231010 Regular Council Agenda (2)The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA
Tuesday, October 10, 2023
5:15 PM
LPRCA
4 Elm St
Tillsonburg
1.Call to Order
2.Closed Session (5:15 p.m.)
Moved By: ________________
Seconded By: ________________
THAT Council move into Closed Session to consider the following:
Town Council Meeting - Location Negotiation Update
239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or local board.
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 Town Council Meeting - Location Negotiation Update
239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to
any negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
2.5 Back to Open Session
3.Moment of Silence
4.Adoption of Agenda
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council meeting of October 10, 2023, be approved.
5. Disclosures of Pecuniary Interest and the General Nature Thereof
6.Adoption of Council Minutes of Previous Meeting
Moved By: ________________
Seconded By: ________________
THAT the Special Council Meeting minutes dated September 13, 2023 and the Council
meeting minutes dated September 25, 2023, be approved.
7.Presentations
7.1 Frank Gross, Manager of Transportation and Waste Management, Oxford County,
and Shawn Vanacker, Supervisor of Transportation, Oxford County Re: Speed
Management on Oxford Road 20
Moved By: ________________
Seconded By: ________________
THAT the presentation from Frank Gross, Manager of Transportation and Waste
Management, Oxford County, and Shawn Vanacker, Supervisor of Transportation,
Oxford County regarding Speed Management on Oxford Road 20 be received as
information.
8.Public Meetings
8.1 Applications for Official Plan Amendment and Zone Change OP 23-08-7 & ZN 7-23-
05 - 671 Broadway
Moved By: ________________
Seconded By: ________________
A. THAT the Council of the Town of Tillsonburg does not the application to amend the
Oxford County Official Plan (File No. OP 23-08-7) as submitted by KerMar Holdings
Inc., for lands located at 671 Broadway, in the Town of Tillsonburg to establish a
special development policy to permit medical centre as an additional permitted use
on Service Commercial designated lands; and
B. THAT the Council of the Town of Tillsonburg does not approve the zone change
application submitted by KerMar Holdings Inc., whereby the lands described as Part
Page 2 of 228
of Lot 1, Plan 41M-103, Part 2 of 41R-5579, Town of Tillsonburg, known municipally
as 671 Broadway are to be rezoned from Service Commercial Zone (SC) to Special
Service Commercial Zone (SC-sp).
9.Planning Reports
9.1 Application for Consent and Minor Variance B23-487 & A23-08-7 - 306 Tillson
Avenue
Moved By: ________________
Seconded By: ________________
A. THAT The Council of the Town of Tillsonburg advise the Oxford County Land
Division Committee that the Town supports the Application for Consent B23-48-7 as
submitted by Krystal and Michael West for lands described as Lots 27 and 28, Plan
500, in the Town of Tillsonburg,subject to the following conditions:
1. The owners shall agree to submit an updated survey to confirm lot sizes and
building setbacks, to the satisfaction of the Town of Tillsonburg;
2. The owners shall agree to submit a preliminary lot grading plan, including services
for the lot to be severed to the satisfaction of the Town of Tillsonburg Engineering
Services Department;
3. The owners shall agree, in writing, to satisfy all requirements, financial and
otherwise, of the Town of Tillsonburg, regarding the installation of services and
drainage facilities, to the satisfaction of the Town of Tillsonburg. Any work being
completed in the Town’s right-of-way will require an Encroachment Permit and the
owner shall agree that a representative of the developer’s consultant be on-site for
any work being completed in the Town’s right of way. The owner shall submit a
stamped and sealed letter to the Town of Tillsonburg from the consulting engineer
stating that all servicing and restoration work has been completed to the Town’s
design standards;
4. The owners shall provide an Oxford County Connection application to the Town of
Tillsonburg Engineering Services Department prior to construction;
5. The owner shall agree to satisfy all requirements, financial and otherwise, of the
County, regarding the installation of water and sanitary sewer services, to the
satisfaction of the County including payment of all outstanding fees regarding the
same. To this regard, the lot to be severed must be independently serviced
(water/sanitary), and if any/all services crossing the proposed property line should be
disconnected, it is done to the satisfaction of the County of Oxford Public Works
Page 3 of 228
Department;
6. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land
Division Committee that all requirements of the Town of Tillsonburg have been
complied with; and
B. THAT The Council of the Town of Tillsonburg advise the Oxford County Land
Division Committee approve Minor Variance Application A23-09-7 submitted by
Krystal and Michael West for lands described as Lots 27 and 28 Plan 500 in the
Town of Tillsonburg, as it relates to:
1. Relief from Section 7.2 – Table 7.2 Zone Provisions – decrease the Minimum Lot
Frontage from 18 m to 15.82 m for the lot to be retained via Application for Consent
B23-48-7
As the proposed variances are:
(i) deemed to be minor variances from the provisions of the Town of Tillsonburg
ZoningBy-law No. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning
Bylaw
No. 3295; and,
(iv) in-keeping with the general intent and purpose of the Official Plan.
9.2 Application for Consent and Minor Variance B23-46-7 & A23-08-7 111 Rolph Street
Moved By: ________________
Seconded By: ________________
The Council of the Town of Tillsonburg advise the Oxford County Land Division
Committee that the Town supports Minor Variance Application A23-08-7 submitted by
Brother Marketing Inc, for lands described as Lot 747, Plan 500, in the Town of
Tillsonburg, as it relates to:
1. Relief from Section 12.2, Table 12.2 – EC Zone Provisions, to reduce the minimum
lot depth from 30 m (98.4 ft) to 25 m (82 ft) for the lots to be severed and retained;
2. Relief from Section 12.2, Table 12.2 – EC Zone Provisions, to reduce the minimum
lot area from 558 m2 (6,006 ft2) to 505 m2 (5,435.8 ft2) for the lots to be severed and
retained;
Page 4 of 228
3. Relief from Section 12.2, Table 12.2 – EC Zone Provisions, to reduce the minimum
required rear yard depth from 9 m (29.5 ft) to 7.5 m (24.6 ft) for the lot to be retained.
As the proposed variances are;
(i) deemed to be minor variances from the provisions of the Town of Tillsonburg
Zoning By-law No. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in keeping with the general intent and purpose of the Town of Tillsonburg Zoning
By-law No. 3295; and
(iv) in keeping with the general intent and purpose of the Official Plan of the County of
Oxford.
AND FURTHER, it is recommended that Tillsonburg Council advise the Oxford
County Land Division Committee that the Town supports the proposal to sever the
subject property, subject to the following conditions:
1. The owners shall provide confirmation of the location of any existing overhead or
underground services installed to the retained lot. Tillsonburg Hydro Inc. (THI) will
require an easement across the lot to be retained and the lot to be severed, and a
relocation of existing electrical cables that feed 111 Rolph Street to the lot to be
severed as there are no hydro distribution assets along Rolph Street (in this general
location). Any proposed easements shall be reviewed by the Town of Tillsonburg and
Tillsonburg Hydro Inc.
2. The lands to be severed must be serviced with sanitary and water. The owners
shall agree, in writing, to satisfy all requirements, financial and otherwise, of the Town
of Tillsonburg, regarding the installation of services and drainage facilities, to the
satisfaction of the Town of Tillsonburg. Any work being completed in the Town’s right-
of-way will require an Encroachment Permit and the owner shall agree that a
representative of the developer’s consultant be on-site for any work being completed
in the Town’s right of way. The owner shall submit a stamped and sealed letter to
the Town of Tillsonburg from the consulting engineer stating that all servicing and
restoration work has been completed to the Town’s design standards.
3. The owners shall provide an Oxford County Connection application to the Town of
Tillsonburg Engineering Services Department prior to construction.
4. The owners shall agree to submit an updated survey to confirm lot sizes and
building setbacks, to the satisfaction of the Town of Tillsonburg.
5. The existing accessory building on the lot to be severed shall be removed to the
satisfaction of the Town of Tillsonburg.
6. The owners shall provide payment for cash-in-lieu of parkland to the Town of
Tillsonburg for the lot to be severed, to the satisfaction of the Town of Tillsonburg.
7. The owners shall agree to provide a preliminary Lot Grading Plan, including
services, to the satisfaction of the Town of Tillsonburg Engineering Services
Department.
Page 5 of 228
8. The owners agree to satisfy all the financial requirements of the County of Oxford,
regarding the installation of sanitary and water services, to the satisfaction of the
County of Oxford Public Works Department.
9. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land
Division Committee that all requirements of the Town of Tillsonburg have been
complied with.
10.Delegations
11.Deputation(s) on Committee Reports
12.Information Items
Moved By: ________________
Seconded By: ________________
THAT the following items be received as information:
12.1 Oxford County Resolution re: Strong Mayors
12.2 CS 2023-30 Oxford County Concession St Services Extension Project
12.3 Correspondence from the Honourable David Piccini, Minister of Environment,
Conservation and Parks Re Ontario Parks
12.4 Catherine Fife, MPP for Waterloo Re: Requesting your support for Bill 21, Fixing
Long-Term Care Amendment Act (Till Death Do Us Part), 2022
12.5 National Chronic Pain Society Re: Opioid Crisis in Our Communities and
Municipalities
12.6 Royal Canadian Legion Branch 153 - Thank you
12.7 Royal Canadian Legion Branch 153 and the Tillsonburg Military History Club Re:
Veteran Banners
12.8 Royal Canadian Legion Re: Remembrance Day Banquet
13.Staff Reports
13.1 Chief Administrative Officer
13.1.1 CAO 23-13 General Volunteer Policy
Moved By: ________________
Seconded By: ________________
THAT report titled CAO 23-13 General Volunteer Policy beA.
Page 6 of 228
received as information; and
THAT Council adopts the General Volunteer Policy as per the
attached.
B.
13.1.2 CAO 23-17 Town Hall Report Floor Plan Options
Moved By: ________________
Seconded By: ________________
THAT report titled “CAO 23-17 Town Hall Floor Plan Options” be
received as information;
A.
THAT Council selects Option [intentionally left blank] as the
preferred floor plan option; and
B.
THAT staff proceeds working with VG+ Architects to prepare a
detailed building concept based on the selected floor plan.
C.
13.1.3 CAO 23-19 Film Industry Opportunities
Moved By: ________________
Seconded By: ________________
THAT report titled “Film Industry Opportunities” be received as information;
and
THAT staff be directed to:
Option 1 – improve the Town’s current process by enhancing the Ontario
Creates registry with all municipal properties, parks, trails and cemeteries;
create a permitting process and fees; and create a central point of contact
for film enquiries in the Economic Development and Marketing department.
Option 2 – prepare a follow up report, recommending the necessary
resources, organizational structure, and local and/or regional action plan
items to fully leverage the opportunities presented by the film industry.
13.1.4 CAO 23-20 Market Compensation Update
Moved By: ________________
Seconded By: ________________
THAT report titled “Market Compensation Review Update” be received as
information; and
THAT the Council approves the list of comparators selected for the
market compensation review and directs staff to proceed with the
review.
A.
13.2 Corporate Services
Page 7 of 228
13.3 Economic Development
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations and Development
13.7 Recreation, Culture and Parks
13.7.1 RCP 23-36 Lake Lisgar Waterpark Swim Sponsorships
Moved By: ________________
Seconded By: ________________
THAT report RCP 23-36 titled Lake Lisgar Waterpark Swim Sponsorships
be received as information.
14.New Business
15.Consideration of Minutes
15.1 Advisory Committee Minutes
Moved By: ________________
Seconded By: ________________
THAT Council receives the following as information:
The Police Services Board minutes dated August 16, 2023 •
The Economic Development Advisory Committee minutes dated September
12, 2023
•
The Community Health Care Advisory Committee minutes dated September
12, 2023
•
The Accessibility Advisory Committee minutes dated September 19, 2023 •
The Museum, Culture, Heritage and Special Awards Advisory Committee
minutes dated September 20, 2023
•
The Affordable and Attainable Housing Committee minutes dated
September 27, 2023
•
The Traffic Advisory Committee minutes dated September 28, 2023 •
16.Motions/Notice of Motions
16.1 Councillor Spencer - Calls to Action of the Final Report of the Truth and
Page 8 of 228
Reconciliation Commission of Canada
Moved By: ________________
Seconded By: ________________
THAT Town of Tillsonburg Council acknowledges and recognizes the Truth and
Reconciliation Commission’s Calls to Action and the United Nations Declaration on
the Rights of Indigenous Peoples; and,
THAT staff be directed to draft a policy whereby Council will table and present an
annual report during a public session of Council meeting outlining the ways that it is
addressed the following municipal calls to action of the Truth and Reconciliation
Commission of Canada:
43. Adopt and implement the United Nations Declaration on the Rights of
Indigenous Peoples as a the framework for reconciliation.
•
47. Repudiate the concepts of terra nullius and the Doctrine of Discovery
and reform policies and legislation that rely on these concepts.
•
57. We call upon federal, provincial, territorial, and municipal governments
to provide education to public servants on the history of Indigenous
peoples: Including the history and legacy of residential schools, the United
Nations Declaration on the Rights of Indigenous Peoples, Treaties and
Aboriginal rights, Indigenous law, and Indigenous-Crown relations. This will
require skills-based training in intercultural competency, conflict resolution,
human rights, and anti-racism.
•
77. Municipal and community archives will provide records pertaining to the
Residential School System to the National Centre for Truth and
Reconciliation in Winnipeg, Manitoba.
•
17.Resolutions/Resolutions Resulting from Closed Session
18.By-Laws
18.1 By-Law 2023-071 General Volunteer Policy
Moved By: ________________
Seconded By: ________________
THAT By-Law 2023-071 Being A By-Law to Adopt a General Volunteer Policy be
read for a first, second and third and final reading and that the Mayor and Clerk are
hereby authorized to sign the same, and place the corporate seal thereunto.
19.Confirm Proceedings By-law
Moved By: ________________
Page 9 of 228
Seconded By: ________________
THAT By-Law 2023-082, to Confirm the Proceedings of the Council Meeting held on October
10, 2023, be read for a first, second and third and final reading and that the Mayor and the
Clerk are hereby authorized to sign the same, and place the corporate seal thereunto.
20.Items of Public Interest
21.Adjournment
Moved By: ________________
Seconded By: ________________
THAT the Council meeting of October 10, 2023, be adjourned at _:__ p.m.
Page 10 of 228
1
The Corporation of the Town of
Tillsonburg
Special Council Meeting
MINUTES
Wednesday, September 13, 2023
5:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Regrets:
Councillor Parsons
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:30 p.m.
2. Motion: Waive the Rules
Tanya Daniels, Director of Corporate Services/Clerk, advised that notice had
been placed on the Town’s website upon the calling of the meeting however the
notice provision for the Special Council meeting was not achieved.
Resolution 2023-420
Page 11 of 228
2
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Section 4.6 (1), Meeting Agenda's, requiring 48 hours notice for agendas,
be waived given the time constraints of an urgent matter.
Carried
3. Closed Session
Resolution 2023-421
Moved By: Councillor Parker
Seconded By: Councillor Spencer
THAT Council move into Closed Session to consider the following:
3.3.1 Rental Contract Matter
239 (2) (d) labour relations or employee negotiations;
239 (2) (k) a position, plan, procedure, criteria or instruction to be applied
to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Carried
Council moved into Closed Session for Item 3.3.1.
4. Adoption of Agenda
Resolution 2023-425
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council meeting of September 13, 2023,
be approved.
Carried
Page 12 of 228
3
5. Disclosures of Pecuniary Interest and the General Nature Thereof
None.
6. Resolutions Resulting from Closed Session
None.
7. Confirm Proceedings By-law
Resolution 2023-426
Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
THAT By-Law 2023-074, to Confirm the Proceedings of the Council Meeting held
on September 13, 2023, be read for a first, second and third and final reading
and that the Mayor and Clerk are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
8. Adjournment
Resolution 2023-427
Moved By: Councillor Parker
Seconded By: Councillor Spencer
THAT the Council meeting of September 13, 2023 be adjourned at 6:11 p.m.
Carried
Page 13 of 228
1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, September 25, 2023
4:45 PM
LPRCA
4 Elm St
Tillsonburg
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Johnathon Graham, Director of Operations & Development
Cephas Panschow, Development Commissioner
Julie Ellis, Deputy Clerk
Regrets: Julie Columbus, Director of Recreations, Culture & Parks
_____________________________________________________________________
1. Call to Order
Meeting called to order at 4:45 p.m.
2. Closed Session
Page 14 of 228
2
Resolution # 2023-391
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT Council move into Closed Session to consider the following:
OPD 23-38 Water and Wastewater Contract Negotiations Update
239 (2) (d) labour relations or employee negotiations;
239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
Carried
3. Moment of Silence
4. Adoption of Agenda
Resolution # 2023-396
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT the agenda as prepared for the Council meeting of September 25, 2023,
be approved noting the Kinsmen presentation was for the Hawkins Bridge.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
None.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-397
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT the Council meeting minutes dated September 11, 2023 be approved.
Carried
Page 15 of 228
3
7. Public Meetings
Resolution # 2023-398
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT Council move into the Committee of Adjustment to hear an application for
Minor Variance at 6:06 p.m.
Carried
7.1 A05-23 - Application for Minor Variance - 98 North Street East
Laurel Davies Snyder, Development Planner, provided an overview of the
application.
Applicant, Bill Dyck, provided comment in favour of his application to
create privacy for his property.
David Pathy, a neighbor of the property, appeared in favour of the
application.
Shawn Reid, a neighbor of the property, appeared in favour of the
application.
The following resolution was withdrawn:
Moved By: Councillor Parker
Seconded By: Councillor Luciani
A. That the Town of Tillsonburg Committee of Adjustment approve that
portion of Application File A05-23, submitted by Anna and Bill Dyck for
the lands described as Part Lot 5, Concession 10 (Dereham), 98 North
Street East, Tillsonburg, as it relates to:
1. Section 5.1 – Accessory Uses, Buildings, Structures – Table
5.1.1.4 - Regulations for Accessory Buildings and Structures –
Lot Coverage, maximum for all accessory buildings and
structures, to increase the combined total maximum lot
coverage from 50 m2 (538.2 ft2) to 62 m2 (667 ft2) to permit a
shed accessory to a residential use.
As the proposed variance is:
(i) deemed to be a minor variance from the provisions of the
Town of Tillsonburg Zoning Bylaw No. 3295;
Page 16 of 228
4
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town
of Tillsonburg Zoning By-law
No. 3295; and,
(iv) in-keeping with the general intent and purpose of the Official
Plan
B. And that the Town of Tillsonburg Committee of Adjustment deny that
portion of Application File A05-23, submitted by Anna and Bill Dyck for the
lands described as Part Lot 5, Concession 10 (Dereham), 98 North Street
East, Tillsonburg, as it relates to:
1. Section 5.1 – Accessory Uses, Buildings, Structures – Table
5.1.1.4 - Regulations for Accessory Buildings and Structures –
Height, Maximum, to increase the maximum permitted height of
a shed accessory to a residential use from 3.7 m (12.1 ft) to 5.7
m (18.7 ft).
As the proposed variance is:
(i) not deemed to be a minor variance from the provisions of the
Town of Tillsonburg Zoning By-law No. 3295;
(ii) not desirable for the appropriate development or use of the
land; and
(iii) not in-keeping with the general intent and purpose of the
Town of Tillsonburg Zoning Bylaw No. 3295.
A revised motion was presented:
Resolution # 2023-399
Moved By: Councillor Parker
Seconded By: Councillor Luciani
A. That the Town of Tillsonburg Committee of Adjustment approve that
portion of Application File A05-23, submitted by Anna and Bill Dyck for
the lands described as Part Lot 5, Concession 10 (Dereham), 98 North
Street East, Tillsonburg, as it relates to:
1. Section 5.1 – Accessory Uses, Buildings, Structures – Table
5.1.1.4 - Regulations for Accessory Buildings and Structures –
Lot Coverage, maximum for all accessory buildings and
structures, to increase the combined total maximum lot
coverage from 50 m2 (538.2 ft2) to 62 m2 (667 ft2) to permit a
shed accessory to a residential use.
Page 17 of 228
5
As the proposed variance is:
(i) deemed to be a minor variance from the provisions of the
Town of Tillsonburg Zoning Bylaw No. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town
of Tillsonburg Zoning By-law
No. 3295; and,
(iv) in-keeping with the general intent and purpose of the Official
Plan
B. And that the Town of Tillsonburg Committee of Adjustment approve that
portion of Application File A05-23, submitted by Anna and Bill Dyck for the
lands described as Part Lot 5, Concession 10 (Dereham), 98 North Street
East, Tillsonburg, as it relates to:
1. Section 5.1 – Accessory Uses, Buildings, Structures – Table
5.1.1.4 - Regulations for Accessory Buildings and Structures –
Height, Maximum, to increase the maximum permitted height of
a shed accessory to a residential use from 3.7 m (12.1 ft) to 5.7
m (18.7 ft).
As the proposed variance is:
(i) deemed to be a minor variance from the provisions of the
Town of Tillsonburg Zoning By-law No. 3295;
(ii) desirable for the appropriate development or use of the land;
and
(iii) in-keeping with the general intent and purpose of the Town
of Tillsonburg Zoning Bylaw No. 3295.
Carried
Resolution # 2023-400
Moved By: Councillor Rosehart
Seconded By: Councillor Parsons
THAT Council move out of Committee of Adjustment and move back into
regular Council session at 6:28 p.m.
Carried
Page 18 of 228
6
7.2 Application for Zone Change ZN 7-22-14 – Town of
Tillsonburg (Daycare)
Laurel Davies Snyder, Development Planner, provided an overview of the
application.
Resolution # 2023-401
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
THAT the Council of the Town of Tillsonburg approve the zone change
application ZN7-22-14, whereby the definition of ‘Daycare Centre’ in
Section 4.49 of the Zoning By-law is amended by increasing the minimum
number of children accommodated from 6 to 7; and, the definition of ‘Day
Care, Private Home’ is amended to permit up to six (6) children under the
age of thirteen (13); and, that Section 5.13.9 of the Zoning By-law is
amended to increase the number of children that can be accommodated in
a home daycare from 5 to 6.
Carried
8. Planning Reports
8.1 Application for Consent B23-36-7 Clara Ambrus
Laurel Davies Snyder, Development Planner, provided an overview of the
application.
Resolution # 2023-402
Moved By: Councillor Parsons
Seconded By: Councillor Rosehart
THAT The Council of the Town of Tillsonburg advise the Oxford County
Land Division Committee that the Town supports the Application for
Consent B23-36-7 to sever lands described as Part of Lot 4, Concession
10 (Dereham), Township of South-West Oxford / Town of Tillsonburg,
subject to the following conditions:
1. Drainage assessment re-apportionment be undertaken, pursuant
to Section 65 of The Drainage Act, R.S.O., 1990, at the owner’s
expense, to the satisfaction of the
Township of South-West Oxford.
Page 19 of 228
7
2. The owner shall agree to provide an updated survey to confirm
the size of the lot to be severed, to the satisfaction of the Town of
Tillsonburg.
3. The owner shall agree to provide a Lot Grading Plan for the lot to
be severed to the satisfaction of the Town of Tillsonburg.
4. The owner shall agree, in writing, to satisfy all requirements,
financial and otherwise, of the Town of Tillsonburg, regarding the
installation of services and
drainage facilities, to the satisfaction of the Town of Tillsonburg.
5. The Clerk of the Town of Tillsonburg advise the Secretary-
Treasurer of the Land Division Committee that all requirements of
the Town of Tillsonburg have been complied with.
6. The Clerk of the Township of South-West Oxford advise the
Secretary-Treasurer of the Land Division Committee that all
requirements of the Township of South-West Oxford have been
complied with.
Carried
9. Delegations
9.1 Meredith Maywood, Oxford County - Tourism Oxford Re: Tourism
Oxford Presentation
Meredith Maywood attended before Town Council to provide a
presentation on Tourism within Oxford County. The presentation included
an overview of the following:
Role of Tourism Oxford;
Target Audiences;
Tourism Trends;
Product and Partnership information; and
Results of 2022 initiatives.
Resolution # 2023-403
Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
Page 20 of 228
8
THAT Council receives the delegation from Meredith Maywood from
Tourism Oxford, as information.
Carried
9.2 Kinsmen Club, Life Member and Project Chairman, Pat Carroll Re:
Hawkins Bridge
Pat Carroll attended before Council to speak regarding the Hawkins
Bridge project needs. Mr. Carroll provided historical information on
Kinsmen Club activities as well as direct work relationships with the
Hawkins Bridge. Mr. Carroll further covered the situation of the Bridge
and the project proposal that his organization was seeking to complete the
work. Mr. Carroll responded to questions from members of Council and
spoke to a sense of urgency and seriousness of the project. Jonathan
Graham, Director of Operations and Development, explained Purchasing
process and liability concerns with the proposed project.
Resolution # 2023-404
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
A. THAT Council receives the delegation from Pat Carroll, Tillsonburg
Kinsmen Club, as information; and
B. THAT Town Policy 5-006: Purchasing Policy be waived to permit
staff to execute and enter into a project agreement with the
Kinsmen Club for the Hawkins bridge project; and
C. THAT staff further be directed to execute any third-party service
agreements that may be needed to execute the project as a lead;
and
D. THAT Council direct that funds be provided via the tax rate
stabilization reserve or an alternative funding source to an upset
limit $30,000.
Carried
10. Presentations
10.1 Professor Cody Groat, Truth and Reconciliation Commission of
Canada's 57th Call to Action.
Page 21 of 228
9
Professor Cody Groat attended before Council to speak on Truth and
Reconciliation Commission of Canada's 57th Call to Action. The
presentation included the following highlights:
Calls to Action overview;
Brief history of The Haudenosaunee Confederacy;
Town of Tillsonburg references;
Hereditary and Elected Governments information;
The Indian Residential School System including greater information
on the Mount Elgin Residential School and the Mohawk Institute
Residential School; and
Potential Next Steps for Tillsonburg Council.
Resolution # 2023-405
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT the presentation by Professor Cody Groat be received as
information.
Carried
11. Deputation(s) on Committee Reports
11.1 CAO 23-16 Community Health Care Committee Matrix Adjustment
Resolution # 2023-406
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
A. THAT report titled “CAO 23-16 Community Health Care Committee
Matrix Adjustment” be received as information; and
B. THAT Council approve the recommendation of the Community
Health Care Committee as follows:
THAT the Community Health Care Committee recommend that the
funding of the non-stipend portions in the amount of $22,350 be shifted to
use for housing and accommodation needs for the recruit;
Page 22 of 228
10
AND THAT the Community Health Care Committee be permitted in the
future to shift funds laterally within the matrix without requiring individual
Council approval as long as the request remains with the allowable overall
amount in the matrix.
Carried
12. Information Items
Resolution # 2023-407
Moved By: Councillor Parsons
Seconded By: Councillor Parker
THAT the following items be received as information:
12.1 The Honourable Paul Calandra, Minister of Municipal Affairs and
Housing Re: Responding to the Housing Affordability Task Force's
Recommendations
12.2 Minister of Finance - AMO Conference delegation
Carried
13. Staff Reports
13.1 Corporate Services
13.1.1 CS 23-17 Youth Advisory Committee Appointments
Resolution # 2023-408
Moved By: Councillor Parker
Seconded By: Councillor Parsons
A. THAT Report CS 23-17 Youth Advisory Council
appointments be received as information; and
B. THAT the Youth Advisory Council’s Terms of Reference be
amended to allow for a maximum of 14 members; and
C. THAT a By-Law to amend By-Law 2023-009, being a by-law
to appoint members to Town of Tillsonburg Council Advisory
Committees, be brought forward for Council’s consideration.
Carried
Page 23 of 228
11
13.2 Economic Development
13.2.1 EDM 23-18 Surplus Land Declaration - East Portions of Coyle
Lane
Resolution # 2023-409
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
A. THAT report EDM 23-18 titled Surplus Land Declaration –
East Portions of Coyle Lane be received; and
B. THAT the Coyle Lane Right-of-Way Lands located East of
the paved surface, described as an Alley East of Tillson
Avenue and South of Lot 266 on Plan 500, be closed; and
C. THAT the East portions of the Coyle Lane Right-of-Way,
described as an Alley East of Tillson Avenue and South of
Lot 266 on Plan 500, be declared surplus to the needs of the
Town of Tillsonburg in accordance with Bylaw 2021-031
(land disposition) including suitable notification to the public;
and
D. THAT a staff report be brought forward for Council’s
consideration.
Carried
13.2.2 EDM 23-17 Request for Delay in Provision of Community
Benefit – 1701 Hwy 3 (McLaughlin) Property
Resolution # 2023-410
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
A. THAT report titled EDM 23-17 Request for Delay in
Provision of Community Benefit – 1701 Hwy 3 (McLaughlin)
Property be received; and,
B. THAT Edwin and Maureen McLaughlin be provided an
extension in the period to start and complete construction of
the required Event Centre building on the 1701 Highway 3
Property until such time as municipal services are in place to
Page 24 of 228
12
facilitate the development and compatibility issues with the
adjacent future industrial areas are addressed; and,
C. THAT the extension in the period to start construction of the
required Event Centre Building be until December 31, 2024
with completion no later than December 31, 2025 with an
update or additional request to Council from Edwin and
Maureen McLaughlin being provided no later than June 30,
2024 (6 months in advance of the deadline to start
construction).
Carried
13.3 Finance
13.3.1 FIN 22-17 - Council Expense Policy Amendments
Resolution # 2023-411
Moved By: Councillor Parsons
Seconded By: Councillor Rosehart
A. THAT report FIN 23-23 Council Expense Policy
Amendments be received as information; and
B. THAT the red lined amendments to the Council Expense
Policy 2-008 be approved, effective September 15, 2023;
and
C. THAT the change to itemize individual Council Member
budgets for supplies, training & workshops be integrated
commencing with the 2024 Operating Budget containing an
allocation of 20% to the Mayor and Deputy Mayor,
respectively, and 12% to each of the five Councillors.
Carried
13.3.2 FIN 23-22 2024 Public Budget Survey Results
Resolution # 2023-412
Moved By: Councillor Parsons
Seconded By: Councillor Rosehart
Page 25 of 228
13
THAT Council receives report FIN 23-22 2024 Public Budget
Survey Results as information.
Carried
13.4 Operations and Development
13.4.1 OPD 23-37 - Subdivision Road Naming - Rolling Meadows
Phase
Resolution # 2023-413
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
A. THAT report titled Subdivision Road Naming – Rolling
Meadows be received as information; and
B. THAT Council approves “Finch Street”, “Oriole Road”, and
“Blue Jay Drive” as road names for the Rolling Meadows
subdivision along with the extension of Woodcock Drive.
Carried
13.4.2 OPD 23-39 - 2024 Water and Wastewater Master Plan - County
of Oxford Review
Resolution # 2023-414
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
A. THAT report titled OPD 23-39 Water and Wastewater
Master Plan - County of Oxford Review (by the Town of
Tillsonburg) be received as information; and
B. THAT staff be directed to issue comments as identified for
public record through the County of Oxford’s Water and
Wastewater Master Plan public commentary process for
official record.
Carried
Page 26 of 228
14
13.5 Recreation, Culture and Parks
13.5.1 RCP 23-30 Accessible Parking Expansion - Tillsonburg
Community Center
Resolution # 2023-415
Moved By: Councillor Parsons
Seconded By: Councillor Parker
A. THAT report titled “RCP 23-34 Accessible Parking
Expansion – Tillsonburg Community Center” be received as
information; and
B. THAT Staff be directed to convert the eight current non-
accessible parking spots that run along the length of the
Auditorium’s exterior wall (east parking lot) to 6 accessible
parking spots; and
C. THAT a By-Law to amend By-Law 2022-011, being a by-law
to regulate traffic and the Parking of Motor Vehicles, be
brought forward for Council’s consideration.
Carried
14. New Business
15. Consideration of Minutes
15.1 Advisory Committee Minutes
Councillor Parsons was not present at time of the vote.
Resolution # 2023-416
Moved By: Councillor Parker
Seconded By: Councillor Spencer
THAT Council receives the following as information:
The Community Health Care Committee minutes dated June 7,
2023
The Economic Development Committee minutes dated August 15,
2023
The Recreation and Sports Advisory Committee minutes dated
September 7, 2023
Page 27 of 228
15
Carried
16. Motions/Notice of Motions
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
Resolution # 2023-417
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT the following By-Laws be read for a first, second and third and final
reading and that the Mayor and Clerk are hereby authorized to sign the same,
and place the corporate seal thereunto.
Carried
18.1 By-Law 2023-075 Appointing Members to Committees
18.2 By-Law 2023-077 Parking By-Law
18.3 By-law 2023-078 A By-Law to appoint an Interim Treasurer Renato
Pullia
18.4 By-Law 2023-079 By-Law to amend Zoning By-Law Number 3295, as
amended
18.5 By-Law 2023-080 By-Law to amend Zoning By-Law Number 3295, as
amended
19. Confirm Proceedings By-law
Resolution # 2023-418
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT By-Law 2023-076, to Confirm the Proceedings of the Council Meeting held
on September 25, 2023, be read for a first, second and third and final reading
and that the Mayor and the Clerk are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
Page 28 of 228
16
20. Items of Public Interest
21. Adjournment
Resolution # 2023-419
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Council meeting of September 25, 2023, be adjourned at 9:01 p.m.
Carried
Page 29 of 228
Speed & Road Safety Concerns
Oxford Road 20/North St E
Broadway to Tillson Ave.
Frank Gross, Oxford CountyManager of Transportation and Waste Management Services
Shawn Vanacker, Oxford CountySupervisor of Transportation
Presentation to Tillsonburg Council
October 10, 2023
Page 30 of 228
County-wide Traffic Calming Approach
•Ongoing speed monitoring in communities
•Information sharing and collaboration with OPP,
municipal partners and community
•Adoption of posted speeds which are consistent with
driving environment
•Prioritization and monitoring of traffic calming
measures
•Consideration of traffic calming measures as part of
road design
Page 31 of 228
Speed &Road Safety Review Work Plan
•24hr/7day speed data collection and analysis
•Review existing conditions and traffic/pedestrian data
•Determine appropriate posted speed limit (TAC)
•Consult with Municipal Representatives and Police
•Present findings and recommendations to
Tillsonburg Council
•Public consultation
•County Council approval
Page 32 of 228
Establishing Posted Speeds (TAC)
•TAC Guidelines –2009
•Risk based analysis
•Physical and Road-User characteristics
•Systematic, consistent approach
•Site specific characteristics, engineering
judgement
•Excludes school zones/playground areas
•Local, Provincial policies
Page 33 of 228
Appropriate Posted Speeds and Speed Variation/Differential
•Reduces speed
variation/differential
•Reduces risk of collisions
•Enhances road safety
•Risk of collision is lower
with uniform traffic flow
•Improves enforcement
effectiveness
•Promotes uniform traffic flow
•Collision rate is more directly
affected by speed variation
than absolute speed
•Posted speeds lower then
design/operating speeds
result in:
►Tailgating
►Impatient Drivers
►Passing
►Greater collision risk
Page 34 of 228
Oxford Road 20/North St. EExisting Conditions
•Two lane/ three lane Urban Road x-section
•On street bike lanes and sidewalks
Page 35 of 228
Oxford Road 20/North St. ESpeed Data (24hr/7 day)
Page 36 of 228
Oxford Road 20/North St. ECollision History
•Historical collision data from 2014 to 2022:
►27 total collisions
►26 property damage only, 1 non fatal injury
►Avg 3.00 collisions/year
►Collision Rate
─0.96 per 1mil vehicle kms
─Provincial Avg (2019) = 1.53 per 1mil vehicle kms
Year 2014 2015 2016 2017 2018 2019 2020 2021 2022
Property
Damage
Only
2 3 1 4 7 3 1 4 1
Non-Fatal
Injury
0 0 0 0 0 1 0 0 0
Fatal Injury 0 0 0 0 0 0 0 0 0
Total 2 3 1 4 7 4 1 4 1
Total Collisions 2014 –2022: 27
Page 37 of 228
Oxford Road 20/North St. EPosted Speed Limits
SEGMENT POSTED
SPEED
(KM/H)
TAC
RECOMMENDED
POSTED SPEED1
(KM/H)
DIFFERENCE
(KM/H)
OXFORD COUNTY
RECOMMENDED
POSTED SPEED
(KM/H)
Oxford Road 20/
North St E
(Broadway and
Tillson Ave)
50 60 +10 50
1TAC Canadian Guideline for Establishing Posted Speed Limits (2009)
Page 38 of 228
Oxford Road 20/North St. ESpeed & Road Safety Review Findings
•Speeds 15-20 km/h over posted speed at west end of
study limits
•Speeds > 20 km/h over posted speed at mid and east
end of study limits
•50 km/h speed is 10 km below TAC guideline
•Community Safety Zone warranted
•Ongoing subdivision development
Page 39 of 228
Oxford Road 20/North St. EImmediate Measures
Page 40 of 228
Oxford Road 20/North St. EFuture Considerations
•Intersection improvements at Tillson Ave.
planned for 1-5 year Horizon
•Pedestrian Crossing (PXO) at Coulthard St /
Braun Ave (2025)
•CSZ eligible for future automated speed
enforcement
Page 41 of 228
Next Steps
•Public consultation (Notices & Speak Up Oxford)
•County Council Authorization (Nov. 22, 2023)
•By-law amendment
•Implementation of immediate measures (Q2 2024)
•PXO implementation 2025
•Post monitoring/data sharing with Police
Page 42 of 228
Speed & Road Safety Concerns
THANK YOU
Page 43 of 228
Report No: CP 2023-239 COMMUNITY PLANNING Council Date: October 10, 2023
To: Mayor and Members of Tillsonburg Council From: Laurel Davies Snyder, Development Planner, Community Planning Applications for Official Plan Amendment and Zone Change OP 23-08-7 & ZN 7-23-05 – KerMar Holdings Inc.
