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150126 Council= ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Maxwell Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Kevin De Leebeeck, Director of Operations Rick Cox, Director of Parks and Recreation Services Darrell Eddington, Director of Finance Jeff Bunn, Deputy Clerk 1. Call to Order The meeting was called to order at 5:00 p.m. 2. Closed Session Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council move into Closed Session to consider: 1. personal matters about an identifiable individual, including municipal or local board employees (Committee Appointment Review). Carried. At 6:05 p.m. Council rose from the Closed meeting session and recessed until 6:10 p.m. 3. Adoption of Agenda Moved By: Councillor Hayes Seconded By: Councillor Rosehart The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, January 26, 2015 5:00 PM Council Chambers 200 Broadway, 2nd Floor MINUTES January 26, 2015 Council Meeting – Minutes - 2 - THAT the Agenda as prepared for the Council meeting of January 26, 2015, be adopted. Carried. 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof Councillor Adam disclosed a pecuniary interest with respect to item 11.1.1 Community Transportation Pilot Grant Program, as he is an employee. There were no other disclosures of pecuniary interest. 6. Adoption of Council Minutes of Previous Meeting 6.1. Minutes of the Meeting of January 12, 2015 January 12, 2015 - Council Minutes Councillor Adam identified the incorrect spelling of “Broadcasting” with respect to the “Canadian Broadcasting Corporation” within the minutes. The Clerk will make the change. Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT the Minutes of the Council Meeting of January 12, 2015, be approved. Carried. 7. Delegations and Presentations 7.1. Request to Amend By-Law 3701 - Len and Diane Ladoucer By-Law 3701 Amendment Request Len Ladoucer was in attendance requesting Council to re-enact the winter parking restriction on the north side of Washington Grand Ave, from Valley View West (approximately 75 meters). The Director of Operations will be conducting a compressive review of on-street parking, and will report back to Council in February or March of 2015. Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receive the material from Len Laducer as information; January 26, 2015 Council Meeting – Minutes - 3 - AND THAT Staff be directed to prepare a report at the Council Meeting of February 9, 2015. Carried. 7.2. Tillsonburg Family Day 2015 - Brent Shepherd, Co-Lead, Family Day Organizing Committee Council Delegation Request CDR 15-02 Brent Shepherd was in attendance to share with Council an overview of the 2015 Tillsonburg Family Day events at the Tillsonburg Community Centre. The festivities will take place on Family Day, February 16, 2015. 8. Public Meetings 8.1. Application for Draft Plan of Subdivision SB 14-06-7 (2340764 Ontario Inc.) Report SB 14-06-7 Eric Gilbert, Development Planner, appeared before Council and presented the Application for Draft Plan of Subdivision SB 14-06-7. Opportunity was given for comments and questions. Jeff Wettlawfer spoke in favour of the applications. No one appeared in opposition of the application. Council passed the following resolution: Moved By: Councillor Esseltine Seconded By: Councillor Stephenson That the Council of the Town of Tillsonburg advise County Council that the Town supports the application for draft plan of subdivision, File No. SB 14-06-7, as submitted by 2340764 Ontario Inc, prepared by Kim Husted Surveying Limited, for lands described as Part Lot 270, Plan 500, Town of Tillsonburg, showing 21 lots for single detached dwellings, subject to the conditions outline in Report No: CASPO2015-26 being met prior to final approval of the plan for registration. Carried. January 26, 2015 Council Meeting – Minutes - 4 - 9. Information Items 9.1. OPP Billing Model Passed by City of Pembroke 10. Mayor 10.1. Report MYR 15-01 County Council Update Report MYR 15-01 Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT Council receives report MYR 15-01 as information. Carried. 11. Reports from Departments 11.1. Chief Administrative Officer 11.1.1. Community Transportation Pilot Grant Program Report CAO 15-04 Community Transportation Pilot Grant Program Community Transportation Pilot Grant Program Application Appendix Two Pilot Budget and Workplan Appendix Three Transportation in Tillsonburg Getting there A study of transportation needs in Tillsonburg ON Support Letters for Transportation Pilot Grant Program A discussion took place regarding the sustainability of the transit program. Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine That Council receives report CAO 15-04, Community Transportation Pilot Grant Program; And That Tillsonburg Town Council authorizes the submission to the Ministry of Transportation of a Community Transportation Pilot Grant Program Application, including letters of support, Associated Budget and Workplan and Transportation in Tillsonburg: Getting There “A Study of Transportation Needs in Tillsonburg, Ontario as prepared by Social Planning Council Oxford; And That Council authorizes the CAO to sign the completed application form. January 26, 2015 Council Meeting – Minutes - 5 - Carried. 11.1.2. Agreement for the Provision of Police Services (OPP) Agreement for the Provision of Police Services (OPP) Report Fin 14-40 2015 Municipal Policing Costs By-law 3873 to Authorize an Agreement Tillsonburg Police Contract 2015-209 Correspondence - 2015 Contract Policing Proposal with the O.P.P and the Town of Tillsonburg Police Services Board Resolution Moved By: Councillor Adam Seconded By: Deputy Mayor Beres That report CAO 15-05, Agreement for the provision of Police Services (OPP) be received for information; And That the Mayor and Clerk be authorized by By-law 3873 to execute the Agreement for the provision of police services (OPP) between the Minister of Community Safety and Correctional Services and the Corporation of the Town of Tillsonburg. Carried. 11.2. Clerk’s Office 11.2.1. CL 15-05 Tillsonburg Hydro Inc. - Board of Director Appointment CL 15-05 THI Board of Directors Appointment A discussion took place regarding the Board’s composition. Councillor Hayes introduced an amended motion Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the Council of the Town of Tillsonburg, being the sole shareholder of Tillsonburg Hydro Incorporation, fill the two vacancies on the Tillsonburg Hydro Board by February 17, 2015; January 26, 2015 Council Meeting – Minutes - 6 - AND THAT those positions be filled by non-elected individuals with skill sets such as HR, Legal, Corporate Governance experience, or industry knowledge; AND THAT an ad be placed in the Focus on Tillsonburg section of the Tillsonburg News in that regard. A recorded vote as requested by Councillor Hayes: NAME VOTE IN FAVOUR VOTE AGAINST Councillor Hayes x Mayor Molnar x Councillor Rosehart x Councillor Stephenson x Councillor Adam x Deputy Mayor Beres x Councillor Esseltine x The recorded vote reflects the vote is five in favour of the Motion and two against the Motion. Carried. 12. Resolutions Resulting from Closed Session 12.1. CL 15-04 Police Service Board Appointment CL 15-04 PSB Appointment Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives Report CL 15-04 – Police Services Board Citizen Appointments, as information; AND THAT Council appoints Larry Scanlan as a board member to the Tillsonburg Police Service Board. January 26, 2015 Council Meeting – Minutes - 7 - Carried. 13. Reports from Departments 13.1. Development and Communication Services 13.1.1. DCS 15-02 Animal Control Subcontractor Agreement DCS 15-02 Animal Control Subcontractor Agreement Amended Schedule A to Hillside Kennels Animal Control Agreement Hillside Kennels Animal Control Agreement Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives report DCS 15-02 Animal Control Subcontractor Agreement; AND THAT Schedule A to the agreement shall be amended as set out in the attached schedule; AND THAT Council extend the contract for the provision of Animal Control Services with Hillside Kennels for an additional two (2) year term to April 30, 2017. Carried. 13.2. Operations 13.2.1. OPS 15-03 Hwy 401 & 19 Interchange Improvements OPS 15-03 Hwy 401 & 19 Interchange Improvements OPS 15-03 Attachment 1 - Hwy 401 & 19 Approved Design Layout OPS 15-03 Attachment 2 - Proposed Detour Routing OPS 15-03 Attachment 3 - Tentative Schedule The Director of Operations informed Council that there will be open communication between industry and the general public as the program advances. Moved By: Councillor Rosehart Seconded By: Councillor Hayes January 26, 2015 Council Meeting – Minutes - 8 - THAT Council receive Report OPS 15-03, Hwy 401 & 19 Interchange Improvements as information. Carried. 13.3. Recreation, Culture & Park Services 13.3.1. RCP 15-04 – OPP Cleaning Contract – New Vendor RCP 15-04 - OPP Cleaning Contract - New Vendor By-Law 3874 with Schedule "A" Agreement Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receive Report RCP 15-04 – OPP Cleaning Contract – New Vendor for information; and THAT Council award the contract for janitorial services at the OPP Station, 90 Concession St. E, for January 27, 2015 – December 31, 2018 to Horizon Maintenance Inc. AND THAT a By-Law be brought forward for Council consideration to enter into an agreement with Horizon Maintenance Inc. Carried. 