990520 Regular Council Meeting AgendaTHE CORPORATION OF THE TOWN OF TILLSONBURG
COUNCIL AGENDA
THURSDAY -- May 20`h, 1999 — Immediately Following Executive
ORDER OF BUSINESS:
A. Adoption of Agenda
B. Declarations — Municipal Conflict of Interest Act
C. Reports
1. 1999 Budget
D. By -Laws
1. By -Law 2904 - Connecting Link Agreement — Broadway
E. Resolutions
SCHEDULE A — CONNECTING LINK CONSTRUCTION BY-LAW
MINISTRY CONNECTING LINK AGREEMENT FORM
BY-LAW NUMBER
OF
THE CORPORATION OF THE TOWN
OF TILLSONBURG
A BY-LAW TO AUTHORIZE the execution of a proposal and estimate of cost as represented
by the Minister of Transportation and the Corporation of the TOWN of
TILLSONBURG entered into pursuant to Section 116 of the Public 'Transportation
and Highway improvement Act, R.S.P. 1990, Chapter P.50, as amended.
WHEREAS the proposal and estimate of cost dated the 12TH
MAY 1999 , for the construction of BROADWA
part of a highway designated as a Connecting Link has been prepared.
Y
day of
(HWY. 19) being a
BE IT THEREFORE ENACTED by the Council of the Corporation of the TOWN of
TILLSONBURG that:
1. The hereinbefore recited proposal and estimate of cost be approved; and
2. The Mayor/Reeve and Clerk be and they are hereby authorized and directed to sign the
hereinbefore recited proposal and estimate of cost and to affix thereto the seal of the
Corporation.
PASSED by the Council of the Corporation of the Town of
Ti 1lsonburg this 2 Oth day of May 1999
(SEAL)
Mayor/Reeve
Clerk
SCHEDULE B
CONNECTING LINK CONSTRUCTION PROPOSAL
PROPOSAL AND ESTIMATE OF COST FOR THE CONSTRUCTION OF A
CONNECTING LINK OR EXTENSION OF THE KING'S HIGHWAY (OR
SECONDARY HIGHWAY) NO. 19 IN THE TOWN OF TILLSONBURG IN THE
COUNTY (OR DISTRICT) OF OXFORD.
Designated Route: giGHwAY No- 19 CONNECTING LINK
This agreement dated hereinafter called the
agreement between the Minister and the Corporation of the Town of Tillsonburg and subject to
the terms and conditions thereof, and subject also to any necessary approval of the Board
under the Ontario Municipal Board Act, the TOWN OF TILLSONBURG
(Minister/Corporation) proposes that the following portions of highway, heretofore
designated as a Connecting Link, be constructed by the Town of Tillsonbura
(Ministry/Corporation) namely, (describe portion(s) of street(s) to be constructed).
Broadway (Hwy # 19) — from Venison Street to Concession Street
Including intersection improvements.
and illustrated on the plan or sketch attached thereto; provided construction to be in
accordance with plans and specifications approved by the Minister and the Corporation in
the manner and at a cost estimated and divided substantially as follows:
(a) Type of construction: storm and sanitary sewers, roadwork, traffic signals,
pavement rehab., sidewalks, watermain.
(b) Length: 300 metres
(c) Width: 15 metres
(d) Commencing at Venison Street
(e) Terminating at Concession Street
(0 Total estimated cost of construction: $814,600.00
(g) Deduct: Items not chargeable under agreement:
(i) Items to be paid by the Corporation $ 205,000.00 $205,000.00
(ii) Charged to others:
Watermain — P.U.C. $177,600.00
$
Total Deductions $382,600.00
•
(h) Total estimated cost of construction to be shared $480,000.00
(i) Minister's Share $432,000.00
J1
-2-
SCHEDULE B - cont'd
(1) Estimated annual expenditure of Minister's share for fiscal year(s):
April 1 st, (1999) to March 31 St, (2000) $432,000.00
Apri l 1 st, (year) to March 31 st, (year)
April 1 st, (year) to March 31 st, (year) S _—_._.
April 1 st, (year) to March 31 st. (year) S__ _ _ __. _
$432i000.00
It is understood that the estimated cost is based on the best information available at the
time of submission and that no substantial increase in such cost will be undertaken or
incurred without the prior written approval of the Minister, and where necessary, the
approval of the Ontario Municipal Board.
This proposal is hereby submitted this loth
day of May, 1999 by or on behalf of the
Corporation of the Town of Tillsonburg.
