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990222 Regular Council Meeting AgendaTHE CORPORATION OF THE TOWN OF TILLSONBURG COUNCIL AGENDA MONDAY -February 22nd, 1999- 8:00 P.M. ORDER OF BUSINESS: Pages 4 - 8 A. Adoption of Minutes - February 8, 1999 B. Adoption of A e nda C. Declarations - Municipal Conflict of Interest Act D. Presentation 1. Monthly Volunteer Recognition Award - Mr. Bill Hume E. Appointments/Delegations 1. Mr. John Finlay, MP Oxford F. Public Hearings 1. Davlaur Developments - Extension of Water Allocation and Draft Plan Approval (to be distributed) 2. Hickory Hills Developments Inc. - Zone Change Amendment (enclosed) Correspondence Received: 9 i) Reginald and Joan Ort 10 -11 ii) David Wilkins 12 iii) Hickory Hills Residents Association 13 iv) Gloria and George Edmonstone G. Committee of Adiustment 14 1. A-3/99 - Balazs Enterprises Ltd. . 6' 15 2. A-4/99 - David & Helen Abrams H. Reports 16 - 21 1. Corporate Services Committee Minutes of February 17`h, 1999 2 2 - 31 2. Clerk-Administrator/Deputy Clerk RE: Proposed Housekeeping Amendments to the County of Oxford Official Plan I. Communications 32 1. City of Welland RE: Bill 79 - Fairness for Property Taxpayers Act 3 3 - 3 5 2. LCBO RE: Contribution for Alcohol Beverage Glass Containers in Blue Box 3 6 - 41 3. Tillsonburg Catholic Schools Council RE: Application to Manage and Conduct a Nevada Lottery J. Information 4 2 - 5 5 1 • TillsonburiPolice Services Board Minutes of December 21 ", 1998 and January 18 , 1999 5 6 - 5 7 2. County of Oxford RE: 1999 Budget and Levy - LPRCA 5 8 -6 2 3. Ministry of Transportation RE: Big Otter Creek Rehabilitation 63 4. Long Point Region Conservation Authority RE: Status of Rock's Mill Dam 64 5. City of Ottawa RE: Prohibition or Regulation of Dogs by Breed or Class 6 5 - 6 7 6. Municipality of Bayham Re: Talisman Energy Inc. - Proposed Sour Gas Processing Plant 68 7. Tillsonburg B.I.A. RE: Possible Norfolk Mall Expansion 69 8. County of Oxford RE: Tillsonburg PUC 1999 Water Department Budget 7 0 - 71 9. Ministry of Education and Training RE: Secondary School Reform Initiative 7 2 - 7 4 10. Federation of Canadian Municipalities RE: Finance Minister Takes Small Step Toward Protecting Human Health: More Must Be Done in the Millennium Budget 7 5 - 7 6 11. Sausage Fest ' 99 - May 15'' and 16'', 1999 K. Resolutions L. By -Laws 1. By -Law 2888 - 2. By -Law 2889 - 3. By -Law 2890 - 4. By -Law 2891 - M. Notice of Motion To Amend Traffic By -Law 2103, as amended (No Stopping) To Amend Traffic By -Law 2103, as amended (Horse Drawn Vehicles) To Amend By -Law 2693 - Licence Fees To Provide for Interim Levy . * . FEBRUARV 8`h' 1999 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, February 8`h, 1999 at 8:00 A.M. in the Council Chambers, Municipal Offices, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith ORDER OF BUSINESS: A. Adoption of Minutes — January 25 h, 1999 No. 1 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under date of January 25 h, 1999 be adopted as amended. "Carried" B. Adoption of Ap-enda No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council Meeting of January 8`h, 1999 be adopted, with the addition of: F. Communications 4. Tillsonburg Chamber of Commerce RE: Resolutions in Support of. i) Opposition to Norfolk Mall Expansion ii) Town's Opposition to Deloitte Touche Water/Waste Water Report 5. OMB RE: Cancellation of Hearing — Richard Epple 6. McCarthy Tetrault RE: Carl Braun — Appeal. "Carried" C. Declarations — Municipal Conflict of Interest Act None .s D. Appointment/Delegations 1. Oxford County Tourist Association Linda Lomax, Tourist Co-ordinator of the Oxford County Tourist Association, addressed Town Council and listed a number of achievements of the 1998 tourism year in the County of Oxford and explained projects and goals for 1999. 2. Christopher's Fundraisers Tammy Gould addressed Town Council on behalf of Christopher Mabee and expressed a list of accomplishments for Christopher Mabee, as a member of the Canadian Junion National Team for Figure Skating and explained his goals of participating in the 2002 Winter Olympics in Salt Lake City. Ms. Gould also asked for a banner to be placed in the Town Centre Mall and approximately 100 Town of Tillsonburg pins for Christopher. E. Reports 1. Public Services Committee Minutes of February 3rd, 1999 2. Otter Valley Utility Corridor & Recreation Trail Minutes of January 26`'', 1999 3. Development/Culture Committee Minutes of January 26`h, 1999 4. Fire Committee Minutes of February 1", 1999 F. Communications 1. Township of Norfolk RE: Notice of the Passing of a Zoning By -Law 2. County of Oxford RE: Maintenance Agreement — Urban County Road Maintenance 3. Township of East Zorra-Tavistock RE: Energy Competition Act 1998 J • a G. Information 1. Ontario Property Assessment Corporation RE: Appointment of President and CAO; and Significant Financial Benefits for Municipalities 2. Association of Municipalities of Ontario RE: AMO Successful in Obtaining Extension for Municipalities 3. Ministry of Finance RE: Important Information for Business Property Owners About Recent Property Tax Changes 4. Oxford Public Health & Planning RE: Public Notice — Applications for Draft Plan of Subdivision, Official Plan Amendment and Zone Change — Hickory Hills Developments Inc. H. Resolutions No. 3 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Public Services Committee Minutes of February 3'd, 1999 be received and recommendations contained therein be adopted. "Carried" No. 4 Moved by Councillor Lamb Seconded by Councillor Smith AND RESOLVED THAT the Otter Valley Utility Corridor & Recreation Trail Minutes of January 26`h, 1999 be received. "Carried" No. 5 Moved by Councillor Carroll Seconded by Councillor Lamb AND RESOLVED THAT the Development/Culture Committee Minutes of January 26"', 1999 be received and recommendations contained therein be adopted. "Carried" No. 6 Moved by Councillor Horton Seconded by Councillor Lamb AND RESOLVED THAT the Fire Committee Minutes of February 1 ", 1999 be received and recommendations contained therein be adopted. "Carried" No. 7 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Corporation of the Town of Tillsonburg's solicitor, Mr. R. R. MacDougall, be directed to file an objection to Township of Norfolk OU Zoning By -Law Amendment No. 475-NO-98 with respect to the proposed expansion of the Norfolk Mall. "Carried" No. 8 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Town of Tillsonburg accept the Maintenance Agreement between the Corporation of the Town of Tillsonburg and the County of Oxford for urban County road maintenance, and that the Mayor and Clerk be authorized to sign the Maintenance Agreement. "Carried" No. 9 Moved by Councillor Rosehart Seconded by Councillor Horton AND RESOLVED THAT the Council of the Town of Tillsonburg support the Township of East Zorra-Tavistock's resolution with respect to Energy Competition Act 1998, dated January 6`h, 1999. "Carried" No. 10 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT Town Council direct the Director of Public Services to prepare an added tender request for consideration (as part of Item 2 of Transit Advisory Committee Minutes of January 28`', 1999) for a conventional 30 foot bus with wheel chair accessibility. "Carried" No. l 1 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Town Council endorse, in principle, the alternative option as presented in `The Preferred Management Option for Water and Sewage Services for the County of Oxford' Report from the City of Woodstock under date of February 4t`, 1999. "Carried" I. By -Laws The following by-laws were given three readings and finally enacted: 1. By -Law 2885 - To authorize a Sub -Division Agreement with County Contracting of Wheatley 2. By -Law 2886 - To authorize Construction of Certain Upgrades to Sewage Treatment Plant 3. By -Law 2887 - To Levy an Amount on Public Hospital I Notice of Motion K. Closed Session No. 12 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Closed Session to consider matters of potential litigation. "Carried" No. 13 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Town Council move back into Executive — Closed Session to consider matters of potential litigation. "Carved" Meeting adjourned. Mayor Clerk -Administrator • * 68 Wilkins Cres., Tillsonburg, Ont., January 27, 1999. Mayor C. McKnight, Town of Tillsonburg, 200 Broadway, Tillsonburg, Ont. Dear Mr. McKnight, The most recent plan for the property between Wilson Ave. and Wilkins Cres. in Hickory Hills has been reviewed and discussed by most of the property owners bordering this land. The building of detached homes, garden homes, and a condominium are completely satisfactory to us and should satisfy the needs and desires of all concerned. Since we will be away at the time of the hearing in this matter we wish to register our vote in favour of the project. Yo rs sincerel , 7 Reginald and Joan Ort C: I III &c`I- 3 David Wilkins 15 Sinclair Drive, Tillsonburg, On AG 5L6, 519 842 3284 Feb. 8th To: 1999 Cam McKnight, Town Mayor cc. Tillsonburg Town Council Members Mr. Mayor Ref. Zoning change proposals at Hickory Hills. You are aware that a meeting was called in Hickory Hills by the H.H. Developer, assisted by the President of the H.H.Residents Assoc. on Feb 4th to inform the residents ofthe proposed draft ammendment to zoning at Hickory Hills to be submitted to Town Council Feb 22. 1999. This zoning change steins from the resistance of the Devel- oper to fulfil the original concept to erect a 140 unit apartment building. I have the following observations to.makes 1. The meeting was called when 40% of the H.H. residents were abroad 2. Most attendees were from Wilkins Cres, and homes North of Dereham 39 The voting result showed 97% of attendees were in favour of the proposed draft amendments However that is NOT 97% of the residents of Hickory Hills, since only approx 60 homes were represented. The real result was 9796 of 13% of the houses which is 12% of the residents of Hiakory Hills. 4. Attendees who Abstained or voted against the proposal were questioned to provide "ammunition" to the Developer. over : 10 Page 2 S. The proposal has the following faults: a) There In no access to the Wilkins Crags Parkettes from the new development. b) Will taxes be charged on the Wilkins Cres parkettes? c) Access to the cluster homes will be by PRIVATE road, maintained by the cluster hone residents with access barred to anyone else. d) The proposal is vague# as the design of the 40 unit apt* is postponed until after permission is granted for the zoning change. e) The apartment building height in proposed at 50 ft. not 40 fte as stated to no in 1992 by the Town Clerk f) The apartment building will not be erected until all the housing units are sold. This leaves the Residents and the Town open to the possibility the Developer will "Walk away" and not fulfil his obligations. Respectfully Yours David Wilkins. a-v HICKORY HILLS RESIDENTSASSOCIATION 48 Wilson Avenue, 7illsonburg, onta►to. N4G SL 6 '1'drillsonc (519) 688-0904 February 15, 1999 Mayor C. McKnight and Members of Town Council 200 Broadway Street., Tillsonburg, Ontario N4G 5A7 On behalf of 116 people who attended our meeting February 4, 1999 at which time Mr. Steve Smith presented his new plan for rezoning of lands in Hickory Hills, we want you to know it was a resounding yes to its approval. A show of hands was taken and only 3 voted against it. We would like to relay to you that the Height of the five (5) story building was the only objection that was expressed and that one person thought it should be rental instead of Condo units. We appreciated the attendance of Mr. S Molnar at this meeting. We all look forward to this being passed and the completion of the construction work here in Hickory Hills. For some, it has been a long process! Yours truly-,l /i Ron Thornton, President 12 +o File: A-3/99 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Take notice that an application has been made to the Tillsonburg Committee of Adjustment for variance to certain provisions of the Tillsonburg Zoning By -Law 1994, as amended; And further that this application is being made under Section 45 of the Planning Act, R.S.O. 1990, by: OMWERM: AGENT: Balazs Enterprises Limited 011ie Mandryk 12 Parkwood Drive Mandryk & Associates Tillsonburg, ON N4G 2B8 Barristers & Solicitors 65 Bidwell Street Tillsonburg, ON N4G 3J8 LOCATION: Lot 385, Plan 500, known municipally as 108 Concession Street East PURPOSE: The purpose of this application is to seek the following variance(s) to Tillsonburg zoning By -Law 1994, as amended: i) Section 12.2.2.2.4 — Rear Yard — to reduce the required rear yard from 7.5 m (24.6 ft) to 1.95 m (6.4 ft) to recognize an existing one -storey commercial building. The Tillsonburg Committee of Adjustment granted minor variance application No. A-19/88 on November 7, 1988 to permit a rear yard of 2.1 m (6.9 ft). The building was the constructed closer to the rear lot line in contravention to the Decision of the Committee of Adjustment. The applicant has submitted this current application to rectify this discrepency. The subject lands are located in a C2-22 (special highway -commercial zone). The Committee of Adjustment may authorize a variance to the Tillsonburg Zoning By -Law 1994 with respect to land, buildings and structures or the uses thereof provided that in their opinion it is desirable and appropriate development for that land, building or structure and that it does not adversely effect the Tillsonburg Zoning By —Law or Oxford County Official Plan. Before making its decision, the Committee of Adjustment will hold a Public Hearing to consider submission in favour or in opposition to the applied for minor variance from interested persons. Take notice that the Public Hearing will be: Date: February 22, 1999 Time: 8:00 P.M. Place: Tillsonburg Council Chambers, Municipal Offices, Town Centre Mall If you do not attend and are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. Persons taking part in the hearing and wishing a copy of the decision