HomeMy WebLinkAbout00 Corporate Policy Index, 2025Policy Name Policy Number Policy Category Approval Date Approval Authority Effective Date
Scheduled
Review
Year
Department
Last
Reviewed
Year
Revision Dates Schedules Word
Template?
Surveillance Camera Policy 1-001 01 - Administration March 22 2010 Council, By Law 3411 March 22 2010 2025 2021 n
Accessibility Policy 1-002 01 - Administration September 26 2011 Council, By Law 3539 September 26 2011 2025 Clerks 2021 Y
Freedom of Information Request Policy 1-003 01 - Administration October 11 2011 Council, By Law 3544 October 11 2011 2025 Clerks 2021 Y
Corporate Privacy Policy 1-004 01- Administration October 11 2011 Council, By Law 3543 October 11 2011 2025 2021 Y
Inclement Weather Policy 1-005 01- Administration January 25 2021 Council, Resolution #2021-045 January 25 2021 2025 Human Resources 2021 Y
COVID-19 Workplace Proof of Vaccination 1-006 01- Administration Octoner 25, 2021 Council, Resolution 2021-452 Octoner 25, 2021 2025 Human Resources y
Records and Information Management Policy
1-007 01 - Administration November 23 2015 Council Resolution # NUMBER November 23 2015 2025 Clerks 2021 Y
Accountability and Transparency Policy 1-008 01 - Administration December 14 2015 Council, By Law 3968 December 14 2015 2025 Clerks 2021 Y
Complaints Policy
1-009 01- Administration September 26 2016 Council, By Law 4041 September 26 2011 2025 2021 Complaint Procedure
Complaint Form
Y
Management of Policies 1-010 01 - Administration July 24 2019 SLT February 6, 2022 2025 Clerks 2021 Y
Right to Disconnect Policy 1-011 (dupilcate #)01 - Administration June 16, 2022 Council, Resolution # 2022-198 June 2, 2022 2023 Human Resources 2015 N
IT Policies Approval and Adoption Policy 1-011 (duplicate #)01-Administration December 11, 2023 Council Resolution #2023-057 December 11, 2023 2027 y
Policy Number Not Used 2-001 02 - Council & By Law Clerks
Notice Policy 2-002 02 - Council & By Law August 13 2018 Council, By Law 4214 August 13 2018 2025 Clerks 2021 December 9 2002 Y
Code of Conduct
2-003 02 - Council & By Law May 27 2019 Council, By Law 4305 May 27 2019 2023 Clerks 2021 December 14 2016
May 9 2011
February 8 2010
Form A Disclosure Statement
Form B Formal Complaint Form/Affidavit
Y
Committee Staff Liason Policy 2-004 02- Council & By Law February 28 2013 Council, By Law 3702 February 28 2013 2022 Clerks 2013 July 9 2012 Y
Mandate and Appointment of Members for
Committees
2-005 02 - Council & By Law February 28 2013 By Law 3704 February 28 2013 N
Delegation of Powers and Duties 2-006 02 - Council & By Law May 24 2016 By Law 4017 May 24 2016 N
Use of Corporate Resources for Municipal
Election Purposes
2-007 02 - Council & By Law June 26 2017 Clerk June 26 2017 2025 Clerks 2021 January 13 2014 Y
Council Expense Policy 2-008 02 - Council & By Law June 25 2018 Council, By Law 4206 June 25 2018 2025 Clerks 2021 Y
Policy for Boards and Committees of Council
2-009 02 - Council & By Law February 28 2013 Council, By Law 3702 February 28 2013 2022 Clerks 2019 January 14 2019 Y
Council-Staff Relations Policy 2-010 02 - Council & By Law February 28 2019 Council, By Law 4274 February 28 2019 2025 Clerks 2021 Y
Pregnancy and Parental Leave for Members of
Council Policy
2-011 02 - Council & By Law February 28 2019 Council, By Law 4275 February 28 2019 2025 Clerks 2021 Y
Accesibility Standards for Customer Service
Policy
2-012 02-Council & By-Law October 1, 2009 Clerks N
E-mail and Messaging Policy 2-013 02-Council & By-Law Clerks N
Design Criteria for Residential Subdivisions 3-001 03 - Development and Planning April 25 2005 By Law 3153 April 25 2005 N
Road Naming Policy 3-002 03 - Development and Planning November 28 2011 Council, By Law 3553 November 28 2011 2025 Operations 2021 Y
Site Plan Approval - Formal Staff Procedures 3-003 03 - Development and Planning September 26, 2011 Council, By-Law 3513 September 26, 2011 Building, Planning and By Law N
Planning Application Return Fee Policy 3-004 03 - Development and Planning January 3 2012 Council, By Law 3592 January 23 2012 2025 Building, Planning and By Law 2021 Y
Process of Planning and Development
Applications
3-005 03 - Development and Planning April 12 2012 Council, By-Law 3638 April 12 2012 Building, Planning and By Law 2023 N
