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231211 Regular Council AgendaThe Corporation of the Town of Tillsonburg Council Meeting AGENDA Monday, December 11, 2023 6:00 PM LPRCA 4 Elm St Tillsonburg 1.Call to Order 2.Closed Session 3.Moment of Silence 4.Adoption of Agenda Moved By: ________________ Seconded By: ________________ THAT the Agenda as prepared for the Council Meeting of December 11, 2023, be approved. 5. Disclosures of Pecuniary Interest and the General Nature Thereof 6.Adoption of Council Minutes of Previous Meeting Moved By: ________________ Seconded By: ________________ THAT the Council Budget meeting minutes dated November 20, 2023 and the Council meeting minutes dated November 27, 2023 be approved. 7.Presentations 7.1 Tillsonburg Volunteer Achievement Award Presentation Dr. Mark Dickson has been selected for the 4th Quarter of 2023. Carrie Lewis, Chair of the Museum, Culture, Heritage and Special Awards Committee will present the award. 8.Public Meetings 8.1 Application for Zone Change ZN 7-23-06 Moved By: ________________ Seconded By: ________________ THAT the Council of the Town of Tillsonburg defer the application submitted by Damien Cooper, whereby an additional residential unit comprising a floor area of approximately 109.45 m2 (1,178 ft2) will be allowed in the basement of the existing dwelling on lands described as Lot 26 Plan M42, Town of Tillsonburg, known municipally as 36 Centennial Avenue, pending the approval of the general amendment to the Town’s Zoning By-law implementing provisions regarding Additional Residential Units. 9.Planning Reports 9.1 Application for Consent and Minor Variance B23-66-7 and A23-197 Moved By: ________________ Seconded By: ________________ A. THAT The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports the Application for Consent B23-66-7 as submitted by Gijsbert & Johanna Albertha Kok for lands described as Lot 543, Plan 500 in the Town of Tillsonburg, subject to the following conditions: 1. The owners shall agree to submit an updated survey to confirm lot sizes and building setbacks, to the satisfaction of the Town of Tillsonburg. 2. The owners shall remove the shed from the lot to be severed, to the satisfaction of the Town of Tillsonburg. 3. The owners shall provide payment for cash-in-lieu of parkland to the Town of Tillsonburg for the lot to be severed, to the satisfaction of the Town of Tillsonburg. 4. The owners shall consult with Canada Post regarding relocating the community mailbox on Delevan Crescent. The owners shall be responsible for all costs associated with relocating the mailbox. The new location of the community mailbox shall be submitted to the Town for review and comment to ensure it does not interfere with any future plans the Town may have for the road allowance. The Owner must agree in writing to satisfy the requirements of Canada Post and provide the Town with written confirmation from Canada Post that all requirements have been satisfied. 5. The owners shall agree to submit a preliminary lot grading plan, including services for the lot to be severed to the satisfaction of the Town of Tillsonburg Page 2 of 197 Engineering Services Department. 6. The owners shall agree, in writing, to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg, regarding the installation of services and drainage facilities, to the satisfaction of the Town of Tillsonburg. Any work being completed in the Town’s right-of-way will require an Encroachment Permit and the owner shall agree that a representative of the developer’s consultant be on- site for any work being completed in the Town’s right of way. The owner shall submit a stamped and sealed letter to the Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s design standards. 7. The owners shall provide an Oxford County Connection application to the Town of Tillsonburg Engineering Services Department prior to construction. 8. The owner shall agree to satisfy all requirements, financial and otherwise, of the County, regarding the installation of water and sanitary sewer services, to the satisfaction of the County including payment of all outstanding fees regarding the same. To this regard, the lot to be severed must be independently serviced (water/sanitary), and if any/all services crossing the proposed property line should be disconnected, it is done to the satisfaction of the County of Oxford Public Works Department. 9. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with.; and B. THAT The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports Minor Variance Application A23-08-7 submitted by Gijsbert & Johanna Albertha Kok for lands described as Lot 543, Plan 500 in the Town of Tillsonburg, as it relates to: 1. Relief from Section 6.2 – Table 6.2 - Zone Provisions, to reduce the Minimum Lot Depth from 32 m to 26.8 m for the lots to be severed and retained via Application for Consent B23-66-7. 2. Relief from Section 6.2 – Table 6.2 - Zone Provisions, to reduce the Rear Yard Depth from 12 m to 2.3 m for the lot to be retained via Application for Consent B23-66-7. As the proposed variances are: (i) deemed to be minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning Bylaw No. 3295; and, Page 3 of 197 (iv) in-keeping with the general intent and purpose of the Official Plan. 9.2 Application for Zone Change ZN 7-23-07 Moved By: ________________ Seconded By: ________________ THAT the Council of the Town of Tillsonburg approve the zone change application submitted by 207774 Ontario Limited, for lands legally described as Part Lot 1594, Plan 500, 41R-10523 in the Town of Tillsonburg, to remove the Holding Provision from lands as identified on Plate 3 of Report No. CP 2023-398. 10.Delegations 11.Deputation(s) on Committee Reports 12.Information Items Moved By: ________________ Seconded By: ________________ THAT the following items be received as information: 12.1 Correspondence from the Royal Canadian Legion Branch 153 Re: Remembrance Day Ceremony 12.2 Long Point Region Conservation Authority Meeting Minutes - November 1, 2023 12.3 Long Point Region Conservation Authority Budget Meeting Minutes - November 8, 2023 13.Staff Reports 13.1 Chief Administrative Officer 13.2 Corporate Services 13.2.1 CS 23-031 Integrity Commissioner Services Moved By: ________________ Seconded By: ________________ THAT report titled CS 23-031 Integrity Commissioner Services be received as information; and A. THAT Council authorize a single-source procurement per Sec. 2B(g) and Sec. 6(b) of Procurement Policy 5-006; and B. THAT the Clerk be directed to secure new Integrity Commissioner services with Robert Swayze as outlined within report CS 23-031 C. Page 4 of 197 on a four year term; and THAT a By-Law be presented for Council’s consideration to appoint a new Integrity Commissioner and authorize the agreement execution. D. 13.2.2 CS 23-21 Information Technology Policy Moved By: ________________ Seconded By: ________________ THAT report titled CS-23-21 Information Technology Policy be received as information; and A. THAT Council support the guiding principles outlined within the Information Technology Policy and IT Policy Manual framework; and B. THAT a By-Law to enact the overarching Information Technology Policy be presented to Council for consideration. C. 13.3 Economic Development 13.4 Finance 13.4.1 FIN-23-041 - Property Tax Arrears Moved By: ________________ Seconded By: ________________ THAT report titled FIN 23-041 be received as information. 13.5 Fire and Emergency Services 13.6 Operations and Development 13.6.1 OPD-23-049 OSIM assessment of Bridges for 2023 Moved By: ________________ Seconded By: ________________ THAT report titled “OSIM assessment of Bridges for 2023” be received as information; AND THAT Council authorize $15,900 (including HST) from the Engineering Reserve Fund for the 2023 OSIM program. 13.7 Recreation, Culture and Parks 13.7.1 RCP-23-043 - 2024 RCP Capital Pre-Budget Approvals Moved By: ________________ Page 5 of 197 Seconded By: ________________ THAT report titled RCP-43 2024 RCP Capital Pre-Budget Approvals be received as information; and A. THAT pre-budget approval for the following 2024 RCP capital project X27, Pickleball Courts, in the amount of $100,000 be granted, with eligible share to be funded from DC Reserves; and B. THAT the 2023 capital project 399, Tennis Court Surface, in the amount of $145,000 be carried forward to 2024 and be combined with the Pickleball Court project; and C. THAT a Request For Proposal be issued for a joint project of resurfacing the existing tennis courts and adding 3 new pickleball courts with the combined funding from capital projects X27 and 399 in the amount of $245,000 D. 14.New Business 15.Consideration of Minutes 15.1 Advisory Committee Minutes Moved By: ________________ Seconded By: ________________ THAT the following Advisory Committee Minutes be received as information: Tillsonburg Airport Advisory Committee Minutes dated October 26, 2023• Special Affordable and Attainable Housing Committee Minutes dated November 8, 2023 • 16.Motions/Notice of Motions 16.1 Deputy Mayor Beres - Rescheduling of meetings for January 2024 Moved By: ________________ Seconded By: ________________ THAT the Town of Tillsonburg council meeting currently scheduled for Wednesday, January 24th, 2024 be rescheduled to Tuesday, January 23rd, 2024. 17.Resolutions/Resolutions Resulting from Closed Session 18.By-Laws Moved By: ________________ Seconded By: ________________ THAT the following By-Laws be read for a first, second, third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate Page 6 of 197 seal thereunto. 18.1 By-Law 2023-100 A By-Law to provide a schedule of fees for certain municipal applications, services and permits 18.2 By-Law 2023-104 A By-Law to authorize an agreement of purchase and sale with Robko Farms Ltd. for the Property described as Part Lot 12-13, Concession 4 NTR Middleton, CS-23-032 18.3 By-Law 2023-105 A By-Law to Authorize a Contact Agreement Between the Corporation of the Town of Tillsonburg and Jamie Horvath Holdings for Municipal Parking Lot Winter Maintenance 18.4 By-Law 2023-106 A By-Law to Adopt an Information Technology Policy 18.5 By-Law 2023-107 A By-Law to Appoint an Integrity Commissioner for the Corporation of the Town of Tillsonburg 18.6 By-Law 2023-108 A By-Law to amend Zoning By-Law 3295, as amended 19.Confirm Proceedings By-law Moved By: ________________ Seconded By: ________________ THAT By-Law 2023-109, to Confirm the Proceedings of the Council Meeting held on December 11, 2023, be read for a first, second and third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 20.Items of Public Interest 21.Adjournment Moved By: ________________ Seconded By: ________________ THAT the Council meeting of December 11, 2023 be adjourned at _:__ p.m. Page 7 of 197 1 The Corporation of the Town of Tillsonburg Council Budget Meeting MINUTES Monday, November 20, 2023 9:00 AM LPRCA 4 Elm St Tillsonburg ATTENDANCE: Mayor Gilvesy (Chair) Deputy Mayor Beres Councillor Luciani Councillor Parker Councillor Parsons Councillor Rosehart Councillor Spencer Staff: Kyle Pratt, Chief Administrative Officer Tanya Daniels, Director of Corporate Services/Clerk Renato Pullia, Director of Innovation and Strategic Initiatives and Interim Director of Finance/Treasurer Johnathon Graham, Director of Operations & Development Cephas Panschow, Development Commissioner Andrea Greenway, Acting Director of Recreation, Culture & Parks Shane Caskanette, Fire Chief Cheyne Sarafinchin, Deputy Treasurer Julie Ellis, Deputy Clerk _____________________________________________________________________ 1. Call to Order Meeting was called to order at 9:01am. Page 8 of 197 2 2. Adoption of Agenda Resolution # 2023-519 Moved By: Councillor Rosehart Seconded By: Deputy Mayor Beres THAT the agenda as prepared for the Council Budget meeting of November 20, 2023, be approved. Carried 3. Moment of Silence 4. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 5. Budget Deliberations Each area of the attached Budget Binder is included as separate Items. 5.1 Introduction and Overview Renato Pullia, Interim Director of Finance, attended before Council and provided and Introduction and Overview presentation. The presentation included the following:  Summary Tax Rate Review;  Budget Development;  Operating and Capital Budget Summary;  Revenue Breakdown;  Budget Pressures;  Full-Time Equivalent Requests Overview;  Assessment and Property Count Growth; and  Asset Management and Draft Capital Budget Review. Staff responded to various questions from members of Council. Councillor Spencer requested an explanation of the WSIB increase. Page 9 of 197 3 Mayor Gilvesy, with collective agreement from Council, requested a Capital - Asset management debt forecast report regarding anticipated debt over 10 years and the impact on payments/repayment limits. Resolution # 2023-520 Moved By: Councillor Spencer Seconded By: Councillor Parsons THAT the Introduction and Overview details be received as information. Carried 5.2 2024 Staffing Requests 5.2.1 2024 Corporate Analyst Position Request Resolution # 2023-521 Moved By: Councillor Parsons Seconded By: Councillor Luciani THAT Item 5.2.1 be deferred to the Financial Services section. Carried 5.2.2 2024 Human Resources Generalist Contract Extension Resolution # 2023-522 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani A. THAT report titled “2024 Human Resources Generalist Contract Extension” be received as information; and B. THAT the HR Generalist contract extension in the 2024 budget be approved. Carried 5.2.3 2024 Fire Services Part-time Increase Request Report Resolution # 2023-523 Moved By: Councillor Luciani Seconded By: Councillor Rosehart Page 10 of 197 4 A. THAT report titled “2024 Fire Services Part-time Increase Request Report” be received as information; and B. THAT the request to increase Fire Services part-time suppression hours in the 2024 operating budget in the amount of $60,000, as a fiscally responsible way to keep pace with growth in the community, maintain Council- approved fire service levels, and maintain legislative compliance, be approved. Carried 5.2.4 2024 By-Law Enforcement Position Request Resolution # 2023-524 Moved By: Councillor Luciani Seconded By: Councillor Rosehart THAT item 5.2.4 be deferred to Operations Services section. 5.2.5 RCP 2024 FTE Increase Requests Resolution # 2023-525 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani A. THAT report titled “RCP 23-40 RCP 2024 FTE Increase Requests” be received as information; and B. THAT the request for three full-time equivalents and other position alignments in the RCP Department 2024 budget be approved. Carried 5.3 Taxation and Reserves Resolution # 2023-526 Moved By: Deputy Mayor Beres Seconded By: Councillor Spencer THAT the Taxation and Reserves details be received as information. Carried Page 11 of 197 5 5.4 Business Plans and Detailed Budgets 5.4.1 Office of the CAO Kyle Pratt, CAO, attended before Council to present item 5.4.1. Resolution # 2023-527 Moved By: Councillor Rosehart Seconded By: Councillor Parsons THAT the Office of the CAO details be received as information. Carried 5.4.2 Economic Development and Marketing Cephas Panschow, Development Commissioner, attended before Council for Item 5.4.2. and answered various questions of members of Council. Resolution # 2023-528 Moved By: Councillor Spencer Seconded By: Deputy Mayor Beres THAT the Economic Development and Marketing details be received as information. Carried Resolution # 2023-529 Moved By: Councillor Parsons Seconded By: Councillor Luciani THAT the $15,000 ($9,000 levy impact) Discover Tillsonburg Magazine be removed from the 2024 budget. Carried 5.4.3 Financial Services Renato Pullia, Interim Director of Finance, attended before Council for Item 5.4.3. and answered various questions from members of Council. Page 12 of 197 6 Resolution # 2023-530 Moved By: Councillor Luciani Seconded By: Councillor Parsons THAT the Financial Services details be received as information. Carried Resolution # 2023-531 Moved By: Councillor Spencer Seconded By: Councillor Luciani Motion regarding position was deferred to the Financial Department Overview Item. 2024 Corporate Analyst Position Request A. THAT report titled “FIN 23-29 2024 Corporate Analyst Position Request” be received as information; and B. THAT the request for one full-time equivalent Corporate Analyst position in the 2024 budget be approved. Carried 5.4.4 Corporate Services Resolution # 2023-532 Moved By: Councillor Parsons Seconded By: Councillor Rosehart THAT the Corporate Services details be received as information. Carried Resolution # 2023-533 Moved By: Councillor Spencer Seconded By: Deputy Mayor Beres THAT staff report on the Youth Membership at the next budget meeting. Carried Page 13 of 197 7 5.4.5 Operation Services Deputy Mayor Beres and Cephas Panschow left the meeting at 12:40pm to attend an EDCO Queen's Park Event. Jonathon Graham, Director of Operations and Development, presented Item 5.4.5 and answered various questions from members of Council. Mayor Gilvesy, with no objection from members, requested a report regarding the Transfer Station processes and options was requested. Prior to passing addressing the deferral motion, Council debated directing staff to provide report details on the request and include additional details on the contracted security item. Resolution # 2023-534 Moved By: Councillor Spencer Seconded By: Councillor Luciani THAT the Operation Services details be received as information. Carried Moved By: Councillor Parsons Seconded By: Councillor Spencer Motion was deferred from Item 5.2 for discussion within the Business Plan and Overview for Operation Services Item 5.4.5. A. THAT report titled “OPD 23-44 2024 By-Law Enforcement Position Request” be received as information; and B. THAT the request for an additional Full Time By-Law Officer to be hired on April 1st of 2024, expensed through the Town’s Protection Operating Budget, be approved; and C. THAT the request for an additional Seasonal By-Law Officer (Summer Student) on an semi-annual basis to be hired on April 1st of 2024, expensed through the Town’s Protection Operating Budget, be approved. Resolution # 2023-535 Moved By: Councillor Parsons Seconded By: Councillor Spencer Page 14 of 197 8 THAT staff be directed to report to Council on deferred staffing matter and include security contract matter. Carried 5.4.6 Fire Services Chief Shane Caskanette presented Item 5.4.6 and answered various questions from members of Council. Resolution # 2023-536 Moved By: Councillor Parsons Seconded By: Councillor Luciani THAT the Fire Services details be received as information. Carried 5.4.7 Recreation, Culture and Parks Andrea Greenway, Interim Director of Recreation, Culture and Parks, presented item 5.4.7 and answered various questions from members of Council. Resolution # 2023-537 Moved By: Councillor Luciani Seconded By: Councillor Parsons THAT the Recreation, Culture and Parks details be received as information. Carried 5.5 Capital Budget Overview Resolution # 2023-539 Moved By: Councillor Rosehart Seconded By: Councillor Spencer THAT the Capital Budget Overview details be received as information. Carried Page 15 of 197 9 5.6 Long Term Debt Repayment Mayor Gilvesy re-stated the request for a report on debt forecasting. Resolution # 2023-540 Moved By: Councillor Luciani Seconded By: Councillor Rosehart THAT the Long Term Debt Repayment details be received as information. Carried 5.7 PSAB Summary Resolution # 2023-541 Moved By: Councillor Parsons Seconded By: Councillor Spencer THAT the PSAB Summary details be received as information. Carried 6. Additional Budget Considerations and Motions Resolution # REMOVED after moved and seconded Moved By: Councillor Parsons Seconded By: Councillor Luciani THAT staff increase the BIA Cap Ex Grant to $20,000 (TAB 1, Page 3, Presentation). Resolution # 2023-542 Moved By: Councillor Parsons Seconded By: Councillor Luciani THAT the work for the Clock Tower be stricken from the 2024 budget. Carried Page 16 of 197 10 7. Motions/Notice of Motions 7.1 Councillor Spencer - Calls to Action of the Final Report of the Truth and Reconciliation Commission of Canada Resolution # 2023-543 Moved By: Councillor Spencer Seconded By: Councillor Luciani THAT Town of Tillsonburg Council acknowledges and recognizes the Truth and Reconciliation Commission’s Calls to Action and the United Nations Declaration on the Rights of Indigenous Peoples; and, THAT staff be directed to draft a policy whereby Council will table and present an annual report during a public session of Council meeting outlining the ways that it is addressed the following municipal calls to action of the Truth and Reconciliation Commission of Canada:  43. Adopt and implement the United Nations Declaration on the Rights of Indigenous Peoples as a the framework for reconciliation.  47. Repudiate the concepts of terra nullius and the Doctrine of Discovery and reform policies and legislation that rely on these concepts.  57. We call upon federal, provincial, territorial, and municipal governments to provide education to public servants on the history of Indigenous peoples: Including the history and legacy of residential schools, the United Nations Declaration on the Rights of Indigenous Peoples, Treaties and Aboriginal rights, Indigenous law, and Indigenous-Crown relations. This will require skills-based training in intercultural competency, conflict resolution, human rights, and anti-racism.  77. Municipal and community archives will provide records pertaining to the Residential School System to the National Centre for Truth and Reconciliation in Winnipeg, Manitoba. Carried 7.2 North Street PXO - Mayor Gilvesy Councillor Parsons assumed the Chair. Resolution # 2023-544 Page 17 of 197 11 Moved By: Mayor Gilvesy Seconded By: Councillor Rosehart WHEREAS The Town of Tillsonburg Council recognizes the urgency of placing a crosswalk on North Street to allow residents and children to cross a heavily traversed road; and WHEREAS the traffic data for this road indicates excessive speeds are occurring to access the newly installed park at the end of Braun Street; and WHEREAS this park is the only one located in the vicinity BE THEREFOR IT RESOLVED A. THAT The Town of Tillsonburg requests that The County of Oxford delay the proposed PXO at Tillson and Annandale School until 2025 as that area is serviced with a crossing guard and that both the design and implementation of the PXO for County Road 20 (North Street) occur in 2024 in the vicinity of Braun Avenue and Coulthard Street which will result in no change to the proposed County Budget for 2024; and B. THAT the proposed funding for the design of the North Street PXO is already contained in the proposed 2024 County Budget; and C. THAT the Clerk be directed to circulate the resolution to The County of Oxford immediately for consideration in their budget deliberations. Carried 7.3 Physician Recruitment While the Mayor was out of the Chair, the following motion was presented with no objection from the members, regarding a 2024 budget item: Resolution # 2023-545 Moved By: Mayor Gilvesy Seconded By: Councillor Rosehart THAT the physician recruitment item be deferred to the January budget meeting. Carried Page 18 of 197 12 8. Confirm Proceedings By-law Mayor assumed the Chair. Resolution # 2023-456 Moved By: Councillor Spencer Seconded By: Councillor Luciani THAT By-Law 2023-099, to Confirm the Proceedings of the Council Meeting held on November 20, 2023, be read for a first, second and third and final reading and that the Mayor and the Clerk are hereby authorized to sign the same, and place the corporate seal thereunto. Carried The December 13th meeting was cancelled unanimously as the Budget Binder had been completed. 9. Adjournment Resolution # 2023-547 Moved By: Councillor Rosehart Seconded By: Councillor Parsons THAT the Council Budget meeting of November 20, 2023, be adjourned at 3:31 p.m. Carried Page 19 of 197 1 The Corporation of the Town of Tillsonburg Council Meeting MINUTES Monday, November 27, 2023 5:15 PM LPRCA 4 Elm St Tillsonburg ATTENDANCE: Mayor Gilvesy (Chair) Deputy Mayor Beres Councillor Luciani Councillor Parker Councillor Parsons Councillor Rosehart Councillor Spencer Staff: Kyle Pratt, Chief Administrative Officer Tanya Daniels, Director of Corporate Services/Clerk Renato Pullia, Director of Innovation and Strategic Initiatives and Interim Director of Finance/Treasurer Cephas Panschow, Development Commissioner Johnathon Graham, Director of Operations & Development Andrea Greenway, Acting Director of Recreations, Culture & Parks Shane Caskanette, Fire Chief Julie Ellis, Deputy Clerk _____________________________________________________________________ 1. Call to Order Mayor Gilvesy called the meeting to order at 5:15 p.m. Page 20 of 197 2 2. Closed Session (5:15 p.m.) Resolution # 2023-548 Moved By: Councillor Parsons Seconded By: Deputy Mayor Beres THAT Council move into Closed Session to consider the following: 2.4.1 EDM 23-13 CLD Project Big Swing Update 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2.4.2 OPD 23-38 Water and Wastewater Contract Negotiations Update (V.3) 239 (2) (d) labour relations or employee negotiations; 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Carried 2.1 Adoption of Agenda 2.2 Disclosures of Pecuniary Interest and the General Nature Thereof 2.3 Adoption of Closed Session Council Minutes 2.4 Reports 2.4.1 EDM 23-13 CLD Project Big Swing Update 2.4.2 OPD 23-38 Water and Wastewater Contract Negotiations Update (V.3) 2.5 Back to Open Session Page 21 of 197 3 3. Moment of Silence 4. Adoption of Agenda Resolution # 2023-553 Moved By: Councillor Rosehart Seconded By: Councillor Parker THAT the agenda for the Council meeting of November 27, 2023, be approved moving Item 14.5.1, FRS-23-12 Community Risk Assessment and Fire Service Master Plan, immediately following Item 7.3 Carried 5. Disclosures of Pecuniary Interest and the General Nature Thereof None. 6. Adoption of Council Minutes of Previous Meeting Minutes to be adjusted to include the list of Committee minutes that were received as information. Resolution # 2023-554 Moved By: Councillor Parsons Seconded By: Councillor Rosehart THAT the Council meeting minutes dated November 13, 2023, be approved as amended. Carried 7. Presentations 7.1 Optimist Santa Claus Parade Prior to moving into the Presentations for the evening, Mayor Gilvesy gave a special thank you to the organizers of the Optimist Santa Claus Parade held on November 18th, 2023. 7.2 Presentation of Provincial Services Bars to Town of Tillsonburg Firefighters Page 22 of 197 4 Chief Caskanette attended before Council, along with Mayor Gilvesy, to present years of service awards to the following Town of Tillsonburg Firefighters:  Platoon Chief Larry Staley - 40 year service bar  Platoon Chief Tony Hietkamp - 35 year service bar  Captain Gary Wall - 25 year service medal 7.3 Chief Caskanette - Community Risk Assessment and Master Fire Plan Report Fire Chief Shane Caskanette, Isaac Comandante and Tim Beckett presented the Community Risk Assessment and Master Fire Plan Report and responded to questions of Council. The presentation includes the following highlights:  Project Scope and Plan Process;  Summary of recommendations; and  Overview of key recommendations included within the Plan. Following the presentation, Council considered item 14.5.1 FRS 23-12 Community Risk Assessment and Fire Service Master Plan. Resolution # 2023-555 Moved By: Councillor Parker Seconded By: Councillor Spencer THAT Council receives the presentation from Fire Chief Shane Caskenette regarding Community Risk Assessment and Master Fire Plan Report as information. Carried Item 14.5.1 was moved to be heard immediately following Item 7.3 14.5.1 FRS-23-12 Community Risk Assessment and Fire Service Master Plan Chief Caskanette attended before Council to present Item 14.5.1 and answer various questions from members of Council. Page 23 of 197 5 Resolution # 2023-556 Moved By: Councillor Parker Seconded By: Councillor Parsons A. THAT report titled FRS-23-12 Community Risk Assessment & Fire Service Master Plan be received as information; and B. THAT the proposed Fire Service Master Plan attached to Report FRS-23-12 as Appendix “A” as the strategic planning framework for the delivery of fire protection services within the Town of Tillsonburg over the next eight-year planning horizon be adopted; and C. THAT the Fire Chief be directed to develop an implementation strategy for the proposed Fire Service Master Plan to be presented to Council for consideration as part of the Town’s annual budget process. Carried 7.4 April Nix, Development Planner, Oxford County Re: Updating Environmental Policies in the Official Plan April Nix presented an update regarding Environmental Policies in Oxford County's Official Plan and responded to questions of Council. The presentation including the following highlights: i. Project overview; ii. Suggested policy directions; iii. Natural Heritage directions; iv. Water resources including storm water directions; v. Soil and Natural Hazards; vi. Air Quality, Energy Efficiency and Climate Change; and vii. Next Steps and Timelines. Resolution # 2023-557 Moved By: Councillor Spencer Seconded By: Councillor Parsons THAT Council receives the presentation from April Nix regarding Updating Environmental Policies in the Official Plan as information. Page 24 of 197 6 Carried 8. Public Meetings 9. Planning Reports 10. Delegations 11. Deputation(s) on Committee Reports 11.1 RCP 23-32 Recreation and Sports Advisory Committee Report Council amended the Advisory Committee Clause B prior to the vote. Resolution # 2023-558 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani A. THAT report titled “Recreation & Sports Advisory Committee Report to Council” be received as information, and B. THAT Council approves the recommendations of the Recreation and Sports Advisory Committee as follows: A. THAT the Recreation & Sports Advisory Committee recommend that the communications/social media report be received by Council, and B. THAT the Recreation & Sports Advisory committee recommendation that Council implement Option 2 as outlined in the report be referred to the Museum, Culture, Heritage and Special Awards Committee; and C. THAT a subcommittee be created to review scoring matrix for the Hall of Fame nominations consisting of Andrew Gradish, Taylor Campbell, Chris Parker, Susie Wray and Scott Gooding. Carried 12. Information Items Resolution # 2023-559 Page 25 of 197 7 Moved By: Councillor Luciani Seconded By: Councillor Rosehart THAT the following items be received as information: 12.1 Long Point Region Conservation Authority - 2024 Draft Budget 12.2 2024 Communities in Bloom Ontario Invitation 12.3 Oxford County Resolution PW 2023-45 Speed Management and Road Safety Reviews 12.4 Safe & Well Oxford County Re: Community Safety and Well- Being Plan: Gender Based Violence Carried The following motion was moved after the Information Items were received as information. Resolution # 2023-560 Moved By: Councillor Spencer Seconded By: Deputy Mayor Beres Whereas County Council approved a request to establish a Safe and Well Oxford Steering Committee as recommended in the joint Safe and Well Oxford: Community Safety and Well-being Plan, on behalf of area municipalities, to oversee the implementation of the goals and objectives established in the Plan on July 14th, 2021; And whereas the key priority risk themes identified within the Safe and Well Oxford Plan include:  Mental Health;  Affordable Housing;  Substance Misuse;  Equity, Diversity and Inclusion. And whereas the purpose of Safe and Well Oxford: Community Safety and Well-being Plan is to improve the safety and well-being of community members, by defining and addressing priority risks through proactive, integrated system-wide strategies, the responsibility of which falls within the jurisdiction of the County within Oxford; Page 26 of 197 8 And whereas the Safe and Well Oxford Steering Committee considered a resolution passed by County Council at their July 13th, 2023 meeting to refer a presentation received by County Council from Ingamo Homes in relation to gender-based violence locally for consideration throughout the implementation of the Safe and Well Oxford: Community Safety and Well- being Plan; And whereas the Safe and Well Oxford Steering Committee received a presentation and request from the Domestic Abuse Response Team Oxford at their meeting held on September 14th, 2023 in relation to the need for support with resources, advocacy, education and awareness to address gender-based violence locally. And whereas gender-based violence has been highlighted and acknowledged as a significant concern within Oxford County; BE IT HEREBY RESOLVED THAT THAT the Council of the Town of Tillsonburg approve an amendment to the Safe and Well Oxford: Community Safety and Well-being Plan to recognize gender-based violence as an additional priority risk area in the Safe and Well Oxford Community Safety and Well-being Plan and endorse the goals and objectives as outlined in the Safe and Well Oxford Steering Committee’s correspondence, dated November 3rd, 2023. Carried 13. Financial Results 13.1 Finance Overview 13.1.1 FIN 23-31 2023 Third Quarter (Q3) Consolidated Operating Results Renato Pullia, Interim Director of Finance, provided an overview of Item 13.1.1. Resolution # 2023-561 Moved By: Councillor Rosehart Seconded By: Deputy Mayor Beres THAT report titled Fin 23-31 2023 Third Quarter Consolidated Operating Results be received as information. Page 27 of 197 9 Carried 13.2 Departmental Results Resolution # 2023-562 Moved By: Councillor Parsons Seconded By: Councillor Luciani THAT the following reports be received as information: 13.2.1 Corporate Services 13.2.1.1 CS 23-13 2023 Q3 Corporate Services Department Results 13.2.2 Economic Development 13.2.2.1 EDM 23-21 2023 Q3 Economic Development and Marketing Results 13.2.3 Finance 13.2.3.1 FIN 23-30 - 2023 Q3 Finance Department Results 13.2.4 Fire and Emergency Services 13.2.4.1 FRS-23-10 2023 Q3 Fire Services Results 13.2.5 Operations and Development 13.2.5.1 OPD 23-44 2023 Q3 Operation and Development Services Results 13.2.5.2 OPD 23-44 - 2023 Q3 Building, Planning, By-Law Services Results 13.2.6 Recreation, Culture and Parks 13.2.6.1 RCP 23-41 2023 Q3 Recreation, Culture and Parks Results Carried 14. Staff Reports 14.1 Chief Administrative Officer 14.1.1 CAO 23-18 Volunteer Recognition Program Page 28 of 197 10 Resolution # 2023-563 Moved By: Councillor Parker Seconded By: Councillor Rosehart A. THAT report titled “Volunteer Recognition Program” be received as information; and B. THAT the following volunteer recognition program framework be approved, effective January 1, 2024. i. Provide each volunteer with a card from the Town of Tillsonburg, entitling them to participate in the Attractions Ontario membership program. ii. Provide long-term volunteers with a pin commemorating their years of volunteer service, commencing at 5 years and be granted for each 5th year of volunteering, such as: 5, 10, 15, 20, 25, 30+ years and that that recognition be done annually at a Council meeting. iii. a luncheon for all volunteers to be held every fours years at the end of term of Council to thank all volunteers for their work in the given year and to honour the work of long term volunteers. Luncheon to include recognition ceremony for long-term volunteers. iv. the Youth Advisory Council to have an annual Pizza Party or dinner. v. if a Committee were to terminate prior to the end of term that Council recognize those volunteers off the term of Council cycle. Carried 14.2 Corporate Services 14.2.1 CAO 23-16 Committee of Adjustment Appointment 2024 Resolution # 2023-564 Moved By: Councillor Luciani Seconded By: Councillor Spencer A. THAT report titled Committee of Adjustment Appointment 2024 be received as information; and Page 29 of 197 11 B. THAT all members of Tillsonburg Town Council be appointed to the Committee of Adjustment; and C. THAT an Appointment By-law be brought forward for Council’s consideration. Carried 14.3 Economic Development 14.3.1 EDM 23-20 Community Improvement Plan Application - 101 Townline Road Resolution # 2023-565 Moved By: Deputy Mayor Beres Seconded By: Councillor Parker A. THAT Council receives report titled EDM 23-20 Community Improvement Plan Application – 101 Townline Road; and B. THAT the 101 Townline Road property be approved for the Tax Increment Grant Back Program of the Community Improvement Plan, related to enhancements of the property, at the Strategic Level, which offers the following growth related rebates: Years 1 to 6 - 100% rebate of the incremental tax increase Year 7 - 80% rebate Year 8 - 60% rebate Year 9 - 40% rebate Year 10 - 20% rebate with full property taxes being payable in year 11; C. THAT the 101 Townline Road property be approved for the Permit Fee Grant Back Program with a 50% rebate of the building permit fees up to a maximum of $10,000. Carried 14.4 Finance Page 30 of 197 12 14.4.1 FIN 23-32 2024 Rates and Fees Mayor Gilvesy left the Chair. Deputy Mayor Beres assumed the Chair (8:04 p.m.) An alternate motion was presented by the mover and seconder. Resolution # 2023-566 Moved By: Mayor Gilvesy Seconded By: Councillor Parsons A. THAT Council receives report FIN 23-32 - 2024 Updated Rates and Fees; and B. THAT, where other than prohibited by Legislation or set by another legislative body, all rates and fees set annually under the control of the Town be increased by a minimum of the consumer price index applied to wages or higher as warranted, to reflect the increase in costs of delivering such services, but excluding the following fees: 1. infant graves; 2. taxi rates; and C. THAT a By-Law to provide a schedule of fees for certain municipal applications, services, and permits be brought forward for Council consideration at the next meeting of Council; and D. THAT staff be directed to prepare a report to include a non- resident surcharge for services & programs offered at the Tillsonburg Community Centre. Carried 14.5 Fire and Emergency Services Item 14.5.1 was moved to immediately follow Item 7.3 14.6 Operations and Development 14.6.1 OPD 23-41 Newell Road Limit Changes Mayor Gilvesy assumed the Chair (8:11 p.m.) Resolution # 2023-567 Page 31 of 197 13 Moved By: Councillor Luciani Seconded By: Councillor Spencer A. THAT report titled Newell Road Limit Changes be received as information; and, B. THAT a By-law be presented to Council for consideration to revise the limits of Newell Road from approximately 250 metres south of Baldwin Street to the intersection of Quarter Town Line and the south limits of Quarter Town Line be adjusted from the same 250 metres south of Baldwin Street to the intersection of Baldwin Street and Quarter Town Line. Carried 14.7 Recreation, Culture and Parks 15. New Business 16. Consideration of Minutes 16.1 Advisory Committee Minutes Resolution # 2023-568 Moved By: Deputy Mayor Beres Seconded By: Councillor Parker That the following minutes of Advisory Committees be received as information:  Youth Advisory Committee Meeting Minutes of October 4, 2023  Youth Advisory Committee Meeting Minutes of November 1, 2023  Museum, Culture, Heritage and Special Awards Committee Meeting Minutes of October 18, 2023  Museum, Culture, Heritage and Special Awards Committee Meeting Minutes of November 15, 2023 Carried 17. Motions/Notice of Motions 18. Resolutions/Resolutions Resulting from Closed Session Page 32 of 197 14 19. By-Laws By-Law 2023-100 was not presented as the item motion was amended. The By- Law is to return with carried adjustments at the December 11, 2023 Council meeting. Resolution # 2023-569 Moved By: Councillor Spencer Seconded By: Deputy Mayor Beres THAT the following By-Laws be read for a first, second, third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 19.1 By-Law 2023-098 A By-Law to appoint a Committee of Adjustment for the Town of Tillsonburg pursuant to Section 44 of the Planning Act., R.S.O. 1990 c. P. 123 19.3 By-Law 2023-101 A By-Law to amend Zoning By-Law 3295, as amended 19.4 By-Law 2023 102 A By-Law to repeal By-Law 2023-091 and amend By-Law 2021-013 being a By-Law to provide for the licensing, regulation, and control of animals within the Town of Tillsonburg 20. Confirm Proceedings By-law Resolution # 2023-570 Moved By: Councillor Parsons Seconded By: Councillor Parker THAT By-Law 2023-103, to Confirm the Proceedings of the Council Meeting held on November 27, 2023, be read for a first, second, third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 21. Items of Public Interest 22. Adjournment Page 33 of 197 15 Resolution # 2023-571 Moved By: Councillor Rosehart Seconded By: Councillor Luciani THAT the Council meeting of November 27, 2023, be adjourned at 8:20 p.m. Carried Page 34 of 197 Report No: CP 2023-351 COMMUNITY PLANNING Council Date: December 11, 2023 To: Mayor and Members of Tillsonburg Council From: Laurel Davies Snyder, Development Planner, Community Planning Application for Zone Change ZN 7-23-06 – Damien Cooper REPORT HIGHLIGHTS  The application for a Zone Change proposes to permit an additional residential unit (ARU) of approximately 109.45 m2 (1,178 ft2) in the basement of the existing dwelling on the lot, to recognize the existing situation. The effect of the proposed amendment would be a total of two residential units within the existing structure.  