must file a written request for notice of decision with the Secretary -Treasurer. Such decision will be mailed not later than ten days from making of the decision. Dated at Tillsonburg this 12th day of February, 1999. Brad Bartlett Secretary -Treasurer IE File: A-4/99 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Take notice that an application has been made to the Tillsonburg Committee of Adjustment for variance to certain provisions of the Tillsonburg Zoning By -Law 1994, as amended; And further that this application is being made under Section 45 of the Planning Act, R. S.O. 1990, by: OWNERM: AGENT: David & Helen Abrams Scott Campbell 319 Quarterline Road Barrister & Solicitor Tillsonburg ON N4G 4E7 P.O. Box 5,36 Broadway Tillsonburg, ON N4G 3J8 LOCATION: Lot 2, Plan M-139, known municipally as 319 Quarterline Road PURPOSE: The purpose of this application is to seek the following variance(s) to Tillsonburg zoning By -Law 1994, as amended: i) Section 6.2.1.1.5 — Front Yard — to reduce the required front yard from 7.5 m (24.6 ft) to 7.42 m (24.3 ft) to recognize an existing single-family detached dwelling which was constructed too close to the street due to a construction error. The subject lands are located in a (R-1) residential first density zone. The Committee of Adjustment may authorize a variance to the Tillsonburg Zoning By -Law 1994 with respect to land, buildings and structures or the uses thereof provided that in their opinion it is desirable and appropriate development for that land, building or structure and that it does not adversely effect the Tillsonburg Zoning By —Law or Oxford County Official Plan. Before making its decision, the Committee of Adjustment will hold a Public Hearing to consider submission in favour or in opposition to the applied for minor variance from interested persons. Take notice that the Public Hearing will be: Date: February 22, 1999 Time: 8:00 P.M. Place: Tillsonburg Council Chambers, Municipal Offices, Town Centre Mall If you do not attend and are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. Persons taking part in the hearing and wishing a copy of the decision must file a written request for notice of decision with the Secretary -Treasurer. Such decision will be mailed not later than ten days from making of the decision. Dated at Tillsonburg this 12'' day of February, 1999. Brad Bartlett Secretary -Treasurer IN I-& CORP.2/99 THE CORPORATION OF THE TOWN OF TILLSONBURG CORPORATE SERVICES COMMITTEE MINUTES of the meeting of the Corporate Services Committee held Wednesday, February 17'', 1999 at 2:30 P.M. in the Council Chambers, Tillsonburg Municipal Offices. PRESENT: Chair R. Smith, Mayor C. McKnight, Deputy Mayor Horton, Members: D. Beres, B. Carroll and C. Rosehart Others: S. Molnar, G. Leachman and S. Lamb Staff: D. Morris, Clerk -Administrator J. Arts, Treasurer B. Bartlett, Deputy Clerk G. Seitz, Accountant ALSO PRESENT (AS AN OBSERVER): Bob Reynolds, ALLMAT Associates ORDER OF BUSINESS: A. Adoption of Agenda Moved by B. Carroll Seconded by D. Beres THAT the Agenda for Corporate Services Committee of Wednesday, February 170', 1999 be adopted as circulated, as amended to include: D. Finance 5. 1998 Community Re -investment Fund 6. Corporate Services meeting date for 1999 Budget 7. New Computer System E. Special & Property 2.2 Accounts Payable Repayment Authorization (attached) 4. New Management Option for Sewer and Water Services for the County of Oxford B. Declaration of Pecuniary Interest l . D. Beres declared a pecuniary Interest with respect to Vendor No. B 195 on the Accounts Payable List for January 1999. 16 2. Mayor C. McKnight declared a Pecuniary Interest with respect to Vendor No. A125 and T573, as found on the Accounts Payable List for January 1999. C. Delegations None D. Finance Accounts Payable List, as per JangM 31, 1999 After answers were provided to several questions raised by members, the Committee approved the Accounts Payable List, as of January 31 S`, 1999. Moved by D. Beres Seconded by B. Carroll THAT Corporate Services Committee recommend to Town Council the payment of the Accounts Payable List as of December 3Is% 19981 in the amount of $481,004.69. "Carried" D. Morris advised that he is preparing a report on the cost of natural gas consumption, which will be forthcoming at the next Corporate Services Meeting. As well, Gary Seitz, Accountant, was requested to take this item to the Co- operative Purchasing Group for review. D. Morris, Clerk -Administrator, advised that he would bring forth a report at the next Corporate Services Meeting with respect to the long distance telephone charge review, recently completed by staff. D. Morris, Clerk -Administrator, was requested to bring forward to the next Corporate Services Committee meeting, the policy with respect to Councillors' attendance at conferences. 2. North Street Sanitary Sewer Development A letter dated November 19'', 1998 from the Director of Public Services and a memorandum from the Clerk -Administrator, dated February 15, 199% were received. iVA A letter dated January lb`f', 1999 from Cyril J. Demeyere Ltd. was received and fax letter dated January 29`h, 1999 from Connium Management Inc. was received by the Corporate Services Committee. D. Morris, Clerk -Administrator, explained to Committee the proposal to extend a gravity fed sewer line from Fourth Street to North Street to accommodate development of residential subdivisions in the area of North Street east of Broadway and further that there was a recommendation from the Public Services Committee for the Town to provide an upfront servicing agreement under the Development Charges Act for the developers of the residential subdivisions. J. Arts, Treasurer, explained to Corporate Services Committee that the up- front financing arrangement for the development of the subject lands could negatively impact the Town's debenture limit and further advise that the financing arrangement for the development of those lands should be the responsibility of the developers. Corporate Services Committee discussed further the debenturing by the Town for the development of the residential lands east of Broadway. Moved by I. Horton Seconded by B. Carroll THAT Corporate Services Committee recommend to Town Council that the installation of a gravity sanitary sewer from Fourth Street to North Street in the Town of Tillsonburg, to assist with the development of the proposed residential subdivisions along North Street east of Broadway, be supported in principle and that the financing arrangement be a matter between the Developer and the Developer's Financial Institution and be at the cost to the developers of those lands; AND FURTHER THAT the Town of Tillsonburg not provide front end financing arrangement for the development of the residential subdivisions in the area east of Broadway, along North Street East in the Town of Tillsonburg. "Carried" 3. Ontario Lottery Corporation — Advance Funding Program D. Morris, Clerk -Administrator, presented his memorandum dated February 151'', 1999 for consideration of Corporate Services Committee. Mayor C. McKnight presented that the applicants for Advanced Ontario Lottery Corporation Funding should be divided into three categories, being: a) a local organization using funds for a special capital project in the Town of Tillsonburg; • s i I.qt b) a local organization in the Town of Tillsonburg c) all other groups Mayor McKnight further directed that the Advanced Funding Program monies would be split accordingly amongst the three groups, being $200 for Group C, $500 for Group B, and the rest of the funds being split evenly amongst those in Group A. The Clerk -Administrator was directed to bring forth a report based on the proposal by Mayor McKnight to the March 80', 1999 Town Council Meeting for further consideration. 4. Insurance Proposals J. Arts, Treasurer, explained the request from Parks and Recreation to insure the new 1500 square foot portion of the old museum building as well as the contents being used for Youth Programs. This coverage to be in addition to the $301000 insurance on the old portion of the building. Moved by I. Horton Seconded by D. Beres THAT the Corporate Services Committee recommend to the Town Council that the new portion of the old museum building, located in the Memorial Park be insured by Frank Cowan Company Limited in the amount of $100,000.00 and that the contents of the building be insured for $10,000.00 at the total cost of $43.00 per annum. "Carried" 5. Community 1998 Re -investment Fund J. Arts, Treasurer, presented to Corporate Services Committee, that there was an anticipated surplus under the 1998 Community Reinvestment Fund in the amount of $137,000.00. An announcement to this affect was made by the Ontario Minister of Finance in August 1998, at AMO. 6. 1999 Budget Meeting Dates Corporate Services Committee set the Budget Meeting Dates for Friday, March 19", 1999, commencing at 8:00 a.m. 7. New Computer Systems D. Morris, Clerk -Administrator, was directed to bring forth a policy on disposing of surplus computer and office equipment. r� E. Special and Property 1. Tillsonburg Police — Request to Amend By -Laws Moved by B. Carroll Seconded by D. Beres THAT Corporate Services Committee recommend to Town Council the requested amendments to the Town of Tillsonburg's By -Laws in a letter dated January 22na from Chief Chris Coles, "Carried" 2. Council Meetings and Committee Structure A memorandum dated February 10 h, 1999 from the Deputy Clerk was received. Moved by B. Carroll Seconded by D. Morris THAT Corporate Services Committee recommend to Town Council that the Memorandum dated February 10`h, 1999 from the Deputy Clerk be tabled until such time as the report is received from ALLMAT & Associates with respect to the reviews for the Town of Tillsonburg, currently in progress. "Carried" 3. Accounts Payable A memorandum dated February 16`h, 1999 from the Accountant was received. Moved by D. Beres Seconded by I. Horton THAT Corporate Services Committee recommend to Town Council to accept the recommendation of the Accountant, in the memorandum dated February 16t', 1999, to issue Town cheques after approval by Corporate Services Committee be adopted. "Carried" 4. Oxford County Board of Health Moved by B. Carroll Seconded by D. Beres THAT the letter dated January 22na, 1999 from the Oxford County Board of Health regarding health hazards be received and filed. "Carried" 5. New Management for Sewer and Water Services at Oxford County 20 Deloitte & Touche Report dated February 24`', 1999 regarding a new management option for water and sewage services for the County of Oxford was received by Corporate Services Committee. F. Closed Session Moved by I. Horton Seconded by D. Beres THAT Corporate Services Committee now move into Closed Session to consider matters of potential litigation. "Carried„ Corporate Services Committee moved into Closed Session at 5:30 P.M. and back into Open Session of Corporate Services Committee at 6:25 P.M. Meeting adjourned at 6:25 P.M. L� in Deloitte & Touche Report dated February 20' 1999 regarding a new management option for water and sewage services for the County of Oxford was received by Corporate Services Committee. F. Closed Session Moved by I. Horton Seconded by D. Beres THAT Corporate Services Committee now move into Closed Session to consider matters of potential litigation. "Carried" Corporate Services Committee moved into Closed Session at 5:30 P.M. and back into Open Session of Corporate Services Committee at 6:25 P.M. Meeting adjourned at 6:25 P.M. s THE CORPORATION OF THE TOWN OF TILLSONBURG _. REPORT To: Mayor and Members of Town Council From: Brad Bartlett, Deputy Clerk Date: February 18, 1999 RE: Proposed Housekeeping Amendments To The County of Oxford Official Plan At the request of the County of Department, staff have reviewed Proposed Housekeeping Amendments Plan. . �0 , ti TlI.LoONBURC r Oxford Planning and Development their document with respect to to the County of Oxford Official Staff have no objection to the proposed amendments except for Section 5.0 - 'Servicing Beyond the Boundaries of Designated Settlement Areas' and would like to bring this matter to Town Council. The section is attached for Council's consideration. The proposed amendment would be contrary to Town Council policy. The policy change would allow the extension of municipal services into a rural area once approved by the area municipality and the County of Oxford. The urban municipality would not be consulted as the proposed amendment is presently written. The Town is therefore opposed on three grounds: Firstly, the extension of municipal services into a rural area without annexation is against current Town policy; Secondly, the infilling development would be costly to serve and would be against orderly and long term growth strategies in the County of Oxford; Thirdly, infill lots on municipal services would reduce the size of the present 2.0 acre rural non -farm lots and create negative impacts across the County of Oxford. It is therefore recommended that Town Council be opposed to 'Section 5 - Servicing Beyond the Boundaries of Designated Settlement Areas' of the report of the County of Oxford, entitled 'Proposed Housekeeping Amendments to the County of Oxford Official Plan'. And further that the County of Oxford be so advised. Respectfully submitted. i David Morris, Clerk -Administrator Brad Bartlett, Deputy Clerk 22 Approved by: Authored by: MUNICIPAL OFFICES — Town Centre Mall 200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-6428 Fax: (519) 842-9431 S o:owRs OUR FILE: Jh¢ Corporation of tie CMINTY OF OXFORD DEPARTMENT OF PLANNING AND DEVELOPMENT P. O. Box 397, Court House, Woodstock ON N4S 7Y3 OP 11-23 HOUSEKEEPING AMENDMENT TO OFFICIAL PLAN To: The Chairman and Members of MEETING DATE: the Oxford County Public Health REPORT No.: & Planning Committee BACKGROUND: Fax: (519) 537-3024 telephone: (519) b39-y?Juu Nov. 5, 1998 98-101 On December 13, 1995 Oxford County Council adopted the current Official Plan. For the most part the document was approved and came into force on August 20, 1996. In April 1998 the Ontario Municipal Board approved those sections of the document which had been the subject of referral requests. The Official Plan has been utilized for a period of approximately two years as the basis of making land use decisions in the County. DISCUSSION: Over the past two years as a result of applying the Official Plan to development proposals and during Ontario Municipal Board hearings on specific matters, a number of 'housekeeping' matters have been identified as potentially requiring change to the document. Most of the proposed policy changes are generally minor in nature and clarify existing policy or add policy to address matters not previously considered. The purpose of this report is to outline for Planning Committee and County Council the nature of the changes under consideration. Should the County decide to proceed with making changes to the Official Plan, consultation with the Area Municipalities, Provincial Agencies and the public notification requirements of The Planning Act will need to occur. Attached for consideration as Appendix 1 is a copy of the suggested policies showing the draft changes to the document. Appendix 1 is divided into sections corresponding to the numbering of the following subsections. 