at least 1.5 million homes by 2031. Including sub-items and appendices, the Task Force made 74 unique recommendations, some of which apply to all communities in Ontario, with others more specific to large and urban municipalities. While Ontario has made progress in acting on these recommendations — with 23 implemented to date helping to achieve the highest level of housing starts in over three decades — as the province grows at incredible speed, all levels of government need to do more. To bring the dream of home ownership into reach for more people, I have asked my ministry to renew its efforts to review and, where possible, implement the Task Force’s remaining recommendations with minimal delay. As part of that review, I am asking for you, as head of council, to prioritize your top five recommendations for future consideration. For these top five priorities, this could include your advice to revisit the way a recommendation has been implemented up to this point, as well as how some of the recommendations could or should be implemented with amendments. Accompanying this letter, you will find a chart with space to rank the top five Task Force recommendations. While I know that some of the recommendations may not be applicable to all small, rural, and Northern communities, I ask that you rank those recommendations that you feel would be, or have been, the most useful in increasing housing supply in your community. As we look to do more to solve the housing supply and affordability crisis together, it’s important for the province to have a full understanding of our municipal partners’ positions on these recommendations as quickly as possible. I ask that you please return the completed chart to housingsupply@ontario.ca no later than October 16, 2023. …/2 Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street, 17th Floor Toronto ON M7A 2J3 Tel.: 416 585-7000 Ministère des Affaires municipales et du Logement Bureau du ministre 777, rue Bay, 17e étage Toronto (Ontario) M7A 2J3 Tél. : 416 585-7000 Page 69 of 211 -2- I look forward to continuing our work together to ensure that more people can afford a place to call home. Sincerely, The Hon. Paul Calandra Minister of Municipal Affairs and Housing c: Hon. Rob Flack, Associate Minister of Housing Kirstin Jensen, Interim Chief of Staff, Minister’s Office Martha Greenberg, Deputy Minister Joshua Paul, Assistant Deputy Minister, Market Housing Division Sean Fraser, Assistant Deputy Minister, Planning and Growth Division Caspar Hall, Assistant Deputy Minister, Local Government Division Attachment: Top Five Housing Affordability Task Force (HATF) Recommendations for Response Page 70 of 211 1 of 1 Attachment: Top Five Housing Affordability Task Force (HATF) Recommendations for Response Please identify the top 5 HATF recommendations that you support, and rationale / comments 1. 2. 3. 4. 5. Page 71 of 211 1 of 1 Attachment: Top Five Housing Affordability Task Force (HATF) Recommendations for Response Please identify the top 5 HATF recommendations that you support, and rationale / comments 1. 2. 3. 4. 5. Page 72 of 211 Report of the Ontario Housing Affordability Task Force February 8, 2022 Page 73 of 211 Report of the Ontario Housing Affordability Task Force | 2 Contents Letter to Minister Clark .......................................................................3 Executive summary and recommendations ...............................4 Introduction ............................................................................................6 Focus on getting more homes built ..............................................9 Making land available to build .......................................................10 Cut the red tape so we can build faster and reduce costs ........................................................15 Reduce the costs to build, buy and rent ....................................18 Support and incentivize scaling up housing supply .............................................................22 Conclusion ..........................................................................................26 Appendix A: Biographies of Task Force Members ................27 Appendix B: Affordable Housing .................................................29 Appendix C: Government Surplus Land ....................................31 Appendix D: Surety Bonds ............................................................32 References ..........................................................................................33 Page 74 of 211 Report of the Ontario Housing Affordability Task Force | 3 Letter to Minister Clark Dear Minister Clark, Hard-working Ontarians are facing a housing crisis. For many years, the province has not built enough housing to meet the needs of our growing population. While the affordability crisis began in our large cities, it has now spread to smaller towns and rural communities. Efforts to cool the housing market have only provided temporary relief to home buyers. The long-term trend is clear: house prices are increasing much faster than Ontarian’s incomes. The time for action is now. When striking the Housing Affordability Task Force, you and Premier Ford were clear: you wanted actionable, concrete solutions to help Ontarians and there was no time to waste. You asked us to be bold and gave us the freedom and independence to develop our recommendations. In the past two months, we have met municipal leaders, planners, unions, developers and builders, the financial sector, academics, think tanks and housing advocates. Time was short, but solutions emerged consistently around these themes: • More housing density across the province • End exclusionary municipal rules that block or delay new housing • Depoliticize the housing approvals process • Prevent abuse of the housing appeals system • Financial support to municipalities that build more housing We present this report to you not as an “all or nothing” proposal, but rather as a list of options that the government has at its disposal to help address housing affordability for Ontarians and get more homes built. We propose an ambitious but achievable target: 1.5 million new homes built in the next ten years. Parents and grandparents are worried that their children will not be able to afford a home when they start working or decide to start a family. Too many Ontarians are unable to live in their preferred city or town because they cannot afford to buy or rent. The way housing is approved and built was designed for a different era when the province was less constrained by space and had fewer people. But it no longer meets the needs of Ontarians. The balance has swung too far in favour of lengthy consultations, bureaucratic red tape, and costly appeals. It is too easy to oppose new housing and too costly to build. We are in a housing crisis and that demands immediate and sweeping reforms. It has been an honour to serve as Chair, and I am proud to submit this report on behalf of the entire Task Force. Jake Lawrence Chair, Housing Affordability Task Force Chief Executive Officer and Group Head, Global Banking and Markets, Scotiabank Page 75 of 211 Report of the Ontario Housing Affordability Task Force | 4 Executive summary and recommendations House prices in Ontario have almost tripled in the past 10 years, growing much faster than incomes. This has home ownership beyond the reach of most first-time buyers across the province, even those with well-paying jobs. Housing has become too expensive for rental units and it has become too expensive in rural communities and small towns. The system is not working as it should. For too long, we have focused on solutions to “cool” the housing market. It is now clear that we do not have enough homes to meet the needs of Ontarians today, and we are not building enough to meet the needs of our growing population. If this problem is not fixed – by creating more housing to meet the growing demand – housing prices will continue to rise. We need to build more housing in Ontario. This report sets out recommendations that would set a bold goal and clear direction for the province, increase density, remove exclusionary rules that prevent housing growth, prevent abuse of the appeals process, and make sure municipalities are treated as partners in this process by incentivizing success. Setting bold targets and making new housing the planning priority Recommendations 1 and 2 urge Ontario to set a bold goal of adding 1.5 million homes over the next 10 years and update planning guidance to make this a priority. The task force then recommends actions in five main areas to increase supply: Require greater density Land is not being used efficiently across Ontario. In too many neighbourhoods, municipal rules only allow single-family homes – not even a granny suite. Taxpayers have invested heavily in subway, light rail, bus and rail lines and highways, and the streets nearby are ideally suited for more mid- and high-rise housing. Underused or redundant commercial and industrial buildings are ripe to be redeveloped into housing or mixed commercial and residential use. New housing on undeveloped land should also be higher density than traditional suburbs, especially close to highways. Adding density in all these locations makes better use of infrastructure and helps to save land outside urban boundaries. Implementing these recommendations will provide Ontarians with many more options for housing. Recommendations 3 through 11 address how Ontario can quickly create more housing supply by allowing more housing in more locations “as of right” (without the need for municipal approval) and make better use of transportation investments. Reduce and streamline urban design rules Municipalities require numerous studies and set all kinds of rules for adding housing, many of which go well beyond the requirements of the provincial Planning Act. While some of this guidance has value for urban design, some rules appear to be arbitrary and not supported by evidence – for example, requiring condo buildings to include costly parking stalls even though many go unsold. These rules and requirements result in delays and extra costs that make housing either impossible to build or very expensive for the eventual home buyer or renter. Recommendation 12 would set uniform provincial standards for urban design, including building shadows and setbacks, do away with rules that prioritize preservation of neighbourhood physical character over new housing, no longer require municipal approval of design matters like a building’s colour, texture, type of material or window details, and remove or reduce parking requirements. Page 76 of 211 Report of the Ontario Housing Affordability Task Force | 5 Depoliticize the process and cut red tape NIMBYism (not in my backyard) is a major obstacle to building housing. It drags out the approval process, pushes up costs, and keeps out new residents. Because local councillors depend on the votes of residents who want to keep the status quo, the planning process has become politicized. Municipalities allow far more public consultation than is required, often using formats that make it hard for working people and families with young children to take part. Too few technical decisions are delegated to municipal staff. Pressure to designate buildings with little or no heritage value as “heritage” if development is proposed and bulk listings of properties with “heritage potential” are also standing in the way of getting homes built. Dysfunction throughout the system, risk aversion and needless bureaucracy have resulted in a situation where Ontario lags the rest of Canada and the developed world in approval times. Ontarians have waited long enough. Recommendations 13 through 25 would require municipalities to limit consultations to the legislated maximum, ensure people can take part digitally, mandate the delegation of technical decisions, prevent abuse of the heritage process and see property owners compensated for financial loss resulting from designation, restore the right of developers to appeal Official Plans and Municipal Comprehensive Reviews, legislate timelines for approvals and enact several other common sense changes that would allow housing to be built more quickly and affordably. Fix the Ontario Land Tribunal Largely because of the politicization of the planning process, many proponents look to the Tribunal, a quasi-judicial body, to give the go-ahead to projects that should have been approved by the municipality. Even when there is municipal approval, however, opponents appeal to the Tribunal – paying only a $400 fee – knowing that this may well succeed in delaying a project to the point where it might no longer make economic sense. As a result, the Tribunal faces a backlog of more than 1,000 cases and is seriously under-resourced. Recommendations 26 through 31 seek to weed out or prevent appeals aimed purely at delaying projects, allow adjudicators to award costs to proponents in more cases, including instances where a municipality has refused an approval to avoid missing a legislated deadline, reduce the time to issue decisions, increase funding, and encourage the Tribunal to prioritize cases that would increase housing supply quickly as it tackles the backlog. Support municipalities that commit to transforming the system Fixing the housing crisis needs everyone working together. Delivering 1.5 million homes will require the provincial and federal governments to invest in change. Municipalities that make the difficult but necessary choices to grow housing supply should be rewarded, and those that resist new housing should see funding reductions. Recommendations 49 and 50 call for Ontario government to create a large “Ontario Housing Delivery Fund” and encourage the federal government to match funding, and suggest how the province should reward municipalities that support change and reduce funding for municipalities that do not. This executive summary focuses on the actions that will get the most housing units approved and built in the shortest time. Other recommendations in the report deal with issues that are important but may take more time to resolve or may not directly increase supply (recommendation numbers are indicated in brackets): improving tax and municipal financing (32-37, 39, 42-44); encouraging new pathways to home ownership (38, 40, 41); and addressing labour shortages in the construction industry (45-47). This is not the first attempt to “fix the housing system”. There have been efforts for years to tackle increasing housing prices and find solutions. This time must be different. Recommendations 50-55 set out ways of helping to ensure real and concrete progress on providing the homes Ontarians need. Page 77 of 211 Report of the Ontario Housing Affordability Task Force | 6 Introduction Ontario is in a housing crisis. Prices are skyrocketing: the average price for a house across Ontario was $923,000 at the end of 2021.[1] Ten years ago, the average price was $329,000.[2] Over that period, average house prices have climbed 180% while average incomes have grown roughly 38%.[3] [4] Not long ago, hard-working Ontarians – teachers, construction workers, small business owners – could afford the home they wanted. In small towns, it was reasonable to expect that you could afford a home in the neighbourhood you grew up in. Today, home ownership or finding a quality rental is now out of reach for too many Ontarians. The system is not working as it should be. Housing has become too expensive for rental units and it has become too expensive in rural communities and small towns. While people who were able to buy a home a decade or more ago have built considerable personal equity, the benefits of having a home aren’t just financial. Having a place to call home connects people to their community, creates a gathering place for friends and family, and becomes a source of pride. Today, the reality for an ever-increasing number of Ontarians is quite different. Everyone in Ontario knows people who are living with the personal and financial stress of not being able to find housing they can afford. The young family who can’t buy a house within two hours of where they work. The tenant with a good job who worries about where she’ll find a new apartment she can afford if the owner decides to sell. The recent graduate who will have to stay at home for a few more years before he can afford to rent or buy. While the crisis is widespread, it weighs more heavily on some groups than on others. Young people starting a family who need a larger home find themselves priced out of the market. Black, Indigenous and marginalized people face even greater challenges. As Ontarians, we have only recently begun to understand and address the reality of decades of systemic racism that has resulted in lower household incomes, making the housing affordability gap wider than average. The high cost of housing has pushed minorities and lower income Ontarians further and further away from job markets. Black and Indigenous homeownership rates are less than half of the provincial average.[5] And homelessness rates among Indigenous Peoples are 11 times the national average. When housing prevents an individual from reaching their full potential, this represents a loss to every Ontarian: lost creativity, productivity, and revenue. Lost prosperity for individuals and for the entire Ontario economy. Average price for a house across Ontario 2021 $923,000 $329,000 2011 +180%+38% Over 10 Years average house prices have climbed while average incomes have grown Page 78 of 211 Report of the Ontario Housing Affordability Task Force | 7 As much as we read about housing affordability being a challenge in major cities around the world, the depth of the challenge has become greater in Ontario and Canada than almost anywhere in the developed world. How did we get here? Why do we have this problem? A major factor is that there just isn’t enough housing. A 2021 Scotiabank study showed that Canada has the fewest housing units per population of any G7 country – and, our per capita housing supply has dropped in the past five years.[6] An update to that study released in January 2022 found that two thirds of Canada’s housing shortage is in Ontario.[7] Today, Ontario is 1.2 million homes – rental or owned – short of the G7 average. With projected population growth, that huge gap is widening, and bridging it will take immediate, bold and purposeful effort. And to support population growth in the next decade, we will need one million more homes. While governments across Canada have taken steps to “cool down” the housing market or provide help to first-time buyers, these demand-side solutions only work if there is enough supply. Shortages of supply in any market have a direct impact on affordability. Scarcity breeds price increases. Simply put, if we want more Ontarians to have housing, we need to build more housing in Ontario. Ontario must build 1.5 million homes over the next 10 years to address the supply shortage The housing crisis impacts all Ontarians. The ripple effect of the crisis also holds back Ontario reaching its full potential. Economy Businesses of all sizes are facing problems finding and retaining workers. Even high-paying jobs in technology and manufacturing are hard to fill because there’s not enough housing nearby. This doesn’t just dampen the economic growth of cities, it makes them less vibrant, diverse, and creative, and strains their ability to provide essential services. Public services Hospitals, school boards and other public service providers across Ontario report challenges attracting and retaining staff because of housing costs. One town told us that it could no longer maintain a volunteer fire department, because volunteers couldn’t afford to live within 10 minutes drive of the firehall. Environment Long commutes contribute to air pollution and carbon emissions. An international survey of 74 cities in 16 countries found that Toronto, at 96 minutes both ways, had the longest commute times in North America and was essentially tied with Bogota, Colombia, for the longest commute time worldwide.[8] Increasing density in our cities and around major transit hubs helps reduce emissions to the benefit of everyone. Our mandate and approach Ontario’s Minister of Municipal Affairs and Housing tasked us with recommending ways to accelerate our progress in closing the housing supply gap to improve housing affordability. Time is of the essence. Building housing now is exactly what our post-pandemic economy needs. Housing construction creates good-paying jobs that cannot be outsourced to other countries. Moreover, the pandemic gave rise to unprecedented levels of available capital that can be invested in housing – if we can just put it to work. We represent a wide range of experience and perspectives that includes developing, financing and building homes, delivering affordable housing, and researching housing market trends, challenges and solutions. Our detailed biographies appear as Appendix A. Canada has the lowest amount of housing per population of any G7 country. We acknowledge that every house in Ontario is built on the traditional territory of Indigenous Peoples. 1.5MOntario must build homes over the next 10 years to address the supply shortage. Page 79 of 211 Report of the Ontario Housing Affordability Task Force | 8 Our mandate was to focus on how to increase market housing supply and affordability. By market housing, we are referring to homes that can be purchased or rented without government support. Affordable housing (units provided at below-market rates with government support) was not part of our mandate. The Minister and his cabinet colleagues are working on that issue. Nonetheless, almost every stakeholder we spoke with had ideas that will help deliver market housing and also make it easier to deliver affordable housing. However, affordable housing is a societal responsibility and will require intentional investments and strategies to bridge the significant affordable housing gap in this province. We have included a number of recommendations aimed at affordable housing in the body of this report, but have also included further thoughts in Appendix B. We note that government-owned land was also outside our mandate. Many stakeholders, however, stressed the value of surplus or underused public land and land associated with major transit investments in finding housing solutions. We agree and have set out some thoughts on that issue in Appendix C. How we did our work Our Task Force was struck in December 2021 and mandated to deliver a final report to the Minister by the end of January 2022. We were able to work to that tight timeline because, in almost all cases, viewpoints and feasible solutions are well known. In addition, we benefited from insights gleaned from recent work to solve the problem in other jurisdictions. During our deliberations, we met with and talked to over 140 organizations and individuals, including industry associations representing builders and developers, planners, architects, realtors and others; labour unions; social justice advocates; elected officials at the municipal level; academics and research groups; and municipal planners. We also received written submissions from many of these participants. In addition, we drew on the myriad public reports and papers listed in the References. We thank everyone who took part in sessions that were uniformly helpful in giving us a deeper understanding of the housing crisis and the way out of it. We also thank the staff of the Ministry of Municipal Affairs and Housing who provided logistical and other support, including technical briefings and background. The way forward The single unifying theme across all participants over the course of the Task Force’s work has been the urgency to take decisive action. Today’s housing challenges are incredibly complex. Moreover, developing land, obtaining approvals, and building homes takes years. Some recommendations will produce immediate benefits, others will take years for the full impact. This is why there is no time to waste. We urge the Minister of Municipal Affairs and Housing and his cabinet colleagues to continue measures they have already taken to accelerate housing supply and to move quickly in turning the recommendations in this report into decisive new actions. The province must set an ambitious and bold goal to build 1.5 million homes over the next 10 years. If we build 1.5 million new homes over the next ten years, Ontario can fill the housing gap with more affordable choices, catch up to the rest of Canada and keep up with population growth. By working together, we can resolve Ontario’s housing crisis. In so doing, we can build a more prosperous future for everyone. The balance of this report lays out our recommendations. People in households that spend 30% or more of total household income on shelter expenses are defined as having a “housing affordability” problem. Shelter expenses include electricity, oil, gas, coal, wood or other fuels, water and other municipal services, monthly mortgage payments, property taxes, condominium fees, and rent. Page 80 of 211 Report of the Ontario Housing Affordability Task Force | 9 Focus on getting more homes built Resolving a crisis requires intense focus and a clear goal. The province is responsible for the legislation and policy that establishes the planning, land use, and home building goals, which guide municipalities, land tribunals, and courts. Municipalities are then responsible for implementing provincial policy in a way that works for their communities. The province is uniquely positioned to lead by shining a spotlight on this issue, setting the tone, and creating a single, galvanizing goal around which federal support, provincial legislation, municipal policy, and the housing market can be aligned. In 2020, Ontario built about 75,000 housing units.[9] For this report, we define a housing unit (home) as a single dwelling (detached, semi-detached, or attached), apartment, suite, condominium or mobile home. Since 2018, housing completions have grown every year as a result of positive measures that the province and some municipalities have implemented to encourage more home building. But we are still 1.2 million homes short when compared to other G7 countries and our population is growing. The goal of 1.5 million homes feels daunting – but reflects both the need and what is possible. In fact, throughout the 1970s Ontario built more housing units each year than we do today.