240115 Council Budget Agenda (2)The Corporation of the Town of Tillsonburg
Council Budget Meeting
AGENDA
Monday, January 15, 2024
5:00 PM
LPRCA
4 Elm St
Tillsonburg
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council Budget meeting of January 15, 2024, be
approved.
3.Moment of Silence
4.Disclosures of Pecuniary Interest and the General Nature Thereof
5.Adoption of Council Minutes of Previous Meeting
6.Community Grant
2024 Community Budget Request Summary
6.1 Community Grant Presentations
Presentations are limited to 5 minutes each.
6.1.1 Big Brothers Big Sisters of Oxford County
Representatives: Kristen Ralph and Nicole Killaire
6.1.2 Lake Lisgar Revitalization Project
Representatives: Frank Kempf and Joan Weston
6.1.3 Tillsonburg & District Multi-Service Centre
Representative: Jen Olcsvary
6.1.4 Tillsonburg Free Family Fishing Derby
Representative: Michael Dean
6.1.5 Thames Valley Communication Access Program
Representative: Natalie Kuzmanovich and Crystal Branco
6.1.6 Tillsonburg Horticultural Society
Representative: Christine Nagy
6.1.7 United Way Oxford
Representative: Kelly Gilson
6.1.8 Tillsonburg Tri-County Agricultural Society (Tillsonburg Fair)
Representatives: Rosemary Dean and Joan Weston
6.1.9 Tillsonburg TurtleFest Organizing Committee
Representatives: Yvonne Kearns and Joan Skelton
6.1.10 Youth Unlimited YFC Tillsonburg
Representative: Rayburn Lansdell
6.1.11 Tillsonburg and Area Optimist Club
Representative: Lindsay Munroe and Holly Vallee
6.2 Community Grant - Award
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT the 2024 Community Grant applications and presentations be
received; and
A.
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THAT the following grants be awarded (amounts to be added by Council):B.
Big Brother Big Sisters of Oxford Countyi.
Lake Lisgar Revitalization Committeeii.
Royal Canadian Legion 153iii.
Tillsonburg & District Multi-Service Centreiv.
Tillsonburg Free Family Fishing Derbyv.
Thames Valley Communication Access Programvi.
Tillsonburg Horticultural Societyvii.
United Way Oxfordviii.
Tillsonburg Tri-County Agricultural Society, Tillsonburg Fairix.
Tillsonburg Turtlefestx.
Youth Unlimited YFC Tillsonburg Upper Deck Youth Centrexi.
Town of Tillsonburg Cultural Advisory Committee (Excludes Santa
Claus Parade)
xii.
Tillsonburg Santa Claus Parade Tillsonburg & Area Optimist Clubxiii.
Family Day Organizing Committeexiv.
7.Town Boards Budget Presentations
7.1 Business Improvement Area - Board of Management
Mark Renaud, Executive Director, Tillsonburg BIA
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT the 2024 Business Improvement Area Budget presentation be
received as information; and
A.
THAT Option ___ as included within the BIA Presentation be approved and
included within the final budget calculations.
B.
7.2 Tillsonburg Police Service Board (TPSB)
Larry Scanlan, Chair, Tillsonburg Police Service Board
7.2.1 Tillsonburg Ontario Provincial Police (OPP) Contract Budget Presentation
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Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT the TPSB OPP Contract Budget Presentation be received as
information.
7.2.2 Tillsonburg Police Service Board - Budget Overview
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT the Tillsonburg Police Service Board budget overview be received as
information.
8.Budget Deliberations
8.1 November 20, 2023 - Returning Items
8.1.1 Physician Recruitment
Proposed Resolution #
Moved By: Mayor Gilvesy
Seconded By: Councillor Parker
THAT the Primary Health Care Recruitment funding be approved in
the 2024 Business Plan and Budget to fund 50% of the cost of a
Physician Recruiter to an upset limit of $61,750 in partnership with
Tillsonburg District Memorial Hospital pending their budget approval
and agreement to support the additional 50%; and
1.
THAT the CAO be delegated authority to execute any necessary
processes or documents, including but not limited to agreements,
needed to facilitate the Physician Recruiter position; and
2.
THAT the Treasurer be directed to allocate any unspent funding
from the position to the Physician Recruitment Reserve; and
3.
THAT the Health Care Committee execute the following:4.
Continue to explore a future partnership and/or cost sharing
with the Town of Ingersoll and/or The Township of Norwich for
years 2025 and beyond as a full-time recruiter may not be
required solely for the purpose of recruiting to Tillsonburg;
1.
Compile a list of available spaces and positions;2.
Provide a Committee report to Tillsonburg Town Council for
consideration in the 2025 Budget and Business Plan detailing
3.
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the outcome of this new position and responses to clauses a
and b above; and
THAT the Clerk, with inclusion of the Health Care Committee,
Council and the CAO, forward this resolution in the form of a letter
to Tillsonburg District Memorial Hospital for consideration in their
budget process expressing a strong willingness to work in
partnership with the Hospital to bring this position to fruition.
5.
8.1.2 OPD-24-004 - 2024 By-Law Enforcement Service Delivery Review (V2) and
TTC Security
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT report titled OPD 23-44 2024 By-Law Enforcement Service
Delivery Review be received as information; and,
A.
THAT Council direct Town Staff to hire and retain an additional Full
Time By-Law Officer to be hired on April 1st of 2024 where all
burdens and cost will be expensed through the Town’s Protection
Operating Budget; and,
B.
That Council direct Town Staff to hire and retain an additional
Seasonal By-Law Officer (Summer Student) on an semiannual
basis to be hired on April 1st of 2024 where all burdens and cost
will be expensed through the Town’s Protection Operating Budget;
and,
C.
That Council direct Town Staff to hire and retain contracted Security
Guard(s) as needed for the Tillsonburg Community Centre.
D.
8.1.3 CS-24-003 Youth Council Coalition of Canada Membership
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT report titled Youth Council Coalition of Canada Membership
be received as information; and
A.
THAT the membership for the Youth Council Coalition of Canada
not be renewed for 2024.
B.
8.1.4 FIN-24-003 Debt Impact of 10–Year Capital Budget Forecast
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT report titled “Debt Impact of 10-Year Capital Budget Forecast” be
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received as information.
8.2 Staff Reports
8.2.1 RCP-24-003 - Non-Resident Fees
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT report titled RCP 24-003 Non-Resident Fees be received as
information; and
A.
THAT Council hereby confirms the non-resident fee be
implemented on May 1, 2024 as per the 2024 rates and fees by-
law.
B.
8.2.2 OPD-24-001 - Enterprise Fleet Management Program Update
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
A. THAT report OPD 24-01 Enterprise Fleet Management Program Update
be received as information; and
B. THAT Council authorizes the continued use and transition of the Town’s
light duty in-house fleet management program to a corporate leased
ownership and management program; and
C. THAT Council authorizes the acquisition of all future vehicles through the
Enterprise leasing arrangement allocated through the Fleet operating
budgets in Public Works.
8.2.3 RCP-24-004 - TCC Auditorium Roof Replacement
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
A. THAT report titled RCP 24-004 Capital Budget – TCC Auditorium
Roof Replacement be received as information; and
A.
THAT the unspent amount of 2023 capital project #736 (Roof
Replacement) be transferred to the Facilities Reserve (approx.
$100,000); and
B.
THAT such funds from A. be transferred from the Facilities Reserve
to the 2024 project X34 (roof repair/replacement), for the
replacement of the TCC Auditorium roof; and
C.
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THAT the contract for replacement of the TCC Auditorium be
awarded to Tremco, under Kinetic RFSO#19-03-350340 contract,
under Purchasing Policy 5-006, sec. 5(g); and
D.
THAT the $35,000 removed from 2024 X46 Clock Tower Repairs
project be added to the 2024 project X34 (roof repair/replacement)
for repairs and maintenance to other facilities’ roofs.
E.
8.3 Additional Council Budget Motions
Motions to be presented for Council changes to the 2024 Budget.
8.3.1 BIA Facade Improvement Grant
Proposed Resolution #
Moved By: Mayor Gilvesy
Seconded By: ________________
THAT the Business Improvement Area Facade Improvement grant within
the Town Budget in the amount of $35,000 be removed from the 2024
Budget and associated Business Plans.
9.Motions/Notice of Motions
10.Confirm Proceedings By-law
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT By-Law 2024-004, to Confirm Proceedings of the Council Meeting held on January 15,
2024, be read for a first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal thereunto.
11.Adjournment
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT the Council Budget meeting of January 15, 2024, be adjourned at ____ p.m.
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Community Grant Application - 2024
This form should be used by community groups requesting funds from the Town of
Tillsonburg during the annual Budget Process. The application deadline is December 1, 2023.
Please note that all groups will be required to present their application to Council on January 15, 2024, at
6:00 p.m. Each community group will have 5 minutes to make a brief presentation and answer questions
from Council.
Organization Name *
Big Brothers Big Sisters of Oxford County
Mailing Address
787A Dundas Street, Woodstock ON, N4S 1G
(Main Office)
96 Tillson Avenue, Tillsonburg, ON, N4G 3A1
(Tillsonburg Office)
Primary Contact Person: *
Kristen Ralph
Primary Contact's
Phone Number: *
(519) 539-6404
Primary Contact's
Email Address *
kristen.ralph@bigb
rothersbigsisters.c
a
What is the purpose/mandate of your organization? *
Big Brothers Big Sisters of Oxford County enables life changing mentoring relationships to ignite the
power and potential of young people. At Big Brothers Big Sisters of Oxford County, we are dedicated
to igniting the potential within every child in Tillsonburg. Our mission is to create life-changing
relationships that empower young people to thrive and achieve their fullest potential. Through our
mentorship programs, we connect caring and committed adults with children and adolescents,
providing them with positive role models who inspire, guide, and support their personal and academic
growth. By fostering these one-to-one relationships, we aim to break down barriers, expand horizons,
and contribute to the overall well-being of the youth in Tillsonburg. At the heart of our organization is a
commitment to nurturing resilience, building self-esteem, and unlocking the inherent potential that
resides within each young person we serve.
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Which statement best describes your organization?
Non-profit (not incorporated)
Non-profit (incorporated)
Registered charity
If you have a charitable number, enter it here:
126802230RR0001
Grant Request Details
This section asks you to provide details on your 2024 grant request as well as your funding needs over the
next three years.
2024 Grant Request Amount: *
$4200
Projected 2025 Grant Request Amount:
$4500
Projected 2026 Grant Request Amount:
$4700
Projected 2027 Grant Request Amount:
$5000
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Why do you require funding and what will the funds be used for? *
Big Brothers Big Sisters provides a crucial service to young individuals, backed by professional
caseworkers, all at no expense to families. Unlike many social service organizations supported by
professionals, we operate without ongoing government funding, relying instead on support from donors,
events, companies, grants, and community funding opportunities such as the Tillsonburg Community
Grant program. Funding is crucial for the success and sustainability of Big Brothers Big Sisters of
Oxford County for several compelling reasons. At its core, our agency relies on funding to fulfill our
mission of empowering youth in the community. Financial contributions enable us to expand our
programs, reach more young individuals, and deepen the impact of our mentorship initiatives. These
funds play a pivotal role in facilitating the careful matching of mentors with mentees, organizing group
programs, and providing resources that enhance the overall mentorship experience. Moreover,
investment in Big Brothers Big Sisters of Oxford County ensures the continuous improvement of our
services, allowing us to adapt to evolving needs in Tillsonburg and provide innovative solutions for the
well-being of the youth we serve.
We are seeking approximately $30 per child from the Town of Tillsonburg, a modest investment not only
in the youth of your community but also in the positive potential of future Tillsonburg generations. The
demand for our services in Tillsonburg continues to increase, with over 100% more applications than in
2022.
Your $4200 investment will remain in Tillsonburg to bolster our mentoring programs. Your funding will
help to:
* Sustain long-term mentoring matches through match monitoring, ongoing screening, training, and goal
setting.
* Build solutions and support tools for young people are facing adversity
* Support measurable outcomes
* Thoroughly screen and train volunteer mentors.
* Establish new mentoring matches and provide support and training to address increased
complexities and adversities faced by young people.
* Conduct program evaluation analysis.
* Maintain electronic data management.
* Utilize virtual service delivery platforms as needed.
Please see attachment for a deeper dive into statistics.
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Tell us about any other sources of funding for this project/program (if applicable). Include grants
from other levels of government, community groups, donations etc.
Donations, Gifts, etc. that we expect to receive this funding year.
1. Sponsorship and proceeds derived from annual special events:
a. Play for Kids Sake
b. Trivia Night
c. Big Night Out Charity Ball
2. United Way Support
3. Municipal Funding (Ingersoll, South West Oxford, Woodstock) These dollars go directly to the young
people in those specific Communtiies
4. Prize/Auction donations for our events and activities
5. Computer & Tech support
6. Donations from community members and groups
7. Program specific grants
8. Trillium Foundation Grant
9. Ministry of Education
Has the Town of Tillsonburg granted funds to your organization in the past 3 years? *
Yes
No
Other Information
This section asks for background information related to your request.
Financial Statements for prior two (2) years attached?
Yes
No
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Attach files here
File Name
Financial Statements - Mar 2023 - Big Brothers Big Sisters in Oxford County (1).pdf
282.5 KB
Financial Statements - Mar 31 2022 - Big Brothers Big Sisters in Oxford County.pdf
291.5 KB
If you have additional information for Council's consideration, attach it here:
File Name
Tillsonburg Grant Attachment.pdf
339.3 KB
Which member(s) of your group will present your request at the Council meeting?
Kristen Ralph, Nicole Killaire
Will you providing a Powerpoint presentation? *
No
Yes
Attach your Powerpoint presentation here or submit to clerks@tillsonburg.ca by December 15,
2023.
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FUNDING
PROPOSAL
202 4
TOWN OF TILLSONBURG
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TOWN OF TILLSONBURG
2024 Grant Application
Big Brothers Big Sisters of Oxford County is enabling life-changing mentoring relationships to ignite
the power and potential of young people so that all young people realize their full potential.
Please accept this package as a formal proposal for program funding for mentoring programs offered to
children and youth in the Town of Tillsonburg. We thank you for your past support and belief in what we
do and we hope to continue to work together to ensure all young people in Tillsonburg realize their full
potential.
Executive Members
President – Emily van Straten
Vice President – Heather Scott
Treasurer – Greg Bruce
Executive Director – Kristen Ralph
Reports Attached
2022/2023 Audited Financial Statement (April 1, 2022 – March 31, 2023)
2021/2023 Audited Financial Statement (April 1, 2021 – March 31, 2022)
2023-2024 Approved Budget
Our programs and outcomes focus on quality of life, providing individualized mentoring experiences to
meet the needs of our young people to enhance their quality of life and contribute to their community.
To illustrate the impact of the support provided by the professional caseworkers, consider that between
January and November, caseworks completed/conducted 135 scheduled support/supervision calls or
meetings, amounting to an average of 120 hours of regular support along. This does not account for the
time it takes to complete the new intakes and screening, support calls that are not scheduled, and agency
activities and support.
In Tillsonburg, we’ve seen a 100% increase in new applications for service in Tillsonburg in 10 months of
2023, as of October we have received 27 new applications for programming in Tillsonburg for this year
(this does not include school based programming). We currently have 32 young people waiting to be
matched with a one to one mentor in Tillsonburg. Our Theory of Change states that BBBS mentoring
programs will work to reach ‘children and youth who face adversity’. Through our mentoring services,
we gain privileged insight into the lives of families and children across Tillsonburg. BBBS uses an
evidence-based child intake process so that we can know who we are reaching, validating that we are
reaching the children who need us the most. The Need Registry is grounded by the ‘Adverse Childhood
Experiences’ (ACEs) study. The ACEs study successfully demonstrated an association between adverse
childhood experiences & negative health and social complications across an individual’s lifespan. The
ACEs study has had a profound impact on youth services as it scientifically proves the need for
intervention and buffering between children and their adverse childhood experiences in order to increase
the likelihood of positive youth development.
According to a recent study at McMaster University, 62% of adults have noted they have experienced at
least 1 adverse childhood experience. In Tillsonburg, currently 100% of young people we serve have
experienced at least 2 adverse Childhood Experiences and 67% have had 5 or more of the 13 we track (which
has increased 10% since our application last year).
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Below is a list of current statistics for Tillsonburg. The percentages in brackets indicate last year’s
statistics and the bolded statistics are areas where Tillsonburg is tracking above the average in Oxford,
meaning these are more prevalent in Tillsonburg then the average in Oxford.
1. Child is experiencing social isolation – 72% (71%)
2. Parental separation or divorce – 72% (72%)
3. Child has been involved or removed by Child Welfare Services – 39% (22%)
4. A household member has had a substance abuse problem – 28% (21%)
5. A household member has experienced mental illness – 56% (50%)
6. A household member has experienced incarceration or has been involved with police – 33% (21%)
7. Child has experienced bullying – 83% (93%)
8. Child has often seen or heard violence in the home, neighbourhood or their school – 61% (50%)
9. Child has experienced the death of someone close to them – 39% (36%)
10. Child arrived in Canada with refugee status - 0
11. Exposure to financial stress or financial abuse – 39% (43%)
12. Child is exposed to a vulnerable employment standard – 17% (21%)
13. Child is coping or recovering from a mental health illness – 50% (43%)
We know that responsive relationships help build resilience across childhood and into adulthood. The
single most common factor for children and teens who develop the capacity to overcome serious hardship
is having at least one stable and committed relationship with a supportive parent, caregiver, or other
adult.1 These relationships provide the personalized responsiveness and protection that buffer children
from developmental disruption and model the capabilities, such as the ability to plan, monitor, adjust, and
regulate behavior, that enable individuals to respond adaptively to adversity and thrive. This combination
of supportive relationships, opportunities for new and positive experiences and intergenerational skill
exchange is the foundation of resilience.
Our total request to the Town of Tillsonburg is $4,200 to support young people build relationships with
outcomes in:
SOCIAL EMOTIONAL COMPETENCE MENTAL HEALTH &
WELLBEING
EDUCATIONAL ENGAGEMENT &
EMPLOYMENT READINESS
Relationship skills
Social awareness
Responsible decision making
Self-management
Self-awareness
Positive identity
Social inclusion &
empowerment
School connectedness
Commitment to learning
Enhanced constructive use of
time
According to our data in Tillsonburg 2023 in Developmental relationships:
93% of young people feel their mentor pushes them to be better
73% of young people feel their mentor helps them make new connections and expands perspectives
100% of young people feel their mentor shows them that they matter
97% of young people feel their mentor helps them set and complete tasks and goals
100% of young people feel their mentor treats them with respect and listens to their ideas
1 In-Brief-The-Science-of-Resilience, Center on the Developing Child, Harvard University. 2018
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2024
Tillsonburg
Funding Request
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139 young people mentored in Tillsonburg
•In both 1:1 and group programs
•90% in person, 10% virtual
•Kits and activity supplies for matches and groups
•No cost to parents/guardians
46 Families in Tillsonburg will receive
•Holiday Gifts
•Turkeys
•Activity Supplies
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As an agency dealing directly with children and youth who need
support, we have been on the front line, witnessing the additional
support young people need that
100% Increase in applications for service in Tillsonburg in 2023*
* Number based on applications received by the end of November 2023 over the entirety of 2022
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Investment: Approximately $30/young person.
BBBS Programs provide preventative measures to reach children and youth to encourage positive
connection to the community, commitment to learning and opportunity to break negative cycles.
Tillsonburg is investing a solution for young people who are facing adversity. Mentorship is a
solution.
Return on Investment: Measurable Outcomes
•Relationship skills
•Social awareness
•Responsible decision making
•Self-management
•School connectedness
•Commitment to learning
•Enhanced constructive use of time
•Etc.
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•As of the end of November 2023 almost 70% of
young people coming into BBBSOC programs have
had 5 or more Adverse Childhood Experiences.
•According to our surveys, the ACEs impacting
Tillsonburg children/youth more than the average of
Oxford County
•Parental Separation or Divorce (72%)
•Parental Incarceration (33%)
•Bullying (83%)
•Violence in the home or neighbourhood (61%)
WHAT ARE TILLSONBURG YOUNG PEOPLE FACING?Page 20 of 280
•Our responsive relationships help build
resilience across childhood into adulthood
•Volunteers are trained to build a
Developmental Relationship and support their
mentee with their unique needs
•The single most common factor for children
and teens who develop the capacity to
overcome serious hardship is having at least
one staples and committed adult. (Center on
the developing child, Harvard University)
•Mentoring is an intervention that re-maps brain
architecture, buffers toxic stress and builds
resilience in youth who are facing adversities.
HOW BBBS HELPS
BY BUILDING
DEVELOPMENTAL
RELATIONSHPS THAT:
•Expresses Care
•Challenges Growth
•Provides Support
•Shares Power
•Expands Possibilities
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93% of young people feel their mentor pushes them to be better
73% of young people feel their mentor helps them make new
connections and expands perspectives
100% of young people feel their mentor shows them that they matter
97% of young people feel their mentor helps them set and complete
tasks and goals.
100% of young people feel their mentor treats them with respect and
listens to their ideas
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•Building developmental relationship that express
care, challenge growth, provides support, shares
power and expands possibilities
•Continued social interaction with a safe, responsible
adult while being forced to distance from friends
•Support and tools to deal with risk factors that could
challenge their ability to reach their potential
(poverty, substance abuse, mental illness).
How will young people in Tillsonburg benefit?
Why should you invest in BBBS?
•An investment in the youth of a community is an
investment of a strong future of the community
•The agency provides evidence based support
approaches tailored to each child’s unique needs
•We are an essential service.
•Mentorship is a solution.
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Community Grant Application - 2024
This form should be used by community groups requesting funds from the Town of
Tillsonburg during the annual Budget Process. The application deadline is December 1, 2023.
Please note that all groups will be required to present their application to Council on January 15, 2024, at
6:00 p.m. Each community group will have 5 minutes to make a brief presentation and answer questions
from Council.
Organization Name *
Tillsonburg & District Multi-Service Centre
Mailing Address
96 Tillson Ave
Tillsonburg, ON
N4G 3A1
Primary Contact Person: *
Jen Olcsvary
Primary Contact's
Phone Number: *
519-842-9000
Primary Contact's
Email Address *
jolcsvary@multiser
vicecentre.com
What is the purpose/mandate of your organization? *
Mission
The Multi-Service Centre is a charitable organization providing excellence in employment, literacy and
home support services to Oxford, Norfolk and Elgin communities through partnerships and innovation
that allow others to embrace their personal independence.
Vision
Building a Community of inclusiveness, innovation and independence together.
Values
The Multi-Service Centre values Collaboration, Diversity, Integrity, Respect, and Quality.
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Which statement best describes your organization?
Non-profit (not incorporated)
Non-profit (incorporated)
Registered charity
If you have a charitable number, enter it here:
129030086RR0001
Grant Request Details
This section asks you to provide details on your 2024 grant request as well as your funding needs over the
next three years.
2024 Grant Request Amount: *
$10000
Projected 2025 Grant Request Amount:
10000
Projected 2026 Grant Request Amount:
10000
Projected 2027 Grant Request Amount:
10000
Why do you require funding and what will the funds be used for? *
In 1978, the MSC commenced its operations with two programs, namely, Information Tillsonburg
(discontinued in 1996) and Home Help and Home Maintenance. Youth Employment Services started in
1985, encompassing Youth Employment Counselling and Futures, a job placement program. In 1986,
an assessment survey conducted by the Province revealed that residents in our area were below the
Provincial average in reading and writing, highlighting the need for Literacy Services. In response, the
MSC launched a one-on-one Literacy Tutoring program in 1987. Over time, the MSC has expanded its
range of services and continues to grow to meet the evolving needs of the community. Today, our
services include employment assistance for individuals and businesses, literacy tutoring and classes
covering reading, writing, math, and digital skills. All of these services are free of charge to the client
and business. We also offer home support services to seniors and adults with disabilities, enabling
them to age in place through our assisted living, Meals on Wheels, transportation services,
housekeeping, Home at Last, foot care, and assisted living programs.
We are a dedicated team of 51 FT staff, 32 PT Staff, 60 volunteers, and governed by 6 volunteer
Board of Directors. Over the past year, the Multi-Service Centre (MSC) has been a beacon of hope for
more than 2,500 individuals living in Tillsonburg and surrounding area. Thanks to our dedicated Team
of staff and volunteers, we supported:
• 1,243 seniors living in Tillsonburg with home support services. These services included providing
assistance to seniors experiencing loneliness, delivering hot and frozen meals while conducting safety
checks, offering grocery services to elderly individuals facing obstacles in accessing healthy food, and
providing transportation services to those who cannot access T:Go due to cognitive or physical
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limitations. Additionally, foot care services, housekeeping, and assisted living services we also
provided to those in need.
• 715 Tillsonburg residents required assistance in finding meaningful employment and employment
support services, including resume development, interview preparation, training, workshops,
transportation/taxi support, clothing such as work boots, and job fairs.
• 75 Tillsonburg businesses with information on government programs, job fairs, apprenticeships,
wage subsidies and funds to pay for staff training, information on the local labour market, and the
Employment Standards Act to ensure their business was compliant with current legislation.
• 48 literacy individuals, including newcomers, from Tillsonburg received valuable one-on-one
support from volunteer tutors for two hours per week. They also gained access to English reading and
writing classes, as well as digital literacy classes offered five days a week. The acquired abilities will
be passed down from generation to generation, making it a valuable investment for the community.
The Multi-Service Centre has witnessed a surge in demand for our Home Support services. The Meals
On Wheels program has experienced a steady growth rate, ensuring that seniors have access to
healthy and nutritious food. Last year, the MSC exceeded our annual number of clients target by 134%
in the Meals on Wheels program. Transportation services also exceeded our annual number of clients
target by 18%, and housekeeping services surpassed by 29%.
Grant funds will support:
* recruitment, training, orientation of new volunteers for Meals on Wheels, transportation and Literacy
Tutors
* employment support for individuals who are job seeking. Many individuals live precariously close to
the poverty line, and as such, may require aid with transportation costs, taxi fares, work boots, and
clothing to help secure employment.
* the purchase of materials and technology (for literacy tutors and students, technology devices for
clients to support remote learners and items in our seniors related programs)
* subsidizing client fees for service provision such as transportation to medical appointments and
meals for needy individuals facing food insecurities due to inflation. The MSC is not wait-listing the
programs, even though we are providing more service than our funding contract.
The MSC is grateful for the continued support from the Town of Tillsonburg. Last year, the MSC was the
successful recipient of a $7,000 community grant. Funds supported volunteer recruitment efforts for
literacy tutors, meals on wheels delivery volunteers and transportation volunteers; transportation costs
subsidies and meal subsidies for seniors struggling to make ends meet; food, hygiene, emergency
shelter and professional counseling service costs for individuals in need while on their journey from
unemployment to employment and the Grocery Buddies program that is not currently funded by the
government and receives no other funding. The MSC relies heavily on volunteer support to deliver
many of our community programs.
Page 30 of 280
Tell us about any other sources of funding for this project/program (if applicable). Include grants
from other levels of government, community groups, donations etc.
Each year, our non-profit organization receives core funding from various government bodies (Ontario
Health and Ministry of Labour, Immigration, Training and Skills Development), however it does not cover
all program costs. We rely greatly on donations and grant funds to enhance and expand current
programs to meet the needs of our growing and changing community. This year our fundraising goal is
$30,000. We are requesting $10,000 which is based on the proportion of clients from The Town of
Tillsonburg we assisted by our programs last year and projected growth for this year. Last fiscal year,
we supported over 2,000 Tillsonburg residents: 715 employment services clients, 75 Tillsonburg
businesses, 48 adult literacy clients and over 1,243 home support clients. The MSC submits grant
applications to the municipalities of Elgin, Norfolk, South-West Oxford, Norwich and Tillsonburg every
year and conducts annual fundraising campaigns to support program costs. Each request is
proportional to the amount of clients served the previous year. The Town of Tillsonburg makes up 83%
of our clientele.
Has the Town of Tillsonburg granted funds to your organization in the past 3 years? *
Yes
No
Other Information
This section asks for background information related to your request.
Financial Statements for prior two (2) years attached?
Yes
No
Attach files here
File Name
2022-23 MSC Audited Stmt - Copy.pdf
1.5 MB
2022-23-Annual-Report-FINAL copy.pdf
990.2 KB
Page 31 of 280
If you have additional information for Council's consideration, attach it here:
Which member(s) of your group will present your request at the Council meeting?
Jen Olcsvary, Fundraising & Community Engagement Coordinator
Will you providing a Powerpoint presentation? *
No
Yes
Attach your Powerpoint presentation here or submit to clerks@tillsonburg.ca by December 15,
2023.
Page 32 of 280
2022 - 2023
MSC
ANNUAL
REPORT
Building a community of inclusiveness,
innovation and independence together
www.multiservicecentre.com
Page 33 of 280
2
CONTENTS
About the MSC
Message from the Board Chair
Message from ED
Program Updates
Financials
Our Team
Volunteers
Donors
Contact Information
PAGE
3
4
5
6
8
9
10
11
12
Page 34 of 280
3
Mission
The Multi-Service Centre is a charitable organization providing
excellence in employment, literacy and home support services to
Oxford, Norfolk and Elgin communities through partnerships and
innovation that allow others to embrace their personal independence.
Vision
Building a Community of inclusiveness,
innovation and independence together.
Values
Collaboration, Diversity, Integrity,
Respect, and Quality
www.multiservicecentre.com
The MSC has several spaces and
rooms for its services. There is a
classroom and library for our
Literacy & Basic Skills Services,
public computer desks for
employment needs, a private
room for Home Support's foot
care clinics, and rooms for one
on one discussions.
The MSC also shares space in
the Livingston Centre with
many other fantastic community
organizations.