14. Committee Minutes & Reports 14.1. Long Point Regional Conservation Authority Board of Directors Minutes Minutes - November 5, 2014 15. By-Laws By-Laws from the Meeting of January 26, 2015 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam By-Law 3872, being a By-Law to Amend Zoning By-Law No. 3295, to implement Council approval-in-principle of Zone Change Application ZN 7-14-08 (Performance Communities Realty Inc.), and By-Law 3873, to Authorize an Agreement for the Provision of Police Services (OPP), and By-Law 3874, to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Horizon Maintenance Inc., and January 26, 2015 Council Meeting – Minutes - 9 - By-law 3875, to confirm the proceedings of Council at its meetings held on the 26th day of January, 2015, be read for a first and second time and this constitutes the first and second reading thereof. Carried. Moved By: Deputy Mayor Beres Seconded By: Councillor Adam By-Law 3872, being a By-Law to Amend Zoning By-Law No. 3295, to implement Council approval-in-principle of Zone Change Application ZN 7-14-08 (Performance Communities Realty Inc.), and By-Law 3873, to Authorize an Agreement for the Provision of Police Services (OPP), and By-Law 3874, to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Horizon Maintenance Inc., and By-law 3875, to confirm the proceedings of Council at its meetings held on the 26th day of January, be given third and final reading and the Mayor and the Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Carried. 16. Items of Public Interest 17. Adjournment Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT the Council Meeting of January 26, 2015 be adjourned at 8:48 p.m. Carried. Table of Contents Agenda 3 January 12, 2015 Minutes January 12, 2015 - Council Minutes 9 Tillsonburg Family Day 2015 - Brent Shepherd, Co-Lead, Family Day Organizing Committee Council Delegation Request CDR 15-02 21 Request to Amend By-Law 3701 - Len and Diane Ladoucer By-Law 3701 Amendment Request 24 Application for Draft Plan of Subdivision SB 14-06-7 (2340764 Ontario Inc.) Report SB 14-06-7 26 OPP Billing Model Passed by City of Pembroke OPP Billing Model Passed by City of Pembroke 37 Report MYR 15-01 County Council Update Report MYR 15-01 39 Agreement for the Provision of Police Services (OPP) Agreement for the Provision of Police Services (OPP)41 Report Fin 14-40 2015 Municipal Policing Costs 43 By-law 3873 to Authorize an Agreement 45 Tillsonburg Police Contract 2015-209 46 Correspondance - 2015 Contract Policing Proposal with the O.P.P and the Town of Tillsonburg 67 Police Services Board Resolution 68 Community Transportation Pilot Grant Program Report CAO 15-04 Community Transportation Pilot Grant Program 69 Community Transportation Pilot Grant Program Application 73 Appendix Two Pilot Budget and Workplan 94 Appendix Three Transportation in Tillsonburg Getting there A study of transportation needs in Tillsonburg ON 103 Support Letters for Transportation Pilot Grant Program 146 CL 15-05 Tillsonburg Hydro Inc. - Board of Director Appointment CL 15-05 THI Board of Directors Appointment 163 DCS 15-02 Animal Control Subcontractor Agreement DCS 15-02 Animal Control Subcontractor Agreement 165 Amended Schedule A to Hillside Kennels Animal Control Agreement 168 Hillside Kennels Animal Control Agreement 169 OPS 15-03 Hwy 401 & 19 Interchange Improvements OPS 15-03 Hwy 401 & 19 Interchange Improvements 174 OPS 15-03 Attachment 1 - Hwy 401 & 19 Approved Design Layout 177 OPS 15-03 Attachment 2 - Proposed Detour Routing 178 1 OPS 15-03 Attachment 3 - Tentative Schedule 179 RCP 15-04 – OPP Cleaning Contract – New Vendor RCP 15-04 - OPP Cleaning Contract - New Vendor 180 By-Law 3874 with Scheudle "A" Agreement 182 Long Point Regional Conservation Authority Board of Directors Minutes Minutes - November 5, 2014 200 CL 15-04 Police Service Board Appointment CL 15-04 PSB Appointment 205 By-law 3872, being a By-Law to Amend Zoning By-Law No. 3295, to implement Council approval-in-principle of Zone Change Application ZN 7-14-08 (Performance Communities Realty Inc.) By-Law 3872 207 By-Law 3873, to Authorize an Agreement for the Provision of Police Services (OPP) By-Law 3873, to Authorize an Agreement for the Provision of Police Services (OPP)213 By-Law 3874, to Authorize an Agreement Between the Corporation of the Town of By-Law 3874, to Authorize an Agreement Between the Corporation of the Town of 214 Confirming By-Law Confirming By-law 3875 232 2 = 1.Call to Order 2.Closed Session Proposed Resolution #1 THAT Council move into Closed Session to consider: 1.personal matters about an identifiable individual, including municipal or local board employees (Committee Appointment Review). 3.Adoption of Agenda Proposed Resolution #2 THAT the Agenda as prepared for the Council meeting of January 26, 2015, be adopted. 4.Moment of Silence 5.Disclosures of Pecuniary Interest and the General Nature Thereof 6.Adoption of Council Minutes of Previous Meeting 6.1. Minutes of the Meeting of January 12, 2015 January 12, 2015 - Council Minutes Proposed Resolution #3 THAT the Minutes of the Council Meeting of January 12, 2015, be approved. 7.Delegations and Presentations 7.1. Request to Amend By-Law 3701 - Len and Diane Ladoucer By-Law 3701 Amendment Request The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, January 26, 2015 6:00 PM Council Chambers 200 Broadway, 2nd Floor AGENDA 3 V1 January 26, 2015 Council Meeting – Agenda - 2 - 7.2. Tillsonburg Family Day 2015 - Brent Shepherd, Co-Lead, Family Day Organizing Committee Council Delegation Request CDR 15-02 8. Public Meetings 8.1. Application for Draft Plan of Subdivision SB 14-06-7 (2340764 Ontario Inc.) Report SB 14-06-7 Proposed Resolution #4 That the Council of the Town of Tillsonburg advise County Council that the Town supports the application for draft plan of subdivision, File No. SB 14-06-7, as submitted by 2340764 Ontario Inc, prepared by Kim Husted Surveying Limited, for lands described as Part Lot 270, Plan 500, Town of Tillsonburg, showing 21 lots for single detached dwellings, subject to the conditions outline in Report No: CASPO2015-26 being met prior to final approval of the plan for registration. 9. Planning Applications 10. Information Items 10.1. OPP Billing Model Passed by City of Pembroke 11. Mayor 11.1. Report MYR 15-01 County Council Update Report MYR 15-01 Proposed Resolution #5 THAT Council receives report MYR 15-01 as information. 12. Reports from Departments 12.1. Chief Administrative Officer 12.1.1. Community Transportation Pilot Grant Program Report CAO 15-04 Community Transportation Pilot Grant Program Community Transportation Pilot Grant Program Application Appendix Two Pilot Budget and Workplan Appendix Three Transportation in Tillsonburg Getting there A study of transportation needs in Tillsonburg ON Support Letters for Transportation Pilot Grant Program 4 January 26, 2015 Council Meeting – Agenda - 3 - Proposed Resolution #6 That Council receives report CAO 15-04, Community Transportation Pilot Grant Program; And That Tillsonburg Town Council authorizes the submission to the Ministry of Transportation of a Community Transportation Pilot Grant Program Application, including letters of support, Associated Budget and Workplan and Transportation in Tillsonburg: Getting There “A Study of Transportation Needs in Tillsonburg, Ontario as prepared by Social Planning Council Oxford; And That Council authorizes the CAO to sign the completed application form. 12.1.2. Agreement for the Provision of Police Services (OPP) Agreement for the Provision of Police Services (OPP) Report Fin 14-40 2015 Municipal Policing Costs By-law 3873 to Authorize an Agreement Tillsonburg Police Contract 2015-209 Correspondence - 2015 Contract Policing Proposal with the O.P.P and the Town of Tillsonburg Police Services Board Resolution Proposed Resolution #7 That report CAO 15-05, Agreement for the provision of Police Services (OPP) be received for information; And That the Mayor and Clerk be authorized by By-law 3873 to execute the Agreement for the provision of police services (OPP) between the Minister of Community Safety and Correctional Services and the Corporation of the Town of Tillsonburg. 12.2. Clerk’s Office 12.2.1. CL 15-05 Tillsonburg Hydro Inc. - Board of Director Appointment 5 CL 15-05 THI Board of Directors Appointment Delegration Request: Phil Esseltine, Chair Tillsonburg Hydro Inc. January 26, 2015 Council Meeting – Agenda - 4 - Proposed Resolution #8 THAT the Council of the Town of Tillsonburg, being the sole shareholder of Tillsonburg Hydro Incorporation, fill the two vacancies on the Tillsonburg Hydro Board by February 17, 2015; AND THAT those positions be filled by skill sets such as HR, Legal, Corporate Governance experience, or industry knowledge; AND THAT an ad be placed in the Focus on Tillsonburg section of the Tillsonburg News in that regard. 