[10] The second recommendation is designed to address the growing complexity and volume of rules in the legislation, policy, plans and by-laws, and their competing priorities, by providing clear direction to provincial agencies, municipalities, tribunals, and courts on the overriding priorities for housing. 1. Set a goal of building 1.5 million new homes in ten years. 2. Amend the Planning Act, Provincial Policy Statement, and Growth Plans to set “growth in the full spectrum of housing supply” and “intensification within existing built-up areas” of municipalities as the most important residential housing priorities in the mandate and purpose. The “missing middle” is often cited as an important part of the housing solution. We define the missing middle as mid-rise condo or rental housing, smaller houses on subdivided lots or in laneways and other additional units in existing houses. Page 81 of 211 Report of the Ontario Housing Affordability Task Force | 10 Making land available to build The Greater Toronto Area is bordered on one side by Lake Ontario and on the other by the protected Greenbelt. Similarly, the Ottawa River and another Greenbelt constrain land supply in Ottawa, the province’s second-largest city. But a shortage of land isn’t the cause of the problem. Land is available, both inside the existing built-up areas and on undeveloped land outside greenbelts. We need to make better use of land. Zoning defines what we can build and where we can build. If we want to make better use of land to create more housing, then we need to modernize our zoning rules. We heard from planners, municipal councillors, and developers that “as of right” zoning – the ability to by-pass long, drawn out consultations and zoning by-law amendments – is the most effective tool in the provincial toolkit. We agree. Stop using exclusionary zoning that restricts more housing Too much land inside cities is tied up by outdated rules. For example, it’s estimated that 70% of land zoned for housing in Toronto is restricted to single-detached or semi-detached homes.[11] This type of zoning prevents homeowners from adding additional suites to create housing for Ontarians and income for themselves. As one person said, “my neighbour can tear down what was there to build a monster home, but I’m not allowed to add a basement suite to my home.” While less analysis has been done in other Ontario communities, it’s estimated that about half of all residential land in Ottawa is zoned for single-detached housing, meaning nothing else may be built on a lot without public consultation and an amendment to the zoning by-law. In some suburbs around Toronto, single unit zoning dominates residential land use, even close to GO Transit stations and major highways. One result is that more growth is pushing past urban boundaries and turning farmland into housing. Undeveloped land inside and outside existing municipal boundaries must be part of the solution, particularly in northern and rural communities, but isn’t nearly enough on its own. Most of the solution must come from densification. Greenbelts and other environmentally sensitive areas must be protected, and farms provide food and food security. Relying too heavily on undeveloped land would whittle away too much of the already small share of land devoted to agriculture. Modernizing zoning would also open the door to more rental housing, which in turn would make communities more inclusive. Allowing more gentle density also makes better use of roads, water and wastewater systems, transit and other public services that are already in place and have capacity, instead of having to be built in new areas. The Ontario government took a positive step by allowing secondary suites (e.g., basement apartments) across the province in 2019. However, too many municipalities still place too many restrictions on implementation. For the last three years, the total number of secondary suites in Toronto has actually declined each year, as few units get permitted and owners convert two units into one.[12] These are the types of renovations and home construction performed by small businesses and local trades, providing them with a boost. 70%It’s estimated that of land zoned for housing in Toronto is restricted to single-detachedor semi-detached homes. Page 82 of 211 Report of the Ontario Housing Affordability Task Force | 11 Underused and vacant commercial and industrial properties are another potential source of land for housing. It was suggested to us that one area ripe for redevelopment into a mix of commercial and residential uses is the strip mall, a leftover from the 1950s that runs along major suburban streets in most large Ontario cities. “As of right” zoning allows more kinds of housing that are accessible to more kinds of people. It makes neighbourhoods stronger, richer, and fairer. And it will get more housing built in existing neighbourhoods more quickly than any other measure. 3. Limit exclusionary zoning in municipalities through binding provincial action: a) Allow “as of right” residential housing up to four units and up to four storeys on a single residential lot. b) Modernize the Building Code and other policies to remove any barriers to affordable construction and to ensure meaningful implementation (e.g., allow single-staircase construction for up to four storeys, allow single egress, etc.). 4. Permit “as of right” conversion of underutilized or redundant commercial properties to residential or mixed residential and commercial use. 5. Permit “as of right” secondary suites, garden suites, and laneway houses province-wide. 6. Permit “as of right” multi-tenant housing (renting rooms within a dwelling) province-wide. 7. Encourage and incentivize municipalities to increase density in areas with excess school capacity to benefit families with children. Align investments in roads and transit with growth Governments have invested billions of dollars in highways, light rail, buses, subways and trains in Ontario. But without ensuring more people can live close to those transit routes, we’re not getting the best return on those infrastructure investments. Access to transit is linked to making housing more affordable: when reliable transit options are nearby, people can get to work more easily. They can live further from the centre of the city in less expensive areas without the added cost of car ownership. The impacts of expanding public transit go far beyond serving riders. These investments also spur economic growth and reduce traffic congestion and emissions. We all pay for the cost of transit spending, and we should all share in the benefits. If municipalities achieve the right development near transit – a mix of housing at high- and medium-density, office space and retail – this would open the door to better ways of funding the costs. Other cities, like London, UK and Hong Kong, have captured the impacts of increased land value and business activity along new transit routes to help with their financing. Ontario recently created requirements (residents/hectare) for municipalities to zone for higher density in transit corridors and “major transit station areas”.[13a] [13b] These are areas surrounding subway and other rapid transit stations and hubs. However, we heard troubling reports that local opposition is blocking access to these neighbourhoods and to critical public transit stations. City staff, councillors, and the province need to stand up to these tactics and speak up for the Ontarians who need housing. The Province is also building new highways in the Greater Golden Horseshoe, and it’s important to plan thoughtfully for the communities that will follow from these investments, to make sure they are compact and liveable. Page 83 of 211 Report of the Ontario Housing Affordability Task Force | 12 8. Allow “as of right” zoning up to unlimited height and unlimited density in the immediate proximity of individual major transit stations within two years if municipal zoning remains insufficient to meet provincial density targets. 9. Allow “as of right” zoning of six to 11 storeys with no minimum parking requirements on any streets utilized by public transit (including streets on bus and streetcar routes). 10. Designate or rezone as mixed commercial and residential use all land along transit corridors and redesignate all Residential Apartment to mixed commercial and residential zoning in Toronto. 11. Support responsible housing growth on undeveloped land, including outside existing municipal boundaries, by building necessary infrastructure to support higher density housing and complete communities and applying the recommendations of this report to all undeveloped land. Start saying “yes in my backyard” Even where higher density is allowed in theory, the official plans of most cities in Ontario contain conflicting goals like maintaining “prevailing neighbourhood character”. This bias is reinforced by detailed guidance that often follows from the official plan. Although requirements are presented as “guidelines”, they are often treated as rules. Examples include: • Angular plane rules that require successively higher floors to be stepped further back, cutting the number of units that can be built by up to half and making many projects uneconomic • Detailed rules around the shadows a building casts • Guidelines around finishes, colours and other design details One resident’s desire to prevent a shadow being cast in their backyard or a local park frequently prevails over concrete proposals to build more housing for multiple families. By-laws and guidelines that preserve “neighbourhood character” often prevent simple renovations to add new suites to existing homes. The people who suffer are mostly young, visible minorities, and marginalized people. It is the perfect example of a policy that appears neutral on its surface but is discriminatory in its application.[14] Far too much time and money are spent reviewing and holding consultations for large projects which conform with the official plan or zoning by-law and small projects which would cause minimal disruption. The cost of needless delays is passed on to new home buyers and tenants. Minimum parking requirements for each new unit are another example of outdated municipal requirements that increase the cost of housing and are increasingly less relevant with public transit and ride share services. Minimum parking requirements add as much as $165,000 to the cost of a new housing unit, even as demand for parking spaces is falling: data from the Residential Construction Council of Ontario shows that in new condo projects, one in three parking stalls goes unsold. We applaud the recent vote by Toronto City Council to scrap most minimum parking requirements. We believe other cities should follow suit. While true heritage sites are important, heritage preservation has also become a tool to block more housing. For example, some municipalities add thousands of properties at a time to a heritage register because they have “potential” heritage value. Even where a building isn’t heritage designated or registered, neighbours increasingly demand it be as soon as a development is proposed. This brings us to the role of the “not in my backyard” or NIMBY sentiment in delaying or stopping more homes from being built. New housing is often the last priority A proposed building with market and affordable housing units would have increased the midday shadow by 6.5% on a nearby park at the fall and spring equinox, with no impact during the summer months. To conform to a policy that does not permit “new net shadow on specific parks”, seven floors of housing, including 26 affordable housing units, were sacrificed. Multiple dry cleaners along a transit route were designated as heritage sites to prevent new housing being built. It is hard not to feel outrage when our laws are being used to prevent families from moving into neighbourhoods and into homes they can afford along transit routes. Page 84 of 211 Report of the Ontario Housing Affordability Task Force | 13 NIMBY versus YIMBY NIMBYism (not in my backyard) is a large and constant obstacle to providing housing everywhere. Neighbourhood pushback drags out the approval process, pushes up costs and discourages investment in housing. It also keeps out new residents. While building housing is very costly, opposing new housing costs almost nothing. Unfortunately, there is a strong incentive for individual municipal councillors to fall in behind community opposition – it’s existing residents who elect them, not future ones. The outcry of even a handful of constituents (helped by the rise of social media) has been enough, in far too many cases, to persuade their local councillor to vote against development even while admitting its merits in private. There is a sense among some that it’s better to let the Ontario Land Tribunal approve the development on appeal, even if it causes long delays and large cost increases, then to take the political heat. Mayors and councillors across the province are fed up and many have called for limits on public consultations and more “as of right” zoning. In fact, some have created a new term for NIMBYism: BANANAs – Build Absolutely Nothing Anywhere Near Anything, causing one mayor to comment “NIMBYism has gone BANANAs”. We agree. In a growing, thriving society, that approach is not just bad policy, it is exclusionary and wrong. As a result, technical planning decisions have become politicized. One major city has delegated many decisions to senior staff, but an individual councillor can withdraw the delegation when there is local opposition and force a vote at Council. We heard that this situation is common across the province, creating an electoral incentive for a councillor to delay or stop a housing proposal, or forcing a councillor to pay the electoral cost of supporting it. Approvals of individual housing applications should be the role of professional staff, free from political interference. The pressure to stop any development is now so intense that it has given rise to a counter-movement – YIMBYism, or “yes in my backyard,” led by millennials who recognize entrenched opposition to change as a huge obstacle to finding a home. They provide a voice at public consultations for young people, new immigrants and refugees, minority groups, and Ontarians struggling to access housing by connecting our ideals to the reality of housing. People who welcome immigrants to Canada should welcome them to the neighbourhood, fighting climate change means supporting higher-density housing, and “keeping the neighbourhood the way it is” means keeping it off-limits. While anti-housing voices can be loud, a member of More Neighbours Toronto, a YIMBY group that regularly attends public consultations, has said that the most vocal opponents usually don’t represent the majority in a neighbourhood. Survey data from the Ontario Real Estate Association backs that up, with almost 80% of Ontarians saying they are in favour of zoning in urban areas that would encourage more homes. Ontarians want a solution to the housing crisis. We cannot allow opposition and politicization of individual housing projects to prevent us from meeting the needs of all Ontarians. 12. Create a more permissive land use, planning, and approvals system: a) Repeal or override municipal policies, zoning, or plans that prioritize the preservation of physical character of neighbourhood b) Exempt from site plan approval and public consultation all projects of 10 units or less that conform to the Official Plan and require only minor variances c) Establish province-wide zoning standards, or prohibitions, for minimum lot sizes, maximum building setbacks, minimum heights, angular planes, shadow rules, front doors, building depth, landscaping, floor space index, and heritage view cones, and planes; restore pre-2006 site plan exclusions (colour, texture, and type of materials, window details, etc.) to the Planning Act and reduce or eliminate minimum parking requirements; and d) Remove any floorplate restrictions to allow larger, more efficient high-density towers. 13. Limit municipalities from requesting or hosting additional public meetings beyond those that are required under the Planning Act. 14. Require that public consultations provide digital participation options. 15. Require mandatory delegation of site plan approvals and minor variances to staff or pre-approved qualified third-party technical consultants through a simplified review and approval process, without the ability to withdraw Council’s delegation. Page 85 of 211 Report of the Ontario Housing Affordability Task Force | 14 16. Prevent abuse of the heritage preservation and designation process by: a) Prohibiting the use of bulk listing on municipal heritage registers b) Prohibiting reactive heritage designations after a Planning Act development application has been filed 17. Requiring municipalities to compensate property owners for loss of property value as a result of heritage designations, based on the principle of best economic use of land. 18. Restore the right of developers to appeal Official Plans and Municipal Comprehensive Reviews. We have heard mixed feedback on Committees of Adjustment. While they are seen to be working well in some cities, in others they are seen to simply add another lengthy step in the process. We would urge the government to first implement our recommendation to delegate minor variances and site plan approvals to municipal staff and then assess whether Committees of Adjustment are necessary and an improvement over staff-level decision making. Page 86 of 211 Report of the Ontario Housing Affordability Task Force | 15 Cut the red tape so we can build faster and reduce costs One of the strongest signs that our approval process is not working: of 35 OECD countries, only the Slovak Republic takes longer than Canada to approve a building project. The UK and the US approve projects three times faster without sacrificing quality or safety. And they save home buyers and tenants money as a result, making housing more affordable.[15] A 2020 survey of development approval times in 23 Canadian cities shows Ontario seriously lagging: Hamilton (15th), Toronto (17th), Ottawa (21st) with approval times averaging between 20-24 months. These timelines do not include building permits, which take about two years for an apartment building in Toronto. Nor did they count the time it takes for undeveloped land to be designated for housing, which the study notes can take five to ten years.[16] Despite the good intentions of many people involved in the approvals and home-building process, decades of dysfunction in the system and needless bureaucracy have made it too difficult for housing approvals to keep up with the needs of Ontarians. There appear to be numerous reasons why Ontario performs so poorly against other Canadian cities and the rest of the developed world. We believe that the major problems can be summed up as: • Too much complexity in the planning process, with the page count in legislation, regulation, policies, plans, and by-laws growing every year • Too many studies, guidelines, meetings and other requirements of the type we outlined in the previous section, including many that go well beyond the scope of Ontario’s Planning Act • Reviews within municipalities and with outside agencies that are piecemeal, duplicative (although often with conflicting outcomes) and poorly coordinated • Process flaws that include reliance on paper • Some provincial policies that are more relevant to urban development but result in burdensome, irrelevant requirements when applied in some rural and northern communities. All of this has contributed to widespread failure on the part of municipalities to meet required timelines. The provincial Planning Act sets out deadlines of 90 days for decisions on zoning by-law amendments, 120 days for plans of subdivision, and 30 days for site plan approval, but municipalities routinely miss these without penalty. For other processes, like site plan approval or provincial approvals, there are no timelines and delays drag on. The cost of delay falls on the ultimate homeowner or tenant. The consequences for homeowners and renters are enormous. Ultimately, whatever cost a builder pays gets passed on to the buyer or renter. As one person said: “Process is the biggest project killer in Toronto because developers have to carry timeline risk.” Site plan control was often brought up as a frustration. Under the Planning Act, this is meant to be a technical review of the external features of a building. In practice, municipalities often expand on what is required and take too long to respond. 8,200 Then & NowTotal words in: 1996 Provincial Policy Statement 17,0002020 17,0001970 Planning Act 96,0002020 Page 87 of 211 Report of the Ontario Housing Affordability Task Force | 16 An Ontario Association of Architects study calculating the cost of delays between site plan application and approval concluded that for a 100-unit condominium apartment building, each additional month of delay costs the applicant an estimated $193,000, or $1,930 a month for each unit.[17] A 2020 study done for the Building Industry and Land Development Association (BILD) looked at impacts of delay on low-rise construction, including single-detached homes. It estimated that every month an approval is delayed adds, on average, $1.46 per square foot to the cost of a single home. A two-year delay, which is not unusual for this housing type, adds more than $70,000 to the cost of a 2,000-square-foot house in the GTA.[16] Getting rid of so much unnecessary and unproductive additional work would significantly reduce the burden on staff.[16b] It would help address the widespread shortages of planners and building officials. It would also bring a stronger sense among municipal staff that they are part of the housing solution and can take pride in helping cut approval times and lower the costs of delivering homes. Adopt common sense approaches that save construction costs Wood using “mass timber” – an engineer compressed wood, made for strength and weight-bearing – can provide a lower-cost alternative to reinforced concrete in many mid-rise projects, but Ontario’s Building Code is hampering its use. Building taller with wood offers advantages beyond cost: • Wood is a renewable resource that naturally sequesters carbon, helping us reach our climate change goals • Using wood supports Ontario’s forestry sector and creates jobs, including for Indigenous people British Columbia’s and Quebec’s building codes allow woodframe construction up to 12 storeys, but Ontario limits it to six. By amending the Building Code to allow 12-storey woodframe construction, Ontario would encourage increased use of forestry products and reduce building costs. Finally, we were told that a shift in how builders are required to guarantee their performance would free up billions of dollars to build more housing. Pay on demand surety bonds are a much less onerous option than letters or credit, and are already accepted in Hamilton, Pickering, Innisfil, Whitchurch-Stouffville and other Ontario municipalities. We outline the technical details in Appendix D. 19. Legislate timelines at each stage of the provincial and municipal review process, including site plan, minor variance, and provincial reviews, and deem an application approved if the legislated response time is exceeded. 20. Fund the creation of “approvals facilitators” with the authority to quickly resolve conflicts among municipal and/or provincial authorities and ensure timelines are met. 21. Require a pre-consultation with all relevant parties at which the municipality sets out a binding list that defines what constitutes a complete application; confirms the number of consultations established in the previous recommendations; and clarifies that if a member of a regulated profession such as a professional engineer has stamped an application, the municipality has no liability and no additional stamp is needed. 22. Simplify planning legislation and policy documents. 23. Create a common, province-wide definition of plan of subdivision and standard set of conditions which clarify which may be included; require the use of standard province-wide legal agreements and, where feasible, plans of subdivision. 24. Allow wood construction of up to 12 storeys. 25. Require municipalities to provide the option of pay on demand surety bonds and letters of credit. Then: In 1966, a draft plan of subdivision in a town in southwestern Ontario to provide 529 low-rise and mid-rise housing units, a school site, a shopping centre and parks was approved by way of a two-page letter setting out 10 conditions. It took seven months to clear conditions for final approval. And now: In 2013, a builder started the approval process to build on a piece of serviced residential land in a seasonal resort town. Over the next seven years, 18 professional consultant reports were required, culminating in draft plan approval containing 50 clearance conditions. The second approval, issued by the Local Planning Appeals Board in 2020, ran to 23 pages. The developer estimates it will be almost 10 years before final approval is received. Page 88 of 211 Report of the Ontario Housing Affordability Task Force | 17 Prevent abuse of the appeal process Part of the challenge with housing approvals is that, by the time a project has been appealed to the Ontario Land Tribunal (the Tribunal), it has usually already faced delay and compromises have been made to reduce the size and scope of the proposal. When an approved project is appealed, the appellant – which could just be a single individual – may pay $400 and tie up new housing for years. The most recent published report showed 1,300 unresolved cases.