ABOUT THE MSC
Opened in 1978 in Tillsonburg Ontario, the Multi-Service Centre
(MSC) is an accredited, non-profit, charitable organization
dedicated to promoting high quality accessible community
services in Oxford, Elgin and Norfolk Counties.
Page 35 of 280
3
Dear Friends….
If you are reading this, you are part of our community: the community of people
who work, volunteer through, donate to, sit on the board of, benefit from and
appreciate the important work of the Tillsonburg Multi-Service Centre.
It is a privilege to serve as the Chair of the Tillsonburg MSC Board of Directors.
The board is committed to effective governance to ensure that we continue to
carry out our mission of home support, literacy and employment services to
those in Tillsonburg and the surrounding areas.
Our ability to provide our services has been made possible, in large part, by the
powerful partnerships we have forged over the years. We have joined forces
with our generous donors and other nonprofits to increase our impact. And we
rely on our many volunteers to deliver services to our neediest citizens. To all of
these valued partners we express our profound gratitude for all you do. We are
truly grateful to everyone who strengthened the MSC this past year through gifts
of your time and resources.
There is much to be grateful for and celebrate when looking back over the past
year. This past summer we saw our internal staff from the mall office join our
staff at the Livingston Centre in our newly renovated space.
Last May the Board approved the 2022-2027 Strategic Plan which focuses on
two major strategic directions:
• A Great Place to Get Help
• A Great Place to Work and Volunteer
We are excited to implement actions that will focus on these directions.
The Literacy Program is in a time of growth. We continue to have a steady influx
of new clients: many are referrals through our Employment Team!
The MSC recently was awarded the contract to provide transportation to
up-coming cancer screening clinics being funded by the Oxford Ontario Health Team (OHT). This is an exciting new partnership
between the OHT, Primary Care and Community Support Services (CSS) agencies and a great opportunity to demonstrate the
value the CSS sector adds to our community.
We delivered over 21,000 Meals on Wheels throughout the community. None of this would have been possible without our
employees who provide the energy, enthusiasm, and ingenuity that drive our success! Thank you so much!
I am excited for the future we all share— building upon strong foundations to expand our impact, increase our reach, and
accelerate our pace. One thing that has deeply impressed me is how the MSC resides in the fabric of so many people’s lives.
The part we play in helping build better futures for our clients, and their families is a source of pride and purpose for our
employees, donors, volunteers and partners. Going forward we will continue to focus on our mission:
…to provide excellence in employment, literacy and home support services to Oxford, Norfolk and Elgin communities through
partnerships and innovation that allow others to embrace their personal independence.
www.multiservicecentre.com
MESSAGE FROM THE
BOARD CHAIR
Fran Bell
~ Board Chair
Board Chair
Fran Bell
Vice & Fundraising Chair
Val Foerster
Treasurer
Marian Muth
Directors
David Morris
Helen Lamos-Parker
Lynda Van De Maele
MSC is governed by community minded
people who are committed to enhancing
the accessibility and availability of our
services. The Board ensures the
organization maintains high standards
of accountability.
Page 36 of 280
4
This year the Multi-Service Centre adopted a new five year strategic plan. The plan is built from input
gathered from clients, employers, volunteers, staff, funders, and donors. Their feedback was the Multi-
Service Centre is having a significant positive impact in our community and should build on our strong
foundation.
We set a goal to engage in more collaborations and have experienced a year of increased partnerships. In
June we were able to reunite all staff back under one roof at the Livingston Centre after twelve years of two
office locations. In addition to welcoming people into our location at the Livingston Centre staff have
regularly reached out into the community to provide information about our services. This outreach was
held at the Tillsonburg Town Centre Mall, Salvation Army, Glendale High School, the Job Fair+ and several
local employers.
The Multi-Service Centre became a signing member of the Oxford Ontario Health Team and has actively
joined in its activities such as the continuous quality improvement collaborative. We have improved our
programs by educating staff regarding equity, diversity, and inclusive practices for client services. This lens
is also helping us let our community know all people are welcome and can contact us about the
employment, adult literacy, and home health care services we offer in Tillsonburg and the surrounding
communities.
None of this would been possible without the support from the provincial and municipal governments as
well as our local community who have volunteered many hours of their time and donated funds to offer
client supports that are not fully funded by government sources. It is an important show of support in the
work we do that approximately 540 volunteers donated over 5600 hours of client and governance services
for Multi-Service Centre this year. I thank you all from the bottom of my heart.
www.multiservicecentre.com
MESSAGE FROM THE
EXECUTIVE DIRECTOR
Kathryn Leatherland
~ MSC Executive Director
Page 37 of 280
5
Our Home Support programs continue to grow and meet
the needs of seniors and adults with disabilities that live in
the communities we serve to continue to live independently
and remain connected. The opportunity to actively
participate in many unique program opportunities
supported our ability to exceed funder expectations in the
programs we offer.
Our Assisted Living in the Community Program experienced
growth over the past year by supporting upwards of 60 high
risk frail seniors. The addition of Supportive Care Aides
supported us being able to meet client’s social needs. Our
dedicated community workers never wavered in providing
services to our clients as COVID continued and always put
the needs of the client first. We continue with high infection
control standards when providing services in the home and
clinic setting with COVID screening and staff using the
appropriate personal protective equipment.
Our Meals on Wheels program received funds that allowed
us to subsidize hot and frozen meals supporting clients on
fixed incomes to purchase additional meals and thus
impact positively on their nutritional health. Working with
local providers and the hospital for our hot and frozen
meals continues to be a strong collaborative partnership in
our communities. Our grocery buddy program in which we
work with METRO maintains a strong client base that
receives groceries delivered to their door by our dedicated
volunteers. Both programs provide a safety check to ensure
our clients’ wellbeing. Our ability to maintain economical
pricing also led to increased requests for housekeeping
and foot care services.
Our transportation program continues to experience
growth. A part time paid driver position was trialed which
allowed us to schedule more accessible vehicle drives for
medical appointments and increased use of both our
accessible vans. Volunteers are also an integral part of this
program and supported getting clients to the Nursing
Clinics for wound treatments, dialysis, medical and
specialist appointments.
Home and Community Care Support Services, partnered
with CSS organizations across Oxford County to be able to
deliver “LEGHO-Let’s Go Home” program that assists
patients from local hospitals to have a smooth transition
from hospital to home. This free program aids patients
being discharged the opportunity to have free frozen meals,
medical drives, housekeeping, and caregiver support to
assist them in their recovery with the goal of preventing
return to hospital. This is a time limited program of 4-6
weeks and many clients we served continue receiving our
services after the program is finished.
The Oxford Ontario Health Team is operational, and we are
an active participant in the various teams that have been
initiated to support enhanced communication among the
health care providers and meeting clients care needs. We
ensure the voice of community support services with our
knowledge and flexibility to support new service programs.
We are grateful for
the dedication of our
front-line staff,
internal staff, and
volunteers in
continuing to put
our clients at the
forefront of service
delivery. We are very
appreciative, and it is a privilege to be a part of meeting
care and service needs in our communities.
www.multiservicecentre.com
512 volunteers supported our Meals On Wheels and Volunteer Transportation Program
134% above annual target
4% above annual target
18% above annual target
29% above annual target
Home Support by the Numbers:
21,057 MOWs meals to 335 clients
2,699 Foot care sessions to 632 clients
4,361 transportation drives to 273 clients
4,025 units of housekeeping visits to 182 clients
HOME SUPPORT
Diana Handaeme
~ Director of Home Support Services
Page 38 of 280
6
The MSC’s Employment Services Team has robustly helped
our community recover post-pandemic. A highlight of our
year included bringing back our valued Job Fair. Employers
being challenged by the unavailability of talent led to new
workforce concepts
such as “an agile
career and rapid
upskilling”. This is
where our teams
focus have been this
past year; a combination of traditional educational programs
and rapid upskilling solutions such as micro-credentials,
certifications, etc. We created an event that job seekers
could connect with not only employers but education and
training centers and other community resources. Our events
led to several success stories from Employers and Job
Seekers. Our team has also been busy in the community
with an ongoing presence at both the Salvation Army and an
information table at the Tillsonburg Town Centre Mall.
The MSC and the Town of Tillsonburg was awarded funding
for an exciting project: Tillsonburg Youth Attraction and
Business Retention Partnership Project. Key elements of the
project include:
Raising awareness of local options for employment
available to students and youth
Confirming career interests of current students at
Glendale High SchoolEducating businesses on
opportunities to engage and hire students and youth via
working with the Multi Service Centre
Engaging youth and businesses to create connections
and future networking through the creation and
execution of an ambassador program exhibiting success
stories of “Tillsonburg Alumni” in the community.
Leveraging existing relationships, the project
implements the Economic Developers' Council of
Ontario’s Strategies and Tactics for Retaining and
Encouraging Youth to Return to Small and/or Rural
Communities framework.
This plan will strengthen local relationships and build a
sustainable pathway that will continue to connect youth and
employers for years to come contributing to bright futures
for and the ability to support and grow local businesses.
On November 16th, the day after the unfortunate news of the
Adient plant closure, MSC was contacted and met with
Adients' HR manager to share resources and provide them
with information about our services that they could then give
to their staff. Our MSC Resource Centre saw many Adient
employees come in for support in the first few days. Our Job
Developers reached out to our program employers as well as
other manufacturing employers within a 30 minute drive of
Tillsonburg to get up to date job listings including vacancies,
wage and benefits. Employers also contacted us to share their
hiring needs. This
was consolidated
into a spreadsheet
that we provided to
Adient employees.
I am very proud of
our team to be able to come together so quickly to support the
people in our community and continue to be there every step
of the way.
The government is transforming Ontario’s employment
services to make them more efficient, more streamlined, and
outcomes focused. As part of Employment Services
Transformation, a new service delivery model will integrate
social assistance employment services, as well as other
government employment services, into Employment Ontario.
This new system will be more responsive to needs of job
seekers, businesses and local communities.
Our Employment Services team is committed to providing a
high quality of service. We strive to help job seekers be
successful and achieve their goals!
www.multiservicecentre.com
Employment Services by the numbers:
14 Employers updated the skills of 17 employees
through the Canada-Ontario Job Grant
81% of ES assisted clients completed service with
successful outcomes
32 employers have received Training Incentives for
ES Job Placements
91.5% of placements were on the job training
including apprenticeships and work experience
EMPLOYMENT SERVICES
Randi-Lee Bain
~ Employment Services Program Manager
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7
“The whole world opened to me when I learned to read.”
- Mary McLeod Bethune
With service restrictions eased, and many clients
feeling safer venturing out, our literacy program has
experienced a resurgence over the past fiscal year.
Through creative adaptations of our service delivery,
clients could meet in person or online. With these
changes, our numbers of tutors and clients have
approached pre-pandemic levels. With more services
and businesses than ever moving online, we are
providing urgently needed accessible opportunities to
build literacy and digital literacy skills.
We employed a Literacy Coach this fiscal through a
2022 Canada Summer Job Grant. She offered
personalized instruction in our small group classes,
updated our Basic Computer Skills curriculum, and
helped relocate our Literacy Library to its new location
in the Livingston Centre.
With valued funding from 100 Women Who Care Oxford,
Marwood International Inc. and St. Mary’s Catholic
Women’s League, our Literacy Library gained
accessible shelving and an eye-catching banner which
draws attention to the library and acknowledges donor
support. Dubbed “The Woodhouse Collection”, its name
honours former Literacy Program Coordinator Wendy
Woodhouse’s many years of service.
Literacy & Basic Skills by the Numbers:
• 135 learners served: 94% of target
• Customer Satisfaction: 107% of target
• Service Coordination: 165% of target
• Suitability: 121% of target
• Learner Progress: 124% of target
• 4,688 client contact hrs Up from 3,236 previous year
• 27 Literacy volunteers 1,127 volunteer hrs
With generous donations from United Way Oxford, Oxford
Community Foundation, and LiUNA Local 1059, we have
acquired 24 iPads and Android tablets. We are now equipped
to meet a need expressed by our learners: mobile skills
training for cellphones and tablets. We are hugely appreciative
of our community’s support – we would not be able to offer
the quality of services we do
without this invaluable assistance!
Our program will be participating
in two pilot programs this coming
year: a $90,000 Ministry Skills for
Success grant was awarded to
provide training to under
represented groups. Jointly with
Literacy Link South Central, we
will also be hosting tech drop-ins
for under-served populations including seniors and individuals
with low income via the Government of Canada’s Digital
Literacy Exchange Program (DLEP). These projects aim to
tackle the “digital divide” by offering technology skills training
to those who need it most.
Deep thanks go out to our team: class instructors and
volunteer tutors creatively work through many challenges to
help learners build skills toward education, career, or
independence goals. We sincerely thank our donors,
community partners, agency, staff, volunteer tutors and board
members. All play crucial roles in helping our clients connect
with the learning materials and path that best work for them.
The life-changing skill improvements our learners see in our
program are truly a team effort!
These numbers
highlight both our staff
and our clients
commitment to learning
and development
www.multiservicecentre.com
LITERACY SERVICES
Sara Lattanzio
~ Literacy & Basic Skills Program Manager
Page 40 of 280
8
2022-23 Annual Operating Budget: $5,439,355 Multi-Service Centre derives 87% of its funds through provincial funding that includes contracts with the Ontario Health and Ministry of Labour, Immigration, Training and Skills Development (MLITSD). These contracts include several programs that have very different client eligibility, method of funding, targets and reporting requirements. In addition to these contracts for client services the MSC has revenue from fees associated with programs, grants, one-time projects, municipal support, donations, and fundraising.
Finance
Funding gratefully acknowledged from:
Marketing
Brand development was a big focus on marketing materials this year. After a website overhaul, new
colours were added to the MSC brand that have since been used to assign branding for specific services.
Many materials were created and updated, including brochures, banners, signs, digital media posts,
newspaper ads, flyers, and more. Each of these materials were branded accordingly, with Home Support
materials now identified through blues, Literacy & Essential Skills through oranges, and Employment
Services through reds. All Social Media accounts saw an increase in followers, reach, and engagement,
especially the Facebook page, which had a 26% increase in followers and a 51% increase in engagement
due to boosted ads. As the year drew to a close, a videographer was hired to update YouTube videos to
increase views on that platform in the coming year.
www.multiservicecentre.com
OPERATIONS
Chris Riley
~ Director of Operations
Page 41 of 280
9
Employee Satisfaction:
We are a dynamic, community focused agency that aims to provide our team the
tools and education necessary to successfully make an impact! Among MSC staff:
95% find their work meaningful
95% report that they have the training necessary to solve issues on the job.
94% feel that their opinions and ideas are heard and valued by their supervisor
91% feel their supervisor understands a healthy work/life balance
Team Building:
Our staff continued to participate in staff meetings and department specific
meetings this year. We also saw the revival of our Community Worker Mentor
meetings, this is an important part of communication and support for our community worker group! Departments were
creative with their time and resources to hold team building events such as the community worker appreciation BBQ, our
Together At Last event and our Holiday Party to name a few. These events provide the necessary time and space for staff
to really get to know one another which assists in forming those workplace relationships that help us succeed.
Staff Development:
The MSC encourages and supports lifelong learning as a core value and works
cooperatively with employees to encourage academic pursuits.
All MSC PSWs are currently certified Personal Support Workers
All Community Workers (PSWs and Housekeepers) are First Aid Certified
Internal staff received Equity, Diversity, & Inclusion Training
Leaders at the MSC received Leadership Training including:
* Difficult people, difficult discussions, and how to manage
* Business communication
* Contemporary issues in leadership
* Time management
The MSC also continues to offer online training to all our staff as it relates to their role, health, safety, and wellness
2022 Taste the Rainbow Wellness Initiative
The MSC makes our employees' health and wellness a priority with annual health and wellness
initiatives. In 2022 we saw a focus on healthy habits by implementing our “Taste the Rainbow”
initiative. Participants received a mini greenhouse with seeds and tools to start their own garden.
This initiative encouraged staff to grow their own vegetables, learn to care for their plants, shared
healthy recipes and general nutrition and meditation tips. This initiative not only taught
participants the benefits of growing your own food, but it also created a community of engaged
staff through the initiative and even after the initiative ended. Staff are already discussing with
each other their plans to grow a vegetable garden again this year.
Social Committee Events
50/50 Draws, Raffles and Parties
Easter Helping Hands Donations
Halloween Photo Contest
Christmas Food Bank Donations
And so much more .... !
Dedication to the MSC:
• 3 employees with over 20 yrs of s
• 5 employees with over 15 yrs of s
• 5 employees with over 10 yrs of s
• 8 employees with over 5 yrs of se
www.multiservicecentre.com
OUR TEAM
ervice
ervice
ervice
rvice
Page 42 of 280
10
Our heartfelt thanks go out to those that have donated their time and hearts to
our organization over the last year, as the MSC relies on the dedication of local
volunteers to help our programs run.
We are always looking for more volunteers to help us serve our community.
You can volunteer as:
TRANSPORTATION DRIVER MEALS ON WHEELS DELIVERY
LITERACY TUTOR BOARD OR COMMITTEE MEMBER
Contact us at www.multiservicecentre.com/volunteer-registration/
VOLUNTEER APPRECIIATIION OPEN HOUSE
Event held on June 23rd at the Tillsonburg Soccer Park
VOLUNTEER CHRIISTMAS PARTY
Event held on December 15th at the Upper Deck
www.multiservicecentre.com
VOLUNTEERS
Page 43 of 280
11
Our programs and services are supported by generous donors just like you. Every
contribution, great and small, help us continue to provide quality care to our community.
Alexis Lizotte Alice Hart Allan Robson Ashley Ward Bob Devine Bonnie Brown Brandi Cowen Brenda Stone Brent & Janet Hollister Brian Odette Bruce Watson Carol Honsberger Carolyn Odette Cheryl Ward Chris Riley CIBC - Tillsonburg Connie Shuga Damien Cooper Darlene Chambers David & Andrea Cryderman David & Nancy Baldock Deb Losee Dennis & Annette Arnold Devin Ryan Dianna Morgan Dianne Desplenter Donna Holder Edmund Edwards Edward Klassen Elizabeth Cook Escapes Salon & Spa Flooring Canada Georgette Bridle Georgina Vincent Gordon & Muriel Williams Jack Parker
GRANTS:
Jackie Crassar
James Morgan
Janny Dimmers
Jason Weiler
Jennifer Grant
Joan Weston
Joey Ianni
John & Adele Armstrong
John Austen
John Morrison
Karen Ann Oke
Karen Horvath
Katheleen Ellis
Kathryn Leatherland
Kathy Hepburn
Kenisha Choo-Yick
Kristina Sviridoviene
Larry Banman
Laurel & Peter Beechey
Lauren Piette
Linda Larkins
Lisa Hakala Literacy Link South Central Lynne Adams Margaret McCrimmon Maria Rice Marilyn Mercer Mary Nemeth Maureen Vandenberghe Nancy Warren Norman Jones Patricia Cherneski Peggy Adlington Peter & Jackie Kirk Peter Southwell Tillson Pizza Randi-Lee Bain Richard & Josephine Laplante Richard Buchanan Richard Spratt Roger Spriet Ron & Joan Norris Ron Huffman Rotary Club of Tillsonburg Scott Dunbar Sharon Bruce Steve Molnar Susan DeRoo Susan Morgan Terry Fraser Theresa Hamilton Tillson Pizza Timothy Bedard Tracy Van Boethem Wayne Newman William Walls
Enabling Accessibility Fund
Ontario Community Support Association
Oxford Community Foundation: Maple Leaf Grant
Ted Rogers Community Grant
The Good Companions Seniors' Centre
United Way Oxford
Elgin County
Township of South West Oxford
Town of Tillsonburg
Township of Norwich
Norfolk County
www.multiservicecentre.com
GRANTS & DONORS
You can donate to the MSC in person, by mail, by phone or online
Page 44 of 280
12
Follow us on Social Media
www.multiservicecentre.com
96 Tillson Avenue, Tillsonburg ON N4G 4G8
519-842-9000
info@multiservicecentre.com
CONTACT
INFORMATION
Other Service Locations Include:
Community Employment Services, Woodstock: 40 Metcalf Street
Page 45 of 280
Page 46 of 280
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Page 49 of 280
Community Grant Application - 2024
This form should be used by community groups requesting funds from the Town of
Tillsonburg during the annual Budget Process. The application deadline is December 1, 2023.
Please note that all groups will be required to present their application to Council on January 15, 2024, at
6:00 p.m. Each community group will have 5 minutes to make a brief presentation and answer questions
from Council.
Organization Name *
Thames Valley Communication Access
Program
Mailing Address
PO Box 182 London STN Lambeth, N6P 1P9
Primary Contact Person: *
Natalie Kuzmanovich/Crystal Branco
Primary Contact's
Phone Number: *
2269274617
Primary Contact's
Email Address *
info.tvcap@gmail.c
om
Page 50 of 280
What is the purpose/mandate of your organization? *
The Thames Valley Communication Access Program ("TVCAP") is a newly established (2023) not for
profit for adults in the Thames Valley Region with acquired communication impairments (as a result of
stroke, brain injury, progressive disease). Our program aims to provide access to long term support in
recovery and management to maximize communication abilities. Our mission is to empower adults with
communication impairments by providing accessible and effective communication services through
group speech therapy. We also aim to provide education and advocacy in the region on behalf of adults
with communication impairments.
Our members are often seniors who experience social isolation due to their inability to effectively
communicate their message and engage with their community. We promote an atmosphere that
cultivates connections, joy, peer comradery, and social support. As our organization evolves, we also
aim to run quarterly family/caregiver training sessions on communicative accessibility for carryover of
our strategies, and also provide advocacy/education regarding communicative accessibility to
interested businesses and community partners in the Tillsonburg area.
The need for communication groups to support adults living with communication difficulties is well
established in Ontario and other places internationally and is included in Stroke Best Practice
recommendations (for example). Regions in the South West LHIN have no established groups like
these.
Typical outpatient rehabilitation hospital stays are 8 to 12 weeks. Post discharge, adults with
communication impairments have limited access to additional speech-language pathology services,
particularly in rural areas. Group members are often seniors on a fixed income who have already
accessed all available OHIP services, and no longer have access to extended health benefits offered
by employers for coverage, or the cost of private services is a
barrier (average private speech-language pathologist rate is $130-150/hour). Group members'
impairments are often chronic or progressive. The TVCAP exists to provide long term support to these
community members and their families.
To learn more about our organization, please visit our website: www.tv-cap.ca.
Which statement best describes your
organization?
Non-profit (not incorporated)
Non-profit (incorporated)
Registered charity
If you have a charitable number, enter it here:
Page 51 of 280
Grant Request Details
This section asks you to provide details on your 2024 grant request as well as your funding needs over the
next three years.
2024 Grant Request Amount: *
$6240
Projected 2025 Grant Request Amount:
$6240
Projected 2026 Grant Request Amount:
$6240
Projected 2027 Grant Request Amount:
$6240
Why do you require funding and what will the funds be used for? *
Any funding received goes directly to group operations. Funds will be used for group facilitator
consultant fees. The goal of fundraising is to reduce the costs incurred by the group participants. As
stated above, group members are often vulnerable seniors on a fixed income with limited access to
additional sources of speech-language pathology follow up.
Our therapy groups are run by registered speech-language pathologists. Groups run three times per
year for 8 weeks (fall, winter, spring), with 8 plus members from Tillsonburg and other areas in Oxford
County. Groups currently run in London and Tillsonburg. We acknowledge this application is only
applicable to the operating costs for the Tillsonburg based group and not other areas of the Thames
Valley region.
Funding will cover consultant Speech-Language Pathology Fees only. Insurance and materials will be
covered by other sources of funding. Mileage, travel time, and indirect time (e.g. program planning,
assessment, documentation, administrative time, etc) are not reimbursed or covered at this time. Our
goal is to offer groups at no to minimal cost to participants, and this is indicated in our funding amount
requested.
Tell us about any other sources of funding for this project/program (if applicable). Include grants
from other levels of government, community groups, donations etc.
Additional funding sources include generous contributions from corporate sponsorships, group
member fees, and anticipated fundraising initiatives/programs. We plan on applying for additional
grants through the government of Ontario (Seniors Community Grant) when opened. As a newly
established not for profit, we have not been eligible during our first year of operation. An application to
cover costs through the City of London for the London based group has also been submitted. We have
also received an “in kind” donation of group space from the Upper Deck Youth Centre in Tillsonburg to
host group.
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Has the Town of Tillsonburg granted funds to your organization in the past 3 years? *
Yes
No
Other Information
This section asks for background information related to your request.
Financial Statements for prior two (2) years attached?
Yes
No
If you have additional information for Council's consideration, attach it here:
File Name
TVCAP Ledger Nov 30.pdf
124.2 KB
letter of support 1.jpg
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letter of support 2.pdf
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Which member(s) of your group will present your request at the Council meeting?
Natalie Kuzmanovich, Crystal Branco
Will you providing a Powerpoint presentation? *
No
Yes
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM
Crystal Branco & Natalie Kuzmanovich
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM
Imagine You Lost
Your Ability to
Speak.
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM
How would you communicate?
How would you tell your family you loved
them?
How would you tell your doctor what is
wrong?
How would you express financial
concerns?
How would you maintain and create new
relationships?
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM Who We Are:
The Thames Valley Communication
Access Program ("TVCAP") is for adults
in the Thames Valley Region with
acquired communication impairments
(e.g. due to Stroke, Brain Injury,
Parkinson’s Disease, other acquired
neurological impairments)
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM Who We Are:
Our program aims to provide access to
long term support in recovery and
management to maximize
communication abilities.
We currently support 13 members
across the region. With funding, we hope
to expand our capacity, and reach
individuals whom cost has been a barrier
for.
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM Who We Are:
Our mission is to empower adults with
communication impairments by
providing accessible and effective
communication services through group
therapy.
Our therapy groups are run by
registered speech-language
pathologists. Groups run three times
per year for 6-10 week blocks and
currently run in Tillsonburg & London.
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM Who We Are:
We also aim to provide education and
advocacy in the Thames Valley Region
on behalf of adults with communication
impairments to interested caregivers
and businesses.
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM Why We Are Here:
Our members are often vulnerable
adults/seniors who experience social
isolation due to their inability to
effectively communicate their message
and engage with their community.
Our groups offer a safe place to connect
with others, engage in conversation and
improve their communication skills &
quality of life.
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM
Service Gap in Thames Valley Region:
Communication groups
have existed around the
province for many years.
We are the first group in
Thames Valley region to
establish long term support
for adults living with
acquired communication
impairments.
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM What Our Participants Say:
Based on our feedback surveys in Fall 2023:
Group makes me feel supported and increases my well-being: 100% said yes
Group makes me feel connected to peers: 100% said yes
Group allows me to participate in conversation: 100% said yes
Group allows me to stay connected with speech-language pathologists: 100%
said yes
“This is the only place I get to talk!”
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM
“He can speak freely at
his own pace and with
no judgement and
enjoys cheering on the
other members.”
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM
“Group helps you feel
connected to others
who understand your
situation and
struggles.”
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM
“Group is good for him,
to be around people like
him.”
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM
“She always comes from
meetings happy.”
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM How You Can Help
•Any funds received go directly to group operations, materials, and
insurance.
•A number of our members are vulnerable adults/seniors on a fixed
income.
•Many have accessed all available OHIP funded speech-language
pathology services and no longer qualify for additional intervention. The
cost of private services is also a barrier.
•Without continued support, they’re at risk of social isolation, mental
health decline, and reduced overall quality of life.
•Supporting our group will allow members to remain connected to their
community and peers, and also continue to work on their communication
skills.
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM
•THAMES VALLEY COMMUNICATION ACCESS PROGRAM (HTTPS://TV -CAP.CA)
•THE TORONTO APHASIA INSTITUTE (HTTPS://WWW.APHASIA.CA/)
•THE ARTC APHASIA PROGRAM (HTTP://ARTCBRANTFORD.SQUARESPACE.COM/APHASIA)
•SAM APHASIA PROGRAM (HTTPS://GOODSHEPHERDCENTRES.CA/SERVICES/SAM -APHASIA-
PROGRAM/)
•HALTON-PEEL COMMUNITY APHASIA PROGRAM (HTTPS://WWW.H -PCAP.COM/)
•WATERLOO WELLINGTON APHASIA PROGRAM (HTTPS://WWW.SJHCG.CA/OUR -PROGRAMS-OF-
CARE/COMMUNITY-SUPPORT-SERVICES/WATERLOO-WELLINGTON-REGIONAL-APHASIA-
PROGRAM/)
•NIAGARA APHASIA PROGRAM (HTTPS://WWW.NIAGARAREGION.CA/LIVING/SENIORS/COMMUNITY -
PROGRAMS.ASPX)
•MARCH OF DIMES APHASIA PROGRAM (HTTPS://WWW.MARCHOFDIMES.CA/EN -CA/PROGRAMS/ACS)
•APHASIA CENTRE OF OTTAWA (HTTPS://APHASIAOTTAWA.ORG/)
Where to Learn More:
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THAMES VALLEY
COMMUNICATION
ACCESS PROGRAM
Thank
you!
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Community Grant Application - 2024
This form should be used by community groups requesting funds from the Town of
Tillsonburg during the annual Budget Process. The application deadline is December 1, 2023.
Please note that all groups will be required to present their application to Council on January 15, 2024, at
6:00 p.m. Each community group will have 5 minutes to make a brief presentation and answer questions
from Council.
Organization Name *
United Way Oxford
Mailing Address
447 Hunter St.
Woodstock, ON N4S 4G7
Primary Contact Person: *
Kelly Gilson
Primary Contact's
Phone Number: *
(519) 539-3851
x301
Primary Contact's
Email Address *
kelly@unitedwayoxf
ord.ca
What is the purpose/mandate of your organization? *
Vision: A caring, inclusive and resilient Oxford community where everyone lives with dignity, belonging,
opportunity and hope.
