240123 Regular Council Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Tuesday, January 23, 2024
6:00 PM
LPRCA
4 Elm St
Tillsonburg
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Johnathon Graham, Director of Operations & Development
Regrets: Renato Pullia, Director of Innovation and Strategic Initiatives and
Interim Director of Finance/Treasurer
Cephas Panschow, Development Commissioner
Andrea Greenway, Interim Director of Recreations, Culture &
Parks
Julie Ellis, Deputy Clerk
_____________________________________________________________________
1. Call to Order
Mayor Gilvesy called the meeting to order at 6:00 p.m.
2. Moment of Silence
3. Adoption of Agenda
2
Resolution # 2024-039
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT the Agenda for the Council meeting of January 23, 2024, be approved with
the following amendment:
Agenda Item 12.7.1 Staff Report - be moved to directly follow Item 6.1
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2024-040
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT the Council meeting minutes dated January 8, 2024 and the Council
Budget meeting minutes dated January 15, 2024, be approved.
Carried
6. Presentations
6.1 thinc design - Town of Tillsonburg Draft Parks and Recreation Master
Plan
Gelila Mekonnen and Mary Catherine Mehak of thinc design presented the
Draft Parks and Recreation Master Plan.
The presentation included the following highlights:
Project overview;
Community context;
Master Plan Recommendations; and
Next steps.
Consultants answered questions from Council.
Item 12.7.1 was moved to align with the presentation.
3
Resolution # 2024-041
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT the presentation from thinc design regarding the Draft Parks and
Recreation Master Plan be received as information.
Carried
12.7.1 RCP-24-006 - Draft Parks and Recreation Master Plan
Resolution # 2024-0042
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
A. THAT report titled RCP 24-006 Draft Parks and Recreation Master
Plan be received as information; and
B. THAT prior to the final draft of the Draft Parks and Recreation
Master plan, staff be directed to hold a meeting between the
Director of Park, Recreation and Culture, along with the council
reps from the Parks, Beautification and Cemetery Advisory
Committee and the Recreation and Sports Advisory Committee
including the Committee Chair and Mayor Gilvesy to capture the
actual feedback from the Advisory committee open house; and
C. THAT the Parks, Beautification and Cemetery Advisory Committee
and the Recreation and Sports Advisory Committee agenda's be
amended to include the Master Plan as an item for debate.
Carried
7. Public Meetings
7.1 A08-23 - Application for Minor Variance (1410 Bell Mill Sideroad)
Laurel Davies-Snyder, Development Planner, Oxford County, appeared
before Council to provide an overview of the application. Staff recommend
approval of the minor variance application.
Opportunity was provided for comments and questions from Council.
4
No one appeared before Council in favour or in opposition of the
application.
Resolution # 2024-043
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council move into the Committee of Adjustment to hear an
application for Minor Variance at 6:42 p.m.
Carried
Resolution # 2024-044
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT the Town of Tillsonburg Committee of Adjustment approve
Application File A08-23 submitted by Saishyam Holdings Ltd. for the lands
known as Part 1, 41R-10451, 1410 Bell Mill Sideroad, Town of
Tillsonburg, as it relates to:
Section 17.2 - Zone Provisions – Table 17.2: Zone Provisions – Interior
Side Yard, Minimum Width, to reduce the minimum required interior side
yard from the southerly lot line from 3.0 m (9.8 ft) to 1.2 m (3.9 ft); and,
Section 5.24.2.1 - Off-Street Parking Required – Table 5.24.2.1 - Parking
Standards, to reduce the total number of required parking spaces from
thirteen (13) to twelve (12).
subject to the following conditions:
a) a building permit for the proposed building shall be issued within one (1)
year of the date of the Committee's decision.
As the proposed variances are:
(i) minor variances from the provisions of the Town of Tillsonburg Zoning
By-law No. 3295;
(ii) desirable for the appropriate development or use of the land;
5
(iii) in-keeping with the general intent and purpose of the Town of
Tillsonburg Zoning By-law No. 3295; and,
(iv) in-keeping with the general intent and purpose of the Official Plan.
Carried
Resolution # 2024-045
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT Council move out of Committee of Adjustment and move back into
regular Council session at 6:47 p.m.
Carried
7.2 ZN 7-23-09 and OP 23-12-7 Applications for Official Plan Amendment
and Zone Change - OP 23-12-7 and ZN 7-23-09 - Tillsonburg LTC Inc.
(25 Maple Lane)
Eric Gilbert, Oxford County, appeared before Council to provide an
overview of the application. Staff recommend approval of the official plan
amendment and zone change application.
Opportunity was provided for comments and questions from Council.
Questions were asked of staff regarding:
Parking provisions;
Green space inclusion in the property.
Heather Price, Consultant, along with Wade Stever, Planner, of
PeopleCare appeared before Council in support of the application. A
presentation was provided to Council outlining the project.
