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990531 Regular Council Meeting Agenda (2)THE CORPORATION OF THE TOWN OF TILLSONBURG COUNCIL AGENDA MONDAY - May 31 st, 1999 - 8:00 P.M. ORDER OF BUSINESS: Pages 4 -12 A. Adoption of Minutes - May 100' and 20'h, 1999 B. Adoption of Agenda C. Declarations - Municipal Conflict of Interest Act D. Presentations 1. Presentation of the "Volunteer Recognition Award" for the month of May 1999 to Gayle MacAinsh 13 2. Presentation of the "E. A. Danby Award" to Mr. Mark Cowan, Director of Public Services by C.A.O. E. Appointments/Delegations 14 1. Opportunity for Presentations RE: Reconstruction of Broadway, Venison Street to Concession Street F. Public Hearings 1 5 -16 1. Application for Consent and Minor Variance/Permission - Estate of Charles B. Laister (Report #99-83 enclosed) G. Committee of Adjustment 17 -2 0 1. A-9/99 - Thames Valley District School Board & Tillsonburg Community Services (deferred from May 10'') 21-2 2 i) Report from Planner, County of Oxford (attached) w i 2 3 - 2 4 2. A-10/99 - Walter & Francine Vanhoutteghem 2 5 - 2 8 i) Report from Planner, County of Oxford (attached) 2 9 -3 3 3. C.A.O. RE: Notice of Change - Committee of Adjustment - Larry & Louise Bond (File A-7/99) H. Reports 3 4 -4 0 1. Committee of The Whole - Budget Meeting #3 Minutes - May 20`h 1999 41- 5 6 2. Director of Public Services RE: Broadway Reconstruction 57 3. C.A.O. RE: Cat Complaints - Bidwell Street Area 1. Communications ' 1. County of Oxford RE: Lifting of Part Lot Control: 5 8 - 6 3 i) 1115572 Ontario Inc. (Tulip Drive) 6 4 -6 9 ii) 1115572 Ontario Inc. (Dogwood Drive & Primrose Drive) 7 0 - 7 5 iii) The Linkoln Group Inc. 76 2. Laurel A. Beechey RE: Museum Board 7 7 - 7 8 3. Corporation of the Township of Morris RE: Support of Resolution - Program to Provide Financial Assistance for "Rural Water Quality Improvement" 79 4. Township of Centre Wellington RE: Support of Resolution - Infrastructure for Bridge Replacement and Repairs 8 0 - 8 9 5. Federation of Canadian Municipalities RE: Municipal Infrastructure in the Millennium Budget 9 0 - 91 6. Township of The Archipelago RE: Support of Resolution - Local Jurisdiction Over Water Use 9 2 - 9 4 7. Request for Letter of Support RE: Application by Tillsonburg Broadcasting Limited J. Information 9 5 - 9 6 1. Grassroots Woodstock RE: Invitation to Forum: Focus on Wetlands - June 16`h, 1999 9 7 - 9 8 2. Ontario Civilian Commission on Police Services RE: Town of Tillsonburg, Request for Section 40 Disbandment Hearing 99 3. Association of Municipalities of Ontario RE: The Municipal Mandate - Municipalities at Risk K. Resolutions L. By -Laws 1. By -Law 2905 - To Amend Zoning By -Law 1994, as amended (Estate of George Gilvesy Sr.) M. Notice of Motion MAY LOTH, 1999 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, May 10`h, 1999 at 9:00 A.M. in the Council Chambers, Municipal Offices, Tillsonburg, Ontario. PRESENT: Acting Mayor I. Horton, Councillors: B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith ORDER OF BUSINESS: A. Adoption of Minutes No. I Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Minutes of Council under dates of April 26`h and May 6t', 1999 be adopted as printed and circulated, as amended. "Carried" B. Adoption of Agenda No. 2 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Agenda as prepared for Council Meeting of May 10`h, 1999 be adopted, as amended to include: F. Reports 5. Verbal Report — Broadway Street "Carried" C. Ddelarations — Municipal Conflict of Interest Act None D. Committee of Adiustment l . A-8/99 — Dorothy & Arthur Whiteside -" 04 1 Mr. Mike Barrett presented a memorandum from the County of Oxford, Department of Public Health and Planning, dated May 6 h, 1999, to the Committee. James Morgan, Mandryk and Associates, on behalf of Dorothy and Arthur Whiteside, addressed the Committee and requested approval of the applied for Minor Variance. Mrs. Mary Chimside, 75 Hawkins Crescent, addressed the Committee in support of the applied for Minor Variance. Mr. Arthur Whiteside, applicant, addressed Committee in support of the applied for Minor Variance. Mr. Peter Southwell, Chairman, Architectural Review Committee, Hickory Hills Residents Association, addressed Town Council in opposition to the applied for Minor Variance. Mr. Ron Thornton, President, Hickory Hills Residents Association, addressed the Committee in opposition to the applied for Minor Variance. No. 3 Moved by Councillor Carroll Seconded by Councillor Smith AND RESOLVED THAT Tillsonburg Committee of Adjustment approve Application A-8/99 for 69 Hawkins Crescent, subject to the following condition: l) That the applicants remove the roof from their existing covered porch. "Carried" 2. A-9/99 — Thames Valley District School Board & Tillsonburg Community Centre Mr. Mike Barrett, Intermediate Planner, presented to Committee a memorandum dated May 6`h, 1999 from the County of Oxford, Public Health & Planning Department. A letter dated May 41h, 1999 from Gordon Collins of Tillsonburg was received. Mr. Brad Bennett, Gibson, Linton, Toth, Campbell & Bennett, Barristers & Solicitors, on behalf of Tillsonburg Community Services Initiative, addressed the Committee in support of the applied for Minor Variance. Mr. Marty Graff, Executive Director, TDACL, addressed the Committee in support of the applied for Minor Variance. .w 05 Committee of Adjustment decided to defer the subject Minor Variance Application until the May 31", 1999 meeting of Committee of Adjustment to allow further study with respect to parking on Tillson Avenue and the subject lands. No. 4 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT Tillsonburg Committee of Adjustment defer Application A-9/99 for 96 Tillson Avenue until the next Council Meeting to allow further study of the subject property. "Carried" E. Public Hearin 1. Hickory Hills Developments Inc. — Application for Zone Change Mr. Steve Smith was in attendance in support of the Application for Zone Change. Report #99-75 from the County of Oxford was received. No. 5 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the Council of the Town of Tillsonburg approve the Zoning By -Law Amendment for an application submitted by Hickory Hills Developments Inc., whereby lands located in Lot 53, Plan 41 M-88 in the Town of Tillsonburg are rezoned from "Development (D)" to "Residential First Density (Rl)", AND RESOLVED FURTHER THAT the Council of the Town of Tillsonburg approve the site plan control by-law, as attached to County Report No. 99-73, whereby development of this site will require approval under the Town of Tillsonburg Site Plan Control By -Law. "Carried" F. Reports 1. M.I.S. Report 2. Treasurer — Budget 1999 t 3. Director of Public Services RE: Petition — The Drainage Act — County Contracting of Wheatley Inc. 4. Chief Administrative Officer RE: Amendment to Traffic By -Law G. Communications 1. County of Elgin RE: Request for Support of Resolution Regarding Municipal Drains 2. County of Oxford RE: Lifting of Part Lot Control — County Contracting of Wheatley 3. Minister of Long -Term Care with Responsibility for Seniors RE: 1999 Senior of the Year Award H. Information 1. Treasurer RE: Accounts Payable Procedures 2. County of Oxford RE: County Public Works Department, Water and Wastewater Section 3. Ministry of Finance RE: Education Tax Rates 4. Ontario Municipal Board RE: Notice of Pre -hearing Conference 5. Long Point Region Conservation Authority Minutes of April 71h, 1999 I. Resolutions No. 6 Moved by Councillor Molnar Seconded by Councillor Rosehart AND RESOLVED THAT the Report of the M.I.S. Director be received. "Carried" No. 7 Moved by Councillor Molnar Seconded by Councillor Rosehart AND RESOLVED THAT the Petition for Drainage Works received form County Contracting of Wheatley Inc. for Lot 1, Plan 500, Town of Tillsonburg, not be supported. "Carried" NP• $ Mpv�� X FAt�r►F141PE ��r�41� V" 07 { Seconded by Councillor Lamb AND RESOLVED THAT Town Council direct the Chief Administrative Officer to investigate options to redesign Broadway (from Bridge Street to Concession or thereabouts) to incorporate the continuation of boulevards and heritage lighting and trees prior to the reconstruction of Broadway and report back to Town Council; AND FURTHER THAT the property owners along Broadway be invited to an information meeting. "Carried" No. 9 Moved by Councillor Rosehart Seconded by Councillor Molnar AND RESOLVED THAT the Council of the Town of Tillsonburg support the County of Elgin's resolution of April 27`h1) 1999 regarding municipal drains. "Carried" No. 10 Moved by Councillor Rosehart Seconded by Councillor Molnar AND RESOLVED THAT the Council of the Town of Tillsonburg recommend to Oxford County Council that the lands consisting of Lots 48 to 55 (inclusive), Registered Plan 41M-167, Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as well as entering into a standard Part Lot Control Agreement with the applicant. "Carried" I By -Laws The following By -Laws received three readings and were finally enacted: 1. By -Law 2901 - To Amend Zoning By -Law 1994, as amended (Hickory Hills) 2. By -Law 2902 - To Amend By -Law 2103, as amended (Designated Stop Signs) 3. By -Law 2903 - To Dissolve the Tillsonburg Parks, Community Centre & Recreation Commission 4pd Tillsonburg Museum & Annandale House Board K. Notice of Motion L. Closed Session No. 11 Moved by Councillor Smith Seconded by Councilor Carroll AND RESOLVED THAT Town Council move into Closed Session — Executive to consider a matter of personnel. "Carried" Council moved back into Open Session and passed the following resolution: No. 12 Moved by Councillor Leachman Seconded by Councillor Molnar AND RESOLVED THAT Town Council nominate Ken Holland for the 1999 Senior of the Year Award from the Ministry of Citizenship, Culture acid Recreation. "Carried" Meeting adjourned 12:50 P.M. Mayor Chief Administrative Officer/Clerk 1-' 09 J MAY 201h.1999 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Thursday, May 20'h, 1999 at 4:00 P.M. in the Council Chambers, Municipal Offices, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith ORDER OF BUSINESS: A. Adoption of Agenda No. 1 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council Meeting of May 20'h, 1999 be adopted. "Carried" B. Declarations — Municipal Conflict of Interest Act None C. Reports 1. 1999 Budget No. 2 Moved by Councillor Beres Seconded by Councillor Rosehart AND RESOLVED THAT Town Council move into Committee of the Whole to consider 1999 Budget; AND FURTHER THAT Councillor Smith assume the Chair. "Carried" B. Smith assumed Chair of Committee of the Whole. No. 3 Moved by Councillor Beres Seconded by Councillor Rosehart AND RESOLVED THAT Town Council move out of Committee of the Whole into regular session of Town Council. "Carried" n Mayor C. McKnight assumed Chair of Regular Session of Town Council. D. By -Laws The following By -Law received three readings and was finally enacted: 1. By -Law 2904 - Connecting Link Agreement — Broadway E. Resolutions No. 4 Moved by Councillor Carroll Seconded by Councillor Smith AND RESOLVED THAT the 1999 Budget in the amount of $7,90318381 reflecting zero percentage increase in dollar requirements from Taxation, be adopted. RESOLVED FURTHER THAT any additional tax revenue generated from the increase in the Assessment Base for the 1999 Taxation year be taken into General Reserve. "Carried" No. 5 Moved by Councillor Beres Seconded by Councillor Rosehart AND RESOLVED THAT prior to the proposed taxiway expansion at the Tillsonburg Airport, a Business Plan be prepared for the Tillsonburg airport by the Economic Development Officer and the Tillsonburg airport Advisory Committee under the direction of the CAO for Council's consideration. "Carried" No. 6 Moved by Councillor Beres Seconded by Councillor Rosehart AND RESOLVED THAT Town Council approve the construction of sidewalks in the amount of $471900.00 as part of the Broadway Street Construction Project from Venison Street to Concession Street; AND FURTHER THAT $47,900.00 be taken from General Reserves in the 1999 Budget. "Carried" No. 7 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT Town Council receive the Minutes of the Tree Advisory Committee under date of May 20` 1) 1999 and adopt the recommendations as contained therein. "Carried" I F. Executive Session No. 8 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive Session to consider matters of potential litigation. "Carried" Town Council moved into Executive Session at 4:05 and moved back into Regular Session of Town Council at 5:05 P.M. Meeting adjourned 7:00 P.M. Mayor 14 Chief Administrative Officer/Clerk JJ :.:V L' ! L i 1 TILLSONBURG PUBLIC SERVICES PRESS RELEASE TIL LSONBURG TOTAL RECYCLING WASTE 1NIANAGENIENT SYSTEM AWARDED WITII THE ASS OCIATION OF MUNICIPAL MANAGERS, CLERKS & TREASURERS OF ONTARIO E. A. DANBY AWARD RECOGNi LNG OU'rSTAINDING ACHEEVEMENT IN LmPROVIING pERFORIMANCE nda viav t0, 1999, Pubtic Services Director Mark Cowan was notified by Re Association tem suunicipal bmission is On Mo y, Managers, Clerks and Treasurers of Ontaro ICTO) that Public Services of ems► the 1999 recipient of the E. A Danby Award. ' is to recognize and honour municipalities that have demonstrated outstanding Theo b}ective of this award achievement in improving their performance during the previous year and, as a result, have contributed to athe award recognizes significant advancement in the performance of all municipalities. Specifically, ance improvement initiatives that are undertaken by a municipality in any one systems, nof and human e four areas that perform Q afyect organizational performance —strategy, structure and processes, information AMCTO resources. - 1 3 _ -� .•i7t•��r "'��'�;i �: � }yr�I'=S'a7}�..1 :��:'hir'�x'�tir:��.,.. �%• `.!l•`"' .�i"�' i ... _. .K': ter►• .f l� L'w.i` L.�jf OGi3�L ,°a '0 THE CORPORATION OF THE TOWN OF TILLSONBURG ititsoxauRc' NOTICE OF PUBLIC MEETING A Public Meeting will be held Monday, May 30, 1999 in the Council Chambers, Tillsonburg Municipal Offices, at 7:30 P.M. Town Council will be considering matters relating to the reconstruction of Broadway, from Venison Street to Concession Street, specifically regarding: a) whether a grass area should be left between the curb and sidewalk; b) tree replacement; and c) the possibility of secondary heritage lighting. Should you wish to make a written or verbal presentation on any of these matters, an opportunity will be given at this meeting. David C. Morris, AMCT Chief Administrative Officer/Clerk Town of Tillsonburg 14 MUNICIPAL OFFICES — Town Centre Mall 200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-6428 Fax: (519) 842-9431 THE COUNTY OF OXFORD LAND DIVISION COMMITTEE NOTICE OF AN APPLICATION FOR CONSENT AND MINOR VARIANCE CORRECTED NOTICEr.,r' Date: May 19th, 1999 Tom,., .� pplication #B-27/99; #A-6/99 The County of Oxford Land Division Committee has receiv alf.LpAcPtioa for'Cotmsent an Variance/Permission from: OVA'4ER. K3 = 1 V , ` Estate of Charles B. Laister, :Mr.Adolf K 4r— Mr. urrayCoulter, 5 John Pound Road, C. B. Laist� "�- _ 10 ,._ �,-,.� � Z O e Coulter, Tillsonburg ON N4G 3J1 c/o 70 Maplewwktourt, _ _ anisters & Solicitors, Unit 607, �� ~ P.O. Box 125, Tillsonburg ON N4G 1N5 Woodstock ON N4S 7W8 Purpose and Effect of Application for Consent and Minor Variance The purpose of the Application for Consent is to create a residential lot. The lot to be severed will cover an area of 613.9 sq. m (6,607.9 sq. ft.) and contains an existing residence which is to be renovated The lot to be retained will also cover an area of 2.6 ha (6.4 acres) and contains an existing single detached dwelling, two garages and a shed. It is proposed that the lot to be severed will be used for residential purposes, while the parcel to be retained will continue to be used for a mix of commercial and residential uses. Permission for relief is sought from Section 8.2.1.1.7.1, Interior Side Yard, to reduce the interior side yard from 2 m (6.5 feet) to 1.2 m (3.9 feet) for the western interior side yard for the dwelling on the lot to be severed. The subject property is located on the west of John Pound Road between George Street and Bidwell Street, being Lots 1461, 1463, and 1464 and Part Lot 1456, PIan 500, Town of Tillsonburg - municipally known as 5 John Pound Road). The lot to be severed is located on the north side of George Street. Meetings: The Council of the Town of Tillsonburg will consider the Application for Consent in order to make recommendations to the County of Oxford Land Division Committee at the Town Council meeting to be held on: Date: Monday, May 31st, 1999 Time: 8:00 p.m. Place: Tillsonburg Council Chambers, Town Centre Mall, Tillsonburg, Ontario If you wish to speak to Tillsonburg Council regarding the application, please contact Mr. David Morris, Chief Administrative Officer/Clerk, Town Offices, at (519) 842-6428 no later than noon on Wednesday, May 26th, 1999. The Oxford County Land Division Committee will consider the Application for Consent on: Date: Thursday, June 3rd, 1999 Time: 11:50 a.m. Place: Planning Annex Boardroom, 78 Light Street, Woodstock ON This Notice is sent to you because you are either the applicant, a representative/agent of the applicant, a person having an interest in the property, or an assessed person of a neighbouring property. You may attend the meeting in person to express your views about this application or you may be represented by an agent or counsel for that purpose. If you do not attend the meeting, a signed written submission shall be accepted by the Secretary -Treasurer prior to or during the meeting and such submission shall be available for inspection at the meeting by any interested persons. If you do not attend the meeting, the Committee may proceed and make a decision with respect to this application in your absence. You will only be entitled to further notice if you attend the meeting and give your name and address to the Secretary -Treasurer or, if you have given a written submission which includes your name and address. Other Planning Act Applications: None Decision and Appeal If you wish to be notified of the decision of the Land Division Committee in respect to the proposed consent, you must make a written request to the Land Division Committee at the address noted below. Please be advised that the County of Oxford Department of Public Health & Planning will be conducting a review of this proposal and if you would like a copy of the Planning Report or any information concerning the application for consent, please contact Louise Taschner of this Department between 8:30 am to 12 noon and 1:00 pm to 4:30 pm, Monday to Friday. Any person or public body may, not later than 20 days after the giving of the notice of decision, appeal the decision or any condition imposed by the Land Division Committee or appeal both the decision and any condition to the Ontario Municipal Board by filing with the Secretary -Treasurer of the Land Division Committee a notice of appeal setting out the reasons for the appeal, accompanied by the fee prescribed under the Ontario Municipal Board Act. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make a written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. If you have any questions regarding this application, please contact Mike Barrett, Intermediate Planner, with the Department of Public Health and Planning, at either the Tillsonburg Town offices (519) 842-6428, Ext. 232, or the County Offices at (519) 539-9800, Ext. 337. j truly, �M oaJh Louise M. Taschner, ACST, AMCT, Secretary -Treasurer, County of Oxford Land Division Committee, Department of Public Health & Planning, 1 P.O. Box 397, Court House, J 415 Hunter Street, Woodstock ON N4S 7Y3 Telephone: (519) 539-9800 FAX: (519) 537-3024 Application for Consent B-27/99 Estate of Charles B. Laister, 5 John Pound Road oLeve 9 NNU HLLn ILU ixl ul NOTE. THIS IS NOT A PLAN OF SURVEY cox.... IIILYUW VxU &lllllll l LIINILU Ux 1]nVN1499 Of THE CORPORATION OF THE -.