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990308 Regular Council Meeting Agenda (2)THE CORPORATION OF THE TOWN OF TILLSONBURG COUNCIL AGENDA MONDAY — March e, 1999— 9:00 A.M. ORDER OF BUSINESS: Pages 4 - 9 A. Adoption of Minutes — February 22�d, 1999 B. Adoption of Agenda C. Declarations — Municipal Conflict of Interest Act D. Appointments/Delegations 10 -11 1. Canadian Auto Workers Union — Local 88 Those in Attendance: i) David Binns, President ii) Dan Borthwick, Benefits/Insurance Representative iii) Joe Graves, Benefits/Insurance Representative (copy of presentation and resolution enclosed) 10:00 2. Presentations RE: O.P.P. Costing Proposal: Presentations by: i) Mr. John Murray, President, Tillsonburg Police Association ii) Deputy Chief of Police iii) Mrs. Ann Chevers, Tillsonburg Senior Officers Police Association Presentation by O.P.P. NOTE. Please bring `OPP Proposal' and `Police Services Board Review' previously distributed y E. Reevorts 12 -16 1. Public Services Committee Minutes of March 2nd, 1999 17 - 4 8 2. Development/Culture Committee Minutes of February 23rd, 1999 4 9 - 5 2 3. Clerk -Administrator RE: Contracting History - Tillsonburg Transit 4. Otter Valley Utility Corridor & Recreation Trail Committee Board of Management Minutes of March 2nd, 1999 (to be distributed) F. Communications 5 2 -5 4 1. Town of Keewatin RE: Support of Resolution regarding Gas Prices 55 2. Town of Kearney RE: Support of Resolution regarding Minimal Sentence for Armed Robbery 56 3. L. Rodgers, Aircraft Maintenance Engineer: Operation of Aviation Business 57 4. Knights of Columbus RE: Application for Ontario Lottery Funds G. Information 5 8 - 6 0 1. Long Point Region Conservation Authority Minutes of February 3rd, 1999 61-6 3 2. Ministry of Transportation RE: Red Light Enforcement Pilot Projects 64 3. The Kidney Foundation RE: Annual Door -to -Door Campaign 65 4. Association of Municipalities of Ontario RE: Ministry of Municipal Affairs and Housing Minister Leach Retires from Public Office 66 5. Association of Municipalities of Ontario RE: 1999 AMO Annual Conference 6 7 -6 9 6. OSUM RE: Annual Conference - May 5th-8thh, 1999 H. Resolutions I. By Laws 1. By -Law 2884 - 2. By -Law 2892 - 3. By -Law 2893 - 4. By -Law 2894 - I Notice of Motion To Execute Agreement with Tillsonburg Real Estate Board (Third Reading) To Authorize Temporary Borrowing to Meet Current Expenditures —1999 To Authorize Acquisition of Certain Lands To Amend Zoning By -Law 1994, as amended (Mike Hutchinson Properties) FEBRUARY 22°d.1999 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, February 22Rd, 1999 at 8:00 P.M. in the Council Chambers, Municipal Offices, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: B. Carroll, G. Leachman, S. Molnar, and C. Rosehart ORDER OF BUSINESS: A. Adoption of Minutes — January 25d', 1999 No. 1 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under date of February 8 h, 1999 be adopted and circulated. "Carried" B. Adoption of Agenda No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council Meeting of February 22"d, 1999 be adopted, with the addition of I. Communications 4. Fire Chief RE: Request for Approval for Continued Education. "Carried" C. Declarations — Municipal Conflict of Interest Act Mayor Cam McKnight declared a Pecuniary Interest with respect to Vendor No. A-125 and T-573, as found on the Accounts Payable List for January 1999,under Corporate Services Committee Minutes of February 17'', 1999. D. Presentation 1. Monthly Volunteer Recognition Award — Mr. Bill Hume Mayor Cam McKnight presented to Mr. Bill Hume the Monthly Volunteer Recognition Award for February 19d', 1999 for his service on the Culture Commission, Royal Canadian Airforce, Minor Sports, Agricultural Society, Chair of Canada Day Committee, Year 2000 Celebration, and his recent appointment to the International Association of Fairs. E. Appointments/Delegations 1. Mr. John Finlay MP Oxford He addressed Town Council and brought greetings from the House of Parliament in Ottawa, and up -dated Town Council on activities with the Federal Government regarding the 1999 Budget, Health Care Funding to the Provinces, Debt Reduction, Aboriginal Affairs, the Millennium Echo Community Project, Safer Community Initiatives, and twinning with a Taiwanese Township and a City in Quebec. F. Public Hearings Davlaur Developments Mr. Mike Barrett, Planner, County of Oxford, presented a report dated February 22`d, 1999 from the County of Oxford, Planning and Development Department. Mr. Barrett recommend approval of the Extension of Draft Plan Approval and Water Allocation, conditional on all monies owed to the Town of Tillsonburg by the developer "Davlaur Developments" being paid. No. 3 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Town Council approve the recommendation in the report of the County Planner dated February 22"d, 1999 RE: Extension of Water Allocation and Draft Plan Approval, conditional on full payment of all outstanding charges and application fees. "Carried" 2. Hickory Hills Mr. Mike Barrett, Planner, County of Oxford, presented report dated February 22°d, 1999 to Town Council from the County of Oxford Planning and Development Department. 5 i. Mr. Kim Husted, on behalf of Hickory Hills Developments Inc., addressed Town Council and expressed concern about the Archaeological Assessment and fencing between the two residential properties. Mr. Steve Smith, President, Hickory Hills Developments Inc., addressed Town Council in support of the recommendation from the Planner, and expressed concern for parkland dedication being too high, and requested an amendment to the condition dealing with the requirement for fencing between the two residential properties. Mr. John Robertson addressed Town Council and expressed concern for the parkettes in the Plan of Subdivision and their being assessed for municipal tax purposes. No. 4 Moved by Councillor Carroll Seconded by Councillor Leachman AND RESOLVED THAT the Council of the Town of Tillsonburg adopt the recommendations as contained in County of Oxford Report #99-21, with respect to Draft Plan of Subdivision, as amended to amend Condition 7.0 and accept 4.7% parkland dedication, Official Plan Amendment and Zone Change for Hickory Hills Developments Inc. "Carved" The following correspondence was received: i) Reginald and Joan Ort ii) David Wilkins iii) Hickory Hills Residents Association iv) Gloria and George Edmonstone G. Committee of Adiustment 1. A-3/99 — Balazs Enterprises Ltd. Mike Barrett presented a report dated February 16t', 1999 from the County of Oxford Planning and Development Department. No other persons were in attendance with respect to the applied for Minor Variance. N No. 5 Moved by Councillor Molnar Seconded by Councillor Rosehart AND RESOLVED THAT Committee of Adjustment approve application A-03/99 for 108 Concession Street East, as submitted by Balazs Enterprises Limited. "Carried" 2. A-4/99 — David & Helen Abrams Mr. Mike Barrett, Planner, presented a report dated February 16I', 1999 from the County of Oxford Planning and Development Department. Mr. Brad Bennett, on behalf of Mr. Scott Campbell, agent to the applicant, addressed the Committee of Adjustment in support of the applied -for Minor Variance. There were no other persons present expressing interest in the applied -for Minor Variance. No. 6 Moved by Councillor Rosehart Seconded by Councillor Horton AND RESOLVED THAT Committee of Adjustment approve application A-04/99 for 319 Quarterline Road, as submitted by David & Helen Abrams. "Carried" H. Reports 1. Corporate Services Committee Minutes of February 17`h, 1999-03-01 2. Clerk-Administrator/Deputy Clerk RE: Proposed Housekeeping Amendments to the County of Oxford Official Plan I. Communications l . City of Welland RE: Bill 79 — Fairness for Property Taxpayers Act 2. LCBO RE: Contribution for Alcohol Beverage Glass Containers in Blue Box 3. Tillsonburg Catholic Schools Council RE: Application to Manage and Conduct a Nevada Lottery w J. Information 1. Tillsonburg Police Services Board Minutes of December 21 ", 1998 and January 18 , 1999 2. County of Oxford RE: 1999 Budget and Levy — LPRCA 3. Ministry of Transportation RE: Big Otter Creek Rehabilitation 4. Long Point Region Conservation Authority RE: Status of Rock's Mill Dam 5. City of Ottawa RE: Prohibition or Regulation of Dogs by Breed or Class 6. Municipality of Bayham RE: Talisman Energy Inc. — Proposed Sour Gas Processing Plant 7. Tillsonburg B.I.A. RE: Possible Norfolk Mall Expansion 8. - County of Oxford RE: Tillsonburg PUC 1999 Water Department Budget 9. Ministry of Education and Training RE: Secondary School Reform Initiative 10. Federation of Canadian Municipalities RE: Finance Minister Takes Small Step Toward Protecting Human Health: More Must Be Done in the Millennium Budget 11. Sausage Fest '99 —May 15`h and 16`h, 1999 K. Resolutions No. 7 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Corporate Services Committee Minutes of February 17`h, 1999 be received and recommendations contained therein be adopted. "Carried" No. 8 Moved by Councillor Carroll Seconded by Councillor Leachman AND RESOLED THAT the Council of the Town of Tillsonburg be opposed to Section 5 `Servicing Beyond the Boundaries of Designated Settlement Areas' of the report of the County of Oxford, entitled "Proposed Housekeeping Amendments to the County of Oxford Official Plan"; AND FURTHER THAT the County of Oxford be so advised. "Carried" No. 9 Moved by Councillor Leachman Seconded by Councillor Carroll AND RESOLVED THAT the Council of the Town of Tillsonburg support the City of Welland's resolution with respect to Bill 79, Fairness for Property Taxpayers Act, 1998. "Carried" No. 10 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT correspondence from LCBO regarding contribution for a 1998 recycling program recycling program be approved subject to review by the Director of Public Services; AND FURTHERMORE THAT the formula used to calculate the grant be requested and reviewed. "Carried" No. 11 Moved by Councillor Molnar Seconded by Councillor Rosehart AND RESOLVED THAT the Council of the Town of Tillsonburg approve the request from the Tillsonburg Catholic Schools Council to sell Nevada Tickets from K&K Variety, 230 Lisgar Avenue, Tillsonburg. "Carried" No. 12 Moved by Councillor Leachman Seconded by Councillor Molnar AND RESOLVED THAT the Council of the Town of Tillsonburg approve the request from the Fire Chief to attend a course in Indianapolis, USA, for continued education. "Carried" Meeting adjourned at 10:45 P.M. Mayor .9 Clerk -Administrator CAW =TCA (--"-".ANA'f)A DAVID BINNS LOCAL 88 RENE BOUCHARD President P.O. BOX 158 FinancialSecretmy WAYNE BUREY INGERSOLL, ONTARIO N5C 3K5 BILL MURRAY Vice President PHONE (519) 425-0952 Recording Secretary FAX (519) 425-1250 February 10, 1999 Mr. David Morris Town Clerk Town of Tillsonburg Floor 22 200 Broadway St. Tillsonburg, ON N4G 5A7 Dear Mr. Morris: � s"AG ZpwN OF TILLSOr`.. C R The program of Unemployment Insurance for workers has been drastically changed by successor Federal Governments over the past decade. These amendments, including the change to Employment Insurance from Unemployment Insurance have sharply impacted the benefit levels and eligibility of unemployed workers. The profound changes in that same era related to the Canadian Labour Market have left many workers with an inability to access benefits when unemployed. Fully one half of workers eligible 10 years ago are no longer eligible. The continual changes to social programs and downloading of funding through federal, provincial and municipal governments will inevitably lead to higher costs of support in the direct communities for these workers without employment. Therefore, the Canadian Auto Workers Union — Local 88 which represents 2,100 employees at CAMI Automotive Inc. are requesting the following: 7) to make a presentation at the Tillsonburg Town Council meeting on March 8, 1999 at 8:00 a.m. 8) to have the enclosed resolution put to a vote by Council 9) Upon adoption of the resolution that letters be sent from the Council to the government officials attributed in the resolution. We have enclosed copies of the presentation and the resolution for your distribution prior to the council meeting. The representatives of CAW Local 88 who will be in attendance to make the presentation are: David Binns-President, Dan Borthwick-Benefits/Insurance Representative and Joe Graves- Benefits/ Insurance Representative. Expecting this meets with your