990228 Regular Council Meeting Agenda (2)THE CORPORATION OF THE TOWN OF TILLSONBURG
COUNCIL AGENDA
MONDAY -February 8th, 1999- 9:00 A.M.
ORDER OF BUSINESS:
Pages
3 -10 A. Adoption of Minutes - January 25th 1999
B. Adoption of Agenda
C. Declarations - Municipal Conflict of Interest Act
D. Appointments/Delegations
1. Oxford County Tourist Association
11 2. Tammy Gould - Christopher's Fundraisers
E. Reports
12 - 2 7 1. Public Services Committee Minutes of February 3`d, 1999
2 8 - 3 0 2. Otter Valley Utility Corridor & Recreation Trail Minutes of January 26`h,
1999
31- 6 5 3. Development/Culture Committee Minutes of January 26`h, 1999
6 6 - 6 9 4. Fire Committee Minutes of February V, 1999
F. Communications
7 0 - 7 6 1. Township of Norfolk RE: Notice of the Passing of a Zoning By -Law
7 7 - 7 9 2. County of Oxford RE: Maintenance Agreement - Urban County Road
Maintenance
8 0 - 81 3. Township of East Zorra-Tavistock RE: Energy Competition Act 1998
G Information
8 2 - 8 3 1. Ontario Property Assessment Corporation RE: Appointment of President
and CAO; and Significant Financial Benefits for Municipalities
84 2. Association of Municipalities of Ontario RE: AMO Successful in
Obtaining Extension for Municipalities
85-86
3. Ministry of Finance RE: Important Information for Business Property
Owners About Recent Property Tax Changes
8 7 - 8 8 4. Oxford Public Health & Planning RE: Public Notice - Applications for
Draft Plan of Subdivision, Official Plan Amendment and Zone Change -
Hickory Hills Developments Inc.
H. Resolutions
I. By -Laws
i
1. By -Law 2885 - To Authorize a Sub -Division Agreement with
County Contracting of Wheatley
2. By -Law 2886 - To Authorize Construction of Certain Upgrades to Sewage
Treatment Plant
3. By -Law 2887 - To Levy an Amount on Public Hospital
J. Notice of Motion
It
i.
G Information
8 2 - 8 3 1. Ontario Property Assessment Corporation RE: Appointment of President
and CAO; and Significant Financial Benefits for Municipalities
84 2. Association of Municipalities of Ontario RE: AMO Successful in
Obtaining Extension for Municipalities
3. Ministry of Finance RE: Important Information for Business Property
Owners About Recent Property Tax Changes
8 7 - 8 8 4. Oxford Public Health & Planning RE: Public Notice - Applications for
Draft Plan of Subdivision, Official Plan Amendment and Zone Change -
Hickory Hills Developments Inc.
H. Resolutions
I. By -Laws
1. By -Law 2885 - To Authorize a Sub -Division Agreement with
County Contracting of Wheatley
2. By -Law 2886 - To Authorize Construction of Certain Upgrades to Sewage
Treatment Plant
3. By -Law 2887 - To Levy an Amount on Public Hospital
J. Notice of Motion
JANUARY 25TH 1999
of Tillsonburg
held
he Municipal Council of the Town
bers, Municipal offices,
MINUTES of the meting of t8.00 P M. in the Council Chan
Monday,
January 25 , 1999 at
Ontario
TillsonburgBeres, B.
Councillors:
Dillness), S•
McKnight, Deputy Mayor " Horton' due to
SENT: Mayor C..LaLeachman (left at 9:00.M.
PRE Carroll, S. Lambs G.
ro I C-
Rosehart and R. Smith
Molnar,
ORDER OF BUSINESS: t,
Ado Lion
of Minutes — January
A. 11 1999
No. 1 Moved by Councillor Horton
ehart AND
RESOLVED THAT the Minutes
and
Seconded by CouncillorI lt'1 1999 be adopted as pnnt
Of Council under date of January
circulated.
"Carried"
B. Adoption of A e�
Mayor Horton T the Agenda
Moved by Deputy May ehart AND RESOLVED THAT with
No. 2 Councillor Ros 25 , 1999 b
Seconded by of January
as prepared for Council Meeting
the addition of:
G. Re ort ed County Action — Bill 79.
4. Propos
.Carried:'
ici al Conflict of Interest Act 125
C. Declarations — Mu° ect to Item nand
a Conflict of Interest with respect both being f
McKnight declaredrate
Mayor Cam M a Conflict of Interest 'with Item
under the Corpo
and DaVe Beres declared1998, a
ants Payable for De ember 30 ,
on the Acco 1999.
Services Minutes of January 20
D. Presentations
1 Monthl Volunteer Award
• S ,
4.
G Information
8 2 - 8 3 1. Ontario Property Assessment Corporation RE: Appointment of President
and CAO; and Significant Financial Benefits for Municipalities
84 2. Association of Municipalities of Ontario RE: AMO Successful in
Obtaining Extension for Municipalities
..
3. Ministry of Finance RE: Important Information for Business Property
Owners About Recent Property Tax Changes
8 7 - 8 8 4. Oxford Public Health & Planning RE: Public Notice - Applications for
Draft Plan of Subdivision, Official Plan Amendment and Zone Change -
Hickory Hills Developments Inc.
H. Resolutions
I. By -Laws
1. By -Law 2885 - To Authorize a Sub -Division Agreement with
County Contracting of Wheatley
2. By -Law 2886 - To Authorize Construction of Certain Upgrades to Sewage
Treatment Plant
3. By -Law 2887 - To Levy an Amount on Public Hospital
J. Notice of Motion
A
JANUARY 25TH,1999
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
_. Monday, January 25t'5 1999 at 8:00 P.M. in the Council Chambers, Municipal Offices,
Tillsonburg, Ontario
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B.
Carroll, S. Lamb, G. Leachman (left at 9:00 P.M. due to illness), S.
Molnar, C. Rosehart and R. Smith
ORDER OF BUSINESS:
A. Adoption of Minutes — January I Ith, 1999
No. 1 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes
of Council under date of January 11 `h, 1999 be adopted as printed and
circulated.
"Carried"
B. Adoption of Agenda
No. 2 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda
as prepared for Council Meeting of January 25 h, 1999 be adopted, with
the addition of-
G. Reports
4. Proposed County Action — Bill 79.
"Carried"
C. Declarations — Municipal Conflict of Interest Act
Mayor Cam McKnight declared a Conflict of Interest with respect to Item A 125
and Dave Beres declared a Conflict of Interest with Item B 195, both being found
on the Accounts Payable for December 30'�', 1998, as found under the Corporate
Services Minutes of January 20 , 1999.
D. Presentations
1. Monthly Volunteer Award
LIM
Mayor Cam McKnight presented the January 1999 Volunteer Award to
Linda Kamps for her work as Chair of Special Awards Committee and
other involvement with the Curling Club, Tillsonburg Minor Hockey
Association, Exchange Students, and fundraising activities for Annandale
House, Cancer Society, Tillsonburg Figure Skating and the Hockey
Association'.
E. Appointments/Delegations
Tillsonburg PUC RE: Deloitte & Touche Water/Waste Water Study
Tim Harris, General Manager of the Tillsonburg PUC addressed Town
Council and gave a verbal report on the Tillsonburg PUC position and
reply to the County of Oxford Commissioned Water/Waste Water Study,
as completed by Deloitte & Touche. He further stated that this
presentation would go forward to the County of Oxford Public Works, at a
meeting held on February 4", 1998.
No. 3 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the
Council of the Corporation of the Town of Tillsonburg endorse the
brief of the Tillsonburg Public Utility Commission with respect to
the Deloitte Touche Water/Waste Water Report.
"Carried"
F. Committee of Adjustment
1. Al-99 — Michael & Debra Lynn Terluin
Mr. Mike Barrett, Planner, County of Oxford, addressed Town and
presented a report dated January 22nd, 1999.
A report dated January 25`h, 1999 from the Chief Building Official was
received.
Mr. Mike Barrett recommended that a third condition should be placed in
his recommendation of his reported dated January 22nd, 1999, to include a
statement number 3 that would require a building permit to be issued for
the western wall, consistent with the Ontario Building Code.
Mr. Bomdahl, solicitor, on behalf of Mr. & Mrs. Terluin, was in
attendance in support of the recommendation as amended as found in the
report from the County of Oxford.
0
There were no other persons in attendance at the public hearing.
No. 4 Moved by Councillor Carroll
r;Seconded by Councillor Smith AND RESOLVED THAT
Committee of Adjustment Application A-1/99,f or 10 Hereford Street be
approved, subject to the following conditions:
1) The pool deck be reduced in size to maintain a 1.2m (3.9 ft. )
eastern interior side yard.
2) Condition No. 1 & 3 be satisfied within one year of the date of the
Committee's decision or the Committee's decision will lapse.
3) Apply for a Building Permit for the garage wall.
"Carried"
2. A-2/99 — Anizela Fardella
Mr. Mike Barrett, Planner, County of Oxford, addressed the Committee of
Adjustment and presented a report from the County of Oxford dated
January 22nd, 1999.
A report dated January 25`h, 1999, from the Chief Building Official, was
received.
Mr. Mike Barrett further stated that the County of Oxford Report dated
January 22nd, 1999 should be amended to include Conditions 5 and 6,
being:
5. Lot Grading Plan to the satisfaction of the Chief Building Official
6. A Building Permit to be issued for the as -built addition.
"Carried"
Mrs. Betty Petz, on behalf of Mrs. Angela Fardella, addressed the
Committee of Adjustment in support of the applied for Minor Variance.
There were no other persons in attendance who addressed the Committee
of Adjustment.
s
L:
L
No. 5 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT
Committee of Adjustment A-02/99 for 50 Rolph Street be
approved, subject to the following conditions:
1) The portion of the attached garage which is situated on the
subject property be removed from the subject property to
the satisfaction of the Town Chief Building Official.
2) The Secretary -Treasurer receive a letter from the owner(s)
of the neighbouring property to the north, indicting that
they are satisfied with the reconstruction of the garage.
3) The application be amended to request relief from the lot
area, lot depth and lot frontage provisions of the R3 zone.
4) Conditions Nos. 11 27 315 and 6 be satisfied within one year
of the date of the Committee's decision or the Committee's
decision will lapse.
5) Lot grading plans be submitted, to the Town's satisfaction.
6) All necessary and required permits and inspections be
applied for and approved.
"Carried"
G. Reports
1. Corporate Services Committee Minutes of January 20`t', 1999
2. Treasurer — Council Remuneration and Expenses — 1998
3. Otter Valley Utility Corridor & Recreation Trail Minutes of December
15", 1998
H. Communications
1. County of Oxford RE: Lifting of Part Lot Control — George Gilvesy
Jr./The Linkoln Group Inc.
2. London Health Sciences Foundation RE: Permission to Sell Lottery
Tickets in Tillsonburg
3. Oxford County Tourist Association RE: Delegate for the Town of
Tillsonburg
T l�
V
M
4. Town of Pickering RE: Resolution Regarding the Elimination of Child
Poverty
I. Information
1. Correspondence RE: Deloitte-Touche Water and Waste Water Study:
i) Township of Norwich
ii) Town of Ingersoll
2. Ontario Property Assessment Corporation RE: Change to Ontario
Ministry of Finance, Assessment Division
3. Office of the Parliamentary Assistant to the Premier RE: Ontario
Volunteer Service Awards & Outstanding Achievement Awards for
Voluntarism
4. County of Oxford RE: Fairness for Property Taxpayers Act (Bill 79) —
Up -Date
5. Invitation to "Forum `99' — Searching for Solutions to Phzsician
Recruitment and Retention in Southwestern Ontario — February 24 , 1999
in Chatham
6. Association of Municipalities of Ontario RE: Important Bill 79
Regulations Released: Calculation of Capped Property Taxes
7. Correspondence RE: Parking By -Law:
i) Gyulveszi Properties Inc.
ii) Imperial Hotel
J. twolutions
No. 6 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Corporate
Services Committee Minutes of January 20'', 1999 be received and
rpcon mendations contained therein be adopted.
"Carried"
f
V .
No. 7 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Statement
of Remuneration and Expenses paid to members of Council for the year
ended December 31 S`, 1998, be received.
"Carried"
No. 8 Moved by Councillor Lamb
Seconded by Councillor Carroll AND RESOLVED THAT the Otter
Valley Utility Corridor and Recreation Trail Minutes of December 15t',
1998 be received and recommendations contained therein be adopted.
"Carried"
No. 9 Moved by Councillor Lamb
Seconded by Councillor Carroll AND RESOLVED THAT the Council of
the Town of Tillsonburg recommend to Oxford County Council that the
lands consisting of Lot 61, Registered Plan 41M-133, Town of
Tillsonburg, be exempted from Part Lot Control and that the County be
requested to enact the necessary exempting by-law as well as entering into
a standard Part Lot Control Agreement with the applicant.
"Carried"
No. 10 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council of
the Town of Tillsonburg grant the Health Sciences Foundation permission
to sell lottery tickets in the Town of Tillsonburg.
"Carried"
No. 11 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the request from
the Oxford County Tourism Association, requesting the name of the
Town's appointed delegate to the Board of Directors for the term 1999-
2000, be referred to the Town's Tourism Committee for consideration.
"Carried"
No. 12 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Town of Pickering's resolution under
date of January 18`h, 1999 regarding the elimination of child poverty;
AND FURTHER THAT the Honourable Margaret Marland, Minister
Responsible for Children; the Honourable Janet Ecker, Minister of
Community and Social Services; and Mike Harris, Premier of the Province
of Ontario, be so advised.
"Carried"
9
4
No. 13 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Municipal
Act, RSO 1990, does not allow municipalities to regulate or prohibit a
class or breed of dog nor is there a specific provision in the Act pertaining
to dogs that allows for the prohibition or regulation of dogs by breed or
class;
AND WHEREAS the rottweiler and the pitbull are breeds of dogs that
have shown a propensity to be vicious and attack endangering both human
life and that of other animals in the Town of Tillsonburg and elsewhere in
the Province of Ontario;
AND WHEREAS the Town of Tillsonburg has completed significant
research and review of animal control and has enacted by-laws to regulate
and restrict the acts of vicious dogs in the Town of Tillsonburg;
AND WHEREAS the Town of Tillsonburg has previously deemed it
expedient and necessary to have specific legislation permitting the Town
to regulate and restrict the rottweiler and pitbull dog in the Town of
Tillsonburg through the Municipal Act, RSO 1990;
AND WHEREAS the Council of the Corporation of the Town of
Tillsonburg has petitioned the Legislative Assembly of Ontario in a letter
dated May 1, 1998 with over 1,000 signatures through their Local Member
of Provincial Parliament, Mr. Toby Barrett — Norfolk and Tillsonburg;
AND WHEREAS another vicious attack has occurred on a boy in West
Williams Township near Strathroy, Ontario by two rottweiler dogs leaving
the child in critical condition;
THEREFORE BE IT RESOLVED THAT the Council of the Corporation
of the Town of Tillsonburg request the Minister of Municipal Affairs for
the Province of Ontario to enact the permissive legislation to restrict and
regulate both the rottweiler and pitbull dog through the Municipal Act,
RSO 19901, that will allow the Town of Tillsonburg and all municipalities
across the Province of Ontario to address the significant danger posed to
citizens prior to a vicious attack by those dogs.
AND FURTHER THAT this resolution be sent to the Premier of Ontario,
Minister of Municipal Affairs and the local Member of Provincial
Parliament, Mr. Toby Barrett — Norfolk and Tillsonburg, West Williams
Township and all municipalities across the Province of Ontario.
"Carried"
y
0
4,
K.
L.
M.
No. 14 Moved by Councillor Carroll
Seconded by Councillor Beres AND RESOLVED THAT ALLMAT
Associates be awarded the contract to conduct a salary and organization
review for the Town of Tillsonburg in accordance with the submitted
Request For Proposal.
"Carried"
No. 15 Moved by Councillor Carroll
Seconded by Councillor Lamb AND RESOLVED THAT the following
persons be appointed to fill the respective positions on Boards and
Commissions with the Town of Tillsonburg:
i)
Airport
ii)
Culture
iii)
Museum
iv)
Non -Profit
v)
Tourism
vi)
Parks/Recreation
- Vern Fleming
- Jane Hasslinger
- Craig Brown & Robert Stewart
-vacant
- Jane Hasslinger
- John Clifford;
AND FURTHER THAT the Museum Board By -Law be amended
accordingly.
"Carried"
By -Laws
The following By -Law received three readings and was finally enacted:
1. By -Law 2884 - To Executive Agreement with Tillsonburg & District Real
Estate Board
Notice of Motion
Closed Session
No. 16 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Council
move into Closed Session to consider a personal matter.
"Carried"
4
1999 February 03
TO: TILLSON1URG TOWN COUNCIL
FRM: Tammy Gould
Christopher's Fundraisers
ATTN: MR DAVID MORRIS
Dear Mr Morris,
TOWN OF TILLSONBURG
E C E I V E
F E e 51999
FILE #
REFERRED TQ
As you may or may not be aware, this past weekend, 13year old
Christopher Mabee of the Springford/ Tillsonburg area competed in the
Canadian National Figure Skating Championships in Ottawa.
Of 16 competitors, ranging in age from 16 to 20, 13 year old
Christopher came in Fourth in the Junior Mens Division. This was
quite an accomplishment. The attending spectators thought so also,
as they gave him a standing ovation ... the only standing ovation given
to anyone in the Mens and Womens Junior Division.
CTV and Sportsnet televised the competition on Saturday night.
Christopher was seen all across Canada. After he skated and while he
was awaiting his marks, he said hello to "..everyone in Tillsonburg...".
Our Committee has a copy of his skate, and would like to show
it to Council Members to show them how well this talented young man
is representing our area.
I understand that Town Council has a meeting on February 8th, and
I would ask that you give us the opportunity to show this tape to
Council members prior to the meeting. We also have a presentation we
have put together to explain just how well Christopher is doing, what
the costs are involved, and how our committee hopes to assist him in
his goal to make the 2002 Olympics.
This young lad is a wonderful'"Ambassador" to Tillsonburg and area,
and our goal is to keep his hometown area apprised of his accomplishments.
Kindly consider our offer.
I can be reached at 879-9939 at my residence, or a message can be left
at Smiths Snack Bar in Springford at 842-9327.
Thank you for your time. I look forward to hearing from you.
Sincerely,`-.
w
Tammy ld, Chairman
Christopher's Fundraisers
4
Minutes of the Public Services Committee meeting held
February 3rd, 1999, at 1:00 P.M., 20 Spruce Street, Tillsonburg,
Ontario.
THOSE IN ATTENDANCE
Deputy Mayor I. Horton
Chairman D. Beres
Vice -Chairman B. Smith
Councillor C. Rosehart
Councillor S. Lamb
Councillor B. Carroll
A) CALL TO ORDER
J. Arts, Treasurer
M. Cowan, Director
D. Cupples, Clerk
D. Robertson, C.B.O.
G. Jaumol, Foreman
Chairman D. Beres called the meeting to order.
ADOPTION OF AGENDA, AS AMENDED
Moved by Councillor C. Rosehart, seconded by Councillor S. Lamb,
the adoption of the agenda.
CARRIED
ADOPTION OF MINUTES
Moved by Councillor S. Lamb, seconded by Councillor C. Rosehart,
the adoption of the minutes of January 6th, 1999.
CARRIED
B) DELEGATIONS
1. MR. JACK WHITMORE RE: TRAFFIC ON CONCESSION STREET EAST
Mr. Jack Whitmore expressed concerns regarding safety
on Concession Street East, near the ball diamonds, due
to speed and parking on both sides of the street.
Staff direction that Vice Chairman B. Smith talk to
Police Services regarding monitoring and enforcing
this area and that Deputy Mayor I. Horton, through Parks
and Recreation, notify the baseball teams of the
concerns.
CARRIED
C) BUDGET
The following items are to be reviewed by Staff for the next
Budget meeting.
ft 12
4
PUBLIC SERVICES COMMITTEE MEETING
FEBRUARY 3, 1999 - PAGE TWO
BUILDING DEPARTMENT BUDGET
Increase revenues from $10,000.00 to $15,000.00
STREET LIGHTING - 55-16-1-707-85
Decrease reserves from $15,000.00 to 18,000.00
$
3,000.00
RECYCLING - 54-31-6-432-72
AAROC
90,000.00
G.S.T.
