240311 Council Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, March 11, 2024
5:30 PM
LPRCA
4 Elm St
Tillsonburg
ATTENDANCE: Deputy Mayor Beres (Chair)
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Regrets: Mayor Gilvesy
Staff: Kyle Pratt, Chief Administrative Officer
Renato Pullia, Director of Innovation and Strategic Initiatives and
Interim Director of Finance/Treasurer
Tanya Daniels, Director of Corporate Services/Clerk
Johnathon Graham, Director of Operations & Development
Cephas Panschow, Development Commissioner
Julie Ellis, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:30 p.m.
2. Closed Session (5:30 p.m.)
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Resolution # 2024-112
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT Council move into Closed Session to consider the following:
2.4.1 CLD-EDM-24-004 Notice of Surplus Land - 20 Cranberry Road
239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local board,
which, if disclosed, could reasonably be expected to prejudice significantly the
competitive position or interfere significantly with the contractual or other
negotiations of a person, group of persons, or organization;
239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 CLD-EDM-24-004 Notice of Surplus Land - Cranberry Road
Property
2.5 Back to Open Session
3. Moment of Silence
4. Adoption of Agenda (6:00 p.m.)
Resolution # 2024-117
Moved By: Councillor Spencer
Seconded By: Councillor Parker
THAT the Agenda as prepared for the Council meeting of March 11, 2024, be
approved.
Carried
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5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2024-118
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT the Council Meeting Minutes dated February 26, 2024, be approved.
Carried
7. Presentations
7.1 Watson & Associates: Town of Tillsonburg Development Charges
Background Study
Sean-Michael Stephen, Watson and Associates Economics Ltd., attended
before Council regarding the Town of Tillsonburg Development Charges
and Background Study. The following highlights the presentation details:
1. Methodology / Calculation;
2. Growth forecast for mid 2024-mid 2034;
3. Anticipated Capital needs including major growth-related capital
projects;
4. Development Charge Comparison;
5. Development Charges - By-law Policies;
6. Financial Impacts of exemptions and reductions; and
7. Timeline for reports and presentations to Council.
Resolution # 2024-119
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT the presentation from Watson & Associates regarding Town of
Tillsonburg Development Charges Background Study be received as
information.
Carried
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8. Public Meetings
8.1 Applications for Consent B23-78-7 & B23-79-7 - 22 and 26 A Old
Vienna Road
Laurel Davies Snyder, County Planner, provided an overview of the staff
report for B23-78-7 and B23-79-7.
Mr. Peter Staley attended before Council to speak to the applications. Mr.
Staley spoke to flood plain conditions on the properties and concerns on
the potential type of development that will come should the zoning be
approved. Mr. Staley expressed concern for site plan approval. He noted
a pecuniary interest should this be approved (property owner - seller).
County Planner advised that no application was before Council regarding
type of Building at this time.
Mr. Jeff Snow attended before Council to speak to the applications and
provided comments regarding water concerns with his property. Mr. Snow
sought to receive confirmation that he would have an opportunity to
provide comments on potential zoning changes in the future.
County Planner provided an explanation of the potential zone changes
and future processes (Zoning Application, Building Permit, Site Plan
Approval) that may be undertaken.
Various questions were asked by Council to staff.
Mr. Steven Cornwell attended before Council on behalf of the applicant.
Mr. Cornwell expressed the intent was to initiate the approval process for
the two severed piece's and explained the next steps (zoning, site plan)
the applicant intends to complete. Mr. Cornwell expressed that there is a
two year process to meet the conditions of the severance plan one of
which is to meet appropriate zoning.
Resolution # 2024-120
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
The Council of the Town of Tillsonburg advise the Oxford County Land
Division Committee that the Town supports the Application for Consent B
23-78-7 as submitted by Peter Staley for lands described as Pt. Lt. 1385
Plan 500 Pt 2, 41R-6145 in the Town of Tillsonburg, subject to the
following conditions:
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1. The lot to be severed be appropriately zoned.
2. The owners shall agree, in writing, to satisfy all requirements
financial and otherwise, of the Town of Tillsonburg regarding the
installation of services and drainage facilities to the satisfaction of
the Town of Tillsonburg. Any work being done in the Town’s right-
of-way will require an Encroachment Permit and a representative of
the developer’s consultant must be on site. The owner shall submit
a stamped and sealed letter to the Town of Tillsonburg from the
consulting engineer stating that all servicing and restoration work
has been completed to the Town’s design standards.
3. A Stormwater Management (SWM) Technical Brief which identifies
the location of the existing drainage ditch that traverses the subject
lands, addresses the minor and major overland flows entering the
site from all adjacent properties and right of ways, and identifies the
size of the easement required over the said drainage ditch, be
submitted to the satisfaction of the Town.
