2951 Authorizing Town of Tillsonburg to enter into an agreement with the Solicitor General of Ontario for policing services to be provided for the Town of Tillsonburg by the Ontario Provincial Police.THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 2951
A BY-LAW authorizing the Corporation of the Town of Tillsonburg to enter
into an agreement with the Solicitor General of Ontario for policing services to be
provided for the Town of Tillsonburg by the Ontario Provincial Police.
WHEREAS Section 5 of the Police Services Act, R.S.O. 1990, c. P.15, as amended
provides that a municipality may discharge its requirements to provide adequate and
effective police services by entering into an Agreement with the Solicitor General of
Ontario pursuant to Section 10 of the Police Services Act.
AND WHEREAS the Municipality wishes to enter into an agreement with the Solicitor
General of Ontario to provide for policing services for the Town of Tillsonburg.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. The Municipality does hereby authorize an agreement, in the form annexed hereto
as Schedule "A" (the "Agreement'), with the Solicitor General of Ontario
("Ontario') for the provision of policing services by the Ontario Provincial Police
(the "OPP").
2. The Mayor and Chief Administrative Officer/Clerk be and are hereby authorized
to execute the Agreement and any other documents necessary to give effect to the
Agreement on behalf of the Corporation of the Town of Tillsonburg.
3. This By -Law is passed pursuant to The Police Services Act, R.S.O. 1990, Chapter
P.15 and amendments thereto and shall come into effect upon enactment.
READ a first, second and third time, passed, signed, sealed and numbered 2951 this 6th
day of November 2000.
This Agreement made in originally executed copies, this day of 12000.
AGREEMENT FOR THE PROVISION OF POLICE SERVICES
UNDER SECTION 10 OF THE POLICE SERVICES ACT, R.S.O. 1990, c. P.15, as am.
BETWEEN:
AND:
THE SOLICITOR GENERAL OF ONTARIO
("Ontario")
OF THE FIRST PART
THE CORPORATION OF THE TOWN OF TILLSONBURG
(the "Municipality")
OF THE SECOND PART
RECITALS:
(a) Under s. 4(1) of the Police Services Act, R. S.O. 1990, c. P.15, as am. (the "Act"), the
Municipality is required to provide adequate and effective police services in accordance with its
needs;
(b) Under s. 5 of the Act, the Municipality's responsibility for providing police services may be
discharged by entering into an Agreement with Ontario under s. 10 of the Act;
(c) The Municipality has expressed its intent to provide police services, in pursuance of its
responsibilities under s. 5 of the Act, by means of this Agreement, as evidenced by resolution number
3, dated May 6, 1999 (a copy of which is attached as Schedule "A"), -
(d) This Agreement reflects the intent of the parties to provide a level of police services for the
Municipality as set out in Option 1 of the "Proposal for Policing Services," dated March 8, 1999, as
amended (attached as Schedule "B"),-
(e)
B");(e) This Agreement reflects the intent of the parties that the proportion of the total cost of
maintaining the Tillsonburg Detachment of the Ontario Provincial Police (the "O.P.P.") paid by the
Municipality is directly attributable to the cost of providing police services in and for the Municipality;
NOW THEREFORE, in consideration of the premises and covenants herein, the parties agree as
follows:
1. The parties warrant that the recitals are true.
Page 2
Definitions
2. In this Agreement:
(a) "Annual Budget" means a budgetary estimate of the Municipality's annual police costs, showing
the budgetary estimate for each component and the service levels and equipment and all other matters
prepared by Ontario, the O.P.P. or the Commissioner and submitted to the Board for approval by the
Municipality under this Agreement.
(b) "Annual Financial Statement" means a financial statement which presents the Municipality's
annual police costs incurred, in accordance with generally accepted accounting principles, subject to
this Agreement, prepared by Ontario, the O.P.P. or the Commissioner and submitted to the Board for
approval by the Municipality under this Agreement.
(c) "Board" means the Municipality's Police Services Board.
(d) "Commissioner" means the Commissioner of the O.P.P.
(e) "Detachment Commander" means the O.P.P. officer in charge of Tillsonburg Detachment.
(f) "Memorandum of Understanding" means the collective agreement, negotiated from time to time
between the Crown and the Ontario Provincial Police Association, pertaining to compensation,
benefits, and working conditions of the uniformed members of the O.P.P., up to and including the
rank of sergeant -major.
General Provisions
3. Ontario shall provide adequate and effective police services in accordance with the needs of
the Municipality in compliance with the terms and conditions of the Agreement. The Municipality
shall pay Ontario for the police services provided under this Agreement in accordance with this
Agreement.
4. The Commissioner shall ensure that the Detachment Commander responds appropriately to
the Board's objectives and priorities determined under s. 10(9)(b) of the Act.
5. For the purposes of s. 10(6) of the Act, the Municipality shall be deemed the municipality in
respect of which the O.P.P. are assigned to provide police services under this Agreement which shall
include the enforcement of mutually agreed upon by-laws. The parties shall annually review this part
of the Agreement with a view to revising or updating the list of by-laws requiring O.P.P. enforcement.
Municipal Building Code violations overseen by the Municipality's Building Code inspector and those
by-laws related to animal control will not form part of this Agreement.
6. The Commissioner shall cause the Detachment Commander or his or her designate to report
to the Board at mutually agreed upon intervals regarding the provision of police services in and for
the Municipality.
Page 3
Service Levels
7. Ontario shall cause the Commissioner to assign police officers and other persons to duties
relating to the police services in and for the Municipality so as to meet the service level requirements
set out in Schedule "C" attached to and forming part of this Agreement.
8. The O.P.P., as legislated by the Police Services Act, must be capable of providing provincial
level response that can be mobilized for emergencies, disaster or specialized needs. The O.P.P. may
meet this requirement by deploying resources that normally would be assigned to the Municipality.
The Detachment Commander shall ensure that in the event resources are deployed to a situation
requiring a provincial level response, appropriate resources remain available to the Municipality to
provide adequate and effective policing. The use of contract resources in cases where there is a
provincial obligation to respond will be reconciled in the Municipality's Annual Financial Statement.
9. The parties shall yearly review the service levels as are found in Schedule "C" and shall make
the appropriate adjustments to the Annual Budget.
10. Ontario shall deliver to the Board at mutually agreed upon intervals a statement concerning
statistical information as required by the Board regarding police services provided under this
Agreement. Ontario shall ensure that appropriate records are kept to support and verify the statement
provided.
Equipment and Facilities
11. Ontario shall supply or cause to be supplied at Ontario's cost all vehicles and equipment
reasonably necessary and appropriate for the use of the O.P.P. in providing police services under this
Agreement. Appropriate amounts in respect of the depreciation of the capital cost of such vehicles
and equipment, if any, may be included in the Annual Budget.
12. The parties will enter into negotiations concerning the provision and payment of appropriate
buildings and rental agreements.
Cost of Police Services
13. On or before December 1 in each year, Ontario shall prepare and deliver to the Municipality
for its review and approval, the Annual Budget for the following year (Schedule "D"), together with
sufficient documentation and information reasonably necessary to explain and support the service
levels, the adequacy of equipment and facilities and all other matters affecting the Annual Budget.
Unless and until the Annual Budget for any year is approved by the Municipality, the Annual Budget
for that year shall be deemed to be the Annual Budget for the previous year, increased only by
inflation determined in accordance with the change in the Ontario consumer price index for the latest
12 month period at time of monthly invoice, provided that any known increases in wage rates or
benefit levels pursuant to a collective agreement shall be used for those labour costs rather than
inflation. The Municipality and Ontario shall negotiate in good faith to resolve any differences which
may arise concerning the approval of the Annual Budget, with a view to resolving any differences, no
later than May 31 in the year to which it relates.
Page 4
14. The Municipality shall make monthly installment payments to Ontario on the last day of each
month in each year, each one being one twelfth of the Annual Budget for that year subject to
adjustment in accordance with the Annual Financial Statement as set out below. If any installment is
made in respect of a calendar year before the approval of the Annual Budget for that year, following
the approval of the Annual Budget, at the time of the payment of the next installment for that year, an
adjustment shall be made so as to bring all installments in conformity with the Annual Budget.