REPORT HIGHLIGHTS
• The applications for Official Plan amendment and zone change propose to create a special
policy area and rezone the subject property to ‘Special Service Commercial Zone (SC-special)’ to include ‘medical centre’ as an additional permitted use on the property.
• The ‘medical centre’ use is proposed to be located within a new 15-unit plaza, currently under construction.
• Planning staff are recommending that the applications not be supported, as they do not maintain the strategic goal of the Official Plan to encourage commercial uses, including ‘medical centre’, to be located in the Central Area of the downtown.
DISCUSSION
Background APPLICANT/OWNER: KerMar Holdings Inc. 8104 Evans Road, Chilliwack, BC V2R 5R8 AGENT: Grassmere Construction Ltd. 49 North Street East, Tillsonburg, ON N4G 1 B4 LOCATION: The subject lands are described as Part of Lot 1, Plan 41M-103, Part 2 of 41R-5579 in the Town of Tillsonburg. The lands front the west side of Broadway, between North Street West and the
municipal boundary with the Township of South-West Oxford and are known municipally as 671 Broadway.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “T-1” Tillsonburg Land Use Plan Service Commercial
Page 44 of 228
Report No: CP 2023-239 COMMUNITY PLANNING
Council Date: October 10, 2023
Page 2 of 8
TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295:
Existing Zoning: Service Commercial Zone (SC) Requested Zoning: Special Service Commercial Zone (SC-sp) PROPOSAL: The purpose of the Applications for Official Plan Amendment and Zone Change is to permit ‘medical centre’ as an additional use on the subject lands. The subject property is approximately 1.68 ha (4.15 ac) in area. A 15-unit plaza is currently under construction and the applicant proposes to have a mix of commercial and retail uses, including medical uses (e.g. doctor, dentist, x-ray services).
Surrounding land uses include Service Commercial to the north, east and south, ‘Future Development’ to the northeast, ‘Open Space’ to the southwest and Residential to the west.
Plate 1 – Location Map and Existing Zoning illustrates the location of the subject property and the existing zoning in the immediate vicinity.
Plate 2 – 2020 Aerial Map, provides an aerial view of the subject lands. Plate 3 – Applicant’s Sketch, provides the dimensions of the subject lands and highlights the location of the two plaza buildings currently under construction. Application Review PROVINCIAL POLICY STATEMENT The 2020 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act,
where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Section 1.3.1 of the PPS states that planning authorities shall promote economic development and competitiveness by: - providing an appropriate mix and range of employment to meet long-term needs; - providing opportunities for a diversified economic base, including the maintenance of a range and choice of suitable sites for employment uses which support a wide range of
economic activities and ancillary uses and take into account the needs of existing and future businesses; - planning for, protecting, and preserving employment areas for current and future uses;
and, - ensuring the necessary infrastructure is provided to support current and projected needs.
Page 45 of 228
Report No: CP 2023-239 COMMUNITY PLANNING
Council Date: October 10, 2023
Page 3 of 8
OFFICIAL PLAN
The subject lands are designated ‘Service Commercial’ according to the Land use Plan for the Town of Tillsonburg. Section 8.3.3 establishes that areas designated Service Commercial are intended for a broad range of commercial uses that, for the most part, are not suited to locations within the Central Area because of requirements for site area, access, or exposure, or, due to compatibility conflicts with residential development. New uses permitted within the Service Commercial designation include: hotels, motels, hotel/conference facility, automotive sales and services, furniture warehouses, farm implement sales, personal services, convenience commercial uses, video rental establishments, automobile service stations, gas bars, car wash facilities, retail sales of automobile supplies, automated teller machines or kiosks, tourism information outlets or kiosks, recreation and entertainment uses,
restaurants and fast food outlets, retail food stores, uses which require large areas for on-site storage of goods or vehicles and other types of commercial uses that offer service to the travelling public, business and industry.
The scale of uses within a Service Commercial designation generally range from 325 m2 (3,500 ft2) to 4,645 m2 (50,000 ft2). Uses of less than 325 m2 (3,500 ft2) are encouraged to locate in the
Central Area, consistent with the vision for the Central Area as articulated in the Official Plan. Section 8.3.2 in the Official Plan states the vision for the Central Area and the strategic approach for how to manage growth of the Central Area in accordance with the desired vision. The Central Area Vision, in Section 8.3.2.1 of the Official Plan, intends that the Central Area of
the Town of Tillsonburg to remain as the most functionally diverse area of the Town, and that it will serve as the primary business, cultural, and administrative centre. The Central Area will be a multi-functional core with complementary sub-areas which will increase the functional diversity of uses and activities in the core, which in turn, will increase the number of people living and working in the Central Area over the long term.
It is intended that the retail function of the Central Area is to be promoted by continuing to permit a full range of uses in the commercial core, operationalized through the Zoning By-Law, thereby limiting the type, size, and scale of retail uses which are permitted outside the commercial core. With respect to office and business/professional uses in the Central Area, Section 8.3.2.2.2 of the Official Plan directs that a strategic initiative of the Town is to ensure that the Central Area shall be promoted as a place of employment and focus of economic activity for the Town. Further, that primary employment function of the Central Area is maintained. This is facilitated by designating the Entrepreneurial District within the Central Area, which permits the conversion of residences for offices, business, health care and personal services, and, by limiting the type, size and scale of major office, cultural and public administrative buildings outside the Central Area.
Section 8.3.2.2.1 establishes that the Central Area will be the priority location for shopping area facilities and other uses that serve the primary trade area. New commercial development should, where feasible, be in the Central Area to complement the existing commercial structure of the Central Area.
Page 46 of 228
Report No: CP 2023-239 COMMUNITY PLANNING
Council Date: October 10, 2023
Page 4 of 8
In accordance with Section 8.3.3.1, new or expanding retail developments outside of the Central
Area requiring a planning approval will be subject to planning and market impact studies which show to the satisfaction of the County and the Town of Tillsonburg, that the type and size of proposed facilities are warranted, that no suitable Central Area locations are available for such facilities, and that the planned function of Tillsonburg’s Central Area will not be significantly prejudiced or impacted. TOWN OF TILLSONBURG ZONING BY-LAW The subject property is currently zoned ‘Service Commercial Zone (SC)’, according to the Town of Tillsonburg Zoning By-law. Permitted uses within the ‘Service Commercial Zone (SC)’ include a wide variety of automobile-oriented service-commercial uses, outlined in Section 14.1. Section 4.108 in the Town’s Zoning By-law defines ‘MEDICAL CENTRE’ as “A building or part thereof, other than a hospital, used solely for the purpose of consultation, diagnosis and treatment
of human patients by one or more legally qualified physicians, dentists, optometrists, chiropodists, osteopaths, chiropractors, or drugless practitioners, together with their qualified assistants, and without limiting the generality of the foregoing, the building may include administrative offices,
waiting rooms, treatment rooms, laboratories, pharmacies and dispensaries accessory to and directly associated with the centre and shall not include accommodation for in-patient care or rooms for major surgery. The area for the accessory sale and display of drugs, supplements and
other medical related products shall not exceed 55 m2 (592 ft2). A medical centre shall not include a methadone clinic or methadone dispensary.” ‘Medical Centre’ is a permitted use within the Central Commercial Zone (CC), Entrepreneurial Zone (EC), Major Institutional Zone (IN2), and Service Commercial Existing Plaza Zone (SC-E). The SC-E zoning category was applied to existing commercial plazas to recognize many uses that were already present on these properties when the current zoning by-law was developed. AGENCY COMMENTS The Downtown Tillsonburg BIA (DTBIA) indicated support for this application conditional on the
developer paying a defined fee to the DTBIA to support marketing and promotion fee to the downtown core area.
The Tillsonburg Chamber of Commerce indicated support for this application. Tillsonburg Economic Development & Marketing provided the following comments.
• No concerns with the proposed addition of “medical uses” as a permitted use on this property.
• Require clarification on the term “medical uses”. Would this be similar or the same as the use defined in the current zoning bylaw as a “medical/dental centre”?
• Would the property also require a “business professional office” use added to complement these uses within a “medical/dental centre” use?
• How do the uses permitted for this property (including the proposed “medical uses”) compare to all of the uses, including the additional uses, added to the 678 Broadway property as per that rezoning?
Page 47 of 228
Report No: CP 2023-239 COMMUNITY PLANNING
Council Date: October 10, 2023
Page 5 of 8
Town of Tillsonburg Building Services, and Oxford County Public Works indicated no comments
or concerns. PUBLIC CONSULTATION Notice of the Application for Consent was provided to the public and surrounding property owners in accordance with the requirements of the Planning Act on August 1, 2023. At the time of writing this report, staff had received one email which is attached to this report as ‘Appendix A’. Planning Analysis The application for Official Plan Amendment and Zone Change proposes to permit ‘medical
centre’ as an additional permitted use on the subject lands on a site specific basis. The Applicant submitted a justification letter on September 26, 2023, attached to this report as ‘Appendix B’. The letter indicates that a Lease Agreement with Roulston Pharmacies-Discount Drugs for approximately 510.96 m2 (5,500 ft2) of space in the plaza is dependent on having medical centre uses as a permitted use in the plaza. The policy framework for employment areas in Tillsonburg as contained in the Official Plan is
structured to ensure that the Central Area of the Town, encompassing the Central Business District and the Entrepreneurial District, remains as the most functionally diverse area of the Town. Furthermore, that the Central Area will serve as the primary business, cultural, and administrative centre within the Town. Supporting elements of the policy framework include Official Plan policies directing business, professional, retail, and other uses to the Central Area first, and limiting the proliferation of these uses elsewhere in the Town.
The Official Plan’s strategic goal is to provide a range of locations for new or expanded retail facilities within the Central Area, wherever possible and practical. New commercial development should, wherever feasible, be in the Central Area to complement the existing commercial structure of the Central Area. Planning staff are of the opinion that adding ‘medical centre’ as a permitted use on the subject lands does not maintain the general intent and purpose of the Official Plan. Service Commercial areas are not intended to accommodate a broad range of commercial uses that are typically characteristic of the Central Area and/or would directly compete with the Central Area. It is the opinion of staff that the applicant’s justification does not sufficiently demonstrate that the proposed
medical centre use could not be accommodated within the Central Area (i.e. that an existing site and location is not feasible due to required land area or building area requirements). Planning staff note that if there are no available sites within the Central Business District, the Official Plan policies facilitate the conversion of lands in the Entrepreneurial District to office and medical uses; it is not clear if this possibility was explored.
The clear policy direction in the Official Plan is to direct professional, retail, and business offices to the Central Area first, and only permit business uses in Service Commercial areas that have demonstrated they are not suited to the Central Area because of their land area, building area, access or exposure requirements, or compatibility requirements.
Page 48 of 228
Report No: CP 2023-239 COMMUNITY PLANNING
Council Date: October 10, 2023
Page 6 of 8
Planning staff are of the opinion that the addition of ‘medical centre’ as a use on the service
commercial designated subject lands does not satisfy these policy tests and does not comply with the general intent and purpose of the Official Plan.
RECOMMENDATIONS
1. It is recommended that the Council of the Town of Tillsonburg not support the application to amend the Oxford County Official Plan (File No. OP 23-08-7) as submitted by KerMar Holdings Inc., for lands located at 671 Broadway, in the Town of Tillsonburg to establish a special development policy to permit medical centre as an additional permitted use on Service Commercial designated lands; 2. It is recommended that the Council of the Town of Tillsonburg not approve the zone change application submitted by KerMar Holdings Inc., whereby the lands described as Part of Lot 1, Plan 41M-103, Part 2 of 41R-5579, Town of Tillsonburg, known municipally as 671 Broadway are to be rezoned from Service Commercial Zone (SC) to Special Service Commercial Zone (SC-sp).
SIGNATURES
Authored by: "Original Signed by" Laurel Davies Snyder, RPP, MCIP Development Planner
Approved for submission: "Original Signed by" Gordon K. Hough, RPP Director
Page 49 of 228
Report No: CP 2023-239 COMMUNITY PLANNING
Council Date: October 10, 2023
Page 7 of 8
Appendix A
Correspondence Received regarding OP-23-08-7 & AN7-23-05
Received via email August 3, 2023 Hello, I just received a notice about a rezoning application in Tillsonburg at 671 Broadway. I'm curious if the intended medical tenant is something like a doctor's office or more like a methadone clinic. Thank you,
Steven Cox
Page 50 of 228
Report No: CP 2023-239 COMMUNITY PLANNING
Council Date: October 10, 2023
Page 8 of 8
Appendix B
Justification Letter received from Kermar Holdings Inc.
Page 51 of 228
July 28, 2023
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
3830
Notes
NAD_1983_UTM_Zone_17N
192 Meters
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Broadway
North Street East
North Street West
Subject Property
Plate 1: Location Map with Existing Zoning
File No. OP23-08-7 & ZN7-23-05
Part of Lot 1, Plan 41M103; Designated as Part 2, 41R5579; 671 Broadway, Tillsonburg
Page 52 of 228
July 28, 2023
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
3830
Notes
NAD_1983_UTM_Zone_17N
192 Meters
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 2: 2020 Aerial Map
File No. OP23-08-7 & ZN7-23-05
Part of Lot 1, Plan 41M103; Designated as Part 2, 41R5579; 671 Broadway, Tillsonburg
Subject
Property
Broadway
North Street East
North Street West
Page 53 of 228
Plate 3: Applicant's Sketch
File No. OP23-08-7 & ZN7-23-05
Part of Lot 1, Plan 41M103; Designated as Part 2, 41R5579; 671 Broadway, Tillsonburg
Broadway
Subject
Property
Building B
Building A
Page 54 of 228
Page 1 of 10
Report No. CP 2023-259 COMMUNITY PLANNING Council Meeting: October 10, 2023 To: Mayor and Members of Tillsonburg Town Council From: Laurel Davies Snyder, Development Planner, Community Planning Application for Consent and Minor Variance
B23-48-7; A23-09-7- Krystal & Michael West
REPORT HIGHLIGHTS
The purpose of the Application for Consent and Variance is to create one new residential infill lot to facilitate the construction of a new duplex dwelling, and to retain a lot occupied by an existing duplex dwelling.
Variances are being requested for the lot to be retained to recognize the location of the existing dwelling and to reduce the minimum lot frontage of the lot to be severed.
Planning staff are recommending that the applications be approved as they are consistent
with the policies of the Provincial Policy Statement (PPS) and maintain the intent and purpose of the Official Plan respecting residential intensification and development within Low Density Residential Areas.
DISCUSSION
Background OWNERS: Krystal and Michael West 57 Glendale Drive, Tillsonburg, Ontario N4G 1J6 LOCATION:
The subject lands are described as Lots 27 and 28 Plan 500, in the Town of Tillsonburg. The lands are located on the northeast corner of Tillson Avenue and Barker Street and known municipally as 306 Tillson Avenue.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “T-1” Town of Tillsonburg Land Use Plan Residential Schedule “T-2” Town of Tillsonburg Residential Density Plan Low Density Residential
Page 55 of 228
Report No: CP 2023-259 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 2 of 10
TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: ‘Low Density Residential – Type 2 Zone (R2)’
EXISTING USE OF SUBJECT PROPERTY:
Lot to be Severed – shed Lot to be Retained – duplex dwelling (circa 1910)
SERVICES: Lots to be Severed and Retained: municipal water and municipal sanitary sewer
ACCESS: Lot to be retained: paved municipal road (Barker Street) Lot to be severed: paved municipal road (Tillson Avenue) PROPOSAL:
The purpose of the Application for Consent is to create a residential infill lot with frontage on the east side of Tillson Avenue to facilitate the construction of a duplex dwelling. The approximate dimensions of the lot to be severed and the lot to be retained are summarized below: Lot Area: Lot Frontage: Lot Depth (average):
Lot to be Severed
632 m2 (6,802.79 ft2) 15.82 m (51.9 ft) 39.99 m (131.2 ft)
Lot to Be Retained
957 m2 (10,301.1 ft2) 23.97 m (78.64 ft) 39.94 m (131 ft)
The applicant has advised that the shed on the Lot to be Severed, shown on Plate 2, will be removed. The subject lands currently contain a duplex dwelling, which will remain on the retained parcel. The applicant is requesting the following variances from Section 7.2, Low Density Residential – Type 2 Zone (R2) Zone Provisions for the lot to be retained to recognize the location of the existing residential structure:
• reduce the width of the exterior side yard from 6 m (19.68 ft) to 5.9 m (19.38 ft); and,
• reduce the depth of the front yard from 7.5 m (25.6 ft) to 2.4 m (7.88 ft). Upon further review of the proposal, it was determined that the consent would have no impact on the non-complying provisions affecting the retained lands and as such, the variances related to the lands to be retained are not required. Considering the foregoing, no further consideration of the noted variances is required.
Page 56 of 228
Report No: CP 2023-259 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 3 of 10
The applicant is also requesting a minor variance to reduce the Minimum Lot Frontage from 18 m (59.06 ft) to 15.82 m (51.90 ft) for the lot to be severed. Surrounding land uses consist of single detached dwellings to the north, east, and southeast, a
vacant property to the south (zoned ‘Service Commercial Zone ‘SC’’) and an industrial use across Tillson Avenue to the west.
Plate 1, Existing Zoning and Location Map, shows the location of the subject lands and the existing zoning in the immediate vicinity.
Plate 2, 2020 Aerial Map, provides an aerial view of the subject lands and surrounding area. Plate 3, Applicant’s Sketch, provides the dimensions of the lands to be severed and the
configuration of the lands to be retained, as provided by the applicant. Application Review PROVINCIAL POLICY STATEMENT:
The 2020 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act,
where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. Section 1.1.1 provides that healthy liveable and safe communities are sustained by accommodating an appropriate range and mix of residential housing (including additional units, affordable housing, and housing for older persons) to meet long-term needs, and promoting cost-effective development that minimizes land consumption and servicing costs. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Land use patterns within settlement areas shall be based on:
• densities and mix of land use which are appropriate for, and efficiently use the infrastructure and public service facilities which are planned or available;
• support for active transportation;
• efficiently using land and resources; and,
• a range of uses and opportunities for intensification and redevelopment in accordance with the criteria in policy 1.1.3.3, where this can be accommodated. Section 1.1.3.2 states that land use patterns within settlement areas shall be based on densities and a mix of land uses which efficiently use land, resources, existing infrastructure, and public service facilities. A range of uses and opportunities for intensification and redevelopment should also be promoted where it can be accommodated in settlement areas. Section 1.1.3.4 directs that appropriate development standards shall be promoted which facilitate intensification, redevelopment, and compact form, while avoiding or mitigating risks to public
health and safety.
Page 57 of 228
Report No: CP 2023-259 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 4 of 10
Section 1.4, Housing, and specifically Subsection 1.4.3, states that planning authorities shall provide for an appropriate range and mix of housing types and densities to meet projected requirements of current and future residents of the regional market area by:
• Establishing and implementing minimum targets for the provision of housing which is affordable to low and moderate income households;
• Permitting and facilitating all forms of housing required to meet the social, health and well-being requirements of current and future residents;
• Permitting and facilitating all types of residential intensification, including additional residential units and redevelopment, in accordance with policy 1.3.3.3;
• Directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available to support current and projected needs;
• Promoting densities for new housing which efficiently use land, resources, infrastructure, and public service facilities, and support the use of active transportation and transit in areas where it exists or is to be developed; and,
• Establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form, while maintaining appropriate levels of public health and safety. OFFICIAL PLAN: The subject lands are located within the ‘Low Density Residential’ designation according to the Town of Tillsonburg Residential Density Plan, as contained in the Official Plan. Low Density Residential Districts are those lands that are primarily developed or planned for a variety of low-rise, low density housing forms including both executive and smaller single detached dwellings, semi-detached, duplex, and converted dwellings, street-fronting townhouses, and other, similar forms of development. Within these areas, it is intended that there will be a
mixing and integration of different forms of housing to achieve a low overall density of use. The policies in Section 8.2.2.5, Residential Intensification and Redevelopment, promote residential intensification in appropriate locations to make more efficient use of existing land, infrastructure, and public services. Specifically, a minimum target of 15 percent of all new residential dwelling units are to be developed through residential intensification within built-up
areas of the Town. Residential intensification and compact urban form are permitted in appropriate locations within the Residential and Central Areas of the Town, subject to complying with the policies of the associated land use designations pertaining to the density, form and scale of residential development being proposed. Intensification shall be facilitated through appropriate zoning standards, and Town Council may consider the use of reduced municipal infrastructure requirements and lot standards on a site or area specific basis, provided that such standards are still in keeping with the overall objectives of the Official Plan. The policies of Section 8.2.4.1, Infill Housing, apply to this proposal. Infill housing is defined as
the placement of new residential development into established built-up areas on vacant or underutilized sites. To efficiently utilize the residentially designated land supply, and municipal servicing infrastructure, infill housing will be supported in Low Density Residential Districts.
Page 58 of 228
Report No: CP 2023-259 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 5 of 10
The introduction of new residential housing into an established streetscape pattern will only be permitted if the proposal is deemed to be consistent with the characteristics of existing development on both sides of the same street. In order that street-oriented infill projects are sensitive to the continuity of the existing residential streetscape, the County Land Division
Committee and Town Council will ensure that the proposal is consistent with the street frontage, setbacks, lot area, and, spacing of existing development within a two-block area on the same street.
In addition to the specific infill policies identified, the following will be considered for all infill proposals:
• the location of vehicular access points, the effect of traffic generated by the proposal on the public road system, pedestrian and vehicular safety and surrounding properties is
assessed and found to be acceptable;
• existing municipal services and community facilities will be adequate to accommodate the
proposed infill project;
• stormwater run-off from the proposal will be adequately controlled and will not negatively
affect adjacent properties;
• the extent to which the proposed development provides for the retention of any desirable vegetation or natural features that contribute to the visual character of the surrounding area;
• the effect of proposed development on environmental resources or the effects of environmental constraints on the proposed development will be addressed and mitigated in accordance with Section 3.2;
• compliance of the proposed development with the provisions of the Zoning By-Law of the Town and other municipal by-laws; and,
• consideration of the potential effect of the development on natural and heritage resources and their settings. Residential intensification and compact urban form shall be facilitated through appropriate zoning standards and Town Council may consider the use of reduced municipal infrastructure
requirements and lot standards on a site or area specific basis, provided that such standards are in keeping with the overall objectives of the Official Plan.
TOWN OF TILLSONBURG ZONING BY-LAW: The subject lands are currently zoned ‘Low Density Residential – Type 2 Zone (R2)’ in the Town’s
Zoning By-law. Permitted uses in the ‘R2’ zone include converted dwellings, duplex dwellings, and semi-detached and single detached dwellings.
For a Duplex Dwelling, the provisions of the ‘R2’ zone relevant to this application include:
• minimum lot area of 620 m2 (6,673.6 ft2);
• minimum lot frontage of 18 m (59.1 ft);
• minimum lot depth of 30 m (98.4 ft);
• minimum front yard depth of 7.5 m (24.5 ft)
• minimum exterior side yard width of 7.5 m (24.5 ft) The minimum lot area and yard setback provisions of the By-Law are intended to ensure that lots are sufficiently large enough to provide an adequately sized building envelope and maintain suitable setbacks to provide access to the rear yard and provide sufficient area to conduct normal
Page 59 of 228
Report No: CP 2023-259 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 6 of 10
property maintenance. These provisions are also intended to ensure that adequate area is provided for parking, landscaping, drainage, and private amenity space. The minimum lot frontage provision of the By-law is intended to ensure that enough space is
provided for safe access and egress to the lot. Section 5.24.2.1 sets out off-street parking requirements for different land uses. For a duplex
dwelling, two parking spaces per dwelling unit are required. Section 5.24.1.7.5 - Distance from Intersection, establishes that the minimum distance between a driveway and an intersection of street lines is 7.5 m (24.6 ft).
To facilitate the future construction of a duplex dwelling on the lot to be severed, the applicant is proposing to reduce the Minimum Lot Frontage from 18 m (59.06 ft) to 15.82 m (51.90 ft).
AGENCY COMMENTS: Oxford County Public Works If approved, conditions of severance include:
• the owner agrees to satisfy all requirements, financial and otherwise, of the County, regarding the installation of water & sanitary sewer services, to the satisfaction of the County;
• both properties must be independently serviced (water/sanitary);
• any/all services crossing the proposed property line should be disconnected to the satisfaction
of the County of Oxford Public Works Department; and,
• water/sanitary servicing is available on Tillson Avenue and Barker Street, and the applicant will be required to connect to the services following Oxford County design guidelines which will be inspected by Oxford County as part of this condition, and it also includes the payment of any outstanding fees.
Town of Tillsonburg Building Services Department
• Lot Grading Plans are required for both the lot to be retained and the lot to be severed.
• The owner must complete any required grading adjustments and provide an as-built final grading certificate for the retained lot. Town of Tillsonburg Engineering Department
• The lands to be severed must be serviced with sanitary and water. The owners shall agree, in writing, to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg,
regarding the installation of services and drainage facilities, to the satisfaction of the Town of Tillsonburg. Any work being completed in the Town’s right-of-way will require an Encroachment Permit and the owner shall agree that a representative of the developer’s
consultant be on-site for any work being completed in the Town’s right of way. The owner shall submit a stamped and sealed letter to the Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s
design standards.
• The owners shall provide an Oxford County Connection application to the Town of Tillsonburg
Engineering Services Department prior to construction.
• The owners shall agree to submit an updated survey to confirm lot sizes and building setbacks, to the satisfaction of the Town of Tillsonburg.
• The owners shall agree to provide a preliminary lot grading plan, including services, to the satisfaction of the Town of Tillsonburg Engineering Services Department.
Page 60 of 228
Report No: CP 2023-259 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 7 of 10
Long Point Region Conservation Authority (LPRCA) and Tillsonburg Economic Development & Marketing
• No concerns or comments. PUBLIC CONSULTATION:
Notice of the Application for Consent was provided to the public and surrounding property owners in accordance with the requirements of the Planning Act on September 25, 2023. At the time of writing this report, no comments or concerns had been received from the public. Planning Analysis The purpose of the application for consent and minor variance is to create a new infill residential lot for a duplex dwelling with frontage on Tillson Avenue and to retain a lot occupied by an existing duplex dwelling.
Provincial Policy Statement (PPS) Approving the requested severance will result in the addition of one new residential infill lot in the
Town of Tillsonburg, providing the opportunity for intensification within a serviced settlement area. This is consistent with the policies of the PPS in Section 1.1.1 regarding accommodating an appropriate range and mix of residential housing to meet long-term needs, and promoting cost-
effective development that minimizes land consumption and servicing costs. Staff are of the opinion that the lands to be severed are suitable for residential purposes, and the sizes of the proposed lot to be severed and lot to be retained represent an efficient use of land and municipal infrastructure. In this regard, the proposal is consistent with the policies of the PPS in Section 1.1.3.1 that support Settlement Areas as the focus of growth, the effective use of existing infrastructure, and efficiently using land and resources. Official Plan The proposal is consistent with Low Density Residential Areas and Infill Housing policies in the Official Plan. The Low Density Residential designation is intended to accommodate a mix and integration of different housing types while achieving an overall low density. As the proposed lot to be severed
is within an existing settlement area, Planning staff are of the opinion that it provides an opportunity to increase the supply of housing through intensification.
The subject lands are located within an area characterized by low density development on a range of lot sizes. The proposed lot to be severed and lot to be retained are in-keeping with many of the existing residential lot sizes in the immediate area including lots on Barker Street, Lindsay
Street, Bond Street, Tillson Avenue, and Wellington Street (lot depths, lot frontages, lot areas). Both the lot to be severed and lot to be retained will be of sufficient size to provide adequate space for setbacks, required off-street parking, and vehicular ingress and egress.
Page 61 of 228
Report No: CP 2023-259 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 8 of 10
Regarding the street-oriented infill policies contained in Section 8.2.4.1.1, staff are of the opinion that the two-block area between Bond and Lindsay Streets is characterized by a variety of existing and planned uses, including industrial lands to the west, service commercial to the south and residential to the north and east. Both the proposed lots to be severed and retained are similar
in size, and compatible with, residential lot sizes within the defined area and will provide adequate lot area to maintain setbacks and building envelopes for the type of development common to this area. As such, it is the opinion of staff that the application conforms to the relevant policies of the
Official Plan respecting intensification and infilling. Zoning By-law
Based on the sketch provided by the applicant, attached as ‘Plate 3’ to this report, it appears that the relevant provisions of the ‘R2’ zone will be maintained for both the severed and retained lots
except for lot frontage for the lot to be severed, and front yard depth and exterior side yard width for the lot to be retained. To facilitate the future construction of a duplex dwelling on the lot to be severed, the applicant is requesting a reduced lot frontage of 15.82 m (51.9 ft) – a reduction of 2.18 m (7.15 ft). As per Section 5.24.1.7.5 Distance from Intersection, the minimum distance between a driveway and an intersection of street lines is 7.5 m (24.6 ft). Consistent with discussions with the Town of Tillsonburg Engineering Department, staff are of the opinion that this distance can be
accommodated and that a 15.82 m (51.9 ft) frontage for the lot to be severed would provide reasonable and safe access and egress to the infill lot. Staff are also of the opinion that this requested relief is in keeping with lot frontages in the area. Staff are satisfied that the applicant’s request for relief can be considered minor, desirable, and appropriate. Adequate space will be provided to accommodate required off-street parking (two
spaces per residential unit are required). Adequate area for drainage purposes and building maintenance and sufficient access to the rear yard will be maintained, and adequate amenity area will remain for the occupants of the dwellings. The request can be considered desirable for the area as the proposed setbacks and lot configurations are in keeping with the existing lot fabric in the immediate area and supported by the residential infill and intensification policies of the Official Plan. In light of the foregoing, it is the opinion of this Office that the Applications for Consent and Minor Variance is consistent with policies of the PPS and maintains the intent of the Official Plan respecting efficient use of land and municipal services within a serviced urban area, and by providing infill housing opportunities for the Town of Tillsonburg. As such, Planning staff
recommend that the application be given favourable consideration. RECOMMENDATION
B23-48-7 The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports the Application for Consent B23-48-7 as submitted by Krystal and Michael West for lands described as Lots 27 and 28, Plan 500, in the Town of Tillsonburg, subject to the following conditions:
Page 62 of 228
Report No: CP 2023-259 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 9 of 10
1. The owners shall agree to submit an updated survey to confirm lot sizes and building setbacks, to the satisfaction of the Town of Tillsonburg.
2. The owners shall agree to submit a preliminary lot grading plan, including services for the lot to be severed to the satisfaction of the Town of Tillsonburg Engineering Services Department. 3. The owners shall agree, in writing, to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg, regarding the installation of services and drainage facilities, to the satisfaction of the Town of Tillsonburg. Any work being completed in the Town’s right-of-way will require an Encroachment Permit and the owner shall agree that a representative of the developer’s consultant be on-site for any work being completed in the Town’s right of way. The owner shall submit a stamped and sealed letter to the Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s design standards. 4. The owners shall provide an Oxford County Connection application to the Town of Tillsonburg Engineering Services Department prior to construction. 5. The owner shall agree to satisfy all requirements, financial and otherwise, of the
County, regarding the installation of water and sanitary sewer services, to the satisfaction of the County including payment of all outstanding fees regarding the same. To this regard, the lot to be severed must be independently serviced (water/sanitary), and if any/all services crossing the proposed property line should be disconnected, it is done to the satisfaction of the County of Oxford Public Works Department. 6. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with.
A23-09-7: That the Oxford County Land Division Committee approve Minor Variance Application A23-09-7 submitted by Krystal and Michael West for lands described as Lots 27 and 28 Plan 500 in the Town of Tillsonburg, as it relates to: 1. Relief from Section 7.2 – Table 7.2 Zone Provisions – decrease the Minimum Lot Frontage from 18 m to 15.82 m for the lot to be retained via Application for Consent B23-48-7. As the proposed variances are: (i) deemed to be minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land;
Page 63 of 228
Report No: CP 2023-259 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 10 of 10
(iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and, (iv) in-keeping with the general intent and purpose of the Official Plan.
SIGNATURES
Authored by: "Original Signed by" Laurel Davies Snyder, RPP, MCIP
Development Planner Approved for submission: "Original Signed by" Gordon K. Hough, RPP Director
Page 64 of 228
August 2, 2023
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1210
Notes
NAD_1983_UTM_Zone_17N
61 Meters
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 1: Location Map with Existing Zoning File No. B23-48-7 & A23-09-7 - West 306 Tillson Avenue, Tillsonburg
Tillson
Avenue
Bond Street
Clarke Street East
Clarke Street West
Wellington Street
Barker Street
Lot to be Severed
Lot to be Retained
Page 65 of 228
August 2, 2023
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
300
Notes
NAD_1983_UTM_Zone_17N
15 Meters
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 2: 2020 Aerial Map File No. B23-48-7 & A23-09-7 - West Lot 27 & 28, Plan 500; 306 Tillson Avenue, Tillsonburg
Lot to be Severed
Lot to be
Retained
Barker Street
Tillson Avenue
Page 66 of 228
Plate 3: Applicant's Sketch
File No. B23-48-7 & A23-09-7 - West Lot 27 & 28, Plan 500; 306 Tillson Avenue, Tillsonburg
Lot to be Retained
Lot to be Severed
Barker Street
Tillson Avenue
Page 67 of 228
Page 1 of 11
Report No. CP 2023-257 COMMUNITY PLANNING Council Meeting: October 10, 2023 To: Mayor and Members of Tillsonburg Town Council From: Laurel Davies Snyder, Development Planner, Community Planning Application for Consent
B23-46-7 & A23-08-7- Brothers Marketing Inc.
REPORT HIGHLIGHTS
The application for consent proposes to create a new residential infill lot to facilitate the construction of a duplex dwelling in the Central Area of Tillsonburg.
Relief is required from Section 12.2, Table 12.2 – EC Zone Provisions, to reduce the minimum lot depth and minimum lot area for both the lot to be severed and the lot to be retained, and to reduce the minimum required rear yard depth for the lot to be retained to recognize the location of the existing dwelling.