2,700.00
OVERHEAD
6,489.00
TOTAL
$
99,189.00
MACHINERY - 55-31-1-706-83
MT Tractor
62,000.00
G.S.T.
1,860.00
Overhead
4,470.00
TOTAL
$
68,330.00
NORTH BROADWAY
Correction
$
67,325.00
LONDON STREET AREA
Deferred payment vs. Debenture
$180,000.00
DEBENTURE SCHEDULES - 3 YEAR REVIEW
COUNTY OF OXFORD
Revenues
$
60,000.00
REVIEW OF OMERS SAVINGS
D) REPORTS
Moved by Deputy Mayor I. Horton, seconded by Councillor
C. Rosehart that the December 1998 and January 1999
reports
of Cemetery, Building, Works, Recycling, Trar}sit
and Public
Services be received and filed.
CARRIED
�� 3
I
PUBLIC SERVICES COMMITTEE MEETING
FEBRUARY 3, 1999 - PAGE THREE
E) BUSINESS ARISING FROM REPORTS
1. BUILDING DEPARTMENT
BUILDING BY-LAW
Moved by Vice Chairman B. Smith, seconded by Deputy
Mayor I. Horton, that the Public Servicel Committee
recommend that the Building By -Law be forwarded to
Council for consideration, subject to ratification of
the Tillsonburg's Builders Association.
CARRIED
GRADING
Direction that Staff request our Solicitor for legal
opinion regarding future site grading problems.
CARRIED
2. WORKS DEPARTMENT
Staff direction to advise residents, for their
information, of the intent to recommend the installation
of no parking on the following streets to allow for
proper maintenance.
1. South side of Harris Street.
2. South side of Pine Street.
3. South side of Pearl Street.
4. West side of Magnolia Drive.
5. East side of King Street.
6. East side of lower Queen Street.
3. TRANSIT
TRANSIT MINUTES - Attachment No. 1
Moved by Deputy Mayor I. Horton, seconded by Councillor
C. Rosehart, that the minutes of the Tillsonburg Transit
Advisory Committee dated January 28th, 1999, be received
and that the recommendations be adopted.
CARRIED
TRANSIT BUS
Moved by Deputy Mayor I. Horton, seconded by Vice -
Chairman B. Smith that Public Services recommend to
Council the purchase of a 1975 bus, fromithe City of
Cambridge, in the amount of $800.00, plus $200.00 to
provide a safety certification and up to'$3,000.00 for
parts.
CARRIED
4 14
r
PUBLIC SERVICES COMMITTEE MEETING
FEBRUARY 3, 1999 - PAGE FOUR
3. TRANSIT CONT'D.
CZ LICENSE
Moved by Deputy Mayor I. Horton,'seconded by Vice -
Chairman B. Smith that the Public Services Committee
recommend to Council that the existing two operators be
trained for CZ license at an approximate cost of $100.00.
Any further requirements for the Contractors operators to
be licensed CZ, shall be the responsibility of the
Contractor.
CARRIED
F) ITEMS
1) BY-LAW NO. 2731 AMENDMENT - AGREEMENT BETWE$N TOWN OF
TILLSONBURG AND THREE COUNTY RECYCLING & CO"POSTING INC.
Moved by Councillor S. Lamb, seconded by Deputy Mayor
I. Horton that the Public Services Committee recommend to
Council that the Town of Tillsonburg, as peg Section 17,
renew its agreement for one year, December 31st, 1998 to
November 30th, 1999, with an option of an additional one
year, subject to the following amendments.
i) Three County Recycling and Composing I4c. being changed
to T.C.R. Environmental Corp.
ii) Change item no. 25 to remove Tony Hermans and replace
with William Hett at T.C.R. Environmental Corp.
2) NO STOPPING - HARVEY STREET CARRIED
Moved by Councillor S. Lamb, seconded by Councillor
C. Rosehart, that the Public Services Committee recommend
that a no stopping sign be posted at the mail and Loeb
entrance on Harvey Street.
CARRIED
3) COUNTY OF OXFORD - POTTER'S ROAD
Information only.
4) COUNTY OF OXFORD - BLOOMER STREET
Information only.
5) LOCAL IMPROVEMENTS - BROADWAY
Moved by Vice Chairman B. Smith, seconded by Councillor
C. Rosehart that the Public Services Committee recommend to
Council the approval of the Local Improvement Report for
sanitary sewer replacement on Broadway, between Venison
Street and Concession Street.
CARRIED
...5
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PUBLIC SERVICES COMMITTEE MEETING
FEBRUARY 3, 1999 - PAGE FIVE
6) C.U.P.E. 1669
The Public Services Committee recommended that this request
be deferred until their next meeting.
7) ONTARIO ASSOCIATION OF CEMETERIES - SALES SIPIINAR
MARCH 3 & 4, 1999 - WATERLOO
Moved by Deputy Mayor I. Horton, seconded by Councillor
S. Lamb that the Public Services Committee recommend that
the Director attend the Sales Seminar in Waterloo on March
3rd & 4th, 1999.
CARRIED
8) R.C.O. AWARDS
Moved by Vice Chairman B. Smith, seconded by Councillor
C. Rosehart that the Public Services Committee recommend
that Public Services make application for toe R.C.O.
Platinum Award.
CARRIED
9) FEDERATION OF CANADIAN MUNICIPALITIES - FCM
Information only. Deadline past.
10) GLOBE AND MAIL - RECYCLING
Information only.
11) TREE TRIMMING & REMOVAL ON BROADWAY, AS APP40VED BY
TREE ADVISORY COMMITTEE ON AUGUST 26, 1998
Information only. Affected property owners will be notified
of work required and tentative schedule with copy to the
Tree Advisory Committee.
12) ACRES & ASSOCIATES - SEWAGE TREATMENT PLANT TENDER -
Attachment No. 2
Moved by Councillor S. Lamb, seconded by Councillor
C. Rosehart that the Public Services Committee recommend to
Council that the lowest tender of Detra Builders Inc. in the
amount of $972,936.00 and the Acres & Associates report of
January 29th, 1999, be approved.
CARRIED
...6
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PUBLIC SERVICES COMMITTEE MEETING
FEBRUARY 31 1999 - PAGE SIX
13) CONNIUM MANAGEMENT INC.
Moved by Deputy Mayor I. Horton, seconded by Councillor
C. Rosehart that the Public Services Committee recommend
that Corporate Services review the request to accommodate
the construction of the gravity trunk sewer from Third
Street to North Street, which will result i4 abandoning the
proposed pumping station for the Hutchison property.
CARRIED
14) SERVICE DEPARTMENT MEMO
Moved by Councillor S. Lamb, seconded by Deputy Mayor
I. Horton, that the Public Services Department recommend to
Council that Public Services purchase the fallowing from
1998 reserves(revenue from sale of portables'):
1. Caterpillar 3116 Engine Tune Up Kit $1,843.93
3a) Prolink Reader 600.00
b) DDEC Cartridge 816.75
c) Allison Cartridge 841.50
f) Adapter Kit 115.00
TOTAL
15) EXECUTIVE
$4,217.18
CARRIED
Moved by Councillor C. Rosehart, seconded by Councillor
S. Lamb that the Public Services Committee move into
Executive.
CARRIED
Moved by Councillor C. Rosehart, seconded by Deputy Mayor
I. Horton, that the Public Services Committee move out of
Executive.
CARRIED
Meeting Adjourned
Minutes prepared by Director M. Cowan. For errors or omissions,
please contact this office.
Vi
1998 TRANSIT RIDERSHIP
MONTHLY REPORT FOR THE MONTH OF: DECEMBER, 1998
DATE: JANYITARY 4, 1999
Monday, November 30, 1998 through Saturday, January 2, 1999
WEEK 1
(a)2.00
WEEK 2
n.2.00_
WEEK 3
_ (-u,2,00
WEEK 4_
2.00
WEEK 5
ra2.00
TOTALS
(a-,.2.00
COMM. L_WI_N_G_
278
298
-�596.00
166
.00 T
95
S 190.00
1,136
$2,272.00
$556.00
299 -
S598.00
200 -
$400.00
-209 _
$418.000
212 _
_
_S424_00 T
124 _
_O
S248.00
_ 120 _ _
S240.00
-
_
865 -
1,730^00
510
S 1,020.00'
290 _
S580.00 -�2
15_-5430.00_
?,001 _
54.00?.OU
t'+h
_JAN -
FEB _
MAR
-APR
-MAV
JUN
- JUL �-
AUG �-SEP
-
OCT �
NON'
- DEC ~-
TOTAL
COMM. LIVING_ 1.496
872 _
_ 1_03
1.12-3
905
1.087 _
-883
921
84_6
871
1,120
1,136
12,613
OTHERS— _ —
1,496 —
—80-1 _
— 8-19 _
- 964
_
760 _
_ _ _
946 _
_790 _ -
_ _ _
775 _
_l?03
989 _
-770--
_ 865-
- 10,891 _
TOTAL _ - -
- 2.992- _-
1.676 -
----2.08_7
_
1.9-70- _--
1-_89-0
23,504
---- --- - - -1.88-2
TOTAL 4i'S2.00 SS 984.00 53,352.00 53,764.00
--
-V1_.6_ _65_ --- -- -1-.-8-6-7- -_..�1.636_ _T.1.6.Y46_ __.2.-l92
S4.174.00 53.330.00 S3`9 0.00 53.734.00 S3 72.03�?9.43.0
_....147,008.0
-_T2-,0-0-1 -_-
_- 0-
.,-- -
AAMERS98 WRD (the document) and A:IRIDERS98.SPR (the %pread.hect)
Minutes of the Tillsonburg Transit Advisory Committee meeting
held January 28th, 1998, at 3:00 P.M., at 20 Spruce Street,
Tillsonburg, Ontario.
MEMBERS PRESENT
Muriel Mann
Micheal Cerna
Barb Helsdon
Councillor Dave Beres
CALL TO ORDER
ADMINISTRATION
Mike Graves, Administrative Assistant
Mark Cowan, Director
Acting Chairman D. Beres called the meeting to order.
ADOPTION OF AGENDA
Moved by M. Mann, seconded by M. Cerna the adoption of the
agenda.
CARRIED
ADOPTION OF MINUTES - NOVEMBER 30, 1998
Moved by M. Cerna, seconded by B. Helsdon the adoption of the
minutes of the meeting held November 30th, 1998.
CARRIED
ORDER OF BUSINESS
1. GMC BUS - CITY OF CAMBRIDGE
Moved by B. Helsdon, seconded by M. Mann that the Transit
Advisory Committee recommend for the consideration of Public
Services and Council, that the Town negotiate with the City
of Cambridge for the purchase of a 1975 GMC bus, to be used
as the main bus until the Town receives a new bus.
CARRIED
2. TENDERS
Moved by M. Cerna, seconded by B. Helsdon that the
Tillsonburg Transit Advisory Committee recom�end that Public
Services request tenders for consideration of Council, for a
new thirty foot (30') low floor accessible transit bus.
Tenders are to include outright purchase as option no. 1 and
a five year lease as option no. 2.
CARRIED
3. TRANSIT MAPS
Committee Members recommended that new maps be deferred until
a review is completed of the existing routes and possible
changes are made.
MEETING ADJOURNED
Next meeting Item Transit Benches.
Next meeting at call of the chair.
Minutes prepared by Director M. Cowan. For errors or ommissions
please contact this office.
I9
CORPORATION OF THE TOWN OF TILLSONBURG
Spruce Street
+= Tillsonburg,
nburg, Ontario
PUBLIC SERVICES N4G 4Y5
BUILDING - 842-2211 WORKS - 842.5951 CEMETERY - 842-3522 (519) 842-8775 - Fax
The Corporation of the January 28, 1999
City of Cambridge
460 Connestoga Blvd.
Cambridge, Ontario
ATTN: Mr. Allan Whitlam, Manager
Transit Manager
Fax: (519) 622-6763
Dear Mr. Whitlam:
Thank you for allowing us to review the used bus on January 13th
and January 22nd, 1999.
As discussed the Town of Tillsonburg is presently going to tender
for a thirty foot (30') low floor, wheelchair accessible transit
bus. Our problem is that our existing elf is becoming a
mechanical nightmare and we need to replace it with a bus until
our new bus arrives (approximately 12 months).
Therefore, we submit the following offer to purchase.
(1) 1975 GMC Bus
Model TGH4523
SN NC 329
The purchase is to include, if available:
(A) Spare: transmission, hubs, brakes and filters
(B) Bias tires to radials
(C) Maintenance manuals
(D) All other replacement parts that are exclusive to this
bus.
Our shop is not yet registered for safety standard certification.
Will your shop supply this?
Our offer, for your consideration is $800.00 F.O.B. - Cambridge.
Again, we appreciate your assistance in this matter.
I
Yours very truly,
M.C. Cowan, A.M.C.T.
Director of Public Services
t
Town of Tillsonburg
"iw4 R..-' +...
-34-
L U MCC/sv
12-YEAR, 30' HEAVY-DUTY LOW -FLOOR TRANSIT BUS
Body and Floor Structure
• 102" exterior width for optimal passenger spacing
• 16" floor height 14" at entry door: I I" kneeled
• Integral welded monocoque roll -cage
• All structural steel is high -solid primed and sealed for
superior corrosion resistance.
• Ziebart-type "A" rust proofing inside all steel
structuml tubing
• .080 aluminum exterior skin —choice of exterior body
colors is standard
• All window frames feature welded gussets for increased
durability
• ;':" exterior -
grade plvwood floor undercoated prior to and
after installation to resist moisture and deterioration
Windows and Doors
• Large laminated and tinted top-T slider windows. includ-
ing egress capability as required by floor plan
• _'_" x 78" air double -leaf Vapor Slide Glide passenger
entry doors with door -activated entry door light and
upper/lower loadine area view windows
Electrical and Lighting
• Master electro-panel with circuit breakers and relays is
easily accessible in weather -sealed junction box below
driver's side window.
• All electrical connections are coated with dielectric spray
to resist corrosion and failure.
• Every electro-panel is equipped with a complete
laminated circuit legend for ease of serviceability.
• All wiring is function numbered and color coded for ease
of identification for service and maintenance.
• MotoGuard engine protection system is standard.
• All wiring is enclosed in a plastic loom to resist abrasion
and minimize electrical related failures.
• Spare electrical circuit running from electro-panel to
rear engine area is designed for reduced maintenance.
• Driver control console is left of driver's seat for easy
access: all switches are backlit for convenient day/night
operation.
• Exterior lighting features tear -drop style front clearance
lights and low -profile rear clearance lights which meet
all applicable FMVSS and ICC requirements.
Safety and Convenience
• "No -Step" ramp entry for safer and faster boarding and
egress
• Horizontal and vertical stainless steel safety stanchions
throughout vehicle
• Curb -side modesty panel and entry' -assist handrail at
left of passenger entry
• Deluxe exterior mirrors with built-in cons ex
• 4" x 16' interior driver/passenger view mirror
• Front and rear energy absorbing Romeo Rim Help
bumpers
• Front and rear tow hooks
• Meets or exceeds all applicable FVIVSS
requirements.
• Available with ADA compliance packages.
• Ceiling headliner and side wall covering is a hiehiv
durable. laminated melamine.
416-622-7-293 ACRES & ASSOCIATED
Acres &
Associateb
926 P01/06 JAN 29 '99 1026
FACSIMILE TRANSMITTAL
To: NAME: ' Mark Cowan Fite No.:
ORGANIZATION: Town of Tillsonburg Project
LOCA11ON: Tillsonburg�Ontario Date:
FAX NUMBER: (519) 842-8775 sent:
965390-5.9
965390
January 29,1999
January 29, 1999
FROM; Mfice Hribljan 0 Facsimile only ❑ Original to iutlow
Acres & Associated Environmental Ltd. Telephone Number: (416) 622 9502
625-21 Four Seasons Place FAX Number. (416) 622 6249
Etobicoke, Ontario, CANADA operator. tac
M98 6J8 Tabi number of pages: 6
NOTICE: The content of this fax is confidential and is intended only for the addressee. If the reader is not the intended reclplent or Its
agent, be advised that any dissemination, distribution or copying of the content of this fax is prohibited. If you have received this fax in
error, please notify us Immediately. Thank you.
Tillsonburg WPCP Digester Upgrade and Conversion
Tender Evaluation
As discussed at the tender opening, the following is the tender evaluation letter for the captioned project. This letter
along with the Form of Tenders from the lowest bidders will be forward to you via coiner. If you should have any
questions, please do not hesitate to call me.
Re ds,
1 e ljan, M.Eng. P.Eng.
cc. Dave Morris, Town of Tillsonburg
—63—
t
416-622-7293 ACRES & ASSOCIATED
926 P02/06 JAN 29 '99 10:15
January 29, 1999
File: 953390-5.9
1
The Corporation of the Town of Tillsonburg
10 Spruce Street
Tillsonburg, Ontario
N4G 5A7
Attention: Mr. Mark C. Cowan, A.M.C.T.(A.)
Director of Public Services
Acres &
.ASSOC1liteb Ak
Environmental Scientists
and Consulting Engineers
Re: TYLLSONBURG'WATER POLLUTION CONTROL PLANT
DIGESTER UPGRADE AND CONVERSION
TENDER EVALUATION
Dear Sir:
The following provides a brief summary of the above captioned project along with a presentation,
analysis, and recommendation from the tendering of the construction contract.
PROJECT BACKGROUND
This project was initiated in 1996 to determine the most economical course of action for upgrading
the exis ' digesters at the Tillsonburg rater Pollution Control Plant (WPCP). Structural and
mechanisY stems associated with these tanks had deteriorated substantially in the past few years
and Acres & Associated Environmental Limited was retained to evaluate upgrade alternatives. A
feasibility report was completed in October 1996 which recommended that the existing "anaerobic"
digesters be upgraded and converted to "aerobic" digesters. Subsequently, Acres & Associated were
authorized to carry out the pre -design, detailed design, and construction administration services for
this upgrade. Detailed design was completed in December 1998 and the construction contract was
tendered on January 5, 1999 and closed on January 26,1999.
PROJECT BUDGET
The tables on the following page summarize the construction cost estimate and the total project
budget including approvals, engineering and programming costs. These costs were derived from
engineering estimates carried out at the end of detailed design.
Acres & Associated Environmental Lm" 23
525•21 Four Seasons Place, Toronto. Ontario M98 GJ elephone (416) 622.9502 Facsimile (416) 6226249
Niagara Falls (905) 374.44 i 0 A London (i 19) 680-5161
416-622-7293 ACRES & ASSOCIATED
926 P03/06 JAN 29 '99 10:15
January 29,1999
The Corporation of the Towu of Tillsonburg
-2-
TABLE 1: Constructiou Cost Estimate
Description
Amount
General (i.e. mobilisation, demobilization, etc.)
$ 40,000
Civil/Structural
$ 242,000
Process Mechanical
Aeration Systems
Digester Conversion
Heating System Upgrade
$ 22S,000
$ 236,000
$ 20,000
Electrical, Instrumentation and Controls
$ 253,000
Subtotal
$ 1,016,000
Contingency Allowance 10%
$ 101,600
-rotas
$ 1,117,600
sa
$ 1,118 000-
Sb4y Report Estimate $ 1,097,200
Pre -Design Estimate = 5 1,065,000
TABLE 2: Total Project Cost Estimate
Description
Amount
Construction Contract
$ 1,118,000
Engineering
$ 182,135
'render Administration by Acres & Associated
$ 9,527
Control System Programming / Software Support
$ 33,810
Approvals
$ 3,s00
Total
S 1,347,272
SUMMARY OF TENDERS
Enclosed with this letter are tenders for the above construction contract received until 12:00 pm on
January 26, 1999 and opened at 1:00 pm on the same day. Those present at the tender opening
included:
John's, Treasurer, Town of Tillsonburg;
• Dave! Baris, Councillor, Town of Tillsonburg;
• Mary Cowan, Director of Public Services, T�)Wn of Tillsoriburg; 24
-65-
A,asoc;a�
�►,... _
416-622-7293 ACRES & ASSOCIATED
926 PO4/06 JAN 29 '99 10:15
•- January 29, 1999
The Corporation of the Town f Tillsouburg
-3-
• Dave Morris, Clerk -Administrator, Town of Tillsonburg;
• Michael Hribljan, Project Manager, Acres & Associated Environmental Limited;
• Tim Constantine, Project Engineer, Acres & Associated Environmental Limited; and,
• Representatives of bidding general contractors.