[18] While under-resourcing does contribute to delays, this caseload also reflects the low barrier to launching an appeal and the minimal risks if an appeal is unsuccessful: • After a builder has spent time and money to ensure a proposal conforms with a municipality’s requirements, the municipal council can still reject it – even if its own planning staff has given its support. Very often this is to appease local opponents. • Unlike a court, costs are not automatically awarded to the successful party at the Tribunal. The winning side must bring a motion and prove that the party bringing the appeal was unreasonable, clearly trying to delay the project, and/or being vexatious or frivolous. Because the bar is set so high, the winning side seldom asks for costs in residential cases. This has resulted in abuse of the Tribunal to delay new housing. Throughout our consultations, we heard from municipalities, not-for-profits, and developers that affordable housing was a particular target for appeals which, even if unsuccessful, can make projects too costly to build. Clearly the Tribunal needs more resources to clear its backlog. But the bigger issue is the need for so many appeals: we believe it would better to have well-defined goals and rules for municipalities and builders to avoid this costly and time-consuming quasi-judicial process. Those who bring appeals aimed at stopping development that meets established criteria should pay the legal costs of the successful party and face the risk of a larger project being approved. The solution is not more appeals, it’s fixing the system. We have proposed a series of reforms that would ensure only meritorious appeals proceeded, that every participant faces some risk and cost of losing, and that abuse of the Tribunal will be penalized. We believe that if Ontario accepts our recommendations, the Tribunal will not face the same volume of appeals. But getting to that point will take time, and the Tribunal needs more resources and better tools now. Recommendation 1 will provide legislative direction to adjudicators that they must prioritize housing growth and intensification over competing priorities contained in provincial and municipal policies. We further recommend the following: 26. Require appellants to promptly seek permission (“leave to appeal”) of the Tribunal and demonstrate that an appeal has merit, relying on evidence and expert reports, before it is accepted. 27. Prevent abuse of process: a) Remove right of appeal for projects with at least 30% affordable housing in which units are guaranteed affordable for at least 40 years. b) Require a $10,000 filing fee for third-party appeals. c) Provide discretion to adjudicators to award full costs to the successful party in any appeal brought by a third party or by a municipality where its council has overridden a recommended staff approval. 28. Encourage greater use of oral decisions issued the day of the hearing, with written reasons to follow, and allow those decisions to become binding the day that they are issued. 29. Where it is found that a municipality has refused an application simply to avoid a deemed approval for lack of decision, allow the Tribunal to award punitive damages. 30. Provide funding to increase staffing (adjudicators and case managers), provide market-competitive salaries, outsource more matters to mediators, and set shorter time targets. 31. In clearing the existing backlog, encourage the Tribunal to prioritize projects close to the finish line that will support housing growth and intensification, as well as regional water or utility infrastructure decisions that will unlock significant housing capacity. Page 89 of 211 Report of the Ontario Housing Affordability Task Force | 18 Reduce the costs to build, buy and rent The price you pay to buy or rent a home is driven directly by how much it costs to build a home. In Ontario, costs to build homes have dramatically increased at an unprecedented pace over the past decade. In most of our cities and towns, materials and labour only account for about half of the costs. The rest comes from land, which we have addressed in the previous section, and government fees. A careful balance is required on government fees because, as much as we would like to see them lowered, governments need revenues from fees and taxes to build critically needed infrastructure and pay for all the other services that make Ontario work. So, it is a question of balance and of ensuring that our approach to government fees encourages rather than discourages developers to build the full range of housing we need in our Ontario communities. Align government fees and charges with the goal of building more housing Improve the municipal funding model Housing requires more than just the land it is built on. It requires roads, sewers, parks, utilities and other infrastructure. The provincial government provides municipalities with a way to secure funding for this infrastructure through development charges, community benefit charges and parkland dedication (providing 5% of land for public parks or the cash equivalent). These charges are founded on the belief that growth – not current taxpayers – should pay for growth. As a concept, it is compelling. In practice, it means that new home buyers pay the entire cost of sewers, parks, affordable housing, or colleges that will be around for generations and may not be located in their neighbourhood. And, although building affordable housing is a societal responsibility, because affordable units pay all the same charges as a market unit, the cost is passed to new home buyers in the same building or the not-for-profit organization supporting the project. We do not believe that government fees should create a disincentive to affordable housing. If you ask any developer of homes – whether they are for-profit or non-profit – they will tell you that development charges are a special pain point. In Ontario, they can be as much as $135,000 per home. In some municipalities, development charges have increased as much as 900% in less than 20 years.[20] As development charges go up, the prices of homes go up. And development charges on a modest semi-detached home are the same as on a luxury 6,000 square foot home, resulting in a disincentive to build housing that is more affordable. Timing is also a challenge as development charges have to be paid up front, before a shovel even goes into the ground. To help relieve the pressure, the Ontario government passed recent legislation allowing builders to determine development charges earlier in the building process. But they must pay interest on the assessed development charge to the municipality until a building permit is issued, and there is no cap on the rate, which in one major city is 13% annually. Cash payments to satisfy parkland dedication also significantly boost the costs of higher-density projects, adding on average $17,000 to the cost of a high-rise condo across the GTA.[21] We heard concerns not just about the amount of cash collected, but also about the money not being spent in the neighbourhood or possibly not being spent on parks at all. As an example, in 2019 the City of Toronto held $644 million in parkland cash-in-lieu payments.[22] Everyone can agree that we need to invest in parks as our communities grow, but if the funds are not being spent, perhaps it means that more money is being collected for parklands than is needed and we could lower the cost of housing if we adjusted these parkland fees. A 2019 study carried out for BILD showed that in the Greater Toronto Area, development charges for low-rise housing are on average more than three times higher per unit than in six comparable US metropolitan areas, and roughly 1.75-times higher than in the other Canadian cities. For high-rise developments the average per unit charges in the GTA are roughly 50% higher than in the US areas, and roughly 30% higher than in the other Canadian urban areas.[19] Page 90 of 211 Report of the Ontario Housing Affordability Task Force | 19 Modernizing HST Thresholds Harmonized sales tax (HST) applies to all new housing – including purpose-built rental. Today, the federal component is 5% and provincial component is 8%. The federal and provincial government provide a partial HST rebate. Two decades ago, the maximum home price eligible for a rebate was set at $450,000 federally and $400,000 provincially, resulting in a maximum rebate of $6,300 federally and $24,000 provincially, less than half of today’s average home price. Buyers of new homes above this ceiling face a significant clawback. Indexing the rebate would immediately reduce the cost of building new homes, savings that can be passed on to Ontarians. When both levels of government agree that we are facing a housing crisis, they should not be adding over 10% to the cost of almost all new homes. 32. Waive development charges and parkland cash-in-lieu and charge only modest connection fees for all infill residential projects up to 10 units or for any development where no new material infrastructure will be required. 33. Waive development charges on all forms of affordable housing guaranteed to be affordable for 40 years. 34. Prohibit interest rates on development charges higher than a municipality’s borrowing rate. 35. Regarding cash in lieu of parkland, s.37, Community Benefit Charges, and development charges: a) Provincial review of reserve levels, collections and drawdowns annually to ensure funds are being used in a timely fashion and for the intended purpose, and, where review points to a significant concern, do not allow further collection until the situation has been corrected. b) Except where allocated towards municipality-wide infrastructure projects, require municipalities to spend funds in the neighbourhoods where they were collected. However, where there’s a significant community need in a priority area of the City, allow for specific ward-to-ward allocation of unspent and unallocated reserves. 36. Recommend that the federal government and provincial governments update HST rebate to reflect current home prices and begin indexing the thresholds to housing prices, and that the federal government match the provincial 75% rebate and remove any clawback. Make it easier to build rental In cities and towns across Ontario, it is increasingly hard to find a vacant rental unit, let alone a vacant rental unit at an affordable price. Today, 66% of all purpose-built rental units in the City of Toronto were built between 1960 and 1979. Less than 15% of Toronto’s purpose-built rentals were constructed over the ensuing 40 years in spite of the significant population growth during that time. In fact, between 2006 and 2016, growth in condo apartments increased by 186% while purpose-built rental only grew by 0.6%.[12] In 2018, the Ontario government introduced positive changes that have created growth in purpose-built rental units – with last year seeing 18,000 units under construction and 93,000 proposed against a 5-year average prior to 2020 of 3,400 annually.[23] Long-term renters often now feel trapped in apartments that don’t make sense for them as their needs change. And because they can’t or don’t want to move up the housing ladder, many of the people coming up behind them who would gladly take those apartments are instead living in crowded spaces with family members or roommates. Others feel forced to commit to rental units at prices way beyond what they can afford. Others are trying their luck in getting on the wait list for an affordable unit or housing co-op – wait lists that are years long. Others are leaving Ontario altogether. Government charges on a new single-detached home averaged roughly $186,300, or almost 22% of the price, across six municipalities in southcentral Ontario. For a new condominium apartment, the average was almost $123,000, or roughly 24% of a unit’s price. of all purpose-built rental units in the City of Toronto were built between 1960 and 1979. 66% Page 91 of 211 Report of the Ontario Housing Affordability Task Force | 20 A pattern in every community, and particularly large cities, is that the apartments and rented rooms that we do have are disappearing. Apartment buildings are being converted to condos or upgraded to much more expensive rental units. Duplexes get purchased and turned into larger single-family homes. A major challenge in bridging the gap of rental supply is that, more often than not, purpose-built rental projects don’t make economic sense for builders and investors. Ironically, there is no shortage of Canadian investor capital seeking housing investments, particularly large pension funds – but the economics of investing in purpose-built rental in Ontario just don’t make sense. So, investments get made in apartment projects in other provinces or countries, or in condo projects that have a better and safer return-on-investment. What can governments do to get that investor capital pointed in the right direction so we can create jobs and get more of the housing we need built? Some of our earlier recommendations will help, particularly indexing the HST rebate. So will actions by government to require purpose-built rental on surplus government land that is made available for sale. (Appendix C) Municipal property taxes on purpose-built rental can be as much as 2.5 times greater than property taxes for condominium or other ownership housing.[24] The Task Force recommends: 37. Align property taxes for purpose-built rental with those of condos and low-rise homes. Make homeownership possible for hardworking Ontarians who want it Home ownership has always been part of the Canadian dream. You don’t have to look far back to find a time when the housing landscape was very different. The norm was for young people to rent an apartment in their twenties, work hard and save for a down payment, then buy their first home in their late twenties or early thirties. It was the same for many new Canadians: arrive, rent, work hard and buy. The house might be modest, but it brought a sense of ownership, stability and security. And after that first step onto the ownership ladder, there was always the possibility of selling and moving up. Home ownership felt like a real possibility for anyone who wanted it. That’s not how it works now. Too many young people who would like their own place are living with one or both parents well into adulthood. The escalation of housing prices over the last decade has put the dream of homeownership out of reach of a growing number of aspiring first-time home buyers. While 73% of Canadians are homeowners, that drops to 48% for Black people, 47% for LGBTQ people[5] (StatsCan is studying rates for other populations, including Indigenous People who are severely underhoused). This is also an issue for younger adults: a 2021 study showed only 24% of Torontonians aged 30 to 39 are homeowners.[25] In Canada, responsibility for Indigenous housing programs has historically been a shared between the federal and provincial governments. The federal government works closely with its provincial and territorial counterparts to improve access to housing for Indigenous peoples both on and off reserve. More than 85% of Indigenous people live in urban and rural areas, are 11 times more likely to experience homelessness and have incidence of housing need that is 52% greater than all Canadians. The Murdered and Missing Indigenous Women and Girls report mentions housing 299 times – the lack of which being a significant, contributing cause to violence and the provision of which as a significant, contributing solution. The Province of Ontario has made significant investments in Urban Indigenous Housing, but we need the Federal Government to re-engage as an active partner. While measures to address supply will have an impact on housing prices, many aspiring homeowners will continue to face a gap that is simply too great to bridge through traditional methods. The Task Force recognizes the need for caution about measures that would spur demand for housing before the supply bottleneck is fixed. At the same time, a growing number of organizations – both non-profit and for-profit are proposing a range of unique home equity models. Some of these organizations are aiming at households who have sufficient income to pay the mortgage but lack a sufficient down payment. Others are aiming at households who fall short in both income and down payment requirements for current market housing. Page 92 of 211 Report of the Ontario Housing Affordability Task Force | 21 The Task Force heard about a range of models to help aspiring first-time home buyers, including: • Shared equity models with a government, non-profit or for-profit lender holding a second “shared equity mortgage” payable at time of sale of the home • Land lease models that allow residents to own their home but lease the land, reducing costs • Rent-to-own approaches in which a portion of an occupant’s rent is used to build equity, which can be used as a down payment on their current unit or another market unit in the future • Models where the equity gain is shared between the homeowner and the non-profit provider, such that the non-profit will always be able to buy the home back and sell it to another qualified buyer, thus retaining the home’s affordability from one homeowner to the next. Proponents of these models identified barriers that thwart progress in implementing new solutions. • The Planning Act limits land leases to a maximum of 21 years. This provision prevents home buyers from accessing the same type of mortgages from a bank or credit union that are available to them when they buy through traditional homeownership. • The Perpetuities Act has a similar 21-year limit on any options placed on land. This limits innovative non-profit models from using equity formulas for re-sale and repurchase of homes. • Land Transfer Tax (LTT) is charged each time a home is sold and is collected by the province; and in Toronto, this tax is also collected by the City. This creates a double-tax in rent-to-own/equity building models where LTT ends up being paid first by the home equity organization and then by the occupant when they are able to buy the unit. • HST is charged based on the market value of the home. In shared equity models where the homeowner neither owns nor gains from the shared equity portion of their home, HST on the shared equity portion of the home simply reduces affordability. • Residential mortgages are highly regulated by the federal government and reflective of traditional homeownership. Modifications in regulations may be required to adapt to new co-ownership and other models. The Task Force encourages the Ontario government to devote further attention to avenues to support new homeownership options. As a starting point, the Task Force offers the following recommendations: 38. Amend the Planning Act and Perpetuities Act to extend the maximum period for land leases and restrictive covenants on land to 40 or more years. 39. Eliminate or reduce tax disincentives to housing growth. 40. Call on the Federal Government to implement an Urban, Rural and Northern Indigenous Housing Strategy. 41. Funding for pilot projects that create innovative pathways to homeownership, for Black, Indigenous, and marginalized people and first-generation homeowners. 42. Provide provincial and federal loan guarantees for purpose-built rental, affordable rental and affordable ownership projects. Page 93 of 211 Report of the Ontario Housing Affordability Task Force | 22 Support and incentivize scaling up housing supply Our goal of building 1.5 million homes in ten years means doubling how many homes Ontario creates each year. As much as the Task Force’s recommendations will remove barriers to realizing this ambitious goal, we also need to ensure we have the capacity across Ontario’s communities to deliver this new housing supply. This includes capacity of our housing infrastructure, capacity within our municipal planning teams, and boots on the ground with the skills to build new homes. There is much to be done and the price of failure for the people of Ontario is high. This is why the provincial government must make an unwavering commitment to keeping the spotlight on housing supply. This is also why the province must be dogged in its determination to galvanize and align efforts and incentives across all levels of government so that working together, we all can get the job done. Our final set of recommendations turns to these issues of capacity to deliver, and the role the provincial government can play in putting the incentives and alignment in place to achieve the 1.5 million home goal. Invest in municipal infrastructure Housing can’t get built without water, sewage, and other infrastructure When the Task Force met with municipal leaders, they emphasized how much future housing supply relies on having the water, storm water and wastewater systems, roads, sidewalks, fire stations, and all the other parts of community infrastructure to support new homes and new residents. Infrastructure is essential where housing is being built for the first time. And, it can be a factor in intensification when added density exceeds the capacity of existing infrastructure, one of the reasons we urge new infrastructure in new developments to be designed for future capacity. In Ontario, there are multiple municipalities where the number one barrier to approving new housing projects is a lack of infrastructure to support them. Municipalities face a myriad of challenges in getting this infrastructure in place. Often, infrastructure investments are required long before new projects are approved and funding must be secured. Notwithstanding the burden development charges place on the price of new housing, most municipalities report that development charges are still not enough to fully cover the costs of building new infrastructure and retrofitting existing infrastructure in neighbourhoods that are intensifying. Often infrastructure crosses municipal boundaries creating complicated and time-consuming “who pays?” questions. Municipal leaders also shared their frustrations with situations where new housing projects are approved and water, sewage and other infrastructure capacity is allocated to the project – only to have the developer land bank the project and put off building. Environmental considerations with new infrastructure add further cost and complexity. The Task Force recommends: 43. Enable municipalities, subject to adverse external economic events, to withdraw infrastructure allocations from any permitted projects where construction has not been initiated within three years of build permits being issued. 44. Work with municipalities to develop and implement a municipal services corporation utility model for water and wastewater under which the municipal corporation would borrow and amortize costs among customers instead of using development charges. Page 94 of 211 Report of the Ontario Housing Affordability Task Force | 23 Create the Labour Force to meet the housing supply need The labour force is shrinking in many segments of the market You can’t start to build housing without infrastructure. You can’t build it without people – skilled trades people in every community who can build the homes we need. The concern that we are already facing a shortage in skilled trades came through loud and clear in our consultations. We heard from many sources that our education system funnels young people to university rather than colleges or apprenticeships and creates the perception that careers in the skilled trades are of less value. Unions and builders are working to fill the pipeline domestically and recruit internationally, but mass retirements are making it challenging to maintain the workforce at its current level, let alone increase it. Increased economic immigration could ease this bottleneck, but it appears difficult for a skilled labourer with no Canadian work experience to qualify under Ontario’s rules. Moreover, Canada’s immigration policies also favour university education over skills our economy and society desperately need. We ought to be welcoming immigrants with the skills needed to build roads and houses that will accommodate our growing population. The shortage may be less acute, however, among smaller developers and contractors that could renovate and build new “missing middle” homes arising from the changes in neighbourhood zoning described earlier. These smaller companies tap into a different workforce from the one needed to build high rises and new subdivisions. Nonetheless, 1.5 million more homes will require a major investment in attracting and developing the skilled trades workforce to deliver this critically needed housing supply. We recommend: 45. Improve funding for colleges, trade schools, and apprenticeships; encourage and incentivize municipalities, unions and employers to provide more on-the-job training. 46. Undertake multi-stakeholder education program to promote skilled trades. 47. Recommend that the federal and provincial government prioritize skilled trades and adjust the immigration points system to strongly favour needed trades and expedite immigration status for these workers, and encourage the federal government to increase from 9,000 to 20,000 the number of immigrants admitted through Ontario’s program. Create a large Ontario Housing Delivery Fund to align efforts and incent new housing supply Build alignment between governments to enable builders to deliver more homes than ever before All levels of government play a role in housing. The federal government sets immigration policy, which has a major impact on population growth and many tax policies. The province sets the framework for planning, approvals, and growth that municipalities rely upon, and is responsible for many other areas that touch on housing supply, like investing in highways and transit, training workers, the building code and protecting the environment. Municipalities are on the front lines, expected to translate the impacts of federal immigration policy, provincial guidance and other factors, some very localized, into official plans and the overall process through which homes are approved to be built. The efficiency with which home builders can build, whether for-profit or non-profit, is influenced by policies and decisions at every level of government. In turn, how many home developers can deliver, and at what cost, translates directly into the availability of homes that Ontarians can afford. Page 95 of 211 Report of the Ontario Housing Affordability Task Force | 24 Collectively, governments have not been sufficiently aligned in their efforts to provide the frameworks and incentives that meet the broad spectrum of housing needs in Ontario. Much action, though, has been taken in recent years. • The Ontario government has taken several steps to make it easier to build additional suites in your own home: reduced disincentives to building rental housing, improved the appeal process, focused on density around transit stations, made upfront development charges more predictable, and provided options for municipalities to create community benefits through development. • The federal government has launched the National Housing Strategy and committed over $70 billion in funding.