Staff recommend approval of the application as it is consistent with the Provincial Policy Statement (PPS), supports and maintains the intent and purpose of the Official Plan, and the proposed variances satisfy the requirements of Section 45(1) of the Planning Act.
DISCUSSION
Background OWNERS: Brothers Marketing Inc. 14719 Bayham Drive Tillsonburg ON, N4G 4G8 LOCATION:
The subject lands are described as Lot 747, Plan 500 in the Town of Tillsonburg. The lands are located on the south side of Rolph Street and north side of Valleyview Lane, west of Washington
Grand Avenue, and are municipally known as 111 Rolph Street.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “T-1” Town of Tillsonburg Land Use Plan Entrepreneurial District
Page 68 of 228
Report No: CP 2023-257 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 2 of 11
TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: Residential Entrepreneurial Areas with Holding Provisions (EC-R (H))
EXISTING USE OF SUBJECT PROPERTY:
Lot to be Severed –Residential (detached accessory building)
Lot to be Retained – Residential (duplex dwelling) SERVICES: Lot to be Severed: municipal sanitary sewer & water (on Rolph Street)
Lot to be Retained: municipal sanitary sewer & water (on Valleyview Lane) ACCESS: Lot to be Severed: paved, municipal street (Valleyview Lane) Lot to be Retained: paved, municipal street (Rolph Street)
PROPOSAL: Area
Frontage Depth
Severed Lot 505 m2 (5,435.8 ft2)
20 m (66 ft) 25 m (82 ft)
Retained Lot 505 m2 (5,435.8 ft2)
20 m (66 ft) 25 m (82 ft) The purpose of the Application for Consent is to create a new vacant residential infill lot with an area of approximately 505 m2 (5,435.8 ft2) and frontage on Valleyview Lane. The applicant is
proposing to construct a duplex dwelling on the lot to be severed. The lot to be retained will have an area of 505 m2 (5,435.8 ft2), with frontage on Rolph Street, and contains an existing duplex dwelling. The minor variance application proposes to obtain relief from Section 12.2 - EC Zone Provisions in the Town of Tillsonburg Zoning By-law No. 3295, to:
• reduce the required lot depth for both the lot to be severed and the lot to be retained from 30 m (98.4 ft) to 25 m (82 ft); and,
• reduce the minimum lot area for the lot to be severed and the lot to be retained from 558 m2 (6,006 ft2) to 505 m2 (5,435.8 ft2). Relief is also requested to reduce the required rear yard depth for the lot to be retained from 9 m (29.5 ft) to 7.5 m (24.6 ft).
Page 69 of 228
Report No: CP 2023-257 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 3 of 11
Surrounding land uses consist of several different types of dwelling, including single detached dwellings, duplexes, triplexes, and apartment dwellings. Institutional uses are located to the north and west of the subject lands.
For Council’s information, the applicant submitted the same application for consent and minor variance (Files B22-07-7 and A22-01-7) in 2022. Planning staff recommended support. Specifically, Staff reports CP-2022-113 and CP-2022-168 cited consistency with both the
Provincial Policy Statement (PPS) and County of Oxford Official Plan regarding providing housing opportunities through infill development, supporting redevelopment and residential intensification, and efficiently using land and resources (e.g. municipal infrastructure). Staff also stated that the
proposed lots were appropriate in accordance with the infill policies of the Official Plan and consistent with the lot sizes and residential development in the immediate area. Tillsonburg Council considered applications B22-07-7 and A22-01-7 on March 8, 2022, and recommended
that the applications be denied due to concerns about on-street parking on Valleyview Lane. The Oxford County Land Division Committee (LDC) considered and denied the applications on May 5, 2022. Plate 1, Existing Zoning and Location Map, shows the location of the subject lands and the existing zoning in the immediate vicinity. Plate 2, 2020 Aerial Map, provides an aerial view of the subject lands and surrounding area.
Plate 3, Applicant’s Sketch, provides the dimensions of the lands to be severed and retained, and the location of the existing duplex dwelling and accessory structure. Application Review
PROVINCIAL POLICY STATEMENT: The 2020 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be
consistent with” all policy statements issued under the Act. Section 1.1.1 provides that healthy liveable and safe communities are sustained by
accommodating an appropriate range and mix of residential housing (including additional units, affordable housing, and housing for older persons) to meet long-term needs, and promoting cost-effective development that minimizes land consumption and servicing costs.
Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Land use patterns within settlement areas shall be based on:
• densities and mix of land use which are appropriate for, and efficiently use the
infrastructure and public service facilities which are planned or available;
• support for active transportation;
• efficiently using land and resources;
• a range of uses and opportunities for intensification and redevelopment in accordance with the criteria in policy 1.1.3.3, where this can be accommodated.
Page 70 of 228
Report No: CP 2023-257 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 4 of 11
Section 1.1.3.4 directs that appropriate development standards shall be promoted which facilitate intensification, redevelopment, and compact form, while avoiding or mitigating risks to public health and safety.
Section 1.4, Housing, and specifically Subsection 1.4.3, states that planning authorities shall provide for an appropriate range and mix of housing types and densities to meet projected requirements of current and future residents of the regional market area by:
• Establishing and implementing minimum targets for the provision of housing which is affordable to low and moderate income households;
• Permitting and facilitating all forms of housing required to meet the social, health and well-being requirements of current and future residents;
• Permitting and facilitating all types of residential intensification, including additional residential units and redevelopment, in accordance with policy 1.3.3.3;
• Directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available to support current and projected needs;
• Promoting densities for new housing which efficiently use land, resources, infrastructure, and public service facilities, and support the use of active transportation and transit in areas where it exists or is to be developed; and,
• Establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form, while maintaining appropriate levels of public health and safety. OFFICIAL PLAN: The policies in Section 8.2.2.5, Residential Intensification and Redevelopment, promote residential intensification in appropriate locations to make more efficient use of existing land, infrastructure, and public services. Specifically, a minimum target of 15 percent of all new
residential dwelling units are to be developed through residential intensification within built-up areas of the Town. Residential intensification and compact urban form are permitted in appropriate locations within the Residential and Central Areas of the Town, subject to complying with the policies of the associated land use designations pertaining to the density, form and scale of residential
development being proposed. Intensification shall be facilitated through appropriate zoning standards, and Town Council may consider the use of reduced municipal infrastructure requirements and lot standards on a site or area specific basis, provided that such standards are still in keeping with the overall objectives of the Official Plan. Section 8.3.2.2, Central Area Strategy, sets out objectives and strategic initiatives that apply to the whole of the Central Area. Section 8.3.2.2.3 clearly states that a strategic objective of the Official Plan is to increase the residential population living within and in the vicinity of the Central Area. Further, that residential intensification measures with thin the Entrepreneurial District in the Central Area and within Residential Areas adjacent to the Central Area as set out in the policies associated with the land use designation applying to such lands shall be supported. To support
this objective, Town Council shall:
• Permit Medium Density Residential development throughout the Central Area and High Density Residential development within the Central Business District without requiring a commercial component and subject to satisfying the policies of Sections 8.2.5 and 8.2.6.
Page 71 of 228
Report No: CP 2023-257 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 5 of 11
• Support the creation of new residential units within commercial and institutional buildings within the Central Area through the development of appropriate zoning standards.
• Support residential intensification measures within the Entrepreneurial District in the
Central Area and within Residential Areas adjacent to the Central Area as set out in the policies associated with the land use designation applying to such lands. Section 8.3.2.3.2 of the Official Plan states that Entrepreneurial District areas are those lands, which are proposed for a range of commercial and business development opportunities through the conversion of existing residential dwellings and new development or redevelopment. The continuation of residential development is also anticipated. It is intended that development in the Entrepreneurial District will result in a mixture of residential and non-residential land uses. Permitted uses in existing uses in the Entrepreneurial District designation include but are not limited to residential uses, commercial uses, small-scale business uses, minor institutional uses, and residential units in association with a commercial, institutional, or business use.
Section 8.3.2.3.2.2, Policies for Redevelopment and New Development of Vacant Land, provides review criteria for development proposals on vacant land within the Entrepreneurial District. Review criteria include:
• Low and medium density residential development shall be in accordance with the policies
of Sections 8.2.4 and 8.2.5. Notwithstanding the provisions of Section 8.2.5, new Medium Density Residential development may be located throughout the Entrepreneurial District on a site specific basis subject to any restriction as outlined within the ‘Special
Development Policies’ outlined below: o Appropriate buffering measures shall be incorporated into the development to minimize potential incompatibilities with adjacent residential uses;
o Existing municipal services and community facilities shall be adequate to accommodate the development; o New development in the Entrepreneurial District designation will comply with the Environmental Resource Protection policies and the Environmental Constraint policies of Section 3.2; and, o Adequate off-street parking shall be provided. TOWN OF TILLSONBURG ZONING BY-LAW: The subject lands are zoned ‘Residential Entrepreneurial Holding Zone (EC-R (H))’ according to the Town’s Zoning By-law. The EC-R zone permits several types of residential uses, including
an apartment, bed and breakfast establishment, converted dwelling, duplex dwelling, group home, home occupation, multiple unit dwelling, single detached dwelling, semi-detached dwelling, and street-fronting townhouse dwelling.
The purpose of the Holding Provision is to ensure that the form of development or redevelopment is compatible with adjacent uses. Staff note that residential uses with three or fewer dwelling
units, which includes the duplex dwelling being proposed by the applicant, are permitted without lifting the Holding Provision. For proposed developments of ten and more residential units, Site Plan approval may be required prior to the removal of the Holding Provision. For a duplex dwelling, the provisions of the EC-R Zone require:
• a minimum lot area of 558 m2 (6,006.5 ft2)
• a minimum lot frontage of 18 m (59.1 ft)
Page 72 of 228
Report No: CP 2023-257 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 6 of 11
• a minimum lot depth of 30 m (98.4 ft)
• a minimum front yard depth of 7.5 m (24.6 ft); and,
• a minimum rear yard depth of 9 m (29.5 ft). The minimum lot area and lot depth provisions of the By-Law are intended to ensure that lots are
sufficiently large enough to provide an adequately sized building envelope and maintain adequate setbacks for access to the rear yard and provide sufficient area to conduct normal property maintenance. These provisions are also intended to ensure that adequate area is provided for parking, landscaping, drainage, and private amenity space. The minimum rear yard depth provisions of the By-Law are intended to ensure adequate private amenity space for the occupants of the dwelling, and to ensure that there is sufficient area to accommodate any required drainage swales or easements and maintain privacy for adjacent residential properties. Section 5.24.2.1 sets out off-street parking requirements for different land uses. For a duplex
dwelling, two parking spaces per dwelling unit are required. AGENCY COMMENTS:
Town of Tillsonburg Building Services Department
• Services must be provided to the parcel to be severed (water & sanitary).
• Grading plan approval for both the severed and retained parcels is required.
• Demolition of the detached garage is required.
• Addressing of the severed parcel is required.
• Updated surveys must be provided upon completion of the severance. Town of Tillsonburg Engineering Department
• The lands to be severed must be serviced with sanitary and water as a condition of severance.
• The Town of Tillsonburg will require that a representative of the developer’s consultant be on-site for any work being completed in the Town’s right of way.
• Any work being completed in the Town’s right of way will require an encroachment permit.
• The Town of Tillsonburg will require a stamped and sealed letter from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s design standards.
• A Lot Grading Plan including servicing is required.
• An Oxford County Connection application to be provided to the Town Engineering Department
prior to construction. Oxford County Public Works Department
If approved, a condition of severance shall be that the owner agrees to satisfy all requirements of the County regarding the installation of water & sanitary sewer services, financial and otherwise, including the payment of any outstanding fees, to the satisfaction of the County. To this regard,
both properties must be serviced (water/sanitary) independently, and if any/all services crossing the proposed property line should be disconnected, it must be done to the satisfaction of the County of Oxford Public Works Department. Water/sanitary servicing is available on Valleyview Lane, and the applicant will be required to connect to the services according to the Oxford County design guidelines. The connection will be inspected by Oxford County as part of this condition.
Page 73 of 228
Report No: CP 2023-257 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 7 of 11
Tillsonburg Hydro Inc. (THI) THI will need an easement and a relocation of existing electrical cables that feed 111 Rolph Street across this new property as there are no hydro distribution assets along Rolph Street (in this general location).
Tillsonburg District Chamber of Commerce The Tillsonburg District Chamber of Commerce supports this request, with the comment to
"ensure adequate parking within the newly proposed property, as Valley View can be quite congested when cars are parked on the road."
Town of Tillsonburg Economic Development & Marketing and Town of Tillsonburg Building Services indicated no objections or concerns regarding the applications.
PUBLIC CONSULTATION: Notice of the consent was provided to the public and surrounding property owners in accordance with the requirements of the Planning Act on Monday September 25, 2023. At the time of writing this report, staff had received one email regarding the application, which is included in ‘Appendix A’ of this report.
Planning Analysis
The subject application proposes to create a new residential infill lot for a duplex dwelling, while retaining a lot with an existing duplex dwelling in the northeast area of Tillsonburg. The proposal is consistent with the intensification, redevelopment, and housing policies of the PPS. Specifically, through infill development, the proposal provides opportunities for additional housing in a settlement area an opportunity for redevelopment, and provides for efficient use of land, resources, and municipal infrastructure. Further, the proposal facilitates intensification in an area characterized by a variety of housing forms, including single detached dwellings, semi-detached dwellings, duplexes, and apartment dwellings.
The subject lands and surrounding properties are in the Entrepeneurial District of the Central Area, as per the Official Plan. The proposal is consistent with the objectives for the Central Area regarding supporting residential intensification and compact urban form. Further, by providing opportunity for residential infill development, the proposal is consistent with, and supportive of the Central Area Strategy objective to increase the residential population living within and in the vicinity of the Central Area. The use of the land for residential intensification makes efficient use
of land, infrastructure, and public services. Consistent with the Entrepreneurial District policies in the Official Plan, the proposal provides for continued residential uses through an infill development opportunity. The proposal is consistent with the infill policies of the Official Plan. The subject lands are located within an area characterized by low and medium density development consisting of a variety of dwelling types on a range of lot sizes. The proposed lots are in-keeping with the existing lot sizes in the immediate area. More specifically, the proposed lot areas, lot depths and lot frontages are comparable to lots on Rolph Street, Hale Street, and Valleyview Lane. Lots on the north side of Rolph Street exhibit similar setbacks, lot areas, lot depths, lot frontages, and lot configurations.
Page 74 of 228
Report No: CP 2023-257 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 8 of 11
Both the lot to be severed and lot to be retained will be of sufficient size to provide adequate space for setbacks, required off-street parking, and vehicular ingress and egress. As such, it is the opinion of staff that the application conforms to the policies of the Official Plan respecting infill development.
Based on the sketch provided by the applicant, it appears that the relevant provisions of the ‘EC-R’ zone will be maintained for both the severed and retained lots except for lot depth and lot area,
and the required rear yard depth for the lot to be retained. As previously indicated, the applicant is requesting relief from the Zoning By-law to reduce the minimum lot depth for a duplex dwelling from 30 m (98.4 ft) to 25 m (82 ft), reduce the minimum lot area from 558 m2 (6,006 ft2) to 505 m2
(5,435.8 ft2) and to reduce the required rear yard depth for the existing duplex dwelling on the lot to be retained from 9 m (29.5 ft) to 7.5 m (24.6 ft). As mentioned, this area is characterized by a variety of lot sizes (i.e. lot area, lot depth, lot frontage, lot width) and staff are of the opinion that
the size and configuration of the proposed lots are in keeping with the area and would provide two appropriately-sized residential lots providing housing opportunities for the current and future residents of Tillsonburg. Staff are satisfied that the applicant’s request for relief can be considered minor, desirable, and appropriate. Adequate space will be maintained to accommodate required off-street parking (two spaces per residential unit are required). Adequate area for drainage purposes, building maintenance and sufficient access to the rear yard will be maintained, and adequate amenity area
will remain for the occupants of the dwellings. The request can be considered desirable for the area as the proposed setbacks and lot shapes are in keeping with the existing lot fabric in the immediate area, and supported by the residential infill, intensification policies of the Official Plan. In light of the foregoing, it is the opinion of this Office that the proposed applications for consent and minor variance are consistent with the policies of the PPS and maintain the intent and purpose
of the Official Plan. As such, Planning staff are satisfied that the application can be given favourable consideration, subject to the appropriate conditions. RECOMMENDATIONS
The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports Minor Variance Application A23-08-7 submitted by Brother Marketing Inc, for lands described as Lot 747, Plan 500, in the Town of Tillsonburg, as it relates to: 1. Relief from Section 12.2, Table 12.2 – EC Zone Provisions, to reduce the minimum lot depth from 30 m (98.4 ft) to 25 m (82 ft) for the lots to be severed and retained; 2. Relief from Section 12.2, Table 12.2 – EC Zone Provisions, to reduce the minimum lot area from 558 m2 (6,006 ft2) to 505 m2 (5,435.8 ft2) for the lots to be severed and retained; 3. Relief from Section 12.2, Table 12.2 – EC Zone Provisions, to reduce the minimum required rear yard depth from 9 m (29.5 ft) to 7.5 m (24.6 ft) for the lot to be retained.
Page 75 of 228
Report No: CP 2023-257 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 9 of 11
As the proposed variances are; (i) deemed to be minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295;
(ii) desirable for the appropriate development or use of the land; (iii) in keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) in keeping with the general intent and purpose of the Official Plan of the County of Oxford. AND FURTHER, it is recommended that Tillsonburg Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, subject to the following conditions: 1. The owners shall provide confirmation of the location of any existing overhead or underground services installed to the retained lot. Tillsonburg Hydro Inc. (THI) will require an easement across the lot to be retained and the lot to be severed, and a relocation of existing electrical cables that feed 111 Rolph Street to the lot to be
severed as there are no hydro distribution assets along Rolph Street (in this general location). Any proposed easements shall be reviewed by the Town of Tillsonburg and Tillsonburg Hydro Inc. 2. The lands to be severed must be serviced with sanitary and water. The owners shall agree, in writing, to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg, regarding the installation of services and drainage facilities, to the satisfaction of the Town of Tillsonburg. Any work being completed in the Town’s right-of-way will require an Encroachment Permit and the owner shall agree that a representative of the developer’s consultant be on-site for any work being completed in the Town’s right of way. The owner shall submit a stamped and sealed letter to the Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s design standards. 3. The owners shall provide an Oxford County Connection application to the Town of Tillsonburg Engineering Services Department prior to construction. 4. The owners shall agree to submit an updated survey to confirm lot sizes and building setbacks, to the satisfaction of the Town of Tillsonburg. 5. The existing accessory building on the lot to be severed shall be removed to the satisfaction of the Town of Tillsonburg. 6. The owners shall provide payment for cash-in-lieu of parkland to the Town of Tillsonburg for the lot to be severed, to the satisfaction of the Town of Tillsonburg. 7. The owners shall agree to provide a preliminary Lot Grading Plan, including services, to the satisfaction of the Town of Tillsonburg Engineering Services Department.
Page 76 of 228
Report No: CP 2023-257 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 10 of 11
8. The owners agree to satisfy all the financial requirements of the County of Oxford, regarding the installation of sanitary and water services, to the satisfaction of the County of Oxford Public Works Department.
9. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with.
SIGNATURES
Authored by: Original signed by Laurel Davies Snyder, MCIP, RPP Development Planner Approved for submission: Original signed by Gordon K. Hough, RPP
Director
Page 77 of 228
Report No: CP 2023-257 COMMUNITY PLANNING
Council Meeting: October 10, 2023
Page 11 of 11
APPENDIX A
Correspondence Received regarding B23-46-7 & A23-08-7
Email received September 26, 2023
Hello I am writing this email to you as requested by Deb Gilvesy after reaching out to her. If
there is a better process please feel free to share and I can take that approach. A year or two ago a variance request was denied by the town and the county in our neighborhood (for very good reasons). However, we now see the same request has been resurfaced. In the past Valley View Lane was noted as being much too small to accommodate more traffic by adding in another duplex. No changes have been made to make our road
larger, add sidewalks, or decrease the increased flow of traffic already experienced from the Rolph Street School apartments.
Talking to others we all have a lot of questions. What changed to make this request relevant again? Are there plans to change the infrastructure of Valley View to accommodate this change? If this is denied again will we just be back here again in a
few years arguing over the same things? Any context that can be provided would be much appreciated. I am also very happy to meet anyone who wants to come have a look. Also happy to send pictures if that helps. Thank you Melissa Tunks
Page 78 of 228
August 1, 2023
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1210
Notes
NAD_1983_UTM_Zone_17N
61 Meters
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 1: Existing Zoning and Location Map File No.: B23-46-7 & A23-08-7 Brothers Marketing Inc. LOT 747 Pl 500 - 111 Rolph Street, Tillsonburg
Valley View Drive
Rolph Street
Washington Grand Avenue
Ridout Street West
Hale Street
Subject Property
Lot to be retained
Lot to be severed
Bridge Street West
Page 79 of 228
August 1, 2023
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1210
Notes
NAD_1983_UTM_Zone_17N
61 Meters
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 2: 2020 Aerial Map
File No.: B23-46-7 & A23-08-7 Brothers Marketing Inc.
LOT 747 Pl 500 - 111 Rolph Street, Tillsonburg
Rolph Street
Washington Grand Avenue
Valley View Drive
Hale Street
Ridout Street West
Lot to be severed
Subject Property
Bridge Street West
Lot to be retained
Page 80 of 228
tu w
� :c c.. ....J �
w z ct ....J
0\ X C: OJ I! 0 w z
� a: w a:, 12 ....J
----------r--------:--
�
E ,,,
E "'
] � cc. C. 0 ::, ... 0 a.
V1 w a:, 12 ....J w u a: it
.t,•,;-.)'•> ··r!?t;:1t
·. :�•:, :>. ).�i??:
Plate 3: Applicant's Sketch
File No.: B23-46-7 & A23-08-7 Brothers Marketing Inc.
LOT 747 Pl 500 - 111 Rolph Street, Tillsonburg
Rolph Street
Valley View Lane
Parcel to be
retained
Parcel to be
severed
Existing
duplex
Subject
Property
Proposed
duplex
Proposed
parking spaces
Proposed
parking spaces
Page 81 of 228
Municipal Council of the County of Oxford
Council Meeting - Oxford County
Date:Wednesday, August 9, 2023
Moved By:Brian Petrie
Seconded By:Bernia Wheaton
Whereas Oxford is a responsible and accountable government with respect to matters within its jurisdiction; and,
Whereas powers being transferred from the whole of Council to the Head of Council should be viewed as a
matter within its jurisdiction; and,
Whereas service delivery should be viewed as a matter within its jurisdiction;
Therefore be it resolved that Oxford does not wish to be considered for the implementation of either “Strong
Mayor” powers per the “Strong Mayors, Building Homes Act, 2022, S.O. 2022, c. 18 - Bill 3”, or any restructuring
that is not requested by Oxford with its area municipal partners; and,
That this resolution be forwarded to all Oxford area municipalities requesting resolutions of support so that the
future governance of Oxford is in the hands of its residents; and,
That this resolution, and all resolutions of support from Oxford’s area municipal partners, be forwarded to the
Oxford MPP, the Minister of Municipal Affairs and Housing, and the Premier of Ontario.
Resolution No. 18
DISPOSITION: Motion Carried
Page 82 of 228
Report No: CS 2023-30 CORPORATE SERVICES Council Date: September 27, 2023
Page 1 of 6
To: Warden and Members of County Council
From: Director of Corporate Services
Oxford County Concession St Services Extension Project
RECOMMENDATION
1. That By-law No. 6570-2023, being a by-law to authorize the funding sources and mandatory connection for the Oxford County Concession St West Services Extension Project, be presented to Council for enactment. REPORT HIGHLIGHTS
• The purpose of this report is to authorize funding sources for the extension of watermain and sanitary sewer services as part of the Concession St West extension project in
Tillsonburg, completed from 2019-2020 – servicing 7 existing properties and 4 development properties
• Total cost for the sanitary sewer portion of the project is $269,238
• Total cost for the watermain portion of the project is $290,928
• In addition to the total cost of the project the following costs are added in accordance with the 2023 Fees and Charges By-law No. 4889-2007
o $300 billed to each of the unconnected existing and development properties for a water meter
o $50 billed to each of the unconnected existing and development properties for the water
application to connect review fee
o $50 billed to each of the unconnected existing and development properties for the sanitary application to connect review fee
Implementation Points Upon County Council’s approval of this report and passing of the authorizing by-law, staff will proceed to bill the benefitting property owners, with existing connections, as set out in Schedule “B” of the by-law. Property owners will be presented options to pay a lump sum payment without interest or through a debenture with interest which will be collected with their property taxes. The
final interest rate related to debenture financing will be confirmed at the time of debenture approval by Council.
Page 83 of 228
Report No: CS 2023-30 CORPORATE SERVICES Council Date: September 27, 2023
Page 2 of 6
Fees associated with development properties will be banked and collected at the time of future development or service connection. Financial Impact Between 2019 and 2020, the Town of Tillsonburg, on behalf of the County, installed watermains and sanitary sewers to service properties on Concession St West in Tillsonburg. At the time, the project was funded from the Water – Tillsonburg, Wastewater – Tillsonburg and Water – Tillsonburg Development Charges Reserves respectively.
Developed properties receive a 25% grant from the Community Servicing Assistance Program (CSAP). Where the CSAP calculation exceeds the maximum, the amount exceeding the maximum threshold is also paid by CSAP. The 2020 CSAP maximum threshold (cost for each equivalent service) is $11,570 for water and $15,222 for sanitary.
The cost allocation to each equivalent service, related to the water servicing portion of this bill out, is $15,108 after the 25% CSAP grant is applied. As this exceeds the maximum threshold an additional $3,538 CSAP grant was provided for each equivalent service charged to existing developed properties, to bring the total allocated for each equivalent service to the maximum of $11,570. There are 4 properties included in the bill out, that were not developed at the time of
construction, and are not eligible for the CSAP grant. The Community Servicing Assistance Program (CSAP) funds, and amounts attributed to the benefitting property owners will be contributed to the Water – Tillsonburg and Wastewater – Tillsonburg Reserves upon completion of the billing for this project.
The funding sources to be authorized by the project funding by-law are set out in Table 1.
Table 1 – Project Funding
Description Project Cost
Attributed to Benefitting Properties CSAP Reserve Funded Expenditures
Development Charges
Watermain $290,928 $138,426 $42,873 $1,986 $107,643
Sanitary Sewer $269,238 $131,798 $23,260 $114,180 $-
Communications County Policy No. 6.05 “Water and Sewer Services Financing Policy” includes a section on Public Consultation requirements, which states that the County will, to the best of its ability, ensure that property owners are informed of the intention to service and the potential impacts on property owners. Accordingly, the various communication points that occurred with impacted property owners related to this project are described below.
Page 84 of 228
Report No: CS 2023-30 CORPORATE SERVICES Council Date: September 27, 2023
Page 3 of 6
• Tillsonburg and County staff received a letter in May of 2018 from 150 Concession St W requesting extension of services along Concession St W to service their property.
• Pre-construction communication was issued by the Town of Tillsonburg to impacted residents as part of the Concession Street West reconstruction project, as follows:
o Notice of Public Meeting to be held June 19, 2019;
o Information Letter dated August 9, 2019; and
o Information Letter dated March 13, 2020.
• Direct mail communication was sent to impacted property owners in October of 2022 informing them that connection fees associated with the project would be calculated once final project costs are confirmed, and to inform them that County staff would be offering an information session in 2023.
• A notice dated June 27, 2023, notifying affected property owners that public consultation was being offered on August 3, 2023 to provide additional information and inform affected existing homeowners of cost implications.
• Letters were sent to impacted property owners on August 9, 2023, informing them that a by-law to bill this project to benefitting property owners was anticipated to be passed at
the September 27, 2023 Council meeting. Two residents attended the public consultation session on August 3, 2023, representing the
interest of two of the impacted property owners. County staff subsequently reached out to 150 Concession Street W to provide additional information on the process and estimated fees assigned to the property.
Upon enactment of By-law No. 6570-2023 a letter will be sent to each property owner with an existing connection providing them with payment options for the charges related to their property. The letter sent to development properties will identify the amount banked for payment at the time of future development. Strategic Plan (2020-2022)
WORKS WELL TOGETHER WELL CONNECTED SHAPES THE FUTURE INFORMS & ENGAGES PERFORMS & DELIVERS POSITIVE IMPACT
3.iii.
Page 85 of 228
Report No: CS 2023-30 CORPORATE SERVICES Council Date: September 27, 2023
Page 4 of 6
DISCUSSION
Background
Between 2019 and 2020, the Town of Tillsonburg, on behalf of the County of Oxford, installed sanitary sewers and watermain to service properties along Concession Street West in
Tillsonburg. This work was done in accordance with the County of Oxford water and wastewater strategy as outlined in the Official Plan.
The County’s current practice is to require properties with access to a municipal sanitary and/or water system to connect. Through the capital billing project process, a mandatory connection date is established to allow a minimum of one full construction season before the deadline. This date may be extended depending on certain circumstances. Development properties (those without buildings that require services, such as a building without plumbing and vacant lots) are not subject to the mandatory connection date, however are required to connect at the time of development.
Connecting to a municipal sanitary and water system offers a number of benefits:
• decommissioning private septic systems and sewage holding tanks provides environmental protection;
• adequate sewage flow decreases holding times that lead to odour;
• reduces the overall economic impact of the household as all routine maintenance costs currently borne by the homeowner would then be included in monthly fees;
• frees up valuable property from the existing septic bed footprint;
• reduces the risk of cross contamination with private water systems; and
• may increase property values within urban serviced boundaries.
Total project costs have been analysed and all costs assigned to replace existing infrastructure, or allocated to growth and funded by development charges, were subtracted from the total project cost to determine the extension only costs allocated to existing benefitting property
owners. The growth share of the watermain costs as determined through the 2019 Development Charges Background Study was 37%. Although the sanitary portion of this project was not included in the 2019 Development Charges Background Study, the sanitary extension has the same driving factor as the watermain extension, so an equivalent ‘growth’ portion was subtracted from the project costs and funded from the Wastewater – Tillsonburg reserve. In accordance with the County’s existing process for allocating costs to impacted properties, costs are allocated on an equivalent service basis. Properties with multiple uses or high-water usage are charged a higher fee based on a prorated comparison with a single-family residence. All impacted properties are charged the equivalent of 1 service, with the exception of 150 Concession St W, which is a non-residential property, and charged the equivalent of 3 services
consistent with the size of the service and water meter for the property, and the approach used for similar properties on other capital billing projects.
The Municipal Act, 2001, as amended, gives Council the authority to defer or alter tax payments in certain situations. County of Oxford By-law No. 4825-2003 also provides tax relief for eligible
Page 86 of 228
Report No: CS 2023-30 CORPORATE SERVICES Council Date: September 27, 2023
Page 5 of 6
landowners with disabilities and/or low income. Property owners that feel the financial obligations associated with this project will result in financial hardship are encouraged to contact County staff upon receiving the billing notice to discuss the process and their eligibility for a deferral. Comments
With County Council approval of this report and adoption of the by-law, County staff will proceed to bill the benefitting property owners the amount noted within the by-law. Property owners will
have the option to pay a lump sum payment without interest or through a debenture payment plan, paid through their annual property tax bill. The debenture payment plan options offer either 5 or 10 year repayment terms including interest with no option for early payout. Under
the lump sum payment option, the County is paid up front. Alternatively, property owners may choose to arrange private financing with more personalized terms. This bill out impacts a total of 8 properties. 150 Concession Street W was allocated an equivalent of 3 connections resulting from higher anticipated water usage, supported by a larger water meter and service connection, consistent with past practice on allocations to similar use properties. In addition, there are 2 existing properties receiving a water and sanitary charge, one existing property receiving only a sanitary charge and 4 development properties receiving
both a water and sanitary charge.
Schedule “B” of the authorizing by-law provides a list of benefitting properties by roll number having existing buildings that will be required to connect to services by October 31, 2024, being the mandatory connection date as set out in the by-law. Also forming part of the by-law is a map of the area serviced by the project - see Attachment 1 to this report. Conclusions The proposed funding model as described within this report is prepared in accordance with County policies and procedures. As such, staff recommends that Council authorize the funding sources to recover costs for this project.
SIGNATURES
Report Author:
Jennifer Lavallee, CPA, CGA Manager of Capital Planning
Page 87 of 228
Report No: CS 2023-30 CORPORATE SERVICES Council Date: September 27, 2023
Page 6 of 6
Departmental Approval:
Lynn S. Buchner, CPA, CGA Director of Corporate Services Approved for submission:
Benjamin R. Addley Chief Administrative Officer
ATTACHMENT
Attachment 1 – Oxford County Concession St W Services Extension Project Area Map
Page 88 of 228
Report No. CS 2023-30
Attachment 1
V V V
V
V V V
V Concession St W
Quarter Town LineLegend
New Water Service Existing Building
V New Water Service Vacant Lot
New Sanitary Service Existing Building
V New Sanitary Service Vacant Lot
Watermain
Water Service
Sanitary Gravity Main
Sanitary Lateral
¯
0 10050
Meters
158 Concession St W
320406006018592
160 Concession St W
320406006018595
150 Concession St W
320406006018501
162 Concession St W
320406006018598
164 Concession St W
320406006018600
147 Concession St W
320405005013802
151 Concession St W
320405005013800
Part Lot 8, Concession 12, Dereham, Town Of Tillsonburg
320405005015000
BY-LAW NO. 6570-2023
SCHEDULE "A"
(CONCESSION ST W)
Page 89 of 228
From: Minister, MECP (MECP)
Sent: Thursday, September 21, 2023 2:09 PM
To: Minister, MECP (MECP)
Subject: Ontario Parks launches limited-edition, retro-inspired collection / Parcs Ontario lance une
collection rétro en édition limitée
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or
on clicking links from unknown senders.
Good afternoon, As I am sure many of you know, provincial parks are one of Ontario’s greatest strengths – they protect our natural environment and provide recreational opportunities for 12 million visitors every year.
Generations of Ontarians have made countless memories visiting these parks for more than 125 years. When I visit an Ontario Park, I am reminded of the beauty of the wilderness and the special memories I have made while camping and canoeing with family and friends.
In celebration of the rich and vibrant history of Ontario Parks, I am excited to share that we have launched a limited-edition Made in Ontario vintage collection of sweatshirts and stickers, exclusively on the Ontario Parks online store.
Inspired by parks vehicle permits of years past, this nostalgic collection is bringing back the brilliantly coloured blue jay featured in 1960 and Canada’s national animal, the beaver, which was featured in 1967 to mark the centennial. Along with purchasing a part of Ontario Parks' history, 100 per cent of the proceeds from this collection are reinvested into Ontario Parks. This means that every purchase from the Ontario
Parks online store helps to create a better park experience for visitors and their families.
Please join me and visit shop.ontarioparks.com to shop the limited-edition vintage collection. I also encourage you to share this with your networks and help celebrate provincial park heritage.
Thank you for supporting Ontario Parks.
Sincerely,
David Piccini Minister of the Environment, Conservation and Parks
Page 90 of 228
Page 91 of 228
Page 92 of 228
May 2023
Your Worship,
Whether you live in a large, cosmopolitan city or a small hamlet, you have been faced with the
opioid crisis facing Canadians.
The National Chronic Pain Society is asking for your assistance to help patients suffering from
chronic pain from becoming addicted to opioids.
Recently, the Ontario College of Physicians and Surgeons has made a decision that will lead
more people who suffer from chronic pain to turn to opioids to alleviate their pain. The College
is targeting community pain clinics by requiring the use of ultrasound technology in the
administration of nerve block injections by licensed physicians. They are not mandating this
requirement for physicians in any other capacity, such as epidurals in hospitals. This requirement
will increase the time it takes to administer the nerve block and, therefore, reduce the number of
patients a physician can see in a day.
Also, the Ontario Health Insurance Plan (OHIP) is proposing to reduce coverage for several vital
healthcare services, including a drastic reduction in the number and frequency of nerve block
injections a patient can receive. These changes have been proposed without any consultation
with pain management medical professionals or with their patients. This cut will force chronic
pain clinics to shut down, putting a greater strain on family physicians and emergency rooms.