The results of the tender opening are provided in the following table.
TABLE 3: Results of Tender Opening
Tenderer
Tender
Price
Arithmetically
Checked Price
Detra Builders Inc.
S972,936.00
$972,936.02
CRA Services*
$100422703.43
N/C
Wellington Construction Limited
$1,060,370.00
$1,060,370.00
Canning Construction
$1,065,720.00
N/C
Reid & DeIeye
S 1,127,359.83
N/C
UNA Contracting Ltd.
$1,128,830.00
N/C
John Hayman & Sons
$1,129, 920.00
N/C
Subterra
S 1,148,574.38
RUC
Stone Town Construction Limited
$1,156,662.51
NIX
969774 Ont. Ltd. (Elgin Construction)
S1,241,238.20
N/C
Comstock
$1,572v900.00
N/C
- Tender disqualified due to submission after official close of tender.
N/C - Not checked. Only Lump Sum Price Breakdown of Contract Price checked for two low tenders.
TENDER REYIEW
The tender documents have been examined and our comments are as follows:
• .All tenders were signed and sealed;
• All tenders included a tender deposit in the amount of $60,000.00;
• All tenders included an Agreement to Bond, signed and sealed;
• All tenderers completed all schedules and prices in the Form of Tender, with the exception of:
i. MHA Contracting Limited - did not provide tender price in writing.
• All tenderers acknowledged receipt of Addendum Nos. I and 2;.
V. 25
41S-E`er-?293 AURES <: �S=UC1AiED 926 P05/06 JAN 29 '99 10:16
January 29, 1999
The Corporation of the Town f Tillsonburg
- 4. -
COiriENTS ON TWO LOWEST TENDERERS
Detra Builders Limited ($972,936.00)
.Following the close of tender, Detra Builders was contacted and requested to provide additional
tender information (i.e. list of major equipment suppliers, teaderer's experience, etc.) before the 48-
hour time period stipulated in the contract document, Their submissions were determined to be
satisfactory in terns of specified sub -contractors and equipment, as well as cost breakdown. Detra
have carried out a number of sewage treatment plant upgrades of a similar nature to the one specified
in this contract. In fact, Acres & Associated have recently worked with Detra at the Kitchener
Wastewater Treatment Plant for an upgrade to the plant heating system. We found them to be
excellent in terms of organization of work and construction scheduling. We carried out a reference
check for this project which is attached !o this letter.
Wellington Construction Limited ($1,060,370.00)
Following the close of tender, Wellington Construction was contacted and requested to provide
additional tender information (i.e. list of major equipment suppliers, tenderer's experience, etc.)
before the 48-hour time period stipulated in the contract document. Their submissions were
determined to be satisfactory in terms of specified sub -contractors and equipment, as well as cost
breakdown. Wellington is a highly experienced and reputable contractor in the municipal
wastewater field. We recently worked with Wellington on a water treatment plant project in the
Region of Niagara and found them to be very capable.
.RECOMMENDATIONS
We therefore recommend that the tender be awarded to the low tender, Detra Builders inc. for the
total contract price of S 972,936.00 inclusive of GST. Based on our experience with renovation
projects, we would suggest that the Town of Tillsonburg maintain a contingency allowance of 10
percent or approximately $ 100,000 for unforeseen situations that may arise during construction.
BUDGET CONS.IDERAT.IONS
The budget price for the construction contract is S 1,118,000 as was provided in Table 1. :he bid
provided by Detra Builders Inc. is considerably lower than the construction cost estimate; however,
as shown in Table 1, this estimate included contingency allowanc-- of 10 percent. In addition, the
average tender bid was approximately S 1,150,000 which is in agreement with the estimate provided ,
by Acres & Associated in December 1998. A revised project budget is provided in Table 4 on the
following page.
—67—
�6
aAss�aciarea A&
C
416-622-7293 ACRES 8 ASSOCIATED
926 P06/06 JAN 29 199 10:36
January 29, 1999
The Corporation of the Town f Tillsonburg
-5-
TABLE 4: Revised Total Project Budget
Description
Amount
Construction Contract
$ 972,936
Construction Contingency (-10 %)
$ 100,000
Total Construction Budget
S Y,OW36
)Engineering
$ 192,135
Tender Administration by Acres & Associated
$ 9,527
Control System Programming / Software Support
$ 33,810
Approvals
$ 3,800
Total
81,302 208
We MM this submission is in order.
Yours truly.
ACRES & ASSO
az-'�
ENVIRONMENTAL LMTED
Mic el J. 'bljan, M.Eng., .Eng.
Project M ger
N=AC/tar-
c/w enclosures
—68—
Associatea
c
OTTER VALLEY UTILITY CORRIDOR & RECREATION TRAIL
BOARD OF MANAGEMENT
MINUTES
Tillsonburg Council Chambers
Tuesday, January 26, 1999
Present: Chair S. Lamb, Vice -Chair C. Evanitski, B. Smith,
M. Stewart, J. Petrie
Staff: L. Buchner, Administrator/Treasurer
D. Morris, Clerk -Administrator
F. Bell, Economic Development Officer
B. Bartlett, Deputy Clerk
Chair Lamb called the meeting to Order at 8:00 a.m.
A. Adoption of Minutes
Moved by M. Stewart and Seconded by J. Petrie:
'That the minutes of the Board of Management for the Otter Valley
Utility Corridor and Recreation Trail under date of December 15,
1998, be adopted.'
Carried.
B. Business Arising From The Minutes
None.
C. Adoption of Agenda
Moved by J. Petrie and Seconded by M. Stewart:
'That the Agenda for the meeting of the Board of Management for the
Otter Valley Utility Corridor and Recreation Trail, be adopted.'
Carried.
D. Delegations
None.
1 26
-2-
E. Business Matters
1) Outstanding Municipal Financial Matters
D. Morris explained that the Municipality of Bayham would be
receiving an invoice from the Town of Tillsonburg with respect to
a tax rebate with the former Township of Bayham and a receipt from
Talisman as part of the operating agreement that was sent to them
in error.
2) Letter - Oxford County Board of Health
Letter dated November 20, 1998 from the Oxford County Board of
Health received by the Board of Management.
3) Resolution - Municipality of Bayham
Letter From Charles E. Buchanan
Resolution dated January 14, 1999 referring a letter dated December
22, 1998 from Charles E. Buchanan received by the Board of
Management.
4) Letter From Dave Mason, Councillor
Municipality of Bayham
Letter from Councillor Dave Mason, Municipality of Bayham received
by the Board of Management.
The Board of Management discussed setting a policy that would deal
with procedural matters, including attendance of Councillors from
the partner municipalities at closed sessions of the Board, of the
Board of Management.
D. Morris stated that the procedural by-law for the Town of
Tillsonburg allowed all members of Council to attend closed
meetings with restricted voting privileges.
L. Buchner stated that she would research the procedural by-law of
the Municipality of Bayham with respect to the issue and report to
the next meeting of the Board of Management.
The Board of Management referred this matter to their next meeting.
29
c
-3-
F. Other Business
L. Buchner advised that D. Hoshal, Southern Snow Riders would like
to address the next Board of Management meeting. The Board directed
he be contacted at a later date and once the motorized issue had
been fully resolved.
The Board of Management discussed fundraising and it was decided
that this would be held in abeyance until permitted uses are
determined.
The Board of Management discussed signage of the Otter Trail and it
was decided to hold this matter in abeyance until permitted uses
are determined.
G. Executive Closed Session
Moved by Bob Stewart and Seconded by M. Stewart:
'That the Board of Management now move into Closed Session to
consider matters of potential litigation.'
Carried.
H. Adjournment and Next Meeting Date
Chair Lamb adjourned the meeting at 10:10 a.m and the next meeting
will be held in the Municipality of Bayham on Tuesday, March 2,
1999 at 8:00 a.m.
" SU
THE CORPORATION OF THE TOWN OF TILLSONBURG
DEVELOPMENT/CULTURE COMMITTEE
MINUTES
MINUTES of the Development/Culture Committee meeting held Tuesday January, 26`h,
1999, at 7:00 P.M. in the Committee Room.
PRESENT: Chair B. Carroll, G. Leachman, I. Horton, C. McKnight
Staff: F. Bell
ORDER OF BUSINESS
A. Closed Session
Moved by I. Horton, Seconded by G. Leachman:
THAT the Development/Culture Committee move into "Executive Session."
CARRIED.
Moved by G. Leachman, Seconded by I. Horton:
"THAT the Development/Culture Committee move back into Open Session."
CARRIED.
B. Adoption of Agenda
Moved by G. Leachman, Seconded by I. Horton:
"THAT the agenda be adopted with the additions of Special Awards report,
Museum Visitor Report of December, 1998 and the Agreement with the
Tillsonburg & District Real Estate Board."
CARRIED.
C. Adoption of Minutes
Moved by I. Horton, Seconded by G. Leachman:
"THAT the minutes of the meeting of the Development/Culture Committee of
December 8, 1998 be adopted as circulated."
CARRIED.
Yl
D. From Minutes
E. Reports
1. The Economic Development Officer's report for the month of December,
1998 was received as information.
2. Airport Advisory Committee — Minutes of January 21s`, 1999:
Moved by G. Leachman, Seconded by I. Horton:
THAT the Development/Culture Committee recommend to Council that
the minutes of the Airport Advisory Committee of January 21 , 1999 be
adopted and the recommendations contained therein."
CARRIED.
3. Tourism Committee — Minutes of January 28 h, 1999:
Moved by I. Horton, Seconded by G. Leachman:
THAT the Development/Culture Committee recommend to Council that
the minutes of the Tourism Advisory Committee of January 18 , 1999 be
adopted and the recommendations contained therein."
CARRIED.
4. Special Awards Committee — re: Provincial Awards recognizing
volunteers.
This item was received as information.
F. Information
The following items were received as information by the committee:
a) Museum board minutes of November 260, 1998;
b) Culture Commission minutes of November 18th, 1998;
c) Museum Visitor report for the month of December, 1998.
5/1
G. Other Business
1. 1999 Industrial Land Prices
After review of the report from staff it was Moved by G. Leachman,
Seconded by I. Horton:
"THAT the Development/Culture Committee recommend to Council that
the current price structure for industrial lands remain in effect."
CARRIED.
2. Budget — Industrial Promotion
After review of the proposed budget for Industrial Promotion, it was
Moved by I. Horton, Seconded by G. Leachman:
"THAT the Development/Culture Committee recommend that the 1999
budget proposal for Industrial Promotion be forwarded to Corporate
Services Committee for consideration."
CARRIED.
3. Budget — Airport
After review of the budget it was suggested that the following changes be
made:
- delete the Provision for Contingencies (should be included in General
Government);
- add $500 for Continuing Education for the Airport Manager;
- add $2,000 for Airport Marketing and Promotion.
Moved by G. Leachman, Seconded by I. Horton:
"THAT the Development/Culture Committee recommend that the 1999
Airport Budget proposal as amended be forwarded to Corporate Services
Committee for consideration."
CARRIED.
4. Official Openings & Special Occasion Regulation Policy
Staff were directed to draft a policy for review by the Committee.
S3
5. Agreement — Tillsonburg & District Real Estate Board
After discussion it was felt that items 1 a and 2a should be deleted.
Moved by 1. Horton, Seconded by G. Leachman:
"THAT the Development Culture Committee recommend to Council that
the agreement as amended, be circulated to the Tillsonburg & District Real
Estate Board for comment."
CARRIED.
Motion to adjourn at 9:40 P.M.
34
1
THE CORPORATION OF THE TOWN OF TILLSONBURG
ECONOMIC DEVELOPMENT COMMISSIONER
REPORT FOR THE MONTH OF DECEMBER, 1998
A. Inquiries Received: No----
Active
(1) For New Industrial - Land 1
- Building Space
(2) For New Commercial - Land
- Buildings
(3) From Existing Industries - Expansions - Other Needs
(4) From Existing Business
(5) For New Business Assistance
B. Contacts Made to:
(1) Local Industries:
- Product Opportunities
- Employment Requirements
- Other
- Gov't Programs - Federal
- Provincial
- County
- Local Business
1
Telephone Visits
4
(2) Gov't - Federal
- Provincial -Trades & Industry
35
THE CORPORATION OF THE TOWN OF TILLSONBURG
AIRPORT ADVISORY COMMITTEE
MINUTES
MINUTES of the meeting of the Airport Advisory Committee held Thursday, January,
21 s`, 1999 at 7:00 P.M. in the Committee Room, Municipal Offices.
PRESENT: Chair P. Harris, E. Barwell, K. Holland, G. Leachman
Administration: F. Bell, R. Venn, J. Arts
ORDER OF BUSINESS:
A. Adoption of Minutes
Moved by K. Holland, Seconded by E. Barwell:
"THAT the minutes of the meeting of the Airport Advisory Committee of November
191', 1998 be adopted as circulated."
CARRIED.
B. From Minutes
C. Reports
1. The Airport Traffic report to December 31, 1998 was received and filed.
2. The Fuel Sales report to December 31, 1998 was received and filed.
3. The Department Activity report to November 30, 1998 was received and filed.
4. Airport Manager's Report
Mr. R. Venn indicated that we need the current Flight Supplement and CARS.
An inventory of equipment at the airport has been completed. The airport has
been closed for six days in January due to snow.
36
D. Other Business
1. Election of Vice -Chair
Moved by G. Leachman, Seconded by E. Barwell:
"THAT K. Holland be nominated as Vice -Chair."
CARRIED.
2. 1999 Budget
The Treasurer was present for the presentation and review of the proposed 1999
budget. After discussion the budget was amended as follows:
- increase the snow removal budget from $6,000 to $8,000;
- add $500 as an allowance for a used pickup truck from Public Services.
Moved by E. Barwell, Seconded by G. Leachman:
"THAT the proposed Airport budget of $12,960 as amended, be recommended to
Development/Culture and Corporate Services for consideration and review."
CARRIED.
3. Airport Manager Job Description
The job description was reviewed and minor amendments were made.
Moved by E. Barwell, Seconded by K. Holland:
"THAT the Airport Manager's job description, as amended, be recommended to
Development/Culture Committee and Council."
CARRIED.
4. Correspondence — Public Services
This item was received as information.
Motion to adjourn at 8:10 P.M.
S/
TILLSONBURG REGIONAL AIRPORT
AIRPORT TRAFFIC REPORT
Month
Local
Itinerant
Total
1997
January
49
58
107
51
February
156
155
311
94
March
68
117
185
206
April
311
200
511
387
May
426
424
850
681
June
339
223
562
1044
July
433
217
650
1406
August
572
352
924
1017
September
506
287
793
824
October
233
324
557
916
November
219
109
328
129
December
157
97
254
169
Total 6032 6924
TYPE OF FUEL
Avgas 100 LL
Avgas 80/87
Jet Fuel
TOTAL
Total Revenue
(net of GST)
FUEL SALES REPORT
as of December 31,1998
# OF LITRES SOLD
12,051.50
44,985.18
23, 392.00
80,428.68
$59, 540.70
�y
# OF LITRES
SOLD / 1997
53,684.12
40r822.83
6,789.50
101,296.45
$ 76,765.50
The airport manager should be assigned duties and related responsibilities as they pertain
to all airport activities.
The airport manager will be directly responsible to the Economic Development Offfieer and
will report directly to that offree. The airport manager, where practicable, shall utilize the
Airport Advisory Committee to develop courses of action for various activities that may be
proposed or are taking place on the airport property.
1. The manager will supervise activities, flight and non -flight, that are taking place on
the airport property and will ensure the adherence to the safe and orderly
operation of the airport.
2. All airport tenant establishments will be monitored to ensure that they are in
compliance with the conditions and requirements of the Lease Agreement.
3. The manager will ensure that Transport Canada and other Government Agency
Rules, Regulations and By -Laws are being adhered to and report infractions to the
airport ownership.
4. The manager will cooperate with local, provincial and federal authorities,
including law enforcement, in all matters, as they pertain to aviation.
40
2
S. Keep records and make reports as required by statute and the airport
ownership.
6. The manager will take the initiative to promote aviation and in particular the
airport and its facilities, to the benefit of the community.
7. It will the managers' duty to make reeornmendations to the airport ownership,
through the airport advisory committee on any matters coneerning the airport
development, public relations and the safety of operations.
8. The manager, will at all times, provide for the safety and welfare of the flying and
non -flying public, using the airport facilities.
41
2
The manager is to oversee the day to day operations of the Tillsonburg Airport
facility.
I. The manager will immediately report to the appropriate authorities, any condition
existing at the airport, that would render the airport unsafe for the operation of
aircraft. This may require the issuance of MOTAMS, placing I" 's on runways
taxiways etc., in the accordance with Canadian Aviation Regulations. It will also
require cancellation and/or removal of the same, when the condition is metifred.
2. The manager will instruct and train those responsible in the proper operation of the
UMiCOM system. The employees involved will be trained in giving advisories and
radio checks as required. This frequency 122.8 MNZ is authorized by Transport
Canada and requires a knowledge of Air traffic requirements and proper radio
telephone procedures. The manager will also ensure that each LIMICOM operator is
properly licenced by Industry Canada.
2. The manager will ensure that weather advisory services to airport users, such
as wind direction, speed, active runway, visibility, runway condition and local traffic
conditions are provided in an effective and timely manner.
4. The manager will keep the airport ownership apprised of the date and cost of
airport licence and radio lieenee fees.
in
S. On a continuing and regularly scheduled basis, inspect all runways (turf, hard -
surfaced and ramp areas) with regards to all matters affecting the safety of
operations, including the need for repair and maintenance and make the necessary
recommendations to the airport ownership.
S. To carry out all grass mowing and supervise snow removal operations.
7. The manager will conduct regular checks for damage to all runway, taxiway and
lighting, the rotating beacon, approaeh lights, wind indicator and lights and
obstruction lights. The manager will supervise all necessary repairs and
maintenance.
Z The manager will check and inspect all runway approach and transition slopes to
make sure they are free of obstructions.
9. On a regularly scheduled basis, the manager will inspect all airport -owned
equipment to ensure that it is well maintained, in good working order, properly
stored and protected from the elements.
10. The manager will, on an ongoing and regular schedule, cheek all fuel dispensing
equipment, including fueling vehicles, storage tanks, filters, fuel pumps etc., to
determine that a proper level of safety is in place, including the availability of
serviceable fire extinguishers. He/she will ensure that the general condition of
equipment, proper grounding and conditions are conducive t0 the elimination of fuel
contamination.
4 .�
5
11. The manager will supervise, instruct and train, all employees to acceptable
standards and to supervise and instruct contractors, hired by the airport
ownership in the performance of all types of airport maintenance, grass mowing
and snow removal Operations.
12. The manager will regulate and control the situation in the event of an
EMERGENCY.
19. It will be up to the manager to ensure that each employee knows how to activate
the runway and taxiway lighting system, if necessary.
14. As required regulate aircraft parking and tiedowns.
15. Report accidents and incidents of unsafe operations to Transport Canada, record the
incidents locally and keep the aerodrome ownership advised of problem areas.
16. The airport manager will operate the fuel dealership for the airport ownership and
ensure that all fuelling is done in a safe professional manner.
17. it will be the managers' duty to make sure that the fuel is inspected every morning,
to check for contaminants etc. and that the metre readings are taken and recorded
along with the DIP stick measurements, each evening
W. The manager answer all telephone inquiries and make sure that the public buildings
are kept clean and in a presentable condition.
jobdeser.wps
44
THE CORPORATION OF THE TOWN OF TILLSONBURG
TOURISM COMMITTEE
MINUTES
MINUTES of the meeting of the Tourism Committee held Monday, January 18'', 1999 at
7:30 P.M. in the Committee Room, Municipal Offices
PRESENT: B. Carroll, S. Molnar, R. Corner, L. Albright
Staff: F. Bell
Also Present: George D'Ambrose — CKOT
: Linda Dawson
A. Adoption of Agenda
Moved by B. Carroll, Seconded by S. Molnar:
"THAT the agenda be adopted with the addition of OCTA and The Participate
Project, under Other Business."