15. On or before March 31 in each year following a year to which this Agreement applies, Ontario
shall deliver to the Municipality for its approval an Annual Financial Statement for the preceding
calendar year. Ontario shall keep all records, statements of account, invoices and any other such
documents necessary to support the Annual Financial Statement, and all such records shall be kept for
a period of six years. Ontario shall permit the Municipality, upon notice to Ontario, to examine all
such records and books of account and conduct a review of the Annual Financial Statement.
16. Should the Municipality fail to notify Ontario of its approval of the Annual Financial
Statement within 90 days following its delivery, it shall be deemed to be approved. Should the
Municipality deliver to Ontario a request to review the Annual Financial Statement within 90 days
following its delivery to them, it shall only be approved or amended and approved in accordance with
paragraph 17.
17. Where the Municipality has delivered to Ontario a request to review the Annual Financial
Statement, the Municipality shall carry it out expeditiously, and Ontario shall cooperate to permit
such a review to be carried out. If the parties are unable to agree on the Annual Financial Statement,
either party may submit the matter to the dispute resolution mechanism contained in paragraph 20.
18. Upon the approval, deemed approval or adjudicated approval of the Annual Financial
Statement, as provided in this Agreement, an adjustment shall be made in the amounts paid by the
Municipality by installment so that the total amount paid is equal to the amount as shown on the
approved Annual Financial Statement. Any amounts payable by one party to the other as a result of
such adjustment shall be paid within 30 days following the approval, deemed approval or adjudicated
approval of the Annual Financial Statement. Any amounts which have become due and owing by one
party or the other according to the adjustment shall bear interest at the rate set by the Minister of
Finance of Ontario, from time to time for the purpose of repayment of taxes, from 30 days following
the date of invoice by one party to the other.
19. Despite anything in this Agreement, the total amount of money paid by the Municipality for
police services in respect of any calendar year shall not exceed the Annual Budget for that year,
whether approved or not, and the Annual Financial Statement shall be amended to reduce or eliminate
any such excess shown therein, with the exception of costs and expenses incurred as a result of the
following:
(a) an emergency where the emergency area includes the whole or any part of the Municipality
and an emergency has been declared under the Emergency Plans Act, R.S.O. 1990, c. E.9,
and all contributions to defray any costs incurred in that connection from any provincial or
federal government sources which may be reasonably expected have been accounted for,
Page 5
(b) increases with respect to wages, benefits or other employment matters,
(c) property and plant, equipment and fuel,
(d) compliance with any laws, by-laws, regulations or provincial standards which become
applicable to this Agreement or the provision of police services following the approval of the
Annual Budget for that year, and
(e) any other matters which require the provision of municipal police services in the Municipality
and which were beyond the control of Ontario or the O.P.P., and which were unforeseeable at
the time of the approval of the Annual Budget,
and, in the event the Municipality decides to reduce the number of employees employed by the
Municipality in connection with this Agreement, the Municipality shall bear all costs and expenses
incurred as a result of any such reduction.
Dispute Resolution Mechanism
20. In the event a dispute arises between the parties regarding the interpretation, application,
administration or alleged violation of this Agreement, the Detachment Commander, or representative,
agrees to meet with the Board at the earliest available opportunity to discuss the dispute. If the
dispute remains unresolved at the Detachment level, the Regional Commander, or representative,
agrees to meet with the Board at the earliest available opportunity. If the dispute remains unresolved
at the Regional level, the Commissioner (or a Deputy Commissioner, in the absence of the
Commissioner) agrees to meet with the Board at the earliest available opportunity.
Notice
21. Any notice, statement, invoice or account to be delivered or given by any of the below listed
groups to any other of them shall be delivered to all other groups in writing and sent by mail
addressed to those groups at their respective address as listed below, or sent by fax transmission to
the fax number listed below. Any notice, statement, invoice or account sent by mail shall be deemed
to be received on the third day following the date of mailing unless shown to the contrary and if sent
by fax shall be deemed to be received on the date of transmission. Any group may change its address
and fax number by giving notice provided herein:
(1) to Ontario addressed to: The Solicitor General, 25 Grosvenor Street, I Ph Floor,
Toronto, Ontario, M7A 1Y6, FAX number (416) 326-5085.
(2) to the Commissioner addressed to: The Commissioner, Ontario Provincial Police, 777
Memorial Avenue, Orillia, Ontario, L3V 7V3, to the attention of the Bureau
Commander, First Nations and Municipal Policing Bureau, FAX number (705) 329-
6217.
(3) to the Municipality addressed to: The Mayor, Town of Tillsonburg, 200 Broadway,
2"d Floor, Tillsonburg, ON N4G 5A7, FAX number (519) 842-9431.
Page 6
(4) to the Board addressed to: The Chair, Tillsonburg Police Services Board, 90
Concession Street East, Tillsonburg, ON N4G 4Z8, FAX number (519) 842-2190.
Commencement and Termination of Agreement
22. This Agreement comes into force on the 27th day of September, 2000, and shall conclude on
the 26th day of September 2005.
23. At the time the Municipality accepts the O.P.P.'s Proposal for Police Services (attached as
Schedule "B"), Ontario will:
(a) offer employment to all serving police officers of the Tillsonburg Police Service
holding the ranks of first-class constable, second-class constable, third-class constable
or fourth-class constable at their present rank;
(b) offer employment to all other serving police officers of the Tillsonburg Police Service
as first-class constables with the opportunity for them to attain higher ranks;
(c) recognize all service and seniority accumulated in accordance with O.P.P.
requirements with the Tillsonburg Police Service for all purposes except pension and
severance pay; and
(d) enroll in the Public Service Pension Plan and all eligible benefit plans, all persons
accepting employment with the O.P.P.
24. Either party to this Agreement may terminate this Agreement upon one year written notice of
termination to the other party, in which case this Agreement shall terminate one year following the
delivery of such notice. Should a notice to terminate be given, the Municipality shall continue to be
obligated to pay for the cost of providing police services under this contract to and including the date
of such termination and Ontario shall continue to be responsible to provide the services outlined in
this Agreement.
25. Should the Municipality's designated responsibility to provide policing under the Act be
changed, either by statute or government interpretation, the Municipality maintains its right upon
being so informed to give written notice of its intention to terminate this Agreement forthwith.
Entire Agreement
26. This Agreement and the schedules attached constitute the entire Agreement between the
parties, and there are no representations, warranties, collateral agreements or conditions affecting this
Agreement or the relationship of the parties or supported hereby other than as expressed herein in
writing. Any amendment to this Agreement must be in writing, duly executed by the parties.
Page 7
IN WITNESS WHEREOF, the Municipality has affixed its Corporate Seal attested by the signature
of its duly authorized signing officers and the Solicitor General has personally signed this Agreement
to be effective as of the date set out herein.
FOR ONTARIO
FOR THE MUNICIPA
The Solicitor General of Ontario
SCHEDULE "A"
RESOLUTION OF THE MUNICIPAL COUNCIL
9
TRE CORPORATION OF'1'�
TOWN OF'PILL90NBURG
RESOLUTION No. 3
May 61 1999
Moved by Deputy Mayor Iry Horton;
Seconded by Councillor Chris Rosehart:
'And Resolved That the Council of the Corporation of the Town of
Tillsonburg accept in principle the proposal for contract policing
with the Ontario provincial Police and indicate a willingness to
negotiate a contract with the OPP for an integrated service.'
Carried.
Mayor Cam McKnight
i, David C. Morris, Chief Administrative Officer/Clerk of the Town
of Tillsonburg certify that this is a true copy of the resolution
of the Council of the Corporation of the Town of Tillsonburg passed
on May 6, 1999.
Dat gt the Town of Tillsonburg this 11th day of May, 1999.