The applicant is not proposing to alter the footprint or the height of the existing house. The required parking spaces will be accommodated on-site.  Planning staff are supportive of the application, as it is consistent with the policies of the Provincial Policy Statement, complies with the relevant policies of the Official Plan with respect to Low Density Residential Areas, including the recent Official Plan Amendment regarding ARUs within Low Density Residential Areas (OPA 311). DISCUSSION Background APPLICANT/OWNER: Damien Cooper 36 Centennial Avenue, Tillsonburg, ON N4G 4R6 LOCATION: The subject lands are legally described as Lot 76, Plan M42 in the Town of Tillsonburg. The lands are located on the northeast corner of Centennial Avenue and Van Norman Drive and are municipally known as 36 Centennial Avenue. COUNTY OF OXFORD OFFICIAL PLAN: Schedule “T-1” Tillsonburg Land Use Plan Residential Schedule “T-2” Tillsonburg Residential Density Plan Low Density Residential Page 35 of 197 Report No: CP 2023-351 COMMUNITY PLANNING Council Date: December 11, 2023 Page 2 of 6 TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: ‘Low Density Residential Type 1 Zone (R1)’ Requested Zoning: ‘Special Low Density Residential Type 1 Zone (R1-sp)’ PROPOSAL: The purpose of the Application for Zone Change is to permit an additional residential unit of approximately 109.45 m2 (1,178 ft2) in the basement of the existing dwelling to recognize the existing situation. The effect of the proposed amendment would be to permit a total of two residential units within the existing structure. The subject property is approximately 1,120.49 m2 (12,060.85 ft2) in area and contains a detached dwelling, shed, and a pool. The applicant is not proposing to alter the footprint or the height of the existing house. The required parking spaces are accommodated on-site. Surrounding land uses include single detached dwellings to the north, south, east, and west. Plate 1 – Location Map with Existing Zoning indicates the location of the subject property and the existing zoning in the immediate vicinity. Plate 2 – 2020 Aerial Map provides an aerial view of the subject property and the existing zoning in the immediate vicinity. Plate 3 – Applicant’s Sketch provides a sketch of the of the existing residential dwelling, shed, pool and parking area on the subject property, and includes sketches of the floor plans. Application Review 2020 Provincial Policy Statement (PPS) The 2020 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. Section 1.1.1 of the PPS states that healthy, liveable, and safe communities are sustained by promoting efficient development and land use patterns which sustain the financial well-being of the Province and municipalities over the long term and cost-effective development patterns and standards to minimize land consumption and servicing costs. Section 1.1.3.1 directs that settlement areas shall be the focus of growth and development, and their vitality and regeneration shall be promoted. Further, Section 1.1.3.2 states that land use patterns within settlement areas shall be based on: • densities and a mix of land uses which are appropriate for and efficiently use existing infrastructure and public service facilities (available and planned); • support for active transportation; • efficiently using land and resources; and, Page 36 of 197 Report No: CP 2023-351 COMMUNITY PLANNING Council Date: December 11, 2023 Page 3 of 6 • support for a range of uses and opportunities for intensification and redevelopment in accordance with the criteria outlined in policy 1.1.3.3. Section 1.1.3.4 directs that appropriate development standards shall be promoted which facilitate intensification, redevelopment, and compact form, while avoiding or mitigating risks to public health and safety. Further, Section 1.4 – Housing - and specifically section 1.4.3, states that planning authorities shall provide for an appropriate mix of housing options and densities to meet projected needs of current and future residents of the regional market area by: • establishing and implementing minimum targets for the provision of housing which is affordable to low and moderate income households; • permitting and facilitating all forms of residential intensification and redevelopment and all forms of housing required to meet the social, health and well-being requirements of current and future residents, including special needs requirements; • directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available to support current and projected needs; • promoting densities for new housing which efficiently uses land, resources, infrastructure and public service facilities, and support the use of active transportation and transit areas where it exists or is to be developed; and, • establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form while maintaining appropriate levels of public health and safety. Official Plan The subject property is designated ‘Low Density Residential’ as per Schedule T-2, Residential Density Plan for the Town of Tillsonburg, as contained in the Official Plan. Low density residential areas are primarily developed or planned for a variety of low-rise, low density housing forms including both executive and smaller single-detached dwellings, semi-detached, duplex and converted dwellings, townhouses, and other similar development. Within these areas, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. The policies in Section 8.2.1 of the Official Plan - Housing Development and Residential Areas – Strategic Approach - identify several strategies “to provide present and future residents of Tillsonburg with a choice of adequate and affordable housing which meets their needs”. Specific strategies developed to support achievement of these goals include: • Accommodating the present and future demand for housing in Tillsonburg through the efficient use of vacant residentially designated lands, underutilized parcels in built-up areas and existing housing stock in all neighbourhoods, with the objective of also reducing energy consumption, decreasing the financial burden of underutilized municipal services, and relieving pressure for development of natural areas and open spaces; • Facilitating a choice of housing type, tenure, cost, and location that meets the changing needs of all types of households by providing for a variety and mix of housing throughout the Town; • Increasing the supply of affordable housing by integrating adequate housing for low and moderate-income households and those with special needs throughout the Town and establish and monitor minimum affordable housing targets to ensure that the percentage of affordable housing is maintained or enhanced; Page 37 of 197 Report No: CP 2023-351 COMMUNITY PLANNING Council Date: December 11, 2023 Page 4 of 6 • Promoting and facilitating the provision of affordable housing through the co-operative efforts of all levels of government, the private sector and volunteer interest groups through such means as technical assistance, land conveyances, joint ventures, regulatory measures, and incentives. The policies in Section 8.2.2.5 – Residential Intensification and Redevelopment - promote residential intensification in appropriate locations to make more efficient use of existing land, infrastructure, and public services. Residential intensification is permitted in appropriate locations within the Residential and Central Areas of the Town, subject to complying with the policies of the associated land use designations pertaining to the density, form and scale of residential development being proposed. On November 22, 2023, County of Oxford Council adopted policies (previously endorsed by Town Council) to allow for the development of Additional Residential Units in areas characterized by low density residential development within the Town of Tillsonburg in accordance with Provincial direction (OPA 311). Specifically, the policies of Section 8.2.4, Low Density Residential Districts, and Section 8.3.2.3.2, Entrepreneurial District, were amended to provide for the establishment of ARUs as a permitted use ‘as of right’ in the Town’s Zoning By-law. Key elements of the ARU policies in Section 8.2.4 include: • Establishing a definition for additional residential units; • Requiring that the Town’s Zoning By-law establish specific zoning provisions that must be met to allow ARUs to be established on a lot; • Establishing that ARUs are allowed in single detached, semi-detached and townhouse dwellings in the R1, R1A, R2 and R3 and EC Zones where the Town is satisfied that various development review criteria can be met, including a maximum of two ARUs per lot (i.e. one in the principal dwelling and/or one in an ancillary dwelling); • ARUs are clearly secondary and subordinate to the principal dwelling and limited in size to maintain affordability and minimize potential impacts on infrastructure and public service facilities; • the principal dwelling must have direct, individual vehicular access to a public street; • dwellings and lots are large enough to accommodate the ARU and provide for adequate parking, landscaping, and outdoor amenity areas; • the existing infrastructure and public service facilities servicing the area are adequate to accommodate the establishment of ARUs; • ARUs are not permitted where a lot or dwelling already contains other accessory units/uses (e.g. boarding/lodging house, garden suite, converted dwelling unit, bed and breakfast); and, • potential impacts on environmental and/or heritage resources and any environmental constraints (e.g. natural or man-made hazards, noise, vibration, emissions, etc.) can be adequately addressed. • An ARU cannot be severed from the lot containing the principal dwelling; and, • The Town may consider the use of other supplementary tools and measures to assist in ensuring ARUs are appropriately regulated, including registration and/or licensing, on-street parking regulations, new/updated property standards by-laws, etc. Town of Tillsonburg Zoning By-law No. 3295 The subject property is currently zoned ‘Low Density Residential Type 1 Zone (R1) according to the Town of Tillsonburg Zoning By-law. Permitted uses within the R1 zone include a group home, a home occupation, a public use, and single detached dwellings. Page 38 of 197 Report No: CP 2023-351 COMMUNITY PLANNING Council Date: December 11, 2023 Page 5 of 6 The general amendment to facilitate the development of Additional Residential Units in single detached, semi-detached, and townhouse dwellings, and in a structure ancillary to such dwellings in areas characterized by low density residential development, was considered by Town Council on October 23, 2023 and approved ‘in-principle’ pending the adoption of the aforementioned OPA 311 by County Council. The Zoning By-law amendment implementing OPA 311 is on the December 11, 2023 Town Council agenda for approval. Based on the information provided by the applicant, including the sketch attached to this report as Plate 3, the subject property appears to meet the relevant provisions of the R1 zone and the provisions for ARUs as contained in the above-noted Zoning By-law amendment, related to parking, lot area, lot frontage, lot depth, yard setbacks, lot coverage, and landscaped open space. Agency Comments The application was circulated to various public agencies considered to have an interest in the proposal. No concerns were expressed with the proposed development. The Tillsonburg Building Services Department indicated that a building permit must be obtained, and any required compensating construction to legally establish the additional unit must be completed. County of Oxford Public Works, Tillsonburg Economic Development & Marketing, Tillsonburg Engineering Services, and Tillsonburg Hydro indicated that they have no concerns or comments regarding the proposal. Public Consultation Notice of the complete application regarding this proposal was provided to the public and surrounding property owners on November 1, 2023, and notice of the public meeting was issued on November 27, 2023, in accordance with the requirements of the Planning Act. At the time of writing this report, staff had not received any comments regarding the application. Planning Analysis It is the opinion of this Office that the proposal to establish an Additional Residential Unit (ARU) in an existing residential dwelling on the subject lands is consistent with the policies of the Provincial Policy Statement and maintains the intent and purpose of the Official Plan and can therefore be supported from a planning perspective. The proposal is consistent with the PPS direction to provide for an appropriate diversity of housing types and densities to meet the needs of current and future residents. The proposal is also consistent with the Official Plan, specifically the recently adopted OPA 311, which facilitates the development of ARUs in Low Density Residential Areas in the Town of Tillsonburg. This additional residential unit will provide an additional housing option for current and/or future residents of the Town and represents an efficient use of existing municipal infrastructure. The proposal is not anticipated to impact the surrounding neighbourhood as the Applicant is not proposing to change the footprint or height of the existing dwelling, the lot meets relevant zoning provisions as per Section 6.2, and the subject property provides sufficient space for the required parking spaces. Page 39 of 197 Report No: CP 2023-351 COMMUNITY PLANNING Council Date: December 11, 2023 Page 6 of 6 The Applicant is proposing to allow an additional residential unit of approximately 109.45 m2 (1,178 ft2) in the basement level of the existing single detached dwelling to recognize an existing unit that was established without the benefit if a building permit. It is Planning staff’s opinion that the proposal complies with the general amendment regarding ARUs that is proposed to be approved by Town Council on December 11, 2023. In order to avoid potential administrative issues associated with approving a site-specific amending zoning by-law for a use that will be permitted by the noted general amendment, staff recommend that this application be deferred pending approval of the general amendment on December 11th, after which time, a site-specific amendment will not be required. RECOMMENDATION It is recommended that the Council of the Town of Tillsonburg defer the application submitted by Damien Cooper, whereby an additional residential unit comprising a floor area of approximately 109.45 m2 (1,178 ft2) will be allowed in the basement of the existing dwelling on lands described as Lot 26 Plan M42, Town of Tillsonburg, known municipally as 36 Centennial Avenue, pending the approval of the general amendment to the Town’s Zoning By-law implementing provisions regarding Additional Residential Units. SIGNATURES Authored by: Original signed by Laurel Davies Snyder, RPP, MCIP Development Planner Approved for submission: Original signed by Gordon K. Hough, RPP Director Page 40 of 197 October 18, 2023 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 860 Notes NAD_1983_UTM_Zone_17N 43 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Van Norman Drive Centennial Avenue Stoney Court Devonshire AvenueDevon Court Subject Property Plate 1: Location Map with Existing Zoning File No.: ZN7-23-06 - Cooper Lot 76, Plan M-42; 36 Centennial Avenue, Tillsonburg Page 41 of 197 October 18, 2023 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 430 Notes NAD_1983_UTM_Zone_17N 22 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 2: 2020 Aerial Map File No.: ZN7-23-06 - Cooper Lot 76, Plan M-42; 36 Centennial Avenue, Tillsonburg Van Norman Drive Centennial AvenueExisting House Existing Shed Existing Pool Subject Property Page 42 of 197 Personal BCIN: 23266Steve CharlesFirm BCIN: 31270Guaranteed DesignsPlate 3: Applicant's Sketch File No.: ZN7-23-06 - Cooper Lot 76, Plan M-42; 36 Centennial Avenue, Tillsonburg Subject PropertyExisting HouseExisting ShedExisting PoolVan Norman DriveCentennial AvenuePage 43 of 197 Personal BCIN: 23266Steve CharlesFirm BCIN: 31270Guaranteed DesignsPage 44 of 197 Page 1 of 10 Report No. CP 2023-385 COMMUNITY PLANNING Council Meeting: December 11, 2023 To: Mayor and Members of Tillsonburg Town Council From: Laurel Davies Snyder, Development Planner, Community Planning Application for Consent and Minor Variance B23-66-7; A23-19-7- Gijsbert & Johanna Albertha Kok REPORT HIGHLIGHTS  The purpose of the Application for Consent and Minor Variance is to create one new residential infill lot, and to retain a lot occupied by an existing dwelling.  Variances are being proposed for the lot to be severed to reduce the minimum lot depth, and for the lot to be retained to reduce the minimum lot depth, and to reduce the minimum rear yard depth between the existing dwelling and the proposed new lot line.  Planning staff are recommending that the application be approved as it is consistent with the policies of the Provincial Policy Statement and maintains the intent and purpose of the Official Plan respecting residential intensification and development within Low Density Residential Areas. DISCUSSION Background OWNERS: Gijsbert & Johanna Albertha Kok 57 Lisgar Avenue, Tillsonburg, Ontario APPLICANT & AGENT: Nathan Kok 210 Main Street East, Otterville, ON N0J 1R0 LOCATION: The subject lands are described as Lot 543, Plan 500, in the Town of Tillsonburg. The lands are located at the southwest corner of Lisgar Avenue and Delevan Crescent and are known municipally as 57 Lisgar Avenue, Tillsonburg. COUNTY OF OXFORD OFFICIAL PLAN: Schedule “T-1” Town of Tillsonburg Land Use Plan Residential Schedule “T-2” Town of Tillsonburg Residential Density Plan Low Density Residential Page 45 of 197 Report No: CP 2023-385 COMMUNITY PLANNING Council Meeting: December 11, 2023 Page 2 of 10 TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: ‘Low Density Residential – Type 1 Zone (R1)’ EXISTING USE OF SUBJECT PROPERTY: Lot to be Severed – shed Lot to be Retained – single detached dwelling (circa 1914), detached garage (circa 1914) SERVICES: Lots to be Severed and Retained: municipal water and municipal sanitary sewer ACCESS: Lot to be retained and lot to be severed: paved municipal road (Delevan Crescent) PROPOSAL: The purpose of the Application for Consent is to create a residential infill lot with frontage on Delevan Crescent to facilitate the construction of a single detached dwelling, and to retain a residential lot that currently contains a single detached dwelling and a detached garage. The approximate dimensions of the lot to be severed and the lot to be retained are summarized below: Lot Area: Lot Frontage: Lot Depth (average): Lot to be Severed 564.5 m2 (6,076.22 ft2) 21 m (68.89 ft) 26.88 m (88.18 ft) Lot to Be Retained 664.3 m2 (7,150.46 ft2) 24.71 m (81.06 ft) 26.88 m (88.18 ft) The applicant has advised that the shed on the Lot to be Severed, shown on Plate 2, will be removed. The lot to be retained currently contains a single detached dwelling and a detached garage, which will remain. The applicant is proposing the following variance from Section 6.2, Low Density Residential – Type 1 Zone (R1) for the lot to be severed: • decrease the minimum lot depth from 32 m (104.98 ft) to 26.88 m (88.2 ft). The applicant is also proposing the following variances from Low Density Residential – Type 1 Zone (R1) for the lot to be retained: • decrease the minimum lot depth from 32 m (104.98 ft) to 26.88 m (88.2 ft); and, • reduce the rear yard depth from 12 m (39.4 ft) to 2.3 m (7.54 ft). Surrounding land uses consist predominantly of single detached dwellings. Page 46 of 197 Report No: CP 2023-385 COMMUNITY PLANNING Council Meeting: December 11, 2023 Page 3 of 10 Plate 1, Location Map and Existing Zoning, shows the location of the subject lands and the existing zoning in the immediate vicinity. Plate 2, 2020 Aerial Map, provides an aerial view of the subject lands and surrounding area. Plate 3, Applicant’s Sketch, provides the dimensions of the lot to be severed and the lot to be retained, as provided by the applicant. Application Review PROVINCIAL POLICY STATEMENT: The 2020 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. Section 1.1.1 provides that healthy liveable and safe communities are sustained by accommodating an appropriate range and mix of residential housing to meet long-term needs (including additional units, affordable housing, and housing for older persons), and by promoting cost-effective development that minimizes land consumption and servicing costs. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and that their vitality and regeneration shall be promoted. Land use patterns within settlement areas shall be based on: • densities and mix of land use which are appropriate for, and efficiently use the infrastructure and public service facilities which are planned or available; • support for active transportation; • efficiently using land and resources; and, • a range of uses and opportunities for intensification and redevelopment in accordance with the criteria in policy 1.1.3.3, where this can be accommodated. Section 1.1.3.2 states that land use patterns within settlement areas shall be based on densities and a mix of land uses which efficiently use land, resources, existing infrastructure, and public service facilities. A range of uses and opportunities for intensification and redevelopment should also be promoted where it can be accommodated in settlement areas. Section 1.1.3.4 directs that appropriate development standards shall be promoted which facilitate intensification, redevelopment, and compact form, while avoiding or mitigating risks to public health and safety. Section 1.4, Housing, and specifically Subsection 1.4.3, states that planning authorities shall provide for an appropriate range and mix of housing types and densities to meet projected requirements of current and future residents of the regional market area by: • Establishing and implementing minimum targets for the provision of housing which is affordable to low and moderate income households; • Permitting and facilitating all forms of housing required to meet the social, health and well-being requirements of current and future residents; Page 47 of 197 Report No: CP 2023-385 COMMUNITY PLANNING Council Meeting: December 11, 2023 Page 4 of 10 • Permitting and facilitating all types of residential intensification, including additional residential units and redevelopment, in accordance with policy 1.3.3.3; • Directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available to support current and projected needs; • Promoting densities for new housing which efficiently use land, resources, infrastructure, and public service facilities, and support the use of active transportation and transit in areas where it exists or is to be developed; and, • Establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form, while maintaining appropriate levels of public health and safety. OFFICIAL PLAN: The subject lands are located within the ‘Low Density Residential’ designation according to the Town of Tillsonburg Residential Density Plan, as contained in the Official Plan. Low Density Residential Districts are those lands that are primarily developed or planned for a variety of low-rise, low density housing forms including both executive and smaller single detached dwellings, semi-detached, duplex, and converted dwellings, street-fronting townhouses, and other similar forms of development. Within these areas, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. The policies in Section 8.2.2.5, Residential Intensification and Redevelopment, promote residential intensification in appropriate locations to make more efficient use of existing land, infrastructure, and public services. Specifically, a minimum target of 15 percent of all new residential dwelling units are to be developed through residential intensification within built-up areas of the Town. Residential intensification and compact urban form are permitted in appropriate locations within the Residential and Central Areas of the Town, subject to complying with the policies of the associated land use designations pertaining to the density, form, and scale of residential development being proposed. Intensification shall be facilitated through appropriate zoning standards, and Town Council may consider the use of reduced municipal infrastructure requirements and lot standards on a site or area specific basis, provided that such standards are still in keeping with the overall objectives of the Official Plan. The policies of Section 8.2.4.1, Infill Housing, apply to this proposal. Infill housing is defined as the placement of new residential development into established built-up areas on vacant or underutilized sites. To efficiently utilize the residentially designated land supply and municipal servicing infrastructure, infill housing will be supported in Low Density Residential Districts. The introduction of new residential housing into an established streetscape pattern will only be permitted if the proposal is deemed to be consistent with the characteristics of existing development on both sides of the same street. In order that street-oriented infill projects are sensitive to the continuity of the existing residential streetscape, the County Land Division Committee and Town Council will ensure that the proposal is consistent with the street frontage, setbacks, lot area, and, spacing of existing development within a two-block area on the same street. Page 48 of 197 Report No: CP 2023-385 COMMUNITY PLANNING Council Meeting: December 11, 2023 Page 5 of 10 In addition to the specific infill policies identified, the following will be considered for all infill proposals: • the location of vehicular access points, the effect of traffic generated by the proposal on the public road system, pedestrian and vehicular safety and surrounding properties is assessed and found to be acceptable; • existing municipal services and community facilities will be adequate to accommodate the proposed infill project; • stormwater run-off from the proposal will be adequately controlled and will not negatively affect adjacent properties; • the extent to which the proposed development provides for the retention of any desirable vegetation or natural features that contribute to the visual character of the surrounding area; • the effect of proposed development on environmental resources or the effects of environmental constraints on the proposed development will be addressed and mitigated in accordance with Section 3.2; • compliance of the proposed development with the provisions of the Zoning By-Law of the Town and other municipal by-laws; and, • consideration of the potential effect of the development on natural and heritage resources and their settings. TOWN OF TILLSONBURG ZONING BY-LAW: The subject lands are currently zoned ‘Low Density Residential – Type 1 Zone (R1)’ in the Town’s Zoning By-law. Permitted uses in the ‘R1’ zone include a group home, a home occupation, a public use, and a single detached dwelling. The minimum lot depth provisions of the By-Law are intended to ensure that lots are sufficiently large enough to provide an adequately sized building envelope, and that adequate area is provided for parking, landscaping, drainage, and private amenity space. The minimum rear yard depth provisions of the By-law are intended to ensure that enough space is provided to maintain suitable setbacks to provide access to yards and provide sufficient area to conduct property maintenance and for private amenity space for the occupants of the dwelling, and to ensure that there is sufficient area to accommodate any required drainage swales or easements and maintain privacy for adjacent residential properties. In this case, the whole of the subject lands fronts on Lisgar Avenue (for the purposes of the Town’s Zoning By-law). Severing the lot results in both the lot to be severed and the lot to be retained having frontage on Delevan Crescent. With respect to the relief from the rear yard depth provision proposed for the lot to be retained, as the frontage of the said lot will be defined as that frontage along Delevan Crescent, the rear lot line becomes the southerly lot line; and the rear yard depth is the distance measured between the dwelling and the ‘new’ rear lot line. The physical distance between the dwelling and the newly established rear lot line will not change. Page 49 of 197 Report No: CP 2023-385 COMMUNITY PLANNING Council Meeting: December 11, 2023 Page 6 of 10 AGENCY COMMENTS: Long Point Region Conservation Authority (LPRCA) • A large portion of the property is within the area regulated by LPRCA under Ontario Regulation 178/06. A permit from this office is required prior to site development within the Regulation Limit. • In terms of the severance application, there are no restrictions from LPRCA’s perspective. Oxford County Public Works If approved, conditions of severance include: • the owner agrees to satisfy all requirements, financial and otherwise, of the County, regarding the installation of water & sanitary sewer services, to the satisfaction of the County; • both properties must be independently serviced (water/sanitary); • any/all services crossing the proposed property line should be disconnected to the satisfaction of the County of Oxford Public Works Department; and, water/sanitary servicing is available on Tillson Avenue and Delevan Crescent, and the applicant will be required to connect to the services following Oxford County design guidelines which will be inspected by Oxford County as part of this condition, and it also includes the payment of any outstanding fees. Town of Tillsonburg Building Services Department Conditions of severance include: • provide grading design plans for both retained and severed lots subject to Engineering Department review and approval; • complete any required grading adjustments if necessary for the retained lot and provide an as-built final grading certificate; • subject to County water and sanitary sewer servicing for the lot to be severed; • subject to Town storm sewer servicing for the lot to be severed; and, • cash-in-lieu of parkland is required. Town of Tillsonburg Engineering Department • The lands to be severed must be independently serviced with sanitary and water. The owners shall agree, in writing, to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg, regarding the installation of services and drainage facilities, to the satisfaction of the Town of Tillsonburg. Any work being completed in the Town’s right-of-way will require an Encroachment Permit and the owner shall agree that a representative of the developer’s consultant be on-site for any work being completed in the Town’s right of way. The owner shall submit a stamped and sealed letter to the Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s design standards. • The owners shall provide an Oxford County Connection application to the Town of Tillsonburg Engineering Services Department prior