Mission: Addressing Oxford County’s social needs today and reducing the needs of tomorrow.
United Way Oxford is deeply connected to our local community and we work across many sectors and
with a wide variety of individuals, organizations and collaborations help build a healthier Oxford
community. We are well known as a fundraiser and a funder of social/human services. We also deliver
programs such as The Light House, Tampon Tuesday, 211, Supplies4Students, etc. and we provide
leadership, research, support, connections and funds to support efforts to in our 3 focus areas of:
Moving People out of Poverty; Ensuring Healthy People & Strong Communities; & Supporting
Children/Youth/Families. We gather local research by engaging our community and sharing that public
knowledge. We promote and support volunteerism; provide training to strengthen and educate staff
and volunteers in the non-profit sector. We leverage our reputation and contacts to communicate and
influence public attitudes, and to ensure awareness regarding local social issues. Depending on the
impact area our role can be that of a mobilizer, creator, initiator, researcher, funder, supporter, or
participant.
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Which statement best describes your organization?
Non-profit (not incorporated)
Non-profit (incorporated)
Registered charity
If you have a charitable number, enter it here:
11930 3642 RR0001
Grant Request Details
This section asks you to provide details on your 2024 grant request as well as your funding needs over the
next three years.
2024 Grant Request Amount: *
$10,717
Projected 2025 Grant Request Amount:
$10,717
Projected 2026 Grant Request Amount:
$10,717
Projected 2027 Grant Request Amount:
$10,717
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Why do you require funding and what will the funds be used for? *
We are requesting $10,000 to support our Tillsonburg Light House, a transitional housing program with
on-site support that is making a positive impact on the lives of local individuals facing homelessness or
housing instability. When United Way Oxford purchased and renovated a home in the spring of 2023
we were blessed with incredible assistance from local contractors/trades who helped us renovate the
home to allow for it to be open for residents for May 1st. We worked closely with Town Staff through that
process and were told that the Town would like us to apply for funding for the 2024 budget cycle. United
Way, through our generous corporate and individual donors, contributed over 70% of the initial start-up
costs (purchase and renovation costs), with Toyota Motor Manufacturing Inc., Oxford County and the
Oxford Ontario Health Team granting the additional 29% as one-time only grants. In addition to paying
for the property and the on-going operating costs of the property, United Way is committed to paying the
Oxford County Community Health Centre for providing on-site wrap-around supports to help residents
enhance their life skills, health and well-being and, ultimately, move forward to a better future. They are
experts with the skills and experience to support the residents and are strong community partners who
are able to make the necessary connections to maximize supports. Combined, The Light House
operational costs are approx. $175,000/year. We are asking the Town to contribute $10,000 to directly
help offset those costs. Together, we can ensure facilities and stabilize programming designed to help
Tillsonburg residents is available in the community.
The additional $717 is a request to waive the rental costs of the Lion's Auditorium and the Lion's Den
on Saturday, February 24, 2024, when United Way Oxford will be hosting the 1st annual 'Coldest Night
of the Year' (CNOY) fundraising walk in Tillsonburg. The event is expected to attract hundreds of local
citizens who want to make a difference for those that are homeless, hungry and hurting. Community
Members want to see that services are available to provide housing and the necessary supports to help
our most marginalized neighbours. 100% of the dollars United Way receives from the CNOY
Tillsonburg event will stay in Tillsonburg and be earmarked for the Light House as well as distributed to
agencies providing vital on-the-ground services in Tillsonburg. Through our strong investment and
measurement process, we can maximize contributions to best provide basic needs as well as the
supports necessary to reduce the risk and help prevent homelessness. United Way Oxford is the
largest, non-government funder of human and social services in our community and we rely entirely on
donations to do our work. The CNOY event will provide much needed funds so that we ensure there is
help available for those who are most vulnerable.
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Tell us about any other sources of funding for this project/program (if applicable). Include grants
from other levels of government, community groups, donations etc.
United Way Oxford does not receive government funding, therefore, there are no external dollars
provided to us to operate The Light House. Our annual fundraising campaign provides all of the funds
to cover the operational and staff costs associated with The Light House. That campaign relies on the
generosity and commitment of local corporations, companies, employees, labour groups and
community residents. We continue to look for new and alternate funding fundraising is becoming more
and more challenging while the social needs in our community continue to grow. The Light House,
along with many other vital programs, rely entirely on United Way funding in order to deliver
programming.
Has the Town of Tillsonburg granted funds to your organization in the past 3 years? *
Yes
No
Other Information
This section asks for background information related to your request.
Financial Statements for prior two (2) years attached?
Yes
No
Attach files here
File Name
United Way Oxford Mar 31 23 - Draft Financial statements (Kelly's Notes).pdf
130.0 KB
Audited Financials United Way Oxford Mar 31 2022.pdf
161.4 KB
If you have additional information for Council's consideration, attach it here:
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Which member(s) of your group will present your request at the Council meeting?
Kelly Gilson
Will you providing a Powerpoint presentation? *
No
Yes
Attach your Powerpoint presentation here or submit to clerks@tillsonburg.ca by December 15,
2023.
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Community Grant Application - 2024
This form should be used by community groups requesting funds from the Town of
Tillsonburg during the annual Budget Process. The application deadline is December 1, 2023.
Please note that all groups will be required to present their application to Council on January 15, 2024, at 6:00
p.m. Each community group will have 5 minutes to make a brief presentation and answer questions from
Council.
Organization Name
Tillsonburg Tri-County
Agricultural Society
(Tillsonburg Fair)
Mailing Address
PO BOX 43
Tillsonburg, Ontario
Canada
N4G 4H3
Primary Contact Person: Rosemary Dean
Primary Contact's Phone Number:
Primary Contact's Email Address
Importance and Vision
of the fair: Our Annual
Fair's importance
dates back to a history
when people loved to
get together and
celebrate. They
celebrated successful
learning and showed
their best harvest and
crafts. They tasted
entries to determine
the best baked goods.
The fair is a
celebration everyone
looks forward to and
valuable take away is
creating lasting
friendships and
contacts. It brings the
community together.
Fairs differ in areas
and the support they
receive is how they
continue to be
Personal Information
Personal Information
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successful in today's
society.
Some Areas we focus
on:
-Promotion and
education of
agriculture and
community
-Support rural
economic
development and local
commerce
-Provide opportunities
for youth and adult
education on the
importance of
agriculture in our
society and community
-our fair thrives to
instills and teach hard
work, perseverance,
sportsmanship, public
speaking, and
volunteerism along
with
providing education
and learning
opportunities for our
next generation to
grow, learn and
succeed.
-opportunities for
young people to foster
life skills such as
communication,
leadership, goal
setting and work ethic
-Community service
and volunteer
leadership are at the
root of the success of
the fair.
Other values:
Teach responsibility.
Teach respect.
Instill appreciation for
agriculture, our
community and
friendships.
Teach to give back.
Create a network.
When the fair sets up
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Why do you require funding and what will the funds be used for?
We are requesting
funds and support to
help offset the cost to
run this 3-day event.
Funds will help with
expenses:
-Magical Midway rides
& games
-Clever Kids play zone
-Monster Truck & FMX
-Pony rides and
petting zoo
-kids tractor and bike
decorating and
parade
-kids entertainment
(Paz hockey & the
silver scarlets, Dotsy
the clown, Paul
Beinke-Bullying, Aaron
Matthews Illusion
show, Canine Circus
show, the farmer's
daughter show)
-Bex-in-Motion hula
hoop shows (day and
night shows)
-Case IH Pedal tractor
course
-For adults' music
possibly: Country
Road, The Mudmen or
Zeppelin Tribute
Tell us about any other sources of funding for this project/program (if applicable). Include grants from
other levels of government, community groups, donations etc.
-IOOF Otter Lodge
#50
-DeGroote Hill
-Tear Systems
Mechanical
Contractors
-Mary Jane Kekes
-OMFRA Grant
-OAAS
-Optimist Club of
Tillsonburg
-Chrissy's Catering
-winter storage
-public & private
donations (monetary
and or product)
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Welcome to
TurtleFest!
LPRCA Boardroom
January 15th, 2024
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2023 marked
the successful
return of the
festival after a
3-year hiatus
More than 75 organizations and businesses
actively participated
A signature event with no economic
barrier
Financial viability –with full repayment
of the loan to the Town of Tillsonburg
Attendance into the thousands of people
from the town, county and region
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TurtleFest 2024
Planning for the current festival is underway
June 14/15th, 2024
Open to everyone in the community and tri-
county area.
The event is building a reputation regionally
across Southwestern Ontario.
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Importance of the town’s grant
Essential contribution toward logistical costs
Provides the credibility from which to attract
sponsorship
Operational cash-flows during the planning
and preparation stages
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Summary:
We are very grateful to the Town of Tillsonburg support for
the event –this core support lends credibility to attract
local, regional and national sponsors.
Thank you for the in-kind supports including the road
closure, PRC team on-site assistance + site set-up.
The event reinforces a positive image for the Town of
Tillsonburg.
TurtleFest is a signature annual event.
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Questions?
Comments?
Suggestions?
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Current Budget 51,800$
EXTERNAL REQUESTS FOR COUNCIL
DELIBERATIONS 2023 Awarded Amount 2024 Requested Amount Final Council Approved Amount Notes
Big Brother Big Sisters of Oxford County $ 2,000 $ 4,200
Junior Achievement SW Ontario Inc. $ 1,000 $ -
Lake Lisgar Revitalization Committee $ 7,000 $ 7,000
Royal Canadian Legion 153 $ 3,500 $ -
Tillsonburg & District Multi-Service Centre $ 7,000 $ 10,000
Tillsonburg Free Family Fishing Derby $ 1,000 $ 3,000
Thames Valley Communication Access
Program $ - $ 6,240
Tillsonburg Horticultural Society $ 4,000 $ -
United Way Oxford $ - $ 10,717
Tillsonburg Tri-County Agricultural Society,
Tillsonburg Fair $ 6,800 $ 18,000 In 2022, funds released only upon confirmation that event would be held
Tillsonburg Turtlefest $ 7,500 $ 12,000 In 2022, funds were not released as event was not held
Youth Unlimited YFC Tillsonburg
Upper Deck Youth Centre $ 1,000 $ 3,000
$ 40,800 $ 74,157 $ -
HISTORICALLY COMMITTED
Town of Tillsonburg Cultural Advisory
Committee (Excludes Santa Claus Parade) $ 6,000 $ 6,000
Tillsonburg Santa Claus Parade
Tillsonburg & Area Optimist Club $ 2,500 $ 4,000
Family Day Organizing Committee $ 2,500 $ 2,500 Not provided in 2021 and 2022 due to COVID
TOTAL $ 51,800 $ 86,657 $ - Final Budget
2024 Grant Requests
Council Deliberation Tracking Sheet - January 15, 2024
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Current Budget 51,800$
EXTERNAL REQUESTS FOR COUNCIL
DELIBERATIONS 2023 Awarded Amount 2024 Requested Amount Final Council Approved Amount Notes
Big Brother Big Sisters of Oxford County $ 2,000 $ 4,200
Junior Achievement SW Ontario Inc. $ 1,000 $ - No 2024 Submission
Lake Lisgar Revitalization Committee $ 7,000 $ 7,000
Royal Canadian Legion 153 $ 3,500 $ - Withdrew 2024 Request
Tillsonburg & District Multi-Service Centre $ 7,000 $ 10,000
Tillsonburg Free Family Fishing Derby $ 1,000 $ 3,000
Thames Valley Communication Access
Program $ - $ 6,240
Tillsonburg Horticultural Society $ 4,000 $ 4,000
United Way Oxford $ - $ 10,717
Tillsonburg Tri-County Agricultural Society,
Tillsonburg Fair $ 6,800 $ 18,000 In 2022, funds released only upon confirmation that event would be held
Tillsonburg Turtlefest $ 7,500 $ 12,000 In 2022, funds were not released as event was not held
Youth Unlimited YFC Tillsonburg
Upper Deck Youth Centre $ 1,000 $ 3,000
$ 40,800 $ 78,157 $ -
HISTORICALLY COMMITTED
Town of Tillsonburg Cultural Advisory
Committee (Excludes Santa Claus Parade) $ 6,000 $ 6,000
Tillsonburg Santa Claus Parade
Tillsonburg & Area Optimist Club $ 2,500 $ 4,000
Family Day Organizing Committee $ 2,500 $ 2,500 Not provided in 2021 and 2022 due to COVID
TOTAL $ 51,800 $ 90,657 $ - Final Budget
2024 Grant Requests
Council Deliberation Tracking Sheet - January 15, 2024
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2024 DTBIA
Budget presentation
to Town Council
JANUARY 15TH, 2024
COUNCIL CHAMBERS
4 ELM STREET, TILLSONBURG
Annual Year-in-Review
2024 budget + business plans
Appreciation to our members + stakeholders
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2023 –our success story
-25,000 plus interactions with pedestrians, cyclists, tourists
-2,500 plus bags of garbage and recycling picked up
-25 plus community events attended
-18,000+ estimated attendance at TurtleFest
-5,000 attendance at Hallo-weekend Spooky Trail
-10,000+ estimated attendance at Optimist Night Parade
-Facilitated/triaged supports for the downtown homeless community
-Successful fundraising to support BIA activities: LED lights, truck, activities
-Hosted educational events and meetings
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Downtown Tillsonburg is a model in many ways:
We have a fully functioning downtown unlike those in
London + Kitchener ON, Phoenix AZ, Memphis TN,
Indianapolis IN, Atlanta GA, New Orleans LA.
Physical attributes: compactness, size, history of
support the municipality/planners/developers.
Hub of commerce – destination for shopping and
repeat visits for consumable goods.
Location of choice for national retailers.
Welcoming, clean & safe environment.
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A vibrant, thriving downtown is essential for all +
especially to facilitate economic development!
The downtown is the “heart” of the town’s body: Without a healthy heart, the
entire town will not function at a high level.
Must continue to recruit more retail, services, housing: Following the report
recommendation from the Central Area Design Study from 2012.
Safe, friendly and clean environment: These are “must-do’s” –people will not
live, eat, shop and explore if the environment isn’t safe, clean and hospitable.
Residential options for those who don’t drive: Transportation or lack thereof
becomes a limiting factor as to why people may leave to live elsewhere.
Building relevant infrastructure: What are the needs of our residents. How can
we serve you better? How do we retain youth and to keep their energy?
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Budget planning assumptions:
1)Minimal increase in the base levy.
2)Extraordinary adjustments related to a Human Resources investigation $21,173;
unfunded 2020 capital projects, bad debts related to ERR program, prior period
deficit adjustment (2020) and adjustments related to audit recommendations.
3)Maximize Rural Economic Development grant contributions: 30% funding.
4)Funding all capital items internally starting in 2024 with no new debt placement.
5)Deferring certain capital, operating and replacement items to future year(s).
6)Continue fundraising for new L.E.D. lights for Phase 2 installation.
7)Pre -approved inputs for MOU, capital, RED + other contractual obligations.
8)External funding: Canada Summer Job Service, Employment Ontario, Community
Futures Oxford, OMAFRA – R.E.D., and others.
9)Adherence to By-Law 2013, Municipal Act + all other BIA-centric legislation.
10)Implementation of Town of Tillsonburg Finance Department recommendations.
11)Implementation of all auditor (Millards), recommendations.
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2003 node reconstruction debt:
2015: The BIA ran into financial difficulties + refinanced $43,000 of
long-term debt via a loan from TD Bank, 5-year term, Town approved.
November 3rd, 2018, a further debenture - $115,000 of new debt was
added to finance the heritage streetlight project. This new debt
commitment was made without proper analysis of the cash-flow impacts.
2017/2018/2019: Tax levy adjustments from prior years – resulting in a
claw-back of $43,000 related to the Tillsonburg Town Centre Mall campus.
2020: there was a levy shortfall of $30,000:
(-21.5%) vs budget (-14.7%) vs. prior year.
Historical cash-flows & debt management timeline
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2021 – Tillsonburg Town Centre property assessment - corrected via by-Law in
eliminating this risk in future years by allocating a static 43% of the annual levy
to the subject properties: 164, 170, 200 + 248 Broadway (unappealable).
Capital: 2020 + 2021 were funded internally as necessitated by successful
external funding programs such as the “Pop-up Patio Project” – total cost of
$75,000 offset by only a $25,000 grant from Community Futures Oxford.
The pandemic period: very detrimental to BIA sustainability – not just in
Tillsonburg, but throughout all 330 BIAs in Ontario.
Historical cash-flows & debt management timeline
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Historical decisions by the BIA Board of Management resulted in a deficiency of cash-
flows that are necessary to facilitate the long-term health of the organization
including the payment of committed debts AND being compliant with all required
legislation.
Churn in the financial accounting systems: over a period of time, there were multiple
bookkeepers and auditors. Systems, procedures and software have been
implemented to resolve for all outstanding deficiencies.
Note: All project financing is approved by the board, then approval by Town Council is
requested and then subsequent approval by the County of Oxford – there is a defined
process which as been followed.
Historical cash-flows & debt management timeline
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Multi-year budget are necessary to shape a
resilient organization + meet member needs
Significant efforts have been made to develop detailed, relevant
and realistic plans for the next 10 years including detailed cash-
flow analyses.
There will be NO placement of debt in 2024 and retirement of all
remaining debt by end of FY 2028.
Facilitating designated reserve funds – modelled after consultation
and best practices with the Town of Tillsonburg.
The modest increase in the BIA zone will leverage the cost base to
deliver even more value to the membership.
Internal funding of capital reduces the levy in future years.
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Our key partners in success:
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Special thank you to
the Town of Tillsonburg
ü Matt Johnson and the PRC team for their assistance in all public areas.
ü Richard Sparham and the roads team: facilitating downtown events on the town’s right of way including road closures and special signage when needed.
ü Tanya Daniels and the entire Clerk’s Department for their guidance on all matters related to adherence to the Town’s requirements, Robert’s Rules of Order, etc.
ü Renato Pullia and the entire Finance Team for their guidance, suggestions and recommendations to improve sustainability of the BIA organization.
ü The entire team of Tillsonburg Hydro Inc. – we appreciate all efforts to hang banners, install lights, downtown Christmas tree, etc.
ü To CAO Kyle Pratt + the Senior Leadership Team for their continued support, guidance and recommendations.
ü To Mayor Gilvesy & Town Council for their support of BIA programs and operations.
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Building on strong partnerships delivers a better downtown experience while supporting the membership
Working with community partners delivers value to the membership.
Leveraging partner activities to increase traffic to the core.
Supporting the signature community event: TurtleFest
Supporting the annual Optimist Christmas parade.
Supporting all activities of the Tillsonburg Town Centre Mall.
Supporting the Tillsonburg Legion Branch #153 Varnavair.
Supporting the outdoor dining sector.
Supporting new businesses during all phases.
Working in tandem with Suzanne Renken + the TDCC on advocacy initiatives to improve government policies, programs and legislation.
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Exciting programs, businesses & activities
are on the horizon in 2024
There is always something new in the downtown core!
New, full-service hotel: in conceptual stages with formidable franchisor support.
Additional national retailers are coming downtown in 2024 – to be announced.
Expansion of existing non-mall national retailers.
Significant renovations and improvement with the tenant mix – Tillsonburg Town
Centre.
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Exciting programs, businesses & activities
are on the horizon in 2024
TurtleFest will be returning in 2024 as a 2-day event – June 14/15.
Construction to commence on the Station-View mixed-used development.
Continual reaching out to national retailers who are missing in the marketplace:
Winners, SportChek, Carters/Oshkosh, EB Games, boutique retail, etc.
Continual participations in job fairs, entrepreneurial pop-up, recruiting events, TDCC
activities, events and programs and many others.
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Creating something out of nothing
Throughout history; people have created the future: products, concepts,
processes, platforms, institutions, educational concepts, buildings,
transportation, training programs etc.
Tillsonburg will continue to evolve + change. Together, we can be the
change we want to see.
Stealing shamelessly from others – or “rip-off and duplicate”.
Examples:
- There used to be an electric trolley that operated between Ingersoll + Woodstock from 1900-1926.
- Kitchener-Waterloo in 1953 – at the time, there was no University of Waterloo, Laurier or Conestoga College.
Today – there are more 72,000 students living in the Region of Waterloo during the academic year.
Page 155 of 280
Summary:
We have a downtown that is the envy others!
Economic development: it’s in everything we do.
The 2024 plan is focused on financial sustainability while continuing to
invest to ensure we meet the challenges ahead.
Elimination of debt placement and the use of multi-year budgets will
ensure a resilient, effective + successful organization into the future.
We sincerely thank our sponsors, donors and key partners for their
foundational contributions to our success!
We are very proud of our membership and their accomplishments.
We look forward to a very successful, memorable + fruitful 2024!
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TILLSONBURG POLICE SERVICES BOARD
45 Hardy Ave
Tillsonburg, Ontario
N4G 3W9
Telephone (519) 688-3009 ext 4223
Date: September 8th 2023
To: Mayor Gilvesy and Council Members
RE: 2024 Tillsonburg Police Services Board Budget Proposal
Budget History 2010 – 2023-Operating Budget Numbers
2010 $12605 plus $13000 for special projects.
2014 $8500 plus $5000 for special projects.
2019 $8500 “
2021 $8500 Note: Special projects funding no longer requested due to the
establishment of a Board reserve fund.
2022 $8500
2023 $8500
2024 Police Services Board Budget Request
5300 Supplies $1200.00
5405 Meeting Expenses $1900.00
5414 Training and Workshops $4800.00**
5430 Membership Expense $1600.00
**forecast an additional $1000 for required 2024 Board Member training.
Total Operating Budget Request for 2024 $9500
Page 162 of 280
2024 Special Projects Funding
The Board is not requesting Special Projects Funding for 2024 as the Reserve Fund
remains at a level sufficient to cover any project requirements for the coming year.
Reserve Fund/Miscellaneous Revenue
Miscellaneous revenue is money received from the OPP in the form of proceeds
from the annual auction plus found money not claimed. The understanding is that
this money will be used to support community safety initiatives such as “Lock it or
Lose it”, local bike rodeo etc.
2023 Board Expenditures period ending Sept 8th 2023
5300 Supplies $1334.08
5405 Meeting Expenses $ 291.46
5415 Training/workshops $2494.17
5430 Membership Expense $1496.28
Operating Budget Request for 2024 $9500
Larry Scanlan Chair
Tillsonburg Police Services Board
lgscan@hotmail.com
Page 163 of 280
Page 1 of 9
Subject: 2024 By-Law Enforcement Service Delivery Review (V2) and TTC
Security
Report Number: OPD 24-004
Department: Operations and Development Department
Submitted by: Geno Vanhaelewyn, Chief Building Official
Meeting Type: Council Budget Meeting
Meeting Date: Monday, January 15, 2024
RECOMMENDATION
A. THAT report titled OPD 23-44 2024 By-Law Enforcement Service Delivery Review
be received as information; and,
B. THAT Council direct Town Staff to hire and retain an additional Full Time By-Law
Officer to be hired on April 1st of 2024 where all burdens and cost will be expensed
through the Town’s Protection Operating Budget; and,
C. That Council direct Town Staff to hire and retain an additional Seasonal By-Law
Officer (Summer Student) on an semiannual basis to be hired on April 1st of 2024
where all burdens and cost will be expensed through the Town’s Protection
Operating Budget; and,
D. That Council direct Town Staff to hire and retain contracted Security Guard(s) as
needed for the Tillsonburg Community Centre.
BACKGROUND
The Town’s By-Law Services Department provides a very important service to ensure
public safety and quality of standards. Safe properties are paramount and the
education/enforcement of provincial regulations and Council approved By-Laws ensure
that a level of standard is maintained within the community. Providing these services in
an efficient and timely manner is imperative for residents, the Town’s image and
economic growth.
By-Law Services provides customer service, permit and licencing administration to
residents, businesses, stakeholders through education and enforcement. By-Law’s
primary addresses complaints and enforcement issues related to the following By-Laws
but not limited to; Clean Yard, Property Standards, Parking, Animals, Pools, Signs,
Zoning, Noise and Dumping. Enforcement is provided based on a registered complaint
basis with the exception of parking enforcement, signs, pool enclosures and business
licencing which are monitored and enforced proactively when resources are available
based on risk management. The current service delivery is provided Monday to Friday
Page 164 of 280
OPD 24-004
Page 2 of 9
from 8:00 am – 4:30 pm along with sporadic overnight parking restriction enforcement
between December and March with the expectation of OPP coverage (passively) and
PW coverage (proactive but not said primary duty and limited) including By-Laws
except animal control as per the service agreement.
In the Town of Tillsonburg, By-Law functions are carried out through Building and By-
Law Services. This consists of the following staff classifications and the approximate
percentage allocations for each role:
Existing Positions & Percentages
Of special note and in consideration OPP services especially through after hours and
weekends; said service is limited and there is very little cohesion and information
between OPP and By-Law as it relates to the By-Law services OPP provide.
Business Need/Drivers for Change
The following Council resolution was made during the 2022 budget deliberations:
Resolution # 2022-410
Moved By: Councillor Parker Seconded By: Councillor Rosehart
THAT a report be added to the By-Law business plan to review the possibility of
having by-law enforcement adjusted to cover overnight hours to alleviate the
stress that bylaw enforcement causes on the OPP. This should include costs and
or potential revenue that could be generated.
Carried
POSITIONS BUILDING
%
BY-LAW
%
OTHER
%
Chief Building Official (CBO) 50 25 Admin. 20
Eng. 5
Deputy Chief Building Official (DCBO) 80 10 Admin. 10
3 - Building Inspector I 90 5 Admin. 5
Building & By-Law Enforcement
Supervisor 50 50 -
2 - Property Standards & By-Law
Enforcement Officer 0 100 -
1 – Seasonal By-Law Officer (Summer
Student) 0 100 -
Development Technician 25 25 Eng. 50
Page 165 of 280
OPD 24-004
Page 3 of 9
Statistics Canada reported the population growth rate from 2016 to 2021 was +17.3%.
Tillsonburg was ranked as the fastest growing small urban centre in SW Ontario and 3rd
fastest in Canada based on Stats Can information found in the attached link:
https://www150.statcan.gc.ca/n1/daily-quotidien/220209/mc-a003-eng.htm
Increasing By-Law complaints relevant to population increases/density etc. and
increasing case activity has required the CBO and Building & By-Law Enforcement
Supervisor positions to concentrate more on By-Law related issues. This shift is
required and expected by our residents, however, leaving less support for Building
Services deliverables; Table 1 sets out By-Law activity ending Q3 for the period 2018 -
2023.
TABLE 1 – By-Law Output Measures (Jan 1st – Sept. 30th)
Output Measures– Quantity 2018 2019 2020 2021 2022 2023
Parking Tickets Issued 503 466 209 247 473 786
Animal Tags
Issued
Cats 970 1301 879 848 - -
Dogs 2501 2193 1929 1962 1869 1773
Enforcement –
Complaints and
Occurrences
Parking,
Noise,
Garbage,
Taxi
119 - 211 180 170 206
Property
Stds,
Zoning,
Clean Yard,
Sign, Fence,
etc.
244 - 177 213 214 253
Animal
Control 205 - 200 182 141 215
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OPD 24-004
Page 4 of 9
Table 2 sets out the residential building occupancy activity for the period 2021-2023.
TABLE 2 – Number of Occupancy Permits Issued
The 2023 Q3 statistics highlight the increase in activity and pressures experienced
which are partially driven by the number of additional residents that have now occupied
new dwelling units reflective of the Town’s growth. This activity will certainly continue
throughout the remainder of 2023 and into 2024. Although permit issuance statistics
were high in the past three years the actual occupancy of the dwelling units may not
take place for a year or more after the permit issuance. Occupancy statistic are relative
to the increase in population which is a direct impact to By-Law Services.
The continued growth within the community has increased pressures and over the past
year there has been a steady increase in resident inquiries/complaints particularly
related to fencing, drainage, parking, noise and road encroachments, etc… Secondly,
the upcoming implementation of a Parks By-Law will result in expected patrols and a
large spike in complaints. Both will require additional resources (officers & supervisors)
to provide extended services into the evenings and on weekends.
Proposed Organizational Overview
The identified business needs and drivers for change in 2023 have already caused
shifts in staffing needs due to an increase in By-Law occurrences while a reduction in
building permit issuance activity. This change has been managed by cross training
Building Inspectors to assist with certain By-Law inquiries, occurrences and proactive
enforcement while dedicating the Building/By-Law Compliance Supervisor position more
towards By-Law needs. This position will shift and devote 80% of their staff time to
provide more assistance and supervisory support to By-Law Services.
In order to provide expected services going into 2024, one additional FTE and one
additional summer student are also required to provide some evening and weekend
service particularly during peak seasons. These shifts in staffing along with new staff
are identified in the following table:
TYPE 2021 2022 2023
Occupancy
Permits 117 227 77
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OPD 24-004
Page 5 of 9
Existing/Proposed Positions & Percentages
The proposed shifts in existing staffing along with new staff will allow a service delivery
model that will include partial evening and weekend coverage as follows:
May – September (peak season)
Monday – Friday 8:00 am – 8:30 pm
Saturday – Sunday 12:00 pm – 8:30 pm
September – November
Monday – Friday 8:00 am – 8:30 pm
Saturday – Sunday 12:00 pm – 8:30 pm
November – May*
Monday – Friday 8:00 am – 8:30 pm
Saturday – Sunday – On Call 12:00 pm – 8:30 pm
* December – March - overnight enforcement shifts scheduled from 12:00 am –
8:30 am once per week for winter parking restrictions and misc. By-Law
Services.