With the reduction in the number of nerve bocks being administered, many patients, looking for
pain relief, will turn to overcrowded emergency rooms, opioid prescriptions from doctors or
opioid street drugs.
We are asking that your Council pass a motion requesting that the Government of Ontario
maintain OHIP coverage for chronic pain treatments and continue to provide much-needed care
for the people of Ontario.
Further if you can please communicate that motion to the Premier, Minister of Health, Associate
Minister of Mental Health and Addictions and your local MPP(s),
Thank you for your kind consideration of this matter. If you have any question, please do not
hesitate to contact me at 1-800-252-1837, or by email at info@nationalchronicpainsociety.org.
You may also contact me through Elias Diamantopoulos of GTA Strategies at (416) 499-4588
ext. 6, or at elias@gtastrategies.com.
Sincerely,
Leeann Corbeil, Executive Director
National Chronic Pain Society
Page 93 of 228
Page 94 of 228
From:
Date: October 4, 2023 at 2:06:36 PM EDT To: Deb Gilvesy <dgilvesy@tillsonburg.ca> Cc: Tim Crandall <TCrandall@tillsonburg.ca>, Dianne Hodges >, Harold Moore , Paul robinson <>, Keith Hodgkinson <>, Dave Beres <>
Subject: Veteran Banners
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders.
Madam Mayor
On behalf of The Royal Canadian Legion Branch 153 and the Tillsonburg Military History
Club, the Veteran Banner Committee comprised of Dianne Hodges, Dave Beres, Harold Moore,
Paul Robinson and Keith Hodgkinson, wishes to thank The Town of Tillsonburg in supporting our initiative to honour veterans of families in our community who fought for the freedoms that we enjoy today.
A very special thank you goes out to Tim Crandall and his team at Tillsonburg Hydro who did
the installs. They were accommodating in every way and their professionalism and dedication to
the task in an efficient and timely manner is very much appreciated.
We look forward to expanding the program next year and we look forward to your continued support.
LEST WE FORGET
Frank Moore
Chairman Veteran Banner Committee
Personal Information
Personal Information
Personal Information
Personal InformationPersonal Information
Personal Information
Page 95 of 228
Page 96 of 228
Page 1 of 2
Subject: CAO 23-13 General Volunteer Policy
Report Number: CAO 23-13
Department: Office of the CAO
Submitted by: Joanna Kurowski, Human Resources Manager
Meeting Type: Council Meeting
Meeting Date: Tuesday, October 10, 2023
RECOMMENDATION
A. THAT report titled CAO 23-13 General Volunteer Policy be received as
information; and
B. THAT Council adopts the General Volunteer Policy as per the attached.
BACKGROUND
The Town of Tillsonburg is graced with having so many wonderful volunteers who
dedicate their time and energy into making Tillsonburg a better place to work, live and
play without any expectation of compensation.
In order to streamline efforts of information provided to our volunteers to allow them to
do their work to the highest extent possible, the staff developed a policy that governs
the procedures and policies around volunteers and their work.
This policy will allow the Town to have a variety of different volunteers offering various
expertise and skill sets to complement the Town’s needs in the most efficient and safest
way for volunteers and The Town employees.
DISCUSSION
The policy has been developed to include information on how recruitment will be
performed in relation to obtaining volunteers.
The policy outlines what agreements, waivers, orientation and training will be conducted
to the volunteers. The policy confirms insurance coverage, supervision provided,
recognition procedures and accident/incident procedures.
The policy clearly identifies the responsibilities of all parties involved, including: Council,
the Town and the volunteers.
The policy provides information about the protection to both the volunteer and the Town
in case of potential liabilities.
Page 97 of 228
CAO 23-13 General Volunteer Policy
Page 2 of 2
CONSULTATION
Senior Leadership Team
Management Team
FINANCIAL IMPACT/FUNDING SOURCE
None
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Engage community groups, including advisory committees and
service organization, in shaping municipal initiatives.
Priority Project – Immediate Term - Volunteer Recognition Program
ATTACHMENTS
Appendix A – 9-011 General Volunteer Policy
Appendix B – Draft General Volunteer Policy By-Law
Page 98 of 228
Page 1 of 5
Human Resources
Policy HR-054: General Volunteer Policy
Approval Date: February 11, 2019
Approval Authority: Council Resolution
Effective Date: February 11, 2019
Next Scheduled Review Year: 2025
Department: Human Resources
Last reviewed: June 13, 2023
Revision Date/s:
Schedules:
POLICY STATEMENT
This policy recognizes the positive impact volunteers have on making our community a
vibrant and unique place to live and work. Volunteers augment the services provided
in the following areas: programs, recreation, parks, cemetery, museum and more.
Volunteering provides opportunities for new skills, perspectives and demonstrating of
particular talents to benefit our community.
PURPOSE
The purpose of this policy outlines the process for recruiting, appointing, training and
supervising volunteers at the Corporation of the Town of Tillsonburg.
SCOPE
This policy applies to all persons who volunteer for the Town of Tillsonburg except for
those serving on Advisory Committees, Volunteer Firefighters as defined by the Fire
Protection and Prevention Act 1997, S.O. C4, and all employees who recruit and/or
work with volunteers.
Page 99 of 228
Page 2 of 5
POLICY
The success of the volunteers depends on coordination of services and provision of
training and support. Volunteers may be recruited for specific functions or general
interest in volunteering which will be matched with a specific function. Staff will
determine which positions are appropriate for volunteers and outline description for
each position.
DEFINITIONS
Volunteer: a person who, while under the general supervision of the Town of
Tillsonburg staff, voluntarily and without compensation, provides services to the town
and community.
IMPLEMENTATION PROCEDURE
1. Request for Volunteers:
Town staff requesting volunteers will develop volunteer job descriptions outlining
scope of work, required training and resources, for each volunteer position. Job
descriptions will be reviewed and updated as required.
2. Recruitment:
The Town will provide notice of active volunteer opportunities through a combination
of the following: posting on the Town’s website, through the Town’s social media
platforms and posting notice at Town facilities where appropriate. If the originating
department wishes to advertise in a local paper, advertisement costs must be funded
through that department’s budget.
3. Application:
Volunteer applicants are required to complete and submit an application form.
Applications will be reviewed by appropriate staff and will be kept on file in
accordance with the town’s Record Retention Policy.
Volunteers must be a minimum of fourteen (14) years of age at the time their
application is filed. Certain volunteer positions may require the individual to be at least
sixteen (16) years of age.
4. Interview:
Volunteers selected through the process will be interviewed and screened to
determine their suitability for and interest in any position. The screening process
may require that a volunteer have a Reference Check or Criminal Record Check.
A parent or guardian’s written consent is required for volunteers who have not
reached the age of majority (18 years) prior to volunteering.
Page 100 of 228
Page 3 of 5
5. Placement:
Volunteers will be placed in positions in which they expressed interest and/or are
best suited for the mutual benefit of the Town and the volunteer.
6. Volunteer Agreement and Waiver
Each volunteer will be required to sign a Volunteer Agreement and Release and a
Waiver Of Liability and Indemnity, and a Statement of Confidentiality. In the event the
volunteer is under eighteen (18) years of age, the volunteer’s Parent or Guardian will
be required to sign the Volunteer Agreement and the Statement of Confidentiality on
behalf of the volunteer.
7. Orientation and Training:
Appropriate orientation and/or training will be provided where applicable. Corporate
policies and procedures will be reviewed. The orientation will also detail the specific
roles and responsibilities as well as limits of that volunteer position.
The Town of Tillsonburg will take all reasonable precautions to protect the health
and safety of volunteers while performing their volunteer duties. The Town will
provide site specific health and safety training and identify hazards within the
workplace. Volunteers will be required to take general health and safety training
through online link Health and Safety Awareness Training and to sign off on the
training prior to volunteering.
All volunteers will receive training on AODA, Workplace Violence and Harassment
and Rzone policies.
8. Insurance:
While performing duties as specified in their position, volunteers are covered by the
Town’s liability insurance against claims from third parties. Volunteers are not
covered for personal injury, theft, breakage and vandalism of property. Volunteers
must report any accident, injury and/or damage of property immediately to their
supervisor, regardless of severity.
9. Supervision:
Regular supervision of a volunteer’s work provides for appropriate direction and
support. Volunteers will be provided with the name and contact information of their
supervisor.
10. Recognition:
The municipality currently recognizes volunteers through the “Volunteer of the
Quarter” program that is overseen by the Museum, Culture, Heritage and Special
Awards Advisory Committee and the Citizen of the Year, also overseen by this
Advisory Committee. The museum volunteers are recognized for their contributions
through Ontario Volunteer Service Awards. Volunteer firefighters are included in the
Town’s employee recognition program
Page 101 of 228
Page 4 of 5
11. Accessibility:
The Town of Tillsonburg is committed to ensuring that people with disabilities enjoy
the same opportunities as all who live, work, visit and invest in our community.
Persons who require accommodations are required to advise the department
representative of their accommodation requirements.
12. Responsibilities:
Council
Council shall support the volunteer program within the municipality.
Corporation
Treat volunteers with dignity and respect
Provide adequate orientation and training and any other necessary tools for
a successful experience
Manage, promote, support and coordinate volunteers and their activities
Inform volunteers of any changes in policies and procedures
Provide recognition and appreciation for the contributions of volunteers on
an ongoing basis
Accommodate accessibility needs as required
Volunteers
Identify areas of interest, availability and time commitment
Adhere to the same policies, procedures and standards as Town employees
Speak with department staff when issues arise
Work within the scope of the position
Attend orientation and training sessions
Wear attire appropriate for the safety and public perception of volunteering
Treat the public and coworkers in accordance with the Code of Conduct
Maintain confidentiality of information when required
Provide feedback and suggestions
13. Accidents & Incidents:
Volunteers are expected to report all accidents/incidents to their supervisor. The
supervisors will complete the accident/incident report form. Volunteers can sign the
accident/incident report form as a witness, but a member of staff should complete
the form. Incidents should be reported in the following instances:
Personal injury to a participant, volunteer or staff
Damages to property or equipment
Threat of violence or disruptive or abusive behaviour
Lost or stolen property
14. Harassment Free Environment:
Every volunteer has the right to volunteer in an environment free from
discrimination, harassment or violence. Should an issue occur the volunteer is to
Page 102 of 228
Page 5 of 5
report the incident to their direct supervisor immediately.
15. Confidentiality:
All Town of Tillsonburg information pertaining to participants, staff, volunteers and
Corporation business are confidential. Volunteers are expected to comply with the
confidentiality agreement included in the Volunteer Package. Volunteers are
obligated to follow the Municipal Freedom of Information and Protection of Privacy
Act (MFIPPA).
16. Media:
Volunteers are expected to not make any statements and refer any media
representatives they are approached by to their supervisor or staff of the Town of
Tillsonburg.
17. Termination of Volunteer Position:
Should the volunteer decide to move on from volunteering for the Town of
Tillsonburg, they are asked to provide their staff supervisor with notice. The
volunteer will be invited to provide feedback on their volunteer experience through
an exit interview.
Dismissal of a volunteer includes but is not limited to a situation where the volunteer is
unable to:
Uphold the conditions of the position;
Is consistently late;
Is unable to attend scheduled shifts; or
Is in violation of the Code of Conduct and Town’s policies and procedures.
Volunteers may be removed from the Volunteer Program in its entirety as
determined by the Town.
Page 103 of 228
Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-071
A BY-LAW to Adopt a General Volunteer Policy.
WHEREAS Section 270(1) of the Municipal Act, 2001 states that a municipality shall adopt
and maintain policies with respect to the manner in which the municipality will try to ensure
that it is accountable to the public for its actions, and the manner in which the municipality
will try to ensure that its actions are transparent to the public.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT the General Volunteer Policy attached hereto as “Schedule A” is hereby
adopted and forms part of this by-law;
2. THAT this By-Law shall come into full force and effect upon passing.
READ A FIRST AND SECOND TIME THIS 10th day of OCTOBER, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 10th day of OCTOBER, 2023.
___________________________
MAYOR – Deb Gilvesy
______________________________
CLERK – Tanya Daniels
Page 104 of 228
Page 1 of 5
Subject: Town Hall Floor Plan Options
Report Number: CAO 23-17
Department: Office of the CAO
Submitted by: Kyle Pratt, Chief Administrative Officer
Meeting Type: Council Meeting
Meeting Date: Tuesday, October 10, 2023
RECOMMENDATION
A. THAT report titled “CAO 23-17 Town Hall Floor Plan Options” be received as
information;
B. THAT Council selects Option [intentionally left blank] as the preferred floor plan
option; and
C. THAT staff proceeds working with VG+ Architects to prepare a detailed building
concept based on the selected floor plan.
BACKGROUND
In continuation of the consolidated Town Hall project, Town staff has been working with
the architect, VG+ to produce options for Council to consider for a draft floor plan for the
new consolidated Town Hall initiative.
The Senior Leadership Team has reviewed the options to ensure adequacy for their
departments and their needs.
DISCUSSION
Staff have worked with the architect to come up with four different options.
Option #1A
As shown in appendix A, this first option would be a one-level Town Hall located at 10
Lisgar Avenue utilizing and expanding on the existing footprint of the building. The main
difference in Option 1A is the inclusion of a Fire Communications Dispatch Centre
composed of 1,045 square feet. There has been office space included for the Assistant
Fire Chief responsible for Communications in this option.
This option would allow area for future growth in the amount of 995 square feet. This
option slightly reduces the parking space availability to allow for future growth to extend
out of the back of the building.
Page 105 of 228
CAO 23-17 Town Hall Floor Plan Options
Page 2 of 5
Option #1B
As shown in appendix B, Option 1B would also be one-level similar to Option 1A. This
option differs by omitting the Fire Communications Dispatch Centre and keeping it in its
current location at the existing Fire Hall. This option would provide for greater future
growth space of 1,390 square feet.
Option #2A
As shown in appendix C, Option 2A uses a two-story option. The second floor would be
built up from the area where the bays currently are located at the Customer Service
Centre and then would utilize and reformat the existing main floor with some additions
to the main floor space.
This option brings the Fire Communications Dispatch Centre with office space for the
Assistant Chief to the second floor. This option allows for 1,260 square feet of future
growth space.
By building upwards to a second floor, this allows for more accommodation of on-site
parking. The higher option also provides for greater visibility of the Town Hall from
Broadway and the downtown core.
Option #2B
As shown in appendix D, Option 2B uses a two-story option similar to Option 2A. The
difference with this option is the removal of the Fire Communications Dispatch Centre.
By removing this, the future growth space using this option would be the highest at
2,305 square feet.
Noteworthy items in all of the designs include:
A Council Chamber with ample seating and the ability to section off the back part
of the Chambers for a multi-purpose area and Emergency Operations Centre
The clock tower could be moved from its current location and be relocated to
form part of the public plaza area out front of the new Town Hall
Option 1A would have a smaller footprint of 22,490 square feet (18,700 existing
and 3,790 additional square feet)
Option 1B would have the smallest footprint of 21,750 square feet (18,700
existing and 3,050 additional square feet)
Options 2A and B would have a footprint of 24,915 square feet
The exterior views for either the one or two-story option chosen can be seen in
appendix E and F.
Page 106 of 228
CAO 23-17 Town Hall Floor Plan Options
Page 3 of 5
Hybrid Work Option
In order to reduce space, staff could look at generalizing the spaces per department as
well as hosting more ‘hotel’ style workplaces. In the options provided, every staff
member that works out of that building has been given a dedicated office space whether
or not they work using the hybrid model or not.
Rather than having the floor plan with ‘assigned workspaces’ the same number of
spaces and footprint could be used to allow for future growth, however, areas could be
consolidated if needed to allow for sharing of space. Staff that work in the hybrid model
could, when required, ‘book a work station’ and use on a first-come, first-serve basis.
Strategic Outlook
Tillsonburg’s rapid growth has prioritized the need to incorporate cutting-edge
technologies and innovation into municipal operations. The Town Hall initiative is
potentially a big part of the transformation of Tillsonburg at the heart of our community.
We believe that there are great opportunities to bring innovative insights and ideas from
staff, other municipalities and modern technologies to help Tillsonburg develop best-in-
class services.
Some ideas include:
Adding Smart Infrastructure: We can explore ways to incorporate technology to
enhance citizen involvement and participation. At the same time, there is a
significant opportunity to develop an energy-efficient and sustainable building
using AI-driven solutions that adapt to occupancy and environmental conditions,
ultimately reducing our carbon footprint.
Using Data-Driven Decision Making: We can harness the power of data analytics
and predictive modeling by developing data analysis rooms or systems that track
citizen engagement, traffic patterns, and resource utilization. The Town Hall can
become a catalyst for a new approach to data.
Levering Technology to Enhance Citizen Services: AI-powered chatbots or virtual
assistants to streamline and enhance citizen interactions with Town Hall. These
tools could provide quick and efficient responses to common queries and tasks,
improving the overall experience for our residents.
Building and Facilitating Collaborative spaces: Buildings can encourage
municipalities and their residents to think beyond their specific silos and embrace
collaboration across the organization. This type of innovation can be
incorporated into building design so that it can foster collaboration into
departmental thinking and action.
Page 107 of 228
CAO 23-17 Town Hall Floor Plan Options
Page 4 of 5
A terrific opportunity exists to develop a cutting-edge space that highlights our
municipality’s embrace of innovation.
CONSULTATION
Senior Leadership Team.
Once direction is established, further engagement will be important.
FINANCIAL IMPACT/FUNDING SOURCE
As shown in Appendix G, there is a preliminary breakdown of construction cost
estimates. By selecting option one, with the one-story option, the costs are estimated to
be approximately $10,786,000. The estimated cost of construction for the two-story
option would be $16,863,000. The main difference in costs are attributed to the
increased square footage of the second option, partial roof structural re-strengthening
allowance, selective/major demo and the cost required for an elevator.
The estimated costs, however, do not include a Construction Manager-Advisor that
would be recommended on a construction project of this magnitude, plus our net HST
payable. In addition, the general notes to the preliminary estimates note a +/- 30%
accuracy range, based on industry-standard guidelines, and “…market situations… with
an unprecedented set of circumstances on which to base a judgement.”
Therefore, the adjusted costing with the above factors included, would be:
Town Hall 10 Lisgar Ave Construction
Order of Magnitude (OM) Costing
Preliminary OM Construction Cost 10,786,000$ 16,863,000$
Add Construction Manager-Advisor 150,000$ 175,000$
Subtotal 10,936,000$ 17,038,000$
OM Opinion of cost %30%30%
Range Low High Low High
8,412,308$ 14,216,800$ 13,106,154$ 22,149,400$
Net HST payable 148,057$ 250,216$ 230,668$ 389,829$
Total 8,560,364$ 14,467,016$ 13,336,822$ 22,539,229$
Sch-01 Sch-02
Page 108 of 228
CAO 23-17 Town Hall Floor Plan Options
Page 5 of 5
Based on the option selected, Staff will need to bring a further report to Council
regarding funding source options.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Position Tillsonburg as a leader in the municipal sector.
Priority Project – Immediate Term - Consolidated Town Hall initiative
ATTACHMENTS
Appendix A – 10 Lisgar Ave – Option 1A
Appendix B – 10 Lisgar Ave – Option 1B
Appendix C – 10 Lisgar Ave – Option 2A
Appendix D – 10 Lisgar Ave – Option 2B
Appendix E – 10 Lisgar Ave – Options 1A&B Exterior View
Appendix F – 10 Lisgar Ave – Options 2A&B Exterior View
Appendix G – 10 Lisgar Ave – Construction Cost Estimates
Page 109 of 228
FINANCIAL
ANALYST 2
(60 SF)
COMMUNICATION
OFFICER
(60 SF)
MANAGER OF
HUMAN
RESOURCES
(150 SF)
DEPUTY CBO
(120 SF)
ASSET
MANAGEMENT
COORD.
(100 SF)
COUNTY
PLANNER
(100 SF)
TAX CLERK
(60 SF)
PURCHASING
COORD.
(60 SF)
AP/AR
(60 SF)
FINANCE & UTIL.
ANALYST
(60 SF)
FINANCIAL
ANALYST (RCP)
(60 SF)
OPERATION
ADMIN.
(60 SF)
MANAGER
OF
ENGINEERING
(75 SF)
ENTRY
VEST.
MAP ROOM
(150 SF)
PLOTTER
(150 SF)
FILE ROOM
(150 SF)
COPY
ROOM/MAIL
ROOM
(200 SF)
IT/ SERVER ROOM
(225 SF)
MECH. ROOM
(225 SF)
SPRINKLER. ROOM
(225 SF)
VAULT
(300 SF)
STORAGE
ROOM
(600 SF)
WASTE /
RECYCLING
(120 SF)
LOADING
AREA
(64 SF)
MAIN LOBBY
/WELCOME
AREA
COUNCILLOR'S
COMMON AREA
(290 SF)
LUNCH ROOM
(630 SF)
W/R
(43 SF)
W/R
(43 SF)
BOARD
ROOM-1
(280 SF)
BRAK-OUT
ROOM#1
(90 SF)
EXEC. ASSIST.
CAO/MAYOR
(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)BF
BF950x2
1
50
DR#RM#CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CONFIDENTIALDESK(60 SF)950x2150DR#RM#SENIOR
OPERATION
TECH.
(60 SF)
OPERATION
TECH.
(60 SF)
CIVIL DESIGNER
(60 SF)
GIS TECH.
(60 SF)
DESIGN TECH.
(60 SF)
ASSET MGMT.
COORD.
(60 SF)
STAFF ENTRY
VEST.
(60 SF)
STAFF
EXIT/
ENTRY
LOADING
ELEC. ROOM
(225 SF)
FUTURE GROWTH
(650 SF)DELIGATESSTAFF
CLG. MONTED A/V DISPLAYCOUNCIL
CHAMBER
(3000 SF)
MULTI
PURPOSE
AREA / EOC
TRAINING
ROOM
(500 SF)
W/R
(43 SF)
950x2
1
50
DR#RM#950x2
1
5
0 DR#RM#FUTURE GROWTH
(345 SF)
DISPATCH
CENTRE
(1,045 SF)
W/R
(43 SF)
CAO'S
OFFICE
(200 SF)
ECON. DEV. /
MARKETING
COORD.
(60 SF)
DEVELOPMENT
COMMISSIONER
(100 SF)
DEPUTY
CLERK
(120 SF)
CLERK(150 SF)PT CSR
(60 SF)
REVENUE
MANAGER
(150 SF)
DEPUTY
TREASURER
(100 SF)DIR. OF
FINANCE /
TREASURER
(150 SF)
DIR. OF
RCP
(150 SF)
MANAGER
OF PARKS &
FACILITIES
(75 SF)
RCP ADMIN.
ASSIST.
(60 SF)
DIR.
OPERATIONS
(150 SF)
TRANSIT
COORD.
(75 SF)950x21
5
0
DR#RM#950x21
5
0
DR#RM#950x215
0 DR#RM#W/R
(43 SF)
W/R
(43 SF)
UNIV.
W/R
(125 SF)
DEV.
TECH.
(60 SF)
DIR. OF
INNOVATION
& STRATEGIC
INITIATIVES
(150 SF)
IT PROJ.
MGR.
(60 SF)
BOARD
ROOM-2
(125 SF)
PROPERTY
STANDARD
/ BYLAW
OFFICER
(100 SF)
BUILDING/
BYLAW
SUPERVISOR
(100 SF)
BUILDING
INSPECTOR
(60 SF)
BUILDING
INSPECTOR
(60 SF)
BUILDING
INSPECTOR
(60 SF)
BUILDING
INSPECTOR
(60 SF)
SUMMER
STUDENT
(60 SF)
W/R
(43 SF)STORAGEELEC. CLOSETINFO.
TECH.
(60 SF)
HEALTH &
SAFETY
OFFICER
(60 SF)
HR
GENERALIST
(60 SF)
RECORDS /
LEGISLATIVE
COORD.
(60 SF)
SUMMER
STUDENT
(30 SF)
CBO
(190 SF)
SUMMER/
CO-OP
STUDENT
(30 SF)
COMMS
ASSIST.
CHIEF
(100 SF)
W/R
(43 SF)
BRAK-OUT
ROOM#2
(90 SF)950x2150DR#RM#CONFIDENTIALDESK(60 SF)MUNICIPAL
BYLAW
OFFICER
(100 SF)
W/R
(43 SF)
950x2
1
50
DR#RM#950x21
5
0 DR#RM#MAYOR'S
OFFICE
(240 SF)
950x2150
DR#RM#
950x2
1
50
DR#RM#SUMMER
STUDENT
(30 SF)
SUMMER
STUDENT
(45 SF)
FUTURE
(60 SF)
950x2150
DR#RM#
STORAGE
B.F.
W/R
(65 SF)
TYPE A
150034003400TYPE A
MAIN
ENTRANCE
STAFF
EXIT/
ENTRY
LOADING
COUNCIL
EXIT/ENTRY 150027002700TYPE B
TYPE B
5500
5500
270010
08
29503400TYPE A
27002700PUBLIC
PLAZA
05
08
03
TOTAL ON SITE PARKING: 34
B.F. PARKING:
3 TYP.A & 2 TYPE B
OUTDOOR
SITTING
AREA
EX. PUBLIC
PARKING
RESURFACED/
RE-PAINTED
STAFF
PARKING
13 SPACES
950x2150
DR#RM#EXIT
VEST.
(80 SF)EXIT
18,700 sf Existing + 3,790 sf addition = 22,490 sf
0
FLOOR PLAN/SITE PLAN
1.5 3 7.5m
1
PARKING CALC:
1/20SM GROSS FLOOR AREA
GFA: 2,089 SM / 20 = 105 PARKING SPACES
5 B.F. PARKING : 3 X TYPE A + 2 X TYPE B
OFFICE OF THE CAO/COUNCIL
LEGEND
ECONOMIC DEVELOPMENT
CORPORATE SERVICES / CLERK
BUILDING/ PLANNING/ BY LAW
FINANCE
RECREATION, CULTURE & PARKS
OPERATIONS SERVICES
ACCESS & CORRIDORS
MEETING & ASSEMBLY
FUNCTIONAL SUPPORT
WASHROOMS
EXTERNAL AGENCIES
FUTURE GROWTH
THE VENTIN GROUP LTD
ARCHITECTSVG
50 Dalhousie Street
Brantford, Ontario, Canada
N3T 2H8
T: 519.754.1652
www.plusvg.com
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
www.Tillsonburg.ca
10 LISGAR AVE_OPTION_1-A
2023.08.24
N
CN
TILLSONBURG TOWN HALL Filename: K:\TVG-Brantford\Tillsonburg New Town Hall Study-223xx\Drawings\Design\TTH new design - Site B Color - no hatch_2023.08.15.dwg Aug 24, 2023 - 8:51am By: YRahmanianPlot Date:REVISIONS
NO.PARTICULARDATE
ISSUED FOR CLIENT'S REVIEW2021.12.031
MODIFIED PER CLIENT'S REQ.2022.01.052
MODIFIED PER CLIENT'S REQ.2022.01.124
MODIFIED PER CLIENT'S REQ.2022.01.205
Page 110 of 228
18,700 sf Existing + 3,050 sf addition = 21,750 sf
0
FLOOR PLAN/SITE PLAN
1.5 3 7.5m
1
FINANCIAL
ANALYST 2
(60 SF)
COMMUNICATION
OFFICER
(60 SF)
MANAGER OF
HUMAN
RESOURCES
(150 SF)
DEPUTY CBO
(120 SF)
ASSET
MANAGEMENT
COORD.
(100 SF)
COUNTY
PLANNER
(100 SF)
TAX CLERK
(60 SF)
PURCHASING
COORD.
(60 SF)
AP/AR
(60 SF)
FINANCE & UTIL.
ANALYST
(60 SF)
FINANCIAL
ANALYST (RCP)
(60 SF)
OPERATION
ADMIN.
(60 SF)
MANAGER
OF
ENGINEERING
(75 SF)
ENTRY
VEST.
EXIT
VEST.
(80 SF)
MAP ROOM
(150 SF)
PLOTTER
(150 SF)
FILE ROOM
(150 SF)
COPY
ROOM/MAIL
ROOM
(200 SF)
IT/ SERVER ROOM
(225 SF)
MECH. ROOM
(225 SF)
SPRINKLER. ROOM
(225 SF)
VAULT
(300 SF)
STORAGE
ROOM
(600 SF)
WASTE /
RECYCLING
(120 SF)
LOADING
AREA
(64 SF)
MAIN LOBBY
/WELCOME
AREA
COUNCILLOR'S
COMMON AREA
(290 SF)
LUNCH ROOM
(630 SF)
W/R
(43 SF)
W/R
(43 SF)
BOARD
ROOM-1
(280 SF)
BRAK-OUT
ROOM#1
(90 SF)
EXEC. ASSIST.
CAO/MAYOR
(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)BF
BF950x2
1
50
DR#RM#CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CONFIDENTIALDESK(60 SF)950x2150DR#RM#EXIT
SENIOR
OPERATION
TECH.
(60 SF)
OPERATION
TECH.
(60 SF)
CIVIL DESIGNER
(60 SF)
GIS TECH.
(60 SF)
DESIGN TECH.
(60 SF)
ASSET MGMT.
COORD.
(60 SF)
STAFF ENTRY
VEST.
(60 SF)
STAFF
EXIT/
ENTRY
LOADING
ELEC. ROOM
(225 SF)DELIGATESSTAFF
CLG. MONTED A/V DISPLAYCOUNCIL
CHAMBER
(3000 SF)
MULTI
PURPOSE
AREA / EOC
TRAINING
ROOM
(500 SF)
W/R
(43 SF)
950x2
1
50
DR#RM#950x2150DR#RM#FUTURE GROWTH
(345 SF)
FUTURE GROWTH
(1,045 SF)
W/R
(43 SF)
CAO'S
OFFICE
(200 SF)
ECON. DEV. /
MARKETING
COORD.
(60 SF)
DEVELOPMENT
COMMISSIONER
(100 SF)
DEPUTY
CLERK
(120 SF)
CLERK(150 SF)PT CSR
(60 SF)
REVENUE
MANAGER
(150 SF)
DEPUTY
TREASURER
(100 SF)DIR. OF
FINANCE /
TREASURER
(150 SF)
DIR. OF
RCP
(150 SF)
MANAGER
OF PARKS &
FACILITIES
(75 SF)
RCP ADMIN.
ASSIST.
(60 SF)
DIR.
OPERATIONS
(150 SF)
TRANSIT
COORD.
(75 SF)950x21
5
0
DR#RM#950x21
5
0
DR#RM#950x215
0 DR#RM#W/R
(43 SF)
W/R
(43 SF)
UNIV.
W/R
(125 SF)
DEV.
TECH.
(60 SF)
DIR. OF
INNOVATION
& STRATEGIC
INITIATIVES
(150 SF)
IT PROJ.
MGR.
(60 SF)
BOARD
ROOM-2
(125 SF)
PROPERTY
STANDARD
/ BYLAW
OFFICER
(100 SF)
BUILDING/
BYLAW
SUPERVISOR
(100 SF)
BUILDING
INSPECTOR
(60 SF)
BUILDING
INSPECTOR
(60 SF)
BUILDING
INSPECTOR
(60 SF)
BUILDING
INSPECTOR
(60 SF)
SUMMER
STUDENT
(60 SF)
W/R
(43 SF)STORAGEELEC. CLOSETINFO.
TECH.
(60 SF)
HEALTH &
SAFETY
OFFICER
(60 SF)
HR
GENERALIST
(60 SF)
RECORDS /
LEGISLATIVE
COORD.
(60 SF)
SUMMER
STUDENT
(30 SF)
CBO
(190 SF)
SUMMER/
CO-OP
STUDENT
(30 SF)
COMMS
ASSIST.
CHIEF
(100 SF)
W/R
(43 SF)
BRAK-OUT
ROOM#2
(90 SF)950x2150DR#RM#CONFIDENTIALDESK(60 SF)MUNICIPAL
BYLAW
OFFICER
(100 SF)
W/R
(43 SF)
950x2
1
50
DR#RM#950x2150DR#RM#MAYOR'S
OFFICE
(240 SF)
950x2150
DR#RM#
950x2
1
50
DR#RM#SUMMER
STUDENT
(30 SF)
SUMMER
STUDENT
(45 SF)
FUTURE
(60 SF)
950x2150
DR#RM#
STORAGE
B.F.
W/R
(65 SF)
TYPE A
150034003400TYPE A
MAIN
ENTRANCE
STAFF
EXIT/
ENTRY
LOADING
COUNCIL
EXIT/ENTRY 150027002700TYPE B
TYPE B
5500
5500
270010
08
29503400TYPE A
27002700PUBLIC
PLAZA
06
08
TOTAL ON SITE PARKING: 35
B.F. PARKING:
3 TYP.A & 2 TYPE B
OUTDOOR
SITTING
AREA
EX. PUBLIC
PARKING
RESURFACED/
RE-PAINTED
STAFF
PARKING
14 SPACES
950x2150
DR#RM#
OFFICE OF THE CAO/COUNCIL
LEGEND
ECONOMIC DEVELOPMENT
CORPORATE SERVICES / CLERK
BUILDING/ PLANNING/ BY LAW
FINANCE
RECREATION, CULTURE & PARKS
OPERATIONS SERVICES
ACCESS & CORRIDORS
MEETING & ASSEMBLY
FUNCTIONAL SUPPORT
WASHROOMS
EXTERNAL AGENCIES
FUTURE GROWTH
THE VENTIN GROUP LTD
ARCHITECTSVG
50 Dalhousie Street
Brantford, Ontario, Canada
N3T 2H8
T: 519.754.1652
www.plusvg.com
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
www.Tillsonburg.ca
10 LISGAR AVE_OPTION_1-B
2023.08.24
N
CN
TILLSONBURG TOWN HALL Filename: K:\TVG-Brantford\Tillsonburg New Town Hall Study-223xx\Drawings\Design\TTH new design - Site B Color - no hatch_2023.08.15.dwg Aug 24, 2023 - 8:52am By: YRahmanianPlot Date:REVISIONS
NO.PARTICULARDATE
ISSUED FOR CLIENT'S REVIEW2021.12.031
MODIFIED PER CLIENT'S REQ.2022.01.052
MODIFIED PER CLIENT'S REQ.2022.01.124
MODIFIED PER CLIENT'S REQ.2022.01.205
Page 111 of 228
FINANCIAL
ANALYST 2
(60 SF)
COMMUNICATION
OFFICER
(60 SF)
MANAGER OF
HUMAN
RESOURCES
(120 SF)
DEPUTY CBO
(120 SF)
ASSET
MANAGEMENT
COORD.
(100 SF)
COUNTY
PLANNER
(100 SF)
TAX CLERK
(60 SF)
PURCHASING
COORD.
(60 SF)
AP/AR
(60 SF)
FINANCE & UTIL.
ANALYST
(60 SF)
FINANCIAL
ANALYST (RCP)
(60 SF)
ENTRY
VEST.
MAP ROOM
(150 SF)
PLOTTER
(150 SF)
FILE ROOM
(150 SF)
COPY
ROOM/MAIL
ROOM
(200 SF)
MAIN LOBBY
/WELCOME
AREA
W/R
(43 SF)
W/R
(43 SF)
BOARD
ROOM-1
(280 SF)
EXEC. ASSIST.
CAO/MAYOR
(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)BF
BF950x215
0
DR#RM#CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CONFIDENTIALDESK(60 SF)950x2150DR#RM#DELIGATESSTAFF
CLG. MONTED A/V DISPLAYCOUNCIL
CHAMBER
(3000 SF)
MULTI
PURPOSE
AREA / EOC
TRAINING
ROOM
(470 SF)
CAO'S
OFFICE
(200 SF)
ECON. DEV. /
MARKETING
COORD.
