231005 Recreation and Sports Advisory Committee AgendaThe Corporation of the Town of Tillsonburg
Recreation and Sports Advisory Committee Meeting
AGENDA
Thursday, October 5, 2023
5:30 PM
Electronic Meeting
1.Call to Order
2.Adoption of Agenda
Moved By: ________________
Seconded By: ________________
THAT the agenda as prepared for the October 5th, 2023 meeting, be approved.
3. Disclosures of Pecuniary Interest and the General Nature Thereof
4.Adoption of Minutes of Previous Meeting
Moved By: ________________
Seconded By: ________________
THAT the minutes of the August Sports and Advisory Committee be adopted.
5.Presentations
6.Information Items
7.General Business & Reports
7.1 Letter to Mayor
7.2 Hall of Fame
8.Next Meeting
9.Adjournment
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The Corporation of the Town of Tillsonburg
Recreation & Sports Advisory Committee
September 7, 2023
5:30 p.m.
Hybrid
MINUTES
Present: Councillor Chris Parker, Stephen Gradish, Carrie Lewis, Susie Wray, Andrew
Gradish, Joe Sym, Scott Vitias, Mayor Deb Gilvesy, Taylor Campbell, Scott Gooding,
Christian Devlin, Kristy Milmine
Absent with Regrets:
Also Present:
Andrea Greenway, Recreation Programs & Services Manager
Julie Columbus, Director of RCP
Margaret Puhr, Administrative Assistant, Recreation, Culture and Parks
1. Call to Order
The meeting was called to order at 5:30pm.
2. Adoption of Agenda
Resolution #1
Moved by: Stephen Gradish
Seconded by: Susie Wray
THAT the Agenda as amended for the Recreation & Sports Advisory Committee
meeting of September 7, 2023, be adopted.
Carried
3. Minutes of the Previous Meeting Minutes
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
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5. General Business and Reports
5.1. RCP communications/social media report – Andrea provided information
regarding the research and recommendation per report attached to the agenda
and discussed the details of potential management of separate RCP social
media, including posting and sharing posts of local Tillsonburg user groups and
minor sports.
Resolution #2
Moved by: Carrie Lewis
Seconded by: Scott Gooding
THAT the report be received by council; and THAT the Recreation & Sports Advisory
committee recommend that council implement Option 2 as outlined in the report.
Carried
5.2. Summer events at park – deferred to next meeting
5.3. Hall of Fame nomination frequency – discussion regarding frequency of the Hall
of Fame induction ceremony. The next Hall of Fame induction event will be on
May 6th 2024. There was discussion about the reviewing the criteria and scoring
for nominations.
Resolution #3
Moved by: Deb Gilvesy
Seconded by: Scott Gooding
THAT a subcommittee be created to review scoring matrix for the Hall of Fame
nominations. The committee to consist of Andrew Gradish, Taylor Campbell, Chris
Parker, Susie Wray and Scott Gooding.
Carried
5.4. Glendale Wall of Fame recommendation – following a meeting and conversation
with members of the community where it was communicated that Glendale is not
currently recognizing their athletes, records are not kept, a recommendation for
a high school hall of fame from the committee might be valuable. The Mayor
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recognized that from a governance perspective the committee does not have the
power to direct the school/school board but perhaps could reach out to discuss.
5.5. Commemorative Naming Policy – subcommittee met three times to review and
update the commemorative naming policy. Committee members further
commented on the proposed version. The subcommittee took recommendations
and will further update the document and bring back to the committee for review.
5.6. Master Plan update – Director provided the update that the project has been
awarded to thinc group. A public meeting held in August was well attended,
public survey closed recently, council, staff and user groups were interviewed,
random phone survey was also conducted. There will be a presentation to the
Recreation & Sports and to Parks, Beautification & Cemeteries committees later
in September. Thus far, the project is on track. The population growth projection
is being updated and provided to the consultants, as it was off significantly for
Tillsonburg. The project is under budget. The consultants will present to the
committee on September 26th.
5.7. Community centre renovation update – Director provided an update that the
project is significantly under way, a few hiccups with water main issues and roof
leak challenges. The pool and change room demolition has been completed and
concrete is being poured for the new addition. Andrea provided update on
schedule for dressing rooms to be used as change rooms for the health club
moving forward during hockey season. Anticipated completion is now July 2024
rather than March 2024.
5.8. Playground installation update – Director provided update with pictures –
attached. All construction for the three playgrounds will be starting in September.
It was noted that there are concerns, which are being addressed, about drug
and homelessness affecting the use of playgrounds and parks. These problems
are reflected throughout the county, province and the entire country.
6. Next Meeting
October 5, at 5:30 p.m., Customer Service Centre.
7. Adjournment
The meeting was adjourned at 7:15 p.m.
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Hi Deb, recently visited my sister in Pelham in the Niagara region. We went to a Bandshell in
town. Like a Summerfest with bands food trucks, other amenities. It's every Thursday. And what
an amazing experience. It was free but they ask for donations. Other jurisdictions as well. Just
wondering if we in Tillsonburg could do this? Just wondering your thoughts. Thank you for your
time.
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