CARRIED.
B. Adoption of Minutes
Moved by S. Molnar, Seconded by B. Carroll:
"THAT the minutes of the meeting of October 19'', 1998 be adopted as
circulated."
CARRIED.
C. From Minutes
D. Other Business
1. Radio Commercial
G. D'Ambrose was present at the invitation of the committee. After
discussion it was decided that George would prepare some sample
commercials for the committee's consideration. The format would include
a generic statement at the beginning, then the ad, followed by a tag line
recognizing the sponsor. Some general costing was also discussed.
45
2. Committee Membership
It was noted that an ad had been placed in the newspaper for
representatives for various committees.
3. Superhost Proms
Organization is underway for the first seminar to be held in February at
the Museum. Cross marketing will be done with Woodstock who has also
been approved for the program.
4. OCTA
Concerns were expressed at the direction that OCTA is taking, in
particular, the hosting of events. It was noted that SWOTA provides good
value including the travel counselor program, farm tours, marketing at
trade shows and free distribution of brochures across southwestern
Ontario.
Moved by B. Carroll, Seconded by R. Comer:
"THAT the Tourism Committee recommend to Development/Culture and
Council that the County of Oxford continue to maintain its annual support
for SWOTA in order to keep the benefits enjoyed by Oxford such as the
travel counselor program, farm tours, representation at travel shows and
free distribution of brochures."
CARRIED.
5. Participate Project
L. Albright provided an update about the project. Funding may be
provided by the Millennium grant, but not for infrastructure or new
construction. She is investigating other funding possibilities.
Motion to adjourn at 8:45 P.M.
46
Ord °PA
0
THE CORPORATION OF THE
'°®" TOWN OF TILLSONBURG
CA T."Lo�t,rb
Memo To: Chair and Members of the Deveklopment Culture Committee
Memo From: Brad Bartlett, Deputy Clerk
RE: 1999 Provincial Awards Recognizing Volunteers
Date: January 25, 1999
Town Council at their meeting of January 11, 1999 referred the
attached letter dated January 6, 1999 from the Premier of Ontario
to Special Awards Committee for further review.
The attached letter describes how awards can be given to persons by
the Province who exhibit outstanding achievements for community
volunteerism. The deadline for each award is February 5, 1999.
Since the deadline was quite quick, Town Council asked that Special
Awards take the appropriate action and report back to Development
and Culture Committee. Members ofthe Committee have had an
opportunity to gather information on these awards and would like to
provide you with the following details:
Firstly, the Outstanding Achievement Award is a province -wide award
that recognizes 20 persons. The Town has nominated persons in the
past with no success. The application prcoess is quite difficult
and there are already two persons in the community that are being
recommended by other agencies. The Town is merely one agency
circulated and there does not seem to be any one coordinating group
in the Town as the Ministry's circulation list is quite limited.
Special Awards Committee decided to take no further action on this
award due to the time frame and that other agencies were already
participating in the program.
Secondly, the Provincial Volunteer Award recognizes outstanding
volunteerism on a five year merit cycle. The awards are given out
at a regional event in the month of March. It was recognized that
Special Awards Committee could help community groups in their
efforts by communicating a Notice on the Community Channel. This
was completed last week and information packages are available in
the Clerk's Office for any agency not already circulated.
Re pec f ly ub itted.
tom. -
Brad Bartlett
Deputy Clerk
cc: Special Awards Committee
MUNICIPAL OFFICES — Town Centre Mail
200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-6428 Fax: (519) 842-9431
Office of the
Parliamentary Assistant
to the Premier
Room 6521, Whitney Block
Queens Park, Toronto
Ontario M7A 1 Al
Bureau de
I'adjoint parliamentaire
du premier ministre
Edifice Whitney, bureau 6521
Queeen's Park, Toronto
(Ontario) M7A 1 Al
- Ontarlo
t J •.: _
Dear Friends: _ Q,5
On behalf of Mike Harris, Premier of Ontario, it is my --pleasure- once-aga n-ro in evi you to
participate in the Ontario Volunteer Service Awards and the Outstanding Achievement
Awards for Voluntarism. These programs provide an opportunity to nominate volunteers,
groups, and businesses to receive recognition for their valuable contributions. Information
brochures and nomination forms are enclosed to provide you with details about the
application and selection process, as well as deadlines for submissions.
Voluntarism has a strong tradition in Ontario. I encourage you to nominate volunteers so
that they can receive the honour they so richly deserve. Award ceremonies will be held
across Ontario beginning in March 1999, so that we can demonstrate our appreciation of
the many volunteers who generously contribute to the quality of life in our province.
If you are an umbrella organization with member groups in Ontario, please share this
information your colleagues. The Honours and Awards Unit of the Ministry of Citizenship,
Culture and Recreation will supply additional copies of the brochures and nomination
forms for distribution as requested. They can be reached at (416) 314-7256.
I am also pleased to enclose an executive summary of the inaugural meeting of the
Premier's Round Table on Voluntary Action. The Premier's Round Table was established
to bring together representatives of the voluntary sector, business, and government to
create a plan of action to strengthen volunteerism and improve the quality of life in
Ontario's communities.
I look forward to having the opportunity to meet and personally thank some of the many
volunteers who help to make our province a better place to live.
Yours very truly,
Marilyn Mushinski, MPP
Encls.
48
TILLSONBURG MUSEUM / ANNANDALE HOUSE
BOARD MINUTES - NOVEMBER
The regular monthly meeting of the Museum/Annandale House Board was held at the museum
on November 26 at 7:30 p.m.
Present were: Remie Miggens, George Beard, Heather Jones, Sylvia Molnar, Beverley Crocker,
Rita Corner, Gayle Leachman, Iry Horton, Margaret Scott and bob Marsden, who chaired the
meeting. Regrets sent by Sandra Andrews.
After a review of the minutes of October 22 meeting, it was moved by Remie, seconded by Bev
that they be accepted as presented. Carried.
Heather moved the adoption of the agenda, seconded by Margaret. Carried.
Rita reviewed the Treasurer's Report in the absence of Ken, who was unable to attend.
Moved by Remie, seconded by George that the outstanding bills of $12, 505.89 be paid. Carried.
Total receipts of $21,192.80 were received for the corresponding period.
A preliminary budget was reviewed. At this time, a motion by Remie, seconded by George that
the amount of $10, 725 be put in reserves for the 1999 budget year. Carried.
The Curator's Report was reviewed including the results of the TV Auction (approx. $8000 after
bills paid). 47 classes of school children are booked for the Christmas program which began on
Nov. 23rd. There are 5 bus tours scheduled in December, as well as one hosted Nov. 19th. The
museum will be open throughout the Down Home Country Christmas weekend extended hours.
Discussion on the staffing of the museum from Dec. 21 - 23 and 27 - 30th resulted in Rita finding
part-time staff or volunteers to cover that time. Volunteers spent over 100 hours decorating
Annandale House for the season. The annual potluck & Christmas party will be held at the
museum on Dec. 14th at 6:00 p.m. The regular meeting of the board for December will be on
Dec. 17 at the home of the Curator. Regrets were put forward for this meeting by Heather
Jones, Remie Miggens, Iry Horton and Gayle indicated he will be late.
George Moved for adjournment at 8: 30 p.m
�i
November 18, 1998
MINUTES OF MEETING of
in the Council Offices
November 18, 1998.
CUL/COM 6/98
the Tillsonburg Culture Commission held
of the Town of Tillsonburg Wednesday,
PRESENT: K. Englander,K.Miggens, B.Hume, S.Molnar, G.Leachman,
B.Lewis, V.Armstrong, S.Jackson, M.Rosehart.
ORDER OF BUSINESS;
A. Adoption of Minutes September 16,1998, MSC (K-Miggens/
M . Rosehart)
B. Business Arising from the minutes Nil
C. Adoption of the Agenda MSC (V.Armstrong/S.Jackson)
D. Representative Reports:
STATION ARTS CENTRE
1. Rock Formations by Shirley Hokke ran until Nov. 16/98
2. Next Exhibit will be Out of our Hands by the Station -
house Potters and Weavers. It opens Nov.20/98 at
7.00 pm. All are welcome.
3. December Artist of the Month will be the Bridge Street
Artists Abstract Show.
Crafter of the Month will be Marcel Van Lamoen & Betty
Fente.
4. School program for Dec. will include 197 children from
St.Marys School.
S. Scheduled a Bus Tour from Toronto on Dec. 2/98.
6. DHCC Craft Show Nov. 28 & 29/98.
7. TAG program with the Thames Valley Board of Education is
currently being prepared for the Spring of 1999.
S. Tickets available for our DHCC Raffle, 15 prizes, will be
drawn on Nov.29/98.
9. Schedule for 1999 being confirmed, shall be ready in Dec.
10. Craft Guild Cookbooks are available. Cost is $8.00.
11. The Art Auction is scheduled for April 3,1999.
FAIR BOARD
Their annual meeting has been held. All but 4 of the Executive
Board members are under 35. Bill Hume is still Chair.
The Sausage Fest will be held again in May of 1999.
The Fair will be Aug. 12,13,14,& 15 1999.
The Mural has been repainted and sprayed with Urethane to
protect it. The repair work cost $1,000.00.
Another Mural is planned for the.back wall of the Grandstand
for '1999.
r 5U
Page 2 CUL/COM6/98
TACAC: No report.
THEATRE TILLSONBURG: No report.
MUSEUM:
Tillsonburg Museum is very busy preparing for the Christmas
season and a number of fund-raisers including:
1. Annual TV Auction on Nov. 15
2. Start fof school programming on Nov.23, for the Christmas
season with 3 classes a day till Dec 18.
3. DHCC weekend with extended hours, exhibit opening of
"Christmas Around The World"
4. Many group tours booked including 6 buses.
5. Additional fundraising raffles like the Quilt and Door
decorations.
6. The development of new school programs for the 1999/2000
season which reflect the new curriculum.
MUSIC COMMUNITY: No Report.
TILLSONBURG SCHOOLS: No report.
TOURISM: No report.
It was brought to the attention of the committee that the Tourism
Booth (The Caboose) has no "Closed" sign. It was suggested that
the Tourism Committee be asked to put a closed sign on the door
and refer people to the lobby of the Library for Tourist
information during the winter months.
COMMITTEE REPORTS
FINANCE
1998 Budget Presentation was made by K. Miggens.
(See attachment A)
The new Treasurer will be Marg Rosehart.
KIOSK
A price was received for a KIOSK similar to the ones in
Woodstock. It was Approx $4,000.00. The Committee felt this
was too expensive.
Steve Molnar is still investigating other avenues and will report
in January 1999.
DOWN HOME COUNTRY CHRISTMAS WEEKEND
All preparations for the DHCC weekend are well underway. All
venues are progresing with no major concerns or issues being
brought forward.
The co-ordinator is working with the Tillsonburg News to
eliminate any cost for the insert flyer over and above what
5D
Page 3 CUL/COM6/98
DHCC CON'T
advertising will provide.
Response to the sponsorship and donation appeal has been most
positive and at this time the committee is looking forward to a
positive outcome. A financial statement will be submitted to the
treasurer once all costs and revenues are determined. The
"Tillsonburg At Twilight" Tour of Homes is complete and tickets
are available.
NEW BUSINESS
MILLENNIUM CELEBRATIONS
Year 2000 will also be Tillsonburg Founding Celebration for 175
years.
Bill Hume Volunteered to Chair the committee that will coordinate
the activities of both celebrations.
Motion to adjourn K. Miggens.
NEXT MEETING Wedmesday January 20,1999, at 7.00 pm in the
Council Chambers.
TILLSONBURG CULTURE COMMISSION
1998 BUDGET
-A L.L O C A T I O N
1998 BUDGET
Town Crier Honorarium
$ 500.00
Town Crier Miscellaneous
200.00
Canada Day Committee
1,500.00
Youth Promotions
500.00
Public Awareness
300.00
Fair Board Grant
1, 000.00
Down Home Country
Christmas
11800.00
Cultural Grants & Special
Events
2,000.00
New Year's Eve Fireworks
300.00
Tourism
11000.00
Administrative Expenses
400.00
TOTAL:
$9,500.00
Expensed by Town Treasurer * 455.00
First instalment of Grant 5, 000.00
Balance of Grant 4 45.00
TOTAL: 0.00
*Annandale Improvisation: $150- 00
*Festival by the Lake: 275.00
*Canadian Arts Council: 30.00
1998 BUDGET BALANCES AS AT NOVEMBER 1, 1998
1998 ALLOCAT ION
BUDGE T
B A L A N C.E
Town Crier Honorarium
$ 500.00
$ 400.00
Town Crier Miscellaneous
200.00
**200.00
Canada Day Committee Grant
1,500.00
.00
Youth Promotions
500.00
350.00
Public Awareness
300.00
229.38
Fair Board Grant
it000.00
.00
D. H. Country Christmas Grant
1,800.00
1,239.28
Cultural Grants & Special Events
2,000.00
**11725.00
New Year's Eve Fireworks - Rotary
300.00
300.00
Tourism
1,000.00
* * 1, 000. 00
Administrative
400.00
263.05
IT 0 T A L
$ 9,500.00
5,706.71
**These balances totalling $2,925.00 were used to pay certain expenses
incurred by the Canada Day Committee for its 1998 festivities.
EXPENDITURES AS AT NOVEMBER 11 1998
P A Y E E
D E T A I L S
AMOUNT
... D E B I T
Brenda Boszo,
Canada Day
$ 100.00
Town Crier
Town Crier
Honorarium
Canada Day
See reconciliation
$1,500.00
Canada Day
Committee
attached
Cmte. Grant
Annandale School
Improvisation
$ 150.00
Youth
(Resolution 98.04.15)
Promotions
Tillsonburg News
Canada Day ad. for
$ 70.62
Public
volunteers
Awareness
Fair Board
Grant
$1,000.00
Fair Bd. Grant
Down Home Country
Expenses to date
560.72
D.H.C.C. Grant
Christmas
Committee
Festival by the
275.00
Cultural
Lake
(Resolution 98.03.18)
Grants &
Special Events
Cdn. Arts Council
1998 Membership
30.00
Administrative
Quik Copy
Stationery &
106.95
Expenses
Envelopes
T O T A L
$ 3,793.29
DOWN HOME COUNTRY CHRISTMAS RECEIPTS
Peggy Hotchkiss - 1996 Donation
John Law Trust - 1997 Donation
The Brandy Tree
Hickory Hills Development Co.
Tillsonburg B.I.A.
Ostrander Veterinary Clinic
Denco Power Limited
TO TAL:
55
$ 25.00
290.00
100.00
500.00
1,500.00
50.00
75.00
$2,540.00
1998 RECONCILIATION - CANADA DAY COMMITTEE
RECEIPTS
Culture Commission Grant $17500.00
Heritage Canada Grant 300.00
Canada Day Cmte. - transfer `96 receipts 109.00
1998 Gate Receipts - Canada Day 1,965.3 7
Cash 40.00
Total: 37914.37 $3 7914. 3 7
Donations:
Vendor
25.00
T.D. S. Ltd.
100.00
Kinsmen Club ' 4 --•
150.00
Denco Power
100.00
Stauffer Motors
100.00
Scotia Bank
100.00
Annex Publishing
100.00
Gibson, Linton & Toth
100.00
R.D. Allin
50.00
DeCloet
50.00
R.J.R. MacDonald
250.00
CIBC
50.00
Pearce Motors
150.00
Lions Club
150.00
Total:
11475.00 L475.00
EXPENSES
Cash Floats
Garden City Fireworks
Bennett Stationery
Beres Grocery
Craft Guild
Jimmi Jons
Annandale School - Graphics
Don MacPherson - Sound System
Community Centre
Spicers Bakery
CKOT Radio
Annex Publishing
Cdn. Harvard Aircraft Ass'n.
Total:
Over Budget:
5,389.37
175.00
47289. 50
9.65
54.44
89.19
235.40
300.00
172.50
* 1 A00.00
* 337.50
* 310.30
* 578.01
* 300.00
8,251.49 8251,49
* * * 2,862.12
***The Culture Commission has paid *5 creditors of the Canada Day Committee, a total
of $2,925.81, on the understanding that the Commission shall be reimbursed by it as soon 5 6
as funds become available to it, but before any 1999 expenses are incurred.
DOWN HOME COUNTRY CHRISTHM CONNIarrLes
MINUTES NOVEMBER 11, 1998
Members Present: V. Armstrong, F. Bell, P. Phelps, J. Dickenson,
G. Leichman, E. Matthews, M. Harries, S.Jackson
Open Agenda:
Co-Ordinntors Report V. Armstrong:
A copy of the newspaper proof sheet of the insert
advertising the DHCC weekend activities was shown to the
committee.
Motion MSC (Ed Matthews/Jean Dickenson) That the extra
copies of the advertising inserts be sent to Ingersoll and
Woodstock locations to be distributed.
Ads have been placed in the Family life Paper and in the
Lakeshore Shopper.
Motion MSC (F. Bell/V. Armstrong) That an ad be placed in
the London Free Press For November 21, 1998. Price mot to
exceed $250.00.
Wooden Christmas Trees to be delivered to each venue.
The Christmas Garland contact is Cory Montgomery of Kwik
Copy.
The names of the DHCC Committee will be placed in the Ad
for the Weekend Events.
Financial Report Patti Phelps:
See Attached Report.
Additional expenses Qwik Copy House Tour Tickets $216.77
Ads in Day Tripping Magazine $ 90.95
Lumsdens Grocery Bags for
Luminaris $ 16.78
Venue Site Updates:
Twilight House Tours: Christmas Treasures is donating Door
prizes.
There will be an article featuring the house tours in Fridays
Newspaper.
Each home is supplying its own helpers.
The Baldwins house: It is all ready for the weekend.
The Legion: All their preparations are completed.
Page 2
Sunshine Fund: Tyler Brooks from Brownsville will be the child
that represents the Sunshine Fund at the Tree Lighting. The
Sunshine Fund will have a table at the Town Centre Mall to sell
the lights. Broadway Foto is lending a camera and will supply
the film at cost, to take the pictures at Annandale House. A
cake will be supplied at Annandale House to celebrate the
Sunshine Funds loth year in Tillsonburg.
Christmas Tree: The tree will be in place for the Santa Clause
parade.
Trail Association: Will Co-ordinate the walk from the tree
lighting with the Llamas. The musical walking tours to the
various churches are all set.
TDACL: They delivered the fliers and the luninaries. They will
be at the Town Centre Mall on the Saturday afternoon to do
childrens crafts.
Path Finders and Rangers: Will have a BBQ and refreshments for
sale on Broadway by the Florist Shop on Friday Evening-,
Museum: They are all ready.
Craft Show: They are are all ready.
Dickens Christmas Reading: 7.30 PM at St. Pauls. It is being
sponsored By Johnson Controls. The tickets are $15.00 each.
Proceeds will go to the Sunshine Fund, the Salvation Army and
the Food Bank. Tickets are available at the Pedlars Quay.
The performers will be Dwight Smith, Tom Heeney, Dave Colham,
Linda Evans and Heather Jones.
Next Meeting Wednesday January 13, 1999, at 7.00 PM and will be a
Pot Luck Desert,
Meeting adjourned by Sandra Jackson
DOWN HOME COUNTRY CHRISTMAS - 1998 BUDGET/ ACTUALS
Expenses 1998 Estimate
1998 Actual
Flyers
500.00
272.35
Tillsonburg News Inserts (25,500)
1000.00
?
Advertisements - London Free Press
300.00
?
- CKOT/K104
150.00
128.40
- CKOB Brantford
150.00
?
- Daytripping (House Tours) nil
90.95
Carriage Rides (Fri. & Sat.)
300.00
300.00*
Musical Entertainment (Church Tours)
Debbie Potts
150.00
175.00
Denis O'Reagan
150.00
nil
Town Crier (Honorariam)
100.00 (2 days)
100.00 (2 day)*
Misc: decorations/supplies, etc.
Luminaries supplies
100.00
Fri. evening tree lighting ceremonies
100.00
?
tree stump removal
?
Sign updating
50.00
?
