990412 Regular Council Meeting Agenda (2)THE CORPORATION OF THE TOWN OF TILLSONBURG
COUNCIL AGENDA
MONDAY -April 12d', 1999 - 9:00 A.M.
ORDER OF BUSINESS:
Pages
5 -10 A. Adoption of Minutes - March 22nd, 1999
B. Adoption of Agenda
C. Declarations - Municipal Conflict of Interest Act
D. Committee of Adiustment
11-16 1. A-07/99 - Larry & Louise Bond
i) Planning Comments from Michael Barrett, County Planner
E. Appointments/Delegations
9:00 1. Overview of Proposed Police Restructuring
i) Shelagh Morris, Police Services Advisor
ii) Clerk -Administrator & Treasurer
iii) Acting Police Chief Chris Coles
Please bring OPP Proposal and Police Services Board Financial
Review, previously distributed.
17 -2 2 10. 00 2. Pat Carroll, Kinsmen Club RE: Proposed Rowing Club Addition -
Summer Place
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23-31
32-37
38
39-46
47-48
49-51
52
53-54
55
56-59
60-64
65-68
69-73
F. Reports
1. Treasurer RE: (package enclosed)
i) Minutes, Budget Meeting March 19'', 1999
ii) OMERS Savings
iii) Debenture Debt Obligations
iv) Requests for 1999 Funding
v) Reduction in C.R.F. Grant
vi) 1998 Surplus (to follow)
v) Set Date for Next Budget Meeting (verbal)
2. Public Services Committee Minutes of April 7'h, 1999
3. County of Oxford RE: Changes to the Public Notice Requirements for
Planning Applications — Posting of Signs
4. Economic Development Officer RE: Parking — South Side Bridge Street
5. Councillor Brenda Carroll RE: Strategy for Development and
Management of Parking — Tillsonburg Central Commercial Area
6. Clerk-Administrator/Deputy Clerk RE: Request for Street Name —
Hickory Hills Developments Inc.
7. Clerk -Administrator RE: Provincial Offences Act Downloading
8. Clerk -Administrator RE: Proposed Transition Committee — Bill 35
9. Otter Valley Trail Minutes of March 23`d, 1999
G. Communications
1. Village of Athens RE: Support of Resolution Regarding Provincial
Funding for Education and Upper -Tier Levies
2. Tillsonburg Lioness Club RE: Nevada Lottery
3. Southern Counties Baseball Association RE: Nevada Lottery
4. Tillsonburg Tri-County Agricultural Society RE: Nevada Lottery
5. Ontario Provincial Police RE: Request for Ontario Provincial Police
Costing
74 6. Alzheimer Society of Oxford RE: Permission to Conduct `Tag Day' -
July 24d, 1999
7 5 - 7 6 7. Ministry of Labour RE: Awarding of Construction Contracts in Eastern
Ontario
77 8. Tillsonburg District Craft Guild RE: Request to Join Town
78 9. Tillsonburg Tri-County Agricultural Society RE: Permission to Close
Streets for Sausage Fest Celebrations - May 14d'-160,1999
H. Information
79 1. Oxford County Planning Department RE: Monthly Site Plan Report
B 0 - 8 2 2. Organization of Small Urban Municipalities RE: Annual Conference -
May 5g'-76 , 1999 - Owen Sound
B 3 3. Thames Valley District School Board RE: New Quarter Town Line
Sidewalk
B 4 4. Association of Municipalities of Ontario RE: Annual Conference -
August 22°d-25', 1999
8 5 - 8 6 5. Association of Municipalities of Ontario RE: Municipal Exposure
Reduced
8 7 - 91 6. Ministry of Finance RE: Local Services Realignment - A New
Provincial -Municipal Relationship
9 2 - 9 7 7. Long Point Region Conservation Authority Annual Meeting Minutes of
February 26`h, 1999
9 8 - 9 9 8. County of Oxford Planning Department RE: Public Notice - Application
for Zone Change - Estate of George Gilvesy Sr.
I. Resolutions
J. BY -Laws
1. By -Law 2897 - To Amend Traffic By -Law 2103, as amended
S
K.
2. By -Law 2898 -
3. By -Law 2899 -
4. By -Law 2900 -
Notice of Motion
To Enter into Agreement with the County of Oxford
(Provincial Offences Act)
To Amend Zoning By -Law 1994, as amended (Hickory
Hills)
To Appoint Chief Administrative Officer and Clerk
MARCH 22"d, 1999
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Monday, March 22IId, 1999 at 8:00 P.M. in the Council Chambers, Municipal Offices,
Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B.
Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith
ORDER OF BUSINESS:
A. Adontion of Minutes — March 8 h, 1999
No. 1 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes
of Council under date of March 8t', 1999 be adopted as printed and
circulated.
"Carried"
B. Adoption of Agenda
No. 2 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda
as prepared for Council Meeting of March 22nd, 1999 be adopted.
"Carried"
C. Declarations — Municipal Conflict of Interest Act
Mayor Cam McKnight expressed a Pecuniary Interest with respect to Vendor
S565 and Councillor Dave Beres expressed a Pecuniary Interest with respect to
Vendor B 195, both of which were found on the Accounts Payable for February
1999, as found on Corporate Services Committee Minutes of March 17'', 1999.
D. Presentations
Mayor Cam McKnight presented the March 1999 Volunteer Recognition Award
to Fran Hewitt for her extensive work in community volunteerism for the Town of
Tillsonburg.
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E. Appointments/Delegations
1. Parks & Recreation Commission RE: Relocation of Parks Shop Operation
Mr. John Moylan and Mr. David Corner, both members of the Parks and
Recreation Commission, addressed Town Council with respect to the
relocation of the Parks Shop Operations Building and the costs associated
with the move.
Councillor Rosehart expressed concern for the relocation of the Parks
operation to the horsebarn and the relocation of the horsemen to the
cattlebarn.
Town Council further discussed the relocation of the Parks Office to the
horsebarn as presented the Parks and Recreation Commission Board
members, and decided to table the matter to the April 12'' meeting of
Town Council.
No. 3 Moved by Councillor Carroll
Seconded by Councillor Rosehart AND RESOLVED THAT the
matter of the relocation of the Parks Office to the horsebam, as
presented by Parks and Recreation Commission Board members at
the Town Council meeting of March 22nd, 1999, be tabled to April
12` ') 1999.
"Carried"
F. Committee of Adjustment
1. A-5/99 — Gordon & Star Frew
B. Bartlett, Secretary -Treasurer, presented the applied for Minor Variance.
Jim Boll, Solicitor on behalf of Gordon & Star Frew, was in attendance in
support of the applied for Minor Variance.
There were no other persons in attendance interested in the applied for
Minor Variance.
No. 4 Moved by Councillor Carroll
Seconded by Councillor
Committee of Adjustment
Forest Glen Court.
"Carried"
Lamb AND RESOLVED THAT
approve application A-05/99 for 6
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i
2. A-6/99 — A. Hutchison & B. Wight
B. Bartlett, Secretary -Treasurer, presented the applied for Minor Variance.
r.
Mr. M. Oliver, Solicitor on behalf of A. Hutchison and B. Wight was in
attendance in support of the applied for Minor Variance.
There were no other persons present interested in the applied for Minor
Variance.
No. 5 Moved by Councillor Carroll
Seconded by Councillor Lamb AND RESOLVED THAT
Committee of Adjustment approve application A-06/99 for 31
Young Street.
"Carried"
G. Reports
l . Corporate Services Committee Minutes of March 17`h, 1999
2. Public Services Committee Minutes of March 17`h, 1999
3. Tillsonburg Police I998 Annual Report
H. Communications
l . City of Kanata RE: Canadian Hockey Teams
2. Township of Severn RE: Subsidization of Bridge Construction and
Maintenance
3. City of Woodstock RE: Household Hazardous Waste Day 1999
4. Township of Bagot, Blythfield and Brougham RE: Support of Resolutions
regarding:
i) Fire Protection
ii) Ontario Hydro Assessment
I. Information
1. Toby Barrett, MPP Norfolk RE: Resolution Concerning Rottwieler and
Pitbull Dogs
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2. Ministry of Education and Training RE: Implementation of Secondary
School Reform Initiative
3. Ministry of Citizenship, Culture and Recreation RE: Grant Review Teams
— Ontario Trillium Foundation
4. Association of Municipalities of Ontario RE: Social Housing `Say for
Pay' Potentially at Risk
5. Association of Municipalities of Ontario RE: 1999 AMO Annual
Conference
6. AMO Alert RE: Important Extensions to Deadlines and School Board
Payment Dates
7. John K. Robertson RE: Hickory Hills Developments Inc.
8. County of Oxford RE: Sewage Treatment Plan Upgrades in Tillsonburg
9. County of Oxford RE: Ontario Works Program
J. Resolutions
No. 6 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Corporate
Services Committee Minutes of March 17`h, 1999 be received and
recommendations contained therein be adopted.
"Carried"
No. 7 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Public
Services Committee Minutes of march 17`h, 1999 be received and
recommendations contained therein be adopted.
"Defeated"
No. 8 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Tillsonburg
Police 1998 Annual Report be received.
"Carried"
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No. 9 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT the Council
of the Town of Tillsonburg support the City of Kanata's resolution with
respect to Canadian Hockey Teams.
"Defeated"
No. 10 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Township of Severn's resolution with
respect to subsidization of bridge construction and maintenance.
"Carried"
No. 11 Moved by Councillor Beres
Seconded by Councillor Molnar
communication from the City of
Hazardous Waste Day 1999" be
consideration.
"Carried"
AND RESOLVED THAT the
Woodstock regarding "Household
referred to Public Services for
No. 12 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Township of Bagot, Blythfield and
Brougham's resolution with respect to:
i) Fire Protection
ii) Ontario Hydro Assessment
"Carried"
No. 13 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT for Sanitary
Sewer Servicing, Council approve the supply and installation of 125 mm
of 200 mm TEE and 7 Stubs on the North Side of North Street, East of
Cranberry Road, at a total cost of $6,419.00 plus applicable taxes.
BE IT FURTHER RESOLVED THAT this cost is to be paid from the
Development Charges Reserve and THAT for such up -front funding,
interest be applied at the prevailing rate for future invoicing, on
requirement for connecting to the Sewer Service.
"Carried"
No. 14 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT Council
approve the supply and installation of 1 Transformer at the Tillsonburg
Airport, at an estimated cost of $6,000.00 plus applicable taxes, to be
funded from Airport Reserve.
"Carried"
T
i
No. 15 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Council
move into Executive — Closed Session to consider matters of potential
litigation.
"Carried"
K. By -Laws
The following By -Law received first and second reading:
1. By -Law 2896 to amend Traffic By -Law 2103, as amended
L. Notice of Motion
M. Closed Session
No. 16 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESQLVED THAT Town
Council now move into Closed Session — Executive to consider a matter of
potential litigation.
"Carried"
No. 17 Moved by Councillor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Town Council
appoint Councillor Brenda Carroll to substitute for Councillor Chris
Rosehart for the March 23rd, 1999 meeting of the Board of Management of
the Otter Trail Committee.
"Carried"
Meeting adjourned at 11:30 P.M.
Mayor
Clerk -Administrator
OUR FILE:
Jhe Co,poralion of tL
COUNTY OF OXFORD
DEPARTMENT OF PLANNING AND DEVELOPMENT
P. O. Box 397, Court House, Woodstock ON N4S 7Y3
A-07/99
14EMORANDUM
Fax: (519) 537-3024
Telephone: (519) 539-9800
To: Brad Bartlett, Secretary -Treasurer, Tillsonburg Committee of Adjustment
From: Michael Barrett, Oxford County Public Health & Planning Department
Re: Planning Comments on Application for Minor Variance A-07/99
Date: April 12, 1999
BACKGROUND
Owner:
Lary & Louise Bond
Agent:
Grassmere Construction Ltd.
Location:
35 Hillyndale Road
Official Plan:
Low Density Residential
Zoning By-law:
Residential First Density (R1)
Adjacent Uses:
single-family dwellings (north, south & east) parkland (west)
Proposal: The applicant proposes to construct a new single -detached dwelling
which will extend into the required rear yard and exceed the maximum lot
coverage permitted in the R1 zone.
Requested Relief: 1) Relief from section 6.2.1.1.4, Lot Coverage, to increase the
maximum lot coverage from 30% to 32%; and
2) Relief from section 6.2.1.1.6, Rear Yard, to reduce the rear yard from
the required 12 m (39.3 ft.) to 7.8 m (25.6 ft.).
COMMENTS
Intent and Purpose The Official Plan contains a number of policies which the Committee of
of Official Plan: Adjustment shall take into account in reviewing the desirability of minor
variances. These policies state that the Committee consider whether
there are any constraints and/or restrictions to meeting the requirements
of the zoning by-law due to the physical or inherent conditions of the site
or whether alternative designs which would be in conformity with the
zoning by-law are clearly not feasible or appropriate.
Intent and Purpose The purpose of the lot coverage provision is to assist in reducing the
of Zoning By -Law: massing effect of dwellings in a low density residential area. It also
ensures the amount of open space on a property is similar to the amount
of open space on other properties in the immediate area.
The subject lot would be considered to be one of the larger lots found in a
new plan of subdivision in the Town of Tillsonburg. It exceeds the
minimum lot frontage requirements for the R1 zone by 8.7 m (28.6 ft.) and
exceeds the minimum lot area requirements for the R1 zone by 167.4 m2
(1802 ft.2). The applicant has the flexibility to alter the design of the
dwelling in order to comply with the coverage provision.
J
MEYERE
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Application for Minor Variance A-07/99
Larry & Louise Bond, 35 Hillyndale Road
NOTE: THIS IS NOT A PLAN OF SURVEY
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The purpose of the rear yard provision in a residential zone is to provide
open space and amenity area, and to provided separation for privacy
between dwellings on abutting properties.
The subject property backs onto open space which assists in reducing
any negative impacts related to privacy. The adjacent parkland also
provides public open space to compensate for the loss of private open
space due to the requested rear yard reduction. However, it must be
questioned why the applicants cannot meet the provisions of the R1
zone.
Extent of Variance: The variances are not minor
Desirable Some of the surrounding area is presently vacant and will
Development/Use: be developed for single -detached dwellings in the future. New
development on recently approved plans of subdivision should conform to
the zoning by-law provisions. Compliance with the lot coverage provision
will ensure the coverage of this property will be similar to other existing
and proposed development in the area.
Summary: It must be determined why the zoning provisions cannot be met. The
subject property is a vacant lot in a relatively new plan of subdivision
which exceeds the minimum requirements for lot frontage and lot area in
the R1 zone.
The shape of the lot is not irregular and our Department is not aware of
any constraints which would restrict the applicant from building a single -
detached dwelling on the property in compliance with the R1 zone
provisions. In addition, the building envelope can be expanded in
conformity with the provisions of the R1 zone as the western side yard is
3 m (10 ft.) wide, whereas the Zoning By-law only requires 1.2 m (3.9 ft.)
If the R1 zone provisions are too restrictive to permit the construction of a
single -detached dwelling, the provisions should be changed through an
comprehensive amendment to the Town's Zoning By-law.
Recommendation: That the Tillsonburg Committee of Adjustment defer application A-07/99
for 35 Hillyndale Road for the following reason:
1) To permit the applicant to propose an alternative design for
the dwelling which would be in conformity with the R1 zone
provisions.
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File: A-7/99
TOWN OF TILLSONBURG
COMMITTEE OF ADJUSTMENT
NOTICE OF PUBLIC HEARING
Take notice that an application has been made to the Tillsonburg Committee of
Adjustment for variance to certain provisions of the Tillsonburg Zoning By -Law
1994, as amended;
And further that this application is being made under Section 45 of the Planning
Act, R.S.O. 1990, by:
OWNERf S) : AGENT:
Larry & Louise Bond L. Ball
35 Hillyndale Road Grassmere Construction
Tillsonburg, Ontario 49 North Street East
N4G 2W4 Tillsonburg ON N4G 1B4
LOCATION:
Lot 25, Plan M-37, known municipally as 33 Hillyndale Road
PURPOSE:
The purpose of this application is to seek the following variance (s) to Tillsonburg
zoning By -Law 1994, as amended:
i) Section 6.2.1.1.6 - Rear Yard - to reduce the required rear yard from 12 m
(39.3 ft) to 7.8 m (25.6 ft);
ii) Section 6.2.1.1.4 - Lot Coverage - to increase the maximum for all
buildings from 30% to 32%.
To recognize the construction of a one storey single family house.
The subject lands are located in a (R-1) residential first density zone.
The Committee of Adjustment may authorize a variance to the Tillsonburg Zoning
By -Law 1994 with respect to land, buildings and structures or the uses thereof
provided that in their opinion it is desirable and appropriate development for that
land, building or structure and that it does not adversely effect the Tillsonburg
Zoning By -Law or Oxford County Official Plan.
Before making its decision, the Committee of Adjustment will hold a Public Hearing
to consider submissions in favour or in opposition to the applied for minor
variance from interested persons.
Take notice that the Public Hearing will be:
Date: April 12, 1999
Time: 9:00 A.M.
Place: Tillsonburg Council Chambers, Municipal Offices, Town Centre Mall
If you do not attend and are not represented at this meeting, the Committee may
proceed in your absence and you will not be entitled to any further notice of the
proceedings.
Persons taking part in the hearing and wishing a copy of the decision must file a
written request for notice of decision with the Secretary -Treasurer. Such
decision will be mailed not later than ten days from making of the decision.
Dated at Tillsonburg this 1st day of April, 1999.
Brad Bartlett
Secretary -Treasurer
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Committee of Adjustment A-7/99
Applicant: Larry & Louise Bcnd
33 Hillyndale Road
Town of Tillsonburg
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• SUMMER PLACE - ROWING CLUB ADDITION
April 5, 1999 - PROJECTED COSTS
INSPECTIONS (ENGINEER) ....................................