12.3. Development and Communication Services 12.3.1. DCS 15-02 Animal Control Subcontractor Agreement DCS 15-02 Animal Control Subcontractor Agreement Amended Schedule A to Hillside Kennels Animal Control Agreement Hillside Kennels Animal Control Agreement Proposed Resolution #9 THAT Council receives report DCS 15-02 Animal Control Subcontractor Agreement; AND THAT Schedule A to the agreement shall be amended as set out in the attached schedule; AND THAT Council extend the contract for the provision of Animal Control Services with Hillside Kennels for an additional two (2) year term to April 30, 2017. 12.4. Operations 12.4.1. OPS 15-03 Hwy 401 & 19 Interchange Improvements OPS 15-03 Hwy 401 & 19 Interchange Improvements OPS 15-03 Attachment 1 - Hwy 401 & 19 Approved Design Layout OPS 15-03 Attachment 2 - Proposed Detour Routing OPS 15-03 Attachment 3 - Tentative Schedule 6 January 26, 2015 Council Meeting – Agenda - 5 - Proposed Resolution #10 THAT Council receive Report OPS 15-03, Hwy 401 & 19 Interchange Improvements as information. 12.5. Recreation, Culture & Park Services 12.5.1. RCP 15-04 – OPP Cleaning Contract – New Vendor RCP 15-04 - OPP Cleaning Contract - New Vendor By-Law 3874 with Schedule "A" Agreement Proposed Resolution #11 THAT Council receive Report RCP 15-04 – OPP Cleaning Contract – New Vendor for information; and THAT Council award the contract for janitorial services at the OPP Station, 90 Concession St. E, for January 27, 2015 – December 31, 2015 to Horizon Maintenance Inc. AND THAT a By-Law be brought forward for Council consideration to enter into an agreement with Horizon Maintenance Inc. 13. Committee Minutes & Reports 13.1. Long Point Regional Conservation Authority Board of Directors Minutes Minutes - November 5, 2014 14. Notice of Motions 15. Resolutions Resulting from Closed Session 15.1. CL 15-04 Police Service Board Appointment CL 15-04 PSB Appointment Proposed Resolution #12 THAT Council receives Report CL 15-04 – Police Services Board Citizen Appointments, as information; AND THAT Council appoints Larry Scanlan as a board member to the Tillsonburg Police Service Board. 7 January 26, 2015 Council Meeting – Agenda - 6 - 16. By-Laws By-Laws from the Meeting of January 26, 2015 Proposed Resolution #13 By-Law 3872, being a By-Law to Amend Zoning By-Law No. 3295, to implement Council approval-in-principle of Zone Change Application ZN 7-14-08 (Performance Communities Realty Inc.), and By-Law 3873, to Authorize an Agreement for the Provision of Police Services (OPP), and By-Law 3874, to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Horizon Maintenance Inc., and By-law 3875, to confirm the proceedings of Council at its meetings held on the 26th day of January, 2015, be read for a first and second time and this constitutes the first and second reading thereof. Proposed Resolution #14 By-Law 3872, being a By-Law to Amend Zoning By-Law No. 3295, to implement Council approval-in-principle of Zone Change Application ZN 7-14-08 (Performance Communities Realty Inc.), and By-Law 3873, to Authorize an Agreement for the Provision of Police Services (OPP), and By-Law 3874, to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Horizon Maintenance Inc., and By-law 3875, to confirm the proceedings of Council at its meetings held on the 26th day of January, be given third and final reading and the Mayor and the Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto 17. Items of Public Interest 18. Adjournment Proposed Resolution #15 THAT the Council Meeting of January 26, 2015 be adjourned at ______ p.m. 8 = ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Maxwell Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Kevin De Leebeeck, Director of Operations Rick Cox, Director of Parks and Recreation Services Darrell Eddington, Director of Finance Jeff Bunn, Deputy Clerk 1. Call to Order The meeting was called to order at 4:30 p.m. 2. Adoption of Agenda Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Agenda as prepared for the Council meeting of January 12, 2015, be adopted. Carried. 3. Closed Session Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council move into Closed Session to consider: The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, January 12, 2015 6:00 PM Council Chambers 200 Broadway, 2nd Floor MINUTES 9 Council Meeting – Agenda - 2 - 1. Personal matters about an identifiable individual, including municipal or local board employees. 2. A proposed or pending acquisition or disposition of land by the municipality or local board (Broadway). Carried. At 5:43 p.m. Council rose from the Closed meeting session and recessed until 6:00 p.m. 4. Moment of Silence 5. Introductions 5.1. Parks and Facilities Manager, Corey Hill The Director of Recreation, Culture and Parks introduced Corey Hill, Parks and Facilities Manager. 6. Disclosures of Pecuniary Interest and the General Nature Thereof Councillor Adam disclosed a pecuniary interest with respect to item 8.1 Tillsonburg Transportation Steering Committee, as it relates to a possible employment opportunity. 7. Adoption of Council Minutes of Previous Meeting 7.1. Minutes of the Meeting of December 8, 2014 December 8, 2014 - Council Minutes Moved By: Councillor Hayes Seconded By: Councillor Adam THAT the Minutes of the Council Meeting of December 8, 2014, be approved. Carried. 8. Delegations and Presentations 8.1. Tillsonburg Transportation Steering Committee Presented By: John Verbakel Council Delegation 15-01 Tillsonburg Transportation Steering Committee Supporting Documentation Mr. Verbakel was in attendance to share with Council the Tillsonburg Transportation Steering Committee’s application for a provincial transportation grant. 10 Council Meeting – Agenda - 3 - Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the CAO be directed to report back to Council at the January 26, 2015 meeting, on the Community Transportation Pilot Grant Program. Carried. 8.2. Glendale West Report OP 14-06-07, SB 14-03-7 and ZN 7-14-08 Presented By: Mr. Will Hayhoe Mr. Hayhoe spoke to Report OP 14-06-07, SB 14-03-7 and ZN 7-14-08. Mr. Hayhoe pointed to economic growth as a factor of consideration for Council. Council moved to address Unfinished Business items 9.1 CAO MEMO and 9.2 Application for Official Plan Amendment, Draft Plan of Subdivision and Zone Change OP 14-06-07, SB 14-03-7 and ZN 7-14-08 (Glendale West Subdivision) 9. Unfinished Business 9.1. CAO MEMO Town Owned Lands/Soccer Club Fencing Re: Agenda Item - Application for Official Plan Amendment, Draft of Plan of Subdivision and Zone Change - OP 14- 06-07 9.2. Application for Official Plan Amendment, Draft Plan of Subdivision and Zone Change OP 14-06-07, SB 14-03-7 and ZN 7-14-08 (Glendale West Subdivision) Report OP 14-06-07, SB 14-03-7 and ZN 7-14-08 Land Maps and Citizen Letters Moved By: Councillor Adam Seconded By: Councillor Hayes THAT Council approve in principle the zone change application, File No. ZN 7- 14-08, as submitted by Performance Communities Realty Inc., for lands described as Part 1 of Reference Plan 41R-6637 and Part 4 of Reference Plan 41R-6678, being Part Lot 8, Concession 11, (Dereham), in the Town of Tillsonburg, to rezone the subject lands from ‘Minor Institutional Zone (IN1)’ and 11 Council Meeting – Agenda - 4 - ‘Future Development Zone (FD)’ to ‘Special Low Density Residential Type 2 Zone (R2-sp)’, ‘Passive Open Space Zone (OS1)’ and ‘Special Minor Institutional Zone (IN1-sp)’ to facilitate the development of a residential draft plan of subdivision and place of worship; AND THAT, Council advise the County Council that the Town supports the application for Official Plan Amendment, File No. OP 14-06-7, as submitted by Performance Communities Realty Inc., for lands described as Part 1 of Reference Plan 41R-6637 and Part 4 of Reference Plan 41R-6678, being Part Lot 8, Concession 11, (Dereham), Town of Tillsonburg to redesignate the subject lands from High Density Residential to Low Density Residential to facilitate the development of a residential draft plan of subdivision and place of worship; AND THAT, Council advise the County Council that the Town supports the application for draft plan of subdivision, File No. SB 14-03-7, as submitted by Performance Communities Realty Inc., prepared by Cyril J. Demeyere Consulting Engineers, for lands described as Part 1 of Reference Plan 41R-6637 and Part 4 of Reference Plan 41R-6678, being Part Lot 8, Concession 11, (Dereham), Town of Tillsonburg, showing 72 lots for single detached dwellings, three stormwater management blocks, a municipal servicing block, place of worship block, and three new local streets, subject to the conditions, as outlined in Report No: CASPO 2014-267, being met prior to final approval of the plan for registration. Carried. 10. Public Meetings Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council moves into Committee of Adjustment to consider matters pertaining to a pending application. Carried. 