**Staffing increase/complement to occur in April 2024
POSITIONS
BUILDING/BY-
LAW
Existing %
BUILDING/BY-
LAW
Proposed %
OTHER
%
Building /By-Law Building /By-Law
Chief Building Official (CBO) 50/25 60/20 Admin. 15
Eng. 5
Deputy CBO (DCBO) 80/10 80/10 Admin. 10
3 - Building Inspector I 90/5 75/20 Admin. 5
Building/By-Law Enforcement
Supervisor 50/50 20/80 -
2 - Property Stds. & By-Law
Enforcement Officer 0/100 0/100 -
1 - By-Law Enforcement Officer -
After Hrs/Weekends (New FTE) - 0/100 (new) -
Seasonal By-Law Officer (Summer
Student) (1 additional student for
2024)
0/100 (1 officer) 0/100 (2 officers) -
Development Technician 25/25 25/25 Eng. 50
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OPD 24-004
Page 6 of 9
Based on the proposed staffing it has been identified that there are supervisory
limitations that are anticipated which may affect service to after hours and weekends
due to vacations, sick days, personal days, etc.
Business Outcomes
Improving needs/demands;
Additional coverage/service will improve customer service and By-law presence into the
evenings/weekends will assist with compliance and reduce mischief.
Increased Revenue;
It is expected that there will be a slight increase in revenue from parking enforcement
and miscellaneous fines. The implementation of the Parks By-Law in 2024 will generate
very minor revenue as we expect to deploy this with educational enforcement the first
year. For 2024 it is estimated that an additional $15,300 will be generated as a result of
the additional positions. Additional revenue is expected from Parks enforcement moving
into 2025. With the Parks By-Law being new, 2024 will provide statistics for 2025
expected revenue.
Minimised risk;
With ongoing demands there are higher risk of inspector/officer error and oversight. By
implementing additional staff to support By-Law the risk of error and oversight is
reduced.
Strategic Fit
Implementing the shift in staffing along with additional staffing is an immediate and long-
term measure that will allow for stability to the increase in demands to ensure that the
Town remains a safe place to work, visit and play.
Stakeholder benefits
The increase in resident demands are one of the main factors for this request. Shifting
existing qualified staff resources and adding additional staff is needed to respond to the
ongoing activity to ensure a safe community.
Tillsonburg Community Centre Security
As part of the security review, the addition of security at the Tillsonburg Community
Centre was added to the 2024 budget in order to mitigate a health and safety risk for
staff.
Page 169 of 280
OPD 24-004
Page 7 of 9
Over the course of 2023 there were 72 incidents that directly impacted staff safety. This
number was derived from all reported incidents in the MESH tracking software that were
investigated under the lens of the Workplace Anti-Violence, Harassment and Sexual
Harassment policy and the RZone policy which addresses harassment and
inappropriate behaviours and/or violence issues that arise. Due to privacy, specific
incidents are not able to be shared, however incidents included but were not limited to:
Verbal abuse of staff
Vandalism
Arson
Death threats; including
Weapon and drug offences
Staff at the Tillsonburg Community Centre have reported through their Joint Health and
Safety representatives that they do not feel safe at work because they do not know what
to expect. Staff have reported having to always be on guard because their workplace
can be unpredictable at any time. They also report that they are not comfortable
performing security functions and that it falls outside of their job descriptions and level of
training. Security was hired in early 2023 and it had a positive impact on reducing
incidents at the Tillsonburg Community Centre and has increased staff morale.
The budget request is for security guards to be present in the evenings from 5pm until
10pm and on weekends from 12pm until 8pm. These hours would accommodate peak
times at the Tillsonburg Community Centre. With utilizing contract security these hours
can be adjusted if there is a reduced need for security coverage.
The request for contracted security is being reviewed in conjunction with the request for
additional by-law officers; however it should not be viewed as an either/or decision. The
needs at the Tillsonburg Community Centre have been extensive and having a
dedicated security guard in place would serve as a deterrent for inappropriate and
illegal behaviour and would be a protective measure in reducing the health and safety
risk to employees. Having additional by-law officers for back up support during hours of
operation is an additional safety layer for staff; however by-law is not housed at the
Tillsonburg Community Centre and would not be available for a full shift to attend to the
issues that arise as they would still be required to address by-law complaints for the
entire corporation.
The requested hours for security at the Tillsonburg Community Centre is 41 hours per
week. By-law has seen an increase in requests and would not be able to dedicate full
time support to the Tillsonburg Community Centre so adding contract security for the
site specific issues is recommended by staff.
CONSULTATION
This report has been prepared in consultation with the Director of Operations and
Development, Deputy Chief Building Official, Interim Director of Finance, Acting
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OPD 24-004
Page 8 of 9
Director, Recreation, Culture and Parks and Recreation Programs & Services Manager
and the Town’s Health and Safety Coordinator.
FINANCIAL IMPACT/FUNDING SOURCE
By-Law enforcement and Building Services is one of the few service areas within
municipal government where cost neutral funding can be achieved without incurring a
financial burden/download towards the general tax base. This concept aims to ensure
that the expenses associated with enforcing local by-laws are covered without putting
an additional financial burden on taxpayers. Furthermore, this approach seeks to strike
a balance between regulatory enforcement (when only deemed warranted by Council)
and financial sustainability.
Funding sourcing will be financed through the Town’s Protection Operating Budget and
as presented for Council’s 2024 budget consideration to this effect Council may
consider the following impact:
Note: The additional anticipated revenue of these two (2) positions is expected to be
$15,300 which is low for year one (2024) due to the roll-out of the new Parks By-Law
and onboarding of staff.
Cost of contract security at the Tillsonburg Community Centre is estimated at $60,000
for the full year, offset by $6,746 in fee increase at the TCC.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
POSITIONS 2024 Total
Cost Incurred
(effective April 2024)
2024 Estimated
Revenue
(based on previous year’s trends) Variance
By-Law Enforcement Officer - After
Hrs/Weekends (New FTE) $67,800.00 $15,300
(estimated revenue
generated by the proposed
positions only)
$68,500 Seasonal By-Law Officer (Summer
Student) (New PTE) $16,000.00
2024 Estimated Total Impact $83,800.00
Page 171 of 280
OPD 24-004
Page 9 of 9
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community, Tillsonburg will strive to offer residents - from children to
seniors - the amenities, services and attractions they require to enjoy balanced
lifestyles.
Strategic Direction – N/A
Priority Project – Short –Term; Property standards review and enforcement plan
ATTACHMENTS
N/A
Page 172 of 280
Page 1 of 3
Subject: Youth Council Coalition of Canada Membership
Report Number: CS-24-003
Department: Corporate Services Department
Submitted by: Hillary Miller, Records and Legislative Coordinator
Meeting Type: Council Meeting
Meeting Date: Monday, January 15, 2024
RECOMMENDATION
A. THAT report titled Youth Council Coalition of Canada Membership be received
as information; and
B. THAT the membership for the Youth Council Coalition of Canada not be renewed
for 2024.
BACKGROUND
Council, at its meeting held February 13, 2023, adopted the following:
THAT staff be directed to amend the terms of reference for the Youth
Engagement and Strategy Advisory Committee;
AND THAT the amended terms of reference include the following:
Committee name to be changed to Tillsonburg Youth Advisory Council;
To advise and make recommendations to Council on all matters with
respect to youth civic engagement and youth recreational and social issues,
in the Town of Tillsonburg;
Members can be anywhere from ages 15 to 19;
Two members of the community aged 20 or above;
The committee shall have a maximum of thirteen members in total;
That the term of commitment for school aged participants be one school
year term;
That the committee meets once per month with the exception of July and
August;
That community service volunteer hours be signed off on for all youth
members.
AND THAT the Town of Tillsonburg registers this Youth Council with the Youth
Coalition Council of Canada for a 1 year trial period using funds from Council’s
2023 Committee Board Projects budget.
Further, Council at its meeting held November 20, 2023 adopted the following:
THAT staff report on the Youth Membership at the next budget meeting.
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CS 24-003
Page 2 of 3
This report reflects on the direction received at the above two meetings as it relates to
the Town of Tillsonburg Youth Coalition Council membership.
Funds were used from Council’s 2023 Committee Board Projects budget for this
membership. The Town paid $840.00 for the membership for the year.
DISCUSSION
The Youth Council Coalition of Canada’s membership provides a year of access to site
protected resources and information. The website states that the benefits of a
membership include managing the Town’s profile on the member map, connecting with
peer audiences, exclusive resource tools, discussion posts and pages and custom
supports to help develop a youth engagement strategy.
The Town’s Youth Advisory Council is currently not listed on the Youth Council Coalition
of Canada’s webpage map. Exclusive resources on the sign in portion of the webpage
are limited to nine short articles. A search of the website did not yield any discussion
posts or pages for members. Additionally, the Youth Council Coalition of Canada as an
organization is not currently very active. An examination of their Facebook page shows
the most recent post in November of 2023 but prior to that the last few posts were done
in 2022 and 2021. The organization’s Instagram page is currently restricted to a private
page.
The limited activity of the organization of the Youth Council Coalition of Canada and the
lack of resources available to the Town’s Youth Advisory Council do not necessitate
renewal of the membership.
CONSULTATION
The Clerks department reviewed the membership to determine if the limited resources
provided by the Youth Council Coalition of Canada is worth the budgetary investment.
FINANCIAL IMPACT/FUNDING SOURCE
The cost of a yearly membership for the Youth Council Coalition of Canada Membership
is $840.00.
Page 174 of 280
CS 24-003
Page 3 of 3
CORPORATE GOALS
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Goal – The Town of Tillsonburg will strive for excellence and accountability in government,
providing effective and efficient services, information, and opportunities to shape municipal
initiatives.
Strategic Direction – Engage community groups, including advisory committees and service
organizations, in shaping municipal initiatives.
Priority Project – Immediate Term - Youth Engagement Strategy and Youth Advisory Committee
ATTACHMENTS
None
Page 175 of 280
Page 1 of 3
Subject: Debt Impact of 10–Year Capital Budget Forecast
Report Number: FIN 24-003
Department: Finance Department
Submitted by: Renato Pullia, Interim Director of Finance
Meeting Type: Council Budget Meeting
Meeting Date: Monday, January 15, 2024
RECOMMENDATION
THAT report titled “Debt Impact of 10-Year Capital Budget Forecast” be received as
information.
BACKGROUND
At the November 20, 2023 Budget Meeting, staff was requested to bring back a report
on the impact to the debt load of the Town from the 10-year Capital Budget forecast.
DISCUSSION
The 2024-2033 Capital Budget, as presented on Nov. 20, 2023, included forecasted
expenditures of $178M, including capital maintenance items identified in the 2022
Facilities Audit.
In order to fully finance the forecasted expenditures, the Town would have to issue
$63M over the next 10 years. The respective amounts per year, per each asset class
would be broken down as follows:
It would be assumed that debt would be issued at various terms for various asset
classes, coinciding with the estimated useful lives of those assets. For land, it is
assumed that enough lots would be sold to repay the debenture within 5 years. Serial
Debt Requested Summary
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Total Term
IT Equipment - - - - - - - - - - -
Fire Equipment - - - - - - - - - - -
Fire Communications - - - - - - - - - - -
Airport - - - - - 605,329 - 206,074 389,424 428,605 1,629,432 20-yrs
Bridges 838,000 5,479,614 1,294,803 894,171 669,532 190,551 - - 418,007 919,571 10,704,249 30-yrs
Fleet 573,400 2,506,743 775,022 203,231 1,320,323 - - - 2,249,284 - 7,628,003 10-20-yrs
Roads - - - - - - - - - - -
Storm - - - - - - - - - - -
Streetlights - - - - - - - - - - -
Facilities - 7,168,460 15,850,578 7,831,600 6,168,400 - - - - - 37,019,038 30-yrs
Parks Equipment - - - - - - - - - - -
Land 6,062,000 - - - - - - - - - 6,062,000 5-yrs
7,473,400$ 15,154,817$ 17,920,403$ 8,929,002$ 8,158,255$ 795,880$ -$ 206,074$ 3,056,715$ 1,348,176$ 63,042,722$
Page 176 of 280
FIN 24-003 – Debt Impact of 10-Year Capital Budget Forecast
Page 2 of 3
Rates used were from Infrastructure Ontario as of December 11, 2023, ranging from
4.40% for 5yr term, to 4.51% for 30yr term.
As such, taking into account the repayment of existing debt, plus the issuance of prior
years’ approved debt but not yet issued, the combined principal and interest payments
over the next 10 years would be as follows:
The impact of these payments to the Town’s Annual Repayment Limit (ARL) – a limit
determined by the Province of Ontario for municipalities as principal and interest not to
exceed 25% of own source revenues – would be as follows:
By-Law 4135, which enacted Debt Management Policy 5–007, sets an internal net debt
charges limit not to exceed 75% of the Town’s ARL for the year in question.
Of course, as information changes, the forecasted debt impact will also change. Since
Nov. 20, 2023, the Town has completed a Fire Services Master Plan, has received a
draft Recreation Master Plan, which along with the Town’s 2023 and 2024 10-year
capital plans, all are informing an update to the Development Charges (DC) Background
Study. Early indications are that there may be approx. $33M of recoverable costs over
the next 10-years, which would reduce the amount of debt required.
In addition, an updated allocation of the Federal gas tax has been received, which
based on an extrapolation, would see the Town receive an additional $800K over the
10-year period.
Therefore, the information presented in this report on the debt Impact of the 10-Year
Capital Budget Forecast could be considered the worst case scenario.
Total Principal & Interest Summary
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Total Term
Existing Debt Payments 1,662,033 1,593,474 1,454,812 1,287,489 1,270,801 914,672 872,280 776,450 669,421 584,984 11,086,416
2023 & CFW* Debt not issued 210,744 413,939 403,192 392,444 382,068 370,949 360,202 349,454 338,961 327,959 3,549,914
IT Equipment - - - - - - - - - - -
Fire Equipment - - - - - - - - - - -
Fire Communications - - - - - - - - - - -
Airport - - - - - - 25,675 50,755 58,496 82,363 217,289 20-yrs
Bridges - 32,708 278,661 537,686 613,641 661,567 681,844 675,343 658,056 663,496 4,803,002 30-yrs
Fleet - 41,096 232,174 431,408 488,656 560,516 615,523 596,364 577,580 719,253 4,262,570 10-20-yrs
Roads - - - - - - - - - - -
Storm - - - - - - - - - - -
Streetlights - - - - - - - - - - -
Facilities - - 279,794 1,172,855 2,078,166 2,580,409 2,770,141 2,714,489 2,662,703 2,603,185 16,861,742 30-yrsParks Equipment - - - - - - - - - - -
Land - 738,468 1,439,228 1,385,883 1,332,830 1,279,192 619,646 - - - 6,795,246 5-yrs
1,872,778$ 2,819,685$ 4,087,863$ 5,207,765$ 6,166,162$ 6,367,304$ 5,945,311$ 5,162,856$ 4,965,216$ 4,981,240$ 47,576,179$
* CFW=Carryforward
from prior years **assumes all debt taken out beginning of year following budgeted, 1 semi-annual payment in first year
2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033
ARL %7.69%7.82%11.77%17.07%21.74%25.75%26.59%24.82%21.56%20.73%20.80%
Net Debt Charges exceed Annual Repayment Limit (25%)
Net Debt Charges exceed Town Policy Limit but not Provincial ARL (18.75%)
Page 177 of 280
FIN 24-003 – Debt Impact of 10-Year Capital Budget Forecast
Page 3 of 3
CONSULTATION
Senior Leadership Team, Senior Analyst/Deputy Treasurer, Infrastructure Ontario
FINANCIAL IMPACT/FUNDING SOURCE
The use of debt financing, when done strategically, can be an important revenue source
for the Town. With the continued work in multi-year budgeting, long term financial
sustainability plan, and alignment with all long-term planning documents, should allow
the Town to not exceed its ARL, or even its internal debt limit.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town will strive for excellence and accountability in government, providing
effective and efficient services, information, and opportunities to shape municipal
initiatives.
Strategic Direction – N/A
Priority Project – Short term – Multi-year budgeting; Financial Sustainability Plan
ATTACHMENTS
Appendix A – N/A
Page 178 of 280
Page 1 of 4
Subject: Non-Resident Fees
Report Number: RCP 24-003
Department: Recreation, Culture and Parks Department
Submitted by: Andrea Greenway, Acting Director of Recreation, Culture and Parks
Meeting Type: Council Budget Meeting
Meeting Date: Monday, January 15, 2024
RECOMMENDATION
A. THAT report titled RCP 24-003 Non-Resident Fees be received as information; and
B. THAT Council hereby confirms the non-resident fee be implemented on May 1, 2024
as per the 2024 rates and fees by-law.
BACKGROUND
At the November 27, 2023 Council Budget meeting the following motion was passed:
Resolution # 2023-566
Moved By: Mayor Gilvesy
Seconded By: Councillor Parsons
A. THAT Council receives report FIN 23-32 - 2024 Updated Rates and Fees; and
B. THAT, where other than prohibited by Legislation or set by another legislative
body, all rates and fees set annually under the control of the Town be increased
by a minimum of the consumer price index applied to wages or higher as
warranted, to reflect the increase in costs of delivering such services, but
excluding the following fees:
1. infant graves;
2. taxi rates; and
C. THAT a By-Law to provide a schedule of fees for certain municipal
applications, services, and permits be brought forward for Council consideration
at the next meeting of Council; and
D. THAT staff be directed to prepare a report to include a non-resident surcharge
for services & programs offered at the Tillsonburg Community Centre.
Carried
Page 179 of 280
RCP 24-003
Page 2 of 4
This report is a follow up on part D of the resolution.
DISCUSSION
Non-resident fees were identified to be explored during the 2024 budget preparations. A
fee was included in the Rates and Fees by-law for Council consideration in order to
increase revenue collected from those who are not rate payers in the Town of
Tillsonburg. A 10% surcharge on program and membership fees was included in the
2024 Rates and Fees by-law which was passed at the December 11, 2023 Council
meeting.
As of the date of writing this report, 5,744 non-residents have been registered in
programs and services at the Tillsonburg Community Centre in 2023. The total amount
of revenue contributed by non-residents was $76,449.54. By comparison, 22,073
residents have registered and contributed $188,066.11. In 2023, 21% of program
participants at the Tillsonburg Community Centre were non-residents.
Tillsonburg rate payers currently subsidize recreation programs and their taxes also
support facility upgrades. Non-residents enjoy the benefits of low cost recreation
programs and upgraded facilities but do not pay additional fees like taxpayers do to
support the operations.
Non-resident user fees are generally implemented by municipalities as a levy for
participants utilizing a town facility but do not live or pay taxes to that same city. The fee
is intended as an additional source of revenue charged to non-residents. With 21% of
recreation facility users being non-residents of Tillsonburg, who do not contribute to the
Town’s building and funding of these facilities through taxes, there is an opportunity to
improve recreation cost recovery rates and generate additional revenue through the
addition of a non-resident fee.
A review of non-resident fees in neighbouring municipalities is below:
Municipality Non-Resident Fee Notes
City of Woodstock No fee on programs
City of London No fee on programs
City of Cambridge 17% surcharge Only applies to
aquatics programs
Town of Aylmer No fee on programs Used to have non-
resident fees, found it
difficult to enforce.
When fees were in
Page 180 of 280
RCP 24-003
Page 3 of 4
Municipality Non-Resident Fee Notes
place they were a
10% surcharge
Thames Centre No Fee on programs
City of St. Thomas No fee on programs
Town of Ingersoll No fee on programs Noted it would be
difficult to track
Township of Wilmot 25% surcharge Applies to youth and
aquatic programs
There are no municipalities in Oxford County that currently charge non-resident fees for
registered programs. In discussing with neighbouring municipal staff it was felt that
these fees are difficult to track and enforce and that people would find a way to use a
resident address to avoid the fees. While these are valid concerns, the Town of
Tillsonburg implemented a new recreation software system in 2020 with the capability of
determining residency of program registrants so this is something staff would be able to
track and enforce.
In consultation with the account manager for the Town’s recreation software, the system
currently tracks residents and non-residents by postal code. There is also the option of
mapping areas by GIS which would define the geographical boundaries based on
various map data and offers a higher level of detail compared to using only postal codes
and city names. There would be a fee to set up using GIS if we require support from the
software company.
Staff recommend the non-resident fee be implemented on May 1, 2024 as per the 2024
rates and fees by-law. Should Council wish not to proceed with a non-resident fee they
could request staff to present an amending by-law to remove the fee from the 2024
rates and fees schedule.
CONSULTATION
CAO, Director of Finance, Xplor Recreation Account Manager
FINANCIAL IMPACT/FUNDING SOURCE
Introducing a non-resident fee for programs at the Tillsonburg Community Centre would
increase revenue by a minimum of $7,600 per year based on a 10% surcharge on the
Page 181 of 280
RCP 24-003
Page 4 of 4
2023 non-resident participation. As there was not a full year of aquatic programming in
2023, there would be the potential to increase this amount as aquatic programs are
reintroduced after renovations. A 10% surcharge as a starting point is recommended
and the fee will be evaluated annually during the rates and fees by-law update process.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community Tillsonburg will strive to offer all residents the amenities,
services and attractions they require to enjoy balanced lifestyles.
Strategic Direction – N/A
Priority Project – N/A
ATTACHMENTS
N/A
Page 182 of 280
Page 1 of 4
Subject: Enterprise Fleet Management Program Update
Report Number: OPD 24-01
Department: Operations and Development Department
Submitted by: Richard J. Sparham, C.Tech., CRS
Meeting Type: Council Meeting
Meeting Date: Monday, January 15, 2024
RECOMMENDATION
THAT report OPD 24-01 Enterprise Fleet Management Program Update be received as
information;
AND THAT Council authorizes the continued use and transition of the Town’s light duty
in-house fleet management program to a corporate leased ownership and management
program;
AND THAT Council authorizes the acquisition of all future vehicles through the
Enterprise leasing arrangement allocated through the Fleet operating budgets in Public
Works.
BACKGROUND
On September 27, 2021, Council was presented with a recommendation to consider
transferring the light duty fleet program to Fleet Replacement Program for Light Duty
Vehicles (OPD 21-41) and that Staff provided a Report to Council in January, 2023
proving an update of the program as part of Council direction to report back on a one-
year analysis of the program.
The recommended program outlined specific advantages to migrating the procurement
program of the Town’s light duty fleet vehicles into a leased-based program whereby
the light duty fleet vehicles could be expensed through the Operating budget versus
procuring vehicles through the Capital Fleet Budget. Ultimately, this lease arrangement
offers overall savings to cost incurred relative to operating cost where the largest
savings is incurred upon “resale”/renewal.
Progress
To date, five (5) light duty vehicles have been leased through the program with an
additional three units on order for delivery in early 2024 as well as an additional 12
vehicles forecasted in the next four-year cycle. This will bring the fleet replacement,
through the Enterprise program, to 15 of the 23 applicable light duty vehicles.
Page 183 of 280
OPD 24-01
Page 2 of 4
Staff is still in the midst of the first leased vehicles with the continued understanding,
staff won’t be able to conclusively assess and determine the program’s success until the
end of the first lease term(s) which will take place in 2025 and 2027 where the projected
savings is understood to occur upon renewal.
Generally, the monthly lease rate/costs are typically $1,000 per month for each vehicle
which is allocated to each unit appropriately through the Town’s Operating Budget.
Fleet Maintenance Overview
The Town of Tillsonburg’s qualified Fleet maintenance personnel are tasked with, and
responsible for, maintaining the Town’s 240+ fleet assets ranging from fire trucks,
bucket trucks and plows to chainsaws and trimmers.
Unlike a typical service garages and/or vehicle dealerships, our fleet maintenance staff
is focused on continuous quality/detailed maintenance programs as opposed to quick
turnover and profit-based repairs.
When any vehicle/unit is delivered for servicing, our mechanics take extra steps to
inspect all areas of possible issues where there could be excess wear as well as
identifying and repairing any parts of the unit the Operator may not have noted at the
time. The mechanic will also review the unit’s scheduled maintenance routine and
address any other service workable areas which may be close to schedule to limit the
down-time of the unit as well as addressing safety concerns which may arise from a
poorly maintained vehicle.
To note although the 2021 report suggests, our in-house staff was to focus on increased
preventative maintenance of heavy duty and specialized fleet upon investigation of
standard operating procedures, this is not the case and it is not the recommendation
from staff.
DISCUSSION
Enterprise’s expertise provides input on lease terms, costing and estimated lease end
values for each lease towards vehicles specific to the market trends at the time of the
lease.
Since this arrangement has been in place concerns brought forth by Council included:
1. Expiry date of the Agreement – staff have identified that there is no stated expiry
date as it is has been deemed an open-ended agreement which the Town’s can
cancel at any time under the stipulated notice and contractual obligations
2. Terminating the Agreement – Cancelling will require the Town to “buy-out” all
leased vehicles within our possession including a nominal cancellation fees for
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OPD 24-01
Page 3 of 4
each leased unit. Although subjective due to time and value of the vehicle we
may consider the following:
To date the Town has 5 light duty vehicles subject to the program.
Therefore, to terminate the arrangement staff estimate the cost to be
approximately $240,000 to $300,000 (excluding HST) or $48,000 to
$60,000 per vehicle.
CONSULTATION
The following staff and resources have been consulted in preparing this report:
Enterprise Fleet Management
Fleet maintenance personnel
(former) Director of Finance
Director of Operations and Development
FINANCIAL IMPACT/FUNDING SOURCE
Since the Enterprise Fleet Management Program utilizes the Association of
Municipalities of Ontario (AMO) - Local Authority Services (LAS) buying power the Town
utilizes this group’s “buying power” in securing reduced vehicle acquisitions lower than
typical market value. To this effect Council may consider the attached Present Value
Analysis with particular attention to the two (2) charts detailing a Enterprise Lease vs.
Ownership; but in summary we may conclude the following:
Summary Present Value Analysis
Type of Acquisitions
(assuming a 5 year life expectance/return) Inquired Cost at end of Term
Enterprise Lease $55,535
Purchased and Owned by the Town $58,558
Net saving per unit $3,023
Furthermore, if the program is to be maintained, cost incurred are presented within the
Town’s annual Operating Budget.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
Page 185 of 280
OPD 24-01
Page 4 of 4
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Position Tillsonburg as a leader in the municipal sector.
Priority Project – Short Term - Municipal service review
ATTACHMENTS
EFM Lease vs Purchase
Page 186 of 280
Corporation of The Town of Tillsonburg
Present Value Analysis
Vehicle
types
13
EFM lease has $3,023 savings
over a 5-year term
Page 187 of 280
Page 1 of 6
Subject: Capital Budget – TCC Auditorium Roof Replacement
Report Number: RCP 24-004
Department: Recreation, Culture and Parks Department
Submitted by: Andrea Greenway, Acting Director, Recreation, Culture and Parks
Meeting Type: Council Budget Meeting
Meeting Date: Monday, January 15, 2024
RECOMMENDATION
THAT report titled RCP 24-004 Capital Budget – TCC Auditorium Roof Replacement be
received as information; and
A. THAT the unspent amount of 2023 capital project #736 (Roof Replacement) be
transferred to the Facilities Reserve (approx. $100,000); and
B. THAT such funds from A. be transferred from the Facilities Reserve to the 2024
project X34 (roof repair/replacement), for the replacement of the TCC Auditorium
roof; and
C. THAT the contract for replacement of the TCC Auditorium be awarded to
Tremco, under Kinetic RFSO#19-03-350340 contract, under Purchasing Policy 5-
006, sec. 5(g); and
D. THAT the $35,000 removed from 2024 X46 Clock Tower Repairs project be
added to the 2024 project X34 (roof repair/replacement) for repairs and
maintenance to other facilities’ roofs.
BACKGROUND
The Community Centre Auditorium roof has received several repairs over the past
several years. In 2022 staff had an inspection done with an industry consultant who
provided recommendations for an immediate partial replacement and repair to remedy
and prevent more leaks and further damage to the building. In 2023 these repairs were
carried out at a cost of $109,335. The roof is in a state of deterioration and while the
repairs provided a short term fix, the roof membrane continues to need multiple spot
repairs to address deficiencies.
The Building Condition Assessment Report completed by Roth Integrated Asset
Management Strategies in August, 2022, recommended that the roof be replaced in the
immediate term and the action year was determined as 2022. The report notes that the
roof condition received a failed score and that the remaining useful life is 0 years. The
section of the report pertaining to the Auditorium roof is provided below:
Page 188 of 280
RCP 24-004
Page 2 of 6
Page 189 of 280
RCP 24-004
Page 3 of 6
DISCUSSION
The Auditorium roof is at the end of its useful life and replacement is required. Despite
multiple repairs the roof continues to leak during weather events which puts it at risk of
not being safe for rentals. As an example, in October, 2023 the Auditorium was rented
for a weekend scrapbooking program. The pictures below highlight the disruption to the
event due to a leaking roof:
Page 190 of 280
RCP 24-004
Page 4 of 6
The roof leaks are not only inconvenient for renters, but also pose a health and safety
risk. There are active programs such as fitness classes, pickleball, and cornhole that
take place in the auditorium and participants may be at risk of a slip and fall if the floor is
wet.
The Parks and Facilities Manager asked Tremco Roofing & Building Maintenance to
prepare a report and quotes on the Auditorium roof replacement as it has been
identified as a high priority for 2024 due to the ongoing issues. Tremco provided
replacement recommendations and the quotes range from approximately $212,500 to
$279,000.