[26] Most recently, it has announced a $4 billion Housing Accelerator Fund aimed at helping municipalities remove barriers to building housing more quickly.[27] • Municipalities have been looking at ways to change outdated processes, rules, and ways of thinking that create delays and increases costs of delivering homes. Several municipalities have taken initial steps towards eliminating exclusionary zoning and addressing other barriers described in this report. All governments agree that we are facing a housing crisis. Now we must turn the sense of urgency into action and alignment across governments. Mirror policy changes with financial incentives aligned across governments The policy recommendations in this report will go a long way to align efforts and position builders to deliver more homes. Having the capacity in our communities to build these homes will take more than policy. It will take money. Rewarding municipalities that meet housing growth and approval timelines will help them to invest in system upgrades, hire additional staff, and invest in their communities. Similarly, municipalities that resist new housing, succumb to NIMBY pressure, and close off their neighbourhoods should see funding reductions. Fixing the housing crisis is a societal responsibility, and our limited tax dollars should be directed to those municipalities making the difficult but necessary choices to grow housing supply. In late January 2022, the provincial government announced $45 million for a new Streamline Development Approval Fund to “unlock housing supply by cutting red tape and improving processes for residential and industrial developments”.[28] This is encouraging. More is needed. Ontario should also receive its fair share of federal funding but today faces a shortfall of almost $500 million,[29] despite two thirds of the Canadian housing shortage being in Ontario. We call on the federal government to address this funding gap. 48. The Ontario government should establish a large “Ontario Housing Delivery Fund” and encourage the federal government to match funding. This fund should reward: a) Annual housing growth that meets or exceeds provincial targets b) Reductions in total approval times for new housing c) The speedy removal of exclusionary zoning practices 49. Reductions in funding to municipalities that fail to meet provincial housing growth and approval timeline targets. We believe that the province should consider partial grants to subsidize municipalities that waive development charges for affordable housing and for purpose-built rental. Sustain focus, measure, monitor, improve Digitize and modernize the approvals and planning process Some large municipalities have moved to electronic tracking of development applications and/or electronic building permits (“e-permits”) and report promising results, but there is no consistency and many smaller places don’t have the capacity to make the change. Municipalities, the provincial government and agencies use different systems to collect data and information relevant to housing approvals, which slows down processes and leaves much of the “big picture” blank. This could be addressed by ensuring uniform data architecture standards. Improve the quality of our housing data to inform decision making Having accurate data is key to understanding any challenge and making the best decisions in response. The Task Force heard from multiple housing experts that we are not always using the best data, and we do not always have the data we need. Page 96 of 211 Report of the Ontario Housing Affordability Task Force | 25 Having good population forecasts is essential in each municipality as they develop plans to meet future land and housing needs. Yet, we heard many concerns about inconsistent approaches to population forecasts. In the Greater Golden Horseshoe, the forecast provided to municipalities by the province is updated only when the Growth Plan is updated, generally every seven years; but federal immigration policy, which is a key driver of growth, changes much more frequently. The provincial Ministry of Finance produces a population forecast on a more regular basis than the Growth Plan, but these are not used consistently across municipalities or even by other provincial ministries. Population forecasts get translated into housing need in different ways across the province, and there is a lack of data about how (or whether) the need will be met. Others pointed to the inconsistent availability of land inventories. Another challenge is the lack of information on how much land is permitted and how much housing is actually getting built once permitted, and how fast. The Task Force also heard that, although the Provincial Policy Statement requires municipalities to maintain a three-year supply of short-term (build-ready) land and report it each year to the province, many municipalities are not meeting that requirement.[30] At a provincial and municipal level, we need better data on the housing we have today, housing needed to close the gap, consistent projections of what we need in the future, and data on how we are doing at keeping up. Improved data will help anticipate local and provincial supply bottlenecks and constraints, making it easier to determine the appropriate level and degree of response. It will also be important to have better data to assess how much new housing stock is becoming available to groups that have been disproportionately excluded from home ownership and rental housing. Put eyes on the crisis and change the conversation around housing Ours is not the first attempt to “fix the housing system”. There have been efforts for years to tackle increasing housing prices and find solutions so everyone in Ontario can find and afford the housing they need. This time must be different. The recommendations in this report must receive sustained attention, results must be monitored, significant financial investment by all levels of government must be made. And, the people of Ontario must embrace a housing landscape in which the housing needs of tomorrow’s citizens and those who have been left behind are given equal weight to the housing advantages of those who are already well established in homes that they own. 50. Fund the adoption of consistent municipal e-permitting systems and encourage the federal government to match funding. Fund the development of common data architecture standards across municipalities and provincial agencies and require municipalities to provide their zoning bylaws with open data standards. Set an implementation goal of 2025 and make funding conditional on established targets. 51. Require municipalities and the provincial government to use the Ministry of Finance population projections as the basis for housing need analysis and related land use requirements. 52. Resume reporting on housing data and require consistent municipal reporting, enforcing compliance as a requirement for accessing programs under the Ontario Housing Delivery Fund. 53. Report each year at the municipal and provincial level on any gap between demand and supply by housing type and location, and make underlying data freely available to the public. 54. Empower the Deputy Minister of Municipal Affairs and Housing to lead an all-of-government committee, including key provincial ministries and agencies, that meets weekly to ensure our remaining recommendations and any other productive ideas are implemented. 55. Commit to evaluate these recommendations for the next three years with public reporting on progress. Page 97 of 211 Report of the Ontario Housing Affordability Task Force | 26 Conclusion We have set a bold goal for Ontario: building 1.5 million homes in the next 10 years. We believe this can be done. What struck us was that everyone we talked to – builders, housing advocates, elected officials, planners – understands the need to act now. As one long-time industry participant said, “for the first time in memory, everyone is aligned, and we need to take advantage of that.” Such unity of purpose is rare, but powerful. To leverage that power, we offer solutions that are bold but workable, backed by evidence, and that position Ontario for the future. Our recommendations focus on ramping up the supply of housing. Measures are already in place to try to cool demand, but they will not fill Ontario’s housing need. More supply is key. Building more homes will reduce the competition for our scarce supply of homes and will give Ontarians more housing choices. It will improve housing affordability across the board. Everyone wants more Ontarians to have housing. So let’s get to work to build more housing in Ontario. Page 98 of 211 Report of the Ontario Housing Affordability Task Force | 27 APPENDIX A:Biographies of Task Force Members Lalit Aggarwal is President of Manor Park Holdings, a real estate development and operating company active in Eastern Ontario. Previously, Lalit was an investor for institutional fund management firms, such as H.I.G. European Capital Partners, Soros Fund Management, and Goldman Sachs. He is a past fellow of the C.D. Howe Institute and a former Director of both Bridgepoint Health and the Centre for the Commercialization of Regenerative Medicine. Lalit holds degrees from the University of Oxford and the University of Pennsylvania. He is also a current Director of the Hospital for Sick Children Foundation, the Sterling Hall School and the Chair of the Alcohol & Gaming Commission of Ontario. David Amborski is a professional Urban Planner, Professor at Ryerson University’s School of Urban and Regional Planning and the founding Director of the Centre for Urban Research and Land Development (CUR). His research and consulting work explore topics where urban planning interfaces with economics, including land and housing markets. He is an academic advisor to the National Executive Forum on Public Property, and he is a member of Lambda Alpha (Honorary Land Economics Society). He has undertaken consulting for the Federal, Provincial and a range of municipal governments. Internationally, he has undertaken work for the Canadian International Development Agency (CIDA), the World Bank, the Inter-American Development Bank, the Lincoln Institute of Land Policy, and several other organizations in Eastern Europe, Latin America, South Africa, and Asia. He also serves on the editorial boards of several international academic journals. Andrew Garrett is a real estate executive responsible for growing IMCO’s $11+ Billion Global Real Estate portfolio to secure public pensions and insurance for Ontario families. IMCO is the only Ontario fund manager purpose built to onboard public clients such as pensions, insurance, municipal reserve funds, and endowments. Andrew has significant non-profit sector experience founding a B Corp certified social enterprise called WeBuild to help incubate social purpose real estate projects. He currently volunteers on non-profit boards supporting social purpose real estate projects, youth programs and the visual arts at Art Gallery of Ontario. Andrew sits on board advisory committees for private equity firms and holds a Global Executive MBA from Kellogg School Management and a Real Estate Development Certification from MIT Centre for Real Estate. Tim Hudak is the CEO of the Ontario Real Estate Association (OREA). With a passion and voice for championing the dream of home ownership, Tim came to OREA following a distinguished 21-year career in politics, including five years as Leader of the Progressive Conservative Party of Ontario. In his role, Tim has focused on transforming OREA into Ontario’s most cutting-edge professional association at the forefront of advocacy on behalf of REALTORS® and consumers, and providing world-class conferences, standard forms, leadership training and professional guidance to its Members. As part of his work at OREA, Tim was named one of the most powerful people in North American residential real estate by Swanepoel Power 200 for the last five years. Tim is married to Deb Hutton, and together they have two daughters, Miller and Maitland. In his spare time, Tim enjoys trails less taken on his mountain bike or hiking shoes as well as grilling outdoors. Jake Lawrence was appointed Chief Executive Officer and Group Head, Global Banking and Markets in January 2021. In this role, Jake is responsible for the Bank’s Global Banking and Markets business line and strategy across its global footprint. Jake joined Scotiabank in 2002 and has held progressively senior roles in Finance, Group Treasury and Global Banking and Markets. From December 2018 to January 2021, Jake was Co-Group Head of Global Banking and Markets with specific responsibility for its Capital Markets businesses, focused on building alignment across product groups and priority markets to best serve our clients throughout our global footprint. Previously, Jake was Executive Vice President and Head of Global Banking and Markets in the U.S., providing overall strategic direction and execution of Scotiabank’s U.S. businesses. Prior to moving into GBM, Jake served as Senior Vice President and Deputy Treasurer, responsible for Scotiabank’s wholesale funding activities and liquidity management as well as Senior Vice President, Investor Relations. Page 99 of 211 Report of the Ontario Housing Affordability Task Force | 28 Julie Di Lorenzo (GPLLM, University of Toronto 2020), is self-employed since 1982, operates one of the largest female-run Real Estate Development Companies in North America. She was instrumental in the Daniel Burnham award-winning Ontario Growth Management Plan (2004) as President of BILD. Julie served as the first female-owner President of GTHBA (BILD) and on the boards of the Ontario Science Centre, Harbourfront Toronto, Tarion (ONHWP), St. Michael’s Hospital, NEXT36, Waterfront Toronto, Chair of IREC Committee WT, Havergal College (Co-Chair of Facilities), York School (interim Vice-Chair), and Canadian Civil Liberties Association Board. Julie has served various governments in advisory capacity on Women’s issues, Economic Development, Innovation and Entrepreneurship. Awards include Lifetime Achievement BILD 2017, ICCO Business Excellence 2005 & ICCO Businesswoman of the Year 2021. Justin Marchand (CIHCM, CPA, CMA, BComm) is Métis and was appointed Chief Executive Officer of Ontario Aboriginal Housing Services (OAHS) in 2018. Justin has over 20 years of progressive experience in a broad range of sectors, including two publicly listed corporations, a large accounting and consulting firm, and a major crown corporation, and holds numerous designations across financial, operations, and housing disciplines. He was most recently selected as Chair of the Canadian Housing and Renewal Association’s (CHRA’s) Indigenous Caucus Working Group and is also board member for CHRA. Justin is also an active board member for both the Coalition of Hamilton Indigenous Leadership (CHIL) as well as Shingwauk Kinoomaage Gamig, located in Bawaating. Justin believes that Housing is a fundamental human right and that when Indigenous people have access to safe, affordable, and culture-based Housing this provides the opportunity to improve other areas of their lives. Ene Underwood is CEO of Habitat for Humanity Greater Toronto Area), a non-profit housing developer that helps working, lower income families build strength, stability and self-reliance through affordable homeownership. Homes are delivered through a combination of volunteer builds, contractor builds, and partnerships with non-profit and for-profit developers. Ene’s career began in the private sector as a strategy consultant with McKinsey & Company before transitioning to not-for-profit sector leadership. Ene holds a Bachelor of Arts (Honours) from the University of Waterloo and a Master of Business Administration from Ivey Business School. Dave Wilkes is the President and CEO of the Building Industry and Land Development Association of the GTA (BILD). The Association has 1,300 members and proudly represents builders, developers, professional renovators and those who support the industry. Dave is committed to supporting volunteer boards and organizations. He has previously served on the George Brown College Board of Directors, Ontario Curling Association, and is currently engaged with Black North Initiative (Housing Committee) and R-Labs I+T Council. Dave received his Bachelor of Arts (Applied Geography) from Ryerson. Page 100 of 211 Report of the Ontario Housing Affordability Task Force | 29 APPENDIX B:Affordable Housing Ontario’s affordable housing shortfall was raised in almost every conversation. With rapidly rising prices, more lower-priced market rental units are being converted into housing far out of reach of lower-income households. In parallel, higher costs to deliver housing and limited government funding have resulted in a net decrease in the number of affordable housing units run by non-profits. The result is untenable: more people need affordable housing after being displaced from the market at the very time that affordable supply is shrinking. Throughout our consultations, we were reminded of the housing inequities experienced by Black, Indigenous and marginalized people. We also received submissions describing the unique challenges faced by off-reserve Indigenous Peoples both in the province’s urban centres and in the north. While many of the changes that will help deliver market housing will also help make it easier to deliver affordable housing, affordable housing is a societal responsibility. We cannot rely exclusively on for-profit developers nor on increases in the supply of market housing to fully solve the problem. The non-profit housing sector faces all the same barriers, fees, risks and complexities outlined in this report as for-profit builders. Several participants from the non-profit sector referred to current or future partnerships with for-profit developers that tap into the development and construction expertise and efficiencies of the private sector. Successful examples of leveraging such partnerships were cited with Indigenous housing, supportive housing, and affordable homeownership. We were also reminded by program participants that, while partnerships with for-profit developers can be very impactful, non-profit providers have unique competencies in the actual delivery of affordable housing. This includes confirming eligibility of affordable housing applicants, supporting independence of occupants of affordable housing, and ensuring affordable housing units remain affordable from one occupant to the next. One avenue for delivering more affordable housing that has received much recent attention is inclusionary zoning. In simple terms, inclusionary zoning (IZ) requires developers to deliver a share of affordable units in new housing developments in prescribed areas. The previous Ontario government passed legislation in April 2018 providing a framework within which municipalities could enact Inclusionary Zoning bylaws. Ontario’s first inclusionary zoning policy was introduced in fall 2021 by the City of Toronto and applies to major transit station areas. Internationally, inclusionary zoning has been used successfully to incentivize developers to create new affordable housing by providing density bonuses (more units than they would normally be allowed, if some are affordable) or reductions in government fees. Unfortunately, the City’s approach did not include any incentives or bonuses. Instead, Toronto requires market-rate fees and charges for below-market affordable units. This absence of incentives together with lack of clarity on the overall density that will be approved for projects has led developers and some housing advocates to claim that these projects may be uneconomic and thus will not get financed or built. Municipalities shared with us their concerns regarding the restriction in the provincial IZ legislation that prohibits “cash in lieu” payments. Municipalities advised that having the option of accepting the equivalent value of IZ units in cash from the developer would enable even greater impact in some circumstances (for example, a luxury building in an expensive neighbourhood, where the cost of living is too high for a low-income resident). Funding for affordable housing is the responsibility of all levels of government. The federal government has committed to large funding transfers to the provinces to support affordable housing. The Task Force heard, however, that Ontario’s share of this funding does not reflect our proportionate affordable housing needs. This, in turn, creates further financial pressure on both the province and municipalities, which further exacerbates the affordable housing shortages in Ontario’s communities. Page 101 of 211 Report of the Ontario Housing Affordability Task Force | 30 Finally, many participants in Task Force consultations pointed to surplus government lands as an avenue for building more affordable housing and this is discussed in Appendix C. We have made recommendations throughout the report intended to have a positive impact on new affordable housing supply. We offer these additional recommendations specific to affordable housing: • Call upon the federal government to provide equitable affordable housing funding to Ontario. • Develop and legislate a clear, province-wide definition of “affordable housing” to create certainty and predictability. • Create an Affordable Housing Trust from a portion of Land Transfer Tax Revenue (i.e., the windfall resulting from property price appreciation) to be used in partnership with developers, non-profits, and municipalities in the creation of more affordable housing units. This Trust should create incentives for projects serving and brought forward by Black- and Indigenous-led developers and marginalized groups. • Amend legislation to: • Allow cash-in-lieu payments for Inclusive Zoning units at the discretion of the municipality. • Require that municipalities utilize density bonusing or other incentives in all Inclusionary Zoning and Affordable Housing policies that apply to market housing. • Permit municipalities that have not passed Inclusionary Zoning policies to offer incentives and bonuses for affordable housing units. • Encourage government to closely monitor the effectiveness of Inclusionary Zoning policy in creating new affordable housing and to explore alternative funding methods that are predictable, consistent and transparent as a more viable alternative option to Inclusionary Zoning policies in the provision of affordable housing. • Rebate MPAC market rate property tax assessment on below-market affordable homes. Page 102 of 211 Report of the Ontario Housing Affordability Task Force | 31 APPENDIX C:Government Surplus Land Surplus government lands fell outside the mandate of the Task Force. However, this question came up repeatedly as a solution to housing supply. While we take no view on the disposition of specific parcels of land, several stakeholders raised issues that we believe merit consideration: • Review surplus lands and accelerate the sale and development through RFP of surplus government land and surrounding land by provincially pre-zoning for density, affordable housing, and mixed or residential use. • All future government land sales, whether commercial or residential, should have an affordable housing component of at least 20%. • Purposefully upzone underdeveloped or underutilized Crown property (e.g., LCBO). • Sell Crown land and reoccupy as a tenant in a higher density building or relocate services outside of major population centres where land is considerably less expensive. • The policy priority of adding to the housing supply, including affordable units, should be reflected in the way surplus land is offered for sale, allowing bidders to structure their proposals accordingly. Page 103 of 211 Report of the Ontario Housing Affordability Task Force | 32 APPENDIX D:Surety Bonds Moving to surety bonds would free up billions of dollars for building When a development proposal goes ahead, the developer typically needs to make site improvements, such as installing common services. The development agreement details how the developer must perform to the municipality’s satisfaction. Up until the 1980s, it was common practice for Ontario municipalities to accept bonds as financial security for subdivision agreements and site plans. Today, however, they almost exclusively require letters of credit from a chartered bank. The problem with letters of credit is that developers are often required to collateralize the letter of credit dollar-for-dollar against the value of the municipal works they are performing. Often this means developers can only afford to finance one or two housing projects at a time, constraining housing supply. The Ontario Home Builders’ Association estimates that across Ontario, billions of dollars are tied up in collateral or borrowing capacity that could be used to advance more projects. Modern “pay on demand surety bonds” are proven to provide the same benefits and security as a letter of credit, while not tying up private capital the way letters of credit do. Moving to this option would give municipalities across Ontario access to all the features of a letter of credit with the added benefit of professional underwriting, carried out by licensed bonding companies, ensuring that the developer is qualified to fulfill its obligations under the municipal agreement. Most important from a municipal perspective, the financial obligation is secured. If a problem arises, the secure bond is fully payable by the bond company on demand. Surety companies, similar to banks, are regulated by Ontario’s Office of the Superintendent of Financial Institutions to ensure they have sufficient funds in place to pay out bond claims. More widespread use of this instrument could unlock billions of dollars of private sector financial liquidity that could be used to build new infrastructure and housing projects, provide for more units in each development and accelerate the delivery of housing of all types. Page 104 of 211 Report of the Ontario Housing Affordability Task Force | 33 References 1. Ontario Housing Market Report https://wowa.ca/ontario-housing-market 2. Global Property Guide https://www.globalpropertyguide.com/North-America/Canada/ Price-History-Archive/canadian-housing-market-strong-127030 3. National Household Survey Factsheet https://www.fin.gov.on.ca/en/economy/demographics/census/ nhshi11-6.html#:~:text=Median%20After%2Dtax%20Income%20 of,and%20British%20Columbia%20at%20%2467%2C900 4. CMHC https://www03.cmhc-schl.gc.ca/hmip-pimh/en/TableMapChart/ 5. The Globe And Mail https://www.theglobeandmail.com/business/article-black-canadians- have-some-of-the-lowest-home-ownership-rates-in-canada/ 6. Scotiabank https://www.scotiabank.com/ca/en/about/economics/ economics-publications/post.other-publications.housing. housing-note.housing-note--may-12-2021-.html 7. Scotiabank https://www.scotiabank.com/ca/en/about/economics/ economics-publications/post.other-publications.housing. housing-note.housing-note--january-12-2022-.html 8. Expert Market https://www.expertmarket.co.uk/vehicle-tracking/ best-and-worst-cities-for-commuting 9. Statista https://www.statista.com/statistics/198063/total-number-of- housing-starts-in-ontario-since-1995/ 10. Poltext https://www.poltext.org/sites/poltext.org/files/discoursV2/DB/ Ontario/ON_DB_1975_29_5.pdf 11. Toronto City Planning https://www.toronto.ca/legdocs/mmis/2021/ph/bgrd/ backgroundfile-173165.pdf 12. Federation of Rental-housing Providers of Ontario (FRPO) https://www.frpo.org/wp-content/uploads/2020/09/ Urbanation-FRPO-Ontario-Rental-Market-Report-Summer-2020.pdf 13a. Centre for Urban Research and Land Development at Ryerson University (CUR) https://www.ryerson.ca/content/dam/centre-urban-research-land- development/pdfs/CUR_Pre-Zoning_Corridor_Lands_to_a_Higher_Density.pdf 13b. Ministry of Municipal Affairs and Housing https://www.ontario.ca/document/growth-plan-greater-golden-horseshoe/where-and-how-grow 14. More Neighbours Toronto https://www.moreneighbours.ca/ 15. The World Bank https://www.doingbusiness.org/en/data/exploretopics/dealing-with-construction-permits 16. The Building Industry and Land Development Association (BILD) https://bildgta.ca/Assets/BILD%20Municipal%20Benchmarking%20Study%20-%20FINAL%20-%20Sept%202020%20BILD.pdf 16b. Centre for Urban Research and Land Development at Ryerson University (CUR) https://www.ryerson.ca/content/dam/centre-urban-research-land-development/CUR_Accelerating_Housing_Supply_and_ Affordability_by_Improving_the_Land-use_Planning_System_ Nov_2021.pdf 17. Ontario Association of Architects https://oaa.on.ca/OAA/Assets/Documents/Gov.