10.1. Minor Variance Application A-11-14 (135 Allen Street) Report A-11-14 12 Council Meeting – Agenda - 5 - The Development Planner gave an overview of the application. The Applicant was in attendance and had no further comments with respect to the application. Moved By: Councillor Adam Seconded By: Deputy Mayor Beres That the Town of Tillsonburg Committee of Adjustment approve Application File A-11/14, submitted by Henry Dalm, for lands described as Part Lot 20 & Lot 23, Plan 41M-218, Town of Tillsonburg, as it relates to: 1. Relief from Section 5.1, Table 5.1.1.4 – Regulations for Accessory Buildings and Structures, to increase the maximum permitted height of an accessory building from 3.7 m (12.1 ft) to 4.2 m (13.8 ft) to facilitate the construction of a detached accessory building on the subject lands. Subject to the following condition: i. A building permit for the accessory building shall be issued within one year of the date of the Committee's decision. Carried. Moved By: Councillor Adam Seconded By: Councillor Stephenson THAT Council moves from Committee of Adjustment back into the January 12, 2015 Regular Council Meeting. Carried. 11. Planning Applications 11.1. Application for Zone Change ZN 7-14-12 - Removal of Holding Provision Report ZN 7-14-12 By-Law 3866 Schedule A Key Map ZN 7-14-12 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam 13 Council Meeting – Agenda - 6 - THAT Council approve the zone change application submitted by Tillsonburg Developments Inc, whereby the lands described as Blocks 72, 73, 75, & Part of Block 80, Plan 41M-182, Town of Tillsonburg, are to be rezoned from ‘Special Low Density Residential Type 2 Holding Zone (R2-5 H)’ to ‘Special Low Density Residential Type 2 Zone (R2-5)’. Carried. 12. Information Items 12.1. Tillsonburg Cultural Improvement Alliance Poster 12.2. Thames Valley District School Board Name Our Schools Moved By: Councillor Esseltine Seconded By: Deputy Mayor Beres THAT Council direct staff to complete the Thames Valley District School Board naming of schools nomination form as follows: THAT Annandale School be named: Annandale School; THAT South Ridge Public School be named: South Ridge Public School AND THAT the nomination form be sent to TBDSB prior to January 16, 2015. Carried. 12.3. Request for Nominations to Fill Vacancies on the 2014-2016 AMO Board of Directors 12.4. Colonoscopy Media Release 12.5. Resolution from the Township of Algonquin Highlands 13. Reports from Departments 13.1. Chief Administrative Officer 13.1.1. Report CAO 15-01 Chief Administrative Officer Performance Evaluation 2014 Chief Administrative Officer Performance Evaluation 2014 Moved By: Councillor Rosehart Seconded By: Councillor Hayes 14 Council Meeting – Agenda - 7 - That Council receive CAO 15-01 Chief Administrative Officer Performance Evaluation 2014; And That Council establish and appoint a CAO Performance Review Committee; And That Council appoint Mayor Molnar and Deputy Mayor Beres and Councillor Stephenson to the CAO Performance Review Committee; And Further That Council approve the proposed 2014 CAO Performance Evaluation Process as outlined in CAO 15-01. Carried. 13.1.2. Report CAO 15-02 Community Strategic Plan – Implementation (Community Strategic Plan has been attached to the end of the agenda package) Report CAO 15-02 Community Strategic Plan - Implementation Moved By: Councillor Rosehart Seconded By: Councillor Hayes That Council adopts the Tillsonburg Community Strategic Plan; And that the Implementation Plan as outlined in Report CAO 15-02, be approved. Carried. 13.1.3. Report CAO 15-03 Tillsonburg Hydro Incorporation - Board of Directors Composition Tillsonburg Hydro Incorporation - Board of Directors Composition MOUD Attachment Philip Esseltine, Chair of the Tillsonburg Hydro Board, spoke in favor of the amendment to the Memorandum of Understanding. Marty Klein shared his concerns with the recommendation to move towards seven independent on the Board of Directors. Mr. Klein also spoke in favour of open and transparent Board meetings. 15 Council Meeting – Agenda - 8 - Cam McKnight spoke in against the proposed changes to the structure of the Board of Directors. Mr. McKnight also spoke in favour of open and accessible Board meetings. Mel Getty spoke against holding open Board meetings. Mr. Getty spoke in favour of the proposed changes to the Tillsonburg Hydro Inc. Board of Directors. Moved By: Councillor Rosehart Seconded By: Councillor Hayes That the Council of the Town of Tillsonburg, being the sole shareholder of Tillsonburg Hydro Incorporation, amend the Memorandum of Understanding and Direction between the Corporation of the Town of Tillsonburg and Tillsonburg Hydro Inc, to provide for a Board of Directors composition of 7 independent members and 0 members selected by the Town at large. A recorded vote as requested by Deputy Mayor Beres: NAME VOTE IN FAVOUR VOTE AGAINST Deputy Mayor X Councillor Esseltine x Councillor Hayes x Mayor Molnar x Councillor Rosehart x Councillor Stephenson x Councillor Adam x The recorded vote reflects the vote is three in favour of the Motion and four against the Motion. Defeated. 13.2. Clerk’s Office 16 Council Meeting – Agenda - 9 - 13.2.1. Report CL 15-01 Post 2014 Municipal Election Accessibility Report CL 15-01 Post 2014 Municipal Election Accessibility Report Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives report CL 15-01, Post 2014 Municipal Election Accessibility Report; AND THAT the report be posted on the Town’s website and made available to the public at the Town’s Corporate Offices. Carried. 13.3. Development and Communication Services 13.3.1. Report DCS 15-03 Community Improvement Plan Application – 41 Broadway Report DCS 15-03 Community Improvement Plan Application – 41 Broadway The applicant was in attendance and responded to Councils questions. Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT Council receive Report DCS 15-03 Community Improvement Plan Application – 41 Broadway; AND THAT the Community Improvement Plan Application for the 41 Broadway property be approved including rebates for applicable Building Permit and Assessment fees. Carried. 14. Recreation, Culture & Park Services 14.1.1. Report RCP 15-02 – Addendum to Senior Centre Agreement RCP 15-02 Addendum to Senior Centre Agreement RCP 15-02 ATT 01 - ADDENDUM TO the Senior Centre MOU RCP 15-02 ATT 02 - Bylaw 3523 Senior Centre MOU Moved By: Councillor Hayes Seconded By: Councillor Rosehart 17 Council Meeting – Agenda - 10 - THAT Council receive Report RCP 15-02 – Addendum to Senior Centre Agreement; and THAT Council approves the attached Addendum to the Memorandum of Agreement. Carried. 15. Development and Communication Services 15.1.1. Report DCS 15-08 Offer to Purchase - 253 Broadway Report DCS 15-08 has been attached at the end of the minutes package for January 12, 2015. Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receive Report DCS 15-08 Offer to Purchase – 253 Broadway Property; AND THAT the property known municipally as Lot 944 and part Lot 945, Plan 500, and more particularly described as Parts 4 and 5, Plan 41R-6262 be declared surplus to the needs of the municipality; AND THAT a by-law be brought forward authorizing the Mayor and Clerk to execute all documents necessary to sell the property known municipally as 253 Broadway, Lot 944 and part Lot 945, Plan 500, and more particularly described as Parts 4 and 5, Plan 41R-6262, subject to a joint access easement on Part 4 to Rego Management and 228495 Ontario; AND THAT the site plan for the property be brought back to Council for approval; AND THAT the net proceeds be contributed to reserves. Carried. 15.2. Finance 15.2.1. Report FIN 15-01 Interim Tax Levy By-Law 3865 18 Council Meeting – Agenda - 11 - FIN 15-01 Interim Tax Levy By-Law 3865 By-Law 3865 Interim Tax Levy Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives report FIN 15-01 Interim Tax Levy By-Law 3865. AND THAT By-Law 3865 be brought forward for Council consideration. Carried. 15.3. Recreation, Culture & Park Services 15.3.1. Report RCP 15-01 - CBC Repeater Antenna Encroachment Agreement RCP 15-01 CBC Repeater Antenna Encroachment Agreement RCP 15-01 ATT 01 - Elevation diagram RCP 15-01 ATT 02 - Encroachment Agreement for CBC antenna at TCC Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receive Report RCP 15-01 CBC Repeater Antenna Encroachment Agreement for information; and THAT Council approve an Encroachment Agreement allowing the Canadian Broadcasting Corporation to place a repeater antenna on the Tillsonburg Community Centre; and THAT a by-law be brought forward for Council’s consideration. Carried. 16. By-Laws By-Laws from the Meeting of January 12, 2015 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT By-Law 3865, to provide for an Interim Tax Levy for the year 2015, By-Law 3866, to amend Zoning By-Law Number 3295, as amended, By-Law 3868, to authorize the sale of land (253 Broadway) to Rego Management and 228495 Ontario, 19 Council Meeting – Agenda - 12 - By-Law 3869, to authorize an Encroachment Agreement between the Corporation of the Town of Tillsonburg and the Canadian Broadcasting Corporation, and By-Law 3867, to confirm the proceedings of Council at its meetings held on the 12th day of January, 2015, be read for a first and second time and this constitutes the fist and second reading thereof. Carried. Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT By-Law 3865, to provide for an Interim Tax Levy for the year 2015, By-Law 3866, to amend Zoning By-Law Number 3295, as amended, By-Law 3869, to authorize an Encroachment Agreement between the Corporation of the Town of Tillsonburg and the Canadian Broadway Corporation, be given third and final reading and the Mayor and the Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto Carried. Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT By-Law 3868, to authorize the sale of land (253 Broadway) to Rego Management and 228495 Ontario Inc.; AND THAT By-Law 3867, to confirm the proceedings of Council at its meetings held on the 12th day of January, be given third and final reading and the Mayor and the Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Carried. 17. Items of Public Interest 18. Adjournment Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT the Council Meeting of January 12, 2015 be adjourned at 10:03 p.m. 20 Council Delegation Request This Delegation Request form and any written submissions or background information for consideration by Council must be submitted to the Clerk's office by the following deadline: 4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE First Name Last Name Street Address Town/City Postal Code Phone Number E-mail Website: Do you or any members of your party require any accessibility accommodations? Yes No If yes, how can we assist? Should you require assistance completing this form, please contact: Deputy Clerk at 519-688-3009 Ext. 3221 or jbunn@tillsonburg.ca Please note that submission of this form does not guarantee the approval of your request for Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form. COMPLETE PAGE TWO (2) OF THIS FORM 21 Delegation Information (Must be completed) Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month): Subject of Delegation Names of Spokespersons (and positions) Name of Group or Person(s) being represented (if applicable) Brief Summary of Issue or Purpose of Delegation Will there be a Power Point presentation accompanying the Delegation Yes No Have you been in contact with a Staff member regarding the Delegation topic? Yes No If yes, please list the Staff member(s) you have been working with? I acknowledge Delegations are limited to fifteen (15) minutes each: I accept I acknowledge that all presentation material must be submitted by 4:30 pm the Friday before the meeting date: I accept 22 Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected and maintained for purpose of creating a records that is available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224. 23 24 25 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 To: Mayor and Members of Town of Tillsonburg Council From: Eric Gilbert, Development Planner, Community and Strategic Planning Application for Draft Plan of Subdivision SB 14-06-7: 2340764 Ontario Inc. REPORT HIGHLIGHTS • The proposed draft plan of subdivision consists of 21 lots for single detached dwellings, served by an extension of Pearl Street and is the balance of Phase 7 of the subdivision commonly referred to as Annandale Heights. • Generally, the draft plan is consistent with the relevant policies of the 2014 Provincial Policy Statement and the Official Plan. • The proposed draft plan of subdivision is a resubmission of a previously approved draft plan of subdivision (File No. 32T-0005), which lapsed on December 31, 2012. The new proposal makes no changes to the previous subdivision layout or design. • The proposed residential draft plan of subdivision can be supported from a planning perspective, subject to a number of conditions being met prior to final approval by the County. DISCUSSION Background OWNER: 2340764 Ontario Inc. 69 Crow Crescent Woodstock ON N4T 1S7 LOCATION: The subject lands are described as Part Lot 270, Plan 500, Town of Tillsonburg. The lands are located east of Maple Lane, opposite Pearl Street, in the Town of Tillsonburg. Page 1 of 8 26 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 COUNTY OF OXFORD OFFICIAL PLAN: Schedule “T-1” Town of Tillsonburg Land Use Plan Residential Schedule “T-2” Town of Tillsonburg Residential Density Plan Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: Low Density Residential Type 2 Zone (R2) PROPOSAL: An application has been received by the Town of Tillsonburg and the County of Oxford for approval of a draft plan of subdivision comprising 21 lots for single detached dwellings, served by an extension of Pearl Street. The subject lands are located on the east side of Maple Lane, opposite Pearl Street in the Town of Tillsonburg. The proposed draft plan of subdivision has an approximate area of 1.10 ha (2.68 ac). The subject lands are currently vacant. Surrounding uses include existing low density residential development to the south, north, east and west. The proposed draft plan of subdivision will include 21 lots for single detached dwellings. The road allowance for the Pearl Street extension has been dedicated to the Town but has not been constructed. The subject lands were part of a draft plan of subdivision which was approved in 2000 (Annandale Heights Phase 7 - 32T-00005). The subject lands are the remnant portion of the draft plan which was not registered prior to the lapsing of the draft approval on December 31, 2012. The applicant proposes to obtain draft approval of the previous portion of the draft plan that lapsed. The required storm water management pond has already been constructed in the previous phase of the subdivision and has been transferred to the Town of Tillsonburg. Parkland dedication has been satisfied in previous phases of the Annandale Heights development. An Archaeological Assessment Report was prepared for the owner by Mayer Heritage Consultants Inc. to the Ministry of Tourism, Culture and Sport for review and acceptance. The Ministry of Tourism, Culture and Sport indicated that the report has been accepted and entered into the Ontario Public Register of Archaeological Reports. No further archaeological assessment is required within the subject property. Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the existing zoning in the immediate vicinity. Plate 2, 2010 Air Photo, provides an aerial view of the subject lands and the surrounding area. Plate 3, Proposed Draft Plan of Subdivision, provides the layout of the proposed draft plan of subdivision. Page 2 of 8 27 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 Comments 2014 Provincial Policy Statement The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. The current policy framework came into effect on April 30, 2014. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. Section 1.1.2 of the Provincial Policy Statement (PPS) directs that sufficient land shall be made available through intensification, redevelopment and if necessary, designated growth areas, to accommodate an appropriate range and mix of employment opportunities, housing and other land uses to meet projected needs for a time horizon of up to 20 years. Section 1.4.1 of the PPS sets out policies which are intended to provide for an appropriate range of housing types and densities required to meet projected requirements of current and future residents. To accommodate this, planning authorities shall maintain at all times the ability to accommodate residential growth for a minimum of 10 years through residential intensification, redevelopment and if necessary, lands which are designated and available for residential development. Section 1.6 directs municipalities to efficiently utilize existing infrastructure and public service facilities prior to the establishment of new facilities. Official Plan The subject lands are designated ‘Low Density Residential’ according to the Town of Tillsonburg Residential Density Plan, as contained in the County of Oxford Official Plan. Low Density Residential Areas are those lands that are primarily developed or planned for a variety of low rise, low density housing forms including single-detached dwellings, semi-detached, duplex or converted dwellings, quadraplexes, townhouses and low density cluster development. In these areas, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. It is not intended that the full range of housing will be permitted in every individual neighbourhood or development. The policies of Section 10.3.3 (Plans of Subdivision and Condominium) provide that County and Town Council will evaluate applications for a plan of subdivision on the basis of the requirements of the Planning Act, as well as criteria including, but not limited to, the following: • Conformity with the Official Plan; • The availability of community services such as roads, water, storm and sanitary sewers, waste disposal, recyclable collection, public utilities, fire and police protection, parks, schools and other community facilities; • The accommodation of Environmental Resources and the mitigation of environmental and human-made constraints; • The reduction of any negative effects on surrounding land uses, transportation networks or significant natural features; • The design of the plan to be integrated into adjacent developments, and; • The design of the plan is to be compatible with the natural