Regular Council Agenda Packet 2015-08-20 12-00 (2)Table of Contents
Agenda 2
Council Tour of Town Facilities
Council Tour Itinerary 2015 4
FIN 15-34 2016 Budget Discussions
FIN 15-34 2016 Budget Discussions 5
OPS 15-28 Glendale West Subdivision Agreement
OPS 15-28 Glendale West Subdivision Agreement 7
OPS 15-28 Attachment 1 - Glendale West Subdivision
Agreement with Performance Communities Realty Inc 9
By-Law 3936, To Authorize a Subdivision Agreement with
Performance Communities Realty Inc.
BY-Law 3936 Sub Agree Performance (Hayhoe)53
By-Law 3936 Schedule A 54
By-Law 3937 To confirm the proceedings of Council at its
meeting held on the 20th day of August, 2015.
By-Law 3937 98
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1. Call to Order
2. Adoption of Agenda
Moved By: Seconded By:
Proposed Resolution #1
THAT the Agenda as prepared for the Council meeting of Thursday, August 20, 2015, be
adopted.
3. Disclosures of Pecuniary Interest and the General Nature Thereof
4. Delegations and Presentations
4.1. Council Tour of Town Facilities
Council Tour Itinerary 2015
5. Reports from Departments
5.1. Finance
5.1.1. FIN 15-34 2016 Budget Discussions
FIN 15-34 2016 Budget Discussions
Moved By: Seconded By:
Proposed Resolution #2
THAT Council receives report FIN 15-34 2016 Budget Discussions as
information.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Thursday, August 20, 2015
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
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Council Meeting – Agenda - 2 -
5.2. Operations
5.2.1. OPS 15-28 Glendale West Subdivision Agreement
OPS 15-28 Glendale West Subdivision Agreement
OPS 15-28 Attachment 1 - Glendale West Subdivision Agreement with
Performance Communities Realty Inc
Moved By: Seconded By:
Proposed Resolution #3
THAT Council receive Report OPS 15-28 Glendale West Subdivision Agreement;
AND THAT a By-law authorizing Mayor and Clerk to enter into the Subdivision
Agreement between the Town and Performance Communities Realty Inc. be
brought forward for Council consideration.
6. By-Laws
By-Laws from the Meeting of Thursday, August 20, 2015
Moved By: Seconded By:
Proposed Resolution #4
THAT BY-Law 3936 Sub Agree Performance (Hayhoe) To Authorize a
Subdivision Agreement with Performance Communities Realty Inc., By-Law
3936 Schedule A
AND THAT By-Law 3937 To confirm the proceedings of Council at its meeting
held on the 20th day of August, 2015, be read for a first, second and third and
final time and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the Corporate Seal thereunto.
7. Adjournment
Moved By: Seconded By:
Proposed Resolution #5
THAT the Council Meeting of Thursday, August 20, 2015, be adjourned at _____ p.m.
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The Corporation of the Town of Tillsonburg
2015 Council Tour
Thursday, August 20th, 2015
ITINERARY
08:45am Meet in the east corner of the Canadian Tire parking lot, Town Centre
Mall, to board bus
09:00am Works Department
10:00am Cemetery
11:00am Fire Department
12:00noon Community Centre
i) Lunch & 2016 Budget Discussion (12:00 – 1:30 in the Lions Den)
ii) Glendale West Subdivision Agreement iii) Tour of Community Centre (01:30 – 02:30)
02:45pm Customer Service Centre
04:00pm Return to Canadian Tire parking lot
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STAFF REPORT FINANCE
Title: 2016 BUDGET DISCUSSIONS
Report No.: FIN 15-34
Author: DARRELL EDDINGTON
Meeting Type: COUNCIL MEETING
Council/Committee
Date:
AUGUST 20, 2015
Attachments:
RECOMMENDATION
THAT Council receives report FIN 15-34 2016 Budget Discussions as information.
EXECUTIVE SUMMARY
To discuss with Council and obtain input from Council on 2016 Budget matters.
BACKGROUND
In preparation for the 2016 budget discussions, staff is aware of the following items that
may impact the 2016 budget:
Operating:
OPP financial grant reductions, impact $100,000;
Estimated Payment-in-lieu for OPP building, impact approximately $42,000;
Estimated Payment-in-lieu for Elliott Fairbairn building, impact approximately $50,000;
New gateway signage, flags, vehicles, trade show displays, banners, etc.,
potentially resulting from the current branding project;
Additional Microsoft licensing, $50,000;
Grid adjustments, $38,500;
Cost of living, 1.5% - 2%, $117,300 - $155,700;
Firefighter additional training, $15,000;
Transfer Station, depending on MOE feedback and Council direction, however, $35-40,000 less from County with new waste collection contract;
THI dividend, $150,000.
