240619 Museum, Culture, Heritage and Special Awards Advisory Committee Minutes 1
The Corporation of the Town of Tillsonburg
Museum, Culture, Heritage and Special Awards
Advisory Committee
MINUTES
Wednesday, June 19, 2024
4:30 PM
Boardroom CSC
10 Lisgar Ave.
ATTENDANCE: Carrie Lewis
Amie Varga
Lindsay Munroe
Isaac Card
Doug Cooper
Joan Weston
Courtney Booth
Rosemary Dean
Kelly Spencer
Deb Gilvesy
Regrets: Tabitha Verbuyst
Staff: Andrea Greenway, Interim Director of Recreation, Culture and
Parks
Julie Ellis, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Adoption of Agenda
Resolution # 1
2
Moved By: Amie Varga
Seconded By: Rosemary Dean
THAT the agenda as prepared for the Museum, Culture, Heritage and Special
Awards Advisory Committee meeting of June 19th, 2024, be approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Kelly Spencer
Seconded By: Courtney Booth
THAT the minutes of the Museum, Culture Heritage and Special Awards
Advisory Committee meeting of May 15, 2024, be approved.
Carried
5. Presentations
6. General Business & Reports
6.1 Patty Phelps, Culture & Heritage Manager/Curator RE: Museum
Updates
Patty Phelps, Culture and Heritage Manager/Curator, provided an update
on the Museum. Highlights included:
• Patty is back in-person at the Museum two days per week from
May until September, 2024.
• May events went well, with the Mommy and Me Tea being a bit hit
• The lunch and learn program finished in May and was very
successful
• TurtleFest events were well attended
• There was a D-Day Talk on June 6th that was also well attended
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• The Museum is currently closed for the remainder of the week
while new flooring is being installed to accompany the new AODA
compliant desk
• Summer Camp will be held in the last week of July and first week of
August. Additional programming will compliment camp - including
participation in the Histroc Places program.
• A Teddy Bear picnic will be held in July, as well as a Lemonade
and Ice Cream Social in August
6.2 Tabitha Verbuyst, Executive Director/Curator RE: Station Arts Centre
Updates
No update was provided.
6.3 Heritage Listings vs Designations
Julie Ellis, Deputy Clerk, provided an update on the heritage desigations
and heritage listings that are now available on the town website. The
committee hopes to continue to discuss this at future meetings.
Staff will invite the Heritage Planner from Oxford County to the next
meeting.
6.4 Founder's Day
The Committee discussed plans for the upcoming Founder's Day Event.
The committee will work on a proposal to Council to include funding in the
2025 budget.
6.5 Museum Directors (Trustees) Update
Joan Weston provided an update and discussion occurred around the
Trust and the process. As per the Committee's Terms of Reference, the
members of the committee form the Trust with the Chair and Vice-Chair
being the points of contact.
6.6 Annandale House Fundraising Committee
The committee discussed the re-establishment of an Annandale House
Fundraising Committee.
Resolution # 3
Moved By: Doug Cooper
Seconded By: Amie Varga
4
THAT the Museum, Culture, Heritage and Special Awards Advisory
Committee recommend to Council to create an Annandale House
Fundraising Committee; and
THAT Joan Weston, David Morris, Fran Bell, Penny Esseltine and Marilyn
Avent be appointed as members to the Annandale House Fundraising
Committee wit ha staff member from the Museum as support.
Carried.
7. Next Meeting
The next meeting is September 18, 2024 at 4:30 pm.
8. Adjournment
Resolution # 4
Moved By: Rosemary Dean
Seconded By: Amie Varga
THAT the Museum, Culture, Heritage and Special Awards Advisory Committee
meeting be adjourned at 5:19 p.m.
Carried