features and topography of the site, and proposals for extensive cut and fill will be discouraged. Page 3 of 8 28 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 An applicant will be required to satisfy conditions prior to final approval and registration of the plan. The applicant will be required to meet the conditions of the draft approval within the specified time period, failing which, draft plan approval may lapse. Additionally, to provide for the fulfillment of these conditions, and for the installation of services according to municipal standards, Council shall require the applicant to enter into a subdivision agreement with the Area Municipality and, where necessary, the County, prior to final approval of the plan. Zoning By-Law The subject lands are currently zoned ‘Low Density Residential Type 2 Zone (R2)’ in the Town of Tillsonburg Zoning By-law. The ‘R2’ zone permits a single detached dwelling, semi-detached dwelling, or duplex dwelling and requires a minimum lot area of 315 m2 (3,390 ft2), a minimum lot frontage of 10.5 m (34.4 ft), a minimum lot depth of 30 m (98.4 ft), minimum exterior side yard width of 6.0 m (19.7 ft), and a rear yard depth of 7.5 m (24.6 ft). The proposed lots comply with the R2 zone provisions and no change to the zoning is required to facilitate the plan of subdivision. Agency Comments The development proposal was circulated to those agencies that were considered to have an interest in the proposal. The Town of Tillsonburg Engineering Department provided the following comments: • Servicing drawings are required to be updated and submitted to the Town for review and approval. • Storm water management pond, fencing, and lot grading and drainage have been addressed through the previous subdivision approval (32T-00005). The Town of Tillsonburg Building and By-law Services Department indicated that they have no concerns with this application. The Oxford County Public Health and Emergency Services have indicated that a site visit was completed on December 2, 2014 and no issues were identified. The proposed development is located within a Wellhead Protection Area, with Lake Erie Region SGRA Vulnerability scores of 2 and 6. The application indicates that the site will be serviced by municipal piped water and municipal sanitary sewers. Oxford County Public Health & Emergency Services has no objection to this application. The County of Oxford Public Works Department indicated that they have no comment on the proposed development application. Union Gas has requested that as a condition of final approval, the owner/developer provide to their agency the necessary easements and/or agreements required for the provision of gas services for the development, to their satisfaction. Bell Canada indicated that a detailed review of the Draft Plan of Subdivision has been completed. The Developer is hereby advised that prior to commencing any work within the Plan, the Developer must confirm that sufficient wire-line communication/telecommunication infrastructure is currently available within the proposed development to provide Page 4 of 8 29 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 communication/telecommunication service to the proposed development. In the event that such infrastructure is not available, the Developer is hereby advised that the Developer may be required to pay for the connection to and/or extension of the existing communication/telecommunication infrastructure. If the Developer elects not to pay for such connection to and/or extension of the existing communication/telecommunication infrastructure, the Developer shall be required to demonstrate to the municipality that sufficient alternative communication/telecommunication facilities are available within the proposed development to enable, at a minimum, the effective delivery of communication/telecommunication services for emergency management services (i.e., 911 Emergency Services). The following paragraph(s) are to be included as Conditions of Draft Plan of Subdivision Approval: 1. The Owner shall agree in the Agreement, in words satisfactory to Bell Canada, to grant to Bell Canada any easements that may be required for telecommunication services. Easements may be required subject to final servicing decisions. In the event of any conflict with existing Bell Canada facilities or easements, the owner/developer shall be responsible for the relocation of such facilities or easements. 2. Bell Canada requires one or more conduit or conduits of sufficient size from each unit to the room(s) in which the telecommunication facilities are situated and one or more conduits from the room(s) in which the telecommunication facilities are located to the street line. Canada Post has requested conditions be imposed on the development to ensure that the Community Mailbox facilities are located appropriately, and to ensure that notice is provided to prospective lot purchasers regarding the location of the said Community Mailbox facilities. The Ontario Provincial Police, Town Development Commissioner, and Tillsonburg District Chamber of Commerce have indicated that they have no comments or concerns with the proposed development. PUBLIC COMMENTS Notice of Complete Application letter was sent out to surrounding neighbours on December 9, 2014. Notice of public meeting was sent out to public agencies and surrounding neighbours on January 12, 2015. To date, no concerns have been received from the public. Planning Review The subject lands are designated for low density residential development according to the Official Plan. The proposal to develop 21 lots for single detached dwellings generally maintains the intent of the Official Plan in this regard. Further, the net residential density of the proposed development is 19 units per hectare (8 units per acre) which is consistent with the residential density targets as contained in the Plan for low density residential areas. In terms of subdivision design, Planning staff note that the proposed layout and design is the same as the previous draft plan approval which lapsed in 2012. The proposed plan of subdivision will complete Phase 7 of Annandale Heights subdivision. The proposed residential Page 5 of 8 30 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 units are similar to the type of housing found in the surrounding residential neighbourhood, and the proposal represents an efficient use of residentially-designated lands and municipal services. Planning staff are of the opinion that the applicant’s proposal to develop 21 lots for single detached dwellings generally maintains the intent and purpose of the Official Plan as it pertains to the development of low density residential areas. It is therefore recommended that Town Council support the proposed draft plan of subdivision and recommend to County Council that the plan be approved, subject to a number of conditions that address issues raised by various agencies during the review of the draft plan. RECOMMENDATIONS That the Council of the Town of Tillsonburg advise County Council that the Town supports the application for draft plan of subdivision, File No. SB 14-06-7, as submitted by 2340764 Ontario Inc, prepared by Kim Husted Surveying Limited, for lands described as Part Lot 270, Plan 500, Town of Tillsonburg, showing 21 lots for single detached dwellings, subject to the following conditions being met prior to final approval of the plan for registration: 1. This approval applies to the draft plan of subdivision, submitted by 2340764 Ontario Inc. (File SB 14-06-7) as prepared by Kim Husted Surveying Limited (dated November 20, 2014) as shown on Plate 3 of Report No. 2015-26, comprised of land described as Part Lot 270, Plan 500, in the Town of Tillsonburg, and showing 21 lots for single detached dwellings, and an extension of a local street (Pearl Street). 2. The owner agrees in writing to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg and County of Oxford regarding the construction of roads, installation of services, including the water, sewer, electrical distribution systems, sidewalks and drainage facilities, and other matters pertaining to the development of the subdivision in accordance with the standards of the Town of Tillsonburg and County of Oxford. 3. Prior to final approval by the County, such easements as may be required for utility or drainage purposes shall be granted to the appropriate authority. 4. The subdivision agreement shall be registered to the satisfaction of the Town of Tillsonburg against the title of the lands to which it applies. 5. The road allowances included in the draft plan of subdivision shall be dedicated as public highways. 6. The streets included in the draft plan shall be named to the satisfaction of the Town of Tillsonburg. 7. Prior to the final approval by the County, all lots/blocks shall conform to the zoning requirements of the Town of Tillsonburg Zoning By-Law. Certification of lot areas, lot frontages, and lot depths shall be obtained from an Ontario Land Surveyor retained by the developer. Page 6 of 8 31 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 8. Prior to the final approval by the County, the owner shall receive confirmation from the County of Oxford Department of Public Works that there is sufficient capacity in the Town of Tillsonburg water system and Town of Tillsonburg sewage system to service the plan of subdivision. Confirmation shall be given in accordance with the “Protocol for Allocation of Water and Sewage Capacity for Development”. 