- TOWN OF TILLSONBURG ,�1,SONBU�C Un[srin . May 14, 1999 Mr. Gordon Collins 83 Tillson Avenue Tillsonburg ON N4G 3A3 RE: Committee of Adjustment File A-9/99 Tillsonburg Community Services Initiative 96 Tillson Avenue Town of Tillsonburg Further to your letter dated May 4, 1999, please be advised that the following resolution of the Committee of Adjustment was passed on May 10, 1999: `That Tillsonburg Committee of Adjustment defer application A-9/99, 96 Tillson Avenue until the next Council meeting to allow further study.' I will, therefore, bring this matter to the May 31, 1999 Town Council meeting when the Committee of Adjustment will reconvene. The meeting will begin at 8:00 p.m. in the Tillsonburg Council Chambers and I trust that you will be in attendance. If you have any further questions, please don't hesitate to call me at extension 228. Thank you. ,. , Brad Bartlett Deputy Clerk & Secretary -Treasurer of the Committee of Adjustment cc: David C. Morris, Chief Administrative Officer/Clerk Mark Cowan, Director of Public Services Mike Barrett, Intermediate Planner, County of Oxford Tillsonburg Community Services Inc. c/o Brad Bennett, Barrister bab 17 MUNICIPAL OFFICES — Town Centre Mall 200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-9428 Fax: (519) 842-9431 File: A-9/99 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING SECOND NOTICE Take notice that on May 10, 1999 the Tillsonburg Committee of Adjustment considered an application for variance to certain provisions of the Tillsonburg Zoning By -Law 1994, as amended; And Take notice that the matter was deferred by Committee to allow further study with respect to traffic on Tillson Avenue and its impact on the subject application; And further that the application was made under Section 45 of the Planning Act, R.S.O. 1990, by: OWNERM: Thames Valley District School Board & Tillsonburg Community Services 96 Tillson Avenue Tillsonburg ON N4G 3A l LOCATION: AGENT: 1. Linton, Barrister at Law Gibson Linton Toth Campbell & Bennett P.O. Box 5 Tillsonburg ON N4G 4H3 Lot 380, Plan 500, known municipally as 96 Tillson Avenue PURPOSE: The purpose of this application was to seek the following variance(s) to Tillsonburg zoning By - Law 1994, as amended: Section 5.17.1 — Parking Area Requirements - to reduce the minimum parking requirements from 167 spaces to 162 spaces for The Livingston Centre. To recognize the construction ol'The Livingston Centre. The subject lands are located in a Institution (1) zone. The Committee of Adjustment may authorize a variance to the Tillsonburg Zoning By -Law 1994 with respect to land, buildings and structures or the uses thereof provided that in their opinion it is desirable and appropriate development for that land, building or structure and that it does not adversely effect the Tillsonburg Zoning By —Law or Oxford County Official Plan. Before making its decision, the Committee of Adjustment will hold a Public Hearing to consider submissions in favour or in opposition to the applied for minor variance from interested persons. Take notice that the Second Public Hearing will be: Date: May 31, 1999 Time: 8:00 P.M. Place: Tillsonburg Council Chambers, Municipal Offices, Town Centre Mall If you do not attend and are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. Persons taking part in the hearing and wishing a copy of the decision must file a written request for notice of decision with the Secretary -Treasurer. Such decision will be mailed not later than ten days from making of the decision. Dated at Tillsonburg this 19th day of April, 1999. Brad Bartlett Secretary -Treasurer �' 18 Committee of Adjustment A-9/99 Thames ValleyDistrict School Board & Tillsonburg Community Services to •_. �•—•. �•.••r•r•�•i o ' 1 e ° � o ' IDS.- ° as � o • CA 4- � 0 0 . I f�` O p o • O • i to • • 1 Iv o • 1 do g o O Lw 1 • • V � 1 � I o • n � ° 1 ' '2 � • 1 1 • o ° i . 1 F.r._•— . . �. r. r. r._ r•.r .—.—.—. �. . . r.—. VM 1 1 � III I rId • o • o 2 o W • Q Z a i .. , c w • = W I 1 1 J A V) J i 1 ° 1 ( o • o ° I �-Y 3` 83 Tillson Avenue May 4, 1999 Brad Bartlett Town of Tillsonburg Committee Of Adjustment Att: Secretary Treasurer 200 Broadway Tillsonburg, Ontario Dear Brad Bartlett, ram'. Subject: Notice of Hearing,Lot 380, plan 500 (96 Tillson Avenue) I was very surprised and dismayed to receive notice of a hearing into the above zoning varience on May 3nd. this meeting is scheduled for 9:00 a.m. on May 10 (only one week away). The notice also stated that if we were not, either in attendance at this meeting or represented by someone, the committee would proceed in our absence without further notice. I find the tone of this Notice to be very autocratic and abusive in nature. It is physically impossible for either my wife or I to attend a meeting during the day due to having to work. We also cannot afford to hire a lawyer to represent us. We can only assume that the Town of Tillsonburg is not interested in our comments. I have a real concern with the plan to reduce parking requirements from 167 parking spaces to 162 spaces. We own the house directly across from the Livingston Centre front parking lot entrance. Even now, whenever there is an event taking place at the Centre. Cars are being parked on Tillson Avenue (west side, since the east side is still designated as a bus zone). The result of this is that it is almost impossible to back out of our driveway onto Tillson Avenue safely. With the cars parked along the street it is almost impossible to view traffic that is proceeding south along Tillson Avenue. Since we have the only driveway exiting unto Tillson Avenue, there are no breaks in the line of parked cars. Unless something is done to correct the problem, I feel that it is only a matter of time before an accident may occur. I do not want to put my family nor myself at risk. To reduce the number of parking spaces by five serves no purpose but to make the situation potentially worse. The Livingston Centre project was originally approved without consulting the surrounding property owners. Now we are being asked to "recognize the construction of the Livingston Centre" and approve a zoning change which should have been properly planned for in the first case. For this reason, I am against the amendment until such time as they can address the current necessity of their users parking on the street. In the event of an accident happening the Town of Tillsonburg and the TVDSB will bear responsibility if they choose to ignore this situation. Please address this issue, do not ignore it because we are unable to attend. Sincerely, Gordon . Collins '" V �1 MAY-28—SS 09:44 r OV c. µ� Oua R LE. FROM:COUNTY OF OXFORD ID:S19 S37 3024 The Carporation of the COUNTY OF OXFORD DEPARTMENT OF PUBLIC HEALTH AND PLANNING Ptetnning and Development Wtull!��1 MEMORANDUM PACE 1/2 Phone: (519) 539-9800 Fax: (519) 537-3024 To: Brad Bartlett, Secretary Treasurer, Tillsonburg Committee of Adjustment From: Michael Barrett, Oxford County Department of Public Health and planning Re: Supplementary Planning Comments on Application for Minor Variance A 09/99 Date: May 28, 1999 BACKGROUND Applicant: Thames Valley District School Board & T111sonburg Community Services Solicitor: Brad Sennett Location: Lot 380, Plan 500, known municipally as 96 Tllson Avenue_ Official Plan: Low Density Residential Zoning By-law. Institutional (1) Adjacent Uses: service commercial, medium and high density residential to the north and low density residential in all other directions Proposal: The applicant is proposing to recognize the loss of 5 planned parking spaces during the construction of the Livingston Centre building. Requested Relief: Relief from Section 5.17.1- Parking Area Requirements, to reduce the minimum parking requirement from 167 spaces to 162 spaces. COMMENTS Background: The original site plan for the property was approved with 167 spaces. However, 5 parallel parking spaces in front of the building could not be included because the sidewalk was moved out from the building during construction to preserve bushes adjacent to the building. At its meeting of May 10, 1999, the Tillsonburg Committee of Adjustment deferred this application until the next Committee meeting to permit further study of the subject property_ Planning Further study of the parking situation on and around the subject lands has Review: been completed by both the applicant and our Department. The applicant completed a study which showed there was parking available in all lots at four different times throughout the day from May 1 fh to May 25'ft_ The applicant's study also indicated that during 40 site inspections, there was only 1 car parked on Tillson Avenue in front of the subject property on 7 occasions during the study and 2 cars on 2 occasions. Our Department visited the site on 3 occasions throughout this same period and found, on average, 63 available parking spaces on the site. P.O- Box 3P. Court House, Woodktwk Ontario WS 7Y3 * planning®couniywdard on.ca 21 MAY-2e-SS 09:44 FROM=COUNTY OF OXFORD ID:519 537 3024 PACE 2/2 A-09/99 Supplementary Report Page 2 During these same inspections, we did not find any cars parked on Tillson Avenue. To ensure the parking spaces located closest to the building are available for visitors, our Department would suggest that signage be added to the property designated these areas as visitor parking. Summary: Based on the study completed by both our Department and the applicant, a shortage of parking on the subject property was never encountered. Therefore, It is the opinion of this Department that the requested reduction would not jeopardize the intent of the parking provisions in the Tillsonburg Zoning By-law and would meet the four tests used to evaluate minor variances under the Planning Act. Recommendation: That the Tillsonburg Committee of Adjustment approve application A-09/99 for 96 Tillson Avenue subject to the following condition: t) Completion of revisions to the site plan to indicate the actual number of parking spaces provided on the subject property and the inclusion of signage to designate parking in the parking areas adjacent to the building as "Visitors Only". �' .22 Fi Ic: A-10/99 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Take notice that an application has been made to the Tillsonburg Committee of Adjustment for variance to certain provisions of the Tillsonburg Zoning By -Law 1994, as amended; And further that this application is being made under Section 45 of the Planning Act, R.S.O. 1990, by: OWNER(S): Walter & Francine Vanhoutteghem R.R. #2 Courtland ON NOJ 1 E90 LOCATION• Lot 101, Plan M-59, known municipally as 19 Thomas Avenue PURPOSE: The purpose of this application is to seek the following variance(s) to Tillsonburg zoning By -Law 1994, as amended: Section 6.2.1.1.4 — Lot Coverage - to increase the maximum for all buildings from 30% to 32% for of the lot area. To permit the construction of a one -storey dwelling. The subject lands are located in a residential (R-1) zone. The Committee of Adjustment may authorize a variance to the Tillsonburg Zoning By -Law 1994 with respect to land, buildings and structures or the uses thereof provided that in their opinion it is desirable and appropriate development for that land, building or structure and that it does not adversely effect the Tillsonburg Zoning By —Law or Oxford County Official Plan. Before making its decision, the Committee of Adjustment will hold a Public Hearing to consider submission in favor or in opposition to the applied for minor variance from interested persons. Take notice that the Public Hearing will be: Date: May 31, 1999 Time: 8:00 P.M. Place: Tillsonburg Council Chambers, Municipal Offices, Town Centre Mall If you do not attend and are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. Persons taking part in the hearing and wishing a copy of the decision must file a written request for notice of decision with the Secretary -Treasurer. Such decision will be mailed not later than ten days from making of the decision. Dated at Tillsonburg this 19`h day of May 1999. Brad Bartlett Secretary -Treasurer �` 23 CONCESSION STREET H� � 16' STREET WIDENING - BLOCK " E " (1' RESERVE) N 78- 33' 00' E 85.00' IV Q 0 rs mg' LOT I S C �I saw 0.0 sao' s� 27.5' PROPOSED 1 STOREY DWELLING PROP050 aVAMON FOR TOP OF FOUNDABON WALL - 51.5' c Q o I Sax t� bJ I sv.r I---c N 78' 33' 00' E T;- OMA S r r� S T) . SKETCH PREPARED FOR BUILDING PERMIT APPLICATION LOT 101, REGISTERED PLAN M-59 TOWN OF 11LLSONBURG COUNTY OF OXFORD 101 g 0 0 0 Sao' 23S I GARAGE W N �►= 0 I o � 85.00' I 0 3 0 0 r` N AV r 1NU r CAUTION — THIS IS NOT A PLAN OF SURVEY AND SHALL NOT BE USED FOR TRANSACTION OR MORTGAGE PURPOSES. — THIS PROPOSED BUILDING AND ITS LOCATION SHOWN HEREON MAY BE SUBJECT TO CHANGES PRIOR TO CONSTRUCTION. — DO NOT CONVEY FROM THIS PLAN. NOTES (1) LOT DIMENSIONS ARE AS SHOWN ON REGISTERED PLAN AND HAVE NOT BEEN VERIFIED BY FIELD SURVEY. M-59 (2) PROPOSED LOT COVERAGE 32X (3) PROPOSED DESIGN GRADES 1RE SHOWN ioao' (4) PROPOSED BUILDING POSITIONED BY CALCULATIONS NOT BY ACTUAL SURVEY. (5) ADD 700.00' TO ALL ELEVATIONS TO OBTAIN GEODETIC to H- 0 F-+ 0 > ct AN N0 m ID D 11-1 0 C r-n OP Q CYRIGHT 1999 KIM HUSH SURVEYING 5 > � G USE OF T141S USOTED PART WITHOUT THETHE WRITTEN PERM N OF I KIM H LTD. IS STRICTLY PROHIBITED 0 KIM HUSTED SURVEYIN+ ONTARIO LAND SURVEY 30 HARVEY STREET, 7ILLSONBURG, ONTAI PHONE: 519-842-3638 -' FAX; 519—..T.. PROJECT: 99-5104 REFERENCE: FILE OUR FILE: 'I'11 r C "P"1111 i"I „ 1 111r COUNTY OF OXFORD DEPARTMENT OF PUBLIC HEALTH AND PLANNING Planning and Development A-10/99 MEMOR"DUM To: Brad Bartlett, Secretary -Treasurer, Tillsonburg Committee of Adjustment From: Michael Barrett, Oxford County Public Health & Planning Department Re: Planning Comments on Application for Minor Variance A-10/99 Date: May 27, 1999 Phone: (519) 539-9800 Fax: (519) 537-3024 BACKGROUND Owners: Walter & Francine Vanhoutteghem Location: 19 Thomas Avenue Official Plan: Low Density Residential Zoning By-law: Residential First Density (R1) Adjacent Uses: single-family dwellings (south, west & east), Kinsmen Soccer Field (north) Proposal: The applicant proposes to construct a new single -detached dwelling which will exceed the maximum lot coverage permitted in the R1 zone. Requested Relief: Relief from section 6.2.1.1.4, Lot Coverage, to increase the maximum lot coverage from 30% to 32%. COMMENTS Intent and Purpose The Official Plan contains a number of policies which the Committee of of Official Plan: Adjustment shall take into account in reviewing the desirability of minor variances. These policies state that the Committee shall consider whether there are any constraints and/or restrictions to meeting the requirements of the zoning by-law due to the physical or inherent conditions of the site or whether alternative designs which would be in conformity with the zoning by-law are clearly not feasible or appropriate. Intent and Purpose The purpose of the lot coverage provision is to assist in reducing the of Zoning By -Law: massing effect of dwellings in a low density residential area. It also ensures the amount of open space on a property is similar to the amount of open space on other properties in the immediate area. The subject lot would be considered to be one of the larger lots found in a new plan of subdivision in the Town of Tillsonburg. It exceeds the minimum lot frontage requirements for the R1 zone by 10.9 m (35.8 ft.) and exceeds the minimum lot area requirements for the R1 zone by 313 m2 (3,376 ft.2). The applicant has the flexibility to alter the design of the dwelling in order to comply with the coverage provision and it must be questioned why the applicants cannot meet the provisions of the R1 zone. r' 25 P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county. oxford. on.ca \N • IL Mm no ...s �-�� . `jam✓` ��, . mm mm mm �� ■ ■gym mm mm • mm I"^ mm mm mm mm mm mm MEN mm mm lill �i■ li 0 to too 10 so 200 SCALE tN METRES AMENDED BY 8Y-LAW No. 2052 2491 2058 2851 91MQ 1` R1 x ,I T 4� 0 2 ]I 0 to Z� o� 4 0 a Ir 0 v SHEET 11 ' CONSOL/DAWN SCHEDULE "A" 26 KEY MAP 10 TOWN OF TILLSONBURG CONCrSSIDJN S rF? f�r-,T Or-, -A s r) S L 0C Irk rH { 16" S r rq r r T WIDENING � BLOCK " E " (1 ' RESERVE) N 78' 33' 00" E 1 85.00' 0 O O I LOT i g o 0 ci t� Q.o so.o' 27.5' 3 0 o r` N 13.7s' �) sos' Z b J s .as' PROPOSED 1 STOREY DWELLING PROPOSED ELEVA71ON FOR TOP OF FOUNDATION WALL .. 51.5' ., pit* s1.s' 101 INid o ��f 0 Q soo' 215, b I + GARAGE 3 0 I 0 b N F--G N 78' 33' 00" E 85.00' I rr1 �j\jJAS I N N 23.(f , sQs' I Z SKETCH PREPARED FOR bUll LOT 1019 REGI. TOWN OF TILLC COUNTY OF O; e, -0v CAUTION A r JNuE - THIS IS NOT A PLAN OF SU FOR TRANSACTION OR MORTGA -- THIS PROPOSED BUILDING A SUBJECT TO CHANGES PRIOR - DO NOT CONVEY FROM THIS NOTES (1) LOT DIMENSIONS ARE AS S, AND HAVE NOT BEEN VERII (2) PROPOSED LOT COVERAGE (3) PROPOSED DESIGN GRADES (4) PROPOSED BUILDING POSITI NOT BY ACTUAL SURVEY. (5) ADD 700.00' TO ALL ELEV; © COPYRIGHT 1999 KI THE REPRODUCTION,ALTERATIC PART WITHOUT THE WRITTEN F LTD. IS STRICTLY PROHIBITED KIM HU STE ONTARK 30 HARVEY STREET. PHONE: 519-842- PROJECT: 99-51 C A-10199 Page 2 Extent of Variance: The variance is not minor Desirable Some of the surrounding area is presently vacant and will Development/Use: be developed for single -detached dwellings in the future. New development on recently approved plans of subdivision should conform to the zoning by-law provisions. Compliance with the lot coverage provision will ensure the coverage of this property will be similar to other existing and proposed development in the area. Summary: It must be determined why the zoning provisions cannot be met. The subject property is a vacant lot in a relatively new plan of subdivision which exceeds the minimum requirements for lot frontage and lot area in the R1 zone. The shape of the lot is not irregular and our Department is not aware of any constraints which would restrict the applicant from building a single - detached dwelling on the property in compliance with the R1 zone provisions. If the R1 zone provisions are too restrictive to permit the construction of a single -detached dwelling, .the provisions should be changed through an comprehensive amendment to the Town's Zoning By-law. Recommendation: That the Tillsonburg Committee of Adjustment defer application A-10199 for 19 Thomas Avenue for the following reason: 1) To permit the applicant to propose an alternative design for the dwelling which would be in conformity with the R1 zone provisions. • �' - 28 THE CORPORATION OF THE TOWN OF TILLSONBURG Memo To: Mayor and Members of Committee of Adjustment Memo From: David Morris, Chief Administrative Officer/Clerk Subject: Notice of Change Committee of Adjustment File A-7/99 Larry & Louise Bond Lot 25, Plan M-37, 33 Hillyndale Town of Tillsonburg Date: May 20, 1999 Purpose: T1LLon�oURC +- To request the Tillsonburg Committee of Adjustment a minor amendment to a Decision of the Committee of Adjustment made on April 12, 1999 under File A-7/99 for the subject lands on the request of Grassmere Construction and on behalf of Larry and Louise Bond. Background: The Committee at their meeting of April 12, 1999 granted the following request for a minor variance to Zoning By-law 1994, as amended under file A-7/99: Section 6.2.1.1.6 - Rear Yard - to reduce the required rear yard from 12 m (39.3 ft) to 7.8 m (25.6 ft); and Section 6.2.1.1.4 - Lot Coverage - to increase the maximum for all buildings from 30% to 32% to recognize the construction of a one - storey single family house in a residential (R1) zone. A further variance was granted to Section 5.25.3.2 to allow a deck to encroach a further 1.9 m (6.3 ft) into the required rear yard. On May 12, 1999, Grassmere Construction contacted the Clerk's Office and asked for a minor amendment to the above Decision to further reduce the rear yard to 7.74 m (25.4 ft) and to increase the lot coverage to 33%. These deficiencies were uncovered when the surveyor was on site and pinned the exact location of the new dwelling (See Appendix A). The Clerk's Office gave approval to Grassmere Construction to continue building the new dwelling subject to a request for amendment from the owners, Larry and Louise Bond being approved by the Committee (See Appendix B). Grassmere Construction and the Bonds were advised in writing that any construction was at their own risk and they have acknowledged this condition (See Appendix A). 