(60 SF)
DEVELOPMENT
COMMISSIONER
(100 SF)
DEPUTY
CLERK
(100 SF)
CLERK(120 SF)
PT CSR
(60 SF)
REVENUE
MANAGER
(150 SF)
DEPUTY
TREASURER
(100 SF)DIR. OF
FINANCE /
TREASURER
(150 SF)
950x2
1
50
DR#RM#950x215
0DR#RM#950x21
5
0 DR#RM#W/R
(43 SF)
W/R
(43 SF)
UNIV.
W/R
(125 SF)
DEV.
TECH.
(60 SF)
DIR. OF
INNOVATION
& STRATEGIC
INITIATIVES
(150 SF)
IT PROJ.
MGR.
(60 SF)
BOARD
ROOM-2
(190 SF)
PROPERTY
STANDARD
/ BYLAW
OFFICER
(100 SF)
BUILDING/
BYLAW
SUPERVISOR
(100 SF)
BUILDING
INSPECTOR
(60 SF)
BUILDING
INSPECTOR
(60 SF)
BUILDING
INSPECTOR
(60 SF)
BUILDING
INSPECTOR
(60 SF)
SUMMER
STUDENT
(60 SF)
INFO.
TECH.
(60 SF)
HEALTH &
SAFETY
OFFICER
(60 SF)
HR
GENERALIST
(60 SF)
RECORDS /
LEGISLATIVE
COORD.
(60 SF)
SUMMER
STUDENT
(30 SF)
CBO
(190 SF)950x2150
DR#RM#CONFIDENTIALDESK(60 SF)MUNICIPAL
BYLAW
OFFICER
(100 SF)
W/R
(43 SF)950x215
0
DR#RM#SUMMER
STUDENT
(30 SF)
SUMMER
STUDENT
(45 SF)
B.F.
W/R
(65 SF)
TYPE A
150034003400TYPE A
MAIN
ENTRANCE
5500
5500
270010
08
EX. PUBLIC
PARKING
RESURFACED/
RE-PAINTED2700
PUBLIC
PLAZA
14
13
TOTAL ON SITE PARKING: 54
B.F. PARKING:
3 TYP.A & 2 TYPE B
OUTDOOR
SITTING
AREA
TYPE A
STAFF
ENTRANCE04
03
STAFF
PARKING
36 SPACES
02
STORAGE
ROOM
(600 SF)
WASTE /
RECYCLING
(120 SF)LOADINGAREA(64 SF)SUMMER
STUDENT
(30 SF)
FUTURE GROWTH
(150 SF)
MECH. ELEC.
SPRINKLER
ROOM
(675 SF)
VAULT
(300 SF)
ELEV.
MACHINE
ROOM
IT/SERVER
ROOM
(225 SF)
950x2
1
50
DR#RM#EXIT
LUNCH ROOM
(450 SF)
COUNCILLOR'S
COMMON AREA
(240 SF)
MAYOR'S
OFFICE
(240 SF)
BRAK-OUT
ROOM
(115 SF)
LEVEL 1:8,331 SF EXISTING + (9,256 SF +538 SF)ADDITION = 18,125 SF
LEVEL 2:(5,931 SF +859 SF)ADDITION = 6,790 SF
TOTAL AREA: 8,331 SF EXISTING + 15,187 SF ADDITION + 1397 SF NON GFA ADDITION
= 24,915 SF
TOTAL GFA: 8,331 +15,187 = 23,518 SF
0
LEVEL-1 FLOOR PLAN/SITE PLAN
1.5 3 7.5m
1
PARKING CALC: 1/20SM GROSS FLOOR AREA
GFA: 2,185 SM / 20 = 110 PARKING SPACES. Req'd B.F: 3 X TYPE A + 2 X TYPE B
OFFICE OF THE CAO/COUNCIL
LEGEND
ECONOMIC DEVELOPMENT
CORPORATE SERVICES / CLERK
BUILDING/ PLANNING/ BY LAW
FINANCE
RECREATION, CULTURE & PARKS
OPERATIONS SERVICES
ACCESS & CORRIDORS
MEETING & ASSEMBLY
FUNCTIONAL SUPPORT
WASHROOMS
EXTERNAL AGENCIES
FUTURE GROWTH
THE VENTIN GROUP LTD
ARCHITECTSVG
50 Dalhousie Street
Brantford, Ontario, Canada
N3T 2H8
T: 519.754.1652
www.plusvg.com
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
www.Tillsonburg.ca
10 LISGAR AVE_OPTION_2-A&B
2023.08.24
N
CN
TILLSONBURG TOWN HALL Filename: K:\TVG-Brantford\Tillsonburg New Town Hall Study-223xx\Drawings\Design\TTH new design - Site B Color - no hatch_2023.08.15.dwg Aug 24, 2023 - 9:00am By: YRahmanianPlot Date:REVISIONS
NO.PARTICULARDATE
ISSUED FOR CLIENT'S REVIEW2021.12.031
MODIFIED PER CLIENT'S REQ.2022.01.052
MODIFIED PER CLIENT'S REQ.2022.01.124
MODIFIED PER CLIENT'S REQ.2022.01.205
Page 112 of 228
OFFICE OF THE CAO/COUNCIL
LEGEND
ECONOMIC DEVELOPMENT
CORPORATE SERVICES / CLERK
BUILDING/ PLANNING/ BY LAW
FINANCE
RECREATION, CULTURE & PARKS
OPERATIONS SERVICES
ACCESS & CORRIDORS
MEETING & ASSEMBLY
FUNCTIONAL SUPPORT
WASHROOMS
EXTERNAL AGENCIES
FUTURE GROWTH
W/R
(43 SF)
W/R
(43 SF)
COMMS
ASSIST.
CHIEF
(100 SF)
W/R
(43 SF)B.F.W/R(65 SF)OPEN
TO
BELOW
EXISTING
ONE-STOREY
BUILDING ROOF
OPERATION
ADMIN.
(60 SF)
MANAGER
OF
ENGINEERING
(75 SF)
SENIOR
OPERATION
TECH.
(60 SF)OPERATION
TECH.
(60 SF)
CIVIL DESIGNER
(60 SF)
GIS TECH.
(60 SF)
DESIGN TECH.
(60 SF)
ASSET MGMT.
COORD.
(60 SF)
FUTURE GROWTH
(925 SF)
DIR. OF
RCP
(150 SF)
MANAGER
OF PARKS &
FACILITIES
(75 SF)
RCP ADMIN.
ASSIST.
(60 SF)
TRANSIT
COORD.
(75 SF)
SUMMER/
CO-OP
STUDENT
(30 SF)
DISPATCH
CENTRE
(1,045 SF)
SUBSIDIARY
SERVICE SPACE
DIR. OF
OPERATIONS
(150 SF)
COFFEE
STATION
FUTURE GROWTH
(125 SF)
CLOCK
TOWER
FUTURE
(60 SF)
0
LEVEL-2 FLOOR PLAN
1.5 3 7.5m
2
LEVEL 1:8,331 SF EXISTING + (9,256 SF +538 SF)ADDITION = 18,125 SF
LEVEL 2:(5,856 SF +934 SF)ADDITION = 6,790 SF
TOTAL AREA: 8,331 SF EXISTING + 15,112 SF ADDITION + 1,472 SF NON GFA
ADDITION = 24,915 SF
TOTAL GFA: 8,331 +15,112 = 23,443 SF
THE VENTIN GROUP LTD
ARCHITECTSVG
50 Dalhousie Street
Brantford, Ontario, Canada
N3T 2H8
T: 519.754.1652
www.plusvg.com
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
www.Tillsonburg.ca
10 LISGAR AVE_OPTION_2-A
2023.08.24
N
CN
TILLSONBURG TOWN HALL Filename: K:\TVG-Brantford\Tillsonburg New Town Hall Study-223xx\Drawings\Design\TTH new design - Site B Color - no hatch_2023.08.15.dwg Aug 24, 2023 - 9:01am By: YRahmanianPlot Date:REVISIONS
NO.PARTICULARDATE
ISSUED FOR CLIENT'S REVIEW2021.12.031
MODIFIED PER CLIENT'S REQ.2022.01.052
MODIFIED PER CLIENT'S REQ.2022.01.124
MODIFIED PER CLIENT'S REQ.2022.01.205
Page 113 of 228
FINANCIAL
ANALYST 2
(60 SF)
COMMUNICATION
OFFICER
(60 SF)
MANAGER OF
HUMAN
RESOURCES
(120 SF)
DEPUTY CBO
(120 SF)
ASSET
MANAGEMENT
COORD.
(100 SF)
COUNTY
PLANNER
(100 SF)
TAX CLERK
(60 SF)
PURCHASING
COORD.
(60 SF)
AP/AR
(60 SF)
FINANCE & UTIL.
ANALYST
(60 SF)
FINANCIAL
ANALYST (RCP)
(60 SF)
ENTRY
VEST.
MAP ROOM
(150 SF)
PLOTTER
(150 SF)
FILE ROOM
(150 SF)
COPY
ROOM/MAIL
ROOM
(200 SF)
MAIN LOBBY
/WELCOME
AREA
W/R
(43 SF)
W/R
(43 SF)
BOARD
ROOM-1
(280 SF)
EXEC. ASSIST.
CAO/MAYOR
(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)BF
BF950x215
0
DR#RM#CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CUST. SERVICE /BILLING SUPP.CLERK(60 SF)CONFIDENTIALDESK(60 SF)950x2150DR#RM#DELIGATESSTAFF
CLG. MONTED A/V DISPLAYCOUNCIL
CHAMBER
(3000 SF)
MULTI
PURPOSE
AREA / EOC
TRAINING
ROOM
(470 SF)
CAO'S
OFFICE
(200 SF)
ECON. DEV. /
MARKETING
COORD.
(60 SF)
DEVELOPMENT
COMMISSIONER
(100 SF)
DEPUTY
CLERK
(100 SF)
CLERK(120 SF)
PT CSR
(60 SF)
REVENUE
MANAGER
(150 SF)
DEPUTY
TREASURER
(100 SF)DIR. OF
FINANCE /
TREASURER
(150 SF)
950x2
1
50
DR#RM#950x215
0DR#RM#950x21
5
0 DR#RM#W/R
(43 SF)
W/R
(43 SF)
UNIV.
W/R
(125 SF)
DEV.
TECH.
(60 SF)
DIR. OF
INNOVATION
& STRATEGIC
INITIATIVES
(150 SF)
IT PROJ.
MGR.
(60 SF)
BOARD
ROOM-2
(190 SF)
PROPERTY
STANDARD
/ BYLAW
OFFICER
(100 SF)
BUILDING/
BYLAW
SUPERVISOR
(100 SF)
BUILDING
INSPECTOR
(60 SF)
BUILDING
INSPECTOR
(60 SF)
BUILDING
INSPECTOR
(60 SF)
BUILDING
INSPECTOR
(60 SF)
SUMMER
STUDENT
(60 SF)
INFO.
TECH.
(60 SF)
HEALTH &
SAFETY
OFFICER
(60 SF)
HR
GENERALIST
(60 SF)
RECORDS /
LEGISLATIVE
COORD.
(60 SF)
SUMMER
STUDENT
(30 SF)
CBO
(190 SF)950x2150
DR#RM#CONFIDENTIALDESK(60 SF)MUNICIPAL
BYLAW
OFFICER
(100 SF)
W/R
(43 SF)950x215
0
DR#RM#SUMMER
STUDENT
(30 SF)
SUMMER
STUDENT
(45 SF)
B.F.
W/R
(65 SF)
TYPE A
150034003400TYPE A
MAIN
ENTRANCE
5500
5500
270010
08
EX. PUBLIC
PARKING
RESURFACED/
RE-PAINTED2700
PUBLIC
PLAZA
14
13
TOTAL ON SITE PARKING: 54
B.F. PARKING:
3 TYP.A & 2 TYPE B
OUTDOOR
SITTING
AREA
TYPE A
STAFF
ENTRANCE04
03
STAFF
PARKING
36 SPACES
02
STORAGE
ROOM
(600 SF)
WASTE /
RECYCLING
(120 SF)LOADINGAREA(64 SF)SUMMER
STUDENT
(30 SF)
FUTURE GROWTH
(150 SF)
MECH. ELEC.
SPRINKLER
ROOM
(675 SF)
VAULT
(300 SF)
ELEV.
MACHINE
ROOM
IT/SERVER
ROOM
(225 SF)
950x2
1
50
DR#RM#EXIT
LUNCH ROOM
(450 SF)
COUNCILLOR'S
COMMON AREA
(240 SF)
MAYOR'S
OFFICE
(240 SF)
BRAK-OUT
ROOM
(115 SF)
LEVEL 1:8,331 SF EXISTING + (9,256 SF +538 SF)ADDITION = 18,125 SF
LEVEL 2:(5,931 SF +859 SF)ADDITION = 6,790 SF
TOTAL AREA: 8,331 SF EXISTING + 15,187 SF ADDITION + 1397 SF NON GFA ADDITION
= 24,915 SF
TOTAL GFA: 8,331 +15,187 = 23,518 SF
0
LEVEL-1 FLOOR PLAN/SITE PLAN
1.5 3 7.5m
1
PARKING CALC: 1/20SM GROSS FLOOR AREA
GFA: 2,185 SM / 20 = 110 PARKING SPACES. Req'd B.F: 3 X TYPE A + 2 X TYPE B
OFFICE OF THE CAO/COUNCIL
LEGEND
ECONOMIC DEVELOPMENT
CORPORATE SERVICES / CLERK
BUILDING/ PLANNING/ BY LAW
FINANCE
RECREATION, CULTURE & PARKS
OPERATIONS SERVICES
ACCESS & CORRIDORS
MEETING & ASSEMBLY
FUNCTIONAL SUPPORT
WASHROOMS
EXTERNAL AGENCIES
FUTURE GROWTH
THE VENTIN GROUP LTD
ARCHITECTSVG
50 Dalhousie Street
Brantford, Ontario, Canada
N3T 2H8
T: 519.754.1652
www.plusvg.com
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
www.Tillsonburg.ca
10 LISGAR AVE_OPTION_2-A&B
2023.08.24
N
CN
TILLSONBURG TOWN HALL Filename: K:\TVG-Brantford\Tillsonburg New Town Hall Study-223xx\Drawings\Design\TTH new design - Site B Color - no hatch_2023.08.15.dwg Aug 24, 2023 - 9:00am By: YRahmanianPlot Date:REVISIONS
NO.PARTICULARDATE
ISSUED FOR CLIENT'S REVIEW2021.12.031
MODIFIED PER CLIENT'S REQ.2022.01.052
MODIFIED PER CLIENT'S REQ.2022.01.124
MODIFIED PER CLIENT'S REQ.2022.01.205
Page 114 of 228
OFFICE OF THE CAO/COUNCIL
LEGEND
ECONOMIC DEVELOPMENT
CORPORATE SERVICES / CLERK
BUILDING/ PLANNING/ BY LAW
FINANCE
RECREATION, CULTURE & PARKS
OPERATIONS SERVICES
ACCESS & CORRIDORS
MEETING & ASSEMBLY
FUNCTIONAL SUPPORT
WASHROOMS
EXTERNAL AGENCIES
FUTURE GROWTH
W/R
(43 SF)
W/R
(43 SF)
COMMS
ASSIST.
CHIEF
(100 SF)
W/R
(43 SF)B.F.W/R(65 SF)OPEN
TO
BELOW
EXISTING
ONE-STOREY
BUILDING ROOF
OPERATION
ADMIN.
(60 SF)
MANAGER
OF
ENGINEERING
(75 SF)
SENIOR
OPERATION
TECH.
(60 SF)OPERATION
TECH.
(60 SF)
CIVIL DESIGNER
(60 SF)
GIS TECH.
(60 SF)
DESIGN TECH.
(60 SF)
ASSET MGMT.
COORD.
(60 SF)
FUTURE GROWTH
(925 SF)
DIR. OF
RCP
(150 SF)
MANAGER
OF PARKS &
FACILITIES
(75 SF)
RCP ADMIN.
ASSIST.
(60 SF)
TRANSIT
COORD.
(75 SF)
SUMMER/
CO-OP
STUDENT
(30 SF)
FUTURE GROWTH
(1,045 SF)
SUBSIDIARY
SERVICE SPACE
DIR. OF
OPERATIONS
(150 SF)
COFFEE
STATION
FUTURE GROWTH
(125 SF)
CLOCK
TOWER
FUTURE
(60 SF)
0
LEVEL-2 FLOOR PLAN
1.5 3 7.5m
2
LEVEL 1:8,331 SF EXISTING + (9,256 SF +538 SF)ADDITION = 18,125 SF
LEVEL 2:(5,931 SF +859 SF)ADDITION = 6,790 SF
TOTAL AREA: 8,331 SF EXISTING + 15,187 SF ADDITION + 1397 SF NON GFA
ADDITION = 24,915 SF
TOTAL GFA: 8,331 +15,187 = 23,518 SF
THE VENTIN GROUP LTD
ARCHITECTSVG
50 Dalhousie Street
Brantford, Ontario, Canada
N3T 2H8
T: 519.754.1652
www.plusvg.com
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
www.Tillsonburg.ca
10 LISGAR AVE_OPTION_2-B
2023.08.24
N
CN
TILLSONBURG TOWN HALL Filename: K:\TVG-Brantford\Tillsonburg New Town Hall Study-223xx\Drawings\Design\TTH new design - Site B Color - no hatch_2023.08.15.dwg Aug 24, 2023 - 9:02am By: YRahmanianPlot Date:REVISIONS
NO.PARTICULARDATE
ISSUED FOR CLIENT'S REVIEW2021.12.031
MODIFIED PER CLIENT'S REQ.2022.01.052
MODIFIED PER CLIENT'S REQ.2022.01.124
MODIFIED PER CLIENT'S REQ.2022.01.205
Page 115 of 228
THE VENTIN GROUP LTD
ARCHITECTSVG
50 Dalhousie Street
Brantford, Ontario, Canada
N3T 2H8
T: 519.754.1652
www.plusvg.com
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
www.Tillsonburg.ca
10 LISGAR AVE_OPTION_1
2023.08.30
N
CN
TILLSONBURG TOWN HALL Filename: K:\TVG-Brantford\Tillsonburg New Town Hall Study-223xx\Drawings\Design\TTH new design - Site B Color - no hatch_3D Views _2023.08.30.dwg Aug 30, 2023 - 1:14pm By: PShuklaPlot Date:REVISIONS
NO.PARTICULARDATE
OPTION1 - VIEW 11
OPTION1 - VIEW 22
Page 116 of 228
THE VENTIN GROUP LTD
ARCHITECTSVG
50 Dalhousie Street
Brantford, Ontario, Canada
N3T 2H8
T: 519.754.1652
www.plusvg.com
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
www.Tillsonburg.ca
10 LISGAR AVE_OPTION_1
2023.08.30
N
CN
TILLSONBURG TOWN HALL Filename: K:\TVG-Brantford\Tillsonburg New Town Hall Study-223xx\Drawings\Design\TTH new design - Site B Color - no hatch_3D Views _2023.08.30.dwg Aug 30, 2023 - 1:15pm By: PShuklaPlot Date:REVISIONS
NO.PARTICULARDATE
OPTION1 - VIEW 31
OPTION1 - VIEW 42
Page 117 of 228
THE VENTIN GROUP LTD
ARCHITECTSVG
50 Dalhousie Street
Brantford, Ontario, Canada
N3T 2H8
T: 519.754.1652
www.plusvg.com
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
www.Tillsonburg.ca
10 LISGAR AVE_OPTION_1
2023.08.30
N
CN
TILLSONBURG TOWN HALL Filename: K:\TVG-Brantford\Tillsonburg New Town Hall Study-223xx\Drawings\Design\TTH new design - Site B Color - no hatch_3D Views _2023.08.30.dwg Aug 30, 2023 - 1:16pm By: PShuklaPlot Date:REVISIONS
NO.PARTICULARDATE
OPTION 2 - VIEW 11
OPTION 2 - VIEW 22
Page 118 of 228
THE VENTIN GROUP LTD
ARCHITECTSVG
50 Dalhousie Street
Brantford, Ontario, Canada
N3T 2H8
T: 519.754.1652
www.plusvg.com
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
www.Tillsonburg.ca
10 LISGAR AVE_OPTION_1
2023.08.30
N
CN
TILLSONBURG TOWN HALL Filename: K:\TVG-Brantford\Tillsonburg New Town Hall Study-223xx\Drawings\Design\TTH new design - Site B Color - no hatch_3D Views _2023.08.30.dwg Aug 30, 2023 - 1:17pm By: PShuklaPlot Date:REVISIONS
NO.PARTICULARDATE
OPTION 2 - VIEW 31
OPTION 2 - VIEW 42
Page 119 of 228
TILLSONBURG TOWN HALL_SCH-01
10 LISGAR AVE, TILLSONBURG
PRELIMINARY ORDER OF MAGNITUDE CONSTRUCTION COST
October 04, 2023
Area of Selective Demolition 18,700 sf
Area of Renovation 18,700 sf
Area of Addition 3,790 sf
Total Construction Area 22,490 sf
●Division 2-Selective Demo 18,700 sf @ 20.00$ /sf 374,000.00$
●Division 2-Site Work SUM 500,000.00$
●Division 3-Concrete 3,790 sf @ 50.00$ /sf 189,500.00$
●Division 4-Masonry 22,490 sf @ 25.00$ /sf 562,250.00$
●Division 5-Metals 3,790 sf @ 55.00$ /sf 208,450.00$
●Division 6-Carpentry 22,490 sf @ 10.00$ /sf 224,900.00$
●Division 7-Building Envelope 3,790 sf @ 120.00$ /sf 454,800.00$
●Division 8-Doors/Hardware 22,490 sf @ 25.00$ /sf 562,250.00$
●Division 9-Drywall/Flooring/Finishes 22,490 sf @ 50.00$ /sf 1,124,500.00$
●Division 10-Specialties 22,490 sf @ 3.00$ /sf 67,470.00$
●Division 11-Equipment (IT/AV/Sec.)22,490 sf @ 25.00$ /sf 562,250.00$
●Division 12-Furnishings (Fittings & FF&E)22,490 sf @ 30.00$ /sf 674,000.00$
●Division 13-Abatement
●Division 14-Elevator (Incl. Pit, Elec/Mech)
●Plumbing 22,490 sf @ 20.00$ /sf 449,800.00$
●HVAC 22,490 sf @ 40.00$ /sf 899,600.00$
●Electrical 22,490 sf @ 45.00$ /sf 1,012,050.00$
●Cash Allowances (Testing, etc)SUM 50,000.00$
●Other Allowances
Subtotal 22,490 sf @ 352$ /sf $7,915,000.00
●Contractor's Gen Requirements & Fees @ 13% 1,029,000.00$
Subtotal 22,490 sf @ 398$ /sf 8,944,000.00$
●Construction Contingency Allowance @ 15%1,342,000.00$
Total Construction 22,490 sf @ 457$ /sf 10,286,000.00$
●Temporary Relocation Allowance 500,000.00$
Total 10,786,000.00$
-
-
NOT INCLUDED IN COST ESTIMATE: soft costs, applicable taxes, permit fees, speciality consultant fees, specialty equip.,
solar, geothermal, etc. and anything else not specifically included. Presumes existing hydro, water and swerage service
is adequate and existing parking area can be reused.
See "General Notes" at the end of this order of magnitude costing report
Page 120 of 228
TILLSONBURG TOWN HALL_SCH-01
10 LISGAR AVE, TILLSONBURG
PRELIMINARY ORDER OF MAGNITUDE CONSTRUCTION COST
October 04, 2023
* This preliminary order of magnitude construction cost includes only those costs directly related to
construction activities (i.e. General Contractor contract value), and does not include soft costs or
project costs such as permit fees, consultant fees, etc.
Page 121 of 228
TILLSONBURG TOWN HALL_SCH-02
10 LISGAR AVE, TILLSONBURG
PRELIMINARY ORDER OF MAGNITUDE CONSTRUCTION COST
October 04, 2023
Area of Demolition (Major & Selective) 18,700 sf
Area of Renovation 8,331 sf
Area of Addition 16,584 sf
Total Construction Area 24,915 sf
●Division 2-Demo (Selective & Major)18,700 sf @ 30.00$ /sf 561,000.00$
●Division 2-Site Work SUM 700,000.00$
●Division 3-Concrete 16,584 sf @ 50.00$ /sf 829,200.00$
●Division 4-Masonry 24,915 sf @ 25.00$ /sf 622,875.00$
●Division 5-Metals 16,584 sf @ 55.00$ /sf 912,120.00$
●Division 6-Carpentry 24,915 sf @ 10.00$ /sf 249,150.00$
●Division 7-Building Envelope 16,584 sf @ 120.00$ /sf 1,990,080.00$
●Division 8-Doors/Hardware 24,915 sf @ 25.00$ /sf 622,875.00$
●Division 9-Drywall/Flooring/Finishes 24,915 sf @ 50.00$ /sf 1,245,750.00$
●Division 10-Specialties 24,915 sf @ 3.00$ /sf 74,745.00$
●Division 11-Equipment (IT/AV/Sec.)24,915 sf @ 25.00$ /sf 622,875.00$
●Division 12-Furnishings (Fittings & FF&E)24,915 sf @ 30.00$ /sf 747,000.00$
●Division 13-Abatement
●Division 14-Elevator (Incl. Pit, Elec/Mech)SUM 250,000.00$
●Plumbing 24,915 sf @ 20.00$ /sf 498,300.00$
●HVAC 24,915 sf @ 50.00$ /sf 1,245,750.00$
●Electrical 24,915 sf @ 45.00$ /sf 1,121,175.00$
●Cash Allowances (Testing, etc)SUM 50,000.00$
●
Partial roof structural restrengthenning
allowance (additional snow load) SUM 250,000.00$
Subtotal 24,915 sf @ 505$ /sf $12,592,000.00
●Contractor's Gen Requirements & Fees @ 13% 1,637,000.00$
Subtotal 24,915 sf @ 571$ /sf 14,229,000.00$
●Construction Contingency Allowance @ 15%2,134,000.00$
Total Construction 24,915 sf @ 657$ /sf 16,363,000.00$
●Temporary Relocation Allowance 500,000.00$
Total 16,863,000.00$
-
-
NOT INCLUDED IN COST ESTIMATE: soft costs, applicable taxes, permit fees, speciality consultant fees, specialty equip.,
solar, geothermal, etc. and anything else not specifically included. Presumes existing hydro, water and swerage service
is adequate and existing parking area can be reused.
See "General Notes" at the end of this order of magnitude costing report
Page 122 of 228
TILLSONBURG TOWN HALL_SCH-02
10 LISGAR AVE, TILLSONBURG
PRELIMINARY ORDER OF MAGNITUDE CONSTRUCTION COST
October 04, 2023
* This preliminary order of magnitude construction cost includes only those costs directly related to
construction activities (i.e. General Contractor contract value), and does not include soft costs or
project costs such as permit fees, consultant fees, etc.
Page 123 of 228
TILLSONBURG TOWN HALL
10 LISGAR AVE, TILLSONBURG
PRELIMINARY ORDER OF MAGNITUDE CONSTRUCTION COST
October 04, 2023
General Notes
This order of Magnitude Costing provided here is based on " Altus Group Canadian Cost Guide
2023, Handscomb's Yardstic 2023 and the tender results from our recent projects with similar nature
and size.
- The costing excludes HST, Value add tax, and all soft costs; development charges and levies,
consultant fees, permit fees, etc.
_ The accuracy of this class of costing, The order of Magnitude opinion of cost, is +/- 30% which is
based on industry-standard guidelines established by federal government & CIQS for this level of
costing and based on cost guide established in 2023. any escalation is excluded. The costing is not
intended to be the prediction of the lowest bid and should be a high-level representative of the
median bid amount of which may vary +/- 20% which is not included in this costing.
Market Conditions
The Canadian construction and development industry hit major turbulance in 2022. the
combination of widespread supply chain disruptions, sustained cost escalation, and rapidly rising
interest rates strained the budgets of builders, developers and governments alike.
As of the date of this report, we consider that we can attach less weight to previous market
evidence for comparison purposes, to inform opinions of value. Indeed, the current response to
market situations means that we are faced with an unprecedented set of circumstances on which
to base a judgement.
As we have experienced over the past two years, we are seeing new pressures and challenges
including unprecedented inflation on material and labour costs due to current market conditions.
This trend has been continued in the same manner until present. We are also witnessing how
material cost uncertainty and construction backlog are affecting contractor confidence which in
turn is driving construction costs on some of our projects. Our valuation is therefore reported on the
basis of significant valuation uncertainty as per International Valuation Standards (IVS).
Consequently, less certainty – and a higher degree of caution – should be attached to our
valuation than would normally be the case.
Page 124 of 228
Page 1 of 8
Subject: Film Industry Opportunities
Report Number: CAO 23-19
Department: Office of the CAO
Submitted by: Renato Pullia, Director of Innovation & Strategic Initiatives
Meeting Type: Council Meeting
Meeting Date: Tuesday, October 10, 2023
RECOMMENDATION
THAT report titled “Film Industry Opportunities” be received as information; and
THAT staff be directed to:
Option 1 – improve the Town’s current process by enhancing the Ontario Creates
registry with all municipal properties, parks, trails and cemeteries; create a
permitting process and fees; and create a central point of contact for film
enquiries in the Economic Development and Marketing department.
Option 2 – prepare a follow up report, recommending the necessary resources,
organizational structure, and local and/or regional action plan items to fully
leverage the opportunities presented by the film industry.
BACKGROUND
At its April 6, 2023 priority-setting Council meeting, by way of consensus, a new priority
project was added to commence work on the Town participating in a “Filming Location
registry and recruiting filming options in Tillsonburg”.
In response, this report has been prepared to provide Council a history of filming
enquiries/requests to the Town, an overview of what a sample of municipalities have
done in this area, an opportunity analysis for Tillsonburg, and potential options for
moving forward.
DISCUSSION
Ontario has long stood as a substantial player in Canada’s film and television
production industry, as well as in the global market.1
In 2022, Ontario’s film and television production industry had its strongest year ever,
with the sector contributing $3.15 billion to the provincial economy through 419
1 https://www.ontariocreates.ca/research/industry-profile/ip-filmtv
Page 125 of 228
CAO 23-19 Film Industry Opportunities
Page 2 of 8
productions. With the addition of commercial production and in-house production,
estimated at over $1.4 billion in 2022, that brings Ontario's total production activity to
over $4.5 billion for the year. As well, the film and television industry is a strong
employer in Ontario, with 45,891 full-time direct and spin-off jobs in 2022.2
In its 2019 budget, the Ontario provincial government noted the importance of the film
and television industry as an economic driver, and committed to establishing a
Minister’s Film and Television Advisory Panel to provide expert advice on ways to grow
the film and television industries in Ontario.3
Efforts from Other Municipalities
Through the support of Ontario Creates – an agency of the Ontario provincial
government which acts a focal point for Ontario's creative media industries and offers a
supportive team, online digital location library, tax credits and funding information in
addition to other resources – a network of 80 established municipal and regional film
offices and liaisons across the province support film productions with local expertise,
permitting requests, discovery of new locations, making connections with local vendors,
and working to ensure a fluid production experience.
The services of such municipal film offices vary, but all seemingly providing various
support through a single point of contact, with some committing substantial resources,
as highlighted by a few sample municipalities below:
The County of Brant followed a comprehensive approach and methodology to develop
a 5-year Filming and Digital Media Strategy (Appendix A). Throughout eight months,
the County heard from industry subject matter experts to learn about key trends; heard
from jurisdictions in Ontario to learn leading practices; engaged staff, community, and
business stakeholders to better understand the current state and how to better position
the County to avail itself of the opportunities within the film industry. With 20 rural and
urban communities and several small active downtowns, Brant County offers unique film
locations. The Strategy is supported by a Filming Coordinator within the Economic
Development Department.
In the City of Brantford, the Economic Development and Tourism Department is
currently the lead for film inquiries, and also leads the City’s cultural development
initiatives. The previous approach to film production in Brantford was reactive, and did
not actively recruit or develop new filming opportunities. In 2016, the Economic
Development and Tourism Strategy recommended that a single point of contact for
filming inquiries be established to lead municipal filming attraction efforts, as well as
2 https://www.cbc.ca/news/canada/toronto/ontario-film-tv-production-levels-record-high-1.6788133
3 https://news.ontario.ca/en/release/55787/premiering-ontarios-film-and-television-advisory-panel
Page 126 of 228
CAO 23-19 Film Industry Opportunities
Page 3 of 8
respond to all filming inquiries, and liaise between City departments to ensure that
consistency and time-sensitive customer service was dedicated to filming projects.
Brantford has been actively involved in attending industry networking and capacity
building events, including events offered by Ontario Creates, as well as the Toronto
International Film Festival Industry Conference. Staff attend these networking and
training sessions to build their skills in this growing sector, and to network with industry
professionals to attract filming to Brantford.
In 2019, advertisements to promote the benefits of filming in Brantford were placed in
the Ontario Filmmaker Directory to create top-of-mind awareness to film professionals
considering Ontario as a destination for future filming opportunities.
As well, to attract interest in filming in Brantford, the Economic Development and
Tourism Department hosted a Film FAM (Familiarization) Tour on October 30, 2019.
Over 40 film professionals were invited to participate in the tour; 8 location scouts and
film producers from the GTA enrolled for a full day tour of Brantford. The tour provided
attendees the opportunity to explore Brantford through the lens of municipal film staff,
and to see Brantford’s unique natural features, historical buildings, neighbourhoods, and
public facilities. As a result, for example, portions of the Brantford Municipal Airport
have been leased out for the production of various feature length films, television
commercials, and print advertisements.
In 2019, Brantford adopted a Film Policy, and in 2021, Filming Permit Fees have been
implemented for all productions on municipal property. As of 2022, economic impact of
local productions was estimated at $1.4M (Appendix B).
In the City of Hamilton, the Hamilton Film Office offers a one-stop, full-service model to
assist with scouting, coordinating permissions and logistics, issuing film permits, liaising
with community groups and anything else required to bring productions to life. It
provides filming guidelines to assist with the film permit process, and provides
information for residents and businesses for filming on private property.
Likewise, the City of Mississauga has created a web portal where film productions
create an account and manage the permit process, including permit fees, guidelines for
creating a letter of notification to give residents and businesses advance notification of
filming in their area, release forms, site plans, vehicles or equipment list that impede
traffic (such as wide load, camera arms), traffic control (intermittent stoppages,
closures), insurance, recommendations on filming on private property, etc.
In Durham Region, before a production submits a permit application, they are
encouraged to contact the Economic Development Officer/Film Liaison at the Durham
Region Film Commission (Film Durham) to discuss production plans for location
Page 127 of 228
CAO 23-19 Film Industry Opportunities
Page 4 of 8
scouting support and permitting logistics. Film Durham will work with the production to
find the locations that fit their script and connect them with the right people to get the
production done on time and on budget. There are a series of guidelines for filming in
Durham Region, including when filming can take place, appropriate parking
considerations, notification of impacted businesses and residents and more.
Film London4 is a non-profit organization operated by the City of London’s London
Economic Development Corporation. Their aim is to enhance London’s economy by
attracting film professionals to create jobs in the city's creative industries. This is
accomplished by curating London's existing film and TV resources, marketing London
as a filming location, navigating local, provincial, and federal funding, and empowering
London’s local filmmakers. Film London staff connect a production to London’s
resources, help with finding filming locations, provide assistance with London’s
permitting processes, help showcase the production’s profile and location, and assist
with the promotion of the film, show or event.
As an example, Film London put out a press release in April of this year, which was
picked up by CBC News5, to announce that the London Airport was being transformed
into a winter wonderland for a TV series. The airport doubled as three other airports
(Charlotte Douglas International Airport in Charlotte, N.C.; John F. Kennedy
International in New York; and Chicago O'Hare International). London airport is
considered smaller in size but has the features of a larger airport, like aircraft loading
bridges, expansive hold room and baggage belts, so a production is able to film in
multiple locations and make it look like a big airport. Issuing a press release was also a
good promotion strategy to attract further interest.
