Loading...
231023 Regular Council AgendaThe Corporation of the Town of Tillsonburg Council Meeting AGENDA Monday, October 23, 2023 4:45 PM LPRCA 4 Elm St Tillsonburg 1.Call to Order 2.Closed Session (4:45 p.m.) Moved By: ________________ Seconded By: ________________ THAT Council move into Closed Session to consider the following: 2.5.1 EDM 23-11 CLD Second Letter of Intent - Phase 2 Van Norman Innovation Park Lands 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; 2.5.2 EDM 23-12 CLD Project Big Swing Update 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2.5.3 Human Resources Matter 239 (2) (d) labour relations or employee negotiations; 2.1 Adoption of Agenda 2.2 Disclosures of Pecuniary Interest and the General Nature Thereof 2.3 Adoption of Closed Session Minutes 2.4 Adoption of Closed Session Minutes from Advisory Committees 2.5 Reports 2.5.1 EDM 23-11 CLD Second Letter of Intent - Phase 2 Van Norman Innovation Park Lands 2.5.2 EDM 23-12 CLD Project Big Swing Update 2.5.3 Human Resources Matter 2.6 Back to Open Session 3.Moment of Silence 4.Adoption of Agenda (6:00 p.m.) Moved By: ________________ Seconded By: ________________ THAT the agenda for the Council meeting of October 23, 2023, be approved. 5. Disclosures of Pecuniary Interest and the General Nature Thereof 6.Adoption of Council Minutes of Previous Meeting 7.Presentations 7.1 Presentation of the Poppy Presented by: Don Burton, Chair, Royal Canadian Legion Branch 153 8.Public Meetings 8.1 Town of Tillsonburg, Additional Residential Units (ARUs) OP22-15-7; ZN7-22-13 Moved By: ________________ Seconded By: ________________ THAT Council of the Town of Tillsonburg advise the County of Oxford that the Town supports the Official Plan Amendment application initiated by the Town of Tillsonburg, to amend the policies of the Low Density Residential District and Entrepreneurial Page 2 of 213 District to allow for the development of ARUs within the Town of Tillsonburg, in accordance with Provincial direction; and THAT the Council of the Town of Tillsonburg approve in principle the Zone Change application submitted by the Town of Tillsonburg, to amend the existing provisions to permit the development of Additional Residential Units throughout the Town. 9.Planning Reports 10.Delegations 10.1 Emily Smyth, Sonbeam Christian Daycare and Ryan Hutchins, Bethel Pentecostal Church Re: Safety Concerns of Sonbeam Christian Daycare Moved By: ________________ Seconded By: ________________ THAT Council receives the delegation from Emily Smyth and Ryan Hutchins as information. 11.Deputation(s) on Committee Reports 11.1 CS 23-19 Youth Advisory Committee - Surveillance Cameras for the Pride Crosswalk Moved By: ________________ Seconded By: ________________ THAT report titled “Surveillance Cameras for the Pride Crosswalk” be received as information; and A. THAT Council approve the recommendation of the Youth Advisory Council as follows:THAT the Youth Advisory Council recommends to Council that surveillance cameras be installed for the pride crosswalk on Broadway and Bridge. B. 11.2 CAO 23-21 Economic Development Advisory Committee Membership Moved By: ________________ Seconded By: ________________ THAT report titled “CAO 23-21 Economic Development Advisory Committee Membership” be received as information; and A. THAT Council approve the recommendation of the Economic Development Advisory Committee as follows: “THAT the Economic Development Advisory Committee recommends to Council that the Committee’s Terms of Reference be amended for this term to allow for 13 members with Cedric Tomico being re-appointed as a citizen member.” B. Page 3 of 213 11.3 CAO 23-22 Updates to the Physician Recruitment Matrix Moved By: ________________ Seconded By: ________________ THAT report titled “CAO 23-22 Updates to the Physician Recruitment Matrix” be received as information; and A. THAT the Shared Physician Recruitment Incentive Support Model be amended, as attached in Appendix A. B. 11.4 Business Improvement Area - Board of Management Decision 11.4.1 Motion to Request a Loan from the Town of Tillsonburg for Unexpected Legal Fees. Moved By: ________________ Seconded By: ________________ THAT Council received the Decision Letter regarding request for Legal Fees as informaiton. 11.4.2 Motion to Appoint a Representative of the DTBIA to the Town of Tillsonburg Economic Development Advisory Committee Moved By: ________________ Seconded By: ________________ THAT Council received the Decision Letter regarding EDAC appointment as information. 11.4.3 Motion to Request Commencement of the Process for the Expansion of the BIA Zone / Boundary Moved By: ________________ Seconded By: ________________ THAT Council receives the Decision Letter regarding the BIA Expansion as information. 11.5 Traffic Advisory Committee Resolution - Stop Signs Moved By: ________________ Seconded By: ________________ THAT report titled “CS 23-18 Traffic Advisory Committee Stop Sign Recommendations” be received as information; and A. THAT Council approve the recommendation of the Traffic Advisory Committee as follows: B. THAT the Traffic Advisory Committee recommends to Council the installation of an Page 4 of 213 all-way stop at the following locations, subject to updating By-Law 2022-011 A by- Law to regulate traffic and parking of motor vehicles" Brock Street West and Bidwell Street;• Rolph Street and Bear Street;• Ridge Boulevard, Goldenrod Drive and Thistle Court; and• Christie Street and Allen Street; and• THAT a notice period of 60 days be given to the Tillsonburg District Memorial Hospital of the above changes to Rolph Street and Bear Street, and THAT a By-law be presented to Council for consideration to effect the following: A. To approve the Bidwell Street and Brock Street West to all-way stop control, subject to an approved updated by-law received for the November 6th Council meeting i. To approve the Rolph Street and Bear Street to all-way stop control, subject to an approved updated by-law received for the November 6th Council meeting ii. To approve that Ridge Boulevard, Goldenrod Drive and Thistle Court be changed to an all-way stop control, subject to an approved updated by-law received for the November 6th Council meeting; and iii. To approve the Christie Street and Allen Street all-way stop controliv. 12.Information Items Moved By: ________________ Seconded By: ________________ THAT the following information items are received as information: 12.1 Correspondence from John Hall Re Proposed Recreational Arena 13.Staff Reports 13.1 Chief Administrative Officer 13.1.1 CAO 23-19 Community Strategic Plan Update Moved By: ________________ Seconded By: ________________ THAT report titled CAO 23-19 Community Strategic Plan Update be received as information. 13.2 Corporate Services Page 5 of 213 13.3 Economic Development 13.4 Finance 13.4.1 FIN 23-24 2023 Debenture Issuance Report Moved By: ________________ Seconded By: ________________ THAT report titled “2023 Debenture Issuance Report” be received as information; and THAT a by-law “to authorize the submission of an application to ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (“OILC”) for financing the Lake Lisgar Water Park Building Reno and the Beech Blvd/Stoney Creek Retaining Walls capital works of THE CORPORATION OF THE TOWN OF TILLSONBURG; and to authorize long-term borrowing for such capital works through the issuance of debentures by the COUNTY OF OXFORD to OILC” be presented to Council for consideration. 13.5 Fire and Emergency Services 13.6 Operations and Development 13.6.1 OPD 23-39 Hangar Land Lease Memorandum of Understanding - Taxiway C1-10 Moved By: ________________ Seconded By: ________________ THAT report titled Hangar Land Lease Memorandum of Understanding Taxiway C1-10 be received as information; and, A. THAT a By-law be presented to Council for consideration to execute the Hangar Land Lease Memorandum of Understanding Taxiway C1 Lot #10 with Mike Perovich, President, BlueStar Hangar Inc. B. 13.7 Recreation, Culture and Parks 13.7.1 RCP 23-38 Town of Tillsonburg 2023 Summer Day Camp Moved By: ________________ Seconded By: ________________ THAT report RCP 23-38 titled Town of Tillsonburg 2023 Summer Day Camp be received as information. 13.7.2 RCP 23-33 Canadian Geese Population Assessment Page 6 of 213 14.New Business 15.Consideration of Minutes 15.1 Advisory Committee Minutes Moved By: ________________ Seconded By: ________________ THAT the following Advisory Committee minutes are received as information: 16.Motions/Notice of Motions 16.1 Councillor Spencer - Dress Purple Day Moved By: ________________ Seconded By: ________________ WHEREAS Children Aids Societies across Ontario, including Oxford County, raise awareness about the important role that individuals and communities play in supporting vulnerable children, youth, and families through the provincial Dress Purple Day campaign; BE IT THEREFORE RESOLVED THAT the Town of Tillsonburg recognize Dress Purple Day, previously known as “Child Abuse Month” on October 27th, annually; and THAT the Town of Tillsonburg lights up the clock tower in purple light annually in support of Dress Purple Day; and THAT the Town of Tillsonburg shares a recognition post on social media outlets, annually on October 27th 17.Resolutions/Resolutions Resulting from Closed Session 18.By-Laws Moved By: ________________ Seconded By: ________________ THAT the following By-Laws be read for a first, second and third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 18.1 By-Law 2023-081 A By-Law to authorize a hangar land lease memorandum of understanding with BlueStar Hangar Inc. for Taxiway C1 Lot 10. 18.2 By-Law 2023-084 A By-Law to amend By-Law 2023-009 being a by-law to appoint Page 7 of 213 members to Town of Tillsonburg Council Advisory Committees 18.3 By-Law 2023-085 A By-Law to amend Zoning By-Law 3295, as amended. 18.4 By-Law 2023-086 A By-Law to authorize the submission of an application to Ontario Infrastructure and Lands Corporation ("OILC") for financing certain ongoing capital work(s) of the Corporation of the Town of Tillsonburg 19.Confirm Proceedings By-law Moved By: ________________ Seconded By: ________________ THAT By-Law 2023-000, to Confirm the Proceedings of the Council Meeting held on October 23, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 19.1 By-Law 2023-083 Confirming By-Law October 23, 2023 20.Items of Public Interest 21.Adjournment Moved By: ________________ Seconded By: ________________ THAT the Council meeting of October 10, 2023, be adjourned at _:__. Page 8 of 213 1 The Corporation of the Town of Tillsonburg Council Meeting MINUTES Tuesday, October 10, 2023 5:15 PM LPRCA 4 Elm St Tillsonburg ATTENDANCE: Mayor Gilvesy (Chair) Deputy Mayor Beres Councillor Luciani Councillor Parker Councillor Parsons Councillor Rosehart Councillor Spencer Staff: Kyle Pratt, Chief Administrative Officer Tanya Daniels, Director of Corporate Services/Clerk Jonathon Graham, Director of Operations & Development Renato Pullia, Director of Innovation & Strategic Initiatives and Interim Director of Finance/Treasurer _____________________________________________________________________ 1. Call to Order The meeting was called to order at 5:15 p.m. 2. Closed Session (5:15 p.m.) Resolution # 2023-428 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani Page 9 of 213 2 THAT Council move into Closed Session to consider the following: Town Council Meeting - Location Negotiation Update 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Carried 2.1 Adoption of Agenda 2.2 Disclosures of Pecuniary Interest and the General Nature Thereof 2.3 Adoption of Closed Session Council Minutes 2.4 Reports 2.4.1 Town Council Meeting - Location Negotiation Update 2.5 Back to Open Session 3. Moment of Silence 4. Adoption of Agenda Resolution # 2023-433 Moved By: Councillor Spencer Seconded By: Councillor Parsons THAT the Agenda for the Council meeting of October 10, 2023, be amended and approved to include the delegation of Anthony Thompson and reorder to hear the delegation prior to 9.2. Note: The delegation request was received prior to the noon deadline. Carried 5. Disclosures of Pecuniary Interest and the General Nature Thereof None. 6. Adoption of Council Minutes of Previous Meeting Resolution # 2023-434 Moved By: Councillor Luciani Seconded By: Deputy Mayor Beres Page 10 of 213 3 THAT the Special Council Meeting minutes dated September 13, 2023 and the Council meeting minutes dated September 25, 2023, be approved. Carried 7. Presentations Frank Gross, Manager of Transportation and Waste Management, Oxford County and Shawn Vanacker, Supervisor of Transportation, Oxford County presented regarding Speed Management on Oxford Road 20. 7.1 Frank Gross, Manager of Transportation and Waste Management, Oxford County, and Shawn Vanacker, Supervisor of Transportation, Oxford County Re: Speed Management on Oxford Road 20 Frank Gross, Manager of Transportation and Waste Management, Oxford County, and Shawn Vanacker, Supervisor of Transportation, Oxford County regarding Speed Management attended before Council to provide a presentation. The presentation included the following items:  County-wide Traffic Calming Approach  Speed & Road Safety Review Work Plan  Establishing Posted Speeds (TAC)  Oxford Road 20/North St. E - existing conditions, future work and next steps. Mr. Gross and Mr. Vanacker answered various questions from members of Council. Resolution # 2023-435 Moved By: Councillor Parker Seconded By: Councillor Rosehart A. THAT the presentation from Frank Gross, Manager of Transportation and Waste Management, Oxford County, and Shawn Vanacker, Supervisor of Transportation, Oxford County regarding Speed Management on Oxford Road 20 be received as information; and B. THAT Tillsonburg Town Council requests that the PXO for development in 2025 be considered in the Oxford County 2024 budget and business plan. Page 11 of 213 4 Carried 8. Public Meetings 8.1 Applications for Official Plan Amendment and Zone Change OP 23- 08-7 & ZN 7-23-05 - 671 Broadway Laurel Davies-Snyder, Development Planner for Oxford County, presented the report and responded to questions of Council. Pre-Construction Manager Herman Sinke and land owner / leasing representative Rob Koppert attended before Council in support of the application. Mr. Sinke requested Council approve the application as the medical exemption would offer complimentary uses with other potential clients (Pharmacy, Medical Office, Dentist Office). Mr. Koppert further provided comments reflecting his research on the lack of available front space location available for Pharmacy or other medical professionals. The exemption not being approved would prevent a Pharmacy from providing full scale operation and services available to Town residents. A motion to approve was presented. A. THAT the Council of the Town of Tillsonburg does not the application to amend the Oxford County Official Plan (File No. OP 23-08-7) as submitted by KerMar Holdings Inc., for lands located at 671 Broadway, in the Town of Tillsonburg to establish a special development policy to permit medical centre as an additional permitted use on Service Commercial designated lands; and B. THAT the Council of the Town of Tillsonburg does not approve the zone change application submitted by KerMar Holdings Inc., whereby the lands described as Part of Lot 1, Plan 41M-103, Part 2 of 41R-5579, Town of Tillsonburg, known municipally as 671 Broadway are to be rezoned from Service Commercial Zone (SC) to Special Service Commercial Zone (SC-sp). Resolution # 2023-436 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani A. THAT the Council of the Town of Tillsonburg approves the application to amend the Oxford County Official Plan (File No. OP 23-08-7) as submitted by KerMar Holdings Inc., for lands located at Page 12 of 213 5 671 Broadway, in the Town of Tillsonburg to establish a special development policy to permit medical centre as an additional permitted use on Service Commercial designated lands; and B. THAT the Council of the Town of Tillsonburg approves the zone change application submitted by KerMar Holdings Inc., whereby the lands described as Part of Lot 1, Plan 41M-103, Part 2 of 41R- 5579, Town of Tillsonburg, known municipally as 671 Broadway are to be rezoned from Service Commercial Zone (SC) to Special Service Commercial Zone (SC-sp). Carried 9. Planning Reports 9.1 Application for Consent and Minor Variance B23-487 & A23-09-7 - 306 Tillson Avenue Laurel Davies-Snyder, Development Planner for Oxford County, presented the report and responded to questions of Council. Resolution # 2023-437 Moved By: Councillor Luciani Seconded By: Councillor Parsons A. THAT The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports the Application for Consent B23-48-7 as submitted by Krystal and Michael West for lands described as Lots 27 and 28, Plan 500, in the Town of Tillsonburg, subject to the following conditions: 1. The owners shall agree to submit an updated survey to confirm lot sizes and building setbacks, to the satisfaction of the Town of Tillsonburg; 2. The owners shall agree to submit a preliminary lot grading plan, including services for the lot to be severed to the satisfaction of the Town of Tillsonburg Engineering Services Department; 3. The owners shall agree, in writing, to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg, regarding the installation of services and drainage facilities, to the satisfaction of the Town of Tillsonburg. Any work being completed in the Town’s right-of-way will require an Encroachment Permit and the owner Page 13 of 213 6 shall agree that a representative of the developer’s consultant be on-site for any work being completed in the Town’s right of way. The owner shall submit a stamped and sealed letter to the Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s design standards; 4. The owners shall provide an Oxford County Connection application to the Town of Tillsonburg Engineering Services Department prior to construction; 5. The owner shall agree to satisfy all requirements, financial and otherwise, of the County, regarding the installation of water and sanitary sewer services, to the satisfaction of the County including payment of all outstanding fees regarding the same. To this regard, the lot to be severed must be independently serviced (water/sanitary), and if any/all services crossing the proposed property line should be disconnected, it is done to the satisfaction of the County of Oxford Public Works Department; 6. The Clerk of the Town of Tillsonburg advise the Secretary- Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with; and B. THAT The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee approve Minor Variance Application A23-09-7 submitted by Krystal and Michael West for lands described as Lots 27 and 28 Plan 500 in the Town of Tillsonburg, as it relates to: 1. Relief from Section 7.2 – Table 7.2 Zone Provisions – decrease the Minimum Lot Frontage from 18 m to 15.82 m for the lot to be retained via Application for Consent B23-48-7 As the proposed variances are: (i) deemed to be minor variances from the provisions of the Town of Tillsonburg ZoningBy-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning Bylaw No. 3295; and, Page 14 of 213 7 (iv) in-keeping with the general intent and purpose of the Official Plan. Carried 10. Delegations 10.1 Anthony Thompson Re: Item 9.2 - 111 Rolph Street The delegation was added to the agenda as part of the amended agenda adoption motion noting the receipt of the delegation request was prior to the noon deadline required within the Procedure By-Law. 10.1 Delegation from Anthony Thompson was heard prior to Planning Report Item 9.2. Mr. Thompson attended before Council and provided a handout relative to a similar application being presented to Council in 2022 that was denied. Mr. Thompson asked for an explanation on the differences in the application and for an explanation of the application. Council then considered item 9.2. 9.2 Application for Consent and Minor Variance B23-46-7 & A23-08-7 111 Rolph Street Laurel Davies-Snyder, Development Planner for Oxford County, presented the report and responded to questions of Council. Resolution # 2023-438 Moved By: Councillor Parker Seconded By: Councillor Rosehart The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports Minor Variance Application A23-08-7 submitted by Brother Marketing Inc, for lands described as Lot 747, Plan 500, in the Town of Tillsonburg, as it relates to: 1. Relief from Section 12.2, Table 12.2 – EC Zone Provisions, to reduce the minimum lot depth from 30 m (98.4 ft) to 25 m (82 ft) for the lots to be severed and retained; 2. Relief from Section 12.2, Table 12.2 – EC Zone Provisions, to reduce the minimum lot area from 558 m2 (6,006 ft2) to 505 m2 Page 15 of 213 8 (5,435.8 ft2) for the lots to be severed and retained; 3. Relief from Section 12.2, Table 12.2 – EC Zone Provisions, to reduce the minimum required rear yard depth from 9 m (29.5 ft) to 7.5 m (24.6 ft) for the lot to be retained. As the proposed variances are; (i) deemed to be minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) in keeping with the general intent and purpose of the Official Plan of the County of Oxford. AND FURTHER, it is recommended that Tillsonburg Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, subject to the following conditions: 1. The owners shall provide confirmation of the location of any existing overhead or underground services installed to the retained lot. Tillsonburg Hydro Inc. (THI) will require an easement across the lot to be retained and the lot to be severed, and a relocation of existing electrical cables that feed 111 Rolph Street to the lot to be severed as there are no hydro distribution assets along Rolph Street (in this general location). Any proposed easements shall be reviewed by the Town of Tillsonburg and Tillsonburg Hydro Inc. 2. The lands to be severed must be serviced with sanitary and water. The owners shall agree, in writing, to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg, regarding the installation of services and drainage facilities, to the satisfaction of the Town of Tillsonburg. Any work being completed in the Town’s right-of-way will require an Encroachment Permit and the owner shall agree that a representative of the developer’s consultant be on-site for any work being completed in the Town’s right of way. The owner shall submit a stamped and sealed letter tothe Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s design standards. Page 16 of 213 9 3. The owners shall provide an Oxford County Connection application to the Town of Tillsonburg Engineering Services Department prior to construction. 4. The owners shall agree to submit an updated survey to confirm lot sizes and building setbacks, to the satisfaction of the Town of Tillsonburg. 5. The existing accessory building on the lot to be severed shall be removed to the satisfaction of the Town of Tillsonburg. 6. The owners shall provide payment for cash-in-lieu of parkland to the Town of Tillsonburg for the lot to be severed, to the satisfaction of the Town of Tillsonburg. 7. The owners shall agree to provide a preliminary Lot Grading Plan, including services, to the satisfaction of the Town of Tillsonburg Engineering Services Department. 8. The owners agree to satisfy all the financial requirements of the County of Oxford, regarding the installation of sanitary and water services, to the satisfaction of the County of Oxford Public Works Department. 9. The Clerk of the Town of Tillsonburg advise the Secretary- Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with. AND FURTHER THAT council requests a report from Town staff to review the parking on Valleyview lane. Carried 11. Deputation(s) on Committee Reports 12. Information Items Deputy Mayor Beres provided additional comment on the Royal Canadian Legion Branch 153 and the Tillsonburg Military History Club Veteran Banners. Resolution # 2023-439 Moved By: Councillor Spencer Seconded By: Councillor Luciani THAT the following items be received as information: Page 17 of 213 10 12.2 CS 2023-30 Oxford County Concession St Services Extension Project 12.3 Correspondence from the Honourable David Piccini, Minister of Environment, Conservation and Parks Re Ontario Parks 12.4 Catherine Fife, MPP for Waterloo Re: Requesting your support for Bill 21, Fixing Long-Term Care Amendment Act (Till Death Do Us Part), 2022 12.5 National Chronic Pain Society Re: Opioid Crisis in Our Communities and Municipalities 12.6 Royal Canadian Legion Branch 153 - Thank you 12.7 Royal Canadian Legion Branch 153 and the Tillsonburg Military History Club Re: Veteran Banners 12.8 Royal Canadian Legion Re: Remembrance Day Banquet; and THAT the Clerk be requested to provide correspondence to MPP Catherine Fyfe expressing support from Tillsonburg Town Council to the Till Death Do Us Part Act. Carried 12.1 Oxford County Resolution re: Strong Mayors Resolution # 2023-440 Moved By: Councillor Parker Seconded By: Deputy Mayor Beres WHEREAS Tillsonburg Town Council supports the resolution from Oxford County Council regarding Strong Mayor powers, as outlined below: Whereas Oxford is a responsible and accountable government with respect to matters within its jurisdiction; and, Whereas powers being transferred from the whole of Council to the Head of Council should be viewed as a matter within its jurisdiction; and, Whereas service delivery should be viewed as a matter within its jurisdiction; Therefore be it resolved that Oxford does not wish to be considered for the implementation of either “Strong Mayor” powers per the Page 18 of 213 11 “Strong Mayors, Building Homes Act, 2022, S.O. 2022, c. 18 - Bill 3”, and, That this resolution be forwarded to all Oxford area municipalities requesting resolutions of support so that the future governance of Oxford is in the hands of its residents; and, That this resolution, and all resolutions of support from Oxford’s area municipal partners, be forwarded to the Oxford MPP, the Minister of Municipal Affairs and Housing, and the Premier of Ontario. NOTING a strike of the following: or any restructuring that is not requested by Oxford with its area municipal partners. Carried 13. Staff Reports 13.1 Chief Administrative Officer 13.1.1 CAO 23-13 General Volunteer Policy Councillor Parker was not present at the time of the vote. Resolution # 2023-441 Moved By: Councillor Rosehart Seconded By: Deputy Mayor Beres A. THAT report titled CAO 23-13 General Volunteer Policy be received as information; and B. THAT Council adopts the General Volunteer Policy as per the attached. Carried 13.1.2 CAO 23-17 Town Hall Report Floor Plan Options Kyle Pratt, CAO and Renato Pullia, Director of Innovation & Strategic Initiatives and Interim Director of Finance / Treasurer provided an overview of report 13.1.2. Staff answered various questions from members of Council. Page 19 of 213 12 Resolution # 2023-442 Moved By: Councillor Luciani Seconded By: Deputy Mayor Beres A. THAT report titled “CAO 23-17 Town Hall Floor Plan Options” be received as information; B. THAT Council selects Option 2A as the preferred floor plan option; and C. THAT staff proceeds working with VG+ Architects to prepare a detailed building concept based on the selected floor plan. Carried 13.1.3 CAO 23-19 Film Industry Opportunities Renato Pullia, Director of Innovation & Strategic Initiatives and Interim Director of Finance / Treasurer presented the report and responded to questions of Council. Resolution # 2023-443 Moved By: Councillor Parsons Seconded By: Councillor Parker THAT report titled “Film Industry Opportunities” be received as information; and THAT staff be directed to: i. improve the Town’s current process by enhancing the Ontario Creates registry with all municipal properties, parks, trails and cemeteries; ii. create a permitting process and fees; and create a central point of contact for film enquiries in the Economic Development and Marketing department. Carried Page 20 of 213 13 13.1.4 CAO 23-20 Market Compensation Update Resolution # 2023-445 Moved By: Councillor Parker Seconded By: Councillor Rosehart A. THAT report titled “Market Compensation Review Update” be received as information; and B. THAT the Council approves the list of comparators selected for the market compensation review and directs staff to proceed with the review. Carried 13.2 Corporate Services 13.3 Economic Development 13.4 Finance 13.5 Fire and Emergency Services 13.6 Operations and Development 13.7 Recreation, Culture and Parks 13.7.1 RCP 23-36 Lake Lisgar Waterpark Swim Sponsorships Resolution # 2023-446 Moved By: Councillor Spencer Seconded By: Deputy Mayor Beres THAT report RCP 23-36 titled Lake Lisgar Waterpark Swim Sponsorships be received as information. Carried 14. New Business 15. Consideration of Minutes 15.1 Advisory Committee Minutes Page 21 of 213 14 Resolution # 2023-447 Moved By: Councillor Parsons Seconded By: Councillor Parker THAT Council receives the following as information:  The Police Services Board minutes dated August 16, 2023  The Economic Development Advisory Committee minutes dated September 12, 2023  The Community Health Care Advisory Committee minutes dated September 12, 2023  The Accessibility Advisory Committee minutes dated September 19, 2023  The Museum, Culture, Heritage and Special Awards Advisory Committee minutes dated September 20, 2023  The Affordable and Attainable Housing Committee minutes dated September 27, 2023  The Traffic Advisory Committee minutes dated September 28, 2023 Carried 16. Motions/Notice of Motions 16.1 Councillor Spencer - Calls to Action of the Final Report of the Truth and Reconciliation Commission of Canada Moved By: Councillor Spencer Seconded By: Councillor Parsons THAT Town of Tillsonburg Council acknowledges and recognizes the Truth and Reconciliation Commission’s Calls to Action and the United Nations Declaration on the Rights of Indigenous Peoples; and, THAT staff be directed to draft a policy whereby Council will table and present an annual report during a public session of Council meeting outlining the ways that it is addressed the following municipal calls to action of the Truth and Reconciliation Commission of Canada:  43. Adopt and implement the United Nations Declaration on the Rights of Indigenous Peoples as a the framework for reconciliation. Page 22 of 213 15  47. Repudiate the concepts of terra nullius and the Doctrine of Discovery and reform policies and legislation that rely on these concepts.  57. We call upon federal, provincial, territorial, and municipal governments to provide education to public servants on the history of Indigenous peoples: Including the history and legacy of residential schools, the United Nations Declaration on the Rights of Indigenous Peoples, Treaties and Aboriginal rights, Indigenous law, and Indigenous-Crown relations. This will require skills-based training in intercultural competency, conflict resolution, human rights, and anti-racism.  77. Municipal and community archives will provide records pertaining to the Residential School System to the National Centre for Truth and Reconciliation in Winnipeg, Manitoba. Resolution # 2023-448 Moved By: Councillor Spencer Seconded By: Councillor Parsons THAT Item 16.1 BE DEFERRED to 2024 Budget Deliberations. Carried 17. Resolutions/Resolutions Resulting from Closed Session 18. By-Laws 18.1 By-Law 2023-071 A By-Law to Adopt a General Volunteer Policy Resolution # 2023-449 Moved By: Deputy Mayor Beres Seconded By: Councillor Parker THAT By-Law 2023-071 Being A By-Law to Adopt a General Volunteer Policy be read for a first, second and third and final reading and that the Mayor and Clerk are hereby authorized to sign the same, and place the corporate seal thereunto. Carried Page 23 of 213 16 19. Confirm Proceedings By-law Resolution # 2023-450 Moved By: Councillor Parsons Seconded By: Councillor Parker THAT By-Law 2023-082, to Confirm the Proceedings of the Council Meeting held on October 10, 2023, be read for a first, second and third and final reading and that the Mayor and the Clerk are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 20. Items of Public Interest 21. Adjournment Resolution # 2023-451 Moved By: Councillor Rosehart Seconded By: Councillor Spencer THAT the Council meeting of October 10, 2023, be adjourned at 8:23 p.m. Carried Page 24 of 213 Report No: CP 2023-312 COMMUNITY PLANNING Council Date: October 23, 2023 To: Mayor and Members of Tillsonburg Council From: Laurel Davies Snyder, Development Planner, Community Planning Applications for Official Plan Amendment and Zone Change OP 22-15-7 and ZN 7-22-13 Town of Tillsonburg, Additional Residential Units (ARUs) REPORT HIGHLIGHTS • The Province has recently amended the Planning Act through Bills 109, 23, and 97 to expand as-of-right permissions regarding Additional Residential Units (ARUs) in single detached, semi-detached, and row-house dwellings, and in a structure ancillary to such dwellings. • The amended Planning Act directs municipalities to permit up to 3 residential units per residential property (i.e. up to 2) ARUs in the principal dwelling, or 1 ARU in an ancillary structure and 1 ARU in the principal dwelling). • Planning staff recommend that the Official Plan and Town of Tillsonburg’s Zoning By-Law be amended to provide opportunities for ARUs to be developed throughout low density residential areas. DISCUSSION Background APPLICANT/OWNER: Town of Tillsonburg 19 Lisgar Avenue, Tillsonburg, ON N4G 5A5 LOCATION: The proposed Official Plan Amendment and Zone Change would apply broadly to lands within the Town of Tillsonburg. COUNTY OF OXFORD OFFICIAL PLAN: The proposed amendments to the Official Plan will modify the policies primarily for areas designated ‘Low Density Residential’ respecting Additional Residential Units. Page 25 of 213 Report No: CP 2023-312 COMMUNITY PLANNING Council Date: October 23, 2023 Page 2 of 10 TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: The proposed amendments to the Town’s Zoning By-Law will amend the following sections of the Zoning by-law: • Section 4 – Definitions – to add a definition of an ARU; and, • Section 5.1 – General Provisions respecting the provisions for ARUs. • Sections 6.1, 7.1, 8.1, and 12.1 – Uses Permitted – to add ARUs as a permitted use. PROPOSAL: Tillsonburg Town Council initiated amendments to the Official Plan and the Town’s Zoning by-law in 2022 regarding Additional Residential Units (ARUs). The Provincial Government made amendments to various legislation and regulations to place a stronger focus on increasing housing affordability, availability/supply, and mix/range as a matter of Provincial interest. Bill 108, the More Homes, More Choices Act, 2019, came into effect in September 2019. This Act amended relevant provisions of the Planning Act to permit up to 3 residential units on a lot (including the principal dwelling), and the establishment of an ARU in a single detached, semi-detached or row house dwelling and within a building or structure accessory to a principal dwelling. The accompanying Planning Act regulations (O. Reg 299/19) set out specific requirements and standards with respect to additional residential units, as follows: - Each ARU shall have one parking space that is provided and maintained for the sole use of the occupant of the ARU and may be a tandem space; - An ARU may be occupied by any person regardless of whether the person who occupies the ARU is related to the person who occupies the primary residential unit and whether the person who occupies either the primary additional residential unit is the owner of the lot; and, - Where the use of ARUs is authorized, an ARU is permitted, regardless of the date of construction of the primary residential unit. The Planning Act was further amended through Bill 23, the More Homes Built Faster Act, which required municipalities to permit ARUs on ‘any parcel of urban residential land’ (meaning a parcel of land within an area of settlement on which residential use, other than ancillary residential use, is permitted by by-law and that is served by municipal water and wastewater services). The Planning Act resulting from Bill 23 is now more prescriptive and requires municipalities to enact Official Plan policies and Zoning By-law provisions to allow for the establishment of Additional Residential Units (ARUs). Restrictions/limitations to facilitating ARUs can only be considered with respect to physical restrictions related to hazards (e.g. areas subject to flooding or erosion) or where the provision of such units would be a strain on a community’s capacity to provide municipal services. Further, the Planning Act restricts appeals of ARU Official Plan policies and Zoning By-law provisions so that only the Minister of Municipal Affairs and Housing has the right to appeal municipal decisions to the Ontario Land Tribunal (OLT) on such matters. The Planning Act does not include a definition of an ARU, however, Planning Act regulations currently set out the following specific requirements and