House Tours - ticket printing
-
216.77
honourariums for house owners
-
600.00
TOTALS
3050.00
1883.47
Revenue Sources
DHCC Committee budget
1500.00
1500.00
Culture Commission -Crier Honouranum -
100.00
John Law Trust - Gant towards music
300.00
175.00
Historical Walking Tour donations
100.00
?
Donations and sponsorship
1150.00
2585.00
(see attached listing)
House Tour revenue (450 X $10)
4500.00
?
TOTALS
7550.00
4360.00
Revenue minus expenses 4500.00 2476.53
S9
DONATIONS & SPONSORSHIPS
Ostrander Veterinary Clinic
50.00 rec'd
For sponsorship of Sonny's Llama's
VanRybroeck Aluminum
150.00
Super 8 Motel
150.00
For sponsorship of carriage/ wagon rides
Brandy Tree - donation
100.00 reed
Hickory Hills Development - donation
500.00 rec'd
Tillsonburg BIA - donation towards advertising and promotion
1500.00 rec'd
Also donations of gifts -in -kind from:
Northgraves - The Country Candle Store - tea candies for luminaries to be used
at locations on the house tours and large jar candles for door prizes at
each location 1
Parsigns - donation in kind - discount of sign rental 60.00 reed
Denco Power Limited 75.00 rec'd
TOTAL 2585.00
60
TILLSONBURG MUSEUM - ANNANDALE HOUSE
MUSEUM REPORT - December 1998
Month - 1998 YTD - 1998
Month - 1997 YTD - 1997
Att( ndance
1564
9232
1708
8674
Paid ! ttendance
1367
5750
1506
NIA
Numb, r of Buses
Roos Rentals
3
14
1
3
5
1
12
None
Groff .p Tours
2
25
4
20
Educatio- ial Programs
35
55
41
64
Researc+, Information
Requests
29
266
22
305
Off -site Prc sentations and
displays
1
13
None
13
During the first three weeks of December from the Monday through Friday, three school classes a day were entertained with the
Special C 'iristmas program and they comprised our largest visitor sector for the month.
Sunday �ternoons were also consistently busy with 20 to 50 visitors each day,
The musf um was closed for the holidays on Dec. 24th through the 26th and again on the 31 st.
rn
Memo
Tae Development/Culture Committee
From Fran Bell, Economic Development Officer
Date: 13/01 /99
Re: 1999 Industrial Land Prices
1. Each year at this time the Development/Culture Committee reviews the industrial
land prices and makes a recommendation to Council.
2. None of the adjacent municipalities, including Ingersoll, Woodstock or St. Thomas
is increasing industrial land prices this year. Prices range from $25,000 per
serviced acre to $75,299 for Highway 401 lands.
3. Tillsonburg's industrial land prices are currently at $26,500 per serviced acre.
4. It is recommended that the 1999 land prices remain at the 1998 level.
Respectfully submitted,
62
0 Page 1
THIS AGREEMENT is made the day of , 1999.
BETWEEN:
THE CORPORATION OF THE TOWN OF TILLSONBURG
Hereinafter referred to as the CORPORATION.
-AND—
THE TILLSONBURG & DISTRICT REAL ESTATE BOARD,
Hereinafter referred to as the BOARD.
THE PARTIES HERETO AGREE AS FOLLOWS:
l . THE CORPORATION agrees to:
a) pay a commission as set out on Appendix "A" hereto, on completion of any sale of
lands, where the purchaser was introduced to and registered with the Economic
Development Officer prior to the involvement of the Corporation in such
transaction.
b) Pay an appraisal fee at the rates generally prevailing at the time.
c) Pay a fee for professional services, undertaken at the request of Council, upon
submission of an invoice.
?. The BOARD agrees to:
a) provide the Corporation with information on all industrial/commercial properties
listed through the Board's Multiple Listing Service system, such information being
updated on an ongoing basis.
3. The CORPORATION shall require any REAL ESTATE AGENT who is a registered
member of the BOARD to:
a) register the client with the Economic Development Officer by:
i) providing a letter of intent from such client, or,
ii) by introducing such client personally to the Economic Development
Officer.
b) co-operate fully with the Economic Development Officer, and keep him/her fully
informed of all contacts, presentations and negotiations with any and all
prospective purchasers;
c) re -register the client if the sale has not been completed within one year from the
date of the original registration;
d) acknowledge that the Council of the Corporation must approve the client as to
land use and type of industry, if an industrial client.
GENERAL CONDITIONS:
a) The dates whereby offers are open for acceptance and the closing dates are
generally established by the Economic Development Officer to facilitate a
thorough review by the Development/Culture Committee and/or Council. It shall
be the general policy to make an Offer to Purchase (or Offer to Sell) open for
acceptance until forty-eight (48) hours (two days) following the Council meeting
where the offer is presented.
b) Agreements of Purchase and Sale shall be prepared by the Corporation's Solicitor,
upon receipt of a letter of instruction from the Economic Development Officer.
When an offer is received through the office of a real estate agent the standard
form of the Ontario Real Estate Association may be used; provided, however, that
such an offer includes the Corporation's usual terms and conditions;
c) It is understood that the Corporation is a municipal Corporation and all
conveyances must be approved by by-law. Five (5) original copies of an
Agreement of Purchase and Sale shall be prepared. Upon execution, the first
original copy will remain with the Clerk's office for attachment to the original by-
law; the second copy will be forwarded to the purchaser, the third copy will be
forwarded to the Corporation's solicitor; the fourth copy to the purchaser's
solicitor; and, the fifth copy will be held on file in the Economic Development
Department;
d) Selling Price of Corporation Owned Land
The selling price of Corporation owned land is subject to approval by Council.
The price may vary from time to time, location to location, to reflect Council
policy; increased costs such as services, grading and excavation, legal and selling
costs.
IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals.
SIGNED, SEALED AND DELIVERED
IN THE PRESENCE OF:
THE CORPORATION OF THE TOWN OF
TILLSONBURG
MAYOR
CLERK -ADMINISTRATOR
THE TILLSONBURG & DISTRICT REAL
ESTATE BOARD
PRESIDENT
64
a) Land Sales:
APPENDIX "A"
FEE SCHEDULE
To A ent
i) Transactions up to $100,000 5%
ii) Transactions up to $500,000 3%
iii) Over $500,000 2%
b) Referral Fee:
If, in the opinion of the Development/Culture Committee and the Economic Development
Officer, a purchaser has been referred to the Corporation by a realtor who prefers that the
Corporation work with the client, this client shall be registered by the Economic
Development Officer. In the event of a sale, the Corporation will pay the referral agent a
one per cent (I %) Referral Fee.
65
4
FIRE 2/99
THE CORPORATION OF THE TOWN OF TILLSONBURG
FIRE COMMITTEE MEETING - FEBRUARY 1.1999
M I N U T E S
MINUTES of the Fire Committee Meeting held February 1, 1999, 4:00 p.m. at the Tillsonburg
Fire Hall.
PRESENT: Vice -Chairman Iry Horton
Councillors S. Lamb, S. Molnar,
Fire Chief Eden and Deputy Fire Chief Parsons.
Order of Business:
A) Minutes
Moved by Councillor S. Lamb and,
Seconded by Councillor S. Molnar and resolved that
"The minutes of the Fire Committee dated December 7,1998 be received and
approved"
Carried....
B) Agenda
Moved by Councillor S. Molnar and,
Seconded by Councillor S. Lamb and resolved that
"the Agenda for the Fire Committee meeting of February 1,1999 be adopted as
amended to include the following requests by Councillor Lamb: D-3. Expenditure by
Public Services to Leslie Fire Truck Service, and D4. Public Services agenda item -
Request by Fire Department to trim trees, and Fire Committee to move into
Executive prior to adjournment.
Carried...
r 0 6
ti
C) Business arising
In response to a query by Councillor Molnar (not arising from the Minutes) regarding the
status of the tire storage property on Highway #3 West, Fire Chief Eden deferred to
Deputy Chief Parsons. Deputy Chief Parsons reported that he was assigned the file in
mid December. On December 21 he attended the property accompanied by the Office of
the Fire Marshal for the purpose of an "Assist Inspection." The owner of the property
informed the Deputy that all of the tires would be removed from the site as he was
"trying to sell the property, but the Town of Tillsonburg had prevented the close of the
sale." Due to the uncertainty of this information and the certainty of existing and
continuous apparent contraventions of the Fire Code, the owner, Mr. Brillinger agreed to
specific terms to first, alleviate immediate hazards to adjacent residential property within
one week and second, to bring the property into Fire Code compliance within two weeks.
This verbal agreement was put in writing and sent to him through his lawyer on
December 23, as instructed by same, prohibiting direct contact with Mr. Brillinger.
Thus, a fire safety inspection was not made on December 21 '. The Deputy confirmed
with other Municipal Departments that the Corporation had not prevented the close of a
property sale transaction. The owner failed to meet any of the agreed upon terms
resulting from the meeting of December 21 and on January 7, 1999 the Deputy Fire Chief
entered the property and conducted a fire safety inspection and collected evidence.
Subsequently an Information was laid against the owner for ten violations in
contravention of the Fire Code. The owner appeared in Court on January 27`h and was
given until February 24`h (next Provincial Court date in Tillsonburg) to obtain legal
representation. Due to the more than three year history of the non -compliant property
owner, the Fire Department has requested the Crown to litigate the case in the most
expeditious fashion as is possible. The Fire Department will be seeking a legal opinion
on first recovering costs for enforcement, and second for additional charges related to
repeated offences where the owner had been previously convicted. The file remains
open and active.
In response to a query by Councillor Molnar regarding the status of the appointment of
the Fire Chief as an Inspector for the purposes of plans examination and enforcement of
Fire and Life Safety requirements pertaining to new construction, Deputy Fire Chief
Parsons reported that the progress is being made toward a By -Law or By -Law
amendment in collaboration with the Building Department and the Clerk Administrator.
New information received from the Town of Ajax outlining the goals and objectives of a
comprehensive approach to the Buildings Approval Process as part of a greater
Municipal Risk Management Strategy has just this week been reviewed and forwarded to
the Building Department. This complete and comprehensive strategy forms a favourable
foundation for Municipal ISO certification and has been adopted in it's entirety by
various Municipalities in Ontario. The file remains open and active.
D) Items for Discussion.
1. Master Plan Committee:
Fire Chief Eden reported that only four citizens have offered to serve on the committee.
It is felt that there should be twice this many in order to both distribute work and ensure
community representation evenly. In order to provide a solution, the Chief presented a
number of options to the Committee. Upon review the Committee gave the following
Staff direction: The Fire Chief and the Deputy Fire Chief are permitted to recruit citizen
representation to participate on the Master Plan Committee. Staff are requested to first
consider and approach those citizens who have been appointed to any Municipal Boards
and Commissions, especially those organizations who may be somewhat inactive at this
time.
2. Fee Schedule:
As requested by Committee, Staff researched, prepared and presented options of cost
recovery mechanisms for services which are provided by the Department but are not
required or used by all ratepayers. The research included fee for service administered by
area Fire Departments and Fire Departments throughout the Province. The
recommendation by Staff included new fee for service items not included in the existing
Fee Schedule of By -Law #2760, and adjustments to the some existing fee for service
items. The Committee discussed the Staff recommendations at length and requested
additional information be brought forward for further consideration at the next
Committee meeting. The Committee decided rather than make a recommendation to
Council at this time, that upon further and complete review a recommendation will be
made at a later date.
3. Expenditure by Public Services - Leslie Fire Truck Service
In response to a query by Councillor Lamb regarding an expenditure by Public Services
to Leslie Fire Truck Service, Fire Chief Eden indicated that he believed it was for
equipment to test fire apparatus pumps resulting from the vendor going out of business.
In response to a query regarding the need for the equipment and the budget approval for
the purchase, the Chief recommended that the question be put at a Public Services
meeting.
4. Request of Public Services to trim trees
In response to a query by Councillor Lamb regarding why this was included as an agenda
item in Public Services without being first discussed by the Fire Committee, Fire Chief
Eden stated that the request was made to the Director of Public Services, Mr. Cowan and
Continued.....
(D 4. Continued)
not to the Public Services Committee. Further, it was an operational matter concerning
the need to trim branches of certain trees hanging over public streets to facilitate the
clear passage of the Aerial Platform truck. Similar requests were made of various
agencies with overhead services, which had already been acted on. Chief Eden was
advised by the Acting Chair to forward the request to the Tree Advisory Committee via
Mr. Kelly Batt at the Tillsonburg Recreation Centre.
E) Fire Report Months of December 1998 and January 1999 -(attached)
Moved by Councillor S. Lamb and,
Seconded by Councillor S. Molnar and resolved that
"the Fire Report for the months December 1998 and January 1999, be received and
filed."
Carried...
Moved by Councillor S. Molnar and,
Seconded by Councillor S. Lamb and resolved that
"Fire Committee move into Executive to discuss legal and personnel matters."
Carried...
Moved by Councillor S. Molnar and,
Seconded by Councillor S. Lamb and resolved that
"Fire committee move into Open session."
Carried...
Moved by Councillor S. Lamb and,
Seconded by Councillor S. Molnar and resolved that
"the Fire Committee of February 1,1997 be adjourned"
Carried...
by
PLANNING ACT, 1990 ;
NOTICE OF THE PASSING + '
OF A ZONING BY-LAW BY.
THE CORPORATION OF THE TOWNSHIP. O-.NORFOLI-_-
TAKE NOTICE that the Council of the Corporation of the Township of Norfolk
passed By -Law No. 475-NO 98 on the 29th day of January, 1999 under Section 34
of The Planning Act, R.S.O. 1990.
AND TAKE NOTICE that any person or agency may appeal to the Ontario
Municipal Board in respect of the by-law by filing with the Clerk -Administrator of
the Corporation of the Township of Norfolk not later than the 18th day of
February, 1999 a notice of appeal setting out the reasons for the appeal
accompanied by the fee required by the Ontario Municipal Board (As of August
1996 the fee is $125.00 payable to the Minister of Finance).
Only Individuals, corporations and public bodies may appeal a Zoning By -Law to
the Ontario Municipal Board. A notice of appeal may not be filed by an
unincorporated association or group. However, a notice of appeal may be filed
in the name of an individual who is a member of the association or group on its
behalf.
An explanation of the purpose and effect of the by-law, describing
the lands to which the by-law applies and a key map showing the
location of the lands to which the by-law applies are attached. The
complete by-law is available for inspection In my office during
regular hours. Note, For your convenience, a complete copy of the
by-law is enclosed.
Dated at the Township of Norfolk this 29th day of January, 1999
IL
Merlin M. Howse,
Clerk -Administrator,
Township of Norfolk,
P.O. Box 128,
Langton, Ontario, NOE 1 GO
70
BY-LAW NUMBER 475-NO-99
Being a By -Law to amend Regional Municipality
of Haldimand-Norfolk Zoning By -Law 1-NO 85,
as amended, of the Township of Norfolk.
WHEREAS Township of Norfolk Council is empowered to enact this By -Law,
by virtue of the provisions of Section 34 of The Planning Act, R.S.O. 1990 c.p. 13
and Section 98 of the Regional Municipalities Act, R.S.O. 1990 c.r. 8.
AND WHEREAS this By -Law conforms to Amendment No. 1 to the Official
Plan for the Township of Norfolk;
NOW THEREFORE the Council of the Township of Norfolk hereby enacts as
follows:
(1) . THAT Zoning By -Law 1-NO 85, as amended, of the Township of Norfolk is
hereby amended by deleting Subsection 32.28 and substituting the
following therefor:
32.28 1. Notwithstanding the provisions of Subsection 13.1
(permitted uses of the CG Zone) the following uses shall
be permitted on the lands delineated as having
reference to Schedule 32.28.1.
(a) department store
(b) supermarket
(c) retail establishment
(d) home and automotive supply store
(e) personal service shop
(f) hotel, motel, motor hotel, tavern
o (g) restaurant
(h) automobile service station
By -Law Number 475-NO-99 ......... . ................. • . • • • ... Page 2
() vehicle sales and rental establishment
() place of entertainment
(k) animal hospital provided the entire operation Is
carried out within an enclosed building
(I} custom workshop
(m) funeral home
(n) ambulance service
(o) place of worship
(p) day care
(q) computer training
(r) antique dealer
(s) 'bank and financial institution
(t) furniture sales
(u) garden centre
(v) home improvement centre
(w) automotive parts and accessories
(x) dry cleaning establishment
(y) photography supplies and photofinishing
(z) video rental and sales
(za) place of recreation
(zb) place of assembly
(zc) merchandise service shop
(zd) laundromat
(ze) office
(z f) convenience store
(zg) uses accessory to permitted uses
By -Law Number 476-NO-99.................................... Page 3
(zh) outdoor seasonal sales areas to a maximum of
929 m2 in association with each of a department
store, supermarket, home and automotive store or
home improvement store.
2. THAT In addition to Subsection 13.2 (zone provision of the CG Zone) the
following provisions shall apply to the lands delineated as having reference
to this Subsection.
a) Gross Floor Area (Maximum)
1) Department store 5,575 m2
ii) Supermarket 6,050 m2
ill) Home and automotive supply store 4,650 m2
Iv) Retail establishments 4,200 m2
v) Total aggregate of all uses 23,700 m2
b) Gross Floor Area (Minimum)
(� No more than 2,000 m 2 of the total permitted gross floor area
of retail establishments may be in units with less than 280 m2 of
gross floor area.
3. THAT notwithstanding Subsection 7.8 (number of parking spaces) parking
shall be provided at a rate of one space for every 18.5 m2 of Gross Floor
Area.
4. Definitions: For the purpose of Subsection 32.28 the following definitions
shall apply:
By -Law Number 475-NO-99.................................... Page 4
a) "DEPARTMENT STORE" shall mean a store engaged in general
merchandising of a wide range of commodities and services which
may include but is not limited to apparel, hardware and household
goods, garden supplies, automotive supplies, leisure, pet and drug
items, toys and may also include a restaurant and automobile repair
and personal service. A department store shall have a minimum
gross floor area of 2325 m2.
b) "SUPERMARKET" shall mean a store in which various kinds of food and
non-food items are offered or kept for sale, including fresh meats and
fresh produce, provided that the area devoted to food items is
predominant and the non-food items may Include but are not limited
to flowers, hardware, patent medicines, tolletries, household supplies,.
garden supplies, wine, photofinishing, magazine and videos.
c) "HOME AND AUTOMOTIVE SUPPLY STORE" shall mean an establishment
engaged In the retail sale and service of items such as home
supplies, auto supplies, hard goods, nursery or garden supplies,
hardware, building supplies and recreation and sporting goods and
may also include a gas bar or automobile repair garage.
d) "RETAIL ESTABLISHMENT' shall mean a place, building or part of a
building used for retail sale of goods, wares, merchandise,
substances, articles and things and shall include a hardware store
but excludes any other use listed In Subsection 32.28.1.
e) "GROSS FLOOR AREA" shall mean the total floor area of all floors of
a building measured from the inside face of exterior walls, but does
not include any floor area having a ceiling height of 2.0 metres or
i4
By -Law Number 475-NO-99.................................... Page 5
less, storage areas not on the ground floor, or outdoor seasonal sales
area.
f) "SEASONAL SALES AREA" shall mean an outdoor area dedicated to
the display and sale of seasonal items.
(2) AND THAT this By -Law shall become effective from and after the date of
passing hereof.
THIS BY-LAW READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS
29th DAY OF January, 1999.
MAYOR
File Z-NO-4/99
EXPLANATION OF THE PURPOSE AND EFFECT OF BY-LAW 475-NO-99
This By -Law affects the Norfolk Mail lands which consist of approximately 15.4 ha.
(38 acres) in Lot 14, Concession 3, N.T.R., in the former Township of Middleton
located between the Townline road and Simcoe St. (Regional Road No. 51)
where it intersects with Highway No. 3
The Subject Lands are presently zoned General Commercial with a special
provision which lists the existing shopping mall and a number of additional
commercial uses -as permitted uses.
The purpose of this By -Law is to provide for the expansion of commercial floor
area and to add to and revise permitted uses. This By -Law contains additional
definitions and provisions as necessary to limit certain commercial development
in accordance with market analysis.