29 MUNICIPAL OFFICES — Town Centre Mall 200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-6428 Fax: (519) 842-9431 -2- Comments: The deficiencies as described by Grassmere Construction are minor in nature and in the opinion of staff would not create any hardship on the adjacent landowners or surrounding neighbourhood. This is a matter of procedure to allow the minor amendment to the Decision of the Committee. Recommendation: It is therefore recommended that Tillsonburg Committee of Adjustment amend their Decision of April 12, 1999 under File A-7/99 to further reduce the required rear yard to 7.74 m (25.4 ft ) and to further increase the lot coverage to 33% to permit the construction of a single-family dwelling in a residential (R1) zone. Respectfully submitted. David Morris Chief Administrative Officer/Clerk DCM/bab 30 GRASSMERE CONSTRUCTION LTD. PROJECT & CONSTRUCTION MANAGEMENT DESIGN / BUILD May 13, 1999 The Corporation of the Town of Tillsonburg 200 Broadway, Suite 204 Tillsonburg, Ontario N4G 5A7 Attention: Mr. David Morris, Chief Administrative Officer / Clerk Dear Sir: Appendix A TOVVIN nF T11 I cnsioi 1MG ECG V E R U FILE # TO RE: Committee of Adjustment File A-7/99 Larry & Louise Bond Lot 25, Plan M-37, 33 Hillyndale Town of Tillsonburg Please be advised that both the Owners and our office are in receipt of the letter dated May 12, 1999 which addresses the Notice of Change required for the on site deficiencies. These deficiencies came to light upon having the surveyor on site to pin the exact location of the new residence. Copies of the worksheets as well as the site plan from the surveyor was left with you on May 11, 1999. We have explained the details of your letter to the Owners as well as provided a copy of your letter to them for their files. Upon discussing your letter with the Owners, both Mr. & Mrs. Bond and Grassmere Construction Ltd. acknowledge and accept the conditions of your letter as they were stated and described. We look forward to receiving your reply once the Committee of Adjustment has had an opportunity to amend their decision on May 31, 1999. Please advise when the Chief Building Official will allow us to continue the excavation and foundation work on site. Thanks again for your assistance and cooperation on this matter. Yours truly, Grassmere Construction Ltd. Per:�'yyle A. Bail, C.E.T. President 31 Cc: Larry & Louise Bond 49 NORTH ST. E. TILLSONBURG, ONTARIO N4G 1134 (noTELEPHONE (519) 842-4392 • FAX (519) 688-2470 Q�JTLER Vl.CIT nl IR 1A1J7PQ1 � AT 1AA1111 11111r»nrn ^0%a ISE May 12, 1999 THE CORPORATION OF THE TOWN OF TILLSONBURG Mr. Lyle Ball President Grassmere Construction Ltd. 49 North Street East Tillsonburg ON N4G 1B4 RE: Committee of Adjustment File A-7/99 Larry & Louise Bond Lot 25, Plan M-37, 33 Hillyndale Town of Tillsonburg Appendix B Further to your letter dated May 12, 1999, please be advised that I have had the opportunity to review the matter and confirm that the Town staff will process a Notice of Change through the Committee of Adjustment to correct the deficiencies with respect to your recent survey, being: - increased lot coverage to 33%; and - rear yard reduced to 25.4 ft. The decision of the Committee will thereafter be confirmed to you through my Office. It is anticipated that this will occur at the May 31, 1999 meeting of Committee at 8:00 p.m. in the Council Chambers. I would also advise that any construction at the subject lands is at your and the landowners risk and that you are advised accordingly. You may be required at a later date to provide a 'as built' survey to confirm the location of the proposed dwelling through the Chief Building Official. Please confirm in writing that you and the landowner have received this letter and accept the aforementioned risk at your earliest convenience prior to any construction. -� 32 MUNICIPAL OFFICES — Town Centre Mall f)nn Ornor1A1o%0 Cat+e%m l Clnnr Ciii+o 7nA TillQnnheorn nn+orin Mile RA7 Tol- MIM RA9-RA9A FaY• 1J;1Q1 RQ7-44.ql iLLUsU U"", .�� -�-�--------- - any further questions, please don't hesitate to call me at extension 227. Respectfully submitted. Brad Bartlett Deputy Clerk j6,---":- cc: David Morris, Chief Administrative Officer/Clerk Doug Robertson, CBO Mike Barrett, Intermediate Planner, County of Oxford bab The Corporation of The Town of Tiiisonburg Committee of The Whole Minutes May 20, 1999 Budget Meeting #3 Present: Mayor C. McKnight, I. Horton, B. Smith, B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart, D. Beres. Staff Present: D. Morris, Chief Administrative Officer J. Arts, Treasurer F. Bell, Economic Development Officer C. Hildebrand, Director of Parks & Recreation M. Cowan, Director of Public Services K. Eden, Fire Chief K. Patterson, Deputy Treasurer B. Bartlett, Deputy Clerk Order of Business: A. Committee of The Whole Town Council moved into Committee of The Whole by Resolution No. 2. B. Smith assumed the Chair to discuss the 1999 Budget. Committee of The Whole received the up -dated 1999 Budget as presented by the Treasurer, J. Arts and further reviewed the following items of budget concerns, most of which were expressed at the meeting of Council, held May 10' 1999: - 1. Breathing Apparatus - Further dacumentat.icn frcm the Fire Chief - 2. Annandale House - Loss of Revenue - 3. Restructuring - Savings and Implementation Expenditures - 4. Horsebarn - Relocation - 5. Revenues - Anticipated for 1999 - 6. Broadway Street - Sidewalks Cost not funded by M.T.O. - 7. Possible Year End Adjustment - To unaudited 1998 results - 8. Tree Trimming - 9. Allmat & Associates - 10. Salaries and Wages B. 1999 Budget Discussion "� 34 a —%- 1. Breathing Apparatus Memo dated April 23, 1999 from the Fire Chief, K. Eden received as information. K. Eden stated that the Fire Department was receiving mechanical failure from the existing air bottles. He further expressed concern that the Breathing Apparatus may not be recertified with the interchangeable air packs and bottles and that there was a safety issue with their use. Committee of the whole discussed the use of reserves for the purchase of the Breathing Apparatus and J. Arts identified that the Fire Department reserve was being held for future capital purchases. K. Eden stated that the purchase of the Breathing Apparatus was previously identified in the Five Year Capital Forecast for the Fire Department. On a 4-2 vote, Committee of the Whole decided that the Breathing Apparatus be purchased as identified in the revised 1999 Budget as presented at this meeting. I. Horton left the meeting at 5:15 p.rn. 2. Annandale House - Loss of Revenue D. Morris, Chief Administrative Officer/Clerk advised that the Town as well as Boards are recognized by the Province of Ontario to receive special grants for the continued operation: of the Annandale Museum. D. Morris further advised that the Historical Society has been reactivated to administer the grants for Annandale House. S. Molnar arrived at 5:20 p.m. 3. Restructuring Committee of the Whole decided that the savings that may be achieved in 1999 through restructuring may be offset by expenditures due to attrition,layoffs and early retirements. Committee of the Whole discussed the budget for the MIS Director �� 35 -3- and agreed that it could be reduced as salary was not for a complete 12 months. Committee of the Whole agreed that such savings may however be offset by the per diem rate for Allmat & Associates with respect to the duties required in assistance to implement the new organizational structure and by additional training assistance required by the MIS Director. Committee of the Whole decided not to adjust the Budget for the MIS Director. Committee of the Whole decided to adjust savings and expenditures resulting from restructuring at year end 1999. 4. Horsebarn Relocation D. Morris explained that this item was earmarked to remain in the Budget but was under review by the Transition Team and a further report to Town Council would be made through his Office. 5. Revenues J. Arts stated that the Department Heads reviewed revenues and it was determined that they are as accurate as can forseeably be anticipated at this time. 6. Broadway J. Arts stated that the cost of $47,900.00 for sidewalks was not included in the 1999 Budget. D. Morris advised that the cost of the sidewalks would not be covered by the PrcvLnCe of Ontario under -ie Connecting Agreement for Broadway construction. Committee of the Whole discussed using . 0-1-1 Services Services reserves as well as general Reserves for the cost of the sidewalks. On a verbal motion by D. Beres, the following recommendation was prepared for regular session of Town Council: That Town Council approve the construction of sidewalks in the amount of $47,900.00 as part of the Broadway Street construction project from Venison Street to Concession Street; And Further That $47, 900.00 be taken from General Reserves in the 1999 Budget.' 36 -4- 7. Possible Year End Adjustments J. Arts stated that the audit on the 1998 year end results, in the amount of $338,341, as reported, had not as yet been completed. 8. Tree Trimming After considerable discussion C. Hildebrand, Director of Parks and Recreation stated that the Parks an-? Recreation Budget would cover the cost of tree trimming for the aerial ladder in the amount of approximately $578.00. As well, $2,000.00 is to be allocated for trees maintenance from within the Public Works Budget to the Public Works Road Trees account. 9. Allmat & Associates The Mayor and Chief Administrative Officer decided that they would discuss consulting fees for Allmat & Associates with respect to work that was needed to be done on Bill 35, for which the P.U.C. will be responsible. 10. Salaries and Wages The Treasurer confirmed that the 1999 Budget, as presented, included Provisions for Salaries aid Wages as follows: Fur budget purposes, for full-time non -unionized salaried and hourly personnel 1% increase over 1998. For C.U.P.E. and Volunteer Firefighters, the 1999 budget reflects actuals as per ratified Collective Agreements. The 1999 Budget includes a provision of $30,000 for Police, to be negotiated, and a further provision for all Town Departments of $41,500 for possible level and grade adjustments on completion of the compensation review. C. Other Discussion Memo dated May 15, 1999 from D. Morris received regarding 1999 Budget - Airport - Taxiway Capital Expenditure. (attached) D. Morris was directed to prepare a report to Town Council on the Airport operations including leases and revenues for background purposes. 37 - 5 - Memo dated May 18, 1999 from D. Morris received regarding 1999 Budget. (attached) On a verbal motion by B. Carroll the following recommendation was prepared for regular session. of Town Council: 'That the 1999 Budget in the amount of $7,903,838.00 reflecting a zero percentage increase in dollar requirement from Taxation, be adopted; And Further That any additional tax revenue generated from the increase in the Assessment Base for the 1999 Taxation year be taken into General Reserve.' D . Adj ourn Committee of The Whole adjourned their meeting at 6:59 p.m. Mayor C. McKnight assumed the Chair of the meeting and moved the Committee of The Whole back into regular session of Town Council by Resolution No.3. .-. 38 Town of Tillsonburg Memo TO: Mayor and Members of Council Foul D. C. Morris, C.A. O. Dow 19/05/99 Res 1999 Budget — Airport — Taxiway Capital Expenditure The 1999 proposed budget contains a Capital Expenditure for Taxiway Expansion in the amount of $59,000.00 . This is to be funded from Airport Reserves. The proposed expansion is in keeping with the Airport Master Plan, which deals with the physical development of the facility. However, in keeping with the current reorganization, Business Plans shall be required to be developed for each functional unit. Before this capital expenditure takes place at the airport, it is recommended that a business plan be completed as soon as possible. This will allow a complete overview of the strategic direction the airport is to take in the future including marketing and promotion as well as capital improvements. RECOMMENDATION: Prior to the proposed taxiway expansion at the Tillsonburg Airport, a Business Plan be prepared for the Tillsonburg Airport by the Economic Development Officer and the Tillsonburg Airport Advisory Committee under the direction of the C.A.O. for Council's consideration.. Respectfully submitted, D. C. Morris, Chief Administrative Officer/Clerk 39 0 Page 1 11 Town of Tillsonburg Memo Ta The Mayor and Members of Council Acme David C. Morris, C.A.O. D W 18105/99 Re: 1999 Budget Further to Budget Meeting #3 of April 10', 1999, the Treasurer has prepared an updated Budget Binder for your information. It is noted that a total amount of $7,903,838 is proposed to be raised from taxation in 1999, resulting in a 0% increase over 1998. As Council is aware, during the Budget Process, the Province of Ontario announced a Special Circumstance Fund Grant to the Town of Tillsonburg in the amount of $101,000. This funding has been taken in as Revenue to reduce the requirement from taxation and has assisted in maintaining a 0% tax increase. RECOMMENDATION: That the 1999 Budget in the amount of $7,903,838, reflecting zero percentage increase in dollar requirements from Taxation, be adopted. Resolved further that any additional tax revenue generated from the increase in the Assessment Base for the 1999 Taxation year be taken into General Reserve. Respectfully submitted, D. C. Morris, Chief Administrative Offiicep, Clerk 40 0 Page 1 off• a CORPORATION OF THE TOWN OF TILLSONBURG t PUBLIC SERVICES �S 20 Spruce Street Tillsonburg, Ontario N4G 4Y5 BUILDING - 842-2211 WORKS - 842-5951 CEMETERY - 842-3522 (519) 842-8775 - Fax MEMO TO: Mr. David Morris, C.A.O. FROM: Mr. M.C. Cowan, Director of Public Services SUBJECT: Broadway Reconstruction DATE: May 19, 1999 PURPOSE: As per Council's direction for the C.A.O. to investigate the following boulevards, heritage lighting and trees and report back to Council. BACKGROUND: This project was scheduled and approved by Council for reconstruction in 1998, subject to Ministry of Transportation funding approval under a connecting link construction agreement. Notices were circulated on July 10t', 1998, and a public information meeting was held on July 15'11 1998 from 2:00 P.M. to 7:00 P.M. As per the notice and the public meeting, residents were informed of the scope of work, which included the following. 1) Construction was subject to Ministry of Transportation of Ontario approval. 2) Construction limits from Venison Street to Concession Street, including intersection improvements. 3) New sanitary sewers on the east side. 4) New water mains. 5) New storm sewers. 6) Replacement of curb and gutters. 7) Construction of new sidewalks on both sides, with the elimination of the existing boulevards. 8) Tree removals due to conditions and trimming required. 9) Replacement and relocation of existing street light poles and fixtures on the east side, abutting the sidewalk, which would improve lighting on the street and new sidewalks. NOTE: The intention was to utilize eight existing (from stock) colored concrete poles, 30' in height, same design as downtown poles, but not 35'. These poles, as in the downtown, will accommodate heritage lighting, if and when required. •-� 41 9Gounci/ of 1598 O� � o RCO 'o Gold Winner oc rile Miffl(0'10 MAY 1991999 BROADWAY RECONSTRUCTION PAGE TWO From the meeting, there were no objections to the project, but the residents were pleased to finally see improvements being completed after a long wait. In August 1998, this project was not approved by the Ministry of Transportation of Ontario and was deferred until 1999. Notices were delivered to all affected property owners on May 121h, 1999, advising of a public information meeting on May 18`h, 1999 between 8:00 A.M. and 4:00 P.M. Comments received at the meeting and letters received are attached for Council's review. COMMENTS: l) Boulevards — That boulevards be left in place if the Town/Parks and Recreation would maintain the boulevard to an acceptable standard. 2) Heritage Lighting — Concept was favourably received, subject to cost to taxpayers. 3) Tree removals received approval from the affected property owners. RECOMMENDATION: 1) Boulevard and sidewalk location requires decision by Council. At this point it does not immediately affect the start of the construction project, but a decision is required forthwith. 2) Heritage Lighting (provision thereof) have been accommodated with the proposed 30' color concrete poles with the shoe box fixture. Future decision of the type and style of heritage fixture can be reviewed by Council at a later date, if desirable. 3) Trees — Within our tender, we have requested pricing on 30 replacement trees, size to be comparable to the trees planted on North Broadway in front of the Manning apartments and species to be reviewed by the Tree Advisory Committee. Trusting the above information is of assistance. Respectfully submi , M.C. Cowan, A.M.C.T. Director of Public Services Town of Tillsonburg Chief Administrative Officer .� 42 INFORMATION/PUBLIC MEETING MAY 1891999 BROADWAY CONSTRUCTION — VENISON ST. TO CONCESSION ST. 8:00 A.M. — 4:00 P.M. THOSE IN ATTENDANCE M. Cowan, Director D. Cupples, Clerk PEOPLE IN ATTENDANCE 1. JAMES & MARIA MCDONALD —11 CONCESSION STREET EAST - Wanted to know if sidewalks would be constructed along the south side of Concession Street East. - Were not in favour of boulevards. 2. JOHN SCHWARZ — 274 BROADWAY - Would like to see boulevards stay- - Is in favour of heritage lighting, depending on cost to taxpayers. - Would like to see larger trees planted. 3. BOB LEHMAN —17 GEORGE STREET - Would like to review trees that are scheduled to be removed. Feels that maybe some should stay. Will set up meeting of Tree Committee for Thursday morning. 4. TERESA MORRIS (GEORGE JENKINS) — 304 BROADWAY - Does not want boulevards. 5. ART & MARION PARTLO — 298 BROADWAY - Would like to see boulevards remain if Town would do more maintenance on them. - Would like to see larger trees planted to replace the trees that are removed. 6. MR. & MRS. GRANT BROWN — 295 BROADWAY - Mr. Brown would like to see boulevards remain, but Mrs. Brown would like to see boulevards taken out, mainly due to maintenance problems. - They would also like to see the tree in front removed as proposed. - Called May 19, 1999 to ensure that tree is to be removed 43 MAY 18.)1999 BROADWAY CONSTRUCTION PAGE TWO 7. SHEILA SCHWARZ — 274 BROADWAY - Would like to see the boulevard remain. - Would like to see larger trees planted to replace the trees that are removed. - Likes the idea of heritage lighting. 8. MATHEW HASZILO — 270 BROADWAY - Would like to see boulevards remain. 9. HECTOR VERHOEVE — 262 BROADWAY - Does not want boulevards. - Would like to see the tree in front of his place removed, as proposed. - Also, would like to see larger trees planted to replace trees removed. 10. FRED COUTTS — 313 BROADWAY - Would like to see boulevards remain. - Would like tree checked in front of his place, ie: branches are low. 11. MRS. POW — 282 BROADWAY - Would like to see boulevards remain. - Would like to see larger trees planted to replace trees that are removed. - Would like manhole in front yard removed. - Would like fire hydrant relocated from her front yard. 12. JESSE ALLIN — 309 BROADWAY - Would like to see boulevards removed. - Would like Mark & Pete Penner to meet with him to address his concerns. 13. ESTHER EIDT — 9 WOLF STREET (Letter attached) - Would like boulevard to remain. ,-. 44 MAY 18,11999 BROADWAY CONSTRUCTION PAGE THREE 14. K. CARSON — 280 BROADWAY (Response by letter — attached) - Would like to see us try to save the trees scheduled for removal. - Would like the boulevard to remain. - Is in favour of heritage lighting. - Would like to have the wood from the tree that is removed and two pick up truck loads of wood chips. 15. RICK MIGGENS — 300 BROADWAY (Letter attached) - Want boulevards - Wants heritage lighting - Does not want trees removed - Wants Town to maintain boulevards 300 Broad av RF: Reconstruction 01' Broad way - \Venison Street to Concession Street Dear Mark, This letter will serve as an official written objection to many of the elements proposed in the current plan fbr the reconstruedon of Broadway. til%, concems are listed as follows: 1. Town plans to remove boulevards ... Recommendation: ME.1VE BOULEVARDS P\ PLACE=, - street is not Ygrome to he Widened. therefore there Will he plentv of rooln for boulevards. - silon::"Ist that all itnuillal 5pn]),,, I anitenance program'ie utldertak�11 by Bark'; & R-c Dept. for rolling; cut road sa.ltysand, lopdressilig, s;:erding & ferdLv-1 lg. Residents responsible for culling, watering and weed control. On discussion kith ntl' nee (,th,,)riry air Broadway. the nsltaect of (lie boulevards that is !lot accelJtuble is the filet that the}' are always in terrible condition elite to fire winter fallout of salt & san(L As as recall. the boulevard fRlls into a state of weed infestation and unsightlyness. If the boulevards had a yearly spring maintenance progrcun in place, the boulevards would become an aesthetic showlfiece for the town as well as a welcotnitr:; gateway fttr till visitors to the core area. it ithout e cepion, the residents I've rltnken with like the hotilevards, they.just don't like the condition that they inevitable fail into title to the current " zero maintenance" ,urnyrani) Reference t 49n', p36 ser4.4.1 Gateways. Ibere are nro and one vecondarr... ERIDGE STRFF;T - 6RO.4D1 V4Y MAJOR GATE11 A Y ... The llridgi St. - frwufntrc G ate►vvty acts us thr !inch -pin and: aneoaporates the irtj'ormaiioa ealiaose its the foeu! point of'the is ettlindin,Z anti information t ivemimstiou for both Ate downtown and taurisiu plant. It builds- ou and reinforces tlae. lvck tenrn oral the .Statiaa . ia4s [:mires f{_r:f iW d tq_ rrW✓_a,�G1 t. - _- -- - _ ineprv+ssiun Hlwn_ srtors licit is hromier Ckun tke wri_e•11s romireel_r._ial a+�tels rir�r�rsrrilr+d h}, tke� Ta" a_•e "lee WW1 - _Il iv_tosr. Sts!:4!iltr4.'-11�ti�r4tl.' p4 ser2.1 The downtown still maintains• its small tmvn arclilterinrr and character despite Ilse regent developments . the residential areas, north and west of the downtown in particular hate..