standards with respect to ARUs: Page 26 of 213 Report No: CP 2023-312 COMMUNITY PLANNING Council Date: October 23, 2023 Page 3 of 10 • No official plan may contain any policy that has the effect of prohibiting the use of: a) two residential units in a detached house, semi-detached house or rowhouse on a parcel of urban residential land, if all buildings and structures ancillary to the detached house, semi-detached house or rowhouse cumulatively contain no more than one residential unit; b) three residential units in a detached house, semi-detached house or rowhouse on a parcel of urban residential land, if no building or structure ancillary to the detached house, semi-detached house or rowhouse contains any residential units; or, c) one residential unit in a building or structure ancillary to a detached house, semi-detached house or rowhouse on a parcel of urban residential land, if the detached house, semi-detached house or rowhouse contains no more than two residential units and no other building or structure ancillary to the detached house, semi-detached house or rowhouse contains any residential units. • Each ARU shall have 1 parking space that is provided and maintained for the sole use of the occupant of the ARU, and it may be a tandem space. Further, no official plan shall contain any policy that has the effect of requiring more than 1 parking pace to be provided and maintained in connection with an ARU. • ARUs are intended to be smaller than the primary dwelling unit, but no official plan may contain any policy that provides for a minimum floor area of a residential unit. • An ARU may be occupied by any person regardless of whether the person who occupies the ARU is related to the person who occupies the primary residential unit and whether the person who occupies either the primary or additional ARU is the owner of the lot. • Where the use of ARUs is authorized, an ARU is permitted, regardless of the date of construction of the primary residential unit. Planning staff presented an information report ‘Implementing Provincial Direction Regarding Additional Residential Units’ to Tillsonburg Council on September 11, 2023 (CP 2023-269). The report included draft amendments to the Official Plan and Town’s Zoning By-law to implement the ARU legislation. Tillsonburg Council directed staff to proceed with the amendments to the Official Plan and Town’s Zoning By-law to enable Additional Residential Units consistent with Provincial direction. Application Review 2020 PROVINCIAL POLICY STATEMENT (PPS) The policies of Section 1.1 of the Provincial Policy Statement (PPS) direct that sufficient land shall be made available to accommodate an appropriate range and mix of land uses to meet projected needs for the planning period. Within settlement areas, sufficient land shall be made available through intensification and redevelopment and, if necessary, designated growth areas. Section 1.1.1 states that healthy, liveable and safe communities are sustained by promoting efficient development and land use patterns which sustain the financial well-being of the Province and municipalities over the long term, and accommodating an appropriate affordable and market-based range and mix of residential types (including single-detached, additional residential units, Page 27 of 213 Report No: CP 2023-312 COMMUNITY PLANNING Council Date: October 23, 2023 Page 4 of 10 multi-unit housing, affordable housing and housing for older persons), employment (including industrial and commercial), institutional (including places of worship, cemeteries and long-term care homes), recreation, park and open space, and other uses to meet long-term needs. The policies of Section 1.1.3 direct that settlement areas shall be the focus of growth and development, and their vitality and regeneration shall be promoted. Section 1.1.3.3 states that planning authorities shall identify appropriate locations and promote opportunities for intensification and redevelopment where this can be accommodated considering existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. The policies of Section 1.1.3.5 state that planning authorities shall establish and implement minimum targets for intensification and redevelopment within built-up areas based on local conditions. Further, Section 1.4.3 directs that planning authorities shall provide for an appropriate range and mix of housing types and densities to meet projected requirements of current and future residents of the regional market area by: • Establishing and implementing minimum targets for the provision of housing which is affordable to low and moderate income households; • Permitting and facilitating all forms of housing required to meet the social, health and well-being requirements of current and future residents; • Directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available to support current and projected needs; • Promoting densities for new housing which efficiently use land, resources, infrastructure, and public service facilities, and support the use of active transportation and transit in areas where it exists or is to be developed; and, • Establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form, while maintaining appropriate levels of public health and safety. OFFICIAL PLAN With respect to the Official Plan, modification to existing policies is required to reflect legislative changes to the Planning Act regarding ARUs. The proposed amendments to the Official Plan would affect the Low Density Residential policies in Section 8.2.4. The key elements of the proposed policy amendments include: • establishing a definition for additional residential units; • adding ARUs as a permitted use; • including ARUs as a permitted form of backyard infill; • requiring that the Town’s Zoning By-law establish specific zoning provisions that must be met to allow ARUs to be established on a lot; • establishing that ARUs are allowed in single detached, semi-detached and townhouse dwellings in the R1, R1A, R2 and R3 and EC Zones where the Town is satisfied that various development review criteria can be met, such as: o maximum of two (2) ARUs per lot (i.e. one in the principal dwelling and/or one in an ancillary dwelling); Page 28 of 213 Report No: CP 2023-312 COMMUNITY PLANNING Council Date: October 23, 2023 Page 5 of 10 o ARUs are clearly secondary and subordinate to the principal dwelling and limited in size to maintain affordability and minimize potential impacts on infrastructure and public service facilities; o the principal dwelling must have direct, individual vehicular access to a public street; o dwellings and lots are large enough to accommodate the ARU and provide for adequate parking, landscaping, and outdoor amenity areas; o the existing infrastructure and public service facilities servicing the area are adequate to accommodate the establishment of ARUs; o ARUS are not permitted where a lot or dwelling already contains other accessory units/uses (e.g. boarding/lodging house, garden suite, converted dwelling unit, bed and breakfast); and, o potential impacts on environmental and/or heritage resources and any environmental constraints (e.g. natural or man-made hazards, noise, vibration, emissions, etc.) can be adequately addressed. • an ARU cannot be severed from the lot containing the principal dwelling; and, • the Town may consider the use of other supplementary tools and measures to assist in ensuring ARUs are appropriately regulated, including registration and/or licensing, on-street parking regulations, new/updated property standards by-laws, etc. ZONING BY-LAW Provincial direction with respect to providing affordable housing options has been clear and consistent in that municipalities are required to implement Zoning provisions to facilitate ARUs. The following section provides an overview of the recommended changes to the Town’s Zoning By-law to implement Provincial direction regarding ARUs. Definition of an Additional Residential Unit (ARU) ARUs are not currently defined in the Town’s Zoning By-law. The following definition has been used in all Oxford County municipalities where ARUs have been incorporated: “An Additional Residential Unit (ARU) is a dwelling unit located within the principal dwelling on the lot or in a permanent detached accessory building on the lot, and which is secondary and subordinate to the principal dwelling on the lot. Additional residential unit(s) shall not include a trailer, a mobile home, a motor home, or recreational vehicle.” Additional residential units must be located on the same lot as the principal dwelling and may not be severed from such lot or converted into a separately transferable unit through plan of condominium. Number of ARUs per Lot A maximum of two (2) Additional Residential Units (ARUs) are permitted per lot. Where ARUs are Permitted – Zones and Dwelling Types Generally, ARUs are permitted in zones that permit single detached, semi-detached, and rowhouse (townhouse) dwelling types. In the Town of Tillsonburg, this means that any such dwellings in the R1, R1A, R2, R3 and EC Zones are eligible for up to two (2) ARUs where both ARUs could be in the principal dwelling or one (1) ARU can be in the principal Page 29 of 213 Report No: CP 2023-312 COMMUNITY PLANNING Council Date: October 23, 2023 Page 6 of 10 dwelling and one (1) ARU can be in an accessory structure, subject to meeting all established zone provisions/standards. In effort to support compatibility of land uses, ARUs are generally not permitted on lots that already contain other accessory units/uses including a boarding/lodging house or group home, or a home occupation characterized by higher occupancy, including but not limited to a bed and breakfast establishment. Maximum Size per ARU Generally, municipalities in Oxford County have identified ARUs as being ‘accessory’ or ‘secondary’ to the principal residential use of the lot, stipulating that such unit is to be subordinate or ancillary to the principal use, without specifically indicating limits on gross floor area (GFA). This approach suggests that any ARU that is less than 50% of the overall principal dwelling GFA would be considered ‘accessory’ or ‘secondary’. It is recommended that zoning provisions limit the gross floor area of ARUs on a property to no more than 45% of the GFA of the principal dwelling on the lot. It is also recommended that a clarification be included that notwithstanding this maximum gross floor area limit, an ARU may occupy the whole of a basement of a dwelling. This would allow for a more efficient division of floor space within a dwelling to accommodate an ARU. The recommendations regarding the maximum size of an ARU in a detached structure is provided in the section “ARUs in Detached Structures”. Compliance with Zoning Provisions The legislative changes to the Planning Act do not exempt ARUs from complying with municipal zoning by-law performance standards. This means that existing zoning provisions apply when ARUs are proposed for a specific property (e.g. parking, lot area, lot frontage, building height, setbacks, lot coverage). Parking In addition to the parking requirements for the principal dwelling set out in Section 5.24 of the Town’s Zoning By-law, one (1) additional parking space must be provided for each ARU on the same lot, and the required ARU parking space may be a tandem parking space. A municipality cannot require more than one (1) parking space for each ARU. The Town of Tillsonburg is bringing forward several “housekeeping” amendments to the Zoning By-law in a separate application. To align parking provisions for street fronting townhouses with what is happening in various new developments in Tillsonburg, the amendments to parking provisions for street fronting townhouses are proposed as follows: • Minimum Width of Parking Space: Reduce minimum width from 2.7 m (8.86 ft) to 2.59 m (8.5 ft); and, • Maximum Driveway Width: Current provisions state that within a residential zone, a maximum of 50% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, may be occupied by a driveway or parking area. The proposed amendment is to allow for a maximum of 84% of either the area of Page 30 of 213 Report No: CP 2023-312 COMMUNITY PLANNING Council Date: October 23, 2023 Page 7 of 10 the front yard or lot frontage, or the area or width of the exterior side yard, or a maximum of 5.18 m (17 ft), to be occupied by a driveway or parking area. ARUs in Accessory Structures A maximum of one (1) ARU per property can be in a detached accessory structure, subject to meeting zoning provisions for the property and provisions governing Accessory Structures, set out in Section 5.1, Accessory Uses, Buildings, Structures. Building Services staff and Operations and Engineering Services staff agree that it is reasonable to utilize the provisions in Table 5.1.1.4 – Regulations for Accessory Buildings and Structures – to govern detached ARUs. These provisions include: Provision Lots less than 1500 m2 (16,146 ft2) Lots greater than 1500 m2 (16,146 ft2) Permitted Location Interior Side Yard or Rear Yard Interior Side Yard or Rear Yard Distance from Main Buildings, Minimum 1.2 m (3.9 ft) 1.2 m (3.9 ft) Height, Maximum 3.7 m (12.1 ft) 4.5 m (14.8 ft) Rear Yard and Interior Side Yard Setback, Minimum 1.2 m (3.9 ft) 1.2 m (3.9 ft) Lot Coverage, maximum for all accessory buildings and structures Combined total of 10% of lot area to a maximum of 50 m2 (538.2 ft2) of ground floor area. 100 m2 (1076.4 ft2) of ground floor area. Exclusion from calculation of total lot coverage: 5.1.1.4.1 iii) On a residentially or entrepreneurial zoned lot, one (1) accessory building, not exceeding 10.0 m2 (107.6 ft2) in gross floor area, may be excluded from the calculation of total lot coverage. Where ARUs are not Permitted ARUs and associated parking spaces/areas cannot be located on lots that pose hazards (e.g. flooding), where existing infrastructure and public service facilities servicing the area are not adequate to accommodate the establishment of ARUs, and, where accessory uses already exist. Lots where ARUs are not permitted include: • any lot that does not have frontage on an improved street in accordance with Section 5.33 of the Zoning By-law; • any lot that is not connected to municipal services in accordance with Section 5.19 of the Zoning By-law; • any lot containing a boarding or lodging house, a group home, a garden suite, a converted dwelling, a duplex dwelling, a mobile home, or a bed and breakfast establishment; and, • on any lot containing natural hazards, unless clearance or approval from the Conservation Authority having jurisdiction has been obtained, or on any lot that does not meet Provincial access standards during a regulatory flood event. Page 31 of 213 Report No: CP 2023-312 COMMUNITY PLANNING Council Date: October 23, 2023 Page 8 of 10 AGENCY COMMENTS Oxford County Public Works provided the following comments: 1. Each application for a Building Permit to establish an ARU within in a settlement serviced by County water or sewage systems must be circulated to the County to confirm capacity. A formal process, forms, templates, etc. should be developed in consultation with the Area Municipalities. This process should occur prior to an application for Building Permit being deemed complete and the Town may amend their ‘Building By-law’ or equivalent document to incorporate this process. 2. The County Allocation Protocol, which forms an internal protocol/agreement between Public Works, Community Planning and Area Municipalities, should be amended to address ARUs and other infill development (e.g., to include the process described above and establish unit caps for specific systems). PUBLIC CONSULTATION The Notice of Public Meeting was advertised in the September 29, 2023, edition of the Norfolk & Tillsonburg News newspaper in accordance with the requirements of the Planning Act. At the time of writing this report, staff had received several requests for information regarding ARUs in Tillsonburg, and expressions of support for allowing ARUs throughout the Town. The email received regarding ARUs in Tillsonburg is included in Appendix A to this report. As part of the recent changes to the Planning Act, no third party appeals are permitted for amendments to the Official Plan and Zoning By-Law respecting ARUs, and as such, only the Minister of Municipal Affairs and Housing can submit an appeal of Council’s decision on this matter. Planning Analysis The purpose of the applications for amendments to the Official Plan and Zoning By-law is to permit ARUs in areas characterized by low density residential development throughout the Town of Tillsonburg, consistent with the recent legislative changes enacted by the Provincial government. The proposed amendments are consistent with the Provincial Policy Statement’s direction to promote intensification within existing building stock, efficiently use land and resources, and, by permitting additional units (ARUs), provide for an appropriate range and mix of housing types and densities to meet the requirements of current and future residents of the Town. The proposed Official Plan Amendment can be considered appropriate as it will broadly permit up to two (2) ARUs on lots with a single detached dwelling, semi-detached dwelling, or townhouse dwelling, subject to several review criteria (e.g. to ensure that the ARUs remain appropriately sized, front onto public streets and are not located in areas that are not subject to natural hazards or servicing constraints), Page 32 of 213 Report No: CP 2023-312 COMMUNITY PLANNING Council Date: October 23, 2023 Page 9 of 10 The proposed zoning amendment would amend Section 4.0, Definitions, to add the following definition for ARUs. “ADDITIONAL RESIDENTIAL UNIT means a dwelling unit located within the principal dwelling on the lot or in a permanent detached accessory building on the lot, and which is secondary and subordinate to the principal dwelling on the lot. Additional residential unit(s) shall not include a trailer, a mobile home, a motor home, or recreational vehicle as defined herein.” The proposed amendment will also amend Section 5.1 in the General Provisions section to set out the following general provisions for ARUs: • ARUs are permitted in single-detached, semi-detached, and street-fronting townhouse dwellings in the R1, R1A, R2, R3, and EC zones. • Up to two (2) ARUs are permitted per lot, either two (2) in the principal dwelling or one (1) in the principal dwelling and one (1) within an accessory building. • The maximum size of all ARUs on a lot can be no more than 45% of the gross floor area of the principal dwelling, except that an ARU may occupy the whole of a basement of an existing dwelling. • ARUs are not permitted on lots that do not have frontage on an improved street, connected to municipal services, on a lot containing a boarding house, lodging house, group home, garden suite, converted dwelling, a duplex dwelling, a mobile home, or a bed and breakfast, or on a lot containing natural hazards unless clearance form the Conservation having jurisdiction has been obtained). • One (1) parking space is required per each ARU in (in addition to the requirements for the principal dwelling), and tandem parking is permitted. • ARUs must comply with the underlying zone provisions, including required yards, lot frontages, lot areas, driveway widths and provisions respecting accessory buildings, including the limit for accessory building height. The proposed amendment also amends Sections 6.1, 7.1, 8.1, and 12.1 to add additional residential units as a permitted use. Planning staff recommend that Council advise the County that the City supports the proposed revisions to the Official Plan policies and adopt the proposed amendments to the Town’s Zoning By-law, in-principle, pending approval of the Official Plan Amendment by County Council. RECOMMENDATIONS It is recommended that the Council of the Town of Tillsonburg advise the County of Oxford that the Town supports the Official Plan Amendment application initiated by the Town of Tillsonburg, to amend the policies of the Low Density Residential District and Entrepreneurial District to allow for the development of ARUs within the Town of Tillsonburg, in accordance with Provincial direction. And further, it is recommended that the Council of the Town of Tillsonburg approve in principle the Zone Change application submitted by the Town of Tillsonburg, to amend the existing provisions to permit the development of Additional Residential Units throughout the Town. Page 33 of 213 Report No: CP 2023-312 COMMUNITY PLANNING Council Date: October 23, 2023 Page 10 of 10 SIGNATURES Authored by: "Original Signed by" Laurel Davies Snyder, RPP, MCIP Development Planner Approved for submission: "Original Signed by" Gordon K. Hough, RPP Director Page 34 of 213 Page 1 of 1 APPENDIX A Public Comments regarding Additional Residential Units Email Received August 19, 2023 I've been looking into building an additional dwelling on my property to let my family live closer to me, so that I can help them as they get older. I support anything that would make this process easier for me and anyone else. Sincerely, Nadia from Tillsonburg Page 35 of 213 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER XXXX A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Section 4.0 to By-law Number 3295, as amended, is hereby further amended by adding the following Section 4.2 a) after Section 4.2: “4.2 a) ADDITIONAL RESIDENTIAL UNIT means a dwelling unit located within the principal dwelling on the lot or in a permanent detached accessory building on the lot, and which is secondary and subordinate to the principal dwelling on the lot. Additional residential unit(s) shall not include a trailer, a mobile home, a motor home, or recreational vehicle as defined herein.” 2. That Section 5.1 to By-law Number 3295, as amended, is hereby further amended by adding the following subsection at the end thereof: “5.1.4 ADDITIONAL RESIDENTIAL UNITS 5.1.4.1 WHERE PERMITTED Notwithstanding any other provisions of this By-law to the contrary, an additional residential unit shall be permitted subject to the provisions contained in Table 5.1.4 and compliance with all other provisions of the Zone in which the lot is located. TABLE 5.1.4 – REGULATIONS FOR ADDITIONAL RESIDENTIAL UNITS (ARUs) Zone Provision Provision Number of ARUs per lot i) Maximum of 2 ARUs per lot. The principal dwelling must be a legally permitted use on the lot. Where 2 ARUs are located on a lot, 1 ARU is required to be located within the principal dwelling. Permitted dwelling types i) An ARU may be contained within the principal dwelling or in an accessory structure on the lot associated with a single-detached dwelling, semi-detached dwelling, or street-fronting townhouse dwelling. Maximum Gross Floor Area for all ARUs i) No greater than 45% of the gross floor area of the principal dwelling on the lot, except that an ARU may occupy the whole of a basement of a principal dwelling. Parking (per ARU) i) In addition to the parking requirements for the principal dwelling in accordance with the provisions of Section 5.24, the required Page 36 of 213 The Corporation of the Town of Tillsonburg By-law Number XXXX Page 2 Zone Provision Provision additional parking spaces for an ARU shall be located on the same lot, in accordance with the following: - a minimum of 1 additional parking space shall be provided; and, - the required ARU parking space may be a tandem parking space. ii) A minimum of 50% of the front yard of a lot used for ARU purposes shall be provided and maintained as landscaped open space and such space shall not be utilized for parking space or parking aisle purposes, except in the case of a street-fronting townhouse which will permit a minimum parking space width of 2.59 m (8.5 ft) and that a maximum of 84% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, or a maximum of 5.18 m (17 ft), may be occupied by a driveway or parking area. Entrances (per unit) i) Must be separate and distinct from the entrance provided for the principal dwelling. ii) For an ARU that is contained within or attached to the principal dwelling, the separate and distinct entrance may be accessed: a) from the outside of the building; or, b) from a common hallway or stairway from inside the building. ARUs in Detached Accessory Structures i) ARUs within a building or structure accessory to a residential use shall comply with the zone provisions and general provisions of the applicable zone category as the principal residential use on the lot. Restricted Areas ARUs and associated parking areas shall not be permitted: i) within areas identified as the Conservation Authority Regulation Limit on Schedule ‘A’ unless approved by the Conservation Authority having jurisdiction in accordance with this By-law; ii) on any lot that does not have frontage on an improved street in accordance with Section 5.33 of this By-law; iii) on any lot that is not connected to municipal services in accordance with Section 5.19 of this By-law; or, iv) on any lot containing a boarding or lodging house, a group home, a garden suite, a converted dwelling, a duplex dwelling, a mobile home, or a bed and breakfast establishment. 3. That Section 6.0 to By-law Number 3295, as amended, is hereby further amended by deleting Table 6.1: Uses Permitted, and replacing it with the following Table 6.1: Page 37 of 213 The Corporation of the Town of Tillsonburg By-law Number XXXX Page 3 TABLE 6.1: USES PERMITTED • an additional residential unit, in accordance with the provisions of Section 5.1.4 of this By-Law; • a group home, in accordance with the provisions of Section 5.12 of this By-Law; • a home occupation, in accordance with the provisions of Section 5.13 of this By-Law; • a public use in accordance with the provisions of Section 5.27 of this By-Law; • a single detached dwelling 4. That Section 7.0 to By-law Number 3295, as amended, is hereby further amended by deleting Table 7.1: Uses Permitted, and replacing it with the following Table 7.1: TABLE 7.1: USES PERMITTED • an additional residential unit, in accordance with the provisions of Section 5.1.4 of this By-Law; • a duplex dwelling; • a group home, in accordance with the provisions of Section 5.12 of this By-Law; • a home occupation, in accordance with the provisions of Section 5.13 of this By-Law; • a public use in accordance with the provisions of Section 5.27 of this By-Law; • a semi-detached dwelling; • a single detached dwelling. 5. That Section 7.2 to By-law Number 3295, as amended, is hereby further amended by deleting the words “Converted Dwelling” from Table 7.2: Zone Provisions so that the third column of said Table 7.2 refers only to “Duplex Dwelling or Public Use”. Page 38 of 213 The Corporation of the Town of Tillsonburg By-law Number XXXX Page 4 6. That Section 8.0 to By-law Number 3295, as amended, is hereby further amended by deleting Table 8.1: Uses Permitted, and replacing it with the following Table 8.1: TABLE 8.1: USES PERMITTED • an additional residential unit, in accordance with the provisions of Section 5.1.4 of this By-Law; • a converted dwelling, containing not more than 4 dwelling units. • a single detached dwelling, converted dwelling, duplex dwelling or semi-detached dwelling existing on the date of passing of this By-Law, in accordance with the provisions contained in Section 7.2. • a group home, in accordance with the provisions of Section 5.12 of this By-Law; • a home occupation, in accordance with the provisions of Section 5.13 of this By-Law; • a public use in accordance with the provisions of Section 5.27 of this By-Law; • a multiple unit dwelling, containing not more than 4 dwelling units; • a street fronting townhouse dwelling. 7. That Section 12.0 to By-law Number 3295, as amended, is hereby further amended by deleting Table 12.1: Uses Permitted, and replacing it with the following table 12.1: TABLE 12.1: USES PERMITTED Residential Uses: • an additional residential unit, in accordance with the provisions of Section 5.1.4 of this By-Law; • an apartment dwelling; • a bed and breakfast establishment, with up to 5 guest rooms; • a boarding or lodging house; • a converted dwelling; • a duplex dwelling; • a dwelling unit accessory to a permitted non-residential use; • a group home, in accordance with the provisions of Section 5.12 of this By-Law • a home occupation, in accordance with the provisions of Section 5.13 of this By-Law; • a multiple unit dwelling; • a nursing home; • a semi-detached dwelling; • a single detached dwelling; Page 39 of 213 The Corporation of the Town of Tillsonburg By-law Number XXXX Page 5 TABLE 12.1: USES PERMITTED • a street fronting townhouse dwelling. Non-Residential Uses: • a business or professional office; • a business service establishment; • a commercial school; • a computer and electronic data processing business; • a daycare centre; • a government administrative office; • a home based assembly/packaging/storage/distribution business; • a medical centre; • a nursing home; • a parking lot; • a personal service establishment; • a place of worship; • a public use, in accordance with the provisions of Section 5.27 of this By-Law; • a service shop; • a studio. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this XXth day of XX, 2023. READ a third time and finally passed this XXth day of XX, 2023. Mayor Clerk Page 40 of 213 Chapter 8 Town of Tillsonburg Land Use Policies 8.2 Housing Development and Residential Areas Page 8.2-14 County of Oxford Official Plan ZONING RESTRICTIONS The Zoning By-law may contain regulations to limit the kinds of activities to be allowed as home occupations according to the type of dwelling unit and will establish standards relating to matters such as the scale of use, extensions to buildings, parking facilities, number of employees, exterior storage or display of goods, signage and other evidence of the business activity from outside the property, residential dwelling or accessory structure. DENSITY The maximum net residential density for an individual development in the Low Density Residential area is 30 units per hectare (12 units per acre) and no building shall exceed three stories in height at street elevation. Within areas of new Low Density Residential development, the minimum overall net residential density shall be 15 units per hectare (6 units per acre) throughout the Town. Individual development proposals may be approved at lower net residential densities provided that opportunities are available to achieve the minimum overall density requirement through development elsewhere in the Low Density Residential areas. To achieve this target, Town and County Council will support a variety of lot sizes and configurations, the development of low rise multiple units and may consider narrower road widths and private roads within multiple unit condominium developments in areas of new Low Density Residential development. CRITERIA FOR MULTIPLE UNITS Multiple unit dwellings such as townhouse and cluster development in Low Density Residential areas will generally be restricted to the following areas: DESCRIPTION 8.2.4 Low Density Residential Areas Low Density Residential areas are those lands that are primarily developed or planned for a variety of low-rise, low density housing forms including single detached, semi-detached, duplex, additional residential units, converted dwellings, quadraplexes, townhouses, and low density cluster development. In these areas, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. It is not intended however that the full range of housing will be permitted in every individual neighbourhood or development and Town Council may choose to restrict the range of uses permitted in a particular location through the Zoning By-law. Low Density Residential areas are identified on Schedule T-2. Page 41 of 213 Chapter 8 Town of Tillsonburg Land Use Policies 8.2 Housing Development and Residential Areas Page 8.2-15 EVALUATION CRITERIA County of Oxford Official Plan • sites which abut arterial or collector roads or are situated such that traffic impacts from the site create a minimum disturbance on local streets; • sites where the topography or other natural features would be best preserved by fewer buildings; • sites which are close to shopping, recreation, cultural and community facilities. Notwithstanding the above criteria, Sstreet-oriented multiples such as street townhouses, quadraplexes and converted dwellings may be permitted on local streets. 8.2.4.1 Infill Housing For the purposes of this Plan, infill housing is defined as the placement of new residential development into established built-up areas on vacant or underutilized sites. In order to efficiently utilize the designated residential land and municipal servicing infrastructure, infill housing will be supported in Low Density Residential areas. The County Land Division Committee and Town Council will be guided by the following policies when considering proposals for infill development in Low Density Residential areas. 