250113 Regular Council AgendaThe Corporation of the Town of Tillsonburg
Council Meeting
AGENDA
Monday, January 13, 2025
5:00 PM
LPRCA
4 Elm St
Tillsonburg
1.Call to Order
2.Closed Session (5:00 p.m.)
Moved By: ________________
Seconded By: ________________
THAT Council move into Closed Session to consider the following:
Item 2.4.1 CAO Performance Review
239 (2) (b) personal matters about an identifiable individual, including municipal or local
board employees;
Item 2.4.2 Vienna Road Property
239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or
local board;
239 (2) (f) advice that is subject to solicitor-client privilege, including communications
necessary for that purpose;
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Council Minutes
2.4 Reports
2.4.1 CAO Performance Review
239 (2) (b) personal matters about an identifiable individual, including
municipal or local board employees;
2.4.2 Vienna Road Property
239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board;
239 (2) (f) advice that is subject to solicitor-client privilege, including
communications necessary for that purpose;
2.5 Back to Open Session
3.Moment of Silence
4.Adoption of Agenda (6:00 p.m.)
Moved By: ________________
Seconded By: ________________
THAT the agenda for the Council meeting of January 13, 2025, be approved.
5. Disclosures of Pecuniary Interest and the General Nature Thereof
6.Adoption of Council Minutes of Previous Meeting
Moved By: ________________
Seconded By: ________________
THAT the Council Budget meeting minutes dated December 16, 2024, be approved.
7.Presentations
8.Public Meetings
9.Planning Reports
10.Delegations
10.1 United Way Oxford, Kelly Gilson Re: Request for waiving of rental fee
Moved By: ________________
Seconded By: ________________
THAT the delegation from Kelly Gilson on behalf of United Way Oxford Re: Request
for waiving of rental fee, be received as information.
Page 2 of 141
10.2 Parkinson Society Southwestern Ontario, Stephen Owen Re: Request for waiving of
rental fee
Moved By: ________________
Seconded By: ________________
THAT the delegation from Stephen Owen on behalf of Parkinson Society
Southwestern Ontario Re: Request for waiving of rental fee, be received as
information.
11.Deputation(s) on Committee Reports
11.1 Accessibility Advisory Committee Recommendation - CS-25-001
Moved By: ________________
Seconded By: ________________
THAT report CS 25-001 titled “Accessibility Advisory Committee
Recommendation” be received as information; and
A.
THAT Council approve the recommendation of the Accessibility Advisory
Committee as follows:
B.
THAT Council amend the CIP Facade Improvement Grant: Street
Facing to add a requirement that businesses install a power assist door
operator if the grant is approved;
a.
AND THAT Council investigate expanding the CIP Accessibility
Renovation Grant availability beyond the BIA boundary.
b.
11.2 Tillsonburg Airport Advisory Committee Decision - Crack Sealing - CS-25-002
Moved By: ________________
Seconded By: ________________
THAT report titled “Tillsonburg Airport Advisory Committee Decision –
Crack Sealing” be received as information; and
A.
THAT Council approve the recommendation of the Tillsonburg Airport
Advisory Committee as follows:THAT the funding of runway crack sealing
from the next Airport land sale as a priority repair.
B.
12.Information Items
12.1 Oxford Invitational Youth Robotics Competition (OIYRC) Event - Letter of
Appreciation
12.2 Ministry of Municipal Affairs and Housing Re: Municipal Accountability Act
12.3 Children's Aid Society of Oxford County Re: Parking Time Allotments
12.4 Ministry of the Solicitor General Re: Associate Minister of Auto Theft and Bail
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Reform
Moved By: ________________
Seconded By: ________________
THAT Council receive the following items as information:
12.1 Oxford Invitational Youth Robotics Competition (OIYRC) Event - Letter of
Appreciation
12.2 Ministry of Municipal Affairs and Housing Re: Municipal Accountability Act
12.3 Children's Aid Society of Oxford County Re: Parking Time Allotments
12.4 Ministry of the Solicitor General Re: Associate Minister of Auto Theft and Bail
Reform
13.Staff Reports
13.1 Chief Administrative Officer
13.1.1 Social Clubs Partnerships - CAO-25-001
Moved By: ________________
Seconded By: ________________
THAT report CAO 25-001 titled “Social Club Partnerships” be received as
information.
13.2 Corporate Services
13.3 Economic Development
13.3.1 Phase 2 VIP - Opinion of Value and Marketing Strategy - EDM-25-001
Moved By: ________________
Seconded By: ________________
THAT report EDM 25-001 titled “Van Norman Innovation Park
Phase 2 – Opinion of Value and Marketing Strategy” be received;
and,
A.
THAT Council endorses the Economic Development Advisory
Committee’s advice with respect to valuing and listing Lot 1 in
Phase 2 of the Van Norman Innovation Park:
B.
$250,000 for Lot 1 as General Industrial lands,a.
An initial listing period of six months.b.
13.3.2 Community Improvement Plan Application - 101 Spruce Street Property -
EDM-25-003
Moved By: ________________
Page 4 of 141
Seconded By: ________________
THAT Council receives report titled EDM 25-003 Community
Improvement Plan Application – 101 Spruce Street Property; and,
A.
THAT the 101 Spruce Street property be approved for the Tax
Increment Grant Back Program of the Community Improvement
Plan, related to enhancements of the property, at the Strategic
Level, which offers the following growth-related rebates:Years 1 to
6 - 100% rebate of the incremental tax increaseYear 7 - 80%
rebateYear 8 - 60% rebateYear 9 - 40% rebateYear 10 - 20%
rebatewith full property taxes being payable in year 11.
B.
13.4 Finance
13.4.1 Interim 2025 Tax Levy By-Law Report - FIN-25-001
Moved By: ________________
Seconded By: ________________
THAT report FIN-25-001 titled “2025 Interim Tax Levy By-law
Report” be received for information; and
A.
THAT the 2025 Interim Tax Levy By-Law be brought forward for
Council consideration.
B.
13.4.2 FIN 22-02 - 2025 Borrowing By-Law Report - FIN-25-002
Moved By: ________________
Seconded By: ________________
THAT report FIN-25-002 titled “2025 Borrowing By-law Report” be
received for information; and
A.
THAT the 2025 Borrowing By-Law be brought forward for Council
consideration.
B.
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 Property Standards By-Law Amendment - OPD-25-001
Moved By: ________________
Seconded By: ________________
THAT report OPD 25-001 titled “Property Standards By-Law
Amendment” be received as information; and
A.
THAT a by-law to amend Property Standards By-Law 2023-049 to
include a penalty provision under the Provincial Offences Act to
allow for the application of set fines to the Ministry of Attorney
General be presented to Council for consideration.
B.
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13.7 Recreation, Culture and Parks
14.New Business
15.Consideration of Minutes
15.1 Advisory Committee Minutes
Moved By: ________________
Seconded By: ________________
THAT Council receive the following advisory committee minutes as information:
November 12, 2024 and December 10, 2024 Economic Development
Advisory Committee Minutes; and
•
December 10, 2024 Accessibility Advisory Committee Minutes; and•
December 12, 2024 Tillsonburg Airport Advisory Committee Minutes; and•
December 12, 2024 Traffic Advisory Committee Minutes.•
15.2 Long Point Region Conservation Authority Board of Directors Minutes
Moved By: ________________
Seconded By: ________________
THAT Council receives the Long Point Region Board of Directors minutes dated
October 2, November 6 and November 13, and December 5, 2024, as information.
15.3 Oxford O.P.P. Detachment Board Tillsonburg Minutes
Moved By: ________________
Seconded By: ________________
THAT Council receives the Oxford O.P.P. Detachment Board Tillsonburg minutes
dated November 20, 2024, as information.
16.Motions/Notice of Motions
16.1 Councillor Spencer - Motion to Reconsider Resolution 2024-336 New Town Hall
Moved By: ________________
Seconded By: ________________
THAT Resolution 2024-336 New Town Hall, passed at the Council meeting of July 8,
2024, be reconsidered.
16.2 Mayor Gilvesy - O.P.P Billing System
Moved By: ________________
Page 6 of 141
Seconded By: ________________
Whereas the O.P.P. billing system is broken down to a per household charge
consistent throughout the Province of Ontario; and
Further that the Town of Tillsonburg is billed at a per household rate however that
bill is then placed into the General Operating Expenses resulting in an unfair and
unjust billing practice where households are impacted by different billing rates;
Be it resolved that Council request a report from Finance to determine if the O.P.P.
costs can be added as a separate line on the tax bill with the intent to bill per
household to create a system of equalization throughout the Municipality.
17.Resolutions/Resolutions Resulting from Closed Session
18.By-Laws
18.1 A By-Law to appoint an Acting Fire Chief for the Town of Tillsonburg and to repeal
By-Law 2021-095
18.2 A By-Law to provide for an interim tax levy for the year 2025
18.3 A By-Law to authorize the borrowing of money to meet current expenditures of the
Council of the Corporation of the Town of Tillsonburg (the "Municipality") during the
Fiscal Year Ending December 31, 2025
18.4 A By-Law to amend By-Law 2023-049, being a by-law for prescribing standards for
the maintenance and occupancy of property within the Town of Tillsonburg
Moved By: ________________
Seconded By: ________________
THAT the following by-laws be read for a first, second, third and final reading and
that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto:
A By-Law to appoint an Acting Fire Chief for the Town of Tillsonburg and to repeal
By-Law 2021-095; and
A By-Law to provide for an interim tax levy for the year 2025; and
A By-Law to authorize the borrowing of money to meet current expenditures of the
Council of the Corporation of the Town of Tillsonburg (the "Municipality") during the
Fiscal Year Ending December 31, 2025; and
By-Law to amend By-Law 2023-049, being a by-law for prescribing standards for the
maintenance and occupancy of property within the Town of Tillsonburg.
19.Confirm Proceedings By-law
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Moved By: ________________
Seconded By: ________________
THAT By-Law 2025-001, to confirm the proceedings of the Council Meeting held on January
13, 2025, be read for a first, second and third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
20.Items of Public Interest
21.Adjournment
Moved By: ________________
Seconded By: ________________
THAT the Council meeting of January 13, 2025, be adjourned at ___ p.m.
Page 8 of 141
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The Corporation of the Town of Tillsonburg
Council Budget Meeting
MINUTES
Monday, December 16, 2024
5:00 PM
LPRCA
4 Elm St
Tillsonburg
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Renato Pullia, Director of Finance/Treasurer
Chris Baird, Acting Director of Operations and Development
Cephas Panschow, Development Commissioner
Andrea Greenway, Director of Recreation, Culture and Parks
Cheyne Sarafinchin, Senior Analyst/Deputy Treasurer
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
Meeting called to order at 5:00 p.m.
2. Adoption of Agenda
Resolution # 2024-607
Page 9 of 141
2
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council Budget meeting of December 16,
2024, be approved with the moving of Item 7.1.2 to immediately preceding Item
8.
Carried
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2024-608
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT the Council meeting minutes dated December 9, 2024, be approved.
Carried
6. Town Board Budget Presentations
6.1 Business Improvement Area - Board of Management
Mark Renaud, Executive Director, Tillsonburg Business Improvement
Area, attended before Council to provide an overview of the BIA's budget
submission. Mr. Renaud's presentation included the following highlights:
• TIllsonburg BIA history;
• Downtown Index - Strengths and Opportunities;
• Overview of BIA initiatives and legislative requirements;
• Financial Overview and Highlights - 2024 Forecast and 2025 Plan;
• Financial Contingency Planning;
• Marketing, Events and Activations;
• Business Incubator Details; and
• 2025 Human Resource Plan summary and team details.
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3
Mr. Renaud answered questions from Members of Council.
Resolution # 2024-609
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
A. THAT the 2025 Business Improvement Area Budget submission be
received as information; and
B. THAT the information as included within the BIA Budget submission
be deferred to budget deliberations agenda item 7.1.2.
Carried
7. Budget Deliberations
7.1 Staff Reports
7.1.1 2025 Capital Levy Review - FIN-24-059
Renato Pullia, Treasurer / Director of Finance, provided an
overview of Item 7.1.1.
Resolution # 2024-610
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
A. THAT report FIN-24-059 titled “2025 Capital Funding Plan
Review” be received as information; and
B. THAT the 2025 capital levy remain at the budgeted amount
of $622,761.
Carried
7.1.2 2025 Budget Adjustments - FIN-24-060
This item was considered immediately preceding Item 8 (following
Item 7.2).
Renato Pullia, Treasurer / Director of Finance, provided an
overview of Item 7.1.2.
Resolution # 2024-614
Page 11 of 141
4
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
A. THAT report FIN-24-060 titled “2025 Budget Adjustments” be
received as information; and
B. THAT the list of adjustments for the 2025 budget, included in
report FIN-24-060 as Appendix A, being in accordance with
Resolution #2024-554, as representing a tax rate increase of
3.08% (4.54% noted due to changes made within meeting)
exclusive of the OPP contract costs, be approved, with the
following adjustments:
a. RCP Community Events (all 7 items listed - Canada Day
Fireworks, Family Day Events, Turtlefest Movie on
Museum Lawn, Anti-graffiti initiatives, Anniversaries and
grand opening events, Community Engagement Events,
Turtlefest Town Expenses);
Carried
Resolution # 2024-615
Moved By: Councillor Luciani
Seconded By: Councillor Parker
A. THAT the Tillsonburg BIA levy amount request of $220,701
be approved; and
B. THAT the $20,000 BIA capital contribution for 2025 be
approved.
Carried
7.1.3 Community Health Care Committee Recommendations - CAO-
24-028
Kyle Pratt, Chief Administrative Officer, provided an overview of
Item 7.1.3. Staff answered various questions from Members of
Council.
Clause k. was added by friendly amendment.
Resolution # 2024-611
Page 12 of 141
5
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
A. THAT report CAO 24-028 titled “Community Health Care
Committee Recommendations” be received as information;
and
B. THAT Council approve the recommendation of the
Community Health Care Committee as follows:
a. THAT the shared costs be included in 2025 budget
deliberations for the hiring of a new Health Care
Professional Recruitment Coordinator;
b. THAT further partnerships be explored with other
municipalities and organizations to further jointly fund the
role and/or give the ability to expand the role;
c. THAT Town staff be directed to create a marketing and
communications plan targeted at recruiting health care
professionals to the Town of Tillsonburg;
d. THAT the physician recruitment matrix remain
unchanged;
e. THAT the Town continues to support the annual Western
University “Discovery Week” activities;
f. THAT the Town continues to build relationships with
existing physicians and other health care providers;
g. THAT the Town continues to support the Oxford OHT and
the Primary Care Network in their efforts to start up a
temporary “clinic” within Tillsonburg for un-rostered
patients; while supporting advocating efforts for funding
to expand primary care locally into team-based care; and
h. THAT part of the remainder of funds in the Physician
Recruitment Reserve for 2024 in the amount of
$2,062.08, subject to no additional physicians being
eligible for funding in 2024, be used towards purchasing
swag to further enhance recruitment efforts; and
i. THAT the remainder of funds in the Physician
Recruitment Reserve for 2024 in the amount of $58,677,
subject to no additional physicians being eligible for
Page 13 of 141
6
funding in 2024, be used towards supporting the opening
of a temporary walk- in clinic; and
j. THAT $141,323 be requested as part of the 2025 budget
deliberations to fund the remainder of the temporary
walk-in clinic.
k. That the agreement for funds for the Health Care
Professional Recruitment Coordinator be specific for
Tillsonburg recruitment.
Carried
7.1.4 Manager of Innovation and Strategic Initiatives - CAO-24-027
Kyle Pratt, Chief Administrative Officer, provided an overview of
Item 7.1.4.
Resolution # 2024-612
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
A. THAT report CAO 24-027 titled “Permanent Full-Time
Position Request – Manager of Innovation and Strategic
Initiatives” be received as information; and
B. THAT 1.0 Permanent FTE Manager of Innovation and
Strategic Initiatives be included in the 2025 budget at a cost
of $154,000 for salary and benefits, be approved.
Carried
7.1.5 Council Expense Policy and Budget 2025 - FIN-24-055
Resolution # 2024-613
Moved By: Deputy Mayor Beres
Seconded By: Councillor Spencer
A. THAT report titled “Council Expense Policy and Budget 2025
Review” be received as information; and
B. THAT the 2025 Council budget for conferences, professional
development, smart devices, supplies and Internet be set as
a pooled amount of $28,040; and
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C. THAT each Council members’ individualized budgets be
adjusted as follows:
a. $5,000 for the Mayor and Deputy Mayor, and $3,500 for
each Councillor, for conferences and professional
development sessions; and
b. $120/month for each member of Council for smart
device, Internet and supplies; and
D. THAT all other policy recommendations in report FIN-24-055
be included in a revised Council Expense Policy to be
brought back for Council approval.
Carried
7.2 Additional Council Budget Motions
No motions presented.
Council then returned to Item 7.1.2
8. Motions/Notice of Motions
8.1 Motions
8.2 Notice of Motions
8.2.1 Land Sale - Urgent Item
Deputy Mayor assumed the Chair.
Resolution # 2024-616
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT the rules of notice BE WAIVED in accordance with Procedure
By-Law 4173 section 6.10.3 in order to address an urgent matter.
Carried
Resolution # 2024-617
Moved By: Mayor Gilvesy
Seconded By: Councillor Parker
Page 15 of 141
8
WHEREAS the Town has an Assignment of the Agreement of
Purchase and Sale between the Town and 2776807 Ontario Inc;
and
WHEREAS a material change to the agreement requires Town
approval; and
WHEREAS December 16th is the final open session meeting for
2024;
BE THEREFORE IT RESOLVED
A. THAT the request from 2776807 Ontario Inc and Triumph
Trailer Sales Inc./JM Braun Inc to the Town to register a
mortgage on title be consented and approved; and
B. THAT the Development Commissioner and CAO be
authorized to execute any documents necessary to facilitate
the transaction with 2776807 Ontario Inc.
Carried
9. By-Laws
Mayor Gilvesy assumed the Chair.
Resolution # 2024-618
Moved By: Councillor Rosehart
Seconded By: Deputy Mayor Beres
THAT the following By-Laws be read for a first, second and third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto;
Carried
9.1 A By -Law to authorize a lease agreement with 13927091 Canada Inc.
NG Food Concessions for the Tillsonburg Community Centre
Canteen
9.2 A By -Law to appoint an Acting Deputy Fire Chief and an Acting
Community Emergency Management Coordinator (CEMC) for the
Town of Tillsonburg
10. Confirm Proceedings By-law
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Resolution # 2024-619
Moved By: Councillor Parsons
Seconded By: Councillor Luciani
THAT By -Law 2024-129, to Confirm Proceedings of the Council Meeting held on
December 16, 2024, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
11. Adjournment
Resolution # 2024-620
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT the Council Budget meeting of December 16, 2024 be adjourned at 7:23
p.m.