%20Initiatives/ p5727_-_site_plan_delay_study_-_oaa_site_plan_delay_study_ update_-_july_....pdf 18. Tribunals Ontario 2019-20 Annual Report https://olt.gov.on.ca/wp-content/uploads/2021/01/Tribunals_ Ontario_2019-2020_Annual_Report_EN_v2.html 19. The Building Industry and Land Development Association (BILD) https://bildgta.ca/Assets/Bild/FINAL%20-%20BILD%20-%20 Comparison%20of%20Government%20Charges%20in%20 Canada%20and%20US%20-%20Sept%2013%202019.pdf 20. The Building Industry and Land Development Association (BILD) https://bildgta.ca/Assets/FINAL%20GTA%20-%20 Development%20Charges%20-%2009%202020.pdf 21. Toronto Star https://www.thestar.com/life/homes/2018/09/01/ where-did-the-money-go-parkland-dedication-fees-should-be- used-to-build-parks-in-gta.html 22. The Building Industry and Land Development Association (BILD) https://bildgta.ca/Assets/misc/BILD%20-%20New%20 Homeowner%20Money%20Report%20-%20Oct%205%20 2021%20(002)_Redacted.pdf 23. Urbanation Inc. https://www.urbanation.ca/news/336-gta-rental-construction- surged-2021-vacancy-fell 24. Federation of Rental-housing Providers of Ontario (FRPO) https://www.frpo.org/lobby-view/cities-still-ripping-off-renters 25. Edison Financial https://edisonfinancial.ca/millennial-home-ownership-canada/ 26. Government of Canada National Housing Strategy https://www.placetocallhome.ca/what-is-the-strategy 27. CMHC https://www.cmhc-schl.gc.ca/en/media-newsroom/ news-releases/2021/housing-accelerator-fund-rent-to-own-program 28. Toronto Star https://www.thestar.com/news/gta/2022/01/19/ford-government-announces-45-million-to-cut-red-tape-and-speed-up-applications-for-new-home-construction.html 29. Canadian Real Estate Wealth https://www.canadianrealestatemagazine.ca/news/federal-funds-must-flow-for-housing-programs-334810.aspx 30. Centre for Urban Research and Land Development at Ryerson University (CUR) https://www.ryerson.ca/content/dam/centre-urban-research-land-development/pdfs/CUR_Submission_Proposed_Land_Needs_Assessment_Methodology_A_Place_to_Grow_July_2020.pdf Page 105 of 211 Page 106 of 211 Page 1 of 3 Subject: Youth Advisory Council Appointments Report Number: CS 23-17 Department: Corporate Services Department Submitted by: Julie Ellis, Deputy Clerk Meeting Type: Council Meeting Meeting Date: Monday, September 25, 2023 RECOMMENDATION A. THAT Report CS 23-17 Youth Advisory Council appointments be received as information; and B. THAT the Youth Advisory Council’s Terms of Reference be amended to allow for a maximum of 14 members; and C. THAT a By-Law to amend By-Law 2023-009, being a by-law to appoint members to Town of Tillsonburg Council Advisory Committees, be brought forward for Council’s consideration. BACKGROUND At their meeting on January 24, 2023, Council directed staff to advertise for committee members for the previously named Youth Engagement and Strategy Advisory Committee, as well as to reach out to local schools to encourage applications. At their meeting on February 13, 2023, Council updated the Terms of Reference for the Youth Engagement and Strategy Advisory Committee and changed the committee name to Tillsonburg Youth Advisory Council. The Town advertised for this committee again and received four youth applications (ages 15-19) and eight applications for the age bracket 20 or above. In accordance with the Tillsonburg Youth Advisory Council Terms of Reference the committee will have a minimum of eight members (one Council representative, the Oxford OPP Community Resource Officer, two members of the community aged 20 or above and a minimum of four youth (ages 15-19) community members) with a maximum of thirteen members in total. In August of 2023, after a successful first meeting of the Youth Advisory Council, the Town of Tillsonburg advertised for additional youth (ages 15-19) members. The Committee commented that more members were both needed and wanted for the Committee. 5 applications were received for four open positions. Generally, the Town’s selection committee is utilized when the number of applications is more or less than the Page 107 of 211 CS 23-17 Youth Advisory Council Appointments Page 2 of 3 number of positions. In this instance, based on the Committee support and previous practices, staff have carried forward the 5 person appointment option for ratification. DISCUSSION Given that 5 youth are interested in serving on the committee, but only 4 spots are available, staff on behalf of the Youth Advisory Committee recommend that the Youth Advisory Council’s Terms of Reference be expanded to allow for 14 members in order to ensure that all interested youth are able to serve on the Council. The following appointments are recommended to be added to Tillsonburg Youth Advisory Council:  Jaxon Grundy  Tyla Thiessen  Adam Thiessen  Naima Sandoval  Mya Williams By-Law 2023-009 has been updated to include the above Youth Advisory Committee appointments for consistency purposes. The by-law has also been updated to reflect recent member resignations from advisory committees by removing the following names. Staff will advertise to fill the relevant vacancy:  Catherine Ryan, Accessibility Advisory Committee CONSULTATION N/A FINANCIAL IMPACT/FUNDING SOURCE N/A CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement Page 108 of 211 CS 23-17 Youth Advisory Council Appointments Page 3 of 3 ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – Engage community groups, including advisory committees and service organizations in shaping municipal initiatives. Priority Project – Immediate Term – Youth Engagement Strategy and Youth Advisory Committee ATTACHMENTS Appendix A – Draft By-Law 2023-075 Page 109 of 211 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-075 A BY-LAW to amend By-Law 2023-009 being a by-law to appoint members to Town of Tillsonburg Council advisory committees. WHEREAS there is a need to appoint members to Town of Tillsonburg Council advisory committees; AND WHEREAS it is deemed necessary and expedient to amend By-Law 2023-009; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT By-law 2023-009 Section 1 be amended to add the following: Youth Advisory Council:  Jaxon Grundy  Tyla Thiessen  Adam Thiessen  Naima Sandoval  Mya Williams 2. THAT By-law 2023-009 Section 1 be amended to remove the following: Accessibility Advisory Committee:  Catherine Ryan 3. That this by-law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 25th day of SEPTEMBER, 2024. READ A THIRD AND FINAL TIME AND PASSED THIS 25th day of SEPTEMBER, 2024. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 110 of 211 Page 1 of 6 Subject: Surplus Land Declaration – East Portions of Coyle Lane Report Number: EDM 23-18 Department: Economic Development Department Submitted by: Cephas Panschow Meeting Type: Council Meeting Meeting Date: Monday, September 25, 2023 RECOMMENDATION A. THAT report EDM 23-18 titled Surplus Land Declaration – East Portions of Coyle Lane be received; and B. THAT the Coyle Lane Right-of-Way Lands located East of the paved surface, described as an Alley East of Tillson Avenue and South of Lot 266 on Plan 500, be closed; and C. THAT the East portions of the Coyle Lane Right-of-Way, described as an Alley East of Tillson Avenue and South of Lot 266 on Plan 500, be declared surplus to the needs of the Town of Tillsonburg in accordance with Bylaw 2021-031 (land disposition) including suitable notification to the public; and D. THAT a road closure bylaw be brought forward for Council’s consideration BACKGROUND The Town of Tillsonburg has been contacted by an adjacent property owner who has expressed interest in purchasing the entire unimproved section of Coyle Lane that is located East of the improved (paved) portion. The Development Commissioner is seeking Council approval to these lands as surplus to the Town’s need and proceed with soliciting interest from any of the adjacent property owners. DISCUSSION The Unopened Right-of-Way lands are approximately 6 metres (20 feet) wide and 73 metres (240 feet) long and contain approximately 4,507 square feet of land. These lands are not improved in any manner and consist of a mix of overgrown grass and Page 111 of 211 EDM 23-18 Page 2 of 6 bushes/trees. Some of the adjacent residential property owners to the South utilize this Alleyway as a rear access to their property. SUBJECT PROPERTY CONSULTATION Department Comment Response/Reason Building and Bylaw No comments or concerns received Clerks No comments or concerns received Engineering No concerns Fire Department No comments or concerns received Planning What are the anticipated short- and long-term use(s) for “developing the (adjacent) property”? The property is bordered by R2 Residential uses on Magnolia Drive, R2 Residential uses on Frances Street, Minor The 4 Coyle Lane property is proposed to be developed under the current commercial zoning. Page 112 of 211 EDM 23-18 Page 3 of 6 Institutional uses on Frances Street, and, SC-9 Service Commercial Uses on Tillson Avenue. If there will be an increase in any traffic behind the existing houses on Frances Street and Magnolia Drive, recommendations include: consultation and discussion, and, implementing mitigation for noise, dust/debris, visual impacts. Recommend consultation / discussion with the adjacent property owners and / or tenants on Frances Street, Magnolia Drive, Tillson. The School Board may consider changes to the property they own on Frances Street (currently a gravel parking lot). Recommend to include them in this discussion. What would this mean in terms of current usage patterns of Coyle Lane. There will likely be an increase in traffic if the adjacent commercial property is developed and these would be addressed during the site plan process. A notice was hand delivered to the residential properties directly affected by this request and discussions with various property owners were held (see below Consultation Section). School Board has been contacted. The existing Coyle Lane use would be maintained as a public right of way/road surface up to the 4 Coyle Lane property. Therefore, any access by residents along this portion could continue. Certainly, informal uses of the Coyle Lane right of way east of the improved section would Page 113 of 211 EDM 23-18 Page 4 of 6 be impacted by the loss of access. Public Works No comments or concerns received Recreation, Culture & Parks No comments or concerns received Tillsonburg Hydro Inc No comments or concerns received Duncan, Linton LLP There are no registered encumbrances on title to these lands. Any property which has not been converted to absolute title may still be subject to unregistered estates and interests. There is a paragraph on the parcel register to that effect. This is common and should not be interpreted to be a problem, unless the Town is aware of a neighbouring owner claiming adverse possession or to have a prescriptive right over the lands for example. Notice of the potential surplus property has been provided in accordance with Bylaw 2021-031, and specifically, by:  Notice was hand delivered to the six immediately affected residential property owners on August 21, 2023;  Posting a notice on the Town’s website (September 6, 2023); and,  Posting a notice on the property (September 13, 2023);  Publishing a notice in the Tillsonburg News (September 14 and 21, 2023). When discussing the potential surplusing of these lands with the residential property owners, a number of them expressed concern about losing rear access to their properties. An email from one of them was subsequently received with the following concerns: Page 114 of 211 EDM 23-18 Page 5 of 6  If this property sold, would likely lose rear access to our property, which would be a problem as the purchased this property last September due to the benefits afforded by the rear access including the parking of their recently purchased trailer. o This creates concerns about a potential financial loss if they are forced to sell their recently purchased trailer; o Concern about potential financial loss if their home does not have the benefit of a rear access, which was present when they purchased the property; o Hence, they are interested in purchasing the portion of the Alley behind their property. The Development Commissioner notes that these are valid concerns, but these could be addressed as part of the negotiations if Council does declare these lands surplus. FINANCIAL IMPACT/FUNDING SOURCE The value of the property will be established through an Opinion of Value obtained from a local real estate broker. The purchasers will be responsible for the negotiated value of the land as well as legal and survey costs related to the transaction. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – Not applicable. Page 115 of 211 EDM 23-18 Page 6 of 6 Priority Project – Not applicable. ATTACHMENTS Appendix A – None Page 116 of 211 Page 1 of 4 Subject: Request for Delay in Provision of Community Benefit – 1701 Hwy 3 (McLaughlin) Property Report Number: EDM 23-17 Department: Economic Development Department Submitted by: Cephas Panschow Meeting Type: Council Meeting Meeting Date: Monday, September 25, 2023 RECOMMENDATION A. THAT report titled EDM 23-17 Request for Delay in Provision of Community Benefit – 1701 Hwy 3 (McLaughlin) Property be received; and, B. THAT Edwin and Maureen McLaughlin be provided an extension in the period to start and complete construction of the required Event Centre building on the 1701 Highway 3 Property until such time as municipal services are in place to facilitate the development and compatibility issues with the adjacent future industrial areas are addressed; and, C. THAT the extension in the period to start construction of the required Event Centre Building be until December 31, 2024 with completion no later than December 31, 2025 with an update or additional request to Council from Edwin and Maureen McLaughlin being provided no later than June 30, 2024 (6 months in advance of the deadline to start construction). BACKGROUND Following an Expression of Interest process, Council approved the following resolution at their November 23, 2020 meeting: THAT Council receives report DCS 20-28 Offer to Purchase 1,101 Highway 3; AND THAT the non-industrial portions of the 1,101 Highway property be declared surplus to the needs of the Town of Tillsonburg in accordance with By-Law 3549 Sale of Real Property Policy; AND THAT a By-Law be brought forward to authorize the Mayor and Clerk to enter into an agreement of purchase and sale with Edwin McLaughlin and Page 117 of 211 EDM 23-17 Page 2 of 4 Maureen McLaughlin for the non-industrial portions of the 1,101 Highway 3 Property described as part of Part 1, Plan 37R-283. The 1101 Highway 3 property (now with the municipal address of 1701 Highway 3 due to the severance) transferred to Edwin and Maureen McLaughlin on March 2, 2021 for the proposed use residential, accommodation (“efficiency suites” – see below note in the Discussion section), a minimum 100 person event facility and an extension of a trail network. The property was sold “as-is” without being rezoned for the proposed uses based on the extensive time that would be required to do so (and the potential risk in maintaining the existing residence in good condition) while the various approval processes were underway. Further, it would be most appropriate for the project proponent to lead that process. While renovation and expansion of the existing residential use has commenced and is completed, the proposed Event Centre with related Accommodation uses has encountered a number of difficulties with respect to zoning, servicing, access, etc. Hence, they are requesting an extension for the requirement to provide an Event Centre to coincide with the Town’s development of Phase 2 of the Van Norman Innovation Park (VIP). DISCUSSION As noted above, Edwin McLaughlin provided an update on their initial proposal at the November 23, 2020 Council meeting where he indicated that they would be converting the existing residence into their own residence with accommodation shifting to “efficiency suites” that would be constructed above the proposed Event Centre building and/or in other accommodation facilities designed to take advantage of the ravine view (e.g. other seasonal accommodations). In terms of the start of construction for converting the existing residence, that work was largely completed by the end of 2022 with minor landscaping and finishing extending into early 2023. Any trail system extension is subject to the Town/McLaughlin agreeing to a route and cost-sharing. Hence, the outstanding commitment relates to the Event Centre building and related Accommodation uses. A number of efforts have been undertaken with respect to the proposed Event Centre and Accommodation uses including a pre-consultation where these uses were discussed in conjunction with Phase 2 of the VIP. Subsequently, an onsite meeting was Page 118 of 211 EDM 23-17 Page 3 of 4 held with the property owner, Town/County staff and a Planning Consultant with a potential path forward being identified. Unfortunately, the first Planning Consultant was no longer able to complete the work and the property owner had to go through the process of selecting another Planning Consultant. The Planning Consultant has undertaken extensive investigations with respect to seeking and obtaining temporary or permanent zoning and related approvals to enable these uses to proceed and has provided his professional opinion that, due to access to the MTO controlled Highway 3, required planning approvals, lack of municipal servicing, compatibility issues, etc, the proposed Event/Accommodation uses are not feasible at this time. Certainly, the development of Phase 2 of the VIP by the Town will assist with addressing many of the issues identified by the Planning Consultant. As Council has directed, development of Phase 2 of the VIP is being expedited, which should allow this project to proceed in the near future. However, the property owner is seeking an extension in their Community Benefit commitment until such time as the VIP expansion is underway or completed. The Development Commissioner is recommending that the extension be granted, with a report to Council no later than June 30, 2024. Should additional extensions be anticipated to be required at that time, staff would seek Council approval as part of the reporting by June 30, 2024. CONSULTATION Various Town and County Departments, as well as external agencies (Ministry of Transportation, Long Point Region Conservation Authority, etc), have been consulted with respect to the future development to this property, including prior to, during and after the Town’s acquisition of the property and subsequent sale of the property. The results of the most recent consultation indicate that the development of an Event Centre and related Accommodation uses are not feasible at this time FINANCIAL IMPACT/FUNDING SOURCE Staff Report DSC 20-28 Offer to Purchase 1,101 Highway 3 outlined a number of beneficial financial impacts related to this transaction including the immediate impact of reducing the cost of the Town’s acquisition of the entire Richard Redling lands and the increased taxable assessment. Certainly, there has been a significant capital Page 119 of 211 EDM 23-17 Page 4 of 4 investment that has resulted in increased property taxes, but the full extent of that will not be realized until such time as the Event Centre and related Accommodation uses are constructed. Nevertheless, the Town has already realized some positive financial impact related to this transaction with no costs to the Town to provide the extension being anticipated. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☐ Customer service, communication and engagement ☒ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Through community and regional partnerships, Tillsonburg will attract and retain a diverse range of businesses, creating employment opportunities for residents and a balanced tax base Strategic Direction – Explore the feasibility of an enhanced tourism product offering in Tillsonburg Priority Project – Short Term - Build out of new industrial land purchase ATTACHMENTS Appendix A – None Page 120 of 211 Page 1 of 4 SUBJECT: Council Expense Policy Amendments Report Number: FIN 23-23 Department: Finance Department Submitted by: Sheena Pawliwec, CPA, CGA, Director of Finance/Treasurer Meeting Type: Council Meeting Meeting Date: Monday, September 25, 2023 RECOMMENDATION A. THAT report FIN 23-23 Council Expense Policy Amendments be received as information; and B. THAT the red lined amendments to the Council Expense Policy 2-008 be approved, effective September 15, 2023; and C. THAT the change to itemize individual Council Member budgets for supplies, training & workshops be integrated commencing with the 2024 Operating Budget containing an allocation of 20% to the Mayor and Deputy Mayor, respectively, and 12% to each of the five Councillors. BACKGROUND At the February 13 2023 Council meeting, the following resolution was passed; Moved By: Chris Rosehart Seconded by: Chris Parker THAT the Council Remuneration By-Law and Council Expense Policy be reviewed to consider the inclusion of individual councillor budgets; AND THAT staff be directed to explore best practices in other municipalities; AND THAT staff be directed to report back with proposed amendments to the Council Remuneration By-Law and the Council Expense Policy which include individual councillor budgets. Page 121 of 211 FIN 22-17, Council Expense Policy Amendments Page 2 of 4 Result: Carried Council Remuneration By-Law 2022-051 establishes the rate of remuneration for members of Council for 2022-2026 term. Council Expense Policy 2-008, approved as amended on July 11, 2022, governs the reimbursement of expenses incurred by Members of Council and Members of the Property Standards Appeal Committee in performing the responsibilities and duties of their office. DISCUSSION While the Expense Policy was reviewed in 2022, revisions are being proposed now with the new term of Council and provides minor revisions. A summary of the amendments is as follows: 1. The definition for “Local Board” has been updated to include the Police Services Board. 2. In Sec. 5.2, the amendment that Members may attend conferences, conventions, meetings and other events using individually allocated funds in the current budget for registration fees and eligible expenses. 3. In Sec. 5.8, clarity is provided on the list of eligible expenses to include specificity on internet service reimbursement for one home for the members to perform the responsibilities and duties of their office. 4. In Sec. 5.8, the addition of one Town of Tillsonburg branded clothing purchase once per Council Member per Council term, as ordered through the Town’s Communications team, using individually annually allocated funds in the current budget. 5. In Sec. 5.8, the addition of reimbursement of cell phone data for Council Members for one cellular device using individually annually allocated funds in the current budget. 6. Insertion of Sec. 5.11 that cumulative unused discretionary Council expenses at December 31 annually will be transferred to the Council Reserve to be used in a future period in accordance with the Town’s Reserve Policy. Page 122 of 211 FIN 22-17, Council Expense Policy Amendments Page 3 of 4 The County area municipalities, Association of Municipalities of Ontario, and Municipal Finance Officers’ Association email groups were contacted requesting feedback on their policy pertaining to Council budgets. Very little feedback was received however it is noted that the area municipalities each budget as a single allocation of funds shared on a first come basis amongst Council Members. In discussions with our Senior Leadership Team, it was conveyed that other municipalities have had a different approach whereby a budget allocation is provided to each Council Member for each fiscal period. This method provides fair funding to each Member to carry out their respective duties including supporting public events and attending learning opportunities such as conferences. A sum of $17,000 (2023 - $15,000) for identified discretionary expenditures (supplies, training & workshops) as outlined in the Council Expense Policy 2-008 is projected for the 2024 Operating Budget. It is therefore recommended that an allocation of 20% for the Mayor and Deputy Mayor, respectively, and 12% for each of the five Councillors be incorporated annually commencing with the 2024 Operating Budget. Council Member Allocation Proposed Budget (2024) Mayor 20% $3,400 Deputy Mayor 20% $3,400 Councillor (x5) 12% $2,040/ea No changes are proposed to Council Remuneration By-Law 2022-051 to establish the rate of remuneration for members of Council for 2022-2026 term. CONSULTATION The County area municipalities, Association of Municipalities of Ontario, and Municipal Finance Officers’ Association email groups, and Tillsonburg’s Senior Leadership Team. FINANCIAL IMPACT There is no financial impact to the Town resulting from the proposed amendments to the Expense Policy. Transferring any annual cumulative surplus resulting from unused budgeted funds for Council Member discretionary expenses at December 31 annually will increase the Council Reserve to be used in accordance with the Reserve Policy. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities Page 123 of 211 FIN 22-17, Council Expense Policy Amendments Page 4 of 4 ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal - The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – N/A Priority Projects – N/A ATTACHMENTS 1. Appendix A – Policy 2-008, Council Expense Policy, Redline version 2. Appendix B - By-Law 2022-051 To establish Rate of Remuneration for Members of Council for 2022-2026 Term Page 124 of 211 2-008 Page 1 of 7 COUNCIL AND BY-LAW Policy 2-008: Council & Local Board Expense Policy Approval Date: SeptemberJune 2525, 202318 Approval Authority: Council, By-Law 4206 Effective Date: SeptemberJune 2155, 202318 Next Scheduled Review Year: 20275 Department: Office of the ClerkFinance Last reviewed: 20221 Revision Date/s: June 25, 2018; July 11, 2022 Schedules: 1. Policy Statement The Council/Local Board Expense Policy governs the reimbursement of expenses incurred by Members of Council and Members of Local Boards during activities related to the Business of the Town of Tillsonburg. Members of the Tillsonburg Town Council and Members of Local Boards will be provided with fair and reasonable expense reimbursement for performing the responsibilities and duties of their office. 2. Definitions “Council” means the Ccouncil of the Town of Tillsonburg. "Local Board" shall mean one of the following boards and committees established by the Council:  Property Standards Appeal Committee  Police Services Board Page 125 of 211 Page 2 of 7 "Member of Council" or "Member" means any person duly elected or appointed to serve on the Council of the Town of Tillsonburg or Local Board. “Town” means The Corporation of the Town of Tillsonburg. 3. Purpose 3.1. The objective of this policy is to provide consistent rules and guidelines to Members with respect to Eligible Expenses incurred in performing their duties. 3.2. The policy provides specific and clear direction regarding diverse expenses, and clarifies what are Eligible Expenses and Ineligible Expenses. 3.3. The policy establishes the provision of public access to expense information of Members. 3.4. The policy captures the following principles: a) Maintain Integrity of the Member i. The integrity of a Member as a whole and the offices of the Members must be protected; and ii. The interest of a Member as a whole takes precedence over the personal interest of individual Members. b) Maintain Accountability i. Members are the stewards of resources and are ultimately accountable to the public for the type and level of expenses they incur; ii. Since members use public funds when they perform their duties, the public expects public funds to be used solely for fulfillment of their public duties; iii. Members’ expenses should be reasonable and reflect what the public expects of members; and iv. Members’ personal expenses must be kept separate from expenses related to Town Business. c) Maintain Transparency i. The public has a right to know how public funds allocated to Members are spent; and ii. The public’s right to Members’ expense information must be balanced against the need to protect personal information, and the need to allow time for proper account and reconciliation of expenses. Page 126 of 211 Page 3 of 7 4. Scope This policy applies to all Members and establishes the basis upon which the Members will be reimbursed or have payment coverage for Eligible Expenses incurred while undertaking activities related to Town Business while acting in their role as a member. 5. Budget Determination 6. An allocation of 20% for the Mayor and Deputy Mayor, respectively, and 12% for each of the five Councillors of the total discretionary expenditures (supplies, training & workshops) be incorporated annually commencing with the 2024 Operating Budget. Council Member Allocation Mayor 20% Deputy Mayor 20% Councillor (x5) 12% / each 7.6. Roles and Responsibilities 65.1 All expenses submitted for reimbursement must be accompanied by supporting documentation and itemized receipts, except for mileage. A purchase card (P- Card) should be used whenever possible for eligible expenses. 65.2. Members may attend conferences, conventions, meetings and other events using individually allocated funds in the current budget for registration fees and eligible expenses. 56.3 Members attending conferences, conventions, meetings and other events shall be compensated a per diem allowance of $185.00/day and $90.00/1/2 day. The daily per diem allowance is to be calculated on a 24-hour basis and not on a working day basis. It shall be calculated from the time of leaving for the function until the time of arrival home, to the nearest 1/2 day. 56.4. Transportation a) Members shall make every attempt to use the most economical and efficient mode of transportation including: Page 127 of 211 Page 4 of 7 i. Economy airfare, rail fare including taxi fares to and from terminals or parking where required, or ii. Mileage rate for personal automobile usage and parking, or iii. Rented automobile and actual fuel cost. b) Members shall make efforts to share travel costs when travelling to the same destination. c) If a more expensive means of transportation is chosen by a member, only the most economical equivalent charges will be allowed. For example, if a Member chooses to drive to a destination where it is more economical to use air transportation, only the equivalent air transportation charge will be permitted. d) Calculation of Mileage will be for out of town destinations reimbursed at the Canada Revenue Agency’s automobile per-kilometre allowance rate posted for the year. 65.5. Accommodation a) Where overnight accommodation is required, the single room rate will be paid and must be accompanied by appropriate receipts. 65.6. Meals Allowance a) Members may claim up to the daily maximum meal reimbursement amount when attending a conference, convention, or other event when an overnight stay is required and receipts are provided. Daily Maximum Reimbursement Rate: b) Where meals are included in registration fees, the reimbursement amount is not applicable. c) All expenditures must be reasonable in the circumstances based on the explanation provided by the Member which must accompany the receipt. d) Members may be reimbursed for meal expenses incurred during the course of Town Business and shall include the following: i. Meals while travelling on behalf of the Town of Tillsonburg; or, ii. Meals required where circumstances warrant. Page 128 of 211 Page 5 of 7 6.7. Monetary exchange costs will be allowed at the prevailing rates in order to convert Canadian dollars to other currencies (primarily to U.S. dollars). Payment will be made to Members in Canadian dollars. Members are strongly urged to utilize their P-cards for such expenses, which provide automatic electronic currency conversions. 56.8. Eligible Expenses The following is a list, though not exhaustive, of Eligible Expenses: a) Promotional material related to Town Business b) Subscriptions related to Town Business or the municipalities in general c) A maximum of one ticket for a Member when representing the Town in a Council Member capacity at an event of a public nature (e.g. community dinners, events with proceeds going to charity, etc.). d) Parking related expenses save and except parking fines. e) Internet service for oneat designated home location for Council duties.. f) Home office expenses, such as pens, paper, toner, etc. for Council duties g) One Town of Tillsonburg branded clothing purchase once per Council Member per Council term, as ordered through the Town’s Communications team, using the individually allocated funds in the current budget. h) Cell phone data for Council Members for one cellular device using the individually allocated funds in the current budget. 65.9 The following is a list, though not exhaustive, of Ineligible Expenses a) Additional accommodation for days outside a formal Conference. b) Alcohol and alcoholic beverages. c) Mobile devices other than the Town provided device for Mayor and Deputy Mayor. d) Land Lines/fixed phone line for personal residence. e) Companion registration fees and expenses at Conferences. f) Personal entertainment (e.g. sight-seeing, concerts, sporting events, etc.) g) Personal services (e.g. shoe shine, valet service, spa treatments, etc.) h) Personal vehicle costs beyond mileage (e.g. maintenance, repair, etc.) i) Traffic and parking fines 65.10 Legal Expenses Page 129 of 211 Page 6 of 7 a) Legal costs arising from or in any way related to complaints under the Code of Conduct are Eligible Expenses. b) Legal costs related to personal conflict of interest opinions are Ineligible Expenses. c) Costs involving certain legal proceedings against Members shall be reimbursed in accordance with the current indemnification policy and are subject to review by the Chief Administrative Officer for recommendation to Council. d) Requests for reimbursement of legal costs outside this policy or the indemnification policy shall be submitted to the Chief Administrative Officer for recommendation to Council. 6.11 Transfer to Reserve Cumulative unused Council Member supplies, training & workshops expenses at December 31 annually will be transferred to the Council Reserve to be used in a future period in accordance with the Town’s Reserve Policy. 65.121 Members of Council Shall a) Adhere to this policy; b) Submit expenses on a regular monthly timeline, with itemized receipts attached; c) Sign-off on all expenses submitted to or paid by the Town; d) Meet all financial, legal and tax obligations; and, e) Consult with Town Administrative staff for guidance with respect to the eligibility of an expense and/or any interpretation on the application of this policy. 65.132 Town Administrative Staff Shall a) Ensure consistent application of this policy; b) Process expenses in accordance with this policy; c) Ensure the supporting documentation is in place and that expenditures conform to this policy; d) Advise Members if any submitted or proposed expenditure is an Ineligible Expense or a breach of this policy; e) Track actual expenses against approved budget; and f) Each year, incorporate budget dollars in the annual budget for Council to consider for funding or reimbursing Members’ Eligible Expenses Page 130 of 211 Page 7 of 7 g) Complete the yearly Councillor Remuneration Report as required by the Municipal Act. 76. Policy Administration & Review This policy shall be administered by the Director of Finance or his/her designate. This policy shall be reviewed at least once during the four-year term of Council to coincide with the review of Council remuneration or as required based on revisions to Corporate practices or Provincial/Federal legislation. Page 131 of 211 Page 132 of 211 Page 133 of 211 Page 134 of 211 Page 1 of 3 Subject: 2024 Public Budget Survey Results Report Number: FIN 23-22 Department: Finance Department Submitted by: Sheena Pawliwec, CPA, CGA, Director of Finance / Treasurer Meeting Type: Council Meeting Meeting Date: Monday, September 25, 2023 RECOMMENDATION THAT Council receives report FIN 23-22 2024 Public Budget Survey Results as information. BACKGROUND Early during staff pre-budget discussions the Senior Leadership Team collectively proposed again engaging with residents to gather feedback and input pertaining to the 2024 budget process. Similar to the 2021 budget preparations, the Town again participated in a larger scope survey implemented through the County of Oxford along with the respective lower tiers. The survey ran from mid-June through the end of August with advertising predominantly via social media, Town/County website, newspaper/newsletters, and tax bill flyer inserts. The Town’s budget process focuses on developing and providing recommendations that achieve the expectations of Council and the Community. Implementation of the external public survey is another method to accomplish this objective. Meaningful and effective public engagement improves the quality of decisions made, facilitates citizen understanding of issues and government processes, fosters respect for the views of others, and increases support, understanding and ownership of decisions made. DISCUSSION Full survey results have been attached (Appendix A). Highlights of the survey findings include:  A total of 241 individuals participated in the survey representing 1.5% of the population (2016 census).  The majority of respondents (96%) were residents of Tillsonburg with the remainder either renting, visiting utilizing the services offered by the Town, or operating a business. Page 135 of 211 Choose an item. Click or tap here to enter text. Page 2 of 3  69% of survey participants are Tillsonburg residents over 5 years in duration.  A full range of respondents participated with 60% between the ages of 35 to 64 years old and 25% over the age of 65.  68% of respondents feel the overall value received for their tax dollars is fair to good.  The highest preference by respondents is to set a tax rate increase to maintain current Town assets and services followed by additional tax rate increases to also expand assets and services.  The top three priorities respondents felt are the most important to the community right now are affordable housing, safe communities (policing), and public health.  The top four services respondents felt are the most important to enhance/maintain right now are fire services, local roads/bridges, parks & recreation, and policing services.  The greatest outreach of the County Public Budget Survey was through County/Town social media accounts (53%).  A majority of respondents stated a preference of remaining informed via social media and website updates with 17% planning on attending the Public Budget Meeting(s).  95% of respondents noted they were satisfied with the 2024 budget survey. CONSULTATION The community was solicited in completing the survey and the results are reflective of responses received. The Senior Leadership Team was consulted on the questioning, and the County of Oxford managed the execution of the 2024 budget survey. FINANCIAL IMPACT/FUNDING SOURCE There is no direct financial impact from the survey implementation though the results are being considered by staff with respect to 2024 budget preparations. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? Page 136 of 211 Choose an item. Click or tap here to enter text. Page 3 of 3 ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – Develop a communications strategy to increase awareness of Council decisions and municipal programs, projects and services; Increase opportunities and promotion for public engagement in municipal initiatives. Priority Project – N/A ATTACHMENTS Appendix A – 2024 Budget Survey Results Page 137 of 211 !"! #$ %# & ' % !$"()* Page 138 of 211 44XHVWLRQVDERXW\RX/HW¶VJHWWRNQRZHDFKRWKHU8QGHUVWDQGLQJZKR\RXDUHZLOOKHOS XVGHWHUPLQHZKRLQRXUPXQLFLSDOLW\FRQWULEXWHGWREXLOGLQJWKLV\HDU¶VEXGJHW:KLFK RIWKHIROORZLQJVWDWHPHQWVGHVFULEHV\RXUFRQQHFWLRQWRWKH7RZQRI7LOOVRQEXUJ" 4 +RZPDQ\\HDUVKDYH\RXOLYHGLQWKH7RZQRI7LOOVRQEXUJ" ! 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K=????? ; , ! *< ( ""+ + / 3F + / * 0 5 '?'' + / * E???? . ((??? B %=??? B E??? 'E (( ! " : .3 ,2 < ?3> 5 < 5 '?'' A%= %(%? 9 ,2 ! " : : F . '?'% # EN < F F 0 6 )=7 Page 152 of 211 < 5 '?'' >'E 3 >=> 3B =(E 5 /0 6 ) 5 '?''%># >E 3 : B:"! 9 : ) ):))!%?? 3 F < %???%'?? 5 0 . , : 5 0 : ;- :- ! ; "'/1 + - 3 < 3 * - .'?'% + - 3 5 '?''+ ('N ='N4 %>N 3 + - 3 3B %>? + (# 5 (# %'=? + - G'?'% >= '?N &! " " )0 C ! 3 )0 =?N 4 ) 4 5 '?'')0 %7'(' #?7A ) !! & ) ) =?? - -%# 8 F - F 5 '?'' '#' '(E#> 8 ==O 0 %'?? - 3 '?'' %'E??? #''A??@33 =AN'?'% ; " 7 >=? 9 (A %%F (A??? 5 '?''%(>?? 06 )>7 Page 153 of 211 ; " >? %A A== #' 9 A %A F '% 5 '?'' %%??? 1 / " 2 J ." ! J , ! J ( " ! 8< ! % ." , ( " 3 *58 # 5/ ## ! + ; , ! : -/ " ""/ " *58 # 5/ ## ! + " .3 *5 # 5/ ## ! + *5 9 # 5/ ## ! + ; - : - ! " ; "'/ 1 *5 6 # 5/ ## ! + &! " " - !" *5 # 5/ ## ! + !! & *57 # 5/ ## ! + - *578 # 5/ ## ! + ; *) = + G ; 5 '?'( K'=???? K%?>= 1 : ; ! 8< ! 4 * ) 2 9 2$ 1 + # 8 ; ( ! 8< ! 0 6 )A7 Page 154 of 211 . P)Q . P8 . . . G C , , , , 9 9 *9 5 P: 5 P8Q 5 P0 5 P+ 5 P+ - - 3 ) :0 ) :! & P) & P) 3 0 P* 0 P) 0 P)0 0 9 0 P 0 P) P5 3 + P + P8 9 + P+- ! 5 ! . '?'#; 5 '?'#" F R : ;0 ! ! + " 0 ,33 8 9 ! : ; 06 )E7 Page 155 of 211 5R 4 06 )77 Page 156 of 211 Page 1 of 4 Subject: Subdivision Road Naming – Rolling Meadows Report Number: OPD 23-37 Department: Operations and Development Department Submitted by: Geno Vanhaelewyn, Chief Building Official Meeting Type: Council Meeting Meeting Date: Monday, September 25, 2023 RECOMMENDATION A. THAT report titled Subdivision Road Naming – Rolling Meadows be received as information; and B. THAT Council approves “Finch Street”, “Oriole Road”, and “Blue Jay Drive” as road names for the Rolling Meadows subdivision along with the extension of Woodcock Drive. BACKGROUND Planning Services received a formal request from the developer of the Rolling Meadows subdivision for the approval of three new road names “Finch Street”, “Oriole Road”, and “Blue Jay Drive” to be used in the subdivision along with the extension of Woodcock Drive. DISCUSSION The request for approval is required as a Draft Plan of Subdivision condition and verification that the proposed names will meet the requirements of the Road Naming Policy found in By-Law 3553. The road naming policy identifies that the naming of roads for the municipality should be determined in a manner that incorporates local history and environmental features. In this case, the developer is proposing to use environmental features by continuing the use of native bird species as road names, which is a well-known theme in the area. The request is attached to this report. Finch Street, Oriole Road, and Blue Jay Drive are being named as an extension of the bird names used in the Rolling Meadows Subdivision and as an environmental feature. The following preliminary draft plan map and the proposed subdivision plan identify the location and road naming request. Page 157 of 211 OPD 23-37 – Subdivision Naming – Rolling Meadows Page 2 of 4 DRAFT PLAN AERIAL MAP Page 158 of 211 OPD 23-37 – Subdivision Naming – Rolling Meadows Page 3 of 4 PROPOSED SUBDIVISION ROAD NAMING PLAN CONSULTATION Recreation, Culture and Parks Department’s Culture and Heritage Manager/Curator was consulted and noted that the proposed road names of “Finch Street”, “Oriole Road”, and “Blue Jay Drive” meet the section of the Town's policy for road naming and are recognized as an environmental feature. Fire Services was circulated for emergency conflict assessment with no concerns. FINANCIAL IMPACT/FUNDING SOURCE Not applicable. Page 159 of 211 OPD 23-37 – Subdivision Naming – Rolling Meadows Page 4 of 4 CORPORATE GOALS ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – N/A Priority Project – N/A ATTACHMENTS – Hayhoe Homes - Street Names for Rolling Meadows Letter of Support Page 160 of 211 1 BARRIE BOULEVARD, ST. THOMAS, ONTARIO N5P 4B9 TEL. (519) 633-2050 Delivered by email August 22, 2023 Geno A. Vanhaelewyn, CBCO Chief Building Official Town of Tillsonburg 10 Lisgar Ave Tillsonburg, ON N4G 5A5 Phone: 519-688-3009 Ext. 4601 RE: Street Names for Rolling Meadow Request Letter Dear Mr. Vanhaelewyn, We, at Hayhoe Homes (Performance Communities Inc.), are writing to formally request approval of street names within the Rolling Meadows development, which is identified as File Number SB 22-03-7. While one of these streets will serve as an extension of the existing Woodcock Drive, the remaining three streets will be entirely new. In light of the Rolling Meadow development's rich historical significance, particularly in relation to bird names, we strongly recommend that the streets be named after various bird species. Enclosed with this letter, you will find the suggested street names depicted in the attached sketch. We kindly request the Town of Tillsonburg's approval for the following street names: 1. Finch Street 2. Oriole Road 3. Blue Jay Drive We believe that these names not only pay homage to the area's avian heritage but also add a touch of natural beauty and charm to the community. Thank you for taking the time to consider our proposal. We greatly appreciate your attention to this matter. Yours sincerely, David Looby Real Estate Analyst Page 161 of 211 PROPOSED STREET NAMESROLLING MEADOWSPREFORMANCE COMMUNITIES INC.TOWN OF TILLSONBURGOXFORD COUNTYCyril J. Demeyere LimitedP.O. Box 460, 261 BroadwayTillsonburg, Ontario. N4G 4H8Tel: 519-688-1000866-302-9886Fax: 519-842-3235cjdl@cjdleng.comLEGEND LIMIT OF SUBDIVISIONPARKORIOLE ROADWOODCOCK DRIVEROBIN ROADWOODCOCK DRIVEBOBOLINK DRIVEBOBOLINK DRIVEBLUE JAYDRIVEBLUE JAY DRIVEBLUE JAY DRIVEORIOLE ROADFINCH STREETFINCH STREETWOODCOCK DRIVEWOODCOCK DRIVEPHEASANT CT.CARDINAL CT.SWMWALKING TRAILPARKPARKWALKING TRAILNSCALE: 1:2500PARKTANANGER DRIVEPage 162 of 211 Page 1 of 6 Subject: 2024 Water and Wastewater Master Plan - County of Oxford Review Report Number: OPD 23-39 Department: Operations and Development Department Submitted by: Jonathon Graham, Director of Operations and Development Meeting Type: Council Meeting Meeting Date: Monday, September 25, 2023 RECOMMENDATION A. THAT report titled OPD 23-39 Water and Wastewater Master Plan - County of Oxford Review (by the Town of Tillsonburg) be received as information; and B. THAT staff be directed to issue comments as identified for public record through the County of Oxford’s Water and Wastewater Master Plan public commentary process for official record. BACKGROUND At the Town Council’s regular meeting on August 14, 2023, the Director of Public Works from Oxford County, presented to Town Council a DRAFT 2024 Water and Wastewater Master Plan as prepared by R.V. Anderson Associates Limited; subsequently, Town Council passed the following resolution: Resolution # 2023-324 Moved By: Councillor Spencer Seconded By: Councillor Rosehart A. THAT Council receives the presentation from David Simpson, regarding the 2024 Water and Wastewater Master Plan, as information; and B. THAT the Director of Development and Operations be directed to prepare a report regarding Oxford County's Water and Wastewater Masterplan and present to Council for consideration Carried This report is intended to summarize the County of Oxford’s Water and Wastewater Servicing Master Plan (W/WW MP). The W/WW MP will set out the long-term water and Page 163 of 211 OPD 23-39 - 2024 Water & Wastewater Master Plan - County of Oxford Review Page 2 of 6 wastewater servicing strategies to support existing needs and accommodate future growth in population through to the year 2046. The plan is intended to identify infrastructure improvements that will support the long-term growth of Oxford County. Generally the W/WW MP consist of:  A comprehensive background review of water and wastewater services, including water distribution, wastewater collection, treatment facilities, storage towers, etc…;  A sensitivity analysis of current water and wastewater needs and projected changes to population, development, social and economic conditions, economy, facilities, and land use and planning initiatives;  A summary of public feedback;  A review of best practices; and,  List of recommendations and proposals to guide the future water and wastewater services as weighted against population growth. Furthermore, the W/WW MP has been undertaken consistent with Ontario Regulations as a Municipal Class Environmental Assessment. The recommended approach of the W/WW MP includes a portfolio of water distribution and wastewater collections projects and programs that aim to service future and assets lifecycle renewal demands in a methodical manner aligning with current Asset Management policie. Of special note, standard municipal practices is to wholesomely review/update a W/WW MP on a five (5) year rotation. DISCUSSION The subject County W/WW MP plan provides costs for capital works and programs to support future growth into 2046. In this plan, the Town of Tillsonburg has a population projections of 23,890 by 2046 as per the following Table 3.1: Forecasted Residential Page 164 of 211 OPD 23-39 - 2024 Water & Wastewater Master Plan - County of Oxford Review Page 3 of 6 Population Growth: WATER DISTRIBUTION SYSTEM IMPROVEMENTS TO EXISTING SYSTEM NEW FACILITIES AND WATERMAINS: The capital project/improvements strategy includes a series of new watermains to provide appropriate pressures storage and specific well rehabilitation. It recommends improvements to existing pumping infrastructure and replacement of storage elements at the end of their service life. Of note, Town Council may wish to review and consider Appendix ES-1 – Water Projects Identified, pages ES-19 in this regard. These identified capital project/improvements will be subject to further studies such as but not limited to, Detailed Engineering Design, Environmental Assessments including more consultation with the public when required, etc… WASTEWATER COLLECTION SYSTEM IMPROVEMENTS TO EXISTING SYSTEM – NEW TRUNK SEWERS AND STRATEGIC FLOW DIVERSIONS: The capital project/improvements strategy includes a series of new sewers as proposed to alleviate existing capacity issues including the identified Phase 2 improvements for the Town’s Pollution Control Plant. Of note, Town Council may wish to review and consider Appendix ES-2 – Wastewater Projects Identified, pages ES-41 in this regard. The study also included a review of inflow and infiltration, or I&I, practices and programs. Again, these identified capital project/improvements will be subject to further studies and processes. Page 165 of 211 OPD 23-39 - 2024 Water & Wastewater Master Plan - County of Oxford Review Page 4 of 6 PUBLIC/TOWN COMMENTS AND CONCERNS Through the review of the County of Oxford’s Water and Wastewater Servicing Master Plan, Town Staff is seeking Council’s direction to add the following comments to the Public Record: 1. Population trend and sensitivity analysis:  In light of recently received and/or approved Draft Plans (both at the County and Town level) staff estimates that there could be a total of 2,173 to 2,920 additional residential units constructed (+/-).  