3544 To adopt a Freedom of Information PolicyTHE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 3544
A bylaw to adopt a Freedom of Information (FOI) Policy for the Town of Tillsonburg
WHEREAS The Town is desirous of adopting a Freedom of Information policy to govern how the town
handles requests received under the Municipal Freedom of Information and Protection of Privacy Act
(MFIPPA)
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT Schedule A attached hereto forms part of this by-law.
2. THAT the Mayor and Clerk be and are hereby authorized to execute the attached policy marked as
"Schedule A" on behalf of the Corporation of the Town of Tillsonburg.
READ A FIRST AND SECOND TIME THIS 26th DAY OF September, 2011.
READ A THIRD AND FINAL TIME AND PASSED THIS DAY OF 2011.
Clerk - Donna Hemeryck
Freedom of Information Request Policy
Some of the Town of Tillsonburg's records might be available without having
to make a formal Freedom of Information (FOI) request. Some records -
such as Council Minutes and Reports are available on the Town's Website.
Other records are available by contacting the Clerk, dewilson(g)tillsonburg.ca
or (519) 688-3009, ext. 3224 or the Director of Development &
Communication Services.
Before making a formal FOI request, you may wish to search our website or
contact the appropriate department to find out if the record can be provided
to you without a formal request. If a FOI request is required, please contact
the Clerk.
To make a formal FOI request under the Municipal Freedom of Information
and Protection of Privacy Act (MFIPPA) for records in the care and custody of
the Town, follow these steps:
• Fill out a request form provided by the Information and Privacy
Commissioner of Ontario (IPC - attached); or by visiting our website
at www.tillsonburq.ca of www.ipc.on.ca;
• Send a letter to the Town Clerk, 200 Broadway, Tillsonburg, ON N4G
5A7;
• All applications must be accompanied by a $5 application fee.
Please Note: A $5 application fee stipulated by the Act must accompany the
form/request letter in order to initiate the FOI request. The application fee
may be paid either by cash, cheque, money order or by Interac, if you are
making your request in person.
Cheques and money orders should be payable to the Town of Tillsonburg.
MFIPPA Fees
In addition to the $5 application fee, we are permitted under MFIPPA
legislation to charge the following fees which are typical for most requests:
• $7.50 per 15 minutes of time spent searching for, retrieving and
preparing a record for disclosure including the time to sever any part
of the record in accordance with the exemptions under the Act.
• $0.20 per page for photocopying and computer printouts.
Other fees may be charged depending on the nature of the request. The FOI
coordinator will apprise you in advance of what these fees are in accordance
with the Act.
If Town staff believes the request will cost more than $25, we will contact
you for approval to proceed with the request or to give you the opportunity
to revise your request in order to reduce the costs.
If Town staff believes the request will cost more than $100, we will contact
you to request a 50 per cent deposit of the estimated cost before proceeding
with the request. No records will be released until all outstanding fees are
paid.
The Town reserves the right to request the fee to be paid prior to access to
the records being given.
Response Timeframe
The Town has 30 calendar days (including weekends and statutory holidays)
from the date we receive your $5 application fee to respond to your FOI
request. There are circumstances where we may require an extension; if
such an extension is required, we will notify you in writing.
In the case where a 50 per cent deposit is required, our work on your
request will cease once we notify you of the need for the deposit, and
resume once we receive your deposit.