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Capital:
Telephone system, $40,000;
Salt shed, $65,000;
Rolling shelving and ladder for vault, $40,000;
Asset management plan funding, $200,000.
Mid to longer term project considerations:
Town hall;
Business park;
Airport strategy;
Waterpark.
Input from Council is requested on Council’s priorities for the 2016 budget as well as
direction on the overall acceptable increase in the requirement from taxation.
FINANCIAL IMPACT/FUNDING SOURCE
A 1% increase in the requirement from taxation is approximately $130,000.
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STAFF REPORT
OPERATION SERVICES
Report Title: GLENDALE WEST SUBDIVISION AGREEMENT
Report No.: OPS 15-28
Author: Kevin De Leebeeck, P.Eng., Director of Operations
Meeting Type: COUNCIL MEETING
Council Date: AUGUST 20, 2015
Attachments: GLENDALE WEST SUBDIVISION AGREEMENT WITH PERFORMANCE COMMUNITIES REALTY INC.
RECOMMENDATION:
THAT Council receive Report OPS 15-28 Glendale West Subdivision Agreement;
AND THAT a By-law authorizing Mayor and Clerk to enter into the Subdivision
Agreement between the Town and Performance Communities Realty Inc. be brought
forward for Council consideration. SUMMARY
The purpose of a Subdivision Agreement is to clearly outline the obligations and
responsibilities of the Developer and the Town for the construction and approval for use of
roads, sewers, watermains, stormwater management facility, and other municipal infrastructure
within a proposed subdivision. The Agreement also establishes milestones in the development
process to chart a path for the Developer to obtain Building Permits for the new subdivision. The Developer agrees to construct the works in accordance with the terms of the Agreement,
including completion of the work to a standard suitable to the Town. Following construction of
the works, the Town agrees to review the infrastructure to confirm that it is suitable for public
use and to subsequently release Building Permits. By signing this Agreement, the Developer
agrees that the Town will not issue Building Permits relative to the lands until a Subdivision Agreement is finalized and all conditions relevant to Building Permit release have been
complied with.
The installation of the servicing works and all activity related thereto is entirely at the risk,
expense, and cost of the Developer without any claim or recourse against the Town or County.
The Developer previously entered into a Pre-Servicing Agreement to initiate construction of the
development prior to entering into the Subdivision Agreement. The following has been provided to the Town as required by the Developer prior to entering into the Subdivision Agreement:
• Deposit of the Securities; and
• Certificate of Insurance.
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Additionally, the Agreement outlines the Developer’s responsibility to obtain all Ministry and Conservation Authority permits necessary to construct the works. The current status of the
necessary permits is outlined below:
• MOECC Form 1 approval for the water distribution system (current status: approved);
• MOECC ECA approval through the Transfer of Review by the County for the storm and sanitary sewers (current status: approved);
• MOECC ECA approval for the Stormwater Management Facility (current status: under
review at the Ministry); and
• LPRCA Fill Permit (current status: approved). In accordance with the Terms of the Agreement, the outstanding MOECC permit item is
required to be in place prior to the Town’s review of the infrastructure to confirm suitability for
public use.
FINANCIAL IMPACT/FUNDING SOURCE
There is not financial impact to the Town at this time.
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3936
A BY-LAW to authorize a Subdivision Agreement with Performance Communities Realty Inc. to allow for the development of lands described as Part of Lot 8 Concession 11, Dereham, designated as Part 1 on Reference Plan 41R-9144 and Parts 1 & 2 on Reference Plan 41R-9143,
in the Town of Tillsonburg, County of Oxford.
WHEREAS The Town of Tillsonburg is desirous of entering into a Subdivision Agreement with
Performance Communities Realty Inc. for the development of lands described above.
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Subdivision Agreement between Performance Communities Realty Inc., The
Corporation of the Town of Tillsonburg and the County of Oxford attached hereto as
Schedule “A” forms part of this by-law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement
marked as Schedule “A” on behalf of the Corporation of the Town of Tillsonburg.
READ A FIRST AND SECOND TIME THIS 14th DAY OF SEPTEMBER, 2015.
READ A THIRD AND FINAL TIME AND PASSED THIS 14th DAY OF SEPTEMBER, 2015.
_________________________
MAYOR-Stephen Molnar
_________________________
TOWN CLERK-Donna Wilson
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By-Law 3936 Schedule A
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3937
BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 20th
day of August, 2015
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special
meeting held on August 20, 2015, with respect to every report, motion, by-law, or other
action passed and taken by the Council, including the exercise of natural person powers,
are hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to
in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 20TH DAY OF AUGUST, 2015.
READ A THIRD AND FINAL TIME AND PASSED THIS 20TH DAY OF AUGUST, 2015.
________________________________
Mayor – Stephen Molnar
________________________________
Town Clerk – Donna Wilson
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