The URL can be used to link to this page

3216 Authorizing the Town of Tillsonburg to enter into an agreement with the Solicitor General of Ontario for policing services to be provided for the Town of Tillsonburg by the Ontario Provincial Police.THE CORPORATION OF THE 'TOWN OF TILLSONBURG BY-LAW NO. 3216 A BY-LAW authorizing the Corporation of the Town of Tillsonburg to enter into an agreement with the Solicitor General of Ontario for policing services to be provided for the Town of Tillsonburg by the Ontario Provincial Police. WHEREAS Section 5 of the Police Services Act, R.S.O. 1990, Chapter. P.15, as amended, provides that a Municipality may discharge its responsibility for providing police services by entering into an Agreement with the Solicitor General of Ontario pursuant to Section 10 of the Police Services Act. AND WHEREAS the Municipality wishes to enter into an agreement with the Solicitor General of Ontario to provide for policing services for the Town of Tillsonburg. BE; IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. The Municipality does hereby authorize an agreement, substantially in the form annexed hereto as Schedule "A" (the "Agreement"), with the Solicitor General of Ontario for the provision of policing services by the Ontario Provincial Police. 2. The Mayor and Clerk be and are hereby authorized to execute the Agreement and any other documents necessary to give effect to the Agreement on behalf of the Corporation of the Town of Tillsonburg. 3. This By -Law is passed pursuant to The Police Services Act, R.S.O. 1990, Chapter P.15 and amendments thereto and shall come into effect upon enactment. READ A FIRST AND SECOND TIME THIS 26th DAY OF June, 2006. READ A THIRD AND FINAL TIME AND PASSED THIS 25th DAY OF September, 2006. .. i' LY MAYOR -Stephen Molnar CLERK -Michael Grav-es THE TOWN OF TIL L SONB UR G CONTRACT POLICING PROPOSAL Prepared by: Ontario Provincial Police First Nations and Contract Policing Bureau Date 22 November 2005 Table of Contents ExecutiveSummary.............................................................................3 2006 Level of Service.......................................................................... 2007 Level of Service.......................................................................... 7 OPPChart of Services..........................................................................8 2005 Cost Schedule..............................................................................9 2006 Costing Summary....................................................................1 2006 Initial Costs................................................................................1 1 2007 Costing Summary....................................................................12 2007 Initial Costs................................................................................13 OPPContacts.........................................................................................14 2 Executive Summa�ry The Ontario Provincial Police (OPP) has 95 years experience in providing effective community- based policing and protection throughout Ontario. The OPP has provided municipal policing services under contract for over 55 years and currently maintains contracts with 129 communities across Ontario. The Town of Tillsonburg requested uested a renewal of the current contract with the Ministry for OPP q policing. As a re;;ult of that request, OPP contract policing has developed a proposal. ffecti is ro proposal is based on the level of policing services required to provide adequate activeness of P P Adequacy and Effectiveness policing as set out in Regulation 3/99 of the Police Services Act, munici alit during the Police Services and includes an analysis of the workload generated in the P with rovincial past four years. This allows the OPP to compare local occurrences and incidents p averages to accurately determine the number of officers required. The analysis of the, Town of Tillsonburg policing data has identified a need for an increase to the staffing levels. Based on this in fo -mation the Town of Tillsonburg requires both pro -active and re -active policing, , y 24 hours a da, Y seven days a week. The Oxford OPP Detachment will remain as t e AdministrationlOp e,rations Centre. The resources identified will continue to be deployed to the Municipality from this facility. 