00 Corporate Policy Index, 2025Policy Name Policy Number Policy Category Approval Date Approval Authority Effective Date
Scheduled
Review
Year
Department
Last
Reviewed
Year
Revision Dates Schedules Word
Template?
Surveillance Camera Policy 1-001 01 - Administration March 22 2010 Council, By Law 3411 March 22 2010 2025 2021 n
Accessibility Policy 1-002 01 - Administration September 26 2011 Council, By Law 3539 September 26 2011 2025 Clerks 2021 Y
Freedom of Information Request Policy 1-003 01 - Administration October 11 2011 Council, By Law 3544 October 11 2011 2025 Clerks 2021 Y
Corporate Privacy Policy 1-004 01- Administration October 11 2011 Council, By Law 3543 October 11 2011 2025 2021 Y
Inclement Weather Policy 1-005 01- Administration January 25 2021 Council, Resolution #2021-045 January 25 2021 2025 Human Resources 2021 Y
COVID-19 Workplace Proof of Vaccination 1-006 01- Administration Octoner 25, 2021 Council, Resolution 2021-452 Octoner 25, 2021 2025 Human Resources y
Records and Information Management Policy
1-007 01 - Administration November 23 2015 Council Resolution # NUMBER November 23 2015 2025 Clerks 2021 Y
Accountability and Transparency Policy 1-008 01 - Administration December 14 2015 Council, By Law 3968 December 14 2015 2025 Clerks 2021 Y
Complaints Policy
1-009 01- Administration September 26 2016 Council, By Law 4041 September 26 2011 2025 2021 Complaint Procedure
Complaint Form
Y
Management of Policies 1-010 01 - Administration July 24 2019 SLT February 6, 2022 2025 Clerks 2021 Y
Right to Disconnect Policy 1-011 (dupilcate #)01 - Administration June 16, 2022 Council, Resolution # 2022-198 June 2, 2022 2023 Human Resources 2015 N
IT Policies Approval and Adoption Policy 1-011 (duplicate #)01-Administration December 11, 2023 Council Resolution #2023-057 December 11, 2023 2027 y
Policy Number Not Used 2-001 02 - Council & By Law Clerks
Notice Policy 2-002 02 - Council & By Law August 13 2018 Council, By Law 4214 August 13 2018 2025 Clerks 2021 December 9 2002 Y
Code of Conduct
2-003 02 - Council & By Law May 27 2019 Council, By Law 4305 May 27 2019 2023 Clerks 2021 December 14 2016
May 9 2011
February 8 2010
Form A Disclosure Statement
Form B Formal Complaint Form/Affidavit
Y
Committee Staff Liason Policy 2-004 02- Council & By Law February 28 2013 Council, By Law 3702 February 28 2013 2022 Clerks 2013 July 9 2012 Y
Mandate and Appointment of Members for
Committees
2-005 02 - Council & By Law February 28 2013 By Law 3704 February 28 2013 N
Delegation of Powers and Duties 2-006 02 - Council & By Law May 24 2016 By Law 4017 May 24 2016 N
Use of Corporate Resources for Municipal
Election Purposes
2-007 02 - Council & By Law June 26 2017 Clerk June 26 2017 2025 Clerks 2021 January 13 2014 Y
Council Expense Policy 2-008 02 - Council & By Law June 25 2018 Council, By Law 4206 June 25 2018 2025 Clerks 2021 Y
Policy for Boards and Committees of Council
2-009 02 - Council & By Law February 28 2013 Council, By Law 3702 February 28 2013 2022 Clerks 2019 January 14 2019 Y
Council-Staff Relations Policy 2-010 02 - Council & By Law February 28 2019 Council, By Law 4274 February 28 2019 2025 Clerks 2021 Y
Pregnancy and Parental Leave for Members of
Council Policy
2-011 02 - Council & By Law February 28 2019 Council, By Law 4275 February 28 2019 2025 Clerks 2021 Y
Accesibility Standards for Customer Service
Policy
2-012 02-Council & By-Law October 1, 2009 Clerks N
E-mail and Messaging Policy 2-013 02-Council & By-Law Clerks N
Design Criteria for Residential Subdivisions 3-001 03 - Development and Planning April 25 2005 By Law 3153 April 25 2005 N
Road Naming Policy 3-002 03 - Development and Planning November 28 2011 Council, By Law 3553 November 28 2011 2025 Operations 2021 Y
Site Plan Approval - Formal Staff Procedures 3-003 03 - Development and Planning September 26, 2011 Council, By-Law 3513 September 26, 2011 Building, Planning and By Law N
Planning Application Return Fee Policy 3-004 03 - Development and Planning January 3 2012 Council, By Law 3592 January 23 2012 2025 Building, Planning and By Law 2021 Y
Process of Planning and Development
Applications
3-005 03 - Development and Planning April 12 2012 Council, By-Law 3638 April 12 2012 Building, Planning and By Law 2023 N