Staff recommend that unspent funds be transferred from capital project #736 (Roof
Replacement) to the facilities reserve and that such funds are transferred from that
reserve to capital project X34 (roof repair/replacement) for the replacement of the TCC
Auditorium roof in 2024. As the funds for roof repair/replacement are for all Town
facilities, staff also recommend that the $35,000 removed from 2024 X46 Clock Tower
Repairs project be added to the 2024 project X34 (roof repair/replacement) for repairs
and maintenance to ensure there is adequate funding for other facilities’ roofs should
repairs be required.
CONSULTATION
Director of Finance, Manager of Parks and Facilities, Tremco Roofing & Building
Maintenance.
FINANCIAL IMPACT/FUNDING SOURCE
Costs to pay for the TCC Auditorium roof replacement will be funded from the Facility
Reserve from capital project #736 (Roof Replacement), which will be transferred to
capital project X34 (roof repair/replacement). The total amount of funds from the 2
capital projects is approximately $250,000 which would cover the cost of the roof
replacement based on the lowest bid (approximately $212,500).
The TCC Auditorium roof replacement project would leave approximately $37,500
remaining for all other roof repairs/replacement at all facilities in 2024. Due to the
conditions of roofs at Town facilities, there is a need for additional funds to support
future repairs in 2024. The $35,000 that Council removed from 2024 capital project X46
(Clock Tower Repairs) to be added to the 2024 project X34 (roof repair/replacement) for
a total of $72,500 to support additional facilities.
Page 191 of 280
RCP 24-004
Page 5 of 6
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community Tillsonburg will strive to offer all residents the amenities,
services and attractions they require to enjoy balanced lifestyles.
Strategic Direction – Update municipal sports facilities consistent with modern
standards.
Priority Project – /NA
ATTACHMENTS
Appendix A – WTC Patch and Repair Report – Town of Tillsonburg Community Centre
– 45 Hardy Ave Tillsonburg ON
Appendix B - WTC Patch and Repair Report – Town of Tillsonburg Community Centre –
12-06-2023 45 Hardy Ave Tillsonburg ON
Appendix C – Project Specification – Town of Tillsonburg Community Centre – Roof
Sections DD.1 – Option 1
Appendix D - Project Specification – Town of Tillsonburg Community Centre – Roof
Sections DD.1 – Option 2
Page 192 of 280
RCP 24-004
Page 6 of 6
Page 193 of 280
ROOF REPLACEMENT PROJECT:
Community Centre Auditorium Roof- Roof Sections- “D,” “D.1”
Kinetic RFSO#19-03-350340
Building Location:
45 Hardy Ave
Tillsonburg, Ontario
KEE 60 Mil– 30 Year Warranty
PREPARED BY: Justin Stoehr
DATE: November 10th, 2023
SPECIFICATON: 2023-02.9
Page 194 of 280
Town of Tillsonburg Date of Issue (11/10/2023)
Community Centre-Auditorium Roof
Roof Replacement Sections D,D.1
000100 - Page 1 of 1
Table of Contents
Table of Contents
Section 1:
DIVISION 06- WOOD, PLASTICS, AND COMPOSITES
061600 Sheathing
Pages………………………………………………………………………………………………….1, 2
Section 2:
DIVISION 07- THERMAL AND MOISTURE PROTECTION
075416 Ketone Ethylene Ester (KEE) Roofing
Pages…………………………………………………………………………………………...……. 1 to 13
076200.02 Sheet Metal Flashing and Trim
Pages………………………………………………………………………………………………..….1 to 8
070150.19 Preparation for Re-Roofing
Pages…………………………………………………………………………………………………..1 to 10
Section 3:
STANDARD DETAIL DRAWINGS
Pages………………………………………………………………………………………………….1 to 12
FACILITY DRAWINGS
Page………………………………………………………………………………………………….1
Page 195 of 280
Town of Tillsonburg Date of Issue (11/10/2023)
Community Centre-Auditorium Roof
Roof Replacement Sections D,D.1 Section 1
061600 - Page 1 of 2
SHEATHING
SECTION 061600 - SHEATHING
1 GENERAL
1.1 SUMMARY
.1 Section Includes:
.1 Wall and Parapet sheathing.
1.2 DELIVERY, STORAGE, AND HANDLING
.1 Stack panels flat with spacers beneath and between each bundle to provide air circulation.
Protect sheathing from weather by covering with waterproof sheeting, securely anchored.
Provide for air circulation around stacks and under coverings.
2 PRODUCTS
2.1 WOOD PANEL PRODUCTS
.1 Plywood:. DOC PS 1
.2 Thickness: As needed to comply with requirements specified, but not less than thickness
indicated.
.1 When patching or replacing sheathing, match thickness of existing sheathing.
.3 Factory mark panels to indicate compliance with applicable standard.
2.2 WALL SHEATHING
.1 Plywood Wall Sheathing: Exterior sheathing.
.1 Span Rating: Not less than 24/0.
.2 Nominal Thickness: Not less than 13 mm (1/2 inch).
.2 Glass-Mat Gypsum Wall Sheathing: ASTM C1177/C1177M.
.1 Type and Thickness: Regular, 13 mm (1/2 inch).
2.3 PARAPET SHEATHING
.1 Plywood Wall Sheathing: Exterior sheathing.
.1 Span Rating: Not less than 24/0.
Page 196 of 280
Town of Tillsonburg Date of Issue (11/10/2023)
Community Centre-Auditorium Roof
Roof Replacement Sections D,D.1 Section 1
061600 - Page 2 of 2
SHEATHING
.2 Nominal Thickness: Not less than 13 mm (1/2 inch).
2.4 FASTENERS
.1 General: Provide fasteners of size and type indicated that comply with requirements
specified in this article for material and manufacture.
.1 For wall sheathing, provide fasteners with hot-dip zinc coating complying with ASTM
A153/A153M or of Type 304 stainless steel.
.2 For wall sheathing, provide Tapcon Concrete Fasteners as follows:
.1 3/16'' Anchor Diameter with Min. Depth of Embedment of 1 1/4’.
.3 Wood Screws: ASME B18.6.1.
3 EXECUTION
3.1 INSTALLATION, GENERAL
.1 Do not use materials with defects that impair quality of sheathing or pieces that are too small
to use with minimum number of joints or optimum joint arrangement. Arrange joints so that
pieces do not span between fewer than three support members.
.2 Cut panels at penetrations, edges, and other obstructions of work; fit tightly against abutting
construction unless otherwise indicated.
.3 Securely attach to substrate by fastening as indicated, complying with the following:
.1 NES NER-272 for power-driven fasteners.
.2 "Fastening Schedule"2304.10.2 in ICC's "International Building Code."
.4 Use common wire nails unless otherwise indicated. Select fasteners of size that will not fully
penetrate members where opposite side will be exposed to view or will receive finish
materials. Make tight connections. Install fasteners without splitting wood.
.5 Coordinate sheathing installation with flashing and joint-sealant installation so these
materials are installed in sequence and manner that prevent exterior moisture from passing
through completed assembly.
.6 Do not bridge building expansion joints; cut and space edges of panels to match spacing of
structural support elements.
.7 Coordinate sheathing installation with installation of materials installed over sheathing so sheathing
is not exposed to precipitation or left exposed at end of the workday when rain is forecast.
END OF SECTION 061600
Page 197 of 280
Town of Tillsonburg Date of Issue (11/10/2023)
Community Centre-Auditorium Roof
Roof Replacement Sections D,D.1 Section 2
075416 - Page 1 of 13
KETONE ETHYLENE ESTER (KEE) ROOFING
SECTION 075416 - KETONE ETHYLENE ESTER (KEE) ROOFING
1 GENERAL
1.1 SUMMARY
.1 Section Includes:
.1 Mechanically fastened thermoplastic KEE roofing system on wood deck (Roof Area D)
and a prepared existing roof substrate (Roof Area D.1), including:
.2 Vapour retarder (Roof Area D)
.3 Roof insulation (Roof Area D)
.4 Existing vapour retarder (Roof Area D.1)
.5 Existing Insulation (Roof Area D.1)
.6 Existing Coverboard (Roof Area D.1)
.7 Existing Base-Sheet (Roof Area D.1)
.8 Existing Cap-Sheet (Roof Area D.1)
.9 Coverboard (Roof Area D.1)
.2 Related Sections:
.1 Division 06 Section 061600- “Sheathing”.
.2 Division 07 Section 076200.02-"Sheet Metal Flashing and Trim".
.3 Division 07 Section 070150.19-“Preparation for Re-Roofing”.
.4 Drawings and general provisions of the Contract, including General and
Supplementary Conditions and Division 01 Specification Sections, apply to this section.
1.2 DEFINITIONS
.1 Roofing Terminology: Refer to ASTM D1079 "Standard Terminology Relating to Roofing and
Waterproofing" and glossary in applicable edition of NRCA's "The NRCA Roofing Manual:
Membrane Roof Systems" for definition of terms related to roofing work in this Section.
1.3 PREINSTALLATION MEETINGS
Page 198 of 280
Town of Tillsonburg Date of Issue (11/10/2023)
Community Centre-Auditorium Roof
Roof Replacement Sections D,D.1 Section 2
075416 - Page 2 of 13
KETONE ETHYLENE ESTER (KEE) ROOFING
.1 Preinstallation Roofing Conference: Conduct conference at Project site.
.1 Meet with Owner, Owner's Consultant, Owner's insurer if applicable, testing and
inspecting agency representative, roofing Installer, roofing system manufacturer's
representative, and installers whose work interfaces with or affects roofing, including
installers of roof accessories and roof-mounted equipment.
.2 Review drawings and specifications.
.3 Review methods and procedures related to roofing installation, including
manufacturer's written instructions.
.4 Review and finalize construction schedule and verify availability of materials,
Installer's personnel, equipment, and facilities needed to make progress and avoid
delays.
.5 Examine substrate conditions and finishes for compliance with requirements,
including flatness and fastening.
.6 Review base flashings, special roofing details, roof drainage, roof penetrations,
equipment curbs, and condition of other construction that will affect roofing system.
.7 Review governing regulations and requirements for insurance and certificates if
applicable.
.8 Review temporary protection requirements for roofing system during and after
installation.
.9 Review roof observation and repair procedures after roofing installation.
1.4 INFORMATIONAL SUBMITTALS
.1 Inspection Reports: Reports of Roofing Inspector. Include weather conditions, description of
work performed, tests performed, defective work observed, and corrective actions taken to
correct defective work.
.1 Submit reports within 48 hours after inspection.
1.5 CLOSEOUT SUBMITTALS
.1 Executed copies of warranties.
.2 Maintenance Data: To include in maintenance manuals.
1.6 QUALITY ASSURANCE
.1 Installer Qualifications: An employer of workers trained and certified by manufacturer,
including a full-time on-site supervisor with a minimum of five years' experience installing
Page 199 of 280
Town of Tillsonburg Date of Issue (11/10/2023)
Community Centre-Auditorium Roof
Roof Replacement Sections D,D.1 Section 2
075416 - Page 3 of 13
KETONE ETHYLENE ESTER (KEE) ROOFING
products comparable to those specified, able to communicate verbally with Contractor,
Owner's Consultant, and employees, and qualified by the manufacturer to install
manufacturer's product and furnish warranty of type specified.
.2 Manufacturer Qualifications: Approved manufacturer listed in this Section, ULC listed for
roofing systems comparable to that specified for this Project, with minimum five years'
experience in manufacture of thermoplastic roof membrane products in successful use in
similar applications.
.3 Roofing Inspector Qualifications: A technical representative of manufacturer not engaged in
the sale of products and experienced in the installation and maintenance of the specified
roofing system, qualified to perform roofing observation and inspection specified in Field
Quality Control Article, to determine Installer's compliance with the requirements of this
Project, and approved by the manufacturer to issue warranty certification. The Roofing
Inspector shall be one of the following:
.1 An authorized full-time technical employee of the manufacturer.
.4 Manufacturer's Installation Instructions: Obtain and maintain on-site access to
manufacturer's written recommendations and instructions for installation of products.
1.7 DELIVERY, STORAGE, AND HANDLING
.1 Deliver roofing materials to Project site in original containers with seals unbroken and
labeled with manufacturer's name, product brand name and type, date of manufacture,
approval or listing agency markings, and directions for storing and mixing with other
components.
.2 Store liquid materials in their original undamaged containers in a clean, dry, protected
location and within the temperature range required by roofing system manufacturer. Protect
stored liquid material from direct sunlight.
.1 Discard and legally dispose of liquid material that cannot be applied within its stated
shelf life.
.3 Protect roof insulation materials from physical damage and from deterioration by sunlight,
moisture, soiling, and other sources. Store in a dry location. Comply with insulation
manufacturer's written instructions for handling, storing, and protecting during installation.
.4 Handle and store roofing materials and place equipment in a manner to avoid permanent
deflection of deck.
1.8 PROJECT / FIELD CONDITIONS
.1 Weather Limitations: Proceed with installation only when existing and forecasted weather
conditions permit roofing system to be installed according to manufacturer's written
instructions and warranty requirements.
Page 200 of 280
Town of Tillsonburg Date of Issue (11/10/2023)
Community Centre-Auditorium Roof
Roof Replacement Sections D,D.1 Section 2
075416 - Page 4 of 13
KETONE ETHYLENE ESTER (KEE) ROOFING
.2 Daily Protection: Coordinate installation of roofing so insulation and other components of
roofing system not permanently exposed are not subjected to precipitation or left uncovered
at the end of the workday or when rain is forecast.
.1 Provide tie-offs at end of each day's work to cover exposed roofing and insulation with
a course of roofing sheet securely in place with joints and edges sealed.
.2 Complete terminations and base flashings and provide temporary seals to prevent
water from entering completed sections of roofing.
.3 Remove temporary plugs from roof drains at end of each day.
.4 Remove and discard temporary seals before beginning work on adjoining roofing.
1.9 WARRANTY
.1 Manufacturer's Warranty: Roof System Manufacturer's standard form in which
Manufacturer agrees to repair or replace components of roofing system that fail in materials
or workmanship within warranty period, as follows.
.1 Form of Warranty: Manufacturer's standard warranty form.
.2 Scope of Warranty: Work of this Section and including sheet metal details and
termination details installed by the roof system Installer and approved by the Roof
System Manufacturer.
.3 Warranty Period: 30 years from date of completion.
.2 Manufacturer Inspection Services: By manufacturer's technical representative, to report
maintenance responsibilities to Owner necessary for preservation of Owner's warranty
rights. The cost of manufacturer's inspections is included in the Contract Sum.
.1 Inspections to occur in following years: 2, 5, 10, 15, 20 and 25 following completion.
.3 Installer Warranty: Installer's warranty signed by Installer, as follows.
.1 Form of Warranty: Form acceptable to Roofing Manufacturer and Owner.
.2 Scope of Warranty: Work of this Section.
.3 Warranty Period: 2 years from date of completion.
2 PRODUCTS
2.1 MANUFACTURERS
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.1 Basis of Design: The roof system specified in this Section is based upon products of Tremco
Canada Division, RPM Canada, Toronto, ON (800) 668-9879, www.tremcoroofing.com that
are named in other Part 2 articles. Provide specified products.
.1 Manufacturer's Contact: Justin Stoehr, 519-566-8658; jstoehr@tremco.ca.
.2 Source Limitations: Obtain components for roofing system from same manufacturer as
membrane roofing or manufacturer approved by membrane roofing manufacturer.
2.2 PERFORMANCE REQUIREMENTS
.1 General Performance: Installed membrane roofing and base flashings shall withstand
specified uplift pressures, thermally induced movement, and exposure to weather without
failure due to defective manufacture, fabrication, installation, or other defects in
construction. Membrane roofing and base flashings shall remain watertight.
.1 Accelerated Weathering: Roofing system shall withstand 10,000 hours of exposure
when tested according to ASTM G152, ASTM G154, or ASTM G155.
.2 Flashings and Fastening: Provide base flashings, perimeter flashings, detail flashings and
component materials and installation techniques that comply with requirements and
recommendations of the following:
.1 NRCA Roofing Manual (Sixth Edition) for construction details and recommendations.
.2 SMACNA Architectural Sheet Metal Manual (Seventh Edition) for construction details.
.3 Comply with requirements of Division 07 Section "Sheet Metal Flashing and Trim" and
Roof Specialties".
.3 Exterior Fire-Test Exposure: CAN/ULC-S107, Class A; for application and roof slopes indicated,
as determined by testing identical membrane roofing materials by a qualified testing agency.
Materials shall be identified with appropriate markings of applicable testing agency.
.4 Fire-Resistance Ratings: Comply with fire-resistance-rated assembly designs indicated.
Identify products with appropriate markings of applicable testing agency.
.5 Solar Reflectance Index: Not less than 78 when calculated according to ASTM E1980, based
on testing identical products by a qualified testing agency.
2.3 MATERIALS, GENERAL
.1 Material Compatibility: Roofing materials shall be compatible with one another and adjacent
materials under conditions of service and application required, as demonstrated by roof
membrane manufacturer based on testing and field experience.
2.4 THERMOPLASTIC MEMBRANE MATERIALS
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KETONE ETHYLENE ESTER (KEE) ROOFING
.1 KEE Roof Membrane:
.1 Thermoplastic Ketone Ethylene Ester (KEE) coated polyester fabric-reinforced sheet,
ASTM D6754.
.1 Basis of design product: Tremco, TremPly KEE Single Ply Roof Membrane.
.2 Breaking Strength, minimum, ASTM D751: Machine direction, 87 kN/m (500 lbf);
Cross machine direction, 70 kN/m (400 lbf).
.3 Tear Strength, minimum, ASTM D751: Machine direction, 21 kN/m (125 lbf);
Cross machine direction, 25 kN/m (145 lbf)).
.4 Elongation at Break, ASTM D751: 20 percent.
.5 Dynamic Impact/Puncture Resistance, ASTM D5635: Pass.
.6 Minimum Membrane Thickness, nominal, less backing, ASTM D751: 1.5 mm (60
mils).
.7 Thickness over fiber, optical method: 0.014 inches.
.8 Accelerated Weathering, ASTM G155 and ASTM G154: Not greater than 5,000 hr.,
no cracking or crazing.
.9 Abrasion Resistance, ASTM D3389: Not greater than 2,000 cycles, H-18 wheel,
1,000 g load.
.10 Colour: Gray.
.11 Solar Reflectance Index (SRI), ASTM E1980: 0.69 (Gray, initial), 0.61 (Gray, 3-yr
aged).
.2 Sheet Flashing: Manufacturer's standard, smooth-backed, sheet flashing of same material,
type, reinforcement, thickness and colour as KEE roof membrane.
2.5 AUXILIARY ROOFING MATERIALS
.1 General: Auxiliary membrane roofing materials recommended by roofing system
manufacturer for intended use, and compatible with membrane roofing.
.1 Liquid-type auxiliary materials shall comply with VOC limits of authorities having
jurisdiction.
.2 Membrane Bonding Adhesive:
.1 Bonding adhesive, solvent based fast drying, VOC-compliant, for bonding KEE smooth-
backed single ply membranes and flashings to substrates.
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KETONE ETHYLENE ESTER (KEE) ROOFING
.1 Basis of design product: Tremco, TremPly KEE LV Bonding Adhesive.
.2 VOC, maximum, ASTM D 3960: 200 g/L.
.3 Flashing Membrane Adhesive: Same as membrane bonding adhesive.
.1 Bonding adhesive, solvent based fast drying, VOC-compliant, for bonding KEE smooth-
backed single ply membranes and flashings to substrates.
.1 Basis of design product: Tremco, TremPly KEE LV Bonding Adhesive.
.2 VOC, maximum, ASTM D 3960: 200 g/L.
.4 Metal Termination Bars: Manufacturer's standard, predrilled stainless-steel or aluminum
bars, approximately 25 mm by 3 mm (1 by 1/8 inch) thick; with anchors.
.5 Membrane Fasteners: Factory-coated steel fasteners and metal or plastic plates complying
with corrosion-resistance provisions in FM Approvals 4470, designed for fastening roof
insulation and cover boards to substrate, and acceptable to roofing system manufacturer.
.1 Membrane fastener basis of design product: Dekfast DF-#15-PH3
.2 Membrane plates basis of design product: TremPly Pluss Stress Plate
.6 Joint Sealant: Elastomeric joint sealant compatible with roofing materials, with movement
capability appropriate for application.
.1 Joint Sealant, Polyurethane: ASTM C920, Type S, Grade NS, Class 50 single-component
moisture curing sealant, formulated for compatibility and use in dynamic and static
joints; paintable.
.1 Basis of design product: Tremco, TremSEAL Pro.
.2 Volatile Organic Compounds (VOC), maximum, ASTM D3960: 40 g/L.
.3 Hardness, Shore A, ASTM C661: 40.
.4 Adhesion to Concrete, ASTM C794: 35 pli.
.5 Tensile Strength, ASTM D412: 2410 kPa (350 psi).
.6 Colour: Closest match to substrate.
.7 Prefabricated Pipe Flashings: As recommended by roof membrane manufacturer.
.8 Miscellaneous Accessories: Provide pourable sealers, preformed cone and vent sheet
flashings, preformed inside and outside corner sheet flashings, T-joint covers, lap sealants,
termination reglets, and other accessories.
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KETONE ETHYLENE ESTER (KEE) ROOFING
2.6 SLIP SHEET
.1 Roof Slip Sheet: UV-stabilized, fiberglass-reinforced underlayment.
.1 Basis of design product: GAF, VersaShield
2.7 VAPOUR RETARDER
.1 Roof vapour retarder: Double layer kraft laminated with asphalt edge reinforced, providing
maximum water vapour permeance of 20 ng/Pa-s-m² to CAN/CGSB-51.33-M, Type 2.
2.8 ROOF INSULATION MATERIALS
.1 General: Preformed roof insulation boards manufactured or approved by roofing
manufacturer, selected from insulation manufacturer's standard sizes, suitable for
application, and of thicknesses indicated.
.2 Roof Insulation: Provide roof insulation product in thicknesses indicated in Part 3 as follows:
.1 Board Insulation, Polyisocyanurate: CFC- and HCFC- free, with recycled content glass-
fiber mat facer on both major surfaces, ASTM C1289 Type II Class 1.
.1 Basis of design product: Tremco, Trisotech Insulation.
.2 Compressive Strength, ASTM D1621: Grade 2: 138 kPa (20 psi).
.3 Conditioned Thermal Resistance at 24 deg. C (75 deg. F): 50.8 mm (14.4 at 2.5
inches) thick.
2.9 ROOF INSULATION ACCESSORIES
.1 Cover Board:
.1 Board Insulation, high-density polyisocyanurate insulation panel.
.1 Basis of design product: H-Sheild HD
.2 Compressive strength, ASTM D 1621: Grade 1 (109 psi max)
.3 Water Absorption, ASTM C 209: <1% Volume
.4 Recycled content, pre-consumer: 9 percent.
.5 Service Temperature: 260 F° or less.
.6 Thickness: ½ inch (13 mm)
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KETONE ETHYLENE ESTER (KEE) ROOFING
.2 Insulation Fasteners: Factory-coated steel fasteners and metal or plastic plates complying
with corrosion-resistance provisions in FM Approvals 4470, designed for fastening roof
insulation and cover boards to substrate, and acceptable to roofing system manufacturer.
.1 Fastener basis of design product: Dekfast DF-#15-PH3
.2 Plate basis of design product: Dekfast PLT-R-3
3 EXECUTION
3.1 EXAMINATION
.1 Examine substrates, areas, and conditions, with Installer present, for compliance with the
following requirements and other conditions affecting performance of roofing system:
.1 Verify that roof openings and penetrations are in place and curbs are set and braced
and that roof drain bodies are securely clamped in place.
.2 Existing Prepared Roof Substrate: Verify that existing insulation and substrate is sound
and dry. Refer to requirements of Division 07 Section "Preparation for Re-Roofing."
.3 Verify that existing insulation and substrate is sound and dry.
.4 Wood Roof Deck: Verify that deck is sound and dry and securely fastened with no
projecting fasteners and with no adjacent units in excess of 1.6mm (1/16 inch) out of
plane relative to adjoining deck.
.2 Proceed with installation only after unsatisfactory conditions have been corrected.
3.2 PREPARATION
.1 Clean substrate of dust, debris, moisture, and other substances detrimental to roofing
installation according to roofing system manufacturer's written instructions. Remove sharp
projections.
.2 Prevent materials from entering and clogging roof drains and conductors and from spilling or
migrating onto surfaces of other construction. Remove roof-drain plugs when no work is
taking place or when rain is forecast.
.3 Complete terminations and base flashings and provide temporary seals to prevent water
from entering completed sections of roofing system at the end of the workday or when rain
is forecast. Remove and discard temporary seals before beginning work on adjoining roofing.
3.3 INSTALLATION, GENERAL
.1 Install roofing system in accordance with manufacturer’s written instructions and approved
details.
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.2 Install wall and parapet sheathing as per division 06 Section 061600 "Sheathing."
.3 NRCA Installation Details: Install roofing system in accordance with the following NRCA
Manual Plates and NRCA recommendations; modify as required to comply with
manufacturer's approved details and perimeter fastening requirements of FM Global
references if applicable:
.1 Base Flashing at Parapet Wall: Plates TP-1 and TP-1S.
.2 Scupper, Raised: Plates TP-21 and TP-21S.
.3 Curb Detail at Rooftop HVAC Units, Premanufactured: Plates TP-12 and TP-12S.
.4 Curb Detail at Skylight, Roof Hatch, and Smoke Vents: Plates TP-14 and TP-14S.
.5 Penetration, Structural Member: Plates TP-15 and TP-15S.
.6 Penetration, Sheet Metal Enclosure: Plates TP-16 and TP-16S.
.7 Penetration, Stack Flashing: Plates TP-17 and TP-17S.
.8 Penetration, Plumbing Vent: Plates TP-18 and TP-18S.
.9 Penetration, Plumbing Vent, Premanufactured Boot: Plates TP-18A and TP-18AS.
.10 Penetration, Pocket: Plates TP-19 and TP-19S.
.11 Roof Drain: Plates TP-20 and TP-20S.
.12 Guide for Clearances between Pipes / Walls / Curbs – Table 4.
3.4 SLIP SHEET INSTALLATION
.1 Install slip sheets directly to the wood deck.
.2 Fasten side and end laps 12’’s on center using plastic cap, corrosion resistant nails.
3.5 VAPOUR RETARDER INSTALLATION
.1 Vapour Retarder Installation, General: Completely seal vapour retarder/air barrier at
terminations, obstructions, and penetrations to prevent air movement into roofing system.
Seal vapour retarder/air barrier to air barrier in adjacent construction at perimeter of roofing
system.
3.6 INSULATION INSTALLATION
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.1 Coordinate installing membrane roofing system components so insulation is not exposed to
precipitation or left exposed at the end of the workday.
.2 Comply with membrane roofing system and insulation manufacturer's written instructions
for installing roof insulation.
.3 Install insulation under area of roofing to achieve the required thickness. Where overall
insulation thickness is 70 mm (2.7 inches) or greater, install two or more layers with joints of
each succeeding layer staggered from joints of previous layer a minimum of 150 mm (6
inches) in each direction.
.1 Flat Insulation System on Sloped Roof Deck: Install insulation at minimum thickness as
follows:
.1 Minimum total thickness of Continuous Insulation: 4.0 inches (Roof Area D).
.1 Minimum thickness of base layer: 2.0 inches (Roof Area D).
.2 Minimum thickness of each subsequent layer: 2.0 inches (Roof area D).
.4 Trim surface of insulation where necessary at roof drains so completed surface is flush and
does not restrict flow of water.
.5 Install insulation with long joints of insulation in a continuous straight line with end joints
staggered between rows, abutting edges and ends between boards. Fill gaps exceeding 6
mm (1/4 inch) with insulation.
.1 Cut and fit insulation within 6 mm (1/4 inch) of nailers, projections, and penetrations.
.6 Mechanically Fastened Insulation: Install each layer of insulation and secure to deck using
mechanical fasteners specifically designed and sized for fastening board-type roof
insulation to deck type (Roof Area D).
.7 Cover Boards: Install cover board over prepared existing roof substrate with long joints in
continuous straight lines. Loosely butt cover boards together (Roof Area D.1).
.1 Mechanically fasten cover boards (Roof Area D.1).
3.7 MECHANICALLY FASTENED MEMBRANE ROOFING INSTALLATION
.1 Mechanically fasten membrane roofing over area to receive roofing and install according to
roofing system manufacturer's written instructions.
.2 Start installation of membrane roofing in presence of roofing system manufacturer's
technical personnel.
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.3 Accurately align membrane roofing and maintain uniform side and end laps of minimum
dimensions required by manufacturer. Stagger end laps.
.4 Mechanically fasten or adhere membrane roofing securely at terminations, penetrations,
and perimeter of roofing.
.5 Apply membrane roofing with side laps shingled with slope of roof deck where possible.
.6 Metal Stress Plate Installation:
.1 Locate plates in grid pattern in accordance with membrane manufacturer's
instructions.
.7 Welded Seams: Clean seam areas, overlap membrane roofing, and hot-air weld side and end
laps of membrane roofing and sheet flashings according to manufacturer's written
instructions to ensure a watertight seam installation.
.1 Test lap edges with probe to verify seam weld continuity. Apply lap sealant to seal cut
edges of sheet membrane.
.2 Verify field strength of seams a minimum of twice daily and repair seam sample areas.
.3 Repair tears, voids, and lapped seams in roofing that does not comply with
requirements.
.8 Spread sealant bed over deck drain flange at roof drains and securely seal membrane roofing
in place with clamping ring.
3.8 BASE FLASHING INSTALLATION
.1 Install sheet flashings and preformed flashing accessories and adhere to substrates according
to membrane roofing system manufacturer's written instructions.
.2 Apply bonding adhesive to substrate and underside of sheet flashing at required rate and
allow to partially dry. Do not apply to seam area of flashing.
.3 Flash penetrations and field-formed inside and outside corners with cured or uncured sheet
flashing.