Resolution # 2024-046
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT the Council of the Town of Tillsonburg advises Oxford County
Council that the Town supports the application to amend the Official Plan
(File No. OP 23-12-7) as submitted by the Tillsonburg LTC Inc. (People
Care Inc.), for lands legally described as Part Lot 380 Plan 500, 41R-
9104, Town of Tillsonburg, municipally known as 25 Maple Lane in the
6
Town of Tillsonburg, to re-designate the lands from Residential to
Community Facilities; and
THAT the Council of the Town of Tillsonburg approve in-principle the zone
change application (ZN 7-23-09), submitted by Tillsonburg LTC Inc.
(PeopleCare Inc.)/Town of Tillsonburg, whereby the lands legally
described as Part Lot 380 Plan 500, 41R-9104, municipally known as 25
Maple Lane in the Town of Tillsonburg are to be rezoned from ‘Minor
Institutional Zone (IN1)’ to ‘Special Major Institutional Zone (IN2-sp)’ and
‘Special Major Institutional Holding Zone (IN2-sp (H)’.
Carried
7.3 ZN 7-23-04 and OP 23-07-7 Applications for Official Plan Amendment
and Zone Change (102 Dereham Drive)
Eric Gilbert, Oxford County, appeared before Council to provide an
overview of the application. Staff recommend approval of the official plan
amendment and zone change application.
Opportunity was provided for comments and questions from Council.
Questions were asked of staff regarding:
Location of Town Houses relative to existing properties;
Drop off / pick up location for the area School; and
Crosswalk location ability and site plan design.
Rebecca Smith of the County of Oxford appeared before Council in
support of the application. Rebecca Smith answered questions from
Council including an explanation of the rental plans and incentives for the
housing strategy.
David Climie attended before Council to provide comments in opposition
of the application. Mr. Climie shirt commented his strong opposition to the
application including concerns on angle road parking, insufficient parking
at the area School, and requested the application be denied.
Council asked questions to staff regarding parking.
An amended resolution was presented to Council for debate. This motion
was withdrawn by the Mover (C. Parker).
The staff recommendation was then presented to Council for debate.
7
Resolution # 2024-047
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT the Council of the Town of Tillsonburg advise Oxford County
Council that the Town supports the application to amend the Official Plan
(File No. OP 23-07-7) as submitted by the County of Oxford for lands
legally described as Part Lot 8, Concession 12 (Dereham), municipally
known as 102 Dereham Drive in the Town of Tillsonburg, to re-designate
the lands from Low Density Residential to Medium Density Residential;
and
THAT the Council of the Town of Tillsonburg approve in-principle the zone
change application (ZN 7-23-04), submitted by the County of Oxford,
whereby the lands legally described as Part Lot 8, Concession 12
(Dereham), municipally known as 102 Dereham Drive in the Town of
Tillsonburg are to be rezoned from ‘Minor Institutional Zone (IN1)’ to
‘Special Medium Density Residential Zone (RM-sp)’.
A recorded vote was requested by Councillor Parker:
Mayor Gilvesy – No
Deputy Mayor Beres – Yes
Councillor Luciani – Yes
Councillor Parker – No
Councillor Parsons – Yes
Councillor Rosehart – No
Councillor Spencer - Yes
Carried (4 to 3)
8. Planning Reports
9. Delegations
9.1 Olive Williams Re: Black History Heritage Event
8
Olive Williams appeared before Council to share information regarding the
Black History Heritage Event that will be held in Tillsonburg on February
25, 2024.
Resolution # 2024-048
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT the delegation from Olive Williams regarding Black History Heritage
Event be received as information.
Carried
10. Deputation(s) on Committee Reports
11. Information Items
Resolution # 2024-049
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT the following information items be received as information:
11.1 Oxford Invitational Youth Robotics Challenge - Letter of Appreciation
11.2 Long Point Region Conservation Authority 2024 Budget and Levy
Meeting Vote
Carried
12. Staff Reports
12.1 Chief Administrative Officer
12.2 Corporate Services
12.2.1 CS-24-004 - Committee Appointments
Resolution # 2024-050
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
A. THAT Report CS 24-004 titled Committee Appointments be
received as information; and
9
B. THAT Christine Lamers and Michael Brown be appointed to
the Accessibility Advisory Committee; and
C. THAT David Hillner be appointed to the Airport Advisory
Committee; and
D. THAT Jean Martin and Shelley Langley be appointed to the
Affordable and Attainable Housing Committee; and
E. THAT a By-Law to amend By-Law 2023-009, be brought
forward for Council consideration.
Carried
12.2.2 CS-24-008 - Organization Communications Review
Resolution # 2024-051
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
A. THAT report titled “Organization Communications Review”
be received as information; and
B. THAT the hiring of a Communications Specialists effective
June 17, 2024 within the Corporate Services Department be
approved; and
C. THAT the Treasurer be directed to realign the funding for the
position as outlined within report CS-24-008.