L'Chaim Shopping Centres
File No. Z-NO-4/97
P.D. Report No.
Assessment Roll No. 10-10-527
/6
fl�i:�l•.R.r�:irl
r
tqe a��aGs
ERS
The Coy porution of* the
COUNTY OF OXFORD
DEPARTMENT OF PUBLIC WORKS
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3
January 20, 1999
Mr. David C. Morris
Clerk -Administrator
Town of Tillsonburg
Municipal Offices
Tillsonburg, Ontario
N4G 5A7
Dear Sir:
,kx try'^�
�r"`.��� r_' •= ; +� +.
=•-, ,. � f,�.
FILE #
REf ,-----___
Bus: (519) 539-9800
Fax: (519) 537-3024
Oxford County Council, at its meeting held on January 13, 1999
adopted the following Recommendation of the Third Report of the
Public Works Committee:
"That County Council accept the Maintenance Agreement
between the Corporation of the Town of Tillsonburg and the
County of Oxford for urban County road maintenance, and that
the Warden and Clerk be authorized to sign the Maintenance
Agreement."
We are enclosing the Agreement, in duplicate, for the signature
of the Mayor and Clerk. Please return both copies of the
Agreement to us for execution by the Warden and County Clerk.
Yours truly,
J. E. Roy Brankley, P.Eng.
Director of Public Works
Court House, 415 Hunter Street, Woodstock, Ontario
T
THIS AGREEMENT FOR URBAN COUNTY ROAD MAINTENANCE made, in
duplicate, this day of 1999.
BETWEEN:
THE CORPORATION OF THE TOWN OF TILLSONBURG
AND
THE CORPORATION OF THE COUNTY OF OXFORD
This agreement will come into effect January 1, 1999 and provides
for the Town of Tillsonburg to perform maintenance on designated
County Roads and road rights -of -way within the boundaries of the
Municipality of the Town of Tillsonburg, including Tillson
Avenue, Potters Road, John Pound Road and Simcoe Street, in
accordance with identified maintenance categories and procedures
as detailed below and to bill the County for agreed maintenance.
MAINTENANCE CATEGORY MAINTENANCE BY
3102 Road side mowing . Town
(Mowing at parks and cemeteries is
charged to a separate account)
3103 Tree trimming and removal......... Town
3103 Brush cutting .................... Town
3104 Storm sewers ...................... Town
(Town does not clean catchbasins)
3104 Curb and gutter repair ........... Town
3105 Debris & litter pick-up .......... Town
3106 Patching,cold/hot,handwork ....... Town
3107 Sweeping, flushing, cleaning...... Town
3115 Signs,pavement markings,devices... Town
3116 Miscellaneous maintenance ........ Town
3121 Winter road maintenance .......... Town
(Except snow removal)
3122 Sanding............................Town
3124 Winter Standby ................... Town
---- Gravel road shoulders ................
County
---- Grade gravel shoulders ...............
County
---- Dust layer shoulders .................
County
---- Weed spraying ........................
County
(The Town does not weed spray)
---- Road side ditching ...................
County
---- Bridge maintenance ....................
County
---- Roadway culverts ......................
County
---- Entrance culverts .....................
County
---- Catchbasin cleaning ...................
County
---- Guide post and guide rails............
County
TOWN MAINTENANCE INCLUDES all minor repairs, such as wind or
storm damage, washouts to shoulders, banks, undermining of a curb
requiring a local replacement.
TOWN MAINTENANCE DOES NOT INCLUDE scheduled reconstruction, or
scheduled replacement work, where surfaces and facilities need to
be resurfaced, crack sealed, or replaced as a part of a planned
upgrading of infrastructure.
ANNUAL URBAN MAINTENANCE COST for maintenance of the County Roads
is calculated as follows: MAINTENANCE COST = Total of selected
accounts X kilometre distance of county roads / kilometre
distance of total urban paved roads, Town plus County. The
result is multiplied by a factor of 1.22.
0
Agreement for Urban County Road Maintenance Page 2
THE RATIO, once calculated, may be applied to each applicable
account, or to the total of the applicable accounts, for
calculation of the annual urban maintenance cost.
RATIO = ( paved kilometres County ) X 1.22
(paved kilometres Town + County)
RATIO = 7.85 X 1.22 = 0.09972 ACTUAL
87.06 + 7.85
ANNUAL URBAN MAINTENANCE COST = Total Accounts X RATIO
FACTOR 1.22 was determined to reflect the wider pavement widths
and road allowances that apply to some county roads.
THE RATIO is always applied to the actual costs for the current
year.
INTERIM BILLINGS may be estimated during the year and sent to the
County as progress payments. The final billing should be made in
January or as early as possible in the following year when the
exact final amount is known. All billings will be itemized
according to the accounts listed above.
CATCHBASIN CLEANING will be done annually by the County as the
Town does not have a catchbasin cleaning program.
STREET LIGHTING type, location, installation and maintenance is
the Town's responsibility.
TRAFFIC SIGNALIZATION maintenance and operation costs are charged
directly to the County.
THE LEVEL OF SERVICE provided by the Town is adopted by the
County as the level of service applicable to the County Roads.
TERM OF THE AGREEMENT will be year to year commencing January 1,
1999 unless cancelled as of December 31 of any given year by
either the Town of Tillsonburg, or the County of Oxford giving
written notice to the other party on or before September 30.
MINOR CHANGES to this working document which do not alter the
basic intent of the agreement, for example, minor changes to work
items, changes in total street lengths and other minor changes
will be discussed by staff not later than the end of August 31
each year, and where mutually agreed will be implemented in the
new year.
ANY PROVISION of the Agreement may be opened for discussion at
the request of either party. Any unresolved issues or disputes
will be presented to the Town and County Councils for resolution.
IN WITNESS WHEREOF the Corporate seals of each of the parties
have been affixed hereto under the hands of their respective
officers in that behalf.
SIGNED, SEALED AND DELIVERED
In the presence of
THE CORPO OF
THE TO 0 SO.
Cam(, night Mayor
David C.—Miorris Clerk
THE CORPORATION OF THE COUNTY
OF OXFORD
Mark Harrison Warden
Ken Whiteford Clerk
TOWNSHIP OF EAST ZORRA-TA VISTOCK
BOX 100, 90 LOVEYS STREET,
HICKSON, ONTARIO
Chief Administrative Officer: John V. Killing, AMCT NOJ 1LO
Clerk/Deputy-Treasurer: Jeff Carswell, AMCT .; , At Office: 519-462-2697
Building Inspector/Drainage Commissioner: James R. Harmer Roads: 519-462-2698
Tax Collector: Brenda L. Junker, AMC T Fax: 519462-2961
Roads/PW Manager: Dennis O'Neil
carte ,�
January 26, 1999
TO'.`/N T!t 1.^mat ror
To: Hon. Michael Harris, Premier of Ontario
Hon. Al Leach, Minister of Municipal Affairs,
Ell
Mr. Ernie Hardeman, MPP Oxford }'
Hon. Norman W. Sterling, Minister of Environment ,1�
t 5A
AMO
OSUM
Oxford Municipalities
Oxford Public Utilities Commissions
Re: Energy Competition Act 1998
The Council of the Township of East Zorra-Tavistock passed the following resolution at its
January 6' 1999 regular meeting:
Whereas the "Energy Competition Act 1998" has been passed and proclaimed
by the Provincial Government which will introduce competition and consumer
choice into the energy sector;
And Whereas it is apparent municipalities will be very involved in the
implementation of the Act;
And Whereas the regulations required to implement the Act are not yet
available to allow Municipal Councils to make informed and knowledgeable
decisions;
And Whereas the above scenario too closely parallels the path taken by the
Provincial Government with the "Fairness to Municipal Taxpayers Act"passed
in early 1998 without the required regulations required to implement the Act;
Now Therefore the Council of the Township of East Zorra-Tavistock hereby
petition the Ministry of Energy, Science and Technology to present a complete
package of legislation "ie. Act and Regulations" to municipalities and electrical
authorities for review and discussion before any deadlines commence or any
decisions are required to be made.
And Further be it Resolved that notice be forwarded to the Minister of Energy,
Science and Technology, Minister of Municipal Affairs, the Premier, Ernie
Hardeman, MPP-Oxford, AMO, OSUM and all municipalities and PUCs in
Oxford County. CARRIED
80
i'sSer►���r':.i�ts:WPJUnY•.COUtvClllfitsergy C.tnn�..>ct.�apa.,..�,,.,,...........M..,,.,�.,..,.,,.,.,...,..........,,..�.,.......,..,.......•......... ... .,�...
Pg. 2
Council would appreciate a copy of any correspondence supporting this position. If there appears
to be strong local support for this request Qf the Provincial Government, Council may consider
giving this resolution wider circulation.
If you have any questions please contact the undersigned.
Yours truly,
Jeff Carswell
Clerk/Deputy-Treasurer
JC jz
is
:SILK':.i�t�?WP1�R)Y,C:OUNI'IL1fin�K�y C,�ml�. 1ct.►ap�.�..........,,.,.............,..........�..........................................�...,..�.,,,,,,.,,.,,•.....,...,.....................-.......-.,...,,,.Y.........-...�,.,,.,�.,�.,...,,,�.,..�...
In Case of Transmission Difficulties, Please Call 416-863-2101
Please Deliver To: Town of Tillsonburg
OPAL Ontario Property Assessment Corporation
SOEF Societe ontarienne d' evaluation fonciere
Transition Office
20 York Mills Road, Suite 204, Box 108, North York ON M2P 2C2
TEL:416-221-1234 FAX:416-221-7632
28 January 1999
MEMO 4
UM TO: All Municipal Heads of Council
On December 31, 1999, responsibility for property assessment was transferred from the Ontario
Government to the Ontario Property Assessment Corporation (OPAL). The purpose of this new
Corporation is to establish and maintain a uniform property assessment system throughout the
province. All municipalities are members of the Corporation and a Board of Directors comprised
of municipal and provincial representatives governs its activities.
AIRpointment of President and Chief Administrative Officer
'It is my pleasure to announce the appointment of Bob Richards as President and CAO of OPAL,
effective March 1, 1999. Bob brings over 26 years of experience in both the public and private
sectors to the) position, and is highly regarded for his knowledge, vision and leadership abilities.
He has an impressive track record of achievements particularly in the areas of municipal
�administrati , property assessment and taxation policy, and his management skills will be a
great asset ' leading the new Corporation.
;Presently Senior Vice President, Canada, Laidlaw, Bob has previously held the positions of
Chief Administrative Officer and Deputy Chief Administrative Officer, with the former
Metropolitan Toronto, and Treasurer and Commissioner of Finance at the Region of Peel. He
holds an MB� from York University and a Bachelor of Arts from the University of Windsor.
�Sieaificeant Financial Benefits for Municipalities
It is gratifying that OPAC's first official communication with its members in on matters of
significant benefit to you. In negotiating the Memorandum of Understanding with the Ministry
of Finance, which governed the establishment of OPAC, our negotiating team pressed, and was
successful, in having the fees for supplementary assessments in the years 1995, 1996 and 1997
cancelled, This represents savings of $59 million to municipalities across Ontario. The
Deputy Minister of Finance wrote to your Clerk regarding this matter in a letter dated January 8,
1999.
8�
Through negotiation, our team was also able to secure $49 million in funding to deal with
assessment appeals outstanding in 1997 and prior years and new assessment appeals brought
about by the introduction of current value assessment in the Province. The Province had initially
offered $33 million.
The Province has also agreed to the establishment of a Joint Committee with OPAC and the
Ministry of Finance representation, to review ongoing property tax and assessment policy issues_
This means that OPAC will be at the table in the future, when recommendations are made that
have cost implications to you as members of our Corporation.
On behalf of the Board, I would like to assure you that we will continue to seek the best financial
arrangements in future negotiations with the Government and in the management of our new
Corporation. This year we will focus on improved service delivery, improvements to the quality
of the products, specifically the timeliness of assessment rolls, and on communicating and
consulting with you our members. Please feel free to contact me, or any member of the Board,
with your suggestions or comments.
Sincerely,
Emil Kolb
Chair, Board of Directors
8S
81/27/99 00:03:
JAI-26-99 TL
EST; ASSOCIATION OF?->
05:26 PM AMO
Clerk - Town of Till Page BBZ
FAX NO. 4169716191 P. 01/02
FZ`1F
Association of
` ; Municipalities
1r) of Ontario
3w unhrmtslry Avenge, Sprite 1701
Torento, oN MSG 1E6
Tel: (41e) 971-056 - faw. (416) 971-0191
emeti- umo®amn_munksM.carn
Please en ure that copies of this are distributed to all Members of Council
Far lmtYtedia Action January 26, 1999
Alert - 991004
O is Successful in obtaining Extension for Municipalities
Issue: Munici lities will now have until February 28,1999 to pass by-laws adopting caps on tax increases, or
other tigation measures, as a result of AMO's January 2V request to extend this deadline.
Facts:
In a letter to O President Michael Power received today (attached), the Minister of Finance agreed to allow
municipalities ore time to examine various tax policy options, including the adoption of the 14-5-5 capping
provisions, by xtending the January 31" deadline to February 28, 1999. (See AMO Alert No. 99/002 - January
22, 1999)
This extensio ill not affect municipalities that have already passed tax policy by --taws, and municipalities may
issue interim bills or revised 1998 tax notices as soon as these notices are ready. The Minister's letter states
that "it is imp ant for businesses to have their final 1998 property taxes determined as quickly as possible.
Therefore, if nicipalities can make their decisions earlier than February 28, they should do so".
AMO Preside Michael Power said: "Municipalities across the province will now have the ability to fully examine
the impacts o he various capping and tax policy options. More importantly, municipal Councils will also be able
to make info ed decisions about tax policy after reviewing the impacts of various capping scenarios on a
property-by-p perty basis. The Minister is to be commended for recognizing that these important decisions
could not be ado at the eleventh hour and without the appropriate analysis having been completed
Mr. Power ac owledged the support provided by the Association of Municipal Clerks and Treasurers of Ontario
(AMCTO), th ssociation of Municipal Tax Collectors of Ontario (AMTCO), and 'the Municipal Finance Officers'
Association Ontario (MFOA), as well as the support of many AMO member municipalities that had written
individual lett s to the Finance Minister.
"Now, we ca get down to business, and hopefully put 1998 taxes behind us knowing that we have made the
right decisio said President Power.
Action:
Municipalitieji�
hat are ready to issue revised final 1998 tax bills or interim 1999 tax notices for commercial,
industrial anulti-residential properties affected by the caps in Bill 79 are reminded that a regulation is expected
that will requthat municipal tax notices be accompanied by a document prescribed by the Minister of Finance.
It is likely thhis document will be produced from information supplied by the Province's Online Property Tax
Analysis (0) system. AMO will advise members when this regulation is released.
After severlse starts, the Ministry of Finance's Tax and Capping Tool package is now available to
municipalitit the Ministry of Finance website at http:llwww.gov.on.ca/FINlenglish/neweng.htm
This informa4i is available through AMO's MUNlCOM network at vmmmunicom.com.
For more in f ma *on contact: Casey Brendan, Policy Advisor, Policy and Government Relations at 416 971-9866
I ext. 341 or email: cbrendon@amo.municam.com
84
I01/27/99 88:83: EST; ASSGEIATIUN OF?->
Y
JAR-26-99 TUI 05:27 PM ANO
JAN 26 99 15*42 FR DEPT.MIN-OFFICE;
Clerk - Town of Till Page 883
FAX NO. 4169716191 P. 02/02
416 S=t� 15y5 I U 'Zy*f 1Wa f4 r . r.,c• vc
Mini
of FInance Ministhre des Flnantps
office
the Minister Bureau du ministre
Frost 8
' Ing South #-dlflce Frost and
7 ous
's Park Cres 7 Queen's Park Cms
Toronto
N M7A IY7 Toronto ON M7A 1Y7
Td (41
325-0400 T&I (416) 325-0400
Fax (41
) 325-0374 Tift (4161 325-0374
25, 1999
Mr. ichael Power
Prea dent
Ase cation of Municipalities of Ontario
393 niversity Avenue, Suite 170
To to.ON MSG lE6
�.
i1C$ M>p4gr
=
In spouse to your letter of January 21, 1999. I wish to -
adv a you that the date by which municipalities must establish
by- ws to comply with the requirements of the Fairnarus for
will be extended to
Feb ary 28, 1999.
Thi extension provides municipalities with an additional month
to a their decisions. It is, however, Important to
bus' esses to have their final. 1998 property taxes determined
as ickly as possible. Therefore, if municipalities can make
the decisions earlier than February 28, 1999, they should do
so.
You* sincerely,
arnta Eves, Q.C.
minAster of Finance
c . c j Heads of Council
In Case of Transmission Difficulties, Please Call 416--863-2101 (f
Please Deliver To: Town of Tillsonburg
& Ontario
IMPORTANT INFORMATION FOR BUSINESS PROPERTY OWNERS
ABOUT RECENT PROPERTY TAX CHANGES
Falm ese for Property Taxpayers Act
As announced on October 23, 1998. the government of Ontario has moved to protect businesses from large
i property tax increases. The Fairness for Property Taxpayers Act, 1858 (Bill 79) became law on December
18, 1998.
To ensure that tax changes are manageable, the Act requires municipalities to Emit reform -related tax increases
on commercial, industrial and mufti -residential properties to a maximum of 10 per cent in 1998. Reform -related
I tax increases of a further 5 per cent In 1999, and a further 5 per cent in 20M are required in the Act ("the 10-5-5
j limits"). These limits also protect tenants In commercial and industrial properties.
The 10-5-5 limits do not affect properties in the City of Toronto which has already adopted a 2.5 per cent cap
on tax Increases on cnrnmcrmlal, tnrtustrial, and multi -residential prnpedy for I M, I N9 and i000
Changes to 1998 Taxes
To comply with the new 10-5-5 limits, municipalities must adjust the 1998 taxes of commercial, industrial and
multi -residential property owners. Municipalities can make these adjustments either on 1999 interim tax bills
or through supplementary tax notices and refunds.
Municipalities have until January 31, 1999 to decide how they will achieve the 10 per cent limit for 1998. Once
these decisions have been made, municipalities will notify property owners of their revised 1998 taxes.
Properties with Tax Increases
Tax increases related to property tax reform on commercial, industrial and multi -residential properties will be
limited to 10.5-5. Property owners may see increases above the 10-5-5 limits if physical changes are made to
the property (e.g. new construction or renovation), If there Is a change in use (e.g. from commercial to
industrial), or 9 there is a change in vacancy (e.g. vacant property becomes occupied). As well, municipalities
are permitted to increase I taxes above the 10-5-5 limits as a result of municipal budgetary decisions.
Owners of commercial, industrial, or multi -residential property who did not pay their reform -related property tax
increases over 10 per cent in 1998 will not have to pay interest and penalties on those amounts.
Properties with Tax Decreases
To limit tax increases to 10-5-5, it is necessary to limit tax decreases.
Business property owners who were expecting tax decreases may therefore experience a delay in receiving their
full decreases during the three-year 10-5-5 plan.
The arnount by which decreases will be reduced will vary among municipalities deponding on how many
properties were facing increases of greater than 10 per cent in 1998 and a further 5 per cent In each of the next
two years.
Important Deadlines for Business Property Owners
January 31, 1999 -- Landlords with eligible gross teases who want to recover property taxes or
business improvement area charges from tenants for the 1989 tax year must
provide their tenants with a Not!ce of intent to Require- Payment by January 31,
1999.
February 28,1999 -- Owners of commercial and industrial property have until February 28. 1999 to
apply to their local assessment office to have vacant portions of their property
Included in a vacant units and excess land sub -class for 1999. This is taxed
at a lower rate.
March 31, 1999 -• Assessment appeal deadline for the 1999 tax year.
More Information
for further INonnation, you may call the Ministry of Finance toll -free at 1-800-263-7965, or visit the Ministry of
Finance web site at h[tpl/www.gov.on.ca/FIN/.