.$3,500.00
EXCAVATIONBACKFILL........................................ 79300.00*
REBAR........................................................ 1,500.00
POURED CONCRETE WALLS (146 FT.) ............................ 71,300.00*
CONCRETE FLOORS (29143 SQ.FT.)................................ 51,358.00*
STEEL BEAMS ..................................................
21,000.00
DOOR(S) w/o MAIN ...............................................
500.00*
PRECAST ROOFING ............................................
14.000.00
RAILING.......................................................5,400.00*
ROOF SEAL ....................................................
12500.00
MISC. LINTELS, ETC ..............................................
-----
ELECTRICAL....................................................
-----
CONCRETE BLOCKS (PRECAST SUPPORT) ........................
49000.00
PLUMBING (ROUGH IN) ..........................................
150.00*
WATER PROOFING .............................................
$300.00
INSULATE/STRAP WALLS (1314 SQ.FT.) ...........................
29000.00*
LANDSCAPING ..................................................
500.00*
ASPHALT (PARTIAL) ............................................
1,000.00
STONE (WALKWAY) .............................................
500.00
INSULATE CEILING .............................................
31,300.00*
COLUMN PADS EST . .............................................
500.00
PROJECT MANAGEMENT COSTS .................................
2,000.00
TEMPORARY FENCING ...........................................
-----
PERMITS......................................................
500.00*
SUBTOTAL ..................................................
$639108.00
CONTINGENCY ...............................................
5,000.00
BEFORE TAXES ..............................................
$689108.00
P.S.T. (8%)....................................................
52448.00
SUBTOTAL (P.S.T. ONLY) .....................................
$74,556.00
G.S.T.(7%)...................................................
5,148.00
TOTAL ............................................. $809704.00
*G.S.T REBATE OF 3% - $2,206.00
*ITEMS SUBJECT TO LOCAL SOLICITATION
PROPOSED BY: - E. PATRICK CARROLL
KINSMEN CLUB OF TILLSONBURG
- LYLE BALL
GRASSMERE CONSTRUCTION
1/
SUMMER PLACE - ROWING CLUB ADDITION
April 5, 1999 - PROPOSED PROJECT FINANCING
ESTIMATED COST ...................................... $809000.00
IMMEDIATE FUNDING
LAKE LISGAR RENAISSANCE
► PROJECT RESERVE ..................... $20,000.00
► PROJECT RESERVE INCREASE ............ 3,000.00
ROWING CLUB CONTRIBUTION ................ 5,000.00
KINSMEN CLUB 1998-99 BUDGET ............. 20,000.00
SUBTOTAL ................................. $489000.00
OTHER INCOME
ADVANCE LOTTERY FUNDING APPLICATION ... 39000.00
PRIVATE DONATIONS/SOLICITATIONS .......... 99000.00
SUBTOTAL .............................................. $60.000.00
BALANCE OWING AT COMPLETION .................... $203000.00
KINSMEN CLUB 99/00 PLEDGE ........................... $20,000.00
PROJECT SCHEDULE
PARKS & RECREATION PRESENTATION
TOWN COUNCIL PRESENTATION
MATERIAL PROCUREMENT (PRECAST)
MOBILIZATION
PRECAST ROOF DELIVERY
COMPLETION
APRIL 6, 1999
APRIL 12, 1999
APRIL 13, 1999
MAY 10, 1999
MAY 25, 1999
JUNE 11, 1999
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Minutes of the Public Services Committee meeting held April 7`', 1999 at
3:30 P.M., 20 Spruce Street, Tillsonburg, Ontario.
THOSE IN ATTENDANCE
Chairman D. Beres
Vice Chairman B. Smith
Councillor S. Lamb
Councillor C. Rosehart
Councillor S. Molnar
A) CALL TO ORDER
Mayor C. McKnight
Deputy Mayor I. Horton
D. Robertson, C.B.C.O.
D. Cupples, Clerk
D. Morris, Clerk Administrator
M. Cowan, Director
Chairman D. Beres called the meeting to order.
ADOPTION OF AGENDA, AS AMENDED
Moved by Councillor S. Lamb, seconded by Vice Chairman B. Smith, that
the Public Services Committee recommend the adoption of the agenda, as
amended.
CARRIED
ADOPTION OF MINUTES
Moved by Councillor S. Lamb, seconded by Councillor C. Rosehart, that
the Public Services Committee recommend the adoption of the minutes of
March 3rd & March 17t"1 1999.
B) BUSINESS ARISING FROM MINUTES
CARRIED
Staff direction to review the number of parking spaces available on
Pine Street and Pearl Street on each side of the road, prior to
restricting parking on one side of the street.
C) REPORTS
Moved by Deputy Mayor I. Horton, seconded by Vice -Chairman B. Smith
that the Public Services Committee recommend that the March reports
of Cemetery, Building, Works, Recycling, Transit and Public Services
be received and filed.
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D) BUSINESS ARISING FROM REPORTS
1) TRANSIT
Committee Members reviewed the comparisons on specifications
between the 30' mid -size bus and the 28' small bus. Moved by
Deputy Mayor I. Horton, seconded by Vice Chairman B. Smith that
Public Services recommend the lowest quote of Capital Bus Sales
(1988) Ltd., for the small bus, in the amount of $198,267.09
inclusive, be investigated for recommendation to Council.
CARRIED
...2
-PUBLIC SERVICES COMMITTEE MEETING
APRIL 7, 1999 - PAGE TWO
D) BUSINESS ARISING FROM REPORTS CONT'D.
2. C.T.A.P. PHASE 1 REPORTS
Moved by Deputy Mayor I. Horton, seconded by Mayor
C. McKnight that the Public Services Committee recommend that
the Town of Tillsonburg in conjunction with the Partnership In
Transportation Committee, finalize C.T.A.P. Phase 1 reports.
CARRIED
3. APPLICATION FOR FUNDING
Moved by Councillor C. Rosehart, seconded by Vice
Chairman B. Smith that the Public Services Committee recommend
that the Partnership in Transportation Committee make
application for funding through C.T.A.P. for Phase II, with a
full completion date of September lst, 1999.
CARRIED
4. RECYCLING COUNCIL OF ONTARIO - Att. No. 1
Committee Members received correspondence from the
Recycling Council of Ontario, congratulating the Town of
Tillsonburg on receiving the Gold Award.
CARRIED
5. 15TH ANNUAL ONTARIO WASTE MINIMIZATION AWARDS
Moved by Mayor C. McKnight, seconded by Deputy Mayor
I. Horton that the Public Services Committee recommend that two
representatives from the Town attend the 15' Annual Ontario
Waste Minimization Awards in Toronto on Thursday, April 22",
1999, to accept this award.
CARRIED
E) ITEMS
1) MAPLE MANOR NURSING HOME - CAR RALLY
Moved by Councillor S. Lamb, seconded by Deputy Mayor I. Horton
that the Public Services Committee recommend to Council that Maple
Manor Nursing Home be authorized to utilize the parking spots
abutting the nursing home on both side of Ridout Street and Bidwell
for parking cars for the Second Annual Summer Knights Car Rally.
CARRIED
...3
2'4
2
.-PUBLIC SERVICES COMMITTEE MEETING
APRIL 7, 1999 - PAGE THREE
E) ITEMS CONTINUED
2) TILLSONBURG FREE METHODIST CHURCH - MARCH FOR JESUS
Moved by Councillor S. Lamb, seconded by Vice Chairman B. Smith
that the Public Services Committee recommend to Council the
approval of the March for Jesus on May 29th, 1999, and that the
Tillsonburg Free Methodist Church request assistance from Police
Services.
CARRIED
3) REQUEST FOR NO PARKING - WELLINGTON STREET
Staff direction to investigate and provide additional information
to the Committee.
4) BETA SIGMA PHI - REQUEST FOR SERVICE CLUB SIGN
Moved by Vice Chairman B. Smith, seconded by Councillor C. Rosehart
that the Public Services Committee recommend to Council the
approval of the installation of four signs being installed on the
Welcome to Tillsonburg signs.
5) TOWNSHIP OF NORFOLK - 3'D CONCESSION ROAD CARRIED
Staff direction to provide additional information for review of
Council.
6) MEMORANDUM - F. BELL - AIRPORT
Staff direction to review this situation for consideration of
Council.
7) TILLSONBURG HORTICULTURAL SOCIETY - CEMETERY COMMITTEE - Att. No. 2
Received as information.
8) OTTER VALLEY UTILITY CORRIDOR & RECREATION TRAIL
Staff direction to install one sign on the trail at Rokeby Side
Road advising that the removal of sand/gravel is restricted.
9) ROAD SCHOOL - MAY 2, 1999
Moved by Deputy Mayor I. Horton, seconded by Councillor S. Lamb that
the Public Services Committee recommend to Council that
A. McGilligan attend the 1999 Road School in Guelph from May 2nd to
May Sth, 1999.
CARRIED
...4
-PUBLIC SERVICES C0MM[ITTEE MEETING
APRIL 7, 1999 - PAGE FOUR
E) ITEMS CONTINUED
10) 1999 TRADE SHOW - JUNE - ORILLA
All Council Members contemplating attendance are to advise the
Director, as soon as possible, to receive free registration.
11) SANITARY SEWER CONNECTION TO NEW SEWERS - FINAL DATE - NOTIFICATION
Staff direction to provide areas in Town that this will effect and
proposed dates for completion.
12) UNION REQUEST
Moved by Vice Chairman B. Smith, seconded by Councillor C. Rosehart
that the Public Services Committee recommend to Council that the
request of C.U.P.E. Local 1669 to take July 2nd, 1999, as a vacation
holiday (within their allotment) and subject to any call in being
taken off as straight time in lieu.
CARRIED
13) SEWAGE TREATMENT PLANT - Att. No. 3
Information only.
14) SAFETY TRUCK ROADEO
Moved by Deputy Mayor I. Horton, seconded by Mayor C. McKnight that
the Public Services Committee recommend that the three operators be
approved to attend.
15) TREE RELOCATION CARRIED
Moved by Deputy Mayor I. Horton, seconded by Councillor C. Rosehart
that the Public Services Committee recommend to Council that the
quote of Douglas Wood Large Tree Service in the amount of
$900.00 for the relocation of a tree at 309 Broadway, be approved.
16) EXECUTIVE
CARRIED
Moved by Councillor S. Lamb, seconded by Councillor C. Rosehart that
the Public Services Committee move into Executive.
CARRIED
Moved by Vice Chairman B. Smith, seconded by Councillor C. Rosehart
that the Public Services Committee move out of Executive.
CARRIED
Moved by Vice Chairman B. Smith, seconded by Councillor S. Lamb that the
meeting be adjourned.
Minutes prepared by M. Cowan. Any errors or omissions please contact.
i z6
Recycling
Council of
Ontario
489 College Street
Suite 504
Toronto. Ontario
M6G IA5
Tel: (416) 960-1025
Fax: (416) 960-8053
Email: rco@�veb.net
Web site:
http://wa}v.web.net/rco
Working Together to
Minimize Waste
Reduce
Reuse
Recycle
it
March 24, 1999
Emily Purchase
Town of Tilsonburg
Tillsonburg Public Servic 20 Spruce Street
Tillsonburg, ON
N4G 4Y5
Dear may,
On behalf of the RCO Ontario Waste Minimization Awards Committee and Judges, I would
like to congratulate Town of Tillsonburg' on achieving a Municipal Award. The RCO will be
awarding the Town of Tillsonburg on their achievement with a Gold Municipal Award. Town
of Tillsonburg's residential garbage per capita sent for disposal in 1998 was 119.17 kg.
The criteria for the municipal awards is as follows:
Platinum 0-75kg
Gold 75-150kg
Silver 150-225 kg
Bronze 225-275 kg
The Awards Presentation Ceremony will take place the evening of Thursday, April 22°d at the
Boulevard Club, Toronto. Registration is $65 for awards winners and RCO members. Please
complete the enclosed Registration Form and return with payment to the Recycling Council of
Ontario. .
During the presentation ceremony a representative. from Town of Tillsonburg will be asked to
accept the Gold Municipal Award. Please contact me at (416) 960-1025 ext 16 by April 13d'
with the name of this representative(s). All municipal winners will be sitting in reserved
seating, seating plans will be available at the registration desk.
The Recycling Council of Ontario is proud of your achievement. We look forward to seeing
you at the 1998 Ontario Waste Minimization Awards Ceremony.
Yours Sincerely,
(- tee%
Cara Henry
Meetings Manager
P.S. Parking at the Boulevard Club is minimal. Delegates are encouraged to carpool.
.IA. ry�er ni�oi...•. M1y�rn+n�a+. nn.4+nKd
•.4J elv. n�.�Lnn..
a.
TILLSONBURG IIORTICUI.TURAL SOCIETY
CEMETERY COMMITTEE
MINUTES, MARCH 9, 1999
ATTENDANTS:
Althea Lawrence, Chairman — Box 9, Eden, ON, NOJ iHO, 866-5961
Sid Card — 410 Broadway, Tillsonburg, ON, N4G 3S7, 8424123
Ilolms Sutton — 18 Charlotte Avenue, Tillsonburg, ON, N4G 4C2, 842-8758
Bob Lehman —17 George Street, Tillsonburg, ON, N4G 2N3. 842-3427
Jim Mathews — 62 Lisgar Avenue, Tillsonburg, ON, N4G 3K9, 842-4909
Jim Mabee — 312 Simcoe Street, Tillsonburg, ON, N4G 2J6, 842-9829
Mark Cowan — Tillsonburg Public Services, 20 Spruce Street, Tillsonburg, ON, N4G 4Y5, 842-5951
EXISTING PLANTING BY COMMITTEE
A) OVAL BED — ST. MARY'S
B) COLUMBARIUM WALL
C) OFFICE
D) TWO MEMORIAL CROSSES
E) TWO MEMORIAL LONG BEDS AND MEMORIAL TREES
F) BOTH SIDES OF THE STEPS
G) TWO BEDS AND ONE TREE
REQUESTED: 4 LOADS OF TOPSOIL AND ONE LOAD OF COMPOST TO BE DELIVERED IN EARLY
MAY TO REJUVINATE BEDS
COLUMBARIUM: PROPOSAL THAT SOIL AROUND THE COLUMBARIUM BE REMOVED AND
REPLACED WITH NEW TOPSOIL
WOOD CHIPS: FOUR LOADS REQUESTED
TOWN TO SUPPLY LOADER DURING NORMAL OPERATIONS EXCEPT FOR FUNERALS, WORK
SCHEDULES
SITE TRIANGLE: C. P. RE: LOW BED (NEW). MARK COWAN TO CONTACT.
OLD PIONEER CE111ETERY SLOPE— PLANTING OF INVASIVE DAY LILIES ON CENTRE OF THE SLOPE,
SCATTERED ACROSS THE SLOPE ETC., TO REDUCE MAINTENANCE
SOLID TORCH — INFORMATION TO BE MADE AVAILABLE FOR PLAQUES
PROTECTION OF NEW TREES, SHIELDS ETC.
OXFORD STREET BRIDGE PLANTING BOXES: 5" WIDE, 1' LONG. HOLME SUTTON TO RESEARCH,
MARK COWAN TO REVIEW
TREE TYPES: BOB LEHMAN AND JIM MABEE TO DEVELOP LIST OF FUTURE PLANTINGS, WHICH IS
TO BE APPROVED BY THE TREE ADVISORY COMMITTEE AND THE CEMETERY.
NEXT MEETING: APRIL 27, 1999, 10:00 A.M., PUBLIC SERVICES DEPARTMENT,
20 SPRUCE STREET
,
♦
it I�`\ ��````♦
I
CORPORATION OF THE TOWN OF TILLSONBURG
+ 20 Spruce Street
d i�1t Tillsonburg, Ontario
PUBLIC SERVICES N4G 05
BUILDING - 842-2211 WORKS - 842-5951 CEMETERY - 842-3522 (519) 842-8775 - Fax
April 7, 1999
ATTENTION: TILLSONBURG RESIDENTS
RE: TOWN OF TILLSONBURG
TILLSONBURG WATER POLLUTION CONTROL PLANT
DIGESTER UPGRADE AND CONVERSION
Dear Sir/Madam:
The Town of Tillsonburg is about to commence with construction of upgrades to the
digestion system at the Water Pollution Control Plant. The proposed construction period
for this project is mid -April to the end of October. Please be advised that there will be an
increase in the amount of truck traffic on Old Vienna Road, Van Street and through
Coronation Park. To reduce the impact of increased truck traffic, every effort will be
made to perform construction work only on weekdays, between the hours of 7:00 a.m.
and 5:00 p.m. If you have any questions or concerns, please contact Tillsonburg Public
Services at 842-5951.
Yours very truly,
M. C. Cowan, A.M.C.T.
Director of Public Services
Town of Tillsonburg
MCC/ep
Copy: Michael J. Hribljan, M.Eng., P.Eng., Acres & Associated Environmental Ltd.
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•
TILLSONBURG WATER POLLUTION CONTROL PLANT
DIGESTER UPGRADE AND CONVERSION
EMERGENCY CONTACT LIST
CONTRACTOR: DETRA BUILDERS INC.
Gord Robb, Project Manager Office:
519-744-9258
Mobile:
519-5774805
Alt. Mobile:
519-580-4594
Home:
519-699-6193
Fax:
519-744-8119
Brad Owens, Site Supervisor Site Office:
TBA
Mobile:
519-573-3580
Pager:
416-295-0959
Home:
519-855-5177
Fax:
TBA
OPERATOR: ONTARIO CLEAN WATER ASSOCIATION
Brian Runstedler, Operating Manager
Office:
519-756-5957
Mobile:
519-758-4247
Pager:
519-750-8790
Home:
905-648-8901
Fax:
519-756-2691
Adam Austin, Plant Operator
Office:
519-842-5031
Mobile:
519-842-0438
Pager
519-430-0211
Home:
519-688-3684
Fax:
519-842-2644
Bob Cook, Plant Mechanic
Office:
519-842-5031
Home:
519-842-5563
Fax:
519-842-2644
CONSULTANT: ACRES & ASSOCIATED ENVIRONMENTAL LTD.