to construction. • The owners shall agree to submit an updated survey to confirm lot sizes and building setbacks, to the satisfaction of the Town of Tillsonburg. • The owners shall agree to provide a preliminary lot grading plan, including services, to the satisfaction of the Town of Tillsonburg Engineering Services Department. • The owners shall consult with Canada Post regarding relocating the community mailbox on Delevan Crescent. The owners shall be responsible for all costs associated with relocating the mailbox. • The new location of the community mailbox shall be submitted to the Town for review and Page 50 of 197 Report No: CP 2023-385 COMMUNITY PLANNING Council Meeting: December 11, 2023 Page 7 of 10 comment to ensure it does not interfere with any future plans the Town may have. The Owner must agree in writing to satisfy the requirements of Canada Post and provide the Town with written confirmation from Canada Post that all requirements have been satisfied. Tillsonburg Hydro did not have any concerns. PUBLIC CONSULTATION: Notice of the Application for Consent was provided to the public and surrounding property owners on December 1, 2023. At the time of writing this report, no comments or concerns had been received from the public. Planning Analysis The purpose of the application for consent and minor variance is to create a new infill residential lot for a single detached dwelling with frontage on Delevan Crescent and to retain a lot occupied by an existing single detached dwelling and detached garage. Provincial Policy Statement (PPS) Approving the requested severance will result in the addition of one new residential infill lot in the Town of Tillsonburg, providing the opportunity for intensification within a serviced settlement area. This is consistent with the policies of the PPS in Section 1.1.1 regarding accommodating an appropriate range and mix of residential housing to meet long-term needs, and promoting cost-effective development that minimizes land consumption and servicing costs. Staff are of the opinion that the lands to be severed are suitable for residential purposes, and the sizes of the proposed lot to be severed and lot to be retained represent an efficient use of land and municipal infrastructure. In this regard, the proposal is consistent with the policies of the PPS in Section 1.1.3.1 that support Settlement Areas as the focus of growth, the effective use of existing infrastructure, and efficiently using land and resources. Official Plan The Low Density Residential designation is intended to accommodate a mix and integration of different housing types while achieving an overall low density. As the proposed lot to be severed is within an existing settlement area, Planning staff are of the opinion that it provides an opportunity to increase the supply of housing through intensification. The subject lands are located within an area characterized by low density development on a range of lot sizes. The proposed lot to be severed and lot to be retained are in-keeping with many of the existing residential lot sizes in the immediate area including lots on Delevan Crescent, Frank Street, Lisgar Avenue, and Second Street (lot depths, lot areas). Both the lot to be severed and lot to be retained will have frontage on Delevan Crescent and be of sufficient size to provide adequate space for setbacks, required off-street parking, and vehicular ingress and egress. Page 51 of 197 Report No: CP 2023-385 COMMUNITY PLANNING Council Meeting: December 11, 2023 Page 8 of 10 Regarding the street-oriented infill policies contained in Section 8.2.4.1.1, staff considered the two-block area along Lisgar Avenue between Concession Street to the south Second Street, and as this is a corner lot and the lot to be severed will be fronting onto Delevan Crescent, staff also considered the two-block area along Delevan Cresent from east of Frank Street to Queen Street. These areas are characterized by single detached dwellings (with some lots also containing detached garages) on a variety of lot sizes and configurations. Staff are of the opinion that the lot to be severed and lot to be retained are compatible with residential lot sizes within the defined area, and both lots will provide adequate lot area to maintain setbacks and building envelopes for the type of development common to this area. As such, it is the opinion of staff that the application conforms to the relevant policies of the Official Plan respecting intensification and infilling. Zoning By-law The R1 Zone requires a minimum lot area of 480 m2 (608 m2 for a corner lot), a minimum frontage of 15 m (19 m for a corner lot), and a minimum lot depth of 32 m (105 ft). Based on the sketch provided by the applicant attached as Plate 3 to this report, the proposed lot to be severed would have an area of 564 m2 (6,076.22 ft2), lot frontage of 21 m (68.89 ft), and lot depth of 26.88 m (88.18 ft). The proposed lot to be retained would have an area of 664.3 m2 (7,150 ft2), lot frontage of 24.71 m (81.06 ft), and lot depth of 26.88 m (88.18 ft). As such, it appears that the lot area and lot frontage provisions of the ‘R1’ zone will be maintained for both the severed and retained lots. The applicant has proposed relief for lot depth for the lot to be severed and the lot to be retained, and rear yard depth for the lot to be retained. Staff are of the opinion that the proposed lot to be severed and proposed lot to be retained would both be of sufficient size to provide adequately sized building envelopes with adequate area for parking, setbacks, landscaping, drainage, and private amenity space. Furthermore, staff are of the opinion that the requested relief is in keeping with lot sizes in the area, as described previously. Staff is also of the opinion that the relief requested for the rear yard of the lot to be retained is reasonable as it will serve to recognize that the location of the existing dwelling relative to the southerly lot line of the parcel, which becomes a rear lot line as a result of this severance proposal. Staff are satisfied that the applicant’s request for relief can be considered minor, desirable, and appropriate. Adequate area for drainage purposes and building maintenance and sufficient access to the rear yard will be maintained, and adequate amenity area will remain for the occupants of the dwellings. The proposal can be considered desirable for the area as the setbacks and lot configurations are in keeping with the existing lot fabric in the immediate area and supported by the residential infill and intensification policies of the Official Plan. In light of the foregoing, it is the opinion of this Office that the Application for Consent and Minor Variance is consistent with policies of the PPS and maintains the intent of the Official Plan respecting efficient use of land and municipal services within a serviced urban area, and by providing infill housing opportunities for the Town of Tillsonburg. As such, Planning staff recommend that the application be given favourable consideration. Page 52 of 197 Report No: CP 2023-385 COMMUNITY PLANNING Council Meeting: December 11, 2023 Page 9 of 10 RECOMMENDATION B23-66-7 The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports the Application for Consent B23-66-7 as submitted by Gijsbert & Johanna Albertha Kok for lands described as Lot 543, Plan 500 in the Town of Tillsonburg, subject to the following conditions: 1. The owners shall agree to submit an updated survey to confirm lot sizes and building setbacks, to the satisfaction of the Town of Tillsonburg. 2. The owners shall remove the shed from the lot to be severed, to the satisfaction of the Town of Tillsonburg. 3. The owners shall provide payment for cash-in-lieu of parkland to the Town of Tillsonburg for the lot to be severed, to the satisfaction of the Town of Tillsonburg. 4. The owners shall consult with Canada Post regarding relocating the community mailbox on Delevan Crescent. The owners shall be responsible for all costs associated with relocating the mailbox. The new location of the community mailbox shall be submitted to the Town for review and comment to ensure it does not interfere with any future plans the Town may have for the road allowance. The Owner must agree in writing to satisfy the requirements of Canada Post and provide the Town with written confirmation from Canada Post that all requirements have been satisfied. 5. The owners shall agree to submit a preliminary lot grading plan, including services for the lot to be severed to the satisfaction of the Town of Tillsonburg Engineering Services Department. 6. The owners shall agree, in writing, to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg, regarding the installation of services and drainage facilities, to the satisfaction of the Town of Tillsonburg. Any work being completed in the Town’s right-of-way will require an Encroachment Permit and the owner shall agree that a representative of the developer’s consultant be on-site for any work being completed in the Town’s right of way. The owner shall submit a stamped and sealed letter to the Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s design standards. 7. The owners shall provide an Oxford County Connection application to the Town of Tillsonburg Engineering Services Department prior to construction. 8. The owner shall agree to satisfy all requirements, financial and otherwise, of the County, regarding the installation of water and sanitary sewer services, to the satisfaction of the County including payment of all outstanding fees regarding the same. To this regard, the lot to be severed must be independently serviced (water/sanitary), and if any/all services crossing the proposed property line should be disconnected, it is done to the satisfaction of the County of Oxford Public Works Department. Page 53 of 197 Report No: CP 2023-385 COMMUNITY PLANNING Council Meeting: December 11, 2023 Page 10 of 10 9. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with. A23-08-7: The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports Minor Variance Application A23-08-7 submitted by Gijsbert & Johanna Albertha Kok for lands described as Lot 543, Plan 500 in the Town of Tillsonburg, as it relates to: 1. Relief from Section 6.2 – Table 6.2 - Zone Provisions, to reduce the Minimum Lot Depth from 32 m to 26.8 m for the lots to be severed and retained via Application for Consent B23-66-7. 2. Relief from Section 6.2 – Table 6.2 - Zone Provisions, to reduce the Rear Yard Depth from 12 m to 2.3 m for the lot to be retained via Application for Consent B23-66-7. As the proposed variances are: (i) deemed to be minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and, (iv) in-keeping with the general intent and purpose of the Official Plan. SIGNATURES Authored by: "Original Signed by" Laurel Davies Snyder, RPP, MCIP Development Planner Approved for submission: "Original Signed by" Gordon K. Hough, RPP Director Page 54 of 197 November 8, 2023 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 860 Notes NAD_1983_UTM_Zone_17N 43 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Delevan Crescent Lisgar Avenue First Street Frank Street Plate 1: Location Map and Existing Zoning File No. B23-66-7; A23-19-7 - Kok Lot 543, Plan 500; 57 Lisgar Avenue, Tillsonburg Lot to be retained Lot to be severed Subject Property Page 55 of 197 November 8, 2023 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 430 Notes NAD_1983_UTM_Zone_17N 22 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 2: 2020 Aerial Map File No. A23-19-7 & B23-66-7 - Kok Lot 543, Plan 500; 57 Lisgar Avenue, Tillsonburg First Street Lisgar Avenue Delevan Crescent Subject Property Lot to be retained Lot to be severed Frank Street Existing HouseExisting Garage Existing Shed (to be removed) Page 56 of 197 C:\OSOFT141\Wayne\2023 Work\Sketch's\23-18888sketch.dwg Plate 3: Applicant's Sketch File No. A23-19-7 & B23-66-7 - Kok Lot 543, Plan 500; 57 Lisgar Avenue, Tillsonburg Delevan Crescent Lisgar Avenue Existing Garage Existing House Lot to be retained Lot to be severed Existing Shed (to be removed) Page 57 of 197 Page 1 of 4 Report No: CP 2023-398 COMMUNITY PLANNING Council Date: December 11, 2023 To: Mayor and Members of Tillsonburg Council From: Laurel Davies Snyder, Development Planner, Community Planning Application for Zone Change ZN 7-23-07 - 207774 Ontario Limited REPORT HIGHLIGHTS • The application for zone change proposes to remove the holding provision from 35 lots for single detached dwellings and 3 blocks for townhouse dwellings (10 units) in the Bridges Subdivision (File SB 20-02-7). Removal of the holding provision will allow for the issuance of building permits. • Planning staff are recommending approval of the application, as sufficient water and wastewater capacity is available for the development, and all necessary development agreements have been completed. DISCUSSION Background OWNERS: 207774 Ontario Limited 500 Highway 3, Tillsonburg, ON N4G 4G8 APPLICANT: Tillsonburg Developments Inc. 146 Tillson Avenue, Tillsonburg, ON N4G 3E8 AGENT: Cyril J. Demeyere Limited 261 Broadway, Tillsonburg, ON N4G 4H8 LOCATION: The subject lands are described as Part Lot 1594, Plan 500, 41R-10523 in the Town of Tillsonburg. The lands are located on the south side of Baldwin Street, lying between Bridle Path and Borden Crescent, and are known municipally 101 John Pound Road (to be addressed as Municipal Number 1 to Municipal Number 55 Greenhill Drive). COUNTY OF OXFORD OFFICIAL PLAN: Schedule “T-1” Schedule “T-2” Town of Tillsonburg Land Use Plan Town of Tillsonburg Residential Density Plan Residential Low Density Residential Page 58 of 197 Report No: CP 2023-398 COMMUNITY PLANNING Council Date: December 11, 2023 Page 2 of 4 TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: Special Low Density Residential – Type 2 Holding Zone (R2-30 (H)) Special Low Density Residential – Type 3 Holding Zone (R3-22 (H)) Proposed Zoning: Special Low Density Residential – Type 2 Zone (R2-30) Special Low Density Residential – Type 3 Zone (R3-22) PROPOSAL: The purpose of the zone change application is to remove holding provision from the subject lands to allow for the development of 35 single detached dwellings (R2-30 Zone) and 10 townhouse dwellings (R3-22 Zone). The proposal represents Phase I of lands commonly referred to as The Bridges Subdivision. The required development agreements have been executed and the owners have requested that the holding provision on the lands be lifted to allow for the issuance of building permits. Surrounding uses include low density development to the north and west, a golf course to the east and open space lands to the south. Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the existing zoning in the immediate vicinity. Plate 2, 2020 Aerial with Draft Plan of Subdivision, shows the lot layout of the whole of the draft plan of subdivision. Plate 3, Applicant’s Sketch, shows the area from which the Holding provision will be removed, as submitted by the Applicant. Application Review 2020 PROVINCIAL POLICY STATEMENT (PPS): Section 1.1.1 of the PPS provides that healthy liveable and safe communities are sustained by promoting efficient development and land use patterns which sustain the financial well-being of the Province and municipalities over the long term; accommodating an appropriate range and mix of residential, employment (including industrial, commercial and institutional uses), recreational and open space uses to meet long-term needs; and avoiding development and land use patterns which may cause environmental or public health and safety concerns. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth, and their vitality and regeneration shall be promoted. Section 1.4 – Housing - directs that planning authorities shall provide for an appropriate range and mix of housing types and densities to meet projected requirements of current and future residents of the regional market area by, among other matters, facilitating all forms of housing to meet social, health and well-being requirements of current and future residents and promoting densities for new housing which efficiently uses land, resources, infrastructure and public service facilities. Page 59 of 197 Report No: CP 2023-398 COMMUNITY PLANNING Council Date: December 11, 2023 Page 3 of 4 OFFICIAL PLAN: The subject lands are designated ‘Low Density Residential’ according to the Town of Tillsonburg Residential Density Plan. Low Density Residential Areas are those lands that are primarily developed or planned for a variety of low rise, low density housing forms including single detached dwellings, semi-detached, duplex or converted dwellings, quadraplexes, townhouses, and low density cluster development. The policies of Section 8.2 (Town of Tillsonburg Housing Development and Residential Areas) promote the accommodation of present and future demand for housing in Tillsonburg through the efficient use of vacant, residentially designated lands, underutilized parcels in built-up areas, and existing housing stock in all neighbourhoods. TOWN OF TILLSONBURG ZONING BY-LAW: The subject lands are currently zoned ‘Special Low Density Residential – Type 2 Holding Zone (R2-30 (H))’ and ‘Special Low Density Residential – Type 3 Holding Zone (R3-22 (H))’ according to the Town of Tillsonburg Zoning By-law. Once the holding provisions are removed, permitted uses are as follows: • R2-30 Zone: converted dwelling, duplex dwelling, group home, home occupation, public use, semi-detached dwelling, and a single detached dwelling. • R3-22 Zone: converted dwelling containing not more than 4 dwelling units, single detached dwelling, converted dwelling, duplex dwelling, semi detached dwelling; group home, home occupation, public use, multiple unit dwelling, and street fronting townhouse dwelling. The intent of a holding provision is to ensure that all appropriate development agreements are in place, required easements have been provided, and payment for servicing has been received in advance of issuing building permits. Section 36 of the Planning Act governs the use of Holding Provisions. Holding provisions are typically used to ensure that technical or administrative matters are addressed prior to the intended use of a property being permitted to proceed. Removal of holding provisions does not require public notice or circulation of the application, and the only right to appeal lies with the owner/applicant. In this instance, holding provisions were applied to the draft plan of subdivision to ensure that the required agreements were completed, and capacity was assigned to the development prior to the construction of dwelling units. The applicant proposes to remove the holding provision to facilitate Phase I of the development, as described previously in this report. Page 60 of 197 Report No: CP 2023-398 COMMUNITY PLANNING Council Date: December 11, 2023 Page 4 of 4 AGENCY COMMENTS: The application was circulated to various public agencies considered to have an interest in the proposal. The Town Building Services Department and Town Engineering Services Department indicated that they have no concerns with the request to remove the holding provision from the lands. The Oxford County Public Works Department indicated that they have no objection to the request, as there is adequate water and wastewater treatment capacity to service the proposed development. Planning Analysis It is the opinion of this Office that the proposed zoning application is consistent with the policies of the Provincial Policy Statement and maintains the intent and purpose of the Official Plan and can therefore be supported from a planning perspective. Oxford County Public Works Department have confirmed that there is sufficient water and wastewater capacity available to service the proposed development and Town staff have indicated that they have no objection to the removal of the holding provision as the appropriate development agreements have been completed and will be registered on the lands. It is the opinion of Planning staff that the request to remove the holding provisions in Phase I of The Bridges Subdivision to allow for residential development in the form of single detached dwellings and townhouse dwellings is appropriate from a planning perspective and can be given favourable consideration. A copy of the draft amending By-law is attached for Council’s consideration. RECOMMENDATION It is recommended that the Council of the Town of Tillsonburg approve the zone change application submitted by 207774 Ontario Limited, for lands legally described as Part Lot 1594, Plan 500, 41R-10523 in the Town of Tillsonburg, to remove the Holding Provision from lands as identified on Plate 3 of Report No. CP 2023-398. SIGNATURES Authored by: Original signed by Laurel Davies Snyder, RPP, MCIP Development Planner Approved for submission: Original signed by Gordon K. Hough, RPP Director Page 61 of 197 November 9, 2023 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 2850 Notes NAD_1983_UTM_Zone_17N 143 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map with Existing Zoning File: ZN 7-23-07 - 2407774 Ontario Limited PART LOT 1594, PLAN 500, PLAN 41R-10523, Tillsonburg Subject Property Baldwin Street Bridle Path Borden Crescent Hickory Lane John Pound Road Clear Valley Drive Page 62 of 197 November 9, 2023 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 2850 Notes NAD_1983_UTM_Zone_17N 143 Meters Draft Plans Open Space Right of Ways Properties Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 2: 2020 Aerial with Draft Plan of Subdivision File: ZN 7-23-07 - 2407774 Ontario Limited PART LOT 1594, PLAN 500, PLAN 41R-10523, Tillsonburg Subject Property Baldwin Street Bridle Path John Pound Road Hickory Lane Borden Crescent Clear Valley Drive Page 63 of 197 SCHEDULE "A" TO BY-LAW No. 2022-032 PT LOT 1594, PLAN 500, PARTS 1 AND 2, REFERENCE PLAN 41R-8799, AND PT OF PART 1, REFERENCE PLAN 41R-7400 TOWN OF TILLSONBURG V Zr15 83°40130" P O 1g5!3,12}{.,73.79 NB 38'50"E 2 -N25026'15"W 44.07 1°17'50"W C 11 N60024'30"E 4 4 16.61 2 ° N580c 26.42 i — L- ¢ n•li_eAru. -- nm L O IT _ 1 `9 4\ 5 I Y P L. /5-Q d\ R-30(H)- N810_44'30"W OS I 17.80 1 I N89°53'10"E . - 13 NO2030'00"W 2.51 N867,00" 001 A= R2 -30(H) AREA OF ZONE CHANGE TO R2 -30(H) R3 -22(H) AREA OF ZONE CHANGE TO R3 -22(H) OSI AREA OF ZONE CHANGE TO OSI NOTE: ALL DIMENSIONS IN METRES THIS BY-LAW IS INTENDED TO ENCOMPASS ALL OF DRAFT PLAN OF SUBDIVISION SB20-02-7. OxfordCounty Grow/ng stronger together rmun,. Information Servlcei dlOB 0 R = 485.94 A = 141.51 METRES— 40 20 0 40 80 120 P, THIS IS SCHEDULE "A" TO BY-LAW No. 2212/ 632. PASSED THE lkfi DAY ObAprll, 2022 AREA TO HAVE HOLDING SYMBOL REMOVED Plate 3: Applicant's Sketch File: ZN 7-23-07 - 2407774 Ontario Limited PART LOT 1594, PLAN 500, PLAN 41R-10523, Tillsonburg Subject Property Page 64 of 197 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 2023-XXXX A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to ‘R2-30’ and ‘R3-22’ the zone symbols of the lands so designated ‘R2-30’ and R3-22’ on Schedule “A” attached hereto. 2. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 11th day of December 2023. READ a third time and finally passed this 11th day of December 2023. Mayor Clerk Page 65 of 197 N11°32'40"W86.09N11°33'30"WN72°20'30"W 26.73 R = 205.37A = 98.46 R = 485.94A = 141.51 N40°19'10"E38.03 N86°17'00"W69.72 N02°30'00"W2.51 N81°44'30"W17.80 N89°53'10"E33.13 N60°24'30"E16.61 N4°38'50"E38.31 J O H N P O U N D R O A D N58°39'00"W26.42 OS1 N83°40'30"E73.79 N07°53'30"W31.10N11°35'20"W 152.43N11°31'50"W115.76N89°53'10"E33.13 13.55N37°43'15"WN58°22'30"W38.2438.93N56°46'35"W N 3 3°2 0'4 0" W 3 8.90 N25°26'15"W44.07 N31°20'15"E47.04N21°17'50"W48.64 N 3 9°3 9'0 0" W 1 1 0.8 8 N87°16'20"E13.0459.45N44°02'50" W 66.83 77.27 N47°08'00"W N46°22'00"W 93.45 N 52° 16'05"E 195.07BALD W IN STGEORGE ST BRIDLE PATHB O R D EN CRES L O T 1 5 9 4 L O T 6 P L A N 5 0 0 R2-30 R3-22 S C H E DU L E "A " PT LOT 1594, PLAN 500, PARTS 1 AND 2, REFERENCE PLAN 41R-8799,AND PT OF PART 1, REFERENCE PLAN 41R-7400TOWN OF TILLSONBURG THIS IS SCHEDULE "A" MAYOR CLERK TO BY-LAW No. ________________, PASSED THE __________ DAY OF ____________, 2023 TO BY-LAW No.© 40 0 40 80 12020 METRES AREA OF ZONE CHANGE TO R2-30R2-30 AREA OF ZONE CHANGE TO R3-22R3-22 NOTE : ALL DIMENSIONS IN METRESTHIS BY-LAW IS INTENDED TO ENCOMPASS PARTOF DRAFT PLAN OF SUBDIVISION SB20-02-7. Page 66 of 197 ZN 7-23-07 TOWN OF TILLSONBURG BY-LAW NUMBER 2023-XXXX EXPLANATORY NOTE The purpose of By-Law Number 2023-XX is to rezone specific lands within Draft Plan of Subdivision SB 20-02-7, The Bridges, from Special Low Density Residential Holding Zone (R2- 30 (H)) and Special Low Density Residential Holding Zone (R3-22 (H)) to Special Low Density Residential (R2-30) and Special Low Density Residential Holding Zone (R3-22), to remove the holding provisions from the lands. The required development agreements have been executed and it is now appropriate to remove the holding provisions to permit the development of the lands. The subject lands are described as Part Lot 1594, Plan 500, 41R-10523 in the Town of Tillsonburg. The lands are located on the south side of Baldwin Street, between Bridle Path and Borden Crescent, and are known municipally 101 John Pound Road (to be addressed as Municipal Number 1 to Municipal Number 55 Greenhill Drive). Any person wishing further information relative to Zoning By-Law Number 2023-XX may contact the undersigned. Tanya Daniels Clerk Town of Tillsonburg 10 Lisgar Avenue Tillsonburg, ON N4G 5A5 Telephone: 519-688-3009 ext. 4040 File: ZN 7-23-07 (207774 Ontario Limited) Report No: CP 2023-398 Page 67 of 197 H OL L A N D G A T E B I D WE L L S T B A LD W IN STW ILS O N A V E S ER ES D R BRIDLEPATHGEORGE ST J O H N P O U N D R D BO R D E N C R E S Stony Creek Big Otter Creek KEY MAP LANDS TO WHICH BYLAW ____________ APPLIES © 50 0 50 100 15025 METRES Page 68 of 197 ^Rffgal (ttenmbfem^llEgtonVARNAVAIRBRANCH153 16 Durham St.,Tillsonburg,Ontario N4G 1V7 Telephone (519)842-5281 Fax (519)842-6775 Her Worship Mayor Deb Gilvesy Town of Tillsonburg 10 Lisgar Ave Tillsonburg,ON Dear Mayor Gilvesy: On behalf of Varnavair Branch 153 Royal Canadian Legion,we wish to express our gratitude to all town staff for all of the work they have done for us. The Banner Program would not have been so successful without the support of the Town Council and Tillsonburg Hydro.This program will only expand in the coming year. The tulip garden at Veteran's Memorial Walkway came together in a very short time with the assistance of your Parks and Recreation Staff.They not only ordered and picked up the tulip bulbs,but Matt and Brittany guided the grade 4 class from Oxford Reformed Christian Schools during the planting on a cold and wet day.Brittany went above and beyond by completing the planting the following day and ensured they were covered by a layer of soil. The Remembrance Day Ceremony went smoothly thanks to the many departments that assisted with permits,lowering of Town Flags and road closures.Special thanks to Colleen Pepper for live streaming the ceremony on the Town's Website. It has been a pleasure working with your staff throughout the year and we look forward to continuing this relationship In the coming year. Yours In Remembrance, Dianne Hodges Branch 153 President Don Burton Branch 153 Poppy Chairperson Page 69 of 197 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 1 - LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Minutes of November 1, 2023 Approved December 6, 2023 Members in attendance: John Scholten, Chair Township of Norwich Michael Columbus, Vice-Chair Norfolk County Shelley Ann Bentley Haldimand County Dave Beres Town of Tillsonburg Doug Brunton Norfolk County Robert Chambers County of Brant Tom Masschaele Norfolk County Chris Van Paassen Norfolk County Rainey Weisler Municipality of Bayham/Township of Malahide Peter Ypma Township of South-West Oxford Regrets: Stewart Patterson Haldimand County Staff in attendance: Judy Maxwell, General Manager Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Interim Manager of Watershed Services Jessica King, Social Media and Marketing Associate Zachary Cox, Interim Marketing Coordinator Dana McLachlan, Executive Assistant 1. Welcome and Call to Order The Chair called the meeting to order at 6:30 p.m., Wednesday, November 1, 2023. 2. Additional Agenda Items There were no additional agenda items. 3. Declaration of Conflicts of Interest None were declared. 4. Hearing A-98/23 Moved by R. Weisler Seconded by P. Ypma Page 70 of 197 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 2 - THAT the LPRCA Board of Director’s does now sit as a Hearing Board. Carried The roll was called to conduct the following Hearing under Section 28 of the Conservation Authorities Act. Stewart Patterson was absent from the call. Peter Ypma was missed in the call but was present. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Hearing: LPRCA-175/23 (Kolomaya) Leigh-Anne Mauthe introduced the applicant Jake Kolomaya and his agent Nathan Kolomaya, and Julian Stewart, project architect, then proceeded to present the staff hearing report. An application was received to construct a non-habitable accessory structure. The land contains a two-story house, permitted by LPRCA through a hearing process in 2018, is subject to slope stability and erosion related hazards from Lake Erie and is fully regulated under O. Reg. 178/06. Staff recommended refusal to grant a permit for this application for the following reasons: 1. The construction of a structure in the Lake Erie shoreline unstable slope and erosion hazard along Brown Street is contrary to the LPRCA policies for development in the area of the subject lands. These policies have been implemented to reduce or eliminate preventable property damage due to unstable slopes and shoreline erosion. 2. This construction of a structure affects the control of erosion in that it increases the potential for damage from slope instability and erosion. 3. The proposal is not unique; therefore, the granting of an exemption to policy could be seen as setting precedent. Similar applications may have to be permitted as a consequence. Agent, Nathan Kolomaya addressed the board and presented on the permit application. Staff, the agent and the proponent responded to questions from the Board. A-99/23 Moved by T. Masschaele Seconded by R. Weisler THAT the LPRCA Hearing Board does now enter into a closed session to discuss:  Litigation or potential litigation, including matters before administrative tribunals Page 71 of 197 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 3 - (e.g. Local Planning Appeal Tribunal), affecting the Authority. Carried The LPRCA Hearing Board reconvened in open session at 7:14 p.m. The Chair advised Jake Kolomaya that the permit has been approved. A-100/23 Moved by M. Columbus Seconded by D. Brunton That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board. Carried 5. Minutes of the Previous Meeting a) Board of Directors Meeting of October 4, 2023 A-101/23 Moved by T. Masschaele Seconded by P. Ypma THAT the minutes of the LPRCA Board of Directors Meeting held October 4, 2023 be adopted as circulated. Carried 6. Business Arising There was no business arising from the previous minutes. 7. Review of Committee Minutes No committee minutes were presented. 8. Correspondence No correspondence was presented. 9. Development Applications a) Section 28 Regulations Approved Permits Through the General Manager’s delegated authority, 21 applications were approved in Page 72 of 197 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 4 - the past month. LPRCA-156/23, LPRCA-177/23, LPRCA-197/23, LPRCA-201/23, LPRCA-202/23, LPRCA-206/23, LPRCA-207/23, LPRCA-208/23, LPRCA-210/23, LPRCA-211/23, LPRCA-212/23, LPRCA-213/23, LPRCA-214/23, LPRCA-215/23, LPRCA-216/23, LPRCA-217/23, LPRCA-218/23, LPRCA-220/23, LPRCA-221/23, LPRCA-226/23 and LPRCA-227/23. Permits LPRCA-207/23 and LPRCA-208/23 should have read as Plan instead of Concession. A-102/23 Moved by D. Beres Seconded by S. Bentley THAT the LPRCA Board of Directors receives the Section 28 Regulations Approved Permits report dated November 1, 2023 as amended for information. Carried 10. New Business a) General Manager’s Report The General Manager provided an overview of operations this past month. The campgrounds had a successful year and closed for the season on October 15. The latest project on the Backus Education Centre to upgrade the outside of the building is progressing well. The Vittoria Dam Class Environmental Assessment, the Big Otter floodplain mapping and the Hydrology projects are ongoing and are scheduled to be completed early next year. Staff are currently contacting adjacent landowners to the Haldimand Conservation Area to coordinate an effort to treat the area for Hemlock Wooley Adelgid (HWA). In response to member Ypma’s question regarding the level of concern for HWA, the General Manager explained that Hemlock isn’t a dominant species within LPRCA properties but HWA has had a devastating effect in the U.S. The goal is to contain HWA to limit spread. A-103/23 Moved by P. Ypma Seconded by R. Weisler Page 73 of 197 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 5 - THAT the LPRCA Board of Directors receives the General Manager’s Report for October 2023 as information. Carried b) 3rd Quarter Financial Report The Manager of Corporate Services reviewed the financials up to and including September 30, 2023. Revenues to September 30, 2023 represented 90.8% of the annual budget and expenditures 70.9%. Planning user fee revenues were down 17.6% compared to 2022 but is still on target to attain budget. A total of 451 seasonal campsites were registered exceeding the budget target of 430. Seasonal camping revenues exceeded the budget by 3.1%. Overall, the Authority is in a positive financial position at the end of the 3rd quarter. A-104/23 Moved by C. Van Paassen Seconded by T. Masschaele THAT the LPRCA Board of Directors receives the Q3 Financial Report – September 30, 2023 for the fiscal period up to and including September 30th, 2023 as information. Carried c) Ecological Survey Report LPRCA contracts a qualified ecologist to survey properties for species at risk and species of concern on an annual basis. Staff retained the services of Natural Resource Solutions Inc. to complete the 2023 surveys at four LPRCA properties for a total 590.02 acres. The Hughes, Greathead, Wilson, and Coppens-Ferris-Armstrong tracts were surveyed and are included in the 5-year operating plan for upcoming forest management activities. Recommendations within the report will be implemented during the marking and timber harvesting process to ensure that sensitive species are not impacted, and to continue LPRCA’s focus on ecologically sustainable forest management. Page 74 of 197 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 6 - A-105/23 Moved by R. Weisler Seconded by D. Beres THAT the LPRCA Board of Directors receives the Ecological Survey Report as information. Carried The closed session began at 7:40 p.m. 11. Closed Session A-106/23 Moved by D. Brunton Seconded by R. Weisler THAT the LPRCA Board of Directors does now enter into a closed session to discuss:  A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the Authority. Carried The Board reconvened in open session at 8:05 p.m. The closed meeting minutes of the Hearing Board and the Board of Directors meetings of October 4, 2023 were approved in the closed session. Next meetings: November 8, 2023, Budget December 6, 2023, Board of Directors Adjournment The Chair adjourned the meeting at 8:07 p.m. John Scholten Judy Maxwell Chair General Manager/Secretary-Treasurer /dm Page 75 of 197 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 1 - LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Budget Meeting of November 8, 2024 Approved December 6, 2023 John Scholten, Chair Township of Norwich Michael Columbus, Vice-Chair Norfolk County Shelley Ann Bentley Haldimand County Dave Beres Town of Tillsonburg Doug Brunton Norfolk County Robert Chambers County of Brant Tom Masschaele Norfolk County Stewart Patterson Haldimand County Chris Van Paassen Norfolk County Rainey Weisler Municipality of Bayham/Township of Malahide Peter Ypma Township of South-West Oxford Regrets: None Staff in attendance: Judy Maxwell, General Manager Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Interim Manager of Watershed Services Dana McLachlan, Executive Assistant 1. Welcome and Call to Order The chair called the meeting to order at 9:30 a.m., Wednesday, November 8, 2024. 