9. The owner agrees in writing to satisfy all the requirements, financial and otherwise, including payment of applicable development charges, of the County of Oxford regarding the installation of the water distribution system and sewer system, and other matters pertaining to the development of the subdivision. 10. The subdivision agreement shall make provision for the assumption and operation, by the County of Oxford, of the water distribution system and sewage system within the draft plan, subject to the approval of the County of Oxford Department of Public Works. 11. Prior to final approval, the owner agrees in writing to satisfy all the requirements of the Tillsonburg Hydro Inc. regarding the installation of the electrical distribution system and any other matters pertaining to the development of the subdivision. 12. Prior to final approval, the owner agrees in writing to satisfy all requirements of Union Gas Limited regarding necessary easements and/or agreements for the provision of gas services and any other matters pertaining to the development of the subdivision. 13. Prior to final approval, the owner agrees in writing to satisfy the requirements of Canada Post Corporation with respect to advising prospective purchasers of the method of mail delivery, the location of temporary Centralized Mail Box locations during construction and, the provision of public information regarding the proposed locations of permanent Centralized Mail Box locations. 14. Prior to the approval of the final plan by the County of Oxford, the owner shall provide to the County clearance from the Tillsonburg Hydro Inc. that Condition Number 11 has been met to their satisfaction. The clearance letter shall include a brief statement detailing how the condition has been satisfied. 15. Prior to the approval of the final plan by the County of Oxford, the owner shall provide to the County clearance from Union Gas Limited that Condition Number 12 has been met to their satisfaction. The clearance letter shall include a brief statement detailing how the condition has been satisfied. 16. Prior to the approval of the final plan by the County of Oxford, the owner shall provide clearance to the County from Canada Post Corporation that Condition Number 13 has been met to their satisfaction. The clearance letter shall include a brief statement detailing how the condition has been satisfied. 17. Prior to the approval of the final plan by the County of Oxford, the owner shall provide clearance to the County from the Town of Tillsonburg that Conditions 2, 3, 4, 5, 6, and 7 have been met to their satisfaction. The clearance letter shall include a brief statement for each condition detailing how each has been satisfied. Page 7 of 8 32 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 18. Prior to the approval of the final plan by the County of Oxford, the owner shall secure clearance from the County of Oxford Public Works Department that Conditions 2, 3, 8, 9, and 10 have been met to their satisfaction. The clearance letter shall include a brief statement for each condition detailing how each has been satisfied. 19. This plan of subdivision shall be registered within three (3) years of the granting of draft approval, after which time this draft approval shall lapse unless an extension is authorized by the County of Oxford. SIGNATURES Authored by: Eric Gilbert, MCIP RPP, Development Planner Approved for Submission: Gordon K. Hough, MCIP, RPP Director Page 8 of 8 33 November 28, 2014 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 380 Notes NAD_1983_UTM_Zone_17N 19 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 34 November 28, 2014 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 250 Notes NAD_1983_UTM_Zone_17N 13 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) limits_polygon 35 36 3 7 3 8 COUNCIL REPORT MAYOR’S OFFICE Report Title: UPDATE –County of Oxford Report No.: MYR 15-01 Author: Mayor Molnar Meeting Type: COUNCIL MEETING Council Date: JANUARY 26, 2015 Attachments: RECOMMENDATION: THAT Council receives report MYR 15-01 as information. EXECUTIVE SUMMARY The purpose of this report is to provide information regarding any reports and recommendations from local representation at Oxford County Council. CONSULTATION/COMMUNICATION As a result of the effort to expand access to knowledge and information for Town Council and local stakeholders, this report is intended to provide material on activities that transpire at Oxford County Council that may have an impact on the Town of Tillsonburg. Further, this type of report will further satisfy mandates as reinforced in the Community Strategic Plan to provide for a more accessible and open governance model. INFORMATION • County of Oxford Budget Deliberations … At the County Budget Meeting (#4) of January 14, 2015, Council approved an overall requirement from taxation of $52.2 Million representing a gross increase of 2.18% from 2014. With overall assessment growth over the past year there will be a nominal reduction in the overall taxes paid by the average residential homeowner. • Phase 2 of the North Street reconstruction is scheduled to proceed in 2015 at an estimated cost of $5.475 Million. Contact is proceeding with impacted residents in the construction corridor from Falcon Road east to the work area completed in 2014 – including those currently on private water well systems. Phase 3 will proceed in 2016. 39 • Pre-approval was confirmed for structural repairs to portion of Potter’s Road (west of Simcoe Street to Town border) for 2016. The Town will be encouraged to participate in a joint tendering process to identify overall cost savings. • The 2015 Capital Budget highlights the design and engineering required for the upgrades to Tillsonburg’s Waste Water Treatment Facility ($6.2 Million – 2018). • County Council (December 10/14) has authorized staff to submit a joint application with the Townships of Norwich and South-West Oxford and the Town of Tillsonburg for Trans Canada Trail funding for the design and construction of a multi-use trail along the former CASO railway corridor • Oxford County Council (January 14/15) approved Draft Plan of Subdivision and Official Plan Amendment for Performance Communities Realty (Hayhoe) Inc. • Subsequent to the County’s Request for Proposals concerning the contract for Solid Waste and Recycling delivery options in 2014, there is an opportunity for local Council members from across the County to participate in a workshop on Wednesday January 28 from 4:00 – 6:00 PM. At this point in time there is an indication that County Council will consider a report with recommendations on February 11, 2015. New collection contract to be operational in September 2015. • For additional information, Mayor Molnar has accepted appointment as a County Council representative on the following Boards/Committees; South Central Ontario Region (SCOR) Economic Development Corporation, Oxford County Library Board and the County “Services That Work” Ad-hoc Review Committee. FINANCIAL IMPACT/FUNDING SOURCE Whereas the material contained in this report is a summary of Oxford County information, there is no direct impact on the finances of the Town of Tillsonburg as would require approval by Municipal Council or direction from Corporate staff. APPROVALS: Author: Mayor Molnar Date: 1/26/15 Page 2 / 2 CAO 40 STAFF REPORT CAO Report Title: Agreement for the Provision of Police Services (OPP) Report No.: CAO 15-05 Author: David Calder Meeting Type: COUNCIL MEETING Council Date: JANUARY 26, 2015 Attachments: 1. AGREEMENT FOR THE PROVISION OF POLICE SERVICES BETWEEN THE MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES AND THE CORPORATION OF THE TOWN OF TILLSONBURG. 2. REPORT FIN 14-40 2015 MUNICIPAL POLICING COSTS 3. BY-LAW 3873 TO AUTHORIZE AN AGREEMENT RECOMMENDATION: THAT report CAO 15-05, Agreement for the provision of Police Services (OPP) be received for information; And That the Mayor and Clerk be authorized by By-law 3873 to execute the Agreement for the provision of police services (OPP) between the Minister of Community Safety and Correctional Services and the Corporation of the Town of Tillsonburg. EXECUTIVE SUMMARY The purpose of this report is to obtain Council’s approval of a 5 year contract between the Corporation of the Town of Tillsonburg and the Minister of Community Safety and Correctional Services for the provision Police Services under section 10 of the Police Services Act, R.S.O. 1990, c. P. 15. The term of the contract is January 1, 2015 to December 31, 2019. Attached to this report is a previous report presented to Council on October 14, 2015 which outlines 2015 Municipal Policing Costs and provides some background on the new billing model introduced as the methodology used to formulate the 2015 estimated police costs. CONSULTATION/COMMUNICATION The Town of Tillsonburg Police Services Board has reviewed the agreement and recommends the entering into the agreement for the provision of Police Services by the Ontario Provincial Police. 