1.0 Changes to the Agricultural Policies: 1.1 Enlargement of Non -Farm Residential Parcels: The Official Plan was structured to achieve two fundamental goals: (a) to preserve prime agricultural (Class I to III) lands; and • �6 Report No. 98-101 Page 2 (b) to minimize incompatibilities between agricultural uses and non- agricultural uses. In order to achieve these objectives the Plan: (a) only permits new non -farm development where conflict issues are satisfactorily addressed; (b) limits the size of new non -farm parcels to avoid incrementally removing prime agricultural land from potential production; (c) allows minor adjustments in the boundaries of lots to rectify encroachments. Currently the Plan does not contain policies with respect to proposals to sever agricultural land to be added to an existing residential lot. As such there is an inconsistency since the Plan limits the size of new lots to 0.8 hectares (2 acres) but has no limit on the amount of land which could be added to an existing lot. Not only does this remove agricultural land from production, it also increases the likelihood of subsequent applications for consent to divide the residential lot into new lots for residential purposes. The proposal is to add policies to the Official Plan to require that proposals which have the effect of adding agricultural land to an existing residential property meet the same criteria relating to maximum lot size as is applied to new lots. (See Section 1.1 of Appendix 1 for revisions proposed) 1.2. Relationship of Intensive Livestock Fanns to Environmental Protection Areas: Currently the Official Plan establishes conditions to be satisfied for the establishment of 'Intensive Livestock Farms' in agricultural areas. The Plan does not address the issue of these types of farms within or adjacent to Environmental Protection Areas. All types of farming are currently permitted on existing cleared areas within Environmental Protection designations and on adjacent lands without any requirement for an environmental impact study. Recognizing the nature of intensive livestock farms and the objective of protecting significant environmental features such as wetlands, significant watercourses and other important natural features, the Official Plan should include policies addressing this issue. The proposal is to add policies to the Official Plan which would require that potential impacts of intensive livestock farms on significant natural features be assessed by the means of an Environmental Impact Study and mitigated prior to the establishment of this type of use. (See Section 1.2 of Appendix 1 for the revisions proposed) /14 Report No. 98-101 Page 3 1.3. Nutrient Management and intensive Livestock Farms: The Official Plan currently requires that new or expanding intensive livestock farms obtain or renew a Certificate of Compliance from the Ontario Ministry of Agriculture, Food and Rural Affairs for farm -related development. During the preparation of the County's Draft Nutrient Management Strategy legal advice has been obtained which suggests that since this program is administrative in nature as opposed to legislative and since there is no guarantee it will continue to exist the County's Strategy should specify the elements associated with this program (ie. nutrient management plan and adequate storage capacity) but the program should not be the basis for such requirement. The proposal is to remove the policies relating to a 'Certificate of Compliance' and replace these with a requirement for nutrient management and adequate manure storage capacity. (See Section 1.3 of Appendix 1 for the revisions proposed) 1.4 Minimum Distance Separation: Provincial Policy establishes that Minimum Distance Separation requirements be satisfied for. (a) new non farm uses including residential uses locating in agricultural areas; and (b) new or expanding livestock facilities and manure storage facilities locating in proximity to established non-agricultural uses. The County Official Plan implements these policies, however, it has been identified that the Plan does not include the requirement to satisfy MDS I for new residential dwellings on undersized agricultural land parcels and for temporary dwellings permitted on the farm. The proposal is to add policies to the official Plan which would require that residential dwellings on undersized farm parcels and accessory temporary dwellings on the farm satisfy the Minimum Distance Separation Formula 1. (See Section 1.4 of Appendix 1 for the revisions proposed) 1.5 Undersized Farm Parcels and Farm Plans: The Official Plan establishes a number of criteria which apply to proposals to place an accessory residential dwelling on such lots. One of the key criteria is the issue of the viability of the small farm. The Plan establishes three tests to measure viability: (a) the requirement for the applicant to prepare a farm plan to bLe 25 evaluated by the Ontario Ministry of Agriculture, Food and Rural `e Report No. 98-101 Page 4 Affairs or a professional knowledgable in farm economics and management; (b) the size and nature of the operation is consistent with comparable viable operations and will sustain similar returns as such operations; and (c) the undersized farm must be able to operate as an independent farm unit. The plan also contains policies to ensure that proposed farming operations are established as proposed. These policies, however, only relate to situations where buildings or structures are required for the farm operation and do not address the situation where a specific specialized crop is proposed and an accessory residential dwelling is desired. In early 1998 these policies were applied to a specific development application and were the subject of an Ontario Municipal Board Hearing. The Board suggested that the policies be changed to better clarify the elements that constitute 'viability' and how viability is to be measured. The Board also suggested that the policy be revised to ensure that applicants were aware that the concept of 'independent farm unit' related to the specific undersized parcel only. The proposal is to modify the policies of the Official Plan relating to the viability criteria for undersized farm parcels to specify that viability is to be measured as being capable of supporting a full-time farmer within 5 years of the establishment of the operation, that the required farm plan is to be prepared by a professional knowledgeable in farm economics and that the fann plan is to be reviewed relative to the undersized farm parcel only. The proposal will also define the elements which are necessary to constitute a Vann plan' to provide greater clarity to applicants and to ensure consistency. The proposed modification would also establish policies that address a situation where the proposed farm operation does not require a building or structure but the applicant desires to establish an accessory residential dwelling. The policy change which is proposed is that an agreement with the Area Council or special zoning requiring that the first two years of an approved farm plan be implemented prior to an accessory residential dwelling being permitted in these situations. (See Section 1.5 of Appendix 1 for the revisions proposed) 26 Report No. 98-101 Page 5 1.6 Farm Residential Policies: The Official Plan permits additional farm residences subject to the granting of a minor variance by the Area Council after having regard to a series of 'tests' as outlined in the Plan. It has been identified that the Plan does not include a requirement that -properties proposed for an additional dwelling meet the minimum farm size established by the Area Municipality in its Zoning By-law. The proposed modification is to add a policy requiring that the minimum lot size for farms established by the Area Municipality in its Zoning By-law be satisfied in order to permit the establishment of an additional farm residence. (See Section 1.6 of Appendix 1 for the revisions proposed) 1.7 On -Farm Diversirred Uses: The Official Plan currently permits a broad range of secondary uses which can be undertaken on the farm with a zone change approval by the Area Council. Concerns have been raised by some of the Area Municipalities that the range of uses may be too broad and may allow traditional industrial uses to be located outside of designated settlement areas. Concerns have been raised that a size limitation which applies to new structures does not similarly apply to existing structures and that policies permitting seasonal uses in addition to a permanent diversified use are not clearly defined. The proposed modfcations involve the following: * specifying that processing activities allowed are to be for agricultural goods produced on the farm; * prohibiting assembly, fabrication or manufacturing uses of an industrial nature; * limiting seasonal activities to 4 months duration; and * limiting any diversified activity either in a new structure or existing structure to 225 square metres in size (2,422 square feet). (See Section 1.7 of Appendix 1 for the revisions proposed.) 1.8 Campgrounds and Trailer Parks in Agricultural Areas: The Official Plan currently contemplates that land extensive recreational uses which require a rural location may be established in the Agricultural designation subject to satisfying a number of criteria. Uses such as campgrounds and seasonal trailer parks could fall within this category. Several Area Municipalities have raised concerns about these uses in the context of their Zoning By-law updates particularly in regard to changes in the type of trailers being established which allow occupancy on a more permanent basis. The issue is that these facilities can often accommodate numbers of people in excess of those found in some of the designated settlement areas and that servicing demands of the municipality can increase particularly if privately owned communal systems originally designed for seasonal occupancy fail. - Report No. 98-101 Page 6 The proposal is to prohibit the establishment of new or expanded campgrounds and trailer parks in the Official Plan. Any such proposals made would therefore require an Amendment to the Plan and evaluation with respect the criteria to be applied to Amendments in the agricultural area. (See Section 1.8 of Appendix 1 for the revisions proposed). 1.9 Converted Dwellings and Garden Suites in Rural Areas: The Official Plan currently limits converted dwellings to two units on farms or non -farm residential lots only. It does not contemplate such uses on other non- farm properties such as agricultural commercial / industrial properties. The proposal is to allow two unit converted dwellings on all types of non -farm lots where residential uses are permitted at the discretion of the Area Municipality in their Zoning By- laws. The Plan also allows garden suites for a retiring property owner where the main dwelling is to be occupied by the son or daughter. The proposal is to also allow garden suites to be established where the grandchild of the retiring property owner is to occupy -the main dwelling. (See Section 1.9 of Appendix 1 for the revisions proposed) 2.0 Changes to Transportation Policies to Reflect Road Maintenance Levels: The issue of road maintenance standards and potential increases in the demand for road improvements generated by new development on roads typically maintained on a seasonal basis only has become more prominent as municipalities struggle to limit expenditures while dealing with increasing responsibilities. In early 1998 an Ontario Municipal Board Hearing addressed this issue as part of the consideration of an accessory residence on an undersized farm parcel on a seasonal road. It became evident that the Plan did not contain policies which recognized that municipalities have different maintenance levels on local roads which may include seasonal use only and that accessory residential uses should not be permitted on seasonal roads. The proposal is to add policies requiring that accessory residential uses have frontage upon a public road maintained year round at a reasonable standard of construction. (See Section 2.0 of Appendix 1 for the revisions proposed) �6 4i Report No. 98-101 Page 7 3.0 Changes to the Mineral Resource and Aggregate Extraction Policies: 3.1 Point System and Gypsum Resource Areas: The Official Plan currently contains provisions in the Point System evaluation criteria which apply points to proposals for non -farm development within the gypsum resource area in Blandford-Blenheim Township. The intent was to discourage uses which may be incompatible with the extraction of this resource. The Drumbo Mine has been subsequently closed and is flooded. Provincial policy requires that such resources be identified and protected from uses which may preclude