.4 Clean seam areas, overlap, and firmly roll sheet flashings into the adhesive. Hot-air weld side
and end laps to ensure a watertight seam installation.
.5 Terminate and seal top termination of base flashing with a metal termination bar and a
continuous bead of joint sealant.
3.9 FIELD QUALITY CONTROL
.1 Roofing Inspector: Owner will engage a qualified roofing inspector to perform roof tests and
inspections and to prepare test reports.
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.2 Final Roof Inspection: Arrange for roofing system manufacturer's technical personnel to
inspect roofing installation on completion.
.3 Repair or remove and replace components of membrane roofing system where inspections
indicate that they do not comply with specified requirements.
3.10 PROTECTING AND CLEANING
.1 Protect membrane roofing system from damage and wear during remainder of construction
period. When remaining construction will not affect or endanger roofing, inspect roofing for
deterioration and damage, describing its nature and extent in a written report, with copies
to Owner's Consultant and Owner.
.2 Correct deficiencies in or remove membrane roofing system that does not comply with
requirements; repair substrates; and repair or reinstall membrane roofing system to a
condition free of damage and deterioration at time of Substantial Completion and according
to warranty requirements.
.3 Clean overspray and spillage from adjacent construction using cleaning agents and
procedures recommended by manufacturer of affected construction.
END OF SECTION 075416
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SHEET METAL FLASHING AND TRIM
SECTION 076200.02 - SHEET METAL FLASHING AND TRIM
1 GENERAL
1.1 SUMMARY
.1 Section includes:
.1 Low-slope roof sheet metal fabrications.
.2 Miscellaneous sheet metal flashing and trim.
.2 Related Requirements:
.1 Division 07 low slope membrane roofing section for installing sheet metal flashing and
trim integral with roofing and for related warranty requirements.
1.2 QUALITY ASSURANCE
.1 Fabricator Qualifications: Employs skilled workers who custom fabricate sheet metal flashing
and trim similar to that required for this Project and whose products have a record of
successful in-service performance.
1.3 DELIVERY, STORAGE, AND HANDLING
.1 Do not store sheet metal flashing and trim materials in contact with other materials that
might cause staining, denting, or other surface damage. Store sheet metal flashing and trim
materials away from uncured concrete and masonry.
.2 Protect strippable protective covering on sheet metal flashing and trim from exposure to
sunlight and high humidity, except to extent necessary for period of sheet metal flashing and
trim installation.
2 PRODUCTS
2.1 PERFORMANCE REQUIREMENTS
.1 General: Sheet metal flashing and trim assemblies shall withstand wind loads, structural
movement, thermally induced movement, and exposure to weather without failure due to
defective manufacture, fabrication, installation, or other defects in construction. Completed
sheet metal flashing and trim shall not rattle, leak, or loosen, and shall remain watertight.
.2 Sheet Metal Standard for Flashing and Trim: Comply with NRCA's "The NRCA Roofing
Manual" and SMACNA's "Architectural Sheet Metal Manual" requirements for dimensions
and profiles shown unless more stringent requirements are indicated.
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SHEET METAL FLASHING AND TRIM
.3 Flashings and Fastening: Comply with requirements of Division 07 roofing sections. Provide
base flashings, perimeter flashings, detail flashings and component materials and installation
techniques that comply with requirements and recommendations of the following:
.1 NRCA: "The NRCA Roofing Manual" for construction details and recommendations.
.4 Thermal Movements: Allow for thermal movements from ambient and surface temperature
changes to prevent buckling, opening of joints, overstressing of components, failure of joint
sealants, failure of connections, and other detrimental effects.
2.2 SHEET METALS
.1 General: Protect mechanical and other finishes on exposed surfaces from damage by
applying strippable, temporary protective film before shipping.
.2 Exposed Coil-Coated Finish:
.1 Colour: Match project sample.
2.3 MISCELLANEOUS MATERIALS
.1 General: Provide materials and types of fasteners, solder, protective coatings, sealants, and
other miscellaneous items as required for complete sheet metal flashing and trim installation
and as recommended by manufacturer of primary sheet metal or manufactured item unless
otherwise indicated.
.2 Fasteners: Wood screws, annular threaded nails, self-tapping screws, self-locking rivets and
bolts, and other suitable fasteners designed to withstand design loads and recommended by
manufacturer of primary sheet metal or manufactured item.
.1 General: Blind fasteners or self-drilling screws, gasketed, with hex-washer head.
.1 Exposed Fasteners: Heads matching colour of sheet metal using plastic caps or
factory-applied coating. Provide metal-backed EPDM or PVC sealing washers
under heads of exposed fasteners bearing on weather side of metal.
.2 Blind Fasteners: High-strength aluminum or stainless-steel rivets suitable for
metal being fastened.
.2 Fasteners for Zinc-Coated(Galvanized) and Aluminum-Zinc Alloy-Coated Steel Sheet:
Series 300 stainless steel or hot-dip galvanized steel according to ASTM A153/A153M
or ASTM F2329.
.3 Elastomeric Sealant: ASTM C920, elastomeric polyurethane at concealed joints and silicone
at exposed joints; of type, grade, class, and use classifications required to seal joints in sheet
metal flashing and trim and remain watertight.
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SHEET METAL FLASHING AND TRIM
.4 Butyl Sealant: ASTM C1311, single-component, solvent-release butyl rubber sealant;
polyisobutylene plasticized; heavy bodied for hooked-type expansion joints with limited
movement.
2.4 FABRICATION, GENERAL
.1 General: Custom fabricate sheet metal flashing and trim to comply with details shown and
recommendations in cited sheet metal standard that apply to design, dimensions, geometry,
metal thickness, and other characteristics of item required. Fabricate sheet metal flashing
and trim in shop to greatest extent possible.
.1 Fabricate sheet metal flashing and trim in thickness or weight needed to comply with
performance requirements, but not less than that specified for each application and
metal.
.2 Obtain field measurements for accurate fit before shop fabrication.
.3 Form sheet metal flashing and trim to fit substrates without excessive oil canning,
buckling, and tool marks; true to line, levels, and slopes; and with exposed edges
folded back to form hems.
.4 Conceal fasteners and expansion provisions where possible. Do not use exposed
fasteners on faces exposed to view.
.2 Fabrication Tolerances: Fabricate sheet metal flashing and trim that is capable of installation
to a tolerance of 6 mm in 6 m (1/4 inch in 20 feet) on slope and location lines indicated on
Drawings and within 3-mm (1/8-inch) offset of adjoining faces and of alignment of matching
profiles.
.3 Expansion Provisions: Form metal for thermal expansion of exposed flashing and trim.
.4 Sealant Joints: Where movable, non-expansion type joints are required, form metal to
provide for proper installation of elastomeric sealant according to cited sheet metal
standard.
.5 Fabricate cleats and attachment devices from same material as accessory being anchored or
from compatible, noncorrosive metal.
.6 Fabricate cleats and attachment devices of sizes as recommended by cited sheet metal
standard for application, but not less than thickness of metal being secured.
2.5 LOW-SLOPE ROOF SHEET METAL FABRICATIONS
.1 Copings: Fabricate in minimum 2.4-m- (96-inch-) long, but not exceeding 3.6-m- (12-feet-)
long, sections. Fabricate joint plates of same thickness as copings. Furnish with continuous
cleats to support edge of external leg and drill elongated holes for fasteners on interior leg.
Miter corners, fasten and seal watertight. Shop fabricate interior and exterior corners.
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SHEET METAL FLASHING AND TRIM
.1 Coping Profile: As indicated, or if not indicated, as selected from SMACNA Manual
profiles.
.2 Joint Style: Butted with expansion space and 150-mm- (6-inch-) wide, concealed splice
plate.
.3 Fabricate from the Following Materials:
.1 Galvanized Steel or Aluminum-Zinc Alloy-Coated Steel: 0.71 mm (0.028 inch/24
ga.) thick.
.2 Cleats for Roof Edge Flashing and Copings:
.1 Galvanized Steel or Aluminum-Zinc Alloy-Coated Steel: 0.85 mm (0.034 inch/22 ga.)
thick.
.3 Counterflashing: Shop fabricate interior and exterior corners. Fabricate from the following
materials:
.1 Galvanized Steel or Aluminum-Zinc Alloy-Coated Steel: 0.71 mm (0.028 inch/24 ga.)
thick.
3 EXECUTION
3.1 INSTALLATION, GENERAL
.1 Install sheet metal flashing and trim to comply with details indicated and recommendations
of cited sheet metal standard that apply to installation characteristics required unless
otherwise indicated on Drawings.
.1 Space cleats not more than 300 mm (12 inches) (12 inches)
.2 Do not use graphite pencils to mark metal surfaces.
.2 Metal Protection: Where dissimilar metals contact each other, or where metal contacts
pressure-treated wood or other corrosive substrates, protect against galvanic action or
corrosion by painting contact surfaces with bituminous coating or by other permanent
separation as recommended by sheet metal manufacturer or cited sheet metal standard.
.1 Underlayment: Where installing sheet metal flashing and trim directly on cementitious
or wood substrates, install underlayment and cover with slip sheet.
.3 Expansion Provisions: Provide for thermal expansion of exposed flashing and trim. Space
movement joints at maximum of 3 m (10 feet) with no joints within 600 mm (24 inches) of
corner or intersection.
.1 Form expansion joints of intermeshing hooked flanges, not less than 25 mm (1 inch)
(1 inch)
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SHEET METAL FLASHING AND TRIM
.4 Fasteners: Use fastener sizes that penetrate wood blocking or sheathing not less than 32 mm
(1-1/4 inches) for nails and not less than 19 mm (3/4 inch) for wood screws.
.5 Conceal fasteners and expansion provisions where possible in exposed work and locate to
minimize possibility of leakage. Cover and seal fasteners and anchors as required for a tight
installation.
.6 Seal joints as required for watertight construction.
.1 Use sealant-filled joints unless otherwise indicated. Embed hooked flanges of joint
members not less than 25 mm (1 inch) into sealant. Form joints to completely conceal
sealant. When ambient temperature at time of installation is between 4 and 21 deg C
(40 and 70 deg F) , set joint members for 50 percent movement each way. Adjust
setting proportionately for installation at higher ambient temperatures. Do not install
sealant-type joints at temperatures below 4 deg C (40 deg F) .
3.2 ROOF FLASHING INSTALLATION
.1 Install sheet metal flashing and trim to comply with performance requirements and cited
sheet metal standard.
.1 Provide concealed fasteners where possible, and set units true to line, levels, and
slopes.
.2 Install work with laps, joints, and seams that are permanently watertight and weather
resistant.
.2 Roof Edge Flashing:
.1 Install roof edge flashings in accordance with ANSI/SPRI/FM 4435/ES-1.
.3 Copings:
.1 Install copings in accordance with ANSI/SPRI/FM 4435/ES-1.
.4 Pipe or Post Counterflashing: Install counterflashing umbrella with close-fitting collar with
top edge flared for elastomeric sealant, extending minimum of 100 mm (4 inches) over base
flashing. Install stainless-steel draw band and tighten.
.5 Counterflashing: Coordinate installation of counterflashing with installation of base flashing.
Insert counterflashing in reglets or receivers and fit tightly to base flashing.
.1 Insert counterflashing in reglets or receivers and fit tightly to base flashing.
.2 Extend counterflashing 100 mm (4 inches) over base flashing.
.3 Lap counterflashing joints minimum of 100 mm (4 inches).
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Roof Replacement Sections D,D.1 Section 2
076200.02 - Page 6 of 6
SHEET METAL FLASHING AND TRIM
.6 Roof-Penetration Flashing: Coordinate installation of roof-penetration flashing with
installation of roofing and other items penetrating roof. Seal with sealant and clamp flashing
to pipes that penetrate roof.
3.3 ERECTION TOLERANCES
.1 Installation Tolerances: Shim and align sheet metal flashing and trim within installed
tolerance of 6 mm in 6 m (1/4 inch in 20 feet) on slope and location lines indicated on
Drawings and within 3-mm (1/8-inch) offset of adjoining faces and of alignment of matching
profiles.
END OF SECTION 076200.02
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0701150.19 - Page 1 of 10
PREPARATION FOR RE-ROOFING
SECTION 070150.19 - PREPARATION FOR RE-ROOFING
4 GENERAL
4.1 SUMMARY
.1 Section Includes:
.1 Roof replacement preparation consisting of full roof tear-off of roof system at
designated roof areas.
.2 Roof re-cover preparation of roof system at designated roof areas.
.3 Removal of flashings and counterflashings.
.4 Removal and reinstallation of indicated components, accessories, and equipment.
4.2 DESCRIPTION OF WORK
.1 Re-roofing preparation Work consists of the following:
.1 Preparation for Roof Area D.1:
.1 Preparation for: Roof recover
.2 Existing Roof Type: Granular surfaced modified bituminous.
.3 Existing Deck Type: Wood deck.
.4 Partial roof tear-off.
.5 Removal and reinstallation of indicated components, accessories, and
equipment.
.6 Removal of base flashings.
4.3 MATERIALS OWNERSHIP
.1 Except for items or materials indicated to be reused, reinstalled, or otherwise indicated to
remain Owner's property, demolished materials shall become Contractor's property and
shall be removed from Project site.
4.4 DEFINITIONS
.1 Roofing Terminology: Refer to ASTM D1079 "Standard Terminology Relating to Roofing and
Waterproofing" and glossary in applicable edition of NRCA's "The NRCA Roofing Manual:
Membrane Roof Systems" for definition of terms related to roofing work in this Section.
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Roof Replacement Sections D,D.1 Section 2
0701150.19 - Page 2 of 10
PREPARATION FOR RE-ROOFING
.2 Existing Roofing System: Roofing system identified above, including roof
covering/membrane, roof insulation, surfacing, and components and accessories between
deck and roof covering/membrane.
.3 Full Roof Tear-Off: Removal of existing membrane roofing system from deck.
.4 Partial Roof Tear-Off: Removal of a portion of existing membrane roofing system from deck
or removal of selected components and accessories from existing membrane roofing system.
.5 Roof Re-Cover Preparation: Existing roofing that is to remain and be prepared for installation
of new roofing system over existing system.
.6 Roof Rehabilitation Preparation: Existing roofing membrane that is to remain and be
prepared for rehabilitation.
.7 Remove: Detach items from existing construction and legally dispose of them off-site unless
indicated to be removed and reinstalled.
.8 Existing to Remain: Existing items of construction that are not indicated to be removed.
.9 Construction Waste: Building and site improvement materials and other solid waste resulting
from construction, remodeling, renovation, or repair operations. Construction waste
includes packaging.
.10 Demolition Waste: Building and site improvement materials resulting from demolition or
selective demolition operations.
.11 Disposal: Removal off-site of demolition and construction waste and subsequent sale,
recycling, reuse, or deposit in landfill or incinerator acceptable to authorities having
jurisdiction.
.12 Recycle: Recovery of demolition or construction waste for subsequent processing in
preparation for reuse.
.13 Salvage: Recovery of demolition or construction waste and subsequent sale or reuse in
another facility.
.14 Salvage and Reuse: Recovery of demolition or construction waste and subsequent
incorporation into the Work.
4.5 PREINSTALLATION MEETINGS
.1 Preliminary Roofing Conference: Before starting removal Work, conduct conference at
Project site.
.1 Coordinate with roofing preinstallation meetings specified in Division 07 roofing
section(s).
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Roof Replacement Sections D,D.1 Section 2
0701150.19 - Page 3 of 10
PREPARATION FOR RE-ROOFING
.2 Review methods and procedures related to roofing tear-off, including, but not limited
to, the following:
.1 Existing roof drains and roof drainage during each stage of reroofing, and roof-
drain plugging and plug removal.
.2 Construction schedule and availability of materials, Installer's personnel,
equipment, and facilities needed to avoid delays.
.3 Existing roof deck conditions requiring Owner notification.
.4 Existing roof deck removal procedures and Owner notifications.
.5 Condition and acceptance of existing roof deck and base flashing substrate for
reuse.
.6 Base flashings, special roofing details, drainage, penetrations, equipment curbs,
and condition of other construction that affect reroofing.
.7 HVAC shutdown and sealing of air intakes.
.8 Shutdown of fire-suppression, -protection, and -alarm and -detection systems.
.9 Governing regulations and requirements for insurance and certificates if
applicable.
4.6 INFORMATIONAL SUBMITTALS
.1 Digital Images or Videos: Show existing conditions of adjoining construction and site
improvements, including exterior and interior finish surfaces, which might be misconstrued
as having been damaged by reroofing operations. Submit before Work begins.
.2 Proposed Protection Measures: Submit report, including Drawings, that indicates the
measures proposed for protecting individuals and property for environmental protection.
Indicate proposed locations and construction of barriers.
.3 Schedule of Re-Roofing Preparation Activities: Indicate the following:
.1 Detailed sequence of re-roofing preparation work, with starting and ending dates for
each activity. Ensure occupants' on-site operations are uninterrupted.
.2 Coordination of Owner's continuing occupancy of portions of existing building.
4.7 QUALITY ASSURANCE
.1 Installer Qualifications: Installer of new membrane roofing system.
.2 Regulatory Requirements:
Page 219 of 280
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Roof Replacement Sections D,D.1 Section 2
0701150.19 - Page 4 of 10
PREPARATION FOR RE-ROOFING
.1 Comply with governing HRAI of Canada notification regulations before beginning
membrane roofing removal.
.2 Comply with hauling and disposal regulations of authorities having jurisdiction.
4.8 PROJECT / FIELD CONDITIONS
.1 Owner will occupy portions of building immediately below reroofing area.
.1 Conduct reroofing so Owner's operations will not be disrupted.
.2 Provide Owner with not less than 48 hours' written notice of activities that may affect
Owner's operations.
.3 Coordinate work activities daily with Owner so Owner can place protective dust or
water leakage covers over sensitive equipment or furnishings, shut down HVAC and
fire-alarm or -detection equipment if needed, and evacuate occupants from below the
work area.
.4 Before working over structurally impaired areas of deck, notify Owner to evacuate
occupants from below the affected area.
.1 Verify that occupants below the work area have been evacuated before
proceeding with work over the impaired deck area.
.2 Protect building to be reroofed, adjacent buildings, walkways, site improvements, exterior
plantings, and landscaping from damage or soiling from reroofing operations.
.3 Maintain access to existing walkways, corridors, and other adjacent occupied or used
facilities.
.4 Weather Limitations: Proceed with reroofing preparation only when existing and forecasted
weather conditions permit Work to proceed without water entering existing roofing system
or building.
.1 Remove only as much roofing in one day as can be made watertight in the same day.
.5 Daily Protection: Coordinate installation of roofing so insulation and other components of
roofing system not permanently exposed are not subjected to precipitation or left uncovered
at the end of the workday or when rain is forecast.
.6 Hazardous Materials: It is not expected that hazardous materials such as asbestos-containing
materials will be encountered in the Work.
.1 If materials suspected of containing hazardous materials are encountered, do not
disturb; immediately notify Owner's Consultant and Owner.
.1 Hazardous materials will be removed by Owner under a separate contract.
Page 220 of 280
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Roof Replacement Sections D,D.1 Section 2
0701150.19 - Page 5 of 10
PREPARATION FOR RE-ROOFING
.2 Obtain direction from Owner before proceeding with work in the affected area.
5 PRODUCTS
5.1 ROOFING INFILL, PATCHING AND REPLACEMENT MATERIALS
.1 Use roofing infill materials matching existing membrane roofing system materials unless
otherwise indicated.
.2 Wood Blocking, Curbs, Cants and Nailers: Specified in Division 06 Section "Miscellaneous
Rough Carpentry."
.1 Reuse existing wood components that exhibit no signs of deterioration or other
conditions detrimental to securement of new roofing system in conformance with
specified requirements.
.3 Fasteners: Factory-coated steel fasteners with metal or plastic plates listed in FM Approvals'
RoofNav, and acceptable to new roofing system manufacturer.
5.2 TEMPORARY ROOFING MATERIALS
.1 Design and selection of materials for temporary roofing are responsibilities of Contractor.
5.3 TEMPORARY ROOF DRAINAGE
.1 Design and selection of materials for temporary roof drainage are responsibilities of the
Contractor.
5.4 RECOVER BOARDS
.1 Board Insulation, high-density polyisocyanurate insulation panel.
.1 Basis of design product: H-Sheild HD
.2 Compressive strength, ASTM D 1621: Grade 1 (109 psi max)
.3 Water Absorption, ASTM C 209: <1% Volume
.4 Recycled content, pre-consumer: 9 percent.
.5 Service Temperature: 260 F° or less.
.6 Thickness: ½ inch (13 mm)
.1 Fasteners: Factory-coated steel fasteners, No.15, and metal or plastic plates listed in FM
Approval's "Approval Guide," designed for fastening recover boards to deck.
5.5 AUXILIARY RE-ROOFING MATERIALS
Page 221 of 280
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Roof Replacement Sections D,D.1 Section 2
0701150.19 - Page 6 of 10
PREPARATION FOR RE-ROOFING
.1 General: Auxiliary reroofing preparation materials recommended by roofing system
manufacturer for intended use and compatible with components of new membrane roofing
system.
.2 Metal Flashing Sheet: Metal flashing sheet is specified in Division 07 Section "Sheet Metal
Flashing and Trim."
6 EXECUTION
6.1 PREPARATION, GENERAL
.1 Seal or isolate windows that may be exposed to airborne substances created in removal of
existing materials.
.2 Shut off rooftop utilities and service piping before beginning the Work.
.3 Test existing roof drains to verify that they are not blocked or restricted.
.1 Immediately notify Owner of any blockages or restrictions.
.4 Coordinate with Owner to shut down air-intake equipment in the vicinity of the Work.
.1 Cover air-intake louvers before proceeding with reroofing work that could affect
indoor air quality or activate smoke detectors in the ductwork.
.5 Pollution Control: Comply with environmental regulations of authorities having jurisdiction.
Limit spread of dust and debris.
.1 Remove and transport debris in a manner that will prevent spillage on adjacent
surfaces and areas.
.2 Remove debris from building roof by chute, hoist, or other device that will convey
debris to grade level.
.6 Refrigerant: Before starting re-roofing preparation, remove refrigerant from mechanical
equipment to be removed and reinstalled, according to regulations of authorities having
jurisdiction.
.7 Temporary Weather Protection: During removal operations, have sufficient and suitable
materials on-site to facilitate rapid installation of temporary protection in the event of
unexpected rain.
.8 Roof Drain Protection: Maintain roof drains in functioning condition to ensure roof drainage
at end of each workday.
.1 If roof drains are temporarily blocked or unserviceable due to roofing system removal
or partial installation of new membrane roofing system, provide alternative drainage
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Roof Replacement Sections D,D.1 Section 2
0701150.19 - Page 7 of 10
PREPARATION FOR RE-ROOFING
method to remove water and eliminate ponding. Do not permit water to enter into or
under existing membrane roofing system components that are to remain.
.2 Prevent debris from entering or blocking roof drains and conductors.
.1 Use roof-drain plugs specifically designed for this purpose.
.2 Remove roof-drain plugs at end of each workday, when no work is taking place,
or when rain is forecast.
.3 If roof drains are temporarily blocked or unserviceable due to roofing system removal
or partial installation of new membrane roofing system, provide alternative drainage
method to remove water and eliminate ponding.
.1 Do not permit water to enter into or under existing membrane roofing system
components that are to remain.
6.2 ROOF TEAR-OFF
.1 Notify Owner each day of extent of roof tear-off proposed for that day and obtain
authorization to proceed.
.2 Lower removed roofing materials to ground and onto lower roof levels, using dust-tight
chutes or other acceptable means of removing materials from roof areas.
.3 Partial Roof Tear-Off: Where indicated on Drawings, remove existing roofing membrane and
other membrane roofing system components down to the deck.
.1 Remove cover boards, roof insulation, vapour retarders, substrate boards and base
sheets wherever moisture is encapsulated.
.2 Bitumen and felts that are firmly bonded to concrete decks are permitted to remain if
felts are dry. Remove unadhered bitumen and felts and wet felts.
.4 Roof Edge Specialties: Replace existing perimeter metal systems with new perimeter metal
systems.
.1 New perimeter metal systems (fascia and coping) are specified in Division 07 Section
"Sheet Metal Flashing and Trim."
.5 Inspect wood blocking, curbs, and nailers for deterioration and damage.
.1 Replace existing wood components that exhibit signs of deterioration or other
conditions detrimental to securement of roofing system components, including roof
edge flashings.
.2 Reuse of Existing Wood Nailers: Permitted where type, size and securement are in
accordance with Factory Mutual Loss Prevention Data Bulletin 1-49; and existing wood
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Roof Replacement Sections D,D.1 Section 2
0701150.19 - Page 8 of 10
PREPARATION FOR RE-ROOFING
nailers exhibit no signs of deterioration or other conditions detrimental to securement
of new roofing system in conformance with specified requirements.
6.3 DECK PREPARATION
.1 Inspect deck after partial tear-off of membrane roofing system.
.2 Verify that deck is sound and dry.
.3 If broken or loose fasteners that secure deck panels to one another or to structure are
observed or if deck appears or feels inadequately attached, immediately notify Owner. Do
not proceed with installation until directed by Owner.
.4 Unsuitable Deck: If deck surface is not suitable for receiving new roofing or if structural
integrity of deck is suspect, immediately notify Owner. Do not proceed with installation until
directed by Owner.
6.4 DECK REPAIR/REPLACEMENT
.1 Repair existing deck to provide smooth working surface for installation of roof system.
.1 Replace deck that cannot be repaired to sound condition.
.2 Wood Deck Replacement: Install wood deck materials according to Division 06 Section
"Wood Decking" and "Sheathing".
6.5 ROOFING INFILL, PATCHING AND REPLACEMENT MATERIALS INSTALLATION
.1 Immediately after removal of selected portions of existing membrane roofing system, and
inspection and repair, if needed, of deck, fill in the tear-off areas to match existing membrane
roofing system construction.
6.6 EQUIPMENT REMOVAL AND REINSTALLATION
.1 General: Remove, store, protect and reinstall rooftop equipment as required to
accommodate roof tear-off and subsequent roofing work.
.2 Rooftop Equipment, Electrical: Engage a qualified electrician to perform electrical
disconnection and reconnection.
.1 Disconnect, reroute, extend and reconnect existing power feeders and control circuits
(conduit and wiring) feeding the existing roof mounted equipment which is indicated
to be raised and/or relocated to a new elevation/location and as required by the
Contract.
.2 Provide weatherproof exterior junction boxes, when required.
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Roof Replacement Sections D,D.1 Section 2
0701150.19 - Page 9 of 10
PREPARATION FOR RE-ROOFING
.3 Make connections to mechanical equipment by using a maximum 450-mm (18-inch)
length of liquid-tight flexible steel conduit.
.1 Rigid connections to mechanical equipment are not permitted.
.4 Relocate and reconnect existing disconnect switches presently installed on existing
roof mounted equipment indicated to be raised and/or relocated.
.3 Prevent discharge of refrigerant. Verify that refrigerant has been properly recovered from
equipment to be removed.
.4 Reinstall designated equipment.
.1 Make electrical reconnections in accordance with applicable code and authorities
having jurisdiction.
.2 Recharge HVAC equipment with refrigerant required by equipment manufacturer.
6.7 ROOF RE-COVER PREPARATION
.1 Preparation of Existing Membrane Substrate: Prepare roof in accordance with new roofing
manufacturer's requirements. Remove blisters, ridges, buckles, mechanically attached
roofing membrane fastener buttons projecting above the membrane, and other substrate
irregularities from existing roofing membrane that inhibit new cover boards and roofing
membrane from conforming to substrate.
.1 Broom clean existing substrate.
.2 Coordinate with Owner's inspector to schedule times for tests and inspections before
proceeding with installation of recover boards.
.3 Verify that existing substrate is dry before proceeding with installation of recover
boards. Spot check substrates with an electrical capacitance moisture-detection
meter.
.4 Remove areas of membrane not fully adhered.
6.8 BASE FLASHING REMOVAL
.1 Remove existing base flashings around parapets, curbs, walls, and penetrations.
.1 Clean substrates of contaminants, such as asphalt, sheet materials, dirt, and debris.
6.9 PARAPET SHEATHING AND CLADDING
.1 Parapet Sheathing: Inspect parapet sheathing for deterioration and damage. If parapet
sheathing has deteriorated, immediately notify Owner.
Page 225 of 280
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Roof Replacement Sections D,D.1 Section 2
0701150.19 - Page 10 of 10
PREPARATION FOR RE-ROOFING
.2 Parapet Sheathing: Plywood parapet sheathing is specified in Division 06 Section
"Sheathing."
6.10 RECOVER BOARD INSTALLATION
.1 Install recover boards over existing roofing membrane with long joints in continuous straight
lines and end joints staggered between rows. Loosely butt recover boards together and
secure to deck.
.2 Fasten recover boards to resist wind-uplift pressure at corners, perimeter, and field of roof
specified in new roofing section.
.1 Install additional fasteners near board corners and edges as necessary to conform
boards to substrate and to adjacent boards.
6.11 DISPOSAL
.1 Collect demolished materials and place in containers. Promptly dispose of demolished
materials. Do not allow demolished materials to accumulate on-site.
.1 Storage or sale of demolished items or materials on-site is not permitted.
.2 Transport and legally dispose of demolished materials off Owner's property.
6.12 CLEANING
.1 Clean adjacent structures and improvements of dust, dirt, and debris caused by preparation
for re-roofing operations. Return adjacent areas to condition existing before operations
began.