9 This proposal reflects the integrated policing concept, incorporating a policing service contract for the Town of Tillsonburg �nbur with OPP highway patrol services and provincial responsibilities under one administratior . The Oxford Deta -hment Commander would be responsible to oversee all aspects of service P contract com lement identified in this proposal would be assigned to the delivery. The OF P policing needs of .h e Town of Tillsonburg. Administrative and support resources would be shared and costed accordingly. The Detachment Commander, Staff Sergeant and Sergeant -Team Leaders would provide assistance and supervision to the identified complement. In order to proved a location for the police and public to interact, and to facilitate the delivery of services n a community, the OPP encourages the establishment of Community Policing policing se ed with telephone and Offices (CPOs). Where such offices do exist they are usually equipped decision on the NICHE capabilities for use by officers assigned to the municipality. Ann Council and any establishment of a CPO in the Town of Tillsonburg rests entirely with To existing associated costs will be the responsibility of the Town. It is recommended that any Community Polici Ig Offices located within the Town be maintained. costs include a comprehensive range of services that are made available to the The contract c arbitration Town of Tillsonburg. For example, expenses relating to contract negotiations, feet and grievances, civil litigation, tendering/purchasing, information technology, f 're telecommunications are included in the overall costing formula. These services often re such considerable intE rnal and external expertise and the high costs normally associated to services are defrCayed through the contract for OPP service. OPP salarycosts are comprised of two components: base salary and a seniority bonus. The base he level of each rank, b salary costs outlVied in this proposal are calculated using the top pay i bonus 1.-3 incorporated using the average cost for all seniority levels. These costs are seniority adjusted annually, to reflect actual costs for those officers not at the maximum levels in their salary grid. Overtime is estimated at the provincial average of 9% and this, too, will be reconciled to actual usage at year-end. 3 t Services Board it is the intent that all existing community service In consultation witl� the Police Se committees will be maintained. programs and corr+mun+ty policing Any new communr.y service programs considered may be implemented after consultation with the Town of Tillsonburg Council, the Town of Tillsonburg Police Services Board and the Oxford Detachment Commander_ When a municipality chooses to receive police service from the OPP under contract, the OPP will e required resource levels are met. The shared infrastructure of the OPP broadens ensure that th � r to resources, expertise, solutions, training and management without Staff are local a�cess services In this case, the Town of Tillsonburg will continue to benefit as additional tachme re I available from within the Oxford OPP Detachment as well as neighbouring e ts reads y and regions, should the need arise. q The Town of Tillsonburg will be required to maintain a Police Services Board, as mandated by the ice Police Services A, --It that will have control over the priorities and objectives of the policing sethat The Commissioner that the Detachm within the comms n+ty. is committed to ensuring el to the Board s advice Commander of tije Oxford OPP Detachment responds appropriately concerns, expectations and priorities in a manner consistent with the Boards Iden and needs. It is long-standing OPP policy lic and practice to be accountable to the communities we serve. The Commander of th- Oxford OPP Detachment, or designee, will report to the Police Services Board on a regular ba>is, as per the direction of the Board. The OPP is experienced in being we serve. With 103 contracts currently in place and future accountable to the municipalities contracts pending, there is great emphasis placed on OPP accountability to Police Services Boards. Future growth and/or increased workload in the Town of Tillsonburg may necessitate additions to ent during the term of the contract. Any required increase in complement the proposed coniplem g would be negotial ed between the Town and the OPP, prior to any changes to the contract. Advantages to the Town of Tillsonburg: • Assurance of the adequacy of the police service; • Dedication to resolvingcommunity issues through local involvement and community policing committees; • Service at a cefined cost; • Availability of additional staffing support from neighbouring detachments, regional headquarters and general headquarters; P • Seamless access to a comprehensive infrastructure and specialized services (refer to Municipal Policing licin Framework for description of support and services available); and • Control of the pg priorities riorities and objectives through the Town of Tillsonburg Police Services Board. Mired to provide provincial level emergency response that can be mobil The OPP is reqized in times of emer ency, disaster or a specialized investigative need. The OPP meets such rremergent 9 y deploying small numbers of officers fronp e needs, on an o i -call, as -needed basis, locations and ac sig nments, both provincial and municipal. In so doing, the OPP ensures that appropriate leve s of service remain in place. Municipalities are compensated for the contract resources mobilized in cases where there is a provincial obligation to respond. If the Town of T,llsonburg chooses to accept an OPP contract for its policing service, the Oxford OPP Detachment will assign resources, focusing on meeting the Towns unique policing needs. 