Mike Hribljan, Project Manager
Office:
416-622-9502
Mobile:
905-719-4124
Home:
905-639-2348
Fax:
416-622-6249
Don Holland, Site Engineer
Office:
416-622-9502
Site Office:
TBA
Mobile:
416-434-9239
Home:
518-837-5775
Fax:
416-622-6249
Site Fax:
TBA
OWNER: TOWN OF TILLSONBURG
M. C. Cowan, Director of Public Services
Office:
519-842-5951
Fax:
519-842-8775
EMERGENCY PHONE NUMBERS:
TILLSONBURG POLICE SERVICES 519-688-6541
TILLSONBURG PUBLIC SERVICES/PUC AFTER OFFICE HOURS 519-688-6541
FIRE 911
AMBULANCE 911 or 519-434-2711
HOSPITAL 519-842-3611
w
5L Corporation of the
COUNTY OF OXFORD
DEPARTMENT OF PLANNING AND DEVELOPMENT
P. O. Box 397, Court House, Woodstock ON N4S 7Y3
OUR FILE:
Fax: (519) 537-3024
telephone: (519) 539-9800
CHANGES TO THE PUBLIC NOTICE REQUIREMENTS FOR PLANNING
APPLICATIONS - POSTING OF SIGNS
To: The Mayor and Members of the MEETING DATE: April 12, 1999
Town of Tillsonburg Council REPORT No.: 99-55
BACKGROUND:
As Council is aware, the Regulations of the Planning Act stipulate that the public
must be notified regarding most planning applications and Council must hold a
public meeting to consider public comments prior to its decision on the
application. Public notification is required for the following planning applications:
Official Plan Amendments
Plans of Subdivision
Consents
Zone Changes
Minor Variances.
The Regulations of the Planning Act describe the alternatives for public
notification. In Oxford County and the area municipalities, notification has
typically occurred through direct mailing to owners and tenants within the
specified distance from the lands subject to the planning application. On some
occasions, a newspaper notice is used for proposals affecting several properties
or for changes of a general nature.
In late 1998, a change to the Assessment Act eliminated the collection of tenant
data from the roll. As a result this change, the Regulations of the Planning Act
had to be amended because a mail -out to owners and tenants was no longer
possible as tenant names could no longer be obtained from the assessment roll.
The changes to the Regulations now require that public notice be given in one of
the following two ways:
through newspaper advertisements in publications having
circulation in the area affected;
►or„
through direct mailing to owners and the posting of a sign advising
of the planning application on the property.
These changes affect all of the types of planning applications noted above. 3
Report No. 99-55
Page 2
DISCUSSION:
Given the costs of advertising public notices in area newspapers (average cost
$200 per notice), differing public notice timeframes for different types of
applications, and difficulties in achieving adequate coverage outside of the larger
urban centres, our Department is proposing that a combination of direct mailing
and posting of signs be the main means of meeting statutory notice requirements.
Attached in Appendix 1 is a copy of procedural requirements with respect to how
the posting of signs will be administered as well as examples of the signage
proposed. It is intended that the signs will be utilized once only and that the cost
of the signage be incorporated into the application fees (approximately $5). The
signs are intended to provide only the most basic information and to direct the
reader to the Public Health and Planning Department or the Town Office for
further information.
Applications of a local nature (ie zoning by-law amendments and minor variances)
will utilize the crest of the Town while joint County/Town applications will have
both crests affixed to the sign. It is intended that the implementation of public
notice signs will occur on applications received after May 1, 1999.
Currently, the County Public Health and Planning Department, through
agreement with the Area Municipalities, administers all planning matters except
minor variances. Therefore, the Town will need to obtain and issue public notice
signs for minor variance matters in order to meet statutory requirements. We
would suggest that a standard format be used throughout the County for clarity
and to save costs by ordering signs in bulk. It is suggested that the County
Public Health and Planning Department coordinate the ordering of public notice
signs in this regard.
RECOMMENDATION:
It is recommended that the Council of the Town of Tillsonburg advise the Oxford County
Public Health and Planning Department that it supports the Planning Office coordinating
the implementation of the use of public notice signs on its behalf.
Report Prepared By:
Mic el Barrett, MCIP, R P
Intermediate Planner
April 6, 1999
Report Approved By:
James ill, MCIP, RPP
Mana er of Development
PROCEDURAL REQUIREMENTS FOR THE POSTING OF
NOTICE SIGNS FOR PLANNING APPLICATIONS
LEGISLATIVE REQUIREmxms
Provincial regulations established under the Planning Act set out how an approval authority is to notify the
public of a planning application e.g. a severance, rezoning, subdivision, or minor variance. In Oxford County
these regulations are generally satisfied through direct mailing to surrounding property owners and the posting
of a sign on the subject property.
RESPONsimu rIEs OF THE APPLICANT/AGENT
The required notice signs will be prepared by municipal staff and made available at the County Planning
Department, or the respective municipal office, depending on the type of application. Once the public meeting
date(s) has/have been set for the application(s) and the signs prepared, the applicantlagent will be contacted by
municipal staff. The applicant will also be informed of the date by which the sign(s) must be erected in order
to comply with the Planning Act regulations. It will then be the responsibility of the applicant to:
obtain and erect the required sign(s) by the date and in the manner prescribe&
ensure that all signs are properly maintained from the prescribed date until the day after the last public
meeting date indicated on the sign.
remove the sign(s) no later than 7 calendar days after the date of the last public meeting indicated on the
sign.
If the sign(s) is/are not posted as set out in the regulations, any decision made by the Committee or Council on
this application could be declared null and void should it be challenged because of lack of proper notice.
Should it be determined that the sign(s) wastwere not posted properly, the Committee or Council will
defer the application and additional fees will be required to cover the costs of issuing an additional notice
for any new hearing/meeting date(s).
LOCATION OF SKINS
The notice sign(s) shall be placed in accordance with the following:
• a minimum of one sign shall be placed on each property which is the subject of the application.
• a minimum of one sign shall be located at or near the centre of each property line with frontage on a public
road, or where the main driveway meets each public road;
• each sign shall be placed parallel to the public road upon which it fronts;
• each sign shall be clearly visible and legible from the travelled portion of the public road upon which it
fronts;
• where posting on the property is impractical, the sign(s) shall be placed at a nearby location approved by
the municipality.
Please contact the Oxford County Planning office, or respective municipal office, if you have any questions or
need additional or replacement signs.
I, the undersigned do hereby agree to my responsibilities as outlined in this document.
Signature of the Applicant/Agent
Date
64
Approved By (municipal staff only)
Date
NOTICE OF
PUBLIC
MEETING
Planning File # _
Application(s) for
o�N�y OF OXFO
has/have been received for this property.
The purpose and effect of the application(s) is:
PUBLIC MEETING DATE(S)
For FURTHER INFORMATION contact The
Oxford County Planning Office at 539-9800.
Ss
E F F •
NOTIC 0 �t
tt, *
4?1PUBLIC
Planning File # _
Application(s) for
has/have been received for this property.
The purpose and effect of the application(s) is:
PUBLIC MEETING DATE(S)
For FURTHER INFORMATION contact The
Oxford County Planning Office at 539-9800.
NOTICE
OF
Y of
PUBLIC MEETING
Planning File # _
Application(s) for
has/have been received for this property.
The purpose and effect of the application(s) is:
PUBLIC MEETING DATE(S)
For FURTHER INFORMATION contact The
Oxford County Planning Office at 539-9800.
o THE CORPORATION OF THE °
.® TOWN OF TILLSONBURG
SONBU
MEMORANDUM
TO: Mayor McKnight and Members of Council
FROM: Fran Bell, Economic Development Officer
DATE: March 31,1999
RE: Parking — South Side Bridge Street
Background
In November, 1998 the first row of parking in the municipal parking lot on the south side
of Bridge Street was designated as two hour parking by by-law. The owners of Kelsey's
Restaurant have expressed concerns that the municipal lot behind the restaurant is now
being used primarily for eight hour parking. In discussions with them, they are in
agreement that the first row of parking in the municipal lot on the south side of Bridge
Street be returned to eight hour parking.
The parking study also notes the deficiency of eight hour parking in the municipal lot on
the south side of Bridge Street.
Recommendation
It is recommended that Traffic By -Law #2103, as amended, by By-law #2876, be
amended to delete two hour parking in the first row of the municipal lot south of Bridge
Street.
Respe fly submitted,
• "c_e it
Frances J.
J�
MUNICIPAL OFFICES — Town Centre Mall
200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-6428 Fax: (519) 842-9431
STRATEGY FOR DEVELOPMENT AND MANAGEMENT OF PARKING
TILLSONBURG CENTRAL COMMERCIAL AREA
SPRING 1999
AN EXTENSIVE REVIEW OF EXISTING PARKING AND COMMENTS BASED
ON OBERVATION , COMMUNICATION , AND BRAIN STORMING HAS NOW
BEEN COMPLETED.
THE PARKING REVIEW WAS CIRCULATED TO THE CORE AREA AND A
ONE DAY MEETING WAS HELD TO RECEIVE COMMENTS AND ANY
ADDITIONAL CONCERNS NOT ADDRESSED IN THE REVIEW.
IT IS NOW TIME TO PUT IN PLACE AN ACTION PLAN TO ENSURE OUR
COMPETIVE EDGE AS
THE PLACE TO DO BUSINESS IN ONTARIO
It should be further noted that prior to making changes every effort must be made to
communicate with the effected property owners so they can have input as to how they
will be impacted both negatively and positively
As major stake holders in the central commercial area they other great insight and
valuable ideas that can be easily missed when not consulted
I would like to thank all the people who helped compile the information and gave their
input
Yours truly
Brenda Carroll
S '
.OBJECTIVE
TO PROMOTE THE CENTRAL AREA AS THE HUB OR HEARTBEAT OF THE
TOWN IN ORDER TO MAINTAIN ITS ROLE AS THE FOCAL POINT OF THE
COMMUNITY BY;
ENSURING THAT THE AMOUNTS AND LOCATION OF PARKING REQUIRED TO
SUPPORT THE VARIOUS FUNCTIONS OF THE CENTRAL AREA ARE
APPROPRIATE TO MEET THE NEEDS OF EXISTING AND FUTURE
DEVELOPMENTS
J ACTION
IDENTIFY PROPERTIES SUITABLE FOR PURCHASE , LEASE OR ,BY
AGREEMENT, THAT COULD BE USED FOR DEVELOPMENT OF PARKING OR
USED AS PARKING. AND REPORT BACK TO COUNCIL WITH
RECOMMENDATION
PRIORITY SHALL BE GIVEN TO THE AREAS SHOWING THE GREATEST
DEMAND AND OR SHORTFALL IN SPACES AS IDENTIFIED IN THE PARKING
COST ESTIMATE AND FUNDING
S300,000.00
FROM PARKING RESERVE AND DEVELOPMENT RESERVE FOR SOUTH END
AS APPLICABLE AND AVAILABLE
TIME FRAME
AS SOON AS POSSIBLE TO BE COMPLETED BY FALL OF 1999
WHO IS RESPONSIBLE FOR IMPLEMENTATION
C.A.O.
81
V
V
16
7 �
H
'a C
*I&K WHILE BOTH AREAS SHOW SHORT FALLS SPECIAL CONSIDERATION
FOR PARKING SHOULD GO HAND IN HAND WITH A CHANGE IN USE OR AS� 41
REDEVELOPMENT TAKES PLACE.AS NOTED IN THE PARKING REVIEW.
OBJECTIVE
MANAGE EXISTING SPACES BY USING BEST PRACTICE APPROACH
ACTION PLAN
IMPLEMENT THE CHANGES AS IDENTIFIED IN THE PARKING REVIEW, TO
BOTH STATIC AND DYNAMIC SPACES
AMMEND BYLAW AND ADJUST SIGNAGE AS NESSECARY
REMOVE RESTRICTED PARKING FROM SOUTH SIDE OF LOT"' A" CLOSEST
TO BRIDGE ST. AND DO NOT ADD ANY FUTHER RESTRICTED SPACES TO
THIS LOT
PROCEED WITH PAINTING OF LINES FOR PARALLEL PARKING ON BRIDGE
STREET
COMPLETE LINE PAINTINGS IN ALL REMAINING AREAS
LEAVE PARKING AS IS, IN AREA BY LIQUOR STORE AND CANADIAN TIRE
UNTIL FUTURE EXPANSION PLANS ARE KNOWN.
COST ESTIMATE
UNKNOWN BUT MINIMAL SIGNS ARE RECYCLABLE BUT LINE PAINTING
WILL HAVE SOME COSTS
ASAP
WHO IS RESPONSIBLE
C.A.O./ CLERK
4�
OBJECTIVE
DEVELOPE POLICY FOR DEALING WITH SPECIAL REQUESTS FOR PARKING
CONSIDERATIONS IN MUNICIPAL LOTS AND STREETS
ACTION
REVIEW MANAGEMENT TOOLS SUCH AS TWO HOUR PARKING AND MAKE
RECONIMENDATIONS THAT DEFINE ITS PURPOSE AND WHEN IT CAN BE A
USEFUL TOOL OF MANAGING SPACES,..
THE PURPOSE OF TIMING SPACES IS TO ENSURE THAT THE PRIMEST
SPACES TURN OVER ON A REGULAR BASIS MAKING THEM AVAILABLE FOR
CUSTOMER USE IN A HIGH TRAFFIC AREA WITH LIMITED AVAILABLE
PARKING.
TAXI SPACES
THE PURPOSE OF PROVIDING ONE SPACE FOR A TAXI SERVICE IS TO
ELIMINATE PRIME SPACES BEING USED BY NOT IN SERVICES TAXI
VEHICLES
�PRIVII,AGE REQUIRES CO-OPERATION OR IT COULD BE REVOKED
COST ESTIMATE AND FUNDLNG
NO DOLLARS REQUIRED
TIME FRAME
JUNE 1999.
THERE ARE A NUMBER OF SPECIAL REQUESTS THAT HAVE BEEN ON HOLD
THAT SHOULD BE ADDRESSED FROM A POLICY STAND POINT.
WHO IS RESPONSIBLE
C.A.O.
43
OBJECTIVE
BECOME AS USER FRIENDLY AS POSSIBLE FOR ALL USERS; GIVING SPECIAL
ATTENTION TO SENIORS AND PEOPLE WITH SPECIAL NEEDS
ACTION
REVIEW EXISTING HANDICAP SPACES FOR NUMBER AND LOCATION.
ADD ADDITIONAL SPACES IN AREAS NOT CURRENTLY PROVIDING
HANDICAP SPACES AS IDENTIFIED IN THE PARKING REVIEW
ESTABLISH BETTER LIGHTING IN LOTS TO ENSURE A SENSE OF SAFETY AND
WELL BEING WHILE DISCOURAGING VANDALISM
UPGRADE THE VISUAL APPEARANCES OF LOTS THROUGH USE OF
LANDSCAPING
COMPLETE FINAL SURFACE TREATMENTS AND LINE PAINTINGS WHERE
NEEDED
COST ESTIMATE AND FUNDING
TOTAL COST IS UNKNOWN AT THIS TIME BUT A JOINT EFFORT BY THE B.I.A.
AND VARIOUS DEPT. OF THE TOWN PLUS INTERESTED PARTIES COULD
FORM AN ADHOC TO DEAL WITH THE VISUAL UPGRADES.
SURFACE TREATMENTS AND LINE PAINTING SHOULD BE GIVEN A BUDGET
PRIORITY FOR PUBLIC SERVICES.
TIME FRAME
SURFACE TREATMENT ETC. ASAP
ADHOC TO BE FORMED ASAP AND REPORT THIS SPRING
WHO IS RESPONSIBLE FOR IMPLEMENTATION
C.A.O.AND B.I.A.
44
OBJECTIVE
MADE IT EASY TO IDENTIFY AND FIND MUNICIPAL LOTS
J ACTION
ORDER AND INSTALL PARKING LOT SIGNAGE ON LOTS THAT HAVE NO
SIGNAGE.
REMOVE EXISTING SIGNS THAT REFER TO FREE AND REPLACE WITH A
LESS MISLEADING SIGNAGE.THAT I DICA I'ES CLEARLY THE TYPES OF
SPACES AVAILABLE
IDENTIFY AREAS ON BROADWAY, ETC. THAT CAN BE SIGNED FOR
DIRECTION TO LOTS FOR NON RESIDENTS AND REPORT ON NUMBERS
STYLE AND COSTS
COST ESTIMATES AND FUNDING
THE B.I.A. HAS BUDGETED $2000.00 FOR SIGNAGE BASED ON A COST OF
$50.00 PER INSTALLED SIGN THIS SHOULD COVER THE EXPENSE OF UP TO 40
SIGNS IF NEEDED..
TIME FRAME
LATE SPRING OF 1999
WHO IS RESPONSIBLE FOR IMPLEMENTATION
B.I.A. BEAUTIFICATION AND C.A.O.ICLERK
OBJECTIVE
IMPROVE TRAFFIC FLOW AND REDUCE CONGESTION CAUSED BY
DELIVERY VEHICLES
ACTION
THE RECENT SIGNAGE AND BY LAW CHANGES SEEM TO HAVE BEEN
EFFECTIVE IN THE AREA OF THE TOWN CENTER MALL. DELIVERY
VEHICLES CAN BE SEEN USING THE BELL TELEPHONE AREA, THE SERVICE
ENTRY AREA BEHIND THE MALL AND IN THE PARKING GARAGE.
THERE STILL APPEARS TO BE SOME PROBLEMS ON RIDOUT STREET WITH
THE LARGER CUBE TYPE VANS THAT CAN NOT OR DO NOT WANT TO GO
INTO THE GARAGE AREA .THIS LEADS TO SOME LESS THAN SAFE
CONDITIONS
THE MAIL MANAGER HAS BEEN IN COMMUNICATIONS WITH THE VARIOUS
COMPANIES AND WITH CONTINUE TO WORK TOGETHER TO MINIMIZE THE
PROBLEMS.
FUTURE DEVELOPMENTS AT THE MALL AND ELSE WHERE IN THE CENTRAL
AREA IN WILL GIVE US THE BEST OPPORTUNITY TO ADDRESS LOADING
AREAS ON A LONG TERM BASIS.