or hinder the establishment of new operations or access to the resource. Since the current operation has ceased including the above -ground activity and that any future extraction will be underground, the Land Division Committee has expressed reservations about the relevance of the current policy. The proposal is to eliminate the criteria for proximity to the gypsum resource from the Point System. This potential change will need to be reviewed with the Province and evaluated with respect to the necessary regard to be had to Provincial Policy. (See Section 3.1 of Appendix 1 for the revisions proposed) 3.2 Uses Ancillary to Extraction Operations: The Official Plan currently provides that uses which are ancillary to licensed extraction operations such as asphalt plants or concrete batching plants are to be the subject of a site specific Zoning By-law Amendment allowing the use. Portable asphalt plants and concrete batching plants associated with a public roads contract are permitted in extraction operations without a Zoning By-law Amendment. The distinction between the two types of facilities recognizes the limited duration of the latter and the potential longer term use of the former. It is recognized, however, that these uses are regulated through a requirement for a Certificate of Approval and through amendments to extraction licenses issued by the Province and that asphalt and concrete plants have previously been allowed in zones permitting pits and quarries by the Zoning By-laws of some of the Area Municipalities. Staff continue to believe that permanent asphalt and concrete production facilities intended to exist beyond the lifespan of the extraction operation should be subject to site specific zoning as there are implications to long term pit or quarry rehabilitation and a need for public input to this type of proposal. The proposal is to allow the Area Municipality to determine through its Zoning By-law whether ancillary uses such as asphalt plants and concrete plants will be permitted in a licensed extraction operation or whether a specific zoning by-law amendment will be required to establish these uses. Facilities of a permanent nature will continue to require a special zoning. 29 (See Section 3.2 of Appendix 1 for the revisions proposed) 4 t. Report No. 98-101 Page 8 4.0 Changes to the Policies Relating to Settlement Areas: 4.1 Residential Uses in Village Core Areas: When the Official Plan was adopted low density residential dwellings were inadvertently eliminated from the list of permitted uses in Village Core designations. Current zoning allows such uses. In addition, under the current policies, accessory residential uses are not allowed on the ground floor. Given the size of settlements such as Thamesford, Mount Elgin, Plattsville, Drumbo, Tavistock and Norwich more flexibility is necessary to allow each Area Municipality to adopt implementing zoning relative to these uses as it sees fit. Under current policy an Official Plan Amendment would be necessary to facilitate these uses which is an unnecessary procedural step. The proposal is to allow the full range of Low Density Residential uses and accessory dwellings units on the ground floor within the Village Core designation at the discretion of the Area Council. (See Section 4.1 of Appendix 1 for the revisions proposed) 4.2 Small Scale Institutional Facilities in Residential Areas - Woodstock Following an Ontario Municipal Board Hearing in late 1996, Woodstock Council requested that the policies of the Official Plan relating to the scale of institutional uses permitted in Residential designations be reviewed. Council by resolution has requested that the Plan be amended to ensure that such uses are small scale, consistent with the surrounding residential neighbourhood in terms of design and in the case of uses with a residential function restricted to 35 beds or less in low density residential areas. The proposal is to modify the policies of the Official Plan relating to institutional uses in residential areas in the City of Woodstock to reflect Council's requested changes. (See Section 4.2 of Appendix 1 for the revisions proposed) 4.3 Future Urban Growth Area South of the Town of Ingersoll The description of this area in the text of the Official Plan does not correspond to the mapping identified on the County Settlement Strategy Map. This error needs to be corrected. The proposal is to modify the policies of the Official Plan to correctly describe the geographic extent of the Future Urban Growth designation south of the Town of Ingersoll. (See Section 4.3 of Appendix 1 for the revisions proposed) SU ♦ t Report No. 98-101 Page 9 5.0 Servicing Beyond the Boundaries of Designated Settlement Areas The County Official Plan prohibits the extension of sewage and water services beyond the limits of the settlement designations or the Future Urban Growth designation as a means of limiting development peripheral to such serviced settlements in order to minimize potential constraints to orderly long term growth. Only in the case of contaminated water supplies or where there is a verified health hazard is this restriction to be varied by means of an Official Plan Amendment to put in place a special policy change. Periodically this current policy is questioned by service providers and persons desiring municipal services on the basis that the infrastructure exists in proximity to existing development and that revenue can be generated by allowing hook up. Allowing existing development to access municipal infrastructure does not compromise the intent of the policy as the development exists with or without the services. The chief difficulty with allowing such requests is that municipal services may allow additional development through infilling and thus incrementally add to peripheral development and create an additional constraint to longer term changes to the limits of settlement areas especially if municipal boundary adjustments are required. The issue largely relates to the amount of new infilling development which could occur by allowing such service connections. Discussions regarding the implications of any policy change should occur in this regard with the Area Municipalities. The proposal is to reconsider current policy to potentially allow existing development and new development permitted by the Plan which is located outside of designated settlement areas to access existing municipal infrastructure with the approval of the Area Council and County Council. (See Section 5 of Appendix 1 for the revisions proposed) RECOMMENDATION: It is recommended that the Public Health & Planning Committee circulate Staff Report 98-101 to the Area Municipalities, Provincial Ministries and other Public Agencies as a Draft Amendment to the Official Plan. Report Prepared By: Craig A. Manley, M.C.I.P., .P.P. Manager of Policy and Development October 8, 1998 Authorized for Release By: M. R. Bragg, BA, MPA Director of Public Hea1 31 �. - nning OZA11199 80:03:00 EST; ASSOCIATION OF?-> v FEB-10-99 WED 04:14 PM AMO Yt; AGENDA PAGE 4 NUMBER 40V@ - fir 4901120 MOTION AfOWD BY: . SECONAED BY: w I Clerk - Town of Till Page 88Z FAX NO, 4169716191 P. 01 REF. NO. THAT WHEREAS Bi11790 Fairness for Property Taxpayers Act. 1998 received Royal Assent on pecember 18th, 1998; AND WHEREAS Ontario Regulation 7-99 made under the Municipal Act by the Minister of Finance. dated January 13th, 19990 is a convoluted process to establish the 1015151 percent capon xes f result fr & property classes for 1998, 1999 and 2000, which n considerable additional staff time to administer and implement; AMP WHEREAS Ontario Regulation 7,99 prevents municipalities from issuing interim 1999 tax bills until the impact of eshedetermined and of the 101515 percent capping on certain property class billed which results In additional borrowing costs to meet cash flow requirements; NOW THEREFORE 8E IT RESOLVED THAT the Province of Ontario be advised that the City of Welland has serious con retroactive re -taking process resulting from Bil79,Fairness for Inca open Taxpayers Act, 1998, and therefore, stronglyurges fund the additional costs forced an municipalities resultant from this untimely legislative change; and THAT the Association of Municipalities of Ontario (AMO) be requested to forward a copy of this resolution to all Ontario municipalities for their support and endorsement; and further THAT the City Clerk provide a copy of the resolution to the Region of Niagara and the area municipalities within; the Premier of Ontario; the Minister of Finance; and the area MpP's within Niagara. ,�Qt1111�WELaI�,I • ; ..� w`0 , nEGAzIa j OU MCLELLAW VAWET BNMEUANO BFJWN------�•------....lI' l FORTIER OnELL MCOUEEN CAMPION FORSTER SPAWORA MAYOR RELfMR FEB 2 - iS9 C,A.S 19ONGER90 Clerk Gar Or- WELL-Nn �. , CARRIED LOST , 4s Clerk, City of we11and NOT PUT This material is provided under contract as a paid advertisemerrt by the originating organization, - and does not necessarily reflect the views or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. Andrew S. Brandt Chair & Chief Executive Officer 55 Lakeshore Blvd. East Toronto, Ontario M5E iA4 Tel.: 416.864.2519 Fax: 40.864•2476 February 12, 1999 David C. Morris Clerk -Administrator The Town of Tillsonburg 200 Broadway, 2nd Floor, Tillsonburg, ON, N4G 5A7 Dear Mr. Morris: /J S The Source for Entertaining Ideas TOE N <!F TVR E C f E B 1 8 iy89 FILE # REFERRED TO Re: LCBO Contribution of $4 million for Alcohol Beverage Glass Containers in the Blue Box Thank you for the information your municipality has provided to the Ministry of the Environment regarding the glass recycling survey of November 27, 1998. The information has been reviewed by the Ministry of the Environment, and a funding formula has been established. A $3 million share of the 1998 LCBO contribution will be paid according to straight glass tonnage collected by a municipality or recycling program. The remaining $1 million will be paid based on glass tonnage weighted by the per household recovery rate of a municipality or program. This introduces a reward for high recovery rates on a per household basis. The formula also includes a 50% premium for Northern Ontario municipalities to reflect higher recycling costs experienced in these jurisdictions. I have been advised by the Ministry of the Environment that under the funding formula, your municipality is entitled to receive $504 to assist in offsetting the 1998 funding shortfall from sales associated with recycling glass in your recycling program, subject to the conditions on the attached certification form. In order to receive payment, please complete and return the attached certification indicating your acceptance of these conditions. Please note that your certification form must be returned to the address shown on the form no later than March 5, 1999, for your municipality to be eligible for funding. Your municipality should receive payment before the end of March 1999 after the signed certification is received. Please note that the LCBO and the Ministry of the Environment reserve the right to audit the glass information that your municipality has submitted to the Ministry of the Environment, and that this funding is provided on the condition that it be used to offset the costs associated with the recycling of glass. If you have any questions regarding the calculation of your entitlement, please contact John Fox (416) 314-9398 of the Ministry of the Environment. Yours sincerely, Andrew S. Brandt Chair & Chief Executive Officer Liquor Control Board of Ontario -2- S4 MUNICIPAL CERTIFICATION I hereby certify for The Town of Tillsonburg that the following conditions are true in order to receive payment for the 1998 LCBO contribution for glass containers in the Blue Box: • The Town of Tillsonburg recycled glass in 1998 and the recycling data submitted is true and correct. • The Town of Tillsonburg recycling program complies with Ontario Regulation 101 /94. Clerk/Treasurer Please return the signed and dated confirmation to: J.G. (Gerry) Ker LCBO 55 Lakeshore Boulevard East Toronto, Ontario M5E 1 A4 FAX # (416) 864-2431 Date Gaming 2nd Floor Control 1099 Bay St • Commission Toronto ON MSS 2B3 Commission 2• dtage des 1099 rue Bay jeux Toronto ON MSS 2133 Application to Manage and Conduct a Break Open Ticket Lottery Demande de permis pour administrer et conduire une loterle de billets A fen6tres (Form NTL-A) Group Identification Number GIN (Formula NTL-A) We, fhe undersigned, as two principal officers of record of (name of organization) Les soussignils qui sont deux princpaux drigeants de (nom de I'organisme) (ass) (adresse) apply for a licence to manage and conduct a Break Open Ticket Lottery at the premises municipally known as font une demande de pemlis pour admirtistrer at conduire une bterie de billets A fen6tres darts les bcaux corpus daps la municipality sous les nom de and situated in the municipality of 1 at situ6s darts la muniapalit6 d If a licence is granted all tickets applied for will be sold only at (specify exact location within the above premises }. Si un permis est d6livr6. tous les billets demand6s ne seront vendus qu'A (sp6cifier 1'emplacement exact dans les Iocaux mentionnds ci lessus) 1. The specific Charitable of Religious Objects or Purposes to which proceeds are to be donated are described as Les objectifs sp6cifiques vistis par les organismes de bienfaissance ou religieux at aux quels sont destinds les recettes peuvent6tred6critscomme6tant its'''"� �-�� r (•� i- �+ •. Ir '1 In�',:1- r�'!