Carried
Page 17 of 141
Delegation Request Form
Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of Council.
Council meetings are held the second and fourth Monday of the month at 6:00 p.m. Council meetings are livestreamed and
recorded.
Delegations take place near the beginning of the meeting and are allowed 15 minutes for their presentation; ten (10)
minutes is meant for the presentation and the remaining five (5) minutes is to allow for comments and questions from
Council.
It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting agenda,
including any requests for action on the subject matter. This allows members of Council to have an understanding of the
purpose of your delegation.
Any Information contained on this form will be made public through the publication of the agenda. Through submission of a
Delegation Request, individauls are agreeing to the release and inclusing of their personal information within the public
record. Applicants may request the removal of their personal contact information when submitting this form. The request to
remove personal contact information cannot be made after agenda publication. Please note that all meetings occur in an
open public forum and are regularly recorded and televised.
Accessibility accommodations are available. Please make your request in advance.
Page 18 of 141
First Name *
Kelly
Last Name *
Gilson
Street Address *
447 Hunter Street
Town/City *
Woodstock
Postal Code *
N4S 4G7
Phone Number *
519-539-3851
E-mail *
kelly@unitedwayoxford.ca
Subject *
Tillsonburg Coldest Night of the Year - February 22,
2025
Name of Group or Person(s) being represented (if
applicable)
Kelly Gilson
All Delegations are limited to fifteen (15) minutes,
including questions and answers. *
I acknowledge
It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting
agenda, including any requests for action on the subject matter. Details of the purpose of the delegation: *
I would like to speak to Council about United Way Oxford's upcoming Coldest Night of the Year (CNOY)Walk
on Saturday, February 22, 2025 and share how this event mobilizes community to come together to help us
help those that are experiencing homelessness, hunger, and hurt. All funds realized from the Tillsonburg walk
will be utilized to support the Tillsonburg Light House transitional housing program as well as other community-
based wrap around services. I will also share an update on the impact and success of the Tillsonburg Light
House. Finally, I would like to ask Town Council to please waive the rental fee for the Lion's Auditorium as that
space is once again booked as our host site and all teams will begin, and end, their walks from there.
Please indicate the preferred meeting date which you would like to appear as a delegation:
1/13/2025
Do you or any members of your party require
accessibility accommodations? *
Yes
No
Page 19 of 141
Will there be a Power Point presentation? *
Yes
No
Please attach a copy of your presentation. If you
experience technical difficulties please submit your
presentation materials via email to
clerks@tillsonburg.ca
I acknowledge that all presentation material must be
submitted to the Office of the Clerk by 4:30 p.m. the
Wednesday before the Council meeting date.
I accept
Page 20 of 141
Upon receipt and approval of a Delegation, full details on the process will be sent to all presenters. If you have any
questions please contact the Office of the Clerk at: clerks@tillsonburg.ca or 519-688-3009 ext. 4041
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is
collected and mainted for the purpose of creating records that are available to the general public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to
the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone 519-
688-3009 Ext. 4040.
Page 21 of 141
TIL L SONBURG
L IG HT HOUSE
UP DATE
&
Page 22 of 141
A B O UT
UNI T E D WAY OX F O RD
•Celebrating 60 years of community impact
•From fundraising to community convener
•“Addressing Oxford County’s social needs
of today and reducing the needs of
tomorrow.”
•Largest non -government funder of social
services
•100% Local, 100% Oxford!
•1 in 5 people in Oxford County are
impacted by a United Way Oxford funded
program
Page 23 of 141
W H AT I S T RA NS I T I O NA L H O US I NG ?
Communal
living, with
private bedroom
space
Help to move
forward with
independent,
stable living
Residents fr
County’s
By-Name List
Up to 364
Days
Safe and
affordable
On-Site wrap-
around
supports & life
skill programs
Page 24 of 141
T I L L S O NB URG L I G H T H O US E
•United Way Oxford bought the
property in March 2023; it opened to
residents in May 2023
•United Way utilized a reserve fund and
a mortgage for the purchase and
renovations
•The house is a shared home, with 7
bedrooms
•United Way funds one full -time Oxford
County Community Health Centre
Transitional Housing Worker to support
tenants
•Residents have low -mid acuity needs
•United Way covers the operating deficit
which is approx. $60,000 annually plus
staff and program costs
Page 25 of 141
2023-2024T I L L S O NB URG
L I G H T H O US E I MPAC T
•22 people supported by the program (18
months)
•16 Males, 6 Females
•All ages of adults, with a high percentage of
seniors
•2 people discharged
•Everyone who has transitioned through the
program is housed (rent -geared -to-income,
market room rental, Indwell, supportive
housing)
•Fantastic relationship with our neighbours!
Page 26 of 141
2023/ 24 I MPAC T
H O US I NG & O UT RE AC H
•60 people supported by the transitional
housing programs
•90 people currently on transitional housing
waitlist between Woodstock/Tillsonburg
programs
•36 evictions prevented
•391 people received housing stability
supports, with a total of 3639 supportive
encounters
•United Way Oxford invested $292,000 in
programming for homelessness and housing
stability
•United Way Oxford invested another
$125,000+ in mental health supports
Page 27 of 141
T RA NS I T I O NA L H O US I N G E X PA NS I O N
I NG E RS O L L L I G H T H O US E
•Replicate success of Tillsonburg Light
House
•$500,000 capital investment and some
operational support for staff from
Oxford County through RFP process
•The house will be a home, with 6
bedrooms
•United Way funds to Oxford County
Community Health Centre will be to
support the Case Manager role
OPENING MARCH 2025
Page 28 of 141
B Y T H E NUM B E RS
•1 2 2 Walkers
•2 3 Teams
•440 Donor s
•41 Volunteers
•14 Sponsors
•100% of the $ stays in Tillsonburg
•$42,844 raised
CNOY Tillsonburg 2024
Page 29 of 141
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TILLSONBURG
2025
Saturday, February 22nd
Page 31 of 141
H OW C A N T I L L S O NB URG T OW N C O UNC I L H E L P ?
•Join in our efforts to ensure housing is
available for everyone in our community
•Please consider our request to waive the
rental fee for the Lion’s Auditorium &
Lion’s Den as we welcome & then feed
walkers and volunteers
•Champion and promote the event
throughout the community
•Voluntee r
•Enter a team or join a team
•W hat about a healthy challenge?
Page 32 of 141
H OW T H E C O MMUNI T Y
C A N G E T I NVO LV E D?
•Sponsor the event or sponsor a walker
•Enter a team ; or join a team
•Challenge another team
•Volunteer
•Promote and champion the event and
the cause it supports
•Join us at the Lion’s Auditorium to
celebrate a caring community
Saturday, February 22, 2025
cnoy.org/tillsonburg
Page 33 of 141
QUE STIONS?
THANK YOU!
Page 34 of 141
Delegation Request Form
Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of Council.
Council meetings are held the second and fourth Monday of the month at 6:00 p.m. Council meetings are livestreamed and
recorded.
Delegations take place near the beginning of the meeting and are allowed 15 minutes for their presentation; ten (10)
minutes is meant for the presentation and the remaining five (5) minutes is to allow for comments and questions from
Council.
It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting agenda,
including any requests for action on the subject matter. This allows members of Council to have an understanding of the
purpose of your delegation.
Any Information contained on this form will be made public through the publication of the agenda. Through submission of a
Delegation Request, individauls are agreeing to the release and inclusing of their personal information within the public
record. Applicants may request the removal of their personal contact information when submitting this form. The request to
remove personal contact information cannot be made after agenda publication. Please note that all meetings occur in an
open public forum and are regularly recorded and televised.
Accessibility accommodations are available. Please make your request in advance.
Page 35 of 141
First Name*
( Stephen
Street Address *
(
Postal Code *
E-mail*
( stephen.owen@psso.ca
Name of Group or Person(s) being represented (if
applicable)
Parkinson Society Southwestern Ontario
l
l
l
Last Name*
( Owen
Town/City *
( Woodstock
Phone Number*
Subject*
( Monthly Tillsonburg Suppor t Group
All Delegations are limited to fifteen (15) minutes,
including questions and answers. *
P-I acknowledge
It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting
agenda, including any requests for action on the subject matter. Details of the purpose of the delegation: *
Parkinson Society Western Ontario is a not-for-profit that convenes a monthly Parkinson's Support Group in
the Marwood Lounge at the Community Centre. As presented recently to Council, these support group
meetings benefit folks living with disease and their carepartners. PSSO currently pays $613.40 to the Town of
Tillsonburg for rental of the space. We will also be hosting an April 2025 spring conference in the Lion's
Auditorium . Our brief time at the podium will be to ask that Town of Tillsonburg Council grant us a lower rental
rate for the Marwood room for the years 2025 and 2026. PSSO has a long-term goal of eventually bring
Parkinson's-specific programs and services into the Tillsonburg area.
l
l
l
Please indicate the preferred meeting date which you would like to appear as a delegation:
( 1/27/2025 •l
Do you or any members of your party require
accessibility accommodations? * r Yes
p No
Page 36 of 141
Will there be a Power Point presentation? *
Yes
No
I acknowledge that all presentation material must be
submitted to the Office of the Clerk by 4:30 p.m. the
Wednesday before the Council meeting date.
I accept
Page 37 of 141
Upon receipt and approval of a Delegation, full details on the process will be sent to all presenters. If you have any
questions please contact the Office of the Clerk at: clerks@tillsonburg.ca or 519-688-3009 ext. 4041
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is
collected and mainted for the purpose of creating records that are available to the general public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to
the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone 519-
688-3009 Ext. 4040.
Page 38 of 141
Page 1 of 3
Subject: Accessibility Advisory Committee Recommendation
Report Number: CS 25-001
Department: Corporate Services Department
Submitted by: Duncan Bryce, Records and Legislative Coordinator
Meeting Type: Council Meeting
Meeting Date: Monday, January 13, 2025
RECOMMENDATION
A. THAT report CS 25-001 titled “Accessibility Advisory Committee
Recommendation” be received as information; and
B. THAT Council approve the recommendation of the Accessibility Advisory
Committee as follows:
a. THAT Council amend the CIP Facade Improvement Grant: Street Facing
to add a requirement that businesses install a power assist door operator
if the grant is approved;
b. AND THAT Council investigate expanding the CIP Accessibility
Renovation Grant availability beyond the BIA boundary.
BACKGROUND
At the December 10, 2024, Accessibility Advisory Committee meeting the following two
resolutions were passed:
Moved By: Trevor Ford
Seconded By: Mike Cerna
A. THAT the Accessibility Advisory Committee receive committee member Michael
Brown's submission titled "Accessibility to Retail and Commercial Business
Downtown" as information; and
B. THAT the Accessibility Advisory Committee recommend to Council that the CIP
Facade Improvement Grant: Street Facing be updated to add a requirement that
businesses install a power assist door operator if the grant is approved; and
C. THAT the presentation as provided by member Michael Brown be provided to
Council when this recommendation is presented.
Carried
Moved By: Trevor Ford
Seconded By: Margaret McCrimmon
Page 39 of 141
CS 25-001
Page 2 of 3
THAT the Accessibility Advisory Committee recommend that Council investigate
expanding the CIP Accessibility Renovation Grant availability beyond the BIA boundary.
Carried
This report facilitates presenting the above requests to Council for consideration.
DISCUSSION
The Accessibility Advisory Committee requested that committee member Brown’s
presentation as included on the Committee’s December 10 agenda be included with this
report. It is attached as Appendix A.
Should Council be desirous of supporting the committee’s recommendations as
presented, Council would need to amend By-Law 2024-026, being a by-law to adopt the
Town of Tillsonburg Community Improvement Plan.
If Council would like staff to provide a report regarding amending By-Law 2024-026, to
amend the eligibility criteria of the Community Improvement Plan Façade Improvement
Grant: Street Facing, to include a requirement to install a power assist door operator
upon approval; and to expand the CIP Accessibility Renovation Grant availability
beyond the BIA boundary, Council’s motion should be presented as follows:
A. THAT report CS 25-001 titled “Accessibility Advisory Committee
Recommendation” be received as information; and
B. THAT Council request staff to provide a report regarding amending By-Law
2024-026, being a by-law to adopt the Town of Tillsonburg Community
Improvement Plan, to amend the eligibility criteria of the Community
Improvement Plan Façade Improvement Grant: Street Facing, to include a
requirement to install a power assist door operator upon approval, and to expand
the Community Improvement Plan Accessibility Renovation Grant availabi lity
beyond the BIA boundary.
CONSULTATION
Accessibility Advisory Committee.
FINANCIAL IMPACT/FUNDING SOURCE
Should Council direct staff to provide a report regarding amending By-Law 2024-026, to
amend the eligibility criteria of the Community Improvement Plan , a financial impact
analysis would be provided at that time.
Page 40 of 141
CS 25-001
Page 3 of 3
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Engage community groups, including advisory committees and
service organizations, in shaping municipal initiatives.
Priority Project – Not applicable.
ATTACHMENTS
Appendix A – ACCESSIBILITY TO RETAIL
Page 41 of 141
ACCESSIBILITY TO RETAIL & COMMERCIAL BUSINESSES DOWNTOWN
Local Businesses promote to buy locally, but a large number of them make it inaccessible for a
large growing community of older residents, people of all ages with disabilities, and a growing
population of young couples with children in baby strollers to shop at their business. A survey of
all outlets within the BIA boundary found that of the 187 businesses only 56 (29%) have
Accessibility entry buttons. People with disabilities and other Accessibility concerns know which
these establishments are and avoid them as much as possible. For example, on one block on
Broadway there are 4 restaurants (Copper Mug, Harmony Restaurant, Korner Perk, and Nectar
Bistro) that do not have an Accessibility Entry Button, so my wife and her friends never go there.
Please note that the survey does not include businesses in the Tillsonburg Town Centre since all
stores are Accessible.
I would also note that out of the 187 businesses there were 25 that I would class has Health
Services, of these only 8(32%) had Accessibility Entry buttons.
An extended study of all other Retail & Commercial businesses outside the BIA boundary on
Broadway, North St., Lisgar Ave., Tillson St., Concession St., and Simcoe St. found that out of the
163 businesses checked only 55 (34%) had Accessibility Entry Buttons.
A recent survey of residents (483) in the 55 year-plus community Baldwin Place were asked if
they had any disabilities that created accessibility issues. The response was 53 (11%). A further
study of the number of seniors living in Baldwin Place, Hickory Hills, Tillson Landing, 53 Queen
St, Maple Lane Suites Tillson Retirement Residence, 70 Queen St, and Harvest Crossing totaled
1640 residents. Based on this number I believe there are between 2500 to 3000 seniors living in
Tillsonburg. The majority of seniors living in Tillsonburg are probably Boomers (born between
1946-56). Statistically Boomers are the richest generation ever in Canada, and have a lot of
disposable income and will spend it where they feel comfortable and have easy access. This
means they travel a lot to malls and large chain stores since they are very accessible
Under the Town of Tillsonburg Community Improvement Plan an Accessibility Renovation Grant
of up to $3000 is available to improve Commercial buildings. This should be promoted more by
the BIA to businesses within their boundary and the Town should extend it to those businesses
outside the BIA.
Michael Brown
Page 42 of 141
Page 1 of 3
Subject: Tillsonburg Airport Advisory Committee Decision – Crack Sealing
Report Number: CS 25-002
Committee Name: Airport Advisory Committee
Submitted by: Tanya Daniels, Director of Corporate Services / Clerk
Meeting Type: Council Meeting
Meeting Date: Monday, January 13, 2025
RECOMMENDATION
A. THAT report titled “Tillsonburg Airport Advisory Committee Decision – Crack
Sealing” be received as information; and
B. THAT Council approve the recommendation of the Tillsonburg Airport
Advisory Committee as follows:
THAT the funding of runway crack sealing from the next Airport land sale
as a priority repair.
BACKGROUND
At the December 12, 2024, meeting of Tillsonburg Airport Advisory Committee, the
following resolution was passed:
Moved By: Nate Bain, Vice Chair
Seconded By: Emily Crombez
THAT the Committee requests to Council the funding of runway crack sealing from the
next Airport land sale as a priority repair.
Carried
This report facilitates presenting the request to Council for consideration.
DISCUSSION
In approximately 2009, the runway received an asphalt overlay and runway extension. It
is also believed to have undergone crack sealing in approxima tely 2016.
To prevent total failures of pavement infrastructure requiring significant, more major,
rehabilitation, the runway at the airport, if not maintained over time with more minor
rehabilitation techniques, such as the crack sealing, water seeps under the surface
thereby increasing the deterioration of the pavement surface and subsurface structures.
This will, over time, lead to greater needs for more extensive rehabilitation strategies,
such as mill/overlay and full-depth reconstruction, at a significantly greater expense as
indicated below.
Page 43 of 141
CS 25-002
Page 2 of 3
This past year, staff received a quote from a qualified contractor to perform crack
sealing treatment for both the transverse and longitudinal cracking of the entire length of
the runway at a total estimated cost of between $50,000 to $60,000. Since the quote
asphalt costs have increased by almost 80%.
As a comparator, should crack sealing be delayed to a point where the runway is
significantly damaged, staff has estimated more significant repairs at $1.6M to $1.8M to
mill and overlay the surface and $5.5M to $6.5M to fully reconstruct the runway.
Staff recommend that the Committee’s recommendation be referred to staff for
additional analysis. Should Council wish to refer the matter to staff for a report,
Council’s motion should be presented as follows:
A. THAT report titled “Tillsonburg Airport Advisory Committee Decision – Crack
Sealing” be received as information; and
B. THAT the Committee’s recommendation be referred to staff for a report that
includes additional analysis and recommendation in regards to the funding and
timeline of runway crack sealing work at the Tillsonburg Regional Airport.
CONSULTATION
This report has been completed in consultation with the Manager of Public Works and
the Director of Operations and Development.
FINANCIAL IMPACT/FUNDING SOURCE
Should Council refer the matter to staff for a report, a financial impact analysis would be
provided at that time.
CORPORATE GOALS
☐ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☒ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Page 44 of 141
CS 25-002
Page 3 of 3
Goal – Tillsonburg residents and businesses will be connected to each other, regional
networks, and the world through effective traditional and digital infrastructure.
Strategic Direction – Leverage the municipal airport more effectively to increase
access, visibility and business activity in Tillsonburg.