approval. Sincerely, (��- 1�� David C. Binns President, C.A.W. Local 88 cc: D. Borthwick, J. Graves a 1 DCB:dlh/opeiu343 National Automobile, Aerospace and Agricultural Implement Workers Union of Canada (CAW -Canada) Syndicat national des Travaiileurs et Travailleuses de I'Automobile, de I'Adrospatiale et de I'Outillage agricole du Canada (TCA-Canada) 9 4� 65-m CAW -=Tkr--"*"IIA C.ANADA DAVID BINNS LOCAL 88 RENE BOUCHARD President P.O. BOX 158 FinancialSecretary WAYNE BUREY INGERSOLL, ONTARIO N5C 3K5 BILL MURRAY vice President PHONE (519) 425-0952 Recording Secretary FAX (519) 425-1250 RESOLUTION ON UNEMPLOYMENT INSURANCE FOR TOWN OF TILLSONBURG COUNCIL WHEREAS the Federal Government has cut $9 billion from U.I. benefits since 1993 and as a result only 42% of Canada's unemployed are receiving U.I. (E.I.) Benefits; and WHEREAS U.I. benefits provide a vital source of income security to three million Canadians every year, including over 13,000 in the area of Tillsonburg; and WHEREAS the cuts in U.I. benefits will deprive many people in the Tillsonburg area of their U.I. benefits and add to the cost of welfare in Tillsonburg; and WHEREAS municipalities were vocal supporters of the call for a U.I. system during the Depression of the 1930s, a system now in great jeopardy; THEREFORE BE IT RESOLVED that the Town of Tillsonburg call for a federal review of the U.I. (E.I.) Act in 1999 in order to re-establish reasonable levels of U.I. coverage AND BE IT FURTHER RESOLVED that the Mayor on behalf of the Town Council, send this resolution to the Members of Parliament who represent the Town, as well as the Prime Minister, the Human Resources Development Minister and the Leaders of the Opposition Parties in Parliament. dlh/opeiu343 National Automobile, Aerospace and Agricultural Implement Workers Union of Canada (CAW -Canada) Syndicat national des Travailleurs et Travailleuses de I'Automobile, de I'Adrospatiale et de I'Outillage agricole du Canada (TCA-Canada) e ® 65-m t Minutes of the Public Services Committee meeting held March 3xd, 1999, at 3:30 P.M., 20 Spruce Street, Tillsonburg, Ontario. THOSE IN ATTENDANCE Chairman D. Beres Vice -Chairman B. Smith Councillor C. Rosehart Councillor S. Lamb A) CALL TO ORDER D. Morris, Clerk Administrator M. Cowan, Director D. Cupples, Clerk D. Robertson, C.B.O. G. Jaumol, Foreman Chairman D. Beres called the meeting to order. ADOPTION OF AGENDA, AS AMLNDED Moved by Vice Chairman B. Smith, seconded by Councillor S. Lamb, the adoption of the agenda, as amended. CARRIED ADOPTION OF MINUTES Moved by Vice Chairman B. Smith, seconded by Councillor S. Lamb, the adoption of the minutes of February 3rd, 1999. CARRIED B) 1999 BUDGET REVIEW Moved by Councillor S. Lamb, seconded by Councillor C. Rosehart that the Public Services Committee recommend to Corporate Services that the Public Services 1999 Budget, in the amount of $2,206,261.00, representing a 3.5% increase over 1998, be approved. CARRIED C) REPORTS Moved by Councillor S. Lamb, seconded by Councillor C. Rosehart that the February 1999 reports of Cemetery, Building, Works, Recycling, Transit and Public Services be received and filed. ... D) BUSINESS ARISING FROM REPORTS TRANSIT 1. TRANSIT MINUTES Moved by Councillor C. Rosehart, seconded by Vice Chairman B. Smith, that item no. 5 of the Tillsonburg Transit Advisory Committee minutes be separated and voted on separately. CARRIED ...2 PUBLIC SERVICES COHMTTEE MEETING MARCH 21 1999 - PAGE TWO D) BUSINESS ARISING FROM REPORTS TRANSIT CONT'D. 2. TRANSIT MINUTES Moved by Councillor S. Lamb, seconded by Councillor C. Rosehart that the minutes of the Transit Advisory Committee be received and adopted, with the exception of item no. 5. CARRIED 3. SEPARATED LOTION NO. 5 Moved by Councillor C. Rosehart, seconded by Vice Chairman B. Smith that the Public Services Committee does not recommend item no. 5, for the following reasons; the Town had previously requested privatization/contracting with no success. CARRIED 4. TENDERS/TRANSIT BUS - Attachment 1 Moved by Councillor C. Rosehart, seconded by Vice -Chairman B. Smith that the Public Services Committee recommend to Council that the lowest tender received from Champion for a thirty foot, low floor, wheel chair assessable Transit bus from Capital Bus Sales (1988) Ltd., in the amount of $356,157.30 (7o G.S.T. & 8% P.S.T. included) be approved and amortized over eight years. CARRIED D) ITEMS 1) PARKING REVIEW Moved by Vice -Chairman B. Smith, seconded by Councillor C. Rosehart that the Public Services Committee recommend to Council that no parking on one side of the following streets be enforced from December lst to March 1st of each year. 1. South side of Harris Street, between King Street & Lisgar Avenue 2. South side of Pine Street, between Tillson Ave. & Maple Lane 3. South side of Pearl Street between Tillson Ave. & Maple Lane 4. West side of Magnolia Drive, between Barker Street and Peach Street 1 .6r 3 PUBLIC SERVICES COMITTEE MEETING MARCH 2, 1999 - PAGE THREE 1) PARKING REVIEW CONT'D. 5. East side of King Street, between Bridge Street to Brock Street East 6. East side of Queen Street, between Bridge Street to Lisgar Avenue CARRIED 2) PARKING REQUEST - ST. JOHN'S ANGLICAN CHURCH Referred to Councillor B. Carroll for review during the Parking review of the down town area. 3) ONTARIO TRAFFIC CONFERENCE - MAY 2, 3 & 4 - LONDON Information only. 4) OXFORD COUNTY WASTE MANAGEMENT SUB-COMITTEE Moved by Councillor S. Lamb, seconded by Vice Chairman B. Smith that this survey be received and filed. CARRIED 5) HANDICAP PARKING REMOVAL - BROCK STREET AT BIDWELL STREET Staff direction to investigate with abutting property owners And Chief of Police and report to Committee. 6) ECO ACTION FUNDING Not approved for pedestrian bridges. Staff direction.*v- to request financial contributions from local Service Clubs for consideration of the Committee. 7) M.T.O. RED LIGHT DISTRICTS Deferred until additional information is provided. Staff to discuss with the Chief of Police and report back to Committee. 8) EXECUTIVE Moved by Councillor S. Lamb, seconded by Councillor C. Rosehart that the Public Services Committee move into Executive. CARRIED ...4 1.4 PUBLIC SERVICES COMMITTEE MEETING MARCH 21 1999 - PAGE FOUR 8) EXECUTIVE Moved by Councillor S. Lamb, seconded by Vice Chairman B. Smith that the Public Services Committee move out of Executive. CARRIED Meeting Adjourned Minutes prepared by Director M. Cowan. For errors or omissions, please contact this office. CORPORATION OF THE TOWN OF TILLSONBURG PUBLIC SERVICES T4,- -I iL BUILDING - 842-2211 WORKS - 842-5951 CEMETERY - 842-3522 20 Spruce Street Tllsonburg, Ontario N4G 4Y5 (519) 842-8775 - Fax TO: Chairman D. Beres & Members of Public Services March 1, 1999 Chairman E. Barwell & Members of Transit Advisory RE: TENDERS FOR A NEW TRANSIT BUS Tender Opening - February 26, 1999 at 1:15 P.M. at Council Chambers In Attendance - Treasurer J. Arts - Administrative Assistant M. Graves - Director M. Cowan Those in attendance were advised that nine tenders were sent out and five were received on time and included the $10,000.00 deposit bid. LOW FLOOR TRANSIT BUS (WHEEL CHAIR ASSESSABLE) 1) Champion 30' inlay, Michigan S 3432770.00 2) EZ Rider 30' California S 369,719.00 3) EZ Rider 30' Demo 98 $ 380,?84.00 California CONVENTIONAL TRANSIT BUS (WHEEL CHAIR ASSESSABLE) 1) Champion 30' Inlay, Michigan $ 315,129.00 2) Thomas 3216" North Carolina S 331,335.00 Attached is a spread sheet for your information. Due to the close proximity of Inlay Michigan, representatives from Public Services and Transit should visit the plant prior to finalization. Yours truly, M.C. Cowan, A.M.C.T. Director of Public Services Town of Tillsonburg MCCIsv THE CORPORATION OF THE TOWN OF TH LSONBURG DEVELOPMENT/CULTURE COMMITTEE MINUTES MINUTES of the Development/Culture Committee meeting held Tuesday, February 23rd, 1999 at 7:30 P.M. in the Committee Room. PRESENT: Chair B. Carroll, G. Leachman, S. Molnar, I. Horton, Staff: F. Bell ORDER OF BUSINESS A. Adoption of Agenda Moved by G. Leachman, Seconded by I. Horton: "THAT the agenda be adopted with the addition of the Department Activity Report." CARRIED. B. Adoption of Minutes Moved by I. Horton, Seconded by S. Molnar: "THAT the minutes of the meeting of the Development/Culture Committee of January 26`h,1999 be adopted as circulated." CARRIED. C. From Minutes D. Reports 1. The Economic Development Officer's report for the month of January, 1999 was received as information. 2. Airport Advisory Committee Minutes — February 180', 1999 Moved by S. Molnar, Seconded by I. Horton: "THAT the Development /Culture Committee recommend to Council that the minutes of the meeting of the Airport Advisory Committee of February 18t', 1999 be adopted and the recommendations contained therein." CARRIED. 3. Tourism Committee Minutes — February 15`h, 1999 Moved by I. Horton, Seconded by S. Molnar: "THAT the Development/Culture Committee recommend to Council that the minutes of the Tourism Committee of February 15t'5 1999 be adopted and the recommendations contained therein." CARRIED. 4. The Department Activity report to December 31 ", 1998 was received as information. E. Information The following items were received as information: - Museum Visitor Summary — January, 1999 - Museum Board Minutes of December, 1998 - Curator's reports for January and February, 1999 - Culture Commission minutes of January 20'', 1999. F. Other 1. Industrial and Commercial Expansion & Growth in 1998 The report was reviewed by the members. It was felt that a press release should be issued as well as letters expressing our thanks to the companies who have expressed confidence in the municipality by expanding. 2. Field Erosion at Former Landfill Site Property A report was received from C. J. Demeyere Ltd. outlining the issue and cost of $5,000 to mitigate the erosion problem. It was suggested that the L.P.R.C.A. be contacted to see if they could be of assistance. Moved by I. Horton, Seconded by S. Molnar: "THAT the Development/Culture Committee recommend to Council that authorization be given to proceed with the work as outlined in the correspondence from C. J. Demeyere Ltd. of February 1711, 1999, the funds to be taken from the Industrial Land Reserve, and further that the L.P.R.C.A. be contacted for assistance financially or otherwise." CARRIED. Moved by G. Leachman, Seconded by I. Horton: "THAT the Development/Culture Committee move into Executive session." CARRIED. Moved by S. Molnar, Seconded by I. Horton: "THAT the Development/Culture Committee move back into open session. CARRIED. Motion to adjourn at 8:55 P.M. THE CORPORATION OF THE TOWN OF TILLSONBURG ECONOMIC DEVELOPMENT COMMISSIONER REPORT FOR THE MONTH OF JANUARY, 1999 A. Inquiries Received: No. Active (1) For New Industrial - Land 1 - Building Space 2 (2) For New Commercial - Land - Buildings (3) From Existing Industries - Expansions - Other Needs 1 (4) From Existing Business 1 (5) For New Business Assistance 2 B. Contacts Made to: Telephone visits (1) Local Industries: - Product Opportunities 2 - Employment Requirements - Other 5 - Gov't Programs - Federal - Provincial - County - Local Business 2 (2) Gov't - Federal - Provincial -Trades & Industry 2 1 -Tourism - Other 1 - Local Organizations (3) Land Owners - development strategy No. Total C. Land Inventory: Parcels Acres (1) Municipal - Serviced 3 47 - Optioned -Serviced -- -- - Optioned-Unserviced -- -- (2) Private - Available Land (Serviced) 2 25.5 Buildings 2 Land (Unserviced) 4 275 D. Meetings/Seminars Attended Date Event purpose Jan 28/ 9 Y R Seminar Tnrnntn E. Airport Traffic for the Month of January, 1999: Local: 44 Itinerant: 21 Total: 65 1998 YTD Total: 107 - Zu THE CORPORATION OF THE TOWN OF TILLSONBURG AIRPORT ADVISORY COMMITTEE MINUTES MINUTES of the meeting of the Airport Advisory Committee held Thursday, February 18'5 1999 at 7:00 P.M. in the Committee Room. PRESENT: Vice -Chair K. Holland, E. Barwell, G. Leachman, V. Fleming Staff. F. Bell, R. Venn Also Present: S. Lamb (7:30 P.M.) ORDER OF BUSINESS: A. Minutes Moved by E. Barwell, Seconded by V. Fleming: "THAT the minutes of the meeting of January 21 s`, 1999 of the Airport Advisory Committee be adopted as circulated." CARRIED. B. From Minutes C. Reports 1. The Airport Traffic report to January 31s`, 1999 was received as information. 2. The Fuel Sales report to January 31 ", 1999 was received as information. 