COST ESIMATES AND FUNDING
NONE
TIME FRAME
'ON GOING AND AT PLANNING STAGE FOR NEW DEVELOPMENTS
WHO IS RESPONSIBLE FOR IMPLEMENTATION
IC.A.O.
Ciro
THE CORPORATION OF THE AA
TOWN OF TILLSONBURG
REPORT
To: Mayor and Members of Town Council
From: Brad Bartlett, Deputy Clerk
RE: Request For Street Name - Hickory Hills Developments Inc.
Draft Plan of Subdivision 32T-97005
Lot 22, Plan 41M-87
Hickory Hills Residential Community
Date: April 7, 1999
In accordance with condition 8 of the conditions of draft approval
for Plan 32T-97005 approved by County Council on March 10, 1999,
the Town of Tillsonburg has received a request from the owner,
Hickory Hills Developments Inc. to name the residential street in
that plan of subdivision for the Hickory Hills residential
community as Livingston Court.
The attached letter dated March 30, 1999 requests that this matter
be dealt with by Town Council instead of Corporate Services
Committee so that Hickory Hills Developments Inc. can begin
marketing the residential development project earlier.
Staff have confirmed that Livingston Court is available to use as
a residential street name in the Town of Tillsonburg.
It is therefore recommended that Town Council approve the use of
Livingston Court as a residential street name in the Hickory Hills
residential community (Lot 22, Plan 41M-87) as requested in a
letter dated March 30, 1999 from Hickory Hills Developments Inc.
Respectfully submitted.
Clerk -Administrator
bab
Brad Bartlett
Deputy Clerk
MUNICIPAL OFFICES — Town Centre Mall
200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-6428 Fax: (519) 842-9431
03.130/99 TIDE 13:52 FAX 416 861 9330
1@ 002
VIA FAX
]March 30,1999
Mr. Brad Bardett
Deputy Clerk
Town of Tillsonburg
Town ('.entre Mall
200 Broadway, Second Floor
Tillsouburg, Ontario
N4Or 5A7
Dear Mr. Bartlett:
hickory HilXs Dev�loprnents Inc.
Direct L : (416) 961 5752
Direct F : (416) 861-9330
f
a
Hickory HMs Draft Plan of SubdimWon — Lot ►22, Reastered Plan 41M-87 (Your File N
Further to our telephone conversation of y, " are writing with to our development submission
that was approved by Ti llsonburg Town Coukeil Ion February 22, 1999, Mom specifically, condition #8
associated with this approval states "die streets ' 1 in the draft plan shall named to ft satisfaction of the
Towne of Tillsonburg''.
It would be greatly appreciated if municipal eolil would give its early consi�Graxion to assigning "Livingston
Court" to the area wiUn Lot 22, Registered Plan 41 -87. The use of Li ' Court for the area in question
was suggested to us by Kim Busted Surveying Ltd.
We arc currently in a situation whm additional saps brochure inserts, showipg all streets within the Hickory
Hills subdivision and the downtown area, must be prlrrted. There is a reluctance on our part to place this order
with the printers until such tame as we are certain as to how this new strmt will tie described.
Accordingly, we would welcome your assistance in b7qM
this matter
be assigned as soon as possible.
i
ly,
Steven H. Smith
Vice President i
WE IWI
l is order that a street name may
48
THE CORPORATION OF THE °
.® TOWN OF TILLSONBURG
tLLSONBUR
MEMO TO: Mayor and Members of Council
FROM: D. C. Morris, Clerk -Administrator
SUBJECT: Provincial Offences Act Downloading
DATE: April 8, 1999
PURPOSE
To advise Tillsonburg Council of the proposed Agreement with the County of Oxford
with respect to The Provincial Offences Act.
BACKGROUND
As part of Provincial downloading, the administration of The Provincial Offences Act is
proposed to be administered by the County and area municipalities. On the basis of
meetings held between the County, Province and area municipalities, a draft Agreement
has been prepared, which would allow the County of Oxford to deal with the Province of
Ontario in an Agreement with the Attorney General.
Revenues resulting from the administration of charges under The Provincial Offences Act
would be shared with the County in each area municipality, as provided for under the
Provincial Legislation "Streamlining of Administration and Provincial Offences Act,
1997 (Bill 108)".
COMMENTS
The attached Proforma outlines the current revenues and expenses for the current Oxford
County Provincial Offences Act Court. You will note that there is a net estimated
revenue of $755,767. It is proposed that this money in the main would go to the County
of Oxford and be shared on an assessment basis with the area municipalities. Some POA
fines would go directly to the municipalities, such as parking fines. It would appear that,
in this particular case of Provincial downloading, it would be a net generator of revenue
to the County and its area municipalities.
... 2
MUNICIPAL OFFICES — Town Centre Mall
200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-6428 Fax: (519) 842-9431
0
-2 -
There are some outstanding administrative items at this time. In particular, I have
suggested that consideration be given to having a Provincial Offences Act Satellite Office
in Tillsonburg, as we do have a Provincial Offences Act Satellite Court. With the
pending County of Oxford integrated network, it should be possible to run a satellite
office administratively and tie back into the main Court data base.
RECOMMENDATION
THAT the Council of the Town of Tillsonburg pass a By -Law authorizing the Mayor and
Clerk to enter into an Agreement with the County of Oxford with respect to the transfer
of the Provincial Offences Act Court.
David C.-Proms
Clerk -Administrator
DCM/ly
r
5U
sx��
�,,�.�•Revent,�.
1997 data Forecast
REVENUE 1,006,181
net of Dedicated Fines
and Victim Fine Surcharge
EXPENSES:
COURTS ADMINISTRATION
Court Administration $57,030
Court Support 8,745
TOTAL COURTS ADMIN COSTS
65,775
FACILITIES
10,360
PART 1 PROSECUTIONS
23,352
TRANSFERRED PROV. COSTS
99,487
OTHER MUNICIPAL COSTS
TBD
(HR, Banking, Cash Mgmt.)
DIRECT MUNICIPAL EXPENSES
99,487
PROVINCIAL COSTS PAYABLE 150,927
(Adjudication, Part III Prosecution,
Monitoring Costs)
TOTAL EXPENSES $250,414
NET ESTIMATED REVENUE $755,767
THE CORPORATION OF THE
.® TOWN OF TILLSONBURG
MEMO TO: Mayor and Members of Council
SUBJECT: Bill 35 -- Electricity Act 1998
DATE: April 9, 1999
PURPOSE
To request Council to establish a Bill 35 Transition Committee.
BACKGROUND
Bill 35, The Electricity Act 1998, among others things, provides for the deregulation of
electricity. Specifically, as it effects municipalities effective September 1999, the assets
of the Tillsonburg Public Utility Commission will be turned over to the municipality. In
keeping with the spirit of deregulation, it will be required that certain current functions of
the Public Utility Commission be separated; in particular, the transmission function of
electricity and the electrical retailing of electricity. In addition, the Tillsonburg P.U.C.,
through agreement, currently looks after the water supply function for the Town of
Tillsonburg.
COMMENTS
It will be required that the Town of Tillsonburg, in conjunction with the Public Utility
Commission, consider a strategy in dealing with Bill 35. Various options need to be
looked at, particularly in context with the reorganization that the Town corporately is
carrying out.
RECOMMENDATION
It is recommended that a Bill 35 Transition Committee be established, composed of the
following:
Mayor and one other Member of Council
Town's C. A.O.
Chairman, Public Utility Commission
P.U.C. General Manager
-- Younl; , Iy,
David `C Morris
Clerk -Administrator
DCM:ly
MUNICIPAL OFFICES — Town Centre Mall
200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-6428 Fax: (519) 842-9431
OTTER VALLEY UTILITY CORRIDOR & RECREATION TRAIL COMMITTEE
BOARD OF MANAGEMENT
MINUTES
Tuesday, March 23, 1999 - 8:00 A.M. - Tillsonburg Council Chambers
Members Present: S. Lamb, Chair, C. Evanitski, Vice -Chair
M. Stewart, J. Petrie, B. Smith, B. Carroll
Others Present: G. Leachman
Staff Present: L. Buchner, Administrator/Treasurer
D. Morris, Clerk -Administrator
B. Bartlett, Deputy Clerk
Order of Business:
A. Call To Order
S. Lamb called the meeting to Order at 8:00 a.m.
B. Adoption of Minutes - March 2, 1999
Moved by M. Stewart abd Seconded by J.Petrie:
'That the minutes of the Board of Management meeting of the Otter
Valley Utility Corridor and Recreation Trail Committee of March 2,
1999, be adopted, as amended, to change on page 4 the word 'sign'
to the word 'fence'.'
Carried.
C. Business Arising From The Minutes
None.
D. Adoption of Agenda
Moved by M. Stewart abd Seconded by J.Petrie:
'That the agenda of the Board of Management meeting of the Otter
Valley Utility Corridor and Recreation Trail Committee of March 23,
1999, be adopted.'
Carried.
56
Cr
- 2 -
E. Reports and Discussion
1) Letter - Municipality of Bayham RE: Signs
Moved by B. Smith and Seconded by C. Evanitski:
'That the following wording for the Otter Valley Trail signs, be
approved:
Otter Valley Trail left in natural state. Use at own risk. Only
authorized uses permitted. If any problems to report, call
Tillsonburg Municipal Offices at 842-6428 or Bayham Municipal
Offices at 866-5521.'
Carried.
B. Bartlett was requested to place the signs on order.
2) Property Matter - Neville Property RE: Drainage Act
L. Buchner advised that the drainage problem at the Neville
property has been reviewed by the Bayham Drainage Superintendent
and a report was forthcoming to her.
F. Other Business
None.
G. Closed Session
Moved by B. Smith and Seconded by B. Carroll:
'That the Board of Management for the Otter Valley Utility Corridor
and Recreation Trail Committee now move into Closed Session to
consider matters of potential litigation.'
Carried.
The Board of Management moved into Closed Session at 8:35 a.m.
H. Adjournment
The meeting adjourned at 9:25 a.m. and the nextmeeting is April 27,
1999 at 8:00 a.m. in the Municipality of Bayham Council Chambers.
T �4
February 17, 199 )
Hon. Ernie Eves
Minister of Finar. ce
7th Floor
Frost Building South
Toronto; ON
M7A 1 Y7
Dear Mr. Eves:
��J fl�l2z nj
a7,e
i
The following re,olution was passed by Village Council at its regular meeting of February 1, 1999.
Council understands Residential Class interim tax bills can be issued, but is reluctant to do so until the
Counties have al information regarding the effect of the 10-5-5 capping, and have made a decision,
with input from lower tier municipalities regarding options.
In any event, issuing of Interim Tax Bills for 1999 has been delayed, resulting in serious cash flow
problems for municipalities_
"THAT due to Bill 79 and the inability of municipalities to issue interim tax bills as usual, the Province
of Ontario be pe-.itioned to fund municipalities re March/99 Education and Upper -Tier levies, on a
repayable basis;
And further that support be requested from all municipalities in the Province of Ontario."
Yours u-uly,
Betty Ann Haye;, A.M.C.T.
Clerk -Treasurer
cc_ Robert Runci nan
AMCTO
"This is i paid announcement and views and continents expressed herein are not endorsed by AMCTO"
' U. Tillsonburg Lioness Club
�,\otiF P. O. Box a)dl
00;ss cLv� Tillsonburg, Ontario, Canada
N4G 4HS
March 8, 1999
Town of Tillsonburg
Municipal Offices
200 Broadway
Tillsonburg, Ont.
N4G 5A 7
Dear Mayor and Members of Council
We of the Tillsonburg Lioness Club agree to participate with
Crabby Joe's Tap and Grill of Tillsonburg in running
Nevada Break Open Tickets. If you have any questions
or concerns please feel free to contact Lioness Dorothy Mullins
Finance Committee at 519-866-5754,
Yours Sincerely
Janet Kueppers
President,
56
Crabby Joe's Tap & Grill
52 Simcoe Street
Tillsonburg, Ontario, N4G 2H5
(519) 688-0045
Fax: (519) 688-0046
APPLICATION FOR NEVADA BREAK OPEN TICKETS
TO:WHOM IT MAY CONCERN:
DATE: FEB 3, 1999.
We at Crabby Joes Tap and Grill agree to participate with the Tillsonburg Lioness Club in
Running Nevada Break Open Tickets in the Bar area of our Restaurant. If you have any
questions or concerns please feel free to call us at (519)688-0045
Yours Sincerely,
Jeanne Jardine
(General Manager
George Kefalidis
(Owner/Kitchen Manager)
Good Food, Good Fun,,. Bad Temper
Gaming 2nd Floor Application to Manage and Conduct
Control 1099 Bay St a Break Open Ticket Lottery
• Commission Toronto ON MSS 283 p
d Demande de permis pour administrer
Commission 2*6tage et conduire une loterie de billets it fen@tres
des 1099 rue Bay
jeux Toronto ON M5S 2B3 (Form NTL-A)
Grou Identiflcatlon Number GEN (Formula NTL-A)
We, the undersigned, as two principal officers of record of (name of organization)
Les soussignbs qui sont deux principaux didgeants de (nom de l'organisme)
1lW..iAi r r ei .' 1i P i / ! I
(address)
a,2 �Sj 1-ir 2. /%/ � t7 ��t, An a T i d
apply for a licence to manage and conduct a Break Open Ticket Lottery at the premises municipally known as
font une demands de permis pour administrer at dxuduire une bterie de billets & faMVes Bans les beaux corpus daps to munidipaliI6 sows les
nam de _
i ie M^<--n1.-l. , lrtr.
and situated in the municipality of
at situds darts to munidpalit6 d _
If a licence is granted, all tickets applied for will be sold only at (specify exact location within the above premises ).
Si un permis est d6Eivr6, tous les billets demand6s no seront vendus qu'h (sp6cifier 1'emplacement exact daps les locaux mentionnds
a-dessus) ,_,�_
1. The specific Charitable of Religious Objects or Purposes to which proceeds are to be donated are described as
Les objectifs sp6cifiques visris par les organismes de bienfaissance ou religieux at aux ,%eels sent destin6s les recettes
peuvent dtred6crits comma 6tant j ll son & f 4' jL Cl to e g S
2. Type of Break Open Tickets to be solo (check one)
Genre de billets 8 fendtres qui seront vendus (cocker une case)
Regular Nevada ,�( Super Nevada Junior Nevada
66 ❑
❑
Nevada normal Super Nevada Nevada Junior
3. Description of Scheme
Description du jeu
(a) Number of Tickets per box/unit _
~'
Nombre de billets par boite/unitri
(b) Price per ticket
Prix du billet $
(c) Gross Revenue per unit
- :.-
Recettes brutes par unit6
(d) Total Prizes per unit
Montant total des pdx par unit6 $
(a) Number of winning tickets per unit
Nombre de billets gagnants par unit6
4. The tickets referred to in this application form are manufactured by (Name of Company)
Les billets dont it est question dans cette demande seront imprimis par (nom de to compagnie)
and will be purchased from
at seront achet6s chez
(Name and Address of Distributor)
(nom at adresse du distributeur)
5. Price per unit
Prix par unit6 $
6. Ticket sales will commence on (date)
and terminate on
La vents des billets commencera le (date)
at se terminera to
(date) (maximum six month period).
(date) (p6dode de six mois au maximum).
7. The total number of units to be sold during the period for which the application is made shall not exceed
Le nombre total d'unit6s A vendre pendant to p6dode couverte par to demande n'exc6dera pas
1. ' •
Units/tlnit6s
06140 (05r96) b 8
(over)
(voir au verso)
Certificate
Attestation
We (name) and (name)
Nous soussign6s (nom)0 /1 2. a Q _ et(nom) A i i
of (organization) /�
de (organisms) ( bA, J , �C� i 1� �) �_X..� 1 ► max= t�; tt� Lv LI t�h;t _;> �' j
Of (municipality) r- of the County of l J X J��
de (munidpalitti) f G�ti t\; , I'! �--:�,�—a � du comt6 d l 1 * CT '
jointly and severally, hereby certify that:
attestons collectivement at indivlduellement quo
(1) We have knowledge of the matter herein set out,
Nous avons pris connaissance des points spddfi6s dans les prdsentes,
(2) We have read over this application,
Nous avons lu la pr6sento demande,
(3) All facts stated and information furnished herein are true and correct,
Tous les faits indiquAs at les renseignements fournis daps !es prdsentes sont v6ddiques at exacts,
(4) We are the holders of the offices with descriptive title as set out and appearing under our respective signatures below.
Nous assumons les tonctions correspondant aux titres spdcifitis sous nos signatures respectives cklessous.
(5) We understand that if a licence is granted, Break Open Tickets may not be sold outside of the premises entered on the application and
specified in the licence.
Nous comprenons quo si un perms est accordti, les billets A fen6tres ne pourront Titre venous quo dens les locaux inscrits sur la
demande at sp6dfids sur le permis.
(6) We have read, and have in our possession, and agree to comply with, a statement of the Terns and Conditions under which the Break
Open Ticket licence is issued.
Nous avons lu I'expos6 des conditions de dAlivrance du permis de loterie de billets 6 fendtres, noes {e garcons on notre possession at
nous observerons less ices conditions.
(7) We understand that this licence shall be valid during its effective period only so long as the terms and conditions to which such licence
is subject have been complied with and that a breach of a term or condition may cause the licence to become null and void.
Nous comprenons bien quo le permis ne sera valiide pendant la pdriode qu iI couvrira qua darts la mesure o0 ses conditions seront
respect6es at quo touts violation de ses conditions I'annulera.
Principal Officer
Principal Officer
Principal dirigeant
Principal dirigeant
'
Signature
—' • -/
Signature
Name in fullINom au complet
Tide/Titre
Address/Adresse
Bus. Phone/T41. aff.
fr I S an r f
AB - .