Priority Project – N/A
ATTACHMENTS
None
Page 45 of 141
2024 marked the 17th annual Oxford Invitational Youth Robotics Challenge. This event is a community-
based partnership that encourages students to consider careers in engineering, technology and skilled
trades. We had a very successful event with a total of 20 teams participating within the region.
Media coverage included a story on Heart FM
All teams were judged on their written report, video, presentation & operation. Thanks to the judges
Spencer Holman (City of Woodstock) Lisa Wells, Mike Kapin, Joel Van Bynen (Fanshawe College).
Congratulations to the teams on the awards presented at the event on November 28th 2024
PLATINUM AWARD Regina Mundi Catholic College [Titan Engineers]
BRONZE: Huron Park Secondary School [Adeptus] – St. Mary’s Catholic High School
SILVER: Arthur Voaden Secondary School – H.B. Beal Secondary School – Huron Park Secondary
School [H.P. Scriptures] – Lord Dorchester School – Regina Mundi Catholic College [Teen Titans]
Saint André Bessette Catholic Secondary School – Sir Wilfrid Laurier Secondary School – St. Thomas
Aquinas Catholic High School – Westminster Secondary School
GOLD: College Avenue Secondary School – Delhi District Secondary School – Glendale High School
Ingersoll District Collegiate Institute – Rehoboth Christian School – St. Joseph’s Catholic High School
THANK YOU TO THE 2024 SPONSORS:
COMMITTEE MEMBERS: City of Woodstock Economic Development, Community Employment Services
Woodstock, Elgin Middlesex Oxford Workforce Planning and Development Board, Fanshawe College
Woodstock/Oxford Campus, London District Catholic School Board
Brad Hammond, Co-Chair Lisa Wells, Co-Chair
Page 46 of 141
234-2024-5801
December 12, 2024
Dear Head of Council,
I am pleased to inform you of the introduction of the proposed Municipal Accountability
Act, 2024 on December 12, 2024, which, if passed, would make changes to the
Municipal Act, 2001 and City of Toronto Act, 2006 to strengthen the municipal code of
conduct and integrity commissioner framework.
I appreciate the valuable feedback we have received from municipalities and share your
commitment to safe and respectful workplaces. The proposed changes, if passed,
would:
• enable the creation of a standard municipal code of conduct and standard
municipal integrity commissioner investigation processes to help ensure
consistency across all Ontario municipalities;
• create a role for the Integrity Commissioner of Ontario in municipal code of
conduct and integrity commissioner matters, including providing training to
municipal integrity commissioners; and
• establish a mechanism to remove and disqualify members of council and certain
local boards for a period of four years for the most serious code of conduct
violations following a recommendation from the local integrity commissioner, a
concurring report from the Integrity Commissioner of Ontario, and a unanimous
vote of council.
In the coming months, I will want to hear your feedback on the Bill as well as other
matters regarding local accountability regimes. I look forward to seeing many of you at
the upcoming Rural Ontario Municipal Association conference, where we will have the
opportunity to discuss these changes and other matters of importance to your
communities.
If passed, important work to develop the regulations to support this new framework
would lie ahead, and I remain committed to engaging with you throughout that process.
Our intention is to have these changes in effect for the new term of councils beginning
in Fall 2026 to ensure there is adequate opportunity for local implementation.
…/2
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street, 17th Floor
Toronto ON M7A 2J3
Tel.: 416 585-7000
Ministère des
Affaires municipales
et du Logement
Bureau du ministre
777, rue Bay, 17e étage
Toronto (Ontario) M7A 2J3
Tél. : 416 585-7000
Page 47 of 141
-2-
For more information on these amendments, please see the news release. To share
your comments on the proposed legislation, please see a posting on the Regulatory
Registry that will be open for comments for 60 days.
If you have any questions regarding these new provisions, please contact your local
Municipal Services Office with the Ministry of Municipal Affairs and Housing.
Sincerely,
Hon. Paul Calandra
Minister of Municipal Affairs and Housing
c: Jessica Lippert, Chief of Staff
Owen Macri, Deputy Chief of Staff
Martha Greenberg, Deputy Minister
Caspar Hall, Assistant Deputy Minister, Local Government Division
Sean Fraser, Assistant Deputy Minister, Municipal Services Division
Municipal Clerks and CAOs
Page 48 of 141
Children’s
Aid Society
Of Oxford County Safe children and i/ont^h,^Prong fmillles,coring comimPier^
Tina Diamond,MSW.RSW,MBA,CURL
Execul.ve Director
December 20^*^,2024
Town of Tillsonburg
10 LisgarAve
Tillsonburg,Ontario
N4G 5A5
Dear Mayor Deb Gilvesy and Council;
Re:Parking Time Allotments
My name is Shannon Long;I am the Service Manager of the Children's Aid Society of
Oxford County's Family Visiting Program.
As you may know,the Children’s Aid Society of Oxford County provides a variety of
supports and services to families within our community,with our main location located in
Woodstock and our satellite officer located at 1 Library Lane in Tillsonburg.Both of our
locations host a supervised access program for families in which one or both parents
require their parenting time with their child(ren)to be supervised at varying levels both for
safety and supports,with hopes of eventual reintegration between parent and child in the
family home.
The parking offered behind our office at 1 Library Lane in Tillsonburg has a time allotment
of two hours,which at times has been a barrier for both of staff,volunteer drives,the
families we support within our program and their network.Often,visits between parents
and children can last anywhere from 2 to 4 hours,in addition to staff working out of the
satellite location for the day or other meetings with families and community partners.In
particular,during access visits,staff and parents are unable to move their vehicles.
In writing this letter,it is our best hope to inquire about possible solutions to this service
barrier for both staff,parents and their support network,and our community partners who
attend our satellite location at 1 Library Lane in Tillsonburg.
712 PEEL ST..WOODSTOCK,ONTARIO N4S 0B4 TELEPHONE (519)539-6176 FAX (519)421-0123
Page 49 of 141
December 20'^,2024 2
Would any of the following suggestions be possible;
●The parking at this location be increased to at least 3 hours
●That there be 2-3 designated parking spots during hours in which the 2 hour limits
apply for staff and service users of the Children’s Aid Society of Oxford County
●That 2-3 parking passes be issued to keep at our office in Tillsonburg for staff,
service users and their support networks during their time in the building
We thank you for your time and consideration,and look forward to hearing from you and
possible solutions.
Yours truly,
Shannon Long,MSVV
Services Manager
Page 50 of 141
Ministry of the Solicitor General
Office of the Associate Minister of Auto
Theft and Bail Reform
25 Grosvenor Street, 18'h Floor
Toronto ON M7A 1Y6
Tel: 416 326-5000
Toll Free: 1 866 517-0571
AssociateMinister.SOLGEN@ontario.ca
October 16, 2024
Your Worship Deb Gilvesy
Mayor
Town of Tillsonburg
10 Lisgar Avenue
Tillsonburg ON N4G 5A5
Dear Mayor Gilvesy:
Ministere du Solliciteur general
Bureau du ministre associe de la Lutte
centre le vol d'automobiles et de la Reforme
relative aux mises en liberte sous caution
25, rue Grosvenor, 18° etage
Toronto (Ontario) M7A 1Y6
Tel.: 416 326-5000
Sans frais : 1 866 517-0571
AssociateMinister.SOLGEN@ontario.ca
��
Ontario
132-2024-3435
By mail
My name is Graham McGregor, and I am writing to share some exciting news with you.
I have recently been appointed as the Associate Minister of Auto Theft and Bail Reform.
After serving as Parliamentary Assistant to the Solicitor General earlier this year, I am
honoured to take on this new role in strengthening public safety across Ontario.
The rise in auto theft and violent carjackings has become a significant concern,
threatening the safety and security of our communities. Our government is committed to
tackling these crimes head-on. Equally important is our focus on bail reform-ensuring
that violent and repeat offenders remain behind bars and face the full consequences of
their actions.
Your leadership is crucial to the safety and well-being of our communities, and I want to
express my sincere thanks for your ongoing dedication to public safety. I am looking
forward to working closely with you to address these challenges and strengthen the
security of our province.
If we have not yet had the opportunity to meet, I hope to do so soon. Please stay in
touch through Manvir Hundal at manvir.hundal@ontario .ca. I am eager to hear your
insights and discuss how we can work together to enhance public safety.
Thank you once again for your dedication and service.
Sincerely,
Graham McGregor
Associate Minister of Auto Theft and Bail Reform
Page 51 of 141
Page 1 of 3
Subject: Social Club Partnerships
Report Number: CAO 25-001
Department: Office of the CAO
Submitted by: Laura Pickersgill, Executive Assistant; Tanya Daniels, Director of
Corporate Services/Clerk
Meeting Type: Council Meeting
Meeting Date: Monday, January 13, 2025
RECOMMENDATION
THAT report CAO 25-001 titled “Social Club Partnerships” be received as information.
BACKGROUND
At the November 18, 2024 Town Council Budget meeting, the following resolution was
passed:
THAT staff provide a report to the January 13th Council meeting regarding
alternative funding options utilizing social club partnerships to bring value within
Town projects.
At the October 8, 2024 Economic Development Committee meeting there was a similar
discussion and the following resolution was passed:
THAT the Economic Development Advisory Committee recommends to Council
to explore possibilities of having local service clubs be able to support in the
construction or maintenance of projects to the Town and to investigate any
barriers associated with such support.
DISCUSSION
Following this direction, staff worked together to create a list of upcoming projects that a
community group/social club may be interested in partnering on with the Town.
Upon completion of this list, staff have developed a survey, attached as Appendix C,
that is to be circulated out to the active community groups/social groups in the Town of
Tillsonburg as shown on Appendix A. A covering letter/introductory email, attached as
Appendix B, will be sent with the survey as an introduction to the survey and its
intended purpose.
For reference, the Town is able to provide donation receipts in most cases, subject to
CRA rules.
Page 52 of 141
CAO 25-001 Social Clubs Partnership
Page 2 of 3
Upon completion of the surveys, staff will collect and analyze the results. Upon
completion of this analysis, the top projects selected of interest to community groups will
be highlighted and further cost analysis to gain approximate cost estimates to complete
these projects will be done. Once this information is obtained, staff will reach out to the
community group(s) who have indicated an interest in partnering with the Town and
invite them to a meeting with applicable members of staff to discuss the partnership and
project(s) further.
Barriers
As part of the resolution from the Economic Development Committee, the Clerk/Director
of Corporate Services undertook a review of potential barriers that could be faced with
regards to using community group funds for municipal projects.
Many community groups gain most of their funds through proceeds for lottery events.
The issuer of lottery licenses is often the municipality.
With that, as per the Alcohol Gaming Commission of Ontario Licensing Policy Manual, it
states particularly the following:
“A proposed use of lottery proceeds is ineligible if:
-it provides a personal benefit or gain to the members of the applicant organization;
-it supports tourism or other purely economic benefits;
-it advances a particular political issue;
-it enhances lands and buildings owned and/or operated by a government;
-it is a responsibility that has traditionally been fulfilled by a government; or it funds
activities that do not fall within one of the four charitable classifications.”
The manual continues to note “eligible organizations may not use the proceeds from
lottery licenses for: construction, renovation or improvement of buildings owned by or on
land owned by the Government of Canada, the Province of Ontario or municipalities”.
Additionally, lottery licenses are not permitted to be issued to a municipality.
Given the above information, it is evident that if community groups would like to donate
funds to a municipal project that would not be permitted under legislation. However,
proceeds from lottery events are not the only way that community groups obtain
proceeds.
CONSULTATION
Senior Leadership Team
Economic Development Advisory Committee
Page 53 of 141
CAO 25-001 Social Clubs Partnership
Page 3 of 3
FINANCIAL IMPACT/FUNDING SOURCE
N/A
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Engage community groups, including advisory committees and
service organizations, in shaping municipal initiatives.
Priority Project – N/A
ATTACHMENTS
Appendix A – Community Groups
Appendix B – Introductory Letter
Appendix C – Survey
Page 54 of 141
Organization Main Contact
Tillsonburg Minor Hockey Tracy Whelan
Tillsonburg Twisters Youth Ringette Jason Routley
Tillsonburg Skating Club Kayla Moyer
Tillsonburg Thunder Michael Holly
Tillsonburg Minor Baseball Josh Walda
Tillsonburg Ladies Slo-Pitch League Kim Scheduler
Tillsonburg Men's Slo-Pitch League Chris Parker
Tri-City Giants Rob Kaal
Ontario Nantionals Jeremy Jayaweera
Club Oxford Hockey Kim Alexander
Tuesday Night Oldtimers Dave Prouse
Tillsonburg Old Caps Stewart Brooks
Tillsonburg Oldtimers David Kersten
Tillsonburg Broomball Wayne Scruton
Pt Burwell Oldtimers Scott Baird
Wilmot Aquatic Aces Jackie Aces
Aylmer Optimist Arrows Erin Woolley
Tillsonburg Soccer Club Jennifer Bakker
Tillsonburg FC Mark Locker
Rotary Club of Tillsonburg Rick Cox
Lions Club Jim Crocker
Kinsmen Club Jeff Fletcher
Kinette Club Tammy Kyle
Tillsonburg and Area Optimist Club Amie Varga
Station Arts Centre Tillsonburg Tabitha Verbuyst
Tillsonburg Senior Centre Nancy Puhr
Downtown Tillsonburg BIA Mark Renaud
Lake Lisgar Revitalization Group Joan Weston
Tillsonburg Tri-County Agricultural Society Rosemary Dean
Tillsonburg Library Heather Mathers
Tillsonburg Horticultural Society Christine Nagy
Tillsonburg & District Historical Society Dave Morris
Tillsonburg Rowing Club Frank Tamasi
Theatre Tillsonburg Melanie Watts
Native Tree Planters Paul DeCloet
Tillsonburg Community Gardens Karen Robinson
Tillsonburg Disc Golf Shawn Seitz
Tillsonburg Shrine Club Cedric Tomico
Parkinson Society Southwestern Ontario Shelley Rivard
Canadian Blood Services
Maureen
Macfarlane
Community Living Tillsonburg Nicole Sanderson
Glendale High School Dave Chisholm
TVDSB facility contact (community use of
space) Heather Tranberg
Tillsonburg Ball Hockey League Michael Oliveira
Communities in Bloom John LoHuis
Community Futures Oxford Allan Simm
South Central Ontario Region EDC Kim Earls
Tillsonburg & District Multi-Service Centre Kathryn Leatherland
Tillsonburg Duplicate Bridge Club Robert Burns
Tillsonburg & District Curling Club Diane Kleer
Workforce Planning & Development Board Emilian Siman
St. Mary's Tillsonburg Knights of Columbus John Murphy
Tillsonburg Legion Br. 153 Dianne Hodges
Bridge Street Artists Shirley Hokke
Station House Quilters & Fibre Arts Group Tabitha Verbuyst
Tillsonburg Photography Club Murray Bogart
Tri-County Men's Fastball League
Executive
Administrator
Basketball Tillsonburg Lance Mackenzie
Tillsonburg Upper Deck Youth Centre Rayburn Lansdell
Tillsonburg Dragons Wheelchair Basketball Michael Buranyi
Silver Spokes Cycling Club Jim Hill
Tillsonburg Girls Lightning Tracy Whelan
Special Olympics Tillsonburg Pat Benoit
NBC Derek Partlo
Tillsonburg Minor Soccer Chris Kelly
Page 55 of 141
[DATE]
Dear [NAME OF COMMUNITY GROUP REPRESENTATIVE]:
Based on feedback from the community, the Town of Tillsonburg is looking for ways to
effectively work with Community Groups on various Town projects – particularly those
that improve the recreational amenities available for our residents.
This initiative is supported by the Town’s Community Strategic Plan, which identified the
theme of fostering community partnerships. As a municipality, it is important that we
work with community partners to help build strong communities and achieve more
significant impacts.
The Town is looking for your organization’s feedback to determine if there could be
potentially any opportunity to work together in the future to collaborate on municipal
projects that could be a benefit to the entire community.
We appreciate your time and effort in responding to this survey.
If you feel that this survey should have been sent to someone else from your
organization, please forward this along to them for their review and completion.
Please note that the Town is able to provide donation receipts in most cases, subject to
CRA rules.
Should you have any questions regarding this survey or have further questions about
content of this survey, please contact: Laura Pickersgill, Executive Assistant, Town of
Tillsonburg lpickersgill@tillsonburg.ca or 519.688.3009 ext. 4042.
We would kindly ask that you complete this survey by [insert DEADLINE].
Town staff will be reviewing the results of the submitted surveys. Following this review,
the Town will be looking to host an in-person, open-house style meeting to further
discuss potential project collaborations. Further information will be communicated on
the date of this meeting.
Page 56 of 141
1.
2.
3.
Check all that apply.
Yes through Direct Funding/Monetary
Yes through In-Kind
Yes through Sponsorship
No/Unsure
Other
Community Groups Survey
Based on feedback from the community, the Town of Tillsonburg is looking for ways to effectively
work with Community Groups on various Town projects - particularly those that improve the
recreational amenities available for our residents. This initiative is supported by the Town's
Community Strategic Plan, which identified the theme of fostering community partnerships. As a
municipality, it is important that we work with community partners to help build strong communities
and achieve more significant impacts. The Town is looking for your organization's feedback to
determine if there could be potentially any opportunity to work together in the future to collaborate on
municipal projects that could be a benefit to the entire community.
We appreciate your time and effort in responding to this survey!
What is the name of your Community Group?
What is your name and your position with the Community Group?
Has your community group contributed to Town projects in the past?
Community Groups Survey
https://docs.google.com/forms/d/1wLm9LijTjciwLigC1MZndel01UWUcQUMbKeje0IXhP4/edit 1/5
Page 57 of 141
4.
5.
Mark only one oval.
Yes
No
Not sure
6.
Other:
Check all that apply.
Direct Funding/Monetary
In-Kind
Sponsorship
If so, please describe your community group's past contribution(s) to Town projects.
Would your community group be interested in contributing to a Town project?
If your organization is interested in contributing to a municipal project, please select the ways
in which the contribution could be delivered?
To clarify, a sponsorship is when a financial donation or in-kind is provided in exchange for
marketing or advertising consideration.
Community Groups Survey
https://docs.google.com/forms/d/1wLm9LijTjciwLigC1MZndel01UWUcQUMbKeje0IXhP4/edit 2/5
Page 58 of 141
7.
Other:
Check all that apply.
Kinsmen Bridge - Pedestrian bridge that connects a large number of the Town's residents to each
other and directly outlets to the Town's downtown core. The bridge is at the end of its' life cycle.