3. Airport Manager's Report The Manager indicated that there were two corporate aircraft in, in the past two days. He is working on a policies and directions manual for staff. D. Other Business: 1. Visioning Exercise Moved by E. Barwell, Seconded by V. Fleming: "THAT the following vision be adopted by the Airport Advisory Committee, and recommendations to Development Culture and Council. "To promote and develop the airport into a profitable, multi-user facility which will meet the needs of the users and the community. " CARRIED. 2. Promotion Ideas The following ideas were presented: IDEA ACTION PLAN RESPONSIBILITY TMIEFRAME Promotional Flyer -develop flyer; mailout Roy Venn Immediate to other airports & Municipal Offices airshow mailing lists Update Website -check info on site Fran Bell Immediate -ensure accuracy Calendar of Events at -develop list of events Roy Venn March Airport from users -copies on bulletin board and to users Offer tours to schools/ Send letters to school Roy Venn March Air cadets principals & air cadets offering tours Courtesy vehicle for -approach local dealers Roy Venn March pilots and CAMI for a vehicle Attend Toronto Aviation Investigate cost & Vern Fleming Immediate Trade Show whether space is available. Ask users at Roy Venn March/April airport for brochures to take. Millennium Project & Organize an event at Committee 1999-2000 15'h Anniversary of airport including on -going CHAA fireworks, food, static display/children's amusements �Z 3. Roundtable a) V. Fleming will investigate any available grants for the millennium. b) Councillor S. Lamb requested a map with the locations and ownership of the hangars and the amount of rent. Motion to adjourn at 8:05 P.M. Z3 TILLSONBURG REGIONAL AIRPORT AIRPORT TRAFFIC REPORT 1999 Month Local Itinerant Total 1998 January 44 21 65 107 2:4 FUEL SALES REPORT as of January 31, 1999 TYPE OF FUEL # OF LITRES SOLD # OF LITRES SOLD / 1998 Avgas 100 LL 93.20 277.00 Avgas 80/87 274.40 396.70 Jet Fuel 0 0 TOTAL 367.60 673.70 Total Revenue $ 283.02 $ 516.59 (net of GST) THE CORPORATION OF THE TOWN OF TILLSONBURG TOURISM ADVISORY COMMITTEE MINUTES MINUTES of the meeting of the Tourism Committee held Monday, February 15th, 1999 at 7:30 P.M. in the Committee Room, Municipal Offices PRESENT: B. Carroll, S. Molnar, R. Corner, B. Young, J. Lessif, J. Haslinger Star F. Bell In the absence of the Chair and Vice- Chair, B. Carroll chaired the meeting. ORDER OF BUSINESS A. Adoption of Agenda Moved by J. Lessif, Seconded by B. Young: "THAT the agenda be adopted as circulated." CARRIED. B. Adoption of Minutes Moved by R. Corner, Seconded by S. Molnar: "THAT the minutes of the meeting of January 18th, 1999 be adopted as circulated." CARRIED. C. From Minutes L6 D. Other Business 1. Radio Commercial The committee listened to a radio commercial from Elora and then brainstormed ideas for inclusion in a town commercial. The committee requested detailed information from CKOT such as costs, target audience, when most effective. Once the ad is ready, the B.I.A. and Chamber of Commerce will be approached to assist in funding the airing of the commercial. Moved by R. Corner, Seconded by S. Molnar: "THAT the Tourism Advisory Committee recommend to Development/Culture and Council that an amount of $2,500 be included in the 1999 Industrial Promotions budget for radio advertising." CARRIED. 2. Correspondence -OCTA After discussion, it was Moved by J. Lessif, Seconded by S. Molnar: "THAT the Tourism Advisory Committee recommend to Development/Culture and Council that based on the current direction of OCTA the municipality withdraw from participation in the organization." CARRIED. 3. Attractions Canada Award Moved by B. Young, Seconded by J. Lessif: "THAT the Tourism Advisory Committee sponsor Annandale House and Museum for the Attractions Canada award." CARRIED. 4. Date of Next Meeting The next meeting will be held Monday, March 29t`, 1999 at 7:30 P.M. Motion to adjourn at 9:00 P.M. �l TILLSONBURG MUSEUM - ANNANDALE HOUSE MUSEUM REPORT - January 1999 Month - 1999 YTD -1999 170 170 43 43 Attendance Paid Attendance Number of Buses 0 0 Room Rentals 1 1 Group Tours 0 0 Educational Programs 0 0 Research Information Requests 32 32 Off -site Presentations and displays — 0 0 January showed the lowest attendance in the past eight years. This was no doubt a reflection of the weather. For the first time ever, the museum closed early three days due to storm conditions which caused the blocking of Coreless Lane and prevented access to the museum. TILLSONBURG MUSEUM / ANNANDALE HOUSE BOARD MINUTES - DECEMBER The December meeting of the Museum/Annandale House Board was held at the home of the Curator on December 17th, 1998. Present were: Rita Corner, Beverley Crocker, Margaret Scott and George Beard, who chaired the meeting. Assistant Patty Phelps was also present. Although a quorum was not present, it was decided that a phone survey would be carried out to pass all relevant motions. Results to be reported at next meeting. After a review of the November 26th minutes, it was moved by Maragret, seconded by Beverley, that the minutes be adopted as presented. Carried. Beverley moved the adoption of the agenda, seconded by George. Carried. After looking over the Treasurer's Report in the absence of the Treasurer, it was determined that the museum would end December and the year in a very favourable position. Bills totalling $7374.70, which did not include the PUC or Union Gas which had not yet been received, it was moved by Margaret, seconded by Beverley that these bills be paid. Carried. Receipts for the same period totalled $8348.32. The curator's review of the end of November until this date points out the very busy time of the Curator, the Assistant and the volunteers. The museum will be closed Dec. 24, 25, 26, and 31 and Jan. 1 and open regular hours on Dec. 21,22,23, 27, 28, 29, 30, and Jan. 3. Many dates for the new year are already planned. Feb. 14 will see the opening of the first exhibit of the New Year, "Heartwarming Heritage". Final profit from the TV Auction was $7897.87, the Penny Sale of door decorations raised $1046. Tickets for the Anniversary Quilt are at $1610. Several end of the year donations have also come in totalling $1350. A discussion on an offer from a company called "Arcadia" which produces a line of books called "Images of Canada" led to many questions and will be discussed in more detail next month. The staff have volunteered to write the captions for selected photos. The meeting adjourned at 8:20 p.m. at which time the hostess served Christmas delights and tea and coffee as a short social time was enjoyed. Date: Chair: Secretary: 2q (AiRATOR'S REPORT - JANUARY 1999 1. Review of December/January Dec. 24, 251126, 31 and Jan. 1 - Museum closed Dec. 21, 22, 231) 271) 281) 291) 30 - Museum was open and staffed by student help and volunteers. Jan. 3, 10, 13 - Museum closed early due to weather Jan. 4 - 8 - The Assistant will be off in lieu of excess overtime hours. Jan. 6 - EON regular monthly meeting in Beachville at the museum - Curator to attend 9 - Room rental for Ernie Hardeman's New Year's Levee - 27 attended 11 - Historical Society meeting - Show and Tell, 11 members attended 13 - Meeting of the DHCC Committee cancelled and rescheduled for the 27th 15 - Last day of Christmas season at the museum 18 - Tourism Committee meeting attended by Curator 20 - Culture Commission meeting - Curator attended 28 - Museum Board Meeting 2. Upcoming Schedule Feb. 8- Historical Society meeting at 7:30 - speaker Bessie Herman on the Bernardo Children 9 - Evening tour and lesson - Tillsonburg Pathfinders 10 - Curator to attend information session in Woodtsock on the Trillium Foundation Grants 14 - Opening of the first exhibit of the season, "Heartwarming Heritage' - a collection of red and white quilts, valentines and cocoa pots. I - 4 p.m. I7 - Curator to attend Culture Commission meeting, evening 19 - 26 - Curator on holidays 24 - TACAC meeting - evening 25 - Museum Board meeting - evening 26 - Museum Assistant to attend Super Host Program which will be hosted at the museum. Mar. I - Museum Year 2000 Committee 8 - Annual meeting and election of board and committee members 3. Committee Reports EON - The curator attended the monthly meeting of this regional museum group. The group is in the process of planning a series of workshops for the coming year including one on Board Orientation. It is hoped that each member institution will send two board members to take part in this workshop. More information will follow. CULTURE CONMSSION - The Curator attended the monthly meeting of the commission and reported for both the museum and the DHCC Committee. Concern was voiced over the fact that representation from various groups has been lacking, in particular the Theatre, the schools and the music community. The committee also discussed the idea of a community bulletin board or kiosk, with no decision as to how to proceed although literature for various formats and structures will be viewed at the next meeting. It was also noted by Bill Hume that he has accepted the position of Chair for a Tillsonburg Millennium Committee and the first meeting will be held on Feb. 1 Oth at 7:00 p.m. at the Town Offices. A request by the Young Ambassadors Brass Band from England to perform in Tillsonburg on August 2nd was discussed with concern since this was the Monday of the long weekend. The Chair was directed to write to them and decline this date. 30 TOURISM CUMMIT IEE The l'ourisrn Committee, through Iran has booked the Untario Super lost Program for February 26th at the museum location. The program is a gull day workshop and can acconl►nou itc 20 people. The N-luseurn Assistant has bcc;n regrbtered to attend, but Nmc.:c the Curator r," on holiday, help will be needed to staff the museum. The program is intended to train staff of businesses to become tourism friendly. It is hoped that the response from the BiA is positive and that the program will be repeated as necessary. Cost is $60/person. DHCC COMMITTEE: The DHCC Committee met on the 27th at which time a new executive was elected for 1999 with the exception of the position of Coordinator. The following positions were filled: Chair - Brenda Boszo; Secretary - Dawn Pottelberg; Treasurer - Sandra Jackson. The 1998 committee ended the year in a surplus position and has recommended to the Culture Commission that these funds be used for additional advertising, upgrading of sigrtage and most importantly the hiring of a part-time coordinator for the DHCC weekend. All those present representing their organizations reviewed their participation and indicated areas in which they can improve their events. It was noted that the Baldwin Homestead will no longer be involved as a venue but will continue to help the committee where needed. Numbers for all venues indicated an increase in attendance and sponsorship and donations indicated the community's support of the weekend. Some concern was voiced regarding the confusion over the two house tours and how we might avoid this situation this year. 4. Book project for the year 2000 A company called Arcadia produces a line of books called, "Images of Canada". Cities and towns are selected to produce a photo history of their community. Tillsonburg has been approached to put in a proposal based on a standard format. Since we have a rich photo collection and will be celebrating our 175th anniversary of our founding in the year 2000, I thought we should consider the idea. There is no cost for publication but the book must be authored locally. ( selection of photos and descriptions - See copy of St. John, N.B. ) Staff is willing to do the work. 5. Ministry of Citizenship, Culture and Recreation - Volunteer Service Award Nominations It's that time of year again when the museum can nominate 6 of its volunteers for service awards. After review of volunteer records, the following people should be put forward Laurel Beechey, Beverley Crocker, Freda Pressey - 15 years; Mavis Honsberger - 10 Years; Bessie Herman - 5 years; and Brian Small - Youth Award. Last year, Laurel's name was also put forward for the Outsanding Achievement Award but was not selected. Would we like to resubmit her name this year! 6. Year 2000 Committee In order to plan and organize a variety of events for the year 2000 at the museum, it is suggested that an ad hoc committee be formed to help. Already in the works are another "Tilison Family Reunion", a 175th Tillsonburg exhibit and of course a possible publication of a book. Time is running out - anyone wishing to help, is asked to join us at a meeting on Mar. 1 at 7:00 p.m. 7. Staff Holidays The Curator will be on holidays from Feb. 19 - 26. In her absence the Museum Assistant will present the Curator's Report at the Board meeting on Feb. 25. Both the Curator and the Assistant did not take their full complement of holidays in 1998 and are both entitled to carry this time over in 1999 resulting in 4 weeks holidays each. TILLSONBURG MUSEUM & ANNANDALE HOUSE CURATOR'S REPORT - FEBRUARY 1999 1. Review of February Feb. 2 - Curator attended town YX department head meeting 8 - Display set up in Library foyer case promoting museum exhibit, "Heartwarming Heritage" - Historical Society meeting at 7:30 - speaker Bessie Herman on the Barnardo Children 9 - Assistant was interviewed for Plugged In cable program to promote exhibit. - Evening tour and lesson - Tillsonburg Pathfinders 10 - Curator attended information session in Woodtsock on the Trillium Foundation Grants - Curator and Assistant attended initial meeting to set up town wide "2000 - 175" Committee 15 - Curator attended Tourism Committee meeting - report follows 14 - The first exhibit of the season , "Heartwarming Heritage" opened - 70 attended. 