�^� �'ih_I' IVA ` y f 2. Type of Break Open Tickets to be sold (check one) Genre de billets 9 fen6tres qui seront vendus (coder une case) Regular Nevada Super Nevada Junior Nevada Nevada normal ❑ Super Nevada Nevada Junior ❑ 3. Description of Scheme Description du jeu (a) Number of Tickets per box/unit Nombre de billets par boite/unit8 (b) Price per ticket Prix du billet $ ` (c) Gross Revenue per unit y Recettes brutes par unitb $ , '- (d) Total Prizes per unit Montant total des prix par unit6 '+ (a) Number of winning tickets per unit L3 1� = / 14,1 Nombre de billets gagnants par unit6 ti t_ r 4. The tickets referred to in this application form are manufactured by (Name of Company) Les billets dont it est question darts cette demands seront imprim6s par (nom de la compagnie) - and will be purchased from at seront achettis chez (Name and Address of Distributor) ? _ - . �� (nometadressedudstributeur) "7 �, i< r L A- S. Price per unit Prix par unit6 / c 1 ki T f 6. Ticket sales will commence on (date) - :- Imo''eiarminate on La vents des billets commenoera la (date) �L 3 -2 7 p / 5 1 '4 at se terminera le _ (maximum six month period). (date) ! c �' (pdriode de six mois au maximum). 7. The total number of units to be sold during the period for which the application is made shall not exceed Le nombre total d'unit6s g vendre pendant la p6dode couverte par la demande n'excddera pas A_, r� ' llrtits/Unit6s 66 (over) 06140 (OS196) (voir au verso) Certificate Attestation We (name) -71) and (name) Nous soussign6s (nom) Lc•_ , h et(nom) j of (organization) de (organisme) % I I _ of (municipality) — of the County of ' de (municipaGtA) du comt6 d — jointly and severally, hereby certify that: attestons collectivement et individuellement que (1) We have knowledge of the matter herein set out, Nous awns pris connaissance des points sp6ciNs daps les prdsentes, (2) We have read over this application. Nous awns lu la pr6sento demands, (3) All facts stated and information tumished herein are true and correct, Tous les faits indrqu6s et les renseignements fournis dans les pr6sentes sont Oridiques et exacts, (4) We are the holders of the offices with descriptive title as set out and appearing under our respective signatures below. Nous assumons les fonctions correspondent aux titres sp6dfi6s sous nos signatures respectives ci-dessous. (5) We understand that If a licence is granted, Break Open Tickets may not be sold outside of the premises entered on the application and specified in the licence. Nous comprenons quo si un permis est accord6, les billets 6 tenetres ne pourront 5tre vendus quo dans les locaux inscrits sur la demande et sp6dfi6s sur le permis. (6) We have read. and have in our possession, and agree to comply with, a statement of the Terms and Conditions under which the Break Open Ticket licence is issued. Nous avons lu I'expos6 des conditions de d6livrance du permis de loterie de billets A foci tres, nous le gardons an notre possession et nous observerons lesdites conditions. (7) We understand that this licence shall be valid during its effective period only so long as the terms and conditions to which such licence is subject have been complied with and that a breach of a term or condition may cause the licence to become null and void. Nous comprenons bien que le permis no sera valide pendant la p6riode quil couvrim qua darts la mesure ou ses conditions seront respect6es at que touts violation de ses conditions I'annutera. Principal Officer Principal Officer Principal dirigeant Principal didgeant / � � ILI" ' arc / Signature Signature,i,c o Name in tutVNom au com let { Tttemtre Address/Adresse 1'-4,t C - ' Bus. Phone/MI. aff. (-4 _ i I` Date/Date Witness (sign) Signature du t6moin February 11, 1999 As of this day, K & K Variety, hereby gives notice that they will no longer be selling Nevada tickets for the. SUNSHINE FOUNDATION. ✓ c.c. Town of TilIsonburg Thank You, 38 Tillsonburg Cathollic Schools Council c/o B. Spanjers 34 Lorraine Ave. Tillsonburg, Ont. N4G 4V3 Tillsonburg Town council 200 Broadway Tillsonburg, Ont. N4G 5A7 Dear Council Members, Lisgar Ave. Feb. 10/99. We hereby request permission to sell Nevada Tickets at K&K Variety, 230 Thank You, .59 Barb Spanjers K&K Variety 230 Lisgar Ave. Tillsonburg, Ont. N4G 4L4 Tillsonburg Town Council 200 Broadway Tillsonburg, Ont. N4G 5A7 Feb. 10/99. Dear Council Members, We hereby request permission to sell Nevada ti is for Tillsonburg Catholic Schools Council. / l Thank You, 40 K & K VARIETY 230 LISGAR AVENUE TILLSONBURG ON N4G 4L3 311 Alcohol and Commission des • • - �� Gaming Commission setoes jeux de I'O of Ootad0 de I'OnGaming Control Act Loi Sur la reglementation tano des jeux Certificate of Registration Certificat d' inscription Gaming Supplier Fournisseur File #/Dossier n° 00057646 y This is to certify that Nous certifions par lea presentes que RUTH GORENA O/A K & K VARIETY Registration No. NOd'inscription OOO6iS22 is registered as a Gaming Supplier under the Gaming Control Act, in the following class: est inscrit(e)en vertu de Is Loi sur la reglementation des jeux an tant qua foumisseur dans la categorie suivante: BREAK OPEN TICKET SELLER VENDEUR DE BILLETS A FF_NETRES 230 LISGAR AVENUE TILLSONBURG ON N4G 4L3 Valid until/Valide jusqu'au 1999-07-27 Registrar of Alcohol and Gaming Registrateur des alcools at des jeux To be prominently displayed/A mettre bien an vue Please quote Registration No. or File No. In correspondence } 6174(9e101) Veuillez inscrtre votre n^d'inscription ou de dossier dans votre correspondence si 41 a V) z MINUTES MEETING: TILLSONBURG POLICE SERVICES BOARD GENERAL MEETING PLACE: Tillsonburg Police Services Boardroom DATE: Monday, December 21, 1998, 8:0C a.m. PRESENT: Board Members Mr. Walter Burton, Chair Dr. Larry W. Oehm,Vice-Chair Councillor Robert T. Smith Mr. Bryce Sibbick Chief Christopher Coles Deputy Chief Perry Gosso Diana Fleming, Secretary By Invitation Mr. Dave Morris, Clerk -Administrator, Town of Tillsonburg Mr. John Arts, Treasurer, Town of Tillsonburg AGENDA ITEM DISCUSSION/OUTCOME ACTION 1 An Agenda was presented to the meeting On motion made by Dr. Larry Oehm, for consideration. seconded by Mr. Robert Smith and unanimously carried, the Agenda was adopted. 2 Minutes of meetings held on November 16, On motion made by Mr. Robert 1998 were presented to the meeting for Smith, seconded by Mr. Bryce consideration. Sibbick and unanimously carried, the Minutes of the meetings held November 16, 1998 were approved. 3 Chief of Police Reports A. October and November, 1998 Accounts On motion made by Mr. Robert Payable Approval List. Smith, seconded by Mr. Bryce Sibbick and unanimously carried, General discussion including: the Accounts Payable for October and November, 1998 were approved. October, 1998 Accounts Payable: Page 34, Item K057 - Linda Kent Page 34, Item M169 - legal fees Page 35, Item P080 - contract with Paul's Cleaners 42 Page 2 I ITEA I DISCUSSION/OUTCCM I ACTION I 3 cont'd B. OPP Costing. Ongoing The Chief reported that: - he has met with every person in the Department - Assocation to discuss costing - everyone apprised of what is being done Mr. Walter Burton advised: - he has met privately with Ann Cheevers and Deputy Chief Perry Gosso - he and Dr. Larry Oehm have met with the Association - meeting with OPP representatives scheduled at 9:30 p.m. today following In -Camera Meeting C. Adequacy & Effectiveness Standards I Ongoing The Chief reported: - 2 Wednesday ago attended meeting of the OACP on protocol for municipal costing - will be part of the adequacy standards - difficulty in getting generic policies D. Other Reports The Chief presented 2 requests, one Due to lack of personnel, not from Greg Robbins and one from Ian supported at this time. Chappell, to be seconded to the Ontario Police College. General discussion. The Chief also reported on commendations to officers and sick leave. 4 I Outstanding Business from Previous Meetings. See revised Schedule of Outstanding matters. 43 Page 3 AGENDA ITEM DISCUSSON/OUTCCUE ACTION 5 New Business A. OAPSB Membership Renewal was On motion made by Mr. Bryce presented to meeting. General Sibbick, seconded by Mr. Robert discussion. Smith and unanimously carried, the renewal of the membership with the Ontario Association of Police Services Boards was approved. B. Zone 4 Minutes were presented to meeting. General discussion. It was noted the next Zone 4 meeting will be held on January 27th, 1999 at Niagara Region. C. Chief reported on Year 2000 problem: - utilizing the problems that the police departments had during the ice storms in the Ottawa area; - looking after most of the contingencies we have to address - getting prepared Mr. Morris gave a report on Year 2000 task force: - made up of department heads - make sure nothing falls through the cracks in terms of equipment and systems - been in contact with Bell Canada and Ontario Hydro - is not 100% guaranteed - not expecting to be surprised, but will be prepared - hoping for work to be done by June 6 General Correspondence. None 7 Adjournment The meeting adjourned at 8:42 a.m. Mr. Walter H. Burton, Chair Diana FlerningISecrejrary IE SCHEDULE OF OUTSTANDING ITEMS FROM PREVIOUS GENERAL MEETINGS December 21, 1998 Date Item # Person Description Action/Status Sep.21l98 6 Chief OAPSB Public Deputy Chief Perry Gosso reported on attendance at police Complaints complaints procedure seminar. Procedure - complete review of police complaints procedure - reporting policy is different - proposed policy to be presented at next meeting Wj MEETING: GENERAL TILLSONBURG POLICE SERVICES BOARD PLACE: Tillsonburg Police Services Boardroom DATE: Monday, January 18, 1999 8:00 a.m. PRESENT Board Members Mr. Walter Burton, Chair Dr. Lary Oehm, Vice -Chair Councillor Robert T. Smith Mr. Bryce Sibbick Chief Christopher Coles Diana Fleming, Secretary AGENDA ITEM DISCUSSION OUTCOIdE/ACTION 1 An Agenda was presented to the meeting On motion made by Mr. Robert for consideration. Smith, seconded by Dr. Larry Oehm and unanimously carried, the Agenda was adopted. 2 Minutes of a meeting held on On motion made by Dr. Larry Oehm, December 21, 1998 were presented to the seconded by Mr. Bryce Sibbick and meeting for consideration. unanimously carried, the Minutes of the meeting held December 21, The Chief suggested an amendment should 1998 as amended were approved. be made to page 2, Item D changing the wording to "Due to lack of personnel, not supported at this time." 3 Election of Officers Chief Coles was asked to Chair the meeting in relation to the election of officers. A. Chairman: The Chief asked for On motion made by Dr. Larry Oehm, nominations for the position of seconded by Mr. Robert Smith and Chairman. Mr. Walter Burton was unanimously carried, Mr. Walter nominated by Dr. Larry Oehm and the Burton was elected Chairman of nomination was seconded by Mr. the Tillsonburg Police Services Robert Smith. Mr. Burton having Board. agreed to stand, the Chief then asked if there were further nominations two more times and then declared nominations closed. 46 Page 2 IAMMA ITEM I DISCUSSION I OUTCOME/ACTION I B. Vice -Chairman: The Chief asked for nominations for the position of Vice -Chairman. Dr. Oehm was nominated by Mr. Bryce Sibbick and the nomination was seconded by Mr. Robert Smith. Dr. Oehm having agreed to stand, the Chief then asked if there were further nominations two more times and then declared nominations closed. Chief Coles then turned the Chair to Mr. Burton, the newly -elected Chairman. 4 Appointment of Committees A. Executive Committee. As this Committee consists of the Chairman, ex-officio, the Vice -Chairman, the Mayor and the Chief of Police, there was no need for elections to this Committee. B. Human Resources Committee Present Committee to stand C. Plant, Property & Equipment Committee Present Committee to stand 5 Chief of Police Reports. A. December, 1998 Accounts Payable Approval List. Not available. B. OPP Costing To be discussed following In -Camera Meeting. C. Adequacy & Effectiveness Standards Nothing further to report - It was noted that it is now close to 2 years from when the standards were to become available. On motion made by Mr. Bryce Sibbick, seconded by Mr. Robert Smith and unanimously carried, Dr. Oehm was elected Vice - Chairman of the Tillsonburg Police Services Board. Committee to consist of: Dr. Larry Oehm, Chair Mr. Robert Smith Mr. Walter Burton, ex-officio Committee to consist of: Mr. Bryce Sibbick, Chair Mayor Cam McKnight Mr. Walter Burton, ex-officio Page 3 IA �A I DISCUSSION I OUTCOME/ACTION I D. Police/Public Complaints Policy A policy was presented to the Board for consideration. It was noted that a written complaints policy must be in place. The major change is that the Chief has more power "at the first trial". General discussion. E. Other Reports The Chief presented the 1998 Public Complaints Summary. Mr. Smith stated that it was impressive that there were only 2 complaints, that it was a credit to the police service. The Chief estimated there were approximately 10,000 occurrences of which an estimated 25% end up in a report. General discussion. 6 Outstanding Business from Previous Meetings. See revised Schedule. 