Estimated cost $4,690,000.
Hawkins Bridge (over Lake Lisgar) - Refurbishment proposed in 2026. Estimated cost of
$300,000.
Lake Lisgar Improvements (i.e. shore line, dredging, etc) - Lake Lisgar weir acts as a valve that
can be opened to let water out and lower the water level of the lake. Lowering the water level would
allow equipment to be brought in to remove sediment deposits. Estimated cost to repair the weir is
$120,000.
Extension of Participark to Glendale Drive - Estimated cost of $120,700
Outdoor Fitness Area - Install outdoor fitness equipment in a community park (Weston Park
identified in 10 yr capital budget) Estimated cost of $65,000
Multi-Use Recreational Facility - Facility that would host a gym, walking track, soccer pitches,
batting cages, pickleball plus other amenities (no site identified) Estimated Cost is $15 million
New sports fields (ie. baseball diamonds/soccer fields) Estimated cost of one softball diamond is
$193,200
New Rentable Pavilion at a Community Park - Tentative location for a new pavilion is
Coronation Park due to its high use. Estimated cost is $46,900
New Spray Features at the Waterpark - The spray features are 25+ years old and some are rusting
and/or malfunctioning.
Shade Structure at the Waterpark - Currently there is not a shaded area at the waterpark for
families.
New Furnishings at the Waterpark (i.e. chairs, picnic tables, umbrellas to replace old
furnishings). An estimated cost for all 3 projects at the waterpark is $150,000.
Museum Kitchen Renovation - The full kitchen needs a renovation especially the countertop. The
design is not ergonomic and the oven is unusable due to its age. The kitchen cannot currently be
rented out or used to serve food. Estimated cost is $30,000.
Rotary Clock Tower Repairs - There are widespread loose bricks, cracks, eroded masonry and
damaged/broken bricks. Damage will continue to progress with exposure to the elements. Site is
currently fenced off as it poses a health and safety hazard to the public. Cost is estimated at $45,000.
Bert Newman Park Fence - The wrought iron fence around the park is rusty and needs to be
restored. Estimated cost is $35,000.
Dog Park Upgrades - Users have requested more trees, upgraded lighting and to fix drainage
issues. Estimated cost is $30,000.
If your community group would be interested in contributing towards a municipal project,
please select any of the projects below that you may be interested in contributing with the
Town? *Descriptions of each project have been included along with approximate costs*
Community Groups Survey
https://docs.google.com/forms/d/1wLm9LijTjciwLigC1MZndel01UWUcQUMbKeje0IXhP4/edit 3/5
Page 59 of 141
8.
9.
10.
11.
If your organization would be interested in a monetary contribution, please list which projects
along with the dollar amounts you would be interested in contributing to.
If your organization would be interested in an in-kind contribution, please list which projects
along with the type of in-kind you would be interested in contributing to.
If your organization would be interested in a sponsorship contribution, please list which
projects along with the dollar amounts you would be interested in contributing to.
If your organization contributed to a municipal project what kind of recognition would you
be seeking?
Community Groups Survey
https://docs.google.com/forms/d/1wLm9LijTjciwLigC1MZndel01UWUcQUMbKeje0IXhP4/edit 4/5
Page 60 of 141
12.
This content is neither created nor endorsed by Google.
Do you have any other comments or suggestions for the Town of Tillsonburg in regards to
contributing to municipal projects?
Forms
Community Groups Survey
https://docs.google.com/forms/d/1wLm9LijTjciwLigC1MZndel01UWUcQUMbKeje0IXhP4/edit 5/5
Page 61 of 141
Page 1 of 3
Subject: Phase 2 VIP – Opinion of Value and Marketing Strategy
Report Number: EDM 25-001
Department: Economic Development Department
Submitted by: Laura Pickersgill, Executive Assistant;
Cephas Panschow, Development Commissioner
Meeting Type: Council Meeting
Meeting Date: Monday, January 13, 2025
RECOMMENDATION
A. THAT report EDM 25-001 titled “Van Norman Innovation Park Phase 2 – Opinion
of Value and Marketing Strategy” be received; and,
B. THAT Council endorses the Economic Development Advisory Committee ’s
advice with respect to valuing and listing Lot 1 in Phase 2 of the Van Norman
Innovation Park:
a. $250,000 for Lot 1 as General Industrial lands,
b. An initial listing period of six months.
BACKGROUND
At the September 23, 2024, Council meeting, the following resolution was passed.
A. THAT report EDM 24-030 titled “Van Norman Innovation Park – Economic
Development Advisory Committee Recommendations Regarding Phase 2” be
received; and,
B. THAT, further to the advice received from the Economic Development Advisory
Committee, Economic Development and Marketing staff be directed to proceed
with investigating the opportunities identified by the Committee including:
a. The cost/benefits of an access from Phase 2 of the Van Norman
Innovation Park to Highway 3 at John Pound Road;
b. Consideration for more General Industrial zoned and some Commercially
zoned lots;
c. Ensuring Rail serviced sites are made available within Phase 2;
Page 62 of 141
EDM 25-001 Phase 2 VIP – Opinion of Value and Marketing Strategy
Page 2 of 3
d. The immediate marketing and consideration of sale opportunities for
proposed lot 1 (lands along Innovation Way); and,
e. Utilizing the Town’s Real Estate broker (Avison Young) to develop a
pricing and marketing strategy for consideration by the Town.
Following this direction, a pricing and marketing strategy was received from Avison
Young, and this was brought forward to the Economic Development Advisory
Committee.
At the November 12, 2024, Economic Development Advisory Committee meeting, the
Committee reviewed the Broker Opinion of Value and Market Monitor from Avison
Young in regards to Phase 2 of Van Norman Innovation Park.
DISCUSSION
The Opinion of Value and Marketing Strategy provided by Avison Young offered an
overview of the Southwestern Ontario and regional industrial market and made specific
recommendations for the Town to consider as it releases industrial land to the market.
Avison Young is proposing a six-month listing term for the lands at the standard rates
agreed to in the Real Estate Services Agreement with the Town of Tillsonburg. In
accordance with the earlier advice provided by the Economic Development Advisory
Committee, the Economic Development & Marketing Department would proceed with
the listing of Lot 1 first, but only after recent investment leads received by the Town are
offered the opportunity to submit an Offer to Purchase for these lands.
Additional lots within Phase 2 would potentially be offered later once additional
servicing and timing details are known, and potentially, on a “wait list” type basis .
CONSULTATION
Following the review of Avison Young’s report, the Economic Development Advisory
Committee passed the following resolution:
A. That report titled Phase 2 VIP Lands – Opinion of Value and Marketing Strategy
(CLD EDM 24-001) be received;
B. That the Economic Development Advisory Committee directs staff to bring a
recommendation to Council to accept the advice from Avison Young with respect
to land values for Lot 1 in Phase 2 of the Van Norman Innovation Park:
Page 63 of 141
EDM 25-001 Phase 2 VIP – Opinion of Value and Marketing Strategy
Page 3 of 3
a. $250,000 for Lot One as General Industrial
b. With an initial listing period of six months.
FINANCIAL IMPACT/FUNDING SOURCE
The listing of Lot 1 will result in the potential sale of the lands for future industrial
development with revenue generation to the Town, which will help fund the ongoing
construction and development of Phase 2 in accordance with the Town’s 10 year
Capital Budget (Land Sales).
If a sale is realized during the listing period, Avison Young will be paid a commission in
accordance with their Real Estate Services Agreement with the Town of Tillsonburg.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☐ Customer service, communication and engagement
☒ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Through community and regional partnerships, Tillsonburg will attract and retain
a diverse range of businesses, creating employment opportunities for residents and a
balanced tax base.
Strategic Direction – Ensure adequate supply of “shovel ready” land for business
attraction and expansion.
Priority Project – Ongoing Projects – Marketing and build out of Van Norman
Innovation Park
ATTACHMENTS
Appendix A – None
Page 64 of 141
Page 1 of 4
Subject: Community Improvement Plan Application – 101 Spruce Street Property
Report Number: EDM 25-003
Department: Economic Development Department
Submitted by: Cephas Panschow, Development Commissioner
Meeting Type: Council Meeting
Meeting Date: Monday, January 13, 2025
RECOMMENDATION
A. THAT Council receives report titled EDM 25-003 Community Improvement Plan
Application – 101 Spruce Street Property; and,
B. THAT the 101 Spruce Street property be approved for the Tax Increment Grant
Back Program of the Community Improvement Plan, related to enhancements of
the property, at the Strategic Level, which offers the following growth-related
rebates:
Years 1 to 6 - 100% rebate of the incremental tax increase
Year 7 - 80% rebate
Year 8 - 60% rebate
Year 9 - 40% rebate
Year 10 - 20% rebate
with full property taxes being payable in year 11.
BACKGROUND
1000280767 Ontario Inc, operating as Modhani Inc, purchased the 101 Spruce Street
property in 2023 and they have submitted an application to the Town for property tax
rebates in accordance with the Town’s Community Improvement Plan. The purpose of
this report is to seek Council’s approval for the application, which will support the
conversion of an existing 55,851 square foot heavy industrial manufacturing facility into
a food grade Dairy Processing facility and create 10 to 20 new jobs in the community.
DISCUSSION
The property owner has applied for support under the Tax Increment Equivalent Grant
Back Program, which offers a rebate of the Town portion of property taxes resulting
from improvements to lands and buildings that result in an increase in the assessed
value of the property.
Page 65 of 141
EDM 25-003 Community Improvement Plan Application
Page 2 of 4
The 101 Spruce Street property was used for many years as a Heavy Industrial
manufacturing facility with a large number of machining lines. Since ZF-TRW closed
the facility in 2018, it has been mostly underutilized with a couple of uses that further
deteriorated the facility. When Modhani purchased the facility, it required extensive
renovations to bring it back to industrial standards and significant upgrades to convert it
to a food grade facility.
In reviewing this application, staff note the following desirable characteristics of the
development:
It meets the primary intent of the Town’s Community Improvement Plan Policies,
which includes:
“The improvement of existing industrial areas by encouraging furthe r
development and redevelopment”
It represents a significant investment in the Town’s existing building inventory
and supports growth in a key economic sector for the Town e.g. Food
Processing;
o This facility will be the third largest Food Processing facility in Town and
represents a welcome diversification with the production of Greek Style
Yoghurt, Cottage Cheese, Paneer Cheese, Mozzarella and other
products. In fact, this will be the first Cheese production facility in the
Town of Tillsonburg!
Significantly improves the overall attractiveness of the streetscape/community.
The goal of the Town’s Community Improvement Plan is support for reinvestment in the
existing building inventory, particularly older and obsolete buildings. In this case, the
conversion of a former Heavy Industrial manufacturing facility into a clean and Federally
regulated Food Processing facility matches the Town’s goal.
This level of support is consistent with the rebates offered to other Food Processors
who received the Strategic Level of program support for the conversion of other
existing, older, and heavy industrial building to food grade buildings, i.e. 10 Clearview
Dr, etc. The conversion of older industrial buildings into food grade buildings is both
costly and complex; and hence, the Strategic Level of support is appropriate.
The base value for the property has been determined to be 2023.
Page 66 of 141
EDM 25-003 Community Improvement Plan Application
Page 3 of 4
CONSULTATION
The Community Improvement Plan was developed through extensive consultation and
input from the Economic Development Advisory Committee and the community. The
application has been submitted by a new property owner/investor in the community and
circulated to the Building, Planning and Finance Departments. The application has also
been circulated to the Economic Development Advisory Committee for information.
FINANCIAL IMPACT/FUNDING SOURCE
Modhani’s total investment, including acquisition, renovations/upgrades and new
machinery purchase and installation is estimated at $10 Million.
The Finance Department has indicated that the property changes have already been
captured by the Municipal Property Assessment Corporation with a resultant increase in
assessment of $474,000 for a total new assessed value of $2,130,000. Based on the
increase in assessment of $474,000, the estimated total 10-year cost to the Town would
be approximately $96,588.
The Pre-construction assessment fell under the commercial property tax class based on
the prior warehousing use. The new investment has triggered a class change to
industrial, which carries a higher tax rate resulting in additional Town taxes of
approximately $10,463 per year on the Pre-Construction assessment. As class changes
do not qualify for the rebate, the Town would only be rebating the Town taxes levied on
the Pre-construction Industrial to Post-Construction Industrial increase in overall
assessment, which in year 1 is calculated to be $10,817, as shown in the chart below:
Pre-construction Pre-construction Post-Construction Post-Construction
Class Commercial Industrial Industrial Assmt Change
Assmt 1,656,000$ 1,656,000$ 2,130,000$ 474,000$
Taxes 27,327$ 37,790$ 48,607$ 10,817$
Change 10,463$
Annual Rebate
Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 Yr 6 Yr 7 Yr 8 Yr 9 Yr 10 Total
100%100%100%100%100%100%80%60%40%20%
10,817$ 11,142$ 11,476$ 11,820$ 12,175$ 12,540$ 10,333$ 7,982$ 5,481$ 2,823$ 96,588$
*3% Annual Tax Increase Estimated
Page 67 of 141
EDM 25-003 Community Improvement Plan Application
Page 4 of 4
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☐ Customer service, communication and engagement
☒ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Through community and regional partnerships, Tillsonburg will attract and retain
a diverse range of businesses, creating employment opportunities for residents and a
balanced tax base
Strategic Direction – Not applicable
Priority Project – Ongoing Projects – Increase diversity in manufacturing and other key
sectors
ATTACHMENTS
1. Community Improvement Plan Application
Page 68 of 141
Page 69 of 141
Page 70 of 141
Page 71 of 141
Page 72 of 141
Page 73 of 141
Page 74 of 141
Page 75 of 141
Page 1 of 3
Subject: 2025 Interim Tax Levy By-law Report
Report Number: FIN 25-001
Department: Finance Department
Submitted by: Ted Lyons, Revenue Manager
Meeting Type: Council Meeting
Meeting Date: Monday, January 13, 2025
RECOMMENDATION
A. THAT report FIN-25-001 titled “2025 Interim Tax Levy By-law Report” be
received for information; and
B. THAT the 2025 Interim Tax Levy By-Law be brought forward for Council
consideration.
BACKGROUND
The Municipal Act, 2001, c. 25, s. 317 (1) allows for a By-Law to be passed to provide
for an interim tax levy on the assessment of property in the municipality. The amount
levied on a property shall not exceed 50 per cent of the total amount of taxes for
municipal and school purposes levied on the property for the previous year.
As well, at its meeting of June 12, 2024, Council approved the following resolution:
Resolution # 2024-285
Moved By: Councillor Rosehart
Seconded By: Mayor Gilvesy
WHEREAS the Town of Tillsonburg tax installment deadlines are normally
set for the second last Thursday of the months of February, May, August
and October; and
WHEREAS those residents receiving payments from the Canada Pension
Plan and Old Age Security don’t receive their payments until the 26th to
the 29th of each month;
BE IT THEREFORE RESOLVED
THAT going forward, tax due dates be set for Feb. 28th, May 30th, August
30th and October 30th of each year; and
THAT a By-law to effect the change to the tax due dates be presented to
Page 76 of 141
FIN 25-001 2025 Interim Tax Levy By-law Report
Page 2 of 3
Council at the next meeting.
Carried
DISCUSSION
Per legislation, and per past practice, along with direction from Council through
Resolution #2024-285, Council is being requested to raise no more than 50% of the
previous year’s property taxes collectable in two installments:
1. First installment due February 28, 2025; and
2. Second installment due May 30, 2025.
Accordingly, the associated By-Law has been brought forward for Council’s
consideration. The subsequent third and fourth instalments in August and October will
raise the balance of the required taxation through the final tax levy By-Law.
CONSULTATION
Director of Finance / Treasurer
FINANCIAL IMPACT/FUNDING SOURCE
The 2025 Interim Tax Levy By-Law will raise approx. $19.5M. The By-Law allows for the
collection of monies to assist in the Town’s/County’s/School Board’s cash flow until a
final tax levy By-Law is passed.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☒ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – N/A
Page 77 of 141
FIN 25-001 2025 Interim Tax Levy By-law Report
Page 3 of 3
Strategic Direction – N/A
Priority Project – N/A
ATTACHMENTS
1. Appendix A – 2025 INTERIM TAX LEVY BY-LAW
Page 78 of 141
Page 1 of 2
Subject: 2025 Borrowing By-law Report
Report Number: FIN-25-002
Department: Finance Department
Submitted by: Renato Pullia, Director of Finance / Treasurer
Meeting Type: Council Meeting
Meeting Date: Monday, January 13, 2025
RECOMMENDATION
A. THAT report FIN-25-002 titled “2025 Borrowing By-law Report” be received for
information; and
B. THAT the 2025 Borrowing By-Law be brought forward for Council consideration.
BACKGROUND
In accordance with Section 407 of the Municipal Act, 2001, (the “Act”) Council may, at
any time during a fiscal year, authorize temporary borrowing, until the taxes are
collected and other revenues are received, of the amount considered necessary to meet
the current expenditures of the municipality for the year.
Until the budget is adopted in a year, the limits upon borrowing shall temporarily be
calculated using the estimated revenues of the municipality set ou t in the budget
adopted for the previous year (excluding reserve transfers, tax arrears, fees or
charges). The total amount borrowed at any one time plus any outstanding amounts of
principal borrowed and accrued interest shall not exceed:
a) from January 1 to September 30 in the year, 50% of the total estimated revenues
of the municipality as set out in the budget adopted for the year; and
b) from October 1 to December 31 in the year, 25% of the total estimated revenues
of the municipality as set out in the budget adopted for the year.
DISCUSSION
In order to ensure temporary funding is available, if necessary, to meet current
expenditures in each fiscal year, a by-law is required legislatively to provide for the
borrowing of funds, and in keeping with the Town’s banking services agreement. Risk
Page 79 of 141
FIN 25-002, 2025 Borrowing By-law Report
Page 2 of 2
would arise if a by-law authorizing temporary borrowing was not in place and the Town
were in immediate or emergency need of funds to meet current expenditures.
In accordance with the Act, based on the budgeted 20 24 revenues of $27,263,524
(excluding reserve transfers, tax arrears, fees or charges), the Town’s temporary
borrowing limits for 2025 would be:
$13,631,762 from January 1 to September 30; and
$6,815,881 from October 1 to December 31
Upon enactment of the By-law, a copy will be provided to TD Bank, the Town’s banking
services provider, to provide authority for temporary borrowing throughout the 2025
fiscal year, if required.