17 - Curator to attended Culture Commission meeting 19 - 26 - Curator on holidays 24 - TACAC meeting - evening 25 - Museum Board meeting - evening 2. Upcoming_ Schedule 26 - Museum Assistant to attend Super Host Program if not cancelled Mar. 1 - Museum Year 2000 Committee meeting at 7:00 p.m. 3- Curator to attend EON meeting in Delhi - Museum assistant to attend Town "2000-175" committee meeting 8 - Annual meeting and election of board and committee members 15 - 19 - "March Madness" hosted each afternoon, 1 - 3 p.m. for children ages 6 - 10 drop -in format with crafts and games for a minimal fee of $3/child 17 - Curator to attend Culture Commission meeting - evening 25 - Museum Board Meeting - 7:30 p.m. 27 & 28 - Museum to participate in the second "Baldwin Family Easter Tour" -see attachment 29 - Curator to attend Tourism meeting, evening DATES TO REMEMBER: Apr. 12 - Historical Society meeting hosting Bill Coulthard and Bill Bennett speaking on the Tillsonburg "Livvies" . 18 - Museum to participate in the Multicultural Heritage Day event in Delhi with a joint display with other museums in the EON Association 23 - 25 - Museum to participate in the Kiwanis Rec and Hobby Show with displays at the Chamber of Commerce booth and the EON booth. 3. Committee Reports CULTURE COMII/IISSION - The Curator attended the monthly meeting of the commission but due to lack of a quorum no official meeting was held. The chair presented an update on the Young Ambassadors band and noted that Guelph was interested in hosting them that weekend. A letter from the Tillsonburg Theatre was also read and although they decline to participate on the commission by sending a representative they will keep the commission informed in writing and request the same by 32 having Commission minutes sent to them. They also expressed concern regarding the House Tours and the mix up with the DHCC Committee. This issue to be addressed at next meeting of the Commission. TOURISM COMMITTEE: The Tourism Committee is actively pursuing the idea of a radio commercial to promote the town. Costs, message and manner of support for this commercial to be further examined for next meeting. As a result of this proposed initiative, discussion regarding a budget for this committee resulted in a request to be made to Council for a sum of $2500 through Fran Bell and the Economic Development Department. Fran also reported that at the time of the meeting, registration for the Supper Host workshop was below the required number and if not met by Friday, Feb. 19, the workshop would be cancelled. TILLSONBURG 2000 - 175 MILLENNIUM COMMITTEE Due to lack in numbers (only 6 people attended the meeting), another meeting has been rescheduled for March 3, at 7:00 p.m. As discussed, there will also be an attempt to invite organizations and individuals to become involved through both a newspaper article and a letter/survey mailing. 4. Museum 2000 Committee - Monday, March 1 at 7:00 p.m. It is hoped that as many board members as able will be part of this committee to stage museum events throughout the year 2000. Already in the works are the official plaque unveiling ceremonies by both the Federal and Provincial governments for our heritage designation of Annandale House, a Tillson Family Reunion, an initiative to complete all permanent exhibit galleries in the house, a special 175 exhibit for the changing gallery, a possible book publication and the list goes on... We're even looking for more ideas! 5. Fundraising A meeting to discuss fundraising projects, both old and new has been scheduled for March 11 at 7:00 p.m. On the agenda will be: - fundraising targets for the next 5 years, the TV Auction , Trip -of -the - Month, the Nevada Ticket situation and new ideas. As this committee is small in number, it is urged that the Board members take an active role. 6. Grant Opportunities After the Board meeting in January, it was brought to the Curator's attention that the museum was eligible to apply for the "Advance Lottery Funding Program". The Board Chair and Vice -Chair were informed and a quick application was made for funding to support computerization for a Collection Management System with the appropriate training for staff and the related computer upgrading required. This request is over and above this year's budget proposal but was noted as a future capital project in our Five Year forecast. (See also Operating Grant below) The Curator also attended the Trillium Foundation information session in Woodstock. Although the eligibility status of museums who receive Municipal funding is not yet clarified, the idea of making an application for funding to support a "museum gift shop and its management" cooperatively with another community group i.e.) the schools is a possibility. This idea is open for discussion and/or any other possibilities for projects which meet the criteria as outlined in the grant package. Package available. 36 Application under the SCP program for the employment of summer students will also be submitted in March but details regarding the program have not yet been released. Other employment grant opportunities are also being pursued whenever applicable. March is also the time when the Ministry sends out applications for the Museum Operating Grant. The Ministry has indicated that changes are forthcoming and that the Museum Standards for Community Museums in Ontario will be upgraded and these requirements will determine a museum's continued eligibility. The Board will be advised as soon as possible as to the new regulations but the word is that computerization of the Collections Records Management will become mandatory. This places even greater urgency on the museum to obtain the computer upgrades, training and programs requested in the Advanced Funding Application noted above. 7. Attractions Canada The museum has purchased a membership with Attractions Ontario which will provide a number of promotional opportunities such as inclusion in the Attractions Ontario Passport Magazine & Coupon Book, Attractions Ontario Web Site and a Smart Card. Membership also enables the museum to nominate itself for the Attractions Canada Award, which is a new program this year. 72 Provincial winners will be chosen and of these 6 National winners will be selected. Deadline is Feb. 28th and museum staff sent in an application form assuming the board would be in favour. 54 January 20, 1999 CUL/COM 1/99 MINUTES OF MEETING of the Tillsonburg Culture Commission held in the Council offices of the Town of Tillsonburg, Wednesday, January 20, 1999. PRESENT: K. Miggens, B.Hume, S.Molnar, G.Leachman, B.Lewis, V.Armstrong, RCorner, L.Albright. REGRETS: K.Englander, M.Rosehart,S.Jackson. ABSENT: K.& E.Steer, S.Pelland. ORDER OF BUSINESS A. Adoption of minutes November 18,1998, with correction re: Fairboard report, should read all 4 executive board members are under 35. MSC (L.Albright/V.Armstrong) B. Business arising from the minutes, nil. C. Adoption of the Agenda as ammended under F. New Business MSC (B.Hume/B.Lewis) D. REPRESENTATIVE REPORTS; Station Arts Centre Spring Garden Party and Auction - Saturday, April 3, 1999, at Tillsonburg Community Complex, tickets $40.00 each. Changing Exhibit Gallery - Otter Valley Photo Club, opening and reception 7.00 pm, Friday January 22, 1999. Children's Classes ran through the second week of December, 197 children attended. DHCC Craft Show was a success, with good attendance. Our raffle raised$2,800.00. Changing Exhibit shows have been booked for 1999. These include Ross Logan, Sue Goossens, Sho Hara, and Dorothy and Cindy Riach, a Mother Daughter exhibit. T.A.G. Conference will be held in May for Thames valley Board of Education. This was held last year and included 150 talented and gifted students taking part in the creative arts program hosted by the guild. Memberships for the Station Arts Centre are now due for 1999, single $20.00 or family $25.00 a year. DOWN HOME COUNTRY CHRISTMAS COMMITTEE MINUTES JANUARY 27, 1999 Members Present: V. Armstrong, P. Phelps, J. Dickenson, E. Matthews, M. Harries, D. Pottelberg, B. Bozso, J. McLean, R. Corner, S. Jackson Review of the Minutes: Addition to Members Present add J. Green, and J. McLean MSC (S. Jackson/P. Phelps) Adoption of the Agenda: MSC (P. Phelps/J. Green) Reports Co-ordinators Review - Virginia Armstrong reported that the DHCC was a big success This is year, Attendance was good, it was a financial success and several new activities were started. The Tillsonburg News did an excellent job on the layout of The centre fold advertising and did a very nice news article on the weekend. Virginia thanked everyone for their co-operation and hard work at making the week- end good for all. Surrey Rides - A complaint was received , it seems no one knew the route or where to go to wait for pick up. The Chamber of Commerce was not aware of the activities and there were no signs of information posted at the Library Tourist Bulletin Board. Signage: Moi Harries and Ed Matthews volunteered to help post signs next year. It was also suggested the Community Service Co-ordinator should be contacted for extra people to help on this weekend. Financial Report - Rita Corner presented the 1998 Budget, see attached. A positive increase in attendance and activities was reported. There was much discussion about the surplus funds from 1998, what was to be done them. The following MOTION MSC (D.Pottelberg/J.Green) "That the surplus achieved in the 1998 DHCC be used for the following, upgrading signage and more advertising. In addition, since no one from this committee has come forward to co-ordinate this event for 1999 we strongly recommend that a co-ordinator be hired to enable this week -end to continue. Tillsonburg at Twilight: Dawn Pottelberg reported that this event was successful and that She will chair it with Florence Baldwin again next year. MOTION MSC (R.Comer/S.Jackson) "That due to the success of the 1998 Twilight House Tours, we recommend that this venue continue for 1999, and if Theatre Tillsonburg wishes to join in this venture, that we jointly co-ordinate the event and share the proceeds." 36 PAGE 2 Election of 1999 Slate of Officers Brenda Bozso - Chairperson Dawn Pottelberg - Secretary Sandra Jackson - Treasurer Venue Site Reports Baldwin Home & Christmas Collection: They has 700 plus visitors and 141 people for the House Tours. Florence will not be opening her house next year for the Christmas Season but she will be sit on the DHCC Committee. Legion Friday Night Supper and Sunday Brunch: they are pleased with the turn out and have no complaints. They will do it again next year. Tree Lighting Ceremonies and Sunshine Foundation: All went well. They will take part again next year. Trail Association Walks, Friday & Saturday Nights, and the Musical Walking Tour of Churches: The Llamas leading the walk on Friday night was very good and the Picture taking with the Llamas at Annandale was a success, they will do this again next year. The Saturday evening walk , tour of the churches, and the story teller must be assessed, the numbers of people attending are getting too large. Museum/Annandale House activities: The house was decorated beautifully, and all the Activities had better numbers than last year. They will continue to do this next year. Maple Manor Nursing Home: They had a respectable number of people attend. They will do it again next year. Tillsonburg Town Centre Mall: Coleen Gosnell, Mall Manager, should be contacted sooner for tables in the Mall to be used by our groups prior to the DHCC weekend. These tables are used to advertize the weekend and for Childrens projects. Down Home Country Christmas Craft Show, Station Arts Centre: All the activities went very well, with a good turn out at all of them. They will do it again next next year. Tillsonburg Seniors Centre Bazaar: Was a Success. They will do it again next year. St. Johns Anglian Church Bazaar: No report. 