8.2.4.1.1 Street Oriented Infill The introduction of new residential housing into an established streetscape pattern will only be permitted if the proposal is deemed to be consistent with the characteristics of existing development on both sides of the same street. In order that street oriented infill projects are sensitive to the continuity of the existing residential streetscape, the Town Council and the County Land Division Committee will ensure that: • the proposal is consistent compatible with street frontage, setbacks and spacing of existing development within a two-block area on the same street; • for proposals involving more than two dwelling units, the exterior design in terms of height, bulk, scale and layout of the proposed building is consistent with present land uses in the area and • the proposal complies with Section 8.2.4.1.4. Page 42 of 213 Chapter 8 Town of Tillsonburg Land Use Policies 8.2 Housing Development and Residential Areas Page 8.2-16 County of Oxford Official Plan 8.2.4.1.2 Backyard Infill In Low Density Residential areas, backyard infill development may involve the construction of a residential structure behind a building facing a street, the conversion of a secondary structure for residential purposes, new residential development on lots with minimal street frontage (e.g. flag shaped lots), on small vacant remnant parcels of land which cannot be integrated into a plan of subdivision, or on under- utilized or obsolete industrial, commercial or institutional sites. Backyard infill may involve the development of existing lots or of record, the creation of new lots by consent. Additional residential units and or the development of a garden suite or granny flat. Ggarden suites and granny flats may also be permitted as backyardto the rear of an existing dwelling on a lot in accordance with the policies of Section 8.2.4.3 and infill development subject to the criteria of this Section and the policies of Section 10.3.9 respectively. EVALUATION CRITERIA When considering such proposals, the County Land Division Committee and Town Council will be guided by Section 8.2.4.1.4 and the following criteria: • the nature of the proposed residential development will be evaluated having regard to the type of housing found in the surrounding residential neighbourhood; • for proposals involving more than two dwelling units, the exterior design in terms of height, bulk, scale and layout of the proposed building is consistent with present land uses in the area; • the siting of both buildings and parking areas in relation to the size, configuration and topography of the lot is such that effect on light, view and privacy of adjacent backyards is minimal; • direct vehicular access to a public street will be required and driveways will have sufficient width to allow efficient vehicular use and turning of both private and emergency vehicles and to provide for snow storage; • proposed multiple unit use is consistent with the multiple unit requirements for Low Density Residential areas. Page 43 of 213 Chapter 8 Town of Tillsonburg Land Use Policies 8.2 Housing Development and Residential Areas Page 8.2-20 County of Oxford Official Plan DEFINITION 8.2.4.3 Additional Residential Unit (ARU) means a separate, self-contained dwelling unit located within a single detached, semi-detached dwelling or street townhouse dwelling, or within a detached building ancillary to such dwelling, and which is located on the same lot as, and is clearly subordinate to the principal dwelling. Formatted: Font: 7 pt Formatted: Justified ADDITIONAL RESIDENTIAL UNITS The development of additional residential units within the Low Density Residential Districts, shall be encouraged, where appropriate, with the objective of increasing the range and availability of housing options while maintaining the□loOw□deOns□ityRre□sZid□ential character of the housing and neighbourhoods comprising such districts. Formatted: Justified The general intent is to allow for the establishment of such units in existing and newly developing residential areas, subject to complying with applicable zone provisions and development standards, where the City has deemed it to be appropriate based on such considerations as the location, nature and character of existing development, existing level of services and presence of natural hazards and/or other constraints. To this end, Town Council shall establish the appropriate zones and zoning provisions to permit the establishment of additional residential unit(s) within a single detached, semi-detached, or street fronting townhouse dwelling and/or in a structure ancillary to such a dwelling where they are satisfied that the following criteria can be addressed: • a maximum of two additional residential units are permitted on a lot,consisting of up to two in the principal dwelling and/or one in astructure ancillary to the principal dwelling; • additional residential unit(s) shall not generally be permitted on a lotthat contains a boarding/lodging house, garden suite, converted dwelling unit, group home, mobile home/park model trailer, bed and breakfast establishment, or other similar use; •the additional residential unit(s) shall be clearly secondary and subordinate to the principal dwelling, and, have a cumuliative gross floor area of no greater than 50% of the gross floor area of the principal dwelling. The Town may establish lower maximum floor area limits and/or floor area caps in zoning, if deemed appropriate; •the principal dwelling and lot are of sufficient size to accommodate the creation of additional residential unit(s) and to provide foradequate off-street parking, landscaping, stormawater management, and outdoor amenity areas, without detracting from the visual character of the lot or area; Additional Residential Units and Converted Dwellings Formatted: Font: Italic Page 44 of 213 Chapter 8 Town of Tillsonburg Land Use Policies 8.2 Housing Development and Residential Areas Page 8.2-21 County of Oxford Official Plan • any new or expanded structures and/or exterior alterations (e.g. newparking areas, doors, windows, stairways, decks) to accommodate an additional residential unit will maintain the general built form and architectural character of the principal dwelling and the surrounding area; • the principal dwelling must have direct, individual vehicular accessto a public street and all additional residential units shall generally use the same driveway and parking area as the principle dwelling; new additional driveways will generally not be permitted; • there is adequate access from the front lot line or parking area toeach additional residential unit for both occupant use and emergency response; • to the extent feasible, existing trees and other desirable vegetationare preserved; • the existing infrastructure and public service facilities serving thearea are adequate to accommodate the establishment of additionalresidential units; • stormwater run-off will be adequately controlled and will notnegatively affect adjacent properties; • any potential increase in on-street parking demand can beadequately accommodated and/or managed; • land use compatibility concerns (e.g. due to proximity to industrialareas or major facilities) will not be created or intensified; • the location of the proposed additional residential unit and relatedservices and outdoor amenity areas shall comply with all other applicable polciies including: Section 3.2, Environmental Resource Policies, and, Section 3.3, Cultural Resource Policies • all other municipal requirements such as servicing, stormwatermanagement, waste management, and emergency access can be adequately addressed ANCILLARY BUILDING semi-detached or street fronting townhouse dwelling: • the ancillary structure must be located in a rear or interior sideyard; and, • the siting, design and orientation of the ancillary structure/dwelling unit, parking area, and outdoor amenity areawill allow for privacy for the occupants of the additional residential unit, principal dwelling, and abutting residential properties andminimize potential visual and shadowing impacts on adjacent residential properties; and, • All other muncipal requriements (e.g. servicing, emergencyaccess, by-laws, standards, etc.) can be adquately addressed.; The following additional criteria shall apply to the establishment of an additional residential unit in a structure ancillary to a single detached, Page 45 of 213 Chapter 8 Town of Tillsonburg Land Use Policies 8.2 Housing Development and Residential Areas Page 8.2-22 County of Oxford Official Plan SEVERANCE ZONING OTHER TOOLS AND MEASURES Additional residential units must be located on the same lot as the principal dwelling and shall not be severed from such lot, or converted into a separately transferable unit through plan of condominium. The Town’s Zoning By-Law shall establish the specific zoning Formatted: Justified provisions that must be met for an additional residential unit to be established on a lot. These zoning provisions will address the policy requirements of this subsection and any other matters deemed necessary by the Town including, but not limited to: lot frontage and area; type of unit permitted; unit size and location; building height, location and setbacks; landscaping and amenity areas; parking and access. To assist in maintaining the built form character of the principal dwelling Formatted: Justified and surrounding residential area, and minimizing potential impacts on abutting residential properties, the Zoning By-Law may also limit the location and extent of structural additions, alterations and/or features that are permitted (e.g. building additions, doorways, windows, stairways, decks). The zoning provisions for additional residential units will be implemented through a comprehensive, City initiated amendment to the Zoning By-law, or through the proposed zoning for new residential subdivisions. Site specific amendments to the Zoning By-law to permit the establishment of an additional residential unit(s) will not generally be permitted. Where deemed necessary and/or appropriate, the Town may implement other supplementary tools and measures to assist with tracking and regulating additional residential units including, but not limited to, registration and/or licensing requirements, design guidelines, property standards by-laws, etc. Within Low Density Residential areas, Town Council may zone areas to permit detached, semi detached and townhouse dwellings to be converted into two residential units. Page 46 of 213 Chapter 8 Town of Tillsonburg Land Use Policies 8.2 Housing Development and Residential Areas Page 8.2-23 County of Oxford Official Plan CRITERIA FOR MORE THAN TWO UNITS CONVERTED DWELLINGS In addition, Town Council may zone areas within the Town to permit the conversion of a principal dwellings for more than threeup to four dwelling units per building. Areas may be zoned to permit converted dwellings with up to four units on the basis in accordance with of the following criteria: •the area is characterized by a mixture of residential dwelling typesincluding detached, semi detached, townhouse and existingconverted dwellings; •lot sizes are generally sufficient to accommodate the required off- street parking without detracting from the visual character of thearea; •existing dwellings units satisfy the dwelling size requirementsspecified in the Zoning By-law are generally if a size sufficient toaccommodate the creation of additional dwelling units. NO FURTHER CONVERSION ZONING Where an additional residential unit has been established within a Formatted: Justified principal dwelling, the conversion of the principal dwelling to include additional units will generally not be permitted. The Zoning By-law may limit the number of units that may be contained Formatted: Centered in a converted dwelling and specify minimum lot or dwelling size requirements for conversion. To maintain the external character of the dwelling the Zoning By-law may also limit the extent of structural additions or changes that would be permitted. SITE DESIGN POLICIES When considering a specific proposal for multiple unit development in the Low Density Residential area, Town Council will be satisfied that the policies of Section 8.2.7 are adequately addressed. 8.2.4.4 Specific Development Policies In specified areas, the nature, scale, location and design criteria may be varied to meet specific policy objectives or to accommodate the unique characteristics of the area. Low Density Residential areas where specific policies apply, in addition to the relevant policies of this section, are identified as follows: SITE PLAN CONTROL Any converted dwelling may be subject to site plan control. Page 47 of 213 Delegation Request Form Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of Council. Council meetings are held the second and fourth Monday of the month at 6:00 p.m. Council meetings are livestreamed and recorded. Delegations take place near the beginning of the meeting and are allowed 15 minutes for their presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow for comments and questions from Council. It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting agenda, including any requests for action on the subject matter. This allows members of Council to have an understanding of the purpose of your delegation. Any Information contained on this form will be made public through the publication of the agenda. Through submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal information within the public record. Applicants may request the removal of their personal contact information when submitting this form. The request to remove personal contact information cannot be made after agenda publication. Please note that all meetings occur in an open public forum and are regularly recorded and televised. Accessibility accommodations are available. Please make your request in advance. Page 48 of 213 Page 49 of 213 Page 50 of 213 PARK SAFETY CONCERNS Page 51 of 213 Sonbeam Christian Daycare In September of 1986 Bethel Pentecostal Church (then Bethel Temple) established a non-profit incorporation ‘Sonbeam Christian Daycare’ Page 52 of 213 Our Service to Tillsonburg Families Since 2001 we have cared for the children of over 300 families from Tillsonburg and surrounding areas. We are a licensed childcare centre, operating at full capacity; 10 Toddlers and 40 Preschoolers We have 58 children enrolled with us currently. As of October 11th, 2023 our wait list consists of 308 children Page 53 of 213 Large Part of our Community Visiting ‘Grandmas & Grandpas’ at Maple Manor, Woodingford Lodge, Tillsonburg Retirement Center & VON Remembrance Day Ceremony Swim Lessons Nature Walks and Community Walks Page 54 of 213 Sonbeam and the Park Sonbeam is located at 119 Bidwell St and we have had an agreement with the town to use the space beside it for our childcare center since October 1986. Grand Opening Ceremony January 1987 Page 55 of 213 The Use of the Park We use the park for the children to have their outdoor time (2 hours a day) in a safe area that meets the requirements of the Ministry of Education. We are appreciative of the use of this space as it is crucial to our center, without it we would not be permitted to operate and we would have to close. We have found that most families assume that it is not a public park and we see very little use of it from the community. Page 56 of 213 Sonbeam’s Investment into the Park Over the years we have covered the costs for the following; •new play structures/equipment •yearly park inspections •repairs and maintenance Total amount invested since 2001: $79,700 Page 57 of 213 Thank You! Having the park to use for the last 37 years has been a blessing for us. We are truly appreciative of the park and have had little concerns until recently. Page 58 of 213 Our Concerns The most important thing for us is the safety of the children and staff. Due to the following there is an increased risk: •Several homeless using the park after hours •Numerous needles and drug paraphernalia left in the park Page 59 of 213 Our Current Approach Conducting daily checks of the park and green space between our building and the park. This includes the following: •Raking through the sand, wood chips, and grass •Collect any garbage •Checking under, on/in, and around the play structures •Disinfecting suspected areas that homeless individual may have used Even with being diligent in our efforts to keep everyone safe, it is still possible that traces of drugs (ex fentanyl) can be left behind or that our staff could get stuck with a needle while cleaning up the park. Page 60 of 213 Our Current Approach We have experienced a large increase in the above concerns, so we reached out to Public Health, and Parks & Recreation to get guidance on how to deal with homelessness and drug issues. Parks and Rec was willingly able to help us understand their protocol for disinfecting our local parks. We have spoken with the town of Tillsonburg to share our concerns. In those conversations we have learned that all people have the right to be in public spaces at all times. Page 61 of 213 Solutions We are doing everything we can to keep the children in our care safe; however, we can’t be sure of their safety when individuals are using drugs and residing in the park. We require the use of a park to operate our licensed child care program. We have continued to invest in this park and would like to begin conversation towards the possibility of obtaining this property. Making the park private would allow us to take further action for the safety of our children and staff. Page 62 of 213 Questions? Page 63 of 213 Page 1 of 3 Subject: Tillsonburg Youth Advisory Council Recommendation - Surveillance Cameras for the Pride Crosswalk Report Number: CS 23-19 Committee Name: Tillsonburg Youth Advisory Council Submitted by: Hillary Miller, Records and Legislative Coordinator Meeting Type: Council Meeting Meeting Date: Monday, October 23, 2023 RECOMMENDATION A. THAT report titled “Surveillance Cameras for the Pride Crosswalk” be received as information; and B. THAT Council approve the recommendation of the Youth Advisory Council as follows: THAT the Youth Advisory Council recommends to Council that surveillance cameras be installed for the pride crosswalk on Broadway and Bridge. BACKGROUND Since being painted on July 27, 2023, the pride crosswalk at Bridge St and Broadway St has been vandalized on four separate occasions. At their October 4, 2023 meeting, the Youth Advisory Council expressed concern regarding the continued destruction of the crosswalk. To protect the crosswalk from further damage, the Youth Advisory Council passed the following resolution: Resolution # 3 Moved By: Sophie Hicks Seconded By: Jaxon Gundry THAT the Youth Advisory Council recommends to Council that surveillance cameras be installed for the pride crosswalk on Broadway and Bridge. Carried For additional context, Council at its meeting held September 11, 2023 passed the following: Page 64 of 213 CS 23-19 Tillsonburg Youth Advisory Council Recommendation - Surveillance Cameras for the Pride Crosswalk Page 2 of 3 Motion/Notice of Motion - Councillor Spencer - Surveillance Camera Installation for Pride Crosswalk Resolution # 2023-386 Moved By: Councillor Spencer Seconded By: Councillor Parsons THAT staff be directed to provide a report regarding location options and financial options through surplus for security cameras at the Broadway and Bridge Street West intersection due to ongoing and repetitive vandalism and destruction. Carried CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – Engage community groups, including advisory committees and services organizations, in shaping municipal initiatives. Priority Project – Immediate Term – Youth Engagement Strategy and Youth Advisory Committee Page 65 of 213 CS 23-19 Tillsonburg Youth Advisory Council Recommendation - Surveillance Cameras for the Pride Crosswalk Page 3 of 3 Page 66 of 213 Page 1 of 2 Subject: Economic Development Advisory Committee Recommendation Membership Report Number: CAO 23-21 Committee Name: Economic Development Advisory Committee Submitted by: Laura Pickersgill, Executive Assistant Meeting Type: Council Meeting Meeting Date: Monday, October 23, 2023 RECOMMENDATION A. THAT report titled “CAO 23-21 Economic Development Advisory Committee Membership” be received as information; and B. THAT Council approve the recommendation of the Economic Development Advisory Committee as follows: “THAT the Economic Development Advisory Committee recommends to Council that the Committee’s Terms of Reference be amended for this term to allow for 13 members with Cedric Tomico being re- appointed as a citizen member.” BACKGROUND At the October 10, 2023 meeting of the Economic Development Advisory Committee the following motion was passed: Resolution #4 Moved By: Andrew Burns Seconded By: Randy Thornton THAT the Economic Development Advisory Committee recommends to Council that the Committee’s Terms of Reference be amended for this term to allow for 13 members with Cedric Tomico being re-appointed as a citizen member. At the April 24, 2023 Council meeting, there was a by-law passed that increased the membership of the Economic Development Advisory Committee to allow for a maximum of twelve members. Cedric Tomico was appointed as the member representing the BIA. Mr. Tomico recently resigned his position with the BIA and subsequently his membership on the Economic Development Advisory Committee ended as he was appointed as the BIA rep. The Committee would still like to have Mr. Tomico be a member on the Committee. This would require the Terms of Reference be amended to allow for an additional member, for a total of thirteen members. Page 67 of 213 CAO 23-21 Economic Development Advisory Committee Recommendation Membership Page 2 of 2 CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – Engage community groups, including advisory committees and service organizations, in shaping municipal initiatives. Priority Project – N/A Page 68 of 213 Page 1 of 2 Subject: Updates to the Physician Recruitment Matrix Report Number: CAO 23-22 Department: Office of the CAO Submitted by: Laura Pickersgill, Executive Assistant Meeting Type: Council Meeting Meeting Date: Monday, October 23, 2023 RECOMMENDATION A. THAT report titled “CAO 23-22 Updates to the Physician Recruitment Matrix” be received as information; and B. THAT the Shared Physician Recruitment Incentive Support Model be amended, as attached in Appendix A. BACKGROUND In January 2016, a Shared Physician Recruitment Incentive Support Model (Matrix) was implemented collaboratively between the Town and Tillsonburg District Memorial Hospital. This was done to help recruit family physicians to Town. Most recently, Council approved an amendment to the Matrix on September 25, 2023 to allow the Community Health Care Committee in the future to shift funds laterally within the matrix without individual Council approval as long as the request remained within the allowable overall amount in the matrix. DISCUSSION At the October 10, 2023 meeting of the Community Health Care Committee the following motion was passed: Resolution #3 Moved By: Stephanie Nevins Seconded By: Councillor Spencer THAT the Community Health Care Committee accepts the proposed changes in the Recruitment Matrix; AND THAT the amended Matrix be brought forward for Council consideration. The landscape of physician recruitment has evolved and the need for physician coverage in the emergency department is crucial. As our population and the tri-county surrounding population that uses our local hospital, continues to grow the demand on Page 69 of 213 CAO 23-22 Updates to the Physician Recruitment Matrix Page 2 of 2 the emergency department has increased. As you will see in the attached appendix A, the verbiage in the Model has been updated to reflect this need. There have also been some minor date updates and references provided. CONSULTATION Community Health Care Advisory Committee FINANCIAL IMPACT/FUNDING SOURCE These amendments do not change any of the funding as part of the model. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☒ Lifestyle and amenities ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Within the community, Tillsonburg will strive to offer residents the amenities, services and attractions they require to enjoy balanced lifestyles. Strategic Direction – Expand community partnerships in the delivery of programs and amenities. Priority Project – Ongoing Projects - Physician Recruitment Program ATTACHMENTS Appendix A – Red-lined Updated Shared Physician Recruitment Incentive Support Model Page 70 of 213 Page 1 / 2 Shared Physician Recruitment Incentive Support Model – Family Physicians, Internal Medicine, Hospitalists, Emergency Medicine and Surgery Trained Physicians October 10, 2023 EXECUTIVE SUMMARY The purpose of this report to the Town of Tillsonburg Community Health Care Committee is to propose an amendment to the Physician Recruitment Incentive Support Model that is currently in place. BACKGROUND In January 2016, a Shared Physician Recruitment Incentive Support Model was implemented collaboratively between the Town of Tillsonburg and Tillsonburg District Memorial Hospital (TDMH). At that time, it was recognized that family physicians are critical to the town’s further growth and prosperity. In August of 2020, it was noted that three important factors had changed the landscape for physician recruitment, necessitating a re-evaluation of the incentive framework. First, it remains apparent that as the demographics of the population of our community ages the health care needs of our patient population have become increasingly complex necessitating the need to recruit physicians specially trained in areas like cardiology, respirology and gerontology. Secondly, the acuity of patients seen in our Emergency Department (ED) has increased. Lastly, our physicians are aging. Family physicians, with increasing frequency, are expressing the desire to limit their practice to their offices and are opting out of hospital based medicine. At present there are seven (7) family physicians in Tillsonburg who provide coverage of the Emergency Department with the assistance of Health Force Ontario physicians. Of note, one of the physicians is over the age of 60. Sources from both the Ontario Medical Association (OMA) and the College of Physicians and Surgeons of Ontario (CPSO) agree that an average age of 65 would be reasonable to assume as the time most physicians would cease to practice full-time. Our ED physicians have expressed that it is their opinion that 24/7 coverage by seven ED physicians is not sustainable and recruitment of additional ED physicians is crucial to maintain the present level of hospital service in Tillsonburg and surrounding area.These factors are driving the need for TDMH to recruit specialist physicians in Internal Medicine, Hospitalists, Surgeons and also ED Trained Physicians. The elements described above are creating an unprecedented pressure to recruit physicians into our community; however, we are experiencing difficulty in attracting these skilled professionals. As highlighted in the past and what is still relevant today in 2023 is that financial incentives have and will increase the probability in the future of physicians relocating to the community. Page 71 of 213 Page 2 / 2 OBJECTIVE To ensure the ongoing sustainability/viability of the hospital is imperative that physicians with appropriate training are available to service the community. As such we are recommending the following financial incentive model for all physicians recruited into our community including family physicians and specialty trained physicians. Shared Physician Recruitment Incentive Support Model Details: FAMILY PHYSICIAN SPECIALTY PHYSICIAN  Contribute up to $5,000.00 in moving expenses for relocation to Tillsonburg (with appropriate receipts).  The physician recruit must reside within 15 kilometers of Tillsonburg. NOTE: IF physician is relocating from outside of Ontario, the incentive is increase to $10,000 $5,000.00 $10,000.oo  Contribute up to $5,000.00 in moving expenses for relocation to Tillsonburg (with appropriate receipts).  The physician recruit must reside within 15 kilometers of Tillsonburg NOTE: IF physician is relocating from outside of Ontario, the incentive is increase to $10,000 $5,000.00 $10.000.00  Six months of housing support up to $7,350.00. $7,350.00  Six months of housing support up to $7,350.00. $7,350.00  Up to $10,000 for Clinic space and equipment updates, to the Clinic that will employ the physician recruit (with appropriate receipts) (i.e. Electronic Medical Record, new equipment) $10,000.00  Clinic space including payment for clerical support to manage bookings, office visits and patient records for up to six months. This is not a permanent arrangement and the Hospital will work with the recruit to develop a clinic within the hospital that is cost neutral to the Hospital. $10,000.00  Maximum $6,000 per month, for the first six months, payable to the physician recruit toward clinic overhead costs (with appropriate receipts). $36,000.00  Stipend of $30,000 based on a five-year return of service agreement for full service to the hospital and community; $30,000.00  The Family Physician commitment to the hospital and the community will include:  a five-year return of service agreement;  work a minimum of four (4) full days of office practice; and  Practice in the hospital (i.e. ED work, Hospitalist, Surgical Assistant). TOTAL INCENTIVE $58,350.00 $52,350.00 TOTAL INCENTIVE IF PHYSICIAN MOVING OUT OF PROVINCE $63,350.00 $57,350.00 The total amount that could be reimbursed per recruit, based on the proposed support model will be a 50/50 split between the Town of Tillsonburg and TDMH. Page 72 of 213 DECISION LETTER MOTION TO REQUEST A LOAN FROM THE TOWN OF TILLSONBURG FOR UNEXPECTED LEGAL FEES DTBIA Special Board of Management Meeting Wednesday, October 18th, 2023 At the SPECIAL meeting held Wednesday, October 18th, 2023; the Downtown Tillsonburg Board of Management passed the following resolution: Moved by: M. Gleeson Seconded by: E. Odorjan “And resolved that the Board of Management hereby requests the Town of Tillsonburg to loan the DTBIA, $16,000 +/- for payment of the legal expenses relating to the HR investigation and that these funds are repaid to the town by December 31st, 2024”. Carried: √ Approved by: B. Parsons Time: 7:35 a.m. DTBIA Board of Management meeting – 10/18/2023 Page 73 of 213 Page 74 of 213 Page 75 of 213 !(!(!(!(!(!(!(!( !( !(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !(!( !( !( !( !( !( !(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!( !(!(!(!(!(!(!(!(!(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !(!(!(!(!(!(!(!(!(!(!(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!( !(!(!(!(!(!(!(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !( !( !(!(!(!(!(!(!( !(!(!(!(!(!(!(!( !(!(!(!( !(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!( !( !( !( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !( !( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!( !(!(!( !( !(!(!(!(!(!(!(!(!(!(!( !(!(!(!( !(!( !(!(!(!(!(!(!(!( !(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!( !( !( !( !( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !(!( !( !( !(!( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!( !( !( !( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !( !( !(!(!( !( !( !(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !(!(!(!( !(!(!(!(!(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!( !( !( !( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!( !( !(!( !(!(!(!(!(!( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(       LakeLisgar Big Otter CreekSIMCOE S T POTTERS RD CORN E LL RDKELLETT RDBROWNSVILLE RD REGIONAL ROAD 19B E L L M I L L S I D E R O A D HIGHWAY 3 L A P L A N T E R O A D R E G I O N A L R O A D 3 0 ROKEBY ROADCONCESSION 3 NTRB E L L M I L L RO A DTALBOTLINEBAYHAM DRIVECANADIAN NATIONAL RAILWAY CANADIANPACIFIC RAIL WA Y C A N A D I A N P A C I F I C R A I L W A Y CAN AD IAN P AC IF IC R A I LW AY CANADIAN NATIONAL RAILWAY 5 A 4321 B A C B D C E D F E G F 5 G 4321 PL A N K L I N E B R O A D W A Y HIGHWAY 3B R O A D W A Y HIGHWAY 3 StonyCreekQUARTER TOWN LINERAILWAYSTJOHN STFAIRWAY HILLS BLVD GLENRIDGE R D VIENNA RDTILLSONSTELGIN ST FIRST ST TILLSON AVEWILSON AVE OAKSTKING STSA ND E R S S T PEARL ST NORTH ST E PARKSIDE DRC A T A L L E Y BOBOLINK DR EDWARD STDURHAM ST CLARKE ST E DEVONSHIREAVE WILLIAM ST VALLEY RDCONCESSION ST W QUEEN STLADYAVEF O X A L L E Y BRIDGE ST E ARGYLE ST ONTARIOSTGOSHENSTBEECH BLVD CEDAR STPINEAVELONDON ST WBALDWIN ST WOOD HAVE NDRCONCESSION ST E BROCK ST ERIDOUTSTWRIDOUT ST EBROCKSTWTROTTIERDRWASHINGTON GRAND AVEWESTONDR HALE STLONDONSTETRAILVIEWDRCHESTNUT DR HILLIKER ALLEYALLEN ST PROSPECT STOXFORD ST THIRD ST BI D W E L L S T HOGARTHDRFIRST ALLEY WINONA DR EBERT ALLEYVIRGINIA ST SANDERS CR E S VICTORIA WAYSECOND ST C E N T E N N IA L AVEHILLDROP CRESFIFTH ST G O L D E NRODDRDELEVAN CRES JAMES AVE SEGAL DR VAN NORMAN DR O W LDRVENISONSTWBARKER ST BIRDYWAY DRCROCUS AVE TRILLIUM DR SIMCOE S TFERNWOOD DRANDOVERAVESOUTH RIDGE RD WELLINGTONSTNIAGARA STLYNDALE RDALEXANDER AVER O S S S T DEMEYERE AVEALLEYALLEY BALLSTCLARENCE ST GOW RIESTELINCOLN STPARK AVEDUNCAN ST W E L D I N G S T CR A I G S TCHRISTIE STPARK DRANN ST MAGNOLIA DRCHARLES STTILLSON AVEHYMAN ST NEFF ALLEY JOSEPH ST WALNUT DRPOPLAR STWOODLAND CRES NELSON ST ED G E W O O D D R FRANK STBOND ST GLENDALE DR HARRIS ST HILLYNDALERDCAROLINA STVENISON ST E CRANBERRY RDWINDEMERE AVECHARLOTTE AVEHIGHLAND DRYOUNG STBALL A L L E Y EARLEST FOURTH ST CLARKE ST W REID STL IS G A R AVE PUC ALLE YGOWRIE ST WBRAD AVEHA R V E Y S T C O O N AL LE YROLPHST H AR D Y AVEDEREHAMDR JANE ST DE N TO N AVEHAWTHORNEST MARY STPARKWOODDRBRIDGESTWHERFORD ST WOLFSTFALCONRDHILLSIDEDRBEAR STBELL MIL L S I D E R DMYRTLE STMCKEN Z I E S T SIERR A S T MOOSE STGIBSO N DR ARMSTRONG DR JU D Y AVEESSELTINE DR COULTHARD STPARKDALEAVE VANCE DRHUNTLEY AVEBIRCHD R ALBAAVE NORTHVIEWDR B RI DLEPATHFAIRVIEW ST FAIRF IELD CRESADAMSAVE SERESDRVIENNA RDRODGERS ST TANAGER D RHO W E A V E BRASHER DR CLEAR VALLEY DRRIDGE BLVD ROUSEST VAN ST HEMLOCK DR HOLLIERDR LOWRIECRESGEORG E S TDENRICH AVETOWN LINE RD VICTO RI A S TTULIP DRDOGWOOD DRGREENEAGLE DRVERNADRFAIRSCRESARNOLDSTPEACH STQUARTER TOWN LINEWOODCOCKDRHURLEYAVELANGRELL AVE HUNTERCRESBELMONT AVE NORTH ST W SYCAMORE DR CURRENCRES BECKETT BLVDS I N CLAIRDRELM S T WABASH RD LINDSAY ST C LE A R VIEW DR PINE ST POTTERS RDROB IN RD KAMPSCRES EDWIN CRESWOODSIDE DRPRIMROSE DRMCGUIRECRESMORNING GLORY DRFRANCES ST HAWKI NSCR E S WILKINSCRES J ONESCRESOLDVIENNARD THOMASA VEBLOOMERSTLORRAINEA V E COLINAVENEWELL RD BORDENCRES SPRUCE ST HARVESTAVE LIVINGSTON DR JOH N POUNDRD EDEN PL FOREST GLEN CRT JEAN F E R R I E C R T H O L L A N D G A T E PARKWOOD C R TBELFAST CIRROSALYNN CIRLIBRARY LANEERIE CRTNORTHERN LANECATALPA CRT VA L L E Y V I E W L A N E MAPLE CRTLA M E R S C R T B E T H CRT BURDOCK CRTTHISTLE C R T BALAZS CRTMCD O NALDCRTH A M P T O N CRTCORELESS LANEHICKORY LANENANCYCRTRICHARDS C RTCHRISTOPHER CRT OTTER CRTTHORNCLIFF CIR STUBBSCRT ARBOR LANELISGARCRT DE NIS CRT TAYLOR LANESANDY CRTCARDINALC R T C AMD ONCRTCOYLE LANEPHEASANTCRT MAPLE LANEWREN CRTWH ISPER I NG PINE LANE ELEANORCRT D EVON CRT JACKSON CRTKARA LANES T O N E Y C RT PARK PL BROOKSIDE LANE MALLRDPRESSEY RD NEW RD HAWKINS RD ZENDA LINELOWRIE LINE1 2 3 1 10 2 4 5 8 9 R R R(H) R(H) R(H) R(H) R(H) R(H) R(H) R(H) R(H) R(H) R(H) R(H) R(H) R(H) R(H) 1 2 3 1 2 1(H) 2 3 3 1 2 3 4 5 6 7 1 5 1 2 3 4 4 5 6 1 2 1 11 12 13 2 21 3 3 3 3 3 8 9 C 18 19 20 20 22 23 2323 23 1(H) 10 10 10 10 10 11 11 11 13 13 14 14 15 15 15 15 15 15 15 16 16 16 17(H) 19 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 20(H)20(H)20(H) 21(H)21(H) 21(H)3 4 4 4 4 5 5 5 5 5 5 5 5 5 5 5 7 7 8 8 8 99 S S S S S S S S S S S S S S S (H) 1 11 12 13 14 16(H) 16(H)16(H)16(H) 2 3 4 5 6 7 79 C 2 4 1 1 2 4 5(H) 10(H) 11 12 13 14 18 19 2 20 21 23 23 3 4 5 6 7 8 9 E EE E E E E (H) (H) (H) (H) (H) 4 3 R6 R7(H) 3 4 10 15 17 21 21 21 3 3 4 5 7 8 C 14 20 1112 15 18 22 10 15 3 1 15 16 17 22 E 9953 9937 9920 9951 9951 9920%&19 %&3 µ LAST UPDATE: JUNE, 2020 DATA MAY BE SUBJECT TO LICENSE. COPYRIGHT FOR INTELLECTUAL PROPERTYBELONGS WITH THE SOURCE AGENCY. OXFORDCOUNTY MAKES THIS DATA AVAILABLE WITHOUTWARRANTY OF ANY KIND, EXPRESSED ORIMPLIED. THIS DOCUMENT MAY NOT BE REPRODUCEDWITHOUT WRITTEN PERMISSION. FOR MOREINFORMATION, PLEASE CONTACT COUNTY OFOXFORD INFORMATION SERVICES ATGIS@OXFORDCOUNTY.CA TOWN OF TILLSONBURGZONING BY-LAW No. 3295 THIS IS A COMPOSITE MAP OF KEY MAPS ATTACHEDAS SCHEDULE "A" TO ZONING BY-LAW No. 3295AS AMENDED. FOR ACCURATE REFERENCE RECOURSE SHOULD BE HADTO THE BY-LAW AND SUBSEQUENT AMMENDMENTS. 0 250 500 750 1,000125 Metres ZONING BY-LAW No. 3295 LOW DENSITY RESIDENTIALTYPE 1 (R1)LOW DENSITY RESIDENTIALTYPE 2 (R2)LOW DENSITY RESIDENTIALTYPE 3 (R3)MEDIUM DENSITY RESIDENTIAL(RM) HIGH DENSITY RESIDENTIAL(RH)MOBILE HOME PARK(RMH) CENTRAL COMMERCIAL(CC)SERVICE COMMERCIAL(SC)ENTREPRENEURIAL(EC) GENERAL INDUSTRIAL(MG)NEIGHBOURHOOD COMMERCIAL(NC)PASSIVE USE OPEN SPACE(OS1)ACTIVE USE OPEN SPACE(OS2) MINOR INSTITUTIONAL(IN1)MAJOR INSTITUTIONAL(IN2) FUTURE DEVELOPMENT(FD)!(!( !( !(!