Inactive Design Criteria By Law Deposit Policy
3-006 03 - Development and Planning April 23 2018 Council, Resolution #NUMBER April 23 2018 2025 Building, Planning and By Law 2021 Y
Contractor Management Program 3-007 03-Development and Planning July 13, 2018 N
Tree Policy 4-001 04 - Environmental Services March 14 2005 By Law 3135 N
Policy Number not used 5-001 05 - Finance and Accounting
Annual Surplus/Deficit Allocation Policy 5-002 05 - Finance and Accounting June 12 2017 Council Resolution # NUMBER June 12 2017 2025 Finance 2021 Y
Investment Policy 5-003 05 - Finance and Accounting October 15 2019 Council, By Law 4349 October 15 2019 2025 Finance 2021 Y
Purchasing Card Policy Procedures 5-004 05 - Finance and Accounting August 21, 2017 SLT N
Reserve Policy
5-005 05 - Finance and Accounting January 13 2020 Council, By Law 2020-008 January 13 2020 2025 Finance 2021 May 8 2017 (By Law 4107)Schedule A List of Reserves
Schedule B List of Obligatory Reserves
Schedule C Trust Fund Policy
Y
Puchasing Policy 5-006 05 - Finance and Accounting July 13 2020 Council, By Law 2020-070 July 13 2020 2025 Finance 2015 N
Debt Management Policy 5-007 05 - Finance and Accounting September 11 2017 Council, By Law 4135 September 11 2017 2025 Finance 2021 Y
Purchasing Cards 5-008 05 - Finance and Accounting June 16 2020 SLT 2022 Finance 2017 N
Development Charge Interest Rate Policy 5-009 05 - Finance and Accounting September 9, 2024 Council, By-Law 2024-102 June 13, 2024 2029 Finance 2024 N
Asset Retirement Obligation Policy 5-010 05 - Finance and Accounting September 9, 2024 Council, By-Law 2024-103 2028 Finance 2024 N
Town Grant Program Policy 5-011 05 - Finance and Accounting December 9, 2024 Council, By-Law 2024-128 Finance 2024 N
Succession Management Policy and Plan 6-001 06 - Human Resources December 13, 2021 Council, Resolution #2021-542 December 13, 2021 2024 N
Health and Safety Management 6-002 06 - Human Resources November 22 2004 By Law 3128 November 22 2004 2012 N
Corporate Privacy Policy 6-003 06 - Human Resources October 11 2011 By Law 3543 N
Freedom of Information Policy (duplicate - see
1-003)
6-004 06 - Human Resources ????N
Code of Conduct 6-008 06 - Human Resources May 9 2011 By Law 3504 May 9 2011 N
Personnel Policy 6-009 06 - Human Resources 2024 N
Hybrid Work Model Policy 6-010 06 - Human Resources March 14 2022 Council Resolution #2022-086 Upon Council Approval 2023 Corporate Services N
Injured Worker Report 6-011 06 - Human Resources May 5 2014 N
Long Service and Retirement Presentation
Event
06-012
Sale of Real Property Policy 7-001 07 - Legal Affairs October 24 2011 Council, By Law 3549 October 24 2011 2025 Clerks 2021 Y
Civil Marriage Ceremony Policy 7-002 07 - Legal Affairs February 11 2013 Council, By Law 3697 February 11 2013 2025 Clerks 2021 Y
Media Relations Policy 8-001 08 - Media & Public Relations February 8 2021 Council Resolution #2021-064 2025 Corporate Services 2021 Y
Flag Policy
8-005 08 - Media & Public Relations August 12 2019 Council, By Law 4327 August 12 2019 2025 Clerks 2021 October 28 2013 (By Law
3769)
Y
Public Engagement Policy 8-006 08 - Media & Public Relations February 9 2015 Council, By Law 3880 February 8 2015 2025 Clerks 2021 Y
Heritage Designation Procedure
9-002 09 - Recreation, Heritage, Culture
and Parks
October 11 2011 Y
Municipal Alcohol Policy
9-003 09 - Recreation, Heritage, Culture
and Parks
February 1 2019 By Law 4266 N
Special Events Policy
9-004 09 - Recreation, Heritage, Culture
and Parks
N
Comemorative Naming Policy
9-006 09 - Recreation, Heritage, Culture
and Parks
April 25 2016 Council, By Law 4012 April 25 2016 Recreation, Culture and Parks 2016 Y
User Fee Policy RCP
9-007 09 - Recreation, Heritage, Culture
and Parks
April 25 2016 Council, By Law 4013 April 25 2016 Recreation, Culture and Parks 2016 December 12 2016 (By Law
4064)
Y
Century Plaque Program Policy
9-008 09 - Recreation, Heritage, Culture
and Parks
June 25 2018 Council, By Law 4204 June 25 2018 Clerks 2018 Y
Rzone
9-009 09 - Recreation, Heritage, Culture
and Parks
September 9 2019 Council, By Law 4340 September 9 2019 2023 Human Resources 2019 Y
Sports Facilitties Allocation Policy
9-010 09 - Recreation, Heritage, Culture
and Parks