FINANCIAL IMPACT/FUNDING SOURCE
There is no financial impact unless temporary borrowing is drawn on credit from the
bank at which time the Town would pay monthly interest of Prime minus 1%. The Town
currently has $4M in overdraft protection available through TD Bank.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☒ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – N/A
Strategic Direction – N/A
Priority Project – N/A
ATTACHMENTS
1. Appendix A – 2025 Borrowing By-law
Page 80 of 141
Page 1 of 2
Subject: Property Standards By-Law Amendment
Report Number: OPD 25-001
Department: Operations and Development Department
Submitted by: Geno Vanhaelewyn, Chief Building Official
Meeting Type: Council Meeting
Meeting Date: Monday, January 13, 2025
RECOMMENDATION
A. THAT report OPD 25-001 titled “Property Standards By-Law Amendment” be
received as information; and
B. THAT a by-law to amend Property Standards By-Law 2023-049 to include a
penalty provision under the Provincial Offences Act to allow for the application of
set fines to the Ministry of Attorney General be presented to Council for
consideration.
BACKGROUND
Council report OPD 24-061 titled “Property Standards By-Law Short Form Wording/Set
Fines was received by council as information on November 25, 2024 advising that a list
of set fines associated with the by-law could be applied for to the Ministry of the
Attorney General’s Office.
DISCUSSION
Prior to submitting the application to the Ministry of the Attorney General’s Office, a by-
law amendment is required to include a penalty provision provided under the Provincial
Offences Act, R.S.O 1990 to allow for the application of set fines to the Mini stry of
Attorney General.
A by-law amendment has been prepared for Councils consideration.
CONSULTATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
Minor revenue from fine issuance may be experienced.
Page 81 of 141
OPD 25-001 Property Standards By-Law Amendment
Page 2 of 2
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community, Tillsonburg will strive to offer residents the amenities,
services and attractions they require to enjoy balanced lifestyles.
Strategic Direction – N/A
Priority Project – Short Term – Property Standards Review
ATTACHMENTS
None
Page 82 of 141
1
The Corporation of the Town of Tillsonburg
Economic Development Advisory Committee Meeting
MINUTES
Tuesday, November 12, 2024
12:00 PM
Thompson Goossens Accountants Boardroom
21 Oxford Street, Tillsonburg
ATTENDANCE: Dane Willson
Councillor Bob Parsons
Deb Gilvesy, Mayor
Lisa Gilvesy
Andrew Burns
Randy Thornton
Randi-Lee Durham
Steve Spanjers
Jesse Goossens
Kirby Heckford
Mark Renaud, Executive Director, Tillsonburg BIA
Regrets: Gurvir Hans
Ashley Edwards, CEO, Tillsonburg District Chamber of
Commerce
Staff: Kyle Pratt, Chief Administrative Officer
Cephas Panschow, Development Commissioner
Laura Pickersgill, Executive Assistant
1. Call to Order
The meeting was called to order at 12:00 p.m.
2. Adoption of Agenda
Resolution # 1
Page 83 of 141
2
Moved By: Councillor Parsons
Seconded By: Kirby Heckford
THAT the Agenda as prepared for the Economic Development Advisory
Committee meeting of Tuesday, November 12, 2024, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Dane Willson
Seconded By: Councillor Parsons
THAT the minutes of the Economic Development Advisory Committee of October
8, 2024, be approved.
Carried
5. Presentations
5.1 Comprehensive Zoning By-Law Review Consultation
This item was addressed after item 6.
Members provided feedback to the Planner on some of the proposed
changes.
Randi-Lee Durham, Marc Davidson, Geno Vanhaelewyn and Jonathon
Graham left at 1:45 p.m.
6. Closed Session
Resolution # 3
Moved By: Lisa Gilvesy
Seconded By: Randy Thornton
THAT the Economic Development Advisory Committee move into Closed
Session to consider the following:
Item 6.4.1 Phase 2 VIP – Opinion of Value and Marketing Strategy
Page 84 of 141
3
239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local board,
which, if disclosed, could reasonably be expected to prejudice significantly the
competitive position or interfere significantly with the contractual or other
negotiations of a person, group of persons, or organization.
Carried
6.1 Adoption of Closed Session Agenda
6.2 Disclosures of Pecuniary Interest and the General Nature Thereof
6.3 Adoption of Previous Closed Committee Meeting Minutes
6.4 Reports
6.4.1 Phase 2 VIP Lands - Opinion of Value and Marketing Strategy
7. General Business and Reports
7.1 Monthly Activity Update
C. Panschow provided an overview of the report.
8. Planning Items Circulation
None
9. Community Strategic Plan
9.1 Town Hall Update
K. Pratt provided an overview of the latest Council direction with regards
to the Town Hall project.
9.2 Affordable and Attainable Housing Committee
K. Pratt provided an update on the Expression of Interest that is being
released through Oxford County for a scaled back development potential.
9.3 Health Care Committee
9.3.1 Minutes - Community Health Care Advisory Committee
None
10. Boundary Adjustment
There was no discussion on this item.
Page 85 of 141
4
11. Community Organization Updates
11.1 Downtown Business Improvement Association
11.1.1 Report from Executive Director
M. Renaud provided a summary of the report.
Opportunity was provided for members to ask questions.
11.2 Tillsonburg District Chamber of Commerce
11.2.1 Report from CEO
There were no questions regarding this report.
11.3 Woodstock, Ingersoll, Tillsonburg and Area Association of Realtors
There were no statistics sent for this month's agenda.
11.4 Tillsonburg Multi-Service Centre Report
There were no questions regarding this report.
12. Information Items
12.1 Build in Bruce Web Portal
This item was provided as information.
13. Round Table
None
14. Next Meeting
December 10, 2024
15. Adjournment
Resolution # 4
Moved By: Dane Willson
Seconded By: Kirby Heckford
THAT the Economic Development Advisory Committee meeting of Tuesday,
November 12, 2024 be adjourned at 1:55 p.m.
Carried
Page 86 of 141
1
The Corporation of the Town of Tillsonburg
Economic Development Advisory Committee Meeting
MINUTES
Tuesday, December 10, 2024
12:00 PM
Thompson Goossens Accountants Boardroom
21 Oxford Street, Tillsonburg
ATTENDANCE: Dane Willson
Deb Gilvesy, Mayor
Lisa Gilvesy
Andrew Burns
Randy Thornton
Gurvir Hans
Jesse Goossens
Mark Renaud, Executive Director, Tillsonburg BIA
Ashley Edwards, CEO, Tillsonburg District Chamber of
Commerce
Regrets: Councillor Bob Parsons
Randi-Lee Durham
Steve Spanjers
Kirby Heckford
Staff: Kyle Pratt, Chief Administrative Officer
Cephas Panschow, Development Commissioner
Laura Pickersgill, Executive Assistant
1. Call to Order
The meeting was called to order at 12:05 p.m.
2. Adoption of Agenda
Resolution # 1
Page 87 of 141
2
Moved By: Dane Willson
Seconded By: Ashley Edwards
THAT the Agenda as prepared for the Economic Development Advisory
Committee meeting of Tuesday, December 10, 2024, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Dane Willson
Seconded By: Randy Thornton
THAT the minutes of the Economic Development Advisory Committee of
November 12, 2024, be approved.
Carried
5. General Business and Reports
5.1 Monthly Activity Update
This item was heard after item 5.2.
C. Panschow provided an overview of the report.
5.2 Oxford Population and Growth Forecasts
5.2.1 Oxford County Staff Report CP 2024-323
Meghan House, Senior Policy Planner, Oxford County and Marc
Davidson, Senior Development Planner, Oxford County attended
before the Committee to provide an overview of the Oxford County
population and growth forecasting that was completed recently.
Opportunity was provided for members to ask questions.
M. House and M. Davidson left the meeting at 12:37 p.m.
6. Planning Items Circulation
None.
Page 88 of 141
3
7. Community Strategic Plan
7.1 Town Hall Update
K. Pratt provided an overview of the resolution from the December 9th
Council meeting.
7.2 Affordable and Attainable Housing Committee
Following the Committee's latest direction, Oxford County has released an
Expression of Interest, and it is open until December 17th, and it is looking
at affordable ownership options.
Cephas will follow up with the County to obtain clarity on conditions and
covenants regarding affordable home ownership.
7.3 Health Care Committee
K. Pratt provided an update on the resolutions passed at the December
9th Council meeting.
7.3.1 Minutes - Community Health Care Advisory Committee
8. Boundary Adjustment
None.
9. Community Organization Updates
9.1 Downtown Business Improvement Association
9.1.1 Report from Executive Director
Opportunity was provided for members to ask questions regarding
this report.
9.2 Tillsonburg District Chamber of Commerce
9.2.1 Report from CEO
Opportunity was provided for members to ask questions regarding
this report.
9.3 Woodstock, Ingersoll, Tillsonburg and Area Association of Realtors
There was no report provided this month.
10. Information Items
10.1 Ontario Offsetting OPP Cost Increases for Small and Rural
Municipalities
Page 89 of 141
4
Mayor Gilvesy provided a detailed explanation and summary of this article.
10.2 Letter of Appreciation - 2024 Oxford Youth Robotics Challenge
C. Panschow highlighted this item.
10.3 Resolutions - Oxford County Council - November 13, 2024
There was no discussion on this item.
11. Round Table
M. Renaud provided an update on Turtlefest.
D. Willson left the meeting at 1:25 p.m.
The Chamber AGM is coming up on January 22nd.
Soprema is in the final stages of building permit approval.
12. Next Meeting
January 14, 2024, 12:00 p.m.
13. Adjournment
Resolution # 3
Moved By: Mark Renaud
Seconded By: Andrew Burns
THAT the Economic Development Advisory Committee meeting of Tuesday,
December 10, 2024, be adjourned at 1:29 p.m.
Carried
Page 90 of 141
The Corporation of the Town of Tillsonburg
Accessibility Advisory Committee Meeting
AGENDA
Tuesday, December 10, 2024
4:30 PM
Boardroom CSC
10 Lisgar Ave.
1.Call to Order
2.Adoption of Agenda
Moved By: ________________
Seconded By: ________________
THAT the agenda as prepared for the Accessibility Advisory Committee Meeting of
December 10, 2024 be approved.
3. Disclosures of Pecuniary Interest and the General Nature Thereof
4.Adoption of Minutes of Previous Meeting
Moved By: ________________
Seconded By: ________________
THAT the minutes of the October 8, 2024 Accessibility Advisory Committee meeting be
approved.
5.Presentations
6.Information Items
7.General Business & Reports
7.1 Election of Vice-Chair
Moved By: ________________
Seconded By: ________________
THAT ____ be appointed as Vice-Chair of the Accessibility Advisory Committee.
Page 91 of 141
7.2 Michael Brown - Letter to Businesses re: importance of accessibility features in retail
and commercial businesses
Moved By: ________________
Seconded By: ________________
THAT the Accessibility Advisory Committee receive committee member Michael
Brown's submission titled "Accessibility to Retail and Commercial Business
Downtown" as information.
7.3 Trevor Ford - Request for site tour of the Aquatics Rehabilitation Project at the
Tillsonburg Community Centre
Moved By: ________________
Seconded By: ________________
THAT the Accessibility Advisory Committee request a site tour of the Aquatics
Rehabilitation Project at the Tillsonburg Community Centre upon completion of the
project.
8.Next Meeting
9.Adjournment
Moved By: ________________
Seconded By: ________________
THAT the Accessibility Advisory Committee be adjourned at ____ p.m.
Page 2 of 6Page 92 of 141
1
The Corporation of the Town of Tillsonburg
Accessibility Advisory Committee Meeting
MINUTES
Tuesday, October 8, 2024
4:30 PM
Boardroom CSC
10 Lisgar Ave.
ATTENDANCE: Margaret McCrimmon
Yvonne Kearns
Michelle Wegg
Trevor Ford
Mike Cerna
Brittany Vaughan
Mark Dickson
Deb Gilvesy
Michael Brown
Christine Lamers
Regrets: Taylor Campbell
Chris Rosehart
Staff: Emily Xuereb
Laura Pickersgill, Executive Assistant
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:32 p.m.
2. Adoption of Agenda
Resolution # 1
Page 3 of 6Page 93 of 141
2
Moved By: Mike Cerna
Seconded By: Michelle Wegg
THAT the Agenda for the Accessibility Advisory Committee Meeting of October 8,
2024, be approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Michael Brown
Seconded By: Yvonne Kearns
THAT the minutes of the October 8 2024, Accessibility Advisory Committee
Meeting be approved.
Carried
5. Presentations
None.
6. Information Items
None.
7. General Business & Reports
7.1 Accessibility to Retail and Commercial Businesses Downtown
E. Xuereb provided a summary of the building code with regards to
accessibility and door requirements.
Staff to provide a map of BIA boundary businesses.
Staff will circulate a link to the Town's Community Improvement Plan.
At the next meeting, the Committee will discuss the process of getting
Council support for a letter to businesses regarding the importance of
accessibility features in retail and commercial businesses. This letter could
be circulated through the Chamber of Commerce and the BIA.
Page 4 of 6Page 94 of 141
3
7.2 Disabled Washrooms Discussion
There were a variety of concerns related to accessibility issues at the
Town Centre Mall. Staff will collect issues from the Committee and the
Chair will send a letter to the mall owner.
8. Next Meeting
A new vice-chair to be elected at the next meeting.
Laura to circulate information regarding the comprehensive zoning by-law review
to members to solicit their feedback on accessibility related items such as: barrier
free parking.
9. Adjournment
Resolution # 3
Moved By: Trevor Ford
Seconded By: Yvonne Kearns
THAT the Accessibility Advisory Committee meeting of October 8, 2024 be
adjourned at 5:20 p.m.
Carried
Page 5 of 6Page 95 of 141
ACCESSIBILITY TO RETAIL & COMMERCIAL BUSINESSES DOWNTOWN
Local Businesses promote to buy locally, but a large number of them make it inaccessible for a
large growing community of older residents, people of all ages with disabilities, and a growing
population of young couples with children in baby strollers to shop at their business. A survey of
all outlets within the BIA boundary found that of the 187 businesses only 56 (29%) have
Accessibility entry buttons. People with disabilities and other Accessibility concerns know which
these establishments are and avoid them as much as possible. For example, on one block on
Broadway there are 4 restaurants (Copper Mug, Harmony Restaurant, Korner Perk, and Nectar
Bistro) that do not have an Accessibility Entry Button, so my wife and her friends never go there.
Please note that the survey does not include businesses in the Tillsonburg Town Centre since all
stores are Accessible.
I would also note that out of the 187 businesses there were 25 that I would class has Health
Services, of these only 8(32%) had Accessibility Entry buttons.
An extended study of all other Retail & Commercial businesses outside the BIA boundary on
Broadway, North St., Lisgar Ave., Tillson St., Concession St., and Simcoe St. found that out of the
163 businesses checked only 55 (34%) had Accessibility Entry Buttons.
A recent survey of residents (483) in the 55 year-plus community Baldwin Place were asked if
they had any disabilities that created accessibility issues. The response was 53 (11%). A further
study of the number of seniors living in Baldwin Place, Hickory Hills, Tillson Landing, 53 Queen
St, Maple Lane Suites Tillson Retirement Residence, 70 Queen St, and Harvest Crossing totaled
1640 residents. Based on this number I believe there are between 2500 to 3000 seniors living in
Tillsonburg. The majority of seniors living in Tillsonburg are probably Boomers (born between
1946-56). Statistically Boomers are the richest generation ever in Canada, and have a lot of
disposable income and will spend it where they feel comfortable and have easy access. This
means they travel a lot to malls and large chain stores since they are very accessible
Under the Town of Tillsonburg Community Improvement Plan an Accessibility Renovation Grant
of up to $3000 is available to improve Commercial buildings. This should be promoted more by
the BIA to businesses within their boundary and the Town should extend it to those businesses
outside the BIA.
Michael Brown
Page 6 of 6Page 96 of 141
1
The Corporation of the Town of Tillsonburg
Tillsonburg Airport Advisory Committee Meeting
MINUTES
Thursday, December 12, 2024
5:30 PM
Tillsonburg Regional Airport - Meeting Room
244411 Airport Rd
Tillsonburg, ON N4G 4H1
ATTENDANCE: Mark Renaud, Chair
Nate Bain, Vice Chair
Emily Crombez
John Britton
David Hillner
Deb Gilvesy, Mayor
Regrets: Gurvir Hans
Jeff Miller
Dan Cameron
Valerie Durston, Township of South-West Oxford Councillor
Chris Parker, Councillor
Staff: Don Huras, Airport Manager
Richard Sparham, Manager of Public Works
Chris Baird, Acting Director of Operations and Development
Tanya Daniels, Director of Corporate Services/Clerk
Page 97 of 141
2
1. Call to Order
Meeting called to order at 5:30 p.m.
2. Adoption of Agenda
Moved By: Emily Crombez
Seconded By: Deb Gilvesy, Mayor
THAT the agenda for the December 12, 2024 Airport Advisory Committee be
approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
None.
4. Adoption of Minutes of Previous Meeting
Moved By: John Britton
Seconded By: Emily Crombez
THAT the minutes from the September 19, 2024 Tillsonburg Airport Advisory
Committee be approved as amended noting the correction of the Airport
Manager's correct name spelling.
Carried
5. General Business and Reports
5.1 Airport Manager's Update
Don Huras, Airport Manager, provided an overview of the Airport
Manager's Update including answering questions from Members of the
Committee. The committee undertook a discussion regarding winter
plowing.
Moved By: Emily Crombez
Seconded By: Nate Bain, Vice Chair
A. THAT the Airport Managers Update be received as information; and
B. THAT the snow plowing list details be circulated to members of the
Committee along with confirmation of lease arrangements; and
Page 98 of 141
3
C. THAT the Airport Manager circulate cafe painting details to all
tenants; and
D. THAT staff investigate improved statistical tracking / metrics to
movements.
Carried
5.2 Tillsonburg Airport Advisory Committee Standing Updates
The Committee undertook a discussion on the Standing Updates.
Moved By: Nate Bain, Vice Chair
Seconded By: Emily Crombez
THAT the Committee requests to Council the funding of runway crack
sealing from the next Airport land sale as a priority repair.
Carried
Moved By: Nate Bain, Vice Chair
Seconded By: David Hillner
THAT the Tillsonburg Airport Advisory Committee Standing Updates be
received with the noted December 12th updates
Carried
6. Information Items
6.1 Ontario Airport Capital Assistance Program
Moved By: Emily Crombez
Seconded By: Nate Bain, Vice Chair
A. THAT the Ontario Airport Capital Assistance Program information
item be received and
B. THAT the Chair be requested to provide a presentation to the
County of Oxford Council and Town of TIllsonburg Council on the
Tillsonburg Airport; and
C. THAT the Chair be requested to complete the OACAP letter of
support with the inclusion of the medical vac, customs clearance,
economic benefits and safety needs.