4 The estimated cost for 2006 associated to this proposal based on the OPP Uniform and Civilian salary schedules is: 2 5fi7 528. (Please Note -This costing proposal expires six - 05 y - date of presentation to Council. At that time the costs identified int e months from the proposal will be ;subject to review and revision where necessary.) contractual payouts are reconciled at year-end to reflect actuals. A Salary, overtime and breakdown of the costs has been included, as well as the salary and cost schedule for the year 2005. Please Note: Not included in this proposal are: ■ The (:ost of maintaining the Police Services Board community Policing ■ The costs associated to establishing and maintaining Co Y Office(s) pp ■ Any applicable revenues accruing to the municipality as a result of police activity p A complete de,;cription of services provided by the OPP and civilian goveri c neI issues is incluc ed in the accompanying document entitled OPP Municipal Policing k - Supplement to OPP Proposal." The services described are include in Framework the overall OPP costing formula. KI]LIM0 Notes: This proposal c.ont4 ins ad"1. ustments to the current level of service as identified by the analysis. i� e need for 3.00 additional constable FTE's. The additional complement will be The analysis 1dent1. led th FTE's commencing in 2006 and the third FTE commencing in 2007. phased in with 2.00 Additionally, the c )sts of f su ervision based on the municipal workload have been adjusted proportionately. The total estimated one-time initial costs to the Town of Tillsonburg for 2006 is S 9,826. An itemized list of the initial costs can be found on page 11 of this proposal. The estimated poli .in:__ o, cos or t f 2006 associated to this proposal based on the Uniform and Civilian 2005 Salary schedules Is $2,567,.528. This docs not include the related initial costs. contractual payouts are reconciled at year-end to reflect the actual cost. A breakdown Salary, overtime a 1d con p }' "luded hedule for the year 2005. The OPPA will be of the costs has bt en included, as well as the salary and cost sc negotiating a new Memorandum of Understanding commencing in 2006. 6 FTE* CONTRACT POSITION RESOURCES o.3s N S P ECT�3 R ___ STAFF SERGEANT 2.00 SERGEANT 19.00 CONSTABLES 21.36 TOTAL UNIFOF,M CLERICAL SUPPORT (OAG8) 2.00 1.00 COURT OFFICER (OAG 10) 3.00 TOTAL CIVILIAN *Full Time Equivalent Notes: This proposal c.ont4 ins ad"1. ustments to the current level of service as identified by the analysis. i� e need for 3.00 additional constable FTE's. The additional complement will be The analysis 1dent1. led th FTE's commencing in 2006 and the third FTE commencing in 2007. phased in with 2.00 Additionally, the c )sts of f su ervision based on the municipal workload have been adjusted proportionately. The total estimated one-time initial costs to the Town of Tillsonburg for 2006 is S 9,826. An itemized list of the initial costs can be found on page 11 of this proposal. The estimated poli .in:__ o, cos or t f 2006 associated to this proposal based on the Uniform and Civilian 2005 Salary schedules Is $2,567,.528. This docs not include the related initial costs. contractual payouts are reconciled at year-end to reflect the actual cost. A breakdown Salary, overtime a 1d con p }' "luded hedule for the year 2005. The OPPA will be of the costs has bt en included, as well as the salary and cost sc negotiating a new Memorandum of Understanding commencing in 2006. 6 POSITIONFTE* CONTRACT RESOURCES -- 0.36 INSPECTOR _ 0.36 STAFF SERGEANT 2.00 SERGEANT 20.00 CONSTABLES 22.72 TOTAL UNIFORM -------------- CLERICAL SUPPORT (OAG8) 2.00 COURT OFFICER (DAG 10) 1.00 3.00 FTOTAL CIVILIAV *Full Time Equivalent Notes: ThisP Pro osal contains adjustments to the current level of service as identified by the analysis. The analysis identified the need for 3.00 additional constables F"TE's. The addition of the additional complement will be phased in with 2.00 FTE's commencing in 2006 and the third FTE commencing in 2007. Additionally, the ccsts osupervision > f based on the municipal workload have been adjusted proportionately. The Staff Sergeant position is a new position to the Oxford County Detachment. A computer is not i icluded with the Staff Sergeant position. However since this administrative position compute- P requires a ute • the associated costs have been incorporated into the costing summary and the one time initial costs have been incorporated in the initial capital expenses sheet included in the proposal. Due to the increase in Constable complement in 2006 and 2007 another marked police unit is required. As a result there is a rt quirement