2. Additional Agenda Items No additional items were added to the agenda. 3. Declaration of Conflicts of Interest None were declared. 4. Budget Overview Presentation The Manager of Corporate Services provided a general overview of the 2024 draft budget. At the last Audit and Finance Committee meeting on August 24, the Committee provided staff direction to prepare a budget with a maximum 5.0% target increase on the levy. The 2024 Draft Budget was presented with a 3.80% or $85,393 general levy increase. The operating levy increased by 2.21% or $46,453 and the capital levy Page 76 of 197 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 2 - increased by 25.96% or $38,940. A special levy to Norfolk County is required for the Hay Creek Dam project in 2024. Staff have continued to adjust the budget presentation to align with the new regulations that are required starting with the 2024 budget. The following reports were reviewed and discussed: 1. Draft Consolidated Operating Budget 2. Draft Consolidated Budget Summary 3. Draft Municipal Levy Consolidated 4. 5-year Summary by Municipality of Levy Apportionment The Current Value Assessment Apportionment for 2023 and 2022 were presented and discussed. The assessment data was provided by the Municipal Property Assessment Corporation (MPAC) and modified by the Ministry of Natural Resources and Forestry based on O. Reg. 402/22 (Budget and Apportionment). 5. 2024 Budget Package Operations: The Managers reviewed each of their department(s) draft budgets, action plans, projects, and staffing requirements. Capital: The 2024 total for capital spending is budgeted at $696,340 requiring $188,940 from the general levy, $220,950 from the Current Year Surplus, $18,450 from the User Fee Reserve, $133,000 Prior Year Capital, $75,000 Federal/Provincial Grants, and $60,000 Special Levy from Norfolk County. The following reports were reviewed and discussed: 1. One-Year 2024 Draft Capital Budget 2. Five-Year 2024 Draft Capital Budget Maintenance work and necessary repairs for public safety are continuing on the major water control structures. Two projects are planned for 2024 totaling $210,000, Hay Creek Dam Engineering Design and Teeterville Dam Class Environmental Assessment. A 10-year Flood Control Structures Capital Summary was presented for information. Other works include gate replacement and repairs on Authority lands, office renovations, washroom renovations at two of the campgrounds, and the purchase of additional watersports rental equipment. Annual computer upgrades, and vehicle and equipment replacements. Page 77 of 197 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 3 - 6. General Manager’s Report and Budget Recommendations A-107/23 Moved by P. Ypma Seconded by T. Masschaele THAT the LPRCA Board of Directors approves the following recommendations regarding LPRCA’s 2024 Draft Operating and Capital budgets; THAT the draft 2024 operating budget of $5,868,270 requiring $2,145,963 of general levy representing an increase in the general levy of 2.21% or $46,453; AND the draft 2024 capital budget of $696,340 requiring $188,940 of general capital levy representing an increase in the general levy of 25.96% or $38,940; AND the draft 2024 capital budget includes a special levy of $60,000 for Norfolk County; AND the total general municipal levy of $2,334,903 requiring an increase of 3.80% or $85,393 overall compared to 2023 be circulated to member municipalities for review and comment; AND that staff be directed to present the Draft 2024 Budget to member municipalities when requested; AND that the LPRCA Board of Directors recommend that the Draft 2024 Fee Schedules be presented at the next meeting of the Board for approval. Carried The Chair adjourned the meeting at 12:05 p.m. _______________________________ ________________________________ John Scholten Judy Maxwell Chair General Manager/Secretary-Treasurer /dm Page 78 of 197 Page 1 of 5 Subject: Integrity Commissioner Services Report Number: CS 23-031 Department: Corporate Services Department Submitted by: Tanya Daniels, Director of Corporate Services / Clerk Meeting Type: Council Meeting Meeting Date: Monday, December 11, 2023 RECOMMENDATION A. THAT report titled CS 23-031 Integrity Commissioner Services be received as information; and B. THAT Council authorize a single-source procurement per Sec. 2B(g) and Sec. 6(b) of Procurement Policy 5-006; and C. THAT the Clerk be directed to secure new Integrity Commissioner services with Robert Swayze as outlined within report CS 23-031 on a four year term; and D. THAT a By-Law be presented for Council’s consideration to appoint a new Integrity Commissioner and authorize the agreement execution. BACKGROUND In 2016, the Province of Ontario introduced Bill 68, Modernizing Ontario’s Municipal Legislation Act, 2017, that received Royal Assent on May 30, 2017. This legislation made amendments to various Acts, including the Municipal Act, 2001, as amended to require municipalities to establish Codes of Conduct for Members of the Council of the municipality and of its Local Boards effective March 1, 2019. Codes of Conduct must contain the following: 1. Gifts, benefits and hospitality; 2. Respectful conduct, including conduct toward officers and employees of the municipality or the local board, as the case may be; 3. Confidential information; and 4. Use of property of the municipality or of the local board, as the case may be. Page 79 of 197 CS 23-031 Page 2 of 5 As part of the process, Municipalities must appoint an Integrity Commissioner who is an independent position that reports directly to Council and whose powers and duties are set out in the Municipal Act. An Integrity Commissioner is required to be independent and impartial with investigative responsibilities prescribed by the Act relating to the ethical conduct of Council and local board members. The Business Improvement Area would be the only local board subject to the Code of Conduct and connected to the Integrity Commissioner services. In addition, the Town must appoint a Closed Meeting Investigator in similar fashion to the Integrity Commissioner. This could be the Ombudsman or, and more commonly, a Municipality will use the Integrity Commissioner or services with Local Authority Services (LAS), branch of the Association of Municipalities of Ontario. The most important functions of the Integrity Commissioner are to educate members of council with respect to the application and interpretation of the code and Municipal Conflict of Interest, and to be available to respond to requests for assistance from individual members. Section 223.3 of the Municipal Act, 2001 authorizes municipalities to appoint an Integrity Commissioner who reports to council and who is responsible for performing, in an independent manner, the functions assigned by the municipality with respect to any or all of the following: 1. The application of the code of conduct for members of council and the code of conduct for members of local boards. 2. The application of any procedures, rules and policies of the municipality and local boards governing the ethical behaviour of members of council and of local boards. 3. The application of sections 5, 5.1 and 5.2 of the Municipal Conflict of Interest Act to members of council and of local boards (refers to member’s presence during a closed meeting). 4. Requests from members of council and of local boards for advice respecting their obligations under the code of conduct applicable to the member. 5. Requests from members of council and of local boards for advice respecting their obligations under a procedure, rule or policy of the municipality or of the local board, as the case may be, governing the ethical behaviour of members. 6. Requests from members of council and of local boards for advice respecting their obligations under the Municipal Conflict of Interest Act. Page 80 of 197 CS 23-031 Page 3 of 5 7. The provision of educational information to members of council, members of local boards, the municipality and the public about the municipality’s codes of conduct for members of council and members of local boards and about the Municipal Conflict of Interest Act. Tillsonburg Town Council appointed Gregory Stewart as the Town’s Integrity Commissioner in February of 2019 on a contract set to expire December 31, 2023. DISCUSSION Selection of an Integrity Commissioner and Closed Meeting Investigator As previously outlined, the Town appointed Mr. Stewart in 2019 to act as the Town’s Integrity Commissioner. Mr. Stewart is no longer providing this service as contracts expire. When inquiring as to the status of his intent, Mr. Stewart identified this desire but noted he would remain available for the short term until another could be appointed. Given the minimal demand for these services, staff recommend appointing an individual who would be available on an as-needed basis under an agreement for a term of up to 4 years for both Integrity Commissioner and Closed Meeting Investigator services. In preparation, Staff conducted research on Integrity Commissioners within the geographical area. Robert Swayze provides the majority of services in neighbouring municipalities including the County of Oxford commencing 2023. This was a result of the previous contracts ending in 2022 and Mr. Stewart no longer renewing or extending services. The following chart outlines the current status of the area municipalities’ integrity commissioner program: Municipality Integrity Commissioner Closed Meeting Investigator Township of South-West Oxford Robert Swayze Robert Swayze Township of Zorra Robert Swayze Robert Swayze Township of East-Zorra Tavistock Robert Swayze Robert Swayze Township of Norwich John Mascarin John Mascarin Township of Blandford Blenheim Robert Swayze Robert Swayze City of Woodstock Robert Swayze Robert Swayze Town of Ingersoll Robert Swayze Robert Swayze Oxford County Robert Swayze Robert Swayze Page 81 of 197 CS 23-031 Page 4 of 5 Robert Swayze is the Integrity Commissioner for approximately 26 other areas and has served for upwards of 60 overall. In terms of Robert Swayze’s experience, he has specialized in municipal law for the entirety of his career both as an employee of two municipalities (Markham and Vaughan) and in private practice. This experience gained Mr. Swayze expertise in interpreting all aspects of municipal law. The Clerk conducted a feedback review amongst her peers as well as arranging a call with Mr. Swayze prior to recommending his services. Appointment Process The Director of Corporate Services/Clerk recommends appointing Mr. Swayze with a four-year term. This would allow for coverage beyond the current term of Council and would complete the process for sourcing an Integrity Commissioner and Closed Meeting Investigator for the Town. If a municipality has not appointed an Integrity Commissioner, the municipality shall make arrangements for those responsibilities to be provided by a Commissioner of another municipality. Since our neighbouring municipalities use Mr. Swayze, that would be our first option to satisfy the requirement. CONSULTATION The following were consulted in the drafting of this report:  Current Integrity Commissioner (service cancellation)  Area Clerks network – County of Oxford  Robert Swayze, Integrity Commissioner  Town Solicitor and Insurance Provider (agreement review) FINANCIAL IMPACT/FUNDING SOURCE Expenses are incurred for any services from the appointed Integrity Commissioner either training, advice or investigations or for Closed Meeting investigations. Since the commencement of the contract with Mr. Stewart, expenses have totaled approximately $2,000 which equals approximately 8 hours of service (2019 to date). An annual $2,000 is allocated for the services within Council operating budget. Mr. Swayze has a rate of $280 per hour and a $1,000 retainer. Without knowing the full volume need, the annual budget would cover approximately seven hours of service which seems more than adequate against the historical expenses. CORPORATE GOALS ☐ Lifestyle and amenities Page 82 of 197 CS 23-031 Page 5 of 5 ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☒ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – N/A Strategic Direction – N/A Priority Project – N/A ATTACHMENTS N/A Page 83 of 197 Page 1 of 7 Subject: Information Technology Policy Report Number: CS 23-21 Department: Corporate Services Department Submitted by: Tanya Daniels, Director of Corporate Services / Clerk Meeting Type: Council Meeting Meeting Date: Monday, December 11, 2023 RECOMMENDATION A. THAT report titled CS-23-21 Information Technology Policy be received as information; and B. THAT Council support the guiding principles outlined within the Information Technology Policy and IT Policy Manual framework; and C. THAT a By-Law to enact the overarching Information Technology Policy be presented to Council for consideration. BACKGROUND As part of the 2023 Business Plan for the Corporate Services Department, Implement IT Plan was included. In June of 2023, Council approved the addition of an IT, Project Manager staff member to the compliment of the Corporate Services Department. Since the onboarding of this individual in August the Town has been exploring current IT services, programs, policies and procedures associated with the Town’s Information Technology branch. There are no formal IT policies enacted or governing documents established either internally or as a product of the vendor relationship for IT Services. The Policy included within this report is the first step in establishing formalized rules for the organization within its IT structure and framework. DISCUSSION In order to establish a governance framework for Information Technology which covers rules and regulations to make decisions or complete actions in alignment with, staff recommend the adoption of a Council approved Policy that provides for an overarching mandate for overall delivery of the IT program. To date, programs and procedures have been ad-hoc designed or created to service one particular area, technology, or service. The Municipal Act, 2001, requires the adoption of certain policies as part of Municipal operations. (Appendix B) An IT Policy is not mandatory, however, it is a best practice to enact such Policy in order to align support, accountability, budgets, and control mechanisms on an important Town infrastructure and program. Further, having robust Page 84 of 197 CS 23-21 Page 2 of 7 IT policies that are well executed will position the Town for lower risk exposure and produce cost saving efficiencies. A summary of the Information Technology Policy is as follows (Appendix A):  Endorsement of Council for the creation of the IT Policy Manual;  A commitment of alignment of the IT initiatives within best practices, strategic objectives, and legal requirements;  Approval authority process including revisions;  Compliance and Enforcement mechanisms of established approved policies; and  Mechanism, and authority, for approvals of exceptions to the IT Policy Manual. CONSULTATION The following were consulted in the drafting of the report and Policy:  IT, Project Manager  Municipal Information Systems Association (Ontario)  Area IT Professionals FINANCIAL IMPACT/FUNDING SOURCE There are no associated costs with implementing this Policy. CORPORATE GOALS ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Customer Service, Communications and Engagement Strategic Direction – Explore Opportunities for Service Efficiencies Priority Project – N/A ATTACHMENTS Page 85 of 197 CS 23-21 Page 3 of 7 Appendix A – DRAFT Information Technology Policy Appendix B – Municipal Act, 2001, required Policies. Page 86 of 197 CS 23-21 Page 4 of 7 Appendix A – DRAFT Policy 1-011: IT Policies Approval and Adoption Policy CATEGORY: ADMINISTRATION Policy 1-011: IT Policies Approval and Adoption Policy Approval Date: December, 11 2023 Approval Authority: Council, Resolution # xxxxx Effective Date: Next Scheduled Review Year: 2027 Department: Corporate Services Last reviewed: Revision Date/s: Schedules: POLICY STATEMENT This policy establishes a comprehensive and structured framework for approving, reviewing, and adopting Information Technology (IT) policies within the Town of Tillsonburg. It is designed to ensure that the IT branch of Corporate Services Department has the delegated authority to develop and implement policies that safeguard technology, data, systems, and users while strictly adhering to recognized industry best practices. The adoption of this policy signifies a key shift in the governance of IT policy-making within the Town of Tillsonburg. Specifically, it grants the IT branch, along side the Director of Corporate Services and the Senior Leadership Team, the autonomy to create, revise, and update IT policies to respond to the rapidly evolving technological landscape, emerging security threats, and changing regulatory requirements. This approach is intended to streamline the policy development process, allowing for more agile and responsive IT governance. PURPOSE The purpose of this policy is to: Ensure that all IT policies are consistent, up-to-date, and aligned with the Town of Tillsonburg's overall strategic objectives, legal requirements, and best practices in IT governance. Page 87 of 197 CS 23-21 Page 5 of 7 Empower the IT branch of Corporate Services Department with the authority to develop and enforce policies that protect the Town of Tillsonburg's technological infrastructure, data privacy, and system security. SCOPE This policy applies to all IT-related policies and procedures within the Town of Tillsonburg, affecting all departments, employees, contractors, and third-party vendors involved in managing, operating, and using IT resources as established within the internal IT Policy Manual. DEFINITIONS IT Policy Manual: Any formal document, endorsed by the Senior Leadership Team, that dictates how IT resources and processes should be managed and used within the Town of Tillsonburg. IMPLEMENTATION PROCEDURE 1. Policy Development 1.1 IT policies shall be developed by the Corporate Services Department – IT Branch in collaboration with relevant stakeholders, ensuring alignment with industry standards for data and system security. 1.2 Policies must align with the Town of Tillsonburg strategic objectives and IT industry best practices, including data protection and cybersecurity measures. 2. Policy Review and Approval 2.1 Draft policies to be included within the IT Policy Manual are to be reviewed by the Senior Leadership Team (SLT). 2.2 The review process includes assessing the policy's relevance, effectiveness, and compliance with legal and industry standards. 3. Policy Adoption 3.1 Once approved, policies are to be formally adopted and communicated to all relevant parties. 3.2 Adoption includes training sessions and distribution of policy documents as necessary. Page 88 of 197 CS 23-21 Page 6 of 7 4. Ongoing Review and Updates 4.1 Each IT policy within the manual will be reviewed annually by the Corporate Services Department. 4.2 Impact Assessment: Conduct an impact assessment for each policy, which is to be reviewed upon creation and annually thereafter. 4.3 Revisions to policies must follow the same process as initial approvals. 4.2 Strategic Alignment Checkpoint: Before submission for final review, each policy must pass a strategic alignment checkpoint, ensuring consistency with the municipality's broader goals. 5. Compliance and Enforcement 5.1 Compliance with IT policies is mandatory. 5.2 Non-compliance will be addressed as per the Town of Tillsonburg's disciplinary procedures or release of the product/vendor, as the situation may warrant. 5.3 Feedback Mechanism: Establish a structured process for staff, council members and other stakeholders to provide feedback on IT policies. 6. Record Keeping 6.1 All policy documents and revisions must be recorded and stored securely. 6.2 The Policy Manual is to be made accessible to vendors on an as need basis. 7. Exception Handling 7.1 Requests for exceptions to any IT policy must be submitted in writing to the Director of Corporate Services or CAO. 7.2 All granted exceptions shall be documented within the Policy Manual and may be altered or revoked if warranted. 8. Policy Dissemination 8.1 Policies will be made available to all staff and relevant stakeholders through the Town of Tillsonburg intranet or other communication channels. Page 89 of 197 CS 23-21 Page 7 of 7 Appendix B Municipal Act, 2001 - excerpt Adoption of policies 270 (1) A municipality shall adopt and maintain policies with respect to the following matters: 1. Its sale and other disposition of land. 2. Its hiring of employees. 2.1 The relationship between members of council and the officers and employees of the municipality. 3. Its procurement of goods and services. 4. The circumstances in which the municipality shall provide notice to the public and, if notice is to be provided, the form, manner and times notice shall be given. 5. The manner in which the municipality will try to ensure that it is accountable to the public for its actions, and the manner in which the municipality will try to ensure that its actions are transparent to the public. 6. The delegation of its powers and duties. 7. The manner in which the municipality will protect and enhance the tree canopy and natural vegetation in the municipality. 8. Pregnancy leaves and parental leaves of members of council. Policies of local boards (2) A local board shall adopt and maintain policies with respect to the following matters: 1. Its sale and other disposition of land. 2. Its hiring of employees. 3. Its procurement of goods and services Page 90 of 197 Page 1 of 4 Subject: Property Tax Arrears Report Number: FIN 23-041 Property Tax Arrears Department: Finance Department Submitted by: Ted Lyons, Revenue Manager Meeting Type: Council Meeting Meeting Date: Monday, December 11, 2023 RECOMMENDATION THAT report titled FIN 23-041 be received as information. BACKGROUND This report is a follow up to FIN 22-29 Property Tax Arrears, which was received as information at the regular meeting of Council on December 12, 2022. The purpose of this annual report is to provide Council with an overview of the Town’s property tax arrears and to provide an update on tax sale procedures. Finance staff conduct an annual review of property tax arrears to identify properties that are set to become eligible for tax sale procedures and to recognize properties with potential collection issues. Sec. 373(1) of the Municipal Act, 2001, c.25, authorizes a municipality to initiate tax sale procedures once a property has at least 2 years of property tax arrears. Prior to 2017, a property was required to have at least 3 years of property tax arrears to become eligible for tax sale procedures. The Town continues to use the 3 year threshold, which is common practice amongst other municipalities. Tax sale procedures are used as a last resort and staff first attempt to work with property owners to provide information, facilitate payment plans and better understand the circumstances behind the arrears, before moving ahead with tax sale procedures. As part of the Tax Department annual processes, registered notice is sent the first week of January to all property owners with 3 years of property tax arrears. The registered notice advises the property owner of the pending commencement of tax sale procedures and provides them options to avoid such tax sale procedures. Those options include paying the minimum amount to clear the year 3 arrears or to contact the Tax Department to enter in to a suitable payment arrangement. Page 91 of 197 FIN 23-041 Property Tax Arrears Page 2 of 4 DISCUSSION Update on Tax Sale Procedures The first major milestone in the tax sale process is to register a Tax Arrears Certificate (Lien) against the title of the eligible property. Once the Tax Arrears Certificate has been registered, the property owner has one calendar year to remit full payment before the property becomes eligible for tax sale. At the expiry of the one-year period, the property becomes eligible for tax sale and a tax sale date is scheduled with Realtax Recovery Specialists. The Town currently has Tax Arrears Certificates registered on 4 properties.  A tax sale date of April 10, 2024 has been scheduled for the 1 eligible property that was registered on December 16, 2022.  The 3 remaining properties were registered on May 18, 2023 and are set to become eligible for tax sale on May 18, 2024. A tax sale date will be scheduled in the coming months if those properties become eligible for tax sale. Full payment received at any time throughout this process would immediately stop tax sale procedures and the Town would proceed with the registration of a cancellation certificate. In 2024, staff will be sending registered notice the first week of January to all property owners with 3 years of property tax arrears, advising them of their options to avoid the commencement of tax sale procedures. Property Tax Arrears Property tax arrears are trending upwards. This time last year property tax arrears were $1.5M. At the time of writing this report, property tax arrears are $1.8M. Staff continue to notify property owners of their arrears and encourage payment. Past due notices are issued quarterly after each property tax installment due date to all property owners in arrears. Including the interim and final property tax bills, a property owner in arrears will receive six notices throughout the year outlining their past due balance. Supplemental billing for new construction continues to be the driving factor for the increase in property tax arrears. The Municipal Property Assessment Corporation (MPAC) continues to pick up a record amount of new assessment in Tillsonburg. MPAC is able to issue new assessments for the current year and previous two taxation years. Page 92 of 197 FIN 23-041 Property Tax Arrears Page 3 of 4 In 2023, the Town saw a record amount of supplemental property taxes billed. Town revenue from supplemental taxes was $791,937. This was up from $773,491 in 2022, and $380,072 in 2021. The Ministry of Municipal Affairs and Housing reviews each municipality’s financial health through the use of key financial indicators in relation to established provincial thresholds. A Financial Indicator Review is returned in response to the Town’s annual filing of the Financial Information Return (FIR). A key sustainability indicator in this report compares outstanding taxes receivable as a percentage of total taxes levied and categorizes the risk level as low, medium or high. The Town’s tax receivables continue to be categorized as low risk and staff anticipate a further reduction in property tax receivables before year-end. Staff will continue to use tax sale procedures as a last resort but note the importance of running through tax sale procedures on an annual basis to ensure collectability and mitigate risk to the Town. CONSULTATION This report has been completed in consultation with the Interim Director of Finance / Treasurer & Realtax Recovery Specialists. FINANCIAL IMPACT/FUNDING SOURCE The below chart outlines the Town’s outstanding property tax receivables by year. 2023 2022 2021 2020 <= 2019 Total Taxes $1,345,068 $260,633 $62,153 $10,629 $15,863 $1,694,346 Interest $40,945 $34,376 $10,068 $4,364 $15,312 $105,065 Total $1,386,013 $295,009 $72,221 $14,993 $31,175 $1,799,411 As the Town ultimately recovers all the costs incurred for the tax sale proceedings from the proceeds of a tax sale, there is no net impact to the Town’s financials (unless the property is not sold and becomes vested with the Town). CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth Page 93 of 197 FIN 23-041 Property Tax Arrears Page 4 of 4 ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient service, information, and opportunities to shape municipal initiatives. Strategic Direction – N/A Priority Project – Short Term – Financial Sustainability Plan ATTACHMENTS N/A Page 94 of 197 Page 1 of 2 Subject: OSIM assessment of Bridges for 2023 Report Number: OPD 23-49 Department: Operations and Development Department Submitted by: Gagan Sandhu, Manager of Engineering Meeting Type: Council Meeting Meeting Date: Monday, December 11, 2023 RECOMMENDATION THAT report titled “OSIM assessment of Bridges for 2023” be received as information; AND THAT Council authorize $15,900 (including HST) from the Engineering Reserve Fund for the 2023 OSIM program. BACKGROUND Through Ontario Regulation 104/97: Standard for Bridges section 2.(3) where said regulation mandates biennial bridge assessments/inspections through the following: “The structural integrity, safety and condition of every bridge shall be determined through the performance of at least one inspection in every second calendar year under the direction of a professional engineer and in accordance with the Ontario Structure Inspection Manual.” In this instance the Town of Tillsonburg manages 37 such bridges, culverts and/or structures requiring said biennial inspections. DISCUSSION This project was identified in staff’s 10 year capital forecast that was first presented in 2022; however, this 2023 recommended project/cost did not transfer into the Town’s 2023 annual capital and/or operating budget. To date (including 2023) the Town’s biennial inspections program has met regulation frequencie(s) where in 2023 GM BluePlan had completed this undertaking. Page 95 of 197 OPD 23-49 Page 2 of 2 CONSULTATION Operations Technologist, Director of Operations and Development, Senior Analyst/Deputy Treasurer, Interim Director of Finance /Treasurer FINANCIAL IMPACT/FUNDING SOURCE Currently there is a balance of $95,342 allocated in Engineering Reserve Fund. Additionally Council may consider the following: 2023 Proposed Budget 2023 Actuals $45,000.00 $15,900 (including HST) CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☒ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Tillsonburg residents and businesses will be connected to each other, regional networks, and the world through effective traditional and digital infrastructure. Strategic Direction – Develop a robust, long-term asset management plan to inform evidence-based decisions on the maintenance, rehabilitation and replacement of municipal infrastructure. Priority Project – Asset Management Plan. ATTACHMENTS N/A Page 96 of 197 Page 1 of 3 Subject: 2024 RCP Capital Pre-Budget Approvals Report Number: RCP 23-43 Department: Recreation, Culture and Parks Department Submitted by: Andrea Greenway, Acting Director of Recreation, Culture & Parks Meeting Type: Council Meeting Meeting Date: Monday, December 11, 2023 RECOMMENDATION A. THAT report titled RCP-43 2024 RCP Capital Pre-Budget Approvals be received as information; and B. THAT pre-budget approval for the following 2024 RCP capital project X27, Pickleball Courts, in the amount of $100,000 be granted, with eligible share to be funded from DC Reserves; and C. THAT the 2023 capital project 399, Tennis Court Surface, in the amount of $145,000 be carried forward to 2024 and be combined with the Pickleball Court project; and D. THAT a Request For Proposal be issued for a joint project of resurfacing the existing tennis courts and adding 3 new pickleball courts with the combined funding from capital projects X27 and 399 in the amount of $245,000 BACKGROUND Staff presented the 2024 Capital and Operating Budgets for Council’s consideration at the November 20, 2023 Council budget meeting. In deliberations on the pickleball courts project it was suggested that RCP staff seek pre-budget approval from Council for this project. DISCUSSION Providing pre-budget approval for the pickleball court project would allow staff to engage in a Request for Proposal immediately which has the advantage of awarding a contract early in 2024 thereby increasing the chances that work can be completed for the spring season. The project would see 3 new pickleball courts built adjacent to the tennis courts at the Tillsonburg Community Centre. Page 97 of 197 Choose an item. Click or tap here to enter text. Page 2 of 3 In the 2023 budget Council approved the resurfacing of the existing tennis courts. Staff recommend that the two projects be combined in order to maximize cost savings by using one contractor and to ensure both projects can be completed in 2024. Preliminary quotes for the projects are within a wide range. Tennis court resurfacing ranged from $41,900 to $131,064 and new pickleball courts ranged from $139,300 - $192,050. With the preliminary quotes for new pickleball courts being over the $100,000 submitted in the 2024 capital budget, and the quotes for the tennis court resurfacing being under the $145,000 budgeted for in the 2023 capital budget, it is recommended that funds from both capital projects be combined in order to provide the best opportunity for both projects to move forward and be completed in 2024. CONSULTATION RCP Manager of Parks and Facilities, Finance department. FINANCIAL IMPACT/FUNDING SOURCE The following reflects the summary total and the sources of funding for this project: Project # Project Name DC Reserve Taxation Total project X27 Pickleball Courts $77,000 $23,000 $100,000 399 Tennis Court Surface $145,000 $145,000 (carry forward from 2023) Combined pickleball courts and tennis court surface $77,000* $168,000 $245,000 *DC reserves restricted to the pickleball court project. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☒ Lifestyle and amenities ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Page 98 of 197 Choose an item. Click or tap here to enter text. Page 3 of 3 Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Within the community, Tillsonburg will strive to offer residents the amenities, services and attractions they require to enjoy balanced lifestyles. Strategic Direction – Update municipal sports facilities consistent with modern standards; Increase opportunities to enjoy culture, events and leisure activities in Tillsonburg; Maintain and enhance programs and facilities to support an active, engaged senior population; Maintain and enhance programs and facilities to support an active, engaged youth population. Priority Project – N/A ATTACHMENTS N/A Page 99 of 197 1 The Corporation of the Town of Tillsonburg Special Affordable and Attainable Housing Committee Meeting MINUTES Wednesday, November 8, 2023 4:15 PM Electronic Meeting ATTENDANCE: Cedric Tomico Councillor Chris Parker Cole Warwick, Housing Programs Coordinator, Oxford County Rebecca Smith, Manager of Housing Development, Oxford County Dane Willson Deb Gilvesy, Mayor Gary Green Regrets: Suzanne Renken Kama Vandevyvere Staff: Cephas Panschow, Development Commissioner Kyle Pratt, Chief Administrative Officer Julie Ellis Regrets: Laura Pickersgill, Executive Assistant _____________________________________________________________________ 1.Call to Order The meeting was called to order at 4:15 p.m. 2.Closed Session Resolution # 1 Page 100 of 197 2 Moved By: Cedric Tomico Seconded By: Mayor Gilvesy THAT Council move into Closed Session to consider the following: 2.1 Appraisal - 31 Earle Street 239 2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board Carried 3. Adoption of Agenda Mayor Gilvesy and Cedric open agenda Resolution # 2 Moved By: Cedric Tomico Seconded By: Gary Green THAT the Agenda as prepared for the Affordable and Attainable Housing Advisory Committee meeting of Wednesday, November 8, 2023, be adopted. Carried 4. Disclosures of Pecuniary Interest and the General Nature Thereof None. 5. Adoption of Minutes of Previous Meeting There was no minutes adoption. 6. Presentations There were no presentations. 7. Information Items There were no items. 