Ss ed,
David C. Morris
Chief Administrative Officer/Clark
DCM/bab
MUNICIPAL OFFICES - Town Cantu Mall
200 Broadway. Second Flow. Suke 204, Wsatury, Ontsrb NQ SA7 W.- (619) '912.6428 Fax: (519) $42-94.71
SCHEDULE "B"
PROPOSAL FOR POLICE SERVICES
PROPOSAL
for
ONTARIO PROVINCIAL POLICE CONTRACT POLICING
PREPARED FOR
THE TOWN OF TILLSONBURG
Report to Council
March 8, 1999
TABLE OF CONTENTS
EXECUTIVE SUMMARY.................................................................................................3
POLICING THE TOWN OF TILLSONBURG
Integrated Detachment Option 1.............................................................................................5
"Stand Alone"PolicingOption 2................................................................................................6
Comparison of Staffing Levels................................................................................................ 7
FRAMEWORK FOR LOCAL POLICING
Detachment Commander........................................................................................................ 8
Customized Policing Services.................................................................................................8
OPP Infrastructure Advantages...............................................................................................9
CivilianGovernance..............................................................................................................11
Role Of Police Services Board - O.P.P. Policing...................................................................12
PROPOSED TOWN OF TILLSONBURG
PatrolProvision.....................................................................................................................13
FrontLine Services...............................................................................................................13
Impact on Policing Service Levels Through Absences..........................................................13
Accommodations...................................................................................................................14
Communications....................................................................................................................14
JanitorialServices.............................................................................................................:...14
Supervision...........................................................................................................................14
ClericalSupport .....................................................................................................................14
Differential Response Unit....................................................................................................15
Criminal Investigation............................................................................................................15
Court Case Management......................................................................................................15
CommunityRelations Unit.....................................................................................................16
CrimeStoppers.....................................................................................................................16
Transport..............................................................................................................................16
Uniformand Equipment........................................................................................................17
OfficeAutomation.................................................................................................................17
CommunityPolicing...............................................................................................................17
Community Policing Office....................................................................................................18
Training.................................................................................................................................18
Auxiliary Policing Program.....................................................................................................18
Technical Identification Services...........................................................................................19
CanineUnit...........................................................................................................................19
Traffic Management Program................................................................................................19
By -Law Enforcement.............................................................................................................19
EXECUTIVE SUMMARY
The Ontario Provincial Police (OPP) is charged with providing effective community-based
policing and protection throughout Ontario, including municipal policing services under
contract.
The Council of the Town of Tillsonburg by way of a Council resolution, requested that the
Ministry of the Solicitor General and Correctional Services provide a costing for OPP policing
of the Town of Tillsonburg.
The Ministry of the Solicitor General and Correctional Services instructed the OPP to proceed
with a proposal. The OPP undertook the development of the proposal by conducting
interviews with local municipal representatives and community members, and by analyzing
municipal workload and financial data.
The integrated detachment would incorporate Tillsonburg municipal policing services and OPP
local rural policing and highway patrol services within one administration. The Detachment
Commander would oversee all aspects of the integrated detachment. The integrated
detachment would be open 24 hours a day, as identified by the Council and Police Services
Board of Tillsonburg. Additional support will be available from area OPP detachments as
required.
The Tillsonburg municipal OPP contract complement outlined in this proposal would be
dedicated to policing the Town of Tillsonburg. Integration of the municipal and rural services
would reduce the infrastructure required to maintain a stand alone police agency for the Town.
It is an opportunity to reduce costs through joint supervision, the sharing of some functions and
the elimination of others that are provided for in the OPP infrastructure. Administrative support
resources are shared and costed accordingly
The Detachment Commander, and Sergeant -Team Leaders would provide supervision for the
new integrated Tillsonburg OPP Detachment area.
All serving police officers of the current Tillsonburg Police Service would be offered
employment with the OPP if they meet the requirements of the Police Services Act and are not
under criminal indictment. Where civilian position are identified in the proposed integrated
structure, civilians of the Tillsonburg Police Service would be offered employment
(Appendix "F").
Future growth and/or increased workload in the Town may necessitate additions to the
proposed complement during the term of the contract. Any required increase in complement
would be negotiated between the Town of Tillsonburg, the Tillsonburg Police Services Board
and the OPP, prior to any changes to the contract.
Tillsonburg Municipal OPP Option 1
Integrated Detachment
Integrating the current Tillsonburg Municipal Police Service with OPP services ensures these
significant benefits to the Town of Tillsonburg.
Advantages to the Town of Tillsonburg include: assurance of the adequacy of the police
service; dedication to resolving community issues through local involvement and the
Tillsonburg Police Services Board; service at a defined cost; support from neighbouring
detachments, regional and general headquarters; and access to a comprehensive
infrastructure and specialized services. In the OPP policing model, administration has been
reduced and the front line complement has been increased, providing more officers available
for calls for service.
Option 1 - Integrated Detachment
.:.:.::.:::::.:::::.;:<:..:::.......::.
._..................................,.::. .......::.
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,..... :..�,I,•�•:._:.ter... ;•:� ,c. -
x.
S/Ser eant
.33
.67 1
Sergeants
1.65
3.35 5
Patrol Constables
12
26 38
Community Services
1
1 2
D/Constables
2
2 4
Court Officer
1 1
i<a .fin : ._::.........
T o f::
__..._...:::::.:::::.::::::.:::.:
.......::..::..
f• -
Dispatching &
Reception (FTE)
* 5
5
OAG 8
♦ 3
2 5
Total Civilian
5
3
2 10
* Currently, the Tillsonburg Police Service is responsible for the dispatching of the
Tillsonburg Fire, Township of Norfolk's four fire departments, and after hours
dispatch of the Tillsonburg PUC and Public Works. In order to perform this function,
it is suggested that the identified complement be hired by the Town. This
complement would also perform reception duties, keeping the police service
building accessible 24 hours a day.
♦ One OAG 8 position would be assigned to Court Case Management
Total Estimated Policing Cost Option 1: ................................................................... $1,669,652
OneTime Capital Cost....................................................................................................$56,000
Note: Not included in this proposal are associated costs of:
• Town of Tillsonburg Police Services Board; and
• any Community Policing Office as desired by the Town of Tillsonburg
5
Comparison of Staffing Levels
Current Police Structure Vs Integrated OPP Structure
Advantages - Integrated Structure:
shares senior administration and provides more access to front line officers;
provides for sharing costs of administration functions;
* become part of OPP infrastructure with full range of services;
* increased efficiency, purchasing power
* more opportunity to create affordable specialized police units
* more emergency resources and available backup
* only one administration required for labour relations
• pooling of assets to reduce costs;
• more efficient use of technology, communications, computer systems, records and
clerical functions;
• reduction of costly duplication of technical services and equipment;
• efficiencies realized through combining investigations common to both areas;
• standardization of occurrence reporting providing improved analysis of crime
patterns, trends; coordinated approach to criminal investigations and crime
prevention methods;
• reduction in civilian staffing requirements as a result of integrating efficiencies;
• streamlines policing administration in the Town of Tillsonburg - e.g. no need for
separate court dockets etc.; and
• "seamless" policing services, better scheduling flexibility and overtime cost savings.
7
OPP Infrastructure Advantages
The OPP offers numerous infrastructure support services to assist in the particular policing or
personnel needs of the Town of Tillsonburg. The cost of these services are included in the
overall OPP costing formula. For example:
• expenses attributed to contract negotiations, arbitration and grievances;
• costs and resources for civil litigation;
• tendering/purchasing function;
• research, development and implementation of information technology;
• fleet and special vehicle services; and
• research, development and implementation of telecommunications technology.
These services often require considerable internal and external expertise along with high
costs, but are provided for in an OPP contract environment.
An effective public and internal complaints system already exists within the OPP. All Human
Resource needs are met for uniform and civilian staffing, for example: uniform recruitment,
staff development, performance management, payroll and benefits administration,
management of absences, administration of Workplace Safety and Insurance Board Claims
and long term disability claims and access to French language services.
Programs are in place to provide staff with the most current information on Workplace
Harassment and Prevention Policies and Freedom of Information requirements. OPP policies
are available to staff electronically, thereby providing current information on policies and
procedures to ensure that our policing commitment continues to meet the needs and
expectations of the communities we serve and respects all new legislation.
Victim Assistance Programs are extensively embraced by the OPP and are co-ordinated with
the assistance of the OPP Community Policing Development Centre (CPDC), which is
responsible as the centre for community policing excellence to the OPP and communities we
police.