4. The owners shall submit a preliminary lot grading plan, including
servicing, for the lot to be created through B23-78-7 and B-23-79-7
to the satisfaction of the Town of Tillsonburg Engineering Services
Department.
5. An Easement over the existing drainage ditch that runs east to west
through the existing lands of 26A Old Vienna Road, the size of
which will be determined through the SWM Technical Brief, will be
dedicated to the Town of Tillsonburg to the satisfaction of the
Town.
6. The certificate for Application B23-78-7 be issued, the Transfer
registered, and a copy of the registered Transfer be provided to the
Secretary-Treasurer of the Land Division Committee, prior to the
issuance of the certificate for Application B23-79-7.
7. The owner shall agree to satisfy all requirements, financial and
otherwise, of the County, regarding the installation of water and
sanitary sewer services, to the satisfaction of the County including
payment of all outstanding fees regarding the same. To this regard,
the lot to be severed must be independently serviced
(water/sanitary), and any/all services crossing the proposed
property line be disconnected to the satisfaction of the County of
Oxford Public Works Department. Water/sanitary servicing is
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available on Old Vienna Rd. and the applicant will be required to
connect to the services for the new lot. An application to connect
will be required.
8. Prior to building permit issuance, the applicant must submit a
preliminary drawing / plan to Building Services containing sufficient
information to determine the feasibility of the proposed
development on the new enlarged lot created through B23-78-7
and B23-79-7, to the satisfaction of Building Services.
9. The Clerk of the Town of Tillsonburg advise the Secretary-
Treasurer of the Land Division Committee that all requirements of
the Town of Tillsonburg have been complied with.
Carried
Resolution # 2024-121
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
The Council of the Town of Tillsonburg advise the Oxford County Land
Division Committee that the Town supports the Application for Consent
B23-79-7 as submitted by Jeff Snow for lands described as Part of Block
A Plan 966 Part 1 Plan 41R-10254 in the Town of Tillsonburg, subject to
the following conditions:
1. The lot to be severed be appropriately zoned.
2. The owners shall agree, in writing, to satisfy all requirements
financial and otherwise, of the Town of Tillsonburg regarding the
installation of services and drainage facilities to the satisfaction of
the Town of Tillsonburg. Any work being done in the Town’s right-
of-way will require an Encroachment Permit and a representative of
the developer’s consultant must be on site. The owner shall submit
a stamped and sealed letter to the Town of Tillsonburg from the
consulting engineer stating that all servicing and restoration work
has been completed to the Town’s design standards.
3. A Stormwater Management (SWM) Technical Brief which identifies
the location of the existing drainage ditch that traverses the subject
lands, addresses the minor and major overland flows entering the
site from all adjacent properties and right of ways, and identifies the
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size of the easement required over the said drainage ditch, be
submitted to the satisfaction of the Town.
4. The owners shall submit a preliminary lot grading plan, including
servicing, for the lot to be created through B23-78-7 and B-23-79-7
to the satisfaction of the Town of Tillsonburg Engineering Services
Department.
5. An Easement over the existing drainage ditch that runs east to west
through the existing lands of 26A Old Vienna Road, the size of
which will be determined through the SWM Technical Brief, will be
dedicated to the Town of Tillsonburg to the satisfaction of the
Town.
6. The parcel intended to be severed be conveyed to the abutting
landowner to the immediate north and be consolidated with said
owner’s existing property. Any additional transactions with regard to
the severed parcel must comply with Section 50(3) & (5) of the
Planning Act, R.S.O., 1990, as amended, and be reflected on the
certificate.
7. The certificate for Application B23-78-7 be issued, the Transfer
registered, and a copy of the registered Transfer be provided to the
Secretary-Treasurer of the Land Division Committee, prior to the
issuance of the certificate for Application B23-79-7.
8. The owner shall agree to satisfy all requirements, financial and
otherwise, of the County, regarding the installation of water and
sanitary sewer services, to the satisfaction of the County including
payment of all outstanding fees regarding the same. To this regard,
the lot to be severed must be independently serviced
(water/sanitary), and any/all services crossing the proposed
property line be disconnected to the satisfaction of the County of
Oxford Public Works Department. Water/sanitary servicing is
available on Old Vienna Rd. and the applicant will be required to
connect to the services for the new lot. An application to connect
will be required.
9. Prior to building permit issuance, the applicant must submit a
preliminary drawing / plan to Building Services containing sufficient
information to determine the feasibility of the proposed
development on the new enlarged lot created through B23-78-7
and B23-79-7, to the satisfaction of Building Services.
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10. The Clerk of the Town of Tillsonburg advise the Secretary-
Treasurer of the Land Division Committee that all requirements of
the Town of Tillsonburg have been complied with.