for a car radio. The total estimated one-time initial costs to the Town of Tillsonburg for 2007 is $ 21,462. An itemized list of these initial costs can be found on page 13 of this proposal. The estimatedP oli+,Ing cost for 2007 associated to this proposal based on the OPP uniform and Civilian 2005 salary schedules is S 2,729,101. This does not include the related initial costs. Salary,overtime avid contractual payouts are reconciled at year-end to reflect the actual cost. A breakdown of the costs has bet;n included, as well as the salary and costs schedule for the year 2005. The OPPA will be negotiating a new Memorandum of Understanding commencing in 2006. Service 24 hour Proacti% AccomnlodatiO111 Administrative S. Auto Theft Auxiliary Policia Aviation Service: Behavioral Seien Breathal,.rzer lnt( Business Plannin By-law Enforcen Canine Child Pornoa,L pa Communications Community Poli+ Complaint lnves Court Case Man; Crime Preventio _Crime Sto pp ers Criminal Investi; Differential Resl Drug Enforceme Emergency Resl Employee Coun Explosives Dis Forensic Identif Front Line Su e Hate Crimes; Ex� Hostage NeQoti� Human Resourc Illegal Gamin Incident Comm', Intelligence Sec Major Case Ma Marine/Sno-vkm Media Relation: R.1.D.E. Search & Resu Sex Offender R Scenes of Crim, Surveillance (E Tactics and Rei Technical Traff Threat Assessrr Traffic Trainin Underwater Seg VICLAS (Viol, Victims Assist VIP Security Services offered by the OPP to The Town of Tillsonburg Opp Cost Schedule for Municipal Policing for the Year 200 (2003 Formula) taken into consideration when preparing the costing proposal: The f ullowin�,4 cate^oric s are 2005 Estimates Item Uniformed Staff Sa1ai-ic c* Inspector - $104,198 Staff Sergeant - $ 98,677 (Detachment Commander) Staff Sergeant- $ 91,761 (Program Manager) Sergeant- $ 81,373 Constable - $ 72,368 Part-time - S55,405 Civilian Salaries OAG 8 - $ 42,804 OAG 6 - $40 042 Caretaker 2 - $ 40,219 Caretaker l - $ 37,819 23.5 % civilian staff Benefits 23.5 °/o uniformed staff 15% for part-time uniform staff 2% overtime payments $1,638 per uniformed member Communications Supf ort 9% of uniformed staff salaries Overtime hours* $239.00 per uniformed member Shift Premium Contractual Payouts (iacation & Stats)* $2,084.00 per uniformed member OSS Payroll and Beiu fit $394 per new FTE $649.00 per uniformed member (Training Recruiting, HR, Servicing) Operational Support $700.00 per uniformed member Prisoner Guards/Expo nses $7,360.00 per uniformed member Vehicle Usage $997.00 per uniformed member Telephone Office & Janitorial Supplies $277.00 per uniformed member $140.00 per uniformed member Accommodation $736.00 per uniformed member Uniforms & Equipment provided by OPP or municipality Furniture & Equipm(nt $781.00 per uniformed member Cleaning Contract Mobile Radio Nlaintonance $571.00 per uniformed member $1,905.00 per uniformed member Office Automation $1,324.00 per civilian member $1,393.00 per uniformed member RHQ Municipal Support OSS Financial Servi .es Fee 1.15% of total ODOE * Alunieipalities ar! billed for actual costs at year-end. 9 Tillsonburg 2006 U.P.P. COSTING SUMMARY - Estimated Pol Ging Costs for the period January 01, 2C06 to December 31, 2006 Salaries anij Benefits Uniform Members Positions 0.36 37,511 Inspector..... . .................. - Staff SergE ant -Detachment Commander .. - - Staff SergE.ant ...................... 2.00 162,746 Sergeant ...... .......... 19.00 1,374,992 Constable; ........ ............ . . 5,917 1,575,249 Total Uniforrr Salaries .... - 141,772 Overtime (Provincial Average) ............................. 14,249 44,514 Contractual Payout (Vacation & Statutory Holidays} 5,019 Shift Premium .......................... Benefits (23. 5% of Salaries, 2% of Overtime) ...... • ............. - 373,019 2,139,574 Total Unit:)rm Salaries & Benefits $ positions Civilian Meribers 2.00 85,608 OAG8.. ......................... 1.00 47,514 10. ... ..................... OAG _ - Cleaner 2 .......................... - - 300,048 1 .............. Cleaner ............ 34,988 3,451 . Communi+;ation Operators ....... • .... . .,...,... 14,952 2,668,670 Prisoner Guards .... . .. . . ....... . ......_,.. 183, 061 Total Civiliar Salaries 41,749 Benefits (23 5% of Salaries-, 15% Part -Time ........... 224,810 Total Civ,lian Salaries & Benefits 10 788 OSS Past and Benefit Charge ............................ • • • ... • ... . 2,365,172 Total Sala!•ies & Benefits Other Direct Operating Expenses 13,863 Operational Support .....:: 29,754 RHQ Munic pal Support ..................................... 157,210 ......,.. Vehicle Usage 21,296 Telephone ... : . .......................................... 5,917 Office Supplies ................................... .... - Accommodation 14,249 Uniform & Equipment .................................. - Furniture & Equipment ..................................... - Cleaning Contract ......................................... 