END OF SECTION 070150.19
Page 226 of 280
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Roof Replacement of Roof Sections D, D.1 Section 3
Section 3 - Page 1 of 8
STANDARD DETAIL DRAWINGS
STANDARD
DETAIL DRAWINGS
THE FOLLOWING DETAIL DRAWINGS ARE TO SHOW INTENT AND
MAY BE MODIFIED TO FIT FIELD CONDITIONS AND PROJECT
SPECIFICATIONS. VIST WWW.TREMCOROOFING.COM FOR
ADDITIONALS DETAILS AS REQUIRED
Page 227 of 280
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Community Centre- Auditorium Roof
Roof Replacement of Roof Sections D, D.1 Section 3
Section 3 - Page 2 of 8
STANDARD DETAIL DRAWINGS
Page 228 of 280
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Community Centre- Auditorium Roof
Roof Replacement of Roof Sections D, D.1 Section 3
Section 3 - Page 3 of 8
STANDARD DETAIL DRAWINGS
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Community Centre- Auditorium Roof
Roof Replacement of Roof Sections D, D.1 Section 3
Section 3 - Page 4 of 8
STANDARD DETAIL DRAWINGS
Page 230 of 280
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Community Centre- Auditorium Roof
Roof Replacement of Roof Sections D, D.1 Section 3
Section 3 - Page 5 of 8
STANDARD DETAIL DRAWINGS
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Community Centre- Auditorium Roof
Roof Replacement of Roof Sections D, D.1 Section 3
Section 3 - Page 6 of 8
STANDARD DETAIL DRAWINGS
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Community Centre- Auditorium Roof
Roof Replacement of Roof Sections D, D.1 Section 3
Section 3 - Page 7 of 8
STANDARD DETAIL DRAWINGS
Page 233 of 280
Town of Tillsonburg Date of Issue (11/10/2023)
Community Centre- Auditorium Roof
Roof Replacement of Roof Sections D, D.1 Section 3
Section 3 - Page 8 of 8
STANDARD DETAIL DRAWINGS
Page 234 of 280
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Community Centre-Auditorium Roof
Roof Replacement Sections D,D.1 Section 3
Section 3 - Page 1 of 2
STANDARD DETAIL DRAWINGS
Page 235 of 280
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Community Centre-Auditorium Roof
Roof Replacement Sections D,D.1 Section 3
Section 3 - Page 2 of 2
STANDARD DETAIL DRAWINGS
End of Section 3
Page 236 of 280
PATCH AND REPAIR REPORT
CUSTOMER NAME: Town of Tillsonburg
ADDRESS: Community Center- 45 Hardy Ave, Tillsonburg ON
LEAK LOCATION: Auditorium Roof- Roof Areas D, D.1
NOTES: • Leaking reported in multiple locations in
Auditorium.
DATE: 12-06-2023
Facility Drawing and Aerial Image
FINDINGS & WORK COMPLETED:
• Evidence of Cracked/failing PVC membrane in one location at north end of roof section D.
• Evidence of deteriorated temporary tie in details between roof areas D, D.1.
• PVC membrane found to be extremely brittle at batten bar details at roof section D. Note: If leaking persists,
further investigation and temporary repairs at these details may be required.
• Masonry wall details below roof section D.1 require repair (Repair is limited to one corner).
• Temporary repairs carried out to roof sections D, D.1 using Tremseal Pro and Tremfix.
Page 237 of 280
INSPECTION REPORT
Justin Stoehr 519.566.8658
jstoehr@tremco.ca
Providing Roofing and Weatherproofing
Peace of Mind
Page 2
SITE IMAGES:
Photo 1
Photo 2
Observation: Cracking/failed PVC membrane identified at
north end of D. Note: Water weeping out of deficiency.
Observation: Membrane cleaned ahead of repair.
Photo 3
Photo 4
Observation: Tremseal Pro applied to cracking/failing PVC
membrane.
Observation: Large opening at temporary tie in details.
Photo 5
Photo 6
Observation: Tremfix applied to opening in temporary tie in
details in three course application with mesh reinforcement.
Observation: Deteriorated masonry wall components at south-
east corner of roof section D.1.
END OF REPORT
Page 238 of 280
PATCH AND REPAIR REPORT
CUSTOMER NAME: Town of Tillsonburg
ADDRESS: Community Center- 45 Hardy Ave, Tillsonburg ON
LEAK LOCATION: Auditorium Roof- Roof Areas D, D.1
NOTES: • Leaking reported in multiple locations in
Auditorium.
DATE: 10-24-2023
Facility Drawing and Aerial Image
FINDINGS & WORK COMPLETED:
• Evidence of deteriorated PVC membrane in multiple locations along the tie in between roof areas D, D.1.
• Moisture encapsulated within the roof assembly at roof area D.1 identified. Note: Areas where encapsulated
moisture was identified were observed to be near the reported leak locations.
• (1) puncture was identified in the existing PVC membrane on roof area D.
• Base flashing details susceptible to moisture ingress into the roof assembly at roof area D.1.
• Open inside corner seam detail in PVC membrane on roof area D.
• Repairs were made to address the deficiencies mentioned above using aluminum mastic + mesh reinforcement
as well as Tremseal Pro urethane sealant.
• Roof drains cleared of debris. Note: (1) large garbage bag of debris removed from roof areas D, D.1.
Page 239 of 280
INSPECTION REPORT
Justin Stoehr 519.566.8658 jstoehr@tremco.ca
Providing Roofing and Weatherproofing Peace of Mind Page 2
SITE IMAGES:
Photo 1
Photo 2 Observation: Trammex roof/wall scanner detecting wet insulation at tie in. Observation: Trammex roof/wall scanner detecting wet insulation on roof area D.1.
Photo 3
Photo 4
Observation: Trammex roof/wall scanner detecting wet insulation on roof area D.1. and at tie in. Observation: Trammex roof/wall scanner detecting wet insulation on roof area D.1.
Photo 5
Photo 6 Observation: Trammex roof/wall scanner detecting wet insulation at tie in. Observation: Trammex roof/wall scanner detecting wet insulation on roof area D.1
Page 240 of 280
INSPECTION REPORT
Justin Stoehr 519.566.8658 jstoehr@tremco.ca
Providing Roofing and Weatherproofing Peace of Mind Page 3
Photo 7
Photo 8 Observation: Fractured PVC membrane above leak area. Observation: Overview of fractured PVC membrane from photo 7 in relation to wet insulation (orange arrow).
Photo 9
Photo 10 Observation: Fractured PVC membrane above leak area. Observation: Fractured PVC membrane above leak area.
Photo 11
Photo 12
Observation: Fractured PVC membrane above leak area. Observation: Fractured PVC membrane above leak area.
Page 241 of 280
INSPECTION REPORT
Justin Stoehr 519.566.8658 jstoehr@tremco.ca
Providing Roofing and Weatherproofing Peace of Mind Page 4
Photo 13
Photo 14
Observation: Slice in PVC roof membrane. Observation: Puncture in PVC roof membrane.
Photo 15
Photo 16 Observation: Fracture in PVC roof membrane. Work Completed: Fracture in PVC roof membrane.
Photo 17
Photo 18 Observation: Repairs completed with Aluminum mastic and mesh reinforcement. Observation: Repairs completed with Aluminum mastic and mesh reinforcement from different vantage point.
Page 242 of 280
INSPECTION REPORT
Justin Stoehr 519.566.8658 jstoehr@tremco.ca
Providing Roofing and Weatherproofing Peace of Mind Page 5
Photo 19
Photo 20 Observation: Aluminum mastic and mesh repairs in progress. Observation: Overview of aluminum mastic and mesh repair.
Photo 21
Photo 22 Observation: Open corner seam detail in PVC membrane. Observation: Tremseal Pro applied.
Photo 23
Photo 24 Observation: Cracking in PVC roof membrane. Observation: Cracking in PVC roof membrane.
Page 243 of 280
INSPECTION REPORT
Justin Stoehr 519.566.8658 jstoehr@tremco.ca
Providing Roofing and Weatherproofing Peace of Mind Page 6
Photo 25
Photo 26
Observation: TRA membrane installed where existing base flashings were observed to be pulling away from wall at tie in between roof areas D, D.1. Note: Aluminum mastic and mesh repair carried out at tie where existing details were failing.
Observation: Overview of debris collecting on roof responsible for plugging drains on roof area D.1
Photo 27
Photo 28 Observation: Roof cleaning in progress. Observation: Bag of debris removed from roof. END OF REPORT
Page 244 of 280
ROOF REPLACEMENT PROJECT:
Community Centre Auditorium Roof- Roof Sections- “D,” “D.1”
Kinetic RFSO#19-03-350340
Building Location:
45 Hardy Ave
Tillsonburg, Ontario
POWERply Endure FR 200– 20 Year Warranty
PREPARED BY: Justin Stoehr
DATE: November 10th, 2023
SPECIFICATON: 2023-02.9
Page 245 of 280
Table of Contents
Table of Contents
Section 1:
DIVISION 07- THERMAL AND MOISTURE PROTECTION
075216.11 SBS Modified Bituminous Roofing, Hot-Applied
Pages…………………………………………………………………………………………………….1 to 20
076200.02 Sheet Metal Flashing and Trim
Pages……………………………………………………………………………………………………...1 to 6
Section 2:
STANDARD DETAIL DRAWINGS
Pages………………………………………………………………………………………………….1 to 6
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Community Centre-Auditorium Roof
Roof Replacement Sections D,D.1 Section 1
075216.11 - Page 1 of 20
SBS MODIFIED BITUMINOUS MEMBRANE ROOFING, HOT-APPLIED
SECTION 075216.11 - SBS MODIFIED BITUMINOUS MEMBRANE ROOFING, HOT-APPLIED
1 GENERAL
1.1 SUMMARY
.1 Section Includes:
.1 Hybrid Styrene-butadiene-styrene (SBS) modified bituminous membrane roofing
system on wood deck, including:
.1 Barrier board.
.2 Vapour retarder.
.3 Roof insulation.
.4 Roof insulation cover board.
.5 Roof membrane and membrane base flashings.
.6 Hybrid, built-up asphalt (glass-fiber) roofing ply sheets.
.7 Granule-surfaced SBS-modified bituminous cap sheet.
.2 Related Sections:
.1 Division 07 Section "Sheet Metal Flashing and Trim" for shop- formed sheet metal roof
flashings and counterflashings, including formed copings and roof edge metal items.
1.2 DEFINITIONS
.1 Roofing Terminology: Refer to ASTM D1079 "Standard Terminology Relating to Roofing and
Waterproofing" and glossary in applicable edition of NRCA's "The NRCA Roofing Manual:
Membrane Roof Systems" for definition of terms related to roofing work in this Section.
.2 Hot Roofing Asphalt: Roofing asphalt heated to its equiviscous temperature, the temperature
at which its viscosity is 125 centipoise for mop-applied roofing asphalt and 75 centipoise for
mechanical spreader-applied roofing asphalt, within a range of plus or minus 14 deg. C (25
deg. F), measured at the mop cart or mechanical spreader immediately before application.
1.3 PREINSTALLATION MEETINGS
.1 Preinstallation Roofing Conference: Conduct conference at Project site.
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.1 Meet with Owner, Owner's Consultant, Owner's insurer if applicable, testing and
inspecting agency representative, roofing Installer, roofing system manufacturer's
representative, and installers whose work interfaces with or affects roofing, including
installers of roof accessories and roof-mounted equipment.
.2 Review drawings and specifications.
.3 Review methods and procedures related to roofing installation, including
manufacturer's written instructions.
.4 Review and finalize construction schedule and verify availability of materials,
Installer's personnel, equipment, and facilities needed to make progress and avoid
delays.
.5 Examine substrate conditions and finishes for compliance with requirements,
including flatness and fastening.
.6 Review base flashings, special roofing details, roof drainage, roof penetrations,
equipment curbs, and condition of other construction that will affect roofing system.
.7 Review governing regulations and requirements for insurance and certificates if
applicable.
.8 Review temporary protection requirements for roofing system during and after
installation.
.9 Review roof observation and repair procedures after roofing installation.
1.4 ACTION SUBMITTALS
1.5 INFORMATIONAL SUBMITTALS
.1 Qualification Data: For Installer, Manufacturer, and Roofing Inspector.
.2 Field Quality Control Reports: Reports of Roofing Inspector. Include weather conditions,
description of work performed, tests performed, defective work observed, and Contractor's
corrective actions taken to correct defective work.
.1 Submit reports within 48 hours after installation.
1.6 CLOSEOUT SUBMITTALS
.1 Maintenance Data: To include in maintenance manuals.
.2 Warranties: Executed copies of warranties.
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1.7 QUALITY ASSURANCE
.1 Installer Qualifications: An employer of workers trained and certified by manufacturer,
including a full-time on-site supervisor with a minimum of five years' experience installing
products comparable to those specified, able to communicate verbally with Contractor,
Owner's Consultant and employees, and qualified by the roofing system manufacturer to
install manufacturer's product and furnish warranty of type specified.
.2 Manufacturer Qualifications: Approved manufacturer with CAN/ULC-S107 listed roofing
systems comparable to those specified for this Project, with minimum five years' experience
in manufacture of comparable products in successful use in similar applications, and able to
furnish warranty with provisions matching specified requirements.
.3 Roofing Inspector Qualifications: A technical representative of manufacturer not engaged in
the sale of products and experienced in the installation and maintenance of the specified
roofing system, qualified to perform roofing observation and inspection specified in Field
Quality Control Article, to determine Installer's compliance with the requirements of this
Project, and approved by the manufacturer to issue warranty certification. The Roofing
Inspector shall be one of the following:
.1 An authorized full-time technical employee of the manufacturer.
1.8 DELIVERY, STORAGE, AND HANDLING
.1 Deliver roofing materials to Project site in original containers with seals unbroken and
labeled with manufacturer's name, product brand name and type, date of manufacture,
approval or listing agency markings, and directions for storing and mixing with other
components.
.2 Store liquid materials in their original undamaged containers in a clean, dry, protected
location and within the temperature range required by roofing system manufacturer. Protect
stored liquid material from direct sunlight.
.1 Discard and legally dispose of liquid material that cannot be applied within its stated
shelf life.
.3 Protect roof insulation materials from physical damage and from deterioration by sunlight,
moisture, soiling, and other sources. Store in a dry location. Comply with insulation
manufacturer's written instructions for handling, storing, and protecting during installation.
.4 Handle and store roofing materials and place equipment in a manner to avoid permanent
deflection of deck.
1.9 PROJECT / FIELD CONDITIONS
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.1 Weather Limitations: Proceed with installation only when existing and forecasted weather
conditions permit roofing system to be installed according to manufacturer's written
instructions and warranty requirements.
.2 Daily Protection: Coordinate installation of roofing so insulation and other components of
roofing system not permanently exposed are not subjected to precipitation or left uncovered
at the end of the workday or when rain is forecast.
.1 Provide tie-offs at end of each day's work to cover exposed roofing and insulation with
a course of roofing sheet securely in place with joints and edges sealed.
.2 Complete terminations and base flashings and provide temporary seals to prevent
water from entering completed sections of roofing.
.3 Remove temporary plugs from roof drains at end of each day.
.4 Remove and discard temporary seals before beginning work on adjoining roofing.
1.10 WARRANTY
.1 Manufacturer's Warranty: Roof System Manufacturer's standard form in which
Manufacturer agrees to repair or replace components of roofing system that fail in materials
or workmanship within warranty period, as follows.
.1 Form of Warranty: Manufacturer's standard warranty form.
.2 Scope of Warranty: Work of this Section and including sheet metal details and
termination details installed by the roof system Installer and approved by the Roof
System Manufacturer.
.3 Warranty Period: 20 years from date of completion.
.2 Manufacturer Inspection Services: By manufacturer's technical representative, to report
maintenance responsibilities to Owner necessary for preservation of Owner's warranty
rights. The cost of manufacturer's inspections is included in the Contract Sum.
.1 Inspections to occur in following years: 2, 5, 10 and 15 following completion.
.3 Installer Warranty: Installer's warranty signed by Installer, as follows.
.1 Form of Warranty: Form acceptable to Roofing Manufacturer and Owner.
.2 Scope of Warranty: Work of this Section.
.3 Warranty Period: 2 years from date of completion.
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2 PRODUCTS
2.1 MANUFACTURERS
.1 Basis of Design: The roof system specified in this Section is based upon products of Tremco
Canada Division, RPM Canada, Toronto, ON (800) 668-9879, www.tremcoroofing.com that
are named in other Part 2 articles. Provide specified products.
.1 Manufacturer's Contact: Justin Stoehr, 519-566-8658; jstoehr@tremco.ca.
.2 Source Limitations: Obtain components for roofing system from same manufacturer as
membrane roofing or manufacturer approved by membrane roofing manufacturer.
2.2 PERFORMANCE REQUIREMENTS
.1 General Performance: Installed membrane roofing and base flashings shall withstand
specified uplift pressures, thermally induced movement, and exposure to weather without
failure due to defective manufacture, fabrication, installation, or other defects in
construction. Membrane roofing and base flashings shall remain watertight.
.1 Accelerated Weathering: Roofing system shall withstand 2000 hours of exposure
when tested according to ASTM G152, ASTM G154, or ASTM G155.
.2 Flashings and Fastening: Provide base flashings, perimeter flashings, detail flashings and
component materials and installation techniques that comply with requirements and
recommendations of the following:
.1 NRCA Roofing Manual (Sixth Edition) for construction details and recommendations.
.2 SMACNA Architectural Sheet Metal Manual (Seventh Edition) for construction details.
.3 Comply with requirements of Division 07 Section "Sheet Metal Flashing and Trim".
.3 Exterior Fire-Test Exposure: CAN/ULC-S107, Class A; for application and roof slopes indicated,
as determined by testing identical membrane roofing materials by a qualified testing agency.
Materials shall be identified with appropriate markings of applicable testing agency.
.4 Fire-Resistance Ratings: Comply with fire-resistance-rated assembly designs indicated.
.1 Identify products with appropriate markings of applicable testing agency.
2.3 MATERIALS, GENERAL
.1 Material Compatibility: Roofing materials shall be compatible with one another and adjacent
materials under conditions of service and application required, as demonstrated by roof
membrane manufacturer based on testing and field experience.
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2.4 ROOF MEMBRANE MATERIALS
.1 Hybrid System Asphalt (Glass Fiber) Ply Sheets:
.1 Asphalt and glass-fibre roofing ply sheet for hot-applied built-up roofing systems,
ASTM D2178 Type IV.
.1 Basis of design product: Tremco, THERMglass Type IV.
.2 Net Dry Mass of asphalt impregnated glass felt, ASTM D146: 360 g/ sq m (7.5
lb/100 sq ft).
.3 Breaking Strength, ASTM D146: 7.70 kN/m (44 lbf/in).
.4 Pliability, 13 mm (1/2 inch), ASTM D146: Pass.
.2 SBS Modified Bituminous Cap Sheet:
.1 SBS/RET/Urethane-modified asphalt-coated polyester-reinforced sheet, white
granular surfaced, fire-resistant, ASTM D6164 Type II Grade G .
.1 Basis of design product: Tremco, POWERply Endure 200 FR.
.2 Tensile Strength at 25 deg. C (77 deg. F), minimum, ASTM D5147: Machine
direction 22 kN/m (130 lbf/in); Cross machine direction 19 kN/m (110 lbf/in).
.3 Tear Strength at 25 deg. C (77 deg. F), minimum, ASTM D5147: Machine
direction, 710 N (160 lbf); Cross machine direction 620 N (140 lbf).
.4 Elongation at 25 deg. C (77 deg. F), minimum, ASTM D5147: Machine direction
55 percent; Cross machine direction 60 percent.
.5 Low Temperature Flex, maximum, ASTM D5147: -40 deg. C (-40 deg. F).
.6 Thickness, minimum, ASTM D5147: 3.8 mm (0.150 inch) .
.3 Flashing Sheet:
.1 Flashing Sheet, Thermoset: Elastomeric polyester reinforced sheet with EPDM and SBR
elastomers.
.1 Basis of design product: Tremco, TRA Elastomeric Sheeting.
.2 Breaking Strength, minimum, ASTM D751: Machine direction 1550 N (350 lbf);
Cross machine direction 1330 N (300 lbf).
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SBS MODIFIED BITUMINOUS MEMBRANE ROOFING, HOT-APPLIED
.3 Tear Strength, minimum, ASTM D751: Machine direction 342 N (77 lbf); Cross
machine direction 342 N (77 lbf).
.4 Elongation at Failure, minimum, ASTM D751: Machine direction 30 percent;
Cross-machine direction 35 percent.
.5 Low Temperature Flexibility, minimum, ASTM D2136: -40 deg. C (-40 deg. F) .
.6 Thickness, minimum, ASTM D751: 1.1 mm (0.045 inch).
.7 Colour: Black.
.4 Detailing Fabric:
.1 Woven Glass Fiber Mesh, Vinyl-Coated: Non-shrinking, non-rotting, vinyl-coated
woven glass mesh for reinforcing flashing seams, membrane laps, and other roof
system detailing.
.1 Basis of design product: Tremco, BURmesh.
.2 Tensile strength, 70 deg. F, min ASTM D146: Warp, 65 lbf/in (285 N); fill, 75
lbf/in (310 N).
.3 Color: Aqua green.
2.5 ASPHALT MATERIALS
.1 Asphalt primer, water-based, polymer modified.
.1 Basis of design product: Tremco, TREMprime WB.
.2 Volatile Organic Compounds (VOC), maximum, ASTM D3960: 2 g/L.
.3 Colour: Brown/black.
.2 Hot-melt asphalt adhesive, ASTM D312 Type III
.1 Basis of design product: Tremco, Premium III Adhesive
.2 Softening Point, min/max, ASTM D36: 90 – 96 deg. C (195 – 205 deg. F).
.3 Ductility at 25 deg. C (77 deg. F), minimum, ASTM D113: 2.5 cm.
.4 Penetration at 25 deg. C (77 deg. F) min/max, ASTM D5: 15–30 dmm.
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.3 Hot-melt asphalt adhesive, SEBS-modified elastomeric, ASTM D6152 .
.4 Basis of design product: Tremco, THERMastic 80 Adhesive.
.5 Softening Point, min/max, ASTM D36: 195-205 deg. F (90-95 deg. C).
.6 Flash point, minimum, ASTM D92: 525 deg. F (274 deg. C).
.7 Low Temperature Flexibility, maximum, ASTM D3111: 18 deg. F (-8 deg. C).
.8 Elongation at 77 deg. F (25 deg. C), minimum, ASTM D412: 800 percent.
.9 Elastic Recovery, minimum, ASTM D412: 95 percent.
2.6 AUXILIARY MEMBRANE ROOFING MATERIALS
.1 General: Auxiliary materials recommended by roofing system manufacturer for intended use
and compatible with roofing membrane.
.1 Liquid-type auxiliary materials shall comply with VOC limits of authorities having
jurisdiction.
.2 Adhesives and sealants that are not on the exterior side of weather barrier shall
comply with the following limits for VOC content when calculated according to 40 CFR
59, Subpart D (EPA Method 24):
.1 Contact Adhesives: 80 g/L.
.2 Other Adhesives: 250 g/L.
.3 Nonmembrane Roof Sealants: 300 g/L.
.4 Sealant Primers for Nonporous Substrates: 250 g/L.
.5 Sealant Primers for Porous Substrates: 775 g/L.
.2 Cold-Applied Flashing Adhesive:
.1 Bonding and Flashing Adhesive, SEBS/SIS modified asphalt, for elastomeric flashing
membranes.
.1 Basis of design product: Tremco, Sheeting Bond.
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.2 VOC, maximum, ASTM D3960: 250 g/L.
.3 Adhesion in peel, minimum, ASTM D1876: 0.5 N/mm (3 lbf/in).
.4 Lap shear adhesion, minimum, ASTM D816: 124 kPa (18 psi ).
.5 Color: Black.
.3 Elastomeric Mastic:
.1 Roofing Mastic, Low-Volatile: Modified asphalt elastomeric roof mastic, one-part,
trowel-grade, formulated for compatibility and use with specified roofing membranes
and flashings.
.1 Basis of design product: Tremco, POLYroof LV.
.2 Volatile Organic Compounds (VOC), maximum, ASTM D3960: 300 g/L.
.3 Elongation at -34 deg. C (-30 deg. F), minimum, ASTM D412: 100 percent.
.4 Tensile strength at 25 deg C (77 deg F), ASTM D412: 207 kPa (30 psi).
.5 Flexibility at -40 deg. C (-40 deg. F), ASTM D3111: No cracking.
.6 Nonvolatile matter, ASTM D4586 : 70 percent.
.4 Stripping Adhesive / Sealer:
.1 Roofing Mastic, Low-Volatile: Modified asphalt elastomeric roof mastic, one-part,
trowel-grade, formulated for compatibility and use with specified roofing membranes
and flashings.
.1 Basis of design product: Tremco, POLYroof LV.
.2 Volatile Organic Compounds (VOC), maximum, ASTM D3960: 300 g/L.
.3 Elongation at -34 deg. C (-30 deg. F), minimum, ASTM D412: 100 percent.
.4 Tensile strength at 25 deg C (77 deg F), ASTM D412: 207 kPa (30 psi).
.5 Flexibility at -40 deg. C (-40 deg. F), ASTM D3111: No cracking.
.6 Nonvolatile matter, ASTM D4586 : 70 percent.
.5 Stripping Reinforcing Fabric:
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.1 Woven Glass Fiber Mesh, Vinyl-Coated: Non-shrinking, non-rotting, vinyl-coated
woven glass mesh for reinforcing flashing seams, membrane laps, and other roof
system detailing.
.1 Basis of design product: Tremco, BURmesh.
.2 Tensile strength, 70 deg. F, min ASTM D146: Warp, 65 lbf/in (285 N); fill, 75
lbf/in (310 N).
.3 Color: Aqua green.
.6 Joint Sealant: Elastomeric joint sealant compatible with roofing materials, with movement
capability appropriate for application.
.1 Joint Sealant, Polyurethane: ASTM C920, Type S, Grade NS, Class 50 single-component
moisture curing sealant, formulated for compatibility and use in dynamic and static
joints; paintable.
.1 Basis of design product: Tremco, TremSEAL Pro.
.2 Volatile Organic Compounds (VOC), maximum, ASTM D3960: 40 g/L.
.3 Hardness, Shore A, ASTM C661: 40.
.4 Adhesion to Concrete, ASTM C794: 35 pli.
.5 Tensile Strength, ASTM D412: 2410 kPa (350 psi).
.6 Colour: Closest match to substrate.
.7 Fasteners: Factory-coated steel fasteners and metal or plastic plates meeting corrosion-
resistance provisions in FM Global 4470, designed for fastening roofing components to
substrate, tested by manufacturer for required pullout strength, and acceptable to roofing
system manufacturer.
.8 Metal Flashing Sheet: Metal flashing sheet is specified in Division 07 Section "Sheet Metal
Flashing and Trim."
.9 Miscellaneous Accessories: Provide miscellaneous accessories recommended by roofing
system manufacturer.
.10
2.7 BARRIER BOARD
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.1 Roof Barrier Board: Multi-ply semi-rigid asphaltic protection board composed of a mineral-
fortified asphaltic core molded between two asphalt-saturated fiberglass reinforcement
mats.
.1 Basis of design product: Tremco, Tremboard AC.
.2 Size: 1200 by 1500mm (4 by 5 ft), 1/8 inch thick.
.3 Puncture Strength: ASTM D6506; Not less than 80 lbf/ft.
.4 Compression Strength: ASTM D6506; Not less than 3,500 psi.
2.8 VAPOUR RETARDER
.1 Vapour Retarder Membrane: Double layer kraft laminated with asphalt edge reinforced,
providing maximum water vapour permeance of 20/ng
.2 Vapour Retarder Adhesive:
.1 Hot-melt asphalt adhesive, SEBS-modified elastomeric, ASTM D6152 .
.1 Basis of design product: Tremco, THERMastic 80 Adhesive.
.2 Softening Point, min/max, ASTM D36: 195-205 deg. F (90-95 deg. C).
.3 Flash point, minimum, ASTM D92: 525 deg. F (274 deg. C).
.4 Low Temperature Flexibility, maximum, ASTM D3111: 18 deg. F (-8 deg. C).
.5 Elongation at 77 deg. F (25 deg. C), minimum, ASTM D412: 800 percent.
.6 Elastic Recovery, minimum, ASTM D412: 95 percent.
2.9 ROOF INSULATION MATERIALS
.1 Roof Insulation, General: Preformed roof insulation boards manufactured or approved by
roofing manufacturer, selected from manufacturer's standard sizes suitable for application,
of thicknesses indicated.
.2 Roof Insulation:
.1 Board Insulation, Polyisocyanurate: CFC- and HCFC- free, with recycled content glass-
fiber mat facer on both major surfaces, ASTM C1289 Type II Class 1.
.1 Basis of design product: Tremco, Trisotech Insulation.
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.2 Compressive Strength, ASTM D1621: Grade 2: 138 kPa (20 psi).
.3 Conditioned Thermal Resistance at 24 deg. C (75 deg. F): 50.8 mm (14.4 at 2.5
inches) thick.
2.10 INSULATION ACCESSORIES
.1 Roof Insulation Cover Board:
.1 Roof Protection Board: Multi-ply semi-rigid asphaltic protection board composed of a
mineral-fortified asphaltic core molded between two asphalt-saturated fiberglass
reinforcement mats; designed to be used as a protection layer between the insulation
and membrane.
.1 Basis of design product: Tremco, Tremboard AC.
.2 Size: 1200 by 1500 mm (4 by 5 ft), 3 mm (1/8 inch) thick.
.3 Puncture Strength: ASTM D6506; Not less than 108.4 Nm (80 lbf/ft).
.4 Compression Strength: ASTM D6506; Not less than 24,130 kPa (3,500 psi).
.2 Roof Insulation Adhesive:
.1 Hot-melt asphalt adhesive, SEBS-modified elastomeric, ASTM D6152 .
