3007 To establish the Tillsonburg Annandale National Historic Site Advisory Committee.THE CORPORATION OF THE TOWN OF TLLLSONBURG
BY-LAW NO. 3007
A BY -LAV' to establish the Tillsonburg Annandale National Historic Site
Advisory Committee.
WHEREA'S' the Council of the Town of Tillsonburg deems it advisable to establish the
Annandale National Historic Site Advisory Committee.
BE IT THEREFOM'd ENACTED as follows:
ESTABLISHED:
Li Tillsonburg Annandale National Historic Site Advisory Committee
A special body to be known as the "Tillsonburg Annandale National Historic Site
1)
Advisory Committee", is hereby established.
L2 Composition -- members -seven -required
The Committee shall be composed of a minimum of 7 and a maximum of 9
meirbers,, who, in the Judgment of Council, are qualified. Members of Council
shall not be qualified as members of the Committee.
13 App ointments — effective date - expiry
All oppointments to the Committee shall become effective upon the passing of
resolutions which provide for such appointments,, and shall correspond to
Council's term of office.
1A Curator — Tillsonburg Annandale National Historic Site and Annandale
House
The Curator old the Tillsonburg Annandale National Historic Site and Annandale
Houise or his/her designate shall attend all meetings in an advisory capacity only.
1.5 Chair — chose -n- first meeting — requirements
There shall be chosen a Chair of such Tillsonburg Annandale National Historic
Site Advisory Committee hereinafter referred to as "the Annandale National
Hi.storic Site Advisory Committee" from among the members described n Section
1.2, at the first meeting of the Annandale National Historic Site Advisory
Committee following the passing of a resolution on appointments under Section
1.3, at which at least four members are present after November 30 in any year.
1e6 Chair - term
Such appointment as Chair shall continue until November 30 in the following
year or until a successor as Chair is appointed, whichever occurs last.
1.7 Chair - duties
The Chair shall:
1 1 Site Advisory Comm'
(a) Chair all Official Annandale National H*stor'c 1 1 Committee
meelings; and
(b) set the agenda in consultation with the Curator.
L8 Vic a -Chair -- duties Chair - absent
There shall bin chosen a Vice -Chair who shall assume the duties of the Chair
when the latter is not in attendance.
1.9 Quorum -- fc►ur - minimum
A quorum shall consist of majority members of the Committee in attendance at
any of its meetings for the conducting of business.
GENERAI� PROVISIONS:
2.1
2.2
2.3
2.5
2.6
2.7
General requirements set out
The general requirements of the Committee will be as set out in Sections 2.2
through 2.7 inclusive.
Meetings 1:imes determined - Chair
The Annandale National Historic Site Advisory Committee shall meet at the time
or times to be determined in advance by the Chair provided that at least one
meeting shall be held within every two month calendar period.
Meetings notice to all members by Chair
The Chair shell give notice of any such meeting to all members of the Committee
including the Curator of the Annandale National Historic Site by notice as far in
advance of arty meeting as possible and in no event shall the notice be less than
forty-eight hours. The Chair shall make all due attempt to contact Committee
members for emergency meetings.
Me etings iinterested groups individuals as required
The Annandale National Historic Site Advisory Committee shall meet from time
to time, when required, with groups, organizations and individuals interested or
involved in Annandale National Historic Site activities, to determine their
paricular concerns in their areas of Annandale National Historic Site interest.
Annual report by Curator - reviewed
The. Annandale National Historic Site Advisory Committee shall review the
Curator's annual report, which is to be submitted to Council by the last day of
Fet ruary in each year and which report includes a general outline of the activities
of the Committee for the preceding year.
Amival budget/business plan museum reviewed
The Annandale National Historic Site Advisory Committee shall review the
annual museum budget/business plan.
Projects rnuseological attended to upon request
The Annandale National Historic Site Advisory Committee shall attend to any
project of a rnuseological nature, as requested by Council.
2.8 Policy changes execution responsibility - Committee
Upon the establishment by Council of any change in policy as set out in this or
any other Chapter, the Chief Administrative Officer, through the Director of
Community '->ervices and the Curator, and such other members of the City
administrative staff as may be prescribed or may be necessary, the Annandale
National Historic Site Advisory Committee shall be responsible for the proper
execution of those policies and procedures.
2.9 Spccial projects committees formed duties
Frim time to time committees shall be formed to undertaken business of special
projects appropriate to the "Annandale National Historic Site" functions. Such
committees shall report their findings to the Committee at regular Committee
meetings.
2.10 Trustees of Annandale National Historic Site Trust & Endowment Funds
Thi, Annandale National Historic Site Advisory Committee shall be the Trustees
of ;any special trust funds established for the purpose of capital, restoration and
artifact purchases, which funds are contributed by way of fund raising or
bequests, or ;such newly established trust funds for purposes which may be
determined.
RECOMN[ENDATIONS - COUNCIL.
3.1 Annandale National Historic Site program objectives policies
setting
Thl� Annandale National Historic Site Advisory Committee, through the Director
of 1�ommuni-ty Services, shall be responsible for presenting to Council its
recommendations relating to the setting of objectives and policies to be followed
in connection with a proper Annandale National Historic Site program for the
City.
3.2 Committee -- activities objectives general
Thl� Annandale National Historic Site Advisory Committee, through the Director
of C_,ommunfty Services, shall be responsible for presenting to Council its
recommendations relating to those matters pertaining to the general objectives
and activities. of the Annandale National Historic Site Advisory Committee as
may from time to time be referred to it for consideration by Council.
3.3 Policy matters - related
Th Annandale National Historic Site Advisory Committee, through the Director
of 1,2ommunity Services, shall be responsible for presenting to Council its
recommendations relating to other related policy matters that may come to the
attc;ntion of the Annandale National Historic Site Advisory Committee.
3.4 Programs - procedures Curator
The- Annandale National Historic Site Advisory Committee, through the Director
of Community Services, shall be responsible for presenting to Council its
recommendations relating to the review and consideration of programs and
procedures brought to it by the Curator of the Annandale National Historic Site
Advisory Committee.
3.5 Annandale National Historic Site programs —status —community needs
The Annandale National Historic Site Advisory Committee, through the Director
of C/ommunit:y Services, shall be responsible for presenting to Council its
recommendations relating to the status of the Annandale National Historic Site
programs, and their relationship to community needs.
3.6 Reports to Community Services Director' by Curator
The Curator of the Annandale National Historic Site shall report the business and
recommendations of the Annandale National Historic Site Advisory Committee to
the Director of Community Services.
3.7 Ma-Aers submitted complete report channels
All matters submitted to Council for consideration must be accompanied by a
complete report on the subject and shall be presented by the Curator of the
Annandale National Historic Site to the Director of Community Services, to the
Council.
ENACTMENT.
4.1 Eff active date
The by-law upon which this Chapter is founded came into force and took effect
upon the third reading thereof.
Read a first, second and third time the 11th day of February, 2002.
CLERK