(REGULATORY FLOOD AND FILL SPECIAL ZONE PROVISIONS-REFER TO ZONING BYLAWA, B, 2 ProducedByTheDepartment ofCorporateServices Information Services ©2020 Tillsonburg Street Index JANE ST C2ADAMS AVE B2 JEAN FERRIE CRT D2ALBA AVE B3 JOHN POUND RD D3, E2, E3ALEXANDER AVE C4 JOHN ST C3ALLEN ST B2, B3, C2 JONES CRES D2ALLEY ALLEY B3, C3 JOSEPH ST C4ANDOVER AVE B2 JUDY AVE D2ANN ST C3 KAMPS CRES D2ARBOR LANE C4, D4 KARA LANE B4ARGYLE ST C2 KING ST B4, C4, D4ARMSTRONG DR C2, C3 LADY AVE D2, E2ARNOLD ST D2 LAMERS CRT B3BALAZS CRT D3 LANGRELL AVE A2BALDWIN ST D2, D3 LIBRARY LANE C3, D3BALL ALLEY D4, D5 LINCOLN ST D4, E4, E5BALL ST D5, E5 LINDSAY ST B4BARKER ST B4 LISGAR AVE B3, C3, C4, D4BAYHAM DR E1, F1 LISGAR CRT C3BEAR ST C3 LIVINGSTON DR B3BECKETT BLVD A4 LONDON ST E D3, D4BEECH BLVD C1, C2 LONDON ST W D3BELFAST CIR C2 LORRAINE AVE C5, D5BELL MILL SIDERD E5, F5 LOWRIE CRES C2, D2BELMONT AVE B2 LYNDALE RD B2BETH CRT D2 MAGNOLIA DR B4BIDWELL ST C3, D3 MAPLE CRT C4BIRCH DR D5 MAPLE LANE C4, D4BIRDYWAY DR B2, C2 MARY ST B4, C4BLOOMER ST D3, D4 MCDONALD CRT C2, C3BOBOLINK DR A2, A3 MCGUIRE CRES B2BOND ST B4 MCKENZIE ST D3, D4BORDEN CRES D3, E3 MOOSE ST B2BRAD AVE A2 MORNING GLORY DR A1BRASHER DR C2, C3 MYRTLE ST C2BRIDGE ST E C3, C4 NANCY CRT B2BRIDGE ST W C3 NEFF ALLEY D4, D5BRIDLE PATH D3 NELSON ST B4BROADWAYA2, B2, B3-D3, D4 NEWELL RD E1, E2BROCK ST E C4, D3, D4 NIAGARA ST C3BROCK ST W D3 NORTH ST E A2-A4BROOKSIDE LANE B2 NORTH ST W A1, A2BURDOCK CRT D2 NORTHERN LANE A2CAMDON CRT B2 NORTHVIEW DR C2CARDINAL CRT A3 OAK ST D4CAROLINA ST B2 OLD VIENNA RD D4CAT ALLEY D3, D4 ONTARIO ST D5, E5CATALPA CRT C2 OTTER CRT C5CEDAR ST D4, E4 OWL DR A2, A3CENTENNIAL AVE B3 OXFORD ST D3, D4CHARLES ST B4 PARK AVE C3CHARLOTTE AVE C2, D2 PARK DR A2, B2CHESTNUT DR C1, C2 PARK PL B2CHRISTIE ST B3 PARKDALE AVE C2CHRISTOPHER CRT C4 PARKSIDE DR C3CLARENCE ST C2 PARKWOOD CRT C4CLARKE ST E B4 PARKWOOD DR C4, D4CLARKE ST W B4 PEACH ST B4CLEAR VALLEY DR D3 PEARL ST C4CLEARVIEW DR E1 PHEASANT CRT A2COLIN AVE D2 PINE AVE D4CONCESSION ST E C3-C5 PINE ST C4CONCESSION ST W C1-C3 POPLAR ST C2COON ALLEY C3, D3 POTTERS RD D4, D5CORELESS LANE C4, D4 PRIMROSE DR A1COULTHARD ST A3, B3 PROSPECT ST D3COYLE LANE B4 PUC ALLEY C3CRAIG ST C2, C3 QUARTER TOWN LINE A2-E2CRANBERRY RD A4 QUEEN ST B4, C4, D4CROCUS AVE A1, A2 RAILWAY ST C3CURREN CRES B3 REID ST C2DELEVAN CRES C3 RICHARDS CRT D2DEMEYERE AVE C4, C5 RIDGE BLVD E2DENIS CRT D2, E2 RIDOUT ST E D3DENRICH AVE C2, D2 RIDOUT ST W D3DENTON AVE C3 ROBIN RD A3DEREHAM DR D2 RODGERS ST B4DEVON CRT B3 ROKEBY SR F4, F5, G4DEVONSHIRE AVE B3 ROLPH ST C3, D3DOGWOOD DR A2 ROSALYNN CIR B2DUNCAN ST D4, D5 ROSS ST C3DURHAM ST C3, C4 ROUSE ST E3, E4EARLE ST D4 SANDERS CRES D2EBERT ALLEY C4, D4 SANDERS ST C3EDEN PL B2 SANDY CRT B4EDGEWOOD DR D3 SECOND ST C3EDWARD ST A4 SEGAL DR D2EDWIN CRES D3 SERES DR D3ELEANOR CRT D4, D5 SIERRA ST D2ELGIN ST C3, C4 SIMCOE ST D4, D5, E5ELM ST D4, E4 SINCLAIR DR D2, D3ERIE CRT B3 SOUTH RIDGE RD A2ESSELTINE DR D2 SPRUCE ST E4, E5FAIRFIELD CRES D4 STONEY CRT B3FAIRS CRES D2 STUBBS CRT D4FAIRVIEW ST A2 SYCAMORE DR C1, C2FAIRWAY HILLS BLVD B2 TANAGER DR A3FALCON RD A3 TAYLOR LANE E4FERNWOOD DR B2, B3, C2 THIRD ST C3, C4FIFTH ST B3, B4 THISTLE CRT E2FIRST ALLEY D4 THOMAS AVE C4FIRST ST C3, C4 THORNCLIFF CIR B2, B3FOREST GLEN CRT D2 TILLSON AVE A4, B4, C4, D4FOURTH ST C3, C4 TILLSON ST D4, E4FOX ALLEY D3 TOWN LINE RD E4, E5FRANCES ST B4 TRAILVIEW DR D2FRANK ST C3 TRILLIUM DR A1, A2GEORGE ST D3 TROTTIER DR D2GIBSON DR C2 TULIP DR A2GLENDALE DR B2, B3, C2, C3 UNNAMED B4, C4GLENRIDGE RD B2 VALLEY RD B2GOLDENROD DR D2, E2 VALLEY VIEW LANE D3GOSHEN ST D5, E5 VAN NORMAN DR B3GOWRIE ST E C3 VAN ST D4GOWRIE ST W C3 VANCE DR A2, B2GREENEAGLE DR B2 VENISON ST E C3HALE ST C3, D3 VENISON ST W C3HAMPTON CRT C2 VERNA DR D4HARDY AVE B3, C3 VICTORIA ST B3, C3HARRIS ST D4 VICTORIA WAY D2HARVEST AVE D5 VIENNA RD D4, E3, E4, F3HARVEY ST C3, D3, D4 VIRGINIA ST B2HAWKINS CRES D2, D3 WABASH RD E5HAWTHORNE ST C3 WALNUT DR C1HEMLOCK DR C1, C2 WASHINGTON GRAND AVE C3, D3HERFORD ST A4, B4 WELDING ST B3, C3HICKORY LANE D3 WELLINGTON ST A4, B4HIGHLAND DR D4, D5 WESTON DR D2HIGHWAY 3 E1-E5, F1 WESTTOWN LINE D5, E5HILLDROP CRES A2 WHISPERING PINE LANE D3HILLIKER ALLEY C4 WILKINS CRES C3, D3HILLSIDE DR D5 WILLIAM ST C1, C2HILLYNDALE RD C5, D5 WILSON AVE C2, C3, D2, D3HOGARTH DR D2 WINDEMERE AVE B2HOLLAND GATE D3 WINONA DR B2HOLLIER DR D2 WOLF ST C3HOWE AVE D2 WOOD HAVEN DR D2, E2HUNTER CRES B2 WOODCOCK DR A2, A3HUNTLEY AVE A3, B3 WOODLAND CRES A1, A2HURLEY AVE C2 WOODSIDE DR A1, A2HYMAN ST D4 WREN CRT A2JACKSON CRT D3 YOUNG ST E3, E4JAMES AVE A1, A2 Page 76 of 213 Page 1 of 10 Subject: Traffic Advisory Committee Stop Sign Recommendations Report Number: CS-23-18 Committee Name: Traffic Advisory Committee Submitted by: Julie Ellis, Deputy Clerk and Richard Sparham, Manager of Public Works Meeting Type: Council Meeting Meeting Date: Monday, October 23, 2023 RECOMMENDATION A. THAT report titled “CS 23-18 Traffic Advisory Committee Stop Sign Recommendations” be received as information; and B. THAT Council approve the recommendation of the Traffic Advisory Committee as follows: THAT the Traffic Advisory Committee recommends to Council the installation of an all-way stop at the following locations, subject to updating By-Law 2022-011 A by-Law to regulate traffic and parking of motor vehicles"  Brock Street West and Bidwell Street;  Rolph Street and Bear Street;  Ridge Boulevard, Goldenrod Drive and Thistle Court; and  Christie Street and Allen Street; and THAT a notice period of 60 days be given to the Tillsonburg District Memorial Hospital of the above changes to Rolph Street and Bear Street, and C. THAT a By-law be presented to Council for consideration to effect the following: i. To approve the Bidwell Street and Brock Street West to all-way stop control, subject to an approved updated by-law received for the November 6th Council meeting ii. To approve the Rolph Street and Bear Street to all-way stop control, subject to an approved updated by-law received for the November 6th Council meeting iii. To approve that Ridge Boulevard, Goldenrod Drive and Thistle Court be changed to an all-way stop control, subject to an approved updated by-law received for the November 6th Council meeting; and iv. To approve the Christie Street and Allen Street all-way stop control Page 77 of 213 CS 23-18 Traffic Advisory Committee Stop Sign Recommendations Page 2 of 10 BACKGROUND At the September 28th, 2023 Traffic Advisory Committee Meeting, Richard Sparham, Manager of Public Works, presented a verbal report regarding recommendations for three stop sign locations. An additional stop sign location, Christie Street and Allen Street, was proposed by correspondence from a Tillsonburg resident. The following four locations for a stop sign were proposed by the Traffic Advisory Committee:  Brock Street West and Bidwell Street;  Rolph Street and Bear Street;  Ridge Boulevard, Goldenrod Drive and Thistle Court; and  Christie Street and Allen Street A letter was sent to the President and Chief Administrative Officer of the Tillsonburg District Memorial Hospital regarding the proposed stop sign at Rolph Street and Bear Street. DISCUSSION Pursuant to the presentation to the Traffic Advisory Committee, the overall summary of each intersection with the recommended improvements are as follows: Brock Street West and Bidwell Street Staff have received concerns of safety concerns and apparent “near-misses” of collisions at the intersection of Bidwell Street and Brock Street West, Further, when discussing this location with operations staff, staff was well aware of the safety concerns at this locations as well. The intersection of Bidwell Street and Brock Street West is located just west of Broadway Street in the downtown core. The intersection is controlled by two-way stop control to Brock Street West with Bidwell Street with no stop controls in place. The photo below shows the layout of the intersection, as described: Page 78 of 213 CS 23-18 Traffic Advisory Committee Stop Sign Recommendations Page 3 of 10 Intersection layout – Bidwell Street and Brock Street West Bidwell Street is a two lane, two-way local class 4 (500-4,000 vehicles/day) road travelling north/south. North of the intersection, Bidwell Street allows for on-street parking along the west side. In the past, two on-street parking were removed to permit a better view of the approaching traffic from vehicles entering from the west leg of Brock Street. Brock Street West is a two lane, two-way local class 4 road travelling east/west. West of the intersection at Bidwell Street, Brock Street West allows on-street parking along the north side. East of the intersection, on-street parking is permitted on both the north and south sides of the road with parallel on-street parking on the north side and diagonal parking on the south side. The primary concern at the intersection of Bidwell Street and Brock Street West is the view of approaching traffic from the east leg of Brock Street West due mainly to the encroachment of the two buildings on the northeast and south east corners of the intersection which significantly impacts the sight distance of the vehicles travelling on Bidwell Street. Accepted traffic engineering principles dictate the required safe sight distance for the intersection to be 95 metres; the determined sight distance is approximately 30 metres. The phot below best demonstrates the view at the intersection: Page 79 of 213 CS 23-18 Traffic Advisory Committee Stop Sign Recommendations Page 4 of 10 Sight distance view – Westbound on Brock Street West at Bidwell Street Although staff does not have access to historical collision data at this intersection, we fully believe the lack of safe sight distance and concerns brought forth from residents to be valid. Staff recommends the intersection of Bidwell Street and Brock Street West to be elevated to All-way Stop Control with the installation of stop signs to Bidwell Street appropriately Rolph Street and Bear Street The intersection of Rolph Street and Bear Street is of a layout which does not conform to typical traffic engineering and control standards and is in need of altered control. The intersection of Rolph Street and Bear Street is located adjacent to the Tillsonburg Memorial Hospital. The intersection is a three-legged or “T” intersection with Rolph Street as the though (main) street and Bear Street as the minor street. The intersection is stop sign controlled facing Rolph Street with Bear Street with no stop sign control. The generally accept methods of stop controls at “T” intersections through stop signs is either stop control at the “minor” street of all-way stop control. The stop control of the primary through street, in this situation, is unusual and would be unexpected by Page 80 of 213 CS 23-18 Traffic Advisory Committee Stop Sign Recommendations Page 5 of 10 motorists and can be confusing and therefore potentially unsafe. The photo below depicts the intersection layout: Intersection layout – Rolph Street and Bear Street Staff is recommending the intersection stop control be elevated to an all-way stop control arrangement. As stated, the design would be safer as it would conform to expectations of motorists. It is understood this location was discussed many years ago as Emergency Services was concerned of ambulance access to the hospital. Although staff understands their concerns, ambulances would still require to slow down to navigate the 90 degree turn from Bear street onto Rolph Street where they need to travel approximately 200 feet to the access into the emergency area of the hospital. As we are well aware, emergency vehicles with or without the stop control are required to navigate with care and safety. As recommended by the Traffic Advisory Committee, the Hospital as well as Emergency Services personnel have been contacted to obtain their comments or concerns. At the time of this report, staff has not received their comments. Ridge Boulevard, Goldenrod Drive and Thistle Court Page 81 of 213 CS 23-18 Traffic Advisory Committee Stop Sign Recommendations Page 6 of 10 In similarity to the intersection of Rolph Street and Bear Street, Ridge Boulevard, Goldenrod Drive and Thistle Court is of a layout which does not conform to typical traffic engineering and control standards and is in need of altered control. The intersection of Ridge Boulevard, Goldenrod Drive and Thistle Court is located in the neighbourhood south of Baldwin Street and west of Quart Town Line. The intersection (see photo below) is a three-legged or “T” intersection which the Ridge Boulevard to Goldenrod Drive turn as the primary traffic route. Intersection layout – Ridge Boulevard, Goldenrod Drive and Thistle Court Thistle Court, the street opposite Ridge Boulevard is a low volume cul-de-sac which only services nine residential properties and is stop controlled at the intersection. As stated, the generally accept methods of stop controls at “T” intersections through stop signs is either stop control at the “minor” street of all-way stop control. The stop control of the primary through street, in this situation, is unusual and would be unexpected by motorists and can be confusing and therefore potentially unsafe, especially in this layout where Ridge Boulevard is the only street without stop control. Staff is recommending the installation of stop control to Ridge Boulevard traffic, thus creating an all-way stop controlled intersection. Although we have no collision history available and it is a low volume intersection, the increased stop control at the intersection follows standard practices and makes the intersection as motorists would expect it to be. Page 82 of 213 CS 23-18 Traffic Advisory Committee Stop Sign Recommendations Page 7 of 10 Allen Street and Christie Street The Traffic Advisory Committee requested staff input on the possibility of all-way stop control at the intersection of Allen Street and Christie Street. Pursuant to this request, staff provides the following assessment: Allen Street is a two-lane, two way local road which is considered a Class 4 (500-4,000 vehicles/day) north of the intersection and a Class 5 (50-500 vehicles/day) south of the intersection of Christie Street. Christie Street is also a two-lane, two way local class 4 road approximately 100 metres in length connecting Broadway Street to Allen Street. Intersection layout – Allen Street and Christie Street Last year, a concern of traffic at the intersection of Allen Street and Christie Street with a request to consider an all-way stop at the intersection. Staff completed traffic counts at the intersection and performed an All-Way Stop Warrant analysis for the intersection, which the volumes portion of the warrant did not fully satisfy the requirements if the warrant analysis. The all-way “Stop” sign control warrant is a fundamental tool used to determine whether an intersection, with one or two approaches controlled by ‘Stop’ signs, is operationally suitable to be converted to an intersection with right-of-way controlled by ‘Stop’ signs on all approaches. The all-way “Stop” warrant factors include collisions as well as vehicular and pedestrian activity into assessing the intersection as a candidate for all-way stop control. The traffic volume at the intersection are as follows: Page 83 of 213 CS 23-18 Traffic Advisory Committee Stop Sign Recommendations Page 8 of 10 Although the traffic volume warrant did not satisfy the warrant, staff has concluded other mitigating factors should be taken into consideration when determining a recommendation for all-way stop control: 1. Collision Warrant – staff does not have access to the collision history at this intersection at this time. Based upon the road classification (local), 2 collisions per year would satisfy the warrant. 2. Environmental Factors: the adjacent property uses as well as roadway connections can play a factor into determining the candidacy. Overall, the environmental factors have played a significant role in staff considering the intersection for all-way stop control.  Christie Street is a direct connection to Broadway Street, with Broadway Street being a primary access into town and a higher volume, higher speed roadway.  Allen Street is often used by traffic as an access to nearby Glendale High School  Glendale Park located at the intersection directly opposite Christie Street In summary, staff has concluded the intersection of Allen Street and Christie Street to be a candidate for installation of all-way stop control, primarily due to its close proximity to Glendale Park as parks, especially with playground equipment such as Glendale Park, with the presence of young children playing, signifies the need to increase the safety of the intersection. Further, staff is also be recommending changes to the current on-street parking at the intersection as follows: Page 84 of 213 CS 23-18 Traffic Advisory Committee Stop Sign Recommendations Page 9 of 10 Upon approval, Council will be provided with the by-law amendments required to satisfy the parking restrictions required for the all-way stop installations at the next Council meeting on November 6th, 2023. CONSULTATION The following staff and resources have been consulted in preparing this report:  Director of Operations and Development  Traffic Advisory Committee of September 28th, 2023  Chief Building Official/Manager of By-law Enforcement FINANCIAL IMPACT/FUNDING SOURCE All approved recommendations will be covered under the current Public Works operating budget. Page 85 of 213 CS 23-18 Traffic Advisory Committee Stop Sign Recommendations Page 10 of 10 CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☒ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Page 86 of 213 Page 87 of 213 Page 88 of 213 Page 1 of 3 Subject: Community Strategic Plan Update Report Number: CAO 23-19 Department: Office of the CAO Submitted by: Laura Pickersgill, Executive Assistant Meeting Type: Council Meeting Meeting Date: Monday, October 23, 2023 RECOMMENDATION THAT report titled CAO 23-19 Community Strategic Plan Update be received as information. BACKGROUND The Community Strategic Plan was approved in 2021 and since its approval update reports to Council are continuously provided to keep Council apprised of the progress being made under the Community Strategic Plan. More recently, Council met for a special council meeting on April 6, 2023 and made some amendments to the Plan to keep up with changing needs and requirements for the Town’s prosperity. DISCUSSION This report is providing a status update on the goals and performance indicators in the Community Strategic Plan as of September 30, 2023. 23% 64% 13% Project Completion Status Complete In Progress Not Started Page 89 of 213 CAO 23-19 Page 2 of 3 Some notable items for 2023 include:  Increase in the percentage of compliancy in AODA parks with the addition of the newly installed fully accessible playground behind the library  Additionally, the upgrades done to the Lake Lisgar Waterpark Building have increased the AODA facility compliance rate for Town facilities  The greater number of sponsored swims led to a huge increase in attendance and usage of the Waterpark  Fire Prevention has been able to further engage with the community and provide more opportunities for education now that the pandemic has passed from recent years  The Town’s social media followers and engagement rate continues to increase  The Fire Communications Centre has become much busier as more contracts have been taken on for dispatch services  Council selected the option to proceed with the design of a two story Town Hall with a fire dispatch centre incorporated  Young Street was rehabilitated to relieve long-standing storm water and flooding issues  The Master Transportation Plan RFP has been published for third party consideration CONSULTATION Senior Leadership Team Management Team Transit Coordinator Communications Officer Asset Management Coordinator Oxford County Housing Services TDMH BIA FINANCIAL IMPACT/FUNDING SOURCE There are no financial implications with providing this update. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☒ Lifestyle and amenities Page 90 of 213 CAO 23-19 Page 3 of 3 ☒ Customer service, communication and engagement ☒ Business attraction, retention and expansion ☒ Community growth ☒ Connectivity and transportation ☒ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – All Strategic Direction – All Priority Project – All ATTACHMENTS Appendix A – CSP Progress Indicators Appendix B – Performance Outcomes Appendix C – Municipal Partnerships Appendix D – Community Strategic Plan Updated Page 91 of 213 Name Timeframe*Anticipated Completion Status Notes Lead Accountability Partnership for a new splash pad Immediate-Term Director of Recreation, Culture, and Parks Enhanced tree planting Immediate-Term Ongoing annually Manager of Parks and Facilities Property standards review and enforcement plan Short-Term Review anually Chief Building Official Construct new playgrounds Ongoing Ongoing In progress Ongoing annually Director of Recreation, Culture, and Parks Trail system upgrades Ongoing Ongoing In progress Ongoing annually Manager of Parks and Facilities Affordable housing collaboration with Oxford County Immediate-Term Ongoing In progress Conceptual drawings completed for affordable housing project at 31 Earle Street CAO Physician Recruitment Program Ongoing Ongoing In progress Discussions taking place regarding medical centre, 1 anesthiologist recruited, total physicians # in Town- 34.4 CAO Community Centre Rehabilitation Immediate-Term 2024 - Q2 In progress Construction is currently underway Director of Recreation, Culture, and Parks Long-term care advocacy Short-Term Ongoing In progress People Care LTC underway at former Maple Lane School property Mayor Secure a new walk-in clinic Short-Term Ongoing In progress Staff are working with the BMI Group for potential inclusion of a clinic in their new build on Bridge Street TDMH Create additional community events Short-Term Ongoing In progress Family Day, Family Winter Skate Party, Bicycle Rodeo Economic Development Commissioner Assessing Police Services Immediate-Term In progress Director of Operations and Development THI- MSA & MOU Immediate-Term Ongoing In progress CAO Filming Location Registry Immediate-Term 2023 In progress Environmental Scan complete, report with options submitted Director of Innovation & Strategic Initiatives Feasability Study for increased/enhanced cultural amenities Medium-Term Not Started Staff are working to enhance culture within the Town and RCP operations Director of Recreation, Culture, and Parks Complete Page 92 of 213 Customer Service, Communication & Engagement - The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives Name Timeframe*Anticipated Completion Status Notes Lead Accountability Corporate Office Lease Renewal Immediate-Term Moved to temporary Brock St locations for identifiable savings CAO Mobile application for reporting and services Immediate-Term Communication Officer Website redevelopment (improved navigation)Immediate-Term Communication Officer Youth Engagement Strategy and Youth Advisory Committee Immediate-Term Deputy Clerk Multi-year budgeting Short-Term Director of Finance/Treasurer County-wide service delivery study implementation Ongoing Recommendations in Watson & Associate Report were explored and implemented CAO Consolidated Town Hall initiative - Phase 1 Immediate-Term 2024- Q3 In progress Report brought in Q4 about design, Next step is to do detailed design by Q3 2024 CAO Consolidated customer service counter Immediate-Term 2025 In progress Director of Corporate Services Continued roll-out of enterprise wide workflow management Ongoing Director of Corporate ServicesFunding not provided via MMF. Project not launched. Complete Page 93 of 213 Ground Lease Immediate-Term 2023 In progress Phase 1 ESAs completed, Lease Acknowledgement completed, Venison/Brock St E lands released. Awaiting financial review before proceeding with land disposition. Economic Development Commissioner Volunteer Recognition Program Immediate-Term 2023- Q4 In progress Manager of Human Resources Employee Engagement Strategy Immediate-Term 2023- Q4 In progress Manager of Human Resources Municipal service review Short-Term 2025 Not Started CAO Financial and Environmental Sustainability Plan Short-Term 2024-2025 Not Started New initiative identified in the Strategic Planning process, targeted for 2023-2025 Finance Business Attraction, Retention and and Expansion: Through community and regional partnerships Tillsonburg will attract and retain a diverse range of businesses, creating employment opportunities for residents and a balanced tax base Name Timeframe*Anticipated Completion Status Notes Lead Accountability Continued promotion and facilitation of COVID-19 business support programs Ongoing 2023 Completed Completed per April 6, 2023 Council direction Development Commissioner Boundary expansion initiative Immediate-Term 2025 In progress On hold until further information on regulations are available from the Province Development Commissioner Continued roll-out and resourcing for Cloud based permit application system Ongoing 2024 - Q4 In progress Building Permit Application Web Portal & Digital Service Delivery completed. Planning Application Web Portal & Digital Service Delivery in progress with County Chief Building Official Build out of new industrial land purchase Short-Term 2028 In progress Finalizing land purchase, tender for design services. EIS underway Development Commissioner Marketing and build-out of Van Norman Innovation Park Ongoing 2025 In progress Secured new buyer for Lot 7 through commercial listing. Preparing for wait list for Phase 2. Development Commissioner Page 94 of 213 Increase diversity in local manufacturing and other key sectors Ongoing Ongoing In progress THiMA initiative on hold, but recent transactions have been for increasingly diverse mfgrs Development Commissioner Economic Development Strategy Update Immediate-Term 2027 In progress Development Commissioner Corporate-wide rapid response approach for new business opportunities Immediate-Term TBD Not Started Development Commissioner Community Growth - The Town of Tillsonburg will accommodate and finance sustainable, responsible growth, welcoming new residents and businesses while retaining the community's unique identity. Name Timeframe*Anticipated Completion Status Notes Lead Accountability Development Charges Study Immediate-Term 2024 Complete 5-yr update currently underway. Update to a 10-yr framework, plus changes from Bill 23, to be incorporated into By-law to be approved in June 2024. Finance Boundary expansion initiative Immediate-Term 2025 In progress Noted above Development Commissioner Downtown Parking Strategy Medium-Term 2028 Not Started Development Commissioner Enhanced public engagement in placemaking Short-Term Ongoing In progress To be reviewed as part of the current review of our development processes Director of Corporate Services Replenish and grow municipal reserves Ongoing On-going In progress Policy review required, in alignment with asset management and reserve levels to meet long- term capital needs. Finance Resourcing review to service growth Medium-Term 2024 In progress Development Charges Background Study and related master plans, project scope and cost to be reviewed Finance Enhanced development standards that benefit the community (incl. tree planting, affordable housing, walkability, livability, connectivity) Immediate-Term 2024 Q$In progress Postponed to Q4 2022 - working with THI to include Hydro requirements. Standards are to be added to the Town's Design Guildlines Director of Operations and Development Page 95 of 213 Identify opportunities for infill development Immediate-Term 2023 In progress Ongoing. Supporting private sector interest. Consider lower assessed downtown blocks in future. Development Commissioner Energy Capacity Issue Immediate-Term 2023 In progress General Manager, Hydro Project Big Swing Immediate-Term In progress Council direction provided April 6, 2023; negotiations underway with report to Council being prepared. Development Commissioner Connectivity and Access - Tillsonburg residents and businesses will be connected to each other, regional networks and the world through effective traditional and digital infrastructure. Name Timeframe*Anticipated Completion Status Notes Lead Accountability Airport Master Plan and implementation Immediate-Term Ongoing In progress To be supplemented with awarded RED funding from OMAFRA Director of Operations and Development Transportation Master Plan (includes investigation of truck route and Concession St. extension)Short-Term 2024 In progress 75% DC funded Director of Operations and Development Electric vehicle infrastructure study Short-Term -Not Started Currently investigating Director of Operations and Development Town participation in regional public transit initiative Ongoing 2025 In progress Transit Coordinator Asset Management Plan Ongoing 2024-2025 In progress Updated plan required by Province by July 1, 2024, and again in July 1, 2025 Finance Master Drainage Planning Study Medium-Term 2025 Not Started 75% DC funded Manager of Engineering Page 96 of 213 Project Team Project Cost 2023 Budget Allocation Future Years Allocation Additional Resources Dependencies Manager Parks & Facilities $400,000 $400,000 $0 RCP Admin, Chief Operator Supervisor of Parks & Cemetery $20,000 $8,000 Varies None CBO / By-Law Officers $0.00 $0.00 Council Direction Director of RCP, Manager of Parks and Facilities, Supervisor of Parks & Cemetery $75,000 per year $75,000 per year $75,000 per year None Annual Budget Commitments Supervisor of Parks & Cemetery $15,000 $100,000 $15,000 County Paving trans canada trail $100,000 ICIP grant Affordable and Attainable Housing Committee, Oxford County, CBO, EA, Economic Development Commissioner TBD $60,000 Strategic Plan Priorities - $60,000 County Planning Physician Recruitment Committee, Executive Assistant, Economic Development Commissioner $70,000 per year $70,000 per year $70,000 per year Oxford County Physician Recruitment Committee Director or RCP $4.6 Million $5 Million $0.00 None CAO, Development Commissioner TBD TBD TBD Executive Assistant to assist with delegation packages and correspondence Community Health Care Committee $2-3 M TBD TBD Economic Development Comissioner; Administrative Assistant, Recreation, Culture & Parks, new Ec Dev Position TBD $16,000.00 $20,000 N/A Require additonal contract or part- time staff person CBO / By-Law Officers TBD TBD Pending Agreement Fiance "Services Agreement" with OPP Executive Assistant N/A N/A Commissioner, Economic Development & Marketing N/A $0 N/A N/A Council Direction Manager of Culture & Heritage, Administrative Assistant, Recreation, Culture & Parks unknow $0 unknown Cultural Grants and staff resources Budget Approval and Funding Page 97 of 213 Project Team Project Cost 2023 Budget Allocation Future Years Allocation Additional Resources Dependencies Development Commissioner, Executive Assistant, Director of Innovation & Strategic Initiatives Director of Corporate Services, Customer Service, Department representatives Estimate is 37,500 (modernization funding available) all departments/service provider Director of Corporate Services, IT, website provider Estimate is $60,000 (modernization funding available) Corporate Services, Legislative Coordinator Estimate of $1,000 plus local government week amount Council, Communications Finance/SLT/Managers $28,000 SLT, EA, Oxford County CAOs $291,540 Modernization Intake 3 Funding Approved $35,000 Partner Municipalities, Departmental support staff for departmnetal specific projects. SLT, CBO, EA, Manager of Parks and Facilities Approx. $16m $300,000 $16m All departments/Customer Service TBD TBD Internal Customer Service Working Group - Launching Q4 2023 Dependent on new Town Hall Clerk, Deputy Clerk, Records Coordinator $51,000 N/A N/A Department representatives, IT, Think Dox Modernization Intake 3 Funding Approval- We were not successful with the funding application for this project. Finance is looking at a workflow for accounts payable through the County. Page 98 of 213 Development Commissioner, CAO, Avison Young, Millard's CPA N/A 0 0 Town's Auditor Retained Determination of how to move forward after financial review Corporate Services, Deputy Clerk $6,500 $ 6,500 $ 6,500 all departments, council, communications SLT Estimate of $10,000 $10,000 N/A SLT, EA, Management Team, Council TBD TBD TBD Finance & SLT TBD N/A TBD Finance & SLT & Staff Project Team Project Cost 2023 Budget Allocation Future Years Allocation Additional Resources Dependencies Economic Development Coordinator TBD 0 0 No COVID Virus , provinical and federal policies and programs Economic Development Advisory Committee, CAO, EA, Director of Operations and Development TBD Strategic Plan Priorities - $60,000 TBD County Planning CBO/Building Inspector Intern $28,000.00 $28,000.00 $28,000.00 County Planning Pending Oxford County Planning Consultants, EDAC, Council $16 M 2024 - $9 M $7 M Consultants Redling Farms (purchase of add'l lands), Town/County/Provincial Agency approvals Economic Development Coordinator, EDAC N/A TBD N/A Private sector market demand Page 99 of 213 Economic Development Coordinator, EDAC, Private Sector $5,000 $5,000 $5,000 N/A Manufacturers Engagement Economic Development Advisory Committee $5,000 $5,000 N/A Community and stakeholder engagement Economic Development Advisory Committee TBD 0 $0.00 SLT Project Team Project Cost 2023 Budget Allocation Future Years Allocation Additional Resources Dependencies Finance, Operations & Development, Fire, RCP $30,000 $21,000 $9,000 Finance, Building, Engineering Boundary Adjustment Committee, CAO, EA, Director of Operations and Development TBD Strategic Plan Priorities - $60,000 TBD County Planning Director of Operations & Development, Manager of Engineering, CBO $30,000 0 $30,000 Consultant Communication Officer and Departments TBD 0 $15,000 Opportunities for consultant to provide services Leverage a Co-Op student placement for engagement reviews and supports. Finance/SLT/Managers TBD 0 TBD Finance/SLT/Managers Director of Finance, Senior Analyst/Deputy Treasurer, Manager of Engineering $20,000 0 $20,000 SLT and Managers Director of Public Works, Manager of Engineering, Manager of PW 0 Staff Salary 0 County Planner, CBO, RCP, Clerks Construction Standards have been updated as of 2022 Page 100 of 213 Economic Development Officer, CBO, Planner 0 0 0 Oxford County Planning Meetings and coordination required between Economic Development, Engineering, Building, Planning, Clerks. Development Commissioner, CAO, Director of RCP $6,000,000 0 $6,000,000 External design consultants Property owner, Council, Public input, Project Team Project Cost 2023 Budget Allocation Future Years Allocation Additional Resources Dependencies Operations and Development, Airport administrator, Manager of PW $75,000 N/A Update every 5 years Public Works Pending future Airport Land Sales Manager of PW, Manager of Engineering $ 200,000 $ 200,000 Update every 5 years Public Works and Engineering Connecting Link arrangement/County TMP Manager of PW, Manager of Engineering Included in the Transportation MP 0 0 Public Works and Engineering Director of Operations & Development $1 457 732 (March 2018 to March 2023), $743 510 (March 2023 to March 2025) funding from the Province $1 457 732 (March 2018 to March 2023), $743 510 (March 2023 to March 2025) funding from the Province $1 457 732 (March 2018 to March 2023), $743 510 (March 2023 to March 2025) funding from the Province Asset Management Coordinator, Asset Managers, SLT $155,000 $49,000 $114,400 Engineering, Finance and RCP staff Director of O&D, Manager of PW, Manager of Engineering $112,400 0 Update every 5 years Public Works and Engineering Page 101 of 213 CSP - Performance Measurement - Outcome Indicators Outcome Indicators Lifestyle and Amenities - Within the community, Tillsonburg will strive to offer residents - from children to seniors - the amenities, services and attractions they require to enjoy balanced lifestyles Name Average proportion of household income spent on housing - % Proportion of Tillsonburg households in core housing need - % Trees planted per year - # Total KM of trail network - # Total KMs within trails network (paved) - # Total KMs within cycling network - # KM of trail network per 1000 population - # Acres of parkland maintained - # Acres of parkland per 1000 population- # Average household distance to a municipal park (in KM) - # Average age of play structures - # AODA compliant parks - % Facilities condition rating AODA compliant facilities - % Proportion of downtown ground floor store fronts as dining and retail - % Community events (both Town and non-Town organized) - # Community partnerships - # Net new physicians - # Page 102 of 213 Recreation program registrants - # Waterpark utilization - % Facility rentals - # Facilities prime time utilization rate - % Facilities off peak utilization rate - % Facility condition assessments completed (rolling 5 year average) - # By-law infractions addressed - # Number of people attending public education events per year Number of vulnerable care occupancies Hours of fire public education events offered to community per year Number of vulnerable care occupancies inspected to date Number of vulnerable care occupancy fire drills completed to date Number of Vulnerable Care Occupancies Pre-planned per year Number of school fire drills competed per year Number of social media followers Number of social media posts per year Number of social media likes per year Number of Public Education Messages on the Digital Sign Number of false alarms Town Fire Service Customer Satisfaction Survey % Customer Service, Communication & Engagement - The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Name Page 103 of 213 Services available through online channels - # Services available through centralized customer service counter - # Customer satisfaction rate - % Employee engagement rate - % Annual local tax increase - % Tax increase, rolling 4 year average - % Average time for service resolution - # of days Average monthly visits (sessions) to municipal website (Value for money)- see budget surveys Number of public engagement campaigns Services accessed through digital channels - % Followers on Town social media channels - # Social media engagement rate - % Subscribers to Council highlights and newsletters - # Non-digital Town communications channels - # Page 104 of 213 Intermunicipal service delivery partnerships - # Effectiveness of intermunicipal partnerships After hours service standards (% of services that have after hours standards) Complaints reported - avg # per month Complaints resolved - avg # per month Call volumes - avg # per month Online program registration (recreation) - # Number of site plans reviewed by Fire Department Number of fire safety plans reviewed / approved per year Number of fire investigators trained to NFPA 1033 Number of pre incident plans completed per year Annual Emergency Management Program Verification forms complete and accepted Number of Instructors trained to NFPA 1041 I, II,III standard Number of Driver Operators trained to NFPA 1002 standard Number of firefighters trained to NFPA 1001 / 1002 standards Number of Inspectors trained to NFPA 1031 I, II, III standard Number of Public Educators trained to NFPA 1035 standard Number of Safety Officers trained to NFPA 1521 standard Number of Officers trained to NFPA 1021 Officer I, II, II, IV Standards Number of complaint and request inspections conducted Number of fire complaint and request inspections closed Number of routine fire inspections completed Number of fire inspection orders issued Average Number of Days to complete complaint and request inspections Average Number of Days to Complete Site plan review Total number of after hour calls received Average Number of Days to approve fire safety plan Community Risk Assessment Updated Annually Number of Fire Investigations Completed Number of fire complaint and request inspections received Page 105 of 213 Business Attraction, Retention & Expansion - Through community and regional partnerships Tillsonburg will attract and retain a diverse range of businesses, creating employment opportunities for residents and a balanced tax base. Name Jobs created - # Jobs retained - # (through new investment) Business starts/ firm creation growth - # Net new business starts Employment related assessment - % (Commercial/ Industrial) New commercial/ industrial assessment Employment land - # (in acres) Employment land available for commercial development - # (in acres) Employment land available for industrial