12,197 Mobile Rad o Equipment Maintenance .... . . • . ........... 40,691 Office Auto nation = Uniform ........ . .... • ........ 3,972 Office Auto nation Civilian... 900 Auxiliary Officer Per Diem Costs ................... • .......... 300,048 Total Ot' er Direct Operating Expenses 3,451 OSS ODOE Fee 2,668,670 2006 Total Estimated Gross Policing Cost (101,143) Provincril Services Usage ...... • • . . • . $ 29567,528 ICING COST ESTIMATED POLICING TOTAL 10 Tiilsonbura 2006 Initial Costs Estimated Policing Costs for the period January 01, 2006 to December 31, 2006 Constables - Initiai Costs: 5,416 Initial Cost of 2 Uniforms and Equipment @ 2,708 each.......... 2 194 Initial Cost of 2 Firearms @ $1,097 each ....... . initial Cost of 2 Personal Radios (OPP-23) @ $1,108 each....... 2,216 UB -TOTAL INITIAL COSTS - INVOICE 9,826 Note. The m,�inte Hance cost of the uniform and equipment is waived for the first year only for the three addit ioral Constables. Subsequent years will be charged at a rate of $736 per officer. IF TiII§onb,UW10 07 O.P.P. COSTING SUMMARY - Estimated Policing Costs for the period January 01, 2007 to December 31, 2007 Salaries anti Benefits Uniform Members Positions $ 0.36 37,511 Inspector ......................... Staff Sergeant -Detachment Commander. - - Staff Sergeant ........ ............ 0.36 2.00 33,034 162,746 Sergeant. ......................... 20.00 1,447,360 Constables .......... . - 1,680,651 Total Uniform Salaries 15,721 151,259 Overtime (Provincial Average) ....... ...... • • ......... ... 47,348 Contractual Payout (Vacation & Statutory Holidays) . - 5,258 Shift Premium ........................................... Benefits (23.111% of Salaries; 2% of Overtime) ..... . . . . • . . . . . . . • 397,978 2,282,495 Total Uniform Salaries & Benefits . 44,325 Civilian Members Positions _$ 2.00 OAG8 85,608 ............................ OAG10 ........................... 1.00 47, 514 320,449 Cleaner 2 ....... _ 3,685 Cleaner 1....... . 37,215 Communication Operators ....................... 15,904 2,836,609 Prisoner G uards .............................. 186,241 Total Civilian Salaries . 42,415 Benefits (23.:3% of Salaries; 15% Part -Time) .......... 228,656 Total Civilian Salaries & Benefits 12 . 1,324 OSS Pay and Benefit Charge ........................................ Total Salaries & Benefits Other Diret:t Operating Expenses 2,512,474 14,74531,649 Operational :3upport ...................... RHQ Municipal Support ................ • • ................... 167,219 Vehicle Usatle............................................ 22,652 Telephone .. 6,293 Office Supples............................................ - AccommodGtion .................... 15,721 Uniform & E auipment Furniture & E-quipment ....................... • - Cleaning Contract .......................... • • • • ........... 12,973 Mobile Radii) Equipment Maintenance ......................... . 44,325 Office Autoriation - Uniform ............ . ..................... 3,972 Office Autoriation - Civilian ............. ...................... 900 Auxiliary Officer Per Diem Costs .............................. 320,449 Total Ott, er Direct Operating Expenses 3,685 OSS OD DE Fee 2,836,609 2007 Total Estimated Gross Policing Cost (107,507) Provincia Services Usage ....................•...................... TOTAL E31TIMA TED POLICING COST $ 21729,101 12 Tillsonburg 2007 initial Costs Estimated Policing Costs for the period January 01, 2007 to December 31, 2007 Constables . Initial Costs: Initial Cost of 1 Uniform and Equipment @ 2,708 each............ 2,708 1,097 Initial Cost of 1 Firearm @ $1,097 each... . Initial Cost of 1 Personal Radio (OPP-23) @ $1,108 each.......... 1,108 Initial Cos: of 1 Vehicle Radio System (OPP-2) @ $ 11,667 each 11,667 16Y580 SUB -TOTAL INITIAL COSTS - INVOICE Note. The rr a intenance cost of the uniform and equipment is waived for the first year only for the three additio ial Constables. Subsequent years will be charged at a rate of $736 per officer. Staff SergeanJial Costs Initial Cost of 1 Uniform and Equipment @ 2,708 each............ 2,708 1,097 Initial Cost of 1 Firearm @ $1,097 each....... . Initial Cost of 1 Computer Configuration @ $ 1,077 each........... 1,077 4,882 SUB -TOTAL- INITIAL COSTS - INVOICE Note The riaintenance cost of the uniform and equipment is waived for the first year only for the three additic nal Constables. Subsequent years will be charged at a rate of $736 per officer. 21,462 TOTAL INITIAL COSTS - INVOICE 13 O.P.P. Contacts Please forward any questions or concerns to Inspector Jack Goodlet Detachment Commander, Oxford Detachment or Sergeant Carl Butler, OPP Western Region Headquarters. Inspector Goodiett (519) 688-5149' -tvj,) Sergeant Butler (519) 652-4155 Detaileddescriptions descri ptions of all OPP support and specialized services that are available have been included under separate cover in the document entitled "OPP Municipal Policing Framework". 14