-1 SL%B.ST. INTIAL STOCK OF OLDER HOMES 11'I7II ARCHITECJ* R.-1L PRESENCE: IN A rRRED i :Yt [RO MENT. The downtown, pe drularrly the northern half, has• lost Hunch of its• older buildings and landmarks such as the old Town Had (although the clock tower has countered this to some extent). p14 svr2." 11saal Character - .Surrounding land alto conalhute to the *1sual character ofthe downtown. THEAPPROACH FRO3l:rllENORTH.-1LONGHIG1111AY 119 HAS'.1 PLEASING VISL'.1LCHAR4CrER WITH il`ELL:'1fAIMMIATED PRIVATE RESIDENTIAL PROPERTY. N:4 sir -t.Z.1 1 ;xueal Presentaii m and im1mirt of 1he Dowidown: The consensrts- indicated a nerd for a strong, unreel ehvsanric appearance with, jlah- and a hmejkl <re-cutr-hing presentation; to it crease the amount of'treesy green space, landscaped walk„•ena; to aanprosv lighting; to portatar the lsisivry and itientity gfthe Town and itsunique elements; to encourage prh ate property impros•eaaenis through awards anti iaceaatis•es srtch cas.itcade improvements• loans and other rehlrlcs `� 46 Y.-.VTRP11;-(: O,..-VINT I:Di �s.'vi is i J.a.a vuicri iiY�: +'ueie_5 eidei i ruraii'riiii r',iii�i: 1 ni iirru tit !;Air-ii'u�3' iS Has iimjura tro ikr ifuii'ifiawn bla ri .harerf>r► fir rnmmanll� gtnerallr. J0;111::1TTE.1'TIth1' Nl;'EI)1' TO ICE PAID TO THE ARRIVAL POINTS FOR THE TO1111Y as well aslhe sperf fle dmvntmvn meet+point.. In terms ofthe dos►•ntmvn itself, the k",atesvgts n•rre 060(fied as: I7te 6roadrwry, h'ridge Street area... pZ0 sec :..IZ Strengths; I eaknesses, Opportunities and Consi aints. sec Z.IZ.1 Strengths- The downtown has a compact, pedestrian scale (all distances• within the downtown are walkable) that leads itselfto many types ofstreelstape improvements,' On three .lies; the wesx the north and east, the downtown has no serious r. or{ jlir! with neighbouring, predominately residen" areas see I.IZ.Z 13"ealaeesses - Gate:wa)w to flie c4 v aawn are. uuderdenwluprek Despite the clock tower, 441oirnatiun caboose and Station .-Ou Centre at the f roadira -Bridge SL gatn+•art; the impact is atuleeL sec Z.IZ.3 Opportunities - GatenNrtn could pro►dde the sense a;farriaal Impact and linage imprinting necessruy to set the tone for the visltnr antd ronh•lbute to th a sense of a urong iits�esintent , nnironrternL' Fatal points could be used to follow, through ore the irytpeut nftbe gatesveap. The fora! points could merge the dual imprm�ement streams ofaesthetic impr(nernent awl business improvement THESE, ARE. THE CORNERSTONES UPON 1PHICH OMER SECTIONS OF THE CORE RELY. sec program Threats,, C.onstralnts - The sireetscape plan will work best (fit is coordinated "Ills a parallel. ongoing program of business insesiment, recruitment and DEVELOPMENT FACILI.TATIO,N Beautification Is onh, one half Me exercise/ to befull), implemented the business community and property owners will hm•e to "bur -in" to the imprm-ement concept and participate Jrr•ough ie vesrmertt and rooperatfoa. 2. ToNxa plans to rvinove nun>ierous trees from Evil &k A'4-at sides of Lroad k%aV ... Recoin►nendation: "RE; i•:XAMINE THE tiVED FOR RE.NIOVAI, FOR SONIE Of 1JE THIE,ES" t'?i� I?iVi'Fr1Ii� Cil� �h.iltlll�lii �)t �11;, i,�....:�1ti��4"t.: �.i�i4ilit�:.'.; ,; �' •,• .�; � ' . �� :; �� n Il , i l�C.ii' t.. ll, 411 �,•�',,:�'• it;: Iti 41 � i• by pffforlr.in2 it 1AIVSICid outi11 ot"111 the tags ctirr,_,ntly mark.- it witli :i "Rill DOT". T•h-Cre an 1,to he orecncl;ti;fn ofth,. tt:,:,. tl.i\l,,ti•.rv... 111111 114A;z dic a 1"Aal 101 Sl:.N,LN iictiluiv U-ces Width do not need to be I-ein ve-a! The tje:: advIjUIN Collililltice Wl ;I't: `11'L"fi 111C U11(ira'>1a111t!11).o that the: street was gout i? to be wlilened, and that U1 !!hilly ei15:" the Crowil of ell:: tl',.'.:• wits `�,.►LI1,_ io Inc• encroached by the proposed sidewalk, club. and gutter. it was on ilus basis dial ilia: trc;,; .id isory group made lhcir r�.:coinm�ndalioas. 11ic ch:llrnian stre` eel to nic, this horning that, if the street is not going to h,, wldeiied_ that. the issue of lice renioval wouid have to be revisited and that he, would pror,;;e(l accol-ilitwl" -ksz!h fle rec oniniendalions. (Again. man► ormv neighbours wish to keep their trees, but a number of them were under the impression that their particular tree had to conre out date to tree ro& or poor oi,erull tree ennditfnn. or cahlinq. This morninsj'c atedit demonstrated that the prei loitr conclusion has not entirely accurate or well -in formed) '� 47 .3. Vot�n ulaw; to renl,ice %irPeiliplits foil east Adel will) 3ii' coloured concrete Doles ... �.- ,•- -- Recommendation: " Consider installing ONLY heritage lighting on both sides of broadway" DO NOT litiSTALL POLES TI.Lk FARTT11F.. SAME DESIGN AS DMUNTOiwN! Llus is a "historically significant" residenual arCa. Therefore. I feel strongly that the sLreet fighting dwu)d r tl-.ct that swine character. 1 also feet vlry strongly that the of lighting selected for the dow' ltoWTi rare area is not supportive of the Sradltional "feel" of the town. Tlie existing lightposts would be better illllizOd ill a niodcnl srreetscape: or inall parl7ng area. AvestlleTically, they appear very cold and sterile and are not in hatitlont Stith the Of the "StreetsciJpe N•lnster Pian - J11ne l yyo": p31 sec 4..1 Afaterials selected for street furniture should he wewher-resisitaut tolertmi to iwnAWisrn, readih' awWable atul re(pdre odnim l on -going maintenance. p ve of wood Produrtr shan1d he avoided and emphasis placed ore rase irnn, rosy aluminum, steel pipe, or rustow prerampour✓d-in-place concrete products. Mattrials selectedfor construction purposes shorrld also he Jurable, weather resiataut carer a long period oj'Ihne, easity replaceable and readi& assailable. Theft/lowing list crusa-references• street furniture and construction elements will. reconunertded rnatersal,littisttes: C AST I RON•AL IU-4 f1:Vl ",V, STE11.1 P11T. Pedestrian - height light poles Light pole shirts- Sign poles. "117 UA S'1' ViF.'T AT PRODUCTS ATIF •1'00 FXPFN'SNT-. VAST CONC'RN"i`l=, lS A SVITAIRE Afxi-.IU A'11\, P 711 ser 4.2.2 Colour vhotdd he used fo express the theme, to arrentuate speritrl use areas, and to add eontinuit),to the overall streets'rape development. The selee lion r?fhhtrP hr the town as the rolourfor trnr benches and waste receptacles is•.rbindardand should he continued for nesv purchrtses. 'nie follmving list cross-references street furniture, dependant upon location, with recommended e•olour finish: 6L. It:ti or } l k: Pedestrian i;ht t{ght startdur+ris Sl;nage poles light hrminafre eneasemetsty, Light pole stirw C•apsforsYreet signs Colour selectiore fnr derorative 1xiving should also he hi,E:hh's.vllr/e and thert!fore should he ire the distinctive colour category to enih-en news "ttl er than in fltr_hrols-ps or ;rejw which t iff tend to eleaden the atmosphere. The style or Iherne etesired•1or tresv design elements• or selection ofstreet furniture shoultl either be traditional or hislor•irai in react:re. Design shouldhe simple anti elegant and not twertr otwole. Items selected should be purrhasedfroen well eslahlished rnnnrtlarturers. mul leave the abilizit to be ruslomi.ed (i✓. addition ofn(!rcal town iron eitheras•atr engrwi#g ara bunion). Carelit! attention to de.den detail need materierl selection will ferthey enhawre fire sn'!e and theme ofthe streetsrape. l7tr /trrlrn, prep live ..Ow%A•-r. ri t frtc•,•s;»-,rn41ted .vr,•r'L.'rose fitnwore direr!1t• wit reeonernended manufacturers- - iSEF v1 ASI'ER PLANT ............ .... .. ..!st1 a .Iri r �: 'J.' .:.:a.�..�:..-: Jrtll .' _:+J,.:; :-an.;1jtr '..'!� Jl : U-UJ':.�Jt_.li: [./t e:':lf! ibe 1'trNh ii oi*4 Depl., la trteretettee it7' a and /oration, standard kei4hls, ro:our, rind rem wilibilite +vide other eonsideralions'. -L. i u.,wet !emits io re -Construct :deep lnllwove. IIItersection Broaduay at Concession ... Reco.-ni1INndation: " Consider reducing (lie degree oU radfusing at the foul' corners and thereby lnCt't'tt::e the Amount of greenspace. ll�we requested nil n11n1_ro Ls to t111s SPI.ICI icall_v itl relation c; ii:a..,. iii ill l,l'i)j}:`�al'�` a ii!i•itlii`' 101, -i!i Ali iii0, CsJiil;,l'a e11 ttuti 1nte1:SCt1lN1. lt. is in j• 11I1L.L:S'it`.i.11�ilIlZ that Thus poilli is 11:0i int-delete if;► a 13-UC.k rOUL. by Ltli: owiVs, tliilJl and. tht:rc°l* (e,. �A;Jil;• :11 {..i• ,1 i.ii.. e�..:i .li. ii mil. i. i.ZL i „i-t.Lti li: l', Z , ,. r �r 1 •1 �� r ii,n• to t11� ar:;•�. 1'•i:.. eJ Ilia queslion Mal nnj)1'Ul'ed tuniffie radll %.re Tl::cessai-v. bill. inv concern Is the ainount or "degree" of TTT1pr(Nv:, :. :, t.'nl 'n1 raht k r.Cgi,Tlr:.-1 . N' %O ;.' ,J OW) „T? 48 I imi deelivenine Lhis to �'OLI uI C011-lUnCtiM With thle- "open hou-se Mormation meeting" scheduled roday behveen 8:00,ain & 4-00 pm. I wish to thank yOu for the -(Iften6on to this ob.lect and fbr your h,�Ip thusfiir in this Pro"ess. I would be pl--aced. 1-0 pro,. -ld.%-. fin-th-C.,r information or I-laborate oti thel items cont"Uned in this let -ter if you wish. Just call and we could wringe a future meeting, if necessary. Sincerely, PUP Miggens 'ouicil T- 11 A Trt-U 49 -� 50 3'3 0 K. Carson 280 Broadway, Tillsonburg Ontario N4G-3R7 May 16,1999. To Whom it May Concern: I'm a property owner on Broadway. I feel the over all project is a good thing and we're happy to finally see it coming We've lived on Broadway almost 4 years. We have seen people trip over the broken sidewalks and waited patiently to see them fixed. The one thing that does disturb me is the number of trees that are being taken down. I know that some of them do need to come down but this is going to change the look of this very mature maple tree street immensely. I would have liked to see some sort of tree taping done to be sure that they all need to come down. Of course I know that this issue is no longer an issue and that nothing can be done about it. However, I strongly feel that the grass boulevard should be left. I recently watched a program on this exact problem. What they are finding is that in the winter these boulevards are places where snow can be piled. When you do away with these boulevards and have sidewalks right next to the road you have no where for the snow to pile. This is causing a really problem in London and Toronto where it's being done. You are forced into having all the snow removed by truck just like you have to do in our down town core area. If you don't than you have a real mess. The only problem we have with the boulevard is that in the winter you have a fellow that comes and plows all the snow away or back on the other side or on road. This machine rips out all the grass. Every summer we try to seed and just get grass growing and than another winter comes. Maybe the grading is way off now and with new grading the problem will be gone. Heritage Lighting would look really good in this area I'm just not sure about numbers. Would there be more lights than there are now or would they just replace the old ones with the new ones. We are unfortunately one of the houses that will have a tree removed. Someone has already planted a crimson maple tree next to this one. We will miss this tree it helped keep our house cool, it acted like a buffer for dust and noise from street. If it must go we would like to have some of the wood from it. If your chipping up the branches we would like to have 2 pick-up trucks full please. Yours Truly, TOWN OF T11LSONOURG 7/ ECEIVE K Carson. MAY 9 7 5599 FILE N REFERRED T'Q 51 tr � , S , ijtj•:) tio(l Broadway R F: Recc{nstruction Oi' 1 rua( i-a� - Venison Street to Concession Street Dear X :ark. r% TOWN OF TTILLSONSURG E C E I V E 3AY 1 9 i999 FILE # REFERRED TO This letter will serve as an official written objection to many of the elements proposed in the current plan for the reconstruction of Broadway. My concerns are listed as follows: 1. Town plans to remove boulevards ... Recommendation: "LEAVE BO(TLEVARDS IN PLACE#? +,.., - +:. ; . , _..+ •tt , ., 1...� ' n;:;:, i' ►er��'orc there ;ti-ill be plenty of roam for .J1V •ll. -♦. J� I.irL �t '1ti'.' i�! ( ♦ JL�L ` I? n1,1 Pt-•� r.-� c• . P. iii:ii an tii} uai .)}orinv uiaintenanc� pint)granl be2,'u•'ndertal en by the !'arks &: Rec _s c i�Jjlt�i'vJ.11ji�..-�,CLI1.t1J' &: i%.rtilizing. R%c,sidcros responsible for trol. (Itt discussion with nil• neighbours on Broadivar. the aspect of the buldeeaj,dc fh"4 is a i cetctwiablr_ is the Idu Mai the:• are always in terrible condition aue to the winter fallout of* r5 -d 3s inii: a .ittlte .li .vve d Itift sttlriun acid unstghtlrnev. t f thy' buitie ards had a reari,Y sm.n,Q maintenance progra»> in place, the bottlevards would become an aesthetic j �i.!itr'!!�C•j' �'! �l �'' i:1}l" (.tr {: ` (N t q .r.=/ i �''' .�11 t••r•.� tv: ' _ '•:: .��.:�r. I 1r )'•r t t:n , 1t+- .; .. •t'tl c..� _� }� t:.:�t,tln, , .. c:,; .. �',, . .1 i.. .,�'.�' , t..:: r.. I . ti�ttl c. J..;.j;... t.. .. residen,s 1 '}•e spoken rr•ith like the bouievards. they jttst don't like the condition that they inevitably 1:711 into dice to the virrent " ;,ero maintenance" program) ,n36 sec 4.4.1 Crateivars: There are nvo "tnaior" gateiva!rs and one secondary... BJUD(;E .S1REET-BROADIt.AY MAJOR G TEZi•_41'...1iceBridge:3i.-nruuu►+riryVufehJu1'ffcfxua Ibe h?ic t-nin and incornnrares Nye ittformarinn eahoose as thefocal point of the wattndit12 and information disentinatiun for both they downtown and tourism plant. It builds on and reirtforces rite clock ro,s'er anti the .Station .=t rrs Cenrre. [tic inrended to creare a 0ct ittmreccinrt anon visitors char is brafrrtrr rharr rite strictly cunnnrrClttl as»rc•ta rrt�rexr-ntrd by the [or.•,r Cerrrre �1Ia11. - Hisrurr. Gttlture. 1'�►tr,nrr,tirt�Srir*r anlll)iyersil)� n f Ozer?-1 The don'tirown criil maintains ire ctnall tnK•n orr•hitectrrre and character despire the recent deveiuftnrents - fire residential areay. narth and :rest o f thy' downtown in particular have -1 S 1 'R S T-1V I'l.1 l..4 I U� .'1c" �1 }•' t�1:1)1 K 140ME-S i4%1 T H; a RCH1 T1?'CTL%R.A L PRESF_MCF. I?1i .A ihe: downtown, particularly Cite northern half; has lost much rM L� 2 C Page r:.. _t.1 1 :t.t: r r. t. -t. .t. -r .r,t r., n._tt 4,-I,I. .t. .t. ,.I --I. ., ►. i.1 Iv$ rrtuef I'lum tii 't aflu tuirutieutt..S mmlt u.i trice rite t uiiii eruct tuttnvii�n rn ct[tcn ci uu".i countered thk ro Pmne (wtettr). 0•l sec .' visual Character - .Surrounditig land also contribute to the visual character ofthe .ir>wwown. 7HEAPPRuAc.h hi:U:11 IHF::SlI,RMALON RIGHI-.4Y#19H.AS.APLEASING 1,7SV.IL CHARAC77--'R IV17 711 L A/4IV7ALIVE D PRIc-4TERESIDE MIA L PROPERTY: p 14 sec .3.2.1 Visuid Presentation and Impact of the Downtown: The consensus indicated a need for a strong, unified. 6ynamic appearance with flair and a tasteful eye-catching presentation: to increase the amount of trees, green space. landscaped walkways: to improve lighting; to portray the history and identiri, of the Tom-ii and its unique eleitzents: to encourage private properly improvements tltrough asvurc& and incentives such as facade improvements loans and other vehicles p:,4 sec ;.'." Gateways, modes wid l'edestruui Links: 7lie need for gaieways is not limited to the downtown but is shared by the cornmunitt' getrerally. SOME A T7 h*,%?77OjV NELDS I t1 BE P_41D T O TIIE� iRRIP_* ! POIATTS FOR THE TOIi A as well as the apecif a downtown entry points. LI tejwis of rite downtown itself rite ken gate►vgv,' � were idetrtiJred Ili 771e Rrnu[I�•ul' Rrid�e �rr[tl�r itrerr... :sec :.12 .Slr4vug hs. 1'r ealuiesses. Opportunities and C: unstrailifs: ' r f .' % �PPr'►►r'il'+ - I it" fllr►�'tlr[)N'(t ltlJ4 !J ('tl�tl)[t[�l, rrt'rle�rrillrt �["arr' tR(% (l11'rIrIJC!'� NWhitt rite cirrr+', F!�f tr :r ": h clr i clbrr/ Fit ch �rliriJ 111ril lr� Nturis .r j)C% r j �(/"rNi �e cd1 -r ;tl/�;i ri+'rJri-hr.� ire iitt e a >rrlra, ittr. WfjlSr. Litt- 1?0;,rh all el easr. the, III)Wettnwil it I IS #tr) �r-ritulc I'It I/flic'1 r, Ii;I II,-,!;f►"3,tr1J•iJr?. IIreditmil?Itw0l e'�eri� �i1?urn ui L::.e. �a4 It. r'. ti'4lililt�'.s.tit;s - Grll4- J'c.l's 1: the rl:?1ti'I: ;. wn al"e u n(1(.'reki'elo ed Delj;ite the ch) k rotit'Fr. litii)rlhtlri+pit cabo.iie rittri .Lrr7rintt --arts Cenrl•r rti the% Broadwav-l;i•Wee_• St. 2?[7feway. Me impact IC mitred. :icic. ,..,� ��nportlillities - Garewai'C could pre vide the sense nfarrival. hitpact and intr:;e im.prrilirllil? tlt'C�SSaJ:1' ;O set !h(' tUlr(' fUr rite' 17SItor alld : UlltrihtttC to the swm, rir,:.; ; .:Ir,� :I:.':'V!M4L'nl :'N1;:: x":III« Focal points could he used to follow throuPh on the impact o fthe gateways. The focal points could »serge the &ial ituprov-entent streruns of aesthetic improventent and buSineb'4 improvement. THESE : i RF THE C0&,VF. RS'P0.-\ F..` t MN,' It fll t '11()7PIER .SEC 7-1ONS 014' HIE (.'ORE RE'L Y. sec 2.1 _'.4 Threats, Constraims - The streetscape plan will work best if it is coordinated with a fl[ rr7i�i1. tat:gouty ktrt�yl:.ttr ,1; r�lrsi;rc.�s r11t'.::;tlnctJt, rt�crrlit/trettt attil DE1 EL01'.11E.\�' FAC-11.1774 TION Beam4fication is wrlV Hire halfthe exercise to be f tilt? implentented, the business conumuzitt' and property owners will have to rrhuy-in rr to the improventew concept and participate lit: r ugh inv .Sheet and cooperation. 53 Z. Toiiw maim to remove irumerottc trees from F.nst c& West sides of Broa&tyn, ... ReconimendaflOn: "RF-FX N11 N E T E NEED FOR REMOVAL FOR SOME OF THE i rE,S" - this I110111lng, the chairman of the Tree Advisory Conl.mittee and I spent one hour rex ieNvino, th need for tree removal by performing a physical audit of all the trees currently imirked �xhh a "RFD DOT". Them ar';; <oni - that deiinateh• need to be removed due to tii�:c• ! : ()r Lvn(lit,f)n of the trce. HoweNier %ve discovered that There are a total of 'SE\ K l;�,titli� tree v. hich do not need to be removed' The tree adkisoi1: C0111111ittec. were the ,inderstardin`� that the street sz.-a,: going to be wid,Vned. and that in many cases the croNvn of the ;z t V\ 3S `t!iTlu t(; he orlcr(?ai ilc(1 by the Pt•o1xoScd sidr\v all., curb. and P,utter. It was on this: basis thai, Bic. 'Lice achis-o y group inade their recorwnendadons. The chairman stressed to me this irloining that. if the street is not going to be widened. that the issue of tree removal would have to be revisited and that lye would proceed accordin-DIN, with new recommendations. Ol ain, man• of nir ne+ hboifrc tier sh to keep their trees, bur a nutr!.ber r4'theln were wider Me impression that their particular tree had to come -�!(r d;te to rrol, ror. or poor overall tree condition, or cahlinc. Iltis mornings audit demonstrated that the previon-, C-wichision was not entirely acc•urate ar well-informed!) i'it;lk'L' ,.lit) l%it.ii ail, Coloured i'Util:rete pole."... :..n+1;"1I_i'.:s!,.1.;11: " c- !Ei,si ic'=• III-J-liiing ilcritavc liaiztina on both sides of i31.1 ad-ki; e`' D-10 `i3 i LIN.t T ALL }j{1 fJ_.*S '1 t-LA F ARL 'I TIE' SAME DESfG AS DON.VN OVj L! t}llN is ti "hist(WICalk; SlVTllfi i11lC, residenti:ll :il'ea. rherefo re. I teel st1Y1T ulv that tilt su ect ii � 11tu1 should? ref icct drat same character. i also leel very stronaiy that the snlle or Fi�htii7!' i'ACCted : vi tilt' d(n\ i1w,\,, Il Lot•.: ai•.,_--a is not supportive of the traditional "feel" of Tk,' rjTI," ''<�C1`^�� +nhrrnCl�: ��'(lllir? i,e better milized in a modern streetscape or mall t•ils-i,in<j :�1,°:�. ie�tll�ti� alit. they appear \:ery c:oid and sterile; and are not in harmunv with MiL t;i'i►t;.,>.1i Ali tllc pi: Plan - uiie 1 (i961 : 54 IJ $' .sec 4.2. I Materials selecteti_fbr street furniture should be weather-resisitant, tolerant to vandalism, readily available and require minimal on going maintenance Use oftood products should be avoided and emphasis placed on cast iron, cast aluminum, steel pipe" or custom/precast/poured-in place concrete products Materials selected fiar construction purposes should also be ditrable, weather resistant over a long period of tunA easily replaceable and readily available The following list cross-references street furniture and construction elements Kith recommended material finishes. C4ST IRONIALI7AII1VUM,, STEEL PIPE. Pedestrian -freight light poles/ Light pole skirts/ Sign poles. 'ftl.L�L"ii' 1 t�CUII�3LE ALTERNATIVE" *✓ �.� ► :,c,:-f.3.;' Colour should be I Yed to etpress the theme, to accentuate special use areas, and to add •.,,,.r„1.rip..