(SEAL)
Mayor/Reeve
Clerk -Administrator
and is hereby accepted by or on behalf of the
Minister
(Note: Attach a statement of the total estimated cost in detail and a breakdown thereof
showing how the Minister's share was computed on the Ministry Connecting Link Cost
Sharing Form, attached as Schedule C to this Agreement.)
Ministry of Transportation and Communications
May 12, 1999
CONNECTING LINK in the Town of Tillsonburg being Broadway (Hwy. 19) from Venison Street to Concession Street.
DETAILS OF CONSTRUCTION
ESTIMATED
GROSS COST
SHAREABLE
UNDER
C.L. AGREEMENT
CHARGEABLE
UNDER PART X
OF THE ACT
CHARGEABLE
TO
CORPORATION
CHARGEABLE TO
OTHERS"
EXPLANATION
Storm Drainage
50,000
50,000
45,000
5,000
---
Road Work
212,700
212,700
191,400
21,300
---
Traffic Signals
20,000
20,000
18,000
2,000
---
Property
301000
30,000
27,000
3,000
---
Final Asphalt
27,000
27,000
241300
2,700
---
Pavement rehab. Venison - Oxford
30,000
30,000
27,000
3,000
---
Sidewalks
58,000
15,600
14,000
44,000
---
Sanitary sewer
90,000
---
---
90,000
---
Water main
150,000
---
---
---
150,000
P.U.C.
Contingency
20,000
20,000
18,000
2,000
-
Sub -total
687,700
405,300
364,700
173,000
150,000
Engineering
103,200
60,800
54,700
26,000
22,500
790,900
466,100
419,400
199,000
172,500
Net G.S.T.
23,700
13,900
12,600
6,000
5,100
TOTAL
814,600
480,000
4329000
205,000
1779600
* Chargeable to others: e.g. Local Improvement Act; Railway Grade Crossing fund; Public Services Works on Highway Act, etc.
Memo
To: The Mayor and Members of Council
Fronx David C. Morris, C.A.O.
Date: 18/05/99
Re: 1999 Budget
Further to Budget Meeting #3 of April 1 &, 1999, the Treasurer has prepared an updated Budget
Binder for your information.
It is noted that a total amount of $7,903,838 is proposed to be raised from taxation in 1999, resulting in
a 0% increase over 1998.
As Council is aware, during the Budget Process, the Province of Ontario announced a Special
Circumstance Fund Grant to the Town of Tiilsonburg in the amount of $101,000. This funding has
been taken in as Revenue to reduce the requirement from taxation and has assisted in maintaining a
0% tax increase.
RECOMMENDATION:
That the 1999 Budget in the amount of $7,903,838, reflecting zero percentage increase in dollar
requirements from Taxation, be adopted.
Resolved further that any additional tax revenue generated from the increase in the
Assessment Base for the 1999 Taxation year be taken into General Reserve.
Respectfully submitted,
)C)/ )/ Orr/ - � - lt�' - "
D. C. Moms, Chief Administrative Officer, Cleric
0 Page 1
May 20, 1999
Tree Committee Meeting Minutes
In Attendance: Bob Lehman (Chairperson)
Gayle Leachman
John Puhr
Don May
Rick Davis
Al McGilligan
Kelly Batt
Rick Miggens (Representing Broadway residents)
Discussion before Site Meeting
• Some residents want certain trees down for safety reasons. .
• The information was circulated for several months and the tree removal
is scheduled for next week.
• Rick Miggens stated " not all trees are a hazard and some trees would
have to be removed due to construction".
• The trees on the West Side of Broadway may be saved, however, the East
Side trees may be doubtful.
• The location of the sewer service will determine the fate of the trees on
the East Side of Broadway.
May 20, 1999
Tree Removal from Concession to Venison
The Tree Advisory Committee met on Thursday May 20, 1999 to discuss
and review the status of seven trees slated for removal on Broadway.
Background Information
• The trees on Broadway were already reviewed by the T.A.C. last year.
• Three tree removal contractors inspected the trees.
• The T.A.C. is unsure of the exact location of the sewer main at this time;
therefore, it is difficult to determine if the existing trees will suffer root
damage during excavation..
• Staff is concerned about potential liability in the future if some unstable
trees are left in place.
• The issue was raised about tree removal companies determining the
health of trees when they may receive the contract to remove the trees in
question.
Findings from Site Meeting
w
• It is the recommendation of the T.A.C. that;
1) The tree at 287 Broadway is trimmed based on observations from the
ground.
2) The tree at 266 Broadway is trimmed based on observations from the
ground.
3) The other five trees are removed for various reasons.