development - # (in acres) Van Norman Innovation Park, acres sold or developed - # (in acres) Working age population - % Employment participation rate - % Local post secondary training programs - # Corporate calls/ site visits completed- # Site selection visits - # Average time, building approval process - # of working days Businesses that accessed COVID support programs - # Funding applications approved through CIP - $ Number of business plan items completed annually (#) Page 106 of 213 Number of Business Licences approved annually Number of Automatic Aid Calls per year Number of Mutual Aid calls per year Number of local Employers allowing FF leave for emergencies Number of Fire Communications Community Partners/Customers Number of Fire Stations Dispatched Community Growth - The Town of Tillsonburg will accommodate and finance sustainable, responsible growth, welcoming new residents and businesses while retaining the community's unique identity. Name Population growth - % Taxable assessment growth - $ Construction activity - $ Building permit applications - # Total value of building permits - $ Downtown vacancy rate - % Registered heritage properties - # Land available for industrial development - # (in acres) Land available for commercial development - # (in acres) Land available for residential development - # (in acres) Housing units created as Rent Geared to Income - # Single family detached units - # Semi-detached units - # Rowhouse units - # Multi-residential units - # Secondary units - # Page 107 of 213 Vacancy rate, rental units - # Affordable housing units created Funding applications approved through CIP - $ Public input opportunities in Planning - # Building permit approval time - # of working days 15 Firefighters on scene in < 9 min by % 15 Firefighters on scene High Hazard Occupancies in < 9 min % of time fire suppression commenced in 2 min of arrival Average time to assemble 4 firefighters on scene (initial attack) Number of dwellings attended with working smoke & CO alarms Number of fire fatalities / injuries per year Total number of Tillsonburg incidents per year Total Number of Fire Comm Customer Incidents per year Cost per capita for Fire services Total fire costs per incident Emergency calls answered < 15 seconds (Monthly) Emergency calls answered < 20 seconds (Monthly) Emergency call processing time < 60 seconds (Monthly) % time Fire Communcations staffed with minimum 2 % of staff trained to NFPA 1061 Telecommunicator I & II # of staff trained to 1061 Communications Officer Minutes to assemble 4 firefighters on scene all call types Emergency Notification of CCG < 5 min Quarterly Connectivity and Transportation - Tillsonburg residents and businesses will be connected to each other, regional networks and the world through effective traditional and digital infrastructure. Name Road condition rating - PCI average Bridge condition rating - OSIM average Road lane KMs maintained - # Road lane KMs resurfaced/ reconstructed - # Page 108 of 213 Sidewalk KMs rehabilitated - # Sidewalk KMs maintained - # Properties with access to high speed internet - % Average monthly cost, residential internet service - $ T:GO in town transit ridership - # of passenger trips T:GO inter-community ridership - # of passenger trips KM water/ wastewater distribution pipes - # KM stormwater collection pipes - # Stormwater management ponds - # Watermain breaks - # Sewer back ups - # Sinkholes - # Potholes - # Municipal infrastructure funding gap - $ Aircraft movement - # Hangar square footage - # Total Rail; volume - # Companies accessing rail - # Number of traffic signal preemption controls Page 109 of 213 Assigned Staff 2022 2023 Economic Development Commissioner N/A N/A CAO 2.2 N/A Manager of Parks & Facilities 40 40 Manager of Parks & Facilities 16.4 16.4 Manager of Parks & Facilities 4.5 4.5 Manager of Parks & Facilities 23.2 23.2 Manager of Parks & Facilities 0.9 0.9 Manager of Parks & Facilities 146.2 146.2 Manager of Parks & Facilities 7.8 7.8 Manager of Parks & Facilities 2 2 Manager of Parks & Facilities 11 10 Manager of Parks & Facilities 50%60% Manager of Parks & Facilities 60%65% Manager of Parks & Facilities 85%90% Economic Development Commissioner (BIA)80.6%80.6% RCP - Administrative Assistant 8 8 RCP - Administrative Assistant 2 2 CAO 33.4 34.4 Page 110 of 213 Recreation Programs & Services Manager 1561 2399 Recreation Programs & Services Manager 878 11988 Recreation Programs & Services Manager 168 243 Recreation Programs & Services Manager 34%59% Recreation Programs & Services Manager 9%23% Manager of Parks & Facilities 100%80% Chief Building Official 642 674 Fire Chief 750 2079 Fire Chief 12 3 Fire Chief 7 69 Fire Chief 0 3 Fire Chief 0 3 Fire Chief 0 0 Fire Chief 7 4 Fire Chief 244 787 Fire Chief 86 226 Fire Chief 30,483 7863 Fire Chief 14 25 Fire Chief 56 79 Fire Chief TBD TBD Assigned Staff 2022 2023 Page 111 of 213 Revenue Manager & Director of Corporate Services 9 9 Director of Corporate Services and CSRs 18 18 Director of Corporate Services N/A N/A Manager of Human Resources N/A N/A Director of Finance 1.99%N/A Director of Finance 1.27%N/A Director of Corporate Services and Director of Operations and Development 6.77 6.77 Communications Officer 22,248 22,345 Director of Finance 86.13%86.35% Communications Officer 11 6 Director of Corporate Services 10 10 Communications Officer 9478 10,763 Communications Officer 5.9%6.00% Communications Officer 586 N/A Director of Corporate Services 5 5 Page 112 of 213 CAO 47 47 CAO 3.8 3.5 Director of Corporate Services TBD TBD Director of Corporate Services 131.7 193 Director of Corporate Services 116 158 Director of Corporate Services 2900 TBD Recreation Programs & Services Manager 946 1803 Fire Chief 7 11 Fire Chief 17 10 Fire Chief 1 1 Fire Chief 0 0 Fire Chief Yes No Fire Chief 8 10 Fire Chief 14 16 Fire Chief 24 29 Fire Chief 4 4 Fire Chief 2 3 Fire Chief 6 8 Fire Chief 8 12 Fire Chief 13 22 Fire Chief 12 22 Fire Chief 3 1 Fire Chief 29 16 Fire Chief 28 28 Fire Chief 2 14 Fire Chief 7750 823 Fire Chief 28 28 Fire Chief No Yes Fire Chief 5 4 Fire Chief N/A 22 Page 113 of 213 Assigned Staff 2022 2023 Development Commissioner 121 87 Development Commissioner 14 TBD Development Commissioner 39 TBD Development Commissioner 19 TBD Revenue Manager 21.82 21.22 Revenue Manager $5,571,600 $4,792,498 Development Commissioner N/A N/A Development Commissioner N/A N/A Development Commissioner N/A N/A Development Commissioner 15.5 2 Development Commissioner 84%N/A Development Commissioner 54%N/A Development Commissioner 0 0 Development Commissioner 12 N/A Development Commissioner 17 N/A Chief Building Official 8 7 Development Commissioner 1 0 Development Commissioner 0 0 Development Commissioner 7 4 Page 114 of 213 Fire Chief 26 18 Fire Chief 0 3 Fire Chief 0 1 Fire Chief 6 6 Fire Chief 22 28 Fire Chief 39 57 Assigned Staff 2022 2023 Director of Finance 2.91% Revenue Manager $919,675 $623,426 Chief Building Official $107,038,257 $37,734,246 Chief Building Official 520 288 Chief Building Official $107,038,257 $37,234,246 Economic Development Commissioner (BIA)2.38%TBD Director of Corporate Services and Director of Operations and Development 15 15 Development Commissioner 0 0 Development Commissioner 30 30 Chief Building Official N/A N/A CAO 299 299 Chief Building Official 68 22 Chief Building Official 0 4 Chief Building Official 115 25 Chief Building Official 124 3 Chief Building Official 5 5 Page 115 of 213 Development Commissioner 3.80%N/A CAO 56 18 Development Commissioner 0 0 Chief Building Official 32 25 Chief Building Official 8 7 Fire Chief 0%0% Fire Chief 0 0 Fire Chief 0%0% Fire Chief 14 Min 13 Min Fire Chief TBD TBD Fire Chief 1 0 Fire Chief 169 263 Fire Chief 2652 7732 Fire Chief $76.46 N/A Fire Chief N/A N/A Fire Chief 99%99% Fire Chief 100%100% Fire Chief 98%96% Fire Chief 100%100% Fire Chief 100%65% Fire Chief 1 1 Fire Chief 13 min 14 min Fire Chief No Yes Assigned Staff 2022 2023 Manager of Engineering 67 67 Manager of Engineering 77 77 Manager of Public Works 276.8 276.8 Manager of Engineering 0 1.9 Page 116 of 213 Manager of Engineering 0 1.88 Manager of Public Works 122 122 Development Commissioner N/A N/A Development Commissioner N/A N/A Transit Coordinator 10640 8619 (Jan-Aug) Estimated year end -12619 Transit Coordinator 1652 1671 (Jan-Aug) Estimated year end -2297 Manager of Engineering 271.2 281.95 Manager of Engineering 91.3 94.8 Manager of Engineering 17 18 Manager of Public Works 2 6 Manager of Public Works 2 0/8 Manager of Public Works 16 16 Manager of Public Works 998 511 Director of Finance $4,503,010 Manager of Public Works 14,800 16,650 – rolling estimate Manager of Public Works 106,700 113,588 Development Commissioner 290 TBD Development Commissioner 2 2 Manager of Public Works 5 5 Page 117 of 213 Notes Can't find this data in Census. Consider changing to % of household spending more than 30% of income on housing? 2021 Census data no available includes trees planted in subdivisions, industrial development, parks and by public works and by Paul DeCloet County performed trail upgrade to Trans Canada Trail near Fourth to North Trail no new update in 2023 no new update in 2023 no new update in 2023 parkland will include Northcrest II Working with County GIS to determine #. Early estimate is 1.5 km as a value for the furthest residence from a park. playground replacement program in 2023 adds 3 new playground structures new playgrounds have AODA compliance improvements made to town facilities through asset management plan upgrades complete at Lake Lisgar Waterpark Building Farmers Market, Canada Day, Easter Egg Hunt, Alzheimer Walk, etc. 1 New Anesthiologist recruited in 2023 Page 118 of 213 day camp capacity grew in 2023 sponsored swims enhanced attendance increased rentals of facilities growth in minor sports increase ice rentals facilities closed the month of Jan 2022 for COVID assesment completed, renovations of facilities on going Separated out Association from Town Fire Service Social Media FB Account (accounts for the large decrease) no baseline since a survey hasn't been done in the past; this will done in collaboration with the next public engagement survey overall Notes Page 119 of 213 Building Permits, Inspections, By-Law Complaints/Inquiries, tax certificates, Town AR, parking tickets (virtual City Hall) Not tracked in the past - Building, Planning, By-Law, taxes, water/sewer/hydro, Town AR, business/marriage licences, tax certificates, parking tickets Will conduct survey in 2023 Will conduct survey in Q4 2023 2022 Budget & Final Tax Rate By-law Will vary depending on annual budget requirements All service requests (Airport, Billing, Building, By-law, Cemetery, Clerks, CS, Engineering, Facilities, Fire, Hydro, Museum, Parks, Recreation, Public Works, Transit, Taxes, Water/Wastewater) Google UA for Jan to end of Sept; GA4 for Oct-Dec 31 Fair to Excellent (42% Fair, 40% Good, 8% Excellent) no budget survey done in 2022 VCH registrations, On-line tax certificates, On-line tax payments, E-send, Recreation programs registration, Building permit applications, Report a problem, Encroachment permits, Dog licensing Engagement rate per impression *Can't determine which year they subscribed so not much distinction between 2021 and 2022 YTD - New Umbraco site doesn't offer subscription details (i.e. stats only accurate up to September 30) weekly news ad, yearly tax insert, utility inserts, Distributed with the final billing in July Page 120 of 213 **See Attachment C - Municipal Partnerships for details. Average rating (4 - Effective, 3 - Satisfactory, 2 - Needs Improvement, 1 - Not working) Staff have just started tracking these calls with the new software- it was launched last month so by the end of the year we should have some baseline numbers days is average time to respond to requests, data includes requests not only complaints issues with tracking in ODCC only one hydro outage so far this year (planned) currently not tracked when its not an inspection, but going to track going forward Page 121 of 213 Notes Full jobs created not available until business directory update is complete Community Improvement Plan applications under review Full jobs created not available until business directory update is complete Full jobs created not available until business directory update is complete OPTA - CT & IT classes change in Return Roll levy, weighted assessment OPTA report - Net Assessment Growth and Value Changes by RTC (Taxable & PIL) 2020 Baseline Net Growth ($) = difference between the 2020 Roll Return CVA and the 2020 CVA from the 2021 Roll Return still waiting for County to complete land inventory defined as total designated commercial lands per County Planning Memo for year end 2021 defined as the total designated industrial lands per County Planning Memo for year end 2021 2021 Census 2021 Census Updated at YE Updated at YE Page 122 of 213 Notes Oxford Region expected to grow by over 35% in the period 2020-2046 (https://www.ontario.ca/page/ontario- population-projections). 2021's 3.46% is the annual average of the 2016-2021 Census change of 17.3%. OPTA report - Additional Revenue from In- year Assessment Growth (without Education) Baseline year is 2020 - Town only $369,378, Town and County - $551,729 Town centre- 2.38% represents 3 vacant ground floor units 'shovel ready' lands 'shovel ready' lands data generated on an annual basis County to provide no new units to date in 2023 Page 123 of 213 CMHC Data funding approved for 18 new affordable units at 31 Victoria St (in planning phase) In process Minor Variance and Zone Change Only data not previously collected, data is tracked June 2022 and forward same as above same as above accurate tracking method to be complete by Q4 Year End Stat Total Approved Operating Budget divided by number population 2021 census Year End Stat Total Approved Operating Budget divided by the total number of incidents that year County is rolling out new software in Q4 Notes Fairly Good - 2020 PCI inspection project Good - From 2019 OSIM inspection Page 124 of 213 based on the average monthly package rates for the Top 3 high speed service providers (Bell, Rogers, Execulink), with 50 mbps download speeds and 10-15 mbps upload speeds. based on the average monthly package rates for the Top 3 high speed service providers (Bell, Rogers, Execulink), with 50 mbps download speeds and 10-15 mbps upload speeds. County owned assets, operated by TofT Includes 7.7km that are County owned Doesn't include privately-owned ponds (Westfield) 0 - mains; 8 - laterals 2021 value based on the 2022 Asset Management Plan, total of $4.63M annual program contribution is required (from all funding sources), not including Fleet, Facilities, IT, Equipment and other non- linear assets (Roads, Bridges, Storm), vs $1.73M 5-yr (2017-2021) average allocated funding. For 2022 value, see Item Page Notes. Target minimum 2,000 railcars/annually Target 10 customers Page 125 of 213 Municipal Partnerships EFFECTIVENESS RATING Effective 4 Satisfactory 3 Needs Improvement 2 Not working 1 Municipal Partner Partnership Effectiveness 1 Norwich Norwich (Sewage system of Ontario building Code 4 - Effective 2 Norwich Norwich Informal recreation and parks 4 - Effective 3 Oxford County Waste management agreement for the collection of large article items and yard waste 3 - Satisfactory 4 Oxford County Water/wastewater operating agreement for the collection of WW and water distribution 3 - Satisfactory 5 Oxford County Engineering agreement for water and wastewater (Capital projects) 3 - Satisfactory 6 Oxford County Agreement for the maintenance of County roads within Town limits 4- Effective 7 Oxford County Agreement for the provision of planning services. 2- Needs Improvement 8 Oxford County Information Technology Services 3- Satisfactory 9 Oxford County Agreement for the provision of GIS services 3 - Satisfactory 10 Bayham Road boundary maintenance agreement 4- Effective 11 Bayham Agreement for the provision of building official shared services 3- Satisfactory 12 Bayham Joint ownership/ admin of utility corridor 4 -Effective 13 Province Intercommunity transit service 3- Satisfactory 14 Elgin County Purchasing power 4- Effective 15 Middlesex County Purchasing power 4- Effective 16 Oxford County Purchasing power 4- Effective 17 Bayham Automatic Aid Fire Protection Agreement 4 -Effective 18 Oxford County Reservoir Tower Land Lease Agreement 4- Effective 19 Aylmer Fire Communications Agreement 4 - Effective 20 Bayham Fire Communications Agreement 4 - Effective 21 Central Elgin Fire Communications Agreement 4 - Effective 22 Dutton/Dunwich Fire Communications Agreement 2- Needs Improvement 23 Malahide Fire Communications Agreement 4 - Effective 24 Southwold Fire Communications Agreement 4 - Effective 25 West Elgin Fire Communications Agreement 4 - Effective Page 126 of 213 26 Chippewa’s Fire Communications Agreement 2 - Needs Improvement 27 Ingersoll Fire Communications Agreement 4 - Effective 28 Kincardine Fire Communications Agreement 4 - Effective 29 Huron-Kinloss Fire Communications Agreement 4 - Effective 30 Walkerton Fire Communications Agreement 3 - Satisfactory 31 Elmwood Fire Communications Agreement 3 - Satisfactory 32 Central Elgin Fire Communications Agreement 4- Effective 33 South Huron Fire Communications Agreement 4 - Effective 34 Orangeville Fire Communications Agreement 2 - Needs Improvement 35 Mulmur Melachton Fire Communications Agreement 4 - Effective 36 Grand Valley Fire Communications Agreement 4 - Effective 37 Shelburne Fire Communications Agreement 4 - Effective 38 Welland Fire Communications Agreement 4 - Effective 39 Fort Erie Fire Communications Agreement 4 - Effective 40 Norwich (Rural Fire Services Oxford) Reservoir Radio Tower User Agreement 4 - Effective 41 Elgin County Fire Mutual Aid Agreement Partner 3 - Satisfactory 42 Oxford County Fire Mutual Aid Agreement Partner 3 - Satisfactory 43 Norfolk County Fire Mutual Aid Agreement Partner 3 - Satisfactory 44 Oxford Connection County wide Econ Dev’t coordination 4 - Effective 45 Southwestern Ontario marketing Alliance Regional investment attraction 2 – Needs Improvement 46 South Central Ontario Region Capacity and infrastructure development 3- Satisfactory 47 Western Ontario Wardens Caucus Province wide Econ Dev’t coodination 3- Satisfactory Page 127 of 213 Community Strategic Plan 2021 – 2030 Page 128 of 213 This is a Community Strategic Plan and hearing from local residents, businesses, and community groups was essential to develop the priorities identified in this document. Even during challenging times associated with the global pandemic the focus remained on ensuring every opportunity was available for effective and efficient public engagement. I am pleased to report that more than 400 individuals from throughout our community contributed their ideas. Whether you completed our community survey, prepared submissions from your organization, or participated in a focus group, please be assured that every contribution was carefully considered and helped to formulate the eventual roadmap that will guide our community over the next ten years. As we listened to our community, key themes emerged such as ensuring affordable and attainable housing options, enhancing our trails and community amenities, attracting and retaining strong employment opportunities, fostering community partnerships, and maintaining our family-oriented small-town appeal. These needs are addressed within our Community Strategic Plan with tangible priority projects and timelines. Municipal accountability and regular community updates will remain key to delivering on the framework of this living document. The Mission, Vision and Values identified in this comprehensive plan reflect who we are as a community, where we have come from, and importantly focuses on where we are going to enhance and protect the legacy of our unique community. I would like to take this opportunity to thank our Town employees for contributing their ideas during this process. Our team at the Town is proud to serve the people of Tillsonburg and demonstrate their commitment to the community on a daily basis. We are grateful for the contributions and guidance of our community as we continue to strive for local government excellence. I hope you will take the time to review the objectives we’ve presented in this document and the aspirational goals as contributed by our community partners and hold us accountable for results. This Community Strategic Plan, as reinforced by the population of the Town of Tillsonburg, is designed to guide the municipality over the next several years, while remaining flexible to ensure opportunities remain available to succeed and prosper within the overall scope of our shared collective Vision. We look forward to continuing to work with you to build a Tillsonburg that is connected, enriched and inspired. Sincerely, Stephen Molnar, Mayor of Tillsonburg Message from the Mayor On behalf of Municipal Council and the Town of Tillsonburg, I am pleased to present our new Community Strategic Plan. COMMUNITY STRATEGIC PLAN · 2 Page 129 of 213 Mayor Stephen Molnar 519–688–3009 ext. 4050 smolnar@tillsonburg.ca Councillor Pete Luciani 519–688–3009 ext. 4054 pluciani@tillsonburg.ca Councillor Penny Esseltine 519–688–3009 ext. 4052 pesseltine@tillsonburg.ca Councillor Chris Roseheart 519–688–3009 ext. 4056 croseheart@tillsonburg.ca Deputy Mayor Dave Beres 519–688–3009 ext. 4051 dberes@tillsonburg.ca Councillor Christopher Parker 519–688–3009 ext. 4055 cparker@tillsonburg.ca Councillor Deb Gilvesy 519–688–3009 ext. 4053 dgilvesy@tillsonburg.ca Town Council Get to know your 2018–2022 Tillsonburg Town Council COMMUNITY STRATEGIC PLAN · 3 Page 130 of 213 What is a Strategic Plan? The Town of Tillsonburg Community Strategic Plan provides a roadmap for municipal projects, priorities and initiatives by working with residents, businesses, community partners and employees to answer the following five questions: Vision Statement Mission Statement Corporate Values Goals, Strategic Directions, Priority Projects Performance Measurement Framework 12345 What are we working toward as a community? What is the Town of Tillsonburg’s role? Which values are most important in serving Tillsonburg? Where should we focus our energy and attention? How will we know the plan is successful? COMMUNITY STRATEGIC PLAN · 4 Page 131 of 213 “Our vision for Tillsonburg is to grow a vibrant and engaged community built on partnerships and entrepreneurial spirit. The vision includes diverse housing, employment options, modern amenities and sustainable growth that remains true to our culture and heritage and positions the community as a regional centre.” “The Town of Tillsonburg strives for excellence in local government by providing efficient and effective municipal services, facilitating partnerships, attracting and supporting businesses, promoting local heritage and identity, advancing the community as a regional centre and demonstrating results to the community.” Vision What are we working toward as a community? Mission What is the Town of Tillsonburg’s role? COMMUNITY STRATEGIC PLAN · 5 Page 132 of 213 Serving Our Community We have heard from our community that the following values are most important when interacting with Town representatives and employees. •Integrity – Doing what is right and making decisions in the best interest of the community. •Service – Providing exceptional customer experiences and effective municipal services. •Accountability – Demonstrating value for tax dollars and visible progress on municipal initiatives. •Efficiency – Making each tax dollar go as far as possible. •Transparency – An open government that is forthcoming with information and decisions. •Respect – Valuing the role that each resident, business and organization plays in making Tillsonburg a great community. •Communication – Raising awareness for municipal services, initiatives and decisions and offering opportunities for the community to become involved. •Professionalism – Information and services provided by highly knowledgeable and skilled municipal experts. •Consistency – Clear policies and procedures that are applied with fairness for all residents, businesses and community partners. Working as one team To succeed in serving our community, our team prioritizes the following values when working together. •Respect – Valuing the role that each employee, regardless of title or position, plays in making Tillsonburg a great community. •Teamwork – Breaking down silos and working as one team in service to the community. •Service – Providing exceptional customer experiences and effective municipal services. •Accountability – Demonstrating value for tax dollars and visible progress on municipal initiatives. •Integrity – Doing what is right and making decisions in the best interest of the community. •Professionalism – Investing in the growth of employees to deliver value to Tillsonburg. •Communication – Sharing knowledge across the organization to engage employees and meet the needs of customers and partners. •Transparency – An open government that is forthcoming with information and decisions. •Trust – Relying on colleagues for responsive support to meet customer needs and achieve shared goals. Corporate Values Which values are most important in serving Tillsonburg? Values are the behaviours that govern how individuals in an organization interact with each other and their customers. COMMUNITY STRATEGIC PLAN · 6 Page 133 of 213 Corporate Goals Where should we focus our energy and attention? The following goals guide the implementation of the Town of Tillsonburg’s Community Strategic Plan: Lifestyle and Amenities Customer Service, Communication and Engagement Business Attraction, Retention and Expansion Community Growth Connectivity and Transportation Within the community Tillsonburg will strive to offer all residents the amenities, services and attractions they require to enjoy balanced lifestyles. The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Through community and regional partnerships, Tillsonburg will attract and retain a diverse range of businesses, creating employment opportunities for residents and a balanced tax base. The Town of Tillsonburg will accommodate and support sustainable growth. Tillsonburg will strive to improve connectivity for residents and businesses through traditional and digital infrastructure. The actions and priorities under each of these goals are described on the following pages. 12345 COMMUNITY STRATEGIC PLAN · 7 Page 134 of 213 Goal: Within the community, Tillsonburg will strive to offer residents the amenities, services and attractions they require to enjoy balanced lifestyles. Strategic Directions: •Work with Oxford County and community partners to ensure an adequate supply of affordable, attainable housing options. • Provide an expanded, accessible network of parks and trails. •Update municipal sports facilities consistent with modern standards. •Develop a robust, long-term asset management plan to inform evidence-based decisions regarding the maintenance, rehabilitation and replacement of community facilities. •Facilitate the enhancement and diversification of retail and dining opportunities in the downtown. •Increase opportunities to enjoy culture, events and leisure activities in Tillsonburg. •Maintain and enhance programs and facilities to support an active, engaged senior population. •Maintain and enhance programs and facilities to support an active, engaged youth population. •Target new programs, services, amenities and attractions that will be a magnet for young families. •Expand community partnerships in the delivery of programs and amenities. •Preserve and naturalize Lake Lisgar and its surroundings as a community attraction. •Community Centre rehabilitation •Enhanced tree planting •Affordable housing collaboration with Oxford County •Partnership for a new splash pad Immediate Term (1–3 year implementation start) •Trail system upgrades •Long-term care advocacy •Secure a new walk-in clinic •Property standards review & enforcement plan •Create additional community events Short Term (3–5 year implementation start) •Feasibility study for increased/enhanced cultural amenities Medium Term (5–10 year implementation start) Lifestyle and Amenities Priority Projects 1 •Physician recruitment program •New playgrounds construction Ongoing Projects COMMUNITY STRATEGIC PLAN · 8 •THI- MSA & MOU* Filming Location Registry* •Assessing Police Services* * added in updated version Page 135 of 213 Goal: The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Directions: •Continue to develop digital service delivery while maintaining counter and telephone channels. •Develop a communications strategy to increase awareness of Council decisions and municipal programs, projects and services. •Increase opportunities and promotion for public engagement in municipal initiatives. •Engage community groups, including advisory committees and service organizations, in shaping municipal initiatives. •Enhance employee engagement and training as the foundation for exceptional customer service. •Explore opportunities for service efficiencies in partnership with adjacent municipalities. •Advocate for community needs with other levels of government. •Position Tillsonburg as a leader in the municipal sector. •Consolidated Town Hall initiative •Navigation improvements on municipal website •Mobile application for reporting and service requests •Employee Engagement Strategy •Volunteer Recognition Program •Youth Engagement Strategy and Youth Advisory Committee •Consolidated customer service counter/Corporate Office Lease Renewal* Immediate Term (1–3 year implementation start) •Continued roll-out of enterprise-wide workflow management •County-wide service delivery study implementation Ongoing Projects •Multi-year budgeting •Financial Sustainability Plan •Municipal service review Short Term (3–5 year implementation start) Customer Service, Communication and Engagement Priority Projects 2 COMMUNITY STRATEGIC PLAN · 9 •Ground Lease* Medium Term (5-10 year implementation start) •Environmental Sustainability Plan * added in updated version Page 136 of 213 Goal: Through community and regional partnerships, Tillsonburg will attract and retain a diverse range of businesses, creating employment opportunities for residents and a balanced tax base. Strategic Directions: •Continue to streamline and expedite the building approval process. •Instill an “open for business” culture across the corporation that prioritizes economic development and business attraction. •Ensure adequate supply of “shovel ready” land for business attraction and expansion. •Develop a “made in Tillsonburg” approach to education, training and development based on the workforce needs of current and prospective employers. •Support local businesses in post-COVID-19 recovery. •Explore the feasibility of an enhanced tourism product offering in Tillsonburg. •Facilitate attainable housing options for local employees. •Boundary expansion initiative •Economic Development Strategy update •Corporate-wide rapid response approach for new business opportunities Immediate Term (1–3 year implementation start) •Build out of new industrial land purchase Short Term (3–5 year implementation start) Business Attraction, Retention and Expansion Priority Projects 3 •Marketing and build out of Van Norman Innovation Park •Continued roll-out and resourcing for Cloud-based permit application system •Continued promotion and facilitation of COVID-19 business support programs •Increase diversity in manufacturing and other key sectors Ongoing Projects COMMUNITY STRATEGIC PLAN · 10 * added in updated version Page 137 of 213 Goal: The Town of Tillsonburg will accommodate and support sustainable growth. Strategic Directions: •Promote, preserve and enhance the downtown core as the retail centre and community hub for Tillsonburg. •Continue to offer relevant, leading incentives for revitalization and diversification in the downtown and throughout Tillsonburg. •Pursue the acquisition of additional municipal land to accommodate growth. •Plan and develop a long-term financing strategy for new services and infrastructure to support growth. •Work with Oxford County and the development community to proactively plan for a variety of housing options that are affordable and attainable for current and prospective residents. •Boundary expansion initiative •Development Charges Study •*Project Big Swing •Enhanced development standards that benefit the community (including tree planting, affordable housing, walkability, livability, connectivity) •Identify opportunities for infill development Immediate Term (1–3 year implementation start) •Enhanced public engagement in planning policies and placemaking Short Term (3–5 year implementation start) •Downtown Parking Strategy •Resourcing review to service growth Medium Term (5–10 year implementation start) Community Growth Priority Projects •Replenish and grow municipal reserves Ongoing Projects 4 COMMUNITY STRATEGIC PLAN · 11 •*Energy Capacity Issue •Growth of emergency services •Recreation Master Plan Page 138 of 213 Goal: Tillsonburg residents and businesses will be connected to each other, regional networks, and the world through effective traditional and digital infrastructure. Strategic Directions: •Develop a multi-modal transportation network with improved connectivity to the 401 and VIA Rail. •Leverage the municipal airport more effectively to increase access, visibility and business activity in Tillsonburg. •Provide alternatives to automobile travel through active transportation and public transit. •Develop a robust, long-term asset management plan to inform evidence-based decisions on the maintenance, rehabilitation and replacement of municipal infrastructure. •Continue to support and advocate for reliable, affordable and universal access to broadband services. •Airport Master Plan and implementation Immediate Term (1–3 year implementation start) •Transportation Master Plan (includes investigation of truck route and Concession Street extension) •Electric vehicle infrastructure study Short Term (3–5 year implementation start) •Master drainage planning study Medium Term (5–10 year implementation start) Connectivity and Transportation Priority Projects 5 Ongoing Projects •Town participation in regional transit initiative •Asset Management Plan COMMUNITY STRATEGIC PLAN · 12 * added in updated version Page 139 of 213 What gets measured, gets done. In addition to demonstrating progress on the priority projects listed in this document, the Town of Tillsonburg is committed to tracking and reporting the following performance indicators on an annual basis to monitor Tillsonburg’s progress toward community goals. Lifestyle and Amenities •Average percentage of household income spent on housing •Proportion of residents in core housing need •Number of trees planted •Total kilometers of trail network •Total paved kilometers of trail network •Total kilometers of cycling network •Kilometers of trail network per capita •Acres of parkland maintained •Acres of parkland per capita •Average household distance to a municipal park •Average age of play structures •Accessibility – number of compliant play structures •Facilities condition rating •Accessibility – number of compliant facilities •Percentage of downtown storefronts as dining and retail •Number of annual community events •Number of community partnerships •Net new community physicians •Number of recreation program registrations •Waterpark utilization •Number of facility rentals •Prime time facilities utilization rate •Off-peak facilities utilization rate Customer Service •Number of services available online •Number of services available through centralized customer service counter Communication, Engagement •Customer satisfaction rate •Employee engagement rate •Annual local tax increase •Rolling four-year average tax increase •Average time for service resolution •Average number of monthly visits to municipal website •Number of public engagement campaigns Performance Framework How will we know the plan is successful? COMMUNITY STRATEGIC PLAN · 13 Page 140 of 213 Business Attraction, Retention and Expansion •Number of jobs created through new investment •Number of jobs retained •Number of business starts/firm creation growth •Number of net new business starts •Percentage of tax base related to employment •New commercial/industrial assessment •Total acres of employment land •Total acres of employment land available for development •Acres sold/developed in Van Norman Innovation Park •Working age population, 15 to 64 years of age •Employment participation rate •Number of local post-secondary training programs Community Growth •Population growth •Taxable assessment growth •Value of construction activity •Number of building permit applications •Total value of building permits •Downtown vacancy rate •Average fire response times, in minutes •Number of registered heritage properties •Acres of land available for industrial development •Acres of land available