8. General Business & Reports 8.1 31 Earle Street Housing Project 8.1.1 Overview of County Affordable Housing Procurement Process Page 101 of 197 3 Cephas Panschow, Development Commissioner, presented regarding the 31 Earle Street Housing Project. Council has provided direction to move forward. There is a detailed RFP process that County has to go through. The public planning process should be completed prior to the RFP process. The County and Town will work together on RFP draft. There is a standard process, and once it is prepared it will be posted on bids and tenders. Resolution # 3 Moved By: Mayor Gilvesy Seconded By: Gary Green THAT the Attainable and Affordable Housing Advisory Committee recommend to Council that the Town of Tillsonburg contribute a matching land value contribution that is equal to the contribution to the County of Oxford up to the amount of $1.5m; and THAT the committee recommends that a Day Care be included as a use included in the rezoning application. Carried 8.1.2 Official Plan/Zoning By-Law Amendment Cephas Panschow, Development Commissioner, provided information regarding the 31 Earle Street Housing Project planning applications. 8.1.3 Next Steps/Timing There was a discussion regarding the next steps for this project. 9. Next Meeting November 22, 4:15 p.m. 10. Adjournment Resolution # 4 Page 102 of 197 4 Moved By: Cedric Tomico Seconded By: Dane Willson THAT the Affordable and Attainable Housing Advisory Committee meeting of Wednesday, November 8, 2023 be adjourned at 5:01 p.m. Carried Page 103 of 197 1 The Corporation of the Town of Tillsonburg Tillsonburg Airport Advisory Committee Meeting MINUTES Thursday, October 26, 2023 5:30 PM Electronic Meeting ATTENDANCE: Jeff Miller Dan Cameron Nate Bain Emily Crombez Don Huras Mark Renaud Cedric Tomico John Britton Chris Parker Deb Gilvesy Valerie Durston Regrets: Gurvir Hans Anthony Thornton Staff: Richard Sparham Jonathon Graham Julie Ellis 1. Call to Order 2. Adoption of Agenda Resolution # 1 Moved By: Cedric Tomico Seconded By: John Britton Page 104 of 197 2 THAT the Agenda as presented for the Tillsonburg Airport Advisory Committee meeting of October 26, 2023, be approved with the removal of Item 6.2 Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof None. 4. Adoption of Minutes of Previous Meeting Resolution # 2 Moved By: Chris Parker Seconded By: Cedric Tomico THAT the Minutes of the Tillsonburg Airport Advisory Committee meeting dated September 21, 2023 be approved. Carried 5. General Business and Reports 5.1 Airport Maintenance Update [Airport Manager] Don Huras, Airport Manager, gave an update on Airport Maintenance.  Used fuel barrels have been cleaned up and the new barrels are in the new area.  The lights on the centre runway intersection windsock pole have been repaired and upgraded to LED.  Operations are underway regarding taxiway widening and paving should be completed within 2 weeks.  The snow clearing services tender put out and a successful provider was chosen, which will need to be approved by Council.  The flag pole lighting was repaired and improved in the parking lot. 5.2 Airport Operations Update [Airport Manager] Don Huras, Airport Manager, provided an update on Airport Operations:  The fuel fleet cards have been cancelled effective October 31st. Notifications have been sent out and no concerns have been received. Page 105 of 197 3  Don and Richard attended a Conference in Thunder Bay where they received great information and ideas.  There are two new staff, and an announcement regarding this will be coming out soon. A committee member asked a question regarding pylons for the airport. Don is going to look into this and provide an update at a future meeting. 6. Other Business 6.1 Follow-up from Previous Meetings 6.1.1 Stand-by Generator Staff provided an update that the concrete base for the generator will be installed next week. The stand-by generator anticipated to be completed by end of year. This project was allocated in the 2022 budget. 6.1.2 Hydro Supply Jonathan Graham, Director of Operations, provided an update on the hydro supply and committee members asked questions. The town continues to work with Hydro One. 6.1.3 Gate Power Richard Sparham, Manager of Public Works, provided an update on gate power. The conduit has been installed and it is a matter of connecting the gate. The estimated time of completion is in the next 3-4 weeks. 6.1.4 Security Camera Richard Sparham, Manager of Public Works, provided an update on the Security Camera. This project will be completed once the fibre optics are installed and operational, as the cameras are reliant on strong bandwidth. Expected completion is approximately Q1 or Q2 of 2024. 6.1.5 Drainage Options for 02/20 Jonathon Graham, Director of Operations and Development, gave an update on the quote was received and indicated that the quote was high. This item is shelved for the moment and will require proper authorization from Council. Page 106 of 197 4 6.1.6 Displaced Threshold Richard Sparham, Manager of Public Works, gave an update. He is currently unsure of when this project will be completed. The Committee members asked questions of staff and provided feedback. Emily Crombez left the meeting at 6:07 p.m. 6.1.7 Strategy for Promotion of the Tillsonburg Airport Jonathon Graham, Director of Operations, provided an update. The Marketing Group will be starting up again. Due to increased development at the Airport, there will be opportunities to shine a light on the local aviation community. 6.1.8 Crack Sealing Richard Sparham, Manager of Public Works, provided an update on Crack Sealing. This project was submitted to next year's budget, and they are currently working on tendering. Questions were asked of staff. Crack sealing was last completed in September of 2017. 6.1.9 2023 Capital Projects for 2023 (Apron expansion and AWOS system) A 10 year forecast was submitted to Council. The direction from Council must come from a grant portfolio or be tied to a future land sale an purchase and the generation of revenue. This is subject to Council's discretion. Questions were asked of staff. 6.1.10 Availability of Radio Operator Don Huras, Airport Manager, provided information regarding the availability of a radio operator at the Airport and confirmed that required thresholds are being met. 6.1.11 Safety Spreadsheet Going forward, this item will be provided on the agenda prior to the meeting. Cedric Tomico left the meeting at 6:25 p.m. Page 107 of 197 5 6.1.12 Fuel Spreadsheet Going forward, this item will be provided on the agenda prior to the meeting. 6.1.13 Aircraft Movement Spreadsheet Going forward, this item will be provided on the agenda prior to the meeting. 6.1.14 Construction Inspection Milestone Compliance Summary for Newly Constructed Hangars (per airport development manual page 25) this will be coming forward to Council to be endorsed by By-Law. Committee members asked questions of staff. Staff will look to invite the Chief Building Official to a future meeting to provide additional information on the inspection process. Councillor Parker left the meeting at 6:52 p.m. 6.2 Possibility of Additional Entrance Staff were asked if there were any plans to create an additional entrance to the airport, as the potential need was highlighted during the Wings and Wheels event. It was suggested that the Airport may also want to look at upgrading access to roads to get folks in and out of the event. Staff answered questions from the Committee and noted the discussion for future consideration. 6.3 Fire Discussion Staff were asked if there was any consideration of a bulk buy-in program for fire extinguishers to promote fire awareness. Staff indicted that a fire inspection report would be provided at an upcoming meeting. 6.4 Current and New Leases Staff were asked when bulidings are bought and sold, what were the terms of the lease and how does that look and if a transaction takes place, will new lease terms be pro-rated or is the municipality going to issue a full 20 year lease? Staff indicated that they would bring this back to a future meeting. Page 108 of 197 6 7. Next Meeting December 14, 2023 @ 5:30 p.m. In person at the Customer Service Centre at 10 Lisgar Avenue in Tillsonburg. 8. Adjournment Resolution # 3 Moved By: Jeff Miller Seconded By: Deb Gilvesy THAT the Tillsonburg Airport Advisory Committee meeting be adjourned. Carried Page 109 of 197 Page 1 of 2 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-100 A BY-LAW to provide a schedule of fees for certain municipal applications, services and permits. WHEREAS Section 39(1) of the Municipal Act, S. 0. 2001, c. M. 25, as amended, provides that without limiting sections 9, 10 and 11, those sections authorize a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it, for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and for the use of its property including property under its control; WHEREAS it is necessary and expedient to establish a schedule of fees for certain municipal applications, services and permits; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT Schedule “A” to this By-Law is adopted as the schedule of fees for certain municipal applications services and permits listed therein. 2. THAT should the provisions of any other By-Law of the Town of Tillsonburg or other document purporting to set the fees listed in Schedule “A” be in conflict with the provisions of this By-Law, the provisions of this By-Law shall prevail, other than the provisions under By-law 4013, as amended, being a By-law that allows for reductions to be applied to user fees for Recreation, Culture and Parks programs and services. 3. THAT Schedule “A” to this By-Law forms part of this By-Law as if written herein. 4. THAT this By-Law shall come into full force and effect on the 1st day of January, 2024. 5. THAT By-Law 2022-087 passed on the 12th of December, 2022, shall be hereby repealed. READ A FIRST AND SECOND TIME THIS 27th day of DECEMBER, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 27th day of DECEMBER, 2023 Page 110 of 197 By-Law 2023-100 Page 2 of 2 ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 111 of 197 2024 Fees By-lawBuilding-Bylaw-PlanningItem 2023 Fee Proposed 2024 Fee % Change Tax NotesAnimal ControlBoarding Fee Cat 25.00 25.00 0.00% HSTAs per Animal Control ContractBoarding Fee Dog 25.00 25.00 0.00% HSTAs per Animal Control ContractCall out fee for service 115.00 115.00 0.00% HSTAs per Animal Control ContractEuthanasia and Disposal - Cat 60.00 60.00 0.00% HSTAs per Animal Control ContractEuthanasia and Disposal - Dog 80.00 80.00 0.00% HSTAs per Animal Control ContractLive Trap Placement 115.00 115.00 0.00% HSTAs per Animal Control ContractMuzzle Order Appeal 250.00 264.00 5.60% ExemptDangerous Dog Licence 100.00 106.00 6.00% ExemptSchedule V Part VI (ETA)- ExemptBy-law EnforcementInvoice admin processing fee 300.00 317.00 5.67% HSTIssue Order 200.00 211.00 5.50% Exempt Schedule V Part VI (ETA)- ExemptTitle Corporate Search 50.00 NEW HSTRegistration or Discharge Order on Title (per registration/discharge) 300.00 NEW HSTRegistered Mail Actual Cost NEW ExemptBy-law Enforcement Officer hourly rate (one hour min) 46.00 49.00 6.52% ExemptBy-Law Enforcement Supervisor hourly rate (one hour minimum) 55.00 58.00 5.45% ExemptExecute Search Warrant 500.00 528.00 5.60% ExemptLocksmith Service Cost + 15% Cost + 15% HSTRe-issuance of Permit/License/Document 55.00 58.00 5.45% ExemptSchedule V Part VI (ETA)- ExemptFortification By-Law Exemption Application - single family dwelling or not-for-profit 155.00 164.00 5.81% ExemptFortification By-Law Exemption Application - Multi-Residential, Commercial, Industrial 410.00 433.00 5.61% ExemptProperty Standards - Issuance of Certificate of Compliance ( Residential - per unit) 105.00 111.00 5.71% HSTProperty Standards - Issuance of Certificate of Compliance (Commercial - per unit ) 105.00 120.00 14.29% HSTProperty Standards - Issuance of Certificate of Compliance (Industrial/Institutional - per unit ) $25 per 92.9 sq.metre(1000 ft2) of building area - $200 minimum $27 per 92.9 sq.metre(1000 ft2) of building area - $200 minimum 8.00% HSTProperty Standards - Issuance of Certificate of Compliance (vacant and/or derelict property 105.00 111.00 5.71% HSTProperty Standards Appeal 400.00 450.00 12.50% ExemptSuperior Court Judge - Appeal Property Standards Decision 400.00 450.00 12.50% ExemptNoise By-Law Exemption Permit - Minor 375.00 400.00 6.67% ExemptNoise By-law Exemption Permit - Major 375.00 425.00 13.33% ExemptBuilding - FeesBuilding - photocopies - larger than ledger 3.00 3.25 8.33% HSTBuilding Certificate 55.00 60.00 9.09% ExemptSchedule V Part VI (ETA)- ExemptBuilding Certificate - urgent request - 5 business days or less 75.00 80.00 6.67% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - amend existing permit 60.00 64.00 6.67% ExemptPermit Review Fee (per hour) - major amendment to existing permit 60.00 64.00 6.67% HST Per hour fee to review major changes to existing permit(s) in accordance with By-Law 3198 Chief Building Official hourly rate (one half hour minimum) 80.00 85.00 6.25% ExemptDeputy Chief Building Official hourly rate (one half hour minimum) 62.00 66.00 6.45% ExemptBuilding Inspector (one hour minimum) 55.00 60.00 9.09% ExemptBuilding Enforcement Supervisor (one hour minimum) 55.00 60.00 9.09% ExemptBuilding - Permit FeesFees in this section are per the Building Code Act, 1992, SO 1992, c 23. A formal fee study to be undertaken in 2024.Residential – New Low Density - Single Detached & Townhouses Minimum permit fee $2,500.00, Maximum permit fee $5,000.00 OR$140.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included Minimum permit fee $2,500.00, Maximum permit fee $5,000.00 OR$140.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included 0.00% Exempt Schedule V Part VI (ETA)- Exempt.Residential – Mobile Homes, Low Density, Medium Density, Additions, Alterations, etc. $140.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $140.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 0.00% Exempt Schedule V Part VI (ETA)- ExemptTown of TillsonburgPage 1Page 112 of 197 2024 Fees By-lawBuilding-Bylaw-PlanningItem 2023 Fee Proposed 2024 Fee % Change Tax NotesICI & High Density Residential – New $140.00 Flat Rate + $5.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $140.00 Flat Rate + $5.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 0.00% Exempt Schedule V Part VI (ETA)- ExemptICI & High Density Residential Major Alterations/Renovations/Additions(> 100,000) $1,000.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $1,000.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 0.00% Exempt Schedule V Part VI (ETA)- ExemptICI & High Density Residential Minor Alteration/Renovations/Additions($100,000 or less) $275.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $275.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included0.00% Exempt Schedule V Part VI (ETA)- ExemptDecks, Sheds, Accessory Buildings, Pools, etc. $140.00 Flat Rate + $10.00 per each additional $1000.00 in value of construction. $140.00 Flat Rate + $10.00 per each additional $1000.00 in value of construction. 5.43% Exempt Schedule V Part VI (ETA)- ExemptPart 9 Residential Demolition 140.00 140.00 0.00% Exempt Schedule V Part VI (ETA)- ExemptDemolition – all others 550.00 550.00 0.00% Exempt Schedule V Part VI (ETA)- ExemptWater Connection, Sewer Connection or repair 140.00 140.00 0.00% Exempt Schedule V Part VI (ETA)- ExemptChange of Use Permit (no construction) 270.00 270.00 0.00% Exempt Schedule V Part VI (ETA)- ExemptConditional Permit Agreement 270.00 270.00 0.00% Exempt Schedule V Part VI (ETA)- ExemptAlternative Solution Review (Fee + Cost of Peer Review) 540.00 540.00 0.00% Exempt Schedule V Part VI (ETA)- ExemptOccupant Load Inspection Analysis & Report (per hr, one hr minimum) 90.00 90.00 0.00% Exempt Schedule V Part VI (ETA)- ExemptAGCO Agency Approval 90.00 90.00 0.00% Exempt Schedule V Part VI (ETA)- ExemptRe-inspection 90.00 90.00 0.00% Exempt Schedule V Part VI (ETA)- ExemptIssue Order 200.00 200.00 0.00% Exempt Schedule V Part VI (ETA)- ExemptTransfer Permit 125.00 125.00 0.00% Exempt Schedule V Part VI (ETA)- ExemptConstruction w/o Permit Double the initial permit rate Double the initial permit rate Exempt Schedule V Part VI (ETA)- ExemptSignsPermit fees - signs - permanent a) $100.00 first $1,000.00 of estimated value of construction plus b) $7.00 per each additional $1,000.00 or part there of a) $106.00 first $1,000.00 of estimated value of construction plus b) $7.50 per each additional $1,000.00 or part there of 6.00% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - signs - mobile 35.00 40.00 14.29% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - sign - construction/placement without a permit double initial permit double initial permit ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Minor Variance - Director Approval 300.00 350.00 16.67% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Major Variance - Council Approval 450.00 500.00 15.38% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Appeal Application 300.00 350.00 16.67% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - after the fact 1.5 the initial application rate 1.5 the initial application rate ExemptSign Removal - General 125.00 132.00 5.60% HSTper signSign Removal - Mobile Sign 325.00 375.00 15.38% HSTSign Removal - Posters 25.00/ea + cost to repair any damage to public property 27.00/ea + cost to repair any damage to public property 8.00% HSTSign Removal - Temporary Signs 25.00 27.00 8.00% HSTeach signSign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100.00 106.00 6.00% HSTeach signSign Removal - Banner Sign 250.00 275.00 10.00% HSTeach signPermit fees - temporary buildings 2,000.00 2,110.00 5.50% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - transfer of permit 65.00 69.00 6.15% ExemptSchedule V Part VI (ETA)- ExemptBuilding LicencesTaxi Cab Driver's Licence 35.00 35.00 0.00% ExemptSchedule V Part VI (ETA)- ExemptTaxi Cab Owner Stand 125.00 125.00 0.00% ExemptSchedule V Part VI (ETA)- ExemptTown of TillsonburgPage 2Page 113 of 197 2024 Fees By-lawBuilding-Bylaw-PlanningItem 2023 Fee Proposed 2024 Fee % Change Tax NotesTaxi Cab Owner Licence 50.00 50.00 0.00% ExemptSchedule V Part VI (ETA)- Exempt Taxi Cab Vehicle Licence 65.00 65.00 0.00% ExemptSchedule V Part VI (ETA)- ExemptGroup Transportation Owner Licence 50.00 53.00 6.00% ExemptSchedule V Part VI (ETA)- ExemptGroup Transportation Drivers Licence 35.00 37.00 5.71% ExemptSchedule V Part VI (ETA)- ExemptGroup Transportation Vehicle Licence 75.00 80.00 6.67% ExemptSchedule V Part VI (ETA)- Exempt Group Transportation Vehicle Licence Renewal 50.00 53.00 6.00% ExemptSchedule V Part VI (ETA)- ExemptLimousine Driver's Licence 65.00 69.00 6.15% ExemptSchedule V Part VI (ETA)- Exempt Limousine Owner Licence 70.00 74.00 5.71% ExemptSchedule V Part VI (ETA)- ExemptLimousine Vehicle Licence 72.00 76.00 5.56% ExemptSchedule V Part VI (ETA)- ExemptKennel - new 100.00 125.00 25.00% ExemptSchedule V Part VI (ETA)- ExemptKennel - renewal 100.00 125.00 25.00% ExemptSchedule V Part VI (ETA)- ExemptPlanning & DevelopmentCash-in-lieu of parkland (low density residential consents) 8,000.00 8,000.00 0.00% ExemptPer Section 42.1 of the Planning Act - Up to 5% of lot value for residential & 2.5% for commercial - based on 160k residential lotPlanning Application - Minor Variance 1,250.00 1,318.00 5.44% ExemptPlanning Application - Minor Variance - after the fact 2,500.00 2,636.00 5.44% ExemptPlanning Application - Site Plan - Minor 650.00 686.00 5.54% ExemptPlanning Application - Site Plan - Minor - after construction 1,300.00 1,371.00 5.46% ExemptPlanning Application - Site Plan - Major 1,600.00 1,687.00 5.44% ExemptPlanning Application - Site Plan - Major - after construction 3,200.00 3,374.00 5.44% ExemptPlanning Application - Site Plan - Amendment Application 675.00 712.00 5.48% ExemptPlanning Application - Site Plan - Amendment Application after-the-fact 1,350.00 1,424.00 5.48% ExemptSite Plan Application - 3rd & subsequent submissions 675.00 712.00 5.48% ExemptSite Plan Agreement Administration Fee (includes registration on title) 675.00 712.00 5.48% ExemptPlanning Application - Zone Change- prior to use 1,700.00 1,793.00 5.47% ExemptPlanning Application - Zone Change- after use has occupied 3,400.00 3,585.00 5.44% ExemptPlanning Application - Zoning - Removal of (H) 300.00 317.00 5.67% ExemptSubdivision Certificate 75.00 100.00 33.33% Exempt Quite often, it involves including conditions in the certificates which are time consumingZoning Certificate 55.00 58.00 5.45% ExemptSchedule V Part VI (ETA)- ExemptZoning Certificate - urgent request - less than 5 business days 75.00 80.00 6.67% ExemptCivic Addressing - Readdressing 135.00 143.00 5.93% ExemptLand Division (severance) Clearance Letter 75.00 80.00 6.67% ExemptSeverance Agreement 1,400.00 1,477.00 5.50% ExemptPlanning - Preserving Agreement Administration fee 2,000.00 2,109.00 5.45% HSTSubdivision Agreement Administration Fee 2,200.00 2,320.00 5.45% HSTSubdivision Drawing Review Fee (per lot) - 1st and 2nd submission 125.00 132.00 5.60% ExemptSubdivision Drawing Review Fee (per lot) - 3rd submission & thereafter 65.00 70.00 7.69% ExemptEngineering Inspection Fee 210.00 225.00 7.14% ExemptTo cover staff & vehicle time (roughly 2.5 hours)Storm Water Management Pond Review 650.00 686.00 5.54% HSTStorm Water System Development Review 600.00 NEW HSTPart of Consolidated Linear Infrastructure – Environmental Compliance ApprovalEncroachment Agreement Fee 1,600.00 1,690.00 5.63% ExemptSchedule V Part VI (ETA)- ExemptEncroachment Permit Fee 30.00 50.00 66.67% Exempta more realistic estimate of staff timeEasement Research Request 145.00 153.00 5.52% ExemptUtility Authorization Permit Review 100.00 NEW ExemptThis involves review of the utilities'/proponents' proposal, site visit etc.Engineering Certificate Request 145.00 153.00 5.52% ExemptTown of TillsonburgPage 3Page 114 of 197 2024 Fees By-lawClerksItem 2023 Fee Proposed 2024 Fee % Change Tax NotesClerk Issued Documents -LicencesRefer to Town Business Licence Bylaw for definitions and requirements for Clerk Issued Licences.Business Licence New Business 145.00 153.00 5.52% ExemptSchedule V Part VI (ETA)- ExemptHome occupation Business 145.00 153.00 5.52% ExemptSchedule V Part VI (ETA)- ExemptBusiness Licence per yearAuctioneer Licence 210.00 222.00 5.71% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - renewal 70.00 74.00 5.71% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - new 210.00 222.00 5.71% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Security Deposit - refundable 2,000.00 2,109.00 5.45% ExemptSchedule V Part VI (ETA)- ExemptVending/Salesperson Licence 210.00 222.00 5.71% ExemptSchedule V Part VI (ETA)- ExemptFood Vending Licence 210.00 222.00 5.71% ExemptSchedule V Part VI (ETA)- ExemptEvent Organizer Licence 210.00 222.00 5.71% ExemptCharge does not apply to not for profit organizationsMarriages Marriage Licence 140.00 148.00 5.71% ExemptSchedule V Part VI (Excise Tax Act (ETA))- ExemptMarriage Ceremony - Council Chambers 270.00 285.00 5.56% HSTIn Council Chambers during business hours.Marriage Ceremony - Other Location (plus applicable mileage) 325.00 343.00 5.54% HSTWithin Town limits - outside Town limits subject to mileage. Witness if required 30.00 32.00 6.67% HSTTwo witnesses are required for each ceremony. Other Burial Permits 25.00 27.00 8.00% ExemptSchedule V Part VI (ETA)- ExemptPhotocopying/ Printing double sided 0.58 0.65 12.07% HSTPhotocopying/ Printing single sided 0.52 0.55 5.77% HSTCommissioner of Oaths (Pension applications and bankruptcy forms exempt) 30.00 32.00 6.67% ExemptPension applications and bankruptcy forms Exempt.Register Document on Title 300.00 317.00 5.67% ExemptRemove/Release Document from Title 300.00 317.00 5.67% ExemptTitle Search 80.00 85.00 6.25% ExemptFreedom of Information Request (FOI) - Application Fee 5.00 5.00 0.00% ExemptInitial fee; Costs to fulfill request may apply, per S. 45(1) of MFIPPA.Town of TillsonburgPage 4Page 115 of 197 2024 Fees By-lawFinanceItem 2023 Fee Proposed 2024 Fee % Change Tax Unit NotesCorporatePhotocopying/ Printing double sided 0.58 0.65 12.07%HST per pagePhotocopying/ Printing single sided 0.52 0.55 5.77%HST per pageInterest on overdue accounts (per month) 1.25% 1.25%0.00%HST per month Similar rate to taxes in arrears, per Municipal Act, 2001, c. 25, s. 345 (3)NSF Fee 45.00 48.00 6.67% HST eachTax DepartmentAddition to the Tax Roll - Cost Recovery + 25% 25% 25%0.00% Exempt eachMortgage Billing Fee (per roll number/per billing)10.00 11.00 10.00% ExempteachNew Account Fee 30.00 32.00 6.67% Exempt eachPast Due Notice Fee 5.00 6.00 20.00% Exempt eachPayment Redistribution 15.00 16.00 6.67% Exempt eachPayment Refund Administration Fee 25.00 27.00 8.00% Exempt eachTax Bill reprint 10.00 11.00 10.00% Exempt eachTax certificate 55.00 58.00 5.45% ExempteachTax receipt 10.00 11.00 10.00% Exempt eachTax Sale Procedure service costs As per direct RealTax costs + 25% As per direct RealTax costs + 25% 0.00% Exempt each Tax Sale Registrations are handled by Realtax Recovery Specialists.Tax Statement (Paper Copy Only) 10.00 11.00 10.00% Exempt each Charge only for paper copyWater/Sewer Admin Charge 45.00 - -100.00% Exempt each Discontinued. Covered under 'Addition to the Tax Roll' fee.Town of TillsonburgPage 5Page 116 of 197 2024 Fees By-lawFireItem 2023 Fee Proposed 2024 Fee % Change Tax Unit NotesFireFalse Alarm Response Fee - Preventable Fire Alarm - Panel Alarms - 1st Offence 1/2 Current MTO Rates 1/2 Current MTO Rates Exempt Per Incident First Offence 50% of Regualr MTO RatesFalse Alarm Response Fee - Preventable Fire Alarm - Panel Alarms - 2nd and any additional Offence Current MTO Rates Current MTO Rates Exempt Per Incident 2 Apparatus responseFalse Alarm Response Fee - Work is being performed on a fire alarm system and the owner fails to notify Fire Department or alarm company and the alarm company reports the alarm to fire department. Current MTO Rates Current MTO Rates Exempt per hour or half hourEach incident based on 2 Apparatus responseMotor Vehicle Accident / Vehicle Fire Response Fee Current MTO Rate + Consumables Current MTO Rate + Consumables Exempt per hour or half hour + materialsThis fee is charged to the registered owner of the vehicle and divided equally between all parties involved in the incident. The owners are encouraged to submit invoice to their insurer for Motor Vehicle Accident or Vehicle Fire Response fee on a Provincial Highway Current MTO Rate + Consumables Current MTO Rate + Consumables Exempt per hour or half hour + materialsThis fee will be charged to the Ministry of Transportation for all vehicle accident or vehicle fire related services that occur on provincial highways. Natural Gas Leak Response Fee - Caused by an individual or company Current MTO Rates Current MTO Rates Exempt per hour or half hour + materialsThis fee is chargeable to the property owner or contractor where the fire department responds to a gas line strike and determines the incident is caused directly by a person or company.Hazardous Materials Response fee Current MTO Rate + Consumables Current MTO Rate + Consumables Exempt per hour or half hour + materialsThis fee is charged to the person or company in control of a Hazardous Materials that release resulting in a response by the Fire Services.Fire Watch or Stand By Authorized by the Fire Chief Current MTO Rate + Consumables Current MTO Rate + Consumables Exempt per hour or half hourThis fee is charged to the property owner or insurer for fire services to provide watch or stand by at a fire event or to maintain scene security after a fire or where in the opinion of the fire chief a fire may occur or where fire protection systems are not functioning Violation of Conditions of Burn Permit - 1st and any additional Offence Current MTO Rates Current MTO Rates Exempt per hour or half hourThis fee is charged when complaint is received and property owner is in violation of burn permit conditions.Open Air Burning -Illegal/Unauthorized Fire Current MTO Rates Current MTO Rates Exempt per hour or half hourThis fee is charged to property owner when complaint is received and open air burn is in violation of Twon By-law regulations.Fee for expenses Incurred by Fire Services for equipment, expertise, or materials required to mitigate an incident including but not limited to heavy equipment, speiclized equipment, tow trucks, foam, engineers, absorbant etc. 15% Administrative Fee Applies Actual Cost Actual Cost Exempt Per Incident This fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the propertywhere in the opinion of the fire chief or his designate it is necessary to employ heavy equipment to extinguish a fire or protect adjacent properties from the spread of fire. Administrative fee for MTO - ARIS Owner / Contact Information Search $50 + hourly time $53 + hourly time 6.00% HST Per Incident Fee added to the hourly fire department response charge any timethat the fire department is required to access the MTO ARIS database. Fee for Fire Department Incident Report 135.00 150.00 11.11% HST each Fee for copy of Incident ReportFee for Fire Department Investigation Report 245.00 259.00 5.71% HST each Fee to provide Fire Investigation reportsFee for Fire Department File Search for Outstanding Orders / Inspection Reports / Incident Reports 125.00 135.00 8.00% HST each requestFee Fire Department Request Fire Code Inspection - Commercial, Industrial, or Institutional building less than 930m2 (10,000 sq.ft.) 265.00 280.00 5.66% HST each OBC Classification A, B, D, E & F. Residential (OBC C) listed separately.Fee for Fire Department Request Fire Code Inspection Each additional 185m2 (2000 sq.ft.) in a Commercial, Industrial or Institutional building 35.00 40.00 14.29% HST each New fee for additional area over base feeFee Fire Department Request Fire Code Inspection a Residential building up to and including 4 suites or apartments 265.00 280.00 5.66% HST each OBC Classification C. Separated from other occupancies.Fee Fire Department Request Fire Code Inspection each additional suite or apartment over base fee 35.00 40.00 14.29% HST each New fee for additonal unit(s). Fee per apartment over base fee.Fee Fire Department Request Fire Code Inspection of a licensed Occupancy excluding a daycare 265.00 280.00 5.66% HST each Inspection feeTown of TillsonburgPage 6Page 117 of 197 2024 Fees By-lawFireItem 2023 Fee Proposed 2024 Fee % Change Tax Unit NotesFee Fire Department Request Fire Code Inspection of a Daycare Facility 100.00 106.00 6.00% HST each Inspection feeFee for Fire Department Request to Conduct Verification of Vulnerable Occupancy Fire Drill Scenario 265.00 280.00 5.66% HST each Fee for Vulnerable Occupancy fire drillsFee to Conduct Business License Inspection 100.00 106.00 6.00% Exempt each Inspection feeFee for Re-Inspections if Violations not Remedied 265.00 280.00 4.00% HST each Fee for subsequent follow-up inspection required when fire code violations are not corrected.Residential Smoke or Carbon Monoxide Alarm provided to a resident per alarm 55.00 65.00 18.18% HST each Fee for response to residential alarms and providing Smoke or CO alarms to ensure Fire Code ComplianceFire Department approval of a Demolition Permit issued by the Building Department. 135.00 143.00 5.93% HST each Fee for Fire Service to review and approve Demolition Permits through Building Department.Fee to review an application for a licence to sell Consumer Fireworks (F.1) including a site inspection and review of Fire Safety Plan 215.00 227.00 5.58% HST each Fee to review and inspect Fireworks Safety plan and siteFee to Review Fireworks Display Application (F.2) Event 150.00 160.00 6.67% HST each Town of Tillsonburg sponsored event are Exempt from this fee.Fee to Review Licence to Conduct a Pyrotechnics (F.3) Display Application, Safety Plan Review, Site Plan Inspection 220.00 232.00 5.45% HST each Town of Tillsonburg sponsored event are Exempt from this fee.Fee for Open Air Burn Permit 75.00 80.00 6.67% HST each Fee to issue burn permitsFee to Review Fire Safety Plan 125.00 132.00 5.60% HST each Fee to review Fire Safety PlansFee to Review, Approve a Level 1 Risk Management Plan for TSSA Licence for Propane Storage 350.00 370.00 5.71% HST each Fee to review Level 1 TSSA Risk Management PlansFee to Review, Approve Level 2 Risk Management Plan for TAAS Licence for Propane Storage, plus actual costs to retain a 3rd part engineer or other firm if required. 