Hereafter, if we carry a fair estimate of 2.4 people per unit, Tillsonburg estimated increased population could be considered between 5,200-7,000  Although there are many influencing factors towards the development and construction of these new proposed unit, this analysis suggest that Tillosnburg is in a state of accelerated growth.  This is especially critical in consideration to the deflated population value as compared to Tillsonburg’s 2021 Census Population vs. actual population.  Therefore, in the cross examination of Table 3.1: Forecasted Residential Population Growth, Tillsonburg could/would out pace the current forecasted; it is strongly advised that this impact should be addressed and incorporated into the appendix projects identified. 2. Upsizing and contribution through current developments:  Although the report identifies regional and servicing upsizing the correlation of Development Charges towards “development/developer(s) upsizing” could be explained and/or refined to consider alternative funding arrangements. 3. The appendixes included provide a conceptual roadmap of identified infrastructure needs; however, a refined schedule/roadmap should be considered to ensure timely and appropriate lead times are incorporated to complete official processes especially in the periods of 2024-2033 (i.e. Environmental Approvals, Detail Design, Tendering, etc.) CONSULTATION Oxford County’s Director of Public Works, County Water/Wastewater Staff, Manager of Engineering, Manager of Public Works, external stakeholders (i.e. developers and consultants) Page 166 of 211 OPD 23-39 - 2024 Water & Wastewater Master Plan - County of Oxford Review Page 5 of 6 FINANCIAL IMPACT/FUNDING SOURCE Localized to the Town of Tillsonburg’s cost associated to meet the populations demand are estimated at a combined total of $74.9 million until 2046. Where divided into respective services areas; water is estimated at $38.2 million and wastewater at $36.7 million. To reaffirm, the funds identified above are subject to the water/wastewater user rates, development charges and financing managed at the County of Oxford upper tier level. Furthermore, future capital project/improvements will be incorporated into the County’s multi-year budget and as per current Town practices, in ensuring a collaborative cost sharing philosophy (in striving for value added), the Town leads and complements services improvements/capital project subject to our local multi-year budget practices. Generally, future (and current) capital project/improvements will be prioritized based on fiscal and human constraints, and in alignment with all stakeholder’s organizational priorities, which means the actual budgeting may extend beyond 2046 and/or priorities may shift. The majority of the projects recommended in the W/WW MP include a growth related component and are included in the ongoing Development Charges Background Study to be funded by future development charges (DCs) and will be considered in future. Any shortfall in DC funding for growth projects and non-growth portion of capital projects as well as operating costs would be rate funded through the Water and Wastewater user rates (i.e. impacts of Bill 23’s scheduled/milestone rate increase). The rate model is currently being reviewed and once complete, will be used to forecast the long-term rate impact of the W/WW MP and provided to County Council; Town staff will also be requesting a delegation in similar fashion to be presented to Town Council in this regard. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Page 167 of 211 OPD 23-39 - 2024 Water & Wastewater Master Plan - County of Oxford Review Page 6 of 6 Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – Explore opportunities for service efficiencies in partnership with adjacent municipalities. Priority Project – Short Term - Municipal service review ATTACHMENTS Appendix A – DRAFT 2024 Water and Wastewater Master Plan - County of Oxford Page 168 of 211 Page 1 of 3 Subject: Accessible Parking Expansion – Tillsonburg Community Center Report Number: RCP 23-34 Department: Recreation, Culture and Parks Department Submitted by: Matt Johnson, Manager of Parks and Facilities Meeting Type: Council Meeting Meeting Date: Monday, September 25, 2023 RECOMMENDATION A. THAT report titled “RCP 23-34 Accessible Parking Expansion – Tillsonburg Community Center” be received as information; and B. THAT Staff be directed to convert the eight current non-accessible parking spots that run along the length of the Auditorium’s exterior wall (east parking lot) to 6 accessible parking spots; and C. THAT a By-Law to amend By-Law 2022-011, being a by-law to regulate traffic and the Parking of Motor Vehicles, be brought forward for Council’s consideration. BACKGROUND RCP staff have identified a need to expand the accessible parking stalls at the Tillsonburg Community Centre. The complex currently is home to six locations (3x - east parking lot of TCC, 3x - pool entrance to TCC). Due to the current TCC renovations, the three accessible stalls located near the pool entrance, are temporarily inaccessible to the public and now reside behind a construction fence. Although the pool is not in use, losing these three spots has shown how necessary the addition of more accessible stalls are to our community center. Patrons are now forced to find street parking or vie for the 3 accessible spots in the east parking lot. DISCUSSION In 2023, Tillsonburg will be undertaking a project that includes the renovation of the aquatics area of the Tillsonburg Community Center. The area will see new change rooms, storage options and a new CSR welcome area. Until 2023, users of the pool, change rooms, senior center and squash courts could use the stairs of the SW entrance Page 169 of 211 RCP 23-30 Accessible Parking Expansion – Tillsonburg Community Center Page 2 of 3 of the facility or via the north and east entrances which do not have a direct route to the pool change rooms and viewing areas. During the design phase of the project it was decided that accessibility on the east side of the facility was lacking or nonexistent. More specifically, that more accessible parking were needed as there are only three accessible parking sites on the west side of the building. Originally the architects of the project had expanded the existing accessible parking area near the pool entrance by doubling the area and installing 3 new accessible spots to complement the existing 3 locations. Due to a variety of concerns (drainage, topography etc.), it was decided by Town staff that the expansion of this existing area into 6 accessible parking spots wouldn’t be sufficient in terms of spacing and budget. After further consultation with Town staff, it was determined that the new accessible parking areas would be then placed north of the east entrance doors (sliding doors), along the exterior wall of the Auditorium, The 6 accessible parking stalls would replace the current 8 regular style stalls that are now in place. We don’t anticipate any issues with converting these away from regular sized stalls, as we have the expansion of the east parking lot that was completed in 2021. In June 2023, the Parks and Facilities Manager for the Town of Tillsonburg took the above information to the Accessibility Advisory Committee. During the presentation, a question arose about the location and the fact that caterers and event teams unload between the southernmost purposed accessible stall and the sliding door. Staff believe that line of sight in the area is clear and patrons gaining access to the sliding door could walk in front of any vehicle unloading the area. RCP has determined that his unloading/loading area wouldn’t cause much if any disruption for those using the new accessible stalls. Staff recommends that the current eight non-accessible parking spots, that run along the length of the Auditorium’s exterior wall (east parking lot), be converted to 6 accessible parking stalls. Installing these stalls would allow those with accessibility issues to have a shorter distance to access the sliding door entrance and gain access to the elevator. The ice build-up, from Memorial Arena downspouts, has been remedied in this area as of spring ’23. Staff doesn’t anticipate this build up will be a concern going forward. Until the expansion of the overflow parking located south of Rotary Park playground takes place, staff believe these proposed locations will be sufficient for those with accessibility needs. CONSULTATION Director of Recreation, Culture and Parks; Chief Operator of the TCC; Manager of Parks and Facilities; Supervisor of Facilities; Chief Building Official; Director of Operations and Development; Accessibility Advisory Committee. Page 170 of 211 RCP 23-30 Accessible Parking Expansion – Tillsonburg Community Center Page 3 of 3 FINANCIAL IMPACT/FUNDING SOURCE All of the identified work will be completed internally via the Public Works department through approved operational budgets; no incremental expenditure is anticipated. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☒ Lifestyle and amenities ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Within the community, Tillsonburg will strive to offer residents the amenities, services and attractions they require to enjoy balanced lifestyles. Strategic Direction – Update municipal sports facilities consistent with modern standards; Maintain and enhance programs and facilities to support an active, engaged senior population. Priority Project – Immediate Term - Community Centre rehabilitation (1–3 year implementation). ATTACHMENTS Proposed accessible parking stall diagram. Page 171 of 211 Page 172 of 211 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-077 A BY-LAW to amend By-Law 2022-029, being a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg. WHEREAS it is deemed necessary and expedient to amend By-Law 2022-029; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. Section 55 to By-Law 2022-029 is amended to add: 2. Two (2) Parking exemption passes have been given to Maple Manor Nursing Home to be distributed and issued by Maple Manor Nursing Home for a period ending October 1, 2024; 2. Schedule 19 to By-Law 2022-029 “Accessible Parking Spaces” be amended as with the following addition: Schedule 19 – Accessible Parking Spaces Parking Lot Location Community Centre First six spaces north of East Entrance off Memorial Arena Parking Lot 3. THAT these amendments to By-Law 2022-029 are hereby declared to be part of that By-Law is if written therein; 4. THAT this by-law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 25th day of SEPTEMBER, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 25th day of SEPTEMBER, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 173 of 211 1 The Corporation of the Town of Tillsonburg Community Health Care Advisory Committee Meeting MINUTES Wednesday, June 7, 2023 12:00 PM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Mayor Deb Gilvesy Deputy Mayor Dave Beres Councillor Kelly Spencer Nadia Facca Mike Bastow Dr. Clay Inculet Dr. Will Cheng Stephanie Nevins Teresa Martins Gerry Dearing Regrets: Dr. John Andrew Dr. Mohammed Abdalla Staff: Kyle Pratt, Chief Administrative Officer Laura Pickersgill, Executive Assistant _____________________________________________________________________ 1. Call to Order The meeting was called to order at 12:03 p.m. 2. Adoption of Agenda Resolution # 1 Page 174 of 211 2 Moved By: Councillor Spencer Seconded By: Gerry Dearing THAT the Agenda as prepared for the Health Care Advisory Committee meeting of Wednesday, June 7, 2023, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof S. Nevins declared a pecuniary interest with regards to item 5.1.1 on the agenda. 4. Adoption of Minutes of Previous Meeting Section 5.3 of the previous minutes to add "in the healthcare system" and remove "in the hospital". Resolution # 2 Moved By: Nadia Facca Seconded By: Stephanie Nevins THAT the minutes of the Health Care Advisory Committee of May 16, 2023, be approved, as amended. Carried 5. General Business and Reports 5.1 Letters of Support 5.1.1 Support for Ingersoll NPLC- Expression of Interest 5.1.2 Support for Oxford CHC- Expression of Interest Resolution # 3 Moved By: Mayor Gilvesy Seconded By: Councillor Spencer THAT the Community Health Care Committee is in support of sending letters of support to the Ingersoll Nurse Practitioner Led Clinic and the Oxford Community Health Care Centre for their expansion of services funding applications. Carried Page 175 of 211 3 5.2 FHO Model of Care Discussion T. Rowland, Tillsonburg Medical Clinic, provided an overview of the advantages of the family health organization (FHO) model. T. Rowland indicated that the FHO model is done by way of rostering patients and the Ministry of Health imposes a minimum capacity of patients to be rostered, however, more than the minimum can be taken on. Physicians can see un-rostered patients on a fee-for-service type basis if required. Patients can be de-rostered if they are seeing outside providers. If a patient goes to the emergency department this is not a negation, however, a walk-in clinic visit could be. The Tillsonburg Medical Clinic has capacity to bring in two full-time physicians in their space. Benefits of the model include: continuation of care and preventative care. Under this model, physicians are required to complete a certain number of after hours service. W. Cheng provided an overview on the advantages of the FHO model. There was a discussion on attracting new physicians to Town. It was suggested that new physicians want to be part of a team-based model. It was discussed that under the FHO model physicians are encouraged to provide services such as: palliative house calls, obstetrics and nursing home care in lieu of mandatory after hour or weekend clinic services. Under other models, the after hour and weekend clinics are required with no exceptions. It was suggested that bringing medical students to Town to mentor them and showing them "The Tillsonburg advantage" would be a good recruitment strategy. The Tillsonburg Medical Centre would like to make Tillsonburg a permanent teaching centre. Mayor Gilvesy asked the group that if any member ever wants a messaging brought forward to the Provincial government to please let her know as this can be done through the Town's participation in municipal delegations at conferences. N. Facca to bring back data regarding statistics on non-emergency visits to the emergency room. N. Facca and M. Bastow left the meeting at 12:57 p.m. T. Rowland to send L. Pickersgill a list of the Ministry of Health requirements under the FHO model of care. A representative from the Tillsonburg Medical Clinic will join the Committee moving forward. Page 176 of 211 4 5.3 New Resident Survey Results This item was not discussed. 5.4 Oxford County Physician Recruitment Committee These items were included for information. 5.4.1 Social Media Campaign 5.4.2 Recruitment Strategy- City of Woodstock 5.5 Potential Goals for the Committee This item to be brought forward to the next agenda. 5.6 University Affiliation The importance of mentorship and university affiliations was briefly discussed. 6. Next Meeting Tuesday, July 4, 12:00 p.m. 7. Adjournment Resolution # 4 Moved By: Councillor Spencer Seconded By: Mayor Gilvesy THAT the Community Health Care Advisory Committee meeting of Wednesday, June 7, 2023 be adjourned at 1:34 p.m. Carried Page 177 of 211 1 The Corporation of the Town of Tillsonburg Economic Development Advisory Committee Meeting MINUTES Tuesday, August 15, 2023 7:30 AM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Suzanne Renken Dane Willson Cedric Tomico Councillor Bob Parsons Deb Gilvesy, Mayor Lisa Gilvesy Andrew Burns Randi-Lee Bain Steve Spanjers Jesse Goossens Kirby Heckford Regrets: Randy Thornton Gurvir Hans Staff: Kyle Pratt, Chief Administrative Officer Cephas Panschow, Development Commissioner Laura Pickersgill, Executive Assistant 1. Call to Order The meeting was called to order at 7:32 a.m. 2. Adoption of Agenda Resolution # 1 Page 178 of 211 2 Moved By: Councillor Parsons Seconded By: Andrew Burns THAT the Agenda as prepared for the Economic Development Advisory Committee meeting of Tuesday, August 15, 2023, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 4. Adoption of Minutes of Previous Meeting Resolution # 2 Moved By: Dane Willson Seconded By: Andrew Burns THAT the minutes of the Economic Development Advisory Committee of July 11, 2023, be approved. Carried 5. Closed Session Resolution # 3 Moved By: Councillor Parsons Seconded By: Cedric Tomico THAT the Economic Development Advisory Committee move into Closed Session to consider the following: 2.1 Investment Opportunity 2.2 Boundary Adjustment Expansion Proposal 239(2)(i) trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; 239(2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Page 179 of 211 3 Carried 6. General Business and Reports 6.1 Monthly Activity Update C. Panschow provided an update on the economic development monthly activity update. C. Panschow to email the Gantt chart provided for the industrial land growth. 6.2 Lot 7 VIP Expression of Interest Listings C. Panschow provided an overview of the lot 7 expression of interest for VanNorman Innovation Park. 6.3 Vacancy Rebate Program Follow-Up This item will be added to the next meeting agenda. 6.4 Code of Conduct - Building Department C. Tomico will reach out to the Director of Operations and Development to request another joint meeting with the building department. It was suggested that additional residential units forms part of the discussion. It was suggested that this meeting be recorded and made available for future reference. 7. Planning Items Circulation 7.1 OP22-15-7 and ZN7-22-13 Additional Residential Units in the Town of Tillsonburg Applications Resolution # 4 Moved By: Mayor Gilvesy Seconded By: Andrew Burns THAT the Economic Development Advisory Committee recommends the creation of a public-facing video series outlining the process for building permit applications. Carried Resolution # 5 Page 180 of 211 4 Moved By: Lisa Gilvesy Seconded By: Kirby Heckford THAT the Economic Development Advisory Committee recommends developing a workshop video series outlining the processes involved with items such as: additional residential unit applications, infilling and severances. Carried 7.2 ZN 7-23-04 & OP 23-07-07 - 102 Dereham Drive Resolution # 6 Moved By: Lisa Gilvesy Seconded By: Kirby Heckford THAT the Economic Development Advisory Committee recommends deferral of this application until the results of the following items are known: • Traffic Study • Site-specific Traffic Study • Transportation Study • Oxford County Transportation Plan • Town of Tillsonburg Transportation Plan AND THAT the Committee has concerns with regards to congestion and safety due to the close proximity of the site to an elementary school and with the pending large residential development happening nearby in the near future. Carried 7.3 Site Plan Application - Schep's Bakery There were no comments regarding this application. 8. Correspondence 8.1 Hazelnut Hoedown This item was shared for information. Page 181 of 211 5 9. Community Strategic Plan 9.1 Town Hall Update K. Pratt discussed that staff are working with the architect to update the floor plan for the new Town Hall to reflect the current need for space. 9.2 Affordable and Attainable Housing Committee K. Pratt discussed that the Committee received three options for the Earle Street project and have sent back for revisions to the architect for further review. 9.3 Health Care Committee K. Pratt provided an overview of the upcoming Ministry of Health delegation at next week's AMO Conference. K. Pratt left the meeting at 8:53 a.m. 10. Boundary Adjustment 11. Community Organization Updates 11.1 Downtown Business Improvement Association 11.1.1 Report from BIA Chair This item was brought forward for information. 11.2 Tillsonburg District Chamber of Commerce The Chamber is working on filming videos for the recipients' for the Awards of Excellence which is scheduled for September 28th. The Chamber is having their website redesigned and the updated design will be live in September. The next Business After 5 is scheduled on August 24th at Indigo Lounge. 11.3 Woodstock, Ingersoll, Tillsonburg and Area Association of Realtors 11.3.1 Monthly Statistics L. Pickersgill to circulate this report through email. 12. Round Table The multi-service centre is assisting individuals in obtaining new employment since the Zelus plant has shut down. Page 182 of 211 6 13. Next Meeting September 12, 2023 at 7:30 a.m. 14. Adjournment Resolution # 7 Moved By: Andrew Burns Seconded By: Steve Spanjers THAT the Economic Development Advisory Committee meeting of Tuesday, August 15, 2023 be adjourned at 9:23 a.m. Carried Page 183 of 211 Page 1 of 3 The Corporation of the Town of Tillsonburg Recreation & Sports Advisory Committee September 7, 2023 5:30 p.m. Hybrid MINUTES Present: Councillor Chris Parker, Stephen Gradish, Carrie Lewis, Susie Wray, Andrew Gradish, Joe Sym, Scott Vitias, Mayor Deb Gilvesy, Taylor Campbell, Scott Gooding, Christian Devlin, Kristy Milmine Absent with Regrets: Also Present: Andrea Greenway, Recreation Programs & Services Manager Julie Columbus, Director of RCP Margaret Puhr, Administrative Assistant, Recreation, Culture and Parks 1. Call to Order The meeting was called to order at 5:30pm. 2. Adoption of Agenda Resolution #1 Moved by: Stephen Gradish Seconded by: Susie Wray THAT the Agenda as amended for the Recreation & Sports Advisory Committee meeting of September 7, 2023, be adopted. Carried 3. Minutes of the Previous Meeting Minutes 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. Page 184 of 211 Page 2 of 3 5. General Business and Reports 5.1. RCP communications/social media report – Andrea provided information regarding the research and recommendation per report attached to the agenda and discussed the details of potential management of separate RCP social media, including posting and sharing posts of local Tillsonburg user groups and minor sports. Resolution #2 Moved by: Carrie Lewis Seconded by: Scott Gooding THAT the report be received by council; and THAT the Recreation & Sports Advisory committee recommend that council implement Option 2 as outlined in the report. Carried 5.2. Summer events at park – deferred to next meeting 5.3. Hall of Fame nomination frequency – discussion regarding frequency of the Hall of Fame induction ceremony. The next Hall of Fame induction event will be on May 6th 2024. There was discussion about the reviewing the criteria and scoring for nominations. Resolution #3 Moved by: Deb Gilvesy Seconded by: Scott Gooding THAT a subcommittee be created to review scoring matrix for the Hall of Fame nominations. The committee to consist of Andrew Gradish, Taylor Campbell, Chris Parker, Susie Wray and Scott Gooding. Carried 5.4. Glendale Wall of Fame recommendation – following a meeting and conversation with members of the community where it was communicated that Glendale is not currently recognizing their athletes, records are not kept, a recommendation for a high school hall of fame from the committee might be valuable. The Mayor Page 185 of 211 Page 3 of 3 recognized that from a governance perspective the committee does not have the power to direct the school/school board but perhaps could reach out to discuss. 5.5. Commemorative Naming Policy – subcommittee met three times to review and update the commemorative naming policy. Committee members further commented on the proposed version. The subcommittee took recommendations and will further update the document and bring back to the committee for review. 5.6. Master Plan update – Director provided the update that the project has been awarded to thinc group. A public meeting held in August was well attended, public survey closed recently, council, staff and user groups were interviewed, random phone survey was also conducted. There will be a presentation to the Recreation & Sports and to Parks, Beautification & Cemeteries committees later in September. Thus far, the project is on track. The population growth projection is being updated and provided to the consultants, as it was off significantly for Tillsonburg. The project is under budget. The consultants will present to the committee on September 26th. 5.7. Community centre renovation update – Director provided an update that the project is significantly under way, a few hiccups with water main issues and roof leak challenges. The pool and change room demolition has been completed and concrete is being poured for the new addition. Andrea provided update on schedule for dressing rooms to be used as change rooms for the health club moving forward during hockey season. Anticipated completion is now July 2024 rather than March 2024. 5.8. Playground installation update – Director provided update with pictures – attached. All construction for the three playgrounds will be starting in September. It was noted that there are concerns, which are being addressed, about drug and homelessness affecting the use of playgrounds and parks. These problems are reflected throughout the county, province and the entire country. 6. Next Meeting October 5, at 5:30 p.m., Customer Service Centre. 7. Adjournment The meeting was adjourned at 7:15 p.m. Page 186 of 211 Page 187 of 211 Page 188 of 211 Page 189 of 211 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-XXX (Clerk’s will assign By-Law #s) A BY-LAW to . WHEREAS ; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. [enter information] 2. [enter information] 3. That this by-law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS xxth day of [MONTH], [year]. READ A THIRD AND FINAL TIME AND PASSED THIS xxth day of [MONTH], [year]. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 190 of 211 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-077 A BY-LAW to amend By-Law 2022-029, being a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg. WHEREAS it is deemed necessary and expedient to amend By-Law 2022-029; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. Section 55 to By-Law 2022-029 is amended to add: 2. Two (2) Parking exemption passes have been given to Maple Manor Nursing Home to be distributed and issued by Maple Manor Nursing Home for a period ending October 1, 2024; 2. Schedule 19 to By-Law 2022-029 “Accessible Parking Spaces” be amended as with the following addition: Schedule 19 – Accessible Parking Spaces Parking Lot Location Community Centre First six spaces north of East Entrance off Memorial Arena Parking Lot 3. THAT these amendments to By-Law 2022-029 are hereby declared to be part of that By-Law is if written therein; 4. THAT this by-law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 25th day of SEPTEMBER, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 25th day of SEPTEMBER, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 191 of 211 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-078 A BY-LAW to appoint an Interim Treasurer (Renato Pullia). WHEREAS section 286 (1) of the Municipal Act, 2001 , S.O. C 25 provides that a municipality shall appoint a treasurer who is responsible for handling all of the financial affairs of the municipality on behalf of and in the manner directed by the council of the municipality; AND WHEREAS The Council of the Corporation of the Town of Tillsonburg deems it is necessary and expedient to appoint an Interim Treasurer for the Corporation of the Town of Tillsonburg; BE IT THEREFORE ENACTED by the Council of The Corporation of the Town of Tillsonburg as follows: 1. THAT Renato Pullia is hereby appointed as Interim Treasurer for The Corporation of the Town of Tillsonburg. 2. THAT this By-Law is passed pursuant to the Section 286 of the Municipal Act, 2001 S.O. 2001, Chapter 25.; 3. THAT this By-Law shall come into full force and effect September 30, 2023 until otherwise rescinded.; READ A FIRST AND SECOND TIME THIS 25th day of SEPTEMBER, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 25th day of SEPTEMBER, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 192 of 211 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 2023-079 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby further amended by changing to ‘R2-30 (H)’, ‘R2-31 (H)’, ‘R3-26 (H)’, ‘R3-27 (H)’, ‘RM-9 (H)’, ‘RM-10 (H)’ ‘RH-6 (H)’ ‘OS1’ & ‘OS2’ the zone symbols of the lands so designated ‘‘R2-30 (H)’, ‘R2-31 (H)’, ‘R3-26 (H)’, ‘R3-27 (H)’, ‘RM-9 (H)’, ‘RM-10 (H)’, ‘RH-6 (H)’ ‘OS1’ & ‘OS2’ on Schedule “A” attached hereto. 2. That Section 7.5 to By-Law Number 3295, as amended, is hereby further amended by adding the following section at the end thereof: “7.5.30 LOCATION: PART LOT 8, CONCESSION 12 (DEREHAM), R2-30(H) (KEY MAP 24) 7.5.30.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-30 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Table 7.1; an additional residential unit, within a single detached dwelling, duplex dwelling, or semi-detached dwelling. 7.5.30.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-30 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 7.5.30.2.1 LOT FRONTAGE Minimum 12.1 m (39.6 ft) 7.5.30.2.2 LOT AREA (CORNER LOT) Minimum 360 m2 (3,875 ft2) 7.5.30.2.3 FRONT YARD DEPTH Notwithstanding Table 7.2- R2 Zone Provisions, on lands zoned R2-30, the minimum front yard depth for the main building shall be 4.5 m (14.76 ft). A front yard depth of 6 m (19.6 ft) shall be required for an attached garage and/or driveway. 7.5.30.2.4 EXTERIOR SIDE YARD WIDTH Page 193 of 211 The Corporation of the Town of Tillsonburg By-law Number 2023-079 Page 2 Notwithstanding Table 7.2- R2 Zone Provisions, on lands zoned R2-30, the minimum exterior side yard width for the main building shall be 4.5 m (14.76 ft). An exterior side yard width of 6 m (19.6 ft) shall be required for an attached garage and/or driveway. 7.5.30.2.5 PROVISIONS FOR AN ADDITIONAL RESIDENTIAL UNIT (ARU) 7.5.30.2.5.1 PARKING A minimum of one parking space shall be provided and maintained for the sole use of the occupant of the ARU. Such parking may be provided as a tandem space. 7.5.30.3 That all of the provisions of the R2 Zone in Section 7.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 3. That Section 7.5 to By-Law Number 3295, as amended, is hereby further amended by adding the following section at the end thereof: “7.5.31 LOCATION: PART LOT 8, CONCESSION 12 (DEREHAM), R2-31(H) (KEY MAPS 23 & 24) 7.5.31.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-31 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Table 7.1; an additional residential unit, within a single detached dwelling, duplex dwelling, or semi-detached dwelling. 7.5.31.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-31 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 7.5.31.2.1 LOT AREA (CORNER LOT) Minimum 360 m2 (3,875 ft2) 7.5.31.2.2 LOT FRONTAGE (CORNER LOT) Minimum 12 m (39.37 ft) 7.5.31.2.3 FRONT YARD DEPTH Notwithstanding Table 7.2- R2 Zone Provisions, on lands zoned R2-31, the minimum front yard depth for the main building shall be 4.5 m (14.76 ft). A front yard depth of 6 m (19.6 ft) shall be required for an attached garage and/or driveway. 7.5.31.2.4 EXTERIOR SIDE YARD WIDTH Page 194 of 211 The Corporation of the Town of Tillsonburg By-law Number 2023-079 Page 3 Notwithstanding Table 7.2- R2 Zone Provisions, on lands zoned R2-30, the minimum exterior side yard width for the main building shall be 4.5 m (14.76 ft). An exterior side yard width of 6 m (19.6 ft) shall be required for an attached garage and/or driveway. 7.5.31.2.5 PROVISIONS FOR AN ADDITIONAL RESIDENTIAL UNIT (ARU) 7.5.31.2.5.1 PARKING A minimum of one parking space shall be provided and maintained for the sole use of the occupant of the ARU. Such parking may be provided as a tandem space. 7.5.31.3 That all of the provisions of the R2 Zone in Section 7.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 4. That Section 8.6 to By-Law Number 3295, as amended, is hereby further amended by adding the following subsection at the end thereof: “8.6.26 LOCATION: PART LOT 8, CONCESSION 12 (DEREHAM), R3-26(H) (KEY MAPS 23 & 24) 8.6.26.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R3-26 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: a street-fronting townhouse dwelling; a multiple unit dwelling, containing not more than 4 dwelling units; an additional residential unit, within a street-fronting townhouse dwelling; a home occupation. 8.6.26.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R3-26 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 8.6.26.2.1 LOT COVERAGE Maximum 55 % 8.6.26.2.2 LOT FRONTAGE FOR INTERIOR UNIT Minimum 6.0 m (19.69 ft) 8.6.26.2.3 LOT FRONTAGE FOR END UNIT Minimum 7.2 m (23.6 ft) 8.6.26.2.4 LOT FRONTAGE FOR END UNIT ON CORNER LOT Minimum 10.5 m (34.4 ft) Page 195 of 211 The Corporation of the Town of Tillsonburg By-law Number 2023-079 Page 4 8.6.26.2.5 LOT AREA FOR INTERIOR UNIT Minimum 180 m2 (1,937 ft2) 8.6.26.2.6 LOT AREA FOR END UNIT Minimum 216 m2 (2,325 ft2) 8.6.26.2.7 LOT AREA FOR END UNIT ON CORNER LOT Minimum 315 m2 (3,390 ft2) 8.6.26.2.8 INTERIOR SIDE YARD WIDTH Minimum 1.2 m (3.9 ft) 8.6.26.2.9 FRONT LOT LINE Notwithstanding Section 4.105.1 of this By-Law, for street-fronting townhouse dwellings located on a corner lot, the front lot line shall be deemed to be the longer lot line abutting a street. 8.6.26.2.10 DRIVEWAY WIDTH Notwithstanding Section 5.24.1.7.3 of this By-Law, for street-fronting townhouse dwellings, a maximum of 84% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, may be occupied by a driveway or parking area. 8.6.26.2.11 FRONT YARD DEPTH Notwithstanding Table 8.2- R3 Zone Provisions, on lands zoned R3-26, the minimum front yard depth for the main building shall be 4.5 m (14.76 ft). A front yard depth of 6 m (19.6 ft) shall be required for an attached garage and/or driveway. 8.6.26.2.12 EXTERIOR SIDE YARD WIDTH Notwithstanding Table 8.2- R3 Zone Provisions, on lands zoned R3-26, the minimum exterior side yard width for the main building shall be 4.5 m (14.76 ft). An exterior side yard width of 6 m (19.6 ft) shall be required for an attached garage and/or driveway. 8.6.26.3 That all of the provisions of the R3 Zone in Section 8.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 5. That Section 8.6 to By-Law Number 3295, as amended, is hereby further amended by adding the following subsection at the end thereof: “8.6.27 LOCATION: PART LOT 8, CONCESSION 12 (DEREHAM), R3-27(H) (KEY MAPS 23 & 24) Page 196 of 211 The Corporation of the Town of Tillsonburg By-law Number 2023-079 Page 5 8.6.27.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R3-27 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: a single detached dwelling or semi-detached dwelling in accordance with Section 7.5.31; a street-fronting townhouse dwelling; a multiple unit dwelling, containing not more than 4 dwelling units; an additional residential unit, within a single detached dwelling, semi- detached dwelling, or street-fronting townhouse dwelling; a home occupation. 8.6.27.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R3-27 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 8.6.27.2.1 LOT COVERAGE Maximum 55 % 8.6.27.2.2 LOT FRONTAGE FOR INTERIOR UNIT Minimum 6.0 m (19.69 ft) 8.6.27.2.3 LOT FRONTAGE FOR INTERIOR UNIT Minimum 6.0 m (19.69 ft) 8.6.27.2.4 LOT FRONTAGE FOR END UNIT Minimum 7.2 m (23.6 ft) 8.6.27.2.5 LOT FRONTAGE FOR END UNIT ON CORNER LOT Minimum 10.5 m (34.4 ft) 8.6.27.2.6 LOT AREA FOR INTERIOR UNIT Minimum 180 m2 (1,937 ft2) 8.6.27.2.7 LOT AREA FOR END UNIT Minimum 216 m2 (2,325 ft2) 8.6.27.2.8 LOT AREA FOR END UNIT ON CORNER LOT Minimum 315 m2 (3,390 ft2) 8.6.27.2.9 INTERIOR SIDE YARD WIDTH Minimum 1.2 m (3.9 ft) 8.6.27.2.10 FRONT LOT LINE Page 197 of 211 The Corporation of the Town of Tillsonburg By-law Number 2023-079 Page 6 Notwithstanding Section 4.105.1 of this By-Law, for street-fronting townhouse dwellings located on a corner lot, the front lot line shall be deemed to be the longer lot line abutting a street. 8.6.27.2.11 DRIVEWAY WIDTH Notwithstanding Section 5.24.1.7.3 of this By-Law, for street-fronting townhouse dwellings, a maximum of 84% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, may be occupied by a driveway or parking area. 8.6.27.2.12 FRONT YARD DEPTH Notwithstanding Table 8.2- R3 Zone Provisions, on lands zoned R3-27, the minimum front yard depth for the main building shall be 4.5 m (14.76 ft). A front yard depth of 6 m (19.6 ft) shall be required for an attached garage and/or driveway. 8.6.27.2.13 EXTERIOR SIDE YARD WIDTH Notwithstanding Table 8.2- R3 Zone Provisions, on lands zoned R3-27, the minimum exterior side yard width for the main building shall be 4.5 m (14.76 ft). An exterior side yard width of 6 m (19.6 ft) shall be required for an attached garage and/or driveway. 8.6.27.3 That all of the provisions of the R3 Zone in Section 8.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 6. That Section 9.5 to By-Law Number 3295, as amended, is hereby further amended by adding the following subsection at the end thereof: “9.5.9 LOCATION: PART LOT 8, CONCESSION 12 (DEREHAM), RM-9(H) (KEY MAPS 23 & 24) 9.5.9.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any RM-9 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Table 9.1; a street fronting townhouse, subject to the provisions of 8.5.26; an additional residential unit within a street-fronting townhouse dwelling; a daycare centre, subject to the provisions of Section 15.2; a personal service establishment, subject to the provisions of Section 15.2; a convenience store; an eating establishment (excluding a drive through facility). 9.5.9.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any RM-9 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: Page 198 of 211 The Corporation of the Town of Tillsonburg By-law Number 2023-079 Page 7 9.5.9.2.1 FRONT YARD DEPTH Notwithstanding Table 9.2- RM Zone Provisions, on lands zoned RM-9, the minimum front yard depth for the main building shall be 4.5 m (14.76 ft). A front yard depth of 6 m (19.6 ft) shall be required for an attached garage and/or driveway. 9.5.9.2.2 EXTERIOR SIDE YARD WIDTH Notwithstanding Table 9.2- RM Zone Provisions, on lands zoned RM-9, the minimum exterior side yard width for the main building shall be 4.5 m (14.76 ft). An exterior side yard width of 6 m (19.6 ft) shall be required for an attached garage and/or driveway. 9.5.9.2.3 LOT AREA FOR APARTMENT OR MULTIPLE UNIT DWELLING Minimum 115 m2 (1,237 ft2) per unit 9.5.9.2.4 REAR YARD DEPTH Where an apartment building or multiple unit dwelling has a height less than 11 m, the minimum rear yard depth for an apartment building or multiple unit dwelling shall be 7.5 m (24.6 ft). 9.5.9.2.5 DISTANCE BETWEEN MULTIPLE UNIT DWELLINGS ON ONE LOT Notwithstanding Section 9.2.1, where more than one multiple unit dwelling is erected on a lot zoned RM-9, the minimum distance between the exterior walls of two multiple unit dwellings shall be a minimum of 4.5 m and 6.0 m when neither wall contains a window to a habitable room. 9.5.9.26 DISTANCE BETWEEN APARTMENT BUILDINGS ON ONE LOT Notwithstanding Section 9.2.1, where more than one apartment dwelling is erected on a lot zoned RM-9, the minimum distance between the exterior walls of two multiple unit dwellings shall be a minimum of 12.5 m and 6.0 m when neither wall contains a window to a habitable room. 9.5.9.2.7 NUMBER OF MULTIPLE UNIT DWELLINGS ON ONE LOT Notwithstanding Section 9.2 of this By-Law to the contrary, on lands zoned RM-9, there shall be no limit on the maximum number of multiple unit dwellings per building. 9.5.9.2.8 SETBACK FROM CENTRELINE OF ARTERIAL ROAD Minimum 16 m (52.3 ft) 9.5.9.3 That all of the provisions of the RM Zone in Section 9.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” Page 199 of 211 The Corporation of the Town of Tillsonburg By-law Number 2023-079 Page 8 7. That Section 9.5 to By-Law Number 3295, as amended, is hereby further amended by adding the following subsection at the end thereof: “9.5.10 LOCATION: PART LOT 8, CONCESSION 12 (DEREHAM), RM-10(H) (KEY MAPS 23 & 24) 9.5.10.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any RM-10 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Table 9.1; a street fronting townhouse, subject to the provisions of Section 8.5.26; an additional residential unit within a street-fronting townhouse dwelling. 9.5.10.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within an RM-10 Zone use any lot, or erect, alter, or use any building or structure for a purpose except in accordance with the following provisions: 9.5.10.2.1 FRONT YARD DEPTH Notwithstanding Table 9.2- RM Zone Provisions, on lands zoned RM-10, the minimum front yard depth for the main building shall be 4.5 m (14.76 ft). A front yard depth of 6 m (19.6 ft) shall be required for an attached garage and/or driveway. 9.5.10.2.2 EXTERIOR SIDE YARD WIDTH Notwithstanding Table 9.2- RM Zone Provisions, on lands zoned RM-10, the minimum exterior side yard width for the main building shall be 4.5 m (14.76 ft). An exterior side yard width of 6 m (19.6 ft) shall be required for an attached garage and/or driveway. 9.5.10.2.3 LOT AREA FOR APARTMENT OR MULTIPLE UNIT DWELLING Minimum 115 m2 (1,237 ft2) per unit 9.5.10.2.4 REAR YARD DEPTH Where an apartment building or multiple unit dwelling has a height less than 11 m, the minimum rear yard depth for an apartment building or multiple unit dwelling shall be 7.5 m (24.6 ft). 9.5.10.2.5 DISTANCE BETWEEN MULTIPLE UNIT DWELLINGS ON ONE LOT Notwithstanding Section 9.2.1, where more than one multiple unit dwelling is erected on a lot zoned RM-10, the minimum distance between the exterior walls of two multiple unit dwellings shall be a minimum of 4.5 m and 3.6 m when neither wall contains a window to a habitable room. 9.5.10.2.6 DISTANCE BETWEEN APARTMENT BUILDINGS ON ONE LOT Notwithstanding Section 9.2.1, where more than one apartment dwelling is erected on a lot zoned RM-10, the minimum distance between the exterior Page 200 of 211 The Corporation of the Town of Tillsonburg By-law Number 2023-079 Page 9 walls of two multiple unit dwellings shall be a minimum of 12.5 m and 3.6 m when neither wall contains a window to a habitable room. 9.5.10.2.7 NUMBER OF MULTIPLE UNIT DWELLINGS ON ONE LOT Notwithstanding Section 9.2 of this By-Law to the contrary, on lands zoned RM-10, there shall be no limit on the maximum number of multiple unit dwellings per building. 9.5.10.3 That all of the provisions of the RM Zone in Section 9.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 8. That Section 10.4 to By-Law Number 3295, as amended, is hereby further amended by adding the following subsection at the end thereof: “10.4.6 LOCATION: PART LOT 8, CONCESSION 12 (DEREHAM), RH-6(H) (KEY MAP 23) 10.4.6.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any RH-6 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Table 10.1; a multiple unit dwelling, subject to the provisions of Section 9.2; a daycare centre, subject to the provisions of Section 15.2; a personal service establishment, subject to the provisions of Section 15.2; a convenience store; an eating establishment (excluding a drive through facility). 10.4.6.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any RH-6 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 10.4.6.2.1 DISTANCE BETWEEN APARTMENT BUILDINGS ON ONE LOT Notwithstanding Section 10.2.2, where more than one apartment dwelling is erected on a lot zoned RH-6, the minimum distance between the exterior walls of two multiple unit dwellings shall be a minimum of 12.5 m and 6 m when neither wall contains a window to a habitable room. 10.4.6.2.2 SETBACK FROM CENTRELINE OF ARTERIAL ROAD Minimum 16 m (52.3 ft) 10.4.6.3 That all of the provisions of the RH Zone in Section 10.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” Page 201 of 211 The Corporation of the Town of Tillsonburg By-law Number 2023-079 Page 10 9. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 25th day of September, 2023. READ a third time and finally passed this 25th day of September, 2023. Mayor Clerk Page 202 of 211 LOT 9C O N C E S S I O N 1 2LOT 8182.84NE ANGLELOT 8, CON 12 R2-31(H)R2-31(H)TOWNSHIP OF SOUTH-WEST OXFORDR3-27(H) N18°20'50"W20.31 N11°35'30"W53.71N11°36'15"W 140.44N79°23'50"E 83.30 N11°50'15"W89.27N11°37'30"W 99.08N11°43'05"W 112.15N11°42'30"W 112.12N79°13'45"E 119.43 N78°11'15"E 122.97 N79°47'40"E 128.71N11°37'00"W 129.81N11°46'20"W138.97N11°16'25"W 200.10N79°09'25"E 329.63 MUNICIPAL BOUNDARYLIMIT BETWEEN LOTS 8 & 9SEE SHEET 2 OS1 R3-26(H) RM-9(H)RH-6(H) R2-31(H) DEREHAMDR CONCESSION ST W QUARTER TOWN LINEHAWKINS RD S C H EDU L E "A" PART LOT 8, CONCESSION 12 (DEREHAM)PART OF PART 1, REFERENCE PLAN 41R-10236TOWN OF TILLSONBURG THIS IS SCHEDULE "A" MAYOR CLERK TO BY-LAW No. ________________, PASSED THE __________ DAY OF ____________, 2023 TO BY-LAW No.© 30 0 30 60 9015 METRES AREA OF ZONE CHANGE TO RM-9(H)RM-9(H) AREA OF ZONE CHANGE TO R2-31(H)R2-31(H) AREA OF ZONE CHANGE TO R3-26(H)R3-26(H) AREA OF ZONE CHANGE TO OS1OS1 AREA OF ZONE CHANGE TO RH-6(H)RH-6(H) SHEET 1 OF 3 Page 203 of 211 N11°32'05"W213.08N11°38'20"W241.37LOT 8SEE SHEET 1 TOWNSHIP OF SOUTH-WEST OXFORDSEE SHEET 3 10m OS1 N11°28'35"W 137.08N78°43'35"E38.20N11°50'15"W89.27N11°46'20"W138.97N80°29'35"E72.99N11°51'00"W89.28N11°40'00"W91.19N11°25'10"W96.46N11°27'35"W96.53N11°40'35"W 127.07N11°47'45"W 207.65N11°49'25"W 133.51LIMIT BETWEEN LOTS 8 & 9 MUNICIPAL BOUNDARYOS2 R3-27(H) RM-10(H)R2-30(H)R2-31(H)LOT 9C O N C E S S I O N 1 2 DEREHAMDR ESSELTINE DR QUARTER TOWN LINEW ESTO N D R HOGARTH DR HOLLIER DRJONES CRESS C H EDU L E "A" PART LOT 8, CONCESSION 12 (DEREHAM)PART OF PART 1, REFERENCE PLAN 41R-10236TOWN OF TILLSONBURG THIS IS SCHEDULE "A" MAYOR CLERK TO BY-LAW No. ________________, PASSED THE __________ DAY OF ____________, 2023 TO BY-LAW No.© 30 0 30 60 9015 METRES AREA OF ZONE CHANGE TO RM-9(H)RM-9(H) AREA OF ZONE CHANGE TO R2-31(H)R2-31(H) AREA OF ZONE CHANGE TO R3-26(H)R3-26(H) AREA OF ZONE CHANGE TO OS2OS2 AREA OF ZONE CHANGE TO R2-30(H)R2-30(H) AREA OF ZONE CHANGE TO OS1OS1 SHEET 2 OF 3 Page 204 of 211 N11°32'05"W213.08R=885.42A=60.79LOT 9C O N C E S S I O N 1 2LOT 8SEE SHEET 2 TOWNSHIP OF SOUTH-WEST OXFORD10m N7°15'45"E11.66 N64°39'25"W 18.29 N67°49'45"W 18.57N61°21'45"E19.93N83°05'15"E22.15N64°13'00"W23.89N6°35'25"W 26.13 N22°20'35"E36.71N11°25'55"W37.09N25°54'20"EN22°27'55"E60.88N12°04'50"W 63.10N11°38'20"W 241.37N12°00'45"W 137.25N33°17'30"ER=885.42A=167.48OS1 R2-30(H) R2-31(H) JONES CRES WESTON DRBALDWIN ST JEAN FERRIE CRT S C H E DU L E "A " TOWN OF TILLSONBURG THIS IS SCHEDULE "A" MAYOR CLERK TO BY-LAW No. ________________, PASSED THE __________ DAY OF ____________, 2023 TO BY-LAW No.© 20 0 20 40 6010 METRES AREA OF ZONE CHANGE TO R2-31(H )R2-31(H) AREA OF ZONE CHANGE TO OS1OS1 AREA OF ZONE CHANGE TO R2-30(H)R2-30(H) NOTE: ALL DIMENSIONS IN METRES SHEET 3 OF 3 PART LOT 8, CONCESSION 12 (DEREHAM)PART OF PART 1, REFERENCE PLAN 41R-10236 THIS BY-LAW IS INTENDED TO ENCOMPASS ALL OF DRAFT PLAN OF SUBDIVISION 32T-06005 Page 205 of 211 SOUTH-WEST OXFORDESSELTINE DR BALDWIN ST CONCESSION ST W PRESSEY RD DEREHAM DR QUARTER TOWN LINECHARLOTTE AVEWESTONDRHAWKINS RD NEWELL RDLOWRIE LINE9951 KEY MAP LANDS TO WHICH BYLAW ____________ APPLIES © 150 0 150 30075 METRES Page 206 of 211 ZN 7-22-05 TOWN OF TILLSONBURG BY-LAW NUMBER 2023-079 EXPLANATORY NOTE The purpose of By-Law Number 2023-079 is to rezone the lands from ‘Future Development Zone (FD)’ to ‘Special Low Density Residential Type 2 Holding Zone (R2-31 (H)), Special Low Density Residential Type 2 Holding Zone (R2-30 (H)), Special Low Density Residential Type 3 Holding Zone (R3-26 (H)), ‘Special Medium Density Residential Holding Zone (RM-9 (H))’, ‘Special High Density Residential Holding Zone (RH-6 (H))’ Passive Use Open Space Zone (OS1), and Active Use Open Space Zone (OS2) to facilitate the amended draft plan of subdivision. Within the High and Medium density blocks, a number of non-residential uses are proposed, and site specific development provisions have been included for high, medium and low density residential development. The subject lands are described as Part of Lots 8 & 9, Concession 11, and Part of Lot 8, Concession 12, in the Town of Tillsonburg. The lands are located on the south side of Concession Street West, west of Quarter Town Line. The lands do not currently have a civic address. The public hearing was conducted on March 27, 2023 and public input was received and considered by Town Council during their deliberations on the application. Any person wishing further information relative to Zoning By-Law Number 2023-079 may contact the undersigned: Ms. Tanya Daniels Clerk Town of Tillsonburg 10 Lisgar Ave Tillsonburg, ON N4G 5A5 Telephone: 842-9200 File: ZN 7-22-05 (Victoria Wood Tillsonburg West GP Inc.) Report No: 2023-80 Page 207 of 211 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 2023-080 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Section 4.0 to By-Law Number 3295, as amended, is hereby further amended by deleting subsection 4.49 and replacing it with the following: “4.49 "DAYCARE CENTRE", means a facility licensed under Provincial statute which accommodates a minimum of 7 children primarily for the purposes of providing temporary care and/or guidance for a continuous period not exceeding 24 hours.” 2. That Section 4.0 to By-Law Number 3295, as amended, is hereby further amended by deleting subsection 4.50 and replacing it with the following: “4.50 "DAYCARE, PRIVATE HOME", means the temporary care and custody for reward or compensation of not more than 6 children under thirteen years of age in a private residence, other than the home of a parent or legal guardian of any such child, for a continuous period not exceeding 24 hours.” 3. That Section 5.0 to By-law Number 3295 as amended, is hereby further amended by deleting subsection 5.13.9, and replacing it with the following: “5.13.9 A home daycare, located in a single detached dwelling, a semi- detached dwelling, a duplex dwelling, a street fronting townhouse, or a converted dwelling with accommodation for up to and including six (6) children, shall be considered a home occupation. The gross floor area limit for a home occupation in subsection 5.13.2 shall not apply to a home daycare.” This By-law comes into force in accordance with Sections 34(12) and (30) of the Planning Act, R.S.O. 1990, as amended. Page 208 of 211 The Corporation of the Town of Tillsonburg By-law Number 2023-080 Page 2 READ a first and second time this 25th day of September 2023. READ a third time and finally passed this 25th day of September 2023. Mayor Clerk Page 209 of 211 ZN 7-22-14 TOWN OF TILLSONBURG BY-LAW NUMBER 2023-80 EXPLANATORY NOTE The purpose of By-Law Number 2023-80 is to amend the definition of “Daycare Centre” to increase the number of children from 6 to 7, and, to amend the definition of “Day Care, Private Home” to increase the number of children permitted in a home daycare from 5 to 6, to be consistent with provincial legislation regarding the provision of childcare. The Town of Tillsonburg, after conducting the public hearing necessary to consider the application, adopted the amending By-law Number 2023-80. The public hearing was held on September 25, 2023, and Council / Committee did not receive any comments from the public respecting this application(s). Any person wishing further information relative to Zoning By-Law Number 2023-80 may contact the undersigned: Tanya Daniels Clerk Town of Tillsonburg Tillsonburg, ON N4G 5A7 Telephone: 519-688-3009 ext. 4040 File: ZN 7-22-14 Report No: CP 2022-379 Page 210 of 211 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-076 A BY-LAW to confirm the proceedings of Council at its meeting held on SEPTEMBER 25, 2023. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. All actions of the Council of the Corporation of the Town of Tillsonburg at its meeting held on September 25, 2023 with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of the Corporation of the Town of Tillsonburg. 4. That this By-Law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 25th day of SEPTEMBER, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 25th day of SEPTEMBER, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 211 of 211