The service delivery model within the OPP involves a team approach. OPP victim services are
provided through a Victim Assistance Service Team that includes a local police officer and/or
resource member, a regional Abuse/Victim Assistance Co-ordinator and a provincial co-
ordinator located at the CPDC at OPP General Headquarters (GHQ) in Orillia. Victim
assistance training is a requirement for OPP members. The CPDC, as a supportive service to
our local detachments and their communities, is responsible to address victim issues and
assist in developing appropriate responses to victims of crime, in particular victims of spousal
assault, sexual assault, child and elder abuse, abuse of the disabled, missing and abducted
children. Victim assistance initiatives undertaken by the OPP, to address the "prevention of
victimization", include:
This chart shows a comparison of the legislated control a Police Services Board has over an
Ontario Provincial Police municipal contract police service and a municipal police service.
L Objectives and priorities for
Detei ii1beeii'.
Determi ned after consultation with
delivery of police services within
with tha;detachizi ttt co dec .':
the chief of police - 31(1x6) PSA
the municipality.
=18(9)(6} police SesvicesJtcf
QPiP ids fax
administration of the complaint
#JF�A) ..
system and receive regular reports
2• Policy for the effective
Iocelp(�lte�r eaCatiii It l ':`: >
Establish policies for the effective
management of the police force.
..:::.............:>::;:.;:;:.
eerEts�st#galrr t1'<>
management of the police force -
csgf�►deri[::►`.'a' :?
31(lXc) PSA, usually in
<
consultation with the chief of police
5 Maintenance of a complaints Rede tf iE 11ltlri _?s
Establish guidelines for dealing
system: commander'S:..
with complaints under Part V -
f6e caakpliamE a+stemt a#?e <
31 (1 Xi) PSA
relacepocts .:..'i
Review the chief of police's
QPiP ids fax
administration of the complaint
€th snttiplp...... , y ;;
system and receive regular reports
;:.:::.........:.:..:...> s ....
:.;;;<.,::>.::::N::.::.;
- 31(l)(i) PSA
6 Appoint the members of the eA ippirg };U " z
PPo > ...:;:. :
Board appoints members upon the
force: ututr tic"'< :.:.;• ::: `'.v►1ii>i <:>><'•
01
recommendation of the chief of
OPF t4catbersal�ttef3�#j
police. The force must advertise,
tt>ie crtfertapf43 1 ..
test and screen candidates using the
y.: .........:.....
criteria of 43(1) PSA
7. Indemnification of members for^> ' The Board sets guidelines and
legal costs:..•>::h; i; �.,.
re'a'oiar:... funds legal costs under an
:::s::.:;; agreement with the local police
W ith 3d�3 Bc b F A .?. , association, in compliance with
8. Monitor secondary activities of r� ' The chief of police is required to
provide regular reports on
the police force members: i egsii�u '' ':':vide# .:` .;`. ?<>
l°
;cep.. a d... : f? .............;:
AN.disclosures & decisions made on
secondary activities - 31(l)(g) PSA
11
Proposed Tillsonburg Municipal OPP Service
Patrol Provision
The OPP will provide all preventive and investigative services required to address the policing
needs of the Town. Patrols will be maintained on both a pro -active and re -active basis.
Preventive Patrols (Crime & Traffic Management) will be directed towards problem areas
identified through community consultation, Police Services Board direction and workload
experience. It will also focus on the policing needs for special events, known to the area and
directed foot patrols.
It is proposed that the identified contract constable complement will be committed to policing
the Town of Tillsonburg. The Town would be divided into distinct patrol zones. The exact
perimeter of the zone to be established by the Police Services Board and the Detachment
Commander.
Front Line Services
The uniform complement will be utilized to provide policing service subject to a shift schedule
approved by the Detachment Commander and the Tillsonburg Police Services Board.
If on -duty members are unavailable in the Town of Tillsonburg (e.g., due to investigations,
court attendance) emergent calls for service will be responded to by on -duty resources from
other zones. If off-duty contract members are required to respond on a call-back basis and
any overtime hours incurred will be charged to the municipality. Shift scheduling, court
scheduling, and supervision will aim to reduce overtime accumulation.
Impact on Policing Service Levels Through Absences
The basic work -week of each member of the Detachment is 40 hours; however, a variety of
factors reduce the actual number of hours available per member to respond to calls for service
or to provide patrol. Factors already considered when determining the uniform complement in
this proposal include:
• Sick Leave (S.T.S., L.T.I.P.)
• Annual Leave
• Maternity/Adoption/Parental Leave
• Workplace Safety and Insurance Board absences
• Statutory Holidays
13
Tillsonburg Police Service is responsible for providing dispatching for the Town of Tillsonburg
Fire Department, the Township of Norfolk's four fire departments and after hours dispatch for
the Tillsonburg PUC and Public Works. In order to meet these obligations it is proposed that
the Town of Tillsonburg hire five part time equivalents. During community consultations,
information was received that the Town of Tillsonburg wished to have the police services
facility accessible to the public 24 hours a day. The identified positions could also be used to
provide reception.
Differential Response Unit
The Differential Response Unit was developed to provide for more efficient and effective
direction of available resources towards occurrences of priority or importance. When operated
according to established guidelines, increased availability of human resources can be realized.
This produces more activity in other detachment functions of greater priority, with higher visible
results.
Factors such as local public acceptance, detachment size and workload distribution may
influence the practicability of this approach. This procedure will be discussed between the
Detachment Commander and the Tillsonburg Police Services Board prior to implementation.
Criminal Investigation
Given the very nature of criminal investigation and its requirement for commitment and
continuity, dedicated members will be responsible for criminal investigations within the
Town of Tillsonburg and supervised by a Detective Sergeant. These officers will liaise
with other criminal investigators within the Detachment, Region, other OPP Bureaux, and
other agencies as required, consistent with the OPP Crime Management Plan. Criminal
Intelligence Service Ontario (CISO) participation will be provided through current OPP
initiatives.
This unit is composed of four detectives for the workload needs of the Tillsonburg
Detachment and associated areas of Oxford County. This unit in conjunction with the
community policing committees and community policing officers will work to address
vandalism and youth issues identified throughout the community consultation process.
This unit is supported by both Regional and Provincial Crime Units.
Court Case Management
An integrated court case management system is in place based on a sharing of resources with
other county agencies. The court officers will continue to work out of the Provincial Courts in
Tillsonburg and in Woodstock. The officers will be responsible for the resulting workloads
relating to the development and execution of summonses and warrants, records management.
It is proposed that one position be funded by the Town of Tillsonburg, with the incumbent
being retained as an OAG 8.
15
Uniform and Equipment
The OPP will meet each officer's uniform and equipment needs. Uniform and equipment costs
are referred to in Appendices "A" and "B". An assessment for any uniform and equipment will
be conducted just prior to amalgamation. The municipality also has the option to sell the
uniform and equipment on their own.
Office Automation
The OPP is committed to utilizing the most current technology at all OPP locations to enhance
the service it provides to the public. This includes OMPPAC (a computerized records
management system). This computer system is an operational and investigative tool that is
available to both provincial and municipal police services. OMPPAC fees are captured in
annualized lease and operational figures.
The current OPP standard computer workstation includes a Pentium 200 Mhz MMX with 64
MB RAM memory, 16 bit sound cards, monitors with built-in speakers and microphone, 16X
CD-ROM. Hardware is leased on three year contracts. It is licensed with Windows 95 and
software includes MS Office with Word, Excel, PowerPoint, Schedule, Internet Access and
Email, OMPPAC, Police Orders, and electronic QM ordering forms. Cost includes future
upgrades of software.
Front line officers have access to the Police Legal Access System (PLAS) through the OPP
Intranet System. PLAS provides access to information on legislation and case law relating to
the processing of Criminal, Federal, Provincial and Municipal charges. The OPP Intranet
System also provides automated access to administrative services such as the Community
Policing Development Centre and Supply Section for requisitioning uniforms and equipment.
OPP officers currently input their own occurrence data into the OMPPAC system to avoid
duplication of information and prepare for eventual in -car terminals. Changes are forthcoming
to the OMPPAC system and it is anticipated that through the replacement of software there
will be the eventual implementation of "in car" workstations.
Community Policing
Community policing is the fundamental principle that underpins all OPP service delivery. All
active Community Policing Committees throughout the Town will continue to exist in the OPP
Community Policing model. While the Tillsonburg Police Services Board will have the
responsibility to set local policing goals and objectives in consultation with the Detachment
Commander, the Community Policing Committees will assist in identifying day-to-day policing
concerns within their respective areas. Other Community Policing initiatives include:
• developing and attending community policing committees;
• consulting with community policing committees to address increased visibility, utilizing foot
and directed patrols;
17
Technical Identification Services
Technical Identification Services are available to the Town of Tillsonburg. Trained members
provide a full range of forensic identification Services. Although specialized identification
services are available through this regional identification unit, local officers are also trained as
"Scenes of Crime Officers" (SOCO's) and are assigned to platoons to respond to provide basic
identification services from within the front line complement.