., '7 -
Date/Date
Witness (sign)
Signature du ttimoin
SOUTHERN COUNTIES BASEBALL ASSOCIATION
Minor Division
Chick McKenzie
President
14 Denton Ave. Tillsonburg, ON N4G 3W5
Phone (519) 842-3441 • Fax (519) 842-7631
March 27, 1999
Town of Tillsonburg
200 Broadway
Tillsonburg, ON N4G 5A7
ATTENTION: Town Council
Dear Sir or Madam:
RE: Application For Lottery License
We are hereby requesting your approval for a lottery license (Nevada
Break Open Tickets) that will be placed in Gordy's Sports Bar on
Brock Street.
These funds will be used to offset our costs in running All-star and
Elite programs in Tillsonburg and surrounding areas.
Thanking you in advance for your kind consideration in this matter,
we remain.
Respectfully submitted
Chick McKenzie
S.C.B.A. President
60
I
f
3
l
0
10
Ministry of Minist6re de la Application to Manage and Conduct
Consumer and Consommation PP 9
Commercial et du a Nevada Ticket Lottery
onte•io Relations Commerce Demande de permis pour administrer
et conduire une loterie Nevada
(Form NTL-A)
(Formule NtL-A)
We, the undersigned, as two principal officers of record of (name of organization)
Les soussign6s qui sont deux principaux dirigeonts de (nom de i'organisme)
�fdf lirlo� c?'i �lS✓a�/
(address)
(adresse)
01
apply for a licence to manage and conduct a Nevada Ticket Lottery at the premises Municipally known as
font une demande de permis pour administrer at conduire une loterie Nevada dons les locaux connus dens to municipaNtb sous to-
nom de
and situated in the municipality of
of situt)s dons to municipalitb d -
If a licence is granted, all tickets applied for will be sold only at (specify exact location within the above premises ).
Sl un permis est d6livrd, tous les billets demandils no seront vendus qu A (spbciBer! emplacement exact dons /as locaux mentionnr)s
ci-dessus)
1. The specific Charitable of Religious Objects or Purposes to which proceeds are to be donated are described as
Les obfectils spdciliques vis6s par lea organismes de bienlaisance ou religieux of auxquels sont destinds los recettas
peuvent 8tre d6crits comma dtant l �P/1!`s, ,�i�� S
�OGi/j�i�' il9G .t/TS �/�G/G!J'�/G-'�' � f�✓�G L�' Y��itiSG-�
2. Type of Nevada Tickets to be sold (check one)
Genre de billets Nevada qui seront vendus (cocher une case)
Regular Nevada Super Nevada
Nevada normal ❑ Super Nevada ❑
3, Description of Scheme
Description du (eu
(a) Number of Tickets per box/unit
Nombre de billets per boite/unitd
(b) Price per ticket
Prix du billet
(c) Gross Revenue per unit
Receftes brutes par unity)
(d) Total Prizes per unit
Montant total des prix par unite)
(e) Number of winning tickets per unit
Nombre de billets gagnants par unitti
Junior Nevada
Nevada Junior ❑
4. The Nevada Tickets referred to in this application form are manufactured by (Name of Company)
Les billets dont it ast question dons cette demande seront imprim6s par (nom de Is compagnie)
(Name and Address of Distributor
(nom of adresse du distributeur)
5. Price per unit
Prix par uni16
6 Ticket sales will commence on (date)
La vents des billets commencera le (date)
(date)
(date)
(maximum six month period).
(pdriode de six mois au maximum).
s
and will be purchased from
at seront acholds char
7. The total number of units to be sold during the period for which the application is made shall not exceed
Le hombre total d'unitbs b vendre pendant to p6dode couverte par )a demande Wexc6dera pas
and terminate on
at se terminera to
UNITS
06140 (02/83)
(over)
(voir au verso)
Certificate
Attestation
We (name) and (name)
Nous soussignds (nom) of (nom)
of (organization)
An MrnnnlemnI •.
of (municipality) of the County of
de (municipalitd) du comtd d
jointly and severally, hereby certify that
attestons collectivement at individuellement qua
(1) We have knowledge of the matter herein set out,
Nous evens pris connaissance des points spdcifids dons les prdsentes,
(2) We have read over this application.
Nous avons lu la prdsente demande,
(3) All facts stated and in►ormation furnished herein are true and correct,
Tous les faits indiquds at les renseignements lournis dons les prdsentes sont vdridiques at exacts,
(4) We are the holders of the offices with descriptive title as set out and appearing under our respective signatures below.
Nous assumons les lonctions correspondent aux titres spdcifids sous nos signatures respectives ci-dessous.
(5) We understand that if a licence is granted, Nevada Tickets may not be sold outside of the premises entered on the application and
specified in the licence.
Nous comprenons quo si un permis est accordd, les billets Nevada no pourront Atre vandus quo dons lea locaux inserlts sur la
demands at spdcifids sur le permis.
(6) We have read, and have in our possession, and agree to comply with, a statement of the Terms and Conditions under which the
Nevada Ticket licence is issued.
Nous avons lu 1'exposd des conditions de ddlivrence du permis de lotedo Nevada, noes le gardons on notre possession at nous
observerons lesdites conditions.
(7) We understand that this licence shall be valid during its effective period only so long as the terms and conditions to which such
licence is subject have been complied with and that a breach of a term or condition may cause the licence to become null andvoid.
Nous comprenons bian qua to permis no sere vailde pendant to pdriode qu'll couvrlre quo dons la mesureo0ses conditions seront
respectdes at quo foute violation de ses conditions I'annulere.
Principal Officer
Principal dirigeent
Principal Officer
Principal dingeent
C
Signature
Signature
._. ti
Name In full/Nom au complet
ee
T
Title, TitreAll
Address/Adresse
J d
Bus. Phone/Tdl. elf.
Date/Date
Witness (sign)
Signature du tdmoin
/I
S /' •�
V
+
GORDY'S SPORT PAR
25 BROCK STREET WEST
F.O. PDX 234
TILLSONPURG
ON N4G 2A3
a.
�r
Alcohol and Commission des
Gaming Commission alcools at des leus -
of Ontario del'Gntarle Gaming Control Act Loi Sur la iigiemantetion l
des jeux
Certificate of Registration Certiflcat d' inscription
I Gaming Supplier Fournisseur
File M/Dossier n^
00069992
This is to certify that
Nous certifions par les pr6sentes qua
GORDON NCCURDY AND PAMEL A MCCUI-MY
O/A GORDY'S SPORT BAR
Registration No.
NOd'inscription 00073987
is registered as a Gaming Supplier under the Gaming Control Art, in the following class:
est inscrit(e)en vertu de la Lot sur la r6glementation des jeux en tant que fournisseur clans la catLsgorie suivante:
BREAK OPEN TICKET SELLER
VENDEUR DE BILLETS A PE:NI:::IRES
25 PROCK STREET WEST
F.O. BOX 234
TILLSONPURG
ON N4G 2A3
Valid unlil/Valide jusqu'au Registrar of Alcohol and Gaming
2000•-03•-0 5 Reglstrateurdes alcooleetdes jeux
To be prominenily displayed/A mettre bien an vue
Please quotq Registration No. or File No. in correspondence
e174(9e101) Veulllezinscrire votre 1d'inscription ou de dossier dans votre correspondance
RE
TILLSONBURG TRI-COUNTY
AGRICULTURAL SOCIETY
IR P.O. BOX 4a
TILLSONBURG, ON
N40 4Ha
PHONE: 1-519-842-5964 FAX: i-Si9-842-2624
APRIL 8, 1999
MR DAVE MORRIS - CLERK ADMINIS TRA TOR
TILLSONBURG TOWN OFFICES
2nd FLOOR
200 BROADWAY
TILLSONBURG, ON
N4G 5A7
RE. Permission to sell Nevada Tickets.
Dear Dave:
211,
1. aid Ens v� asap
APR
We, the Tillsonburg Tii-CountyAgricultural Society, are writing you this note asking permission to
sell Nevada Tickets.
Chrissy's Corner Store on Tillson Ave is giving us the opportunity to put the tickets in her store
beginning MAY 1sV99.
The reason that we will be selling the tickets is so we can get extra revenue for upgrading of the
buildings that are on the grounds and also to help defray the added costs of running the fair and
all other events that will put on by the Fairboard.
Could we have a reply to the above request of permission as soon as possible.
Thankvou for taking the time to read our request.
Until we hear from you, we remain
Yours truly,
William Hume - President
Tillsonburg Tri-County
Agricultural Society
cc4h
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' Gaming
2nd Floor
Control
1099 Bay St
• Commission
Toronto ON MSS 2B3
Commission
24 dtage
des
1099 rue Bay
jeux
Toronto ON M5S 263
Application to Manage and Conduct
a Break Open Ticket Lottery
Demande de permis pour administrer
et conduire une loterle de billets A fendstres
(Form NTL-A)
Group Identification Number GIN (Formule NTL-A)
We, the undersigned, as two principal officers of record of (name of organization)
Les soussignds qui sont deux principaux drigeants (nom de I'organisme)
,.s tiay�P� lei - r�vtir (address) or ZY At
apply for a licence to manage and conduct a Break Open Ticket Lottery at the premises municipally known as
font une demands de permis pour administrer et conduire une lobris de billets 9 (endues dens les beaux corpus daps Is muntdpafifd sous les
nom de
Lu Ss S RNE�' �id)e L-7
and situated in the municipality of
et situds darts Is munidpatitd d ��
If a licence is granted, all tickets applied for will be sold only at (specify exact location within the above premises ).
Si un permis est ddGvrd, tous les billets demandds no seront vendus qu'A (spdcifier 1'emplacement exact dans les locaux mentionnds
dksssus)
1. The specific Charitable of Religious Objects or Purposes to which proceeds are to be donated are described as
Les objectits spdcifiques visds par les organismes de btenfalssance ou religieux et aux quels sent destinds les recettes
peuvent6tre d,6ccrits comma dtant i
�NC o6y f L c),,&) ,s /f /U D -T'o 12 7fT/2E/2
-� _10
Type of Break Open Tickets to be sold (check one)
Genre de billets d fendtres qui seront vendus (cocker une case)
Regular Nevada Super Nevada
Nevada normal ❑ Super Nevada 04
3. Description of Scheme
Description du jeu
(a) Number of Tickets per box/unit 2 j
Nombre de billets par boite/unitd 3 4�
(b) Price per ticket
Prix du billet
(c) Gross Revenue per unit
Reoettes brutes par unitd
(d) Total Prizes per unit
Montant total des prix par unitd
(e) Number of winning tickets per unit
Nombre de billets gagnants par unitd
Junior Nevada
Nevada Junior ❑
S
$
.d . o.
$ %//'-5— e'U
4. The tickets referred to in this application form are manufactured by (Name of Company)
Les billets dent it est question darts colts demands seront imprimdspar (nom de la compagnie)
�� z /� ``t / (JC7 1/ L- Z— 7-7'/and will be purchased from
et seront acchetds chez
(Name and Address of Distributor)
(nor et adresse du dstrkbuteur) 7
S-r . 6" 0 7-1Y A-- r.� /t) C)Al
Price per unit
Prix par unitd
$
6. Ticket sales will commence on (date) �� J / / and terminate on
La vents des billets commencers Is (date) / et se terminera to
(date) .� n Q Q (maximum six month period).
(date) 1 ��'. 1 I `% l I (p6dode de six mois au maximum).
7. The total number of units to be sold during the period for which the application is made shall not exceed
Le nombre total d'unitds d vendre pendant Is pdriode couvene par Is demands n'excddera pas
Q1 Units/Unit6s
06140 (OS'96)
(over)
(voir au verso)
Certificate
Attestation
We (name) J - and (name)
Nous soussignds (nomlLV f 1-1-IA Mwi)M et(nom) E AL2?,iC
of (organization)�r 3 /l� I C.0yN • '7 6 ie 1 G UL. i OR A L r C / 67
de (organisms) // �- SO N (//Z 6 r
of (municipality) of the County of
de (municipaCth3rl)% S C%/U e f; % ReU/" du oomt6 d x 1::50 R'V
jointly and severalty, hereby certify that:
attestons collectivement at Individuellement qua
(1) We have knowledge of the matter herein set out,
Nous avons pris connaissance des pants sp6dfi 4s Bans les pr6sentes,
(2) We have read over this application,
Nous avons lu la prdsente demands,
(3) All facts stated and information fumished herein are true and correct,
Tous les faits indiquds at les renseignements foumis Bans [as prrisentes sont Wridmques at exacts,
(4) We are the holders of the offices with descriptive title as set out and appearing under our respective signatures below.
Nous assumons les fonctions oomespondant aux titres sp6cifids sous nos signatures respectives ckfessous.
(5) We understand that if a licence is granted, Break Open Tickets may not be sold outside of the premises entered on the application and
specified in the licence.
Nous comprenons quo si un permis est accord6, les billets A fen6tres ne pourront 4tre vendus quo dans les locaux inscrits sur la
demande at sp6cifi6s sur le perms.
(6) We have read, and have in our possession, and agree to comply with, a statement of the Terms and Conditions under which the Break
Open Ticket licence is issued.
Nous avons lu 1'expos6 des conditions de d6livrance du permis de coterie de billets 9 fen6tres, nous to garcons on notre possession at
nous observerons lesdites conditions.
(7) We understand that this licence shall be valid during its effective period only so long as the terms and conditions to which such licence
is subject have been complied with and that a breach of a term or condition may cause the licence to become null and void.
Nous comprenons bien qua le permis no sera valide pendant Is p4riode qu11 couvrim qua clans to mesure ou ses conditions seront
respect6es at quo touts violation de ses conditions I'annulera.
Principal Officer
Principal irigeant
Principal Officer
Principal didgeant
Signature /
Signature .. e [ ,'1t. <<.
Name in fult/Nom au complet
Ttle/Titre
Address/Adresse�v ,
Bus. Phone/T41. aff. Jl g -S71�9
r
7i"o/ ���o;"��s�,�
�I J r� _
fZ
Date/Date
Witness (sign)
Signature du t6moin
66
Ontario
Provincial
Police
March 31, 1999
Police
provinciale
de I'Ontario
Mr. Walter Burton
Chair, Town of Tillsonburg
Police Services Board
Box 386
Tillsonburg, ON
N4G 4H8
First Nations and Municipal Policing Bureau
777 Memorial Avenue
Orillia, Ontario
L3V 7V3
Phone (705) 329-6200
Fax (705) 329-6217
File: 511 - W - 6208
Re: Realuest for Ontario Provincial Police Costing — Town of Tillsonburg
Dear Mr. Burton,
On March 8, 1999 representatives of the Ontario Provincial Police (OPP) presented to members
of Tillsonburg Council the Proposal for Ontario Provincial Police Contract Policing, prepared
for The Town of Tillsonburg, dated March 8, 1999. This proposal contains two options: one for
an integrated service, and one for for stand-alone service. The cost for these options is quoted as
$1,6692652 and $1,9752574 respectively.
As set out in the document and as indicated at the presentation, these costs consist of salaries,
benefits, overtime, shift and badge premiums, and contractual payouts. Also included is the cost
of other direct operating expenses. These items are based on a per -officer cost and are set out on
pages 28 (for Option One) and 30 (for Option Two) of the proposal.
The per -officer costs are reviewed periodically to ensure they reflect the current actual cost of
each line item. Such a review has just been completed, with the result that certain adjustments
have been made. The effect has been to reduce the overall per -officer cost, thereby reducing the
cost contained in the proposal document to $1,644,543 for Option One and $1,945,718 for
Option Two. The attached revised costing summaries for Options One and Two are provided to
replace those found at pages 28 and 30 in the Proposal document as presented. Also is attached
is a "1999 Contract Charges for Municipal Police Costing".
69
Included in the revised costing summaries is the salary increase for civilian members as negotiated
by the Ontario Public Service Employees Union (OPSEU), which has been ratified. This will have
the effect of increasing the salary of the identified civilian complement (OAG8) by one percent for
19991 retroactive to January 1.
Should you have any questions, please contact Staff Sergeant Ray Davis at (705) 329-6215.
Sincerely,
a-�
William J. Crate, Superintendent,
Commander,
First Nations and Municipal Policing Bureau
WJC1bl
Aft:
lU
O.P.P. COSTING SUMMARY - TOWN OF TILLSONBURG (Option 1)
Estimated Policing Costs for the period
January 1, 1999 to December 31, 1999
Salaries and Benefits
Uniform Members Positions $
Inspector .......................... - -
Staff Sergeant ...................... 0.33 23,558
Sergeant ........................... 1.65 103,986
Constables ........................ 15.00 836,580
Total Uniform Salaries
964,125
Overtime (Provincial Average) ...............................
67,489
Contractual Payout (Vacation & Statutory Holidays) ...............
30,377
Shift & Badge Premiums ..................................
10,302 .,
Benefits (23.5% of Salaries) ................................
226,569
Total Uniforms Salaries & Benefits
1,298,862
Civilian Members Positions $
OAG 8 ............................. 3.00 106,599
OAG6............................. - -
Caretaker 2 ........................ - -
Caretaker 1 ........................ - -
Total Civilian Salaries
106,599
Benefits (22.5% of Salaries) .............................
23,985
Total Civilians Salaries & Benefits
130,584
\ , \\ { • \ {N{{{�N���.�\�tyP�;:�1tiy� • \ \\ �y�h \ 11u,1 �{{\ i y� • ♦ • 5Y.•�Kti�`\�
.1 \ \\ � � •�'...L•\.W •i±i\. �.. 11 N 1�Ly�.•yHy \Y�L \ " 1 4V.1
•N1
� \ Ny+y •N \ {K � �• \ •V 1N
SM1M1
1 1 L\N •.\ ti\\
1LVJtiLl .h2X
:N\\\\ ♦ N\ \ \N•.1vti \ \ ♦\\HNK \ 1{111�{\\{ti\1`t``{1NK\N\1N,f+VK\,14•.\�S:AK1ti\
Other Direct Operating Expenses
Operational Support ........................................
8,881 j-
Prisoner Guards / E)Venses..................................
9,730
Vehicle Usage .............................................
89,451«
Telephone ...............................................
17,455•
Office Supplies ............................................
2,462
Accommodation ...........................................