86
PUBLIC NOTICE
pursuant to Sections 17(2), 21(1), 34(12) and 51(19)(a) of the Planning Act, R.S.O. 1990 as amended
APPLICATIONS FOR DRAFT PLAN OF SUBDIVISION
OFFICIAL PLAN AMENDMENT AND ZONE CHANGE
OXFORD COUNTY PUBLIC HEALTH TOWN OF TILLS NBURG
& PLANNING COMMITTED r r26Mroadway. 2nd Flr. Town Centre Mail
P.O. Box 397, Court House. Woodstock. Ontario Trllsonburg. On N4G 5A7
N4S 7Y3 Telephone: (519) 539-9804: elephone- (5199) 2-6428
s
DATE: February 2, 1999 , i t� �J ,.�
FILE: 32T-97005; OP 11-12; Z01� 7-253 - Hlckory Fills Develops Inc.
The Oxford County Public Health gi?4J�1annine C0mrnittee-and the-6eancil of the Town of Tillsonburg
have received applications for Draft Plan o.-Subdivislon,..OMGilWNa►i-arnendment, and zone change. The
purpose of these applications is to change the intended use of the property from an apartment building to
a new cul-de-sac with 19 lots for single -detached dwellings, a block for 9 units of cluster housing, a block
for a 38 unit apartment building, and two (2) blocks for parkland.
The Official Plan amendment requested is from 'High Density Residential' to 'Love and Medium Density
Residential' and the zone change is from Special 'Residential Third Density (R3-14)' to Special 'Residential
Second Density (R2-3)' to permit the single -detached dwellings, Special 'Residential Third Density (R3-
Special) to permit the cluster housing, and Special 'Residential Fourth Density (R4-Special) to permit the
apartment building which includes an assisted care facility.
The subject property is located on the east side of Wilson Avenue lying south of Wilkins Crescent and
directly north of the Hickory Hills Recreation Centre, comprising Lot 22, Registered Plan 41M-87, in the
Town of Tillsonburg.
The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed Subdivision
approval, Official Plan amendment and zoning by-law amendment on:
Date: Monday, February 22, 1999
Time: 8:00 p.m.
Place: Municipal Offices, 200 Broadway, 2nd Floor, Town Centre Mall, Tillsonburg
The Oxford County Public Health & Planning Committee will hold a public meeting to consider the
proposed Subdivision and Official Plan amendment on:
Date: Thursday, March 4,1999
Time: 9:30 a.m.
Place: Planning Annex Boardroom, 78 Light St., Woodstock (beside Court House)
You are invited to attend the public meetings, and we would welcome your comments or suggestions either in
writing or presented in person at the meetings. A copy of the proposed plan is attached.
Please note that these applications were previously considered by the Council of the Town of Tillsonburg at a
public hearing held on November 9, 1998, and the Oxford County Public Health and Planning Committee at a
public hearing held on November 19,1998.
Other Planning Act Applications None
Please be advised that Council may approve, modify or refuse the requested zone change at the meeting.
If you do not attend or are not represented at the meeting, Council may proceed and may not advise you
of any proposed modifications. If a by-law is approved, notice of passing of the by-law will be mailed or
published in a local newspaper.
If a person or public body that files an appeal of a decision of the Town of Tillsonburg in respect of the
proposed zoning by-law does not make oral submissions at a public meeting or make written submissions
to the Town of Tillsonburg before the proposed zoning by-law is adopted, the Ontario Municipal Board
may dismiss all or part of the appeal.
If a person or public body that files an appeal of a decision of County of Oxford as the approval authority,
in respect of the proposed plan of subdivision or Official Plan amendment, does not make oral
submissions at the public meeting, if one is held, or make written submissions to the County of Oxford
before the proposed plan of subdivision or Official Plan amendment is approved or refused, the Ontario
Municipal Board may dismiss the appeal. If you wish to be notified of the decision of the County of Oxford
in respect of this proposed plan of subdivision, you must make a written request to the County of Oxford.
Additional information relating to the proposed applications is available for inspection between 8:30-12:00
am and 1:00-4:30 pm, Monday to Friday, at the County of Oxford Public Health & Planning Department,
Woodstock. If you have any questions regarding the above -noted applications, please contact Michael
Barre , Intermediate Planner, ext. 337, of the Public Health & Planning Department at (519) 539-9800.
Yours truly,
u
M. R. Bragg, BA
Oxford Direc of Publ' Health & Planning
P.O. Box 39 ourt ouse
Woodstock, On N4S 7Y3
Phone: (519) 539-9800 or Zenith 72050
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r 1 l r EXISTING —1 COMMUNITY ICENTRE
` LOr ?! R\ P sIM -J 87 I
I I
Oxford County Tourist Association
419 Hunter Street - Woodstock, ON - N4S 4G5 - Canada
Phone 539-0015 Ext. 345 - Fax 537-3024
HIGHLIGHTS OF THE 1998 TOURISM YEAR IN OXFORD COUNTY!
JANUARY - A redesigned Visitor's Guide for promotion of the 8 municipalities in Oxford County done with
the assistance of Yvette Kulmatycky displaying very adept keyboarding and computer layout skills.
FEBRUARY — The energy and enthusiasm of a Marketing Co-ordinator, Kathy Downey to compile, for the first
time, co-operative advertising to promote the County as an entity in Daytripping and Visitor magazine.
Our first experience with co-op students from CASS — Shelley Buchanan. We loved Shelley so much she stayed
until the end of August and was the artist and comic relief in many situations. .
MARCH — The earliest than ever 1998 VISITOR'S GUIDE with 30,000 copies being distributed throughout
Ontario and the northern United States.
A successful and well attended Annual General Meeting at the Elmhurst Inn.
APRIL — OCTA's first attendance at the Toronto Travel & Trade Show for promotion of Canada's Ice Cream
Festival and our Oxford County members and attractions.
Golf Oxford brochure is completed by office staff.
MAY — Thanks to the County of Oxford, OCTA moved to the historic old Registry Office at 419 Hunter St. in
partnership with the Oxford County Historical Society and the Oxford County Genealogical Society. This
visible presence is ideal to welcome visitor's and guests to the County.
JUNE — Micheala Spinks joined the team to work on Canada's Ice Cream Festival. The entire staff were
constantly talking and thinking Ice Cream.
JULY — Canada's Ice Cream Festival in the " Dairy Capital of Canada" was an overwhelming success as a
tourist event for the County. An estimated 20,000 people from all parts of Ontario enjoyed Ice Cream,
entertainment, crafts, amusements and festivities.
AUGUST — OCTA participated the first ever Dragon Boat Races at Pittock Conservation Area.
SEPTEMBER — The Oxford County Tent at Canada's Outdoor Farm Show was a success for the exhibitors as
well as for the promotion of the County.
"Taste of Oxford" in conjunction with "Applefest" in Norwich was well organized and fun for OCTA to attend.
Our second co-op student Jane Davies has joined us from CASS.
OCTOBER — Our second annual " Rural Routes Tour" through the Townships of Blandford-Blenheim and
East-Zorra Tavistock was enjoyed by about 150 visitors. The enthusiasm and support of the farming community
is appreciated.
Logan Prow is working with OCTA on computer challenges and design work.
Oiderd COURIV TOUHSI ASSOCiBUOR
419 Hunter Street — Woodstock, ON — N4S 4G5 — Canada
Phone 539-0015 Ext. 345 — Fax 537-3024
PROJECTS AND GOALS FOR 1999!
1. Motorcoach Manual — Develop itineraries for Oxford and surrounding Counties on the Internet as well as
hard copy.
2. Host Canada's Ice Cream Festival on July P and 4`h
3. Development of a Marketing Brochure for OCTA. .
4. Co-ordinate the third annual Rural Routes Tour in the North West part of Oxford County on Oct. 9 h.
5. Produce a new " Golf Oxford" brochure.
6. Increased development of the OCTA web site with a focus on the Motorcoach itineraries and links.
7. Rural Routes Agri tours in conjunction with the County of Oxford Integrated Network system. (COIN)
8. 35,000 copies of the 1999 Visitor's Guide by March IOtn
9. Expand Oxford County's co-op advertising to include " Daytripping" and " ??????.
10. Hosts courses in " Open Your Gates to Tourism" and " How to Start and Operate Farm Vacations and Bed
& Breakfast"
11. Partnering with new businesses in their tourism marketing plans.
12. Development of Millennium projects.
13. Assist members in the co-ordination of trade shows and event planning.
14. Attend the Ontario Motor Coach Association in November to promote Oxford's new focus.
OXFORD COUNTY TOURIST ASSOCIATION'S
A,ro*jo4d OXFORD COUNTY
WINTER 1999
Message from OCTA Chair
Doug lnterton
AM of the staff and directors are look-
ing forward to another exciting year
at OCTA. Thanks to all who helped
in any way during 1998. Without vol-
unteers, many organizations would
cease to exist. Plans for 1999 are to
market to the motorcoach trade for
the agricultural, historic and cultural
attractions. Keep in mind - motor -
coach traffic is one of the visible
signs that tourism is happening in
our County. The motorcoach trade
also leaves behind tourism dollars at
our attractions and businesses. Mo-
torcoach itineraries will also be done
and marketed through the Internet as
well as in a motorcoach manual
Thank you to the fellow board mem-
bers who have served on the Board
and have chosen to resign and pursue
their careers or interests. Anyone
wishing to have input in OCTA and/
or serve as a board member is en-
couraged to complete the nomination
form enclosed and send it to the of-
fice. New board members will be
elected at our annual meeting in
March. The board appreciates your
support in 1999.
OATI presents
"OPEN YOUR GATES TO
TOURISM" Course
Jan. 23rd & 30th at the Princeton
Museum from 10: 00 am to^
3: 00 pm. •--------f
Coll the office for , •
information.
Message from the
Tourist Co-ordinator
Welcome Winter! The piles of white on our
driveways, fields, roads and ski hills are
blessings for some. Take comfort in the fact
that in only 2 months winter should be over.
Plans, projects and activities are in full
swing in the OCTA office. The Board of
Directors and staff had a difficult fall
bogged down in numbers and financial plan-
ning. Staff has been reduced to Kathy, Jane
(our co-op student from CASS) and myself.
Needless to say, we are a bit behind in work
on the Visitor's Guide as well as Canada's
Ice Cream Festival. Your support and co-
operation is requested in this regard; please
return your membership forms and advertis-
ing needs as soon as possible. Be an advo-
cate for OCTA and do your part to encour-
age additional tourism membership for
1999. Payments for memberships and adver-
tising must be at the OCTA office before the
Guide goes to print the end of February.
Our renewed energy and enthusiasm is due
to the total support of the County of Oxford
in assisting OCTA with a COIN grant to
pursue motorcoach and agri-tourism to be
marketed primarily through the Internet.
COIN stands for County of Oxford Inte-
grated Network. In listening to reports from
members, a great deal of their visitor re-
sponse is from the Internet. In 1999, remem-
ber all our members will be listed at no
charge on our web site. For an additional
minimal charge, your business can also have
a write-up and be promoted more com-
pletely through OCTA's website. We ask for
your support, encouragement and prayers in
1999. OCTA is working hard to promote
your business.
LLndtal L&ma xl
See you on March 22nd at the AGM.
DIREC�'ORS
Peter Fleming - Past Chair
421-3090
Doug Winterton - Chair
539-3328
Betty Yeoman - Vice Chair
462-2364
Betty Yeoman - Treasurer
462-2364
Janet Justus - Memb. Chair
877-2798
Mark Harrison
879-6568
Fran Bell
842-6428
Len Magyar
539-2382
Cindy Larsen
655-2835
Earl Shea
539-5433
Nancy Walther
879-6851
MARK YOUR
CALENDAR!
MONDAY
MARCH 22ND.
"Discover OCTA" at your
Annual General Meeting
Meeting held at the OMAFRA
office on County Road # 59 just
North of Woodstock. Networking
and Oxford Bounty Buffet from
7:00 to 8:00 pm.
Displays and presentations from
OCTA members on their
tourism businesses and prod-
ucts from 8:00 to 9:30 pm. It is
time for us all to find out what our
neighbour has to offer. If you are
interested in showing off your
establishment, please call the
office for arrangements. Dona-
tion of $5.00 per person is re-
quested.
Food for thought...
Success seems to be connected with
action. Successful people keep moving.
They make mistakes, but they don't
quit. (Conrad Hilton)
Canada's Ice Cream Festival - July 3rd & 4th 1999 !
A few meetings have been held with the Ice Cream Manufacturers and the Dairy Farmersv:
of Canada and all are enthusiastic and eager to participate in the second annual Festival. TceCrearn,
: ��Fes�liv�l
Requests from additional exhibitors, concerns for increased hydro and the desire to give
visitors more options for a full day of family fun, have confirmed the need to move the
Festival. We are pleased to report that Pittock Conservation Area will host the 1999 Festival. This will
help alleviate some of the financial challenges from 1998. The Upper Thames will be able to assist a great
deal in the promotion of the Festival through their advertis-
ing campaign. The committee feels this location will be 0,* - •
most beneficial for the Ice Cream Festival in the years to
come. We are looking for volunteers to assist in the plan-
ning and implementation of the Festival.
COUNCIL PRESENTATIONS FOR 1999
Tourism is happening in Oxford County.
Many of the Councillors are supportive of
OCTA's efforts in our marketing initiatives;
however, encouragement and representa-
tion from the tourism businesses are neces-
sary to further develop Oxford's tourism
goal. Your presence at the Council meeting
in your area is requested.
Wed. San 27tf ;
County Council
7:30 pm
Tues. Feb. 2nd
SW Oxford
9:00 am
Wed. Feb. 3rd
Bland/Blenheim
9:30 am
Thur. Feb. 4th
OCFA
8:00 pm
Mon. Feb. 8th
Tillsonburg
8:30 am
Wed. Feb. 10th
Ingersoll
7:30 pm
Thur. Feb.11th
Norwich
9:30 am
Tues. Feb. 16th
Zorra
7:30 pm
Wed. Feb. 17th
EZ Tavistock
7:30 pm
MEMO FROM KATHY DOWNEY !
It is wonderful to see Full page advertising of
Oxford County in Daytripping and Visitor Maga-
zine. Any member interested in advertising in
further issues, please call the office. All ideas and
suggestions on marketing your business are en-
couraged and welcomed.
Oxford County Tourist Association
Write us... 419 Hunter Street
Woodstock, ON
N45 465
Call us... (519) 539-0015 Ext. 345
Fax us... (519) 537-3024
Visit... www.tourismoxford.on.ca
E-mail... tourismoxford@oxford.net
THANK YOU ! THANK YOU ! THANK YOU !
to these three Directors who have served
diligently on the Board Their input and hard
work was appreciated by all
Donna Ferreira - Altadore Quality Inn
Ina Littlelohns - Heritage Guest House B & B
Shirley Lovell - Ingersoll Cheese Museum
Volunteers are always welcome !
We could use a few hours of your time...
on our Board of Directors or
for events throughout Oxford.
'Pol f
A valiant effort is being made by the staff, our design
layout assistant, Adam Strange as well as Universal
Printing to have the 1999 Guides ready for our AGM on
Monday, March 22nd Your promptness in returning
membership forms will be much appreciated!
A PROVEN FACT !
Tourism has an incredible multiplier effect on a
community. Tourism dollars ripple through and
benefit all businesses therefore, increasing
County economic development. These dollars
create desirable destinations for tourists, which
in turn boosts the economy for the community,
creating a prospersous area in which to reside.
Businesses plan a inx) or rote in tourion.
067Ar nee45 bwiness participation.
Oxford County Tourist Association
Balance Srheet As At 12/30/98
Page '
ASSETS
CURRENT ASSETS
Petty Cash
Bank: Current Account
Royal Bank - Walters Family
Cash: Total
Accounts Receivable
Due From/To CIFC
Prepaid Advertising
Prepaid Insurance
G S T Receivable
Grow Ontario Holdbacks 10%
E 1 Refund (97)
Computer Hardware
Accum. Deprec. Computer
Net: Computer
Computer Software
Inventory
TOTAL CURRENT ASSETS
TOTAL ASSETS
LIABILITIES
CURRENT LIABILITIES
Accounts Payable
Memberships Payable 99
Transfers from CICF
UI Payable
CPP Payable
Income Tax Payable
Receiver General Payable
WCB Payable
Vacation Pay Payable
Walters Family Payable
Historical Society Payable
County of Oxford Posters
GST Charged On Sales
GST Paid On Purchases
GST Owing(Refund)
TOTAL CURRENT LIABILITIES
TOTAL LIABILITIES
EQUITY
EARNINGS
Retained Earnings
Current Earnings
TOTAL EARNINGS
TOTAL EQUITY
100.00
1,065.31
0.00
1,247.94
-1 9d 94
0.00
0.00
0.00
0.00
605.11
1,165.31
780.00
7,465.00
0.00
313.00
430.17
0.00
0.00
1,123.00
0.00
819.48
12,095.96
12,095.96
10,781.91
3,307.50
0.00
0.00
0.00
0.00
0.00
126.00
97.50
-605.11
13,707.80
13,707.80
5,743.86
-7,355.70
-1,611.84
-1,611.84
LIABILITIES AND EQUITY 12,095.96
Oxford County Tourist Association
Incc,rne Statement 1/1/98 to 12/30/98
Page 1
REVENUE
REVENUE
Events Listing Revenue:
Membership Revenue:
Advertising Revenue:
Corporate Sponsors
Rural Routes Tour
Cycle Oxford
Golf Brochure
Interest Earned
Canada's Outdoor Farm Show
Seminar & AGM Revenue:
Historical Society Book Sale
U Of G Study: EDO Portion
Audio Driving Tour Tapes
Toronto Travel Show
Total Revenue:
Federal Grant:Wage Subsidy
County Of Oxford: Grant
County SWOTA Fee
County Of Oxford: Rent
OCFA Grant:
SCP Grant - S. Buchanan
Grow Ontario Grant
CAP Grant: Internet/UofG
Small Business Support Cen
Walters Family Concert Sales
Miscellaneous Revenue:
Internet Development Rev.
Co-operative Advertising
Ice Cream Festival
TOTAL REVENUE
TOTAL REVENUE
EXPENSE
ADMINISTRATION
Advertising
Accounting Fees
Annual General Meeting
Bank Charges
Bad Debts
Cycle Oxford Costs
Golf Oxford Brochure
Insurance
Daytripping/Visitor Mag.
Driving Tour Brochure
Depreciation Expense
Membership Fees
Mileage
Miscellaneous - GST
Trade Show/Events Fee
C O F S Expenses
Newsletters
Office Supplies
Harvest Fest Dinner
Prof. Fees: Visitors Guide
Printing/photocopying
730.00
9,575.00
17,616.00
180.00
825.00
300.00
900.00
20.67
5,352.00
248.00
49.00
0.00
2,838.00
__ 1 L620.00
40,253.67
3,679.75
12,500.00
3,950.00
3,800.00
2,500.00
2,192.00
13,082.64
0.00
3,280.00
1,346.00
145.50
345.00
8,828.00
0.00
95,902.56
95,902.56
710.08
1,400.00
1,175.27
161.61
742.50
527.04
209.52
707.60
5,971.00
633.31
124.94
4,750.00
3,252.15
1,242.01
1.831.15
3,054.37
52.00
2,376.03
248.70
25,398.16
1,429.15
Page 2
Oxford County Tourist Association
Income Stotement 1/1/98 to 12/30/98
Meetirig/Meal Costs
Postage
T Shirts - Floxcy
Rent Expense
Tapes: Audio Driving
Telephone
Internet Costs
Ice Cream Festival
Walters Family Concert
Tourism Co-ordinator
Subcontract Work
Wages
UI Expense
CPP Expense
WCB Expense
Total: Wage Expense:
1999 Expenses
TOTAL ADMINISTRATION
TOTAL EXPENSE
13, 339.80
501.98
312.92
109.14
814.11
2,103.00
296.57
3,800.00
3,984.00
725.17
346.18
1,027.16
462.64
19,439.00
0.00
14,263.84
0.00
103.258.26
103,258.26
NET INCOME-7,355.70
OXFORD COUNTY TOURIST ASSOCIATION
BUDGET PREPARATIONS 1999
REVENUE:
BUDGET 1998
ACTUAL TO
NOTES ON
IBUDGET 1999
DEC,31/98
1PROJECTION
Membership Fees
Advertising - OCTA Guide
Business, Industry Support
$ 15,000.00
$ 22,000.00
$ -
$ 9,575.00
$ 17,616.00
$ 180.00
$ 13,300.00
$ 28,920.00
$ 1,000.00
Events Listing Fees
$ -
$ 730.00
$ 2,200.00
Cycling Brochure
$ 300.00
$ _
Audio Driving Tapes
$ 6,000.00
$ 2,838.00
$ 1,200.00
Golf Brochure
$ 1,300.00
$ 900.00
$ 1,000.00
Cultural Arts Brochure
$ 1,000.00
$ -
$ _
Motorcoach Manual
$ 3,000.00
Attractions Ma ?