3/ Page 3 St Pauls United Church Turkey Supper: The had a very large number of people. They will be making a donation to the DHCC Committee. They will do it again next year. CBC "Charles Dickens" A Christmas Carol, a dramatic reading: No Report New Business New Ideas - Add Teddy Bears, Clowns and food vendors to the Friday night Tree Lighting Ceremony. To have a float in the Santa Clause Parade. The DHCC Committee thanked Rita Corner, Chair, Virginia Armstrong, Co-ordinator and Patti Phelps for a job well done, and are looking forward to working on this committee again next year. Date of the Next Meeting: Wednesday April 14, 1999 at 7.40 PM At the Station Arts Centre Brenda Bozso to Chair 38 4 DOWN HOME COUNTRY CHRISTMAS - 1998 BUDGET/ ACTUALS Expenses i tsyts Estimate 1995 Actual Flyers 500.00 272.35 Tillsonburg News inserts (25, 500) 1000.00 1035.71 Advertisements - London Free Press 300.00 nil - London Free Press (House Tours) nil 154.08 - CKOT/K104 150.00 256.80 ( 2 ads - 1 for house tours) - CKOB Brantford 150.00 nil - Daytripping (House Tours) nil 90.95 Carriage Rides (Fri. & Sat.) 300.00 300.00* Musical Entertainment (Church Tours) Debbie Potts 1,50.00 175.00 Denis O'Reagan 150.00 nil Town Crier (Honourariam) 100.00 (2 days) 50.00 (1 day)* Misc: decorations/supplies, etc. Luminaries supplies 100.00 37.45 Fri. evening tree lighting ceremonies 100.00 tree stump removal ? Sign updating 50.00 ? House Tours - ticket printing nil 216.77 honourariums for house owners (5 x $80) nil 400.00 TOTALS 3050.00 2989.01 Revenue Sources DHCC Committee budget 1500.00 1500.00 Culture Commission -Crier Honourarium - 50.00 John Law Trust - Grant towards music 300.00 175.00 Historical Walking Tour donations 100.00 nil Donations and sponsorship 1150.00 2625.00 (see attached listing) House Tour revenue (450 X $10) 4500.00 2150.00 TOTALS 7550.00 6500.00 Revenue minus expenses 4500.00 3510.79 Outstanding invoices yet to come - Stump removal Outstanding revenues - John Law Trust Grant SUMMARY OF VENUE ATTENDANCE NUMBERS - 1998 k^T �,� Tillsonburg Museum/Annandale House - 1127 Q � V Down Home Country Christmas Craft Show - 3500 32 0_v Station Arts Centre -Baggage Room - 200 Tillsonburg At Twilight House Tours - 215 z�s Musical Historic Walking Tours - 143 13 C> St. Paul's United Church Turkey Dinner - 651 Dicken's Christmas Carol - a reading - 100 Baldwin Homestead 1000 The Tillsonburg Legion - Friday evening supper 123 and the Sunday Morning Brunch 156 Friday evening - Tree Lighting Ceremony 400 Maple Manor Nursing Home - Bazaar 50 40 f DONATIONS & SPONSORSHIPS Ostrander veterinary Clinic 6U. uU rec a For sponsorship of Sonny's Llama's VanRybroeck Aluminum 300.00 rec'd Brandy Tree - donation 100.00 rec'd Hickory Hills Development - donation 500.00 rec'd Tillsonburg BIA - donation towards advertising and promotion 1500.00 rec'd Denco Power Limited 75.00 rec'd White Lightning Trucking Co. Inc. 100.00 rec'd TOTAL $ 2625.00 Also donations of gifts -in -kind from: Northgraves - The Country Candle Store - tea candles for luminaries to be used at locations on the house tours and large jar candles for door prizes at each location Christmas Treasures - Christmas decoration for House Tour door prizes Museum and Florence Baldwin contributed Christmas balls towards door prizes, as well. Parsigns - donation in kind - discount of sign rental for craft show 60.00 discount TOTAL 2585.00 41 `A Building which Builds Community' Submitted by: Tillsonburg Parks, Community Centre and Recreatio>> Commission 45 Hardy Ave., Tillsonburg, Ontario, N4G 3W9 (519) 688-9011 42 a MEMORANDUM TO: Mayor C. McKnight & Members of Council FROM: Frances Bell, Economic Development Officer DATE: February 10,1999 RE: Industrial & Commercial Expansion & Growth in 1998 1. Marwood Metal Fabrication Ltd. Acquisition of a new plant, renovation Total increased size from 45,000 sq. ft. to 90,000 sq. ft. 2. Otter Valla Foods Acquisition of the former Sachs plant, 95 Spruce St. — 40,000 sq. ft. Plus addition of freezer area of 10,000 sq. ft. 3. Tillsonburg Industrial Plaza Purchase of 3 acres of property on Spruce Street Built 17500 sq. ft. building. Leased to the following tenants, as well as themselves: - Tillsonburg Industrial Sales - R. L.T. Electric & General Maintenance '97 - Trillium Balsa Ltd. - Boss Tooling - Advanced Stainless Technology 4. TDS Group Ltd. Lease of the former Formet plant on Highway #3 (250,000 sq. ft.) 5. Grassmere Addition of 41500 sq. ft. 43 . 6. Cedarcrest Products Addition of 3,500 sq. ft. 7. Eberhard Hardware Addition of 10,720 sq. ft. TOTAL ADDITIONAL INDUSTRIAL SPACE: 91,220 SQ. FT. COMMERCIAL GROWTH 1998: New Town Centre Mall — New Tenants: - Fuzz (1999) - Work World - Bell Mobility - A Buck or Two - Home Sweet Home - Payless Shoes - Sangsters Health Centre - Joy BK Fashion Shoes - Famous Nails - Hidden Secrets Kelsey's Restaurant 247 Broadway Transmission Doctor 2 Simcoe Street Hi -Tech Electronic 92 Broadway New to You 144 Broadway Brenda Lee's Hemp Gallery 46 Broadway Jewelry Repairs Unlimited 17 Brock St. W. Jack Spratt Subs 169 Broadway Felix and Fidos 42 Broadway Crabby Joes 52 Simcoe Gemini Grafix 32 Harvey St. Papa Lews Clock Tower Cuisine 35 Hale St. One Stop Hair Shop 28 London St. CR Recognition Services 44 Broadway North Broadway Lube Centre 593 Broadway 44 Expansions Sears Kim Husted Surveying Willaert TV & Appliances Remax 101 Broadway 30 Harvey St. 45 Brock St. E. 565 Broadway 45 CtRIL J. DEMEYERE, P.ENG. JOHN D. WIEBE. P.ENG. e-mail: cjdleng@oxford.net Town of Tillsonburg, Town Centre Mall, 200 Broadway, 2" � Floor, Tillsonburg, Ontario N6B 5A7 CYRIL J. DEMEYERE LIMITED CONSULTING ENGINEERS 17 February 1999 P.O. BOX 606 261 BROADWAY TILLSONBURG, ONTARIO N4G Q 1 (519)688-1000 FAx (519)842-3235 RE: FIELD EROSION AT FORMER LANDFILL SITE PROPERTY ATTENTION: MRS. FRAN BELL, ECONOMIC DEVELOPMENT OFFICER Dear Fran: Brian Graydon expressed concern to you about erosion on land which he rents from the Town on the south side of Highway No. 3 as shown on the enclosed plan. The enclosed photograph mosaic supported by our survey crew indicates a washout extending easterly into the field approximately 50 m with 12 In width and 4 In depth at the outlet. This washout discharges into a wooded ravine which was experiencing significant erosion in the 1980's from uncontrolled runoff from the Magna/Formet (formerly Livingston's) site north of Highway No. 3. As part of the Van Norman Industrial Park Municipal Drain, a detention berm was constructed c. 1988, also as shown on the attached. This berm remains intact, appears to be performing well, and seems to have arrested the erosion process in the receiving ravine. The current problem prevents full agricultural use of the land (bisecting the field) and, if left unchecked, will continue to result in loss of land and will aggravate erosion in the receiving wooded ravine. It is recommended that the problem be solved by regrading/lowering the rise between the two catchments. The surface flow causing the current problem would then be handled by the 1988 detention system. The earth generated would be used to fill the current washout and to berm against the existing ravine. The estimated cost of the regrading is $5,000±. It is recommended that our office obtain a few prices from local contractors to complete the work under our supervision. If there are any questions, please do not hesitate to contact this office. Yours very truly, John D. Wiebe, P. Eng. JDW/ked Enc. Fax + Mail Mail Only Fax Only 116 ri - - - - - - - - - - - - - =JJI\ SoU06 1 op PRIVATE • DRAIN - NeWe IL oDN PLASTIC INc. } I l i R04 p 1, I 100150 CAP f �� • a� (jJ . • - r - ! I MAGNA INTERNATIONAL t CANADA 1 INC. t a 't• fry as 4Ip 1 r,�.�•�t��I� ' COIV R7AOrCVpf r 1 I I '�.T�.� �•• ' CLEARVIEW RVE IN OPEN Op403 1 11 - •:•, _.'� Ya ORAiN - DITCH Car00A 1 •• j ONANC/1 0-OPI[NDITpI �+. �'• s*•' N , • � �. 11TANCII � • al It DITCII•� 1700j 1QyA •(V� O .j. r 00 ° /wf.sj 0040/ �I YAROO Y/SN OUSTRIts �. ` SSOI ( 4['��/• I ••1 L ��`• 1 P-� MAN -PAM .s,Iiw I • �` 4.O ) IfINovsTRlEs LTO. . 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II •, •\ eoUrcrr of oxroao l l s � =111E .,\Y' CLI Lu TORY£T OM O Q 1� stOaY D£n N r/ 1 t a►E 1 025 •,. • {-r �•, pITCN ►L DOSE►N REOLINO c I' `•~' _ !n 033 4 11 1 \ SEEEa006 ROOM �S T I ' M NENRT NEVER ( / -� ,, 030 0 I0 1 \ rQ EPN R\l rr� l\♦ I o LOT ~ I , , 'nTTal+ j LOT 2anaia f" >` •ISa1 sCKEKO MERG£NGr 3-S••.{ ..ti. 10 PLASTIC k o � , 3. d IF NMI Ar (dL 1 (I AN) 141�� a - 48 d op • 'r T THE CORPORATION OF THE TOWN OF TILLSONBURG ,�tj,L80NBURG i ,. .Ontario • �� MEMO TO: Mayor and Members of Council SUBJECT: Contracting History — Tillsonburg Transit DATE: March 32 1999 1. As a result of discussions at the Public Services Committee Meeting of March 2na, 1999, a history of past initiatives and contracting out of Tillsonburg Transit was requested. Attached please find details relating to previous tendering for Tillsonburg Transit. 2. As well, utilizing the Town's costs for items that were included in the private sector tenders, the 1997 and 1998 actual costs have been utilized to provide an hourly rate based on the Town's operations during those years. 3. I trust this information will be of assistance to Council. Should you have any questions, I would be pleased to try and answer same. Yours truly, 'avid :-- ms Clerk -Administrator DCM:ly Attachment 49 MUNICIPAL OFFICES — Town Centre Mall 200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-6428 Fax: (519) 842-9431 Tillsonburg Transit History In September 1994 the Town of Tillsonburg requested tenders for the contracting of a Transit System for the town using a low -floor bus the town had purchased. The tenders would include an hourly rate for providing the following: Drivers Communication with the bus A backup vehicle (for times when the bus was down) Licences Insurance Fuel Maintenance Taxes October 6, 1994 Tender (Only One Received) F.L. Ravin $65/hour for the town owned bus $45/hour for contractor supplied bus Negotiations took place with Ravin and the tender price was reduced to $45/hour for both the town owned and the contractor supplied buses. WO said this price was unacceptable and would not subsidize this hourly rate. October 31, 1994 Re -Tender (Two Received) White Lightning Trucking $39/hour Bilmar Coach Lines $33.72/hour The town inquired with its insurance company and found that their insurance price was much cheaper. The contractor bought insurance through our company and that lowered the hourly rate to: $33.28 This bid was accepted and a contract for this price was entered into with Bilmar Coach Lines from November 22, 1994 to November 22, 1995. 50 In 1995 the town negotiated the hourly rate down to: $31.75 This contract took place from November 22, 1995 to December 31, 1996 In 1996 the contractor decided not to continue providing the service, at that point the town felt they would have difficulty getting tenders. The town opted to operate the service themselves and contract out the drivers only. The following costs are the costs that would have been covered by a contractor for 1997 and 1.998: 1997 1998 Actual Actual Driver's Salaries 363277 371100 Telephone 749 480 Backup bus Leasing 411607 171P500 Licences 119 200 Insurance 4,181 35688 Fuel & Oil 5,746 72000 Repairs & Service 85132 245000 Sundry 38 100 GST 655 1,470 Total 601,504 911538 Divided by total Number of Hours for the year (9.5/day x 255 days) 21>422.50 25422.50 Hourly Rate $24.97 $37.78 The increase from 1997 to 1998 is due to the increase in maintenance costs and leasing of a backup vehicle. It is important to note that any contract would allow for an increase in the hourly rate should the maintenance costs increase more than 20%. Also there is a provision for an increased hourly rates should the backup bus be used more than the estimated amounts. 