Tillsonburg’s Experience
In 2021, the Annandale House/Museum was put on the Ontario Creates database6 for
the film industry as a shooting location. The Museum has hosted several location
scouts from shows like Murdoch Mysteries, Pinky Blinders and others over the years,
even before it was listed. The Town has a filming contract template and a fee was set
in the Rates and Fees By-law, but is not in the current by-law. The Town has had one
independent film company shoot here back in 2000, but has had no major production
company. Feedback from Museum staff has been that, although scouts love the
Museum building, they have noted the decor is too date specific to pass for “general
4 https://filmlondon.ca/
5 https://www.cbc.ca/news/canada/london/london-international-airport-prepares-for-second-filming-this-
month-1.6825767
6 https://digitallibrary.ontariocreates.ca/DigitalLibrary/Location/PortfolioList.aspx?id=19772
Page 128 of 228
CAO 23-19 Film Industry Opportunities
Page 5 of 8
Victorian”. Such uniqueness lends itself to a production that needs a specific aesthetic
interior.
In May of this year, an independent film company reached out about the potential for
filming at Annandale House in August. They were thinking about a 21-day shoot. At the
time, staff explained that closing down the Museum for 21 days would need Council
approval, requiring full details for a Council report. Unfortunately, staff did not receive
any follow up information. There was also a Murdock Mysteries location scout who
visited the Museum earlier in May for a 2-day June filming date, but they called back
and said they would not be using us at this time.
A feature film titled Y2Kameron was written and produced by OTG Productions (Off The
Glass) in Tillsonburg7. Principal photography for the 82-minute feature was completed
by hired professionals in Tillsonburg back in 2014, primarily in an indoor studio Glass
created at 230 Lisgar Avenue (currently Tillsonburg Dental Centre). Recognizable film
locations include the Kinsmen Memorial Arena – both inside and outside – and one of
the scenes was shot at My Bar & Grill. Post-production was completed in late 2021 and
it premiered in 2022 with three screenings in Tillsonburg and one in London. An encore
viewing was held on April 1, 2023 at Broadway Cinemas in Tillsonburg.
Opportunities
Ontario’s film and television production industry is a $4.5 billion dollar industry. Over 80
municipal film offices have been established to take advantage of the opportunities this
industry presents. As noted in Appendix A, filming activities often have far reaching
impacts on a destination, benefiting local businesses through additional revenue,
enhancing film related tourism, or raising the overall profile of a community as a film
destination. The filming sector relies on various adjacent and sub-industries for their
operations and success. The sub-industries could include local restaurants, catering,
accommodations, post production, etc., expenditures on which have a multiplier effect
on the local economy.
From Tillsonburg’s experience, however, the Town has not been able to capitalize on
historical film enquiries. Even though the Town has been registered on the Ontario
Creates database, it has no current resources actively marketing itself to filmmakers in
an effective manner.
Small to medium sized towns have enormous benefits and advantages over larger
centres to offer filmmakers – easy to get around from place to place; less traffic
congestion; scenery of rivers, fields, hills, trees, landscape; a variety of quality easy
7 https://www.norfolkandtillsonburgnews.com/news/local-news/y2kameron-gets-an-encore-saturday-at-
tillsonburgs-broadway-cinemas
Page 129 of 228
CAO 23-19 Film Industry Opportunities
Page 6 of 8
accessible locations. The Witch of The Fall production, shot in the area of Alliston and
Orangeville, had 10 locations, all within a 20-minute drive. This made it possible to
shoot a 90-minute feature film in 7 days.
Tillsonburg could promote its 14 neighbourhood parks, 15+ kms of trails, all municipal
properties, the downtown core, the Tillsonburg Airport, gardens, streetscapes,
cemeteries. The Town has a register of heritage properties with architectural or historic
value, and could assist those homeowners interested in registering their property on
Ontario Creates with registration, what to do when receiving enquiries, forms, etc. to
ensure a smooth experience. The Economic Development & Marketing team has a
database of local accommodations, local carpenter, electricians, local labour pool
contacts, police, fire, security company contacts, RV rental, generator rental and vehicle
rental contacts. To be proactive and ensure no issues, say, with a street closure or in
the downtown core, stakeholders would have to be contacted to obtain buy-in, which
may include local businesses, the BIA, the Chamber of Commerce, residents, and
others.
The most obvious direct advantage for communities embracing film is the prospect of
increased investment. A variety of stakeholders can benefit financially from welcoming
productions. Local governments most often realize this directly through permitting and
associated fees, public facility rentals including parks and parking, and wage
compensation for employees such as maintenance staff or police officers. Private
property owners receive payment for the use of land or buildings. Businesses,
particularly restaurants and hospitality services, stand to see increased revenues, albeit
temporary. Spinoff gains can also impact retailers – convenience stores, fuel stations,
building and hardware centres, car rentals, and even grocery stores – that offer
immediate, local access to supplies.8
If the desired goal is to attract films to be made in the Town, industry best practices
indicate a need for active attraction strategies. The community must strive to become
and remain film-friendly to position itself to attract future productions. Research shows
that hosting productions demands that local government staff, businesses, and
residents are flexible to accommodate demands, distractions, and disruptions. However,
trade-offs associated with film can be minimized for communities ready to welcome
productions. Preparation involves identifying and considering potential impacts and
evaluating related costs.9
The investment of time may represent the most significant yet undervalued
consideration. For the industry, countless hours of planning and execution are required
8 Kevin Dekok, EDAC Research Paper, Creating a Film-Friendly Community, 2021.
9 Ibid
Page 130 of 228
CAO 23-19 Film Industry Opportunities
Page 7 of 8
for every minute of screen time for the finished product. Likewise for communities,
successfully supporting productions demands a substantial upfront and continual
investment of time. Laying the foundation involves activities such as researching best
practices, consulting stakeholders, drafting policies, establishing fees, building
relationships, and inventorying locations. The ongoing commitment entails building
relationships, promoting locations, responding to inquiries, and, most involved,
supporting productions once filming commences in the community.10
One way to efficiently manage such demands is to assign a single point of contact.
More active and successful communities commonly dedicate a primary resource,
whether an individual or a team, to work with film companies. The commitment and
effort required to positively support film through these activities should not be
underestimated.11
Closely related, timelines represent another consideration for communities. Most
productions operate under a very fluid project structure with tight timetables requiring
quick turn-arounds. Productions expect film-friendly communities to understand the
pace and ever-changing nature of film work. Such demands often translate into shorter
but more intensive periods of work for communities to satisfy the needs of a particular
production. Resources assigned to film should be available, responsive, and flexible to
present ideas, provide answers, propose solutions, and process permits.12
Ultimately, exhibiting the unique assets of a community is a foundational element and
the Ontario Creates digital library represents the main vehicle for that purpose. But as
noted through the examples of other municipalities, as with many investment attraction
efforts, there are additional opportunities and greater efforts required to realize greater
success in attracting film productions.
CONSULTATION
Input was sought externally from the County of Brant and the City of Brantford, and
internally from the Clerk’s Office, Economic Development & Marketing, and Recreation,
Culture and Parks departments. Depending on the direction on moving forward,
additional consultation would be sought from Communications; Fire; Building and
Bylaw; Police; Clerks (further enquiry on Insurance and Risk Management); Finance;
Engineering Services; Facilities, Fleet, Transit Services, as well as the BIA and
Chamber of Commerce.
10 Ibid
11 Ibid
12 Ibid
Page 131 of 228
CAO 23-19 Film Industry Opportunities
Page 8 of 8
FINANCIAL IMPACT/FUNDING SOURCE
No financial impact of this report’s recommendation.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☒ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the Community, Tillsonburg will strive to offer all residents the amenities,
services and attractions they require to enjoy balanced lifestyles; Through community
and regional partnerships, Tillsonburg will attract and retain a diverse range of
businesses, creating employment opportunities for residents and a balanced tax base.
Strategic Direction – N/A
Priority Project – Immediate Term - Filming Location Registry
ATTACHMENTS
1. Appendix A – County of Brant, Filming and Digital Media Strategy
2. Appendix B – City of Brantford, Economic Impact of Local Productions
Page 132 of 228
0
Brant In-Focus
Filming and Digital Media Strategy 2021-2025
Page 133 of 228
1
Message from Mayor Bailey
An increasing number of film production and digital media companies have chosen
Ontario as their preferred destination in the last 5-10 years.This growth is reflected in
our County with an increasing number of requests from production companies that
want to choose us for TV or film shooting.The County of Brant is a compelling choice
due to its historical sites,beautiful geography,friendly community,and hardworking
staff that have all made this evolution possible.
As we look to the future,we are taking a purposeful approach by developing a Filming
and Digital Media Strategy that establishes a clear vision for the future and identifies
the Strategic Pillars that will bring our Vision to life.As this sector continues to grow,
we want to ensure we meet the needs of our community while enhancing the
experience for companies choosing us as their destination of choice.
On behalf of the County of Brant,I would like to acknowledge the effort that has been
taken in developing this strategy and would like to extend my gratitude to the BIAs,
business representatives,local businesses,peer municipalities,and the industry
experts that supported the development of the Strategy.
Mayor David Bailey
County of Brant
Page 134 of 228
2
We are a single-tier municipality in southwestern Ontario with a population of approximately
40,000,made up of settlement areas including Paris,St.George,and Burford,with Paris being
the primary commercial centre of the County.
Since 2013 we have received a steadily increasing number of requests as a filming location for
all forms of filming projects including TV series,TV commercials,feature films,digital picture
projects,and corporate branding initiatives.
Our natural beauty,historical sites,geographical proximity to the GTHA,and the fact that
productions shot in the County qualify for the regional Ontario Film and Television Tax Credit
(OFTTC)have made us a popular location for filming and digital productions.
Against the backdrop of this organic growth in filming and digital productions,we as the
County have taken a purposeful approach to developing a forward-looking strategy.The
strategic plan is expected to guide our initiatives related to Filming and Digital Media for the
next 5 years and beyond.
Why a Filming and Digital Media Strategy?
Page 135 of 228
3
The County has developed its first Filming and Digital Media Strategy outlining the vision for
the future,and the strategic pillars that will help the County achieve its vision in the next 3-5
years.To support the implementation of the Strategy,the County has developed an Action
Plan that identifies the key strategic initiatives,implementation priorities,staff accountability
and responsibility,key stakeholders,and measures of success.The following is an overview of
the Filming and Digital Media Strategy.
Overview of Filming & Digital Media Strategy
Strategic Vision
To be a desired and attractive Filming and Digital Media location that provides best in class
services to its stakeholders.
Strategic Pillars
Efficient
Operations
Improving
processes, tools,
and resource
models to enable
smooth
operations and
provide an
enhanced client
and stakeholder
experience.
Defined
Value
Measuring and
reporting on the
economic impact
and benefits of
choosing the
County as a
preferred
location.
Strong
Stakeholder
Relationships
Understanding
the diverse
needs of internal
and external
stakeholders and
fostering positive
relationships.
Focused Sector
Development
Supporting the
growth of Filming
and Digital Media
adjacent and sub-
industries to
provide
comprehensive
and sustainable
opportunities for
economic
development.
Effective
Communication
Engaging with
diverse
stakeholder
groups on an
ongoing basis
while building
awareness of the
County’s value
proposition.
Communication
Strategic Values
Accountability Collaboration
$
Page 136 of 228
4
Overview of Strategic Initiatives
Efficient Operations
1.Develop and implement a Film Policy that guides the behavior, actions, and
processes related to filming
2.Develop and implement a film permitting process
3.Refine the resourcing model with consideration to the new policy and associated
processes
4.Empower staff with the skills and knowledge to successfully support this sector and
deliver services as per the new policy and associated processes
Strong Stakeholder Relationships
1.Better understand resident and local business needs and enhance relationships and
collaboration
2.Foster positive relationships with filming companies through an outreach and
engagement strategy
3.Foster positive relationships with Digital Media companies through an outreach and
engagement strategy
4.Foster meaningful industry stakeholder relationships through a partner engagement
strategy
Effective Communication
1.Develop communication guidelines and protocols for interactions with key
stakeholder groups (e.g. local businesses, residents, SEAT) in alignment with revised
film policy and permit process
2.Develop a marketing strategy to promote the County’s value proposition for Filming
and Digital Media -targeting partners, client’s, and prospective clients
3.Establish an ongoing reporting mechanism to communicate the impacts/value of the
Filming and Digital Media Sector
Focused Sector Development
1.Develop initiatives to target growth of industries supporting filming
2.Develop initiatives to target growth of the Digital Media Sector in the County
Defined Value
1.Develop County’s value proposition for Filming and Digital Media
2.Enhance economic impact assessment capabilities for filming
3.Develop economic impact assessment capabilities for digital media
$
Page 137 of 228
5
Filming and
Digital Media
Strategy
Page 138 of 228
6
Our Filming and Digital Media Strategy
Our Strategic Vision
To be a desired and attractive Filming and Digital Media location that provides best in
class services to its stakeholders
We strive to become a location of choice outside of the GTHA for Filming and Digital
Media companies and to deliver services in a manner that is beneficial to and
supportive of diverse stakeholders including Filming and Digital Media companies,local
community and businesses,residents,and the County staff.
Our Strategic Values
We aim to deliver the Filming and Digital Media Services in a way that ensures a
positive experience for all our stakeholders.Values represent the culture,norms,and
attitudes that we would like to see reflected throughout the workplace.
Communication
We will build positive
relationships with our
stakeholders, established on
the principles of transparent,
timely, and effective
communication
Accountability
We will hold ourselves
accountable, be responsive
to the diverse needs of our
stakeholders, and be well
informed of the impact of
our actions related to
Filming and Digital Media in
the County
Collaboration
We will collaborate with
both internal and external
partners respecting their
diverse needs and the varied
impact of Filming and Digital
Media on their lives and
businesses
Page 139 of 228
7
Our Filming and Digital Media Strategy
Our Strategic Pillars
To achieve our Filming and Digital Media Vision,we,along with our stakeholders,have
identified five strategic pillars that collectively will help us deliver our Filming and
Digital Media vision.
Efficient Operations
Defined Value
Strong Stakeholder
Relationships
Focused Sector
Development
Effective
Communication
Strategic Vision
To be a desired and
attractive Filming and
Digital Media location
that provides best in
class services to its
stakeholders
Communication Accountability Collaboration
Strategic Values
Page 140 of 228
8
Page 141 of 228
9
Strategic Pillar 1 –Efficient Operations
Efficient Operations
Over recent years the Filming and Digital Media Sector has grown organically in the County of
Brant; this increasing demand has in turn required support from additional resources and an
establishment of tools and processes. As we prepare for continued growth and aim to provide the
best-in-class service to our stakeholders, we have identified Efficient Operations as a key strategic
pillar. The strategic pillar encompasses enhancing our internal operations in terms of processes
and tools, refining resource allocation, establishing role clarity, and supporting staff with ongoing
learning and development opportunities. Through these efforts, we aim to improve the experience
both for our internal and external stakeholders.
In support of Efficient Operations, we will:
•Ensure effective processes and tools are in place, that:
̶provide guidance and information for filming activities within the County for
prospective and existing clients.
̶support community and business engagement and collaboration.
•Establish a resource model that adequately supports growing Filming and Digital Media
operations.
•Support our staff with ongoing learning and development opportunities related to the
Filming and Digital Media Sector.
Expected Outcome
A streamlined filming process and skilled staff that support the efficient delivery of Filming and
Digital Media services will provide a positive experience to both internal and external stakeholders.
Strategic Initiatives
1.Develop and implement a Film Policy that guides the behavior, actions, and processes related
to filming.
2.Develop and implement a film permitting process.
3.Refine the resourcing model with consideration to the new policy and associated processes.
4.Empower staff with the skills and knowledge to successfully support this sector and deliver
services as per the new policy and associated processes.
Page 142 of 228
10
Strategic Pillar 2 –Defined Value
Defined Value
Filming and Digital Media activities often have far-reaching impacts on a destination, benefiting
local businesses through additional revenue, enhancing film-related tourism, or raising the overall
profile of a film destination. As we manage the growing needs of the Filming and Digital Media
Sector, we will focus on proactively measuring the impact of Filming and Digital Media in the
region, and clearly define the benefits to all our stakeholders involved. Clearly articulating the
value proposition will help our stakeholders better understand the unique set of benefits that we
can offer.
In support of a Defined Value for Filming and Digital Media in the region, we will:
•Identify and develop our value proposition related to Filming and Digital Media.
•Proactively measure and report on the economic impact of filming in the region to evaluate
the far-reaching benefits of this sector.
•Measure and report on the benefits and impacts of the Digital Media Sector in the region.
Expected Outcome
A clear understanding of the economic impact of Filming and Digital Media in the County amongst
the Council and the County staff.
Strategic Initiatives
1.Develop County’s value proposition for Filming and Digital Media.
2.Enhance economic impact assessment capabilities for filming.
3.Develop economic impact assessment capabilities for digital media.
$
Page 143 of 228
11
Strategic Pillar 3 –Strong Stakeholder Relationships
Strong Stakeholder Relationships
The delivery of Filming and Digital Media services engages with and impacts a diverse set of
stakeholder groups. These stakeholders may include local businesses, residents, film production
companies, filming associations, digital media companies, educational institutions, and others. As
a key component of delivering Filming and Digital Media services, we will focus on understanding
the diverse needs of our stakeholders and building strong relationships with these groups.
To build Strong Stakeholder Relationships, we will:
•Actively and continuously work to understand the diverse needs of our community and
residents.
•Build and foster relationships with Filming and Digital Media companies and better
understand their needs.
•Build and foster collaborative relationships with external partners (e.g., Ontario Creates,
peer municipalities, filming associations, digital media associations, educational institutions,
etc.) to support the growth of Filming and Digital Media in the County.
Expected Outcome
A strong understanding of the needs of all stakeholders; recognition and buy-in on Filming and
Digital Media services from residents, local businesses, and clients.
Strategic Initiatives
1.Better understand resident and local business needs and enhance relationships and
collaboration.
2.Foster positive relationships with filming companies through an outreach and engagement
strategy.
3.Foster positive relationships with digital media companies through an outreach and
engagement strategy.
4.Foster meaningful industry stakeholder relationships through a partner engagement strategy.
Page 144 of 228
12
Strategic Pillar 4 –Focused Sector Development
Focused Sector Development
The Filming and Digital Media Sector relies on various adjacent and sub-industries for their
operations and success. The sub-industries could include local restaurants, catering,
accommodation, post-production, VFX, animation, etc. Focusing on the growth of sub-industries
that support the Filming and Digital Media Sector can provide us with sustainable and long-term
opportunities for growth. This strategic pillar includes identifying sub-industries that could support
the Filming and Digital Media Sector while providing opportunities for economic growth for the
County.
In support of Focused Sector Development, we will:
•Leverage insights on the broader needs of the Filming Sector to launch initiatives targeting
the growth of supporting industries within the County.
•Leverage insights on the broader needs of the Digital Media Sector to launch initiatives
targeting the growth of supporting industries within the County.
Expected Outcome
Growth in the sub-industries that support the Filming and Digital Media Sector, resulting in
economic growth for the County while better meeting the broader needs of the sector.
Strategic Initiatives
1.Develop initiatives to target growth of industries supporting filming.
2.Develop initiatives to target growth of the Digital Media Sector in the County.
Page 145 of 228
13
Strategic Pillar 5 –Effective Communication
Effective Communication
The delivery of Filming and Digital Media services impacts a varied set of stakeholder groups.
Ensuring timely and efficient communication is essential to enhancing stakeholder experience and
obtaining buy-in. As we refine our Filming and Digital Media processes, articulate our value
proposition, and build deeper relationships with key stakeholders, this strategic pillar focuses on
establishing effective communication mechanisms and promoting us as a preferred Filming and
Digital Media destination.
In support of Effective Communication, we will:
•Develop protocols and guidelines for ongoing dialogue with our key stakeholders.
•Build awareness of the impacts and benefits of filming in the County.
•Market our value proposition to expand, retain and attract digital media companies.
Expected Outcome
A deeper understanding and excitement about the County’s Filming and Digital Media value
proposition amongst both internal and external stakeholders.
Strategic Initiatives
1.Develop communication guidelines and protocols for interactions with key stakeholder groups
(e.g. local businesses, residents, SEAT) in alignment with revised film policy and permit
process.
2.Develop a marketing strategy to promote the County’s value proposition for Filming and
Digital Media -targeting all key stakeholders.
3.Establish an ongoing reporting mechanism to communicate the impacts/value of the Filming
and Digital Media Sector.
Page 146 of 228
14
Appendix A:
Action Plan
Page 147 of 228
15
Action Plan
Strategic
Initiatives
Implementation Priorities Stakeholders202120222023+
1. Develop and
implement a Film
Policy that guides
the behavior,
actions, and
processes related
to filming
1.1 Draft Film Policy
framework and key
components (the
County can leverage
Film Policy from
Hamilton and/or
Cambridge to guide
the development)
1.2 Review Film Policy
draft with key
stakeholders
1.3 Refine Film Policy
and seek Council
approval
1.4 Publish, socialize
and execute the Film
Policy
1.5 Review policy 6
months post-
implementation to
identify opportunities
for improvement
1.6 Make policy
amendments as
needed
1.7 Review Film Policy
bi-annually
Responsible:Staff
responsible for
Filming & Digital
Media Development;
Accountable:
Director of Economic
Development and
Tourism
Consulted: SEAT
Committee; legal
department
Informed: GM
Strategic Initiatives;
and Council; Council
2. Develop and
implement the
film permitting
process
2.1 Identify the key
steps involved in film
permitting for both
internal and external
stakeholders (see
appendix 2)
2.2 Develop a draft
process. Review with
key stakeholders and
refine
2.3 Publish, socialize
and implement the
film permitting
process
2.4 Review process 6
months post-
implementation to
identify opportunities
for improvement
2.5 Refine film
permitting process as
per the review
2.6 Assess if the film
permitting process can
be digitized (online
forms, etc.)
2.7 Automate and
update film permitting
process
2.8 Review annually
Strategic Pillar #1: Efficient Operations
Page 148 of 228
16
Action Plan
Strategic
Initiatives
Implementation Priorities Stakeholders
2021 2022 2023+
3. Refine the
resourcing model
with
consideration to
the new policy
and associated
processes
3.1 Assess the current model
and estimate future resourcing
needs (informed by
policy/process requirements
and growth in demand) with
consideration to roles and
responsibilities, training, tools,
etc.
3.2 Discuss & validate the
requirements with SEAT
3.3 Finalize requirements
(training or tools requirements)
and seek Council approval to
support the requirements
3.4 Define and launch initiatives
to build out resourcing needs
(e.g. training needs)
3.5 Continue
efforts to support
resourcing needs
3.6 Re-asses
resourcing
requirements as
needed
Responsible:Staff
responsible for
Filming & Digital
Media Development;
HR Department
Accountable:
Director of Economic
Development and
Tourism
Consulted: General
Manager of Strategic
Initiatives
Informed: Council
4. Empower staff
with the skills and
knowledge to
successfully
deliver services
as per the new
policy and
processes
4.1 Develop a draft training plan
as informed by the new policy,
processes, and resourcing model
4.2 Review draft training plan,
with key stakeholders, and
refine
4.3 Socialize and launch final
training plan
4.4 Implement the draft training plan
to build staff skills and knowledge
4.5 Continuing to assess and find
avenues to build staff knowledge and
enhance learning path/training
materials as needed
Responsible: Staff
responsible for
Filming & Digital
Media Development;
Accountable:
Director of Economic
Development and
Tourism
Consulted: General
Manager of Strategic
Initiatives
Informed: Council
Strategic Pillar #1:Efficient Operations (continued)
Measures of Success:
•Film permitting processing time
•SEAT member satisfaction score
•Client satisfaction score
Page 149 of 228
17
Action Plan
Strategic
Initiatives
Implementation Priorities Stakeholders202120222023+
1. Develop
County’s value
proposition for
Filming and
Digital Media
1.1 Articulate value proposition
including key messages
highlighting the benefits of
Filming and Digital Media suited
for diverse stakeholders
1.2 Review and refine key
messages and value proposition
with key internal stakeholders
1.3 Seek council approval on
key messages
1.4 Align launch of messaging
and value proposition with
communication strategy (refer
to Strategic Pillar #5, Strategic
Initiative 2)
1.5 As needed, review and refine
key messages based on the
learnings from implementation of
strategic initiatives, measurement
of economic impact, and industry
trends and growth
Responsible:Staff
responsible for Filming
& Digital Media
Development
Accountable: Council;
Director of Economic
Development and
Tourism
Consulted: General
Manager of Strategic
Initiatives; SEAT
Informed: Council
2. Enhance
economic impact
assessment
capabilities for
filming
2.1 Develop a data collection
methodology to capture
economic impact information
with consideration to
information collection forms,
processes, and stakeholder
support; leverage best practices
research from other
municipalities
2.2 Explore collaboration
opportunity with Ontario
Creates and other peer
municipalities to lead the way
for a standard economic
assessment methodology
2.3 Pilot economic impact data
collection methodology with
select projects and capture
learnings
2.4 Refine methodology and
launch comprehensively (refer
to Strategic Pillar #5, Strategic
Initiative 2)
2.5 Monitor
impact through
the data
collected and
analyzed to
identify
opportunities to
enhance the
impact and
address gaps
2.6 Review
trends and
patterns with a
year of data
collection to
inform key
decisions
related to
People, Process
and broader
Stakeholder
Communication
s
2.7 Continue to
measure impact
through
enhance data
collection
capabilities to
enhance the
accuracy
Responsible:Staff
responsible for Filming
& Digital Media
Development
Accountable: Director
of Economic
Development and
Tourism
Consulted: Senior
Economic Development
Officer; SEAT
Informed: General
Manager of Strategic
Initiatives; Council
Strategic Pillar #2:Defined Value$
Page 150 of 228
18
Action Plan
Strategic
Initiatives
Implementation Priorities Stakeholders202120222023+
3.Develop
economic impact
assessment
capabilities for
digital media
3.1 Develop a directory of local
digital media companies
3.2 Classify digital media
companies that are closely
linked to filming
3.3 Identify qualitative and
quantitative metrics to assess
the economic impact of the
Digital Media Sector on the
County as well as with
methodology and approach for
ongoing data collection
3.4 Refine methodology and
launch (refer to Strategic Pillar
#5, Strategic Initiative 2)
3.5 Implement
digital media
economic
impact
assessment
methodology
and approach
3.6 Collect data
through
identified
sources
3.7 Review and
refine by end of
year
3.8 Inform
sector
development
plan from
information
collected (refer
to Strategic
Pillar #4,
Strategic
Initiative 2)
3.9 Continue to
collect
information and
refine
methodology
and data-based
decision making
as needed
Responsible:Staff
responsible for Filming
& Digital Media
Development
Accountable: Director
of Economic
Development and
Tourism
Consulted: Senior
Economic Development
Officer; SEAT
Informed:General
Manager of Strategic
Initiatives; Council
Strategic Pillar #2: Defined Value (continued)
Measures of Success:
•Clearly defined and implemented economic impact assessment methodology for filming
•Clearly defined and implemented economic impact assessment methodology for digital media
$
Page 151 of 228
19
Action Plan
Strategic
Initiatives
Implementation Priorities Stakeholders202120222023+
1. Better
understand
resident and local
business needs to
enhance
relationships and
collaboration
1.1 Conduct a survey with local
businesses and residents to gain
a deeper understanding of
community expectations and
needs
1.2 Analyze survey responses to
identify gaps and develop
initiatives to address the
resident and local business
needs
1.3 Implement initiatives to
enhance relationships and
collaboration (refer to Strategic
Pillar #5, Strategic Initiative 1)
1.4 Continue to
implement
initiatives
developed in year
1
1.5 Collect
feedback from
residents and
local businesses
through follow up
surveys,
determine
progress, and
refine strategies
1.6 Continue to
understand
community needs
through survey
and other
engagement
tactics (frequency
pending need and
opportunity to
align with other
surveys
conducted by the
County)
Responsible: Staff
responsible for
Filming & Digital
Media Development
Accountable:
Director of Economic
Development and
Tourism
Consulted:
Residents; Local
Businesses; General
Manager of Strategic
Initiatives; SEAT
Informed: Council
2. Foster positive
relationships with
filming
companies
through an
outreach and
engagement
strategy
2.1 Identify key filming
companies to target based on
regional filming, current, and
past applications, and clients
2.2 Develop a prioritized
outreach campaign to engage
with filming companies to
better understand their needs
while sharing early perspectives
on the County’s value
proposition
2.3 Execute outreach campaign,
engaging filming companies as a
first step towards fostering
longer-term relationships;
leverage outreach to inform
value proposition, sector
development, and the
communication strategy
(refer to Strategic Pillars #2, 4
and 5)
2.4 Review and assess the outcome of
the outreach campaign and refine the
associated value proposition
2.5 Continue to foster relationships
with select filming companies
leveraging refined value proposition
Responsible: Staff
responsible for
Filming & Digital
Media Development
Accountable:
Director of Economic
Development and
Tourism
Consulted: General
Manager of Strategic
Initiatives; SEAT;
Past, Current and
Potential Filming
Clients
Informed: Council
Strategic Pillar #3: Strong Stakeholder Relationships
Page 152 of 228
20
Action Plan
Strategic
Initiatives
Implementation Priorities Stakeholders
2021 2022 2023+
3. Foster positive
relationships with
digital media
companies
through an
outreach and
engagement
strategy
3.1 Leverage directory of local
digital media companies in
Strategic Pillar #2, Strategic
Initiative #3
3.2 Develop a prioritized
outreach campaign to engage
with digital media companies
with a goal of better
understanding their needs
3.3 Execute outreach campaign,
engaging digital media
companies as a first step
towards fostering longer-term
relationships; leverage outreach
to inform value proposition,
sector development, and
communication strategy (refer
to Strategic Pillars #2, 4 and 5)
3.4 Review and assess
the outcome of the
outreach campaign
and refine the
associated value
proposition
3.5 Continue to foster
relationships with
local digital media
companies leveraging
refined value
proposition 3.6
Facilitate
collaboration amongst
existing digital media
companies to foster a
digital media hub
3.7 Continue
to support
and build new
initiatives to
better
understand
needs and
further build
relationships
Responsible: Staff
responsible for
Filming & Digital
Media Development
Accountable:
Director of Economic
Development and
Tourism
Consulted: General
Manager of Strategic
Initiatives; Past and
Current Digital Media
clients
Informed: Council
4. Foster
meaningful
partner
relationships
through a partner
engagement
strategy
4.1 Identify and prioritize key
industry partners, (e.g., Ontario
Creates, peer municipalities,
Interactive Ontario, educational
institutes) associations and
events that the County can
work with/attend to advance its
knowledge of the sector and
promote itself as a location of
choice
4.2 Develop an outreach
program targeting prioritized
partners and events inclusive of
a targeted value proposition
4.3 Launch outreach campaign
and identify opportunities for
collaboration with industry
partners
4.4 Develop and
execute joint
initiatives
4.5 Refine value
proposition as needed
and continue
outreach campaign
4.6 Continue
to promote,
assess and
build new
collaborations
and
partnerships
Responsible:Staff
responsible for
Filming & Digital
Media Development
Accountable:
Director of Economic
Development and
Tourism
Consulted: General
Manager of Strategic
Initiatives
Informed: Council
Strategic Pillar #3:Strong Stakeholder Relationships (continued)
Measures of Success:
•Residents and Local Business Satisfaction•Number of filming requests
•Level of brand awareness
•Number of digital media companies attracted
Page 153 of 228
21
Action Plan
Strategic
Initiatives
Implementation Priorities
Stakeholders202120222023+
1. Develop
initiatives to
target growth of
industries
supporting
filming
1.1 Based on the needs analysis
conducted in Strategic Pillar #3,
Strategic Priority 2, identify sub-
industries and associated local
businesses that could support
filming in the County (e.g.
catering, estheticians, car
services, etc.)
1.2 Prioritize the sub-industries
based on relevance to the film
sector and maturity
level/availability in the County
1.3 Develop initiatives to grow
and support the prioritized sub-
industries and associated local
businesses (e.g., introductions
to the on-site film production
crew, support in developing
special deals and discounts for
the production crew, etc.)
1.4 Execute initiatives to
support the growth, refine
value proposition and
communication strategy
1.5 Assess
industry trends to
refine initiatives
to continue to
support the
growth of sub-
industries
1.6 Continue to
implement
existing and
refined initiatives
1.7 Start a
biannual Townhall
with filming
companies and
supporting local
businesses to
identify ways for
supporting each
other and
enhance
partnership
1.8 Continue to
implement and
refine initiatives
and support sub-
industry growth
Responsible: Staff
responsible for
Filming & Digital
Media Development
Accountable:
Director of Economic
Development and
Tourism
Consulted:General
Manager of Strategic
Initiatives; Senior
Economic
Development Officer;
SEAT; Past and
Current Filming
clients
Informed: Council
Strategic Pillar #4: Focused Sector Development
Page 154 of 228
22
Action Plan
Strategic
Initiatives
Implementation Priorities Stakeholders202120222023+
2. Develop
initiatives to
target growth of
the Digital Media
Sector in the
County
2.1 Based on the needs analysis
conducted in strategic priority 2
of Strong Stakeholder
Relationships, identify the
support needed by local digital
media companies (e.g.
coworking spaces, digital media
incubators, etc.)
2.2 Align needs with County’s
existing capabilities and identify
opportunities for improvement
2.3 Collaborate with local digital
media companies and
associated local businesses to
co-develop initiatives that can
be mutually beneficial to all
stakeholders involved
2.4 Formalize and execute the
initiatives
2.5 Identify grants and funding
available for local digital media
companies and provide
educational support for
application, as needed
2.6 Assess industry trends to refine
initiatives to further support the
growth of digital media companies
2.7 Develop initiatives to attract new
digital media companies to the County
2.8 Continue to implement existing
and new initiatives
Responsible: Staff
responsible for
Filming & Digital
Media Development
Accountable:
Director of Economic
Development and
Tourism
Consulted: General
Manager of Strategic
Initiatives; Senior
Economic
Development Officer;
Past and Digital
Media clients
Informed: Council
Strategic Pillar #4: Focused Sector Development (continued)
Measures of Success:
•Increase in number of production support businesses •Increase in number of digital media businesses
•Increase in the digital media market size in the County
Page 155 of 228
23
Action Plan
Strategic
Initiatives
Implementation Priorities Stakeholders202120222023+
1. Develop
communication
guidelines and
protocols for
interactions with
key stakeholder
groups (e.g. local
businesses,
residents, SEAT)
in alignment with
revised film
policy and permit
process
1.1 Draft protocols and SLAs for
communication with key
stakeholder groups (e.g. local
businesses, residents, location
managers, internal staff, etc.)