April 27 2020 Council Resolution 2020-206 April 27 2020 Recreation, Culture and Parks 2020 Schedule A Arena Request Application
Schedule B Ball Diamond Request
Application
Y
General Volunteer Policy
9-011 09 - Recreation, Heritage, Culture
and Parks
February 11 2019 Council Resolution # NUMBER February 11 2019 Recreation, Culture and Parks Y
Waiving of Facility Rental Fees Policy 9-012 09 - Recreation, Heritage, Culture
and Parks
January 27, 2025 By-Law 2025-011 January 27, 2025 2030 Recreation, Culture and Parks 2025
Rules & Regulations for Columbaria 10-001 10 - Social & Healthcare Services September 7 2007 N
Cemetery Governing Rights, Entitlements and
Restrictions
10-002 10 - Social & Healthcare Services August 13 2012 By Law 3640 N
Temporary Road Closure Policy 11-001 11 - Transportation October 27 2003 Council Resolution #NUMBER Operations Y
Tillsonburg Regional Airport Tenant Policy 11-002 11 - Transportation July 1 2013 N
Winter Maintenance Level of Service Policy 11-003 11 - Transportation August 1 2018 N
Strategic Asset Management Policy
11-004 11 - Transportation May 27 2019 Council, By Law 4311 May 27 2019 2020 Operations May 27
2019
Y
T:GO Service Fare Policy 11-005 11 - Transportation March 9 2020 Council, By Law 2020-021 April 1 2020 2025 Operations Y
T:GO Advertising Policy 11-006 11 - Transportation July 13 2020 Council, By Law 2020-072 August 1 2020 2025 Operations Y
Fleet Services Policies 12-001 12 - Vehicles and Equipment June 21 2010 N
Tillsonburg Fire Department Breathing
Apparatus
12-002 12 - Vehicles and Equipment February 24 1994 N
Used Vehicle and Equipment Procurement
Policy
12-003 12 - Vehicles and Equipment N
Short Term Disability HR-007 06 - Human Resources October 1 2010 2019 N
Hours of Work/Overtime Policy HR-008 06 - Human Resources October 2 2010 2019 N
Progressive Discipline/Problem Resolution HR-009 06 - Human Resources October 1 2010 2019 N
Regular Attendance and Personal Days HR-010 06 - Human Resources October 1 2010 2019 N
Employee Computer and Related Technology
Purchase Plan
HR-012 06- Human Resources November 28 1994 Human Resources N
Requested Educational Assistance Policy
HR-012 06-Human Resources October 1 2010 SLT October 1 2010 Human Resources 2021 Application for Requested Educational
Assistance
Y
Dress Code Policy HR-027 06- Human Resources June 10, 2020 SLT June 10, 2020 2021 Human Resources
Sustance Abuse Policy (Fit for Duty)HR-028 06-Human Resources October 17, 2018 Human Resources
Psychological Health and Safety Policy HR-029 06- Human Resources October, 2018 Human Resources
Supervisor Competency HR-030 06- Human Resources Septmeber, 2018 Human Resources
Incident Reporting and Investigation Policy HR-031 06- Human Resources October, 2018 Human Resources
Personal Protective Equipment (PPE)HR-032 06- Human Resources February 1, 2017 Human Resources December 1, 2018
First Aid HR-033 06-Human Resources April, 2019 Human Resources
Fire/Portable Fire Extinguishers HR 034 06- Human Resources April, 2019 Human Resources
Early and Safe Return to Work HR-035 06- Human Resources March 6, 2019 Human Resources
Workplace Anti-Violence Harassment and
Sexual Harrasment
HR-036 06-Human Resources February, 2019 SLT 2023 Human Resources August 2019, September
2019, January 2020,
November 2022
Workplace Hazardous Material Information
System (WHMIS)
HR-037 06- Human Resources Human Resources
Confined Space Entry HR-038 06- Human Resources Human Resources
Ergonomics/MSD Prevention HR-039 06-Human Resources Human Resources
Noxious Weeds HR-040 06-Human Resources April 1, 2019 Human Resources
General Health and Safety Rules HR-042 06- Human Resources June 1, 2015 2019 Human Resources
Work Refusals HR-043 06-Human Resources Human Resources
Hazard, Assessment, Analysis and Control HR-044 06- Human Resources September 1, 2017 2019 Human Resources
Corporate Health and Safety Policy HR-045 06-Human Resources June 3, 2015
Working From Home HR-046 06 - Human Resources April 1 2020 SLT April 1 2020 2020 Human Resources December 2 2020 A - Ergonomics While Working At Home Y
Rzone
HR-047 09 - Recreation, Heritage, Culture
and Parks
September 9 2019 Council, By Law 4340 September 9 2019 2023 Human Resources 2019 Y
Criminal Record Check Policy HR-055 06- Human Resources August 12, 2024 Council August 2, 2024 2026 Human Resources 2024