800.00 844.00 5.50% HST each Plus actual costs to retain a 3rd party engineer or other firm if required.Fee for Fire Safety Training, plus cost of materials 120.00 127.00 5.83% HSTper hourPlus cost of materialsFee for Fire Extinguisher Training (Theory) 120.00 127.00 5.83% HST Max 20 studentsFee for Fire Extinguisher Training (Practical with Burn Prop) 215.00 227.00 5.58% HSTFee to Recharge SCBA Breathing Cylinder 35.00 37.00 5.71% HST per cylinder Excludes customers with special agreementRental of Training Room (excluding town of emergency services) 235.00 248.00 5.53% HST per dayTown of TillsonburgPage 7Page 118 of 197 2024 Fees By-lawTillsonburg Community Centre (TCC)Programs 2023 Fee Proposed 2024 Fee % Change Tax Unit NotesCommunity Centre - AquaticsWater Fitness - 10 passes62.0065.40 5.48% HST 10 passes UFS applicableLand Fitness - 10 passes62.0065.40 5.48%HST 10 passes UFS applicableLand Fitness (1/2 hour class) - 10 passes31.0032.70 5.48% HST 10 passesWater Fitness - 20 passes100.15105.60 5.44% HST 20 passes UFS applicableLand Fitness - 20 passes100.15105.60 5.44%HST 20 passes UFS applicableLand Fitness (1/2 hour class) - 20 passes50.1052.90 5.59% HST 20 passes30 minute Swimming Lesson 7.407.80 5.48% Exemptper lesson Schedule V, Part VI, UFS Applicable45 minute Swimming Lesson 7.808.30 6.37% Exemptper lesson Schedule V, Part VI, UFS Applicable60 minute Swimming Lesson 8.258.70 5.45% Exemptper lesson Schedule V, Part VI, UFS ApplicableBronze Star67.5271.20 5.45% HST course UFS applicableBronze Medallion83.9088.50 5.49% HSTper course UFS applicableBronze Cross83.9088.50 5.49% HSTper course UFS applicableFirst Aid106.15112.00 5.51% HST per course UFS applicableFirst Aid Recert74.3178.40 5.50% HST per course UFS applicableNational Lifeguard232.00244.60 5.43% HSTper course UFS applicableNational Lifeguard Recert55.2058.20 5.43% HSTper course UFS applicableAssistant Swimming Instructors School71.5075.40 5.45% HSTper course UFS applicableAdditional Fee29.5531.20 5.58% HSTper course UFS applicableSwim for Life Instructors School112.75118.90 5.45% HSTper course UFS applicableLifesaving Instructors112.75118.90 5.45% HSTper course UFS applicableSwim/Lifesaving Instructors232.00244.60 5.43% HST per course UFS applicablePrivate Lessons (14+ years) 20.80 22.00 5.77% HST per lesson UFS applicablePrivate Lessons 20.80 22.00 5.77% Exempt per lesson Youth, UFS applicableSemi-Private Lessons 14.35 15.20 5.92% Exempt per lessonLifesaving Sport Fundamentals 7.85 8.30 5.68% Exempt per lesson YouthSwim Synchro Swimming Lessons 7.85 8.30 5.68% Exemptper lesson YouthSynchronized Swimming Team 536.00 565.20 5.45% Exempt 9 Months Youth, UFS applicableFirst Aid Instructor 113.80 120.00 5.45% HSTper courseNational Lifeguard Instructor 163.35 172.30 5.48% HSTper course UFS applicableExaminer Standards/Advanced Instructors 41.00 43.30 5.60% HSTper course UFS applicableCommunity Centre - classes, courses, and campsBabysitting Course 58.60 61.80 5.46% Exempt 8hr course Schedule V, Part VIYouth Program 30 min class 6.65 7.10 6.77% Exemptper lesson Schedule V, Part VIYouth Program 45 min class 7.65 8.10 5.88% Exemptper lessonYouth Program 60 min class 8.70 9.20 5.75% Exemptper lesson Schedule V, Part VIYouth Program - Specialty Course 12.15 12.90 6.17% Exemptper lessonTeen Program 30 min 6.65 7.10 6.77% HSTper lessonTeen Program 45 min 7.65 8.10 5.88% HSTper lessonTeen Program 60 min 8.65 9.20 6.36% HSTper lessonWorkshops - 1/2 day29.20 30.80 5.48% HSTWorkshops - Specialty Course 88.30 93.10 5.44% HSTWorkshops - 8 hours 117.10 123.50 5.47% HSTYouth Camp - week149.60 157.80 5.48% Exempt weekSchedule V, Part VIYouth Camp day37.15 39.20 5.52% Exempt dailySchedule V, Part VIYouth Camp Lunch 8.00 8.50 6.25% Exempt each Schedule V, Part VIYouth Camp Special 206.35 217.60 5.45% Exempt weekSchedule V, Part VIYouth Camp - short week120.55 127.10 5.43% Exempt Schedule V, Part VICommunity Centre - EventsCommunity Centre - Facility RentalsArena - Internet Access Fee 100.00 105.50 5.50% HSTper yearArena - Weekdays before 5pm & after 11pm 101.80 107.40 5.51% HST hour Effective April through MarchArena - Weekdays after 5pm & weekends 189.20 199.50 5.44% HST hour Effective April through MarchArena - Minor 132.90 140.20 5.49% HST hour Effective April through MarchArena - Shinny 6.10 6.50 6.56% HSTper personArena - Ice Flat Rate 459.50 484.50 5.44% HSTper dayTown of Tillsonburg8Page 119 of 197 2024 Fees By-lawTillsonburg Community Centre (TCC)Programs 2023 Fee Proposed 2024 Fee % Change Tax Unit NotesArena Floor - Commercial 2,421.35 2,552.90 5.43% HSTper dayArena Floor - Full Use 1,824.30 1,923.40 5.43% HSTper dayArena Floor - Flat Fee (no set up)596.85 629.30 5.44% HSTper dayArena Floor - Chilled Floor (additional fee)2,297.35 2,422.10 5.43% HSTper dayArena Floor - Hourly League Fee 73.70 77.70 5.43% HSTper hourArena Floor - Set up Day/Tear Down Day912.20 961.80 5.44% HSTper dayArena Storage Room A 28.65 30.30 5.76% HSTper monthArena Storage Room B 17.30 18.30 5.78% HSTper monthArena Storage Room C 5.90 6.30 6.78% HSTper monthArena - Mini Practice Rink 49.00 51.70 5.51% HST hourAuditorium - Friday or Saturday574.30 605.50 5.43% HSTper dayAuditorium - Sunday - Thursday320.95 338.40 5.44% HSTper eveningAuditorium - Hourly 64.80 68.40 5.56% HSTRoom Set up/tear down & Decorating Fee (Day before/after)120.45 127.00 5.44% HSTStatutory Holiday rental feeNew HSTper rental Ball Diamond - Occasional Use 86.15 90.90 5.51% HSTper dayBall Diamond - Seasonal Youth Team 86.15 90.90 5.51% HSTBall Diamond - Seasonal Team Practice 304.05 320.60 5.44% HSTper teamBall Diamond - Seasonal Adult Team 501.20 528.50 5.45% HSTper teamBall Diamond - 2-day Tournament (Annandale Diamonds)591.20 623.40 5.45% HST 2 daysBall Diamond - Tournament per diamond per day86.15 90.90 5.51% HSTper diamond/dayBall Diamond - portable washrooms - 1 day tournament 240.05 253.10 5.44% HST 2 unitsBall Diamond - portable washrooms - 2 day tournament 300.00 316.30 5.43% HST 2 unitsTractor with Groomer - Prep Friday85.65 90.40 5.55% HSTper eventTractor with Groomer - Prep Saturday45.00 47.50 5.56% HSTper eventTractor with Groomer - Prep Sunday45.00 47.50 5.56% HSTper eventTractor with Groomer - Repair Monday83.90 88.50 5.49% HSTper eventAdministrative Fees 112.55 118.70 5.46% HSTper eventSite clean up - 1 or 2 day event 183.25 193.30 5.48% HST 3 staffBall Diamond - Key Deposit 15.00 15.90 6.00% HST eachper keyBall Diamonds - Lights left on/equipment not stored properly55.15 58.20 5.53% HSTper occurrenceDamage Deposit 562.85 593.50 5.45% ExemptDen - Fri or Sat 196.30 207.00 5.45% HSTper dayDen - Sun - Thursday 143.00 150.80 5.45% HSTper dayDen - Hourly 34.25 36.20 5.69% HSTEntire TCC Building - 1 arena 9am-4pm2,286.15 2,410.30 5.43% HSTEntire TCC Building - 2 arenas 9am-4pm2,871.65 3,027.60 5.43% HSTGibson House 76.10 80.30 5.52% HSTper dayGibson House - Hourly29.75 31.40 5.55% HSTper hourKinsmen Canteen 29.25 30.90 5.64% HST per dayKitchen Rental - Daily75.00 79.10 5.47% HSTper eventKitchen Rental - 3 Day Weekend 200.00 210.90 5.45% HSTper eventLobby Area 35.20 37.20 5.68% HSTMarwood B or C 76.10 80.30 5.52% HST per dayMarwood BC 148.60 156.70 5.45% HST per dayMarwood B or C - Hourly 28.70 30.30 5.57% HSTMarwood BC - Hourly 34.30 36.20 5.54% HSTMemorial Pavilion (full) or Kinsmen Bandshell 99.25 104.70 5.50% HST per dayMemorial Pavilion (half) or Kinsmen Bandshell 61.90 0.00 Discontinued for 2024Memorial Pavilion hourly 20.00 New HST per hourset up/tear down for parks events 122.86 New HST per dayMemorial Park for Major Concert (includes bandshell & 703.55 741.80 5.44% HST per event up to 4 daysNewman Park Gazebo 60.20 63.50 5.48% HST per dayParking Lot 120.45 127.00 5.44% HST per dayRotary Room 76.10 0.00 Discontinued for 2024Rotary Room - Hourly 29.20 0.00 Discontinued for 2024Rowing Club per month 106.60 0.00 Discontinued for 2024School Lessons 4.20 4.50 7.14% Exempt per person Youth, UFS applicableSoccer Field Rental - Adults (Gyulveszi Park) 5.00 5.30 6.00% HST per hourSoccer Field Rental - Under age 14 (Gyulveszi Park) 5.00 5.30 6.00% Exempt per hour50% surcharge on applicable rental feeTown of Tillsonburg9Page 120 of 197 2024 Fees By-lawTillsonburg Community Centre (TCC)Programs 2023 Fee Proposed 2024 Fee % Change Tax Unit NotesOutdoor Recreation Pad Rental 25.00 New HST per hourSwim to Survive Rentals 98.70 104.10 5.47% Exempt per hour Youth, UFS applicableSwim to Survive Instructor Fee 25.00 26.40 5.60% HST per hourSwim Meet 339.00 357.50 5.46% HST per day UFS applicableSwim Meet Evening 166.30 175.40 5.47% HST per day UFS applicableSwim Team Practice 75.65 79.80 5.49% HST per hourStorage Pool Deck 29.75 31.40 5.55% HST per monthSwim Lane 16.85 17.80 5.64% HST per hourStorage Rooms 119.40 0.00 Discontinued for 2024Storage Office A 29.20 30.80 5.48% HST per monthStorage Office B 17.70 18.70 5.67% HST per monthStorage Office C 6.00 6.40 6.67% HST per monthPool - 0-50 swimmers 96.50 105.00 8.81% HST per hour UFS applicablePool - 101+swimmers 245.82 266.00 8.21% HST per hour UFS applicablePool - 51-100 swimmers 130.90 143.00 9.24% HST per hour UFS applicableWaterPark - 0-100 swimmers 344.65 363.40 5.44% HST hour UFS applicableWaterPark- 0-100 swimmers - extra hour 229.65 242.20 5.46% HST add. Hr. UFS applicableWaterpark 101-300 swimmers 469.70 495.30 5.45% HST hour UFS applicableWaterpark 101-300 swimmers - extra hour 344.65 363.40 5.44% HST add. Hr. UFS applicableWaterpark 300+ swimmers 631.85 666.20 5.44% HST hour UFS applicableWaterpark 300+ swimmers - extra hour 499.60 526.80 5.45% HST add. Hr. UFS applicableWaterpark Board of Ed 100 swimmers 305.65 322.30 5.45% HST hour UFS applicableWaterpark Board of Ed 100 swimmers add. Hr. 169.80 179.10 5.48% HST add. Hr. UFS applicableWaterpark Board of Ed 100+ swimmers 543.45 573.00 5.44% HST hour UFS applicableWaterpark Board of Ed 100+ swimmers add. Hr. 271.85 286.70 5.46% HST add. Hr. UFS applicableCOVID Cleaning Fee 25.00 0.00 Discontinued for 2024COVID Cleaning Fee 50.00 0.00 Discontinued for 2024COVID Cleaning Fee 100.00 0.00 Discontinued for 2024Community Centre - Leagues and MembershipsAdult League - Individual 64.20 67.70 5.45% HST eachAdult League - Team 414.50 437.10 5.45% HST per teamAdult League - OVA Refs Vollyball 601.80 634.50 5.43% HST per teamCourt Membership - Adult 57.40 60.60 5.57% HST SeasonalCourt Membership - Youth 20.65 21.80 5.57% HST SeasonalTennis Lessons - 1 hour 11.40 12.10 6.14% HST per lessonTennis Lessons - 1/2 hour 5.05 5.40 6.95% HST per lesson YouthTennis Advanced Lessons - 1 hour 12.00 12.70 5.83% HST per lessonTennis Lessons - 1 hour 91.80 96.80 5.45% HST 8 lessons UFS applicableTennis Lessons - 1/2 hour 40.25 42.50 5.59% HST 8 lessonsTennis Advanced Lessons - 1 hour 95.75 101.00 5.48% HST 8 lessonsAdult Pickleball Program (11 weeks) 44.00 46.40 5.45% HST 11 weeksMembership - Land Fitness - 12 mo 338.90 357.40 5.46% HST 12 monthMembership - Water Fitness - 12 mo 338.90 357.40 5.46% HST 12 monthMembership - Personal Training - 20 214.20 225.90 5.46% HST 20 sessions 1/2 hr UFS applicableMembership - Personal Training - 10 121.70 128.40 5.51% HST 10 sessions 1/2 hr UFS applicableMembership - Pool - 12 month 215.05 226.80 5.46% HST eachMembership - Pool - 6 month 150.90 159.10 5.43% HST eachMembership - Pool 20 Pass 71.50 75.40 5.45% HST eachMembership - Skate 20 Pass 71.50 75.40 5.45% HST eachMembership - Weight Training 61.35 64.70 5.46% HST up to 6 hoursTown of Tillsonburg10Page 121 of 197 2024 Fees By-lawTillsonburg Community Centre (TCC)Programs 2023 Fee Proposed 2024 Fee % Change Tax Unit NotesMembership - HC Plus - 12 Month 640.00 674.80 5.44% HST 12 monthMembership - HC Adult - 01 month 79.35 83.70 5.48% HST 1 monthMembership - HC Adult - 03 month 175.05 184.60 5.46% HST 3 monthMembership - HC Adult - 12 month 466.20 491.60 5.45% HST 12 monthMembership - HC Adult - 5 pass 49.25 52.00 5.58% HST 5 visitsMembership - HC Adult - 10 pass 96.40 101.70 5.50% HST 10 visits Membership - HC Adult - 20 Pass 184.65 194.70 5.44% HST 20 VisitsMembership - HC Family - 01 month 179.00 188.80 5.47% HST 1 monthMembership - HC Family - 03 month 394.88 416.40 5.45% HST 3 month Membership - HC Family - 12 month 934.70 985.50 5.43% HST 12 monthMembership - HC Student/Senior - 01 month 64.20 67.70 5.45% HST 1 monthMembership - HC Student/Senior - 03 month 146.36 154.40 5.49% HST 3 month add back inMembership - HC Student/Senior - 12 month 344.55 363.30 5.44% HST 12 monthMembership - Student - 5 Passes 28.10 29.70 5.69% HST 5 visitsMembership - Student - 10 Passes 50.90 53.70 5.51% HST 10 visits Membership- Student - 20 Passes 91.30 96.30 5.48% HST 20 VisitsMembership - HC Glendale Student 105.90 111.70 5.48% HST 5 MonthMembership - Replacement Card 5.60 6.00 7.14% HST eachMembership - Squash Adult - 10 pass 95.75 101.00 5.48% HST per court (1hr)Pay as you go - AdmissionAquatfit/Fitness/Yoga Class 8.30 9.00 8.43% HST included eachFitness / Yoga (1/2 hr class) 4.15 4.40 6.02% HST included eachBoard of Education - Squash/HC 2.90 3.10 6.90% HST included UFS applicableBoard of Education - Arena/Pool 3.15 3.40 7.94% HST included UFS applicableDrop In Swimming Lessons 9.20 9.70 5.43% HST included per lesson Min Age of 12Drop In Swimming Lessons - ea. Additional child 5.65 6.00 6.19% HST included per lessonDrop-in Pickleball 6.78 7.20 6.19% HST included eachHealth Club Adult 11.15 11.80 5.83% HST included eachHealth Club Youth 6.05 0.00 Discontinued in 2024Squash 11.40 12.10 6.14% HST included per court (1 hr) UFS applicableRoller Skate - Admission No skate rental 3.00 3.20 6.67% HST included UFS applicableSwim Child 2.55 2.70 5.88% HST included eachSwim Family 12.00 12.70 5.83% HST included eachSwim - Over 14 4.85 5.20 7.33% HST included eachSkate Child 2.55 2.70 5.88% HST included eachSkate Family 12.00 12.70 5.83% HST included eachSkate - Over 14 4.85 5.20 7.33% HST included each UFS applicableWallyball 11.90 12.60 5.88% HST included per court (1 hr) UFS applicableWaterpark 60 years & over 6.40 6.80 6.25% HST included each UFS applicableWaterprak 60 years & Over Half Price 3.20 3.40 6.25% HST included each UFS applicableWaterpark 6-14 yrs 5.85 6.20 5.98% HST included each UFS applicableWaterpark 6-14 yrs Half Price 2.95 3.20 8.47% HST included each UFS applicableWaterpark Additional Family Member 2.55 2.70 5.88% HST included each UFS applicableWaterpark Adult 8.45 9.00 6.51% HST included each UFS applicableWaterpark Adult Half Price 4.25 4.50 5.88% HST included each UFS applicableWaterpark Family 29.60 31.30 5.74% HST included per family of 5 UFS applicableWaterpark Family Half Price 14.80 15.70 6.08% HST includedper family of 5 UFS applicableWaterpark Tillsonburg Resident Pass (6 +) 40.80 43.10 5.64% HST per personWaterpark Non-resident Pass (Youth & Srs 60+) 56.10 59.20 5.53% HST per personWaterpark Non-resident Pass (Adult under 60) 76.50 80.70 5.49% HST per personCommunity Centre - Other feesLLWP Sponsorship 1,200.00 1,266.00 5.50% Exempt eachCommunity Swim/Skate Sponsorship 200.00 211.00 5.50% Exempt each Effective April through MarchTown of Tillsonburg11Page 122 of 197 2024 Fees By-lawTillsonburg Community Centre (TCC)Programs 2023 Fee Proposed 2024 Fee % Change Tax Unit NotesSpecial Events: Expenses + 5% Administrative Fee HstCapital Re-Investment Fee - Ice Rentals 2.50 3.00 20.00% per hour Effective April through MarchCapital Re-Investment Fee - Hall/Meeting room Rentals 5.00 New per bookingCapital Re-Investment Fee - Ball Diamonds 25.00 New per teamCapital Re-Investment Fee - Ball Diamonds occasional use 5.00 New per bookingAquatic User Fee Surcharge - pay as you go admission 1.00 1.50 50.00% Exempt per bookingAquatic User Fee Surcharge - 5.00 New per bookingLeague and Membership User Fee Surcharge (Health Club, Adult sports and fitness)5.00 New per bookingNon-resident FeeNew Effective May 1 Admin - Refund Admin Fee 16.50 17.40 5.45% Exempt eachAdmin - Reprint receipt 5.50 5.80 5.45% Exempt eachAdmin - Consolidated Receipts (Child Tax Credit) 11.00 11.60 5.45% HST Operational requirementsAdmin - Copies - Single sided 0.52 0.55 5.77% HSTAdmin - Copies - Double sided 0.58 0.62 6.90% HSTRentals - 8' wooden tables 5.90 6.30 6.78% HSTRentals - Black plastic chairs 2.25 2.40 6.67% HST eachDelivery of Table & Chairs( per round trip) 28.65 30.30 5.76% HSTRentals - Black curtains/hardware rental per foot 2.85 3.10 8.77% HSTADVERTISING10% - 30% Reductions may apply to multiple advertising Advertising - Memorial Arena Board Back Lit 1,171.15 1,234.80 5.43% HST eachAdvertising - Community Arena Backlit 585.60 617.40 5.43% HST eachAdvertising - Memorial Arena Board 760.15 801.50 5.44% HST eachAdvertising - Community Arena Board 467.40 492.80 5.43% HST eachAdvertising - Ice Re-Surfacer - Side 585.60 617.40 5.43% HST eachAdvertising - Ice Re-Surfacer - Top 1,171.15 1,234.80 5.43% HST eachAdvertising - Ice Re-Surfacer - 3 sides 2,590.15 2,730.80 5.43% HST eachAdvertising - Skate Aid 10.80 11.40 5.56% HSTper monthAdvertising - Inside Front/Back Page Glossy 1,717.35 1,810.70 5.44% HST eachAdvertising - Back Page Glossy 2,297.35 2,422.10 5.43% HST eachAdvertising - Brochure 1/8 page 117.10 123.50 5.47% HST eachAdvertising - Brochure 1/4 page 204.90 216.10 5.47% HST eachAdvertising - Brochure 1/2 page 350.15 369.20 5.44% HST eachAdvertising - Brochure 1/2 page Inside/Back Page Glossy 689.15 726.60 5.43% HST eachAdvertising - Brochure Full page 700.45 738.50 5.43% HST eachAdvertising - Brochure Full page (internal corporate) 229.80 242.30 5.44% HST eachAdvertising - Miscellaneous 117.10 123.50 5.47% HST eachAdvertising - Digital Ad Set up 22.85 24.10 5.48% HST eachAdvertising - Digital Ad - Monthly(min. 3 mos term) 57.40 60.60 5.57% HST eachAdvertising - Digital Ad - Tournament/Special Events 57.40 60.60 5.57% HST eachAdvertising - Fence - Per Season 128.35 135.40 5.49% HST per seasonAdvertising - Fence - Per Year 256.90 270.90 5.45% HST annuallyAdvertising - Infocaster Set Up 53.05 56.00 5.56% HST eachAdvertising - Infocaster - Small Ad 26.50 28.00 5.66% HST per monthAdvertising - Infocaster - Large Ad 53.05 56.00 5.56% HST per monthAdvertising - Infocaster - Tournament/Special Event 53.05 56.00 5.56% HST each10% additional on A 2nd advertisement gets 10% off both, a 3rd ad gets 20% off all 3 and a 4th ad gets 30% off the total for all 4.Town of Tillsonburg12Page 123 of 197 2024 Fees By-lawMuseumItem 2023 Fee Proposed 2024 Fee % ChangeTax UnitMuseumMuseum-Admission-Adult 6.50 6.86 5.54%HSTdailyMuseum-Admission-Annual-Family Rate 48.30 51.11 5.82%HSTyearlyMuseum-Admission-Annual-Individual 21.35 22.57 5.71%HSTyearlyMuseum-Admission-Child 2.30 2.43 5.65%HSTdailyMuseum-Admission-Family Rate 13.00 13.72 5.54%HSTdailyMuseum-Admission-Group Rate 5.25 5.53 5.33%HSTdailyMuseum-Admission-Senior 5.35 5.75 7.48%HSTdailyMuseum-Admission-Student 3.25 3.54 8.92%HSTdailyMuseum Volunteer-Admission-Free FREE - dailyMuseum - Research (Genealogy) 30.00 31.64 5.47%HSTper hourMuseum-Permission Fees-Personal Use 4.50 15.50 244.44%HSTeachMuseum-Permission Fees-Publication Use 8.50 17.50 105.88%HSTeachMuseum-Rentals-Audio Visual Equipment-Corporate FREE eachMuseum-Rentals-Program Room or Grounds & Gardens- Non-Profit 40.00 42.26 5.65%HSTeachMuseum-Rentals-Program Room or Grounds & Gardens- 25-50 55.00 - discontinuedMuseum-Rentals-Grounds & Gardens-Corporate 75.00 200.00 166.67%HSTeachMuseum-Rentals-Kitchen 30.00 - discontinuedMuseum-Rentals-Kitchen - Corporate 40.00 - discontinuedMuseum-Rentals-Program Room - half day -non profit 55.00 57.96 5.38%HSThalf dayMuseum-Rentals-Program Room -full day - non profit 100.00 105.53 5.53%HSTfull dayMuseum-Rentals-Program Room-Corporate - half day 100.00 105.535.53%HSThalf dayMuseum-Rentals-Program Room-Corporate - full day 120.00 126.55 5.46%HSTfull dayMuseum-Rentals-Tour Surcharge-Groups 100-150 120.00 126.55 5.46%HSTeachMuseum-Rentals-Tour Surcharge-Groups 25-50 70.00 73.89 5.56%HSTeachMuseum-Rentals-Tour Surcharge-Groups 51-100 85.00 89.82 5.67%HSTeachMuseum- School Program- per student (1 hour) 3.00 3.25 8.33%ExempteachMuseum - School Program - per student (2 hours) 4.00 4.25 6.25%ExempteachMuseum - School Program - In Class 35.00 37.00 5.71%ExempteachMuseum - School Program - per student (1.5 hours) 3.25 3.50 7.69%ExempteachMuseum - Youth Camp 157.80 NewExemptweekly Museum- Programs & Workshops 5.00 HSTeachMuseum- Programs & Workshops 10.00 HSTeachMuseum- Programs & Workshops 15.00 HSTeachMuseum- Programs & Workshops 20.00 HSTeachMuseum- Programs & Workshops 25.00 HSTeachMuseum- Programs & Workshops 30.00 HSTeachMuseum- Programs & Workshops 35.00 HSTeachMuseum- Programs & Workshops 40.00 HSTeach 100% recovery of program costsTown of Tillsonburg Page 13Page 124 of 197 2024 Fees By-lawMuseumItem 2023 Fee Proposed 2024 Fee % ChangeTax UnitMuseum- Programs & Workshops 45.00 HSTeachMuseum- Programs & Workshops 50.00 HSTeachMuseum- Programs & Workshops 55.00 HSTeachMuseum- Programs & Workshops 60.00 HSTeachMuseum- Programs & Workshops 65.00 HSTeachMuseum- Programs & Workshops 70.00 HSTeachMuseum- Programs & Workshops 75.00 HSTeachMuseum- Programs & Workshops 80.00 HSTeachMuseum- Programs & Workshops 85.00 HSTeachMuseum- Programs & Workshops 90.00 HSTeachMuseum- Programs & Workshops 95.00 HSTeachMuseum- Programs & Workshops 100.00 HSTeachMuseum-Admission - Pratt Gallery only 3.00 3.32 10.67%HSTeachMuseum- Special Event- Lunch & Learn Series Pass 100.00 105.53 5.53%HSTMuseum- Special Event - Lunch & Learn- Single ticket 30.00 31.64 5.47%HSTMuseum - Special Event - Luncheon 35.00 36.95 5.57%HSTMuseum - Special Event - Dinner 60.00 65.93 9.88%HSTper eventMuseum - Special Event - Performance 40.80 43.14 5.74%HSTSpecial Events Admin: Expenses + 5% admin fee 5% 5%0.00%HST100% recovery of program costs Town of Tillsonburg Page 14Page 125 of 197 2024 Fees By-lawCemeteryItem 2023 Town Fee 2023 Perpetual Care Fee 2023 Total Fee Proposed 2024 Town Fee Proposed 2024 Perpetual Care Fee Proposed 2024 Total Fee % ChangeTax Unit NotesPerpetual care fees regulated by the ProvinceInterment RightsGrave 10 x 4 480.00 320.00 800.00 506.00 338.00 844.00 5.50% HST gravePerpetual Care Fee is set by the Bereavement Authority of Ontario (BAO) as a % of the total selling price.Infant Grave 3X3 50.00 175.00 225.00 50.00 175.00 225.00 0.00% HST gravePerpetual Care Fee is set by the BAO as a % of the total selling price.Cremation Grave 3x3 360.00 240.00 600.00 379.00 254.00 633.00 5.50% HST gravePerpetual Care Fee is set by the BAO as a % of the total selling price.Columbarium Niche - Level 1 1,360.00 240.00 1,600.00 1,433.00 254.00 1,687.00 5.44% HST nichePerpetual Care Fee is set by the BAO as a % of the total selling price. Does not include engraving.Columbarium Niche - Level 2 1,402.50 247.50 1,650.00 1,479.00 261.00 1,740.00 5.45% HST nichePerpetual Care Fee is set by the BAO as a % of the total selling price. Does not include engraving.Columbarium Niche - Level 3 1,445.00 255.00 1,700.00 1,524.00 269.00 1,793.00 5.47% HST nichePerpetual Care Fee is set by the BAO as a % of the total selling price. Does not include engraving.Columbarium Niche - Level 4 1,487.50 262.50 1,750.00 1,569.00 277.00 1,846.00 5.49% HST nichePerpetual Care Fee is set by the BAO as a % of the total selling price. Does not include engraving.Columbarium Niche - Level 5 1,530.00 270.00 1,800.00 1,613.00 285.00 1,898.00 5.44% HST nichePerpetual Care Fee is set by the BAO as a % of the total selling price. Does not include engraving.Columbarium Niche - Level 6 1,572.50 277.50 1,850.00 1,658.00 293.00 1,951.00 5.46% HST nichePerpetual Care Fee is set by the BAO as a % of the total selling price. Does not include engraving.Columbarium Niche - Level 7 1,615.00 285.00 1,900.00 1,703.00 301.00 2,004.00 5.47% HST nichePerpetual Care Fee is set by the BAO as a % of the total selling price. Does not include engraving.Columbarium Niche - Level 8 1,657.50 292.50 1,950.00 1,747.00 309.00 2,056.00 5.44% HST nichePerpetual Care Fee is set by the BAO as a % of the total selling price. Does not include engraving.Family Columbarium 8,840.00 1,560.00 10,400.00 9,320.00 1,645.00 10,965.00 5.43% HSTcolumbarium (4 niches)Perpetual Care Fee is set by the BAO as a % of the total selling price. Does not include engraving.Cemetery ServicesBurial and cremation license recovery fee 30.00 30.00 30.00 30.00 0.00%Exemptinterment Fee is set by the BAOColumbarium Niche Open/Close 200.00 200.00 211.00 211.00 5.50%HSTeachAdult Interment 835.00 835.00 881.00 881.00 5.51%HSTeachLead in fee, per 1/2 hour minimum 30.00 30.00 32.00 32.00 6.67%HSTper 1/2 hourCharged if lead in requested by Funeral HomeChild/ Infant Interment 300.00 300.00 317.00 317.00 5.67%HSTeachLength is 5' or lessCremated Remains Interment Infant 200.00 200.00 211.00 211.00 5.50%HSTeachCremated Remains Interment Adult 350.00 350.00 370.00 370.00 5.71%HSTeachStatutory Holidays - Funeral FeeHST eachWeekend - Funeral Fee 10:00am - 3:00pmHST eachWeekend - Funeral Fee - before 10:00am or after 3:00pmHST eachDisinterment/Exhumation- Relocation in Same Cemetery- 2,087.50 2,087.50 2,201.00 2,201.00 5.44%HSTeachDisinterment/Exhumation- Relocation in Same Cemetery-AdultCasketinVault 1,878.75 1,878.75 1,981.00 1,981.00 5.44% HST eachDisinterment/Exhumation- Relocation in Another 1,565.63 1,565.63 1,651.00 1,651.00 5.45%HSTeachDisinterment/Exhumation- Relocation in Another Cemetery-AdultCasketinVault 1,409.06 1,409.06 1,486.00 1,486.00 5.46% HST eachDisinterment/Exhumation-Child Casket 750.00 750.00 791.00 791.00 5.47%HSTeachLength is 5' or lessDisinterment/Exhumation-Adult Cremains (Ground) 475.00 475.00 501.00 501.00 5.47%HSTeachDisinterment/Exhumation-Child/Infant Cremains (Ground) 300.00 300.00 317.00 317.00 5.67%HSTeachMarker/Foundation ServicesUpright Monument Foundation (5' depth) 27.00 27.00 29.00 29.00 7.41%HSTper cubic footVeteran Standing Monument Setting 200.00 200.00 211.00 211.00 5.50%HSTeachFlat Marker with Granite Border & no concrete 50.00 50.00 53.00 53.00 6.00%HSTeachFlat Marker with 4" concrete border 125.00 125.00 132.00 132.00 5.60%HSTeachMonument Care & MaintenanceFlat Markers - 100.00 100.00 - 100.00 100.00 0.00%HSTeachUpright Markers Up to 48" - 200.00 200.00 - 200.00 200.00 0.00%HSTeachUpright Markers Over 48" - 400.00 400.00 - 400.00 400.00 0.00%HSTeachOther Fees & ServicesTransfer Fee/Replacement - Interment Rights Certificate 45.00 45.00 48.00 48.00 6.67%HSTeachMemorial (Park) Benches 2,880.00 320.00 3,200.00 3,042.00 338.00 3,380.00 5.63% HST eachPerpetual Care fee established by Town @ 10%, per Cemetery Reserve PolicyBrass Plaque 750.00 New HST each Geneology Requests (per 1/2 hr) by appointment 30.00 30.00 30.00 32.00 6.67% HST per 1/2 hour 50% surcharge on applicable interment fee 25% surcharge on applicable interment fee 50% surcharge on applicable interment fee Perpetual Care fees are set by the Bereavement Authority of Ontario (BAO) 50% surcharge on applicable interment fee 25% surcharge on applicable interment fee 50% surcharge on applicable interment fee Town of TillsonburgPage 15Page 126 of 197 2024 Fees By-lawPublic WorksItem 2023 Fee Proposed 2024 Fee % Change Tax UnitAirportAirport - Aircraft Parking Fees - Daily 10.00 11.00 10.00% HST per dayAirport - Aircraft Parking Fees - Monthly 60.00 64.00 6.67% HST per monthAirport - Aircraft Parking Fees - Yearly 600.00 633.00 5.50% HST per yearAirport - Basement Boardroom rental (15'x29') half day 45.00 48.00 6.67% HST per half dayAirport - Basement Boardroom rental (15'x29') full day 80.00 85.00 6.25% HST per full dayAirport - Basement Rental per hour 15.00 16.00 6.67% HST per hourAirport - Boardroom Long term rental 290.00 306.00 5.52% HST per weekAirport - Hangar Land Lease per Sq. Ft. Fee Annually 0.33 0.35 5.43% HST per Sq. Ft.Airport - Infrastructure fee < 5,000 SF hangar 550.00 580.00 5.45% HST upon signingAirport - Infrastructure fee > 5,000 SF hangar 1,100.00 1,160.00 5.45% HST upon signingAirport - Maintenance fee 130.00 150.00 15.38% HST per yearAirport Toque 12.00 17.00 41.67% HST per unitAirport Fuel Call Out Fee - After Hours 50.00 200.00 300.00% HST per call outAirport Administration Fee 35.00 50.00 42.86% HST per unitAirport Hangar Application Fee 310.00 327.00 5.48% HST per applicationAirport Hangar Transfer Fee 160.00 169.00 5.63% HST per applicationAirport Development Permit Fee 620.00 654.00 5.48% HST per applicationAirport Medavac (EMS) Landing Fee 350.00 New HST per landingAirport Hangar Sublet FeeNew in '25 HST per unitAirport Jet Fuel Surcharge Fee 0.0125 New Exempt per literAirport Standard Fuel Surcharge 0.01 New Exempt per literAirport Corporate Parking Fee (waived with fuel purchase) 25.00 27.00 8.00% HST up to 4 hrsAirport Corporate Parking Fee (waived with fuel purchase) 50.00 53.00 6.00% HST per dayAirport Corporate Landing Fee (waived with fuel purchase) 40.00 43.00 7.50% HST per landingRoadsPublic Works Administration Fee 52.00 55.00 5.77%HST flat rateRoads-Labourer/Operator (per hour) 41.00 44.00 7.32%HST per hourRoads-Labourer/Operator Overtime (per hour) 61.50 65.00 5.69%HST per hourRoads-Labour Double Time 72.00 85.00 18.06%HST per hour1/2 Ton Pickup Truck 15.00 16.00 6.67%HST per hour1-Ton Truck 35.00 37.00 5.71%HST per hourSingle Axle Dump Truck 80.00 85.00 6.25%HST per hour With Plow & Wing 15.00 16.00 6.67%HST per hour With Sander/Salter 20.00 22.00 10.00%HST per hour With Plow, Wing & Sander/Salter 35.00 37.00 5.71%HST per hour With Anti-Icing System 5.00 6.00 20.00%HST per hourFront End Loader 70.00 75.00 7.14%HST per hourTown of TillsonburgPage 16Page 127 of 197 2024 Fees By-lawPublic WorksItem 2023 Fee Proposed 2024 Fee % Change Tax Unit With Plow Blade 8.00 8.50 6.25%HST per hour With Snowblower 180.00 190.00 5.56%HST per hourBackhoe 50.00 53.00 6.00%HST per hourGrader 75.00 80.00 6.67%HST per hourStreet Sweeper 80.00 85.00 6.25%HST per hourSidewalk Machine 47.00 50.00 6.38%HST per hour With Plow 7.00 7.50 7.14%HST per hour With Sander 6.00 6.50 8.33%HST per hour With Snowblower 20.00 22.00 10.00%HST per hour With Plow & Sander 12.00 14.00 16.67%HST per hour With Snowblower & Sander 25.00 26.50 6.00%HST per hour With Angle Broom 9.00 9.50 5.56%HST per hour With Flail Mower 12.00 12.75 6.25%HST per hour With Cold Planer 35.00 37.50 7.14%HST per hourLeaf Vacuum 90.00 100.00 11.11%HST per hourLine Striper 12.00 13.00 8.33%HST per hourSewer Rodder 95.00 101.00 6.32%HST per hourWood Chipper 25.00 27.00 8.00%HST per hourZero Radius Mower 30.00 32.00 6.67%HST per hourPortable Pump 35.00 37.00 5.71%HST per hourWalk Behind Snowblower 3.00 3.25 8.33%HST per hourWalk Behind Push Mower 3.00 3.25 8.33%HST per hourChainsaw 3.00 3.25 8.33%HST per hourTrimmer 3.00 3.25 8.33%HST per hourSmall Generator 10.00 10.75 7.50%HST per hourUtility Trailer 10.00 10.75 7.50%HST per hourConstruction & Demolition Disposal Cost Recovery Fee 25.00 40.00 60.00%HST per loadTown of TillsonburgPage 17Page 128 of 197 2024 Fees By-lawTransitItem 2023 Fee Proposed 2024 Fee % ChangeTax UnitT-GO IN-TOWNTicket - Adult - Single Ride 2.50 2.75 10.00%ExemptSingle RideTicket - Adult - 10 Ride Pass 20.00 21.25 6.25%Exempt10 Ride PassTicket - Adult - Day Pass 8.00 8.50 6.25%ExemptDay PassTicket - Adult - Monthly Pass 60.00 63.25 5.42%ExemptMonthly PassTicket - Seniors (60+) - Single Ride 2.00 2.25 12.50%ExemptSingle RideTicket - Seniors (60+) - 10 Pass Ride 16.00 17.00 6.25%Exempt10 Ride PassTicket - Seniors (60+) - Day Pass 6.00 6.50 8.33%ExemptDay PassTicket - Seniors (60+) - Monthly Pass 48.00 50.75 5.73%ExemptMonthly PassTicket - Students - Single Ride 2.00 2.25 12.50%ExemptSingle RideTicket - Students - 10 Ride Pass 16.00 17.00 6.25%Exempt10 Ride PassTicket - Students - Day Pass 6.00 6.50 8.33%ExemptDay PassTicket - Students - Monthly Pass 48.00 50.75 5.73%ExemptMonthly PassTicket - Children (5 and under) - Single Ride FREE FREE Single RideTicket - Children (5 and under) - 10 Ride Pass FREE FREE 10 Ride PassTicket - Children (5 and under) - Day Pass FREE FREE Day PassTicket - Children (5 and under) - Monthly Pass FREE FREE Monthly PassTicket - Support Person - Single Ride FREE FREE Single RideTicket - Support Person - 10 Ride Pass FREE FREE 10 Ride PassTicket - Support Person - Day Pass FREE FREE Day PassTicket - Support Person - Monthly Pass FREE FREE Monthly PassTicket - Veteran - Single Ride FREE FREE Single RideTicket - Veteran - 10 Ride Pass FREE FREE 10 Ride PassTicket - Veteran - Day Pass FREE FREE Day PassTicket - Veteran - Monthly Pass FREE FREE Monthly PassAdvertising – T:GO In-Town Vehicle (1 Month) 438.00 462.00 5.48%HSTAdvertising – T:GO In-Town Vehicle (3 Months) 1,008.00 1,063.00 5.46%HSTAdvertising – T:GO In-Town Vehicle (6 Months) 1,818.00 1,917.00 5.45%HSTT:GO INTER-COMMUNITY Ticket - Adult - Single Ride 10.00 10.75 7.50%ExemptSingle RideTicket - Adult - 10 Ride Pass 80.00 84.50 5.63%Exempt10 Ride PassTicket - Adult - Day Pass 20.00 21.25 6.25%ExemptDay PassTicket - Adult - Monthly Pass 200.00 211.00 5.50%ExemptMonthly PassTicket - Seniors (60+) - Single Ride 8.00 8.50 6.25%ExemptSingle RideTicket - Seniors (60+) - 10 Pass Ride 65.00 68.75 5.77%Exempt10 Ride PassTicket - Seniors (60+) - Day Pass 16.00 17.00 6.25%ExemptDay PassTicket - Seniors (60+) - Monthly Pass 160.00 168.75 5.47%ExemptMonthly PassTown of TillsonburgPage 18Page 129 of 197 2024 Fees By-lawTransitItem 2023 Fee Proposed 2024 Fee % ChangeTax UnitTicket - Students - Single Ride 8.00 8.50 6.25%ExemptSingle RideTicket - Students - 10 Ride Pass 65.00 68.75 5.77%Exempt10 Ride PassTicket - Students - Day Pass 16.00 17.00 6.25%ExemptDay PassTicket - Students - Monthly Pass 160.00 168.75 5.47%ExemptMonthly PassTicket - Children (5 and under) - Single Ride FREE FREE Single RideTicket - Children (5 and under) - 10 Ride Pass FREE FREE 10 Ride PassTicket - Children (5 and under) - Day Pass FREE FREE Day PassTicket - Children (5 and under) - Monthly Pass FREE FREE Monthly PassTicket - Support Person - Single Ride FREE FREE Single RideTicket - Support Person - 10 Ride Pass FREE FREE 10 Ride PassTicket - Support Person - Day Pass FREE FREE Day PassTicket - Support Person - Monthly Pass FREE FREE Monthly PassTicket - Veteran - Single Ride FREE FREE Single RideTicket - Veteran - 10 Ride Pass FREE FREE 10 Ride PassTicket - Veteran - Day Pass FREE FREE Day PassTicket - Veteran - Monthly Pass FREE FREE Monthly PassAdvertising – T:GO Inter-Community Vehicle (1 Month) 507.00 535.00 5.52%HSTAdvertising – T:GO Inter-Community Vehicle (3 Months) 1,077.00 1,136.00 5.48%HSTAdvertising – T:GO Inter-Community Vehicle (6 Months) 1,887.00 1,990.00 5.46%HSTTown of TillsonburgPage 19Page 130 of 197 2024 Fees By-lawUtilityItem 2023 Fee Proposed 2024 Fee % Change Tax Unit NotesUtility-Returned Cheque Fee (plus bank charges) 15.00 15.00 0.00% HST eachas per OEB rate scheduleUtility-Account Set Up / Change of Occupancy Fee 30.00 30.00 0.00% HST eachas per OEB rate scheduleUtility-Late Payment (per annum) 19.56% 19.56% 0.00% HST %as per OEB rate scheduleUtility-After Hour Reconnect (at meter) 185.00 185.00 0.00% HST eachas per OEB rate scheduleUtility-During Hours Reconnect (at meter) 65.00 65.00 0.00% HST eachas per OEB rate scheduleUtility-During Hours Reconnect (at mpole) 185.00 185.00 0.00% HST eachas per OEB rate scheduleUtility-Special Meter Reading 30.00 30.00 0.00% HST eachChanges to rates must be approved by the OEBUtility-Service Call (after hours) 165.00 165.00 0.00% HST eachas per OEB rate scheduleUtility-Access to Utility Poles 44.50 44.50 0.00% HST eachas per OEB rate scheduleUtility-Miscellaneous Materials Mark Up 0.25 0.25 0.00% HST %Changes to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 30 ft 1.50 1.50 0.00% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 35 ft 2.25 2.25 0.00% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 150 W 3.75 3.75 0.00% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 175 W 3.75 3.75 0.00% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 250 W 4.00 4.00 0.00% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 400 W 4.00 4.00 0.00% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 70 W 3.50 3.50 0.00% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Labour 65.00 69.00 6.15% HST hourUtility-Truck Charges - #26 17.00 18.00 5.88% HST hourUtility-Truck Charges - #30 17.00 18.00 5.88% HST hourUtility-Truck Charges - #41 22.00 24.00 9.09% HST hourUtility-Truck Charges - #65 70.00 74.00 5.71% HST hourUtility-Truck Charges - #66 70.00 74.00 5.71% HST hourUtility-Truck Charges - #68 77.00 82.00 6.49% HST hourUtility-Truck Charges - #74 68.00 72.00 5.88% HST hourUtility-Truck Charges - #22 17.00 18.00 5.88% HST hourUtility-Truck Charges - #28 17.00 18.00 5.88% HST hourUtility-Truck Charges - #44 33.00 35.00 6.06% HST hourUtility-Truck Charges - #45 17.00 18.00 5.88% HST hourUtility-Sewer Camera Job - 1 hour minimum 58.00 62.00 6.90% HST hour1 hour minimumTown of TillsonburgPage 20Page 131 of 197 2024 Fees By-lawNon-Controlled Town FeesItem 2023 Fee Proposed 2024 Fee % ChangeTaxUnitNotesBag Tags2.00 2.00 0%incl HST per tag County approvedBlue Box (apartment ) 3.50 3.60 3%incl HST County approvedBlue Box (83 Litre) 6.20 6.50 5%incl HST County approvedBlue Box Lid (83 Litre) 2.70 2.80 4%incl HST County approvedComposter10.00 20.00 100%incl HST County approvedRain barrels 65.00 65.00 0%incl HST County approvedGreen Cones 50.00 51.50 3%incl HST County approvedFine - Failure to comply with conditions of muzzle order Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.AGCO Required LicencesRaffle 3% of prize value 3% of prize value 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar $10 per wheel, 3 wheels max $10 per wheel, 3 wheels max 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar/Bingo 2 percent 2 percent 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar/Raffle 3% up to $5000 3% up to $5000 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bingo Only 2% up to $5500 2% up to $5500 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO)Break Open @ other location 3% x # of units X total prize/unit 3% x # of units X total prize/unit 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO)Break Open @ own location 2% x # of units X total prize/unit 2% x # of units X total prize/unit 0%ExempteachAlcohol & Gaming Commission of Ontario (AGCO)PoliceCriminal Record, Police Record & Vulnerable Sector Check (Employment 25.00 25.00 0% Exempt eachDuplicate Copy of Criminal and Police Record Check 5.00 5.00 0%incl HSTeachCriminal Record, Police Record & Vulnerable Sector Check (Volunteer) FREE FREE 0% Exempt eachFingerprints (OPP charge) 26.50 26.50 0%incl HSTeachFee Payable to Minister of FinanceFingerprints (LIVESCAN - on behalf of RCMP) 25.00 25.00 0%incl HSTeachFee Payable to Minister of FinanceOccurrence Confirmation Reports/Incident Reports 42.25 42.25 0%incl HSTeachStatements 42.25 42.25 0%incl HSTeachTechnical Traffic Collision Reports 565.00 565.00 0%incl HSTeachReconstructionist Report 1,130.00 1,130.00 0%incl HSTeachFalse Alarm 200.00 200.00 0% per incidentFalse Alarm - appeal fee 45.00 45.00 0% Non refundablePAID DUTY RELATED FEESPayable to Minister of Finance (Provincial in Nature) Administrative Fee (note 1) 68.50 68.50 0%incl HSTHourly Vehicle Usage Fee (note 1) 28.25 28.25 0%incl HST2014 Hourly Officer Rate - PDO (note 1) 73.60 73.60 0%incl HST2014 Hourly Supervisor Rate - PDS (note 1) 83.17 83.17 0%incl HSTOwner dumping debris on own lands Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Owner failing to tag garbage Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - double parking Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - for longer period than provided Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - in loading zone Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 21Page 132 of 197 2024 Fees By-lawNon-Controlled Town FeesItem 2023 Fee Proposed 2024 Fee % ChangeTaxUnitNotesParking - near fire hydrant Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - no parking (2am-7am) Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Obstructing Traffic Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - parking in handicapped parking space without permit Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Parking/standing in fire route Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - prohibited area Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - too close to corner Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - too close to curb Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Wrong side of road Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Person assisting dumping debris on private lands Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Person dumping debris on private/public lands Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Person fail to immediate remove debris Per Provincial legislation Per Provincial legislation Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Owner - fail to tag garbage Per Provincial legislation Per Provincial legislation exempt Schedule V Part VI (ETA)- ExemptSchedule V Part VI (ETA)- ExemptFail to enclose swimming pool during construction 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to properly enclose swimming pool with temporary enclosure 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Permit construction of swimming pool not completely enclosed with swimming pool enclosure 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip hydro massage pool with secure cover 350.00 350.00 0% noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with self-closing device 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with self-latching device 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with operable lock 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to maintain swimming pool fence to a safe condition and good repair 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Construct or permit swimming pool enclosure not in compliance with height requirement 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or alter a sign in the Town of Tillsonburg before obtaining a permit from the Chief Building Official 200.00 200.