Carried
9. Planning Reports
10. Delegations
10.1 Dave Cripps and Leanne Hopkins, Trustees, Thames Valley District
School Board Re: TVDSB Oxford County Update
Dave Cripps and Leanne Hopkins, Trustees, Thames Valley District
School Board attended before Council to provide a delegation on
initiatives within the School district. Highlights of the presentation included:
1. Community Collaborations;
2. Accommodations Overview and reviews;
3. Elementary and Secondary Enrolment; and
4. Bill 98 Resources and links.
Presenters answered various questions from members from Council.
Resolution # 2024-122
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the delegation Dave Cripps and Leanne Hopkins, Trustees,
Thames Valley District School Board Re: TVDSB Oxford County Update
be received as information.
Carried
11. Deputation(s) on Committee Reports
11.1 CS-24-017 Museum, Culture, Heritage and Special Awards Advisory
Committee - Recommendation on Annandale House and Parks,
Culture and Recreation Social Media
Councillor Parsons left the meeting due to technical difficulties.
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Moved By: Councillor Spencer
Seconded By: Councillor Luciani
A. THAT report titled Recommendation on Annandale House and Parks,
Culture and Recreation Facebook Pages be received as information; and
B. THAT Council approve the recommendation of the Museum, Culture,
Heritage and Special Awards Advisory Committee as follows:
THAT the Museum, Culture, Heritage and Special Awards Advisory
Committee recommend that
1. THAT the Museum, Culture, Heritage and Special Awards
Committee recommend to Council that the Annandale National
Historic Site maintain their own Facebook page and that the
Committee supports the creation of a Parks and Recreation
page.
2. AND THAT staff at the Annandale National Historic Site remain
active and involved in the creation of content for their own page.
Resolution # 2024-123
Moved By: Councillor Parker
Seconded By: Councillor Spencer
THAT item 11.1 be referred to the Director of RCP for a staff report.
Carried
11.2 EDM-24-008 Economic Development Advisory Committee Resolution
- Backflow Prevention By-Law Update
Resolution # 2024-124
Moved By: Councillor Luciani
Seconded By: Councillor Parker
A. THAT report titled “EDM 24-008 Economic Development Advisory
Committee Resolution – Backflow Prevention By-Law Update” be
received; and,
B. THAT Council approve the recommendation of the Economic
Development Advisory Committee to be forwarded to Oxford
County Public Works for consideration in the implementation of the
Backflow Cross Connection Program as follows:
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THAT the Economic Development Advisory Committee
recommends to Tillsonburg Town Council that they recommend
to Oxford County Council that the Oxford County Backflow
Cross Connection Control Survey, be triaged based on property
type, and be given the following extended time frames for
completion:
90 days for Industrial properties (no change)
Six months for Commercial properties
Year-end (December 31, 2024) for Multi-Residential
properties
Carried
12. Information Items
Resolution # 2024-125
Moved By: Councillor Spencer
Seconded By: Councillor Parker
THAT the following items be received as information:
12.1 Township of South-West Oxford - Section 76 Request - Koteles Drain
12.2 Correspondence from the Honourable Sylvia Jones, Deputy Premier
and Minister of Health Re: Rural Ontario Municipal Association
(ROMA) Conference
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Corporate Services
13.3 Economic Development
13.3.1 EDM-24-009 - Community Improvement Plan Update - Final
Resolution # 2024-126
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
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THAT report EDM 24- titled Community Improvement Plan Update
– Final be received.
Carried
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations and Development
13.7 Recreation, Culture and Parks
14. New Business
15. Consideration of Minutes
15.1 Advisory Committee Minutes
Resolution # 2024-127
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
THAT the following Advisory Committee minutes be received as
information:
Police Services Board - November 15, 2023
Parks, Beautification and Cemeteries Advisory Committee -
January 30, 2024
Economic Development Advisory Committee - February 13, 2024
Affordable and Attainable Housing - February 28, 2024
Carried
16. Motions/Notice of Motions
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
Resolution # 2024-128
Moved By: Councillor Parker
Seconded By: Councillor Luciani
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THAT the following By-Laws be read for a first, second, third and final reading
and that the Mayor and Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
18.1 By-Law 2024-024 A BY-LAW to register a lease on title for the
premises at 51 Brock Street, Tillsonburg.
18.2 By-Law 2024-025 A BY-LAW to register a lease on title for the
premises at 55 Brock Street, Tillsonburg.
18.3 By-Law 2024-026 A BY-LAW to adopt a Community Improvement
Plan, CS-24-026
Carried
19. Confirm Proceedings By-law
Resolution # 2024-129
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT By-Law 2024-022 A By-Law to Confirm the Proceedings of the Council
Meeting of March 11, 2024, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
Councillor Parsons returned to the meeting at 7:53 p.m.
21. Adjournment
Resolution # 2024-130
Moved By: Councillor Rosehart
Seconded By: Councillor Parsons
THAT the Council meeting of March 11, 2024, be adjourned at 7:54 p.m.
Carried