Page 99 of 141
4
Carried
7. New Business
7.1 Fuel Nozzle
By consensus, the safety of the fuel nozzle discussion was added as new
business. A general discussion occurred on the nozzle. The Airport
Manager committed the nozzle to be fixed by January 1 or it will be
removed.
7.2 Fire Inspections Status
By consensus, the fire inspection status discussion was added as new
business.
Moved By: Emily Crombez
Seconded By: Nate Bain, Vice Chair
THAT staff be requested to source the Fire Inspection Reports for tenants
and circulate.
Carried
8. Next Meeting
8.1 2025 Meeting Dates
Moved By: John Britton
Seconded By: Nate Bain, Vice Chair
THAT the 2025 Airport Advisory Committee meetings be approved bi-
monthly commencing February 2025
Carried
9. Adjournment
Moved By: Emily Crombez
Seconded By: David Hillner
THAT the meeting adjourn at 6:30pm
Carried
Page 100 of 141
1
The Corporation of the Town of Tillsonburg
Traffic Advisory Committee Meeting
MINUTES
Thursday, December 12, 2024
9:00 AM
Boardroom CSC
10 Lisgar Ave.
ATTENDANCE: Pete Luciani, Councillor (Chair)
Bob Parsons, Councillor
Chris Rosehart, Councillor
Larry Scanlan, Oxford O.P.P. Detachment Board Tillsonburg
Chair
Deb Gilvesy, Mayor
Staff: Chris Baird, Acting Director of Operations and Development
Cameron Cyr, Building and By-Law Enforcement Supervisor
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 9:03 a.m.
2. Adoption of Agenda
Resolution # 1
Moved By: Chris Rosehart, Councillor
Seconded By: Bob Parsons, Councillor
THAT the agenda of the Traffic Advisory Committee meeting of December 12,
2024, be approved.
Carried
Page 101 of 141
2
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Chris Rosehart, Councillor
Seconded By: Larry Scanlan, Oxford O.P.P. Detachment Board Tillsonburg
Chair
THAT the Traffic Advisory Committee Minutes dated August 22, 2024, be
approved.
Carried
5. Presentations
5.1 Transportation Master Plan Update
Kevin Jones, Paradigm Transportation Solutions Limited, presented an
update on the draft Transportation Master Plan. The draft plan is expected
to be presented to Council in early 2025.
Mr. Jones reviewed the several recommendations included in the draft
plan and answered questions from the committee.
It was noted that Recommendation 3 regarding Bridge Street should
clearly indicate that the Town has not approved any change to Bridge
Street at the present time.
There was discussion regarding Recommendation 4 to remove or
reconfigure downtown angle parking, which has thus far received mixed
feedback. Mr. Jones noted that there will be additional public consultation
and that the draft plan can be changed to include this item as an
“opportunity” rather than a recommendation.
It was asked that the plan clarify that parking downtown is not free, and
that it is funded by the downtown parking levee paid by the businesses in
the downtown. Mr. Jones confirmed the draft plan would be updated to
reflect this information.
Concerns were noted about the misuse of the pedestrian crossing at
Glendale High School. Mr. Jones noted the pedestrian crossing on
Glendale Drive for consideration of next steps to improve safety.
Page 102 of 141
3
It was suggested that the Town needs education resources such as a
“how to” video on using the various types of pedestrian crossings.
There was discussion regarding a by-pass. It was suggested that the plan
include statistics on truck usage on Broadway, specifically the percentage
of trucks servicing businesses downtown verse trucks traveling through.
Mr. Jo nes noted that they have those statistics and that the number of
trucks servicing businesses downtown is greater than those trucks
traveling through Town.
It was recommended that the draft plan be provided to the Tillsonburg BIA
for consultation in advance of the next public open house.
Resolution # 3
Moved By: Larry Scanlan, Oxford O.P.P. Detachment Board Tillsonburg
Chair
Seconded By: Bob Parsons, Councillor
That the Transportation Master Plan update provided by Kevin Jones of
Paradigm Transportation Solutions Limited, be received as information.
Carried
6. Information Items
7. General Business & Reports
7.1 Hardy Avenue Multi-Way Stop Proposal
Chris Baird provided an overview of the recommendation.
Staff noted there are no risk concerns at this time but noted that significant
traffic changes are anticipated upon the reopening of the aquatic’s facility.
Resolution # 4
Moved By: Larry Scanlan, Oxford O.P.P. Detachment Board Tillsonburg
Chair
Seconded By: Chris Rosehart, Councillor
A. That the Traffic Advisory Committee receive the Proposed Stop
Control/Pedestrian Crossing – Hardy Avenue memo as information;
and
Page 103 of 141
4
B. That the Traffic Advisory Committee direct staff to conduct traffic
data analysis of the aquatics centre parking lot following the
reopening of the aquatics facility.
Carried
7.2 Councillor Parsons - Request update on recent "no parking" signs
West of Glendale High School (no attachment)
Staff to provide an update to the committee via email on the expected
install date.
8. Next Meeting
Staff to send meeting invites for 2025. Meetings are scheduled for the second
Thursday of March, June, September and December at 9:00 a.m. at the
Customer Service Centre Board Room.
9. Adjournment
Staff to provide an update to the committee via email regarding a proposed stop
sign at Wilson as previously recommended by the committee.
Resolution # 5
Moved By: Larry Scanlan, Oxford O.P.P. Detachment Board Tillsonburg Chair
Seconded By: Chris Rosehart, Councillor
THAT the Traffic Advisory Committee meeting be adjourned at 10:55 a.m.
Carried
Page 104 of 141
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Meeting Minutes of October 2, 2024
Approved November 6, 2024
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 1 -
Members in attendance:
Robert Chambers, Chair County of Brant
Dave Beres, Vice-Chair Town of Tillsonburg
Shelley Ann Bentley Haldimand County
Doug Brunton Norfolk County
Michael Columbus Norfolk County
Tom Masschaele Norfolk County
Jim Palmer Township of Norwich
Chris Van Paassen Norfolk County
Rainey Weisler Municipality of Bayham/Township of Malahide
Peter Ypma Township of South-West Oxford
Regrets:
Stewart Patterson Haldimand County
Staff in attendance:
Judy Maxwell, General Manager
Aaron LeDuc, Manager of Corporate Services
Leigh-Anne Mauthe, Manager of Watershed Services
Jessica King, Social Media and Marketing Associate
Dana McLachlan, Executive Assistant
*S. Bentley joined the meeting at 6:35 p.m.
1. Welcome and Call to Order
Chair, Robert Chambers called the meeting to order at 6:30 p.m., Wednesday, October 2, 2024.
The Chair acknowledged the passing of former Board Member, Chair of the Backus Museum
Committee, and Norfolk County Councilor, Betty Chanyi. Betty was a supporter of the
conservation authority and an active supporter of the community. Betty will be dearly missed.
2. Additional Agenda Items
There were no items added to the agenda.
3. Approval of the Agenda
A-110/24
Moved by J. Palmer
Seconded by P. Ypma
THAT the LPRCA Board of Directors approves the agenda as circulated.
Carried
Page 105 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 2 -
4. Declaration of Conflicts of Interest
None were declared.
5. Minutes of the Previous Meeting
a) Hearing Board Meeting Minutes – September 4, 2024
A-111/24
Moved by M. Columbus
Seconded by T. Masschaele
THAT the minutes of the LPRCA Hearing Board Meeting held September 4, 2024 be adopted
as circulated.
Carried
b) Board of Directors Meeting Minutes - September 4, 2024
A-112/24
Moved by R. Weisler
Seconded by P Ypma
THAT the minutes of the LPRCA Board of Directors Meeting held September 4, 2024 be
adopted as circulated.
Carried
6. Business Arising
There was no business arising from the previous minutes.
7. Review of Committee Minutes
a) Lee Brown Marsh Management Committee Meeting - May 10, 2024
A-113/24
Moved by D. Brunton
Seconded by R. Weisler
THAT the minutes of the Lee Brown Marsh Management Committee Meeting held May 10, 2024
be adopted as circulated.
Carried
8. Correspondence
There was no correspondence to discuss.
Page 106 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 3 -
9. Planning Department
a) Section 28 Regulations Approved Permits (L. Mauthe)
Michael Columbus asked the reason for fewer applications this year compared to last year.
Leigh-Anne Mauthe will be completing an annual analysis but stated that part of the reason
could be the change to the regulation which reduced the regulated area around Provincially
Significant Wetlands from 120 metres to 30 metres.
A-114/24
Moved by M. Columbus
Seconded by J. Palmer
THAT the LPRCA Board of Directors receives the Section 28 Regulations Approved Permits
report dated October 2, 2024 as information.
Carried
Shelley Ann Bentley joined the meeting at 6:35 p.m.
10. New Business
a) General Manager’s Report (J. Maxwell)
Judy Maxwell provided a report summarizing operations this past month and provided a few
recent updates.
The General Manager and Chair were unable to attend the Conservation Ontario Meeting in
September. Vice-chair, Dave Beres, attended the meeting and reported the main topics of
discussion included the importance of keeping the conservation authorities flood mapping up-to-
date as a result of climate change and the flooding issues in Toronto this past summer; and
setting up foundations for conservation authorities. In discussions with LPRCA and other
conservation authority staff, setting up a foundation may not be in the best interest of LPRCA at
this time.
Michael Columbus asked is the Hemlock Wooley Adelgid is spreading rapidly. Judy Maxwell
replied that it is currently located at Haldimand Conservation Area and on the properties of the
adjacent landowners. It is isolated around that area at this time.
A-115/24
Moved by C. Van Paassen
Seconded by P. Ypma
That the LPRCA Board of Directors receives the General Manager’s Report for September
2024 as information.
Carried
Page 107 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 4 -
b) Updated Multi-Year Accessibility Plan 2025-2029 (A. LeDuc)
The report was presented by Aaron LeDuc. There were no questions from the Board.
A-116/24
Moved by T. Masschaele
Seconded by R. Weisler
THAT the LPRCA Board of Directors repeals the LPRCA Multi-Year Accessibility Plan 2020-
2024, Resolution #A-123;
And,
THAT the LPRCA Board of Directors approves the LPRCA Multi-Year Accessibility Plan 2025-
2029 as presented.
Carried
c) Land Committee Terms of Reference (J. Maxwell)
Judy Maxwell reviewed the report noting this is a requirement of the new regulations. A follow-
up report will be presented at the next meeting.
Chris Van Paassen suggested appointing an additional member from the municipality where the
land under consideration is located at the discretion of the Chair.
Michael Columbus suggested advertising that LPRCA is open to accepting donated property
and asked if there are funding programs available to the Authority. Judy replied that funding has
been available for land purchases and an application was submitted.
A-117/24
Moved by R. Weisler
Seconded by J. Palmer
THAT the Land Acquisition Committee Terms of Reference Part 2 Section 32.2 of the LPRCA
Personnel Policy be removed;
And,
THAT the Lands Committee Terms of Reference be approved as amended.
Carried
d) WECI Projects Update (J. Maxwell)
Judy Maxwell updated the Board on the WECI Projects and the successful bidders who were
awarded the contracts.
Doug Brunton asked why there was a special levy to Norfolk County for the Hay Creek Dam.
Judy replied the studies and safety related items are funded on a watershed basis whereas
Page 108 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 5 -
design, repairs, and decommissioning is the responsibility of the municipality to which the dam
is located. Staff apply to WECI funding to offset the costs of dam work annually.
Peter Ypma asked why the repairs were completed to the Deer Creek dam prior to the
completion of the Dam Safety Review (DSR). Judy stated that previous applications to WECI to
commission a DSR for Deer Creek were not successful. The repairs were considered necessary
and will now be reflected within the DSR.
A-118/24
Moved by M. Columbus
Seconded by J. Palmer
THAT the LPRCA Board of Directors receives the update on the WECI projects as information.
Carried
e) Great Lakes Freshwater Ecosystem Initiative Funding (L. Mauthe)
Leigh-Anne Mauthe presented a summary of the funding requested and granted by the Great
Lakes Freshwater Ecosystem Initiative (FEI) program.
A-119/24
Moved by S. Bentley
Seconded by T. Masschaele
THAT the LPRCA Board of Directors receives the FEI funding report as information.
Carried
11. Closed Session
A-120/24
Moved by R. Weisler
Seconded by D. Brunton
THAT the LPRCA Hearing Board does now enter into a closed session to discuss:
• Litigation or potential litigation, including matters before administrative tribunals (e.g. Local
Planning Appeal Tribunal), affecting the Authority.
Carried
The members entered the closed session at 7:13 p.m. and reconvened in open session at 7:15 p.m.
Next meeting: November 6, 2024, Board of Directors, 6:30 p.m.
November 13, 2024, Budget, 9:30 a.m.
There was a discussion concerning a conflict with the November 13, Budget meeting and a
Norfolk County Council-In-Committee meeting scheduled for the same day at 1 p.m. It was
agreed to tentatively re-schedule the start time of the meeting to 9:00 a.m. The time
change will be discussed and finalized at the next meeting.
Page 109 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 6 -
Adjournment
The Chair adjourned the meeting at 7:19 p.m.
Robert Chambers Judy Maxwell
Chair General Manager/Secretary-Treasurer
/dm
Page 110 of 141
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Meeting Minutes of November 6, 2024
Approved December 5, 2024
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 1 -
Members in attendance:
Robert Chambers, Chair County of Brant
Dave Beres, Vice-Chair Town of Tillsonburg
Shelley Ann Bentley Haldimand County
Doug Brunton Norfolk County
Michael Columbus Norfolk County
Tom Masschaele Norfolk County
Jim Palmer Township of Norwich
Stewart Patterson Haldimand County
Chris Van Paassen Norfolk County
Peter Ypma Township of South-West Oxford
Regrets:
Rainey Weisler Municipality of Bayham/Township of Malahide
Staff in attendance:
Judy Maxwell, General Manager
Aaron LeDuc, Manager of Corporate Services
Leigh-Anne Mauthe, Manager of Watershed Services
Saifur Rahman, Manager of Engineering and Infrastructure
Jessica King, Social Media and Marketing Associate
Dana McLachlan, Executive Assistant
Nicole Sullivan, HR Associate/Receptionist
1. Welcome and Call to Order
Chair, Robert Chambers, called the meeting to order at 7:52 p.m., Wednesday, November 6,
2024.
Doug Brunton informed the Board that he attended the Turkey Mountain Bike Club appreciation
dinner along with Chris Van Paassen and Tom Masschaele.
2. Additional Agenda Items
Item 6 a) proposed change of November 13th Budget meeting start time to be added to the
November 6, 2024 agenda under Business Arising.
3. Approval of the Agenda
A-126/24
Moved by D. Beres
Seconded by P. Ypma
THAT the LPRCA Board of Directors approves the agenda as amended.
Page 111 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 2 -
Carried
4. Declaration of Conflicts of Interest
None were declared.
5. Minutes of the Previous Meeting
a) Board of Directors Meeting Minutes - October 2, 2024
A-127/24
Moved by M. Columbus
Seconded by D. Beres
THAT the minutes of the LPRCA Board of Directors Meeting held October 2, 2024 be adopted
as circulated.
Carried
6. Business Arising
a) Budget Meeting Start time
A-128/24
Moved by C. Van Paassen
Seconded by S. Patterson
THAT the LPRCA Board of Directors approve the start time of the November 13th Budget
meeting to be 9:00am.
Carried
7. Review of Committee Minutes
a) Backus Museum Committee Meeting - July 22, 2024
A-129/24
Moved by T. Masschaele
Seconded by J. Palmer
THAT the minutes of the Backus Museum Committee Meeting held July 22, 2024 be approved
as circulated.
Carried
8. Correspondence
There was no correspondence to discuss.
Page 112 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 3 -
9. Planning Department
a) Section 28 Regulations Approved Permits (L. Mauthe)
Peter Ypma asked staff about permit 139/24 and what portion of the water was being dredged.
Leigh-Anne Mauthe responded that the dredging was happening at the entrance of the marina
channel.
A-130/24
Moved by P. Ypma
Seconded by C. Van Paassen
THAT the LPRCA Board of Directors receives the staff approved Section 28 Regulation
Approved Permits report dated November 6, 2024 as information.
Carried
10. New Business
a) General Manager’s Report (J. Maxwell)
Judy Maxwell provided a report summarizing operations this past month and provided a few
recent updates.
Judy Maxwell informed the Board that the Decoy Museum proposed for the Education Centre
will proceed and will be a nice addition to the Centre. The Decoy museum, funded by Tom
Davidson Sr., will house 30 to 40 decoys with a focus on Long Point Region craftsmanship with
a few from surrounding areas.
Jim Palmer asked staff if the safety boom in Norwich would need to be removed in the winter?
Saifur Rahman informed the Board that the safety boom is permanent.
A-131/24
Moved by M. Columbus
Seconded by J. Palmer
That the LPRCA Board of Directors receives the General Manager’s Report for October 2024 as
information.
Carried
b) 3rd Quarter Financial Report (A. LeDuc)
The report was presented by Aaron LeDuc.
Dave Beres asked if there are restrictions on planning applications fees this year. Aaron Leduc
informed the Board that the Authority has not been informed of any restrictions. Leigh-Anne
Mauthe elaborated that the fees for planning have been frozen for two years.
Page 113 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 4 -
Mike Columbus asked staff about the Administrative Office upgrades in the capital sheet and if
the project was going ahead in 2024. Aaron LeDuc informed the Board that the Authority has a
design along with three or four requests out for quotes out and have quotes for electrical and
flooring. The project will be completed in 2025.
Peter Ypma asked staff why the upgrades were being done when the Authority does not own
the building. Aaron LeDuc said that current furniture is a mismatched set of old furniture, and is
an investment ergonomically for staff.
A-132/24
Moved by S. Patterson
Seconded by J. Palmer
THAT the LPRCA Board of Directors receives the Q3 Financial Report – September 30, 2024
for the fiscal period up to and including September 30th, 2024 as information.
Carried
c) Teeterville Dam Class Environmental Assessment - Progress Report and
Committee Appointment (S. Rahman)
Saifur Rahman reviewed the report. The Board Members discussed the member appointment.