1.2 Collaborate with internal
staff and select stakeholders to
refine protocols and SLAs
1.3 Publish and socialize
protocols and SLAs
1.4 Refine protocols and timelines as
needed to better meet stakeholder
requirements
1.5 Continue to implement guidelines
and review bi-annually
Responsible: Staff
responsible for
Filming & Digital
Media Development
Accountable:
Director of Economic
Development and
Tourism
Consulted:General
Manager of Strategic
Initiatives; Senior
Economic
Development Officer;
SEAT; Past and
Current Filming
clients
Informed: Council
2. Develop a
marketing
strategy to
promote the
County’s value
proposition for
Filming and
Digital Media -
targeting all key
stakeholders
2.1 Identify channels through
which the County can promote
its value proposition
2.2 Develop targeted
promotional strategies for key
stakeholders
2.3 Execute against
promotional strategies
2.4 Assess the performance of
each promotional
channel/strategy
2.5 Refine
promotional
strategies based
on the
assessment and
performance
2.6 Continue to
promote and
engage
stakeholders to
build awareness
2.7 Engage
stakeholder
groups to better
understand the
impact of
promotional
strategies
2.8 Continue to
refine and
promote the
County’s value
proposition
Responsible:
Manager of
Communications and
Public Relations;
Marketing Specialist
Accountable:
Director of Economic
Development and
Tourism
Consulted:Staff
responsible for
Filming & Digital
Media Development;
General Manager of
Strategic Initiatives;
Other Economic
Development staff as
needed
Informed: Council
Strategic Pillar #5:Effective Communication
Page 156 of 228
24
Action Plan
Strategic
Initiatives
Implementation Priorities Stakeholders202120222023+
3. Establish an
ongoing reporting
mechanism to
communicate the
impacts/value of
the Filming and
Digital Media
Sector
3.1 Based on data collection,
impact analysis, and initiatives
conducted throughout the year,
establish a reporting process,
including an annual report for
Filming and Digital Media for
Council
3.2 Develop and present the
Annual Report to Council along
with the progress on the
Strategy and Action Plan
initiatives
3.3 Once approved, publish and
socialize the Annual Report
with local businesses, residents,
Filming and Digital Media
clients, Industry Partners, and
other key stakeholders
3.4 Understand from stakeholders on
additional information they would like
to see in the Annual Report
3.5 Develop Filming and Digital Media
Annual Report
3.6 Continue to assess the impact of
communication and develop and
socialize County’s Filming and Digital
Media Annual Report
Responsible: Staff
responsible for
Filming & Digital
Media Development;
Accountable:
Director of Economic
Development and
Tourism
Consulted:General
Manager of Strategic
Initiatives; SEAT
Informed: Council
Strategic Pillar #5: Effective Communication (continued)
Measures of Success:
•Number of community complaints
•Brand awareness
•Number of filming applications
•Resident and local business satisfaction
Page 157 of 228
25
Appendix B:
How we Developed
our Plan
Page 158 of 228
26
How We Developed Our Plan?
We followed a comprehensive approach and methodology to develop our first Filming and
Digital Media Strategy.Throughout eight-months,we heard from industry subject matter
experts to learn about key trends,jurisdictions in Ontario to learn about leading practices,
and the County of Brant stakeholders inclusive of staff,community,and business
stakeholders to better understand the current state at the County.
A review of existing documentation and extensive stakeholder engagement informed a
deeper understanding of the current Filming and Digital Media environment and
identified considerations for strategic planning.The figure below shows the six-step
approach we took to conduct this analysis.
1. Project Launch and
Discovery
2. Industry
Environment and
Best Practices
Scan
3. Review of
Current Activity
within Brant
4. Strategic and
Action Plan
Workshop
5. Strategy and
Action Plan
Development
6. Project Closeout
and Knowledge
Transfer
Below is a highlight of some of the key steps of the process we
followed:
Data and document review:We reviewed our internal data
and documents,and documents from peer municipalities to
gather information and insights related to Filming and Digital
Media.
Stakeholder engagement:We engaged our staff,local
businesses,and past clients to understand the current state of
Filming and Digital Media in the County.The stakeholder
engagement helped us better understand the needs of the
community and the clients and identify opportunities to better
align our actions moving forward.
Environmental and Jurisdictional Scanning:Key industry
trends and leading practices related to Filming and Digital
Media were identified through research and interviews with
subject matter experts as well as with representatives from
peer municipalities.
Strategic planning sessions:A survey and two strategic planning sessions were conducted,
which engaged members of the Economic Development division,SEAT committee,a local
BIA,and County of Brant business representatives.Input gathered from the survey and the
planning sessions,in conjunction with the current state analysis,informed the
development of the strategic plan.The figure alongside represents the methodology for
developing our Filming and Digital Media Strategy.
Page 159 of 228
27
Appendix C:
Reference and
Supporting Material
Page 160 of 228
28
Reference and Supporting Material
Strategic
Initiatives Supporting Tools, Reference Material and Resources
1. Develop and
implement a Film
Policy that guides
the behavior,
actions, and
processes related
to filming
Policy design:
Leverage film policy and by law information from other jurisdictions (e.g. from the City of
Hamilton and City of Cambridge) to guide policy framework design
Reference the following Film Policies/By-laws while developing County of Brant’s Film Policy:
•City of Hamilton https://www.hamilton.ca/sites/default/files/media/browser/2019-03-19/09-
179.pdf•City of Brantford https://www.brantford.ca/Modules/Bylaws/Bylaw/Download/676e3b94-
8721-48d4-a3fb-cce2f4a73ac8
•City of Cambridge https://www.cambridge.ca/en/build-invest-grow/resources/Regional-Film-
By-law.pdf
•City of Mississauga https://www.mississauga.ca/wp-content/uploads/2018/11/23154205/06-
03-02-Filming-on-City-of-Mississauga-Property-Policy.pdf
2. Develop and
implement the
film permitting
process
Film permit process:
•Reference Filming and Digital Media Strategy -Current State Assessment Report, jurisdictional
scan insights. See the excerpt below for reference
Strategic Pillar #1 -Efficient Operations
Page 161 of 228
29
Reference and Supporting Material
Strategic
Initiatives Supporting Tools, Reference Material and Resources
2. Develop and
implement the
film permitting
process
Film permit process:
•Reference film permit processes and forms gathered during the research (attached below): •City of Hamilton
•Permitting process: https://www.hamilton.ca/hamilton-music-film-office/filming-
in-hamilton/film-permit-process
•Film Permit Application Form
https://www.hamilton.ca/sites/default/files/media/browser/2014-11-19/film-
permit-application-2020.pdf
•Production Information Sheet
https://www.hamilton.ca/sites/default/files/media/browser/2014-11-19/film-
production-information-sheet-2019-v2.pdf•Code of Conduct for cast and crew
https://www.hamilton.ca/sites/default/files/media/browser/2017-01-05/film-
code-of-conduct-cast-crew.pdf
•City of Brantford
•Permitting Processhttps://www.advantagebrantford.ca/en/key-sectors/filming-
steps-and-checklist.aspx•City of Cambridge
•Permitting process https://www.cambridge.ca/en/build-invest-grow/Filming-in-
Cambridge.aspx#FilmPermits
•Production Information Sheet https://www.investcambridge.ca/en/key-
sectors/resources/Production-Information-Sheet.pdf•Production Company Checklist https://www.cambridge.ca/en/build-invest-
grow/resources/Production-Company-Check-List.pdf
•City of Mississauga
•Permitting process and form https://web.mississauga.ca/services-and-
programs/business/licences-and-permits/film-tv-and-photography-permits/•Region of Durham
•Guide to Filming in Durham https://www.durham.ca/en/economic-
development/resources/PDF/Guide-to-Filming-in-Durham-for-Web.pdf
3. Empower staff
with the skills and
knowledge to
successfully
support this
sector and deliver
services as per
the new policy
and associated
processes
Training Plan:•Work with industry associations to identify industry networking events, as well as courses and
training available for staff
•Key stakeholders to consider approaching Ontario Creates, Film Ontario, Interactive
Ontario, Canadian Media Producers Association, Directors Guild of Canada, Canada
Media Fund, Telefilm Canada, Academy of Canadian Film & Television, Alliance of
Cinema, Television and Radio Artists (ACTRA), Canadian Film Centre•Film Commission Fundamentals course identified by Ontario Creates as a relevant course
for the film liaison role https://afci.org/afci-university/
Strategic Pillar #1 -Efficient Operations (continued)
Page 162 of 228
30
Reference and Supporting Material
Strategic
Initiatives Supporting Tools, Reference Material and Resources
1. Develop
County’s value
proposition for
Filming and
Digital Media
Value Proposition Design
•Reference Filming and Digital Media Strategy -Current State Assessment Report, specifically
jurisdictional scan insights and County of Brant current state (SWOT) to help inform value
proposition design
•Consider the applicability of tax credits in value proposition design (listed in Filming and Digital
Media Strategy -Current State Assessment Report –Environmental Scan). See the excerpt
below for reference:
2. Enhance
economic impact
assessment
capabilities for
filming
Economic Impact
•Reference Filming and Digital Media Strategy -Current State Assessment Report jurisdictional
scan insights to review models in use by other jurisdictions. See the excerpt below for
reference:
Strategic Pillar #2: Defined Value
✓Category ✓Sub-category ✓Region of
Durham ✓City of Hamilton City of Mississauga City of Brantford City of Cambridge
Economic
Impact and Data
Collection
Economic impact
model
Tracking Production
Revenue: Direct
Spending
For On-Location
Production from
AFCI1
•Tourism Regional
Economic Impact
Model (TREIM)2.•Uses Production
Information Sheet
to capture info on
economic impact
•Economic model
info currently
unknown
•TREIM Model•Contacts
production
manager post-
production
•Economic model
info currently
unknown
$
Page 163 of 228
31
Reference and Supporting Material
Strategic
Initiatives Supporting Tools, Reference Material and Resources
2. Enhance
economic impact
assessment
capabilities for
filming
(continued)
Economic Impact
•For details on AFCI:
https://www.leg.state.nv.us/Session/77th2013/Exhibits/Assembly/TAX/ATAX1334H.pdf
•The Region of Durham uses the AFCI model to calculate the economic impact of filming
•The Region uses the industry “hotlists” to obtain budget tiered information from the
unions/guilds to determine budget type for each production. Then uses the AFCI model
for estimating production value per day for the given number of days and calculate the
total amount. The total amount is added to the location fees and/or on-location spent to
get the economic impact.
•For details on TREIM: http://www.mtc.gov.on.ca/en/research/treim/treim.shtml
•The model is not regularly used to calculate the economic impact since the model is
more tailored for special events. Most municipalities engaged during the process collect
initial estimates from the production companies and then follow-up postproduction to
get accurate spent information. Some municipalities track local hotel room nights to
derive an accommodation value total.
•Some of the other insights derived through engagement with other municipalities are: •There is no perfect economic impact model:the peer municipalities identified that
there is no perfect model that best estimates the economic impact of filming in their
regions. It was suggested that an economic impact model should be developed that
considers the needs of the local municipalities and helps estimate the economic impact
of filming. •Build relationships with production companies and local businesses to assess the
economic impact: most peer municipalities capture direct production spend information
from the film production companies (before and after film production) and partner with
local businesses (e.g., hotels) to get the best estimate of the economic impact of filming
in their region. •Film-based tourism is not widely explored by the municipalities: Other than the Region
of Durham, most peer municipalities have not leveraged filming related tourism to
attract visitors to their region. The Region of Durham hosted Hannibal tours to locations
where the series was shot to hundreds of tourists in the last 2 years. The County of Brant
could explore and capitalize on the opportunity to attract filming related tourism to the
region.
3. Enhance
economic impact
assessment
capabilities for
digital media
Some of the types of digital media companies that might have close alignment with filming are:
•Video production –VFX, animation, editing etc.
•Music production –film dubbing, recording etc.
•Creative photography •Digital media marketing –film promotions on social channels
Strategic Pillar #2: Defined Value (continued)$
Page 164 of 228
32
Reference and Supporting Material
Strategic
Initiatives Supporting Tools, Reference Material and Resources
1. Better
understand
resident and local
business needs
and enhance
relationships and
collaboration
Developing engagement strategies
•Reference Filming and Digital Media Strategy -Current State Assessment Report,specifically
the jurisdictional scan to inform engagement:
•Key stakeholders to consider approaching include Ontario Creates,Film Ontario,Interactive
Ontario,Canadian Media Producers Association,Directors Guild of Canada,Canada Media
Fund,Telefilm Canada,Academy of Canadian Film &Television,Alliance of Cinema,
Television,and Radio Artists (ACTRA),Canadian Film Centre.
•Educational institutions to consider approaching Mohawk College,Fanshawe College,
Niagara College Canada,Humber College and Sheridan College,as they have relevant
faculties and are located in the southwest region of the province.•Consider approaching Peer jurisdictions where there may be an opportunity for cross-
collaboration or mutually beneficial value propositions.County of Brant should consider
opportunities for collaboration with the City of Brantford,City of Cambridge,and the City of
Hamilton.
2. Foster positive
relationships with
filming
companies
through an
outreach and
engagement
strategy
3. Foster positive
relationships with
digital media
companies
through an
outreach and
engagement
strategy
4. Foster
meaningful
partner
relationships
through a partner
engagement
strategy
Strategic Pillar #3: Strong Stakeholder Relationships
Page 165 of 228
33
Reference and Supporting Material
Strategic
Initiatives Supporting Tools, Reference Material and Resources
1. Develop
initiatives to
target growth of
industries
supporting
filming
Sector Development
•Filming in Durham for consideration when determining film production company needs and
adjacent/sub-industries for exploration. The guide can also be used to identify digital media
companies supporting film related activities.
•Durham https://www.durham.ca/en/economic-development/resources/PDF/Guide-to-
Filming-in-Durham-for-Web.pdf•Consider grants and funding available to digital media companies, select current offerings as
show below:
•Industry Development Program https://ontariocreates.ca/investment-
programs/industry-development/industry-development-program
•Interactive Digital Media Fund https://ontariocreates.ca/investment-programs/industry-
development/interactive-digital-media-fund
2. Develop
initiatives to
target growth of
the Digital Media
Sector in the
County
Strategic Pillar #4: Focused Sector Development
Page 166 of 228
34
Reference and Supporting Material
Strategic
Initiatives Supporting Tools, Reference Material and Resources
1. Develop
communication
guidelines and
protocols for
interactions with
key stakeholder
groups (e.g. local
businesses,
residents, SEAT)
in alignment with
revised film
policy and permit
process
Communication Guidelines and Protocols
•Reference Filming and Digital Media Strategy -Current State Assessment Report, specifically
the jurisdictional scan to inform communication protocols. See the excerpt below for
reference
•Stakeholder to communicate with
•Notice to community and residents
2.Develop a
marketing
strategy to
promote the
County’s value
proposition for
filming and digital
media -targeting
partners, client’s,
and prospective
clients
•Website: Update the County’s website to add relevant material related to Filming and Digital
Media. The County could reference the following websites:
•City of Brantford https://www.advantagebrantford.ca/en/key-sectors/film-television-
and-digital-media.aspx•City of Hamilton https://www.hamilton.ca/hamilton-music-film-office/filming-in-
hamilton
•Location Library:The County should prioritize working with Ontario Creates to ensure the
location library for the County is available and updated
•Promotional Material: The City of Hamilton created a short YouTube video on ‘Reasons to Film
in Hamilton’ https://www.youtube.com/watch?v=ezGI16YcYAE&feature=youtu.be. The
County could consider developing a similar video once the values proposition is designed.
Strategic Pillar #5: Effective Communication
Page 167 of 228
35
Reference and Supporting Material
Strategic
Initiatives Supporting Tools, Reference Material and Resources
3. Establish an
ongoing reporting
mechanism to
communicate the
impacts/value of
the Filming and
Digital Media
Sector
•City of Brantford Council Report can be found starting on page 26
https://calendar.brantford.ca/meetings/Detail/2019-12-03-1800-Committee-of-the-Whole-
Community-Development/a5c24184-8a20-4d9a-beb8-ab14009164a5
Strategic Pillar #5: Effective Communication (continued)
Page 168 of 228
36
County of Brant
Filming and Digital Media Strategy 2021-2025
Date –November, 2020
Page 169 of 228
8 9 Year-in-Review 2022
Film, Television & Digital Media
Local film activities experienced growth again in 2022. The City received 61 film inquiries and
welcomed 10 film projects. Of significant mention, The Handmaid’s Tale filmed their largest
on-location scene (up to that time) around Victoria Park in March for their fifth season. Over
600 extras joined a cast and crew exceeding 100 professionals to bring this incredible state
funeral scene together.
In 2022, the Location Managers Guild International (LMGI) nominated the City of Brantford
in the Outstanding Film Commission category at their annual awards show in Los Angeles.
Brantford earned this prestigious honour for its work in supporting the 2020 filming of The
Handmaid’s Tale (season 4) in the downtown.
$1.4M
INVESTED
2,100
HOTEL NIGHTS
10
PRODUCTIONS
FILMED IN
BRANTFORD
Location Managers Guild
International (LMGI) awards
61
PROJECT INQUIRIES
1,070
CAST AND CREW
$2,550
DONATED TO
COMMUNITY
PROJECTS AND
ORGANIZATIONS
$318K
BILLED COSTS AND
NEW REVENUES TO CITY
50
PARTICIPANTS ATTENDED
VIRTUAL FILM FORUM
The Handmaid’s Tale
filmed their largest on-
location scene around
Victoria Park in March
with 100 cast and crew
and 600 extras
Page 170 of 228
Page 1 of 5
Subject: Market Compensation Review Update
Report Number: CAO 23-20
Department: Office of the CAO
Submitted by: Joanna Kurowski, Human Resources Manager
Meeting Type: Council Meeting
Meeting Date: Tuesday, October 10, 2023
RECOMMENDATION
THAT report titled “Market Compensation Review Update” be received as information;
and
A. THAT the Council approves the list of comparators selected for the market
compensation review and directs staff to proceed with the review.
BACKGROUND
In May 2023 the Town of Tillsonburg staff engaged ML Consulting Services to conduct
a market compensation review for all current staff positions. Market compensation
review is an important step to ensure the Town follows Pay Equity laws, provides equal
wage opportunities for all employees and attracts and retains skilled and talented
workforce. The Town’s last Pay Equity and review was conducted in 2019.
DISCUSSION
The review process includes the following stages:
Review and update of the current job descriptions
Selection of market comparators
Review and comparison of the job descriptions against market comparators
Review of the recommendations
Approval and implementation of recommendations
The Town staff identified a total of 84 positions for the evaluations. The number of
positions is lower than the total number of staff due to positions that have multiple
employees performing the same role, for example: the position of a Customer Service
Representative has three (3) employees performing that job. All job descriptions have
been submitted to the consultant for evaluation.
Page 171 of 228
CAO 23-20 Market Compensation Update
Page 2 of 5
The recommended market comparators were selected to ensure that the evaluation is
fair and comparable to the current job market. The consultant together with staff
reviewed and recommended comparators best matching the Town’s current positions.
Market Comparators
When selecting the market comparators, the staff and the consultant took into
consideration a municipality’s population, services offered and the proximity to the Town
of Tillsonburg, along with other factors, as noted below:
Size of the comparator – similar size of the comparator has impact on the job design
and number of positions that comparator holds.
Geographic location – the selected comparators range between 20 – 200 kms distance
from Tillsonburg. This represents the talent catchment area, and is taken into
consideration as a number of current Town’s staff commute from different municipalities
within that range.
Number of current staff/organizational design – allocation of responsibilities and the
number of staff.
Matching job descriptions – to ensure a fair evaluations, job descriptions from
comparators should have the same or very similar levels of responsibilities.
Impact of comparators on the Town’s staff retention – it is no secret that employees
leave when tempted with higher pay and better benefits. Other reasons for employee
departure include closer distance to work, hybrid model/working from home or shorter
work week (many municipalities have a standard 35 hours week).
Page 172 of 228
CAO 23-20 Market Compensation Update
Page 3 of 5
Based on these factors, the following comparators are recommended:
The above comparators apply to non-unionized positions only.
There are seven (7) hydro unionized positions:
Lineperson Hydro
Operations Coordinator Hydro
Operations Regulatory Affairs
Officer Hydro
Operations Technologist Hydro
Instrumentation Technologist Hydro
Distribution Foreperson Hydro
Customer Service Technician Hydro
In addition, there are two (2) non-unionized hydro management positions:
General Manager
Manager of Operations and Design
The Hydro positions are not part of the above comparators as hydro services are
typically not apart of municipal operations and wage information for these positions is
not available through municipal data. The most recent Pay Equity and wage review
conducted in 2019 did not include review of hydro positions. This review, staff did
request the comparable data for the unionized positions as this information will be
helpful with the upcoming negotiations estimated to take place in the first quarter of
2024.
Municipality Type
2021
Population
Distance
from
Tillsonburg
City of Stratford Single-tier 33,232 65
City of Woodstock Lower-tier 46,705 37
Municipality of Central Elgin Lower-tier 13,746 47
Municipality of Leamington Lower-tier 29,680 218
Municipality of Middlesex Centre Lower-tier 18,928 77
Municipality of North Perth Lower-tier 15,538 120
Municipality of Strathroy-Caradoc Lower-tier 23,871 96
Norfolk County Single-tier 67,490 38
Oxford County Upper Tier 121,781 37
Town of Ingersoll Lower-tier 13,693 25
Town of Kingsville Lower-tier 22,119 228
Town of Tillsonburg Lower-tier 18,047 -
Page 173 of 228
CAO 23-20 Market Compensation Update
Page 4 of 5
The comparable information for Hydro positions will be addressed in a future report.
Next Steps
Upon acceptance of the comparators, the Town staff will meet with the consultant to
review the market summary job matches and recommendations. The market summary
will then be prepared using pay data from the comparators and a comprehensive,
position-based update will be provided.
CONSULTATION
CAO, ML Consulting.
FINANCIAL IMPACT/FUNDING SOURCE
The anticipated financial impact will be identified upon further review of market
summary data once the market comparators are approved.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Strive for excellence and accountability in government, providing effective and
efficient services, information, and opportunities to shape municipal initiatives.
Strategic Direction – Enhance employee engagement and position Tillsonburg as a
leader in the municipal sector.
Priority Project – Immediate Term – Employee Engagement Strategy.
ATTACHMENTS
Appendix A – n/a
Page 174 of 228
CAO 23-20 Market Compensation Update
Page 5 of 5
Page 175 of 228
Page 1 of 3
Subject: Lake Lisgar Waterpark Swim Sponsorships
Report Number: RCP 23-36
Department: Recreation, Culture and Parks Department
Submitted by: Andrea Greenway, Recreation Programs & Services Manager
Meeting Type: Council Meeting
Meeting Date: Tuesday, October 10, 2023
RECOMMENDATION
THAT report RCP 23-36 titled Lake Lisgar Waterpark Swim Sponsorships be received
as information.
BACKGROUND
Building off the success of the trial in 2022, the aquatics department ran the
sponsorship program again in 2023 in order to offer residents free community swim
opportunities in the Town of Tillsonburg. The program was very successful in providing
accessible and affordable recreation opportunities for families.
DISCUSSION
The Lake Lisgar Community Swim sponsorship program was advertised through
various channels such as social media, Tillsonburg News, Town website, e-blast
through the Chamber of Commerce and Development Commissioner. The success of
the program was positively impacted by the support of Corporate Services and
Economic Development staff.
The sponsored swims were well attended. There were a total of 11 sponsors that
supported 12 free swims for Tillsonburg families and visitors. The sponsored swims had
a total attendance of 4,242 people.
The opportunity to work with local businesses and organizations strengthened our
community stakeholder relationships. Thank you to the generous sponsors who made
these free Community Swim opportunities possible:
Page 176 of 228
RCP 23-36 Lake Lisgar Waterpark Swim Sponsorships
Page 2 of 3
Inovata Foods
Stubbe’s Precast (2 Swims)
Dynamic fluid Products Inc.
Kissner Milling Company Limited
Absolute Respiratory
THK Rhythm Automotive
Systemair
Tillsonburg & District Multi Service Centre
Strathallen – Town Centre Mall
Bethel Pentecostal Church
E & E McLaughlin Ltd.
CONSULTATION
RCP Director, RCP Managers, RCP aquatic staff.
FINANCIAL IMPACT/FUNDING SOURCE
Each sponsorship was $1,200 and the program generated a total revenue of $14,400 in
support of the free swims.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community, Tillsonburg will strive to offer residents the amenities,
services and attractions they require to enjoy balanced lifestyles.
Strategic Direction – Increase opportunities to enjoy culture, events and leisure
activities in Tillsonburg; Expand community partnerships in the delivery of programs and
amenities.
Page 177 of 228
RCP 23-36 Lake Lisgar Waterpark Swim Sponsorships
Page 3 of 3
Priority Project – Not Applicable.
ATTACHMENTS
None
Page 178 of 228
Page 179 of 228
Page 180 of 228
Police Services Board Report
JUNE 2022
Oxford Detachment
Page 181 of 228
Police Services Board Report for Tillsonburg
2023/Jun
Public Complaints
Policy 0
Service 0
Conduct 0
Date information collected from Professional Standards Bureau Commander Reports: 2023-07-11
Data Source
Ontario
Provincial
Police,
Professional
Standards
Bureau
Commander
Reports
- Includes all public policy, service and conduct complaints submitted to the Office of the Independent Police Review Director
(OIPRD)
Secondary Employment
Daily Activity Reporting Patrol Hours
Total Hours 2023/Jun
Number of Cruiser Patrol Hours 317.50
Number of Motorcycle Patrol Hours 1.50
Number of Marine Patrol Hours 0.00
Number of ATV Patrol Hours 0.00
Number of Snowmobile Patrol Hours 0.00
Number of Bicycle Patrol Hours 0.00
Number of Foot Patrol Hours 64.75
Number of School Patrol Hours 0.00
Data source (Daily Activity Reporting System) date: 2023/07/01
Staffing Updates
Transfers: New administrative clerk on three month contract
Detachment Initiatives
Number of Targeted
Media Releases:
JUNE 20, 2023 BREAK AND ENTER IN TILLSONBURG // June 21, 2023 CAR SEAT CLINIC PLANNED
FOR TILLSONBURG // June 24, 2023 YOUTH CHARGED IN WEAPON RELATED INCIDENT // June 26,
2023 WARRANT EXECUTED IN TILLSONBURG // JUNE 29, 2023 TRAFFIC STOP LEADS TO
ARREST // Members of the Oxford detachment of the Ontario Provincial Police (OPP) responded to
3120 occurrences between June 1, 2023, and June 30, 2023
Crime and Traffic
Campaigns/Initiatives:Canada Day Week Sat Jun 24, 2023 - Sun Jul 02, 2023
Public Education
Campaigns:
June 3 - Taste of Summer Ride // June 14 - Online Safety Presentation for youth // June 16 -
Veteran's Appreciation Day // June 17 - Turtlefest // June 22 - detachment tour for youth // June 26
- Cops 4 Kids // June 27 - Car Seat Clinic
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Report Generated by: Report Generated on:
Mckinnon, Miriam 11-Jul-23 10:19:58 AM
PP–CSC–Operational Planning-4300
Page 182 of 228
2022 2023 % Change 2022 2023 % Change
0 0 N/C 1 0 -100.0%
4 0 -100.0% 9 2 -77.8%
11 9 -18.2% 59 67 13.6%
15 9 -40.0% 69 69 0.0%
Data Utilized
Niche RMS All Offence Level Business Intelligence Cube
Detachment: 6S - OXFORD
Area:Tillsonburg
Data source date:
June 2023
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to
investigate and solve crime.
Police Services Board Report for 'Tillsonburg' Motor Vehicle Collisions
Records Management System
2023/07/11
Motor Vehicle Collisions by Type
Incidents June Year to Date June
Fatal
Personal Injury
Property Damage
Total
0
2
4
6
8
10
12
Fatal Personal
Injury
Property
DamageIncidents
2022 2023
Page 183 of 228
Police Services Board Report for Tillsonburg
Records Management System
June - 2023
Violent Crime
Actual June Year to Date - June
2022 2023 %
Change
2022 2023 %
Change
Murder 0 0 --0 0 --
Other Offences Causing Death 0 0 --0 0 --
Attempted Murder 0 0 --0 0 --
Sexual Assault 2 1 -50.0%16 15 -6.2%
Assault 8 4 -50.0%48 37 -22.9%
Abduction 0 0 --0 2 --
Robbery 0 1 --0 2 --
Other Crimes Against a
Person
4 6 50.0%24 20 -16.7%
Total 14 12 -14.3%88 76 -13.6%
0
1
2
3
4
5
6
7
8
SexualAssau...Assault Robbery OtherCrimes...
2022 2023Actual
Property Crime
Actual June Year to Date - June
2022 2023 %
Change
2022 2023 %
Change
Arson 0 0 --1 0 -100.0%
Break & Enter 2 10 400.0%32 33 3.1%
Theft Over 3 1 -66.7%20 13 -35.0%
Theft Under 21 26 23.8%147 105 -28.6%
Have Stolen Goods 0 0 --6 4 -33.3%
Fraud 10 10 0.0%57 58 1.8%
Mischief 10 12 20.0%67 37 -44.8%
Total 46 59 28.3%330 250 -24.2%
0
48
1216
2024
28
Break & Ente...Theft OverTheft UnderFraudMischief2022 2023Actual
Drug Crime
Actual June Year to Date - June
2022 2023 %
Change
2022 2023 %
Change
Possession 1 2 100.0%11 5 -54.5%
Trafficking 0 0 --1 3 200.0%
Importation and Production 0 0 --0 0 --
Total 1 2 100.0%12 8 -33.3%
0
0
1
1
2
2
Possession
2022 2023Actual
Clearance Rate
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Data source date: Report Generated by: Report Generated on:
2023/07/01 Mckinnon, Miriam 4-Jul-23 1:58:14 PM
PP–CSC–Operational Planning-4300
Page 184 of 228
Police Services Board Report for Tillsonburg
Records Management System
June - 2023
Clearance Rate June Year to Date - June
2022 2023 Difference 2022 2023 Difference
Violent Crime 50.0%75.0%25.0%67.0%73.7%6.6%
Property Crime 8.7%6.8%-1.9%18.2%18.0%-0.2%
Drug Crime 100.0%100.0%0.0%66.7%87.5%20.8%
Total (Violent, Property & Drug)22.2%21.6%-0.6%30.8%33.5%2.7%
0%
20%
40%
60%
80%
100%
ViolentCrim...PropertyCri...DrugCrime Total(Viole...
2022 2023
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police
continue
to
investigate
and
solve
crime.
Data Utilized-
Major
Crimes
- Niche RMS All Offence Level Business Intelligence Cube
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Data source date: Report Generated by: Report Generated on:
2023/07/01 Mckinnon, Miriam 4-Jul-23 1:58:14 PM
PP–CSC–Operational Planning-4300
Page 185 of 228
Charge Monthly Total Total Year to
Date
Impaired 3 18
Speeding 2 18
Distracted Driving (Handheld device, Careless driving,
etc.)3 33
Seatbelt 1 19
Criminal Code Traffic (excluding Impaired)2 6
Criminal Code Non-Traffic 59 411
Moving Violations (Fail to Stop, Disobey Sign, Fail to
Yield, Improper Turn, etc)11 47
Non-moving Violations (Licence plate, Insurance,
Valtag, etc) 21 191
Other Provincial Offence Statutes (Trespass, Liquor,
Cannabis, etc)4 28
CMV (Half load, insecure load, etc) 3 8
Total 109 779
Bylaw Tickets (Parking, Noise, etc.)0 4
Warnings 46 237
Police Services Board Report for Criminal and Provincial Offenses
Tillsonburg
June 2023
Provincial Offence Notices
Bylaw
Page 186 of 228
Calls For Service (CFS) Billing Summary Report
Tillsonburg
June - 2023
Billing Categories
(Billing categories below do not match
traditional crime groupings)
2023 2022
June Year to
Date
Time
Standard
Year To Date
Weighted Hours June Year to
Date
Time
Standard
Year To Date
Weighted Hours
Violent Criminal Code 16 88 15.8 1,390.4 15 95 15.8 1,501.0
Property Crime Violations 56 251 6.4 1,606.4 46 339 6.4 2,169.6
Other Criminal Code Violations (Excluding
traffic)12 81 7.5 607.5 14 84 7.5 630.0
Drug Possession 5 17 7.1 120.7 3 26 7.1 184.6
Drugs 0 4 68.0 272.0 1 3 68.0 204.0
Statutes & Acts 28 194 3.4 659.6 38 203 3.4 690.2
Operational 247 1,140 3.8 4,332.0 199 1,158 3.8 4,400.4
Operational2 44 253 1.4 354.2 45 274 1.4 383.6
Traffic 8 93 3.7 344.1 17 108 3.7 399.6
Total 416 2,121 9,686.9 378 2,290 10,563.0
Note to Detachment Commanders:
●
The content of each report is to be shared by the Detachment Commander only with the municipality for which it was generated.
The municipality may treat this as a public document and distribute it as they wish.
●
All data is sourced from the Niche RMS application. Included are 'reported' occurrences (actuals and unfounded occurrences) for 'billable'
occurrences ONLY. Data is refreshed on a weekly basis.
●
The Traffic category includes motor vehicle collision (MVC) occurrences entered into Niche (UCR code 8521). MVCs are NOT sourced
from the eCRS application for this report.
●
Only the primary violation is counted within an occurrence.
●
Time standards displayed are for the 2023 billing period.
Note to Municipalities:
●
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continues to
investigate and solve crime.
●
This report is NOT to be used for crime trend analysis as not all occurrences are included.
●
Data groupings within this report do not match traditional crime groupings seen in other public reports such as the OPP Police Services
Board reports or Statistics Canada reporting.
Report Content Last Updated:Report generated by:Report generated on:
2023/07/01 Mckinnon, Miriam 4-Jul-23 2:38:38 PM
Page 1 of 1
Page 187 of 228
1
Coordinator: O.P.P. Constable Patti Cote
W.P.S. S/Pc Shaylyn Jackson
E-mail: oxfordcs@execulink.com
Web site: http: www.oxfordcrimestoppers.com
To: Board of Directors, Crime Stoppers of Oxford Inc.
Cc: Inspector Tony Hymers, Oxford OPP
Staff Sgt Jen Ormsby, Oxford OPP
Det/Sgt. Mike Haegens, Woodstock PS
Monthly Statistics for June 2023
29 Total Calls received this month.
12 Woodstock PS tips
13 OPP tips
0 Assigned/out to other Crime Stoppers programs or Agency
4 Not Assigned
STATS FOR OPP: TIPS RECEIVED PER ZONE
8 for Tillsonburg
2 for Ingersoll
1 for Zorra
2 for Norwich
0 for South-West Oxford
0 for East Zorra-Tavistock
0 for Blandford-Blenheim
Meetings/Events Attended This Month
OACS Conference – June 2nd – Guelph
Monthly meeting – June 13th
Golf Tournament – June 15th - Ingersoll
Page 188 of 228
2
Awareness
Media Relations:
• Patti and Shaylyn prepare media releases and social media posts for Woodstock City
and Oxford OPP which are picked up by local media outlets
Fundraising: Art at the Inn
Promotions:
Upcoming Events
Page 189 of 228
3
Co-coordinator: OPP Cst. Patti Cote, WPS S/Pc Shaylyn Jackson
Chairperson: Mr. Glen Blair
Statistics
This Month YTD SI (1991)
Tips Received 29 141 11517
Arrests 0 1 2051
WPS Arrests 0 1 n/a
OPP Arrests 0 0 n/a
Other Arrests (Immigration) 0 0 0
Web Tips 17 92 1930(2006)
In-House 3 20 1673(2004)
Call Centre 10 43 2473(2004)
E-Transfer 1352 (2004)
Cases Cleared
Total Cleared 9 17 1,451
Total Charges Laid 0 2 2,834
WPS Charges 0 2 n/a
OPP Charges 0 0 n/a
Rewards Approved 2 2 1501
Property Recovered 0 0 $2,308,805
Narcotics recovered 1 1 $8,756,659
Total $11,045,464
Respectfully Submitted by
Patti Cote, Shaylyn Jackson
Police Co-coordinator
Crime Stoppers of Oxford
Oxford County O.P.P./Woodstock Police Service
Page 190 of 228
Police Services Board Report
July 2023
Oxford Detachment
Page 191 of 228
Police Services Board Report for Tillsonburg
2023/Jul
Public Complaints
Policy 0
Service 0
Conduct 0
Date information collected from Professional Standards Bureau Commander Reports: 2023-08-11
Data Source
Ontario
Provincial
Police,
Professional
Standards
Bureau
Commander
Reports
- Includes all public policy, service and conduct complaints submitted to the Office of the Independent Police Review Director
(OIPRD)
Secondary Employment
0
Daily Activity Reporting Patrol Hours
Total Hours 2023/Jul
Number of Cruiser Patrol Hours 0.00
Number of Motorcycle Patrol Hours 0.00
Number of Marine Patrol Hours 0.00
Number of ATV Patrol Hours 0.00
Number of Snowmobile Patrol Hours 0.00
Number of Bicycle Patrol Hours 0.00
Number of Foot Patrol Hours 0.00
Number of School Patrol Hours 0.00
Data source (Daily Activity Reporting System) date: 2023/07/01
Staffing Updates
Transfers: 2 EPOS // A/SGT IN TEMPORARY ASSIGNMENT // A/S/SGT
Detachment Initiatives
Number of Targeted
Media Releases:
JULY 6, 2023 ARREST MADE IN TILLSONBURG // JULY 6, 2023 SHOPLIFTER FACING CHARGES //
JULY 6, 2023 DRIVER CHARGED WITH IMPAIRED BY DRUG // JULY 24, 2024 ONGOING
INVESTIGATION INTO THEFT // JULY 25, 2023 ARREST MADE IN THEFT CASE // JULY 27, 2023
TWO ARRESTS MADE // JULY 27, 2023 OPP INVESTIGATING BREAK AND ENTER
Crime and Traffic
Campaigns/Initiatives:OPERATION SAFE DRVIER SUN JUL 09, 2023 - SAT JUL 25, 2023
Other: AUXILIARY HOURS - 125.5 // JULY 1 - FISHING DERBY // JULY 15 - CAMP DAY // JULY 19 - CAMP
DAY // JULY 21 - SPECIAL OLYMPICS
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Report Generated by: Report Generated on:
Mckinnon, Miriam 11-Aug-23 12:30:47 PM
PP–CSC–Operational Planning-4300
Page 192 of 228
2022 2023 % Change 2022 2023 % Change
0 0 N/C 1 0 -100.0%
1 1 0.0% 10 3 -70.0%
11 5 -54.5% 70 71 1.4%
12 6 -50.0% 81 74 -8.6%
Data Utilized
Niche RMS All Offence Level Business Intelligence Cube
Detachment: 6S - OXFORD
Area:Tillsonburg
Data source date:
July 2023
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to
investigate and solve crime.