Canine Unit
Canine teams will be made available to the Town of Tillsonburg for search and rescue
incidents, or the detection of explosives and drugs, upon request by the Detachment
Commander.
Traffic Management Program
Technical Traffic Collision Investigators, officers trained in motor vehicle collision investigation
and reconstruction. The services of these officers are available, when requested by the
Detachment Commander for serious collision investigations.
By -Law Enforcement
The OPP will enforce all by-laws normally enforced by a municipal police service. This
includes enforcement of those by-laws as agreed upon from time to time by the Tillsonburg
Police Services`Board and the OPP. The enforcement of the Building Code and by-laws
related to animal control do not form part of this agreement.
R.I.D.E.
The Reduced Impaired Driving Everywhere (R.I.D.E.) program will be managed by local
detachment members as time and resources permit, and will be operated as a year-round
initiative. The Regional R.I.D.E. unit will be used to augment local detachment initiatives. All
OPP contract municipalities are eligible for R.I.D.E. grants.
Employee Counseling Services
Trauma, Peer, and Critical Incident Counseling are provided to OPP employees. In 1998, an
Employee Assistance Program was implemented to provide employees with a wide range of
assistance services across the Province.
19
Criminal Investigation
Members trained in all aspects of criminal investigation will address the needs of the
community. When necessary, regional support services, such as the regional crime unit, will
be called upon to assist. The Criminal Investigation Bureau in Orillia shall continue to be made
available when required. The Bureau's mandate is to provide leadership in investigation
excellence, crime prevention, detection and public awareness.
Each section of the Bureau provides a particular expertise which collectively offers the citizens
of the Province of Ontario the most effective investigative resources and technology in North
America, The Bureau includes:
• Major Cases - specialized investigative services relating to homicide, suspicious
death, inquests, extradition, major projects for the OPP, ministries, agencies, boards
and commissions, and municipal services.
• Anti -Rackets Section - investigates/case manages enterprise crime, including frauds
and municipal and judicial corruption involving secret commissions.
• Drug Enforcement Section - investigation of drug importing and trafficking that is
almost without exception, multi -jurisdictional. The OPP is the lead agency in virtually
every major drug investigation outside the greater Toronto area. The section initiates
the majority of proceeds of crime investigations in Ontario.
• Provincial Weapons Enforcement Unit - investigates importation and trafficking of
illicit firearms/explosives The OPP is the lead and often sole agency in every firearms
investigation outside the greater Toronto area.
• Illegal Gaming Section - investigates illegal gaming across Ontario and is assigned
to the service of the Ontario Racing Commission by investigating offences committed
in relation to racing.
• Pornography Section - investigates the importation and trafficking in child
pornography and is the sole provider of this service in Ontario.
• Auto Theft Section - provides expert identification of vehicles and their component
parts, which is a major contribution to vehicle recoveries, and investigates large scale,
organized thefts of motor vehicles and construction equipment, the bulk of which are
intended for export to the United States and abroad. The Provincial Auto Theft
Team (P.A.T.T.) is the lead agency in Ontario.
21
criminal events; tactical or reactive response to a crime which has already occurred.
Section coordinates Joint Forces Operations.
23
Mutual Undertakings
Both the Town of Tillsonburg and Province of Ontario will undertake to:
• provide each other with financial and other information to assist in the proper
maintenance of any contractual agreement.
Additional Contract Provisions
Representatives of the OPP and the Town of Tillsonburg will meet to discuss
matters of mutual concern.
• The Agreement will be for a five-year period, and each party will notify the other one
year prior to the conclusion of the agreement of its intent with respect to the
negotiation of the renewal agreement.
Patrols and Officer Safety
The OPP considers officer safety paramount and as such, policy dictates that two -
member patrol cars will be utilized from 10:00 p.m. to 6:00 a.m. on Friday and Saturday
nights and where practicable on all other nights during those hours. The potential for
injury or death of an officer when investigating or responding to occurrences involving
violence (e.g. domestic disputes, assaults) necessitates such policies. This policy is
activated at the discretion of the Detachment Commander to utilize one or two -member
patrols at other designated times or incident types.
Revenues
Revenues accruing to the municipality as a result of policing activity, such as provincial
offences, parking fines and provincial grants, have NOT been considered in this
proposal. All normal revenues received by a municipality apply to OPP Municipal
Contract locations, e.g. R.I.D.E., Community Policing.
25
APPENDIX "A" 1999 OPP COST SCHEDULE
1999 Contract Charges For Municipal Police Costing
The following categories are taken into consideration when preparing the costing proposal:
Particulars
Uniformed Staff Salaries**
(1999 Salary levels)
Civilian Salaries**
(1999 salary levels)***
1999 Estimates
Inspector - $81,590
Staff Sergeant - $71,389
Sergeant - $63,022
Constable - $55,772
OAG 8 - $35,181
Caretaker 2 - $32,914
Overtime Hours"* 7% of salaries
Shift Premium $241.00 per uniformed staff
Service Badge Allowance $306.00 per uniformed staff
Contractual Payouts (Vacation & Stats)** $2,500.00 per uniformed staff
Benefits
Support
(Training Recruiting, HR, Servicing)
General HQ/Regional HQ
Vehicle Usage
Telephone**
CPIC Lines
Office Supplies
Uniforms & Equipment
22.5 % civilian / 23.5 % uniformed staff
$772.00 per uniformed staff
2.16 %of Salaries, Benefits and Other D.O.E.
$5,329.00 per uniformed staff
$832.00 per uniformed staff
$47.00 per uniformed staff
$121.00 per uniformed staff
$500.00 per uniformed staff
Communication/information Technology
Salary & Benefits - Operators $1,679.00 per uniformed staff
Electricity for Towers $113.00 per uniformed staff
Mobile Radio Maintenance $724.00 per uniformed staff
Office Automation including OMPPAC $1,068.00 per uniformed staff
Janitorial Supplies
Accommodation
Prisoner Supplies
Furniture & Equipment
$74.00 per uniformed staff
$353.00 per uniformed staff
$312.00 per uniformed staff
provided by the Municipality
**Municipalities are billed for actual costs at year end.
***OPSEU agreement expires at the end of 1999.
27
O.P.P. COSTING SUMMARY - TOWN OF TILLSONBURG (Option 1)
Estimated Policing Costs for the period
January 1, 1999 to December 31, 1999
Capital Costs
Initial Costs of Auxiliary Officers ($1,500 x 4) ............................ $ 6,000
Initial Costs of Radios for Vehicles ($10,000 x 5) ......................... 50,000
. ..............
....
29
O.P.P. COSTING SUMMARY - TOWN OF TILLSONBURG (Option 2)
Estimated Policing Costs for the period
January 1, 1999 to December 31, 1999
Capital Costs
Initial Costs of Auxiliary Officers ($1,500 x 4) ............................ $ 6,000
Initial Costs of Radios for Vehicles ($10,000 x 5) ......................... 50,000
31
Customizing Policing Services
.....its as easy as 1, 2, 3 !1
Stage 3 is the OPP's customized report card. It directly speaks to local control and
accountability to our community partners and civilian governance authorities. In this
stage both reactive and proactive initiatives are evaluated to determine if their
"anticipated results" were realized and local resources were effectively and efficiently
used. Statistical measurements are only one piece of this evaluation exercise because
they are only an accurate reflection of "reported" incidents. The OPP report card is
inclusive of the number of successful community plans and their related strategies to
reduce victimization, as well as the types of successful community partnerships. The
OPP has developed a "Policing For Results", community satisfaction survey. This is an
annual telephone survey conducted by community volunteers that reports on
community satisfaction of services, perceptions of safety, local special initiatives and
actual rates of reported and unreported victimization. These results are shared with the
community and civilian governance authorities. It is a report card like no other
previously contemplated nor offered. This report card utilizes traditional statistics, the
documentation of community plans and reliable survey results to establish value for
every dollar spent on policing.