Canada's Outdoor Farm Show
$ -
$ 5,352.00
$ 5,000.00
Seminar Income - Farm Vacation
$ 1.200.00
$ -
$ 1,200.00
Tourism Workshop/AGM
$ 1.200.00
$ 248.00
$ 600.00
Seminar Income - Fundraising
$ 1,000.00
$ -
$ 1,00.00
Rural Routes Tour
$ -
$ 825.00
$ 50
Toronto Travel Show
$ _
$ 1,620.00
_
$ -
Co-op Advertising - Visitor
$ 6,430.00
$ 2,208.00
$ _
Co-op Advertising - Daytripping
$ 6,100.00
$ 6.620.00
$ 7,500.00
Internet Services
$ 1,500.00
$ 345.00
$ 500.00
Miscellaneous
$ 1,000.00
$ 214.00
$ 300.00
Rent - In Kind & Cash
$ 3,600.00
$ 3,800.00
$ 2.000.00
Misc. T Shirts/Books
$ 1,000.00
$ 500.00
Walter's Family Concert
$ 1,346.00
Canada's Ice Cream Festival
$ 3,343.00
TOTAL OCTA RECEIPTS
$ 68,330.00
$ 64,717.00
$ 73,063300
GRANT RECEIPTS
Targeted Wage - Secretary
Job Creation - Ad. Co-ordinator
County of Oxford
SCP Grant - Shelly
OCFA
Grow Ontario
Small Business Support Centre
$ 7,406.00
$ 7,125.00
$ 12,500.00
$ 3,300.00
$ 5.000.00
$ 21,748.00
$ 8,150.00
$ 3,680.00
$ -
$ 12,500.00
$ 2,192.00
$ 2,500.00
$ 13,083.00
$ 3,280.00
Marketing Co-ord.
Motorcoach Fac.
C . Support
ICOIN
$ 10,780.00
1 $ 14,860.00
$ 10,000.00
$ 2,500.00
$ 1,250.00
$ 25,000.00
$ _
36 wk—d 413.
County of Oxford - SWOTA Fee
$ 3,950.00
TOTAL GRANT RECEIPTS
$ 66,229.00
$ 41,185.00
$ 64,390.00
TOTAL REVENUE
$ 133,559.00
$ 95,902. 00
$ 137.453.00
EXPENSES:
Visitor's Guide
$ 20,500.00
$ 25,398.00
$ 23,200.00
30,000 co -pie
;
Tourist Co-ordinator 30 hours/wk
.Mileage - co-ordinator
$ 26,520.00
$ 2,400.00
$ 19,439.00
$ 2,462.00
$ 26.580.00
$ 2,500.00
Contract
.Secretary - Kent Moore
$ 1.260.00
Secretary -Yvette Kulmatck
SCP - Shelly Buchanan
Marketing Co-ordinator
OCTA share El, CPP, WCB
Mileage - Other
$ 19,810.00
$ 8,200.00
$ 1,000.00
$ 9,222.00
$ 2,798.00
$ -
$ 984.00
$ 790.00
$8.50/hr/35hr/16wk
Marketing Co-ord
SCP Employee
Motorcoach Fac.
CPP,EI, WCB
$ 19,480.00
$ 5.093.00
1 $ 14,860.00
$ 1,720.00
$ 1,000 00
Employee 35 hdwk
4760. & 333.
7% of $24,573.
GST 50% on Expenses
$ 1,242.00
$ 2,500.00
;ee Note
;ee Note 3
ee Note 2
ee Note 4
Cycling Brochure
$ 527.00
$
Agri -Tour Brochure
$ 500.00
$ 633.00
$ 600.00
Audio Driving Tour Tape
$ 3,000.00
$ 3,984.00
160 @ 6.00
1 $ 360.00
Audio Driving Tour Tape
$ 3,000.00
Did not do
$ -
Theatre/Culture Brochure
$ 800.00
$ -
$ -
Golf Brochure
$ 1,000.00
$ 210.00
$ 300.00
Motorcoach Manual
$ 3,000.00
$ -
$ 1,000.00
Attractions Ma ?
Marketing Brochure OCTA
$ 800.00
Seminars - Farm Vacation
$ 1,000.00
$ -
$ 700.00
Tourism Workshop/AGM
$ 750.00
$ 1,175.00
$ 550.00
Miscellaneous Courses
$ 1,000.00
$ -
$ -
Miscellaneous Advertising
$ 1,000.00
$ 381.00
$ 1,000.00
Stratford Visitors Guide
$ 350.00
$ 329.00
$ -
Visitor Magazine
$ 6,400.00
$ 2,602.00
$ -
Daytripping
$ 4,100.00
$ 3,369.00
$ 3,500.00
Internet Maintenance & Fees
$ 1,200.00
$ 346.00
$ 350.00
Mascot Development
$ 2.500.00
$ 296.00
T Shirts
$ 500.00
Trade Shows - Miscellaneous
$ 500.00
$ 502.00
$ 500.00
Canada's Outdoor Farm Show
$ -
$ 3,054.00
$ 3,000.00
Fees Dues
$ 600.00
$ -
$ 150.00
Ontario Motorcoach Association
$ 600.00
$ -
$ 600.00
SWOTA Membership Fee
$ 500.00
$ 550.00
SWOTA County Fee
$ 3,950.00
$ -
Toronto Travel Show/OMCA 99
$ 1,400.00
$ 1,329.00
$ 1,500.00
Harvest Fest Dinner
$ 249.00
$ -
Ice Cream Festival
$ 1,027.00
$ -
Insurance
Printing/Photocopying$
Accounting
ent- In Kind
ent Cash
upment
Postage
lies
Meeting/Meal/Misc. Meal/Misc. Costs
PTelephone/
ne/ Fax
Service Charges
Bad Debts
Signage/Display Boards
Walters FamilyConcert
$ 1,200.00
2,000.00
$ 1,200.00
$ 3,600.00
$ -
$ 500.00
$ 2,000.00
$ 1,200.00
$ 500.00
$ 1,500.00
$ 500.00
$ 100.00
$
$ 1,000.00
$ 707.00
$ 1.481.00
$ 1,400.00
$ 1,800.00
$ 2,000.00
$ 2,103.00
$ 2,379.00
$ 814.00
$ 725.00
$ 250.00
$ 161.00
$ 742.00
$ -
$ 463.00
$ 1,050.00
$ 2,000.00
$ 500.00
$ _
$ 2.000.00
$ 500.00
$ 2,000.00
$ 2.000.00
$ 800.00
$ 1,500.00
$ 250.00
Is 150.00
$ _
$ 1,000.00
.MembershipForms 1999/2000
.Depreciation
$ 125.00
$ 500.00
$ 250.00
TOTAL EXPENSES
$ 126,930.00
$ 103,258.00
$ 126,843.00
t
1
NET PROFIT/DEFICIT
$6,879.00
$7,356.00
CICF $ 3,603.
Profit
$ 10,610.00
See Note 5
TOTAL COST FOR CO-ORDINATOR:
OCTA & CICF
Contract: $19.00/hour 35 hr./wk $ 34,580.00
GST $ 2,420.00
TOTAL COST: $ 37,000.00
Note: 3
Revenue for Co-ordinator
Membership Fees
$
6,536.00
COIN
$
25,000.00
County Grant
$
5,464.00
Total Revenue:
$
37,000.00
Total Expense:
$
37,000.00
Profit:
$
_
Note 4: SCP Employee
$8.50/hr/35 hours/16 weeks
$ 4,760.00
CPP,EI,WCB
$ 333.00
Total Wage:
$ 5,093.00
HRDC Grant
$ 2,500.00
OCFA
$ 2,500.00
Total Revenue:
$ 5,000.00
Note 1: Visitor's Guide Costs
Revenue Advertising $ 28,920.00
30,000 copies 23 200.00
Balance Remaining $ 5,720.00
Note 2: Marketing Co-ordinator
Balance from Guide
$ 5,720.00
From Membership fees
$ 6,764.00
Co-op Advertising
$ 4,000.00
HRDC Grant
$10,780.00
total Revenue:
$ 27,264.00
35 hr/wk @ 52 wk $ 25,480.00
OPP,EI,WCB 1,784.00
dotal Cost: $ 27,264.00
Canada'w Ice Cream Festival
Balance Sheet As At 12/30/98
ASSETS
CURRENT ASSETS
Petty Cash
Bank: Current Account
Total Cash
Accounts Receivable
GST Receivable
Due From/To OCTA
Prepaid Expenses
Prepaid Advertising
Prepaid on Trademark
Deposits Paid
Total: Prepaid Expenses
TOTAL CURRENT ASSETS:
FIXED ASSETS:
Signs
Accum. Deprec. Signage
Net: Signage
TOTAL FIXED ASSETS:
TOTAL ASSETS
LIABILITIES
CURRENT LIABILITIES
Accounts Payable
UI Payable
CPP Payable
Income Tax Payable
Receiver General Payable
WCB Payable
Vacation Pay Payable
Oxford Historical Society
GST Charged on Sales
GST Paid on Purchases
GST Owing (Refund)
Transfers From/To OCTA
TOTAL CURRENT LIABILITIES
TOTAL LIABILITIES
EQUITY
EARNINGS
Retained Earnings
Current Earnings
TOTAL EARNINGS
TOTAL EQUITY
LIABILITIES AND EQUITY
0.00
_913.76
913.76
0.00
0.00
-7,465.00
0.00
0.00
2,650.00
0.00
-4,815.00
-3,901.24
5,871.73
57.73
_ 3,914.00
— 3L914,00
12.76
3.616.75
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
__3 616..75
_3,616.75
0.00
-3.603.99
-3,603.99
-3,603.99
12.76
Page
Canada's Ice Cream Festival
Income Statement 1 /1 /98 to 12/30/98
REVENUE
REVENUE
Advertising Revenue
Business Sponsorship
Corporate Sponsors
Ice Cream Manufacturers
Ice Cream Parlour
Food Court Revenue
General Store Revenue
Crafters Market Revenue
Contest Revenue
.lob Connect Grant
Grow Ontario
Miscellaneous Revenue
Revenue Donated In Kind
TOTAL REVENUE
TOTAL REVENUE
EXPENSE
GENERAL EXPENSES
Advertising - Papers
4,053.95
Advertising - Radio
1,480.00
Advertising - Television
1,124.92
Advertising - Magazines
2,222.06
Advertising - Miscellaneous
_J_1,132.48
Total Advertising Costs:
Accounting Fees
Bank Charges
Delivery Services
Floxcy Development
Insurance
Legal Fees
Mileage
Miscellaneous/GST
Office Supplies
Printing/Photocopying
Postage
Promotional Brochures
Promotional Tickets
Setup Costs
Depreciation Expense
Sub Contract
Transportation Costs
Wages
2,198.37
Ul Expense
0.00
CPP Expense
0.00
WCB Expense
_ _ _ __ __ 0.00
Total: Wage Expense
Ice Cream Parlour Costs
227.00
Ice Cream
400.00
Electrical & Water Hook UPs
538.79
Entertainers
2,795.00
Entertainment Stage & Sound
1,462.50
Food Costs
763.02
Licences & Fees
350.00
Consumable Supplies
356.31
Program Costs
320.00
70.00
2,549.30
26,500.00
5,534.81
2,358.05
774.72
137.00
520.00
111.60
1,186.00
5,619.05
481.00
686.36
46,527.89
46,527.89
10, 013.41
0.00
43.58
189.11
253.50
0.00
540.91
176.87
1,363.26
425.47
655.41
90.00
5,994.75
156.40
490.66
1,957.73
1,595.25
300.00
2,198.37
Page 1
Canada's %e Cream Festival
Income Statement 1/1/98 to 12/30/98
Signage
T Shirt Costs
Tables, Chairs
Tents
Total Site Costs:
Tourism Co-ordinator
Expenses Donated In Kind
Donations for Work
TOTAL ADMINISTRATION
TOTAL EXPENSE
1,436.40
383.40
1,728.89
__ _ 3,946.60
14,707.91
7,465.00
239.29
_ 1,275.00
50.131.88
50,131.88
NET INCOME-3,603.99
Page 2
CANADA'S ICE CREAM FESTIVAL BUDGET 1999
BUDGET 1998
IN KIND 1998
ACTUAL 1998
BUDGET 1999
TOTAL
IN CASH
CASH
IN KIND
BUDGET
REVENUE:
Dairy Farmers of Canada
$ 16,000.00
$ 6,000.00
$ 10,000.00
$ 10,000.00
$ 6,000.00
$16,000.00
Dairy Farmers of Ontario
$ 3,500.00
$ 2,000.00
$ 1.500.00
$ -
$ 2,000.00
$ 2,000.00
City of Woodstock
$ 13,000.00
$ 3,000.00
$ 10,000.00
$ 5,000.00
$ -
$ 5,000.00
Oxford Small Business
$ 5,000.00
$ 5,000.00
$ -
$ -
Job Connect Grant
$ -
$ 1,186.00
$ 1,200.00
$ -
$ 1,200.00
Grow Ontario Grant
$ 4,000.00
$ 5,620.00
$ -
$ -
$ -
_
Local Business Sponsors
$ 14,000.00
$ 3,000.00
$ 2,550.00
$ 5,000.00
$ 5,000.00
$10,000.00
Activity Guide Advertising
$ -
$ -
$ 2,500.00
$ -
$ 2,500.00
Ice Cream Manufacturers
$ 4,000.00
$ 5,534.00
$ 4,000.00
$ 1,000.00
$ 5,000.00
8 @ 500.
ICM 10% Profits from sales
$ 1,500.00
$ 1,500.00
Ice Cream Parlour
$ 2,600.00
$ 2,358.00
$ 1.500.00
$ 1,000.00
$ 2,500.00
6 @ 250.
Food Court
$ 2,000.00
$ 775.00
$ 3,000.00
$ -
$ 3,000.00
6 @ 500.
Crafters Market
$ 1,500.00
$ 520.00
$ 1,000.00
$ 1,000.00
20 @ 50.
General Store
$ 500.00
$ 137.00
$ 250.00
$ 250.00
10 @ 25.
Sale of Misc. Items
$ 1,000.00
$ 663.00
$ 1,000.00
$ 1,000.00
Midway
$ -
$ 686.00
$ 686.00
$ 500.00
$ 500.00
Partee Golf Rental
$ 300.00
$ 300.00
Pony Rides
$ -
$ -
$ 250.00
$ 250.00
Admission at Gate
$ 21,500.00
$ 21,500.00
$5./car 4300.cars
Admission per person
$ 10,000.00
$10,000.00
$2./ erson over 12
TOTAL REVENUE:
Is 669600.00 1
$ 14,686.00 1
$ 46,629.00
$ 689600.00
1 1 $ 16,000.00
1 $ 83,500.00
EXPENSES:
BUDGET 1998
IN KIND 1998
ACTUAL 1998
BUDGET 1999
IIN KIND
TOTAL
Ad. Papers Oxford Cty.
$ 2,500.00
$ 2,130.73
$ 2,500.00
$ 2,500.00
Ad. Papers SW Ontario
$ 2,000.00
$ 1,475.00
$ 2,000.00
$ 1,000.00
$ 3,000.00
Ad. Papers Central & Etc.
$ 4,000.00
$ 855.00
$ 3,000.00
$ 1,000.00
$ 4,000.00
Radio - Local
$ 3,000.00
$ 1,480.00
$ 1,500.00
$ 1,500.00
Radio - Outside Oxford
$ 1,500.00
$ 1,500.00
T V - Outside Oxford
$ 1,500.00
$ 1,125.00
$ 2,000.00
$ 2,000.00
Visitor/Daytripping
$ 1,000.00
$ 978.00
$ 1,000.00
$ 1,000.00
Ontario Milk Producer
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
Action Fax DFC
$ 1,000.00
$ 1,000.00
$ -
Internet
$ 1,000.00
$ 1,000.00
$ -
Magazines - Outside Oxfd.
1
$ 1,266.00
$ 1,500.00
$ 1,500.00
Posters
$ 500.00
$ 1,205.00
$ 1,000.00
$ 1,000.00
Banners Tents - 15
$ 1,200.00
$ 2,450.00
$ 500.00
$ 500.00
Welcome Signs - 5
$ 1,000.00
$ 1,332.00
$ 1,500.00
$ 1,500.00
Directional Signs
$ 500.00
$ 300.00
$ 250.00
$ 250.00
Sponsorship Signs
$ 800.00
$ 1,005.00
$ 250.00
$ 250.00
Welcome Banners 6
$ 1,000.00
*****
$ 2,230.00
$ 500.00
$ 500.00
*****Capitalize $5399.46
$5,399.46
Activity Guide
$ 2,000.00
$ 1,816.00
$ 2,000.00
$ 2,000.00
10,000 books
Flyers
$ 2,400.00
$ 3,703.00
$ 3,000.00
$ 3,000.00
50,000
T Shirts
$ 1,000.00
$ 383.00
$ 500.00
$ 500.00
Miscellaneous
$ 1,000.00
$ -
$ 1,000.00
$ 1,000.00
Event Coordination
$ 2,500.00
$ 150.00
$ 1,425.00
$ -
$ -
Logo, Design Proposal
$ 1,500.00
$ 763.08
$ -
$ -
Le al, Accounting
$ 2,000.00
$ 540.91
$ '500.00
$ 500.00
Business Registration
$ 6,000.00
***
$ 1,200.00
$ 1,200.00
Sponsorship Package
$ -
$ 670.00
$ 500.00
$ 500.00
***Capitalize $ 2650.00
BUDGET 1998 1 IN KIND 1998 I ACUTAL 1998
Permits
:5
St. John's/React Donation
$
Porta otties
$
Cleaning Supplies
$
Stage Rental & Equip.
$
Tent Rentals
$
Tables, Chairs
$
Upper Thames Fee
Hydro Hookup & Charges
Entertainment
$
Ice Cream
$
Cones
$
Prizes, Trophies
$
Dishes, Napkins, Etc.
$
Miscellaneous/Site
$
Tourist Co-ordinator
$
Marketing Co-ordinator
OCTA Staff
Office Supplies
De reciation
$
TOTAL EXPENSES:
$
BUDGET 1899 IN KIND TAL
BUDGET
_.... ,.., It Fnn no
300.00
1,000.00
1,000.00
$ 888.00
$ 1,000.00
$ 780.00
$ 500.00
$ 1,000.00
$ 1,000.00
$ 500.00
$ 5, 000.00
$ 2,000.00
$ 1,000.00
$ 5, 000.00
$ 1,000.00
$ 500.00
$ 500.00
$ 8,000.00
$ 6,000.00
$ 3,000.00
$ 500.00
$ 1,957.00
$ 65-157.00
$ 1,000.00
$ 300.00
$ 1,000.00
$ 300.00
-
3,000.00
3, 000.00
$ 300.00
$ 1,500.00
$ -
$ 300.00
$ 3,946.00
$ 00.00
$ 5, 000.00
$ 2,000.00
$ 1,000.00
$ 5, 000.00
1,000.00
$ 1,728.89
$ 948.00
5, 000.00
$ 4,157.00
$ 1,000.00
$
5, 000.00
$ 1,000.00
$ 1,326.00
700.00
2,500.00
2,000.00
$ 300.00
$ 240.00
$ 250.00
$ 396.00
$ 500.00
$ 500.00
1,000.00
$ 300.00
$ 8,000.00
_
$ 7,465.00
$ 2,198.00
$ 758.00
$ 1,957.73
540hr
1$ 4,800.00
$ 6,000.00
$ 3,000.00
$ 500.00
$1,957.00
$ 699967.00
66.400.00
$ 6,990.00
$ 50,131.88
NET PROFITILOSS: $100.00 $3,602.88 $39343.00 $10,200.00 $13
rlour 50 T