7 New Business Mr. Smith reported to the Chief that as Chair of the Public Works, he wished to commend Sgt. Woods and others for their assistance in connection with snow removal operations; noting an example of different departments working together 8 General Correspondence 1. PSB News - December 1998 issue 2. Ministry of the Solicitor General & Correctional Services Directive re Duty to Cooperate with SIU and Misconduct 9 Adjournment On motion made by Dr. Larry Oehm, seconded by Mr. Bryce Sibbick and unanimously carried, the policy was adopted. The meeting then adjourned at 9:00 a.m. Mr. Walter Burton, Chair Diana Fleming, Secretary 48 im TILLSONBURG POLICE SERVICES BOARD Guidelines for dealing with complaints made under Part V of Police Services Act, R.S.O., as amended PREAMBLE WHEREAS s. 31 of the Police Sen4ces Act, R.S.O. 1990, as amended (the "Act'} sets out the responsibilities of a Police Services Board; AND WHEREAS s. 31(1)(1) of the Act provides that the Police Services Board is responsible for the provision of adequate and effective police services; AND WHEREAS s. 31(1)(c) and s. 31(1)(1) of the Act specify that a Police Services Board shall establish policies for the effective management of the police force and shall establish guidelines for dealing with complaints made under Part V of the Act; AND WHEREAS s. 31(1)0) of the Act requires that a Police Services Board review the Chief of Police's administration of the complaint system under Part V and receive regular reports from the Chief of Police on the administration of the complaints system; AND WHEREAS s. 31(1)(e) of the Act requires that a Police Services Board shall direct the Chief of Police and monitor his or her performance; AND WHEREAS the Tillsonburg Police Services Board (the "Board') has considered the provisions of Part V of the Act within the context of its responsibilities under s. 31, and within the context of the responsibilities of the Chief of Police as specified in Part V and in s. 41(1)(d), the latter of which provides that the duties of the Chief of Police include administering the complaints system in accordance with Part V; AND WHEREAS the Board recognizes and adheres to the principle that the prompt, thorough and objective response to complaints is essential to the establishment and maintenance of a positive relationship:-bgtween the Board and the community which it serves; THE BOARD HEREBY establishes the following guidelines for dealing with complaints: 1.0 GENERAL 1.1 The Chief of Police shall develop and administer a procedure to ensure that public complaints and internal complaints are processed in accordance with the requirements of Part V of the Act. 1.2 The Chief of Police shall ensure that the procedure developed to process complaints received from members of the public includes the following provisions: (a) the availability of Complaint Forms and Public Information Pamphlets supplied by the Ontario Civilian Commission on Police Services ("OCCPS") at every police service station; 49 Part V Guidelines Page 2 (b) a requirement that every complainant is provided with an OCCPS Public Information Pamphlet at the time the complaint is made; and (c) a requirement that a complaint from a member of the public shall be taken at the police station nearest to the complainant, by any Staff Sergeant on duty within the Town, wherever possible. 1.3 The Chief of Police shall provide to the Board a copy of the Policies and Procedures of the Police Service which he/she shall enact for this purpose. 1.4 The Chief of Police shall delegate to an outside Chief of Police the authority to classify as conduct and/or policy/service complaints (s. 59(1)) all complaints against the Chief or Deputy Chief of Police, pursuant to s. 76(2) of the Act. 1.5 Where a complaint is classified by an outside Chief of Police as a policy/service complaint it shall be referred by the Board to the Chief of Police (Tillsonburg) for initial review in accordance with Service Policy and Procedure and the provisions of the Act. 1.6 The Chief of Police shall forward a policy/service complaint file to the Board for the purposes of a Board review, upon request. 1.7 The Chief of Police shall submit quarterly reports to the Board briefly summarising each policy/service complaint reviewed by the Chief in accordance with the requirements of the Act, indicating the manner in which the complaint was disposed of and/or the disposition of the Chief of Police. 1.8 The Chief of Police shall submit quarterly statistical reports to the Board in relation to all conduct complaints processed by the Service. 1.9 Where, in the course of investigating a conduct complaint which relates to an officer other than the Chief or Deputy Chief of Police, the Chief of Police is of the view that the investigation should be conducted by an outside police service, the Chief of Police shall request prior Board approval in accordance with s. 64(2) of the Act. A request for approval by the Board shall be in writing and include the reasons that the referral is requested and an estimate of the cost involved. 2.0 REVIEW OF POLICY/SERVICE COMPLAINTS 2.1 The Board shall conduct a review of all policy/service complaints which have been dealt with by the Chief of Police, at the request of a complainant, in accordance with the provisions of s. 61 of the Act. 2.2 Upon receipt of a written request for a review of a complaint previously dealt with by the Chief of Police, the Board shall: (a) advise the Chief of Police of the request; (b) request from the Chief of Police a copy of the complaint file for review by the Board; 50 Part V Guidelines Page 3 (c) review the complaint as provided for in part 2.0 of these guidelines; (d) take any action or no action in response to the complaint, as the Board considers appropriate; and (e) notify the complainant and the Chief of Police in writing of its disposition of the complaint. 2.3 The Chief of Police shall forward a policy/service complaint file to the Board for the purposes of a Board review, upon request. 2.4 For the purpose of reviewing a policy/service complaint, the Board may appoint a committee of no fewer than 3 members of the Board (the "Committee"), 2 of whom constitute a quorum. The Committee shall review a complaint within 30 days of receipt, and make recommendations to the Board at the next Board meeting following the Committee review. All Committee members shall have voting authority. The Committee shall determine its own process and may receive such information as it determines appropriate to enable it to make recommendations to the Board. 2.5 The recommendations of the Committee shall be received by the Board in -camera. The Board shall consider the recommendations of the Committee and take any action, or no action, in response to the complaint as it considers appropriate. The Board shall notify the complainant and the Chief of its decision in writing. 2.6 In conducting a review, the Board may hold a public meeting into the complaint. 3.0 COMPLAINTS AGAINST THE CHIEF OR DEPUTY CHIEF OF POLICE 3.1 All complaints received which relate to the Chief or Deputy Chief of Police shall be forwarded by the recipient, whether it be the Board or the Chief of Police (or any member of the Police Service), to the Board within 3 days of receipt. 3.2 If the Board receives a complaint against the Chief or Deputy Chief of Police, it shall notify the Chief or Deputy Chief of Police of receipt. Where the complaint is received by the Chief, the Chief shall forward the complaint to the Board. 3.3 The Board shall forward the complaint to a designated outside Police Service for classification as a policy/service or conduct complaint, by an outside Chief of Police. The outside Chief of Police will be requested to refer the classification directly to the Police Services Board for processing. 3.4 The Board shall notify the complainant of the classification of the complaint as a service/policy complaint or a conduct complaint, and advise of the right of the complainant to request that OCCPS review the determination within 30 days of receiving the notice. 3.5 Where a complaint is classified by an outside Chief of Police as a policy/service complaint, it shall be referred by the Board to the Chief of Police (Tillsonburg) for initial review in accordance with Service Policy and Procedure and the provisions of the Act. 51 Part V Guidelines Page 4 3.6 The Board shall ensure that all complaints concerning the conduct of the Chief or Deputy Chief are processed in accordance with the requirements of the Act, as amended. To this end the Board shall: (a) Ensure that a review of the complaint commences upon the later of 30 days after the complainant is notified of classification of the complaint or receipt of the decision of OCCPS should the complainant have requested a review of the classification of the complaint. (VOTE: A review may be conducted prior to the expiry of the time frames noted in subparagraph (a) if a waiver is obtained from the complainant indicating that he or she will not request an OCCPS review with respect to classfcation, or if there is a risk that evidence will be lost or the investigation compromised by the delay. (b) The Board may decide not to deal with a complaint which is frivolous or vexatious or made in bad faith, and shall so notify the complainant and the Chief or Deputy Chief of Police in writing of that decision, and of the complainant's right to request an OCCPS review of the decision within 30 days of receipt of notification. (c) The Board may decide not to deal with a complaint which was made more than 6 months after the facts on which it is based occurred, and shall notify the complainant and the Chief or Deputy Chief of Police who is the subject of the complaint in writing of the decision, and of the complainant's right to request an OCCPS review of the decision within 30 days of receipt of notification. (d) The Board shall not deal with any complaint made by a member of the public if the Board decides the complainant was not directly affected by the conduct which is the subject of the complaint, and shall notify the complainant and the Chief or Deputy Chief of Police who is the subject of the complaint in writing of the decision, and of the complainant's right to request an OCCPS review of the decision within 30 days of receipt of notification. (e) If, at the'conclusion of the review, the Board is of the opinion that the conduct in question may constitute an offence under a law of Canada or a province or territory, or misconduct as defined in s. 74 of the Act, or unsatisfactory work performance, the Board shall ask OCCPS to assign the Chief of Police of another police force to cause the complaint to be investigated immediately and the investigation to be reported on a written report. {f) If, at the conclusion of the investigation carried out by another police service, the Chief of Police of that police service is of the opinion that the complaint is unsubstantiated, the Chief of Police shall report that in writing to the Board and the Board shall take no action in response to the complaint. The Board shall notify the complainant and the Chief or Deputy Chief of Police who is the subject of the complaint, in writing, together with a copy of the written report, of the decision, and of the complainant's right to request an OCCPS review of the decision within 30 days of receipt of notification. 5� Part V Guidelines Page 5 (g) If, at the conclusion of the investigation carried out by another police service, the Chief of Police of the other police service is of the opinion that the conduct of the Chief or Deputy under investigation may constitute misconduct, as defined in s. 74, or unsatisfactory work performance, he or she shall refer the matter, together with the written report, to the Board. (h) Where the Board is of the view the matter is of a serious nature and is not appropriate for Informal Resolution or Informal Disposition/Discipline, the Board shall hold a hearing into a matter referred to it by the Chief of Police of another police service, or may refer the matter of OCCPS to hold the hearing. (i) Where the Board holds a hearing: (i) It shall designate a legal counsel or agent to be the prosecutor at the hearing. (ii) The Board shall pay the prosecutor's remuneration, where the prosecutor has been designated by the Board or by OCCPS. (iii) The hearing shall be conducted in accordance with s. 69 of the Act. The provisions of the Statutory Powers and Procedure Act apply. (iv) At the conclusion of the hearing by the Board, if misconduct or unsatisfactory work performance is proved on clear and convincing evidence, the Board may take any action provided for in the Act. Where the Board is of the opinion, on review of the written report that there was misconduct or unsatisfactory work performance, but that it is not of a serious nature, the Board may resolve the matter informally without holding a hearing if the Chief or Deputy Chief of Police and the complainant consent to the proposed resolution. (i) Before resolving the matter informally, the Board shall notify the complainant, in writing, of its opinion that there was misconduct or unsatisfactory work performance that was not of a serious nature. The Board will also inform the complainant of his or her right to request that OCCPS review this decision within 30 days of receipt of notification. The Board shall take no action to informally resolve the matter until the expiration of the 30-day period during which the complainant may seek a review by OCCPS, or until OCCPS has made a determination on a requested review, or until the complainant provides the Board with a written waiver of the review right. (k) If Informal Resolution is attempted but not achieved or is not appropriate due to the nature of the complaint or the background of the Chief or Deputy Chief of Police, the Board may utilize Informal Disposition/Discipline in accordance with the provisions of s. 65(15) of the Act and impose penalties as provided for in s. 68. (I) Records of dispositions shall be in accordance with the requirements of the Act. b3 TO: C. COLES JANUARY 4,1999 CHIEF OF POLICE RE: 1998 PUBLIC COMPLAINTS SUMMARY SIR: THE FOLLOWING IS A LIST OF PUBLIC COMPLAINTS THAT WE RECEIVED IN 1998.. 1. APRIL 6,1998 - THIS COMPLAINANT ADVISED ANOTHER POLICE AGENCY THAT SHE HAD EXPERIENCED AN UNNECESSARY USE OF FORCE AGAINST HER DURING AN ARREST. THE INGREDIENTS OF THIS OCCURRENCE ARE THAT OFFICERS HAD TO FORCIBLY ENTER A HOUSE UNDER AN EMERGENCY SHOOTING SITUATION AND ARREST ALL PRESENT. THE OFFICERS WERE RESPONDING TO A CALL WHERE A FEMALE, , SHOT A YOUNG PAPERBOY BETWEEN THE EYES WITH A PELLET GUN AND THEN SHOT HIM IN THE LEFT NECK AREA AND FURTHER THAT ANOTHER BOY HAD BEEN SHOT. NEITHER VICTIMS OR SUSPECT KNEW EACH OTHER. THE COMPLAINANT HID FROM THE POLICE UPON THEIR ENTRY INTO THE HOME AND HAD TO BE FORCIBLY REMOVED FROM BEHIND A COUCH. REPEATED ATTEMPTS TO CONTACT THE COMPLAINANT THROUGH THE JAILS, HER GRANDPARENTS, HER PROBATION OFFICER, HER LAST KNOWN ADDRESS, AND HER LAWYER PROVED UNSUCCESSFUL AND WERE FURTHER COMPLICATED WITH HER FAILING TO APPEAR IN COURT. THE COMPLAINANT'S LAWYER ADVISED THAT IF THERE WERE ANY ISSUES TO BE ADDRESSED THAT HE WOULD DO SO IN COURT AND THAT WE COULD CLOSE THIS INVESTIGATION AS COMPLAINT WITHDRAWN. 