• r„ N; r> ns•c•rail rtr��etscape fli�relopnrcm 'Ihe selection of black by the fnH•tt as the t:olortr for )i _ ty b�-�,ritt°s eirrd +•�?s1Y recc?ptctc�ic�s :� sccnrciar•tl arrrl sJivltld be coJttinttc�ci fc?r rte�+• pltrc/rnses. Ae fnllovvinn lisr cross-references streer_ t(rniatre. depentianl upon location, with rerottunent'ed cn our .j 1:i.Nh BLAC •h' or DiSTIN'M I -T' COLOUR: Yedeorian-het; ht li.;ht standards1.Signa; a poles, Light luminaire eneasententc bight pole skirts: C.'aps for street signs Colour selection firr decorative paging should also be hig/th, visible and fit ere %re .should he in the t'iictinctive colour catggorr to enaven areas rather than in the browns or; rrej, which will tend to draden the almatiphere p33 sec 4.2.3 The stile or dieme desired for new design elements or selection of street furniture should either he traditional or historical in nature. Design should he vintirle and elegy anf and trot overlt• orflate. )tents selecled should bepurchaseuftotn weft estubliaited manufacturers. and have the ability to be ctWri'li-Nd (ie. addition ofU_ffiCul Fuwn i.enn either (ii• an engraving or a button). ("areful attention to «� .:y;s :::ui! 1�:tes tnai+sr•i:�! selecilc�rt :�iir_ aiher e►tluunce the sfyle and theme of the streetsc,(Ve. Ae it ;f:,►a t/t� ei>i Ci �:.�•/,?jel,�NCt'Sl)rt!tJN��il �/re'e'fCi'lt1?:' ritmiture eirect/p with recotnntended %i.:lJlis,'si.i'IdZ•" ri - ;4,VI' NIAS1I1.=.i TKNi tr is rr contlitettded fi1e71 a are of pAle and luntinalre studs, he conducted. in co-ordination with the PUhlic �! O its Dept.. 10 d 41-&rnihie ::1'!c; .slice hei,lus. colour., and compatibility with other ell it st ilrrel fill et.e. *I" 5 5 ;. i 1 ii it JJA"A3 Y �0 t•CCOnstruii a�zd 1::Zpi'(11 E 1J�tCI'SCrVtlOI2 BI'U�Iti�ii23' at C+JIICCSfiioti ... R.econimen dation: " CONSIDER REDUCING THE., DEGREE OF PA I)I r'SI C AT 11I.E. FOUR i:'()RN P'RS AN) TIJE:REBY INCREASE •TiJE A —MOUNT OF GREENSP.AC'E. I have requested on numerous occassions to be heard regarding this issue;, specifically in relation to the necessity of the proposed turning access for 40' trucks at the corners of this intersection. It is my understanding that this access point is not intended as it truck route by the 'Town's Plan and, therefore, would negate the necessity in pro-viding such an aggressive and impacting change to this area. 'There is no question that improved turning radii are necessary, but my concern is the amount or "degree" of improvement that is required bctonul we get into an "overkill" situation. I am delivering this to you in conjunction with the "open house information meeting" scheduled today between 8:00 am & 4:00 pm. I wish to thank you for the attention to this ;)t?j��cti{x: and I{�o. your help thu star in ibis process. :O io pro,%furth.i- information or t.laboratc on the items contained in iiit •• :� t"i. i . 1i \ otl %V151i. and 1Z c t'A 111d ai t-C.M )e a Illau*e, 11iLc ino It neC;essarv. IZ.P.1ilg~::115 Taxpaycr - 300 Broadway cc. Niavor C. \.IcKniglht Members of Council D. Morris, C. A.O. B.I.A.. Bd of - Igmt '1'._Nil. C._VC. 6 MEMO TO: Mayor and Members of Council FROM: David Morris, CAO / Judy Smith SUBJECT: Cat Complaints — Bidwell Street Area DATE: May 26, 1999 Our office has recently received complaints regarding a cat problem in the neighbourhood of Bidwell St. Apparently the cats have made their home is several homes in the area, specifically under decks. No one in the neighbourhood owns the cats or feeds them. However, they do take the food from the cats and dogs that are owned by the property owners. They are considered wild and it has been estimated that the number is in the area of 15 to 30. There also has just been a new litter born as well. Some of the cats are very noisy and large (some apparently 20 pounds). Also, the odor is extremely bad and no one in the neighbourhood can have any type of garden due to the nuisance the stray cats have become. Our office has contacted several animal control businesses and has received the following information: Bill Fitzpatrick - will trap the cats for $20/cat and the traps automatically kill the cat and he disposes of the cats. Animal Control in Woodstock — will trap the cats for $70/cat. The traps do not kill the cats. The cats are taken to his facility where they are determined if they are adoptable. If they are not, they will be disposed of after being held in his facility for 3 days. Also, he rents out traps for $10/trap. It is also worth mentioning that no one in the neighbourhood is willing to pay for the disposal of the cats since they think that since the cats are stray, it is the Town's problem. However, the owner of 31 Bidwell Street is willing to change his deck in order to stop the cats from living under it. Therefore, because of the above information, the question arises as to how the Town will dispose of the above mentioned cats. Recommendation: That this matter be referred to the CAO for further review and recommendation. .�. 57 4 Ii" a z' ttt rt OUR FILE: The Corporation of the COUNTY OF OXFORD DEPARTMENT OF PUBLIC HEALTH AND PLANNING Planning and Development May 14, 1999 CO 9-21-172 Mr. Dave Morris Chief Administrative Officer/Clerk Town of Tillsonburg Municipal Offices 200 Broadway, 2nd Floor Tillsonburg ON N4G 5A7 Dear Mr. Morris: RE: Lifting of Part Lot Control 1115572 Ontario Inc. Part of Block 155, Reg. Plan 41 M-145 Town of Tillsonburg ((Tulip Drive Parts 1 to 4(inclusive). 41 R-6400) Phone: (519) 539-9800 Fax: (519) 537-3024 Please find enclosed an application received from 1115572 Ontario Inc. requesting that Part Lot Control be lifted from Part of Block 155, Reg. Plan 41 M-145 in the Town of Tillsonburg. The application for exemption from Part Lot Control proposes to create 2 lots, each containing a street fronting rowhouse unit. It has been the practice of this Department to request a copy of a resolution from the Council of the Local Municipality indicating its support for any application for the lifting of Part Lot Control. It would be appreciated if you could bring this matter to the attention of Town Council at its meeting of May 31, 1999. The wording of the resolution by the Council of the Town of Tillsonburg, if it supports this application, should be in the form of a recommendation to Oxford County Council stating that: "that the lands consisting of Part of Block 155, Plan 4110--145 , Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as well as entering into a standard Part Lot Control Agreement with the applicant" We are sending a copy of the application for Part Lot Control Exemption. The Town should ensure that the rowhouse dwelling development is in compliance with the appropriate Residential Zone Provisions of the Town of Tillsonburg. Oxford County Public Health and Planning Committee will consider the application on June 3, 1999 and County Council will consider the By -Law to lift part lot control on June 9, 1999. If you have any questions, please do not hesitate to contact our office. Yours truly, — ) A MB/db Michael Barrett, MCIP, RPP Encl. G' Intermediate Planner p.c. 1115572 Ontario Inc. 58 P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county. oxford. on.ca P� COUNTY OF OXFORD APPLICATION FOR EXEMPTION FROM PART LOT CONTROL Please read carefully before completing the attached application form. Section 49(5) of The Planning- Act. 1983 prevents harts of lots or blocks on a•registered plan from being conveyed without municipal approval if` abutting land Is being retained. The two mechanisms available under The Planning Act which permit a land owner to sell part of a lot or block on a registered plan are through Section (52) dealing with Consents (severances) or Section 49(7) dealing .with Exemption from.Part-Lot.Control, An application for exemption from Part Lot Control will generally only be considered -appropriate when it has been deemed that an,applicatlon for consent is not necessary. Applicants are encouraged to discuss the nature of their proposal with representatives of the County of Oxford Department of Planning and Development to determine whether an application for.Exemptlon from Part Lot Control s appr�.;-dr I ate g: ven their part i cu l c i rcumstancez . A -reference plan or draft reference plan will be required to be submitted (with the attached application form) for proposals for exemption from part lot control. KF-"- The attached application form should be submitted to: Planning Commissioner Dept. of Planning and Development County of Oxford P.O. Box 397, Court House WOODSTOCK, Ontario N4S 7Y3 Telephone: (519) 539-1271 Zenith 72050 or The application must be accompanied by a fee of in cash or cheque payable to 'Treasurer. County 59 414;-4O"M G per PART Cv- acsx) of Oxford. 4r-1 �� co Rio _ APPLICATION FOR EXEMPTION FROM PART LOT CONTROL The undersigned hereby requests the County of Oxford to consider an application for exemption from Part Lot Control pursuant to Section 49(7) of the Planning Act on the lands hereinafter described. 1. PURPOSE OF APPLICATION (Please check appropriate box) Minor redesign to lots or blocks in a Registered Plan of Subdivision Sale of part lots created through road widening a Creation of Individual lot(s) for semi-detached and row houses Creation of servicing easements In a Registered Plan a Long-term leases for stores in a shopping centre on a a Registered Plan Other E:1 Describe 2a ) APPL I CANT' S NAME APPLICANT'S ADDRESS 02` TELEPHONE NUMBER SLR►- fta - 799 2b) Registered Owner (If other than applicant) Owner's Address Telephone Number 2c) List of any mortgage, charge or encumbrance on the property. Name - Address 2d ) Location of�Sui�J ect Land T� warr"� Lot Number(s) Plan No. CFI M-N Yr. . Plan Registered Part Number(s) 1`�t _ Reference PlanlQ" oqoc,, Street Address (if any) %�JLLQ - The subject land I located on the WE'S"�' side of the Street lying between Street and 'W&CLLQW- _ Street. 60 0 Application for Exemption from Part Lot Control 2e) Specific Indication of uses of land and buildings 2f) Official Plan Designation Zoning Pia• Page 2 3. Site Information: (wztach separate sheet If more than one lot) Lot FrontageC Lot Depth Lot Area 1 of [`nvmranP Front Yard Rear Yard Interior Side Yard Exterior Side Yard (corner lot) Landscaped Open Space M No. of Parking Spaces Width of Planting Strip Driveway Width 61 r Application for Exemption from Part Lot Control 4. Other (specify) Dated this to' day of LIA4 19 21 l., cQ►J �'J of the Page 3 Signature of Applicant �(7ctil N o f ��l So.r� &QG In the' 10CVN of ©ky< 3ist0 DO SOLEMNLY DECLARE THAT: All of the statements contained In this application are true and I make this solemn declaration conscientiously believing it to be true and knowing that it Is of the -ame force and -.ffect as If made under Oath and by virtue of the Canada Evidence Act. DECLARED before me at the of W�'-6 - _ = in the CrJCL.r\ -61 of tpxRt t this \,Q A'R day of 19 A Comm I s s i o n e r. E t cE-.U.ZAS�cTM MARY AN BUCHAM , a Cmmb' vaner. etc., County of Oxford, for ft Cordon of t �A C�•vny cf O ord. ',.no 11. 1S29. 62 Signature of Applicant `4P If SOUTH RIDGE I, ROAD 9 at-rn j PART 7 B . ' 47R-8782 47R-87S2 aY oomt-o rmt-att +�'� p VtHy • [. Y # t __PART abfTlTaium Ot . ul d N S I � � a W I 2 m Q m 4 i II w cc N W G t CI ritvrr a � ■ ru[ Yva vY rr PART y S 4q a rm C � CL N L _--_ Y.. PART Y ; F am r TRILLIUM DRIVE tru tat rmmm w.x .Y-�a! .s� 0 2 4 1 -= L 63 ,, 41R-47-59 i M#. r The Corporation of the COUNTY OF OXFORD DEPARTMENT OF PUBLIC HEALTH AND PLANNING Planning and Development OUR FILE: May 17, 1999 CO 9-21-192 Mr. Dave Moms Chief Administrative Officer / Clerk Town of Tillsonburg Municipal Offices 200 Broadway, 2nd Floor Tillsonburg ON N4G 5A7 Dear Mr. Morris: RE: Lifting of Part Lot Control 1115572 Ontario Inc. Lots 92 to 97 (inclusive), Reg. Plan 41 M-145 Parts 1 to 15 (inclusive), 41 R-6029 Town of Tillsonburg,,.. (Dogwood Drive and Primrose Drive) Phone: (519) 539-9800 Fax: (519) 537-3024 Please find enclosed an application received from 1115572 Ontario Inc. requesting that Part Lot Control be lifted from Lots 92 to 97 (inclusive), Reg. Plan 41 M-145 in the Town of Tillsonburg. The application for exemption from Part Lot Control proposes to redesign a portion of an existing registered plan of subdivision 41 M-145. The application proposes a boundary adjustment between lots by removing 3 m (9.8 ft.) from the west side of Lots 92 to 97 (inclusive) and adding it to the east side of Lots 98 to 102 (inclusive). It has been the practice of this Department to request a copy of a resolution from the Council of the Local Municipality indicating its support for any application for the lifting of Part Lot Control. It would be appreciated if you could bring this matter to the attention of Town Council at its meeting of May 31, 1999. The wording of the resolution by the Council of the Town of Tillsonburg, if it supports this application, should be in the form of a recommendation to Oxford County Council stating that: 'That the lands consisting of Lots 92 to 97 (inclusive), Plan 41 M-145 , Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as well as entering into a standard Part Lot Control Agreement with the applicant. Is We are sending a copy of the application for Part Lot Control Exemption. The Town should ensure that the proposed subdivision redesign is in compliance with the appropriate Residential Zone Provisions of the Town of Tillsonburg. Oxford County Public Health and Planning Committee will consider the application on June 3, 1999 and County Council will consider the By -Law to lift part lot control on June 9, 1999. If you have any questions, please do not hesitate to contact our office. MB/db Encl. p.c. 1115572 Ontario Inc. Yours truly, 4,x�� L C Michael Barrett, MCIP, RPP Intermediate Planner 64 P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 9 planning ®county. oxford. on.ca r COUNTY OF OXFORD APPLICATION FOR EXEMPTION FROM PART LOT CONTROL .se read carefully before completing the attached application 1. Section 49(5) of The Planning Act. 1983 prevents narts of lots or blocks on a'registered plan from being conveyed without municipal approval if abutting land is being retained. The two mechanisms available under The Planning Act which permit a I and owner to sell part of a lot or b lock on a registered plan are through Section (52) dealing with Consents (severances) or Section 49(7) dealing with Exemption from.Part-Lot Control. An application for exemption from Part Lot Control will generally only be considered appropriate when It has been deemed that an,applicatlon for consent Is not necessary. Applicants are encouraged to discuss the nature of their proposal with representatives of the County of Oxford Department of Planning and Development to determine whether an application for Exemption from Part Lot Control :s appr,:prl&te g;ven their particul;.: circumstance:. -.nw A reference plan or draft reference plan will be required to be submitted (with the attached application form) for proposals for exemption from part lot control. ***- The attached application form should be submitted to: Planning Commissioner Dept. of Planning and Developmr-;-." County of Oxford P.O. Box 397, Court House WOODSTOCK, Ontario N4S 7Y3 Telephone: (519) 539-1271 or Zenith 72050 4 I50 •oil The application must be accompanied by a fee of Pij T,L, per In cash or cheque payable to 'Treasurer, County of Oxford. PART CA- C-1STj Co q a1- �9a ko\Rj APPLICATION FOR EXEMPTION FROM PART LOT CONTROL The undersigned hereby requests the County of Oxford to consider an application for exemption from Part Lot Control pursuant to Section 49(7) of the Planning Act on the lands hereinafter described. PURPOSE OF APPLICATION (Please check appropriate box) Minor redesign to lots or blocks in a Registered Plan of Subdivision Sale of part lots created through road widening Creation of Individual lot(s) for semi-detached and row houses Creation of servicing easements In a Registered Plan Long-term teases for stores In a shopping centre on a Redistered Plan Other Describe 2a) APPLICANT'S NAME APPLICANT'S ADDRESS .� �l �"'� O TELEPHONE NUMBER SI01 _ 19k(Q . ?<7 2b) Registered Owner (if other than applicant) Owner's Address Telephone Number 2c) List of any mortgage, charge or encumbrance on the property. Name " 9 L Address 2d) Location of Subject Land 104 Lot Number(s)06`�11� Plan No. Yr. Plan Registered Part Number(s) 1� Reference Plan �lQ' Goo Street Address (If any) oU&Dz+ The subject land is located on the A-) sld.e of the Street lying between Street and Street. 66 s Application for Exemption from Part Lot Control Page 2 2e) Specific Indication of uses of land and buildings Q.l 2f) Official Plan Designation Zoning 3. Site Information: (z.ztach separate sheet If more than one lot) Lot Frontage tq P6:0 � Lot Depth Lot Area Lot Coverage - Front Yard Rear Yard Interior Side Yard Exterior Side Yard (corner lot) Landscaped Open Space (96) No. of Parking Spaces Width of Planting Strip _ Driveway Width T" 67 0 Application for Exemption from Part Lot Control 4. Other (specify) Dated this f�� day of ' V 19 Page 3 Signature of Applicant of the �cscu�j t�F ��uba+►�fo of I, n the' ��i1 of �f�Ft1�-�• DO SOLEMNLY DECLARE THAT: A11 of the statements contained In this application are true and I make this solemn declaration conscientiously believing it to be true and knowing that It is of the -.ame force and ;affect as If made under Oath and by virtue of the Canada EvldenCe Act. DECLARED before me at the of weoa-CADCL in the CQ&A-L-�k of this D day of 19 AEI.q W 9AgWGHAWa Commfs- doner, etc.. County of Oxford, for the GOVOMMM.ol t'ie County of oxford. juno h8 Signature of Applicant (:a:7 .oe nusr4o r3Aw .,Y_,.3I i CROCUS • � j7 x 7f• L ]p• E I IT 11 �.� N 17.00 m A N) - - _ j ' • I i r boll - a377 LO7 08 a . h 300it - a371 LOT 07 $ C f` PART 1 •1 � i CC r Jim is l W „ N 7✓1' ]7' E - - - - 300 s..ao Y dE•00 �0 ! ) � N 71' sw E ]7,00 (P ! Y} 0310 ( 1 LOT 06 v j Pix omit - 0313 PART 3 LOT go PART 51 jog • i � Y N71 V, 300 A 0341 LOT 06 � " w� N PART 6 PIN omit - 037. ■; Q LOT 100 °L A , q It o ■ a. f - - - - - - - :. - - -Q N7,9,Y e p /nfy ►.4N. wait - 0390 ■ E 3,00 - _r L.0 i 04 u o PART 9 Q a. Y� )-CC Y 1 3 1. ...t r 71' 31' E 37.C7 (° A Y) Y /IN pent - 0373 A a iO•. N 0347 Er ' ¢ LOT 03 12 ;d PART -�8 8 a , ' = i PART 13 N 7{• 37' C 37.q 1 N E � ►.1 M. 0001, - 0311 i -IN opp1, - om n f LOT •1►J2 LOT 02 � r a PART 15 to .4V as �• Y y •�` + :o a u) �.- - �� - - ----- Sr.00 IN A Y} - • - -„ ,�. 1f. i ----_._.. _ .. _ _ _.. _ ... _ _ -. t.� A i 37:0 a. can 7 w I P1r wit - 0330 /.1 N. Oa01t - 0311 �j I LOT 91 • �N1 PART 1 41FR-5768 ' !a --� 69 The Corporation of the COUNTY OF OXFORD DEPARTMENT OF PUBLIC HEALTH AND PLANNING Planning and Development OUR FILE: CO 9-21-182 May 18, 1999 Mr. Dave Morris Chief Administrative Officer/Clerk Town of Tillsonburg Municipal Offices 200 Broadway, 2nd Floor Tillsonburg ON N4G 5A7 Dear Mr. Morris: RE: Lifting of Part Lot Control The Linkoln Group Inc. Lot 37, Plan 41 M-133, Part Lots 5 & 6, Reference Plan 41 R-6198 Town of Tillsonburg.. (Tulip Drive Parts 1 to 4(inclusive). 41 R-6400) Phone: (519) 539-9800 Fax: (519) 537-3024 Please find enclosed an application received from The Linkoln Group Inc. requesting that Part Lot Control be lifted from Lot 37, Plan 41 M-133, Part Lots 5 & 6, Reference Plan 41 R-6198 in the Town of Tillsonburg. The application for exemption from Part Lot Control proposes to divide Lot 37 to create two lots to be used for single -detached dwellings. It has been the practice of this Department to request a copy of a resolution from the Council of the Local Municipality indicating its support for any application for the lifting of Part Lot Control. It would be appreciated if you could bring this matter to the attention of Town Council at its meeting of May 31, 1999. The wording of the resolution by the Council of the Town of Tillsonburg, if it supports this application, should be in the form of a recommendation to Oxford County Council stating that: 'That the lands consisting of Lot 37, Plan 41M--133, Part Lots 5 & 6, Reference Plan 41 R- 6198, Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as we# as entering into a standard Part Lot Control Agreement with the applicant. " We are sending a copy of the application for Part Lot Control Exemption. The Town should ensure that the development is in compliance with the appropriate Residential Zone Provisions of the Town of Tillsonburg. Oxford County Public Health and Planning Committee will consider the application on June 3, 1999 and County Council will consider the By -Law to lift part lot control on June 9, 1999. If you have any questions, please do not hesitate to contact our office. MB/db Encl. p.c. The Linkoln Group Inc. Yours truly, i VMichael Barrett, MCIP, RPP Intermediate Planner 70 P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning @counryoxford. on.ca CO q-Z1- l8Z IRS.