for commercial development •Acres of land available for residential development •Number of housing units created as rent geared to income •Number of single-family detached units •Number of semi-detached units •Number of rowhouse units •Number of multi-residential units •Number of secondary units •Rental vacancy rate •Value of funding applications approved through Community Improvement Plan •Average building permit approval time, in days •Number of public input opportunities in planning issues Performance Framework How will we know the plan is successful? COMMUNITY STRATEGIC PLAN · 14 Page 141 of 213 Connectivity and Transportation •Average road condition rating (Pavement Condition Index) •Average bridge condition rating (OSIM) •Number of road lane kilometers maintained •Number of road land kilometers resurfaced or reconstructed •Number of sidewalk kilometers maintained •Number of sidewalk kilometers rehabilitated •Percentage of properties with access to high-speed internet •Number of passenger trips, T:GO in-town •Number of passenger trips, T:GO inter-community •Kilometers of water/wastewater distribution pipes •Kilometers of stormwater collection pipes •Number of stormwater collection ponds •Number of watermain breaks •Number of sewer back-ups •Number of sinkholes •Number of potholes •Aircraft movement •Airport hangar square footage •Total rail volume •Number of companies accessing rail Performance Framework How will we know the plan is successful? COMMUNITY STRATEGIC PLAN · 15 Page 142 of 213 Thank you to the over 400 local residents who participated in the Town of Tillsonburg’s strategic planning process. From improving local amenities such as the Community Centre and trail network, to strengthening community connections, to creating opportunities for youth, every contribution was considered and drove the development of this final Community Strategic Plan. Thank you to local businesses and service clubs who took the time to participate in focus group sessions. Feedback from local leaders was instrumental in determining priorities related to supporting businesses and facilitating community partnerships. Thank you to the many employees who shared their views and ideas. With a steadfast commitment to the people, businesses and organizations in Tillsonburg, employees are important contributors to the community’s success. Thank you to Members of Tillsonburg Town Council for their leadership, guidance and community commitment during the strategic planning process. Together with employees and the community, Council has established a forward-thinking vision for Tillsonburg, a roadmap for moving the community forward, and a commitment to demonstrate results. Acknowledgements COMMUNITY STRATEGIC PLAN · 16 Page 143 of 213 Timeline Priority Project SubprojectY1 (2021)Y2 (2022)Y3 (2023)Y4 (2024)Y5 (2025)Y6 (2026)Y7 (2027)Y8 (2028)Y9 (2029)Y10 (2030)Ongoing ProjectPhysician Recruitment ProgramxxxxxxxxxxWalk-in Medical ClinicXNew playgrounds constructionxxxxxxxxxxImmediate TermCommunity Centre rehabilitationxxxAffordable housing collaboration with Oxford CountyxxxWork with County to establish solutions for displaced persons (homelessness)XShort TermTrail system upgradesxxxXXXXXLong-term care advocacyx(X)(X)Secure a new walk-in clinicxxxProperty standards review & enforcement planxxxCreate additional community eventsxxxMedium TermFeasability study for increased / enhanced cultural amenitiesxxxxxxNew Prorities (2023) Subproject Y1 Y2 Y3 Y4 Y5 Y6 Y7 Y8 Y9 Y10 Hydro - Master Services Agreement and Memorandum of UnderstandingXAssessing Police ServicesXFilming Location RegistryXTimeline Completed Projects Subproject Y1 Y2 Y3 Y4 Y5 Y6 Y7 Y8 Y9 Y10 Immediate TermEnhanced tree plantingxxxImmediate TermPartnership for a new splash padxxxTo be removed(X)Added/AmendedXIndicates Years of ProjectxNot StartedLifestyle and AmenitiesGoal: Within the community, Tillsonburg will strive to offer residents the amenities, services and attractions, they require to enjoy balanced lifestyles.LegendCompletedIn Progress Page 144 of 213 Timeline Priority Project SubprojectY1 (2021)Y2 (2022)Y3 (2023)Y4 (2024)Y5 (2025)Y6 (2026)Y7 (2027)Y8 (2028)Y9 (2029)Y10 (2030)Immediate TermConsolidated Town Hall InitiativexxxCorporate Office Lease RenewalXMall Ground LeaseXEmployee Engagement StrategyxxxMarket ReviewSuccession PlanningYouth Recognition ProgramxxxYouth Engagement Strategy & Advisory CommitteexxxConsolidated customer service counterxxxShort TermMulti-Year BudgetingxxxContinuation of Multi-year budget development & asset management integration & alignmentEnvironmental Sustainability PlanxxxTangible Capital Asset (TCA) Policy UpdateFinancial Sustainability PlanxxxMunicipal Service ReviewxxxBy-Law: Sign By-LawBy-Law: Scooter, Bike, Sidewalk SafetyCommunity Risk Assessment & Master Fire PlanFire HallNew Prorities (2023) Subproject Y1 Y2 Y3 Y4 Y5 Y6 Y7 Y8 Y9 Y10 Enchanced Communications (Council Blast)Engaging partnerships with community organizations to aid in facilitating projectsTimeline Completed Projects Subproject Y1 Y2 Y3 Y4 Y5 Y6 Y7 Y8 Y9 Y10 Ongoing ProjectContinued roll-out of enterprise wide workflow managementxxxxxxxxxxOngoing ProjectCounty-wide service delivery study implementationxxxxxxxxxxImmediate TermNavigating improvements on municipal websitexxxImmediate TermMobile application for reporting and service requestsxxxShort TermBy-law Review: RV's in drivewaysAdded/AmendedXTo be removed(X)Not StartedLegendIndicates Years of ProjectxCustomer Service, Communication and EngagementGoal: The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. CompletedIn Progress Page 145 of 213 Timeline Priority Project SubprojectY1 (2021)Y2 (2022)Y3 (2023)Y4 (2024)Y5 (2025)Y6 (2026)Y7 (2027)Y8 (2028)Y9 (2029)Y10 (2030)Ongoing ProjectMarketing and built out of Van Norman Innovation ParkxxxxxxxxxxContinued support for BIA and town-wide businesses during COVID-19 recoveryx x x (X) (X) (X) (X) (X) (X) (X)Increase diversity in manufacturing and other key sectorsxxxxxxxxxxImmediate TermBoundary expansion initiativexxxEconomic Development Strategy updatexxxCorporate-wide rapid response approach for new business opportunities xxxShort TermBuild out new industrial land purchasexxxIndustrial Park - Phase 2XTimeline Completed Projects Subproject Y1 Y2 Y3 Y4 Y5 Y6 Y7 Y8 Y9 Y10 Ongoing ProjectContinued roll-out and resourcing for Cloud-based permit application systemxxxOngoing ProjectContinued promotion and facilitation of COVID-19 business support programs xxxAdded/AmendedXTo be removed(X)Not StartedIndicates Years of ProjectLegendxBusiness Attraction, Retention and ExpansionGoal: Through community and regional partnerships, Tillsonburg will attract and retain a diverse range of businesses, creating employment opportunities for residents and a balanced tax base. CompletedIn Progress Page 146 of 213 Timeline Priority Project SubprojectY1 (2021)Y2 (2022)Y3 (2023)Y4 (2024)Y5 (2025)Y6 (2026)Y7 (2027)Y8 (2028)Y9 (2029)Y10 (2030)Ongoing ProjectReplenish and grow municipal reservesxxxxxxxxxxImmediate TermBoundary expansion initiativexxxProject Big SwingRecreation Master Plan(X) (X) xxAttainable Housing Plan(X) (X) (X)Identify Opportunities for infill developmentxxxList of Town owned landXShort TermEnhanced public engagement in place makingxxxMedium TermDowntown Parking StrategyxxxxxxResourcing review to service growthxxxxxxEnergy Capacity IssueXNew Prorities (2023) Subproject Y1 Y2 Y3 Y4 Y5 Y6 Y7 Y8 Y9 Y10 Growth of emergency servicesXXXXTimeline Completed Projects Subproject Y1 Y2 Y3 Y4 Y5 Y6 Y7 Y8 Y9 Y10 Ongoing ProjectDevelopment Charges StudyxxxImmediate TermEnhanced development standards that benefit the communityxxxAdded/AmendedXTo be removed(X)Indicates Years of ProjectxNot StartedCommunity GrowthGoal: The Town of Tillsonburg will accommodate and support sustainable growth. LegendCompletedIn Progress Page 147 of 213 Timeline Priority Project SubprojectY1 (2021)Y2 (2022)Y3 (2023)Y4 (2024)Y5 (2025)Y6 (2026)Y7 (2027)Y8 (2028)Y9 (2029)Y10 (2030)Ongoing ProjectTown participation in regional transit initiativexxxxxxxxxxAsset Management PlanxxxxxxxxxxImmediate TermAirport Master Plan and implementationxxxAirport Land SalesxMarketing of AirportShort TermTransportation Master PlanxxxElectric vehicle infrastructure studyx x (X)Medium TermMaster drainage planning studyxxxxxxAdded/AmendedXTo be removed(X)Indicates Years of ProjectxNot StartedConnectivity and TransportationGoal: Tillsonburg residents and businesses will be connected to each other, regional networks, and the world through effective traditional and digital infrastructure. LegendCompletedIn Progress Page 148 of 213 Page 1 of 3 Subject: 2023 Debenture Issuance Report Report Number: FIN 23-24 Department: Finance Department Submitted by: Renato Pullia, Director of Innovation & Strategic Initiatives and Interim Director of Finance/Treasurer Meeting Type: Council Meeting Meeting Date: Monday, October 23, 2023 RECOMMENDATION THAT report titled “2023 Debenture Issuance Report” be received as information; and THAT a by-law “to authorize the submission of an application to ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (“OILC”) for financing the Lake Lisgar Water Park Building Reno and the Beech Blvd/Stoney Creek Retaining Walls capital works of THE CORPORATION OF THE TOWN OF TILLSONBURG; and to authorize long-term borrowing for such capital works through the issuance of debentures by the COUNTY OF OXFORD to OILC” be presented to Council for consideration. BACKGROUND The Municipal Act, 2001, Section 401(1) provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt. Section 401(3) of the Act also provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures, and Section 1(1) and 455(3) of the Act define “regional municipality” as meaning an upper-tier municipality that was a regional or district municipality or the County of Oxford on December 31, 2002. Accordingly, the Town of Tillsonburg is required to have the County of Oxford issue debentures in respect of the Town’s capital projects identified in this report, and through the by-law being presented for consideration, requests that the County of Oxford do so. DISCUSSION A list of projects that the Town is financing through Oxford County with Ontario Infrastructure and Lands Corporation (OILC) is below. These projects were approved in Page 149 of 213 FIN 23-24 2023 Debenture Issuance Report Page 2 of 3 the 2022 and 2023 fiscal years and will be substantially completed in 2023 and 2024, respectively: By-Law Number/ Capital Work Number Description of Capital Work Estimated Expenditure Loan Amount 2023-052 Lake Lisgar Water Park Building Reno $1,200,000 $250,000 2022-039 Beech Blvd/Stoney Creek Retaining Walls 1,176,000 882,000 Total $2,376,000 $1,132,000 CONSULTATION Town’s Deputy Treasurer and the County of Oxford’s Director of Corporate Services & Treasurer FINANCIAL IMPACT/FUNDING SOURCE Of the $1,132,000 debt amount, $250,000 will be drawn in 2023, with the remaining $882,000 to be drawn in 2024 at the completion of the respective projects. Both amounts will have a 25-yr term, with first year principal + interest payments of $105K. In accordance with Section 4 of O. Reg. 403/02, when a municipality proposes long- term borrowing (or other long-term financial obligation), the municipal Treasurer is responsible for updating the Annual Repayment Limit (ARL) provided by the Ministry of Municipal Affairs and Housing (MMAH). The Treasurer must determine if there is capacity within the municipality’s ARL to undertake the planned borrowing. The ARL is calculated based on 25% of a municipality’s net own source revenues as reported in its Financial Information Return (FIR). The Town’s 25% of its own source revenues was $5.8M as of 2021. The Town’s total debt charges for the same period were $1.9M, representing 8.33% of the 25% limit. With the debt charges from the additional borrowing as noted in this report, plus the amount of debt charges reduced due to debt repayment since 2021, the updated amount of net debt charges would be $1.8M, or a reduction to 7.69% of the 25% limit. Page 150 of 213 FIN 23-24 2023 Debenture Issuance Report Page 3 of 3 CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – N/A Priority Project – N/A ATTACHMENTS Appendix A – Debenture By-law, with Schedule “A” and “B” Page 151 of 213 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 2023-XXX A BY-LAW TO AUTHORIZE THE SUBMISSION OF AN APPLICATION TO ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (“OILC”) FOR FINANCING CERTAIN ONGOING CAPITAL WORK(S) OF THE CORPORATION OF THE TOWN OF TILLSONBURG (THE “LOWER-TIER MUNICIPALITY”); TO AUTHORIZE TEMPORARY BORROWING FROM OILC TO MEET EXPENDITURES IN CONNECTION WITH SUCH CAPITAL WORK(S); AND TO AUTHORIZE LONG-TERM BORROWING FOR SUCH CAPITAL WORK(S) THROUGH THE ISSUE OF DEBENTURES BY THE COUNTY OF OXFORD (THE “UPPER-TIER MUNICIPALITY”) TO OILC WHEREAS the Municipal Act, 2001 (Ontario), as amended, (the “Act”) provides that a municipal power shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS the Council of the Lower-tier Municipality has passed the by-law(s) enumerated in column (1) of Schedule “A” attached hereto and forming part of this By-law (“Schedule “A”) authorizing the capital work(s) described in column (2) of Schedule “A” (the “Capital Work(s)”) in the amount of the respective estimated expenditure set out in column (3) of Schedule “A”, subject in each case to approval by OILC of the financing for such Capital Work(s) requested by the Lower-tier Municipality in the Application as hereinafter defined; AND WHEREAS before the Council of the Lower-tier Municipality approved the Capital Work(s) in accordance with section 4 of Ontario Regulation 403/02 (the “Regulation”), the Council of the Lower-tier Municipality had its Treasurer calculate an updated limit in respect of its then most recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs and Housing (as so updated, the “Updated Limit”), and, on the basis of the authorized estimated expenditure for the Capital Work or each Capital Work, as the case may be, as set out in column (3) of Schedule “A” (the “Authorized Expenditure” for any such Capital Work), the Treasurer calculated the estimated annual amount payable in respect of the Capital Work or each Capital Work, as the case may be, and determined that the estimated annual amount payable in respect of the Capital Work or each Capital Work, as the case may be, did not cause the Lower-tier Municipality to exceed the Updated Limit, and accordingly the approval of the Ontario Land Tribunal pursuant to the Regulation, was not required before any such Capital Work was authorized by the Council of the Lower-tier Municipality; AND WHEREAS subsection 405(1) of the Act provides, amongst other things, that a municipality may authorize temporary borrowing to meet expenditures made in connection with a work to be financed in whole or in part by the issue of debentures if, the municipality is a lower-tier municipality in a regional municipality and it has approved the work and the upper-tier municipality has approved the issue of debentures for the work; AND WHEREAS subsection 401(1) of the Act provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt; Page 152 of 213 - 2 - AND WHEREAS subsection 401(3) of the Act provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures and accordingly the Lower-tier Municipality intends that the Upper-tier Municipality will issue debentures in respect of the Capital Work(s) and will request that the Upper-tier Municipality do so; AND WHEREAS subsection 403(1) of the Act provides that a by-law of an upper-tier municipality authorizing the issuing of debentures for the purposes or joint purposes of one or more of its lower-tier municipalities may require those lower-tier municipalities to make payments in each year to the upper-tier municipality in the amounts and on the dates specified in the by-law; AND WHEREAS the Act also provides that a municipality shall authorize long-term borrowing by the issue of debentures or through another municipality under section 403 or 404 of the Act and subsection 403(7) of the Act provides that all debentures issued under a by-law passed by an upper-tier municipality under section 403 are direct, joint and several obligations of the upper-tier municipality and its lower-tier municipalities; AND WHEREAS OILC has invited Ontario municipalities desirous of obtaining temporary and long-term debt financing in order to meet capital expenditures incurred on or after the year that is five years prior to the year of an application in connection with eligible capital work(s) to make application to OILC for such financing by completing and submitting an application in the form provided by OILC; AND WHEREAS the Lower-tier Municipality requested the Upper-tier Municipality to issue debentures for the Capital Work(s) and in this connection the Upper-tier Municipality and the Lower-tier Municipality completed and submitted or is in the process of submitting an application to OILC, as the case may be (the “Application”) to request financing for the Capital Work(s) by way of long-term borrowing pursuant to section 403 of the Act through the issue of debentures by the Upper-tier Municipality to OILC and by way of temporary borrowing by the Lower-tier from OILC pending the issue of such debentures; AND WHEREAS OILC has accepted and has approved or will notify the Lower-tier Municipality only if it accepts and approves the Application, as the case may be; AND WHEREAS the Upper-tier Municipality has approved the issue of debentures for the Capital Work(s) to OILC in the maximum aggregate principal amount of $1,132,000 (the “Debentures”); and OILC has indicated that pending the issue of the Debentures it will provide financing by way of temporary advances to the Lower-tier Municipality in respect of the Capital Work(s); AND WHEREAS the Lower-tier Municipality will enter into a financing agreement with OILC pursuant to the terms of which OILC will provide temporary advances to the Lower-tier Municipality in respect of the Capital Work(s); NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. The Council of the Lower-tier Municipality hereby confirms, ratifies and approves the execution by the Treasurer of the Application and the submission by such authorized official of the Application, duly executed by such authorized official, to OILC, in cooperation with the Upper-tier Municipality, for the financing of the Capital Work(s) by way of temporary borrowing from OILC, pending the issue of the Debentures, in the maximum aggregate principal amount of $1,132,000 substantially in the form of Schedule “B” hereto and forming part of this By-law, with such changes thereon as such authorized official may Page 153 of 213 - 3 - hereafter approve, such execution and delivery to be conclusive evidence of such approval. 2. The Mayor and the Treasurer are hereby authorized to negotiate and enter into, execute and deliver for and on behalf of the Lower-tier Municipality a financing agreement (a “Financing Agreement”) with OILC that provides for temporary borrowing from OILC under the authority of this By-law in respect of the Capital Work(s) on such terms and conditions as such authorized officials may approve, such execution and delivery to be conclusive evidence of such approval. 3. The Mayor and/or the Treasurer are hereby authorized, pending the substantial completion of the Capital Work or of each Capital Work, as the case may be, or as otherwise agreed with OILC, to make temporary borrowings pursuant to section 405 of the Act in respect of the Capital Work or of each Capital Work, as the case may be, on the terms and conditions provided in the Financing Agreement which Financing Agreement provides that the information contained in the Record, as defined in the Financing Agreement, in respect of such temporary borrowings shall be deemed final, conclusive and binding on the Lower-tier Municipality, and on such other terms and conditions as such authorized officials may agree; and the Treasurer is authorized to sign such certifications as OILC may require in connection with such borrowings in respect of the Capital Work(s); provided that the amount of borrowings allocated to the Capital Work or to each Capital Work, as the case may be, does not exceed the Authorized Expenditure for such Capital Work and does not exceed the related loan amount set out in column (4) of Schedule “A” in respect of such Capital Work. 4. In accordance with the provisions of section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011, as amended from time to time hereafter, the Lower-tier Municipality is hereby authorized to agree in writing with OILC that the Minister of Finance is entitled, without notice to the Lower-tier Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Lower-tier Municipality, amounts not exceeding the amounts that the Lower-tier Municipality fails to pay to OILC on account of any unpaid indebtedness of the Lower-tier Municipality to OILC under any outstanding temporary borrowing and/or the Debentures, as the case may be (the “Obligations”) and to pay such amounts to OILC from the Consolidated Revenue Fund. 5. For the purposes of meeting the Obligations, the Lower-tier Municipality shall provide for raising in each year as part of the general lower-tier levy the amounts of principal and interest payable in each year under any outstanding temporary borrowing and/or any Debenture outstanding pursuant to the Financing Agreement, to the extent that the amounts have not been provided for by any other available source including other taxes or fees or charges imposed on persons or property by a by-law of any municipality. 6. (a) The Mayor and the Treasurer are hereby authorized to enter into, execute and deliver the Financing Agreement, one or more of the Clerk and the Treasurer are hereby authorized to generally do all things and to execute all other documents and papers in the name of the Lower-tier Municipality in order to perform the Obligations of the Lower-tier Municipality under the Financing Agreement, to request and receive any temporary borrowing, and the Treasurer is authorized to affix the Lower-tier Municipality’s municipal seal to any such documents and papers. Page 154 of 213 - 4 - (b) The money realized in respect of any temporary borrowing for the Capital Work(s) and the Debentures, including any premium, and any earnings derived from the investment of that money after providing for the expenses related to any such temporary borrowing and to the issue of the Debentures by the Upper-tier Municipality, if any, shall be apportioned and applied to the respective Capital Work and to no other purpose except as permitted by the Act. 7. This By-law takes effect on the day of passing. ENACTED AND PASSED this ____________day of _________________, A.D. 20___. Deb Gilvesy Tanya Daniels MAYOR CLERK Page 155 of 213 Schedule “A” to By-Law Number XXXXX (Ongoing Capital Work(s)) (1) (2) (3) (4) By-Law Number/ Capital Work Number Description of Capital Work Estimated Expenditure Loan Amount 2023-052 Lake Lisgar Water Park Building Reno $1,200,000 $250,000 2022-039 Beech Blvd/Stoney Creek Retaining Walls 1,176,000 882,000 Total $2,376,000 $1,132,000 Page 156 of 213 Schedule “B” to By-Law Number XXXXX Please insert the OILC Application into Schedule “B”. Page 157 of 213 Webloans Loan Application PDF Projects Loan Application ID Project Name Construction/Purchase Start Construction/Purchase End Project Cost OILC Loan Amount 865 Lake Lisgar Water Park Building Reno 02/22/2023 10/23/2023 $1,200,000.00 250,000.00 865 Beech Blvd/Stoney Creek Retaining Walls 06/01/2024 11/30/2024 $1,176,000.00 882,000.00 Details of Project Lake Lisgar Water Park Building Reno FA Number 1865 Application for Tillsonburg, The Corporation of The Town of Project Category Recreation Infrastructure Work Type Muni Indoor & Outdoor Cap Infr Project Name Lake Lisgar Water Park Building Reno Construction/Purchase Start 02/22/2023 Construction/Purchase End 10/23/2023 Energy Conservation Project Address 1 8 Ross Street Project Address 2 City / Town Tillsonburg Province ON Postal Code Description This project will address end-of-life facility conditions in the Town’s outdoor aquatic infrastructure in  order to reboot the usability of this high-use, regionally unique facility for the next several decades. In  addition to dramatically increasing the barrier-free service levels to those who need them. The work will  reduce the utility footprint of operating the facility and implement new spaces and amenities that will  meet the needs of modern families. Page 158 of 213 Project Financial Information Required Date Amount Term Type   12/15/2023 $2,150,000.00 25 Serial Details of Project Beech Blvd/Stoney Creek Retaining Walls Comments and/or Special Requests Useful Life of Asset (Years)25 Type of Financing Construction/Short-term and Long-Term Payment Frequency Semiannually Project Cost (A)$1,200,000.00 Other Project Funding / Financing (B): Description Timing Amount CCRF Grant Expected $750,000.00 Taxation Existing $200,000.00 Other Project Funding/Financing Total (B)$950,000.00 OILC Loan Amount (A-B)$250,000.00 Only include long-term borrowing in this section Long-term Borrowing Total $2,150,000.00   Project Category Municipal Roads Infrastructure Project Name Beech Blvd/Stoney Creek Retaining Walls Construction/Purchase Start 06/01/2024 Construction/Purchase End 11/30/2024 Energy Conservation Project Address 1 Beech Blvd and Quarter Town Line  Project Address 2 City / Town Tillsonburg Province ON Postal Code Page 159 of 213 Project Financial Information Required Date Amount Term Type   12/15/2024 $882,000.00 25 Serial Debt and Re-payments Summary Non Re-payments of Loans or Debenture Description To replace two failing retaining walls along Quarter Town Line Road. Causing road and sidewalk  failures. Comments and/or Special Requests Useful Life of Asset (Years)25 Type of Financing Construction/Short-term and Long-Term Payment Frequency Semiannually Project Cost (A)$1,176,000.00 Other Project Funding / Financing (B): Description Timing Amount Canada Community Building Fund Existing $294,000.00 Other Project Funding/Financing Total (B)$294,000.00 OILC Loan Amount (A-B)$882,000.00 Only include long-term borrowing in this section Long-term Borrowing Total $882,000.00   Has there been any new/undisclosed debt acquired since last FIR was submitted?  Yes     No Please describe any re-financing plans for any existing "interest only" debt, if applicable. In the last 10 years, has the borrower ever failed to make a loan payment or debenture repayment on time to any lender, including the Provincial Government? If yes, please provide details. Page 160 of 213 OILC Loan Repayment Information Documentation and Acknowledgements Please ensure all required documents are submitted with the signed application. OILC requires originals as noted below to be mailed or couriered. Also, please retain a copy of all documents submitted to OILC for your records.  To obtain templates for documents see listed below.  Loan Application Signature Page signed and dated by the appropriate individual (original to be submitted) Certificate and sealed copy of OILC template By-law authorizing project borrowing and applying for a loan (original with seal) Certificate of Treasurer Regarding Litigation using the OILC template (original, signed & sealed) Updated Certified Annual Repayment Limit Calculation (original)  I acknowledge and agree that all of the above referenced documents must be submitted in the form required by OILC and understand that the application will not be processed until such documents have been fully completed and received by Infrastructure Ontario. Please note: OILC retains the right to request and review any additional information or documents at its discretion. Confidential Information OILC is an institution to which the Freedom of Information and Protection of Privacy Act (Ontario) applies. Information and supporting documents submitted by the Borrower to process the loan application will be kept secure and confidential, subject to any applicable laws or rules of a court or tribunal having jurisdiction.    Infrastructure Ontario This site is maintained by Infrastructure Ontario, a Government of Ontario crown agency. Privacy | Important Notices | info@infrastructureontario.ca Copyright © Queen’s Printer for Ontario, 2023 | Accessibility Please indicate the source(s) of revenue you plan to use to repay the OILC Loan Taxation 100.00 User Fees 0.00 Service Charges 0.00 Development Charges 0.00 Connection Fees 0.00 Repayment Subsidies 0.00 Other Total 100.00%  Page 161 of 213 Page 1 of 2 Subject: Hangar Land Lease Memorandum of Understanding Taxiway C1-10 Report Number: OPD 23-39 Department: Operations and Development Department Submitted by: Richard Sparham, Manager of Public Works Meeting Type: Council Meeting Meeting Date: Monday, October 23, 2023 RECOMMENDATION A. THAT report titled Hangar Land Lease Memorandum of Understanding Taxiway C1-10 be received as information; and, B. THAT a By-law be presented to Council for consideration to execute the Hangar Land Lease Memorandum of Understanding Taxiway C1 Lot #10 with Mike Perovich, President, BlueStar Hangar Inc. BACKGROUND Staff received a new application to construct an 85 ft. x 101 ft. hangar (8,585 sq. ft.), a 60 ft. x 84 ft. hangar (5,040 sq. ft.), a 1,080 sq. ft. Lounge Building and an 84 ft. x 276 ft. hangar (23,184 sq. ft.) from Mike Perovich, President, BlueStar Hangar Inc. for the purpose of operating a commercial air charter service. To accommodate the air charter operations, BlueStar Hangar Inc. has proposed expansions/changes at the airport, which necessitated the use of a Memorandum of Understanding in place of a Land Lease Agreement. These changes includes widening of the taxiway due to the aircraft sizes and installation of additional services, as well as the desire to negotiate purchase agreement for the proposed and potential future land ales as approved by Council in future. Furthermore, Town Staff will be working with the applicant over the next year in finalizing an appropriate/agreement that best suits the local investment and Council’s best interests. The lot assigned to the applicant is Lot 10 on Taxiway C1 (Hangar C1-10). Operations staff are satisfied with the proposal and recommend that Council enter into the attached Airport Hangar Land Lease Memorandum of Understanding for Taxiway C1 Lot 10 with Mike Perovich of BlueStar Hangar Inc. for the fifteen month term, expiring on December 31st, 2024. The construction of new hangars increases Airport revenue through both the land lease fee and the potential for additional fuel sales, supporting the Corporation’s goal of decreasing the net levy requirement to support Airport operations including continued business ventures/opportunities for the region. Page 162 of 213 OPD 23-39 Hangar Land Lease Memorandum of Understanding Taxiway C1-10 Page 2 of 2 DISCUSSION After reviewing the existing lease agreement and amendments for this hangar, Staff recommends that the current memorandum of understanding with Mike Perovich be executed. CONSULTATION The following staff and resources have been consulted in preparing this report: Director of Operations and Development, Airport Manager, Chief Building official, Town Fire Staff. FINANCIAL IMPACT/FUNDING SOURCE This hangar, if leased, will potentially provide an additional revenue source for the Tillsonburg Regional Airport of approx. $12,503.37/year based on the Hangar Land Lease fee per ft2 included in the Tariffs and Fees for 2023. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☒ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Tillsonburg residents and businesses will be connected to each other, regional networks, and the world through effective traditional and digital infrastructure. Strategic Direction – Leverage the municipal airport more effectively to increase access, visibility and business activity in Tillsonburg. Priority Project – Immediate Term – Airport Master Plan and implementation ATTACHMENTS Appendix A – Hangar C1-10 Memorandum of Understanding BlueStar Page 163 of 213 Page 1 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 Memorandum of Understanding BETWEEN The Corporation of the Town of Tillsonburg (Hereinafter referred to as the “Landlord”) -and- BlueStar Hangar Inc. 50 Clearview Drive Tillsonburg ON N4G 4GH ATTN: Michael Perovich, President (Hereinafter referred to as the “Tenant”) Dated: October 9, 2023 WHEREAS the Landlord owns all and singular that certain parcel or tract of land and premises situated, lying and being in the Township of South West Oxford in the County of Oxford, being compromised of: PT LT 3-4 CON 7 DEREHAM; LT 5-6 CON 7 DEREHAM; PT LT 7 CON 7 DEREHAM PT 1, 2, 3, 4 & 5, 41R2877, PT 2 & 3, 41R2714, PT 1, 2 & 3, 41R4343, PT 1, 2, 3 & 4, 41R4545; S/T 406551; SOUTH-WEST OXFORD; PIN: 00016-0089 (LT); LRO #41; municipal address being 244411 Airport Road, Tillsonburg, ON N4G 4H1; referred to herein as the “Property”, the “Airport” or the “Tillsonburg Airport” upon which is located the Tillsonburg Airport which is owned and operated by the Landlord. Now therefore in consideration of the mutual covenants of the parties set forth in this Memorandum and other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, the Tenant and the Landlord agree as follows: 1. PURPOSE The purpose of this Memorandum is to enter into an agreed arrangement and expand a framework of cooperation between the Town and the Blue Star Hangar Inc. to permit the construction of an airplane hangar and associated structures and for the lease of the lands on which these structures reside. The Tenant recognizes the need for a lease agreement between the Landlord and themselves; however, the Tenant is also interested in negotiating the purchase of the lands both on which the hanger and its surrounding properties will ultimately reside, but also to Page 164 of 213 Page 2 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 further negotiate the subsequent purchase, or the rights to purchase additional lands intended for desired future expansion. Further, the Landlord and Tenant may wish to entertain collaborative efforts in improvements to the Airport lands benefitting both parties, whereas additional elements which would require details and clauses within the lease agreement not yet known at this time. The terms of this Memorandum of Understanding are as follows: 2. LEASED PREMISES 2.1. The Leased Premises shall consist of a portion of the Tillsonburg Airport identified as Taxiway C1 Lot 10 and is comprised of the following properties: Building/Property Dimensions (ft) Area (ft2) Lease Amount ($) Main Hangar 85’ x 101’ 8,585 $ 2,833.05 Apron 1 60’ x 84’ 5,040 $ 1,663.20 Lounge TBD 1,080 $ 356.40 Parking Lot 84’ x 276’ (est) 23,184 $ 7,650.72 On the plan attached as submitted, being the area upon which the Tenant’s airplane hangar shall be located plus one (1) metre of land extended beyond the exterior perimeter of the Tenant’s airplane hangar building(s) (the “Leased Premises”). (2) Notwithstanding the above, the Landlord reserves the right to assign an alternate lot to the Tenant on thirty (30) days’ written notice at any time prior to the commencement of construction of the Tenant’s hangar. (3) The Landlord covenants and agrees to the construction by the Tenant of an airplane hangar on the Leased Premises being a Hangar, (the “Hangar”) subject to the provisions of Schedule “B”. The Tenant shall complete the construction of the Hangar at its sole cost and expense. (4) The Landlord covenants and agrees that the Hangar on the Leased Premises is not owned by the Landlord but is owned by the Tenant. 3. GRANT OF LEASE (1) Should the Tenant elect to lease the premises, the Landlord agrees to leases the premises to the Tenant: (a) at the Rent set forth in Section 4; (b) for the Term set forth in Section 5; and (c) subject to the conditions and in accordance with the covenants, obligations and agreements herein including schedules. Page 165 of 213 Page 3 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 (2) The Landlord covenants that it has the right to grant the leasehold interest in the Leased Premises free from encumbrances except as disclosed on title. 