240924 Parks, Beautification and Cemeteries Advisory committee Minutes
The Corporation of the Town of Tillsonburg
Parks, Beautification & Cemeteries Committee Meeting
MINUTES
Tuesday, September 24, 2024
5:00 PM
Boardroom CSC
10 Lisgar Ave.
ATTENDANCE:
Ron Walder
Maurice Verhoeve
Kristine Vandenbussche
Martha Kirkpatrick
Joan Weston
Pete Luciani
Deb Gilvesy
Regrets:
Mike Dean
Barbara Wareing
Isaac Card
Paul DeCloet
Staff:
Margaret Puhr
Andrea Greenway
Regrets:
Matt Johnson
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:00pm
2. Adoption of Agenda
Resolution # 1
Moved By: Maurice Verhoeve
Seconded By: Pete Luciani
THAT the agenda, as amended for the September 24, 2024 meeting of Parks, Beautification & Cemeteries Advisory Committee, be approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Martha Kirkpatrick
Seconded By: Ron Walder
THAT the minutes from the June 25, 2024 committee meeting, be adopted.
Carried
5. Presentations
6. Information Items
6.1 Parks and Recreation Master Plan - update memo
Andrea and Mayor spoke to the Master Plan document - Mayor noted that the Plan is a living document.
6.2 Sub-committee motion for additional member
The Trans Canada Trail is owned by the County, therefore having a member of the county would be helpful in accelerating any actions related to it.
Resolution # 3
Moved By: Pete Luciani
Seconded By: Martha Kirkpatrick
THAT the Parks, Beautification & Cemeteries Committee recommends that Council approve adding a representative of Oxford County to the subcommittee to assist with expediting actionable
items related to Trans Canada Trail use and maintenance.
Carried
6.3 Westmount Park playground update memo
The playground was installed in August and is in use. It is an accessible playground.
6.4 Custom Mosaic program
This item might be better addressed by the Heritage, Culture and Special Awards Committee. The expense for such project should be carefully considered vs more pressing expenditures.
6.5 Subcommittee update memo
Resolution # 4
Moved By: Pete Luciani
Seconded By: Martha Kirkpatrick
THAT staff explore the option of cutting the stump and roundup application to remove the invasive grapevine species
Carried
6.6 Weir update - Joan Weston
Joan Weston found the original Lake Lisgar dam documents and blueprints in her family files. The documents were copied by town engineering department.
Andrea informed that someone was found who can fix the weir, and this item is being added to the 2025 budget.
7. General Business & Reports
7.1 Scattering Gardens
Andrea spoke to the report
Resolution #5
Moved By: Maurice Verhoeve
Seconded By: Kristine Vandenbussche
THAT the Parks, Beautification & Cemeteries Committee does not recommend the Council address the scattering gardens until the current cemetery infrastructure has been updated and improved.
Carried
7.2 Dog Park Signage
Councillor Luciani brought to the committee that the community board located on the dog park signage remains unused as it is not accessible to the members of the public. Looking for
solutions to make the board up to date and useful. Staff will look into some ideas and bring them back to the committee.
7.3 Flat marker area in cemetery
Mayor Gilvesy brought discussion to a new gazebo at the front of the cemetery with stone walkway and flowerbeds which has not come to the committee for review. Any new infrastructure
and landscaping should be carefully considered and planned for long term.
8. Next Meeting
October 29, 2024
9. Adjournment
Resolution # 6
Moved By: Pete Luciani
Seconded By: Maurice Verhoeve
THAT the September 24th meeting of Parks, Beautification & Cemeteries committee be adjourned at 5:45 pm
Carried