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or permit community bulletin sign on town property, without town approval 200.00 200.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a temporary community sign, without town approval 200.00 200.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a mobile sign – closer than 30.0 meters or (98.44 ft) from any other mobile sign 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or display a mobile sign that is not located on the same property as the business which it is advertising. 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 22Page 133 of 197 2024 Fees By-lawNon-Controlled Town FeesItem 2023 Fee Proposed 2024 Fee % ChangeTaxUnitNotesDid erect a prohibited sign on land owned by the Town 200.00 200.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a sidewalk sign on a public street and did not position as to provide a minimum of 1.5 meters of unobstructed sidewalk space 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a sign located on a premise which does not specifically identify or advertise a business, service, or occupant of the premises where it is located 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a vehicle/trailer sign on a non-motorized vehicle, where the purpose of the sign meets the definition of a sign under the By-law 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Operate a vehicle for hire without a licence. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Operate vehicle not licenced as a vehicle for hire. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to display taxicab plate. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to submit vehicle for inspection. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to produce licence upon demand. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Permit smoking in taxicab. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to display tariff card. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Charge fare not prescribed in fare schedule. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to accept service animal into taxicab. 400.00 400.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke on town walkway 105.00 105.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 m of any town facility entrance or exit 105.00 105.00 0%none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 metres of Library Lane entrance 105.00 105.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 metres of Town Centre Mall 105.00 105.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 23Page 134 of 197 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-104 A BY-LAW to authorize an agreement of purchase and sale with Robko Farms Ltd. For the property described as Part Lot 12-13, Concession 4 NTR Middleton as in NR442642 N of NR 368925; ST NR 385870, Norfolk County, known municipally as 67 Mall Road. WHEREAS the Town of Tillsonburg is desirous of entering into an agreement of purchase and sale for lands described as Part Lot 12-13, Concession 4 NTR Middleton as in NR442642 N of NR 368925; ST NR 385870, Norfolk County; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. That the authorization is hereby given for the sale of those lands described as Part Lot 12-13, Concession 4 NTR Middleton as in NR442642 N of NR 368925; ST NR 385870, Norfolk County, subject to those terms and provisions outlined within the offer of purchase and sale; and 2. That the agreement of purchase and sale forms part of this By-Law; and 3. That the Mayor and Clerk be hereby authorized to execute the agreement of purchase and sale on behalf of the Corporation of the Town of Tillsonburg and to execute any documents required to effect a transfer of the property, described as Part Lot 12-13, Concession 4 NTR Middleton as in NR442642 N of NR 368925; ST NR 385870, Norfolk County; and 4. That this by-law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 11th day of DECEMBER, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of DECEMBER, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 135 of 197 Page 136 of 197 Page 137 of 197 Page 138 of 197 Page 139 of 197 Page 140 of 197 Page 141 of 197 Page 142 of 197 Page 143 of 197 Page 144 of 197 Page 145 of 197 Page 146 of 197 Page 147 of 197 Page 148 of 197 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-105 A BY-LAW to Authorize a Contract Agreement Between the Corporation of the Town of Tillsonburg and Jamie Horvath Holdings for Municipal Parking Lot Winter Maintenance. WHEREAS the Corporation of the Town of Tillsonburg is desirous of entering into an agreement with Jamie Horvath Holdings, for the purpose of providing Municipal Parking Lot Winter Maintenance; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT the Winter Parking Lot Maintenance Agreement attached hereto forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement on behalf of the Corporation of the Town of Tillsonburg. 3. That this by-law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 11thth day of DECEMBER, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of DECEMBER, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 149 of 197 Form 501 Contract for Work CORPORATE SERVICES DEPARTMENT PROCUREMENT SECTION Purchasing Department, Town of Tillsonburg. Tillsonburg Town Centre, Suite 204, 200 Broadway, Tillsonburg, Ontario N4G 5A8 Telephone: 519-688-3009 X4016 Fax: 519-842-9431 E-mail: procurement@Tillsonburg.ca Contract Number RFQ2023-001 This agreement (the “contract”) made on the 1st day of December in the year 2023. Between Jamie Horvath Holdings Inc, Bayham Norfolk Boundary Road Tillsonburg, ON N4G 4G9 (the “Contractor”) AND The Town of Tillsonburg (the “Town”) For the construction, execution, or carrying out of the services identified as RFQ2023- 003 - Municipal Parking Lot Winter Maintenance and as described in Schedules “A” RFQ2023-003 and Quote Submission dated September 12th, 2023 & September 28th, 2023 received from Jamie Horvath Holdings Inc to this Contract, and the supply of all materials and other goods, services, inputs and components therein specified: (the “Project”) for a term of 5 (five) years beginning November 15th, 2023 to April 15th 2028 Subject to and in accordance with the General Terms and Conditions set out in herein the parties agree as follows: 1. The Contractor shall carry out all Services required to construct, execute, fabricate, build or assemble the Project expeditiously and in a professional manner to the standards and levels of service set out, and described in the RFQ as accepted in the Submission, generally applicable to such a Project, and in connection therewith shall do so in strict accordance with this Agreement. Page 150 of 197 Page 2 2. The Contractor shall furnish all goods, materials, supplies, equipment, parts, tools, plant, machinery, labor and other services required in order to complete the Project on a safe and timely basis, and deliver it to the Town, as specified. 3. The term of this agreement, shall be 5 (five) years and, as outlined in Section 2.1 of Schedule ‘A’, shall be from November 1st, 2023 through to May 15th 2028. 4. Annual pricing increases, as outlined in Section 2.1 of Schedule ‘A’, shall be based on Generally Accepted price indexes (i.e. Consumer Price Index, Fuel Index), by agreement. 5. The Contractor shall do all things necessary for the due and proper construction, execution fabrication or carrying out of the Project as provided in the quotation, as specified, and according to the directions and to the satisfaction of the Town. 6. The Contractor shall be ready and available to commence the Project, and its associated services, by November 15th of each year when required and ordered by the Town, and except where otherwise directed will proceed with that Project continuously in accordance with the General Conditions. 7. Where the Contractor fails or defaults in the performance of the Project or fails or refuses to deliver services, as specified, to the satisfaction of the Town to proceed with the Project as required by or under the Contract Documents, then the Town may enter upon and complete the Projects, and for that purpose may, (a) employ its own workforce to carry out the Project required to complete the Project, or any part thereof, or remedy the deficiency on the part of the Contractor; and/or (b) enter into a contract with any other person to complete the Project, or remedy the deficiency on the part of the Contractor as the case may be, and the Contractor shall forfeit and pay to the Town any additional cost thereby incurred by the Town as a result of its so doing. 8. Subject to and in accordance with the Construction Act (if applicable) and the Contract Documents (a) duly and properly carries out the Project in a competent and otherwise professional manner; (b) similarly fully constructs, executes, fabricates, builds or assembles the Project; and as provided in this Contract, the Town shall pay to the Contractor for the performance of the Projects and the completion of the Project, an aggregate amount equal to the sum of, (c) the Total cost of the services as quoted in the Quotation Submission provided by the Contractor in relation to this Agreement; (7) All payments shall be made by electronic fund transfer and the Contractor shall Page 151 of 197 Page 3 provide the Town forthwith upon request with all necessary information to effect such transfer. The Town shall be under no obligation to make any such payment unless and until that information is provided. (8) Prior to commencing the work, the Contractor shall deliver to the Town: (a) Proof of Comprehensive General Liability Insurance for property damage and bodily injury liability with not less than $5,000,000 (five million) combined single limits per occurrence. (b) A current Clearance Certificate issued by the Workplace Safety and Insurance Board (c) the executed signed Contract within five (5) business days (9) The Contractor, agrees that it will not claim damages, by any means, in respect to any matter relating to the contract. (10) The Contractor agrees to comply with applicable Federal and Provincial Regulations and Town Policies. These include, but are not limited to, the following: (a) Town’s Health and Safety Policy, Rzone Policy and Harassment and Violence in the Workplace Policy (to be provided by the Town) (b) WSIB regulations (11) The Contractor shall indemnify the Town and each of its servants, employees and agents from and against all actions, suits, claims and demands which may be brought against any of them during the project. Page 152 of 197 Page 4 Signed and delivered as of the date first above written. Jamie Horvath Holdings Inc Jamie Horvath, Owner Town of Tillsonburg per: Deb Gilvesy, Mayor Town of Tillsonburg Tanya Daniels Director of Corporate Services / Clerk Town of Tillsonburg Page 153 of 197 Page 5 Schedule “A” RFQ2023-003 Municipal Parking Lot Winter Maintenance Request for Quote RFQ 2023-003 Closing Date: Thursday, September 28, 2023 at 2:00 p.m. local time Question Deadline: Thursday, September 21, 2023 at 2:00 p.m. local time **ELECTRONIC SUBMISSIONS ONLY** Page 154 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 2 of 37 Contents Section 1.0 – Information to Proponents ...................................................................................... 3 1.1 Definitions ..................................................................................................................... 3 1.2 Bid Documents .................................................................................................................. 3 1.3 Submission Date and Details ............................................................................................. 3 1.4 Questions / Inquiries .......................................................................................................... 4 1.5 Addenda / Addendum ........................................................................................................ 5 1.6 Bid Withdrawal ................................................................................................................... 6 1.7 Irrevocable Period .............................................................................................................. 6 1.8 Bid Opening and Evaluations ............................................................................................. 6 1.9 Quotation Price .................................................................................................................. 8 1.10 Requests for Clarification .............................................................................................. 8 1.11 Taxes ............................................................................................................................ 9 1.12 Award of Contract, Execution of the Contract & Documents to be Delivered..................... 9 1.13 Liability ........................................................................................................................... 10 1.14 Disputes ......................................................................................................................... 10 1.15 Claims or Litigation ......................................................................................................... 11 1.16 Representation & Warranty ............................................................................................ 12 1.17 Freedom of Information .................................................................................................. 12 1.18 AODA Obligations .......................................................................................................... 12 1.19 Town Health and Safety Policies .................................................................................... 13 Section 2.0 – Project Terms of Reference ................................................................................. 14 2.1 Invitation .......................................................................................................................... 14 2.1 Scope of Work ................................................................................................................. 14 Page 155 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 3 of 37 Section 1.0 – Information to Proponents 1.1 Definitions “Addenda or Addendum” means such further additions, deletions, modifications or other changes to any Request for Proposal documents. “Town” refers to the Town of Tillsonburg “Contract” shall mean a written agreement between the Town and another party for the purchase of Supplies, Services, or Construction. “Quote” means the response in the form prescribed by this Request for Quote Document and completed and submitted by a Proponent in response to and in compliance with the Request for Quote. “Proponent” means the legal entity submitting a quote. “Successful Proponent” means the Proponent whose quote has been approved by the Town. 1.2 Bid Documents The following documents form the basis of this bid process (the “Bid Documents”): a) RFQ2023-003 Bid Documents; b) All attached Schedules which outline the goods / services being sought; c) All forms provided by the Town within the attached Schedules which Proponents are required to submit as part of their bid; d) Addenda issued during bidding period; Check Bid Documents for completeness upon receipt. Inform the Town immediately: a) Should any documents be missing or incomplete; or, b) Upon finding any discrepancies or omissions. A complete set of Bid Documents are available at Town of Tillsonburg online bidding system at https://tillsonburg.bidsandtenders.ca The Bid Documents are made available only for the purpose of submitting bids for the project. Availability and/or use of the Bid Documents do not confer a license or grant for any other purpose. 1.3 Submission Date and Details The Town shall only accept and receive Electronic submissions through the Town of Tillsonburg online bidding system at https://tillsonburg.bidsandtenders.ca Page 156 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 4 of 37 Hard copy submissions shall NOT be accepted. Submissions shall be received by the Bidding System until 2:00 pm (local time) on September 28, 2023. Late Proposals are not permitted by the Bidding System. In addition to the base bid, Proponents must attach any / all forms as provided by the Town as provided in Schedules and Addendums. All Proponents shall have a bidding System Vendor account and be registered as a Plan Taker for this Bid opportunity, which will enable the Proponents to download the bid documents, to receive Addenda/Addendum email notifications, download addendums and to submit their bid electronically through the Bidding System. The closing time shall be determined by the Bidding System Web Clock. Proponents are cautioned that the timing of the submission is based on when the Bid is received by the Bidding System, not when a Bid is submitted by a Proponent, as transmission can be delayed in an “Internet Traffic Jam” due to file transfer size, transmission speed. The Proponent acknowledges that all submitted bids shall become a record belonging to the Town which makes them all subject to the Municipal Freedom of Information and Protection Privacy Act, R.S.O., Chapter M.56, as amended. 1.4 Questions / Inquiries Questions in relation to this RFP shall be entered directly to the Bids & Tenders website. Deadline for all questions regarding this RFP is 02:00PM on September 21, 2023. The Town of Tillsonburg reserves the right to neither accept nor consider any questions received after 2:00 p.m., local time on this date. The Town will review all questions received and prepare a response that is sent as an addendum to all Respondents. A bid shall be disqualified where contact is made with any person at the Town other than the individuals outlined above. The Town shall not be responsible for instructions, clarifications or amendments communicated orally. Instructions, clarifications or amendments which affect the Bid Documents may only be made by addendum. If Proponents find discrepancies, omissions, errors, departures from building by-laws, codes or good practice, or points considered to be ambiguous or conflicting, they shall Page 157 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 5 of 37 bring them to the attention of the Town in writing, and not less than seven (7) business days before the bid closing date, so that the Town may, if the Town deems it necessary, issue instructions, clarifications, or amendments by addendum to all Proponents prior to the bid closing date. The Town will endeavor to issue such addenda at least seventy- two (72) hours prior to bid closing. 1.5 Addenda / Addendum Addendum/Addenda, if required, issued by the Purchasing Coordinator shall form part of the Bid Call Document. Proponents shall acknowledge receipt of any addenda when submitting their Bid through the Bidding System. Proponents shall check a box for each addendum/addenda and any applicable attachments that has been issued before a Proponent can submit their Bid submission online. Addendum/Addenda will typically be issued through the Bidding System, Seventy-Two (72) Hours prior to Closing Time and Date. In the event an addendum is issued within Seventy-Two (72) Hours prior to Closing Time and Date, it may include an extension of the Closing Time and Date. It is the responsibility of the Proponent to have received all Addendum/Addenda that have been issued. Proponents should check online at https://tillsonburg.bidsandtenders.ca prior to submitting their Bid and up until Proposal closing time and date in the event additional addendums are issued. The Town encourages Proponents not to submit their Bid prior to Forty-Eight (48) hours before the Bid closing time and date, in the event that an addendum is issued. If a Proponent submits their bid prior to this or, at any time prior to the bid closing and addendum/addenda is issued by the Owner, the Bidding System shall WITHDRAW their Bid submission and change their Bid submission to an INCOMPLETE STATUS (NOT accepted by the Owner) and the Withdrawn Bid can be viewed by the Proponent in the “MY BIDS” section of the Bidding System. The Proponent is solely responsible to: a) make any required adjustments to their Bid; and b) acknowledge the addendum/addenda; and c) Ensure the re-submitted Bid is RECEIVED by the Bidding System no later than 2:00:00 p.m. (14:00:00 hours) local time, on the Bid Closing Date. NOTE: Additional company contacts are recommended for the reasons outlined below: I. Do not invite any additional contacts that you do not want to have access to view, edit, submit and/or withdraw or who may be in direct competition. For example, a company may have two divisions that could compete for the same Bid Opportunity. II. You are strongly urged when creating or updating a Bidding System Vendor account to add additional company contacts to create their own login to the Page 158 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 6 of 37 Bidding System. This will permit your invited contacts that have created their own login to manage (register, submit, edit and withdraw) Bids which your Company is a Registered Plan Taker for. In the event you are on vacation, or due to illness, etc. these additional contacts may act on your Company’s behalf and have the authority to; receive addendum notifications from the Bidding System, and where permitted by the terms and conditions of the Bid Call Document, to submit Bids electronically through the Bidding System and/or withdraw and/or edit and/or acknowledge addendum/addenda, on your behalf III. If you are an invited company contact, it is imperative that you create your login from the link contained in the email invitation. Do NOT go directly to Tillsonburg’s Bid Opportunity website and create a separate vendor account. 1.6 Bid Withdrawal A Proponent may edit or withdraw their Bid submission prior to the closing time and date however, the Proponent is solely responsible to ensure the re-submitted bid is RECEIVED by the Bidding System no later than 2:00:00 p.m. (local time), on the Bid Closing Date. 1.7 Irrevocable Period Bids shall remain open and subject to acceptance for a period of (60) days from closing date. 1.8 Bid Opening and Evaluations Bids will not be opened publicly. Bid submissions will be provided to Council and therefore those bids will become a public document at that time. In the event that more than one bid is received from the same Proponent, only the last bid received will be considered. The Town may reject the lowest or any bid or part of any bid, reject all bids or cancel this bid process in whole or in part. The bid price offered on the Form of Bid will be considered the Proponent’s “Base Bid”. The Town reserves the right, but has no obligation, to adjust all Proponent’ Base bids by the amounts of any alternative prices which the Town, in its discretion, decides to accept. Page 159 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 7 of 37 The Town reserves the right to award the contract to the Proponent which submitted the bid which, in the Town’s sole discretion, provides the best value to the Town based on the criteria described in the Bid Documents including, but not limited to, a Proponent’s: a) Base Bid; b) Base Bid, as adjusted by the Town pursuant to the Bid Documents, and c) Clarification provided pursuant to Section 1.10 (Requests for Clarification) The Town may accept or reject any regular, irregular, unbalanced, informal or non-compliant bid. Incomplete or conditional bids may be declared non-compliant. The Town reserves the right to consider, during the evaluation of the bids; a) Information provided in the bid itself; b) Information provided in response to inquiries of credit and industry references set out in the bid; c) Information received in response to inquiries made by the Town of third parties apart from those disclosed in the bid in relation to the reputation, reliability, experience and capabilities; d) The manner in which the Proponent provides services to others; e) The experience and qualifications of the Proponent’s senior management and project management; f) The compliance of the Proponent with the Town’s requirement and specifications; and, g) Innovative approaches proposed by the Proponent in the bid. The Proponent acknowledges that the Town may rely on the criteria which the Town deems relevant, even though such criteria may not have been disclosed to the Proponent. By submitting a bid, the Proponent acknowledges the Town’s rights under this section and absolutely waives any right, or caused of action, against the Town and its consultants, by reason of the Town’s failure to accept the bid submitted by the Proponent, whether such right or cause of action arises in contract, negligence or otherwise. The Town reserves the right to award this Contract to one (1) bidder or more than one (1) bidder whichever is in the best interest of the Town. The Town reserves the right to open the bid and negotiate with a single Proponent, in cases where only one bid is received, or to negotiate with a Proponent of the Town’s choice, if all bids are over budget or too high. Page 160 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 8 of 37 Should the Town receive no compliant bids, the Town, in its discretion, may re-bid the Project or may negotiate a contract for the whole or any part of the Project with a Proponent which has submitted a non- compliant bid. In the event that two (2) or more compliant, equal bids are submitted during a competitive bid process, the Town shall determine the successful Proponent by drawing a Proponent’s name, as determined by the CAO. 1.9 Quotation Price The Quotation provides that the quotation price shall be provided in numbers only. A mathematical or transposition discrepancy or error on the face of a quotation may be corrected by the Town by correcting the quotation price accordingly, unless otherwise decided by the Town. a) Where the discrepancy is in respect of a figure represented numerically and in words, the figure as written in words shall be accepted as correct, and the numerical representation will be corrected accordingly. b) Where the discrepancy is in respect of extensions of unit prices, the unit price shall be taken as correct, and the extension shall be corrected accordingly. c) Where the discrepancy or error is such that more than one of the foregoing provisions applies, the corrections shall be applied sequentially starting at a) above. Where the discrepancy or error is such that none of the foregoing provisions apply, the discrepancy or error shall be corrected by taking the lower of the inconsistent amounts as being correct, and the higher amount shall be corrected accordingly. If a Supplier has failed to enter a price for an item of work set out in the Quotation Document, the Supplier shall, unless the Supplier has specifically stated otherwise in the Quotation, be deemed to have allowed elsewhere in the Quotation for the cost of carrying out the said item of work and, unless otherwise agreed to by the Town, no increase shall be made in the Total Discount Price on account of such omission. 1.10 Requests for Clarification The Town may contact any one or more Proponents to request clarification or further information without any obligation to contact other Proponents. Such additional clarification shall be provided promptly by the Proponent to the Town. The Town may, but is not obligated to, amend or revise the bid based on the clarification or further information. Requests for information shall not be construed as acceptance of a bid Page 161 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 9 of 37 1.11 Taxes The Harmonized Sales Tax (HST) shall not be included in the bid price. All other eligible taxes shall be included in the bid price. Any taxes or increases to taxes announced prior to the date of the issuance of the Bid Documents and scheduled to come into effect subsequent to it shall be taken to be included in the bid price. 1.12 Award of Contract, Execution of the Contract & Documents to be Delivered Proponents shall not issue or make any statements or news releases concerning their bid, the bid process, the Town’s evaluation of the bids, or the Town’s award or cancellation of the bid process without the express written consent of the Town. Prior to commencing the work, the Proponent shall deliver to the Town, at their expense, all documents as set forth below: A. Certificates of Insurance for insurance policies as set out below:  A Commercial General Liability (CGL) policy that shall be not less than 5 million dollars per occurrence.  The CGL policy shall include bodily injury including death, personal injury, property damage, tenants legal liability, non-owned automobile and contain a cross liability/severability of interest clause. The certificates of insurance must also include acknowledgement that coverage under the policies specifically extend to the works in question. The COI shall name the Town of Tillsonburg as additional insured to the policy.  The CGL policy shall not contain any exclusion or limitation in respect to shoring, underpinning, raising or demolition of any building or structure, pile driving, caisson work, collapse of any structure or subsidence of any property, structure or land from any cause.  All required insurance shall be endorsed to provide that the policies shall not be altered, cancelled or allowed to lapse without 30 days prior written notice to the Town of Tillsonburg.  Proof of Errors and Omission  The Corporation of the Town of Tillsonburg shall be named as an additional insured in the policy of commercial general liability insurance and the policy shall contain a cross-liability/separation clause. B. A current Clearance Certificate issued by the Workplace Safety and Insurance Board. C. Irrevocable Letter of Credit or Certified Cheque The successful Bidder shall, at their own expense and prior to commencing any work, provide an Irrevocable Letter of Credit or Certified Cheque from a recognized Page 162 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 10 of 37 Financial Institution in the amount of $3,000 in the form acceptable to the Municipalities Finance Department. The Irrevocable Letter of Credit shall act as a guarantee that the Contractor will perform the work identified herein for the entire term of the Contract. If the Contractor expressly or by implication repudiates the Contract herein, the Town may terminate the Contract immediately upon written notice and immediately draw upon the Irrevocable Letter of Credit for penalties or liquidated damages. Notwithstanding the above, the Town shall retain any other right which it may have in law to claim for any and all damages which it may suffer as a result of the Contractors breach of the provisions set forth in this Contract. The Proponent agrees that the Town shall not be deemed to be the employer of the Proponent nor its personnel under any circumstances whatsoever. 1.13 Liability If a Proponent breaches the “bid contract”, including by failing to execute the contract, for whatever reason, the Proponent shall be liable to pay to the Town, at the Town’s election as follows: a) The difference between the base bid prices of the breaching Proponent and the Proponent who subsequently executes the contract; or, b) The amount set out in the bid bond or certified cheque; And these amounts shall be considered liquidated damages, not a penalty, and the Proponent hereby acknowledges that these amounts are a reasonable pre-estimate of damages which will likely be suffered by the Town should a breach of the “bid contract” occur. The Town shall have the right to draw upon the bid bond or certified cheque should a breach of the “bid contract” occur, irrespective of any other terms or conditions set out in the bond. A Proponent, by submitting a bid, agrees that it will not claim damages, by any means, in respect to any matter relating to the contract or bidding process in excess of an amount equivalent to the reasonable costs incurred by the Proponent in preparing its bid and waives any claim for loss of profits if no contract is made with the Proponent. 1.14 Disputes Process for complaint resolution The following procedure shall apply to the conduct of Complaint Resolutions by the Town of Tillsonburg. Page 163 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 11 of 37 a) An unsuccessful Supplier shall request a meeting with the Department Manager and the Director. Such request will be in writing and shall (i) provide a detailed statement of the legal and factual grounds of the protest, including copies of relevant documents, and (ii) identify the form of relief requested. b) Where, after a meeting with the Department Manager and the Director, the Supplier is satisfied that its concerns have been addressed and that the purchasing process was conducted in a fair and equitable manner, no further action shall be required. Documentation in respect of the protest in question shall be maintained by the Buyer(s) for future reference. c) Where, after a meeting between the Supplier, the Department Manager and the Director, it is concluded that the purchasing process was materially flawed, for any reason, the Director shall issue a report to the Chief Administration Officer for his approval recommending corrective action. d) Where, after a meeting between the Supplier, the Department Manager and the Director, the parties fail to achieve a mutually satisfactory resolution, the Supplier may request an opportunity to present its case to the Chief Administration Officer, provided that the supplier’s request is in writing. e) In the event of a dispute arising in connection with this bid process that cannot be resolved with the above “complaint resolution process” including, without limitation, a dispute concerning the existing of the “bid contract” or a breach of the “bid contract”, or a dispute as to whether the bid of any Proponent was submitted on time or whether a bid is compliant, the Town may refer the dispute to a confidential binding arbitration pursuant to the Arbitration Act, 1991, as amended, before a single arbitrator with knowledge of procurement/bidding law. In the event that the Town refers the dispute to arbitration, the Proponent agrees that it is bound to arbitrate such dispute with the Town. Unless the Town shall refer such dispute to binding arbitration, there shall be no arbitration of such dispute. 