51 INGRID PARKES MAYOR W.D. SPENCER CLERK ADMINISTRATOR PLEASE ADDRESS ALL REPLIES TO THE CLERK: 4 P.O. BOX 139 KEEWATIN, ONTARIO q PDX 1 CO 1WpY OFFICE TELEPHONE: (807) 547-2881 FAX (807) 547-2284 THE CORPORATION OF THE TOWN OF KEEWATIN MEMORANDUM DATE: January 13, 1999 TO: Ontario Municipalities FROM: W. D. Spencer, C.A.O, Town of Keewatin SUBJECT: Gas Prices I am attaching hereto a certified copy of Resolution No. 008-99 passed by Keewatin Council at an Open Meeting held January 11, 1999, which deals with the disparity of gasoline prices in Ontario and petitions the government of Ontario to give explanations, conduct an investigation and to enact legislation and regulation which will equalize gas prices across the province. This has been a long standing issue of Ontario municipalities, which has been ignored by the Provincial Government causing frustration and concern. We solicit your support and endorsement of the Resolution for individual action and presentation to the Ministry. I would appreciate learning your Council's response and direction in W DS:Io C.C.: F. Miclash, M.P.P. B. Nault, M.P. D. Spenc&, C.A.O. JL to Iuke o"--4 0 d THE CORPORATION OF THE TOWN OF KEEWATIN RESOLUTION OF THE MUNICIPAL COUNCIL — No. 0-8— 01 Moved by ..�!l .—.� .xG, ............ Seconded by .. GunWtU......l.t5f-Wf. ................ January 11, 1999 Dated........................................................ WHEREAS a strong disparity in gasoline prices has long existed between Northern Ontario and Southern Ontario, and more recently evidenced between the Tri- Municipalities of Keewatin, Kenora and Jaffrav Melick and other Towns in is t e re inery marketer level being the major oil companies who are se i — - - prices thereby isregar ing competition in the gas industry; AND WHEREAS this area has seen little or no savings at the gas pumps, even though crude oil prices have fallen more than 40% over the past year; AND WHEREAS the Provincial Government has repeatedly stated to the residents of the Tri-Town area that Northwestern Ontario would be treated fairly and equitably; Certificate Certified to be a true copy of a Resolution passed by the Municipal Council for The Corporation of the Tow 5j THE CORPORATION OF THE TOWN OF KEEWATIN RESOLUTION OF THE MUNICIPAL COUNCIL — No. OoP-9g Movedby.Z. !+(-/...../.%Fri•••—•• Seconded by ...J/G-Wj' V1j...•1.11dtit 5.............. Dated .............. January.11.,.1.999................. NOW THEREFORE be it resolved that the Council of the Town of Keewatin, together with the Councils of the Towns of Kenora and Jaffray Metick petition the Provincial Government and in particular the Minister of Consumer and Commercial Relations, the Minister of Northern Development and Mines and the Premier of Ontario to: explain why gas prices are so high in the Tri•Municipal area; to conduct an investigation into the fairness of fuel pricing in Northwestern Ontario; to regulate gas prices; and to pursue enabling legislation that will equalize gas prices across the province; AND FURTHER that this Resolution be also forwarded to the Kenora District Municipal Association Frank Miclash M.P.P. Bob Nault, M.P. and to all Municipalities within the Province of Dntario for their support and endorsement. r,i„+s� ../ Lunt wFii � LoMn'l ✓?ii.t,�' wS — r1 'n� � �;t .� 1�a t.,u Fier S i v r.1 rr rv� F a.— 1`h 'l•.c ti — 11,l M A. 4 S Certificate Certified to be a true copy of a Resolution passed by the Municipal Counci for The Corporation of the Town of Keewatin ) 54 OZ/Zb/99 88:50:ZZ EST; ASSOCIATION OF?-> Clerk - Town of Till Page 88Z FEB-25-99 THU 04:03 PH AHO February 16.1999 FAX NO. 4169716191 CORPORATION Or TKE TOWN Or KEMNEY Elox 30, [Carney, Ontario PDA 1 MO TO: 'Municipal Head of Council and C60nege. Would you please support this objection by giving the Attorney General and your member of the Y.egisMve Assembly your views? bonne Sir: Council of the Town of Kearney, at a regular meeting on Friday Febn:;a:y 12,1999. passed the appended motion in protest to the extremely light penalty given to W. I Caissey, who rectntly bold -up the Kauncy =0 outlet. Mr. Ca bacy concealed his identity with a helmet and used the ducat of a machdo during the robbery. Motion 13 (B) Moved By: Rick Philip Seconded By: Mary Lesperance BE IT RESOLVED THAT rho Town of Kearney strongly obj cots to the minimal staAeace handed down to tho armed robber perpetrator who bold up the Kearney Liquor Store on Jan. 9, 99 With A copy of this motion to go to the Solicitor General, Ernie Eves and all other munkipalities. eels,a or. Yours truly. Cliff Reeds. Mayor cc Ernie Eves➢, M.P.P. AU other municipalities P. 01/02 Telephone: 705-038-7752 Feic 705-636-0527 Robber gebts year sentence d.1 awes Rick" the ForWW 'tits msa who robbed rite xwtnay t.rq wee � to bcgr drgf. Porn► sotn+d cowl !ws boson cold. 1e{'f caisx% 2& or Hwtsville WN usteaeed as Ianwq 229 w one yw M jail 4br rafts r� stoea Qad•Qias a dissuioc rich the latent b ea�tit. tun %c ma . `'rn4 ol1'mt tcrrroa to Rsvt beta toatmitud to lei Ecaimyl UM im" to SUWa a � e.bit. Bald aroaw,naa- • my SWW sc� h hm bato go— sadw CAWY save his ecRmm* N a hems m raclli�� Do"d to ave'da a span. WA 9•i &C dw om wi ll bo *rod of tins Xmtftm Talkwac Cmue to sma sa, ice. Ibm is also.1Pm ! l he Wpiaddkvloaaotrtisal�sy dwing s 12,ntoa h POW Imm. ' Calwey aataw do . WOW am about 3 FWL on lantmy 9 wEE&a . ma+I ambila lrelrnor ' W& amiaa • taadtok He dctwWa row► rrarn ft loco l r yaMbwA weapon Wim assai r are ern. vadita darncat,' said scharom oddIng IMM is ao ' distinct rbur for card tvbow, A mail Rattmrar cask nor recce Ned, was stoi. Cwmy made ha coeWo ca tM beck of s mww=bi4 dritm bf to MMUM i C pow 1e" [low mooed on tao+►ta dthW W= stale". A .warrant has been kood for the Bum or lhaymood MkWj Hwrvic, X of Ao foaid *dress. He Is 0"99rd of bcidS Caiafty's ectrawy dri- ,ry Sash's Folly OPP am ttRg Oaynae vrith intar- rtt=taa yr bin wbersabnm ro cogtoa thsnl. 1tbnSYQ3� t��•3l �. lo, i999 This material is provided under contract as o paid advertisement by the originating organization, and does not necessarily reflect the views or positions of the Association of Municipalities of Ontario (AMO), its subsidia con chips, officers, directors or agents. 55 144;;Z4 kg*, tA/ alo AIRCRAFT MAINTENANCE ENGINEER RR-2 TILISONBURG. ONT. N4G 4G7 THE CORPORATION OF THE TOWN OF TILLSONEURG FEBRUARY 20, 1999. (ECONOMIC DEVELOPMENT OFFICER) ALL TOWN COUNCIL MEMBERS so DEAR MRS. BELL, ON REVIEWING MY AIRCRAFT HANGER FILE, I CANE ACROSS MY LETTER OF JULY 24, 1998 TOTTHE COUA=CIL OF THE TOWN OF TILLSONBURG EXPRESSING MY CONCERNS OF A NUMBER OF THREATS MADE BY A MR. WITTER IN THE PUBLIC LOUNGE AT THE AIRPORT WITH A NUMBER OF WITNESSES PRESENT. I ALSO HAVE A COPY OF A LETTER OF REPLY BY YOU. THIS LETTER IS OF NO SATISFACTION RELATING TO A SERIOUS PROBLEM AS PER YOUR LETTER OF SEPT. 30, 1998. ASFFOLLONS AND TO MY EXPRESSED CONCERNS: YOUR RESPONSE: IN INVESTIGATING THE SITUATION YOU DESCRIBtMv I HAVE BEEN ABLE TO VERIFY THE EVENTS OF THAT EVENING. (1) I HAVE LEARNED MR. MITTER APOLOGIZED TO MR. COUSE THE FOLLOWING DAY. AS TO MY CONCERN: MR. COUSE WAS 'AN OFF DUTY PART TIME ATTENDANT NOTHING TO DO IN RELATION TO MY AIRCRAFT MAINTENANCE BUSINESS AND CUSTOMERS (2) YOUR RESPONSE: WE WILL BE MAKING1'EVERYONE AWARE AT THE AIRPORT THAT ALL ANIMALS MUST BE RESTRAINED ON LEASES. TO MY CONCERNS: HE IS THE PERSON BREAKING CANADIAN AIR REGULATIONS PART III Sec. 301.08 (H). THIS HAS NOTHING TO DO WITH HIS THREATS TO MY AIRCRAFT BUSINESS, PERSON, OR CUSTOMERS! IT IS HIS OFFENCE AS OF THE SITUATION AT YOUR PUBLIC FACILITY HAVING NO RESOLVE INTTHE INTEREST OF SAFETY AND CONCERN TO GENERAL AND CORFCRATE AVIATION. I MUST,AND HAVE MADE OTHER ARRANGEMENTS AS HAVE OTHER OPERATORS TO CONDUCT MY AVIATION BUSINESS AT A2.MORE FAVOURABLE FACILITY. I FEEL A GREAT REMORSE TO THIS SITUATION BEING THRUST UPON A FLYING AND AIRCRAFT COMUNITY, AS I HAVE BEEN A RESIDENT. TAX PAYER,PROFESSIONAL AIR ENGINEER WORKING FOR A NUMBER OF GREAT LOCAL FLYING RESIDENTS.BEING BORN,RAISED, AND HAVING DONE BUSINESS IN THIS COMMUNITY ALL MY LIFE. REGARDS: Db %uhJ.V C<rw /rC /L giutghts of (Columbus ST. MARY'S COUNCIL, No. 3212 P.O. Box 83 Tillsonburg, Ontario N4G 4H3 February 24,1999. Mr. Brad Bartlett Deputy Clerk Town of Tillsonburg Dear Mr. Bartlett I am writing in regards to the Ontario Lottery funds available through the Town of Tillsonburg. The Knights of Columbus appreciate your consideration of our application as it has the potential to aid several recipients within our town. At our most recent meeting the gentlemen in attendance brainstormed and selected some community youth related projects which the Knights will be addressing in the future. The three selected are all worthy of our attention and are in need of significant funding. The first was raised by a guest speaker at our meeting, Mr. Bill Mates. He indicated the need for "Sledges" at the community complex ice rinks. These sledges would enable wheelchair restricted youth to utilize the facilities with other children in an integrated manner. The second project is the purchase of playground equipment for a local grade school. Funding has been cut by the amalgamated school boards and the equipment is needed to encourage physical activity in a safe environment. The children of Tillsonburg deserve facilities equal to those in the larger centres covered by the new board. The last major group that we would like to aid is the St.Mary's youth ministry. Funding is required to run the programs targeted to youth of all ages. The focus of this organization is on corporate citizenship, compassion for the marginallized in our society as well as providing the youth with a healthy, social atmosphere free from the temptations of drugs and alcohol which many of youth fall victim to. The Knights of Columbus and its members strive to be good corporate citizens. Your consideration funds for our projects is greatly appreciated. If you have any questions you may contact either Jerry Vermeeren at 877-2344 or Paul Wareing at 842-2074 Paul Wareing Grand Knight i J/ LONG POINT REGION CONSERVATION AUTHORITY FULL AUTHORITY - MINUTES • F 'r�i y'3 ,Lj"9}-10 IV The Full Authority met at 7:30 pm in the authority boardroom with all er F resent. Staff in attendance were J. Oliver, P. Bravener, J. Robertson and B. Baskervill B 2 2 1999 1 ) FILE # The Chairman welcomed everyone and called the meeting to order. N EUME10 M19rie-,ved the calendar of events for February. Members agreed to the tentative scheduled am, Friday, February 26th to review the South Walsingham Sand Ridges report. Mr. Chanda also reminded members that the Long Point Foundation dinner is March 26th, tickets are now available and the committee is looking for donation items. The Chairman called for and received no disclosures of interest. Mr. Orth requested to add two items to the agenda, Rock's Mill and J. Csubak recognition. The Chairman stated he vas pleased and honoured to have been the Chairman for the past two years and that he had worked with a good board of directors and a confident staff. He expressed that his term had seen many positives and he vas now vacating the Chair. He then called upon C. Maher and S. Williams from MNR, who were in attendance to conduct the election process. C. Maher, Area Supervisor for MNR, took the Chair and expressed his pleasure in being asked to conduct the election and that this was the third time he had performed the duty along with S. Williams, Area Forester, who would act as the scrutineer if required. Mr. Maher called for nominations for Chairman for 1999. L. Chanda nominated P. Black. F. Sanderson nominated D. Van Londersele. There were no further nominations on a second or third call. Moved by R. Orth and seconded by G. Sytsma that nominations be closed and carried. Mr. Maher asked if Mr. Black would allow his name to stand. Mr. Black replied yes. Mr. Maher asked if Mr. Van Londersele would allow his name to stand. Mr. Van Londersele replied yes. Mr. Maher then called upon Mr. Van Londersele to speak. Mr. Van Londersele thanked Mr. Sanderson for the nomination. He acknowledged the past -Chairman's contribution and his controversialist position at times. Mr. Van Londersele expressed he had been asked by a number of directors to consider the position. He stated he Nvas very aware of what the Conservation Authority goals were and he felt his background as a Regional Councillor and Chairman of the Rural Municipalities Association would be beneficial. He noted that the Authority has a role to balance nature as it becomes self-sustaining. Mr. Maher then called upon Mr. Black who thanked Mr. Chanda for the nomination. Mr. Black read a written report that he had prepared outlining the positions that he has