4. RENT (1) Rent means the amounts payable by the Tenant to the Landlord pursuant to this Section and includes Additional Rent. (2) The Tenant covenants to pay to the Landlord, during the Term of this Lease rent as follows (the “Base Rent”): for every year of the Term, for the buildings listed above, the total sum of $12,503.37 per annum (based upon $0.33 per square foot of Hangar and all associated buildings area as per the Town of Tillsonburg Fees and Charges By-Law which is subject to change from time to time) plus H.S.T., and any other applicable services tax which may accrue on account of the Landlord collecting rent, payable yearly in advance. Base Rent shall commence on the first day of the Term. If the first day of the Term is not January 1st then Base Rent for the first year of the term shall be prorated until December 31st of the initial year. Base Rent shall then be due on 1st day of the year commencing on January 1st, 2023 and every 1st day of January thereafter. The Parties further agree that the Landlord may, in their sole and absolute discretion, increase the Base Rent annually in accordance with the Town of Tillsonburg Rates and Fees Bylaw, as amended. If the square footage of the Hangar on the Leased Premises expands then the Base Rent shall accordingly increase in proportion to the additional square footage. (3) The Tenant further covenants to pay all other sums required by this Lease to be paid by it and agrees that all amounts payable by the Tenant to the Landlord or to any other party pursuant to the provisions of this Lease shall be deemed to be additional rent (“Additional Rent”) whether or not specifically designated as such in this Lease. (4) The Landlord and the Tenant agree that it is their mutual intention that this Lease shall be a completely carefree net lease for the Landlord and that the Landlord shall not, during the Term of this Lease, be required to make any payments in respect the Leased Premises unless otherwise agreed to by Town Council, which may include but is not limited to the following: (a) to pay as Additional Rent: business taxes, real estate taxes and licenses if applicable; (b) to pay all annual fees in accordance with the Town of Tillsonburg Rates and Fees Bylaw, as amended, as Additional Rent for such expenses incurred by the Landlord for the maintenance and servicing of the Airport; and, (c) to pay the Landlord a one-time capital recovery charge, based on actuals, for the Landlord to construct the associated hangar apron, if applicable; and, (d) to pay for or provide servicing and maintaining the Leased Premises and the Hangar and shall include the following: (i) all utilities and services including, but not limited to, electricity, Page 166 of 213 Page 4 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 water, sewage, natural gas and propane. The Tenant acknowledges that connection fees for utilities and services are entirely at the Tenant’s cost. Further, the Tenant acknowledges that nothing in this Lease, including in this article, is a warranty, covenant or representation by the Landlord to provide connections, utilities or services to the Leased Premises or that the services or utilities can be extended to the Leased Premises; (ii) snow removal and landscaping on the Leased Premises including cutting the grass and weed control of the Leased Premises including the one (1) metre area around the perimeter of the Hangar; (iii) all repair, service and maintenance to the Hangar including reasonable wear and tear; and, (iv) to pay airport infrastructure fees in accordance with the Town of Tillsonburg Rates and Fees Bylaw, as amended. (5) The Tenant hereby agrees to indemnify and protect the Landlord from any liability accruing to the Landlord in respect of the expenses payable by the Tenant as provided for herein. (i) The Tenant on behalf of itself/himself/herself/themselves, its/his/her/their heirs, executors, administrators and assigns, including its/his/her/their successors in title, hereby covenants and agrees to indemnify and save harmless the Landlord from all actions, cause of actions, suits, claims, demands, damages, losses, costs, charges and expenses of every nature and kind whatsoever by whomsoever make brought or prosecuted, including legal fees, which the Landlord may incur or have to pay, which may arise either directly or indirectly by reason of any activity, actions, performance, negligence or non-performance of the Tenant, its employees, servants, agents, contractors, subcontractors, architect, landscape architect, engineer, surveyor, planner, consultant, project manager or any other person the Tenant is responsible for at law during the duration of this Agreement; in executing the Works under this Agreement; by reason of installation of any Works required under this Agreement; by the failure of the Tenant to complete the installation of the Works required under this Agreement; because of or on account of the ownership, construction, use existence, or maintenance of the property described in the Agreement; by the exercise of the Tenant’s powers under this Agreement; the construction, maintenance or the improper or inadequate construction, installation and/or maintenance of the Works; any act or omission of said parties while undertaking the Works; or by reason of the neglect of the Tenant or its employees, servants, agents, contractors, subcontractors or others for whom the Tenant is responsible at law. (ii) Without limiting the generality of the foregoing, the Tenant agrees to indemnify and save harmless the Landlord for any issues related to the alteration of any grade or existing level construction, the Page 167 of 213 Page 5 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 maintenance or repair of any taxiway within the Airport, or by reason of the failure, neglect or omission of the Tenant to do anything agreed to be done pursuant to this Agreement or by reason of any act or omission of the Tenant, including failure of the Tenant to comply with the Construction Act. (6) Additional Rent shall be payable yearly in advance on the same dates stipulated for payment of Base Rent in Section 3 (2). (7) All payments to be made by the Tenant pursuant to this Lease are to be in Canadian funds by bank draft, money order or cheque payable to the Landlord and shall be delivered to the Landlord at the Landlord’s address for service set out in Section 17 or to such other place as the Landlord may from time to time direct in writing. (8) All Rent in arrears and all sums paid by the Landlord for expenses incurred which should have been paid by the Tenant shall bear interest from the date payment was due, or made, or expense incurred at a rate per annum equal to the prime commercial lending rate of the Landlord’s bank plus two (2) percent. (9) The Tenant acknowledges and agrees that the payments of Rent and Additional Rent provided for in this Lease shall be made without any deduction for any reason whatsoever unless expressly allowed by the terms of this Lease or agreed to by the Landlord in writing and no partial payment by the Tenant which is accepted by the Landlord shall be considered as other than a partial payment on account of Rent owing and shall not prejudice the Landlord’s right to recover any Rent owing. 5. TERMS AND POSSESSION (1) The Tenant shall have possession of the Leased Premises, under this existing Memorandum of Understanding for the period of approximately fifteen months (the “Term”), commencing on 25th day of September 2023 and ending on the 31st day of December, 2024. (2) The Tenant shall pay any and all connection costs for hydro, gas, water, heating, air-conditioning and for all other services and utilities as may be provided to the Leased Premises. The Tenant shall arrange with the local authority for connection of gas, electricity and water in the name of the Tenant. Nothing in this paragraph or lease is a warranty or representation by the Landlord that any utilities or services are extended to the Leased Premises or can be extended to the Leased Premises. (3) Subject to the Landlord’s rights under this Lease, and as long as the Tenant is in good standing, the Landlord covenants that the Tenant shall have quiet enjoyment of the Leased Premises during the Term of this Lease without any interruption or disturbance from the Landlord or any other person or persons lawfully claiming through the Landlord. 6. ABATEMENT OF RENT DURING CONSTRUCTION Page 168 of 213 Page 6 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 (1) So long as the Lease has been fully executed, the Tenant has provided the Landlord with proof of the Tenants insurance, and the Tenant has paid the first and last month’s Rent to be held as a deposit, the Landlord shall provide the Tenant with possession of the Leased Premises for a period of up to six (6) months commencing on the Effective Date for the purposes of constructing the Hangar on the Leased Premises. All terms of the Lease shall be applicable from the Effective Date save and except for the payment of Rent, Base Rent and Additional Rent which shall be payable as of the first day of the month of occupancy of the Hangar or the expiry of the six (6) month construction period whichever occurs first. (2) In the event the Tenant has not completed construction of the Hangar within the six (6) month construction period, the Landlord, in its sole and absolute discretion, may extend the construction period upon written request of the Tenant or terminate this Lease of which then the Tenant’s deposit provided in Section 5 (1) would be forfeited. 7. ASSIGNMENT (1) The Tenant shall not assign this Lease or sublet the whole or any part of the Leased Premises unless they first obtain the consent of the Landlord in writing, which consent shall not unreasonably be withheld and provided the sub-Tenant and/or assignee signs a written acknowledgement that he/she will be bound by the terms, conditions and rules as provided for in this Lease. The Tenant hereby waives its right to the benefit of any present or future Act of the Legislature of Ontario which would permit the Tenant to assign this Lease or sublet the Leased Premises without the Landlord’s consent. (2) The consent of the Landlord to any assignment or subletting shall not operate as a waiver of the necessity for consent to any subsequent assignment or subletting. (3) Any consent given by the Landlord to any assignment or other disposition of the Tenant’s interest in this Lease or in the Leased Premises shall not relieve the Tenant from its obligations under this lease, including the obligation to pay Rent, Base Rent and Additional Rent as provided for herein. (4) If all or more than 50% of the shares in the Tenant should be sold, assigned or transferred in any manner to a person other than the Tenant, then such transferee shall be bound by the terms and conditions of this Lease. 8. AGREE TO PURCHASE LANDS The Tenant shall have the first right of refusal, in the event the Landlord wishes to provide a process to provide land sale purchasing to tenants. The price shall be negotiated through a process and valuation separate from this MOU and a new formal agreement will be negotiated. 9. USE Page 169 of 213 Page 7 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 (1) During the Term of this Lease the Leased Premises shall not be used for any purpose other than as an aircraft hangar for the storage, repair and operation of airplanes, without the express consent of the Landlord given in writing. The Tenant shall not construct a new hangar or any other building on the Leased Premises except in accordance to the terms of this Lease, unless otherwise negotiated. (2) The Tenant shall not do or permit to be done at the Leased Premises anything which may: (a) contravene any Airport use, standards, or tenant policy as established by the Landlord from time to time; (b) cause damage to the Leased Premises; (c) cause injury or annoyance to occupants of neighbouring premises; (d) make void or voidable any insurance upon the Leased Premises; (e) constitute a breach of any by-law, status, order or regulation of any municipal, provincial or other competent authority relating to the Tillsonburg Airport, the Leased Premises including any septic bed or other property, equipment or appurtenances; and, (f) create an environmental hazard. The Tenant shall not store, allowed to be stored or do anything that creates hazardous waste or toxic material as defined by the Environmental Protection Act or any related or successor legislation. If an order is made by any level of government, including all agencies, crown corporations, municipal bodies, or a court is made as a result of the Tenant’s, or its servants, directors, employees, invitees, customers or agents, actions or inaction under this Article or Article 7(2)(e) above or as a result of the septic bed system used by the Tenant then the Tenant shall satisfy the terms of such order including, but not limited to, paying all costs of the work required and shall indemnify and save the Landlord harmless from any costs, including legal costs, if the Landlord suffers any damages or pays any costs associated with such order. (3) The Tenant shall: (a) not interfere in the use of the Airport or any other use of the Property. The Tenant acknowledges that there are other uses of the Property and it shall not interfere in any other use of the Property. The Tenant further acknowledges that there are other Tenants and users of the Airport and it shall not unreasonably interfere in the use or operation of the Airport in any manner nor shall it do, or allow to be done by any of its invitees, customers, employees or agents, anything that would cause or constitute a nuisance, safety violation or hazard to any other Tenant or any user of the Airport who are acting reasonably; (b) comply with all federal and provincial transportation guidelines, regulations, rules, by-laws, statutes, directives and any other such matter that governs the flight, use or operation of aircraft; (c) not block or obstruct the taxiways or runway and permit the ingress and egress to adjacent hangars, aprons and parking areas; Page 170 of 213 Page 8 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 (d) not conduct any major repairs to any motor vehicle of any kind other than an aircraft or any vehicle or machinery ancillary to or connected with aircraft; (e) not perform aircraft repair or maintenance outside of the Leased Premises; (f) not start any aircraft in the Hangar; (g) not store any items on the Leased Premises, surrounding Property or in the Hangar other than aircraft and related aircraft items except as specifically permitted in this agreement; (h) not store any flammable products inside the Hangar or on the Leased Premises with the exception of fuel or necessary aircraft related products; (i) notify the Landlord of any public activities and/or events no less than thirty (30) days before such activity and/or event with approval by the Landlord, in its sole and absolute discretion and such approval not to be unreasonably withheld; (j) comply with all rules and regulations of the Airport and ensure the compliance of all the Tenant’s contractors, employees, agents, customers and invitees; (k) comply with the Town of Tillsonburg’s relevant policies and codes of conduct such as but not limited to the RZone (Respect) Policy which requires persons using a Town facility to respect others and take responsibility in maintaining a safe and comfortable environment for all participants, spectators, volunteers and staff. The Rzone policy enforces zero tolerance of inappropriate behavior, threats, violence and vandalism at all Town facilities, properties, Town sponsored events, programs, in written or verbal communications (including email or phone); and, (l) provide proof of documentation showing current and proper insurance coverage of any aircraft stored inside the Hangar. (4) The Tenant covenants and agrees that the Landlord may require the adjustment in the Airport leases and as such may demand the Tenant move the Hangar and the location of the Leased Premises. The Landlord shall compensate the Tenant for any expenses in moving the Hangar as agreed between the Parties. (5) The Tenant shall be permitted to construct and maintain one (1) aircraft hangar (the “Works”) and any associated buildings and structural components as identified in the approved design, on the Leased Premises as follows: (a) the dimensions of the Hangar shall be 85 feet by 101 feet for a total floor area of 8,585 square feet; (b) a lounge shall be permitted as submitted to a size of approximately 1,080 square feet (c) the style of the Hangar shall be either a pole barn style building or a metal frame building; (d) the hangar apron shall be constructed of a hard surface (i.e. asphalt or concrete) with a minimum 300mm (12”) structural sub-base to the satisfaction of the Landlord; Page 171 of 213 Page 9 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 (e) construction, renovation and maintenance shall comply with the construction and maintenance requirements of the Landlord in its sole and absolute discretion including the construction requirements detailed in Schedule “B” to this Lease and all applicable Ontario Building Code standards and by-laws of the municipality in which the Leased Premises are located and any federal or provincial statutes, rules or regulations; including specifically the Fire Protection and Prevention Act 1997, S.O. 1997, c.4, and Ontario Regulation 213/07 the Ontario Fire Code and any amendment thereto. (f) prior to the commencement of construction, the Tenant shall submit, at its sole cost, a site plan and drainage/grading plan which shall include, but not limited to, the information required in this Article 7(5) of this Lease and the proposed floor elevation, which all shall be subject to the approval of the Landlord; (g) the Tenant agrees to maintain the lot grading during and after construction and erection of the Hangar and shall comply with the lot grading and drainage requirements of the Landlord at the sole cost of the Tenant; (h) Obtain all necessary permits, as applicable, at the expense of the Tenant; and, (i) the Tenant shall be responsible for and pay the cost of all repair, renovation, and maintenance and nothing in this Lease shall render the Landlord responsible for any such costs. (6) The Landlord acknowledges that it has granted access to the Tenant for the Tenant to maneuver its aircraft from the Hangar to the adjacent taxiway and runway of the Airport. Further, the Landlord hereby grants to the Tenant, its successors and assigns, free and uninterrupted access in, over, upon, across or through the Hangar apron area, defined as 6 metres wide and 26 metres from the front of the Hangar to the adjacent taxiway. The Landlord grants to the Tenant the right to enter upon the Hangar apron area at all times and to pass and re-pass thereon as may be required by the Tenant, and its licensees, successors, assigns, servants, agents, employees and contractors including all necessary vehicles, equipment and machinery, from time to time, for the purposes of installing, maintaining, replacing, and reconstructing a suitable surface treatment to the Hangar apron as approved by the Landlord in its sole and absolute discretion. Any cost of installing, removing, maintaining, replacing and/or reconstructing the Hangar apron shall be at the sole expense of the Tenant without contribution of the Landlord. The Tenant covenants that it shall not conduct such work to the Hangar apron without first obtaining the consent of the Landlord and such consent shall not be unreasonably withheld. The Tenant hereby releases the Landlord from any and every claim which may or might arise out of the proper exercise by the Tenant of any of the rights granted herein. 10. CONSTRUCTION IMPLEMENTATION SCHEDULE (1) The Tenant hereby undertakes to complete the work herein in accordance with the timeframes set out in the Schedule “C” (the “Construction Schedule”). The Tenant shall submit a proposed construction schedule which shall be subject to Page 172 of 213 Page 10 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 amendments and approval by the Landlord and attached hereto as Schedule “C”. A variance to the timeframes will only be allowed if approved in writing by the Landlord. Failure to comply may result in the Tenant being in default of this Agreement and the Landlord may seek remedy pursuant to this Agreement. (2) The Landlord approved work shall be carried out by the Tenant in a proper and professional manner so as to do as little damage or disturbance as possible to the Airport lands or the Airport’s infrastructure. The Tenant shall repair and make good all damage and disturbance that may be caused to the Airport lands or the Airport’s infrastructure, to the satisfaction of the Landlord, acting reasonably, at the sole expense of the Tenant. (3) During construction, the works to be carried out by the Tenant, shall be maintained in all respects in a state of good repair by the Tenant, including keeping the site in a sound, neat, safe and clean condition to the satisfaction of the Landlord. If the site is not kept in a state of good repair, upon seven (7) business days written notice to the Tenant (or such shorter time as may be required in the case of an emergency or other urgent matters or as otherwise provided herein), the Landlord shall have the right to do any work necessary to fulfill this condition and all costs incurred by the Landlord shall be recovered from the Tenant and may be recovered as Additional Rent. 11. REPAIR, MAINTENANCE INCLUDING THE RIGHT TO INSPECT (1) The Tenant covenants that during the term of this Lease and any renewal thereof, the Tenant shall keep the Leased Premises and Hangar in good condition including all alterations and additions made thereto, and shall, with or without notice, promptly make all needed repairs and all necessary replacements as would a prudent owner. The Tenant shall be responsible for all wear and tear to the Hangar and shall affect all repairs as necessary. Save and accept the Landlord’s, or its agent’s, contractor’s and employee’s negligence or intentional actions, at no time is the Landlord responsible for any repairs or damage to the Hangar or the Leased Premises. (2) The Tenant shall permit the Landlord or a person authorized by the Landlord to enter the Leased Premises including the Hangar to examine the condition thereof and view the state of repair at reasonable times: (a) and if upon such examination repairs are found to be necessary, written notice of the repairs required shall be given to the Tenant by or on behalf of the Landlord and the Tenant shall make the necessary repairs within the time specified in the notice; and, (b) if the Tenant refuses or neglects to keep the Leased Premises including the Hangar in good repair the Landlord may, but shall not be obliged to, make any necessary repairs, and shall be permitted to enter the Leased Premises and Hangar, including by its servants or agents, for the purpose of effecting the repairs without being liable to the Tenant for any loss, damage or inconvenience to the Tenant in connection with the Landlord’s entry and repairs. If the Landlord makes such repairs the Tenant shall pay the cost of them immediately as Additional Rent. Page 173 of 213 Page 11 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 (3) Subject to any renewal, upon the expiry of the Term or other determination of this Lease the Tenant agrees to surrender peaceably the Leased Premises to the Landlord in a state of good repair and subject to the conditions contained in this Article 9(3). The Tenant may remove the Hangar provided the Tenant places the Leased Premises back into a similar condition as it was in prior to the construction of the Hangar even if the construction of the Hangar predated this Lease. At any time during the Term, expiry of the Term, if an Act of Default occurs or upon termination of this Lease if the Tenant is in arrears of any rent whatsoever the Tenant agrees that the Landlord shall be permitted to register such lien on the Hangar under the Personal Property Security Act and possession of the Hangar will not be obtained by the Tenant until the lien is paid in full with all accrued interest and legal fees. (4) The Tenant shall immediately give written notice to the Landlord of any substantial damage that occurs to the Leased Premises including the Hangar from any cause. (5) The Tenant hereby agrees that at no time is the Landlord responsible for any damage, including damage to property or personal injury, as a result of the Tenant’s use of the Leased Premises, Airport or Property and the Tenant hereby waives any cause of action in law, equity or by statute as against the Landlord for any loss. The Tenant acknowledges that it shall not institute any claim or make any demand against the Landlord, or anyone that may claim indemnity from the Landlord, for any personal injury or damage to property, including aircraft, as a result of the Tenant’s use (including storage) of the Hangar, Airport or Property. The Tenant acknowledges that the use of the Airport, Hangar or Property is at its own risk. (6) The Tenant hereby forever releases the Landlord from any and all claims in law, equity or by statute as a result of any intentional or negligent acts of any other Tenant and/or user of the Property and/or Airport, or their agents, contractors, invitees, customers or employees that may cause death, personal injury or property loss to the Tenant or its agents, customers, employees, contractors or invitees. 12. ALTERATIONS AND ADDITIONS (1) If the Tenant, during the Term of this Lease or any renewal of the Lease, desires to make any alterations or additions to the Leased Premises, including but not limited to; erecting partitions, attaching equipment, and installing necessary furnishings or additional equipment of the Tenant’s business but not including erecting a new hangar or any other accessory building, the Tenant may do so at his own expense provided that any and all alterations or additions to the Leased Premises made by the Tenant must comply with any requirement of the Landlord including Schedule “B” and all applicable building code standards and by-laws of the municipality in which the Leased Premises are located and any federal or provincial statutes, rules or regulations. (2) The Tenant shall pay Rent at the rate prescribed in paragraph 4 above based upon the area of the Hangar subsequent to any addition or alteration. Page 174 of 213 Page 12 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 (3) The Tenant shall be responsible for and pay the cost of any alterations, additions, installations or improvements that any governing authority, municipal, provincial or otherwise, may require to be made in, on or to the Leased Premises. (4) No sign, advertisement or notice shall be inscribed, painted or affixed by the Tenant, or any other person on the Tenant’s behalf, on any part of the outside of the Hangar unless it is located along the facade of the Hangar’s front and provided it complies with the Landlord’s signage requirements and with all applicable laws, by-laws and regulations and is in good workmanlike manner. No other sign, advertisement or notice shall be erected unless it has been approved in every respect by the Landlord in writing. (5) The Tenant agrees, at its own expense and by whatever means may be necessary, immediately to obtain the release or discharge of any encumbrance that may be registered against the Landlord’s property in connection with any additions or alterations to the Leased Premises made by the Tenant or in connection with any other activity of the Tenant. (6) The Tenant shall, at his own expense, if requested by the Landlord, remove any or all additions or improvements made by the Tenant to the Leased Premises during the Term and shall repair all damage caused by the installation or the removal or both. (7) The Tenant shall not bring onto the Leased Premises or any part of the Leased Premises any machinery, equipment or any other thing that might in the opinion of the Landlord, by reason of its hazardous nature, weight, size or use, damage the Leased Premises or the Property. If the Leased Premises or Property are damaged the Tenant shall restore the Leased Premises or Property immediately or pay to the Landlord the cost of restoring the Leased Premises or Property. 13. INSURANCE (1) The Tenant covenants to keep the Landlord indemnified and save harmless the Landlord at all times against all claims, suits, procedures, actions and demands (including but not limited to all legal costs) whatsoever and howsoever arising by any person, entity or corporation whether in respect of damage, loss or death to person or property, arising out of or occasioned by the maintenance, use or occupancy of the Leased Premises, Airport and Property or the subletting or assignment of same or any part thereof. And the Tenant further covenants to indemnify the Landlord with respect to any encumbrance on or damage to the Leased Premises occasioned by or arising from the act, default, or negligence of the Tenant, its officers, agents, servants, employees, contractors, customers, invitees or licensees. The Tenant agrees that the foregoing indemnity shall survive the termination of this Lease notwithstanding any provisions of the Lease to the contrary. Page 175 of 213 Page 13 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 (2) The Tenant shall carry insurance in its own name insuring against the risk of damage to the Tenant’s property and the Hangar within the Leased Premises caused by fire or other perils. (3) The Tenant shall carry such general liability and property damage insurance including personal injury and property damage coverage with at least two million ($2,000,000.00) dollars in limits of each occurrence with respect to the Leased Premises and Tenant’s occupation of the Leased Premises. Such insurance policy shall contain no airport site exclusion. (4) All insurance policies in this Section 11 including this Article shall name the Landlord, where applicable, as an insured and loss payee and the policy shall include a cross-liability endorsement. All policies shall be applicable as primary insurance, taking precedence over any other insurance protection owned by the Landlord. The Tenant shall insure that each insurance policy contains a waiver of subrogation rights which the insurer may have against the Landlord and the persons for whom is legally responsible. (5) Upon demand of the Landlord, the Tenant shall provide a copy of any and all policies of insurance including renewals and terms of such policies to the Landlord. If any policy of insurance is canceled the Tenant shall inform the Landlord without delay of such cancellation and shall obtain a replacement policy without delay on the same terms as set out in this Section 11. Under no circumstances shall delivery of and review by the Landlord of any certificate set forth or any insurance policy or any other proof of existence of the insurance coverage release the Tenant of its obligations to take out insurance in strict compliance with the present provisions or constitute a waiver in favour of the Tenant of any of the Landlord's rights. 14. ACKNOWLEDGMENT BY TENANT (1) The Tenant agrees that it will at any time or times during the Term, upon being given at least forty-eight (48) hours prior written notice, execute and deliver to the Landlord a statement in writing certifying: (a) that this Lease is unmodified and is in full force and effect (or if modified stating the modifications and confirming that the Lease is in full force and effect as modified); (b) the amount of Rent being paid; (c) the dates to which Rent has been paid; (d) other charges payable under this Lease which have been paid; (e) particulars of any prepayment of Rent or security deposits; and, (f) particulars of any sub tenancies. 15. SUBORDINATION AND POSTPONEMENT (1) This Lease and all the rights of the Tenant under this Lease are subject and subordinate to any and all charges against the land, buildings or improvements of which the Leased Premises form part, whether the charge is in the nature of a mortgage, trust deed, lien or any other form of charge arising from the Page 176 of 213 Page 14 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 financing or re-financing, including extensions or renewals, of the Landlord’s interest in the Property. (2) Upon the request of the Landlord the Tenant will execute any form required to subordinate this Lease and the Tenant’s rights to any such charge, and will, if required, attorn to the holder of the charge. (3) No subordination by the Tenant shall have the effect of permitting the holder of any charge to disturb the occupation and possession of the Leased Premises by the Tenant as long as the Tenant performs his obligations under this Lease. 16. RULES AND REGULATIONS The Tenant agrees on behalf of itself and all persons entering the Leased Premises with the Tenant’s authority or permission to abide by such reasonable rules, standards and regulations of the Airport and/or Property which shall form part of this Lease and as the Landlord may make and/or amend from time to time. 17. NOTICE (1) Any notice required or permitted to be given by one party to the other pursuant to the terms of this Lease may be given To the Landlord at: Tillsonburg Regional Airport Attn: Airport Manager 244411 Airport Rd South-West Oxford, On N4G 4H1 Fax: 519-842-3445 To the Tenant at the Leased Premises or at: BlueStar Hangar Inc. 50 Clearview Drive Tillsonburg ON N4G 4GH ATTN: Michael Perovich, President (2) The above addresses may be changed at any time by giving ten (10) days written notice. (3) Any notice given by one party to the other in accordance with the provisions of this Lease shall be deemed conclusively to have been received on the date delivered if the notice is served personally or seventy-two (72) hours after mailing if the notice is mailed. 18. REGISTRATION Page 177 of 213 Page 15 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 The Tenant shall not at any time register notice of or a copy of this Lease on title to the Property of which the Leased Premises form part without consent of the Landlord. 19. INTERPRETATION (1) The words importing the singular number only shall include the plural, and vice versa, and words importing the masculine, feminine or neutral gender shall include the other genders, and words importing persons shall include firms and corporations and vice versa. (2) Unless the context otherwise requires, the word “Landlord” and the word “Tenant” wherever used herein shall be construed to include the executors, administrators, successors and assigns of the Landlord and Tenant, respectively. (3) When there are two or more Tenants bound by the same covenants herein contained, their obligations shall be joint and several. 