-
Uniform & Equipment .......................................
10,239.
Furniture & Equipment ......................................
-
Janitorial Supplies ..........................................
-
Communication Support .....................................
20,104 •
Mobile Radio Equipment ....................................
2,768—
Office Automation / OMPPAC.................................
18,135
Total Other Direct Operating Expenses
RHO Municipal Support
179,224
35,873
(31 Mar 99)
O.P.P. COSTING SUMMARY - TOWN OF TILLSONBURG (Option 2)
Estimated Policing Costs for the period
January 1,1999 to December 31,1999
Salaries and Benefits
Uniform Members
Positions
$
Inspector ........................
-
-
Staff Sergeant .....................
1.00
71,389
Sergeant .........................
4.00
252,088
Constables .......................
15.00
836,580
Total Uniform Salaries
Overtime (Provincial Average) ..............................
Contractual Payout (Vacation & Statutory Holidays) .............
Shift & Badge Premiums ..................................
Benefits (23.5% of Salaries) ...............................
Total Uniforms Salaries & Benerits
Civilian Members
Positions
$
OAG 8 ...........................
3.00
106,599
OAG6...........................
-
-
Caretaker 2 .......................
-
-
Caretaker 1 .......................
-
-
Total Civilian Salaries
Benefits (22.5% of Salaries) .............................
Total Civilians Salaries & Benefits
1,160, 057
81,204
35,780
11,937
272,613
106,599
711 ORR
1,561,591
130,584
T+itttari Serets 1692175
Operational Support .......................................
10,460
Prisoner Guards/Expenses................................
11,460
Vehicle Usage ...........................................
105,360
Telephone .............................................
20,560
Office Supplies ..........................................
2,900
Accommodation .........................................
-
Uniform & Equipment .....................................
12,060
Furniture & Equipment ....................................
-
Janitorial Supplies ........................................
-
Communication Support ...................................
23,680
Mobile Radio Equipment ...................................
3,260
Office Automation / OMPPAC ...............................
21,360
Total Other Direct Operating Expenses
211,100
RHQ Municipal Support
421443
TflT'AL'' INIATED�POLICING=COS'F
: $ 1 945 18
(31 Mar 99)
1999 Contract Charges For Municipal Police Costing
The following categories are taken into consideration when preparing the costing proposal:
Particulars 1999 Estimates
Uniform Staff Salaries** Inspector- $81,590
(Based on M9 levels) Staff Sergeant - $71,389
Sergeant - $63,022
Constable - $55,772
Part Time Constable - $44,620
Civilian Salaries**
(Based on 1999 levels)
Overtime**
Contractual Payouts (Vacation & Stats)**
Shift Premium
Service Badge Allowance
Benefits
Operational Support
(Training Recruiting, HR, Servicing)
Prisoner Guards & Expenses
Vehicle Usage
Telephone**
CPIC Lines
Office Supplies
Accommodation
Uniforms & Equipment
Furniture & Equipment
Janitorial Supplies
Communication Support
Salary & Benefits - Operators
Electricity for Towers
Mobile Radio Maintenance
Office Automation including OMPPAC
OAG 8 - $35,533
OAG 6 - $33,222
Caretaker 2 - $33,243
Caretaker 1 - $31,283
7 % of uniform salaries
$ 1,789 per uniform staff
$ 323 per constable and sergeant position
$ 290 per uniform staff
22.5 % civilian / 23.5 % uniform staff
$ 523 per uniform staff
$ 573 per uniform staff
$ 5,268 per uniform staff
$ 1,011 per uniform staff
$ 17 per uniform staff
$ 145 per uniform staff
$ 115 per uniform staff
$ 603 per uniform staff
Actual (if applicable)
$ 74 per uniform staff
$ 1,100 per uniform staff
$ 84 per uniform staff
$ 163 per uniform staff
$ 1,068 per uniform staff
RHQ Municipal Support 2.23 %of Salaries, Benefits and Other D.O.E.
**Municipalities are billed for actual costs at year end. S
T
03/31/99 16:31 a P.02
Alzheimer
Alzheimer Soclety
of Oxford
83 Finkle Street
Woodstock, ON
N4S 3C9
Bus. (519) 421.2466
Fax (519)421-3098
Honorary Patron:
The Honourable
Hilary M. Weston
Lieutenant Governor of Ontario
Charitable Registration
f 13049 80% RR0001
March 31, 1999
Ms. Lana Verstraeten
Corporation of the Town of Tillsonburg
200 Broadway Street
2nd Floor
Tillsonburg, Ontario
N4G 5A7
Dear Ms. Verstraeten:
I am writing to you in regard to the Tag Day that our organization was to
hold on Saturday, March 6, 1999. Due to the stormy weather conditions
that day, we were forced to cancel the event, and we are hoping to
reschedule for a day this summer.
The date we are considering is Saturday, July 24, 1999. I would like to ask
if you would present this request to the Council of the Town of Tillsonburg
for their approval. It is our hope that we will not have to do any further
rescheduling and changing once this date is set.
Thank you for your assistance. We look forward to hearing from you once
a decision has been made.
Sincerely,
(-��6��
Amy Ewing
Administrative Assistant
Oxford ,4
In Case of Transmission Difficulties, Please Call 416-863-2101
Please Deliver To: The Town of Tillsonburg
Minister Hon. Jim Flaherty
Minisft L'hon. Jim Flaherty mi
MUM
Ministry of Labour Mini3tere du Travail
400 Urdversity Avenue 400. avenue university
14th Floor 146 age
Toronto ON M7A 1T7 Toronto (Ontario) M7A 1T7
Tel: (416) 326-7600 Tdl : (416) 326-7600
Fax: (416) 326-1449 Tdlft : (416) 326-1449
April 1, 1999
To: Broader Public Sector Stakeholders
Dear Sir/Madam:
I am writing to you and other broader public sector leaders in our
hospitals, schools, and municipalities to ask for support. I need
that support to help protect the working Wren and women of the
construction industry in Eastern Ontario from unfair competition ---
in essence, to fight for their right to jobs.
In December of 1998, Premier Harris came to Ottawa. He came to talk
about the need to create a level playing field in the competition
for construction jobs between Ontario and Quebec. The Premier then
spoke of a situation where six times as many Quebeckers were working
on the Ontario side, as Ontarians working on the Quebec side.
The premier said then that if Quebec had not removed the key
barriers to ontarians getting constrtictiot jobs in Quebec by
April 1, 1999 the Ontario government would act. - After three months
of intense but largely unproductive discussions, the barriers were
still not down. Ontario had to act. It did.
We have launched an enforcement crackdown in Eastern Ontario to
ensure that everybody working in Ontario plays by our rules. And we
have passed directives that mean Ontario government ministries and
Schedule 3. and 4 agencies are not allowed to award construction
contract's to companies from Quebec.
In the interest of Ontario workers we encourage you to join the
fight for fairness and follow the Ontario government's lead and
voluntarily stop awarding construction contracts to companies from
Quebec.
c
Let's be clear. The issue is one of fair access to jobs for
Ontarians. Since that access has been denied, Ontario has no choice
but to mirror the impact of the restrictions Quebec has imposed. I
ask you to join us in supporting Ontario jobs.
Your active support in our battle for fairness will make a
difference.
Sincerely,
Jim plaherty
Xinister of Labour
X99-00915
ib
Tillsonburg District Craft Guild
41 Bridge St. W
Tillsonburg, Ontario
N4G 5P2
April 6, 1999
David C. Morris
Clerk -Administrator
Municipal Offices - Town Centre Mall
200 Broadway, Second Floor, Suite 204
Tillsonburg, OntarioN4G 5A7
Dear David,
On behalf of the Board of Directors of the Tillsonburg District Craft Guild, we are
requesting to go under the umbrella of the Town solely for the relief of taxes.
We have been assessed with taxes for the years 1997 & 1998. We have applied for tax
exempt status from the regional assessment office but have been advised that we do not qualify.
It has been a struggle to renovate the CN & CP Station and pay off our loans and fundraise for
administration costs. If it were not for the tax bills we have recently received we could finish off
the building in another couple of years and then our fundraising could be directed solely at
administration costs. Since the fall of 1996, we have paid back $18,000 of the $20,000 we owe,
as well as repair and maintain the building. As we are basically a volunteer organization, it would
be extremely difficult to also have to fundraise for taxes on a yearly basis.
As an organization we are committed to promoting tourism in our community. We have
applied to be the depot for Greyhound Bus Lines. In addition to that we hope to be a tourist
information site. We have many people come to the building requesting information about various
attractions in the area. We believe that we offer valuable services to the community. Attached to
this letter is a list of educational services offered in the past year, as well as several letters of
recommendations from organizations using our facilities.
I would be prepared to address Town Council whenever necessary and present our
request. If you have any questions, you can contact me at 842-5864.
Sincerely,
.
Jj iL
1 .,7, i •�,�
Sharon Crane
President, Board of Directors
Tillsonburg District Craft Guild
TILLSONBUH6 T&I-COUNTY
AGHICULTIIBAL SOCIETY
P.O. BOX 43
TILLSONBUEG, ON
N46 4H3
PHONE:i-5f9-842-5964 FAX:f-519-842-2624
April 2, 1999
Town of Tillsonburg
200 Broadway Street
Tillsonburg, ON
N4G 4H3
Attention: Dave Morris
Re: Sausage Fest Celebrations - May 14, 15, 16, 1999
Dear Dave:
The Tillsonburg Tri-County Agricultural Society is planning it's
1999 Sausage Fest Celebrations. We are having our 2nd Annual
Craft Show, Flea Market & Sausage Fest on the Saturday & Sunday.
Friday evening at 6pm, we are holding an all you eat Pork BBQ.
Ticket cost is $5.00 per adult & $3.00 for 5 - 12years,
Preschoolers are free. Saturday evening commencing at 7pm there
will be a Street Dance with entertainment by the Atkinson
Brothers out of Woodstock. Admission for the dance is a Toonie.
The Demolition Derby will be held on Sunday, May 16th at 2pm.
NEW FOR 99 will be a pickup derby along with the regular & mini
demo. Gate admission will be Adults - $3.00, 16yrs & under -
$1.00. Also, there will be a midway set up on the grounds from
Friday, May 15th to Monday, May 16th.
We would like to request permission to have Sanders Street, Ross
Street, John Street and the north end of Hardy Street beyond the
Community Centre Complex closed from Friday, May 14th at noon
until Sunday, May 16th at 6pm.
We will not be requiring the erection of the banner this year as
the Sausage Fest is being held the weekend before the Victoria
Day Weekend.
With your permission, we would like to erect a portable sign at
the corner of North Broadway & Lisgar Ave. from May 7th until May
17th in order to advertise our venues for the Sausage Fest
Celebrations.
Thankyou for your considertion of these requests.
Sincerely,
w
William Hume
President
MONTHLY SITE PLAN REPORT TO TILLSONBURG COUNCIL; - APRIL 12,�1999
FILE NO.
APPLICANT
LOCATION
DATE REC'D
PROJECT DESCRIPTION
DATE OF
STATUS
AGREEMENT
AGREEMENT
DEVELOPMENT
SIGNED
REGISTERED
COORDINATING
MEETING
SPC 7-48
Vance Sod
Farms
Charles St. &
Tillson Ave.
May 12198
Restricted Service Commercial
renovation of railway station
May 28/98
plans have received approval
stamp
yes
yes
SPC 749
Eberhard
Hardware Mftg.
Town Line Rd &
Bell Mill Side Rd
June 24/98
Industrial Plant Addition
July 16/98
plans have received approval
stamp
yes
yes
SPC 7-50
Charcomp
Developments
Broadway &
Bridge Street
Aug. 13/98
Kelsey's restaurant & parking lot
Aug. 20/98
plans have received approval
stamp
yes
yes
Inc.
SPC 7-51
Grassmere
Construction Ltd.
Broadway at CN
Railway (NW
Sept. 2/98
Remax Real Estate Office
Sept. 17/98
plans have received approval
stamp
yes
yes
corner)
SPC 7-52
Kirby Heckford
Broadway at CN
Railway (SW
Nov. 9/98
Tim Horton's with drive-thru
Nov. 12/98
applicant to obtain additional
information relating to
no
no
corner)
landscaping and noise
analysis
SPC 7-53
Grassmere
Construction Ltd.
49 North Street E.
Dec. 1/98
Construction Storage Shed for
Grassmere Construction
Dec. 10/98
plans have received approval
stamp
yes
yes
SPC 7-54
David A. Prince
37 Cedar Street
Dec. 3/98
Storage Shed for Cedar Crest
Wood Products
Dec. 10/98
plans have received approval
stamp
yes
yes
SPC 7-55
Grassmere
Construction Ltd.
79 Broadway
Feb. 26/99
Outdoor Patio for The Copper
Mug restaurant
March 11/99
plans have been approved by
Development Coordinating
no
no
Committee but waiting for
owner's authorization.
ORGANIZATION OF SMALL URBAN MUNICIPALITIES
iSECTION OF: ASSOCIATION OF MUNICIPALITIES OF OrvTARlO
F„F E OF THE
T^•'' `" Tl:. -AQMV 1STRATIVE OFFICER:
March 11 , 1999
.:, 999
i
12 Nelson Street East.
Meaford. Ontario N4L I A I
Tel. (519) 538-1060
Fax (519) 538-5240
E-mail: municival0fteaford.com
Website: w%-A-.meaford.com
BLAST OFF TO THE NEW MILLENNIUM
Join us in Owen Sound for the Organization's 46t' Annual Conference May 5tn,
6t' and 7t'. An outline of the Conference Program is printed on the reverse.
Registration and accommodation information has been distributed by the City of
Owen Sound and inquiries may be directed to Gail Norris at (519) 376-1440
extension 211 or fax (519) 371-0511. Cheques for registration fees should be
made payable to the City of Owen Sound.
As a result of a number of amalgamations of small urban and rural municipalities
we are concerned about maintaining a strong membership in our organization.
Accordingly, it is hoped that new municipalities will continue to send their urban
representatives to the OSUM Annual Conference and formally participate in the
OSUM Caucus.
A nomination form is enclosed and will be received by the Administrative Officer
until April 16t , 1999. Kindly note, this is your only opportunity to put forward
nominations for the Executive Committee.
This .program has a wide variety of topics and allows for opportunity for delegate
participation. Plan on attending the Conference to obtain current information on
municipal issues.
A
r •
.ti
r . _ _ 80
0 S Ujg.:rj
ORGANIZATION OF SMALL URBAN MUNICIPALITIES
461'' ANNUAL CONFERENCE
CITY OF OWEN SOUND
T[290UR� oa 9UCIFLOMM
WEDNESDAY, MAY ST"
10:00 am — 8:00 pm Registration at Harry Lumley Bayshore Community Centre
7:30 pm Ice Breaker Reception
THURSDAY. MAY e
8:30 am Howard Hampton — Leader of the New Democrat Party
Opening Session (Companions invited to attend)
Keynote Address
- Paul Hoffert
Happy Trails
- Ken Buck, ESG International
- Jeff Hemming
- Steve Heydman
12:00 noon Reception and Luncheon
- Premier Harris (invited)
Bill 35 — Energy Act
- Hugh Thomas, CAO — City of Chatham -Kent
- Brian McKerlie, Director Strategic Utility Planning — City of
Chatham -Kent
Feast & Festival
- Jan Bonhomme
- Ann Kelly
Report on 9-1-1
- Jim Fraser, Chair 9-1-1 Advisory Board
- Tom Voisey, Executive Secretary Ontario 9-1-1 Advisory Board
FRIDAY, MAY 7 h
8:30 am Dalton McGuinty — Leader of the Ontario Liberal Party
Municipal Rights of Way
- F.C.M. Presentation by Howard Moscoe
OSUM and AMO in the Future
Michael Power, AMO President
12:00 noon Reception and Luncheon
Luncheon Speaker
- Marsha Boulton, "High Heels to Wellington Boots"
Municipal Social Housing
-Jim Henry, Perth County
6:00 pm Reception, Dinner and Performance -
Glenelg Full Moon Country Dance Band and "The Arrogant Worms"
THE ORGANIZATION OF SMALL URBAN MUNICIPALITIES
1999 NOMINATION FORM
Nomination for OSUM Committee Member
Name of Nominee:
Representing Municipality of :
Is the Municipality a current member of the Association of Municipalities of Ontario ?
YES ❑ NO ❑ (please check one)
Title:
Address:
Telephone #:
Background Information : (municipal service, areas of municipal interest, etc...)
Nominees should be aware the Organization is not responsible for the cost of
expenses associated with organization activities.
Signature of Nominee
Signature of Nominator
Date Signature of Seconder
Please Return to OSUM Administrative Officer c/o Town of Meaford, 12 Nelson Street East,
Meaford ON, N4L W
TRANSPORTATION SERVICES
W5000t,
Memo
To: Jackie Larouche-Merifield
Principal, South Ridge School
From: Lyle Rosnau, Transporrlation Officer
Subject: NEW QUARTER TOWN LINE SI]DiWWATK -
Date: March 24, 1999
Approximately six years ago the Board, with the support of Tillsonburg Town Council, initiated school bus
service from the North Street , James Avenue, and surrounding area to South Ridge School. At that time
there was no sidewalk along Quarter Town Line. Trustees and councillors felt that the safety of students
walking along this route to the school may be hazardous. It was a temporary arrangement until a sidewalk
was installed. The town has now completed a sidewalk along Quarter Town Line to the school.
Therefore, effective September 1999, school bus service will not be provided to students living along
North Street (both sides) from Broadway west to the edge of town including any adjacent built up area. This
change also affects all students between this area and the school.
The existing Board "walking distance policy" designates that school bus service will only be considered for
JK to grade 6 students who live beyond 1.6 km from the school.
Please advise all families from this area who have children attending South Ridge School.
Thank you.
cc Superintendent
Town of Tillsonburg
Bluebird Coachlines
C:�deuVYlcManmVSou`h Ridge welkwpd
83
®lilyd�®
Association of Municipalities of Ontario
1999
AMO
Annual Conference
ATTENTION: Heads of Council, Members of Council and Senior Municipal Staff
Celebrati iS Our fast
Charti11,5 Our future
Dear Municipal Colleague:
As a regular delegate to the annual AMO Conference there is a lot you probably already know.