Police Services Board Report for 'Tillsonburg' Motor Vehicle Collisions
Records Management System
2023/08/08
Motor Vehicle Collisions by Type
Incidents July Year to Date July
Fatal
Personal Injury
Property Damage
Total
0
2
4
6
8
10
12
Fatal Personal
Injury
Property
DamageIncidents
2022 2023
Page 193 of 228
Police Services Board Report for Tillsonburg
Records Management System
July - 2023
Violent Crime
Actual July Year to Date - July
2022 2023 %
Change
2022 2023 %
Change
Murder 0 0 --0 0 --
Other Offences Causing
Death
0 0 --0 0 --
Attempted Murder 0 0 --0 0 --
Sexual Assault 3 0 -100.0%19 15 -21.1%
Assault 8 16 100.0%56 53 -5.4%
Abduction 0 0 --0 2 --
Robbery 0 0 --0 2 --
Other Crimes Against a
Person
9 3 -66.7%33 25 -24.2%
Total 20 19 -5.0%108 97 -10.2%
0
2
4
6
8
10
12
14
16
SexualAssau...Assault OtherCrimes...
2022 2023Actual
Property Crime
Actual July Year to Date - July
2022 2023 %
Change
2022 2023 %
Change
Arson 0 0 --1 0 -100.0%
Break & Enter 5 7 40.0%37 40 8.1%
Theft Over 4 3 -25.0%24 16 -33.3%
Theft Under 20 23 15.0%167 134 -19.8%
Have Stolen Goods 2 1 -50.0%8 5 -37.5%
Fraud 9 7 -22.2%66 68 3.0%
Mischief 4 15 275.0%71 53 -25.4%
Total 44 56 27.3%374 316 -15.5%
0
4
8
12
16
20
24
Break & Ente...Theft OverTheft UnderHave Stolen ...FraudMischief2022 2023Actual
Drug Crime
Actual July Year to Date - July
2022 2023 %
Change
2022 2023 %
Change
Possession 0 2 --11 8 -27.3%
Trafficking 2 1 -50.0%3 4 33.3%
Importation and
Production
0 0 --0 0 --
Total 2 3 50.0%14 12 -14.3%
0
0
1
1
2
2
Possession Trafficking
2022 2023Actual
Clearance Rate
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Data source date: Report Generated by: Report Generated on:
2023/08/05 Mckinnon, Miriam 8-Aug-23 9:28:35 AM
PP–CSC–Operational Planning-4300
Page 194 of 228
Police Services Board Report for Tillsonburg
Records Management System
July - 2023
Clearance Rate July Year to Date - July
2022 2023 Difference 2022 2023 Difference
Violent Crime 55.0%89.5%34.5%64.8%76.3%11.5%
Property Crime 22.7%14.3%-8.4%18.7%16.8%-2.0%
Drug Crime 100.0%66.7%-33.3%71.4%83.3%11.9%
Total (Violent,
Property & Drug)
36.8%35.4%-1.3%31.6%33.5%1.9%
0%
20%
40%
60%
80%
100%
ViolentCrim...PropertyCri...DrugCrime Total(Viole...
2022 2023
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police
continue
to
investigate
and
solve
crime.
Data Utilized
-
Major
Crimes
- Niche RMS All Offence Level Business Intelligence Cube
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Data source date: Report Generated by: Report Generated on:
2023/08/05 Mckinnon, Miriam 8-Aug-23 9:28:35 AM
PP–CSC–Operational Planning-4300
Page 195 of 228
Charge Monthly Total Total Year to
Date
Impaired 5 23
Speeding 2 20
Distracted Driving (Handheld device, Careless driving,
etc.)2 35
Seatbelt 1 20
Criminal Code Traffic (excluding Impaired)3 9
Criminal Code Non-Traffic 98 509
Moving Violations (Fail to Stop, Disobey Sign, Fail to
Yield, Improper Turn, etc)4 51
Non-moving Violations (Licence plate, Insurance,
Valtag, etc) 17 208
Other Provincial Offence Statutes (Trespass, Liquor,
Cannabis, etc)3 31
CMV (Half load, insecure load, etc) 0 8
Total 135 914
Bylaw Tickets (Parking, Noise, etc.)0 4
Warnings 35 272
Police Services Board Report for Criminal and Provincial Offenses
Tillsonburg
July 2023
Provincial Offence Notices
Bylaw
Page 196 of 228
Calls For Service (CFS) Billing Summary Report
Tillsonburg
July - 2023
Billing Categories
(Billing categories below do not match traditional
crime groupings)
2023 2022
July Year to
Date
Time
Standard
Year To Date
Weighted Hours July Year to
Date
Time
Standard
Year To Date
Weighted Hours
Violent Criminal Code 20 109 15.8 1,722.2 22 117 15.8 1,848.6
Property Crime Violations 55 316 6.4 2,022.4 46 385 6.4 2,464.0
Other Criminal Code Violations (Excluding
traffic)17 100 7.5 750.0 12 96 7.5 720.0
Drug Possession 7 25 7.1 177.5 4 30 7.1 213.0
Drugs 1 5 68.0 340.0 2 5 68.0 340.0
Statutes & Acts 33 228 3.4 775.2 37 240 3.4 816.0
Operational 257 1,412 3.8 5,365.6 189 1,347 3.8 5,118.6
Operational2 37 291 1.4 407.4 36 310 1.4 434.0
Traffic 12 106 3.7 392.2 18 127 3.7 469.9
Total 439 2,592 11,952.5 366 2,657 12,424.1
Note to Detachment Commanders:
●
The content of each report is to be shared by the Detachment Commander only with the municipality for which it was generated.
The municipality may treat this as a public document and distribute it as they wish.
●
All data is sourced from the Niche RMS application. Included are 'reported' occurrences (actuals and unfounded occurrences) for 'billable'
occurrences ONLY. Data is refreshed on a weekly basis.
●
The Traffic category includes motor vehicle collision (MVC) occurrences entered into Niche (UCR code 8521). MVCs are NOT sourced
from the eCRS application for this report.
●
Only the primary violation is counted within an occurrence.
●
Time standards displayed are for the 2023 billing period.
Note to Municipalities:
●
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continues to
investigate and solve crime.
●
This report is NOT to be used for crime trend analysis as not all occurrences are included.
●
Data groupings within this report do not match traditional crime groupings seen in other public reports such as the OPP Police Services
Board reports or Statistics Canada reporting.
Report Content Last Updated:Report generated by:Report generated on:
2023/08/05 Mckinnon, Miriam 8-Aug-23 8:20:40 AM
Page 1 of 1
Page 197 of 228
1
Coordinator: O.P.P. Constable Patti Cote
W.P.S. S/Pc Shaylyn Jackson
E-mail: oxfordcs@execulink.com
Web site: http: www.oxfordcrimestoppers.com
To: Board of Directors, Crime Stoppers of Oxford Inc.
Cc: Inspector Tony Hymers, Oxford OPP
Staff Sgt Jen Ormsby, Oxford OPP
Det/Sgt. Mike Haegens, Woodstock PS
Monthly Statistics for July 2023
23 Total Calls received this month.
11 Woodstock PS tips
9 OPP tips
5 Assigned/out to other Crime Stoppers programs or Agency
1 Not Assigned
STATS FOR OPP: TIPS RECEIVED PER ZONE
6 for Tillsonburg
2 for Ingersoll
0 for Zorra
0 for Norwich
1 for South-West Oxford
0 for East Zorra-Tavistock
0 for Blandford-Blenheim
Meetings/Events Attended This Month
Monthly meeting – July 11th
Page 198 of 228
2
Awareness
Media Relations:
• Patti and Shaylyn prepare media releases and social media posts for Woodstock City
and Oxford OPP which are picked up by local media outlets
Fundraising:
Promotions:
Upcoming Events
August 6th – Woodstock Punjabi Community Annual Picnic- Woodstock Fairgrounds
Sept 9th – Jeep Show & Shine in Tillsonburg
Sept 10th – Art at the Inn
Oct 22nd – Poker Run
Nov 14th – Human Trafficking Awareness Event
Page 199 of 228
3
Co-coordinator: OPP Cst. Patti Cote, WPS S/Pc Shaylyn Jackson
Chairperson: Mr. Glen Blair
Statistics
This Month YTD SI (1991)
Tips Received 23 164 11540
Arrests 0 1 2051
WPS Arrests 0 1 n/a
OPP Arrests 0 0 n/a
Other Arrests (Immigration) 0 0 0
Web Tips 20 112 1950(2006)
In-House 2 22 1675(2004)
Call Centre 1 44 2474(2004)
E-Transfer 1352 (2004)
Cases Cleared
Total Cleared 0 17 1,451
Total Charges Laid 0 2 2,834
WPS Charges 0 2 n/a
OPP Charges 0 0 n/a
Rewards Approved 0 2 1501
Property Recovered 0 0 $2,308,805
Narcotics recovered 0 1 $8,756,659
Total $11,045,464
Respectfully Submitted by
Patti Cote, Shaylyn Jackson
Police Co-coordinator
Crime Stoppers of Oxford
Oxford County O.P.P./Woodstock Police Service
Page 200 of 228
1
The Corporation of the Town of Tillsonburg
Economic Development Advisory Committee Meeting
MINUTES
Tuesday, September 12, 2023
7:30 AM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Suzanne Renken
Dane Willson
Cedric Tomico
Councillor Bob Parsons
Deb Gilvesy, Mayor
Lisa Gilvesy
Andrew Burns
Randy Thornton
Randi-Lee Bain
Steve Spanjers
Jesse Goossens
Kirby Heckford
Regrets: Gurvir Hans
Staff: Kyle Pratt, Chief Administrative Officer
Cephas Panschow, Development Commissioner
Laura Pickersgill, Executive Assistant
1. Call to Order
The meeting was called to order at 7:32 a.m.
2. Closed Session
Resolution # 1
Page 201 of 228
2
Moved By: Cedric Tomico
Seconded By: Dane Willson
THAT the Economic Development Advisory Committee move into Closed
Session to consider the following:
2.1 Ground Lease
239(2)(c) a proposed or pending acquisition or disposition of land by the
municipality or local board.
Carried
3. Adoption of Agenda
Resolution # 2
Moved By: Randy Thornton
Seconded By: Suzanne Renken
THAT the Agenda as prepared for the Economic Development Advisory
Committee meeting of Tuesday, September 12, 2023, be adopted.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Minutes of Previous Meeting
Resolution # 3
Moved By: Cedric Tomico
Seconded By: Steve Spanjers
THAT the minutes of the Economic Development Advisory Committee of August
15, 2023, be approved.
Carried
6. General Business and Reports
6.1 Monthly Activity Update
C. Panschow provided a summary of the monthly activity update.
Page 202 of 228
3
Opportunity was provided for members to ask questions.
6.2 Vacancy Rebate Program Follow Up
J. Goossens provided an update on a meeting that was held with Town
staff regarding this issue.
Resolution # 4
Moved By: Lisa Gilvesy
Seconded By: Randy Thornton
THAT the Economic Development Advisory Committee recommends to
Council that the vacancy rebate program not be discontinued on the
premise that the program is having minimal cost impact to the Town of
Tillsonburg and can be beneficial to local companies given the pending
economic downturn.
Carried
7. Planning Items Circulation
8. Community Strategic Plan
8.1 Town Hall Update
K. Pratt provided an overview of the Town Hall project.
8.2 Affordable and Attainable Housing Committee
C. Panschow provided an overview of the 31 Earle Street project.
8.3 Health Care Committee
K. Pratt provided a summary of the delegation meeting discussion at the
AMO Conference regarding the medical centre and nurse practitioner-led
clinic application. There is a request coming to the Committee for
consideration of reallocating funds available in the physician recruitment
matrix to allow for a new anesthesiologist to come to Town.
It was suggested that the Discovery Week program held through Western
be offered to later year students and rather than first-year students. It was
suggested that a residency program would be helpful in recruitment
initiatives.
There is an endowment available for the education of physicians that
could be enticing as well.
Page 203 of 228
4
9. Boundary Adjustment
There was no discussion on this item.
10. Community Organization Updates
10.1 Downtown Business Improvement Association
10.1.1 Report from BIA Chair
Opportunity was provided for members to ask questions on the
report.
10.2 Tillsonburg District Chamber of Commerce
There will be an immigration settlement member expert session on
September 20th.
Good Redden Klosler LLP will be celebrating their 75th anniversary on
September 21st at the Business After 5 event.
The Awards of Excellence event is happening on September 28th.
The website redesign is near complete and will go live in October.
There is a trip happening to South Africa in October.
10.3 Woodstock, Ingersoll, Tillsonburg and Area Association of Realtors
10.3.1 Monthly Statistics
10.3.1.1 July 2023
D. Willson provided an overview of the statistics.
11. Round Table
There was a discussion regarding additional residential units.
It was discussed that the hydro charges for hookups issue has been rectified and
will be more in line with how other developers are charged through other utilities.
The Multi-Service Centre is hosting a job fair next week.
The Mayor will talk to the Chair of the Sports and Recreation Advisory Committee
regarding a potential indoor athletic centre and more ice rinks.
12. Next Meeting
October 10, 2023 7:30 a.m.
13. Adjournment
Page 204 of 228
5
Resolution # 5
Moved By: Dane Willson
Seconded By: Steve Spanjers
THAT the Economic Development Advisory Committee meeting of Tuesday,
September 12, 2023 be adjourned at 9:00 a.m.
Carried
Page 205 of 228
1
The Corporation of the Town of Tillsonburg
Community Health Care Advisory Committee Meeting
MINUTES
Tuesday, September 12, 2023
12:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Deb Gilvesy
Deputy Mayor Dave Beres
Councillor Kelly Spencer
Nadia Facca
Mike Bastow
Dr. John Andrew
Dr. Clay Inculet
Stephanie Nevins
Teresa Martins
Regrets: Dr. Will Cheng
Dr. Mohammed Abdalla
Gerry Dearing
Staff: Kyle Pratt, Chief Administrative Officer
Laura Pickersgill, Executive Assistant
_____________________________________________________________________
1. Call to Order
2. Adoption of Agenda
Resolution # 1
Moved By: Stephanie Nevins
Seconded By: Mayor Gilvesy
Page 206 of 228
2
THAT the Agenda as prepared for the Community Health Care Advisory
Committee meeting of Tuesday, September 12, 2023, be adopted, as amended.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Stephanie Nevins
Seconded By: Mayor Gilvesy
THAT the minutes of the Community Health Care Advisory Committee of June 6,
2023, be approved.
Carried
5. General Business and Reports
5.1 Community Health Care Committee Matrix Exception
Resolution # 3
Moved By: Councillor Spencer
Seconded By: Mayor Gilvesy
1. THAT report titled “Community Health Care Committee Matrix
Exception” be received as information; and
2. THAT the Committee, in this particular request, allows for the
funding of the non-stipend portions in the amount of $22,350 to be
shifted to use for housing/accommodation use for the recruit.
Carried
Resolution # 4
Moved By: Mayor Gilvesy
Seconded By: Stephanie Nevins
Page 207 of 228
3
THAT the Community Health Care Committee recommends to Council
that in the future the Committee be permitted to shift funds laterally without
having Council approval required each time their is a request.
Carried
5.2 OHT International Recruitment Funding - Teresa Martins
T. Martins provided an overview of the join application that was made
through the OHT for funding to recruit internationally to assist with filling
the gaps in lack of available physicians nationally. T. Martins will report
back on the status of the application once more information becomes
available.
5.3 TDMH Physician and Primary Care Recruitment
N. Facca provided an overview of the physician and primary care recruiter
proposal. N. Facca will provide information at a future meeting regarding
implementation of a residency program. The Ingersoll Nurse Practitioner-
Led Clinic noted success with recruitment due to the partnership they
have with Western University to host students.
Dr. Inculet joined the meeting at 12:38 p.m.
T. Martins will bring back more information regarding the success rates
that recruiters have had in other areas. The Town of Goderich has had
success using a recruiter to fill vacant physician positions.
There was discussion about sharing a recruiter with another local
municipality potentially and splitting the cost with the hospital to fund this
position.
Resolution # 4
Moved By: Councillor Spencer
Seconded By: Stephanie Nevins
THAT the Community Health Care Committee recommends to Council
that an additional position be added into the 2024 budget for a 'Health
Care Professional Recruiter' with potential partnerships with other local
regions.
Carried
5.4 2024 Budget Discussion
Page 208 of 228
4
Budget deadlines for internal staff review were discussed.
Dr. Andrew and Dr. Caperchione left the meeting at 12:58 p.m.
5.5 Proposed Committee Goals
There were no further comments regarding the Committee's goals.
5.6 AMO Delegation Summary
Mayor Gilvesy provided an overview of the meetings held with Provincial
Ministers regarding the Nurse Practitioner-Led Clinic application and the
need for mental health and addiction treatment facilities.
6. Next Meeting
L. Pickersgill to poll the group to try a different time to meet.
7. Adjournment
Resolution # 6
Moved By: Nadia Facca
Seconded By: Councillor Spencer
THAT the Community Health Care Advisory Committee meeting of Tuesday,
September 12, 2023 be adjourned at 1:03 p.m.
Carried
Page 209 of 228
1
The Corporation of the Town of Tillsonburg
Accessibility Advisory Committee Meeting
MINUTES
Tuesday, September 19, 2023
4:30 PM
Boardroom CSC
10 Lisgar Ave.
ATTENDANCE: Margaret McCrimmon
Yvonne Kearns
Michelle Wegg
Trevor Ford
Taylor Campbell
Mike Cerna
Brittany Vaughan
Mark Dickson
Karen Clipson
Chris Rosehart
Regrets: Deb Gilvesy
Staff: Emily Xuereb, Deputy Chief Building Official
Laura Pickersgill, Executive Assistant
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Adoption of Agenda
Resolution # 1
Moved By: Mike Cerna
Seconded By: Karen Clipson
Page 210 of 228
2
THAT the Agenda for the Accessibility Advisory Committee meeting of
September 19, 2023, be approved, as amended with the addition of item 7.2
North Street Crosswalk.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Karen Clipson
Seconded By: Brittany Vaughan
THAT the minutes of the June 20, 2023, Accessibility Advisory Committee
Meeting be approved as presented.
Carried
5. Presentations
There were no presentations.
6. Information Items
There were no information items.
7. General Business & Reports
7.1 Committee Vacancies and Recruitment
It was discussed that the Committee vacancies will be advertised and will
only be filled by applicants who either identify as someone with a disability
or is an advocate for a loved one with a disability.
7.2 North Street Crosswalk
There was a discussion regarding concerns of public safety and access on
crossing North Street due to the new subdivision going in and the new
playground being installed in the Northcrest subdivisions.
The resolution passed is also to be sent to the Police Services Board for
information.
Resolution # 3
Page 211 of 228
3
Moved By: Michelle Wegg
Seconded By: Brittany Vaughan
THAT the Accessibility Advisory Committee recommends to the Traffic
Advisory Committee that a review of traffic be done with crosswalks being
considered for implementation to increase school bus pickup safety and
safety crossing from the playgrounds off of North Street.
Carried
8. Next Meeting
9. Adjournment
Resolution # 4
Moved By: Mike Cerna
Seconded By: Trevor Ford
THAT the Accessibility Advisory Committee meeting be adjourned at 5:15 p.m.
Carried
Page 212 of 228
1
The Corporation of the Town of Tillsonburg
Museum, Culture, Heritage and Special
Awards Advisory Committee
MINUTES
Wednesday, September 20, 2023
4:30 PM
CSC Boardroom
10 Lisgar Ave
ATTENDANCE: Carrie Lewis (Chair)
Amie Varga
Lindsay Munroe
Isaac Card
Doug Cooper
Joan Weston (Vice-Chair)
Tabitha Verbuyst
Courtney Booth
Rosemary Dean
Councillor Kelly Spencer
Mayor Deb Gilvesy
Staff: Patricia Phelps, Culture & Heritage Manager/Curator
Tanya Daniels, Director of Corporate Services/Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 pm. Joan Weston assumed Chair.
2. Adoption of Agenda
Page 213 of 228
2
Resolution # 1
Moved By: Councillor Kelly Spencer
Seconded By: Rosemary Dean
THAT the agenda as prepared for the Museum, Culture, Heritage and Special
Awards Advisory Committee meeting of September 20, 2023, be approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Courtney Booth
Seconded By: Amie Varga
THAT the minutes of the Museum, Culture, Heritage and Special Awards
Advisory Committee of June 21, 2023, be approved.
Carried
5. Presentations
There were no presentations.
6. General Business & Reports
6.1 Report for Council's Motion - Inquiry Regarding publication of the
Indigenous Long House Paper On-line
Patty Phelps provided an update to the Committee and advised that since
the Town commissioned the publication the Town does own copyright. To
P. Phelps knowledge, there was not additional documentation prohibiting
the publication thus it could be scanned and added to a page on the
Town's website.
Carrie Lewis assumed Chair.
Mayor Gilvesy advised that the Clock Tower will be lighted Orange within
September.
Page 214 of 228
3
6.2 Discussion - Promotion of the Day of Truth and Reconciliation
General discussion on initiatives in Oxford County occurred.
6.3 Patty Phelps, Culture & Heritage Manager/Curator RE: Museum
Updates
P. Phelps provided an update to the Committee on the Museum programs
and services. P. Phelps further overviewed other initiatives that are
ongoing with the Museum staff and answered various questions from
Committee Members.
Councillor Spencer left the meeting (5:02 p.m.).
Moved By: Joan Weston
Seconded By: Amie Varga
THAT Museum, Culture, Heritage and Special Awards Committee
requests of Council that the Annandale Museum be provided an
independent website from the Town's website and budgeted for
appropriately.
Prior to the vote, the mover and seconder withdrew the motion with the
Committees support.
Resolution # 3
Moved By: Courtney Booth
Seconded By: Rosemary Dean
THAT the update from Patty Phelps, Culture & Heritage Manager/Curator
regarding Museum Updates be received as information.
Carried
6.4 Tabitha Verbuyst, Executive Director/Curator RE: Station Arts Centre
Updates
Tabitha Verbuyst provided a verbal overview of ongoing program and
services of the Station Arts Centre.
Page 215 of 228
4
Resolution # 4
Moved By: Joan Weston
Seconded By: Doug Cooper
THAT the update from Tabitha Verbuyst, Executive Director/Curator
regarding Station Arts Centre Updates be received as information.
Carried
6.5 Volunteer Achievement Award
The Volunteer Achievement Award discussion was deferred to the
November meeting. The Committee requested that the November
meeting include the historical names from the past two years and any new
volunteer name submissions for that meeting including the Policy for
reference.
6.6 Heritage Listings
No listings to review.
6.7 Cultural Grant Applications
6.7.1 Bee Canada
Mayor Gilvesy left the meeting (5:20pm).
The Committee discussed the grant application. The grant request
was not supported at this time as a local connection is utilized by
Schools in the area.
6.7.2 Forge Fest
The Committee had a general discussion on Forge Fest grant
request. The application does not meet the requirements within the
Policy and the Committee did not support the application at this
time.
The Committee asked that staff re-publicize the grant application
collection including a social media posts.
7. Next Meeting
October 18th, 2023 at 4:30pm.
Page 216 of 228
5
8. Adjournment
Moved By: Rosemary Dean
Seconded By: Joan Weston
THAT the Museum, Culture, Heritage and Special Awards Advisory Committee
meeting be adjourned at 5:41 pm.
Carried
Page 217 of 228
1
The Corporation of the Town of Tillsonburg
Affordable and Attainable Housing Committee Meeting
MINUTES
Wednesday, September 27, 2023
4:15 PM
The Spot
200 Broadway, Suite 207
ATTENDANCE: Cedric Tomico
Councillor Chris Parker
Cole Warwick, Housing Programs Coordinator, Oxford County
Rebecca Smith, Manager of Housing Development, Oxford
County
Deb Gilvesy, Mayor
Gary Green
Suzanne Renken
Regrets: Dane Willson
Kama Vandevyvere
Staff: Cephas Panschow, Development Commissioner
Kyle Pratt, Chief Administrative Officer
Regrets: Laura Pickersgill, Executive Assistant
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:15 p.m.
2. Adoption of Agenda
Resolution # 1
Moved By: Cedric Tomico
Seconded By: Gary Green
Page 218 of 228
2
THAT the Agenda as prepared for the Affordable and Attainable Housing
Advisory Committee meeting of Wednesday, September 27, 2023, be adopted
with the addition of Item 7.5 - Letter from Minister of Municipal Affairs and
Housing.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Gary Green
Seconded By: Cedric Tomico
THAT the minutes of the Affordable and Attainable Housing Advisory Committee
of July 26, 2023, be approved.
Carried
5. Presentations
There were no presentations.
6. Information Items
There were no information items.
7. General Business & Reports
7.1 Oxford County - 10-Year Shelter Plan
Rebecca Smith, Manager of Housing Development, Oxford County, spoke
to the survey and encouraged committee members and the public to
provide feedback.
Committee members asked questions regarding working with industry, the
need for a rehabilitation site and housing supports.
There will be a focus group and the CAO can bring forward ideas from the
Committee.
7.2 Revised Application for Zone Change and Official Plan Amendment -
102 Dereham Drive
Page 219 of 228
3
Rebecca Smith, Manger of Housing Development, Oxford County,
provided an update on the application that was amended based on
feedback. The project has changed from high density to medium density
to address concerns regarding traffic.
The Mayor and the Director of Operations and Development attended a
meeting on site and gave additional feedback.
The Committee asked questions regarding timelines, additional parking,
the nearby school and traffic concerns and the perception of affordable
housing.
7.3 31 Earle Street - Revised Conceptual Drawings
Cephas Panschow, Development Commissioner, provided an update.
Resolution # 3
Moved By: Cedric Tomico
Seconded By: Gary Green
THAT the Affordable and Attainable Housing Committee supports in
principle the revised conceptual drawings for 31 Earle Street pending
planning approvals;
AND THAT this resolution be circulated to the next meeting of the
Economic Development Advisory Committee for comment and review.
Carried
7.4 In Dwell Summary - Councillor Parker
Councillor Parker provided an update on the meeting with Mayor and
Natasha and Justin from In Dwell:
• Interest was expressed in possibly being included in future project
at 31 Earle street or any other future projects in community.
• In Dwell does offer wrap around support for those in need of
housing.
• It was suggested that the town should also meet with Flourish, In
Dwell's developer, and a tentative meeting has been scheduled
• Overall, the meeting was positive
Page 220 of 228
4
7.5 Correspondence from the Minister of Municipal Affairs and Housing
Re: Homelessness
Mayor Gilvesy encouraged members to submit recommendations to her
as she will providing feedback to the Minister. She asked that comments
be sent to her prior to October 2nd. Mayor Gilvesy will report back to the
Committee with suggestions that were made on behalf of the Town.
8. Next Meeting
Wednesday October 25th, 2023 at 4:15 p.m.
9. Adjournment
Resolution # 4
Moved By: Cedric Tomico
Seconded By: Suzanne Renken
THAT the Affordable and Attainable Housing Advisory Committee meeting of
Wednesday, September 27, 2023 be adjourned at 5:14 p.m.
Carried
Page 221 of 228
1
The Corporation of the Town of Tillsonburg
Traffic Advisory Committee Meeting
MINUTES
Thursday, September 28, 2023
9:00 AM
Lion's Den
45 Hardy Ave, Tillsonburg
ATTENDANCE: Bob Parsons
Pete Luciani
Chris Rosehart
Larry Scanlan
Regrets: Deb Gilvesy
Regrets: Kevin Coudenys, Ontario Provincial Police
Mark Russell, Building & By-Law Enforcement Supervisor
Jonathon Graham, Director of Operations and Development
Michelle Bryant, Operations Technologist
Richard Sparham, Manager of Public Works
Julie Ellis, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 9:00 a.m.
2. Closed Session
3. Adoption of Agenda
Resolution # 1
Moved By: Bob Parsons
Seconded By: Chris Rosehart
Page 222 of 228
2
THAT the agenda as prepared for the Traffic Advisory Committee meeting of
September 28, 2023, be approved.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
None.
5. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Bob Parsons
Seconded By: Chris Rosehart
THAT the minutes of the Traffic Advisory Committee meeting of May 25, 2023 be
approved.
Carried
6. Delegations
6.1 Phil Kirby Re: Traffic on Frances Street
Phil Kirby presented regarding Traffic on Frances Street and presented a
petition to the Committee. Mr. Kirby raised concerns regarding traffic
volumes and speed of traffic on Frances Street.
Staff confirmed that they will look into the concerns and report back to the
Committee.
6.2 Claude Archambault Re: Concerns of Hickory Hills Residents
Claude Archambault presented to the Committee regarding traffic
concerns on Wilson Avenue in Hickory Hills. Mr. Archambault's concerns
included:
Wilson Avenue being used as a "shortcut" to downtown
Speed and volume of traffic on Wilson Avenue
6.3 Alan Field Re: Traffic and Speed Concerns on Wilson Avenue
Alan Field presented on behalf of the Hickory Hills Residents' Association
to the Traffic Advisory Committee regarding ongoing traffic and safety
issues on Wilson Avenue between Baldwin and Dereham.
Page 223 of 228
3
Mr. Field's concerns included:
speed and volume of traffic on Wilson Avenue
issues have continued despite a few measures that were implemented
in 2020
speed monitoring devices displaying "slow down" instead of the actual
speed of the vehicle
Jonathon Graham, Director of Operations and Development responded to
the concerns of both Mr. Field and the previous delegation. Staff will
continue to monitor the situation and will look to address Wilson Avenue in
the upcoming development of the Transportation Master Plan.
Resolution # 3
Moved By: Bob Parsons
Seconded By: Larry Scanlan
THAT the Traffic Advisory Committee ask that the speed control signs on
Wilson Avenue be reprogrammed and if that is not possible that staff be
directed to purchase new devices.
Carried
Resolution # 4
Moved By: Bob Parsons
Seconded By: Chris Rosehart
THAT traffic calming measures for Wilson Avenue be addressed as a
priority in the Transportation Master Plan.
Carried
The meeting was paused for a fire alarm at 10:19 a.m.
Councillor Rosehart left the meeting at 10:22 a.m.
The meeting resumed at 10:41 a.m.
7. Information Items
7.1 Letter from Sharon Cattrysse Re: Speeding on Baldwin Street
Page 224 of 228
4
Staff will send a response following-up on the correspondence. The matter
will be addressed by the Police Services Board.
7.2 Letter from Gunther Otte Re: Traffic on North Street East
Staff will send a response following-up on the correspondence and will
consider relocating a Speed Monitoring Device to this location. The matter
will be addressed by the Police Services Board.
7.3 Letter from Wendy Bullock Re: Racing Cars on Quartertown Line
Staff will send a response following-up on the correspondence. The matter
will be addressed by the Police Services Board.
7.4 Correspondence from Jennifer Marchant Re: Maple Lane and Hyman
Street Traffic
Staff will send a response following-up on the correspondence. The matter
will be addressed by the Police Services Board.
7.5 Letter from Dane Wilson Re: Bidwell and Baldwin Traffic
Staff will send a response following-up on the correspondence. The matter
will be addressed by the Police Services Board.
8. General Business & Reports
8.1 Proposed PXO - North Street East
Jonathon Graham, Director of Operations and Development, provided an
update to the Committee and noted that this is subject to a County
Proposal. Staff will investigate further and bring a report back to the
committee.
8.2 Traffic Concerns - Quartertown Line
This matter was dealt with earlier in the meeting through correspondence
from residents.
8.3 Proposed Three Way Stop (Christie Street and Allen Street)
This matter will be discussed and dealt with in Item 8.5
8.4 Accessibility Advisory Committee Motion Re: North Street Crosswalk
Resolution # 5
Moved By: Larry Scanlan
Seconded By: Bob Parsons
Page 225 of 228
5
THAT the Traffic Advisory Committee receive the following
recommendation from the Accessibility Advisory Committee:
THAT the Accessibility Advisory Committee recommends to the
Traffic Advisory Committee that a review of traffic be done with
crosswalks being considered for implementation to increase school
bus pickup safety and safety crossing from the playgrounds off of
North Street.
Carried
8.5 Update from Richard Sparham Re: Traffic Concerns
Resolution # 6
Moved By: Larry Scanlan
Seconded By: Bob Parsons
THAT the Traffic Advisory Committee recommends to Council the
installation of an all-way stop at the following locations, subject to updating
By-Law 2022-011 A by-Law to regulate traffic and parking of motor
vehicles"
Brock Street West and Bidwell Street;
Rolph Street and Bear Street;
Ridge Boulevard, Goldenrod Drive and Thistle Court; and
Christie Street and Allen Street; and
THAT a notice period of 60 days be given to the Tillsonburg District
Memorial Hospital of the above changes to Rolph Street and Bear Street.
Carried
9. Next Meeting
Thursday, December 7th, 2023 @ 9:00 a.m.
10. Adjournment
Resolution # 7
Moved By: Larry Scanlan
Seconded By: Bob Parsons
Carried
Page 226 of 228
Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-071
A BY-LAW to Adopt a General Volunteer Policy.
WHEREAS Section 270(1) of the Municipal Act, 2001 states that a municipality shall adopt
and maintain policies with respect to the manner in which the municipality will try to ensure
that it is accountable to the public for its actions, and the manner in which the municipality
will try to ensure that its actions are transparent to the public.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT the General Volunteer Policy attached hereto as “Schedule A” is hereby
adopted and forms part of this by-law;
2. THAT this By-Law shall come into full force and effect upon passing.
READ A FIRST AND SECOND TIME THIS 10th day of OCTOBER, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 10th day of OCTOBER, 2023.
___________________________
MAYOR – Deb Gilvesy
______________________________
CLERK – Tanya Daniels
Page 227 of 228
Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-082
A BY-LAW to confirm the proceedings of Council at its meeting held on October 10,
2023.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of
a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg
as follows:
1. All actions of the Council of the Corporation of the Town of Tillsonburg at its meeting
held on October 10, 2023, with respect to every report, motion, by-law, or other action
passed and taken by the Council, including the exercise of natural person powers, are
hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred
to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of the Corporation of the Town of
Tillsonburg.
4. That this By-Law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 10th day of OCTOBER, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 10th day of OCTOBER, 2023
___________________________
MAYOR – Deb Gilvesy
______________________________
CLERK – Tanya Daniels
Page 228 of 228