A-133/24
Moved by S. Bentley
Seconded by J. Palmer
THAT the LPRCA Board of Directors receives the Teeterville Dam Class Environmental
Assessment Progress Report as information,
AND
THAT the LPRCA Board of Directors approves the following appointment:
Michael Columbus as a member of the Teeterville Dam Class Environment Assessment
Community Liaison Committee
Carried
d) Conservation Land Strategy (J. Maxwell)
Judy Maxwell updated the Board on the finalized Conservation Land Strategy.
A-134/24
Moved by T. Masschaele
Seconded by P. Ypma
THAT the LPRCA Board of Directors approves the final draft Conservation Land Strategy;
AND,
Page 114 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 5 -
THAT the LPRCA Board of Directors direct staff to provide a copy of the Conservation Land
Strategy to the Ministry of Natural Resources and make it available on the LPRCA website.
Carried
e) Watershed-based Resource Management Strategy (J. Maxwell)
Judy Maxwell presented the finalized Watershed-based Resource Management Strategy and
staff report.
Doug Brunton asked Staff if this report was completed in house. Judy Maxwell confirmed that it
was completed by LPRCA staff.
A-135/24
Moved by S. Bentley
Seconded by M. Columbus
THAT the LPRCA Board of Directors approves the final draft Watershed-based Resource
Management Strategy;
AND,
THAT the LPRCA Board of Directors direct staff to provide a copy of the Watershed-based
Resource Management Strategy to the Ministry of Natural Resources and make it available on
the LPRCA website.
Carried
f) Provincial Planning Statement Update (L. Mauthe)
Leigh-Anne Mauthe updated the Board on the new Provincial Planning Statement.
A-136/24
Moved by S. Patterson
Seconded by P. Ypma
THAT the LPRCA Board of Directors receives this report as information.
g) Backus Museum Committee Member Appointment (J. Maxwell)
Judy Maxwell presented the Backus Museum Committee Member appointment to the Board.
A-137/24
Moved by J. Palmer
Seconded by T. Masschaele
THAT the LPRCA Board of Directors appoints Mary Charles as a Community Representative to
the Backus Museum Committee.
Carried
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FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 6 -
11. Closed Session
A-138/24
Moved by D. Brunton
Seconded by J. Palmer
THAT the LPRCA Hearing Board does now enter into a closed session to discuss:
• Advice that is subject to solicitor-client privilege.
Carried
The members entered the closed session at 8:23 p.m. and reconvened in open session at 8:31 p.m.
Next meeting: November 13, 2024, Budget, 9:00 a.m.
December 4, 2024, Board of Directors, 6:30 p.m.
Adjournment
The Chair adjourned the meeting at 8:31 p.m.
Robert Chambers Judy Maxwell
Chair General Manager/Secretary-Treasurer
/ns
Page 116 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
Hearing Board Meeting Minutes of November 6, 2024
Approved December 5, 2024
Members in attendance:
Robert Chambers, Chair County of Brant
Dave Beres, Vice-Chair Town of Tillsonburg
Shelley Ann Bentley Haldimand County
Doug Brunton Norfolk County
Michael Columbus Norfolk County
Tom Masschaele Norfolk County
Jim Palmer Township of Norwich
Stewart Patterson Haldimand County
Chris Van Paassen Norfolk County
Peter Ypma Township of South-West Oxford
Regrets:
Rainey Weisler Municipality of Bayham/Township of Malahide
Staff in attendance:
Judy Maxwell, General Manager
Leigh-Anne Mauthe, Manager of Watershed Services
Saifur Rahman, Manager of Engineering and Infrastructure
Jessica King, Social Media and Marketing Associate
Dana McLachlan, Executive Assistant
Nicole Sullivan, HR Associate/Receptionist
1. Roll Call and Call to Order
The Chair called the Hearing to order at 6:31 p.m., Wednesday, November 6, 2024.
The roll was called to conduct the following Hearing under Section 28 of the Conservation
Authorities Act.
A-121/24
Moved by M. Columbus
Seconded by T. Masschaele
THAT the LPRCA Board of Directors does now sit as a Hearing Board.
Carried
2. Declaration of Conflicts of Interest
Peter Ypma declared a conflict with Hearing LPRCA-168/ 24 and left the room.
3. Hearing: LPRCA-168/24 – Tillsonburg Development Inc and LPRCA 187/24 Mark
Lefler.
The Chair vacated his seat for the Hearing Board and did not participate in the proceedings. The
Vice-Chair, Dave Beres, chaired the Hearings.
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FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 2 -
A-122/24
Moved by J. Palmer
Seconded by D. Brunton
THAT the Vice Chair, Dave Beres, is appointed Acting Chair for the Hearing Board.
Carried
4. Chair’s Opening Remarks for Hearing LPRCA- 168/24
The Chair’s opening remarks for LPRCA-168/24 Tillsonburg Inc. were read and the guidelines and
process to be followed for the hearing were reviewed.
5. Presentation by Long Point Region Conservation Authority Staff
Leigh-Anne Mauthe introduced the Agent, David Roe, and CJDL Project Engineer, Alex Muirhead,
and then proceeded to present the staff report and presentation.
Staff recommended refusal to grant a permit for this application for the following reasons:
1. The construction of the proposed structure within the unstable slope is contrary to Long Point
Region Conservation Authority policies for development in the Riverine Erosion hazard. These
policies have been implemented to reduce or eliminate preventable risk to life and property
damage from erosion and unstable slopes,
2. The control of erosion is affected by the development in that it increases the potential for
damage from slope instability and erosion.
6. Presentation by the Applicant
David Roe, Agent, and Alex Muirhead, Engineer, addressed the Board on behalf of the Applicant
requesting approval of the application.
Alex Muirhead addressed Agenda Page # 46 on the Areas of Concern on the North Side. Alex spoke
of the safety of the stable slope. Any building founded beneath the stable slope would be on stable
soils as the deck footings are below this line and was confirmed with a Geotechnical engineer. The
north side build is within the 6m setback from the stable slope limit and the slope is 4.5m and gets
smaller heading towards Baldwin St.
Alex Muirhead addressed Agenda Page # 45 on the Areas of Concern of the South Side. The South
Side stable slope line is steeper than the actual grade, which means that the slope is actually flatter
than the stable slope. The Engineer proposes to add fill from mid-way down the slope to carry the
grade flatter then the stable slope limit up to the top to create a new top of bank that would be at
least 6m from the setback.
7. Questions
There were no questions from Staff or the applicant.
Staff and the proponent responded to questions from the Board.
Mike Columbus asked how far the unstable slope is from Stoney Creek. Alex Muirhead responded
that the creek was 50 to 100 meters away from the development on the Borden Crescent side.
Page 118 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 3 -
Doug Brunton asked if there were any records of a high-water mark for Stoney Creek. Alex Muirhead
was unsure of the high-water mark but noted that the slope is higher. Leigh-Anne Mauthe said there
are no high-water marks for this area, as they are usually only used for shorelines of the Great
Lakes. There is floodplain mapping at this location and there are no flooding concerns as the
property is well above the 100-year flood elevation. Leigh-Anne Mauthe noted it is the slope which is
the concern, it is not a flooding concern.
Jim Palmer asked what kind of soil is at the development. Alex Muirhead let the Board know it was
silty clay.
The members entered the closed session of the Hearing Board at 6:50 p.m.
A-123/24
Moved by S. Bentley
Seconded by C. Van Paassen
THAT the LPRCA Hearing Board does now enter into a closed session to discuss:
• Litigation or potential litigation, including matters before administrative tribunals (e.g. Local
Planning Appeal Tribunal), affecting the Authority.
Carried
8. Reconvene in Public Forum
The LPRCA Hearing Board reconvened in open session at 7:01 p.m. Peter Ypma rejoined the
meeting.
9. Hearing Board Decision for LPRCA-168/24
The Chair advised Tillsonburg Development Inc. that the permit has been approved. The
Notice of Decision will be forwarded by staff.
10. Chair’s Opening Remarks for Hearing LPRCA-187/24
The Chair’s opening remarks for LPRCA-187/24 Mark Lefler were read and the guidelines and
process to be followed for the hearing were reviewed.
11. Presentation by Long Point Region Conservation Authority Staff
Leigh-Anne Mauthe introduced the Agent, Justin Massecar, and proceeded to present the staff
report and presentation.
Leigh-Anne clarified that the datums used by Justin Massecar in his presentation package and
the ones used by LPRCA are different. Justin Massecar admitted to using the wrong datum in
his package.
Staff recommended refusal to grant a permit for this application for the following reasons:
1. The construction of the proposed structure within the unstable slope and the floodplain
is contrary to Long Point Region Conservation Authority policies for development in the
Riverine erosion hazard and flood hazard. These policies have been implemented to
reduce or eliminate preventable risk to life and property damage from erosion,
unstable slopes and flooding,
Page 119 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 4 -
2. The control of flooding is affected by the development in that it increases the potential
for damages and negative cumulative effects by filling in a portion of the Black Creek
floodplain,
3. The control of erosion is affected by the development in that it increases the potential
for damage from slope instability and erosion.
12. Presentation by the Applicant
Justin Massecar addressed the Board on behalf of the Applicant requesting approval of the
application. A presentation was submitted by the applicant in advance of the hearing and
included in the agenda package.
Justin Massecar presented the submitted documents. Mr. Massecar elaborated on Leigh-Anne
Mauthe’ s earlier clarification on the floodplain datums that were used reiterating the
discrepancies. Justin Massecar noted that this was a mistake on his part. Justin mentioned
that a surveyor could plot the floodline where the development is in the floodplain based on
LPRCA’s flood elevation.
13. Questions
There were no questions from Staff.
Justin Massecar asked staff if the Authority would ever allow any minor elements to be
permitted in a floodplain. Leigh-Anne Mauthe responded that all permits are looked at on a
case by case basis. On existing units and development, they can allow minor elements to be
changed in the floodplain, but not new units.
Staff and the proponent responded to questions from the Board.
Mike Columbus asked staff how much fill was proposed to go in. Leigh-Anne Mauthe was
unsure of the exact square area of fill, but the development includes a retaining wall that will
provide a flat area for the structure and stairs.
Peter Ypma asked staff if the structure was moved from the floodplain, could staff support the
request. Leigh-Anne Mauthe informed the Board that staff cannot approve new units built on
the slope.
Peter Ypma asked the agent why they did not originally design the new build outside of the
floodplain. Justin Massecar let the Board know the design was done on the instruction of the
Applicant. The Agent believed the structure itself to be outside of the floodplain, and only the
retaining wall and stairs would remain in the floodplain.
Peter Ypma asked if there was a boat well in the lower level. Justin Massecar confirmed there
was no boat well, only an empty concrete room at the bottom of the new build facing Black
Creek.
Peter Ypma asked if it was possible to square up the new build with the existing structure on
the lot or with Douglas Street. Justin Massecar explained the design was done to address
access issues at the street.
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FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 5 -
Peter Ypma asked about the potential for a secondary driveway. Justin Massecar responded
that there was no space on the lot.
Chris Van Paassen asked where Douglas Street ends in relation to this property. Justin
Massecar informed the board that the Applicant purchased the end of the street, but was
unaware of access and rights. Chris Van Paassen confirmed that Norfolk County sold Mark
Lefler the end of the street and it is now part of the lot.
Doug Brunton asked for more clarification on the datum discrepancy noted by both staff and
the Agent. Leigh-Anne Mauthe informed the Board that there were two datums, 176.26m
CGVD1928 and the 175.81m CGVD2013, with a difference of approximately 45cm. There is
no discrepancy in the floodplain lines, only in which datum had been used. LPRCA gives
applicants both datums and the engineer or surveyor retained by applicants can use either
one. LPRCA used the correct datum based on the topographic survey given and the Agent
was using the CGVD2013 datum.
Stewart Patterson asked if there was an existing structure on the lot. Justin Massecar
confirmed there was an existing house which is the residence of the applicant.
Shelly Ann Bentley asked if this build was a secondary dwelling and the lot size of the whole
property was. Justin Massecar confirmed that it was a secondary dwelling and he was
unaware of the lot size. A minor variance will be brought forward for the second dwelling;
however, from preliminary discussions with the County, the minor variance would be
approved.
The members entered the closed session of the Hearing Board at 7:28 p.m.
A-124/24
Moved by S. Patterson
Seconded by P. Ypma
THAT the LPRCA Hearing Board does now enter into a closed session to discuss:
• Litigation or potential litigation, including matters before administrative tribunals (e.g.
Local Planning Appeal Tribunal), affecting the Authority.
Carried
14. Reconvene in Public Forum
The LPRCA Hearing Board reconvened in open session at 7:50 p.m.
15. Hearing Board Decision for LPRCA 187/24
The Chair advised Mark Lefler’s Agent, Justin Massecar, that the permit has been approved
with conditions. The conditions of the permit are below:
1. Engineered slope stability assessment report
2. A geodetic survey to confirm floodline
for the following reasons:
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FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 6 -
1. There needs to be confirmation from a geotechnical engineer that the current design
and placement of the building will be constructed as to not negatively affect the slope
and the neighbouring properties
2. To accurately plot the floodline
The Notice of Decision will be forwarded by staff.
16. Adjournment
A-125/24
Moved by M. Columbus
Seconded by S. Bentley
That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board.
Carried
The Chair adjourned the Hearing at 7:52 p.m.
_________________________________ ________________________________
Robert Chambers Judy Maxwell
Chair General Manager/Secretary-Treasurer
/ns
Page 122 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Budget Meeting of November 13, 2024
Approved December 5, 2024
Members in Attendance
Robert Chambers, Chair County of Brant
Dave Beres, Vice-Chair Town of Tillsonburg
Shelley Ann Bentley Haldimand County
Doug Brunton Norfolk County
Michael Columbus Norfolk County
Chris Van Paassen Norfolk County
Rainey Weisler Municipality of Bayham/Township of Malahide
Peter Ypma Township of South-West Oxford
Regrets:
Tom Masschaele Norfolk County
Jim Palmer Township of Norwich
Stewart Patterson Haldimand County
Staff in attendance:
Judy Maxwell, General Manager
Aaron LeDuc, Manager of Corporate Services
Leigh-Anne Mauthe, Manager of Watershed Services
Saifur Rahman, Manager of Engineering and Infrastructure
Nicole Sullivan, HR Associate/Receptionist
Dana McLachlan, Executive Assistant
*R. Weisler arrived at 9:08 a.m.
*D. Beres excused himself at 9:41a.m and returned at 10:12a.m.
1. Welcome and Call to Order
The chair called the meeting to order at 9:03 a.m., Wednesday, November 13, 2024.
2. Additional Agenda Items
No additional items were added to the agenda.
3. Declaration of Conflicts of Interest
None were declared.
4. Budget Overview Presentation
The Manager of Corporate Services provided a general overview of the 2025 draft budget.
At the last Audit and Finance Committee meeting on August 16, the Committee provided staff
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FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 2 -
direction to prepare a budget with a maximum 5.0% target increase on the levy. The 2025 Draft
Budget was presented with a 2.58% or $60,278 municipal levy increase. The operating levy
increased by 4.27% or $91,718 and the capital levy decreased by 16.64% or $31,440. A special
levy to Norfolk County is required for the Sutton Dam Structure Design and Removal project in
2025.
The following reports were reviewed and discussed:
1. Draft Consolidated Operating Budget
2. Draft Consolidated Budget Summary
3. Draft Municipal Levy Consolidated
4. 5-year Summary by Municipality of Levy Apportionment
The Current Value Assessment Apportionment for 2023 and 2024 were presented and
discussed. The assessment data was provided by the Ministry of Natural Resources and
Forestry based on O. Reg. 402/22 (Budget and Apportionment).
5. 2025 Budget Package
Operations:
The Managers reviewed each of their department(s) draft budgets, action plans, projects, and
staffing requirements.
Capital:
The 2025 total for capital spending is budgeted at $808,864 requiring $157,500 from the general
levy, $222,755 from the Current Year Surplus, $52,109 from the User Fee Reserve, $30,000
Prior Year Capital, $147,500 Provincial Grants, and $100,000 Special Levy from Norfolk
County.
The following reports were reviewed and discussed:
1. One-Year 2025 Draft Capital Budget
2. Five-Year 2025 Draft Capital Budget
Maintenance work and necessary repairs for public safety are continuing on the major water
control structures. Three projects are planned for 2025 totaling $265,000, Teeterville Dam Class
Environmental Assessment, Lehman Dam Safety Review, and Sutton Dam Structure Design
and Removal.
Two Watershed Services projects are planned for 2025 totaling $130,000; A hydrology study,
and the flood hazard mapping of Nanticoke Creek.
Other works include gate replacement, updated signage, and repairs on Authority lands, parking
lots and fencing upgrades, Lower Big Creek Barn demolition, Backus Heritage Site building
Assessments, Haldimand CA hydro upgrades, Conservation Education exterior, and the
purchase of playground equipment for Waterford North CA. Annual computer upgrades, and
vehicle and equipment replacements.
Page 124 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Stewart Patterson, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 3 -
6. General Manager’s Report and Budget Recommendations
A-107/23
Moved by M. Columbus
Seconded by S. Bentley
THAT the LPRCA Board of Directors approves the following recommendations regarding
LPRCA’s 2025 Draft Operating and Capital budgets:
THAT the draft 2025 operating budget of $6,082,265 requiring $2,237,681 of general levy
representing an increase in the general levy of 4.27% or $91,718;
AND
THAT the draft 2025 capital budget of $808,864 requiring $157,500 of general levy representing
a decrease in the general levy of -16.64% or $31,440;
AND
THAT the draft 2025 capital budget includes a special levy of $100,000 for Norfolk County;
AND
THAT the total general municipal levy of $2,395,181 requiring an increase of 2.58% or $60,278
overall compared to 2024 be circulated to member municipalities for review and comment;
AND
THAT staff be directed to present the Draft 2025 Budget to member municipalities when
requested.
Carried
The Chair adjourned the meeting at 11:30 a.m.
_______________________________ ________________________________
Robert Chambers Judy Maxwell
Chair General Manager/Secretary-Treasurer
/ns
Page 125 of 141
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Virtual Meeting Minutes of December 5, 2024
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 1 -
Members in attendance:
Dave Beres, Vice-Chair Town of Tillsonburg
Shelley Ann Bentley Haldimand County
Doug Brunton Norfolk County
Michael Columbus Norfolk County
Tom Masschaele Norfolk County
Jim Palmer Township of Norwich
Chris Van Paassen Norfolk County
Regrets:
Rainey Weisler Municipality of Bayham/Township of Malahide
Robert Chambers, Chair County of Brant
Peter Ypma Township of South-West Oxford
Staff in attendance:
Judy Maxwell, General Manager
Leigh-Anne Mauthe, Manager of Watershed Services
Saifur Rahman, Manager of Engineering and Infrastructure
Jessica King, Social Media and Marketing Associate
Nicole Sullivan, HR Associate/Receptionist
1. Welcome and Call to Order
In the absence of the Chair; The Vice-Chair, Dave Beres, assumed the position of Acting Chair
for the Board Meeting.