You probably know, for example, about the conference program and that you'll hear the finest speakers in
Ontario on topics ranging from electricity restructuring to the Municipal Mandate for the next provincial
election. You already know that this is your best opportunity to rekindle acquaintances with colleagues
from other municipalities around the province and to meet and speak with provincial cabinet ministers and
officials to get their views on the leading municipal issues of the day.
But what you may not know is that you can save money by registering early.
early bird registrants will save more than $100 on a full registration.
early bird registrants will save more than $50 on a one -day registration.
early bird registrants will save more than $40 on a companion registration.
In addition, 1999 is the 100th anniversary of AMO. We want the 1999 Conference to be the best ever, so
be sure to invite your senior municipal staff so they can take advantage of visiting a broad variety of
exhibitors who can provide the latest in goods and services savings available to local government.
We will attract more delegates than ever before. This year we're at a new hotel -- the Westin Harbour Castle
— so book early to ensure you get a room on -site. Make sure you don't get left out — register today!
So please make sure that you complete the attached registration form and send it back to AMC) with your
--
payment before April 30,1999 to get early savings.
Yours truly,
t o I o _ ----
Michael Power, AMO President
,NAUUer\CorporahAM0_Annm Cmfemen Con499Venrrpronw.wpd
83/Z4/99 88:10:38 EST: ASSOCIATION OF?->
MAR-23-99 TUE 07:08 PM AMO
Member communication
Alert
Clerk - Town of Till Page 89Z
FAX NO. 4169716191 P. 01/02
Association of
tti zAT1tvc - Municipalities
wv of Ontario
Ut
5 393 Univemity Avenuu, Suhe 1701
Toronto, ON MSG 1E6
Tel: (416) 971-9656 • fox: (41e) 9714191
email: emocamo.mLMICOm.com
Please ensure that copies of this are distributed to all Members of Council
For Immediate Action March 23, 1999 - Alert - 991009
Municipal Exposure Reduced
Facts:
Finance Minister Ernie Eves announced today that, retroactive to January 1, 1999, the Province
would assume half the approved cost of land ambulance and public health services. In addition, the
Government has also extended the deadline for the final transfer of responsibility for the delivery of
land ambulance from January 1, 2000 to January 1, 2001, and gives the AMO/MOH Implementation
Steering Committee time to look at land ambulance dispatch and other matters.
The Province will also help with cash flow matters by extending the deadlines for school board
remittances and interest relief. Additional funding for special circumstances, northern transition
assistance and municipal restructuring are also included.
The Province will be releasing detailed municipal numbers that include 1998 adjustments and
Provincial Offences revenue.
You should have already received a package of information from the Minister of Finance that
includes a letter from Finance Minister Ernie Eves, a Media Release and a Background document
outlining the Government announcement. The information is also available on Municom as well as
on the Ministry of Finance web page located at http://www.gov.on.ca/FIN/enalish/enghome.htm.
Attached is a copy of a Media Release that was issued by AMO shortly after the announcement, The
Release outlines President Michael Power's reaction to the announcement, stating that this
represents a significant step toward reducing the municipal exposure to open ended social and
health programs.
AMO Action:
AMO is continuing to examine the details of the announcement, and, along with municipal
professional associations, will work on obtaining more details. We will keep members informed on
specific details that emerge over the next few days.
This information is available through AMO's MUNICOM network at www.municom.com_
For more information contact: Pat Vanini, Director of Policy and Government Relations at (416) 971-9856 ext. 316
or email: pvanini@amo.municom.com
Transmission problems: Carleen Newland at 416-971-9856 ext. 300
85
}
83/Z4/99 88:11:09 EST: ASSOCIATION OF?->
'MAR-23-99 TUE 07:09 PM AMO
Media communication
News Release
For immediate release
Clerk - Town of Till Page 083
FAX NO. 4169716191 P. 02/02
Association of
r;
Municipalities
of Ontario
3W Urj%mmUy Ave, Suite 1701
Tomato, ON MSG 1 E6
lei: (4t% Q71-9�W - tan: (41 B) 071.6181
emalf: amucamo.muRlcom.cam
NWS - 99/001
AMO WELCOMES INCREASED PROVINCIAL SUPPORT
Toronto, Ont., March 23, 1999 ^ The Association of Municipalities of Ontario (AMO) welcomes
today's announcement that the Province will increase its financial support for land ambulance and
public health services, and help municipalities deal with cash flow matters.
"We are pleased to see that the Government has listened and responded to the advice
municipalities have provided," said AMO President Michael Power. "While we believe land
ambulance and public health are appropriately the responsibility of the provincial government,
today's announcement is a critical step along the path to the removal of all income redistribution
programs from the property tax base. This is a permanent adjustment to municipal base budgets
that helps reduce the exposure of the municipal property tax payer to open ended program costs
associated with public health and land ambulance," he said.
Finance Minister Ernie Eves announced today that retroactive to January 1, 1999, the Province
would assume half the approved cost of land ambulance and public health services. In addition,
the Government has also extended the deadline for the final transfer of responsibility for the
delivery of land ambulance from January 1, 2000 to January 1, 2001. "Municipalities are known for
delivering first-rate services. This will give municipalities the time to put good service plans in place
to meet the needs of our individual communities,"said Power,
The Community Reinvestment Fund (CRF) will be adjusted to reflect the new cost -sharing
arrangements, and in addition, the Province has provided a number of cash flow supports which
are also very welcome.
"This delivers on the Government's promise to share the improved economic benefits in Ontario
with the municipal order of government," AMO President Power said.
The Association of Municipalities of Ontario is a non-profit organization with member municipalities
representing 95 per cent of Ontario's population. The mandate of AMO is to promote, support and
enhance strong and effective municipal government in Ontario.
-30-
For more information, contact:
Dan Remington
Communications Coordinator, AMO
(416) 971-9856 ext 312 or (416) 992-9738 (cell)
Backgrounder
Document d1information
Nfnlstry of Finance Enlimm des Finances
Queen's Park Queen's Park
Torardo ON M7A 1Y7 TOMMO ON M7A IY7
Local Services Realignment:
A new provincial -municipal relationship
Beginning in 1998, the provincial government
and Ontario's municipalities embarked on a new
division of responsibility for local services.
As a result, municipalities have taken on about
$3 billion in new service responsibilities. At the
same time, the provincial government took on
about $2.5 billion in education costs previously
paid by residential property taxpayers. The
province also provides permanent annual
funding ($600 million in 1998) to make sure
municipalities have the necessary resources to
take on their new service responsibilities.
The Local Services Realignment at a glance
Education
Province has reduced residential education
taxes by 50 per cent and assumes this
education funding responsibility
Province has set and frozen the residential
property tax rate for the remaining 50 per
cent
100 percent provincial responsibility
• Children`s Aid Societies
Homes for Special Care
• Long Tenn Care
Shelters for Abused Women
Dedicated Supportive Housing
• Ferries
100 per cent municipal responsibility
• GO Transit
• Municipal Airports
• Municipal Transit
O Ontario
• Police'
• Property Assessment services (province to
pay transitional and appeal costs)
• Septic System Inspections/Approvals
• Sewer and Water
• Social Housing
80120 provincial/municipal shared
responsibility
• Child Care
• Ontario Disability Support Program
(administrative costs shared 50150)
• Ontario Works (administrative costs shared
50/50)
• Dorniciliary Hostels
• Ontario Drug Benefits
50/50 shared responsibility
• Land Ambulances
• Public Health Programs
New justice partnership
• Municipalities to administer and prosecute
more Provincial Offences Act matters and to
keep net fine revenue
Revenue changes
• Farm tax, managed forests and conservation
lands tax rebates eliminated and replaced
with new property classes with reduced tax
rates; conservation lands to be exempt
• Gross Receipts Tax transferred to province
'The CRF recognizes costs above $90 per
household for eligible municipalities.
6 ./
P43rcnanent implementation funding
• Community Reinvestment Fund
Short term transitional assistance in 1998
• Municipal Capital and Operating
Restructuring Fund:
- $173 million for non-profit housing
- $200 million for transportation
- $200 million for water and sewer
• $75 million in 1998 for Special Transition
Assistance
• $77 million in 1998 in the Special
Circumstances Fund for municipalities facing
extraordinary impacts related to the Local
Services Realignment
• $42 million to Ontario Housing Corporation
for capital repairs and upgrades
$335 million to address impacts of
transferring 5,166 km of provincial highways
to municipalities. A further $50 million to
provide a three-year maintenance allowance
and to help pay for bridge construction_
• Municipal Restructuring Fund
- $75 million in 1998 to help restructuring
municipalities cover one-time up -front
investments that will lead to long-term
savings
• Northern Transition Assistance
- $774,000 in 1998 to help northern
municipalities that have annexed
unincorporated areas
• Up to eight -month interest -free deferral of
payments due to the province for delivery of
services
• Four -month Interest free deferral of
municipal school board remittances
Municipal costs are falling
• Most municipalities have experienced
declines in Local Services Realignment costs.
These declines totalled $170 million in 1998.
Municipalities are meeting the challenge
• At the outset, many municipalities
predicted tax increases in the 20 to 35
per cent range to offset the financial
impacts of the Local Services
Realignment.
Even though 1998 was a year of change,
with the province and municipalities each
taking on new financial responsibilities,
taxes went up in fewer municipalities in
1998 than in an average year between
1986 and 1995. When this adjustment is
complete, municipalities will have a
financial stability they have never had
before.
For details on enhancements to Local
Services Realignment in 1999:
Refer to the backgrounder titled "Local
Services Realignment: 1999
Enhancements."
For more information, please contact:
Christian Bode, (416) 325-0328
Communications Branch
Backgrounder p Ontario
Document dlinformation
Wale" of Finance Minbtaro dos Fhuvvn
Queen's PaFk Queen's Paris
Tarartia ON WA 1Y7 Toronto ON WA !Y7
Local Services Realignment --1999 Enhancements
Background
Under the Local Services Realignment announced May 1, 1997, municipalities took
responsibility for about $3 billion worth of local services. At the same time the province
took on about $2.5 billion in education costs previously paid by residential properly
taxpayers. The province also provides permanent annual funding ($600 million in 1998)
to ensure municipalities have the necessary resources to take on their new service
responsibilities. Services to be taken over by municipalities included land ambulance
and public health.
Municipalities assumed control and management of their new financial responsibilities
on January 1, 1998. Some services, including land ambulance, had later dates for the
transfer of program administration. Implementation of the transfers is now well under
way -
Province takes on half of cost for land ambulances, public health
What is the Government of Ontario announcing today?
The Government of Ontario will:
• share half the municipal costs for public health and land ambulance approved by
the Ministry of Health, effective January 1, 1999.
extend the deadline for the final transfer of land ambulance service delivery from
January 1 j 2000 to January 1, 2001.
adjust the Community Reinvestment Fund to reflect the new cost -sharing
arrangement, and add $20 million to the fund to ensure all property taxpayers will
benefit from the new arrangement.
provide year-end adjustments to 1998 Community Reinvestment Fund (CRF) grants
to municipalities that experienced increases in net Local Services Realignment
costs far 1998.
Why has the government made this decision?
Municipalities have asked the government to provide them with greater certainty
regarding their new responsibilities so they are better positioned to deliver benefits to
property taxpayers from the exchange of services. The government is responding to
this request.
Sharing the costs for land ambulance and public health programs with municipalities
will improve local accountability for locally -delivered services, while ensuring provincial
standards for public health and ambulance services are met, for the benefit of all
Ontarians.
69
e
-2-
Municipalities and operators have also asked for more time before land ambulance is
transferred to the local level. Today, the government is responding to their request.
Extending the final deadline for transfer of land ambulance service delivery recognizes
that municipalities are diverse, and some may need more time to implement the
transfer. Many municipalities are ready to take on this service. Those transfers will
continuo as planned. The service will be under local control and management for all
municipalities by January 1, 2001.
How will this affect services to the public?
Land ambulance and public health services will be delivered locally, where they can be
integrated with other community services. The government will partner with
municipalities by taking on one-half the cost of these services. Extending the final
deadline for the transfer of land ambulance delivery to January 1, 2001 will also allow
more time for the province and municipalities to work on implementation issues, such
as the appropriate role for municipalities in ambulance dispatch.
What does this mean for municipalities?
The total cost of land ambulance and public health services approved by the Ministry of
Health is approximately $600 million.
The Community Reinvestment Fund (CRF), which helps municipalities with the cost of
their new service responsibilities, will be adjusted to reflect the new cost -sharing
arrangement. Rather than a straight dollar -for -dollar trade, the province is leaving
$20 million in the CRF so that municipalities are better positioned to pass the lower
costs along to their taxpayers.
Land ambulance services are most appropriately provided at the local level but
municipalities will have an additional year to plan for a smooth transition to local
delivery of land ambulance services.
What other enhancements are being made to LSR in 1999?
1999 Funding for municipalities
Special Circumstances Fund
Details of a Special Circumstances Fund for 1999 vAll be announced shortly by the
Chair of Management Board.
Municipal Restructuring Fund
The government is giving $10 million in 1999 to help municipalities with restructuring
orders signed between April 1, 1998 and March 31, 1999, to cover one-time, up -front
investments that will lead to long-term savings.
Northern Transition Assistance
$10 million in 1999 will help northern municipalities that have annexed unincorporated
areas.
90
i
f
_ � y
- 3 -
Revised police costing methodology
The costing methodology for non -contract OPP policing has been revised in 1999,
reducing municipal costs by an estimated $22 million.
Payments in -lieu on leased property
For the first time the province will make payments -in -lieu of taxes to municipalities for
property it occupies and leases from tax --exempt organizations such as the federal
government and municipalities. The province already makes payments -in -lieu of taxes
of properties it owns or leases from taxable tenants.
Extension of 1999 deadlines for municipal taxation
Upper tier rating by-law deadline is extended 30 days to April 30, 1999.
• To give municipalities the additional time they had requested to implement the
requirements of the 10-5-5 capping provisions for business property taxes set out in
the Fairness for Property Taxpayers Act, 1998, the province will extend the deadline
for the March 31 and June 30 school board remittances. The government will make
equivalent payments on behalf of municipalities directly to school boards.
Municipalities that send out recalculated 1998 tax notices before March 31 will
have until April 30 to repay the instalment without interest to the province_
Municipalities that send out tax notices after March 31 will have 3a days after tax
notices are mailed to repay the province without interest. School board
remittances must be repaid no later than July 31 0 1999.
The June 30 remittance will be extended to July 31 for municipalities that have
not billed by June 1.
• The timing of recalculated 1998 tax notices may also affect the calculation of the
1999 interim bills. For affected municipalities, the province will provide interest relief
for the non -school -board share of the 1999 interim tax bills, up to July 31.
Municipalities may apply to the Minister of Municipal Affairs and Housing for this
assistance, which will be granted based on the timing of adjusted 1998 tax notices.
• As promised, the province will also provide assistance with the administrative costs
of billing for those municipalities that have met the requirements of the 10-5-6
capping provisions of the Fairness for Property Taxpayers Act. Details will follow
shortly.
Municipal costs are falling
For 1999, Local Services Realignment costs are expected to decline $390 million from
the estimates released on March 31, 1998.
Will
For further information, contact:
Rob Mitchell, (416) 325-9566 Christian Bode, (416) 325-0328
Minister's Office Communications Branch
Aussi disponible en frangais. 1
LONG POINT REGION CONSERVATION AUTHORITY
ANNUAL MEETING - MINUTES
February 26, 1999
The Annual Meeting; of the Long Point Region Conservation Authority was held at the Authority-
Boardroom at I p.m. with Chairman D. Van Londersele in the chair. All members were present
except committee members G. Smith and L. Brown. Staff in attendance were J. 04mer,; P=Bravener^ , B. Baskerville, D. Holmes, .J. Robertson and W. Cridland. The Chairman welcoibeftigm 'erg, Stahl;.
and guests.
The Chairman reminded members that the Long Point Foundation Dinner/k-uctton is being held on
March 26 R I
The Chairman called for any disclosures of interest. M. Gartshore stated she felt she had a conflict
with an item within the 1999 Budget that requires approval. The conflict is within the dam operation
section. P. Black stated he had no pecuniary interest with the Forest Management Plan due to his past
membership/involvement with the Norfolk Field Naturalists.
Chairman D. VanLondersele called upon the members to introduce themselves. He then introduced
the General Manager who in turn introduced LPRCA staff. The Chairman then introduced the
following guests and asked those who wished to speak/bring greetings to do so.
Guests in attendance were R. Kalmbach, Mayor City of Nanticoke; A. VanKastern, Mayor Township
of Malahide; R. Sprau, Deputy -Mayor Township of Delhi; C. McQueen, Councillor, Township of
S.W. Oxford; K. Smale , General Manager, Catfish Creek C.A.; S. Peck, Chairman, Long Point
Foundation; A. Denys, District Manager, Ministry of Natural Resources; C. Maher, Area Supervisor,
Ministry of Natural Resources; T Haskett, Member, Lee Brown Marsh Committee; R. Blakeley,
Member, Backus Management Committee; L. Hayden, Account Manager, Canadian Imperial Bank
of Commerce; W. Dawtrey, Manager Canadian Imperial Bank of Commerce; D. Puttock, Forest
Management Consultant; K.Elliot; J. McCracken; S. Williams; and A.Courtiere from the South
Walsingham Steering Committee.
The Chairman called upon everyone to join in the recognition of two past members who passed away
in 1998. The Chairman called upon Irma Csubak and her family for a presentation of a plaque in
recognition of years of service from 1980 to 1998 for Joe Csubak who had been a regional
representative for the Region of Haldimand Norfolk and a past Township of Delhi, appointee. Mr.