2. APR. 9,1998 - THIS COMPLAINANT ADVISED THAT SHE WAS NOT HAPPY WITH THE IVESTIGATION THAT TOOK PLACE INTO HER COMPLAINT OF BREAK AND ENTER THAT WAS DOMESTICALLY MOTIVATED. THE COMPLAINANT MET WITH THE OFFICERS AND ALL MATTERS OF CONCERN WERE ADDRESSED TO THE COMPLAINANTS SATISFACTION CONCLUDING WITH SEVERAL CHARGES AGAINST THE SUSPECT. THIS COMPLAINT WAS WITHDRAWN. ' . RESPECTFULLY SUBMITTED, PERRY GOSSO DEPUTY CHIEF OF POLICE J� SCHEDULE OF OUTSTANDING ITEMS FROM PREVIOUS GENERAL MEETINGS January 18, 1999 Date Item # Person Description Action/Status Board OPP Costing Ongoing - Agenda Item Adequacy & Ongoing - Agenda Item Effectiveness Standards bb The Corporation of the COUNTY OF OXFORD C.AO./CLERK AND HUMAN RESOURCES P.O. Box 397, Court House, Woodstock, Ontario. N4S 7Y3 Mailed & Faxed: 428-1520 Mr. J. L. Oliver, General Manager, Long Point Region Conservation Authority, R. R. #3, Simcoe, Ontario. N3Y 4K2 Dear Mr. Oliver: February 1, 1999 rz RE: 1999 Budget and Levu - L.P.R.C.A. Phone: (519) 539-9800 Fax: (519) 537-3024 Please be advised that Oxford County Council, at its meeting held on January 13, 1999, adopted the following recommendation of the Corporate Services and Library Committee: "That a letter be forwarded to each of the four Conservation Authorities with jurisdiction in Oxford County to advise them that the County would like to see their levy to the County in 1999 reflect no increase over the levy in 1998." ...2 Court House, 415 Hunter Street, Woodstock, Ontario J. L. Oliver Page 2 February 1, 1999 County representatives on the L.P.R.C.A. were in attendance at the meeting of the Corporate Services and Library Committee on January 6, 1999 in order for the County to discuss the Authority's general levy in accordance with established protocol. The above recommendation was presented to Council as a result of that meeting. Yours very truly, Brenda J. Tabor Deputy Clerk Copy - Sam Lamb - Jack Lester - Roger Orth - Floyd Sanderson - Township of Norwich - Township of South-West Oxford - Town of Tillsonburg ✓ - County of Brant - Municipality of Bayham, Port Burwell, Vienna - Municipality of Malahide, South Dorchester, Springfield - Region of Haldimand-Norfolk Ministry of Minist6re des Transportation Transports Planning and Design Section Southwestern Region 6590 Exeter Road London, Ontario N6E 1 L3 February 3, 1999 Town of Tillsonburg Municipal Offices Town Centre Mall 200 Broadway, Second Floor, Suite 204 Tillsonburg, Ontario N4G 5 A7 Re: W.P.264-92-00 — Highway 3 Big Otter Creek Rehabilitation District #31 — London/Stratford QQ Ontario Further to our letter in October 1998, the Ministry of Transportation has completed the detail design plans of a study to rehabilitate the Big Otter Creek Bridge at Highway 3. The bridge site is located south of Tillsonburg, between the intersection at John Pound Road and Vienna Road. The Ministry is proposing to: temporarily close Highway 3 between John Pound Road and Vienna Road (old Highway 19) to rehabilitate the existing structure on Highway 3 across Big Otter Creek; provide an alternate route for highway traffic across Big Otter Creek using a detour through the Town of Tillsonburg via Vienna Road, Simcoe Street, Oxford Street and John Pound Road; and resurface approximately 1 kilometre of Highway 3 from the intersection at John Pound Road east to Vienna Road. This study followed our Provincial Highways Class Environmental Assessment Process (1992) approved for Group B projects. Following public and external agency consultation and internal analysis and screening, it has been determined that this project will not result in any significant detrimental environmental effects. Consequently, this project is eligible for reduced documentation. A letter outlining the findings of the screening procedure has been filed with the Ministry of the Environment. Further documentation will not be prepared for this project and it may proceed to construction without additional notice. 58 hftp://www.gov.on.ca/MTO Made from recovered materials Fait de ma:ariaux recyclds Letters are being sent to other agencies to advise them of the foregoing. In addition, a notice will be published in the Tillsonburg News to advise the public. The review period for this project terminates on March 22, 1999. If you have further comments or concerns about his project, or if you wish to review the letter to the Ministry of the Environment, you are encouraged to contact the undersigned by February 26, 1999. L4J, Ms. Jodie Kendrick Project Engineer Telephone: (519)873-4349 Toll -free 1-800-265-6072 Fax: (519) 873-4600 e-mail: kendrij@mto.gov.on.ca cc. Mr. Brad Bartlett, Deputy Clerk Mr. Mark Cowan, Director of Public Services Mr. Chris Coles, Police Chief Mr. Ken Eden, Fire Chief 2 I NOTICE OF STUDY COMPLETION HIGHWAY 3 BIG OTTER CREEK BRIDGE REHABILITATION THE STUDY The Ministry of Transportation has completed a study for the proposed structural rehabilitation of the bridge over Big Otter Creek. This work requires the temporary closure of a section of Highway 3. A Public Information Centre was held on October 15, 1998 to discuss the proposed detour route through the Town of Tillsonburg. INSERT KEY MAP Subject to the final outcome of the study, the Ministry is proposing to: temporarily close Highway 3 between John Pound Road and Vienna Road (old Highway 19) to rehabilitate the existing structure on Highway 3 across Big Otter Creek; provide an alternate route for highway traffic across Big Otter Creek using a detour through the Town of Tillsonburg via Vienna Road, Simcoe Street, Oxford Street and John Pound Road; and resurface approximately 1 kilometre of Highway 3 from the intersection at John Pound Road east to Vienna Road. THE PROCESS This study followed an approved planning process. Following contacts with external agencies and the public, and review within the.Ministry, it has been determined that this project will not result in any significant detrimental environmental effects. A letter.outlining this and the reasons has been filed with the Ministry of the Environment. If after March 22, 1999 significant concerns have not been identified, further documentation will not be prepared and construction may start without further notice. If you believe after consulting with Ministry staff that serious concerns remain unresolved, you may request that the project be subject to a formal environmental assessment review. 60 COMMENTS We are interested in hearing any comments or concerns you may have about this project. Please direct comments or questions by March 22, 1999 to: Ms. Jodie Kendrick MTO Project Engineer 659 Exeter Road, Yd Floor London, Ontario N6E 1 L3 Telephone: (519) 873-4349 Fax: (519)8734600 Toll -free: 1-800-265-6072 Email: kendrij(a,_,mto. gov.on. ca Note: Comments and information regarding this study are being collected to assist the Ministry of Transportation (MTO) in meeting the requirements of the Environmental Assessment Act. This material will be maintained on file for use during the study and may be included in study documentation. With the exception of personal information, all comments will become part of the public record. 61 KEY MAP W.P. 264-92-00 HIGHWAY 3 BIG OTTER CREEK STRUCTURE REHABILITATION AND DETOUR �2 R.R. #3, SIMCOE ONTARIO, CANADA N3Y 4K2 PHONE: (519) 428-4623 FAX: (519) 428-1520 LONG POINT REGION CONSERVATION AUTHORITY Date: February 4 , 1999 File: 2.1.W.36.3 TO: Township of Norwich Town of Tillsonburg FROM: J.L.Oliver, , General Manager, LPRCA RE: Status of Rock's Mill Dam TOWN OF TILLSONBURG ECEIVE F E B 1 1 1999 FILE # REFERRED TO As you are aware, the Authority has been undertaking a review of the future status of the Rock's Mill dam , in light of our long-term plans for the property, water quality concerns with the reservoir , and in light of needed repairs to the structure of the dam and earth benn on the westerly bank of the reservoir. We were considering the options of partial or total removal of the dam structure , as well as various repairs or simply continuing to monitor the condition of the structure to ensure it does not deteriorate further. A public meeting was held on January 26 and we have received input and advice from several agencies and organizations. We have advised individuals that they may submit written comments to us up until Feb. 26/99 . The Board discussed the various options at its meeting on Feb. 3 and the following motion was passed: THAT the LPRCA notify the Township of Norwich, Town of Tillsonburg and all ratepayers interested in the Rock's Mill dam , that the Authority will not be removing the dam . Thus , the options of partial or total removal of the dam structure will no longer be considered. In coming weeks, the Authority will consider what, if any, repairs need to be completed in the short and long term and what options need to be considered to pay for repairs. We will keep you informed as we move forward with this project. Please feel free to contact Wendy Cridland , Lands and Waters Supervisor or myself , if any further information is needed at this time. . _- j J.L.Oliver , General Manager 03 a February 5, 1999 Mr. D. C. Morris Clerk -Administrator Town of Tillsonburg 200 Broadway, 2nd floor Tillsonburg, Ontario N4G 5A7 Dear Mr. Morris: File number(s) �soWN of T%LLsoNa uaG F tiB ti 2 1999 �Re To R Subject: Prohibition or Regulation of dogs by breed or class Your correspondence of January 25, 1999 respecting the enactment of legislation to restrict and regulate both the rottweiler and pitbull dog through the Municipal Act, RSO 1990, is acknowledged. Please be advised that the policy of City Council is that it will deal only with resolutions submitted by municipalities within the Ottawa -Carleton area. Other resolutions will be acte pon by City Council through the participation of its representatives at the Resolutions ,$46ssi n of the annual A.M.O. Conference. Yours truly, Director of Council and Statutory Services & City Clerk :dc resolution.wpd Department of Corporate Services Services integres 111 Sussex Drive, Ottawa, Ontario KIN 5A1 111, promenade Sussex Ottawa (Ontario) K7 N 5A1 Tel.: (613) 244-5300, ext. 1-3625 Tel.: (613) 244-5300, poste 2 -3625 Fax: (613) 244-5417 Telec.: (613) 244-5417 Web Site: http:llclty.ottawa.on.ca Site Web : http:llville.ottawa.on.ca E-mail: corporateserv@city.ottawa.on.ca C. elec.: corporateserya@city.ottawa.on.ca 64 MUNICIPALITY OF BAYHAm P.O. Box 160 Straffordville, Ontario NOJ 1YO telephone (519) 866-5521 • fax (519) 866-3884 February 8, 1999 Mr. David C. Morris Clerk -Administrator Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg. ON N4G 5A7 Dear Mr. Morris RTOWN OF TILLS01V qVAG cej.V FILE # FEB 1999 REFERRED ........... TO SUBJECT: Talisman Energy Inc. — Proposed Sour Gas Processing Plant Part Lot 15, Concession 2 As you are aware, Talisman Energy Inc. had proposed to construct, a sour gas processing plant in the Municipality of Bayham and the matter was the subject of an upcoming Ontario Municipal Board Hearing to be held in April, 1999 as a result of appeals lodged by concerned property owners and specific appeals lodged by Talisman. However, in a letter dated January 29d'1,199% Talisman advised that they no longer wish to proceed with the project and have notified the Ontario Municipal Board and the municipality accordingly. The Council of the Corporation of the Municipality of Bayham at its regular meeting held Thursday, February 110', 1999 enacted the following resolution: "THAT the Talisman Energy Inc. correspondence dated January 29, 1999 be received; AND THAT staff be directed to present a report to Council at its next regular meeting identifying the necessary by-laws and/or resolutions which must be rescinded accordingly; AND FURTHER that in accordance with the Cost Recovery Agreement, an invoice be forwarded to Talisman Energy Inc. for reimbursement of costs incurred up to and including January 291b,1999; AND THAT a copy of the subject letter be forwarded to the County of Elgin, Town of Tillsonburg, Spriet Associates, Cumming Cockburn Limited, Michael Peterson, Barrister and Solicitor and the appellants to Official Plan Amendment No. 105, and Mr. and Mrs. Gilles Therrien." 6b- ... 2 41 Page 2 In accordance with the above resolution, attached is a copy of the January 29`h letter from Keith Hibbert. As the Town of Tillsonburg and the former Village of Port Burwell had entered into option agreements with Pembina Exploration Limited (now Talisman Energy Inc.) in 1997 to grant easement and right of way with regard to the use of the former CP rail lands, their legal status and required action must be determined. I am currently reviewing the documents and will notify you if I think legal advice should be sought. Would you please ensure that the members of the Otter Valley Utility Corridor & Recreation Trail Committee Board of Management are aware of this matter. In the interim, if you have any questions, please do not hesitate to call me. Yours truly, 14 V Maureen Beatty, A\ CT Co-ordinator of Planning File: D8.1.20 Dev/99020 Attachment 06 OJ ' d ItJiUl TALISMAN E N E R G Y January 29, 1999 Municipality of Bayham, P. O. Box 160, 14 Plank Road N., Straffordville, Ontario. NO] 1 YO A'1'I'ENTION: Maureen Beatty, AMCi` Co-ordinator of Planning & Community Services RE: PROPOSED PORT BURWELL, GAS PLANT FRO EC7' Dear Maureen: 6.1 (a) Feb 4/99 Motion # 99 TALISMAN ENERGY INC. P.O. sox 98 953 ELM 5TREV, VORT COLBORNE, ONTARIO UK SV7 FAX (905) 834-4397 TEL (905) 834-4390 www.talisman-energy.cont 1 would like to inform Council that Talisman has decided not to proceed with the development of a natural gas processing facility in the Port Burwell area. We have revised our plane and will make use of processing capacity in existing Talismanl facilities. This change in plans has the benefit to Talisman of being both more timely and cost effective under present conditions than the proposed facility in the Port Burwell area. We would like to thank Council fbr their as:.:stance and support of our project. Talisman shall inform the OMB of our decision and will request that the BoaW terminate our application before them. PIease consider this letter as notice that pursuant to Section S of the Cost Recovery Agreement dated October 19, 1998 Talisman will not be responsible for any costs incurred after this date. Thank you again for your