240108 Regular Council Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, January 8, 2024
5:30 PM
LPRCA
4 Elm St
Tillsonburg
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Cephas Panschow, Development Commissioner
Andrea Greenway, Acting Director, Recreation, Culture and
Parks
Julie Ellis, Deputy Clerk
Hillary Miller, Records and Legislative Coordinator
_____________________________________________________________________
1. Call to Order
2. Closed Session (5:30 p.m.)
Resolution # 2024-001
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
2
THAT Council move into Closed Session to consider the following:
2.5.1 CLD-FIN-24-001 Property Tax Interest Relief and Payment
Arrangement
239 (2) (b) personal matters about an identifiable individual, including municipal
or local board employees;
239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Adoption of Closed Session Committee Minutes
2.5 Reports
2.5.1 CLD-FIN-24-001 Property Tax Interest Relief and Payment
Arrangement
2.6 Back to Open Session
3. Moment of Silence
4. Adoption of Agenda
Resolution # 2024-007
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT the Agenda for the Council meeting of January 8, 2024, be approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
None.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2024-008
3
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT the Council meeting minutes dated December 11, 2023, be approved.
Carried
7. Presentations
8. Public Meetings
8.1 ZN 7-23-08 - Application for Zone Change
Laurel Davies-Snyder, Development Planner, Oxford County, appeared
before Council to provide an overview of the application. Staff recommend
approval of the zone change application.
Opportunity was provided for comments and questions from Council.
Questions were asked of staff regarding garage sizes and parking
requirements.
Will Hayes of Hayhoe Homes appeared to speak in favour of the
application.
Resolution # 2024-009
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT the Council of the Town of Tillsonburg approve the proposed
Zoning By-law amendment to introduce housekeeping amendments to
Section 5 (General Provisions), and Key Maps 7, 12 and 18, to correct
duplicate zoning provisions.
Carried
9. Planning Reports
10. Delegations
10.1 Kelly Gilson, United Way Oxford Re: Coldest Night of the Year Walk -
February 24, 2024
Kelly Gilson of United Way Oxford, appeared before Council to share
information regarding the Coldest Night of the Year Event that will be held
in Tillsonburg on February 24, 2024.
4
Resolution # 2024-010
Moved By: Councillor Spencer
Seconded By: Councillor Parker
A. THAT Council receives the delegation from Kelly Gilson of United Way
Oxford, as information; and
B. THAT the notice of the event be circulated to council and staff and that
council and staff be encouraged to participate in the Coldest Night of
the Year Event on February 24, 2024.
Carried
10.2 Olive Williams Re: Black History Heritage Event
The delegation from Olive Williams will be rescheduled for the Council
Meeting on January 23, 2024.
11. Deputation(s) on Committee Reports
12. Information Items
Resolution # 2024-011
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT the following items be received as information:
12.1 The Salvation Army - Donation Request
12.2 Tillsonburg District Memorial Hospital Foundation - Donation
Request
12.3 United Way Oxford Re: Coldest Night of the Year 2024
12.4 Long Point Region Conservation Authority Board of Directors
Meeting Minutes - December 6, 2023
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.1.1 CAO-23-031 - Paramedical Benefits Adjustment for Non-
unionized Employees
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Resolution # 2024-012
Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
A. THAT report CAO 23-031 titled “Increase of Paramedical
Benefits for Non-Union Staff” be received as information;
and
B. THAT Council approves the increase of paramedical
benefits for non-unionized employees effective January 1,
2024.
Carried
13.2 Corporate Services
13.3 Economic Development
13.3.1 EDM-24-001 - Community Improvement Plan Application –
1030 Progress Drive
Resolution # 2024-013
Moved By: Councillor Parker
Seconded By: Councillor Parsons
A. THAT Council receives report titled EDM 24-001 Community
Improvement Plan Application – 1030 Progress Drive; and
B. THAT the 1030 Progress Drive property be approved for the
Tax Increment Grant Back Program of the Community
Improvement Plan, related to enhancements of the property,
at the High Level, which offers the following growth related
rebates:
Years 1 to 6 - 50% rebate of the incremental tax increase
Year 7 - 40% rebate
Year 8 - 30% rebate
Year 9 - 20% rebate
Year 10 - 10% rebate
with full property taxes being payable in year 11.
6
Carried
13.3.2 EDM-24-002 - Surplus Land Declaration – Municipal Lands
East of Langrell Avenue
Resolution # 2024-014
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
A. THAT report titled EDM 24-002 Surplus Land Declaration –
Municipal Lands East of Langrell Avenue be deferred to the
next meeting.
Carried
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 OPD-24-006 By-Law Enforcement Co-op Student Appointment
Resolution # 2024-015
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
A. THAT report titled OPD 23-23 By-Law Enforcement Student
Appointment be received as information.
B. THAT a By-Law to appoint Samantha Giesbrecht as a
Municipal Law Enforcement Officer for the Town of
Tillsonburg be brought forward for Council consideration.
Carried
13.7 Recreation, Culture and Parks
14. New Business
15. Consideration of Minutes
15.1 Advisory Committee Minutes
Resolution # 2024-016
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Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the following Advisory Committee minutes be received as
information:
Economic Development Committee Minutes from the meeting
dated November 14, 2023
Community Health Care Advisory Committee Minutes from the
meeting dated November 14, 2023
Carried
16. Motions/Notice of Motions
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
Resolution # 2024-017
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
THAT the following By-Laws be read for a first, second, third and final reading
and that the Mayor and Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
18.1 By-Law 2024-001 A By-Law to Amend Zoning By-Law Number 3295,
as amended (ZN 7-23-07)
18.2 By-Law 2024-002 A By-Law to Appoint a Municipal Law Enforcement
Officer for the Town of Tillsonburg
18.3 By-Law 2024-003 A By-Law to amend Zoning By-Law Number 3295,
as amended (ZN 7-23-08)
Carried
19. Confirm Proceedings By-law
Resolution # 2024-018
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
8
THAT By-Law 2024-006 A By-Law to Confirm the Proceedings of the Council
Meeting held on January 8, 2024, be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
20. Items of Public Interest
21. Adjournment
Resolution # 2024-019
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Council meeting of January 8, 2024, be adjourned at 6:38 p.m.
Carried