` 6)'- P�r�1 29 k9q APPLICATION FOR EXEMPTION FROM PART LOT CONTROL The undersigned hereby requests the County of Oxford to consider an application for exemption from Part Lot Control pursuant to Section 49(7) of the Planning Act on the lands hereinafter described. s 1. PURPOSE OF APPLICATION (Please check appropriate box) Minor redesign to lots or blocks in a Registered Plan F-1 of Subdivision aSale of part lots created through road widening Creation of Individual lot(s) for seml-detached and rc-r; houses Creation of servicing easements In a Registered Plan Long-term leases for stores in a shopping centre on a F-1 Registered Plan K Other Dther i be creation of individual lot(s) for single family houses 2a ) APPLICANT'S NAME THE LINKOLN GROUP INC. APPL I CANT ' S ADDRESS 71 MONTCLAIR DRIVE P.O. BOX 233, WOODSTOCK ONTARIO N4S 7W8 TELEPHONE NUMBER CS19) 539-1r977 2b Registered Owner (if other than applicant.) THE LINKOLN GROUP INC. Owner's Address 71 MONT LAIR DRTVF P O ROX 911- WnnDS,TnrK ONTARIO N4S 7W8 Telephone Number (919) S'19-1977 2c) List of any mortgage, charge or encumbrance on the property. Name N.A. ^.ddress _ N A 2d) Location of Subject Land Lot Number(s) 37 Plan No. 41M-133 Yr. . Plan Registered 19 EL Part Number(s) S & 6 Reference P !an 41R-6198 street A d d r e s s ( 1 f any) BARKER STREET, TILLSONBURG ONTARIO 71 c t.hrPet. The sub jecz 1 ai1J is I v I n c betty een Street and street. ANp l ! ca t ! cn for Exemption from Part Lot Control 2e) Specific Indication of uses of land and buildings RESIDENTIAL a 2f) official Plan Designation RESIDENTIAL Zoning _RFSIT)FNITAT - Page 2 c'ite information: (:..ztach separate sheet If more than one lot) PART S Lot Frontage _ 1(l 75 mPrrP� Lot Depth metres Lot Area Lot Coverage ----------- Front Yard - R ear Yard 11.83 metres (10.6 metres plus 1.23 walkout) Interior Side Yard 1.29 - 1.31 metres Exterior Side Yard ( corner lot) n.a Landscaped open Space (%) No. of Parking Spaces Width of Planting Strip _ Driveway Width 72 Flap i i ca , i o^ fcr Exemption from Part Lot Control 2e) Specific Indication of uses of land and buildings RESIDENTIAL 2f) Official Plan Designation RESIDENTIAL Zon i ng REgTT)FNTTAT Page 2 cite Information: ztach separate sheet If more than one Ict) PART 6 Lot Frontage WILL COMPLY WITH ZONING BY-LAWS Lot Depth 1 -% +- A r r� n `... v r.. -- -- Lot Coverage Front Yard Rear Yard Interior Side Yard Exterior Side Yard (corner lot) Landscaped Open Space (%) No. of Parking Spaces Width of Planting Strip Criveway Width 73 Application for Exemption from Part Lot Control 4. Other (specify) Dated this 28TH day of APRIL 19 99 Page 3 THE LINK91�8'GR01� INC. PER: % % -.,- gnakure If Applicant l.. GRAHAM HAR OUC RT of the CTTY o f WnnnqTnrx In t h e-CO•IIN=_ of 00 SOLEMNLY DECLARE THAT: All of the statements contained In this application are true and I make this solemn declaration conscientiously believing It to be true and knowing that It is of the -tame force and ;.f fect as If made under Oath and by virtue of the ranada Ev 1 Sn(ze ACt . DECLARED before me at the CITY of WonnsT cy- in t h e COUNTY of OXFORD t h i s 28TH day of APRIL 19 99 A Commissioner, Etc. ria-M L"M NBOWK : - -174 a.. S► of WWd, for 11lesbiit Ca�le� ft tem and Solicitors. EWres September 30. 2000. Ll 7 5— 'LOCK 66 -- N 1A1.1C, IHo w BLOCK 105 I STREET PLAN 41M-W STREET iN 41M•131 I PI.h 0I. M 00029 - 0613 2 I NE Q PIN. 00029 0612 mo 1 m LOT £70 N y 41R•5314 " > ; PART? f - - 00 - z 13 z ,. ,) o z r, ° € 2 n m Z In 0029 0429 } ^• Y v - N II•11'10-w 3500 } ° U ^ • w p m N N 7,{ • 11i - Il} ° '' b O r < n r 17 -0029 0423 j PART 8 ' _ i x Qj 'o — Z A z m tE] a o ; fNII ))00 6 PART9 5 ° ',• L1 I 0 ♦ i I N,rls':o'N : !ol I � L PART 10 joa4 0 c3 ,o N 3500 �7 PAPII o o . — - . j wo 0 l" 1 00029 . 0426 _ N II•'t 10- w 3s oa v o PART 12 : ] 0 1 ° � • °o �+--a t 72 �••H« lo» �-1 i I w 1 1 � N I••; 10 x j 3s 00 a "• 7N � BARKER STREET y - 13 g 1 ` " o 0. ° ° '- s i PLAN 41M•133 ° {o Y • • If o PIN 00029 • 0606 1!. I - •H 0-. 3)Oo t.i 154 _ q c I{ 20 Soo,_ PART 14 _ `I 1 r °• , _ ` CP ove \ PART IS Y 7--t4,{, o o �, _ 7 1_ v z ° ° 1 �• , 8 N NII•1310• 500 o -7I{ 212 I N MO 0 1— Qj • � •i O (1] ' i _ 1 lV Iasi 272 Il ± NII• IS• 10•r 5500 Y w 1�— 2.0 se Q •�� N I—�— N ,I• A 10 LOT S.• ? - CONCESSION ( i 3. I I I PAPt I PLAN 41A-4406 N P.I.N. 00029 - 0409 1 rry:Or, RAPHIf TOINWi ,HIP Of J=ft_rAM 1� April 30, 1999 Members of Tillsonburg Town Council Town of Tillsonburg To Mayor Cam McKnight & All Council Members: Changes seem to be occurring fast and furious to the operating structure of the town. Frankly I feel rather nervous and wary of the proposed dissolution of the by-law which established a Museum Board and protects our heritage. The Board has been the voice of it's membership. I have willingly and happily donated 15 years and thousands of hours and dollars to the preservation, restoration and operation of our million dollar facility and Tillsonburg's heritage. Blood, sweat and tears have literally be shed, in our fund raisers, and I might say, willingly because we knew our board was working to our ends. Frankly I don't have a lot of confidence in turning total control of our million dollar tourist attraction over to a `town' who, in the past, has at best, been reluctantly involved, with our existence. Now, as a tired volunteer I would not object to these structural changes if the town plans on assuming all responsibilities, including financial. I may not like some of the changes you may propose, but if you are paying for it, you have the right to do what ever you want. However, if you expect me and other volunteers to pay for it in thousands of hours and our efforts to either save money by helping or by raising funds, we logically should be allowed the right to at least, the degree of control we have had in the past. I have talked to several people involved in other museums who have been `taken over' by their towns, most recently this past week at the Hasting County Museum and Glenmore House in Belleville, another National Historic Site. They have had great difficulties as their town councilors compromise all for the budget. When volunteer boards were responsible, the funds were raised and the jobs done properly. I see no reason to expect that our town councilors will act any differently than those involved with Glanmore and Castle Kilbride. Frankly I don't think anyone will have much of a say when the town takes control. I may continue my research and some volunteering at the museum, but I don't believe I would give the efforts involved to assist in the $70,000 plus funds raised yearly, when control of those funds and the direction of our facility are taken from us. Please allow yourselves the time to consider all the ramifications before destroying a system which has proven itself in the past. This town is run on volunteers. Be sure that all your restructuring does not destroy this town's greatest asset, it's volunteer network. Thank you. Sincerely, i. Laurel A. Beechey Historian 8S/88/99 ZZ:SB:14 EST; ASSOCIATION OF?-> CLERK-Tillsonburg T Page 88Z �MA'�-07-99 FRI 05:20 PM AMO FAX NO. 4169716191 P. 01 CORPORATION OF i HE TOWNSHIP OF MORRIS R.R. 4, BRUSSELS. ONTARIO (Mrs.) Nancy Michae. A.M.C.T. NOG 1 HO Clerk -Treasurer TOWNSHIP OF MORRIS TEL: (519) 887-6137 - FAX: (519) 887-6424 SINCE, April 13,19" �9Sb To: All RUIS1 Municipstities within the Province of Ontario Subject: Prom to provide Financial Assistance for "Rural Wager Qdalih' Improvement" Please be advised that at its meeting held on April 6,1999, the Moms Township Council approved the following resolution and hereby solicit the support of all rural Municipalities in the Province of Ontario. Moved by Keith Johnston Seconded by Edna 1bioU1184 "Wheless the province of Ontario in conjunction with the Conscrvation Authority previously had in place a "Curb Program" to improve water quality; And Whereas the "Curb Proms" financially aided many farmers to improve Water quality in the rural areas; Aad Whereas die "Curb Program" provided awareness of methods to improve Farming practices, which aided to improve the Water Quality in Rural Areas, And Whereas with the Farming Practices intmsWiR& protection of the Water quality is a valuable resource; And Wherm improved water quality will benefit every resident in Ontario, Now and in the Future; And Wherw the Township of Moms Council would like to see a program, Implemented for" Rural Water Quality Improvement"; Now therefore be it resolved that the Township of Morris petitions the Provincial Government to implement a "Rural Water Quality improvement" pTogram; And that this resolution be forwarded to the Premier Michael Harris and the Minister of Agriculture, Food and Rural Affairs and the Association of Municipalities of Ontario; And further that this resolution be circulated to the local MPP and all rural municipalities, in Ontario urging the endorsement acid support this resolution." Carried. On behalf of the Morris Township Council your favourable consideration of the above mentioned resolution would be greatly appreciated. Should you have any questions concerning this resolution, please contact the Morris Township Municipal Office - S 19-987-6137. % Yours truly, � C�\, 77 Nancy Mic io \ material is provided nnder contract as a pail service by the onginatin$ organisation, and does not moray reflect the views or positiotu of the Association of MuiddPalities of Ontn6o (AM0)i Its ..x._.-. _.... Vwftfti. omcers directors or Oki _ 85/88/99 ZZ:58:48 EST; ASSOCIATION OF?-> CLERK-Tillsonburg T Page 883 - HRY-07-99 FR I 05 : 21 PM AMO 06/07/99 11:09 105194363237 FAX NO. 4169716191 �.nri tuna►-+�w• • i or, have not received this invi on pri nur apor to this dates alo 'es � .fy .1fpassible, lease call or &nW Gillian Hinton (see below) by noon on Wednesday may Y2th if you are interesw in attending: The. Council of the Municipality of Extwds an open invitation to attend a dinner reception in honour of HUGH J. TKON S PsEng on the occasion of his anent as CAO of Chaftm-Kent on &Iutdaay, May IS; 1999 Xinsmen Auditorium Tweedsmuir Avenue, Chatham Price: $25.00 per person, includes gift Contact: Gr rm Liuton ;3p .m -- Cocktails (519) 360-1998 ext. 3011 5 p .� ]�on.ca 6:30 p.m — Dinner e-mail: gillianl�cth► �- 78 P. 02 05/10/99 22:46:18 EST; ASSOCIATIOII OF?-> CLERK-Tillsonhurg T Page 892 MAY-10-99 MON 03:08 PM AMO 05/10/99 MON 11:29 FAX 519 846 2190 FAX NO. 4169716191 TWP CENTRE WELL. 91MLTotvngh;p Of Cent�i�e P. 01 /01 IZ002 ton P.O. Box 10 • 1 MacDonald Square • Elora, Ontario NOB 1 So Tel: (S19) 846-9691 • Fax: (519) 846-2190 www. township-centr+e,wellington.on.ca UNM I8 STRENGTH e-mail; clerksatownship-centre.wellington.on.ca Office of The Cede TO: All Municipalities In. the Province of Ontario May 10,1999 SUBJECT: Infrastructure for Bridge Replacement and Repairs The Council of the Corporation of the Township of Centre Wellington, at its meeting held May 31d1 1999 adopted the following resolutlon and requests your endorsement of this issue: numerous bridge structures within its municipal road system; and WHEREAS the Township Of Centre Wellington, like most municipalities In Ontario, has WHEREAS it is financially impossible for the municipality to replace, repair, maintain and uP9rdde these bridge structures to required Provincial standards and at the same time keep the municipal road network in a safe condition; and WHEREAS the Provincial and Federal governments share In revenues raised through licence fees, fuel taxes and tiro taxes, all of which were originally designated for the maintenance and upkeep of road infrastructure; and WHEREAS the Provincial and Federal governments now maintain a v small rli of the road Infrastructure in the Province of Ontario; PQ on NOW THEREFORE BE IT RESOLVED that all of the municipalities in Ontario petitlon both the Provincial and Federal governments to bring forward an Infrastructure Program, In which a major portion of the cost of maintenance or replacement of municipal bridges would be funded by the Provincial and Federal governments. FURTHER, this resolution be submitted to OSUM and AMO at their annual conferences for consideration and support, and this resolution be circulated to all municipalities in Ontario, the Prime Minister and the Premier of Ontario. AND FURTHER all supporting municipalities be requested to advise their members of both the Provincial and Federal governments of their support. Carried Unanimously (signed) Mayor George Pinkney On behalf of the Township Of Centre Wellington Council your favourable consideration Of the above resolutlon would be greatly appreciated. Should you have any questions concerning this resolution, please contact the Township Of Centre Wellington Municipal Office at 519-846-9691. Carolyn Haoking, Clerk Tna material Is provided under contract as a paid service by the originating orgaoiaahon, and does necessarily reflect the views os positions of the Assoe,4Wn of Municipalities of Ontario (AMO), its subsidiary companies, officess, directors or agents. ��*i 79 Friday, May 14, 1999 12:42:34 I -CM - (613)241-7440 Total panes 1 Nor►ibres de pages: 10 Federation of Canadian Municipalities Federation canadienne des municipalites 24, rue Clarence Street Ottawa, Ontario KIN 5P3 Telephone I Telephone : (613) 241-5221 Fax IT616copieur : (613) 241-7440 International Office I Bureau International Telephone I Telephone : (613) 241-8484 Fax I Telecopieur : (613) 241-7117 http:lllwww.fcm.ca To: Mr. David Morris, Clerk/Administrator Moire suppleant Claude Cantin Town of Tillsonburg Quebec (Quebec) (519)842-9431 President President Deputy Mayor Sam Synard Marystown, Newfoundland and Labrador First Vice -President Premier vice-president Councillor Joanne Monaghan Kitimat, British Columbia Second Vice -President Deuxieme vice-presidente Councillor Jack Layton Toronto, Ontario Third Vice -President Troisieme vice-president Deputy Mayor Jae Eadie Winnipeg, Manitoba Past President President sortant James W. Knight Executive Director Directeur general From : Sylvie Delaquis, Policy Assistant Office of James W. Knight, Executive Director Sample resolution and brief are attached for your information. Please bring these to the attention of members of Council. Thank you. .� 80 June 4 7, 1999 Halifax Conference and Municipal Expol : Navigating Global Change Congres annuel 1999 Halifax du 4 au 7 juin et 1'Expo municipal": Mettre le cap sur un monde en changement .8 May 11, 1999 Memorandum to FCM Member Councils MUNICIPAL INFRASTRUCTURE IN THE MILLENNIUM BUDGET: MODEL RESOLUTION Since meeting with FCM in January to discuss the federal budget, Federal Finance Minister Paul Martin has indicated interest publicly in FCM's call for a new core municipal infrastructure program with environmental benefits in the Year 2000 federal budget (Millennium Budget). FCM's strategy over the next few months will include a funding proposal to the federal government, technical and economic analyses to update FCM's data and to build a compelling case, and a communication plan, all supporting the call for a new program. FCM's environmental infrastructure proposal is the first phase of an integrated approach to improving the quality of life of all Canadians. FCM sees the Millennium Budget as an opportunity to highlight and promote other FCM priority issues that could enhance the quality of life and ensure sustainable communities. These include affordable housing and action on homelessness, child/youth welfare and a national highway program. At the January meeting with FCM President, Deputy Mayor Claude Cantin (Quebec City, Quebec) and Mayor Gilles Vaillancourt (Laval, Quebec), Chair of the FCM Standing Committee on Municipal Finance, the finance Minister expressed interest in working with FCM to address both environmental concerns and Canada's municipal infrastructure deficit in a single program. To further FCM's objectives, Mayor Vaillancourt and I appeared before the House of Commons Finance Committee Round Table on Infrastructure Investment and Productivity on May 4. Cross -Canada hearings before the House of Commons Standing Committee on Finance are to begin soon. FCM President Cantin, Mayor Vaillancourt and Municipal Infrastructure Chair, Councillor Roger Mareschal (Aylmer, Quebec) and possibly other Directors, will participate in these hearings ...l2 '— 81 Wz on FCM's behalf. Members will receive advisories regularly as the strategy evolves and results of analyses become available. Fundamental to achieving success, as always, is the hands-on involvement of every FCM member--provinciallterritohal municipal associations and municipal governments. I encourage all member councils first to support FCM's call for a new long-term, municipal infrastructure program with environmental benefits, and to open discussion on this matter with local members of Parliament, federal ministers, including the Minster of Finance and the Prime Minister, and provincial/territorial legislators. Members are also encouraged to seek participation in the cross -Canada Finance Committee hearings on the Millennium Budget. The May 4`h brief and a draft "model" resolution are appended to this memorandum for council's information and use as deemed feasible. Please be sure to forward a copy of Council/Board's resolution to FCM. A portfolio of all resolutions received, including those calling for a new municipal infrastructure renewal program submitted by FCM members since the 1998 Annual Conference, will be compiled. A list of members supporting FCM's call for a new municipal infrastructure program with environmental benefits will be appended to the Year in Review Report to be presented to the Standing Committee Forum on Municipal Infrastructure. Enclosures James W. Knight Executive Director 82 TEMPLATE RESOLUTION - FCM Member Municipal Governments FCM invites members councils to use the following model rresoiuUon, in part, in whole or adapted to reflect their local circumstances, to communicate with members of Parliament and the Federal Cabinet. MUNICIPAL INFRASTRUCTURE IN THE MILLENNIUM BUDGET CLEAN AIR . CLEAN WATER • CLEAN SOIL WHEREAS the FCM-inspired $7-million, six -year Canada Infrastructure Works Program (CIWP) -- described by Prime Minister Jean Chretien at the FCM 1998 Annual Conference, as".. one of the proudest achievements of our government" -- exceeded original projections, funding 17,000 projects that created assets of lasting value and generated more than 130,000 short-term jobs, and set a new standard for intergovernmental cooperation in Canada; WHEREAS the CIWP could not fully address Canada's long-term infrastructure needs given the extent of the problem revealed in various FCM studies completed between 1985 and 1996; WHEREAS, (your municipality) has benefitted from the CIWP but still has a number of outstanding infrastructure projects which it cannot finance out of municipal revenues alone; WHEREAS FCM is dedicated to improving the quality of life in all communities; WHEREAS the Millennium budget offers an opportunity for achieving an improved quality of life and ensuring sustainable communities; WHEREAS the FCM National Board of Directors has endorsed a new long-term national infrastructure program with environmental benefits as a component of a sustainable communities strategy; WHEREAS the FCM proposal, with the theme CLEAN AIR , CLEAN WATER, CLEAN SOIL, calls for flexibility to accommodate equally the needs of rural/small communities and large municipalities, supporting: • waste management systems (waste diversion, product stewardship, upgrading landfill sites, methane capture, upgrading incineration technology to meet new requirements for dioxins and furans and mercury emissions); • water efficiency (water conservation, sewage upgrades to reduce contaminants in water effluent and water treatment alternatives such as settling ponds and wetlands); • energy efficiency (alternative energy sources, energy efficiency, vehicle emissions testing, and public transit); • mobility (nvestment in road repair and upgrades, commuter rail, and advanced technology public transit like Ballard Fuel Cell buses); and • main -street and urban core renewal; WHEREAS such investments will create jobs, reduce pollution, save taxpayers money resulting from reduced health and environmental damage, improve the efficiency of the economy and make Canada more competitive, productive and innovative; and t-. B 3 WHEREAS Canada is a leader in environmental technologies; BE IT RESOLVED that (your municipality) endorses the Federation of Canadian Municipalities' (FCM) call for a long-term national core municipal infrastructure program highlighting environmental benefits, in the federal Millennium Budget; BE IT FURTHER RESOLVED that (your municipality), through letters, personal meetings and/or other communications, will urge local members of Parliament to support FCM's Millennium Budget proposal and to communicate their support to the Minister of Finance; BE IT FURTHER RESOLVED that the (your municipality) through letters, personal meetings and/or other communications, will urge the Prime Minister, the Minister of Finance, other members of the federal Cabinet and members of the Government of (name province or territory) to support FCM's Millennium Budget proposal; BE IT FURTHER RESOLVED that (your municipality) will communicate the urgent need for a new municipal infrastructure program with environmental benefits to neighbouring communities; BE IT FURTHER RESOLVED that (your municipality) will communicate to local media and the public our support for FCM's Millennium Budget proposal. .