33
Definitions
2. In this Agreement:
(a) "Annual Budget" means a budgetary estimate of the Municipality's annual police costs,
showing the budgetary estimate for each component and the service levels and equipment
and all other matters prepared by Ontario, the O.P.P. or the Commissioner and submitted
to the Board for approval by the Municipality under this Agreement.
(b) "Annual Financial Statement" means a financial statement which presents the
Municipality's annual police costs incurred, in accordance with generally accepted
accounting principles, subject to this Agreement, prepared by Ontario, the O.P.P. or the
Commissioner and submitted to the Board for approval by the Municipality under this
Agreement.
(c) "Board" means the Municipality's Police Services Board.
(d) "Commissioner" means the Commissioner of the O.P.P.
(e) "Detachment Commander" means the O.P.P. officer in charge of
Detachment.
(f) "Memorandum of Understanding" means the collective agreement negotiated from time -to
time between the Crown and the Ontario Provincial Police Association, pertaining to
compensation, benefits, and working conditions of the uniformed members of the O.P.P.,
up to and including the rank of sergeant -major.
General Provisions
3. Ontario shall provide adequate and effective police services in accordance with the needs of the
Municipality in compliance with the terms and conditions of the Agreement. The Municipality
shall pay Ontario for the police services provided under this Agreement in accordance with this
Agreement.
4. The Commissioner shall ensure that the Detachment Commander responds appropriately to the
Board's objectives and priorities determined under s. 10(9)(b) of the Act.
For the purposes of s. 10(6) of the Act, the Municipality shall be deemed the municipality in
respect of which the O.P.P. are assigned to provide police services under this Agreement which
shall include the enforcement Of mutually agreed upon by-laws. The parties shall annually review
this part of the Agreement with a view to revising or updating the list of by-laws requiring O.P.P.
enforcement. Municipal Building Code violations overseen by the Municipality's Building Code
inspector and those by-laws related to animal control will not form part of this Agreement.
6. The Commissioner shall cause the Detachment Commander or his or her designate to report to
the Board at mutually agreed upon intervals regarding the provision of police services in and for
the Municipality.
35
14. The Municipality shall make quarterly installment payments to Ontario on the last days of March,
June, September and December in each year, each being one quarter of the Annual Budget for
that year subject to adjustment in accordance with the Annual Financial Statement as set out
below. If any installment is made in respect of a calendar year before the approval of the Annual
Budget for that year, following the approval of the Annual Budget, at the time of the payment of
the next installment for that year, an adjustment shall be made so as to bring all installments in
conformity with the Annual Budget.
15. On or before March 31 in each year following a year to which this Agreement applies, Ontario
shall deliver to the Municipality for its approval an Annual Financial Statement for the preceding
calendar year. Ontario shall keep all records, statements of account, invoices and any other
such documents necessary to support the Annual Financial Statement, and all such records shall
be kept for a period of six years. Ontario shall permit the Municipality, upon notice to Ontario, to
examine all such records and books of account and conduct a review of the Annual Financial
Statement.
16. Should the Municipality fail to notify Ontario of its approval of the Annual Financial Statement
within 90 days following its delivery, it shall be deemed to be approved. Should either the
Municipality deliver to Ontario a request to review the Annual Financial Statement within 90 days
following its delivery to them, it shall only be approved or amended and approved in accordance
with paragraph 17.
17. Where the Municipality has delivered to Ontario a request to review the Annual Financial
Statement, the Municipality shall carry it out expeditiously, and Ontario shall cooperate to permit
such a review to be carried out. If the parties are unable to agree on the Annual Financial
Statement, either party may submit the matter to the dispute resolution mechanism contained in
paragraph 20.
18. Upon the approval, deemed approval or adjudicated approval of the Annual Financial Statement,
as provided in this Agreement, an adjustment shall be made in the amounts paid by the
Municipality by installment so that the total amount paid is equal to the amount as shown on the
approved Annual Financial Statement. Any amounts payable by one party to the other as a
result of such adjustment shall be paid within 60 days following the approval, deemed approval
or adjudicated approval of the Annual Financial Statement. Any amounts which have become
due and owing by one party or the other according to the adjustment shall bear interest at the
rate set by the Minister of Finance of Ontario, from time to time for the purpose of repayment of
taxes, from 30 days following the date of invoice by one party to the other.
19. Despite anything in this Agreement, the total amount of money paid by the Municipality for police
services in respect of any calendar year shall not exceed the Annual Budget for that year,
whether approved or not, and the Annual Financial Statement shall be amended to reduce or
eliminate any such excess shown therein, with the exception of costs and expenses incurred as a
result of the following:
(a) an emergency where the emergency area includes the whole or any part of the Municipality
and an emergency has been declared under the Emergency Plans Act, R.S.O. 1990, c. E.9,
and all contributions to defray any costs incurred in that connection from any provincial or
federal government sources which may be reasonably expected have been accounted for,
(b) increases with respect to wages, benefits or other employment matters,
(c) property and plant, equipment and fuel,
(d) compliance with any laws, by-laws, regulations or provincial standards which become
37
(b) offer employment to all other serving police officers of the XXXXXX Police Service as
first-class constables with the opportunity for them to attain higher ranks;
(c) recognize all service and seniority accumulated in accordance with O.P.P. requirements
with the XXXXXXXPolice Service for all purposes except pension and severance pay;
and
(d) enroll in the Public Service Pension Plan and all eligible benefit plans, all persons
accepting employment with the O.P.P.
24. Either party to this Agreement may terminate this Agreement upon one year written notice of
termination to the other party, in which case this Agreement shall terminate one year following
the delivery of such notice. Should a notice to terminate be given, the Municipality shall
continue to be obligated to pay for the cost of providing police services under this contract to and
including the date of such termination and Ontario shall continue to be responsible to provide the
services outlined in this Agreement.
25. Should the Municipality's designated responsibility to provide policing under the Act be changed,
either by statute or government interpretation, the Municipality maintains its right upon being so
informed to give written notice of its intention to terminate this Agreement forthwith.
Entire Agreement
26. This Agreement and the schedules attached constitute the entire Agreement between the parties,
and there are no representations, warranties, collateral agreements or conditions affecting this
Agreement or the relationship of the parties or supported hereby other than as expressed herein
in writing. Any amendment to this Agreement must be in writing, duly executed by the parties.
IN WITNESS WHEREOF, the Municipality has affixed its Corporate Seal attested by the signature of its
duly authorized signing officers and the Solicitor General has personally signed this Agreement to be
effective as of the date set out herein.
FOR ONTARIO
The Solicitor General of Ontario
FOR THE MUNICIPALITY
Mayor, Reeve, etc. (as appropriate)
Chief Administrative Officer, or Clerk (as appropriate)
39
PRIORITY TWO - Scheduled Mobile Response/ Office Report In
Calls that can be handled by a scheduled response. Police may be required at the
scene, but there is no injury or danger to life. The collection of evidence or other
aspects of the investigation will not be jeopardized.
• suspect has left the scene
• no need to protect the scene
• no immediate danger at scene
• no witness to be interviewed at the scene
• complainants can be easily located or can attend the detachment at non peak
periods
• motor vehicle collisions not involving injuries, no obvious violations of the law and
no hazards to public
• any where a telephone response would normally be done, however the caller insists
on a police presence
Priority Two - Scheduled Mobile Response/Office Report In
Any Type of complaint where a reasonable wait for a police officer to respond
will not compound the complaint or compromise the investigative procedure.
41
Over -Ride
Over -ride is a response mode which dictates that a mobile unit attend where one would
normally not be dispatched.
In an effort to maintain community satisfaction, the over -ride response could be used to
address a citizen's demand to see a Police Officer or to reflect the spirit of Problem
Oriented Community Policing.
Hours of Operation
Hours of Operation should be determined at Regional level using available workload
indicators.
Delivery
There are two distinct models for delivery of the Differential Response Program, the
Region based and the Detachment based models.
Model 1 - Region Based
The Region based model assigns personnel directly to a centralized Differential
Response Unit (DRU) attached to the Regional Operations Centre. All priority three
calls are then forwarded directly to this Unit for investigation. This model assures
adherence to the program and provides appropriate levels of supervision.