held and been responsible for. He feels they have provided hitn with knowledge of the inner workings of the community. He acknowledged the various functions, committee meetings and the Conservation Ontario meetings that he has attended in the past two years. He stated he understands the role of the Chair, which is different from that of a director, and the voice that will be heard will be that of the board members not Peter Black. Mr. Black expressed that he is willing to make the commitment and his time is flexible which is a requirement of the position. He has a keen interest to demonstrate the mandate and goals on behalf of the Authority and would appreciate consideration for the position. FULL AUTHORITY COMMITTEE MEMBERS 58 Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, 1 Roger Orth, Jack Petrie, Floyd Sanderson, Gary Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells February 3, 1999 01 R. Orth questioned if there was any record kept on the Mississauga Geese. Mr. Oliver reported that tile\, were released in the green belt area and moved out into the marsh, gradually dispersin" into other marshes. P. Black questioned tvIien was the last time members toured the [-cc hro\-,- Marsh. It was agreed that it had been som4 time since tllc, marsh area was included as a site toul- and will be looked at as a site area for the 1999 tour. MOTION A-61 - moved by J. Wells, seconded by M. Gartshore and carried that the Authority accept the recommendations made and approve the action taken as recorded in the minutes of the following meetings: Finance & Personnel Committee - December 16, 1998 s: January 20, 1999 Resources Management Committee - January 13, 1999 Backus Management Coixuizittee - January 19, 1999 Lee Brown Marsh Management Committee - January 27, 1999. Correspondence: Conservation Ontario regarding changes to the Conservation Authorities Act. Mr. Oliver and Mr. Baskerville both voiced the opinion that the majority of the changes were routine housekeeping with the exception of Section 28 regulations. Mr. Baskerville explained that the changes in Section 28 just enhanced the regulation and provides more guidance. K. Husted Surveying regarding Hatchley Wetland property - deferred to Committee of the Whole. New Business: Mr. Oliver reported that senior staff and past Chairman L. Chanda had met with Department of Fisheries and Oceans representatives oil January 12th and discussed the .merits of entering a trial basis agreement for the delivery of level one services for Fish Habitat Management development/project which would determine whether alterations to fish habitat are "harmful". A recommendation had been prepared and circulated. The merits of why LPRCA should enter into the agreement were reviewed as well as the points of concern expressed why the Authority should not. MOTION A-62 - moved by P. Black, seconded by M. Gartshore and DEFENFED that the Authority enter a twelve-month, trial agreement with the Canada Department of Fisheries and Oceans for the delivery of certain planning and advisory services described as "level 1 agreement" regarding the Fisheries Act, subject to the exclusion of the LPRCA Lake Erie shoreline from the area of interest. ,Mr. Oliver reported that the Department of Fisheries and Oceans requested conservation authorities to advise their respective watershed municipalities of upcoming information sessions regarding commenting procedures under the Fisheries Act. There is a session of February I Oth at the Grand River Conservation Authority and another session in London on February 23rd. Mr. Orth had requested that the Rock's Mill public meeting held on January 26th which was held to consider the options of partial or total removal of the dam, be put on the agenda for discussion. Mr. Orth noted that the public who attended the meeting were very concerned that LPRCA was considering the removal of the dam. A lot of the public in attendance were adjacent FULL AUTHORITY COMMITTEE MEMBERS 9 Brian Abele, Peter Black, Larry Chanda, ,'Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Fester, Roger Orth. jack Petrie, Floyd Sanderson, Gam? Sytsnia. Dan van Londersele, Chris Van Paassen, John Wells 3 February 3, 1999 MOTION A-67 - moved by L. Chanda, seconded by S. Hazen an--'- carried that the Authority pl-oceed \\•ith It-vin; n charge agitinst Mr. Ed McLaughlin for permitting the placement of fill %vithout a 1)eli11it :tS 1vg1.1lr�-d 1111dcl- scclioll of th,., Con servAIi ail 1,til, orijiic�"ti Act. MOTION A-68 - moved by 1. Gartshore, seconded by 1. Petrie and carried that tlw rVithoritV proceed with flying a charge again st Mr. Robert Franklin for pei nitti111 the it)1, nlent of till \\rithout a permit. as required ullcier SICCtic)11 28 of the: Cc-,11servaticll .lu;iloritie's Art. MOTION A-69 - moved by J. Wells, seconded by M. Gartshore and carried that the Authority proceed with the necessary waction to resolve the encroachment problem on LPRCA property at Part Lot 17, Concession 13, Township of Burford. The Chairman read an acknowledgement of sympathy from Pat & Bruce Courtnage and a thank you note from P. Bravener for flowers sent while she was ill. Dan Van Londersele Pam Bravener Chairman Supervisor of Finance Administration 60 FULL AUTHORITY COMMITTEE MEMBERS Brian Alvle, Peter Black. Urn- Chanda, Mary Gartshore, Sharon Hawn, Sam Lamb, jack Lester. $ Roger Orth, Jack Petrie, flovd Sanderson. Garry S\'.sma. Dan Van Londersele, Chris Van 11aassen, John Wells 02/23/99 88:46:09 EST; ASSOCIATION OF?-> Clerk - Town of Till Page 90Z FEB122-99 MOH 01:48 PM AMO Ministry of Transportation Office of the Minister Ferouson Block. 3rd Floor 77 Wellesley St. West Toronto, Ontario M7A 1Z8 (41 G) 32.7.9200 www.rnto.gov.on.ca February 22,1999 Ministare des Transports Bureau du ministre Edifice Ferguson. 3 9 dtage 77. rue Wellesley ouest Toronto (ontariio) MIA 1Zff (416) 327-9200 www.mto.gov.on_ca To: Heads and Members of Council Ile: Red Light Enforcement Pilot Projects FAX NO, 416U r 16191 31 ARM r Ontario P. 01 Road safety is a priority of the Ontario government. Through Ontario's Road Safety Plan, we lave worked with our partners to identify and develop appropriate measures to address various forms of aggressive driving, including red light nuuung. We have listened to municipalities that have called for the use of red light cameras to improve intersection safety. In response, we enacted red light camera legislation to allow municipalities to test the effectiveness of various approaches to improve intersection safety. The Red Light Cameras Pilot Projects Act,1998 amends the Highway Trajc Act to allow designated municipalities to test red light camera systems that will photograph the license plate or the driver. The amendments are designed to permit prosecution of red light offenders, using certified documents as evidence. The government continues to believe that a visible police presence at intersections is an effective strategy to reduce red light running. Therefore, municipalities choosing to introduce red light camera pilot projects will be required to introduce stepped -up enforcement at other high -risk - intersections to allow for comparison between the cameras and traditional enforcement. I understand that some municipalities are interested in starting the pilot projects as soon as possible. At the same time, implementation must be done carefully to ensure the projects are productive. We need to work together so that the pilot projects are designed to facilitate the laying of charges, prosecution of red light runners, and protection of privacy. These projects must also generate the data required to perform a thorough, province -wide evaluation. Fundamental to the success of the pilot projects will be full and open consultation with interested municipalities and police services. Together, we will need to address legal issues, business processes and the development of an overall evaluation framework. All of these elements will form the basis of the new regulations under the Highway Traffic Act and contracts between the province and each participating municipality. /2 This material is provided under contract as a paid advertisement by the originating organization, and does not necessarily reflect the views or positions of the Association of Municipalities of Ontario (AMO), Its subsidiary couwnies, officers, directors or ents. OZ/Z3/99 00:46:40 EST; ASSOCIATION OF?-> Clerk - Town of Till Page 003 FEB-22-99 MON 01:49 PM AMO FAX NO. 4169716191 P. 02 o_ - 2- The contracts will also address the issue of cost recovery. Participating municipalities will pay for all costs associated with the acquisition, installation and ongoing operation of red light cameras. The province will also need to recover its costs related to the development of the pilot projects and for processing plate owner and driver information. Provincial staff will be holding "Kick -Off' meetings in the first two weeks of March with appropriate municipal staff to establish a shared understanding regarding the purpose of the Pilot projects, to address the operational issues, and to reinforce the unique partnership approach the government is taking with key stakeholders to introduce the pilot projects. Information on meeting times and locations is provided on the attachment to this letter. Tfyou arc interested in attending, please complete thhis attachment and reply by fax to Barbara Sorbara, Business Advisor, Red Light Enforcement Project, by March 2,1999. The red light enforcement pilot projects are part of the Ontario government's commitment to reduce aggressive driving behaviour and improve road safety, and are a direct response to municipal interest. We look forward to working with you in partnership toward the successful implementation of this important safety initiative. CC. Municipal Clerk 62 Yours very truly, Tony Clement Minister OZ/23/99 00:47:15 EST; ASSOCIATIOH OF?-> Clerk - Town of Till Page 804 FEF22-99 MON 01:49 PM AMO FAX NO, 4169716191 P. 03 O RED I,i(THT ENFORCEMENT PILOT PROJECT "KICK-OFF" MEETINGS Please fax your registration to Barbara Sorbara, Red Light Enforcement Pilot Project by March 2, 1999. Reply to: Barbara Sorbara, Business Advisor Ministry of Transportation Red Light Enforcement Project Rm. 44, Lower Level, Bast Building 1201 Wilson Avenue Downsview, Ontario M3M 1 J8 Tel.: (416) 235-4021 Fax.: (416) 235-3729 Email: Sorbara@MTO_GOV.ON.CA. Meeting 1. KINGSTON: FRInAY MARCII 5 1999 10:00 A.M. - 3:00 P.M. Kingston City Hall Memorial Hall, 2'd Floor 216 Ontario Street Kingston, Ontario Meeting 2. NORTH BAY: MONDAY MARCH 8 1999 10:00 A.M. - 3:00 P.M. Ontario Government Building Champlain -Talon Boardroom, 2id Floor 447 McKeown Avenue North Bay, Ontario Meeting 3. TORONTO: MONDAY MARCH 15 1999 10:00 A.M. -- 3:00 P.M. Association of Municipalities of Ontario 393 University Avenue, Suite 1701 Toronto, Ontario Meeting 4, ST. C.'A*MARINES: WEDNESDAY MARCTI 17 1999 10:00 A.M. - 3:00 P.M. Ontario Ministry of Transportation North Ground Boardrooms, 12,13 & 14 301 St. Paul Strecl St. Catharines, Ontario Meeting 5. LONDON: FRIDAY, MARCH 19.1999.10!00 A.M. - 3:00 P.M. Ministry of Transportation London District Garage Complex 707 Exeter Road London, Ontario Representatives: (Please indicate names of staffattending and the preferred meeting location. Your reply will help us contact you if there are any changes regarding the meeting dates or locations.) Representative Title/Municipality/ I TcVh�ax Kick -Off Meeting Location Choice 63 02/25/99 15:47 W19 685 1007 KFOC STHWEST ONT IA002 O ISOUIEMMMMNONEMUO CHAFFER THE KIDNEY FOUNDATION OF CANADA Landon Health Sciences Cenm. Victoria Campus 800 Commissioners Road East, P.O. Box 5375' London Ontaao N6A 4G5 Tel: UD) 685-1007 Fam- (519) 685b459 Email• kidncp@in&1,ondonan.ca Webaicc wwwjnfb1ondorLon,aV-kidney►/ February 25,1999 City Clerk City of Ti�lsonburg Town Centre Mall, 200 Broadway T7lsonbm& ON N4G 5A7 To Whom it May Conce= The Kidney Foundation of Canada is a national volunteer o ton dedicated to improving the health and quality of life of people living with kidney disease. - iith branches and chapters in every province, the Foundation fimds rese-emh sad related clinical education, provides services for the special needs of individuals living, with Idduey disease, advocates access to high quality health cane, and actively promotes awareness of and commitment to organ donation. The Southwestern Outnio Chapter services over 1,000 patients and their fimilies from Niidddese� Oxford, Chadtam-Kent, and Elgin Counties. All revenue raised by our chapter come from public donations, as we are not hart of the United Way. Our annual Door to -Door campaign begins in March. This is a national caa*gn that benefits from the volunteer time of over 90,000 canvassers across the country. For the bust time in our Chaptees history, we will be conducting a canvassing campaign in TiUsonburg. Canvassers will be knocking on their neighbours' doors through the whole month of March. They will be identified as official Kidney Foundation Canvassers by wearing a blue bud#on and canying a blue canvassing Iat Any questions or concerns about the campaign can be directed to Steve or Judith at (519) 685-1007. Thahk you for your cooperation Yo Truly, lave lEckson Fundmising Coordinator �4 organ Donation scies Lives...701k Ta .: rdaW 5CKmam:. Y►::::I :I J 9 � _ +� .S�% Q 3 ai �ii i �s - �� iv i � a ate PXkWRwT m No_:10756 7398 RR0001 92/26/99 01:08:47 EST; ASSOCIATION OF?