Inactive Design Criteria By Law Deposit Policy
3-006 03 - Development and Planning April 23 2018 Council, Resolution #NUMBER April 23 2018 2025 Building, Planning and By Law 2021 Y
Contractor Management Program 3-007 03-Development and Planning July 13, 2018 N
Tree Policy 4-001 04 - Environmental Services March 14 2005 By Law 3135 N
Policy Number not used 5-001 05 - Finance and Accounting
Annual Surplus/Deficit Allocation Policy 5-002 05 - Finance and Accounting June 12 2017 Council Resolution # NUMBER June 12 2017 2025 Finance 2021 Y
Investment Policy 5-003 05 - Finance and Accounting October 15 2019 Council, By Law 4349 October 15 2019 2025 Finance 2021 Y
Purchasing Card Policy Procedures 5-004 05 - Finance and Accounting August 21, 2017 SLT N
Reserve Policy
5-005 05 - Finance and Accounting January 13 2020 Council, By Law 2020-008 January 13 2020 2025 Finance 2021 May 8 2017 (By Law 4107)Schedule A List of Reserves
Schedule B List of Obligatory Reserves
Schedule C Trust Fund Policy
Y
Puchasing Policy 5-006 05 - Finance and Accounting July 13 2020 Council, By Law 2020-070 July 13 2020 2025 Finance 2015 N
Debt Management Policy 5-007 05 - Finance and Accounting September 11 2017 Council, By Law 4135 September 11 2017 2025 Finance 2021 Y
Purchasing Cards 5-008 05 - Finance and Accounting June 16 2020 SLT 2022 Finance 2017 N
Development Charge Interest Rate Policy 5-009 05 - Finance and Accounting September 9, 2024 Council, By-Law 2024-102 June 13, 2024 2029 Finance 2024 N
Asset Retirement Obligation Policy 5-010 05 - Finance and Accounting September 9, 2024 Council, By-Law 2024-103 2028 Finance 2024 N
Town Grant Program Policy 5-011 05 - Finance and Accounting December 9, 2024 Council, By-Law 2024-128 Finance 2024 N
Succession Management Policy and Plan 6-001 06 - Human Resources December 13, 2021 Council, Resolution #2021-542 December 13, 2021 2024 N
Health and Safety Management 6-002 06 - Human Resources November 22 2004 By Law 3128 November 22 2004 2012 N
Corporate Privacy Policy 6-003 06 - Human Resources October 11 2011 By Law 3543 N
Freedom of Information Policy (duplicate - see
1-003)
6-004 06 - Human Resources ????N
Code of Conduct 6-008 06 - Human Resources May 9 2011 By Law 3504 May 9 2011 N
Personnel Policy 6-009 06 - Human Resources 2024 N
Hybrid Work Model Policy 6-010 06 - Human Resources March 14 2022 Council Resolution #2022-086 Upon Council Approval 2023 Corporate Services N
Injured Worker Report 6-011 06 - Human Resources May 5 2014 N
Long Service and Retirement Presentation
Event
06-012
Sale of Real Property Policy 7-001 07 - Legal Affairs October 24 2011 Council, By Law 3549 October 24 2011 2025 Clerks 2021 Y
Civil Marriage Ceremony Policy 7-002 07 - Legal Affairs February 11 2013 Council, By Law 3697 February 11 2013 2025 Clerks 2021 Y
Media Relations Policy 8-001 08 - Media & Public Relations February 8 2021 Council Resolution #2021-064 2025 Corporate Services 2021 Y
Flag Policy
8-005 08 - Media & Public Relations August 12 2019 Council, By Law 4327 August 12 2019 2025 Clerks 2021 October 28 2013 (By Law
3769)
Y
Public Engagement Policy 8-006 08 - Media & Public Relations February 9 2015 Council, By Law 3880 February 8 2015 2025 Clerks 2021 Y
Heritage Designation Procedure
9-002 09 - Recreation, Heritage, Culture
and Parks
October 11 2011 Y
Municipal Alcohol Policy
9-003 09 - Recreation, Heritage, Culture
and Parks
February 1 2019 By Law 4266 N
Special Events Policy
9-004 09 - Recreation, Heritage, Culture
and Parks
N
Comemorative Naming Policy
9-006 09 - Recreation, Heritage, Culture
and Parks
April 25 2016 Council, By Law 4012 April 25 2016 Recreation, Culture and Parks 2016 Y
User Fee Policy RCP
9-007 09 - Recreation, Heritage, Culture
and Parks
April 25 2016 Council, By Law 4013 April 25 2016 Recreation, Culture and Parks 2016 December 12 2016 (By Law
4064)
Y
Century Plaque Program Policy
9-008 09 - Recreation, Heritage, Culture
and Parks
June 25 2018 Council, By Law 4204 June 25 2018 Clerks 2018 Y
Rzone
9-009 09 - Recreation, Heritage, Culture
and Parks
September 9 2019 Council, By Law 4340 September 9 2019 2023 Human Resources 2019 Y
Sports Facilitties Allocation Policy
9-010 09 - Recreation, Heritage, Culture
and Parks