A-140/24
Moved by M. Columbus
Seconded by J. Palmer
THAT the Vice Chair, Dave Beres, is appointed Acting Chair for the Board Meeting.
Carried
Acting Chair, Dave Beres, called the meeting to order at 6:30 p.m., Thursday, December 5,
2024.
*M. Columbus left the meeting at 6:36pm.
2. Additional Agenda Items
There were no additional agenda items.
Page 126 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 2 -
3. Approval of the Agenda
A-141/24
Moved by D. Brunton
Seconded by S. Bentley
THAT the LPRCA Board of Directors approves the agenda as circulated.
Carried
4. Declaration of Conflicts of Interest
None were declared.
5. Minutes of the Previous Meeting
a) Board of Directors Hearing Board Meeting Minutes – November 6, 2024
A-142/24
Moved by C. Van Paassen
Seconded by J. Palmer
THAT the minutes of the LPRCA Board of Directors Hearing Board Meeting held November 6,
2024 be adopted as circulated.
Carried
b) Board of Directors Meeting Minutes – November 6, 2024
A-143/24
Moved by S. Bentley
Seconded by D. Brunton
THAT the minutes of the LPRCA Board of Directors Meeting held November 6, 2024 be
adopted as circulated.
Carried
c) Board of Directors Budget Meeting Minutes – November 13, 2024
A-144/24
Moved by S. Bentley
Seconded by T. Masschaele
THAT the minutes of the LPRCA Board of Directors Budget Meeting held November 13, 2024
be adopted as circulated.
Carried
Page 127 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 3 -
6. Business Arising
No business arising from previous minutes.
7. Discussion Items
a) Land Acquisition/Disposition Policy
Judy Maxwell presented the report.
A-145/24
Moved by S. Bentley
Seconded by J. Palmer
THAT the Long Point Region Conservation Authority Draft Land Acquisition & Disposition Policy
be approved as presented.
Carried
*M. Columbus returned to the meeting at 6:48pm.
b) LPRCA Draft Strategic Plan 2024-2027
Judy Maxwell presented the report.
A-146/24
Moved by M. Columbus
Seconded by T. Masschaele
THAT the Long Point Region Conservation Authority Board approves the LPRCA DRAFT
Strategic Plan 2024 – 2027 as presented.
Carried
c) Workplace Violence & Harassment Policy - Legislative Update
Judy Maxwell presented the report.
Mike Columbus asked staff if the update will be posted in all required places within the
workplace. Judy Maxwell replied stating that everything is up to date and the policy is reviewed,
signed yearly, and updated around the workplace.
A-147/24
Moved by M. Columbus
Seconded by D. Brunton
THAT the LPRCA Board of Directors approves the LPRCA Workplace & Harassment Policy as
updated.
Page 128 of 141
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Jim Palmer, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 4 -
Carried
d) 2024 Staff Appreciation
Judy Maxwell presented the report.
A-148/24
Moved by C. Van Paassen
Seconded by J. Palmer
THAT the LPRCA Board of Directors authorizes the General Manager to purchase gift cards for
staff in appreciation for their efforts.
Carried
8. Consent Items
A-149/24
Moved by T. Masschaele
Seconded by S. Bentley
THAT the LPRCA Board of Directors endorses the recommendations accompanying Consent
Items a) through h).
Carried
9. New Business
There was no new business.
Next meeting: Board of Directors/Election of Officers & 2025 Budget and Levy
Apportionment Vote, January 8, 2025, 6:30pm
Adjournment
The Chair adjourned the meeting at 7:07 p.m.
Dave Beres Judy Maxwell
Acting Chair General Manager/Secretary-Treasurer
/ns
Page 129 of 141
Tillsonburg OPP Detachment Board
Minutes
Date: November 20, 2024
Time: 8:30 a.m.
Location: OPP Board Room
Present:
Larry Scanlan, Inspector Hymers, Art Baumunk, Councillor Rosehart, Mayor Gilvesy,
Becky Turrill
Absent with Regrets:
Also Present:
1. Call to Order
The meeting was called to order at 8:30 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Councillor Rosehart
Seconded by: Mayor Gilvesy
THAT the Agenda as prepared for the Tillsonburg OPP Detachment Board meeting
of November 20, 2024 be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Resolution #2
Moved by: Mayor Gilvesy
Seconded by: Councillor Rosehart
THAT the Police Services Board Meeting Minutes of April 25, 2024 be approved.
Carried
5. Presentations/Deputations
5.1. Inspector Hymers presented the October 2024 reports
6. General Business & Reports
6.1. Oath of Office – All members took the updated Oath of Office administered by
Town Clerk, T. Daniels
6.1.1. Election of Vice Chair. Board Chair called for nominations for Tillsonburg
OPP Detachment Board Vice Chair.
Mayor Gilvesy
Nominated by: L. Scanlan
Seconded by: A. Baumunk
Page 130 of 141
Tillsonburg OPP Detachment Board Page - 2 - of 3
Date: November 20, 2024
With no additional nominations, Mayor Gilvesy Elected as Tillsonburg OPP
Detachment Board Vice Chair.
6.1.2. By-Law No. 24-1, Renaming of the Board
Moved by: L. Scanlan
Seconded by: Councillor Rosehart
THAT the Board name be changed to Tillsonburg OPP Detachment Board
(4-0)
6.2. 2025 OPP Contract Costing – Board discussed the 2025 OPP Costing. Sgt. Rob
Griffin will be in attendance at our December meeting to discuss.
6.3. OPP Costing Details – discussion of the details by the Board.
6.4. Board Insurance – Must have our own policy. Intact is our provider.
6.5. OAPSB Dues – to be paid in January. Cost for 2025, $1932.33
6.6. Board Budget 2025 – discussion regarding the 2025 budget
6.7. Previous OPP Month End Reports – April-September reports received as
information.
6.8. Concerns with new month end reports (missing information) – discussion
6.9. December Meeting – Sgt. Rob Griffin to attend
6.10. Update on surrounding boards – all new boards have met
6.11. Official/Unofficial Board Name – New name Tillsonburg OPP Detachment
Board
6.12. Monthly Report Cover Page – Inspector Hymers will have Admin staff
update our monthly report cover page.
7. Correspondence - None
8. Other Business - None
Page 131 of 141
Tillsonburg OPP Detachment Board Page - 3 - of 3
Date: November 20, 2024
9. Next Meeting – Wednesday December 18, 2024
10. Adjournment
Resolution #5
Moved by: Councillor Rosehart
Seconded by: A. Baumunk
THAT the November 20, 2024 Police Services Board meeting be adjourned at
9:42a.m.
Carried
Original Signed by: L. Scanlan Original Signed by: B. Turrill
________________________ _________________________
Tillsonburg OPP Detachment Board Chair Tillsonburg OPP Detachment Board Administrator
Page 132 of 141
Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2025-___
A BY-LAW to appoint an Acting Fire Chief for the Town of Tillsonburg and to
repeal By-Law 2021-095.
WHEREAS the Fire Protection and Prevention Act, S.O. 1997, ch.4, provides that if a
Fire Department is established for the whole or a part of a municipality or for more than
one municipality, the Council of the municipality may appoint a Fire Chief for the Fire
Department who is ultimately responsible for the delivery of fire protection services
within the municipality;
AND WHEREAS the Fire Protection and Prevention Act, S.O. 1997 provides that a
municipality may appoint an officer to enter upon land and into structures at any
reasonable time to inspect the land and structures to determine whether by-laws
enacted in accordance with this section are being complied with;
AND WHEREAS The Council of the Corporation of the Town of Tillsonburg deems it is
necessary and expedient to appoint an Acting Fire Chief ;
BE IT THEREFORE ENACTED by the Council of The Corporation of the Town of
Tillsonburg as follows:
1. That Scott Tegler is hereby appointed as Acting Fire Chief for the Corporation of
the Town of Tillsonburg to carry out the duties and responsibilities as set out in
By-Law 3190.
2. That By-Law 2021-095 is hereby repealed in its entirety.
3. That this By-Law shall come into force and effect on the date it is passed.
READ A First, Second, Third and Final time and passed this 13th of January,
2025.
________________________________
MAYOR – Deb Gilvesy
________________________________
DEPUTY CLERK – Amelia Jaggard
Page 133 of 141
Page 1 of 3
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2025-___
A BY-LAW to provide for an interim tax levy for the year 2025.
WHEREAS Section 317 of the Municipal Act, 2001, S.O. 2001, c25 (the Act), as amended,
provides that the Council of a local municipality, before the adoption of estimates for the year
under Section 290, may pass a by-law levying amounts on the assessment of property in the
local municipality ratable for local municipal purposes; and
WHEREAS Section 342 of the Act allows a local municipality to pass by-laws providing for
the payment of taxes in one amount or by instalments and the date or dates in the year for
which the taxes are imposed on which the taxes or instalments are due; and
WHEREAS Section 345 of the Act allows a local municipality to pass by-laws to impose late
payment charges for the non-payment of taxes or any instalment by the due date; and
WHEREAS the Council of this municipality deems it appropriate to provide for a 2025 interim
levy on the assessment of property in the municipality;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg
as follows:
1. The amounts levied shall be as follows:
A. The amount levied on a property shall not exceed the prescribed percentage
of 50 percent of the total amount of taxes for municipal and school purposes
levied on the property for the previous year.
B. The percentage under paragraph “A” may be different for different property
classes but shall be the same for all properties in a property class.
C. For the purposes of calculating the total amount of taxes for the year 202 4
under paragraph “A”, if any taxes for municipal and school purposes were
levied on a property for only part of the year 2024 because assessment was
added to the tax roll during 2024, an amount shall be added equal to the
additional taxes that would have been levied on the property if the taxes for
municipal and school purposes had been levied for the entire year.
2. The provisions of this by-law apply in the event that assessment is first added to the
tax roll for the year 2025 and an interim levy shall be imposed at 50 percent of the total
tax rates levied for that class in the previous year.
Page 134 of 141
By-Law 2025-___
Page 2 of 3
3. All taxes levied under this by-law shall be payable into the hands of the Treasurer in
accordance with the provisions of this by-law.
4. The interim tax levy imposed by this by-law shall be payable in two (2) installments
due on the following dates:
i. First Installment Friday, February 28, 2025
ii. Second Installment Friday, May 30, 2025
Notice of such taxes due shall be sent by first class mail to those persons shown as
liable for the payment of taxes.
5. That a charge as a penalty of 1.25 percent on the amount of any outstanding taxes
levied in 2025 shall be made on the first day of default.
6. That interest of 1.25 percent per month on the amount of any outstanding taxes levied
in 2025 shall be made on the first day of each calendar month in which default
continues until December 31, 2025, and any such additional amounts shall be levied
and collected in the same manner as if they had been originally imposed with and
formed part of the taxes levied under this by-law.
7. That interest of 1.25 percent on the amount of any taxes due and unpaid after
December 31, 2025 shall be charged on the first day of each calendar month thereaf ter
in which default continues.
8. That late payment charges of penalty and interest indicated in this section shall be
waived for those taxpayers participating in the Monthly Preauthorized Payment
Program, provided the payments are made as agreed and without default.
9. The notice to be mailed under this by-law shall contain the particulars provided for in
this by-law and the information required to be entered in the tax roll under section 343
of the Municipal Act, 2001.
10. The subsequent and final levy for the year 2025 to be levied under the Municipal Act
shall be reduced by the amount to be raised by the levy imposed under this by-law.
11. The provisions of section 317 of the Municipal Act, 2001, apply to this by-law with
necessary modifications.
12. The Treasurer shall be authorized to accept part payment from time to time on account
of any taxes due, and to give a receipt of such part payment, provided that acceptance
of any such part payment shall not affect the collection of any percentage charge
imposed and collectable under sections 5, 6 and 7 of this by-law in respect of non-
payment or late payment of any taxes or any installment of taxes.
Page 135 of 141
By-Law 2025-___
Page 3 of 3
13. Nothing in this by-law shall prevent the Treasurer from proceeding at any time with the
collection of any tax, or any part thereof, in accordance with the provisions of the
statutes and by-laws governing the collection of taxes.
14. In the event of any conflict between the provisions of this by-law and any other by-law,
the provisions of this by-law shall prevail.
15. This by-law shall come into force and take effect on the first day of January 2025.
READ A First, Second, Third and Final time and passed this 13th of January,
2025.
________________________________
MAYOR – Deb Gilvesy
________________________________
DEPUTY CLERK – Amelia Jaggard
Page 136 of 141
Page 1 of 2
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2025-___
A BY-LAW to authorize the borrowing of money to meet current expenditures of
the Council of the Corporation of the Town of Tillsonburg (the "Municipality")
during the Fiscal Year Ending December 31, 2025.
WHEREAS in accordance with subsection 407(1) of the Municipal Act, 2001, as amended (the
"Act"), the Municipality may consider it to be necessary to borrow funds to meet current
expenditures of the Municipality for the year 2025, until the levies and other revenues are
collected; and
WHEREAS pursuant to subsection 407(2) of the Act, except with the approval of the Ontario
Land Tribunal, the total amount borrowed at any one time , plus any outstanding amounts of
principal borrowed and accrued interest, shall not exceed:
a) from January 1 to September 30 in the year, 50 percent of the total estimated revenues
of the municipality as set out in the budget adopted for the year; and
b) from October 1 to December 31 in the year, 25 percent of the total estimated revenues of
the municipality as set out in the budget adopted for the year ; and
WHEREAS in accordance with subsection 407(3) of the Act, until the budget is adopted in a
year, the limits upon borrowing under subsection (2) shall temporarily be calculated using the
estimated revenues of the municipality set out in the budget adopted for the previous year; and
WHEREAS the total amount previously borrowed by the Municipality pursuant to section 407
that has not been repaid is $ Nil;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as
follows:
1. The Mayor and the Treasurer are authorized on behalf of the Municipality to borrow from
time to time by way of an operating credit line, promissory note or bankers' acceptance
from Toronto Dominion Bank a sum or sums not exceeding the limits set out in subsection
407(2) of the Municipal Act, 2001, being the aggregate totals noted below, to meet, until
levies and other revenues are collected, the current expenditures of the Municipality f or
the year (including the amounts required for the purposes mentioned in subsection 407(1)
of the Act) and to give to the Toronto Dominion Bank promissory notes or bankers'
acceptances, as the case may be, sealed with the corporate seal of the Municipality and
Page 137 of 141
By-Law 2025-___
Page 2 of 2
signed by the Mayor and Treasurer for the sums borrowed plus interest at a rate to be
agreed upon from time to time with Toronto Dominion Bank.
a. January 1 to September 30 - $13,631,762
b. October 1 to December 31 - $6,815,881
2. All sums borrowed pursuant to this by-law, as well as all other sums borrowed pursuant
to the Act in this year and in previous years from Toronto Dominion Bank for any purpose
will, with interest thereon, be a charge upon the whole of the revenues of the Municipality
for the current year and for all preceding years as and when this revenue is received.
3. The Treasurer is authorized and directed to apply in payment of all sums borrowed plus
interest, all of the monies collected or received on account in respect of taxes levied for
the current year and preceding years or from any other source which may lawfully be
applied for this purpose.
4. The Treasurer is authorized to furnish to the Toronto Dominion Bank a statement showing
the nature and amount of the estimated revenues of the Municipality not yet collected and
also showing the total of any amounts borrowed that have not been repaid.
5. This by-law shall be in full force and effect as of January 1, 2025.
READ A First, Second, Third and Final time and passed this 13th of January, 2025.
________________________________
MAYOR – Deb Gilvesy
________________________________
DEPUTY CLERK – Amelia Jaggard
Page 138 of 141
Page 1 of 2
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2025-___
A BY-LAW to amend By-Law 2023-049, being a by-law for prescribing standards
for the maintenance and occupancy of property within the Town of Tillsonburg.
WHEREAS it is deemed necessary and expedient to amend By-Law 2023-049.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
To approve the addition of a penalty provision provided for under the Provincial
Offences Act, R.S.O 1990 to allow for the application of set fines to the Ministry of
Attorney General.
1. THAT the introductory statements of By-Law 2023-049 be amended as
follows:
ADD:
AND WHEREAS section 391 (1) of the Municipal Act, 2001 provides that
a municipality may impose fees or charges on persons:
(a) For services and activities provided or done by or on behalf of it; and
(b) Any other municipality or any local board
(c) For the use of its property including property under its control. 2006, c.32,
Sched. A, s. 163 (1).
AND WHEREAS Section 426 of the Municipal Act, provides that no Person shall
hinder or obstruct, or attempt to hinder or obstruct, any Person who is exercising
a power or performing a duty under the Municipal Act or under a by-law passed
under the Municipal Act
2. THAT Part 9 of By-Law 2023-049 “Offences” be amended as follows:
ADD:
Section 9.01 (3) - Any Person who contravenes any of the provisions of this By-
Law is guilty to an offence and upon conviction, is liable to a fine as provided for
under the Provincial Offences Act, R.S.O 1990.
Section 9.02 (1) - No Person shall hinder or obstruct, or attempt to hinder or
obstruct, an Officer
Section 9.02 (2) – No Person shall hinder or obstruct, or attempt to hinder or
Page 139 of 141
By-Law 2025-____
Page 2 of 2
obstruct, any Person exercising or performing a duty under this by-law.
3. THAT these amendments to By-Law 2023-049 are hereby declared to be part of
that By-Law as if written therein.
4. THAT this By-law shall come into full force and effect upon passing.
READ A First, Second, Third and Final time and passed this 13th of January,
2025.
________________________________
MAYOR – Deb Gilvesy
________________________________
DEPUTY CLERK – Amelia Jaggard
Page 140 of 141
Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2025-001
A BY-LAW to confirm the proceedings of Council at its meeting held on JANUARY 13,
2025.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of
a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg
as follows:
1. All actions of the Council of the Corporation of the Town of Tillsonburg at its meeting
held on January 13, 2025, with respect to every report, motion, by-law, or other action
passed and taken by the Council, including the exercise of natural person powers, are
hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonbur g referred
to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of the Corporation of the Town of
Tillsonburg.
4. That this By-Law shall come into force and take effect on the date it is passed.
READ A First, Second, Third and Final time and passed this 13th of January, 2025.
________________________________
MAYOR – Deb Gilvesy
________________________________
DEPUTY CLERK – Amelia Jaggard
Page 141 of 141