assistance throughout this process. Yours truly, A 0 A�� Keith Hibbert Manager, Ontario KH.bm File. Mun. of Baybam cc: lames Hafbell, Stikcman, Elliott cc: Projecct lF'de eo=pondenee #1435 diskb33-burwell signoff.doe zo/zo ' d L6£b b£8 906 NNi. is r 7N 1 o r. e- T r r r r _c v--► 04 r S', February 8, 1999 Mayor and Members of Council 200 Broadway, 2nd Floor Tillsonburg, Ontario N4G 5A7 Dear Mayor and Members of Council: The Tillsonburg Business Improvement Area Board at its meeting on January 21 St, 1999, discussed the peer review results of the possible Norfolk Mall Expansion. The Board was very concerned about the effect of a possible expansion in the Norfolk Mall, and specifically the possible relocation of the Canadian Tire Store to that location. The Board feels that any expansion of the Norfolk Mall, and/or the loss of the Canadian Tire store would undermine the planned function of the downtown core. It is for this reason that the Board intends to assist Council as much as possible in their legal battle to stop expansion at the Norfolk Mall. The Board also supports Council and asks that they use their best efforts to keep the Canadian Tire store in its current location. If you have any questions please feel free to contact me. Yours truly, Michael Graves Coordinator The Corporation of the COUNTY OF OXFORD Bus: (519) 539-9800 DEPARTMENT OF PUBLIC WORKS Fax: (519) 537-3024 P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 February 10, 1999 pTOWN OF TILLS0N91jgt, ECEIVF FEB 1 6 1999 Mr. Brad Bartlett FILE # Deputy Clerk REFERRED z On The Corporation of the Town of Tillsonburg Municipal Offices 200 Broadway — 2nd Floor Tillsonburg, Ontario N4G 5A7 Dear Sir: Oxford County Council, at its meeting held February 10, 1999 adopted the following Recommendation of the Sixth Report of the Public Works Committee: "That the Tillsonburg Public Utility Commission 1999 Water Department Budget be approved." Yours truly, J.E.'Roy Brankley, P.Eng. Director of Public Works Copy: Mr. Tim Hams Manager, Tillsonburg P.U.C. Court House, 415 Hunter Street, Woodstock, Ontario Ministry ' Education at de la F de anon Lion ® Ontario and Training et de la Formation February 11, 1999 Mr. David C. Morris Clerk -Administrator Town of Tillsonbury 2"d Floor, Suite 204 200 Broadway Tillsonburg, Ontario N4G 5A7 Dear Mr. Morris: R ` TO" 'IF TIIISrII,,pURG V E I V G FE B 1 8 1999 FILE # REFEhRED TO Your letter to the Minister of Education and Training, the Honourable David Johnson, has been forwarded to me for reply. Thank you for sharing the resolution passed by the Town of Tillsonburg Council on December 14, 1998 regarding the implementation of the secondary school reform initiative with the ministry. The government has made a commitment for the introduction of the new four-year secondary school program for students entering Grade 9 in September 1999. The Grades 9 and 10 curriculum documents will be released in the Spring of this year so schools can prepare for students entering Grade 9 in September 1999. The curriculum for Grades 11 and 12 will be released early in the year 2000 to ensure teachers are well prepared to implement the new curriculum. The ministry recognizes that implementation takes time. The ministry has begun to take steps to assist in the implementation of the new secondary school curriculum: • the draft curriculum has been made available to all publishers through the Canadian Publishers, Council so that they can begin development of resources and textbook material to support the September 1999 implementation; • there will be a variety of opportunities for teacher training before the new curriculum is implemented beginning in early Spring; • course profiles, which are sample courses of study, will be developed by teachers for all courses in Grade 9; /2 /U 49 -2- • course descriptions and course codes were circulated to schools and school boards in early October; and • the student brochure, "Stepping Up", to assist students and parents in course selection, was distributed to school boards and Grade 8 students in December. The ministry will implement the new program in a careful and measured way, and ensure that students have timely information from which to make decisions about their studies, and teachers have the information and resources they need. Once again, thank you for writing and sharing your concerns with me. Sincerely, Ge ry Con elly Director Curriculum and Assessment Policy Branch Thursday, February 18, 1999 17:30:12 FCM - (613)241-7440 Total pages \ Nombres de Pages: 3 n Federation of Canadian Municipalities Federation canadienne des municipalites 24,rue Clarence Street Ottawa, Ontario KIN 5123 ,T Telephone I Telephone :(613) 2415221 Fax ITelecopieur : (613) 241-7440 International Office I Bureau International Telephone I Telephone :(613) 241-8484 Fax I Telecopleur : (613) 241-7117 htfp:l11www.fcm.ca - To: Mr. David Morris, Clerk/Administrator Maire suppleant Claude Canbn Town of Tillsonburg Quebec (Quebec) 519-842-9431 President President Deputy Mayor Sam Synard Marystown, Newfoundland and Labrador From : Sheila Keating-Nause First Vice -President Premiervice-president Senior Policy Analyst/Analyste principal de politiques Councillor Joanne Monaghan Kitimat, British Columbia Second Vice -President Deuaieme vice-presidents URGENT: Councillor Jack Layton Toronto, Ontario MUNICIPAL CLERKS/SECRETARY-TREASURERS: Third Vice -President Troisieme vice-president Please bring this communique to the attention of the Head Deputy Mayor Jae Eadie and Members of Council or Board. Winnipeg, Manitoba Past President President soriant THANK YOU James W. Knight Executive Director Directeur general June 4-7, 1999 Halifax Conference and Municipal Expom : Navigating Global Change Congrbs annual 1999 Halifax du 4 au 7 juin et ('Expo municipal': Mettre le cap sur un monde en changement L MEMBERS' ADVISORY February 16, 1999 FINANCE MINISTER TAKES SMALL STEP TOWARD PROTECTING HUMAN HEALTH: MORE MUST BE DONE IN THE MILLENNIUM BUDGET OTTAWA - The 1999 Federal Budget commits $1.2 million over three years to a Municipal Buildings Retrofit Program to be administered by the Federation of Canadian Municipalities (FCM). The aim is to promote sustainability through reductions in energy and water consumption. FCM's Partners for Climate Protection (PCP) program, which embraces 63 municipalities representing 67 per cent of Canada's population, is a key focus of this initiative. PCP communities aim to reduce greenhouse gas emissions from municipal operations 20 per cent over ten years. The Building Retrofit Program is about sustainable development_ Communities in hydro - based provinces also benefit from investing in retrofits through savings in operating costs, job creation and community economic development. Coal and oil -based communities also secure air quality and climate benefits. A conservative estimate puts emissions from municipal buildings at 4 million tonnes of carbon dioxide a year, with the potential for at least 25 per cent reduction in energy consumption_ According to recent estimates, municipal governments spend $600-$800- million annually on fuels and electricity. The FCM Retrofit Program will provide a range of services to municipalities, including: project identification, development, financing and management services (See Backgrounder: Municipal Building Retrofit Program). Minister urged to reconsider investments in Municipal Infrastructure. FCM sees the government's stress on the environmental improvement of municipal buildings as a first step in "Green Municipal Infrastructure Program". In the lead up to today's federal budget, FCM urged Minister Martin to renew the tripartite Canada Infrastructure Works Program slated to expire March 31, 1999. _J2 !:!�1 31041a 4 _vim. �?�•= �kIVY-'Tii'.j A do -2- FCM wants an infrastructure program that can accommodate the needs of large and small communities and protects the health of Canadians through investments in clean air, clean water and clean soil. The program would focus on: a) waste management systems, including waste diversion, product stewardship, upgrades of existing landfill sites, methane capture, upgrading of incineration technology to meet new requirements for dioxins and furans and mercury emissions; b) water treatment, including water conservation, sewage upgrades further to reduce contaminants in water effluent, and water treatment alternatives such as settling ponds and wetlands; c) alternative energy sources, energy efficiency, vehicle emissions testing, and public transit; d) mobility, including investment in road repair and upgrades, commuter rail, and advanced technology public transit like Ballard Fuel Cell buses; e) mainstreet renewal_ The federal government's $2.412 billion commitment to the original Infrastructure Works program, and the program extension, generated more than $5 billion in matching commitments from other orders of government and the private sector. The more than 14,000 projects generated, and the estimated 125,000 jobs created exceeded, original projections_ Two-thirds of all funds were invested in "core" municipal infrastructure such as roads, sewers and bridges. The Canada Infrastructure Works Program, however, did not fully address Canada's longer - term infrastructure needs. FCM will work with Finance Minister Paul Martin and his department to ensure that the health of Canadians is protected with an Infrastructure for the Millennium program in the 2000 budget. FCM has been recognized as the national voice of municipal governments since 1937. Membership includes approximately 660 municipal governments from every province and territory. In addition, 16 provincial and territorial associations are members and are represented on FCM's National Board of Directors. -30- %4 For more information, contact: Louise Comeau Senior Policy Analyst 244-6017 _aa N L�J V To: Town of Tillsonburg From: Craig Dunlop, Sausage Fest '99 Chairman Re: Second Annual Sausage Fest As Chairman of Sausage Fest '99,1 would like to invite all Councilors and Representatives of the Town of Tillsonburg, to participate in our Second Annual Sausage Pest. As you know, last year was our inaugural event. It was well received and successful. 77tis year we have many new and exciting things planned to help stake the event even more successful. 771is is a community event. We, the Tillsonburg Tri-County Agricultural Society, host the event, but it is truly a community event. Most of the vendors and participants, are from the area. We try to Its local people, where possible, in order to keep it a community minded event. We have made a date change this year. Last year the event was held on the Victoria Day Weekend. We have decided, that in order to avoid the busy holiday weekend, this year the event will be held May 15 lam' 16, 1999. It is our hope that this will help boost the crowds, as well as all the new and exciting attractions we are planning. It is only through the blessing and assistance oJ-the Town of Tillsonburg, that we are able to host such an C-I'ent. Without your co-operation, such an undertaking could not be possible. We would like to involve the Town of 7 illsonburg, as much as possible. 77tis is a community event. It is our long term goal., to make the 7 illsonburg Sausage Fest as well known as the London Rib Fest. 77tank you in advance for your interest in our event and we will be keeping you posted as thing unfold. If you have any further questions or concerns regarding the event, please give either myself -or Bill Hume, President, Tillsonburg Tri-Gounty Agricultural Society a call and we will be more than happy to address the issues with you. 77tank you for your time and hope to see you there. Craig Dunlop, Chairman Sausage rest '99 160 Bidwell Street Tillsonburg, Ontario N4G 3V8 Phone/Fax - 519-688-9985 Bill Hume, President, 7illsonburg Tri-County Agricultural Society Box 43 Tillsonburg, Ontario N14G 4H3 Phone - 519-842-5964 Fax - 519-842-2624 75 a* • „� ' �� dWWO Sausage Fest Committee Meeting - February 4, 1999. This was our first brainstw7ning session, preparing and planning for this years event. Out of the meeting, we came up with allot of excellent ideas, now it is up to us to put them into motion. With this years events, we feel that the event will be a huge success. 71tis year, we are gearing the whole weekend around the family. Some of the events in the works for this year include: IF, Friday Night - Kick Off Pork Barbecue - sit down supper followed by a local band performing on stage - band is yet to be booked but we will let you know as soon as we have one booked. - Midway rides will be setup and running. Saturday - Morning - Bicycle Parade - kids decorate bicycles and parade around the area - prizes - Afternoon - High School Band Competition - area schools in competition - prize money - Car Show and Shine - have nothing confirmed but are looking for local car clubs to participate - Evening - Miss Tillsonburg Pageant - prelimary rounds - - Evening - Street Dance - using local bands - again no band booked at this point but will keep you up to date as booking becomes solidified - S 2.00 admission fee. Sunday - Morning - Community Breakfast - light breakfast - don't want to take away from Sausage Vendors in afternoon - tryring to book a local puppet troupe to perform on stage - not confirmed but in the works - Afternoon - Demo Derby - always a crowd pleaser - admissionfie ee will be charged at gates. - 77iroughout the weekend - craft show, flea market and of'coarse sausage vendors. - as of meeting time - have already had received confirmation from one major sausage supplier 7 that thev will be attending - we have contacted the other maior suppliers, but have not heard back from them yet. - Pork Producers have been notified but as of yet nothing has been confirmed from them. - we have had many calls already f rom last years vendors wanting to book s - contracts and information packages have been sent out and wanting f or them to return. volunteers and help - in need fur the weekend - if available - please let Bill or myself know so that we can start planning. 76