1.15 Claims or Litigation The Town shall not consider bids received from parties with whom the Town is in litigation, or pending litigation, unless approval allowing such consideration is obtained by the Proponent from the Council of the Town prior to the close of bidding. Bids which are not considered pursuant to the aforementioned policy shall be returned to the Proponent and no contract in regard to the bid process shall have been created as between the Proponent and the Town. Page 164 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 12 of 37 1.16 Representation & Warranty The Proponent represents and warrants that its bid is compliant with the terms set out in the Bid Documents. The Proponent acknowledges that the Town is relying on this representation and warranty. In the event that the Proponent’s bid is accepted by the Town and the bid is held by a Court of competent jurisdiction to be non-compliant with the terms set out in the Bid Documents in a proceeding commenced by another Proponent (the “Claimant”), the Proponent will indemnify the Town for any award of damages. Howsoever characterized, that are payable to the Claimant as well as for the Town’s actual legal expense, including all legal fees and disbursements as billed to the Town. 1.17 Freedom of Information The Proponent acknowledges that any bid submitted shall become a record belonging to the Town and therefore is subject to the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c M.56, as amended. (MFIPPA) MFIPPA provides that an individual, businesses and other organizations have a legal right to request records held by the Town, subject to specific limitations. The Proponent should be aware that it is possible that any records provided to the Town, including but not limited to, pricing, technical specifications, drawings, plans, audio visual materials or information about staff, parties to the bid or suppliers could be requested under this law. If the Proponent believes that all or part of the bid should be protected from release, the relevant parts should be clearly marked as confidential. Please note that this will not automatically protect the submission from release, but it will assist the Town in making a determination on release if a request is made. The Town will use its best efforts not to disclose any information so marked confidential but shall not be liable to a Proponent where information is disclosed by virtue of an order of the Privacy Commissioner or otherwise as required by law. 1.18 AODA Obligations The Proponent shall comply with applicable Regulations of the Accessibility for Ontarians with Disabilities Act, 2005 (the AODA), with regard of the provision of its goods or services contemplated herein, specifically:  Ontario Regulation 429/07: Accessibility Standards for Customer Service,  Ontario Regulation 191/11: Integrated Accessibility Standards The Proponent shall ensure that all its employees, agents, volunteers, or others for whom it is at law responsible and who are involved in providing goods and services tothe Town receive training as required by these regulations. The Proponent acknowledges that pursuant to the AODA, the Town must, in deciding to purchase goods or services through its procurement process, consider the accessibility for persons with disabilities to such goods or services. Page 165 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 13 of 37 1.19 Health and Safety Policies The Contractor shall provide and maintain the necessary first aid items and equipment as called for under the First Aid Regulations of the Worker's Compensation Act. The Contractor must ensure compliance with the Occupational Health and Safety Act (OHSA) and indemnify the Town for any failure to do so. The proponent and any Sub-Contractors shall comply with all requirements of the Town’s Health and Safety Policy, Rzone Policy and Violence and Harassment in the workplace Policy. Policy documents can be found on our town website: https://www.tillsonburg.ca/town- hall/policies/ Page 166 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 14 of 37 Section 2.0 – Project Terms of Reference 2.1 Invitation This request for quote (RFQ) is an invitation by the Town of Tillsonburg to prospective proponents to submit quotes for Municipal Parking Lot Winter Maintenance. All submitted quotes will be reviewed and analyzed by town staff. The Town of Tillsonburg reserves the right in its sole discretion during the selection process, to reject any or all proposals or any portion without exception or explanation; it may also waive any irregularity in its sole discretion. Quotation Forms have been broken up into different Parts such that Bidders who only wish to provide a quotation on certain Parts are able to do so. The Town reserves the right to accept any quotation or part of any quotation in accordance with the Level of Service Requirements, equipment to be provided, and hourly rates. The Town further reserves the right to award the Contract on a split-order basis, individual-item basis, or such combination as shall best serve the interests of the Town in the sole opinion of the Town. 2.1 Scope of Work DURATION OF CONTRACT The overall duration of this contract will be for a term of 5 (five) years from November 1st, 2023 to May 15, 2028. This Contract shall be for the continuous period from November 1st to April 30th, or as determined by prevailing weather conditions, for each winter operating season for the duration of the contract term. The winter maintenance season may begin or extend beyond these dates; however these dates are of a typical winter season for this geographical region. The Contractor will be expected to respond and provide service when called upon outside of these dates, given 24 hours notice to do so, based on a forecasted winter event at the unit prices quoted herein. The Town in its absolute sole discretion has the option to renew the Contract for a further one (1) year period at the unit prices quoted herein. In determining whether to renew the Contract, the Town will consider the following, but not limited to price, service, performance, and reliability. PRICES SUBMITTED The unit prices submitted for each item shall be inclusive of furnishing all materials, equipment, labour and transportation to perform and complete the work and shall exclude HST. Annual costs increases shall be discussed as the rate increases shall be dictated by recognized rate increase indices (i.e. CPI or Fuel Index) INVOICING & DETAILED RECORDS The Contractor must submit a detailed invoice at the end of each month for each location itemizing the time to complete the work at the unit prices quoted herein. Failure to submit invoices by the 15th of the following Page 167 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 15 of 37 month will result in non-payment. The invoice must show the date and time for each plowing/salting activity as well as the approximate depth of snow at the time of servicing. Town staff will verify each event invoiced against weather records prior to authorizing payment. Payment shall be considered full compensation for all labour and equipment supplied as part of this Contract. Any penalties or liquidated damages incurred by the Town will be subtracted prior to payment. The Contractor is not entitled to interest for late payments. The Contractor may be required to attach provided GPS technology in their equipment for improved tracking records. CONTRACTOR(S) RESPONSIBILITIES The Contractor(s) shall be responsible for and give adequate attention to the performance and completion of the work in accordance with the terms of this Quotation and the specifications hereto. The Contractor(s) shall be responsible for the supply of all labour, materials and equipment necessary to complete the work. The Contractor(s) must inspect all parking lots within the Contractor(s) area of plowing, noting the location of protruding manholes, catch basins, curb endings, signs, railings, etc. close to the work area. The Contractor(s) understands that they shall be held responsible for any damage caused by the Contractors(s) plowing operations. NON-PERFORMANCE OF THE CONTRACT If the Contractor(s) fails or neglects to commence, or to prosecute the work diligently and in the expected timeframe, in the opinion of the Manager of Public Works or designate, then the Manager of Public Works or designate will take the appropriate action necessary to ensure that completion of the work is done in its entirety, within the time limits under the Contract and draw on the Irrevocable Letter of Credit or deduct monies that may be due or become due to the Contractor under this Contract as a penalty. If the Contractor becomes bankrupt or insolvent, commit any act of insolvency, abandons the works, or fails to observe and perform any of the provisions of this Contract, the Manager of Public Works or designate reserves the right to cancel the Contract Page 168 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 16 of 37 immediately and draw on the Irrevocable Letter of Credit or deduct monies that may be due or become due to the Contractor under this Contract as a penalty. If the Contractor fails to provide the equipment and operator the Town reserves the right to cancel the Contract immediately and draw on the Irrevocable Letter of Credit or deduct monies that may be due or become due to the Contractor under this Contract as a penalty. The Manager of Public Works shall inform the Contractor when unsatisfactory work performance occurs. If the poor performance continues, the Town reserves the right to cancel the Contract immediately, request an alternate qualified Contractor to perform the work, and draw on the Irrevocable Letter of Credit or deduct monies that may be due or become due to the Contractor under this Contract as a penalty. LIQUIDATED DAMAGES The Contractor acknowledges that the Town will experience increased administrative and operational costs in the event of the Contractors non-performance of its contractual obligations. Accordingly, the Parties agree that in view of the difficulty of ascertaining the actual losses which the Town will suffer by reason of delay in the performance or non- performance of the said Work, and in view that the accumulated effect of repeated incidents of non-performance of the Work will increase the cost to the Town, the Parties hereby agree upon and fix as Liquidated Damages that the Town will suffer by reason of said delay, non- performance or default and not as a penalty an amount equal to 25% of any invoice submitted by the Contractor. The Town will assess Liquidated Damages for each instance of non-performance. In all instances of non-performance the Town will have the right to complete the work to its satisfaction and in accordance with the standards as set out in this document. The Contractor shall pay the Town the amount of Liquidated Damages for each incidence of non-performance. The Town may deduct and retain amounts of such Liquidated Damages out of monies that may be due or become due to the Contractor under this Contract. RESPONSIBILITY FOR DAMAGE Prior to commencing operations under this Contract, the Contractor shall make arrangements with the Manager of Public Works to inspect and document the existing condition of all parking lots to be serviced under this Contract. The Contractor is responsible for all damages caused by their equipment in providing this service. The Contractor shall make good all necessary repairs prior to May 31st to the satisfaction of the Manager of Public Works or designate. Failure to make the necessary repairs shall result in the Manager of Public Works or designate making the necessary arrangements for the repairs and draw on the Irrevocable Letter of Credit or deduct monies that may be due or become due to the Contractor under this Contract as a penalty. EXCLUSION OF BIDDER(S) DUE TO POOR PERFORMANCE Page 169 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 17 of 37 The Manager of Public Works shall document evidence and advise the Finance Department in writing where the performance of a Contractor has been unsatisfactory in terms of failure to meet Contract specifications, terms and conditions, or for Health and Safety violations. The Town may, in consultation with the Municipalities Solicitor, prohibit an unsatisfactory supplier from bidding on future Contracts for a period of up to three (3) years. ADDITIONS AND DELETIONS The Town reserves the right to add or delete locations as needed. The Town shall provide the Contractor with fifteen (15) calendar days written notice of when a location needs to be added or deleted from their respective Contract. LEVEL OF SERVICE REQUIREMENTS The Contractor shall provide sufficient resources to provide the required level of service 24 hours a day, seven days a week, without exception for statutory holidays throughout the duration of the Contract. The Contractor shall perform winter maintenance operations and manage the snow in a manner to achieve the required levels of service, minimize snow drifting, and minimize ice events from snow storage areas during freeze thaw cycles. The Contractor will not be called to commence snow and/or ice clearing operations and is responsible for monitoring changing weather conditions and responding to these conditions in order to provide an effective level of service on an automatic response basis. The service provided in all locations must include all proper equipment, materials, and labour required for a complete and proper job to the total satisfaction of the Town. The Town will have sole discretion as to the suitable equipment to be used to complete the job in a cost effective and timely manner and submissions will be evaluated accordingly. The level of service required for each Part of the Quotation Form is outlined below. It is the responsibility of the bidders to have a complete understanding of what is required when bidding. It is also the responsibility of the successful bidder(s) to understand and reconfirm expectations at each location prior to the winter season. The levels of service described below must be strictly adhered to. The Town will not pay for unnecessary servicing activities, travel time, or for equipment downtime. Page 170 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 18 of 37 Part A – Municipal Parking Lots  A front end loader (2 cu.yd minimum), large tractor with front plow, or equivalent must be used for snow clearing/scraping such that no windrows are left behind. Page 171 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 19 of 37  Snow piling is to be done at the same time as snow clearing within the designated snow storage areas with equipment capable of stockpiling snow a minimum of 3.5 m (12’) high.  Snow piles are not to take up more than 10% (ten percent) of the available parking spaces at any one time during the winter season.  Snow clearing/scraping operations must proceed and be completed based on the following schedule, or begin within one (1) hour after the accumulation of 5.0 cm (2”), or within one (1) hour upon request by the Manager of Public Works or designate. Table 1 – Parking Lots Located East of Broadway Street: Priority Municipal Lot Time of Completion 1 1A 6:00 am 2 7A (first ½ ) 3 6A (first ½ ) 4 3A 9:00 am 5 10A 6 7A (last ½ ) 7 6A (last ½ ) 12:00 pm 8 8A 9 9A  Removal away of snow is not normally required, however if extreme conditions occur it may be requested.  Any extra work must first be authorized by the Manager of Public Works or designate. Part B – Municipal Parking Lots  A front end loader (2 cu.yd minimum), large tractor with front plow or equivalent must be used for snow clearing/scraping such that no windrows are left behind.  Snow Piling is to be done at the same time as snow clearing within the designated snow storage areas with equipment capable of stockpiling snow a minimum of 3.5 m (12’) high.  Snow piles are not to take up more than 10% (ten percent) of the available parking spaces at any one time during the winter season.  Snow clearing/scraping operations must proceed and be completed based on the following schedule, or begin within one (1) hour after the accumulation of 5.0 cm (2”), or within one (1) hour upon request by the Manager of Public Works or designate. Page 172 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 20 of 37 Table 1 – Parking Lots Located West of Broadway Street: Priority Municipal Lot Time of Completion 1 1B 6:00 am 2 2B 3 3B 9:00 am 4 4A 5 5B 6 11A 7 5A 11:00 am 8 6B  Removal away of snow is not normally required, however if extreme conditions occur it may be requested.  Any extra work must first be authorized by the Manager of Public Works or designate. Part C – Tillsonburg Regional Airport  The Contractor shall provide sufficient resources to clear new or blowing snow accumulation on the main runway, driveways, taxiways, and parking lot preferably through the use of several 12’ to 18’ plow blades in tandem and large snow blowers.  The Contractor shall be available on an on-call basis and will be contacted by the Airport Manager or designate when winter maintenance operations are required (typically 30 to 50 hours per season). Part D – OPP & Fire Services Parking Lots  Snow clearing/scraping within one (1) hour after the accumulation of 2.5 cm (1”) of new or blowing snow or upon request by the Fire Chief, OPP Facility Manager, or designate. Page 173 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Page 21 of 37  At the time of snow clearing/salting, all pedestrian walkways and sidewalks within and connecting the lot and buildings must also be cleared, salted and made safely passable for foot traffic.  Salting shall be completed after each snow clearing activity, in the event of freezing rain, or upon request by the Fire Chief or designate in a uniform fashion at an application rate sufficient to produce a melting brine action to prevent ice formation.  Snow clearing/material application must be completed as necessary to ensure the 2.5 cm (1”) of accumulation is never exceeded regardless of time of day and always serviced before 7:00 am every morning, when required.  Snow piles are not to take up any parking spaces.  Removal away of snow is not normally required at these facilities. If extreme conditions occur it may be requested.  Any extra work must first be authorized by the Fire Chief, OPP Facility Manager, or designate.  Every reasonable effort will be made by vehicle users of the parking lot (Fire Dept. and OPP) to move said vehicles so as to provide as much space as possible to facilitate plowing and snow removal operations Part E – Tillsonburg Community Centre  Snow clearing/scraping operations must begin within one (1) hour after the accumulation of 5.0 cm (2”) of new or blowing snow and always serviced before 7:00 am every morning except for the main parking area which shall always be serviced before 5:00 am every morning, when required, or upon request by the Facilities Manager or designate for other events such as concerts, hockey games, weddings, etc. that may require additional snow clearing/scraping.  Salting shall be completed after each snow clearing activity, in the event of freezing rain, or upon request by the Facilities Manager or designate in a uniform fashion at an application rate sufficient to produce a melting brine action to prevent ice formation.  Snow piles are not to take up more than 10% of the available parking spaces at any one time during the winter season.  Removal away of snow is not normally required at this facility. If extreme conditions occur it may be requested.  Any extra work must first be authorized by the Facilities Manager or designate. Part F – Customer Service Centre Page 174 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Bid Number: RFQ2023-003 Vendor Name: Jamie Horvath Holdings Inc  Ongoing snow clearing/scraping operations must begin within one (1) hour after the accumulation of 5.0 cm (2”) of new or blowing snow and service shall be completed before 6:00 am every morning when required, or upon request by the Facilities Manager or designate.  At the time of snow clearing/salting, all pedestrian walkways and sidewalks within and connecting the lot and buildings must also be cleared, salted and made safely passable for foot traffic.  Snow piles are not to take up any parking spaces.  Removal away of snow is not normally required at this facility. If extreme conditions occur, it may be requested.  Any extra work must first be authorized by the Facilities Manager or designate. Part G – Corporate Office  Ongoing snow clearing/scraping operations must begin within one (1) hour after the accumulation of 5.0 cm (2”) of new or blowing snow and service shall be completed before 7:00 am every morning when required, or upon request by the Facilities Manager or designate.  At the time of snow clearing/salting, all pedestrian walkways and sidewalks within and connecting the lot and buildings must also be cleared, salted and made safely passable for foot traffic.  Snow piles are not to take up any parking spaces.  Removal away of snow is not normally required at this facility. If extreme c  Any extra work must first be authorized by the Facilities Manager or designate. Page 175 of 197 The Town of Tillsonburg Municipal Parking Lot Winter Maintenance RFQ2023-003 Bid Number: RFQ2023-003 Vendor Name: Jamie Horvath Holdings Inc Schedule “B” RFQ2023-003 - Bidder’s Submission RFQ2023-003 - Municipal Parking Lot Winter Maintenance Opening Date: September 12, 2023 4:00 PM Closing Date: September 28, 2023 2:00 PM Vendor Details Company Name: Jamie Horvath Holdings Inc Does your company conduct business under any other name? If yes, please state: Address: ON - Ontario Bayham Norfolk Boundry Road Tillsonburg, N4G 4G9, Ontario N4G 4G9 Page 176 of 197 Bid Number: RFQ2023-003 Vendor Name: Jamie Horvath Holdings Inc Contact: Jamie/Trish Horvath Email: farmboy6775@outlook.com Phone: 519-866-5214 Fax: 519-866-5214 HST#: 855659249RT0001 Submission Details Created On: Wednesday September 27, 2023 16:57:27 Submitted On: Wednesday September 27, 2023 18:55:00 Submitted By: Jamie/Trish Horvath Email: farmboy6775@outlook.com Transaction #: aec2c026-96ba-4e0e-bc36-c2650bc78ede Submitter's IP Address: 198.182.254.64 Page 177 of 197 Bid Number: RFQ2023-003 Vendor Name: Jamie Horvath Holdings Inc Page 178 of 197 Bid Number: RFQ2023-003 Vendor Name: Jamie Horvath Holdings Inc Page 179 of 197 Bid Number: RFQ2023-003 Vendor Name: Jamie Horvath Holdings Inc Page 180 of 197 Bid Number: RFQ2023-003 Vendor Name: Jamie Horvath Holdings Inc Page 181 of 197 Bid Number: RFQ2023-003 Vendor Name: Jamie Horvath Holdings Inc Page 182 of 197 Bid Number: RFQ2023-003 Vendor Name: Jamie Horvath Holdings Inc Page 183 of 197 Bid Number: RFQ2023-003 Vendor Name: Jamie Horvath Holdings Inc Page 184 of 197 Bid Number: RFQ2023-003 Vendor Name: Jamie Horvath Holdings Inc Page 185 of 197 Bid Number: RFQ2023-003 Vendor Name: Jamie Horvath Holdings Inc Page 186 of 197 November 25, 2023 Jamie Horvath Holdings Inc Bayham Norfolk Boundary Road Tillsonburg, ON N4G 4G9 Attention: Jamie Horvath Re: Proposal Award, RFQ2023-003 - Municipal Parking Lot Winter Maintenance Dear Jamie Horvath: We would like to thank Jamie Horvath Holdings Inc for the time and effort in preparing this Quotation. This letter is to confirm the award of the RFQ2023-003, Municipal Parking Lot Winter Maintenance to Jamie Horvath Holdings Inc. This RFQ award is for the provision of snow and/or ice clearing operations to specified municipal parking lots and the Tillsonburg Regional Airport at the labour and equipment rates as specified in Appendix B. If you have any questions, please feel free to contact the undersigned at 519-688-3009 ext. 4420 or via email at rsparham@tillsonburg.ca. We look forward to working with Jamie Horvath Holdings Inc throughout the term of this contract. Yours truly, ________________________________ _______________________________ Richard J. Sparham, C.Tech., CRS Jonathon Graham, MPA, LET Manager of Public Works Director of Operations and Development cc Renato Pullia, Director of Innovation & Strategic Initiatives and Interim Director of Finance / Treasurer Annette Cattle, Purchasing Coordinator File Page 187 of 197 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-106 A BY-LAW to Adopt an Information Technology Policy. WHEREAS Section 270(1) of the Municipal Act, 2001 states that a municipality shall adopt and maintain policies with respect to the manner in which the municipality will try to ensure that it is accountable to the public for its actions, and the manner in which the municipality will try to ensure that its actions are transparent to the public; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT the Information Technology Policy attached hereto as “Schedule A” is hereby adopted and forms part of this by-law; 2. That this by-law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 11th day of DECEMBER, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS THIS 11th day of DECEMBER, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 188 of 197 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-107 A BY-LAW to Appoint an Integrity Commissioner for the Corporation of the Town of Tillsonburg. WHEREAS section 223.3 of the Municipal Act, S.O. 2001 c. 25 authorizes the Town to appoint an Integrity Commissioner who reports to Municipal Council and who is responsible for performing in an independent manner the functions assigned by Municipal Council in accordance with the legislation; AND WHEREAS the Council of the Town of Tillsonburg deems it expedient to appoint Robert J. Swayze as the Integrity Commissioner for the Town of Tillsonburg under the authority of the said Municipal Act, to perform the duties and responsibilities of that office pursuant to the terms of the legislation and agreement with Mr. Swayze BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. That pursuant to Section 223.3 of the Municipal Act, S.O. 2001, c. 25, Council hereby appoints Robert J. Swayze as the Integrity Commissioner for the Town of Tillsonburg. 2. That the Mayor and Clerk are authorized and directed to execute on behalf of the municipalty, the agreement with Robert J. Swayze. 3. That the term of such appointment shall be four years commencing January 1, 2024 4. That this By-Law shall be effective upon the passing thereof. READ A FIRST AND SECOND TIME THIS 11th day of DECEMBER, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of DECEMBER, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 189 of 197 Page 1 of 6 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-108 A BY-LAW to amend Zoning By-Law 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. That Section 4.0 to By-law Number 3295, as amended, is hereby further amended by adding the following Section 4.2 a) after Section 4.2: “4.2 a) ADDITIONAL RESIDENTIAL UNIT means a dwelling unit located within the principal dwelling on the lot or in a permanent detached accessory building on the lot, and which is secondary and subordinate to the principal dwelling on the lot. Additional residential unit(s) shall not include a trailer, a mobile home, a motor home, or recreational vehicle as defined herein.” 2. That Section 5.1 to By-law Number 3295, as amended, is hereby further amended by adding the following subsection at the end thereof: “5.1.4 ADDITIONAL RESIDENTIAL UNITS 5.1.4.1 WHERE PERMITTED Notwithstanding any other provisions of this By-law to the contrary, an additional residential unit shall be permitted subject to the provisions contained in Table 5.1.4 and compliance with all other provisions of the Zone in which the lot is located. TABLE 5.1.4 – REGULATIONS FOR ADDITIONAL RESIDENTIAL UNITS (ARUs) Zone Provision Provision Number of ARUs per lot i) Maximum of 2 ARUs per lot. The principal dwelling must be a legally permitted use on the lot. Where 2 ARUs are located on a lot, 1 ARU is required to be located within the principal dwelling. Permitted dwelling types i) An ARU may be contained within the principal dwelling or in an accessory structure on the lot associated with a single-detached dwelling, semi-detached dwelling, or street-fronting townhouse dwelling. Page 190 of 197 By-Law 2023-108 Page 2 of 6 Zone Provision Provision Maximum Gross Floor Area for all ARUs i) No greater than 50% of the gross floor area of the principal dwelling on the lot, except that an ARU may occupy the whole of a basement of a principal dwelling. Parking (per ARU) i) In addition to the parking requirements for the principal dwelling in accordance with the provisions of Section 5.24, the required additional parking spaces for an ARU shall be located on the same lot, in accordance with the following: - a minimum of 1 additional parking space shall be provided; and, - the required ARU parking space may be a tandem parking space. ii) A minimum of 50% of the front yard of a lot used for ARU purposes shall be provided and maintained as landscaped open space and such space shall not be utilized for parking space or parking aisle purposes; except in the case of a street-fronting townhouse which will permit a minimum parking space width of 2.59 m (8.5 ft) and that a maximum of 84% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, or a maximum of 5.18 m (17 ft), may be occupied by a driveway or parking area. Entrances (per unit) i) Must be separate and distinct from the entrance provided for the principal dwelling. ii) External access to ARUs must always be a continuous and unobstructed minimum pathway of 0.9 m (36”) in width from the front lot line to the entrance of the ARU. iii) All external pathways to ARUs must include a minimum 0.86 m (34”) wide continuous hard surface path (e.g. walkway). Page 191 of 197 By-Law 2023-108 Page 3 of 6 Zone Provision Provision iv) For an ARU that is contained within or attached to the principal dwelling, the separate and distinct entrance may be accessed: a) from the outside of the building; or, b) from a common hallway or stairway from inside the building. ARUs in Detached Accessory Structures i) ARUs within a building or structure accessory to a residential use shall comply with the zone provisions and general provisions of the applicable zone category as the principal residential use on the lot. Restricted Areas ARUs and associated parking areas shall not be permitted: i) within areas identified as the Conservation Authority Regulation Limit on Schedule ‘A’ unless approved by the Conservation Authority having jurisdiction in accordance with this By-law; ii) on any lot that does not have frontage on an improved street in accordance with Section 5.33 of this By-law; iii) on any lot that is not connected to municipal services in accordance with Section 5.19 of this By-law; or, iv) on any lot containing a boarding or lodging house, a group home, a garden suite, a converted dwelling, a duplex dwelling, a mobile home, or a bed and breakfast establishment. 3. That Section 6.0 to By-law Number 3295, as amended, is hereby further amended by deleting Table 6.1: Uses Permitted, and replacing it with the following Table 6.1: TABLE 6.1: USES PERMITTED  an additional residential unit, in accordance with the provisions of Section 5.1.4 of this By-Law; Page 192 of 197 By-Law 2023-108 Page 4 of 6  a group home, in accordance with the provisions of Section 5.12 of this By-Law;  a home occupation, in accordance with the provisions of Section 5.13 of this By- Law;  a public use in accordance with the provisions of Section 5.27 of this By-Law;  a single detached dwelling 4. That Section 7.0 to By-law Number 3295, as amended, is hereby further amended by deleting Table 7.1: Uses Permitted, and replacing it with the following Table 7.1: TABLE 7.1: USES PERMITTED  an additional residential unit, in accordance with the provisions of Section 5.1.4 of this By-Law;  a duplex dwelling;  a group home, in accordance with the provisions of Section 5.12 of this By-Law;  a home occupation, in accordance with the provisions of Section 5.13 of this By- Law;  a public use in accordance with the provisions of Section 5.27 of this By-Law;  a semi-detached dwelling;  a single detached dwelling. 5. That Section 7.2 to By-law Number 3295, as amended, is hereby further amended by deleting the words “Converted Dwelling” from Table 7.2: Zone Provisions so that the third column of said Table 7.2 refers only to “Duplex Dwelling or Public Use”. 6. That Section 8.0 to By-law Number 3295, as amended, is hereby further amended by deleting Table 8.1: Uses Permitted, and replacing it with the following Table 8.1: TABLE 8.1: USES PERMITTED  an additional residential unit, in accordance with the provisions of Section 5.1.4 of this By-Law;  a converted dwelling, containing not more than 4 dwelling units.  a single detached dwelling, converted dwelling, duplex dwelling or semi-detached Page 193 of 197 By-Law 2023-108 Page 5 of 6 TABLE 8.1: USES PERMITTED dwelling existing on the date of passing of this By-Law, in accordance with the provisions contained in Section 7.2.  a group home, in accordance with the provisions of Section 5.12 of this By-Law;  a home occupation, in accordance with the provisions of Section 5.13 of this By- Law;  a public use in accordance with the provisions of Section 5.27 of this By-Law;  a multiple unit dwelling, containing not more than 4 dwelling units;  a street fronting townhouse dwelling. 7. That Section 12.0 to By-law Number 3295, as amended, is hereby further amended by deleting Table 12.1: Uses Permitted, and replacing it with the following table 12.1: TABLE 12.1: USES PERMITTED Residential Uses:  an additional residential unit, in accordance with the provisions of Section 5.1.4 of this By-Law;  an apartment dwelling;  a bed and breakfast establishment, with up to 5 guest rooms;  a boarding or lodging house;  a converted dwelling;  a duplex dwelling;  a dwelling unit accessory to a permitted non-residential use;  a group home, in accordance with the provisions of Section 5.12 of this By-Law  a home occupation, in accordance with the provisions of Section 5.13 of this By-Law;  a multiple unit dwelling;  a nursing home;  a semi-detached dwelling;  a single detached dwelling; Page 194 of 197 By-Law 2023-108 Page 6 of 6 TABLE 12.1: USES PERMITTED  a street fronting townhouse dwelling. Non-Residential Uses:  a business or professional office;  a business service establishment;  a commercial school;  a computer and electronic data processing business;  a daycare centre;  a government administrative office;  a home based assembly/packaging/storage/distribution business;  a medical centre;  a nursing home;  a parking lot;  a personal service establishment;  a place of worship;  a public use, in accordance with the provisions of Section 5.27 of this By-Law;  a service shop;  a studio. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ A FIRST AND SECOND TIME THIS 11th day of DECEMBER, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of DECEMBER, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 195 of 197 ZN 7-22-13 TOWN OF TILLSONBURG BY-LAW NUMBER 2023-XX EXPLANATORY NOTE The purpose of By-Law Number 2023-XX is to amend the existing provisions to permit the development of Additional Residential Units (ARUs) throughout the Town of Tillsonburg. The By-Law would apply broadly to lands within the Town of Tillsonburg, and specifically, to lands zoned R1, R1A, R2, R3, and EC. The public hearing was held on October 23, 2023. Any person wishing further information relative to Zoning By-Law Number 2023-XX may contact the undersigned. Tanya Daniels Director of Corporate Services / Clerk Town of Tillsonburg 10 Lisgar Avenue Tillsonburg, ON N4G 5A5 Telephone: 519-688-3009 ext. 4040 File: ZN 7-22-13 (Town of Tillsonburg) Report No: CP 2023-312 Page 196 of 197 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-109 A BY-LAW to confirm the proceedings of Council at its meeting held on DECEMBER 11, 2023. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. All actions of the Council of the Corporation of the Town of Tillsonburg at its meeting held on December 11, 2023, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of the Corporation of the Town of Tillsonburg. 4. That this By-Law shall come into force and take effect on the date it is passed. 5. READ A FIRST AND SECOND TIME THIS 11th day of DECEMBER, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of DECEMBER, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 197 of 197