�. 84 FEDERATION OF CANADIAN MUNICIPALITIES INFRASTRUCTURE INVESTMENT AND PRODUCTIVITY MAY 4, 1999 FINANCE COMMITTEE ROUNDTABLE INTRODUCTION The Federation of Canadian Municipalities (FCM) welcomes this opportunity to participate in the Finance Committee's Roundtable on Productivity. This brief presentation focuses on the need for long-term investment in municipal infrastructure to enhance community sustainability, productivity, and Canada's standard of living. FCM has been the national voice of municipal governments since 1937. Our 700 municipal members and 16 provincial and territorial associations represent almost 70 per cent of Canada's population. FCM is an association dedicated to improving the quality of life in Canadian communities. MUNICIPAL GOVERNMENT AND THE CANADIAN ECONOMY There are over 4,000 municipal governments in Canada. From the largest cities to the most remote rural and northern communities, municipal governments in Canada have a pervasive influence on the economy, culture and quality of life. Municipal governments are major players in the Canadian economy influencing technology and innovation diffusion and productivity. Statistics Canada define productivity as the technical efficiency of production. Municipalities through their investment in public services, like transportation, have a vital impact on productivity. 3 In 1996, municipal governments spent $39.2 billion providing community services and employed over 400,000 Canadians. Municipal government expenditures constitute about 5 per cent of Canada's Gross Domestic Product. In addition to their sizable share of public sector spending on goods and services, municipal government capital spending totals about $9 billion a year, equal to a third of all public investment and about 6.5 per cent of all capital investment in Canada. The municipal government asset portfolio includes roads, water supply and distribution systems, sewage treatment facilities, street lighting, some public housing and a wide variety of vehicles, buildings, machinery and equipment. THE CANADA INFRASTRUCTURE WORKS PROGRAM (CIWP) The FCM-inspired multi -billion -dollar tripartite Canada Infrastructure Works Program (CIWP) was a major success for the federal government, provincial/territorial governments, municipal governments, and particularly for Canadians. The CIWP, which expired March 31, 1999, achieved its dual objectives of job creation and infrastructure renewal/construction. Equally significant, the program offered a model for intergovernmental decision -making and co-operation. A recent summary by Treasury Board puts total infrastructure investments over the six -year -term of the program at more than $8.3 billion on a $2.4 billion federal contribution. More than 17,000 projects generated an estimated 130,000 short-term jobs. According to Treasury Board the employment created contributed to upgrading of workers' skills, a critical element in improving productivity. Two-thirds of all funds were invested in "core" municipal infrastructure such as roads, sewers and bridges, also critical to the effectiveness movement of goods and services. The CIWP, however, did not address entirely Canada's longer -term infrastructure needs, nor did FCM expect that it would, given the extent of the problem revealed in various FCM studies between 1985 and 1995. Various estimates put the need for infrastructure investment over the next 20 years at between $40 - $100 billion. A 1996 McGill University study', concluded: Public spending on infrastructure generates growth in the private sector. Infrastructure renewal is necessary for maintaining and enhancing prosperity and our standard of living. If Canada is to compete in the international markets, infrastructure renewal is necessary. More than any other industrialized country, Canada depends on international trade for economic growth and prosperity. Around the world, governments in countries such as Germany, Japan, the U.S. and Sweden are making enormous commitments to rehabilitate their infrastructure. Economic productivity and efficiency along with public health are linked closely to adequate transportation, water quality and waste disposal. CLEAN AIR, CLEAN WATER, CLEAN SOIL. The initial focus of a new, long-term municipal infrastructure program would be on core infrastructure bringing innovation, environmental and health benefits. It is time for Canada to invest in infrastructure that enhances community sustainability. FCM is exploring how a new program could encourage investment in best -practice technologies to maximize the contribution to community sustainability, innovation diffusion and improved productivity. The National Research Council (NRC) estimates Canadian municipalities could save in excess of $1 billion per year by adopting best practices and proven technologies for infrastructure Report on the State of Municipal Infrastructure in Canada_ McGill University and Federation of Canadian Municipalities. 1996 -^' 86 3 construction, maintenance and rehabilitation. For a municipality of 20,000 people, this represents potential savings in excess of $600,000/year. To realize these benefits, FCM and the NRC believe that development of best practices guidelines are essential and must be included as part of any new municipal infrastructure program. Sweden has developed a local investment program that provides investment grants to municipalities that apply an integrated approach to sustainable development. Grants are given for projects that decontaminate soil, intensify development in residential areas, modernize energy and sewage systems and expand public transit systems. FCM believes that a new, long-term municipal infrastructure program must be part of the millennium budget The program should be sufficiently flexible to accommodate equally the needs of urban, rural and remote communities and focus on the following: a) waste management systems, including waste diversion, product stewardship, upgrades of existing landfill sites, methane capture, upgrading of incineration technology to meet new requirements for dioxins and furans and mercury emissions. b) water systems, including treatment, conservation, sewerage, storm runoff and distribution affecting chlorine and aluminum emissions; c) alternative energy sources, energy efficiency, vehicle emissions testing, and public transit reducing pollution affecting human health, air quality and climate change; d) mobility, including investment in road repair and upgrades, commuter rail, and advanced technology public transit like Ballard Fuel Cell buses also contributing to protecting human health, air quality and climate change; e) mainstreet renewal to maintain economically vibrant cores. In addition to the traditional tripartite funding, FCM is exploring a number of innovative financing options, including: public/private partnerships; revolving funds; and allocation of excise taxes on fuels. Public/private partnerships Severe budget constraints have opened the door in many municipal governments to consideration of public/private partnerships for infrastructure investment. While private financing can help communities meet water and waste infrastructure needs, it cannot satisfy all requirements, nor cover all costs. There remains a need for financial commitments from all orders of government, particularly for the higher -cost, best -practice technologies. Revolving funds In Canada, some 25 per cent of all drinking water produced is lost (or unaccounted for) through leakage and other structural problems in distribution systems. These inefficiencies translate into an economic loss of approximately $650 million annually (not counting the water that infiltrates �87 4 sewer systems and is treated a second time). These losses, which erode productivity, could be economically reduced from 25 per cent to 10 per cent by using existing technologies to diagnose and repair leaks. Reducing leakage from 25 to 10 per cent would save utilities about $380 million annually. A conservative estimate of fuel and electricity consumption by Canadian municipal governments would be in the range of 60 million GJ, with a corresponding fuel and electricity bill in the range of $600-$800 million annually. Investments in energy efficiency retrofits in municipal buildings generate between 15 - 30 per cent savings. Investments in water and energy efficiency infrastructure may be well suited to financing through a revolving fund, where funds borrowed are repaid through savings or through performance contracting. Transportation funding In Canada, federal govemment revenues from taxes on fuel are in the $3.8 billion range, while expenditures on transportation are less than $400 million. Provincial governments in Canada are collecting fuel taxes at the level of 9 - 21 cents/litre, and the federal government is collecting 10 cents/litre in federal excise taxes, plus GST. FCM proposes that a portion of federal excise taxes on gasoline be directed toward investments in transportation systems, including public transit. This proposal is based on the U.S. Transportation Equity Act for the 21 st Century (TEA-21). Fuel and vehicle tax revenue will fund over $198 billion US in transportation systems investment by 2003. FCM's National Board of Directors at its December meeting passed a recommendation calling on the federal government to redirect at least 3 cents/litre of existing excise taxes on fuels to communities participating in a national program aimed at increasing sustainable transportation options. Excise taxes from participating municipalities would finance transportation investments in those communities. Provincial govemments would match the 3 cent/litre contribution making available more than $1 billion annually increased investment in sustainable transportation systems. Eligibility criteria would require the formation of an appropriate body at the local level (e.g. similar to the Greater Vancouver Transportation Authority) as a pre -requisite to receiving fuel tax revenues from the provincial and/or federal governments. This requirement, and the requirement for equity across Canada, are strong reasons for a federal role in the program. The Montreal Transportation Agency (MTA) and the Greater Vancouver Transportation Authority (GVTA) represent significant institutional and financial advances in planning and delivering urban transportationftransit. The MTA focuses on public transportation and related planning issues while the GVTA has broad responsibilities for multi -modal transportation planning, delivery of bus and rail transit services, co-ordinating and financing major road networks, vehicle and emission monitoring and transportation demand management affecting roads, transit and other modes all within the context of regional policies and plans for growth management, air quality, economic development and finance. The GVTA draws on existing funding sources (transit fares and other system sources, gas tax of 4 centsflitre, B.C. Hydro residential power levies, allocation of existing property taxes and sales tax on commercial parking) and several new funding sources (increased allocations from existing �_ 88 5 provincial fuel taxes, vehicle charges, tolls on facilities developed and funded by the GVTA, property taxes on a benefitting area basis in cases where major infrastructure investments are made, parking taxes and profits from sales of land and other assets). CONCLUSION A nation's infrastructure is of critical importance to the productivity capacity of a region, and to the ability of its economy to generate sustained growth.2 Clean air, clean water and clean soil are essential to protect human health and enhance our quality of life. A national municipal infrastructure program focussed on investment in best -practice technologies will create jobs, accelerate innovation and technology diffusion and upgrade workers' skills which are essential to improved productivity. FCM looks forward to working with the Finance Committee in the coming months as it continues to develop key details of its proposal for a new municipal infrastructure program for the millennium. ,.- 89 Metropolitan Area Transportation Infrastructure and the National Economy_ Standard and Poor's DRI, 1998. U.S. Conference of Mayors. Date: IMPORTANT TO: From: Subject: 9 James Street (705) 746-4243 May 20, 1999 - Parry Sound - Ontario - P2A 1 T4 Fax: (705) 746-7301 MEMORANDUM All Canadian Municipalities with Recreational Water Bodies Stephen Kaegi Chief Administrative Officer Local Jurisdiction Over Water Use At the February 19th, 1999 regular meeting, the Council of the Township of The Archipelago adopted Resolution No. 99-277, attached. As a municipality with a significant recreational water base, The Archipelago is becoming increasingly aware of the deficiencies in legislation to properly regulate, plan or manage floating buildings and structures being used for human habitation on recreational waterways. Currently under the Canada Shipping Act multi -storied floating homes may be registered as vessels and can then be moored to shore and/or anchored on a fairly permanent basis virtually anywhere. Registered as vessels, in Ontario these homes cannot be assessed for municipal tax purposes, yet the occupants may utilize many municipal services at the expense of the residents who do pay for the provision of such services. The land to which such floating buildings are being moored may not be zoned for such use creating further legal expenses to municipalities for enforcement. Other concerns include conflicts with private property owners, environmental issues with respect to the disposal of waste water and the potential for harmfully altering sensitive fish and wildlife habitats. The Township of The Archipelago welcomes any input or involvement from any municipality to assist in negotiations with the senior levels of government calling for appropriate legislation to be enacted that would enable municipalities to properly control and regulate floating buildings used for human habitation on recreational waterways. Would you please bring this matter to your Council's attention for their consideration and support. Sincerely, Stephen Kaegi, A.M.C.T. Chief Administrative Officer 90 99-277 Moved by Councillor Peter Ketchum Seconded by Councillor Rick Zanussi Delegation of Jurisdiction over Water Use WHEREAS the Township of The Archipelago believes that proper land use and water use planning is fundamental to sustaining the natural environment and preserving the social and historical appeal of the 30,000 islands area of the Georgian Bay; AND WHEREAS the Township of The Archipelago believes that all stakeholders in the Georgian Bay share this view, including the federal and provincial governments; AND WHEREAS it is recognized that certain water use planning issues may fall outside the jurisdiction of the local municipality but are not presently appropriately regulated by the federal or provincial governments; AND WHEREAS increased pressures on recreational water bodies from a growing population make it imperative that land use and water use planning are integrated to achieve responsible and appropriate regulatory measures; AND WHEREAS the provision of services to the users of recreational water bodies results in a serious inequity to municipal ratepayers who bear the costs of such services; NOW THEREFORE BE IT RESOLVED the Council of the Corporation of the Township of The Archipelago requests the commencement of negotiations between all levels of government and all relevant organizations to the integration or delegation of the jurisdiction of water use planning to local municipalities as it relates to: a) what powers are relevant to the proper regulation of water use activities, including habitable floating buildings and structures; and b) the authority to license users and beneficiaries of recreational water bodies to fairly recoup local taxation generated by these non - ratepaying groups; AND FURTHER BE IT RESOLVED that this resolution be forwarded to all municipalities in Canada for consideration and to all M.P.'s, M.P.P.'s, the Georgian Bay Association, all boating organizations and all other relevant agencies. CARRIED 91 • MAY-26-99 WED 13:54 B CARROLL _ 5198428825 P.62 Page 4 Monday, May 17, 1999 THE TILLSONBURG INDEPENDENT NEWS ?;I = v - • Jw O/ of very CRTC HEARING Cana da ? 14kt yeiteaw .• APP� . The CRTC WIN you to Par4ate at a Rubric hearing commencing on 28 June 1999, at 9:00AM. at the Conterenco Centre, portageN, 140 prom, du Portage, UMH ;HuD. Or, to consider the fottowhg; R TILLSONBURQ, Ont. TiLLSONBURO n BROADCAmia COMPAW LMTED is requesrm TC auiharity to obtain Da . a kenee loran tenghhFMradio tionatTYts u operating on a frequency Uiam Of 102.3 MHz. upon surrender or am, operating for CKOT TrIIson. burg. The applicant AS Proposhg aby' music at. Upon imptemettta6on of the FM ticenoa, CKOT T>'gso�wg � sIm f al the programming or the • - . FM swoon for a �hasi�g-En-period' of no han three months kom imple• Tu ' • mentation of the FM licence• Tho CAtC not at this apprncation Is tectrnka[i� i mutuaQy exdtnsive wdth 01e applications Affmily Radio Group Inc. for Londarr,, CHUM Limited for London, and Aog r Is limited for Lon- don, Ontario, which are also scheduled at he rig for the use of the 102.3 MHz frequency- EXAMWATiON OF APPL ATION: KOT, 77 Broadway St., TXSO0burg, Ont. It you wish b support a 'pose an ,gtlon, wnTe to 0e Secretary General, CRTC, Ottawa, Ont. A ON2 by with proof that you sent a copy to the apptkant. Y may also eta Irdenlanflons by - etectrontcmadat:procedure®crt-9c.ca.Formorehfonnation:1-877-249-CRTC (Tol!-Freej or tMemet: httpJAY crtc.gc.ca. Reference documea Notice of Pub8c Hearing CRTC IM.S. Canadian itQfo {elewsipn and ' 4 a ' �� Teteeormwnkattons CammissEon CmseB de to radiodduslon ct des fftam mkaoms tandems You asked for . commission -free trading, expert adV1Ce �:: . MAY-26-99 WED 13:55 B CARROLL 5198428825 P.03 Thr Corporotlon of the COUNTY OF OXFORD MOM (519) 639-9800 Est. 303 OFFICE OF THE WARDEN - MARK HARRISON Fax: (518) 537-3024 P.O. Box 397. Court House. Woodstock. Ontado. N4S 7Y3 ; February 2, 1999 Secretary General, Canadian Radio -television and Telecommunications Commission, Ottawa, Ontario. KI A ON2 To Whom It May Concern: I fully support an application by Tillsonburg Broadcasting Limited to establish a Country format FM -Radio station to serve the residents of Oxford County. The concentration of ownership in the broadcast media during the past few years has left a void of service and input for smaller communities in the proposed coverage area of the new FM signal. We would welcome the opportunity to utilize such a facility to inform the citizens of Oxford County of important meetings, cancellations, appointments and any other developments that would be of particular interest to the general public at large. I strongly urge the commission to approve this application. Yours very truly, Mark Harrison Warden County of Oxford 93 Court House. 415 Hunter Street. Woodstocc, onWI0 4 MAY-26-99 WED 13:56 B CARROLL 5198428825 P.04 CANADA TOBACCO DISTRICT HUNGARIAN HOUSE 71 King Street Delld, Ontario N4B-1X7 Telephone: (519) 582-2460 Secretary General Canadian Radio -Television and Telecommunications Commissions Ottawa, Ontario KIA-ON2 January 30,1999 - TO WHOM 1T MAY CONCERN - Dear Sir or Madam: We are delighted to support Tillsonburg's request for a new FM station. Ever since CKOT lass gone on air in April of 1955 there were Belgian, German and Hungarian programs on radio in the true spirit of the multiculturalism. These programs are still being continued. CKOT actively promotes diversity by providing airtime for programs of interest for our . community. We have a very large ethnic population in our area, and no other radio station has offered us so much support as did CKOT. By providing us with airtime, instead of selling us the time, CKOT has not been motivated by profit, but by a desire to meet the ethno-cultural needs of a large diverse area. During our recent conversations with station management we were happy to receive the promise and the assurance that a new FM station would continue to carry our multi -cultural ethnic radio programs as they did since 1955. We strongly and with great pleasure recommend that you approve the Tillsonburg Broadcasting application. Sincerely yours, �M Ton y ukta, president Paul Kantor, program director r- 94 1 GRASSROOTS .IN O o Town of Tillsonburg Council Members. ..Ire: IinAtation to Forum: Focus on Wetlands c/o, David C. Morris, Clerk Grassroots Woodstock is hosting a forum: `Focus on Wetlands - How Can We Protect a Vanishing Heritage?', scheduled for Wednesday, June 16 at 6:45 p.m.. We wish to extend an invitation to� all members of your council. It would truly he wonderful to have a full house that evening to express our community's dommitrrtent to the value.of our wetland heritage. Wetlands play a crucial role in the maintenance of a. healthy environment, but they have been traditionally threatened by issues such.as development, farming, industrial demands., and -in recent.years, drought conditions. We have carefully chosen several speakers who will address these issues, and more The forum speakers are experts in *their field;* we are .very excited about the possibility of generating some positive input into the challenge of wetland mainenance and- protection. You will have an opportunity towards the. end -of the evening -to express your ideas, and perhaps leave with a better understanding of wetland issues thaw before you arrived! For your convenience, an agenda has been provided on the back. Sandwiches, etcetera will be provided at 6:00 p.m. If you would like to join us at that time, please notify meat 539-4393. (In.order to.better prepare'the required amount, notification -'of your attendance would be invaluable.) The evening is free to all; any donations to- help allay the costs 'of the lunch would be greatly appreciated! The forum is to be held at the OMAFRA office on Highway- 59, north of Woodstock and'. south of County Road 17.. If you should require any additional information, please feel free to call me at the number listed above. Sincerely, Eleanor Hart Wetland Forum Coordinator .