Carried
12.3 Economic Development
12.3.1 EDM-24-002 - Surplus Land Declaration – Municipal Lands
East of Langrell Avenue
Resolution # 2024-052
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
A. THAT report titled EDM 24-002 Surplus Land Declaration –
Municipal Lands East of Langrell Avenue be received; and,
10
B. THAT the municipally owned lands located East of Langrell
Avenue, North of the Town owned Storm Water
Management facility, and described as part of Part 55 on
Plan 41R-7299, be declared surplus to the needs of the
Town of Tillsonburg in accordance with Bylaw 2021-031
(land disposition) including suitable notification to the public;
and,
C. That the Development Commissioner be authorized to
negotiate an Agreement of Purchase and Sale with the
adjacent property owner(s) subject to being brought back to
Council for approval.
Carried
12.4 Finance
12.4.1 FIN-24-006 - 2024 Council Expense Policy and Budget
Resolution # 2024-053
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT report titled “2024 Budget and Council Expenses” be
received as information.
Carried
12.5 Fire and Emergency Services
12.6 Operations and Development
12.6.1 OPD-24-008 - 2024 Transfer Station Update
Resolution # 2024-054
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
A. THAT report titled OPD 024-008, 2024 Transfer Station
Update be received as information; and
11
B. THAT staff be directed to complete the requested Ministry of
the Environment, Conservation and Parks updates per local
By-Law(s), studies and/or reports insofar as enabling the
Town to open the Transfer Station on Sundays for organic
waste deposal only as governed by the Environmental
Compliance Approval permit number 8714-CVUJR; and
C. THAT $20,000 (including HST) be authorized from the 2024
Waste Management Operating Budget for the 2024/2025
Ministry of the Environment, Conservation and Parks
requested Noise Impact Assessment.
Carried
12.6.2 OPD-24-005 - Sidewalk Connectivity - on Tanager (from Canary
Street to Bobolink Drive)
Resolution # 2024-055
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
A. THAT report titled “Sidewalk Connectivity – on Tanager
Drive (from Canary Street to Bobolink Drive)” be received as
information; and
B. THAT the Treasurer be directed to allocate $55,000 from the
Linear Infrastructure Reserve Fund towards the construction
of a link of sidewalk in line with the Sidewalk Connectivity
Plan approved by Council in 2018.
Carried
12.7 Recreation, Culture and Parks
Item 12.7.1 was moved to directly follow Item 6.1
12.7.2 RCP 24-005 - Capital Budget Funding Reallocation - EMS Bay
Suspended Slab Floor
Resolution # 2024-056
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
12
A. THAT report titled “RCP 24-005 Capital Budget Reallocation
– Fire EMS Bay Suspended Slab Floor” be received as
information; and
B. THAT $10,000 from the Facilities Reserve be approved to
be added to the $20,000 2023 carry forward project #731
Fire Hall EMS Bay Floor Slab Repair, for work completed in
2024.
Carried
13. New Business
14. Consideration of Minutes
14.1 Advisory Committee Minutes
Resolution # 2024-057
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
That the following Advisory Committee minutes be received as
information:
The Economic Development Advisory Committee Meeting Minutes
dated December 12, 2023
The Youth Advisory Council Meeting minutes dated January 10,
2024
Carried
15. Motions/Notice of Motions
16. Resolutions/Resolutions Resulting from Closed Session
17. By-Laws
Resolution # 2024-058
Moved By: Deputy Mayor Beres
Seconded By: Councillor Spencer
THAT the following By-Laws be read for a first, second and third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
13
17.1 By-Law 2023-007 A By-Law to Amend Zoning By-Law Number 3295,
as amended (ZN 7-23-04)
17.2 By-Law 2024-008 A By-Law to amend Zoning By-Law Number 3295,
as amended (ZN 7-23-09)
17.3 By-Law 2024-009 A By-Law to amend By-Law 2023-009
Carried
18. Confirm Proceedings By-law
Resolution # 2024-059
Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
THAT By-Law 2024-006 A By-Law to Confirm the Proceedings of the Council
Meeting held on January 23, 2024, be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
19. Items of Public Interest
20. Closed Session
Resolution # 2024-060
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council move into Closed Session to consider the following:
20.4.1 CLD-EDM-24-001 - Vienna Road Property Inquiry
239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board;
239 (2) (f) advice that is subject to solicitor-client privilege, including
communications necessary for that purpose;
239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local board,
which, if disclosed, could reasonably be expected to prejudice significantly the
14
competitive position or interfere significantly with the contractual or other
negotiations of a person, group of persons, or organization;
239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
20.4.2 CLD-CS-24-001 - Committee Membership
239 (2) (b) personal matters about an identifiable individual, including municipal
or local board employees;
239 (2) (f) advice that is subject to solicitor-client privilege, including
communications necessary for that purpose;
Carried
20.1 Adoption of Agenda
20.2 Disclosure of Pecuniary Interest and the General Nature Thereof
20.3 Adoption of Closed Session Minutes
20.4 Reports
20.4.1 CLD-EDM-24-001 - Vienna Road Property Inquiry
20.4.2 CLD-CS-24-001 - Committee Membership
20.5 Back to Open Session
21. Adjournment
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Council meeting of January 23, 2024, be adjourned at 9:27 p.m.
Carried