April 27 2020 Council Resolution 2020-206 April 27 2020 Recreation, Culture and Parks 2020 Schedule A Arena Request Application
Schedule B Ball Diamond Request
Application
Y
General Volunteer Policy
9-011 09 - Recreation, Heritage, Culture
and Parks
February 11 2019 Council Resolution # NUMBER February 11 2019 Recreation, Culture and Parks Y
Waiving of Facility Rental Fees Policy 9-012 09 - Recreation, Heritage, Culture
and Parks
January 27, 2025 By-Law 2025-011 January 27, 2025 2030 Recreation, Culture and Parks 2025
Rules & Regulations for Columbaria 10-001 10 - Social & Healthcare Services September 7 2007 N
Cemetery Governing Rights, Entitlements and
Restrictions
10-002 10 - Social & Healthcare Services August 13 2012 By Law 3640 N
Temporary Road Closure Policy 11-001 11 - Transportation October 27 2003 Council Resolution #NUMBER Operations Y
Tillsonburg Regional Airport Tenant Policy 11-002 11 - Transportation July 1 2013 N
Winter Maintenance Level of Service Policy 11-003 11 - Transportation August 1 2018 N
Strategic Asset Management Policy
11-004 11 - Transportation May 27 2019 Council, By Law 4311 May 27 2019 2020 Operations May 27
2019
Y
T:GO Service Fare Policy 11-005 11 - Transportation March 9 2020 Council, By Law 2020-021 April 1 2020 2025 Operations Y
T:GO Advertising Policy 11-006 11 - Transportation July 13 2020 Council, By Law 2020-072 August 1 2020 2025 Operations Y
Fleet Services Policies 12-001 12 - Vehicles and Equipment June 21 2010 N
Tillsonburg Fire Department Breathing
Apparatus
12-002 12 - Vehicles and Equipment February 24 1994 N
Used Vehicle and Equipment Procurement
Policy
12-003 12 - Vehicles and Equipment N
Short Term Disability HR-007 06 - Human Resources October 1 2010 2019 N
Hours of Work/Overtime Policy HR-008 06 - Human Resources October 2 2010 2019 N
Progressive Discipline/Problem Resolution HR-009 06 - Human Resources October 1 2010 2019 N
Regular Attendance and Personal Days HR-010 06 - Human Resources October 1 2010 2019 N
Employee Computer and Related Technology
Purchase Plan
HR-012 06- Human Resources November 28 1994 Human Resources N
Requested Educational Assistance Policy
HR-012 06-Human Resources October 1 2010 SLT October 1 2010 Human Resources 2021 Application for Requested Educational
Assistance
Y
Dress Code Policy HR-027 06- Human Resources June 10, 2020 SLT June 10, 2020 2021 Human Resources
Sustance Abuse Policy (Fit for Duty)HR-028 06-Human Resources October 17, 2018 Human Resources
Psychological Health and Safety Policy HR-029 06- Human Resources October, 2018 Human Resources
Supervisor Competency HR-030 06- Human Resources Septmeber, 2018 Human Resources
Incident Reporting and Investigation Policy HR-031 06- Human Resources October, 2018 Human Resources
Personal Protective Equipment (PPE)HR-032 06- Human Resources February 1, 2017 Human Resources December 1, 2018
First Aid HR-033 06-Human Resources April, 2019 Human Resources
Fire/Portable Fire Extinguishers HR 034 06- Human Resources April, 2019 Human Resources
Early and Safe Return to Work HR-035 06- Human Resources March 6, 2019 Human Resources
Workplace Anti-Violence Harassment and
Sexual Harrasment
HR-036 06-Human Resources February, 2019 SLT 2023 Human Resources August 2019, September
2019, January 2020,
November 2022
Workplace Hazardous Material Information
System (WHMIS)
HR-037 06- Human Resources Human Resources
Confined Space Entry HR-038 06- Human Resources Human Resources
Ergonomics/MSD Prevention HR-039 06-Human Resources Human Resources
Noxious Weeds HR-040 06-Human Resources April 1, 2019 Human Resources
General Health and Safety Rules HR-042 06- Human Resources June 1, 2015 2019 Human Resources
Work Refusals HR-043 06-Human Resources Human Resources
Hazard, Assessment, Analysis and Control HR-044 06- Human Resources September 1, 2017 2019 Human Resources
Corporate Health and Safety Policy HR-045 06-Human Resources June 3, 2015
Working From Home HR-046 06 - Human Resources April 1 2020 SLT April 1 2020 2020 Human Resources December 2 2020 A - Ergonomics While Working At Home Y
Rzone
HR-047 09 - Recreation, Heritage, Culture
and Parks
September 9 2019 Council, By Law 4340 September 9 2019 2023 Human Resources 2019 Y
Criminal Record Check Policy HR-055 06- Human Resources August 12, 2024 Council August 2, 2024 2026 Human Resources 2024