�. 9 5 Printed on recycled paper. AGENDA FOCUS ON WETLANDS HOW CAN WE PROTECT A VANISHING HERITAGE? 6:00p.nL Lunch and refreshments 6 45 p.m. . -Forum Facilitator -.Albert Hardeman TOWN OF TILLSONSURG ECE E 6. SO p.m Grassroots Woodstock Representative - Cathy °iY 1.71 1999 7.00 p.m Keynote Speaker - Wayne MacMillan (G.R.C.A41LE # Topic: The Importance of Wetlands REFERRED TO 7.3Op.m. Participants (10 - 12 minutes each) 1. Hal Schraeder (M.N.R.) Topic: Determinants for Wetland Identification 2. Jim Collins (Coordinator; Resource Improvement Oxford) Topic: The Agricultural Community's View of Wetlands 3. Craig Manley (Oxford County Planner). Topic: The Oxford County Official Plan: Striving for Wetland Protection and Enhancement 4. Cindy Flegel (U.T.R.C.A.) Topic: Brick Ponds Wetland and Cedar Creek Projects Encouraging Community Involvement 5. Ken Quesnelle (Woodstock P.U.C.) Topic: Wetlands and Water Supply 8:30 p. nL Coffee Time 8:35 p.nx _ Brainstorming Session: Facilitator - Theresa Hollingsworth (U.T.R.C.A.) Topic: How Can We Protect Wetlands? 9.30 p. m. Closing Remarks: Eleanor Hart (Grassroots Woostock) �h 4 Ontario Civilian Commission on Police Services 1 st Floor 25 Grosvenor St Toronto ON M7A 1 Y6 May 19, 1999 Commission civile des services Im pollclers de I'Ontarlo 16 dtage 25 rue Grosvenor Toronto ON WA 1 Y6 Ontario Mayor Cam McKnight Town of Tillsonbourg Municipal Offices - Town Centre Mall 200 Broadway, Second Floor Tillsonburg, ON N4G 5A7 Telephone: 416/314-3011 ax: 416/314-0198 a@epo.gov.on.ca # ire Re: Town of Tillsonburg, Request for Section 40 Disbandment Hearing Dear Mayor McKnight: We are in receipt of your correspondence dated May 11, 1999, with attached resolution from the Municipal Council, notifying the Ministry of the intention to disband the existing Town of Tillsonburg Police Service in favour of contract policing with the Ontario Provincial Police. Please be advised that your correspondence will be tabled at the next Commission meeting scheduled for June 14, 1999. For your information, I have enclosed a copy of the Commission protocol with respect to abolition of police services (Section 40). In addition to the resolution you provided, we request other relevant materials as outlined in the protocol. I am also attaching a copy of the most recent decision rendered in North Perth (Listowel)I pursuant to Section 40 of the Police Services Act This decision will assist you in the preparation of your hearing. Yours truly, Gti Cath oxer-Byrd Regis ar/Managerof Administration Enclosures C U WA Copies to: The Honourable Robert Runciman Solicitor General and Minister of Correctional Services Mr. David C. Morris Chief Administrative Officer/ Clerk Town of Tillsonburg Mr. Walter Burton, Chair Tillsonburg Police Services Board A/Chief Chris Coles Tillsonburg Police Service D/Chief Perry Gusso Tillsonburg Police Service Mr. John Murray, President Tillsonburg Police Association Ms. Ann Chevers Tillsonburg Senior Officers Police Association Ms. Shelagh Morris, Advisor Police Support Programs Branch Police Services Division S/Sgt. Ray Davis Case Manager Ontario Provincial Police ., 8 OS/87/99 ZZ:37:53 EST: RSSOCIRTION OF?-> • V CLERK-Tillsonburg T Page 88Z MAY-07-99 FRI 04:41 PM AMO Member �onnmunication For A -Sew. •► m�' FAX NO. 4169716191 P. 01/01 Association of Municipalities -WTI. jkATluc *of Ontario 383 Un\lersity Avenue, Suite 1701 y Toronto, ON MSG IS a tL To,- .(416) 971-8856 - fax: (416) 971-6191 email: amo@amo.municom.com Please ensure that copies of this are distributed to all Members of Council May 7, 1999 For Immediate Attention py1- 98/002 The Municipal Mandate - Municipalities at Risk Issue: at AMO President Michael Power today released The Municipal Mandate - Municipalitieswen Sound. cutRe Director, during the annual conference of the Organization of Small Urban Municipalities o{n olf Northern Municipalities annual conference Moyle, presented the document to delegates at the Feder in Elliot Lake later in the day. FACTS: t Risk The Municipal Mandate -- Municipalities ask outlines the four areas of greats campaign concern to identify those municipalities vital in Ontario. The Municipal Mandate was developed specifically this electiontheir platforms. The four R's include: municipal issues, dubbed the four R's, which all parties must address in the removal of social and health programs and education from the property tax base; reliable revenue sources for municipal services; renewed provincial -municipal relationships; and reliable financial supports for a strong municipal infrastructure. Members are encouraged to read this document carefully. it is designed to take into account issues ssu sltn t affect each and every municipality in the province, yet can be adapted to capture specific local der to make the Municipal Mandate effective at the local level, we have included tempi to ate which s document to local create your own, localized Municipal Mandate. AMO members are requested to distmedia and other key groups in your community. Speaking notes, containing basic key messages, l led somequestions media interviews or presentations in your community during the election. We have also you can pose to local election candidates. Support to AMO's members does not end with this package. Throughout the campaign, AMO will issue Election Watch Bulletins, providing analysis of the parties platforms, new information about these platforms, what the polls are saying and additional information that emerges as the campaigns unfold. The full package of materials is being forwarded by mail today to the Clerk's Office of each AMO member municipality and you should be receiving the package of materials early next week. Please read the package carefully and ensure copies are distributed to all Council members. It youhat 4 questions een ns o h material in this package, please contact Dan Remington, Communisations Coordinator 312, Pat Vanini, Director of Policy and Government Relations at ext. 316, or Pat Moyle, Executive Director at ext. 306. if you prefer, please use our toll -free number at 1-877 426-6527. This information is available through AMO's MtJNIGOM network at www.municom.com For transmission problems, contact; Reception at 416 971-9856 99 F d The Corporation of the �GS COUNTY OF OXFORD DEPARTMENT OF PUBLIC HEALTH AND PLANNING E� Planning and Development OUR FILE: #B-27/99; #A-6/99 Phone: (519) 539-9800 Fax: (519) 537-3024 APPLICATION FOR CONSENT AND MINOR VARIANCE/PERMISSION TO: Mayor & Members of the MEETING: Council of the Town of Tillsonburg REPORT NO. OWNER: Estate of Charles B. Laister, 5 John Pound Road, Tillsonburg ON N4G 3J1 LOCATION: (See Plate 1) APPLICANTS: Mr. Adolf Kunkel, Ms. C. B. Laister, c/o 70 Maple Villa Court Unit 607, Tillsonburg ON N4G 1 N5 May 31 st, 1999 99-83 SOLICITOR: Mr. Murray L. Coulter, Nesbitt, Coulter, Barristers & Solicitors, P.O. Box 125, Woodstock ON N4S 7W8 Town of Tillsonburg, Lot 1461 and 1464, Part Lots 463 and 1456, Plan 500 west side of John Pound Road between George Street and Bidwell Street - municipally known as 5 John Pound Road PROPERTY DIMENSIONS: SEVERED LOT RETAINED LOT Area 614 sq. m (6,608 sq. ft.) 2.6 ha (6.4 acres) Frontage 18.3 m (60 feet) 116 m (3 81 feet) Avg. Depth 33.4 m (109.7 feet) 375 m (1,230 feet) EXISTING USE OF SUBJECT PROPERTY: residential/commercial lot containing two single detached dwellings, two garages and a shed on Q^v 1107 r`^. •.4 UJ KI A O -7Wn—r......:.. /......._s.. ...t- --' - . M2 SSE 0 P ICY 4b Application for Consent B-27/99 Estate of Charles B. Laister, 5 John Pound Road NOTE: THIS 15 NOT A PLAN Of SURVEY 101 LEGEND TIUSMBU9G ® 1999 LAND RELATED TNT ONMA I ION CYST FM W COUNTY UI VFI't11'U H a4 �s E 4i►h as .. rya � �; • • ,� +v Avg o, A�,t'. S�oQEy r� • �§ � ' a inter , � .. •� . ,� r.' `� • w f as. B. Estate 519 688-3374 office Unit 607 L07 = I'AG;1Ie Villa Crt• rs �o 70 ,r Ontario P Fy .� w) . �' Camda N4G 1 N5 ; .ID • N dIOrQFi .i s � PART 14a • - , -.4�t� ,. Wit: •• ' ' � v � as �q. w(�aa�o• 01) b .. •.' �^. T �.. Pd•N• 00037 - OW%d B E S TAR b G-b ,,�;•o, .� ' :�. �.� ; • , . - s�' r 1 �J. • �. ,•fir• .�• Y'7ti1T'�.. AAM. ... LOT . � �•/�� r�./4A%' �'•, , .r �-�;Y�-^.• . ..'�Sf.' "7.. . x. sr. : r . •�tl . (y `: D1) 1 < ail � � . ; .' - • ' �'� � ^ r A ' do- lot owl 00 'a �� '" •$� +� +r ,�, • p' ,�� :+t:,�. i . -ea;p�,, �i ,� roe. .p 00,07 00 - i 4f) N(H �go� w »> o• PI. P➢ ec o� s a w tta.�a• (P10 a M) 3 ra ,� or o. ab- w• ' 4,0 fit i i'' r•Ali rAr A w t��,p`sf►' L078p s s . AQ pg r, 88 ra3rwr �, , N a2' le w r •so• (P� 4 • Im OL n t �. r iw20- o►�o� s o 00 # , (aa• �O f , (sue • (�°' ♦ d�} 4Y v Cut RI'!k 00037 d r' ps m a 4r e7 Lo-r G Lw ,, pe} ,, c�" uvs„, 0 ZEstate of Cha; .Q i� _ +csaso � � � - N . , (" 'Q• fly Co..Offs a Ui a•s• 3. w �� w Paj 70 Maple s'' �o- w Ck MY Y Tillsonburg h I #B-27/99; #A-6/99 Report No. 99-83 Page #2 PROPOSED USES: Lot to be Severed - residential lot containing a single detached dwelling Lot to be Retained - residential/commercial lot containing a single detached dwelling and two garages and a shed SERVICES : municipal water and municipal sanitary sewers ROAD ACCESS: paved, municipal road OFFICIAL PLAN OF THE COUNTY OF OXFORD: Schedule 'T-1" Town of Tillsonburg Residential and Open Land Use Plan Space Schedule "T-2" Town of Tillsonburg Low and High Density Residential Density Plan Residential TILLSONBURG ZONING BY-LAW NO. 1994: Existing Zoning: Residential Third Density Zone (R3) and Central Commercial Zone (C 1) VARIANCE(S) REQUESTED: Permission for relief is sought from Section 8.2.1.1.7.1, Interior Side Yard, to reduce the interior side yard from 2 m (6.5 feet) to 1.2 m (3.9 feet) for the western interior side yard of the dwelling on the lot to be severed in the Town of Tillsonburg Zoning By-law No. 1994. APPLICATION REVIEW: (a) Proposal An application for consent has been submitted to create a residential lot. The lot to be severed currently contains a single detached dwelling which was moved to the subject property in the late 1970's. Although this dwelling sits on a concrete foundation, it has not been occupied since it was moved to the property. It is proposed that this dwelling will be renovated for human #B-27/99; #A-6/99 Report No. 99-83 Page #3 dwelling, two garages and a shed. It is proposed that the lot to be retained will continue to be used for a mix of commercial and residential purposes. Plate 1, Existing Zoning, indicates the location of the subject property, as well as the existing zoning in the immediate vicinity. Lands to the south contain a strip of residential lots along both sides of George Street, while lands to the north contain the downtown core of Tillsonburg. Lands to the east contain an old mill as well as floodplain lands surrounding Otter Creek, while lands to the west contain floodplain lands surrounding Stoney Creek. Plate 2, Applicant's Survey Sketch, is a portion of a survey sketch submitted with the application. This sketch shows the location of the lot to be severed, a portion of the lot to be retained, as well as the buildings and structures on each property. b) Official Plan The subject property is located within the `Residential' and `Open Space' designations on the Land Use Plan for the Town of Tillsonburg in the County Official Plan. In the Residential Density Plan, the northern portion of the lot to be retained is located within the `High Density Residential' designation, while the southern portion is located in the `Low Density Residential Residential' designation. The Open Space designation corresponds to those low lying lands surrounding a former spill way which bisects the lot to be retained. The lot to be severed is located within the Low Density Residential designation and it is outside of the Open Space designation. Our Department is not aware of any negative impacts on the adjacent open space designated lands that would be created through the approval of this application. The Official Plan contains policies which address the creation of a new residential lot in an existing built-up area. It states that in order to efficiently utilize the designated residential land and municipal servicing infrastructure, infill housing will be supported in low density residential areas. The introduction of new residential housing into an established streetscape pattern will only be permitted if the proposal is deemed to be consistent with the characteristics of existing development on both sides of the same street and the proposal is consistent with street frontage, setbacks and spacing of existing development within a two -block area. Based on a site inspection of the subject property, and an analysis of lots within the area of the lot to be severed, it is the opinion of this Department that the proposal is consistent with the street frontage, setbacks and spacing of existing development within this area. It is the opinion of this Department that the application would comply with the infill policies for residential development in the Town of Tillsonburg in the County Official Plan. #B-27/99; #A-6/99 Report No. 99-83 Page #4 (c) Zoning _By-law The subject property is zoned `Residential Third Density (R3)' and 'Central Commercial (C 1)' in the Town of Tillsonburg Zoning By-law No. 1994. The lot to be severed and the lot to be retained will comply with the lot area, lot frontage and lot depth provisions of the R3 Zone. A single detached dwelling is a permitted use in the R3 Zone. However, the western interior side yard of the dwelling on the lot to be severed is deficient in terms of the R3 Zone provisions. The R3 Zone requires a interior side yard of 2.0 m (6.5 feet). The main portion of the dwelling complies with the interior side yard requirements, however, a bay window protrudes into the the required side yard to within 1.3 m (4.2 feet) of the western property line. The applicants have requested a minor variance to recognize this deficiency. As previously stated, this dwelling was moved to the subject property in the late 1970's. It is the opinion of this Department that the requested variance is appropriate and would not jeopardize the four tests used to evaluate a minor variance application. The interior side yard provides sufficient space between the dwelling and the property line for drainage, maintenance, access to the rear yard and privacy. (d) Agency Comments This application has been reviewed by a number of public agencies. The Lona Point Region Conservation Authority has indicated that the severed parcel is affected by its fill, construction and alteration to waterways regulation made under the Conservation Authorities Act. The LPRCA states that permission must be obtained prior to anyone proceeding with the placement or removal of fill in areas described as in fill line mapping and associated fill schedules. The Town De= Clerk has indicated that his office has no objection to the application as it is his understanding that the application will create an additional residential lot. He states that a public meeting will be required before Town Council and the Town will require payment of the applicable development charges as the suitable time. The Oxford County Director of Public Works has indicated that a 3.0 m (10 foot) widening is required across the lot to be retained on John Pound Road. The Town Director of Public Services and the Town Chief Building Official had no objection to the application subject to any outstanding service charges being paid. #B-27/99; #A-6/99 Report No. 99-83 Page #5 The Tillsonburg PUC has indicated that it has no objection to the application, however, the PUC offers the following comments: "The owner or his agent shall consult with the Tillsonburg PUC to ascertain the availability and requirements as well as financial conditions of both hydro and water servicing for this property. If relocation of electric and/or water plant is required due to construction, the owner shall bear all costs associated with said relocation. At present there is no hydro service to the property. The water service at the above mentioned property was installed in 1991 at the same time the George Street project was done by the Town of Tillsonburg. We installed water services from the main to the front property line only to all existing residential lots in that area which did not have a service. It was felt that because those lots would require Town water later, this would save having to distribute the payment. The water supply charge for those lots were not paid at that time. Therefore, the cost of installing a 314" diameter water service from the main to the property line will be paid to Tillsonburg PUC and from where the owner arranges for its extension to the building to the Utility's specification. A one time 'development charge' for this water service will have to be paid to the Town of Tillsonburg before the building permit will be issued. " The remaining responding agencies, consisting of the Town Economic Development Officer and the Oxford County Board of Health had no objections to or comments with this application. (e) Planning Review The applicants are proposing to create a residential building lot which presently contains an unoccupied single detached dwelling. The dwelling was moved from the downtown core of the Town of Tillsonburg to accommodate the construction of a parking lot. It is proposed that this lot will be used for residential purposes, and the house will be renovated for human occupation. The application for consent complies with the infill policies for residential development for the Town of Tillsonburg in the County Official Plan. It is the opinion of this Department that the lot to be severed would not be out of character with the surrounding development on George Street. Although the lot to be severed complies with the lot frontage, lot area and lot depth requirements of the R3 Zone, the applicants have requested a minor variance to recognize the deficiency in the western interior side yard. It is the opinion of this Department that the requested variance is appropriate as it would not jeopardize the interior side yard provisions in the R3 Zone. #B-27/99; #A-6/99 Report No. 99-83 Page #6 RECOMMENDATION: Whereas the variance requested is a minor variance from the provisions of the Town of Tillsonburg Zoning By-law, is desirable for the appropriate development or use of the land, building or structure, is in keeping with the general intent and purpose of the Official Plan of the Oxford Planning Area, and is in keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law, it is recommended that Council of the Town of Tillsonburg advise the Land Division Committee that is in favour of the minor variance requested. It is recommended that the Council of the Town of Tillsonburg advise the Land Division Committee that it is in favour of the application for consent submitted by the Estate of Charles Laister for property located at 5 John Pound Road proposing to create a residential building lot, subject to the following conditions: 1. A 3.0 metre (10 foot) road widening along the frontage of the lot to be retained be conveyed to the County of Oxford, free of encumbrances and costs, to the satisfaction of the Director of Public Works. 2. The Chief Administrative Officer / Clerk of the Town of Tillsonburg advise the Secretary -Treasurer of the Land Division Committee that all requirements of the Town, financial, services, and otherwise have been complied with. Authored By: I A 1* Mic el Barrett, MCIP, RPP Inte ediate Planner Authorized for Release By: MB*lt May 25st, 1999 Approved By: esg M Hill, IP, RPP er of Development