Model 2 - Detachment Based
The Detachment based model assigns personnel on an adhoc basis to differential
response duties and may be delivered from any detachment in the Region. The
Operations Centre processes the initial contact with the caller, creates the incident,
then forwards the information to the member assigned to differential response duties.
The DRU members then re -contacts the complainant and investigates the incident.
Model 3 - Blended
A third alternative, which may evolve given difficulties with staffing Differential
Response Units, is a combination of the above two methods of program delivery.
While a core Team assigned to differential response duties will operate out the
Operations Centre, it will be augmented by deployed DRU personnel at detachment.
43
AMALGAMATION OF POLICE SERVICES
BETWEEN
A MUNICIPALITY AND THE OPP
and
currentl-v- hold a rank above Constable, you may wish to apply for
LATERAL ENTRY
Lateral entry means:
Entering the OPP at a rank above the level of Constable.
When an amalgamated officer applies for lateral entry, a Rank Determination Process is commenced to
assess their level of knowledge, skills and abilities
RANK LEVEL DETERMINATION PROCESS
I. Application
• An amalgamated member above the rank of constable can complete an Application for Lateral Entry:
-Submitting the application with a resume
-Including supporting documents and character references
II. Background Investigation
• Regional personnel complete a background investigation which includes:
• contacting current employer, colleagues and subordinates
• interviewing character references
• home visit with applicant
• assesses conduct of applicant within existing rank
III. Interview
• An interview panel is convened, chaired by an OPP commissioned officer.
• Panel includes representative from the following agencies:
• Ontario Association of Chiefs of Police
• OPP Commissioned Officers Association
• Senior Officers Association of Ontario
• Police Association of Ontario
• Ontario Provincial Police Association
• The candidate is asked questions covering a range of skill and responsibility levels
• Questions and situations are generic police related management material. They do not require
knowledge of OPP policy
• Recommended rank level for the candidate is determined using information provided by the applicant
and the background investigation report
45
Memorandum of Agreement
between
The Crown in Right of Ontario
(Management Board of Cabinet)
"the Employer"
and
Ontario Public Service Employees Union
"the Union"
In the matter of Municipal Police Service amalgamations with the Ontario
Provincial Police (OPP) the Employer and the Union herewith agree that:
1) Where a municipality enters into a policing service contract with the OPP, those civilian
employees attached to the municipal police service shall be amalgamated into the OPP where
their services/positions continue to be required by the OPP to provide the policing service
contract.
2) The Employer shall classify those positions identified as required, within the classifications of
the Ontario Public Service, and the appropriate civilian municipal employee (as determined by
the Employer and the municipality) shall be offered the classified position. If the position is in a
bargaining unit represented by the Union, Article 6 (Posting and Filling of Vacancies) shall not
apply and the original filling of the position with the civilian municipal employee shall have
priority over an assignment under Article 7 (Pay Administration), Article 20 (Employment
Stability), Article 25 (Leave - Special), Article 42 (Long Term Income Protection), Article 50
(Pregnancy Leave), and Article 51 (Parental Leave).
3) The civilian employee's length of "continuous service" shall accumulate upon completion of a
probationary period of not more than nine (9) months and shall commence from the date on
which the employee began a period of unbroken, full-time service with a municipal police
service which is amalgamated with the OPP. For Article 20 (Employment Stability) purposes,
the civilian employee's "seniority" shall be calculated from the first day of his or her
probationary period including any period of unbroken full-time service with the municipal police
service.
4) All other terms and conditions as outlined in the Collective Agreements between the parties are
applicable to a civilian employee from a municipal police service who is appointed to a classified
position in the Ontario Public Service as represented by the Union
5) This agreement shall remain in effect until December 31, 1998 at which time the parties may
renegotiate, abandon with 60 days notice, or extend the term.
Agreed by the parties on this 19th day of March, 1997.
For the Employer-.
For the Union -
47
. ... . .
. ........ ....... . . . . . . .
.. ...... . .. ........
... ...... ... ..... . . . . . . . . . . . . . .
...............
......... ...... ......
Collingwood Central
Carmen Morrison CAO
S/Sgt. Tim Pierce
Twn of Blue Mountain - Jan 1998
97 Hurontario St., Box 97
Collingwood OPP
201 Ontario Street
Collingwood, Ontario
Tel. (705) 445-4321
Collingwood, ON L9Y 3Z5
L9Y 3Z5
Fax (705) 445-7024
Expiry Date: Dec 31, 2002
Tel. (705) 445-1030
1Fax(705)
445-2448 1
Exeter West
Richard A. Hundey, CAO
S/Sgt. K. Moffatt
245 Main Street North
P.O. Box # 759
London, OPP
Exeter, ON NOM 1S3
Exeter, ON NOM IS6
Tel (519) 681-0300
Expiry Date: Dec. 31, 2002
Tel (519) 235-0310
Fax(519) 681-0383
Fax 519 235-0310
Fort Frances NW
Bill Naturkach, Chief Admin. Officer
S/Sgt. H. E. Dennis
320 Portage Ave., Box 698
320 Portage Ave., Box 38
Fort Frances OPP
Fort Frances, ON P9A 3NI
Fort Frances, Ont. P9A 3M5
Tel. (807) 274-3322
Expiry Date: June 4, 2001
Tel. (807) 274-5323
Fax (807) 274-7541
Fax (807) 274-8479
Goderich West
Larry J. McCabe, Admin. Clerk
S/Sgt. G. Martin
Box 6, R.R.#2, Hwy. #21
57 West Street
Goderich OPP
Goderich, ON N7A 3Y5
Goderich, ON N7A 2K5
Tel. (519) 524-8314
Expiry Date: April 5, 2003
Tel. (519) 524-8344
Fax (519) 524-4434
Fax (519)524-7209
Gosfield South West
Dan DiGiovarmi,
Sgt. L. J. Schollenberger
Twn of Kingsvffle\Gosfield Jan 1999
Clerk Admin. (Township) Gosfield
Gosfield South OPP
2021 Division Road North,
South, 2021 Division Road North,
Tel. (519) 733-2345
Kingsville, ON N9Y 2Y9
Kingsville, N9Y 2Y9
Fax. (519) 733-6024
Expiry Date: Dec.31, 1998
Tel. (519) 733-2305
Fax. (519) 733-8108
Kapuskasing NE
Frank Albani,
S/Sgt. A. B. Van Someren
356 Government Road,
Town Manager (Town)
Kapuskasing OPP
Box 277,
88 Riverside Dr.
Tel. (705) 335-2238
Kapuskasing, ON P5N 2Y4
Kapuskasing, P5N 1133
Fax. (705) 335-2238, ext.
Expiry Date: Dec 01, 1998
Tel. (705) 335-2341
3797
Fax. (705)337-1714
Kemptville East
Martha Sladek
S/Sgt. J.B. Hill
North Grenville Twp - Jan 1998
Clerk/Administmtor - Twp of North
Prescott OPP
Box 160, Hwy 43 at Barnes St.,
Grenville
Tel. (613) 925-4221
Kemptville, ON KOG IJO
275 County Court Road 44
Fax. (613) 925-1115
Expiry Date:
Kemptville. KOG IJO
Tel. (613) 258-9569
Fax (613) 258-9620
Kincardine West
John Derosenroll, Administrator
S/Sgt. P. Holmes
Hwy. 21 North
707 Queen St.
Kincardine OPP
Box 40,
Box 14,
Tel. (519) 396-3341
Kincardine, ON N2Z 2Y6
Kincardine, N2Z 2X6
Fax. (519) 396-4526
Expiry Date May 01, 19"
Tel. (519) 396-3468
Fax. (519)396-8288
49
Mississippi Mills (Twn) East
ss
Diane Smithson
S/Sgt. A. R. Quinn
S/Sgt. G. T. Salisbury
Alm nte
Chief Admin. Officer\Treasurer
380 Huron Rd.,
Perth, OPP
Box 160,
P.O. Box #400
Mitchell. NOK 1NO
Tel # (613)267-2626
75 Dufferin Street
3131 Old Perth Road
Fax # (613)267-7489
Perth, ON K7H 3E3
R. R. #2
Mnjikaning (Rama casino) Central
Chief Lorraine McCrae
Expiry Date: June 30, 2003
Almonte, ON KOA IAO
Chair, Police Services Board
Mnjikaning (Rama) OPP
P.O. Box 35
Tel (613)256-2064
Tel. (705) 325-7773
Rama, ON LOK 1T0
Alliston L9R IAl
Fax (613)256-4887
Expiry Date: Mar 31, 2003
Tel. (705) 435-6219
Mitchell West
Donald J. Eplett
S/Sgt. A. R. Quinn
West Perth Twp - Jan 1998
Clerk Treas. (Town)