20. MISCELLANEOUS (1) Unless otherwise stipulated, parking, if applicable, in the common parking area shall be in common and unreserved. (2) If a dispute should arise between the Parties in the interpretation of this Agreement then both parties agree that such dispute shall be referred to binding arbitration and be bound by the result of such arbitration. The terms, form and procedure of the arbitration shall be in accordance with the Arbitration Act or any successor legislation. The parties further agree that the arbitrator shall be jointly chosen and the arbitrator shall have the ability to award costs of the arbitration. This clause shall not apply if the Tenant is in default under the terms of the Lease which include but are not limited to: (a) its obligations to pay Rent, Base Rent and/or Additional Rent; (b) non-repair or maintenance of the Leased Premises; (c) subleased the Leased Premises without the authorization of the Landlord, acting reasonably; (d) changed its use of the Leased Premises; or, (e) used the Leased Premises in any manner contrary to Article 7. (3) In the event that any clause herein should be unenforceable or be declared invalid for any reason whatsoever, such enforce ability or invalidity shall not affect the enforce ability or validity of the remaining portions of the covenants and such unenforceable or invalid portions shall be severable from the remainder of this Lease. (4) This Lease shall be construed and enforced in accordance with the laws of the Province of Ontario. Any proceeding shall be brought at the City of Woodstock in the County of Oxford, Ontario. (5) The Tenant hereby agrees that it has had an opportunity to review the terms of Page 178 of 213 Page 16 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 this Lease and seek independent legal advice. (6) Should any provision of this Lease require judicial interpretation or arbitration, it is agreed that the court or arbitrator interpreting or construing the same shall not apply a presumption that the terms thereof shall be more strictly construed against one party by reason of the rule of construction that a document is to be construed more strictly against the party who itself or through its agent prepared the same, it be agreed that both parties have participated in the preparation hereof. (7) This Lease and it’s schedules constitutes the entire agreement between the Parties hereto pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written, of the parties and there are no warranties, representations or other agreements between the Parties in connection with the subject matter hereof, except as specifically set forth herein. No supplement, modification, waiver or termination of this Lease shall be binding unless executed in writing by the Parties. (8) The Tenant agrees that it has not relied upon any representation, promise or warranty of the Landlord with respect to the condition of the Leased Premises, Hangar or any representation or promise of the Landlord to repair, renovate or otherwise alter the Leased Premises in any manner prior to or after commencement of the Term. The Parties agree that the Leased Premises are being offered to the Tenant in an “as is” condition. The Tenant shall not call on or demand the Landlord to perform any repairs or renovations prior to or after it obtains possession. The Tenant acknowledges that it has performed its own due diligence in establishing the state of repair of the Leased Premises including the Hangar. In Witness of the foregoing covenants the Landlord and the Tenant have executed this Lease. __________________________________ Landlord Deb Gilvesy, Mayor The Corporation of the Town of Tillsonburg __________________________________ Landlord Kyle Pratt, Chief Administrative Officer The Corporation of the Town of Tillsonburg We have authority to bind the Corporation. Page 179 of 213 Page 17 / 17 Memorandum of Understanding – Town of Tillsonburg & BlueStar Hangar Inc. – October, 2023 Per: ____________________ _________________________ Witness Mike Perovich, President BlueStar Hangar Inc. Tenant Hangar Land Lease Memorandum of Understanding Taxiway C1-10 Page 180 of 213 Page 1 of 5 Subject: Town of Tillsonburg 2023 Summer Day Camp Report Number: RCP 23-38 Department: Recreation, Culture and Parks Department Submitted by: Andrea Greenway, Recreation Programs & Services Manager Meeting Type: Council Meeting Meeting Date: Monday, October 23, 2023 RECOMMENDATION THAT report RCP 23-38 titled Town of Tillsonburg 2023 Summer Day Camp be received as information. BACKGROUND The Town of Tillsonburg 2023 Summer Day Camp program was extremely successful. The summer camp program ran for a total of 9 weeks beginning on July 3, 2023 and ending on September 1, 2023. Registration for summer camp opened in late March and at that time it was clear that there was a significant demand for the program. Junior camp spots were full within the first few hours of registration opening and senior camp spots were full within a few days. In order to meet the growing demand for the summer camp program the capacity was increased and 4 additional staff were hired as per Council approval at the Tuesday, April 11, 2023 council meeting. This allowed recreation staff to significantly reduce the waitlist in order to accommodate as many Tillsonburg families as possible. With the additional staff hired, the recreation team was able to accommodate an additional 40 camp spaces, an increase of 67% from the previous year. DISCUSSION The Town of Tillsonburg Summer Day Camp program has been very successful. 2023 saw the highest registration numbers in many years. With the additional spaces the overall capacity for day camp was 100 campers per week. This allowed for the waitlist to be eliminated as well as add a few additional spots for those who may still require care in the summer. The chart below represents the registration for each week: Page 181 of 213 RCP 23-38 Town of Tillsonburg 2023 Summer Day Camp Page 2 of 5 Week Junior Camp Senior Camp Total Week 1 – July 3-7 63 35 98 Week 2 – July 10-14 60 35 95 Week 3 – July 17-21 62 33 95 Week 4- July 24-28 60 37 97 Week 5 – July 31 – August 4 64 36 100 Week 6 – August 7-11 63 36 99 Week 7 – August 14-18 62 35 97 Week 8 – August 21 – 25 63 36 99 Week 9 – August 28 – September 1 64 32 96 Based on registration, camp was at 97% capacity for the summer. In 2023, two new specialty camps were added as a way to offer additional youth programming that was more skill based than traditional day camp programming. A basketball specialty camp and a triathlon camp were offered. Each camp had a 20 camper capacity. The basketball camp had 19 registered campers and the Triathlon camp was at 50% capacity with 10 campers. Recreation staff feel the specialty camps were a good addition and will get feedback prior to the next season on what type of skills camps parents and children are interested in. Also new in 2023 and through a partnership with Tillsonburg Hydro, campers were able to take part in off-site field trips that greatly enhanced their camp experience and provided new opportunities for the participants. Campers participated in the following experiences: Clovermead, Gunn’s Hill Artisan Cheese, Berrylicious Fruit Farm and The Factory. Feedback about the trips from campers, parents and staff was all very positive and the financial contribution from THI towards youth programs was greatly appreciated. The post camp survey results show that the Town of Tillsonburg summer camp was a positive experience for campers and their families. Survey results are below: Page 182 of 213 RCP 23-38 Town of Tillsonburg 2023 Summer Day Camp Page 3 of 5 2023 Summer Camp Survey Results Page 183 of 213 RCP 23-38 Town of Tillsonburg 2023 Summer Day Camp Page 4 of 5 Staff were pleased to see that 97% of respondents were very satisfied or satisfied with the sign-in, 96% were very satisfied or satisfied with communication provided for camp, 95% were very satisfied or satisfied with the quality of camp staff and 93% were very satisfied or satisfied with the overall camp program. These results are a direct reflection of the dedication of full-time recreation staff to providing quality camp programs to Tillsonburg residents and training camp staff to a high level of performance. Overall the Town of Tillsonburg Summer Day Camp program was very successful in 2023 and staff will look to build on this success and serve as many residents as possible for the 2024 camp season. Page 184 of 213 RCP 23-38 Town of Tillsonburg 2023 Summer Day Camp Page 5 of 5 CONSULTATION RCP Director, RCP Recreation Program Staff. FINANCIAL IMPACT/FUNDING SOURCE The Town of Tillsonburg Summer Day Camp program generated a total revenue of $136,739.86 in 2023. The cost per camper is $149.60 per week for day camp and 206.35 per week for the specialty camps. The wage expense for the 2023 summer day camp counsellors was $87,688.15. Tillsonburg Hydro Inc. provided a $5,000 donation to support youth programs. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☒ Lifestyle and amenities ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Within the community, Tillsonburg will strive to offer residents the amenities, services and attractions they require to enjoy balanced lifestyles. Strategic Direction – Maintain and enhance programs and facilities to support an active, engaged youth population; Target new programs, services amenities and attractions that will be a magnet for young families; Expand community partnerships in the delivery of programs and amenities. Priority Project – Not Applicable. ATTACHMENTS None Page 185 of 213 Page 1 of 3 Subject: Canadian Geese Population Controls Report Number: RCP 23-37 Department: Recreation, Culture and Parks Department Submitted by: Matt Johnson Meeting Type: Council Meeting Meeting Date: Monday, October 23, 2023 RECOMMENDATION A. THAT report titled RCP 23-37 be received as information; and B. THAT Parks Staff action a plan including decoys and shoreline naturalization in the Spring of 2024 to deter nesting of Canada Geese and decrease the population along Lake Lisgar; and C. THAT the costing be incorporated in the 2024 Parks Operating budget. BACKGROUND Canadian geese, known for their striking appearance and distinctive honking calls, can have significant effects on a lake ecosystem. Their presence often leads to both positive and negative consequences. On the positive side, these waterfowl contribute to nutrient cycling as they feed on aquatic plants and algae, helping to maintain water quality. Furthermore, their activities can create small clearings in dense vegetation, which can benefit other waterfowl and aquatic species by providing open spaces for feeding and nesting. However, the large populations of Canadian geese can also result in negative impacts, such as increased nutrient loading from their droppings, leading to water quality issues and the overgrowth of certain plants. Additionally, their extensive grazing can erode lakefront vegetation, affecting the integrity of shorelines. Canadian geese can have mixed effects on private property was well. While their presence can be visually appealing and offer opportunities for birdwatching, their droppings and feeding habits may cause damage to lawns, gardens, and landscaping, requiring property owners to implement measures for mitigation and maintenance. Balancing the presence of Canadian geese in a lake ecosystem requires careful management to ensure the overall health and sustainability of the environment. Page 186 of 213 RCP 23-27 Canadian Geese Population Controls Page 2 of 3 DISCUSSION Managing or repelling Canadian geese from a lake can be a challenging but necessary endeavor, particularly when their presence leads to environmental and property concerns. Several strategies can be employed for effective management. These may include habitat modification, such as altering shoreline vegetation to deter nesting, as well as implementing scare tactics like decoys, noisemakers, or visual deterrents like reflective tape or flags. Creating physical barriers, such as fences or netting, can also deter geese from accessing specific areas. In some cases, wildlife professionals can resort to more active measures, such as egg spraying or nest destruction. It's important to note that such actions should be carried out within legal and ethical boundaries, respecting wildlife conservation regulations. Ongoing efforts, combined with community awareness and cooperation, are crucial for maintaining a balanced and sustainable coexistence between Canadian geese and Lake Lisgar‘s environment. To effectively remove Canadian geese from an area, it's imperative to prioritize humane and environmentally responsible methods. Staff recommend implementing habitat modification to discourage nesting and feeding as well as using decoys as deterrents. This can be accomplished through vegetative controls along the shoreline so that it isn’t so inviting and more difficult to feed. Secondly, employ non-lethal deterrents like decoys, or visual deterrents to discourage geese from the area. Town staff will consult with wildlife experts at the Long Point Regional Conservation Authority and other local authorities to explore the possibility of implementing sprays on shorelines that repel geese and minimize feeding. Many deterrent strategies have been implemented at beaches and marinas with limited to no success. CONSULTATION Director of Recreation, Culture and Parks, Supervisor of Parks and Cemeteries, Manager of Parks and Facilities, Sandboy Marina (Long Point), Port Colborne Marina, Fin and Feather Marina (St. Williams). Page 187 of 213 RCP 23-27 Canadian Geese Population Controls Page 3 of 3 FINANCIAL IMPACT/FUNDING SOURCE The costs associated with the plans to deter the Canada Geese population around Lake Lisgar in the spring of next year will be minimal ($500 - $1000) and absorbed in the 2024 Parks Operating Budget (Beautification – Supplies). CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☒ Lifestyle and amenities ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Within the community, Tillsonburg will strive to offer residents the amenities, services and attractions they require to enjoy balanced lifestyles Strategic Direction – Preserve and naturalize Lake Lisgar and its surroundings as a community attraction. Priority Project – n/a Page 188 of 213 1 The Corporation of the Town of Tillsonburg Economic Development Advisory Committee Meeting MINUTES Tuesday, October 10, 2023 7:30 AM Electronic Meeting ATTENDANCE: Suzanne Renken Dane Willson Councillor Bob Parsons Deb Gilvesy, Mayor Lisa Gilvesy Andrew Burns Randy Thornton Gurvir Hans Steve Spanjers Jesse Goossens Kirby Heckford Regrets: Randi-Lee Bain Staff: Kyle Pratt, Chief Administrative Officer Cephas Panschow, Development Commissioner Laura Pickersgill, Executive Assistant 1. Call to Order The meeting was called to order at 7:30 a.m. 2. Adoption of Agenda Resolution # 1 Moved By: Kirby Heckford Seconded By: Suzanne Renken Page 189 of 213 2 THAT the Agenda as prepared for the Economic Development Advisory Committee meeting of Tuesday, October 10, 2023, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 4. Adoption of Minutes of Previous Meeting Resolution # 2 Moved By: Lisa Gilvesy Seconded By: Kirby Heckford THAT the minutes of the Economic Development Advisory Committee of September 12, 2023, be approved. Carried 5. Presentations 5.1 Oxford County - Water and Wastewater Plan Overview J. Graham provided a summary of the Oxford County water and wastewater review. Opportunity was provided for members to ask questions. There were concerns discussed regarding the low supply of water remaining and issues regarding the population projections used for this review. J. Graham left the meeting at 8:04 a.m. 6. Closed Session Resolution # 3 Moved By: Lisa Gilvesy Seconded By: Randy Thornton THAT the Economic Development Advisory Committee moves into Closed Session at 8:05 a.m. to consider: 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board. Page 190 of 213 3 Carried 7. General Business and Reports 7.1 Monthly Activity Update C. Panschow provided an overview of the economic development monthly activity update. 7.2 Revised Application for Zone Change and Official Plan Amendment - 102 Dereham Drive C. Panschow provided an overview of the revised application for zone change and official plan amendment. There were concerns discussed regarding the location of this property. There was no further resolution passed regarding this application. 7.3 Appointment of Another Member Resolution # 4 Moved By: Andrew Burns Seconded By: Randy Thornton THAT the Economic Development Advisory Committee recommends to Council that the Committee's Terms of Reference be amended for this term to allow for 13 members with Cedric Tomico being re-appointed as a citizen member. Carried 8. Planning Items Circulation 9. Community Strategic Plan 9.1 Town Hall Update There is a report going to Council this evening to provide Council with different options to select from a one or two floor plan for the new Town Hall. 9.2 Affordable and Attainable Housing Committee 9.2.1 31 Earle Street Conceptual Plan Page 191 of 213 4 C. Panschow provided an overview of the recommended concept from the Affordable and Attainable Housing Advisory Committee for the 31 Earle Street project. The following comments or concerns were raised: • It was suggested that some additional amenity space be incorporated into the green space in the further detailed designs. • Traffic at Cedar Street and Earle Street needs to be reviewed and potentially a traffic light needs to be installed. • There are not any three-bedroom apartments which would be more suitable for affordable housing and families. The Town would be looking to partner with the County and private developers to bring this project to fruition. G. Hans left the meeting at 8:57 a.m. D. Willson left the meeting at 8:58 a.m. 9.3 Health Care Committee The Committee passed a motion at their last meeting to incorporate a shared Health Care Recruitment Officer into the 2024 budget deliberations. The minutes of the Community Health Care Committee to be circulated to this Committee. 10. Boundary Adjustment Staff are still waiting on provincial updates to proceed with any further boundary adjustment negotiations. 11. Community Organization Updates 11.1 Downtown Business Improvement Association 11.1.1 Report from BIA Chair There was a brief discussion regarding the safety concerns in the downtown core. The Salvation Army is looking at hosting a day-time program for the homeless to engage in and the overnight shelter will-reopen at Avondale Church in November. 11.2 Tillsonburg District Chamber of Commerce Page 192 of 213 5 The Awards of Excellence event held on September 28th was a success. The Chamber trip is scheduled to depart on October 16th. The next Business After 5 is hosted by Tillsonburg Glass and Mirror and Systemair will host in November. The Annual General Meeting is scheduled for January 30, 2024. Suzanne will be retiring at the end of June, 2024. 11.3 Woodstock, Ingersoll, Tillsonburg and Area Association of Realtors 11.3.1 Monthly Statistics There were no comments on the monthly statistics. 12. Round Table 13. Next Meeting November 14, 2023 7:30 a.m. Laura will consult with the Clerk regarding having this meeting at the Thompson Goossens Accountants Boardroom moving forward. 14. Adjournment Resolution # 5 Moved By: Andrew Burns Seconded By: Randy Thornton THAT the Economic Development Advisory Committee meeting of Tuesday, October 10, 2023 be adjourned at 9:11 a.m. Carried Page 193 of 213 Page 194 of 213 Page 195 of 213 Police Services Board Report September 2023 Oxford Detachment Page 196 of 213 Police Services Board Report for Tillsonburg 2023/Sep Public Complaints Policy 0 Service 0 Conduct 0 Date information collected from Professional Standards Bureau Commander Reports: 2023-10-12 Data Source Ontario Provincial Police, Professional Standards Bureau Commander Reports - Includes all public policy, service and conduct complaints submitted to the Office of the Independent Police Review Director (OIPRD) Secondary Employment 0 Daily Activity Reporting Patrol Hours Total Hours 2023/Sep Number of Cruiser Patrol Hours 300.50 Number of Motorcycle Patrol Hours 0.00 Number of Marine Patrol Hours 0.00 Number of ATV Patrol Hours 0.00 Number of Snowmobile Patrol Hours 0.00 Number of Bicycle Patrol Hours 0.00 Number of Foot Patrol Hours 44.75 Number of School Patrol Hours 2.00 Data source (Daily Activity Reporting System) date: 2023/10/07 Staffing Updates Detachment Initiatives Number of Targeted Media Releases: Sept 6, 2023 Weapon Complaint Leads to Arrest // Sept 6, 2023 Impaired Driver Arrested // Sept 7, 2023 Shoplifter Charged // Sept 7, 2023 Wanted Individual Arrested in Tillsonburg // Sept 7, 2023 Erratic Driving Leads to Charges // Sept 7, 2023 Mischief in Tillsonburg // Sept 29, 2023 Mischief in Tillsonburg Crime and Traffic Campaigns/Initiatives:Labour Day Long Weekend Fri Sep 01, 2023 - Mon Sep 04, 2023 Other: 74.5 Hours // Sept 9 - Jeep Show & Shine / Sep 21 - Job Fair / Sept 30 - Tillsonburg Food Drive at local grocery store Detachment: 6S - OXFORD Location code(s): 6S00 - OXFORD Area code(s): 6208 - Tillsonburg Report Generated by: Report Generated on: Mckinnon, Miriam 12-Oct-23 10:07:33 AM PP–CSC–Operational Planning-4300 Page 197 of 213 2022 2023 % Change 2022 2023 % Change 0 0 N/C 1 0 -100.0% 0 1 N/C 11 6 -45.5% 7 12 71.4% 90 95 5.6% 7 13 85.7% 102 101 -1.0% Data Utilized Niche RMS All Offence Level Business Intelligence Cube Detachment: 6S - OXFORD Area:Tillsonburg Data source date: September 2023 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Police Services Board Report for 'Tillsonburg' Motor Vehicle Collisions Records Management System 2023/10/12 Motor Vehicle Collisions by Type Incidents September Year to Date September Fatal Personal Injury Property Damage Total 0 2 4 6 8 10 12 Fatal Personal Injury Property DamageIncidents 2022 2023 Page 198 of 213 Police Services Board Report for Tillsonburg Records Management System September - 2023 Violent Crime Actual September Year to Date - September 2022 2023 % Change 2022 2023 % Change Murder 0 0 --0 0 -- Other Offences Causing Death 0 0 --0 0 -- Attempted Murder 0 0 --0 0 -- Sexual Assault 1 4 300.0%24 18 -25.0% Assault 12 5 -58.3%77 65 -15.6% Abduction 0 0 --0 2 -- Robbery 0 0 --0 2 -- Other Crimes Against a Person 6 6 0.0%44 41 -6.8% Total 19 15 -21.1%145 128 -11.7% 0 2 4 6 8 10 12 Sexual Assau... Assault Other Crimes... 2022 2023Actual Property Crime Actual September Year to Date - September 2022 2023 % Change 2022 2023 % Change Arson 0 0 --1 1 0.0% Break & Enter 8 1 -87.5%48 49 2.1% Theft Over 1 2 100.0%27 22 -18.5% Theft Under 30 16 -46.7%218 183 -16.1% Have Stolen Goods 0 0 --8 8 0.0% Fraud 11 3 -72.7%84 89 6.0% Mischief 11 4 -63.6%90 71 -21.1% Total 61 26 -57.4%476 423 -11.1% 0 8 16 24 32 Break & Ente...Theft OverTheft UnderFraudMischief2022 2023Actual Drug Crime Actual September Year to Date - September 2022 2023 % Change 2022 2023 % Change Possession 1 2 100.0%12 10 -16.7% Trafficking 0 3 --4 8 100.0% Importation and Production 0 0 --0 0 -- Total 1 5 400.0%16 18 12.5% 0 1 2 2 3 Possession Trafficking 2022 2023Actual Detachment: 6S - OXFORD Location code(s): 6S00 - OXFORD Area code(s): 6208 - Tillsonburg Data source date: Report Generated by: Report Generated on: 2023/10/07 Mckinnon, Miriam 12-Oct-23 10:23:35 AM PP–CSC–Operational Planning-4300 Page 199 of 213 Police Services Board Report for Tillsonburg Records Management System September - 2023 Clearance Rate Clearance Rate September Year to Date - September 2022 2023 Difference 2022 2023 Difference Violent Crime 73.7%66.7%-7.0%67.6%74.2%6.6% Property Crime 16.4%19.2%2.8%17.9%17.7%-0.1% Drug Crime 100.0%100.0%0.0%75.0%88.9%13.9% Total (Violent, Property & Drug) 30.9%44.7%13.8%32.0%34.1%2.1% 0% 20% 40% 60% 80% 100% Violent Crim... Property Cri... Drug Crime Total (Viole... 2022 2023 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Detachment: 6S - OXFORD Location code(s): 6S00 - OXFORD Area code(s): 6208 - Tillsonburg Data source date: Report Generated by: Report Generated on: 2023/10/07 Mckinnon, Miriam 12-Oct-23 10:23:35 AM PP–CSC–Operational Planning-4300 Page 200 of 213 Charge Monthly Total Total Year to Date Impaired 11 45 Speeding 10 32 Distracted Driving (Handheld device, Careless driving, etc.)7 47 Seatbelt 10 32 Criminal Code Traffic (excluding Impaired)5 17 Criminal Code Non-Traffic 116 698 Moving Violations (Fail to Stop, Disobey Sign, Fail to Yield, Improper Turn, etc)21 81 Non-moving Violations (Licence plate, Insurance, Valtag, etc) 38 264 Other Provincial Offence Statutes (Trespass, Liquor, Cannabis, etc)2 38 CMV (Half load, insecure load, etc) 2 10 Total 222 1264 Bylaw Tickets (Parking, Noise, etc.)0 4 Warnings 59 353 Police Services Board Report for Criminal and Provincial Offenses Tillsonburg September 2023 Provincial Offence Notices Bylaw Page 201 of 213 Calls For Service (CFS) Billing Summary Report Tillsonburg September - 2023 Billing Categories (Billing categories below do not match traditional crime groupings) 2023 2022 September Year to Date Time Standard Year To Date Weighted Hours September Year to Date Time Standard Year To Date Weighted Hours Violent Criminal Code 17 143 15.8 2,259.4 20 158 15.8 2,496.4 Property Crime Violations 23 424 6.4 2,713.6 65 491 6.4 3,142.4 Other Criminal Code Violations (Excluding traffic)15 131 7.5 982.5 11 116 7.5 870.0 Drug Possession 4 34 7.1 241.4 3 35 7.1 248.5 Drugs 3 9 68.0 612.0 0 6 68.0 408.0 Statutes & Acts 19 288 3.4 979.2 35 307 3.4 1,043.8 Operational 198 1,910 3.8 7,258.0 200 1,795 3.8 6,821.0 Operational2 42 374 1.4 523.6 31 377 1.4 527.8 Traffic 17 143 3.7 529.1 12 160 3.7 592.0 Total 338 3,456 16,098.8 377 3,445 16,149.9 Note to Detachment Commanders: ● The content of each report is to be shared by the Detachment Commander only with the municipality for which it was generated. The municipality may treat this as a public document and distribute it as they wish. ● All data is sourced from the Niche RMS application. Included are 'reported' occurrences (actuals and unfounded occurrences) for 'billable' occurrences ONLY. Data is refreshed on a weekly basis. ● The Traffic category includes motor vehicle collision (MVC) occurrences entered into Niche (UCR code 8521). MVCs are NOT sourced from the eCRS application for this report. ● Only the primary violation is counted within an occurrence. ● Time standards displayed are for the 2023 billing period. Note to Municipalities: ● Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continues to investigate and solve crime. ● This report is NOT to be used for crime trend analysis as not all occurrences are included. ● Data groupings within this report do not match traditional crime groupings seen in other public reports such as the OPP Police Services Board reports or Statistics Canada reporting. Report Content Last Updated:Report generated by:Report generated on: 2023/10/07 Mckinnon, Miriam 12-Oct-23 10:30:51 AM Page 1 of 1 Page 202 of 213 1 Coordinator: O.P.P. Constable Patti Cote W.P.S. S/Pc Shaylyn Jackson E-mail: oxfordcs@execulink.com Web site: http: www.oxfordcrimestoppers.com To: Board of Directors, Crime Stoppers of Oxford Inc. Cc: Inspector Tony Hymers, Oxford OPP Staff Sgt Jen Ormsby, Oxford OPP Det/Sgt. Mike Haegens, Woodstock PS Monthly Statistics for September 2023 37 Total Calls received this month. 12 Woodstock PS tips 21 OPP tips 5 Assigned/out to other Crime Stoppers programs or Agency 3 Not Assigned STATS FOR OPP: TIPS RECEIVED PER ZONE 9 for Tillsonburg 7 for Ingersoll 1 for Zorra 2 for Norwich 0 for South-West Oxford 1 for East Zorra-Tavistock 1 for Blandford-Blenheim Meetings/Events Attended This Month Monthly meeting – September 12th Jeep Show – Sept 9th Art at the Inn – Sept 10th Farm Show – Sept 12th to 14th OPP Information Day – Sept 16th Page 203 of 213 2 Awareness Media Relations: • Patti and Shaylyn prepare media releases and social media posts for Woodstock City and Oxford OPP which are picked up by local media outlets Fundraising: Promotions: Upcoming Events Oct 10th – AGM for Oxford Crime Stoppers Oct 19th – Hosting South West Zone Meeting at Elm Hurst Oct 22nd – Poker Run Nov 14th – Human Trafficking Awareness Event Nov 18th – Invitation to participate in Ingersoll Christmas Parade as well as other local parades Page 204 of 213 3 Co-coordinator: OPP Cst. Patti Cote, WPS S/Pc Shaylyn Jackson Chairperson: Mr. Glen Blair Statistics This Month YTD SI (1991) Tips Received 37 230 11606 Arrests 0 1 2051 WPS Arrests 0 1 n/a OPP Arrests 0 0 n/a Other Arrests (Immigration) 0 0 0 Web Tips 26 155 1993(2006) In-House 4 31 1684(2004) Call Centre 10 61 2491(2004) E-Transfer 1352 (2004) Cases Cleared Total Cleared 0 17 1,451 Total Charges Laid 0 2 2,834 WPS Charges 0 2 n/a OPP Charges 0 0 n/a Rewards Approved 0 2 1501 Property Recovered 0 0 $2,308,805 Narcotics recovered 0 1 $8,756,659 Total $11,045,464 Respectfully Submitted by Patti Cote, Shaylyn Jackson Police Co-coordinator Crime Stoppers of Oxford Oxford County O.P.P./Woodstock Police Service Page 205 of 213 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-081 A BY-LAW to authorize a hangar land lease memorandum of understanding with BlueStar Hangar Inc. for Taxiway C1 Lot 10. WHEREAS the Corporation of the Town of Tillsonburg is desirous of entering into an airport hangar lease memorandum of understanding with BlueStar Hangar Inc. for Taxiway C1 Lot 10 at the Tillsonburg Regional Airport; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. That the lease agreement attached hereto forms part of this by-law; 2. The Mayor and the Chief Administrative Officer are authorized and directed to execute the attached lease memorandum of understanding on behalf of the Corporation of the Town of Tillsonburg; 3. That this by-law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 10th day of October, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 10th day of October, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 206 of 213 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-084 A BY-LAW to amend By-Law 2023-009 being a by-law to appoint members to Town of Tillsonburg Council Advisory Committees. WHEREAS there is a need to appoint members to Town of Tillsonburg Council advisory committees; AND WHEREAS it is deemed necessary and expedient to amend By-Law 2023-009; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. That By-Law 2023-009 Section 1 be amended to remove the words “BIA Representative” beside Cedric Tomico’s name. 2. That these amendments to By-Law 2023-009 are hereby declared to be part of that by-law as if written therein. 3. That this by-law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 23RD OF OCTOBER, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 23RD DAY OF OCTOBER, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 207 of 213 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 2023-085 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Section 4.0 to By-law Number 3295, as amended, is hereby further amended by adding the following Section 4.2 a) after Section 4.2: “4.2 a) ADDITIONAL RESIDENTIAL UNIT means a dwelling unit located within the principal dwelling on the lot or in a permanent detached accessory building on the lot, and which is secondary and subordinate to the principal dwelling on the lot. Additional residential unit(s) shall not include a trailer, a mobile home, a motor home, or recreational vehicle as defined herein.” 2. That Section 5.1 to By-law Number 3295, as amended, is hereby further amended by adding the following subsection at the end thereof: “5.1.4 ADDITIONAL RESIDENTIAL UNITS 5.1.4.1 WHERE PERMITTED Notwithstanding any other provisions of this By-law to the contrary, an additional residential unit shall be permitted subject to the provisions contained in Table 5.1.4 and compliance with all other provisions of the Zone in which the lot is located. TABLE 5.1.4 – REGULATIONS FOR ADDITIONAL RESIDENTIAL UNITS (ARUs) Zone Provision Provision Number of ARUs per lot i) Maximum of 2 ARUs per lot. The principal dwelling must be a legally permitted use on the lot. Where 2 ARUs are located on a lot, 1 ARU is required to be located within the principal dwelling. Permitted dwelling types i) An ARU may be contained within the principal dwelling or in an accessory structure on the lot associated with a single-detached dwelling, semi-detached dwelling, or street-fronting townhouse dwelling. Maximum Gross Floor Area for all ARUs i) No greater than 45% of the gross floor area of the principal dwelling on the lot, except that an ARU may occupy the whole of a basement of a principal dwelling. Parking (per ARU) i) In addition to the parking requirements for the principal dwelling in accordance with the provisions of Section 5.24, the required Page 208 of 213 The Corporation of the Town of Tillsonburg By-law Number 2023-085 Page 2 Zone Provision Provision additional parking spaces for an ARU shall be located on the same lot, in accordance with the following: - a minimum of 1 additional parking space shall be provided; and, - the required ARU parking space may be a tandem parking space. ii) A minimum of 50% of the front yard of a lot used for ARU purposes shall be provided and maintained as landscaped open space and such space shall not be utilized for parking space or parking aisle purposes, except in the case of a street-fronting townhouse which will permit a minimum parking space width of 2.59 m (8.5 ft) and that a maximum of 84% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, or a maximum of 5.18 m (17 ft), may be occupied by a driveway or parking area. i) Entrances (per unit) i) Must be separate and distinct from the entrance provided for the principal dwelling. ii) For an ARU that is contained within or attached to the principal dwelling, the separate and distinct entrance may be accessed: a) from the outside of the building; or, b) from a common hallway or stairway from inside the building. ARUs in Detached Accessory Structures i) ARUs within a building or structure accessory to a residential use shall comply with the zone provisions and general provisions of the applicable zone category as the principal residential use on the lot. Restricted Areas ARUs and associated parking areas shall not be permitted: i) within areas identified as the Conservation Authority Regulation Limit on Schedule ‘A’ unless approved by the Conservation Authority having jurisdiction in accordance with this By-law; ii) on any lot that does not have frontage on an improved street in accordance with Section 5.33 of this By-law; iii) on any lot that is not connected to municipal services in accordance with Section 5.19 of this By-law; or, iv) on any lot containing a boarding or lodging house, a group home, a garden suite, a converted dwelling, a duplex dwelling, a mobile home, or a bed and breakfast establishment. 3. That Section 6.0 to By-law Number 3295, as amend-ed, is hereby further amended by deleting Table 6.1: Uses Permitted, and replacing it with the following Table 6.1: Page 209 of 213 The Corporation of the Town of Tillsonburg By-law Number 2023-085 Page 3 TABLE 6.1: USES PERMITTED  an additional residential unit, in accordance with the provisions of Section 5.1.4 of this By-Law;  a group home, in accordance with the provisions of Section 5.12 of this By-Law;  a home occupation, in accordance with the provisions of Section 5.13 of this By-Law;  a public use in accordance with the provisions of Section 5.27 of this By-Law;  a single detached dwelling 4. That Section 7.0 to By-law Number 3295, as amended, is hereby further amended by deleting Table 7.1: Uses Permitted, and replacing it with the following Table 7.1: TABLE 7.1: USES PERMITTED  an additional residential unit, in accordance with the provisions of Section 5.1.4 of this By-Law;  a duplex dwelling;  a group home, in accordance with the provisions of Section 5.12 of this By-Law;  a home occupation, in accordance with the provisions of Section 5.13 of this By-Law;  a public use in accordance with the provisions of Section 5.27 of this By-Law;  a semi-detached dwelling;  a single detached dwelling. 5. That Section 7.2 to By-law Number 3295, as amended, is hereby further amended by deleting the words “Converted Dwelling” from Table 7.2: Zone Provisions so that the third column of said Table 7.2 refers only to “Duplex Dwelling or Public Use”. Page 210 of 213 The Corporation of the Town of Tillsonburg By-law Number 2023-085 Page 4 6. That Section 8.0 to By-law Number 3295, as amended, is hereby further amended by deleting Table 8.1: Uses Permitted, and replacing it with the following Table 8.1: TABLE 8.1: USES PERMITTED  an additional residential unit, in accordance with the provisions of Section 5.1.4 of this By-Law;  a converted dwelling, containing not more than 4 dwelling units.  a single detached dwelling, converted dwelling, duplex dwelling or semi-detached dwelling existing on the date of passing of this By-Law, in accordance with the provisions contained in Section 7.2.  a group home, in accordance with the provisions of Section 5.12 of this By-Law;  a home occupation, in accordance with the provisions of Section 5.13 of this By-Law;  a public use in accordance with the provisions of Section 5.27 of this By-Law;  a multiple unit dwelling, containing not more than 4 dwelling units;  a street fronting townhouse dwelling. 7. That Section 12.0 to By-law Number 3295, as amended, is hereby further amended by deleting Table 12.1: Uses Permitted, and replacing it with the following table 12.1: TABLE 12.1: USES PERMITTED Residential Uses:  an additional residential unit, in accordance with the provisions of Section 5.1.4 of this By-Law;  an apartment dwelling;  a bed and breakfast establishment, with up to 5 guest rooms;  a boarding or lodging house;  a converted dwelling;  a duplex dwelling;  a dwelling unit accessory to a permitted non-residential use;  a group home, in accordance with the provisions of Section 5.12 of this By-Law  a home occupation, in accordance with the provisions of Section 5.13 of this By-Law;  a multiple unit dwelling;  a nursing home;  a semi-detached dwelling;  a single detached dwelling; Page 211 of 213 The Corporation of the Town of Tillsonburg By-law Number 2023-085 Page 5 TABLE 12.1: USES PERMITTED  a street fronting townhouse dwelling. Non-Residential Uses:  a business or professional office;  a business service establishment;  a commercial school;  a computer and electronic data processing business;  a daycare centre;  a government administrative office;  a home based assembly/packaging/storage/distribution business;  a medical centre;  a nursing home;  a parking lot;  a personal service establishment;  a place of worship;  a public use, in accordance with the provisions of Section 5.27 of this By-Law;  a service shop;  a studio. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 23rd day of OCTOBER, 2023. READ a third time and finally passed this 23rd day of OCTOBER, 2023. MAYOR – Deb Gilvesy CLERK – Tanya Daniels Page 212 of 213 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-083 A BY-LAW to confirm the proceedings of Council at its meeting held on October 23, 2023. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. All actions of the Council of the Corporation of the Town of Tillsonburg at its meeting held on October 23, 2023, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of the Corporation of the Town of Tillsonburg. 4. That this By-Law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 23rd day of OCTOBER, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 23rd day of OCTOBER, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 213 of 213