.1 Basis of design product: Tremco, THERMastic 80 Adhesive.
.2 Softening Point, min/max, ASTM D36: 195-205 deg. F (90-95 deg. C).
.3 Flash point, minimum, ASTM D92: 525 deg. F (274 deg. C).
.4 Low Temperature Flexibility, maximum, ASTM D3111: 18 deg. F (-8 deg. C).
.5 Elongation at 77 deg. F (25 deg. C), minimum, ASTM D412: 800 percent.
.6 Elastic Recovery, minimum, ASTM D412: 95 percent
.3 Insulation Cant Strips: ASTM C208, Type II, Grade 1, cellulosic-fiber insulation board.
.4 Insulation Fasteners: Factory-coated steel fasteners and metal or plastic plates complying
with corrosion-resistance provisions in FM Approvals 4470, designed for fastening roof
insulation to substrate, and acceptable to roofing system manufacturer.
3 EXECUTION
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3.1 EXAMINATION
.1 Examine substrates, areas, and conditions, with Installer present, for compliance with the
following requirements and other conditions affecting performance of roofing system:
.1 Verify that roof openings and penetrations are in place and curbs are set and braced
and that roof drain bodies are securely clamped in place.
.2 Wood Roof Deck: Verify that deck is securely fastened with no projecting fasteners
and with no adjacent units in excess of 1.6mm (1/16 inch) out of plane relative to
adjoining deck.
.2 Proceed with installation only after unsatisfactory conditions have been corrected.
3.2 PREPARATION
.1 Clean substrate of dust, debris, moisture, and other substances detrimental to roofing
installation according to roofing system manufacturer's written instructions. Remove sharp
projections.
.2 Prevent materials from entering and clogging roof drains and conductors and from spilling or
migrating onto surfaces of other construction. Remove roof-drain plugs when no work is
taking place or when rain is forecast.
3.3 INSTALLATION, GENERAL
.1 Install roofing system in accordance with manufacturer’s written instructions, approved shop
drawings, and Contract Documents.
.2 Complete terminations and base flashings and provide temporary seals to prevent water
from entering completed sections of roofing system at the end of the workday or when rain
is forecast. Remove and discard temporary seals before beginning work on adjoining roofing.
3.4 ROOFING INSTALLATION DETAILS
.1 NRCA Installation Details: Install roofing system in accordance with the following NRCA
Manual Plates and NRCA recommendations; modify as required to comply with
manufacturer's approved details and requirements of FMG references indicated:
.1 Metal Parapet Cap (Coping) and Base Flashing: Plates MB-1 and MB-1S.
.2 Surface-Mounted Counterflashing for Concrete Walls (at Parapet Wall): Plates MB-4
and MB-4S.
.3 Base Flashing for Wall-supported Deck: Plates MB-5 and MB-5S.
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.4 Base Flashing for Non-wall-supported deck (Movement Joint): Plates MB-6 and MB-
6S.
.5 Base and Surface-mounted Counterflashing: Plates MB-4 and MB-4S.
.6 Base Flashing for Vented Base Sheet: Plates MB-5A and MB-5AS.
.7 Raised Perimeter Edge with Metal Flashing (Fascia Cap): Plates MB-2 and MB-2S.
.8 Embedded Edge Metal Flashing Edge (Gravel-stop): Plates MB-3 and MB-3S.
.9 Scupper Through Raised Perimeter Edge: Plates MB-21 and MB-21S.
.10 Gutter at Draining Edge: Plates MB-22 and MB-22S.
.11 Expansion Joint with Metal Cover: Plates MB-7 and MB-7S.
.12 Expansion Joint with Premanufactured Cover: Plates MB-7A and MB-7AS.
.13 Area Divider in Roof System: Plates MB-8 and MB-8S.
.14 Equipment Support Curb: Plates MB-9 and MB-9S.
.15 Equipment Support Stand: Plates MB-10.
.16 Equipment Support Stand and Typical Rain Collar Penetration Detail: Plates MB-11 and
MB-11S.
.17 Raised Curb Detail at Rooftop HVAC Units, Premanufactured: Plates MB-12 and MB-
12S.
.18 Raised Curb Detail at Rooftop HVAC Units (Job site constructed wood curb): Plates MB-
13 and MB-13S.
.19 Skylight, Scuttle (Roof Hatch), and Smoke Vents: Plates MB-14 and MB-14S.
.20 Penetration, Structural Member through Roof Deck: Plates MB-15 and MB-15S.
.21 Penetration, Sheet Metal Enclosure for Piping Through Roof Deck: Plates MB-16 and
MB-16S.
.22 Penetration, Isolated Stack Flashing: Plates MB-17 and MB-17S.
.23 Penetration, Isolated Stack Flashing: Plates MB-17A and MB-17AS.
.24 Penetration, Plumbing Vent: Plates MB-18 and MB-18S.
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SBS MODIFIED BITUMINOUS MEMBRANE ROOFING, HOT-APPLIED
.25 Penetration, Pocket: Plates MB-19 and MB-19S.
.26 Roof Drain: Plates MB-20 and MB-20S.
.27 Roof Drain: Plates MB-20A and MB-20AS.
.28 Guide for Clearances between Pipes / Walls / Curbs - Table 4
.29 Guide for Crickets and Saddles - Table 5
.30 Guide for Edge Scuppers with Tapered Saddles - Table 6
3.5 BARRIER BOARD INSTALLATION
.1 Install barrier board with long joints in continuous straight lines, perpendicular to roof slopes
with end joints staggered between rows. Tightly butt substrate boards together.
3.6 VAPOUR RETARDER INSTALLATION
.1 Vapour Retarder Installation, General: Completely seal vapour retarder/air barrier at
terminations, obstructions, and penetrations to prevent air movement into roofing system.
Seal vapour retarder/air barrier to air barrier in adjacent construction at perimeter of roofing
system.
3.7 INSULATION INSTALLATION
.1 Comply with built-up roofing manufacturer's written instructions for installing roof
insulation.
.2 Coordinate installing membrane roofing system components, so insulation is not exposed to
precipitation or left exposed at the end of the workday.
.3 Cant Strips: Install and secure preformed 45-degree cant strips at junctures of built-up
roofing with vertical surfaces or angle changes greater than 45 degrees.
.4 Tapered Insulation and Crickets: Install tapered insulation under area of roofing to conform
to slopes indicated.
.1 Where crickets are indicated or required to provide positive slope to drain, make slope
of crickets minimum of two times the roof slope, not less than 1/4 inch in 12 inches
(1:48).
.5 Install insulation with long joints of insulation in a continuous straight line with end joints
staggered between rows, abutting edges and ends between boards. Fill gaps exceeding 6 mm
(1/4 inch) with insulation.
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Roof Replacement Sections D,D.1 Section 1
075216.11 - Page 16 of 20
SBS MODIFIED BITUMINOUS MEMBRANE ROOFING, HOT-APPLIED
.1 Cut and fit insulation within 6 mm (1/4 inch) of nailers, projections, and penetrations.
.6 Install insulation under area of roofing to achieve required thickness. Where overall
insulation thickness is 70 mm (2.7 inch) or greater, install two or more layers with joints of
each succeeding layer staggered from joints of previous layer a minimum of 150 mm (6
inches) in each direction.
.1 Flat Insulation System on Sloped Roof Deck: Install insulation at minimum thickness as
follows:
.1 Minimum total thickness of Continuous Insulation: 3.0 inches.
.1 Minimum thickness of base layer: 1.5 inches.
.2 Minimum thickness of each subsequent layer: 1.5 inches.
.2 Minimum Continuous Insulation R-value: Not less than R-17.
.2 Insulation Drain Sumps: Tapered insulation sumps, not less than 600 by 600 mm (2 by
2 ft), sloped to roof drain; sump to maximum depth of not more than 25 mm (1 inch)
less than the Project-stipulated continuous insulation thickness based upon code
requirements.
.7 Trim surface of insulation where necessary at roof drains so completed surface is flush and
does not restrict flow of water.
.8 Install tapered edge strips at perimeter edges of roof that do not terminate at vertical
surfaces.
.9 Mechanically Fastened and Adhered Insulation Application Method: Install first layer of
insulation to deck using mechanical fasteners specifically designed and sized for fastening
specified board-type roof insulation to deck type.
.1 Fasten first layer of insulation to resist uplift pressure at corners, perimeter, and field
of roof.
.2 Fasteners shall be of sufficient length for minimum ¾’’ wood plank embedment.
.3 Set each subsequent layer of insulation in a solid mopping of hot roofing asphalt,
applied within plus or minus 14 deg. C (25 deg. F) of equiviscous temperature.
.10 Cover Board Installation: Install cover boards over insulation with long joints in continuous
straight lines with end joints staggered between rows. Offset joints of insulation below a
minimum of 150 mm (6 inches) in each direction. Loosely butt cover boards together. Tape
joints if required by roofing manufacturer.
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Roof Replacement Sections D,D.1 Section 1
075216.11 - Page 17 of 20
SBS MODIFIED BITUMINOUS MEMBRANE ROOFING, HOT-APPLIED
.1 Apply hot roofing asphalt to substrate and immediately bond cover board to substrate.
3.8 HOT-APPLIED ROOFING MEMBRANE INSTALLATION, GENERAL
.1 Install roofing membrane system according to roofing system manufacturer's written
instructions and applicable recommendations in NRCA's "Quality Control and Quality-
assurance Guidelines for the Application of Membrane Roofing" and as follows:
.1 Number of Asphalt (Glass-Fiber) Ply Sheets: Two.
.1 Adhering Method: Mopped.
.2 Granular-Surfaced SBS-Modified Asphalt Cap Sheet:
.1 Adhering Method: Mopped.
.2 Start installation of roofing membrane in presence of roofing system manufacturer's
technical personnel.
.3 Cooperate with testing agencies engaged or required to perform services for installing
roofing system.
.4 Coordinate installation of roofing system so insulation and other components of the roofing
membrane system not permanently exposed are not subjected to precipitation or left
uncovered at the end of the workday or when rain is forecast.
.1 Provide tie-offs at end of each day's work configured as recommended by NRCA
Roofing Manual Appendix: Quality Control Guidelines - Insulation to protect new and
existing roofing.
.2 Complete terminations and base flashings and provide temporary seals to prevent
water from entering completed sections of roofing.
.3 Remove temporary plugs from roof drains at end of each day.
.4 Remove and discard temporary seals before beginning work on adjoining roofing.
.5 Hot Roofing Asphalt Heating, SEBS-Modified Asphalt: Heat and apply SEBS-modified
elastomeric roofing asphalt according to roofing system manufacturer's written instructions.
.6 Substrate-Joint Penetrations: Prevent roofing asphalt and adhesives from penetrating
substrate joints, entering building, or damaging roofing system components or adjacent
building construction.
3.9 HYBRID SYSTEM PLY SHEET INSTALLATION
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Roof Replacement Sections D,D.1 Section 1
075216.11 - Page 18 of 20
SBS MODIFIED BITUMINOUS MEMBRANE ROOFING, HOT-APPLIED
.1 Install ply sheets according to roofing system manufacturer's written instructions starting at
low point of roofing system. Align base-ply sheets without stretching. Extend sheets over and
terminate beyond cants.
.1 Shingle side laps of ply sheets uniformly to ensure that required number of ply sheets
covers substrate at any point. Shingle in direction to shed water.
.2 Embed each glass-fiber ply sheet in a continuous void-free mopping of hot roofing
asphalt to form a uniform membrane without glass-fiber ply sheets touching.
3.10 SBS-MODIFIED BITUMINOUS MEMBRANE INSTALLATION
.1 Install modified bituminous roofing membrane cap sheet according to roofing
manufacturer's written instructions, starting at low point of roofing system. Extend roofing
membrane sheets over and terminate beyond cants, installing as follows:
.1 Unroll roofing membrane sheets and allow them to relax for minimum time period
required by manufacturer.
.2 Adhere to substrate in a solid mopping of hot roofing asphalt applied at not less than
218 deg. C (425 deg. F) .
.2 Laps: Accurately align roofing membrane sheets, without stretching, and maintain uniform
side and end laps. Stagger end laps. Install roofing membrane sheets so side and end laps
shed water. Completely bond and seal laps, leaving no voids.
.1 Repair tears and voids in laps and lapped seams not completely sealed.
.2 Apply roofing granules to cover exuded bead at laps while bead is hot.
3.11 HEAT-WELDING CAP SHEET SEAMS (OPTIONAL)
.1 Cap Sheet Seam Heat-Welding: Prepare and weld seams according to roofing manufacturer's
written instructions.
.1 Clean minimum 100 mm (4 inch) wide seam area on both surfaces to be joined.
Remove debris and contaminants. Allow seam to thoroughly dry prior to performing
welding.
.2 Continuously weld 100 mm (4 inch) wide seam using roofing manufacturer's
recommended automatic heat welding machine or hand-held heat gun. Roll seam with
minimum 34 kg (75 lb.) steel roller.
3.12 FLASHING AND STRIPPING INSTALLATION
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Roof Replacement Sections D,D.1 Section 1
075216.11 - Page 19 of 20
SBS MODIFIED BITUMINOUS MEMBRANE ROOFING, HOT-APPLIED
.1 Base Flashing Installation, General: Install base flashing over cant strips and other sloped and
vertical surfaces, at roof edges, and at penetrations through roof; secure to substrates
according to roofing system manufacturer's written instructions, and as follows:
.1 Extend base flashing up walls or parapets a minimum of 300 mm (12 inches) above
modified bituminous roofing and 150 mm (6 inches) onto field of roof membrane.
.2 Prime substrates with asphalt primer if required by roofing system manufacturer.
.3 Flashing Sheet Installation:
.1 Adhere flashing sheet to substrate in cold-applied adhesive at rate required by
roofing system manufacturer. Seal joints in flashing sheet. Mechanically fasten
top of base flashing securely at terminations and perimeter of roofing.
.4 Flashing Sheet Top Termination: Mechanically fasten top of base flashing securely at
terminations and perimeter of roofing.
.1 Seal top termination of base flashing with a metal termination bar and a
continuous bead of joint sealant.
.5 Flashing Sheet Bottom Termination: Adhere flashing sheet to roof membrane sheet
continuously along bottom of flashing sheet.
.1 Elastomeric Flashing Sheet: Seal bottom termination of base flashing by
adhering to roofing membrane with cold-applied adhesive and reinforcing
fabric.
.2 Install stripping, according to roofing manufacturer's written instructions, where metal
flanges and edgings are set on built-up roofing.
.3 Flashing-Sheet Stripping: Install flashing-sheet stripping in a continuous coating of
compatible mastic/adhesive sealer, as recommended by roofing manufacturer, and extend
onto roofing membrane. Apply number of courses recommended by manufacturer.
.4 Roof Drains: Set 760 by 760 mm (30 by 30 inch) square metal flashing in bed of compatible
mastic/adhesive sealer on completed roofing membrane. Cover metal flashing with roofing
membrane cap-sheet stripping and extend a minimum of 150 mm (6 inches) beyond edge
of metal flashing onto field of roofing membrane. Clamp roofing membrane, metal flashing,
and stripping into roof-drain clamping ring.
.1 Install stripping according to roofing system manufacturer's written instructions.
3.13 SURFACING AND COATING INSTALLATION
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Roof Replacement Sections D,D.1 Section 1
075216.11 - Page 20 of 20
SBS MODIFIED BITUMINOUS MEMBRANE ROOFING, HOT-APPLIED
.1 Aluminized Coating: Coat flashing membrane surface and flashing strip in details with number
of coats, thickness of application, and application method as recommended in writing by
coating manufacturer.
.2 Glaze-coat roofing membrane surface with hot roofing asphalt at a rate of 15 lbs/100 sq.ft.
3.14 FIELD QUALITY CONTROL
.1 Final Roof Inspection: Arrange for roofing system manufacturer's technical personnel to
inspect roofing installation at commencement and upon completion.
.1 Notify Owner's Consultant and Owner 48 hours in advance of date and time of
inspection.
.2 Repair or remove and replace components of built-up roofing where test results or
inspections indicate that they do not comply with specified requirements.
.1 Additional testing and inspecting, at Contractor's expense, will be performed to
determine if replaced or additional work complies with specified requirements.
3.15 PROTECTING AND CLEANING
.1 Protect roofing system from damage and wear during remainder of construction period.
When remaining construction will not affect or endanger roofing, inspect roofing for
deterioration and damage, describing its nature and extent in a written report, with copies
to Owner's Consultant and Owner.
.2 Correct deficiencies in or remove roofing system that does not comply with requirements,
repair substrates, and repair or reinstall roofing system to a condition free of damage and
deterioration at time of Substantial Completion and according to warranty requirements.
.3 Clean overspray and spillage from adjacent construction using cleaning agents and
procedures recommended by manufacturer of affected construction.
END OF SECTION 075216.11
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Roof Replacement Sections D,D.1 Section 1
076200.02 - Page 1 of 6
SHEET METAL FLASHING AND TRIM
SECTION 076200.02 - SHEET METAL FLASHING AND TRIM
1 GENERAL
1.1 SUMMARY
.1 Section includes:
.1 Low-slope roof sheet metal fabrications.
.2 Miscellaneous sheet metal flashing and trim.
.2 Related Requirements:
.1 Division 07 low slope membrane roofing section for installing sheet metal flashing and
trim integral with roofing and for related warranty requirements.
1.2 QUALITY ASSURANCE
.1 Fabricator Qualifications: Employs skilled workers who custom fabricate sheet metal flashing
and trim similar to that required for this Project and whose products have a record of
successful in-service performance.
1.3 DELIVERY, STORAGE, AND HANDLING
.1 Do not store sheet metal flashing and trim materials in contact with other materials that
might cause staining, denting, or other surface damage. Store sheet metal flashing and trim
materials away from uncured concrete and masonry.
.2 Protect strippable protective covering on sheet metal flashing and trim from exposure to
sunlight and high humidity, except to extent necessary for period of sheet metal flashing and
trim installation.
2 PRODUCTS
2.1 PERFORMANCE REQUIREMENTS
.1 General: Sheet metal flashing and trim assemblies shall withstand wind loads, structural
movement, thermally induced movement, and exposure to weather without failure due to
defective manufacture, fabrication, installation, or other defects in construction. Completed
sheet metal flashing and trim shall not rattle, leak, or loosen, and shall remain watertight.
.2 Sheet Metal Standard for Flashing and Trim: Comply with NRCA's "The NRCA Roofing
Manual" and SMACNA's "Architectural Sheet Metal Manual" requirements for dimensions
and profiles shown unless more stringent requirements are indicated.
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Roof Replacement Sections D,D.1 Section 1
076200.02 - Page 2 of 6
SHEET METAL FLASHING AND TRIM
.3 Flashings and Fastening: Comply with requirements of Division 07 roofing sections. Provide
base flashings, perimeter flashings, detail flashings and component materials and installation
techniques that comply with requirements and recommendations of the following:
.1 NRCA: "The NRCA Roofing Manual" for construction details and recommendations.
.4 Thermal Movements: Allow for thermal movements from ambient and surface temperature
changes to prevent buckling, opening of joints, overstressing of components, failure of joint
sealants, failure of connections, and other detrimental effects.
2.2 SHEET METALS
.1 General: Protect mechanical and other finishes on exposed surfaces from damage by
applying strippable, temporary protective film before shipping.
.2 Exposed Coil-Coated Finish:
.1 Colour: Match project sample.
2.3 MISCELLANEOUS MATERIALS
.1 General: Provide materials and types of fasteners, solder, protective coatings, sealants, and
other miscellaneous items as required for complete sheet metal flashing and trim installation
and as recommended by manufacturer of primary sheet metal or manufactured item unless
otherwise indicated.
.2 Fasteners: Wood screws, annular threaded nails, self-tapping screws, self-locking rivets and
bolts, and other suitable fasteners designed to withstand design loads and recommended by
manufacturer of primary sheet metal or manufactured item.
.1 General: Blind fasteners or self-drilling screws, gasketed, with hex-washer head.
.1 Exposed Fasteners: Heads matching colour of sheet metal using plastic caps or
factory-applied coating. Provide metal-backed EPDM or PVC sealing washers
under heads of exposed fasteners bearing on weather side of metal.
.2 Blind Fasteners: High-strength aluminum or stainless-steel rivets suitable for
metal being fastened.
.2 Fasteners for Zinc-Coated(Galvanized) and Aluminum-Zinc Alloy-Coated Steel Sheet:
Series 300 stainless steel or hot-dip galvanized steel according to ASTM A153/A153M
or ASTM F2329.
.3 Elastomeric Sealant: ASTM C920, elastomeric polyurethane at concealed joints and silicone
at exposed joints; of type, grade, class, and use classifications required to seal joints in sheet
metal flashing and trim and remain watertight.
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Roof Replacement Sections D,D.1 Section 1
076200.02 - Page 3 of 6
SHEET METAL FLASHING AND TRIM
.4 Butyl Sealant: ASTM C1311, single-component, solvent-release butyl rubber sealant;
polyisobutylene plasticized; heavy bodied for hooked-type expansion joints with limited
movement.
2.4 FABRICATION, GENERAL
.1 General: Custom fabricate sheet metal flashing and trim to comply with details shown and
recommendations in cited sheet metal standard that apply to design, dimensions, geometry,
metal thickness, and other characteristics of item required. Fabricate sheet metal flashing
and trim in shop to greatest extent possible.
.1 Fabricate sheet metal flashing and trim in thickness or weight needed to comply with
performance requirements, but not less than that specified for each application and
metal.
.2 Obtain field measurements for accurate fit before shop fabrication.
.3 Form sheet metal flashing and trim to fit substrates without excessive oil canning,
buckling, and tool marks; true to line, levels, and slopes; and with exposed edges
folded back to form hems.
.4 Conceal fasteners and expansion provisions where possible. Do not use exposed
fasteners on faces exposed to view.
.2 Fabrication Tolerances: Fabricate sheet metal flashing and trim that is capable of installation
to a tolerance of 6 mm in 6 m (1/4 inch in 20 feet) on slope and location lines indicated on
Drawings and within 3-mm (1/8-inch) offset of adjoining faces and of alignment of matching
profiles.
.3 Expansion Provisions: Form metal for thermal expansion of exposed flashing and trim.
.4 Sealant Joints: Where movable, non-expansion type joints are required, form metal to
provide for proper installation of elastomeric sealant according to cited sheet metal
standard.
.5 Fabricate cleats and attachment devices from same material as accessory being anchored or
from compatible, noncorrosive metal.
.6 Fabricate cleats and attachment devices of sizes as recommended by cited sheet metal
standard for application, but not less than thickness of metal being secured.
2.5 LOW-SLOPE ROOF SHEET METAL FABRICATIONS
.1 Copings: Fabricate in minimum 2.4-m- (96-inch-) long, but not exceeding 3.6-m- (12-feet-)
long, sections. Fabricate joint plates of same thickness as copings. Furnish with continuous
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Roof Replacement Sections D,D.1 Section 1
076200.02 - Page 4 of 6
SHEET METAL FLASHING AND TRIM
cleats to support edge of external leg and drill elongated holes for fasteners on interior leg.
Miter corners, fasten and seal watertight. Shop fabricate interior and exterior corners.
.1 Coping Profile: As indicated, or if not indicated, as selected from SMACNA Manual
profiles.
.2 Joint Style: Butted with expansion space and 150-mm- (6-inch-) wide, concealed splice
plate.
.3 Fabricate from the Following Materials:
.1 Galvanized Steel or Aluminum-Zinc Alloy-Coated Steel: 0.71 mm (0.028 inch/24
ga.) thick.
.2 Cleats for Roof Edge Flashing and Copings:
.1 Galvanized Steel or Aluminum-Zinc Alloy-Coated Steel: 0.85 mm (0.034 inch/22 ga.)
thick.
.3 Counterflashing: Shop fabricate interior and exterior corners. Fabricate from the following
materials:
.1 Galvanized Steel or Aluminum-Zinc Alloy-Coated Steel: 0.71 mm (0.028 inch/24 ga.)
thick.
3 EXECUTION
3.1 INSTALLATION, GENERAL
.1 Install sheet metal flashing and trim to comply with details indicated and recommendations
of cited sheet metal standard that apply to installation characteristics required unless
otherwise indicated on Drawings.
.1 Space cleats not more than 300 mm (12 inches) (12 inches)
.2 Do not use graphite pencils to mark metal surfaces.
.2 Metal Protection: Where dissimilar metals contact each other, or where metal contacts
pressure-treated wood or other corrosive substrates, protect against galvanic action or
corrosion by painting contact surfaces with bituminous coating or by other permanent
separation as recommended by sheet metal manufacturer or cited sheet metal standard.
.1 Underlayment: Where installing sheet metal flashing and trim directly on cementitious
or wood substrates, install underlayment and cover with slip sheet.
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Roof Replacement Sections D,D.1 Section 1
076200.02 - Page 5 of 6
SHEET METAL FLASHING AND TRIM
.3 Expansion Provisions: Provide for thermal expansion of exposed flashing and trim. Space
movement joints at maximum of 3 m (10 feet) with no joints within 600 mm (24 inches) of
corner or intersection.
.1 Form expansion joints of intermeshing hooked flanges, not less than 25 mm (1 inch)
(1 inch)
.4 Fasteners: Use fastener sizes that penetrate wood blocking or sheathing not less than 32 mm
(1-1/4 inches) for nails and not less than 19 mm (3/4 inch) for wood screws.
.5 Conceal fasteners and expansion provisions where possible in exposed work and locate to
minimize possibility of leakage. Cover and seal fasteners and anchors as required for a tight
installation.
.6 Seal joints as required for watertight construction.
.1 Use sealant-filled joints unless otherwise indicated. Embed hooked flanges of joint
members not less than 25 mm (1 inch) into sealant. Form joints to completely conceal
sealant. When ambient temperature at time of installation is between 4 and 21 deg C
(40 and 70 deg F) , set joint members for 50 percent movement each way. Adjust
setting proportionately for installation at higher ambient temperatures. Do not install
sealant-type joints at temperatures below 4 deg C (40 deg F) .
3.2 ROOF FLASHING INSTALLATION
.1 Install sheet metal flashing and trim to comply with performance requirements and cited
sheet metal standard.
.1 Provide concealed fasteners where possible, and set units true to line, levels, and
slopes.
.2 Install work with laps, joints, and seams that are permanently watertight and weather
resistant.
.2 Roof Edge Flashing:
.1 Install roof edge flashings in accordance with ANSI/SPRI/FM 4435/ES-1.
.3 Copings:
.1 Install copings in accordance with ANSI/SPRI/FM 4435/ES-1.
.4 Pipe or Post Counterflashing: Install counterflashing umbrella with close-fitting collar with
top edge flared for elastomeric sealant, extending minimum of 100 mm (4 inches) over base
flashing. Install stainless-steel draw band and tighten.
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Roof Replacement Sections D,D.1 Section 1
076200.02 - Page 6 of 6
SHEET METAL FLASHING AND TRIM
.5 Counterflashing: Coordinate installation of counterflashing with installation of base flashing.
Insert counterflashing in reglets or receivers and fit tightly to base flashing.
.1 Insert counterflashing in reglets or receivers and fit tightly to base flashing.
.2 Extend counterflashing 100 mm (4 inches) over base flashing.
.3 Lap counterflashing joints minimum of 100 mm (4 inches).
.6 Roof-Penetration Flashing: Coordinate installation of roof-penetration flashing with
installation of roofing and other items penetrating roof. Seal with sealant and clamp flashing
to pipes that penetrate roof.
3.3 ERECTION TOLERANCES
.1 Installation Tolerances: Shim and align sheet metal flashing and trim within installed
tolerance of 6 mm in 6 m (1/4 inch in 20 feet) on slope and location lines indicated on
Drawings and within 3-mm (1/8-inch) offset of adjoining faces and of alignment of matching
profiles.
END OF SECTION 076200.02
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Roof Replacement Sections D,D.1 Section 2
Section 3
STANDARD DETAIL DRAWINGS
STANDARD
DETAIL DRAWINGS
THE FOLLOWING DETAIL DRAWINGS ARE TO SHOW INTENT AND
MAY BE MODIFIED TO FIT FIELD CONDITIONS AND PROJECT
SPECIFICATIONS. VIST WWW.TREMCOROOFING.COM FOR
ADDITIONALS DETAILS AS REQUIRED
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Roof Replacement Sections D,D.1 Section 2
Section 3
STANDARD DETAIL DRAWINGS
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Roof Replacement Sections D,D.1 Section 2
Section 3
STANDARD DETAIL DRAWINGS
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Roof Replacement Sections D,D.1 Section 2
Section 3
STANDARD DETAIL DRAWINGS
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Roof Replacement Sections D,D.1 Section 2
Section 3
STANDARD DETAIL DRAWINGS
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Roof Replacement Sections D,D.1 Section 2
Section 3
STANDARD DETAIL DRAWINGS
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Roof Replacement Sections D,D.1 Section 2
Section 3
STANDARD DETAIL DRAWINGS
Page 279 of 280
Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2024-004
A BY-LAW to confirm the proceedings of Council at its meeting held on January 15,
2024.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of
a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg
as follows:
1. All actions of the Council of the Corporation of the Town of Tillsonburg at its meeting
held on January 15, 2024, with respect to every report, motion, by-law, or other action
passed and taken by the Council, including the exercise of natural person powers, are
hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred
to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of the Corporation of the Town of
Tillsonburg.
4. That this By-Law shall come into force and take effect on the date it is passed.
5.
READ A FIRST AND SECOND TIME THIS 15th day of JANUARY, 2024.
READ A THIRD AND FINAL TIME AND PASSED THIS 15th day of JANUARY, 2024.
___________________________
MAYOR – Deb Gilvesy
______________________________
CLERK – Tanya Daniels
Page 280 of 280