Csubak had been a member of the Resources Management Committee. Mr. VanLondersele spoke of
the valuable contribution that Mr. Csubak had made over the years to LPRCA. Mr. VanLondersele
expressed it was an honor for him personally to be able to make the presentation to Mr. Csubak's
family. The Chairman then called upon Tom Haskett, member of the Lee Brown Committee to make
the presentation to Kaye Hunter. Mr. Haskett expressed his pleasure in being able to make the
presentation on behalf of the Lee Brown Committee and for the Chairman G. Smith who was unable
to attend. Mr. Haskett stated it had always been a pleasure to work with Lorne Hunter. Mr. Hunter
had been a member of the Committee since 1975 and was a man who was a very strong supporter of
the community and was well respected for his contributions over the years. Both Mrs. Hunter and
Mrs. Csubak and her family thanked the Long Point Region Conservation Authority members, and
staff and expressed their appreciation.
92
FULL AUTHORITY COMMITTEE MEMBERS
Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester,
Roger firth, Jack Petrie, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells
v
February 26, 1999
MOTION A-1- moved by C. VanPassen, seconded by B. Abele and carried that the minutes of the
previous meeting of the Full Authority held February 3, 1999, be adopted as circulated.
Business Arising:
J. Wells expressed his concern with procedure of a motion that was presented at the previous meeting
that was not an agenda item and had already been dealt with by the Resource Management
Committee. It was in reference to a motion put forth regarding the removal of the Rocks Mill dam.
Mr. Wells requested that proper procedure be followed in the future and unless an item was an
emergency situation that it be dealt with as per the regular process. He expressed his dissatisfaction
with being asked to vote on a recommendation that had not been properly assessed for cost and budget
purposes. He also stated that it was totally unfair to staff to have them follow a process that had been
previously approved. It then put them into an awkward position after asking landowners to provide
comments at a specific date/time. Mr. Black expressed the same view as Mr. Wells and voiced his
concern that procedures had been bypassed and that the process doesn't reflect well on board
members and staff who were following a process which left them open to being castigated. The
Chairman agreed that policy and procedures do need to be followed and that the motion in question
should have been deferred.
Mr. Baskerville was questioned regarding the two legal motions. He responded that the legal process
has commenced for both. He also stated that both sites can be repaired without court action.
Review of Committee Minutes:
P Black noted he was glad to see that the authority was going to prepare a five year forecast of capital
budget items. He suggested that this may help the public/members understand the status of the
authority reserves and identify the process for use in the future. S. Hazen questioned the job
description for the forester/park assistant supervisor. Mr Holmes stated he feels that it wont be a
problem and that it should attract a person with a forestry diploma and will allow them year round
employment.
MOTION A-2 - moved by L. Chanda, seconded by P. Black and carried that the authority accept the
recommendations made and approve the action taken as recorded in the minutes of the following
meeting: Finance & Personnel Committee - February 17, 1999.
Correspondence:
W. Stewart - regrets re: annual meeting attendance.
Town of Simcoe - indicating council's disappointment of not electing the Vice -Chairman to the
position of Chairman this year as in the past and their concern that it may be difficult to find
appointments to sit on the Board on behalf of the Corporation of the Town of Simcoe in the future.
J. Wells requested to speak to the correspondence to help clear the air and address the concerns that
had been expressed by the public both personally and through the media coverage. Mr. Wells noted
that the process was done in a democratic process, with scrutineers collecting the ballots, counting,
and destroying same. He stated that the authority had done nothing wrong. G. Sytsma expressed the
same view as Mr. Wells and that the election process had clearly been perceived differently than that
which had occurred. S. Hazen requested and members agreed that a letter be prepared by the General
FULL AUTHORITY COMMITTEE MEMBERS 93
Brian Abele, Peter Black, harry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth. Jack Petrie, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 2
v
N
February 26, 1999
Manager and sent to the Town of Simcoe clearly indicating that the election process had been
perceived wrong and that the authority was following proper procedure when they chose to elect the
new chairman Mr. VanLondersele. Several members congratulated Mr. VanLondersele.
Darleen De�(rierk - thoughts on the draft Forest Management Plan which will be given to Mr. Puttock.
Draft Forest Management Plan - The Chairman called upon D. Puttock to present the second draft
forest management plan that is being prepared for LPRCA for the years 2000 to 2019. Mr. Puttock
used the overhead projector to present the specifics of the plan. The context of the plan outlines the
historical perspective for management, the plan period, the forest itself -flora, fauna, physiography and
forest communities. LPRCA has over 11,000 acres of property of which 9,186 acres is forested
Those properties are ecologically diverse, mature, and fragmented and some are unique. Mr. Puttock
stated that the overall goal is to ensure the ecological sustainability of the LPRCA forests and its
associated natural heritage features and values through the utilization of an integrated ecosystem -
based approach to management. He went over the objectives and strategies; showed the themes and
actions necessary for integrated forest management and discussed forest management considerations.
The second draft plan recommends that the authority protect 20% of forest area as no management
activities other than hazard tree removal. Presently the Backus Woods makes up 319 ha/8.6% and
the Watson C. A. has 124ha/or 3.3% that meets the criteria for no management activities and 302
ha/or 8.2% remains to be identified. The CLTIP has no requirement to have a forest management plan
prepared for those areas and these properties may very well be significant to the objective to meet the
8.2% yet to be determined. Mr. Black questioned the public consultation process and the fact the
LPRCA does not have an overall plan for the acquisition of land. M. Gartshore expressed her concern
that she does not feel there is a good understanding of the plan and that everyone has to keep in mind
that there is new technical data being developed daily that will provide further information for
assessment/planning which will need to be considered. The chairman thanked Mr. Puttock for his
presentation. The public meeting is being held on March 9" at 7 p.m. in the authority boardroom.
The final comments from the public will be March 26". It's hoped that the plan may be considered
for approval at the April 7`h meeting or the May 5`h full authority.
Annual Reports for 1998
Past Chairman L. Chanda highlighted his most memorable events in 1998 and during his term as
Chairman. He noted how honored he was to have been part of the 50'h anniversary and Backus Mill's
2001h anniversary celebrations. The General Manager, J. Oliver, stated that he had been looking
forward to this year's annual report for some time, as it marks very important milestones in the
progress of our conservation authority. J. Lester gave a review of the financial activities and thanked
members and staff for achieving a balanced budget. C. VanPassen reported on the Resource
Management Committee decisions in 1998 and referenced the decision to hire a consultant to prepare
the Forest Management Plan. J. Petrie reviewed the Backus Management Committee activities and
paid appreciation to the Long Point Foundation for their support. T. Haskett reported for the Lee
Brown Management Committee and pointed out that approximately $90,000 was generated from this
operation due to management direction.
Members and staff acknowledged that J. Robertson, Supervisor of Community Relations had done
a wonderful job in preparing the 1998 Annual Report. Favorable comments were made with the
changes and layout.
FULL AUTHORITY COMMITTEE MEMBERS - '� 4
Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, 3
Roger Orth, Jack Petrie, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells
a
February 26, 1999 "
r
MOTION A-3 - moved by S. Hazen, seconded by J. Wells and carried that the Annual Reports of
1998 operations be accepted as presented February 26, 1999.
The Supervisor of Finance & Administration presented the 1998 financial statements. Mrs. Bravener
reviewed the statements and schedules in detail. She reported 1998 was a successful year and a
balanced budget was achieved. The reserves increased by $71,067. She pointed out that the authority
does have a detailed list of reserves which is in the authority audit and is available to the public. Mr.
Black had stated earlier in the meeting that there was not sufficient information on the reserves for
the public. The authority land holdings increased by 76 acres. The provincial transfer payments were
down by $36,191 compared to 1997. The general levy remained the same as 97 which equates to
$4.54 per capita. Conservation Operations for the parks were very close to the projected budget for
revenue. Mrs. Bravener thanked the members and staff .
MOTION A-4 - moved by F. Sanderson, seconded by J. Lester and carried that the financial
statements for the year -ended December 31, 1998, as prepared by Millard, Rouse & Rosebrugh,
Chartered Accountants for LPRCA be approved.
Chairman D. VanLondersele expressed the opinion that he would like authority board members to
consider streamlining the committee structure and he wishes to see this as an agenda item in the near
future. He suggested that a structural change to a committee could occur and be assessed after six
months before it's formally approved/changed.
Election of Committee Chairmen and Appointments to Committees:
The Chairman called for election of Committee Chairmen for 1999.
Nominations for Chairman of Finance & Personnel - J. Wells nominated J. Lester. After three calls,
there were no further nominations. Moved by R. Orth and seconded by C. VanPassen.
J. Lester was asked if he would allow his name to stand. He declared yes. D. VanLondersele declared
J. Lester Chairman of Finance for 1999 and congratulated him.
Nominations were called for Chairman of the Resources Management Committee. L. Chanda
nominated B. Abele. After three calls, there were no further nominations. P. Black moved and R.
Orth seconded nominations be closed. B. Abele was asked if he would allow his name to stand. He
declared yes. D. VanLondersele declared B. Abele Chairman of Resources Management for 1999 and
congratulated him.
Nominations for Chairman of the Backus Management Committee were called. P. Black nominated
J. Petrie. After three calls, there were no further nominations. S. Hazen moved and B. Abele
seconded nominations be closed. J. Petrie was asked if he would allow his name to stand. He
declared yes. D. VanLondersele declared J. Petrie Chairman of Backus Management Committee for
1999 and congratulated him.
Nominations for the Land Acquisition Committee were called. R. Orth nominated F. Sanderson. J.
Petrie moved nominations be closed after hearing no further nominations. Seconded by J. Lester. F.
Sanderson agreed to let his name stand. D. VanLondersele declared F. Sanderson Chairman of the
Land Acquisition Committee.
95
FULL AUTHORITY COMMITTEE MEMBERS
Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester,
Boger Orth, Jack Petrie, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 4
February 26, 1999
The striking committee was formed consisting of the Authority Chairman, General Manager, and the
three Committee Chairmen. Ballots were distributed to members to select their first and second
choices for the committee they preferred to serve on in 1999.
Motion A-5 xvas read indicating the report of the striking committee. Discussion followed prior to
approval/vote . J. Wells graciously changed his position on Finance & Personnel with R. Orth who
had been placed on Backus Management to accommodate J. Lester & R. Orth who drive together and
only submit one mileage.
MOTION A-5 - moved by J. Wells, seconded by C. VanPassen and carried that the report of the
striking committee be approved as follows:
Finance & Personnel: L. Chanda, P. Black, R. Orth, F. Sanderson
Resources Management: C. VanPassen, S. Lamb, M. Gartshore, G. Sytsma
Backus Management: S. Hazen, J. Wells
The Chairman introduced three guests who had joined the meeting and welcomed them. H. Verhoeve,
Mayor, Township of Norfolk; R. Eddy, Mayor, County of Brant; and T. Millar, Backus Management
Committee. The representatives brought greetings.
The General Manager presented the 1999 draft budget known as #4 for approval. Mr. Oliver reported
that draft # 4 is up slightly from the approved 1998 budget. There are no significant changes to
Corporate, Community Relations and Backus Heritage operations. The Watershed Management
operations have been increased in the Flood Control Operation and the authority is requesting a larger
portion of provincial funding than 1998 to compensate for the small portion it's received in the past.
Field Services is showing an allocation of $67,186 to be expensed to the new agreement forest
product reserve compared to $93,309 in 1998. P. Black had asked earlier in the meeting why the 99
draft budget showed an amount going into reserve and an amount coming out of reserve. P. Bravener
had explained to him that both reserves were different and the transactions were necessary to expense
the proper accounts and follow accounting procedures. There is $86,000 being shown as a removal
from the Old Agreement Forest Reserve in the 1999 budget. Other programs and projects are down
from 1998 because of the closure of the Third Century Campaign which has a remaining $64,377 to
expense in 1999. The capital section consists of Administration Building repairs and Haldimand C.A.
improvements. Mr. Oliver pointed out that if the authority proceeds with any repairs to Rock's Mill
Dam in 1999 there is no funding presently built into this budget to meet that expenditure as Rock's
Mill Dam is not eligible as a grantable project.. Mr. Oliver pointed out that the authority levy
apportionment is the same as 97/98 and is still based on 97 discounted equalized assessment
apportiment. Current legislation is being reviewed on the assessment and there will probably be
changes for the year 2000. Mr. Oliver pointed out that under the other program category that the
Projects that were requested to be funded by the Long Point Foundation are not built into this budget
and will be added as approved once the annual dinner/auction is final and it can be determined what
funds they have available. The General Manager pointed out that the $5,000 shown as special levy
for the County of Brant will only happen if they choose to dispose of the land and the authority
formally approves to purchase same. R. Orth questioned the special levy and Mr. Oliver reminded
him that it would be subject to further discussion/debate and approval.
The General Manager noted that it was a requirement to have a recorded vote as per the general levy.
M. Gartshore noted her conflict that she had declared earlier. R. Orth suggested that M. Gartshorq
FULL AUTHORITY COMMITTEE MEMBERS
Brian Abele, Peter Black, harry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester,
Roger Orth, Jack Petrie, Floyd Sanderson, Garry Sytsma, Dan van Londersele, Chris Van Paassen, John Wells 5
February 26, 1999
would have to vote on approval of the budget as an appointee. Discussion followed and staff were
given direction to research policy and if a change was required that the motion would be amended and
M. Gartshore would be requested to vote yes or no to approval of the 1999 Budget.
MOTION A-6 - moved by G. Sytsma, seconded by J. Petrie and carried that the 1999 Budget be
approved as presented February 26, 1999 with a total expenditure of $1,903,254, and further that the
general municipal levy be set at $440,421, and apportioned in accordance with the same percentages
as in 1998. Those in favor- B. Abele, P. Black, L. Chanda, S. Hazen, S. Lamb, J. Lester, R. Orth, J.
Petrie, F. Sanderson, G. Systsma, D. VanLondersele, C. VanPassen, and J. Wells, M. Gartshore -
abstained.
MOTION A-7 - moved by P. Black, seconded by S. Lamb, and carried that the following items of
business be approved:
a) The Chairman or Vice -Chairman and the Supervisor of Finance & Administration be authorized
to borrow at the Canadian Imperial Bank of Commerce Simcoe as required for the day to day
operations of the Authority as per terms of the borrowing resolution approved by the CIBC;
b) Millard, Rouse and Rosebrugh be appointed Auditors for the 1999 fiscal year;
c) That pursuant to Section 26 (2) and 27(2&3) of the Conservation Authorities Act RSO 1990,
Chapter 27, All Member Municipalities be designated as Benefitting Municipalities for the
Administration, Capital and maintenance Costs excepting Deer Creek, Lehman and Watson C.A. `s
in the same proportion that the discounted equalized assessment of the whole Authority or part thereof
bears to the total assessment of the whole area under the jurisdiction of the Authority;
d) That all members appointed to Committees of the Authority from the Community at Large be
deemed to be Authority members for the purpose of receiving remuneration for their services on the
same basis as regular members of the Authority for 1999.
e) That the Authority Chairman be designated as the Authority's representative to Conservation
Ontario (CO), with the Vice -Chairman designated as alternate, and further that the General Manager
be directed to participate in the appropriate Strategic Committee of CO, and be authorized to vote in
absence of the designated representatives.
Chairman D. VanLondersele thanked everyone in attendance and requested their continual support
to work together for the benefit of the watershed residents. He thanked everyone for their patience
and members applauded him for a successful well run meeting. He then invited everyone to stay for
some light refreshments and fellowship.
D. VanLondersele
Chairman
P. Bravener
Supervisor of Finance & Administration
C7
FULL AUTHORITY COMMITTEE MEMBERS
Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester,
Roger Orth, Jack Petrie, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 6
4 C.
a MIA
• l ► • • ►
200 Broadway, 2nd Flr., Tillsonburg, ON N4G 5A7 Telephone_ (U9.)842-6428---_
DATE: April 6, 1999 FILE: ZON. 7-269 - Estate o�.eoW-&I sy r.
Purpose and Effect of the Proposed Zoning By -Law Amendment
The Council of the Town of Tillsonburg is considering an application for Zone Change from
'Development (D)' to 'Residential First Density (R1)' to permit the construction of a single detached
dwelling on the property.
The subject property is located on the north side of Potters Road, lying east of the CP Railway,
being Lot 7, Part Lot 6, Plan Number 1653, In the Town of Tillsonburg.
Public Meeting
The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed zoning
by-law amendment on:
Date: Monday, April 26, 1999
Time: 8:00 p.m.
Place: Municipal Offices, 200 Broadway, 2nd Floor
Town Centre Mall, Tillsonburg
Attached is a copy of the proposed plans. You are invited to attend the public meeting, and we
would welcome your comments or suggestions either in writing or presented in person at the
meeting.
Other Planning Act Applications None
Please be advised that Council may approve, modify or refuse the requested zone change at the
meeting. If you do not attend or are not represented at the meeting, Council may proceed and may
not advise you of any proposed modifications. If a by-law is approved, notice of passing of the by-
law will be mailed or published in a local newspaper.
If a person or public body that files an appeal of a decision of the Town of Tillsonburg in respect
of the proposed zoning by-law does not make oral submissions at a public meeting or make written
submissions to the Town of Tillsonburg before the proposed zoning by-law is adopted, the Ontario
Municipal Board may dismiss all or part of the appeal.
Additional information relating to the proposed zoning by-law amendment will be available for
inspection between 8:30-12:00 am and 1:00-4:30 pm, Monday to Friday, at the County of Oxford
Public Health and Planning Office, Woodstock. If you have any questions regarding the above -
noted application, please contact Michael Barrett, Intermediate Planner, ext. 337, of the Public
Health and Planning Department.
Yours truly,
/M /� /6
/lb M. R. BraggeMP
Att. Director of Planning
County of ODepartment& Planning
415 Hunter Street, Court House
P.O. Box 397, Woodstock, On N4S 7Y3
Telephone: 519-539-9800
Application for Zone Change ZON 7-269
9 X aR .XXr9,LX
Estate of GeorgeGilvesy Sr., Potters Road
NOTETNOTA RANNOFS OFSURVEV
LHLSOMURGRG-BgflflE„ IPFAlf00X. 09JMR1999