240625 Parks, Beautification and Cemeteries Advisory Committee AgendaThe Corporation of the Town of Tillsonburg
Parks, Beautification & Cemeteries Committee
AGENDA
Tuesday, June 25, 2024
5:00 PM
Boardroom CSC
10 Lisgar Ave.
1.Call to Order
2.Adoption of Agenda
Moved By: ________________
Seconded By: ________________
THAT the agenda as prepared for June 25th Parks, Beautification & Cemeteries Committee
meeting, be adopted
3. Disclosures of Pecuniary Interest and the General Nature Thereof
4.Adoption of Minutes of Previous Meeting
Moved By: ________________
Seconded By: ________________
THAT the minutes of the May 28th meeting be adopted.
5.Presentations
5.1 Newman Park fencing - Chris Jackson
6.Information Items
6.1 Trans Canada Trail Grant report
7.General Business & Reports
7.1 Election of Vice Chair
Moved By: ________________
Seconded By: ________________
THAT _______ be nominated as the Vice Chair of the Parks, Beautification &
Cemeteries Advisory Committee.
8.Next Meeting
9.Adjournment
Moved By: ________________
Seconded By: ________________
THAT the June 25 meeting be adjourned at ___ pm
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The Corporation of the Town of Tillsonburg
Parks, Beautification & Cemeteries Committee
Meeting
MINUTES
Tuesday, May 28, 2024
5:00 PM
Boardroom CSC
10 Lisgar Ave.
ATTENDANCE: Ron Walder
Mike Dean
Maurice Verhoeve
Kristine Vandenbussche
Martha Kirkpatrick
Isaac Card
Joan Weston
Paul DeCloet
Pete Luciani
Deb Gilvesy
Regrets: Barbara Wareing
Staff: Margaret Puhr
Andrea Greenway
Regrets: Matt Johnson
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:00pm
2. Adoption of Agenda
Resolution # 1
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Moved By: Ron Walder
Seconded By: Pete Luciani
THAT the agenda as prepared for the Parks, Cemeteries and Beautification
Committee, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Joan Weston
Seconded By: Kristine Vandenbussche
THAT the minutes from the April 30, 2024 meeting, be adopted.
Carried
5. Presentations
6. Information Items
6.1 Lake Lisgar weir update
Update provided by Andrea Greenway per memo.
Joan provided a 1943 by-law related to the weir by-law #1129
6.2 Scattering Garden - memo
Update per memo provided by Andrea
6.3 Garbage cans in cemetery - Kristine Vandenbussche
Kristine noted that the barrels currently used at the cemetery are not very
nice looking, wondering if there are options and funds for nicer looking
receptacles.
6.4 Road conditions at the cemetery - Kristine Vandenbussche
The pathways have potholes and some are in dire condition and would
like to bring up some resurfacing potential to improve the laneways.
Wondering if perpetual care would cover the maintenance of roadways.
6.5 Columbarium niche sizes - Kristine Vandenbussche
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Kris noted that two urns can fit into a 12x12x9 size columbarium. Also that
sizes are provided at the time of purchase, therefore the information is
available for interested parties.
7. General Business & Reports
7.1 Tree planting
Resolution # 3
Moved By: Paul DeCloet
Seconded By: Maurice Verhoeve
THAT a sub-committee be struck to monitor the tree planting along the
east west former rail line; and
THAT the committee investigate the need for soil amendment in the area
from the replacement bridge at TCT and 4th to North trail; and
THAT council consider the need for long term financing for trail
beautification via donations and trust funding; and
THAT a specific area be chosen to remove all invasive plants and trees to
prepare site for native plantings.
Carried
8. Next Meeting – June 25
9. Adjournment
Moved By: Martha Kirkpatrick
Seconded By: Joan Weston
THAT the May 28th meeting of Parks, Beautification & Cemeteries Committee be
adjourned at 5:45 pm
Carried
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Subject: Trans Canada Trail – Award of Grant Report Number: RCP 24-025 Department: Recreation, Culture and Parks Department Submitted by: Andrea Greenway, Acting Director of Recreation, Culture & Parks
Meeting Type: Council Meeting
Meeting Date: Wednesday, June 12, 2024
RECOMMENDATION
A. THAT report RCP 24-025 titled “Trans Canada Trail – Award of Grant” be
received as information; and
B. THAT a By-law to authorize the Mayor and Clerk to execute all agreements and
contracts associated with this project be presented to Council for consideration.
BACKGROUND
The purpose of this report is to inform Council that the Town of Tillsonburg was
successful in receiving a grant from the Trans Canada Trail under the Trail Funding
Program: Minor Maintenance Stream.
This project involves resurfacing of the town managed section of Trans Canada Trail to
improve the quality of the surface and safety for users; installation of drainage system -
culverts - to mitigate rain water pooling, runoff and erosion. Additionally, rental of
mulching head-type machinery to trim and reduce encroachment of sumac trees along
the trail pathways as well as removal of invasive species including phragmites.
The maximum contribution amounts for planning, design and construction phases are limited to $7,500 for projects costs between $10,000 and $25,000.
DISCUSSION
The Minor Maintenance Stream of funding was designed to support maintenance
projects along the Trans Canada Trail to ensure the long-term sustainability and
integrity of the network, as well as improve the safety and comfort of users. Further, this
stream will support Trail groups as they increase and maintain the engagement of trail
volunteers. The Trans Canada Trail provides financial support to successful applicants
for their minor maintenance projects through this stream, based on work to be
completed and eligible expenses.
The total cost of the project is estimated to be $19,200.00 and includes:
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RCP 24-025 Trans Canada Trail – Award of Grant
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- Cost of materials in the amount of $8,500.00 plus $1,200.00 for bridges and
culverts and
- Equipment rentals in the amount of $3,500.00.
- Other expenses include regulatory signage and staff labour in the amount of
$6,000.00.
The grant has been awarded in the amount of $7,500.00 and the remainder will be
allocated from Parks operating budget.
The project timeline is from June to November 2024.
CONSULTATION
This report was prepared in consultation with the Supervisor of Cemetery and Parks
and the Finance Department.
FINANCIAL IMPACT/FUNDING SOURCE
This project will be funded from Parks operating budget in the amount of $11,700.00
and Trans Canada Trail in the amount of $7,500.00.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community, Tillsonburg will strive to offer residents the amenities,
services and attractions they require to enjoy balanced lifestyle.
Strategic Direction – Provide an expanded, accessible network of parks and trails.
Priority Project – Short Term – Trail system upgrades.
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RCP 24-025 Trans Canada Trail – Award of Grant
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ATTACHMENTS Appendix A – TCT Contribution Agreement
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