-> 4 FEB-25-99 THU 05:38 PM AMO Clerk - Town of Till Page 9BZ FAX NO. 4169716191 P. 01/01 Member Association of ��ATIIyC Municipalities 4r of Ontario u y 393 univamny Avenue, su to 1701 km.." Fit E Taranto, ON M5G 1EG A � Tel: (416) 971-NSS - fmc: (416) 071.8191 ema: emoomm."Wnkam.corn Please ensure that copies of this are distributed to all Members of Council For Immediate Action February 25,1999 Alert - 991006 MMAH MINISTER LEACH RETIRES FROM PUBLIC OFFICE Issue: Municipal Affairs and Housing Minister Al Leach will not seek the Progressive Conservative nomination for the riding of Toronto Centre -Rosedale in the next provincial election. Facts: MMAH Minister Leach announced on Wednesday night that he would not be continuing in public office following the next provincial election, expected to be held in 1999. Minister Leach said in media interviews following his announcement that he would stay on as municipal affairs minister for the time being, either until the election is called, or until the Premier undertakes a pre -election cabinet shuffle. AMO President Michael Power today said: "I am sorry to see Minister Leach leaving public office. We had an excellent working relationship and he demonstrated an understanding of issues facing municipal governments in Ontario." Action: AMO will ensure that in this interim period that Minister Leach continues to hear and represents municipal concerns at the Cabinet table. We know that he is prepared to continue in this role following a meeting this week on several important matters including the use of municipal rights of way, social housing transfer, municipal infrastructure and property assessment and taxation. This information is available through AMO's MUNICOM network at www.inuniconi.com. For more information contact: Pat Vanini, Director of Policy and Government Relations at (416) 971-9856 ext. 316 or email: pvanini@amo.municom.com Transmission problems: Carleen Newland at 416-971-9856 ext. 300 65 Clerk - Town of Till Page ROZ .,:59 EST; ASSOCIATION OF?-> MON 03:02 PH AMO 0 Assid��of onwrio ociation of hmwWo1�t. FAX NO. 41697161.91 1999 AMO Annual Conference ATTENTION: Heads of Council, Members of Council and Senior Municipal Staff C ele & our Past CHartirg our fi4ture P. 01 �- - Dear Municipal Colleague: to the annual AMO Conference there is a lot you probably already now. As a regular delegate You probably know, for example, about the conference program and that you'll hear the finest speakers in topics ranging from electricity restructuring to the Municipal Mandate tan es withnext colleagues Ontario on tops s g ele ction. You already know that this is your best opportunity to roe k �e� grov racial cabinet ministers and from other municipalities around the province and to meet sues ofnthe day. 1 officials to set their views on the leading municipal But w you may not know is that you can save money by registering early. Y carlbird registrants will save more than $1 o0 on a fur-dagl ftra sio[n`+on. early bird registrants will save more than $SO on a one -day early bird registrants will save more than $40 on a companion registration - In addition, 1999 is the 1 ooth anniversary of AMO. We Want the 1999 ConfcrenCe to be the best ever, so ng oa be sure ton y i vite our senior municipal staff so they can take advantage of sits ocalr overnmentd ariety exhibitors who can provide the latest in goods and services savings availab We will attract more delegates than ever before. This year we're at a new hotel -- the Westin ensure Harbour r Castle ou get a room on -site. Make sure you don't get left out -- register to y — so book early to Y com lete the attached registration form and send it back to AMO with your So please make sure that you p payment before April 3001999 to get early savings. Yours truly, tow Michael Power, AMO President 0 66 �fU I CITY HALL 3L8 2NC XiENUE cAST`vl`,'EN SOUND ON N-K 2H= u u TEL Ei3i 3-g-unpAX:_- �O r_E n;E,•, ,1n__�^i.`JIL".i EMA'L jrcrnsd_ct,, c�.en-sccno.cr.ca nttp: City Owen-sound.or..ca February 15, 1999 Dear OSUM Member: On behalf of the 1999 OSUM Organizing Committee and the Corporation of the City of Owen Sound, I am delighted to invite you to the 46th Annual Conference, May 5th - 8th, 1999 which the City of Owen Sound is honoured to host. This year's Conference will provide an exciting opportunity for municipal officials to more clearly understand our rapidly changing world. Last year, Dr. David Foote, demonstrated how changing demographics influenced the requirement for municipal services. This year delegates will learn how municipalities must address changing technologies as we approach the new millennium. The Conference will be featured in the heart of Owen Sound at the Harry Lumley Bayshore Community Centre. This year's Conference will showcase two spectacular speakers Paul Hoffert author of "The Bagel Effect" and Marsha Boulton, author and CBC Radio host. Paul Hoffert will outline the decentralization of municipal government and technology in the "wired world". Marsha Boulton focuses on the challenges of rural life after living in the "city". Owen Sound nestled on the scenic shores of Georgian Bay offers with pride a stunning waterfront, beautiful parks, superb restaurants, excellent shopping and warm hospitality. Our promise to you as a delegate/companion at OSUM's 46th Annual Conference is a forum where you will be enlightened, educated and entertained royally. Enclosed is the preliminary Program outline, draft companion's program, registration forms and accommodation information. Yours sincerely, ,40-� a,V116,- Stewart A. Taylor, Mayor - City of Owen Sound Owensiund h/ CITY HALL . 808 2ND AVENUE EAST • OWEN SOUND . ON . N4K 2H4 '\__,t—JLJ LJ LJ TEL: (519) 376-1440 FAX: (519) 371-0511 THE NEW MILLENNIUM EMAIL: gnorris@cityowen-sound.on.ca - http://city.owen-sound.on.ca 46TH OSUM CONFERENCE PRELIMINARY PROGRAM OUTLINE MAY 5-8, 1999 OWEN SOUND All Sessions to be held at the Harry Lumley Bayshore Community Centre -,v WEDNESDAY. MAY 5. 1999 10:00 a.m. - 10:00 p.m. - Delegate and Trade Show Registration 4:00 p.m. - OSUM Executive Meeting (Inn on the Bay) 4:00 p.m. - Trade Show opens 7:30 p.m. - Ice Breaker Reception - (Arena Floor) Presented by Summerfolk (Georgian Bay Folk Society) 8:00 a.m. 8:00 a.m. - 6:00 p.m. 8:00 a.m. - 5:15 P.M. 9:00 a.m. 9:30 a.m. - 10:30 a.m 10:30 a.m. 10:30 a.m. - 12:00 p.m. 12:00 p.m. - 1:00 p.m. 1:00 P.M. 2:15 p.m. - 3:45 p.m. 3:45 p.m. - 4:00 p.m. 4:00 p.m. - 4:45 p.m. 4:45 p.m. - 5:15 p.m. 5:15 p.m. - 6:00 p.m. 5:15 p.m. - 8:00 p.m. 8:00 P.M. -"r THURSDAY, MAY 6. 1999 Breakfast Registration Desk open Trade Show Open Opening Session - Greetings - Companions invited to attend Keynote Speaker - Paul Hoffert author of "The Bagel Effect" Paul will talk about decentralization of municipal government and technology in the wired world Companion Program buses depart Workshop Session M1 - "Happy Trails" Multi -use trails systems - local, regional and national level Reception in Trade Show Area Luncheon and Keynote Speaker "Political" - "Ministers" Workshop Session N2 - Bryan Baxter - Premier Harris (invited) Bill 3S - Energy Act Introduction of Election Candidates (if necessary) Workshop Session N3 - Feasts and Festivals Festival of Northern Lights - Pumpkinfest Need for Special Events Co-ordinaor in municipalities Status Report on 911 Reception Trade Show Draws Delegation dines at Restaurant of their choice Wine & Cheese Reception - Tom Thomson Memorial Art Gallery Performance by "The Ostertagg" Family, local desserts & beverages OKellsound c, b w Preliminary Program Outline continued on back 0 46TH OSUM CONFERENCE PRELIMINARY PROGRAM OUTLINE 8:00 a.m. - 9:00 a.m. - 9:00 a.m.- 10:30 a.m. - 10:30 a.m. - 12:00 noon - 12:00 noon - 2:00 p.m. 12:00 noon - 1:00 p.m. 1:00 p.m. - 2:15 p.m. 2:15 p.m. - 3:45 p.m. 3:45 p.m. 4:30 p.m. 4:30 p.m. 6:00 p.m. 7:00 p.m. 9:00 a.m. Page 2 -r FRIDAY. MAY 7, 1999 Breakfast Companion Program Buses depart Workshop Session #4 Municipal Rights of Way FCM Presentation Workshop Session #5 OSUM and AMO In the Future Open Forum- Michael Power, AMO President will participate Polling Stations open Reception Luncheon - Keynote Speaker - Marsha Boulton "High Heels to Wellington Boots" - Marsha focuses on rural life after living in the "City" with a unique sense of humour Workshop Session #6 - Municipal Social Housing Unfinished Business, Closing Remarks, New Business Adjournment Executive Meeting (Shore Room) Reception "Glenelg Full Moon Country Dance Band" Closing Dinner - Casual Fish Fry Performance by "The Arrogant Worms" -V SATURDAY, MAY 8, 1999 OSUM Executive Meeting and Breakfast ha Tillsonburg Transit History In September 1994 the Town of Tillsonburg requested tenders for the contracting of a Transit System for the town using a low -floor bus the town had purchased. The tenders would include an hourly rate for providing the following: Drivers Communication with the bus A backup vehicle (for times when the bus was down) Licences Insurance Fuel Maintenance Taxes October 6, 1994 Tender (Only One Received) F.L. Ravin $65/hour for the town owned bus $45/hour for contractor supplied bus Negotiations took place with Ravin and the tender price was reduced to $45/hour for both the town owned and the contractor supplied buses. MTO said this price was unacceptable and would not subsidize this hourly rate. October 31, 1994 Re -Tender (Two Received) White Lightning Trucking $39/hour Bilmar Coach Lines $33.72/hour The town inquired with its insurance company and found that their insurance price was much cheaper. The contractor bought insurance through our company and that lowered the hourly rate to: $33.28 This bid was accepted and a contract for this price was entered into with Bilmar Coach Lines from November 22, 1994 to November 22, 1995. In 1995 the town negotiated the hourly rate down to: $31.75 This contract took place from November 22, 1995 to December 31., 1996 In 1996 the contractor decided not to continue providing the service, at that point the town felt they would have difficulty getting tenders. The town opted to operate the service themselves and contract out the drivers only. The following costs are the costs that would have been covered by a contractor for 1997 and 1998: 1997 1998 Actual Actual Driver's Salaries 365277 375100 Telephone 749 480 Backup bus Leasing 45607 175500 Licences 119 200 Insurance 4,181 313688 Fuel & Oil 51746 72000 Repairs & Service 85132 241000 Sundry 38 100 GST 655 1,470 Total 605504 91,538 Divided by total Number of Hours for the year (9.5/day x 255 days) 213422.50 21>422.50 Hourly Rate $24.97 $37.78 The increase from 1997 to 1998 is due to the increase in maintenance costs and leasing of a backup vehicle. It is important to note that any contract would allow for an increase in the hourly rate should the maintenance costs increase more than 20%. Also there is a provision for an increased hourly rates should the backup bus be used more than the estimated amounts. The combined hourly rate for the last two years, the years that the town has been operating the system, is $31.37. This rate is still lower than the lowest contracted rate ever achieved. To compare costs that a contractor would cover with the proposed costs for the first year of operation with the new bus the figures have been forecasted as: Driver's Salaries $3 AO Telephone 520 Vehicle Payment 475,200 Licences 600 Insurance 6,000 Fuel & Oil 91 Repairs & Service 32000 N isc. 500 GST 2,200 Total $108,020 Hourly $44.59 Therefore, a contractor would have to bid lower than $44.591hour including the capital costs of an accessible vehicle.