Sebringville OPP
380 Huron Rd.,
169 David St.
Tel. (519) 393-6123
Box 38,
Mitchell. NOK 1NO
Fax. (519) 393-6125
Sebringville, ON NOK 1X0
Tel. (519) 348-8429
Expiry Date: Set 10 2001
Fax. (519) 348-4155
Mnjikaning (Rama casino) Central
Chief Lorraine McCrae
S/Sgt. Paul Thompson
29 Main St. W.,
Chair, Police Services Board
Mnjikaning (Rama) OPP
P.O. Box 35
Same as
Tel. (705) 325-7773
Rama, ON LOK 1T0
Alliston L9R IAl
Fax. (705) 325-4522
Expiry Date: Mar 31, 2003
Tel. (705) 435-6219
Mono Central Keith J. McNenly S/Sgt. W. J. Kolodziechuk
R. R. # i COA Shelburne OPP
Orangeville, ON L9W 2Y8 same as Tel. # (519) 925-3838
Expiry Date: August 31, 2003 Tel. (519) 941-3599 Fax # (510)925-6462
Fax. (519) 941-9490
Mount Forest west
Al Brubacher,
S/Sgt S.R. Walsh
630 Main St. N.
Clerk Treas.Crown)
Mount Forest OPP
Box 3250,
102 Main St. S., Box 188,
Tel. (519) 323-3130
Mount Forest, ON NOG 2LO
Mount Forest, NOG 2LO
Fax. (519) 323-3876
Expiry Date: Dec 31, 1999
Tel. (519) 323-2150
Fax. 519 323-2930
New Tecumseth West
Don wickett,
S/Sgt. M. G. Allen
29 Main St. W.,
Chair, Police Services Board
New Tecumseth OPP
Beeton, ON LOG IAO
10 Wellington St. E., Box 910,
Tel. (905) 7294004
Expiry Date•' Dec 31,1999
Alliston L9R IAl
Fax. (905) 7294007
Tel. (705) 435-6219
Orillia Central Ian Brown Insp. J. R. Dixon
66 Peter Street South Chief Administrative Officer Orillia OPP
Orillia, ON L3 V 5B 1 35 West Street, Box 340 Tel. (705) 326-3536
Expiry Date: June 02, 2001 Orillia, Ontario L3V 6J1 Fax (705) 3264126
Tel. 705 325-1311
51
Revised. November 19, 1998
53
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Wiarton West
Ruthann Carson,
Acting Sgt. Mario Bartens
Clerk -Deputy Treas.,(Town)
Wiarton OPP
Hwy. #6,
315 George St., Box 310,
Tel. (519) 534-1323
Box 460,
Wiarton. NOH 2T0 a
Fax. (519) 534-1334
Wiarton, ON NOH 2TO
Tel. (519) 534-1400
Expiry Date: Dec 31, 2002
Fax (519) 534-4862
Revised. November 19, 1998
53
Transport...............................................................................................................................16
Uniformand Equipment........................................................................................................17
PROFILE OF OPP SPECIALIZED SERVICES
CriminalInvestigation............................................................................................................21
EmergencyServices.............................................................................................................20
InvestigativeSupport .............................................................................................................22
GENERAL CONTRACT PROVISIONS
Additional Contract Provisions..............................................................................................25
Dispute Resolution Mechanism.............................................................................................26
Files.......................................................................................................................................26
MutualUndertakings.............................................................................................................25
Patrolsand Officer Safety..................................................................................................... 25
Revenues.............................................................................................................................. 25
The Commissioner of the Ontario Provincial Police, will undertake to:.................................24
The Town of Tillsonburg will undertake to: ........................................................................... 24
APPENDICES
APPENDIX "A" 1999 OPP COST SCHEDULE......................................................................27
APPENDIX "B" 1999 COSTING SUMMARY.........................................................................28
APPENDIX "C" CUSTOMIZING POLICING SERVICES........................................................32
APPENDIX "D" SAMPLE OPP AGREEMENT.......................................................................34
APPENDIX "E" DIFFERENTIAL RESPONSE PROCEDURES..............................................40
APPENDIX "F" TREATMENT OF UNIFORM & CIVILIAN EMPLOYEES...............................44
APPENDIX "G" CURRENT OPP CONTRACTS...................................................................48
ALPHABETICALINDEX........................................................................................................54
55
SCHEDULE "C"
PROPOSED LEVEL OF SERVICE
SCHEDULE "C"
PROPOSED LEVEL OF SERVICE
TILLSONBURG GROUP CONTRACTED RESOURCES
UNIFORM STAFF
Rank Number
Inspector 0.33
Sergeant 1.65
Constable 17.00
Total Uniform Complement 18.98
CIVILIAN STAFF
OAG 8 3.00
SCHEDULE "D"
ANNUAL BUDGET
O.P.P. COSTING SUMMARY - TOWN OF TILLSONBURG
_. ..:
Estimated Policing Costs for the period (BffeCttY 8 fbp `.'. `, 2t )
January 1, 2000 to December 31, 2000
Salaries and Benefits
Uniform Members
Positions
$
Inspector (Note 1) ...................
-
4,675
19,511
Staff Sergeant -Detachment Commander
0.33
26,695
-
Staff Sergeant ....................
-
-
1,200
Sergeant ........................
1.65
109,306
-
Constables (Note 2) .................
17.00
996,608
3,094
Total Uniform Salaries
20,271
Total Other Direct Operating Expenses
1,137,284
Overtime (Provincial Average) .............................
79,610
Contractual Payout (Vacation & Statutory Holidays) ............
33,955
Shift & Badge Premiums .................................
11,528
Benefits (19.5% of Salaries) ..............................
221,770
Total Uniform Salaries & Benefits
Civilian Members
Positions
$
OAG 8 ..........................
3.00
108,042
OAG6 ..........................
Caretaker 2 ...................... .
1,484,148
Caretaker 1 ...................... - -
Total Civilian Salaries 108,042
Benefits (22.5% of Salaries) .............................. 24,309
Total Civilian Salaries & Benefits 132,351
O
Other Direct Oaerating Expenses
Operational Support .....................................
9,927
Prisoners: Guards & Expenses ............................-
Vehicle Usage .........................................
99,987
Telephone ...........................................
19,511
Office Supplies ........................................
2,752
Accommodation ........................................
-
Uniform & Equipment ...................................
11,445
Auxiliary Officers Expenses ...............................
1,200
Furniture & Equipment ..................................
-
Janitorial Supplies ......................................
-
Communication Support .................................
22,472
Mobile Radio Equipment Repairs & Maintenance ...............
3,094
Office Automation and OMPPAC ..........................
20,271
Total Other Direct Operating Expenses
RHQ Municipal Support
190,658
40,300
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................................................. : :
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O.P.P. COSTING SUMMARY - TOWN OF TILLSONBURG
Estimated Policing Costs for the period
January 1, 2000 to December 31, 2000
Notes:
1) Salaries for the Inspector position were projected based on the recent agreement negotiated with
the Ontario Provincial Police Association (OPPA) as negotiations have not yet been finalized for
commissioned officers. The remaining uniform salaries were obtained by using the January 1,
2000 salaries negotiated with the OPPA. The current agreement with the OPPA ends on
December 31, 2002.
2) The 17 contract constable positions include 2 Community Partnership Program officers. These
officers were included in the estimate for the period of January 1 to December 31, 2000 as 1 st
class constables. These officers were included in the calculation of Shift & Badge Premiums,
Benefits, and Other Direct Operating Expenses.
O.P.P. COSTING SUMMARY TOWN OF TILLSONBURG
Estimated Policing Costs for the period
January 1, 2000 to December 31, 2000
Capital Costs
Initial Cost of 4 Auxiliary Officers @ $1,500 .......................... 6,000
Initial Cost of 5 Radios @ $10,000 .................................. 50,000
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