41 COMMUNITY STRATEGIC PLAN IMPACT To ensure a safe and vibrant community. FINANCIAL IMPACT/FUNDING SOURCE The estimated cost for the provision of Police Services to the Town of Tillsonburg by the Ontario Provincial Police for the period January 1, 2015 to December 31, 2015 is $3,132,220 or a Cost Per Property of $422.59. This is a decrease of approximately $449,220 from the 2014 policing budget and estimate for OPP services of $3,581,449. A maximum phase-in adjustment cap of $30.00 per property or $222,360 applies such that further reductions in cost of $190,266 or $25.67 per property will be phased-in over the remaining five years, 2016-2019. Funding for Police Services is provided in the 2015 draft budget. APPROVALS Author Name/Signature David Calder Date: January 21, 2015 Director Name/Signature Date: Finance Name/Signature Darrell Eddington Date: January 21, 2015 Page 2 / 2 CAO 42 1 CAO STAFF REPORT FINANCE Title: 2015 Municipal Policing Costs Report No.: FIN 14-40 Author: DARRELL EDDINGTON Meeting Type: COUNCIL MEETING Council/Committee Date: OCTOBER 14, 2014 Attachments: 2015 MUNICIPAL POLICING BILLING STATEMENT – OPP OXFORD COUNTY OPP ANNUAL BILLING STATEMENT RECOMMENDATION THAT Council receives report FIN 14-40 2015 Municipal Policing Costs as information. EXECUTIVE SUMMARY To provide the 2015 Municipal Policing Billing Statement – OPP information to Council. BACKGROUND After many months of study, planning and community engagement, the OPP is implementing a new billing model to recoup the cost of providing policing services to municipalities. The new model will take effect on January 1, 2015 and will be phased in over a period of up to five years to allow some municipalities to adjust their budgets. The old billing system for OPP services was developed 17 years ago, had not been updated over that period, and had resulted in some municipalities subsidizing others. Policing costs under the new model include two components: base policing costs and costs for reactive calls for service. Base costs, which include services such as routine patrols, crime prevention, RIDE programs and proactive policing, will now make up approximately 60 per cent of the bill. By ensuring that all municipalities contribute to the base cost of policing, the new billing model reduces the variation between municipal policing costs. A call for service, which usually involves attendance at the scene of an occurrence such as a motor vehicle collision, will make up the remaining 40 per cent of the bill. The charge for reactive calls for service will vary among municipalities since such charges will be calculated annually based on the municipality’s individual usage levels. Transition will be phased in over five years for both cost increases and decreases to municipalities: $40 per property cap on increases per year for those with an increase; decreases are graduated over the 5 years for those with a decrease. 43 2 CAO The property counts included in the OPP policing bills are comprised of household, commercial and industrial properties as provided by MPAC. The counts included in the 2015 Police billing were based on the 2012 year end property counts for the 2013 taxation year. Previous 2014 OPP contract cost reporting to Council was based on household counts and did not include commercial and industrial counts. As at December 31, 2013 the contract cost was calculated at $503 per household. The 2015 Police billing amount is calculated at $423.02 per property. The remaining base cost or service data is as supplied by the OPP. Staff is unable to verify such data. FINANCIAL IMPACT/FUNDING SOURCE The 2014 policing budget and estimate for OPP services was $3,581,449. It appears that the 2014 forecasted cost will be an estimated $3,357,754 therefore I would expect the 2014 Provincial Services Usage (PSU) to be an estimated $223,695. Under the revised municipal policing cost-recovery billing methodology, the Town’s 2015 budgeted billing is estimated to be $3,135,407, or $423.02 per property, a decrease of $446,042 from the 2014 policing budget. A maximum phase-in adjustment cap of $30 per property or $222,360 applies such that further reductions in cost of $190,266 or $25.67 per property will be phased-in over the remaining five years, 2016-2019. APPROVALS Director Name/Signature Darrell Eddington Date: 09/30/14 Finance Name/Signature Darrell Eddington Date: 09/30/14 CAO Name/Signature David Calder Date: 10/01/14 44 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3873 A BY-LAW TO AUTHORIZE AN AGREEMENT FOR THE PROVISION OF POLICE SERVICES BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES. WHEREAS Section 5 of the Police Services Act, R.S.O. 1990, Chapter. P/ 15, as amended, provides that a Municipality may discharge its responsibility for providing police services by entering into an Agreement with the Minister of Community Safety and Correctional Services of Ontario pursuant to Section 10 of the Police Services Act. AND WHEREAS the Corporation of the Town of Tillsonburg wishes to enter into an agreement with The Minister of Community Safety and Correctional Services of Ontario to provide for policing services for the Town of Tillsonburg. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. The Municipality does hereby authorize an agreement, substantially in the form annexed hereto as Schedule “A” (the “Agreement”), with the Minister of Community Safety and Correctional Services of Ontario for the provision of policing services by the Ontario Provincial Police. 2. THAT the Mayor and Clerk be hereby authorized to execute the Agreement and any other documents necessary to give effect to the Agreement on behalf of the Corporation of the Town of Tillsonburg. 3. This By-Law is passed pursuant to The Police Services Act, R.S.O. 1990, Chapter P. 15 and amendments thereto and shall come into effect upon enactment. READ A FIRST AND SECOND TIME THIS 26th day of January, 2015. READ A THIRD AND FINAL TIME AND PASSED THIS 26th day of January, 2015. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson 45 1 The term of this Agreement, made in 4 originally executed copies, is from the 1st day of January 2015, to the 31st day of December, 2019. AGREEMENT FOR THE PROVISION OF POLICE SERVICES UNDER SECTION 10 OF THE POLICE SERVICES ACT, R.S.O. 1990, c. P.15, as am. BETWEEN: HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES ("Ontario") OF THE FIRST PART AND: THE CORPORATION OF THE TOWN OF TILLSONBURG (the "Municipality") OF THE SECOND PART RECITALS: (a) Under s. 4(1) of the Police Services Act, R.S.O. 1990, c. P.15, as am., the Municipality is required to provide adequate and effective police services in accordance with its needs; (b) Under s. 5 of the Police Services Act, the Municipality’s responsibility for providing police services may be discharged by entering into an Agreement with the Solicitor General under s. 10 of the Act; (c) Pursuant to Order-in-Council 497/2004, the powers assigned to the Solicitor General in law, including those set out in the Police Services Act, have been transferred to the Minister of Community Safety and Correctional Services; therefore, all references to the Minister of Community Safety and Correctional Services shall be deemed to include the powers previously exercised by the Solicitor General; (d) The Municipality has expressed its intent to provide police services, in pursuance of its responsibilities under s. 5 of the Police Services Act, by means of this Agreement, as evidenced by by-law number _______, dated ____________ (a copy of which is attached as Schedule "A"); (e) This Agreement reflects the intent of the parties to provide an adequate and effective level of police services for the Municipality as set out in the "Contract Policing Proposal," dated January 16, 2015 (attached as Schedule "B"); NOW THEREFORE, in consideration of the premises and covenants herein, the parties agree as follows: 46 2 1. The parties warrant that the recitals are true. Definitions 2. In this Agreement: (a) “Annual Billing Statement” means a statement prepared by Ontario and submitted to the Board for review and to the Municipality for review and approval which contains: (i) the Municipality’s police costs for the year following the year in which the statement is prepared, based on, among other items, an estimate of salary and benefit costs; and (ii) a reconciliation of actual salary and benefit costs to those billed for the preceding year. (b) “Board” means Town of Tillsonburg Police Services Board. (c) “Commissioner” means the Commissioner of the O.P.P. (d) “Detachment Commander” means the O.P.P. officer in charge of the Oxford Detachment. General Provisions 3. Ontario shall provide adequate and effective police services in accordance with the needs of the Municipality in compliance with the terms and conditions of the Agreement. The Municipality shall pay Ontario for the police services provided under this Agreement in accordance with this Agreement. 4. The Commissioner shall ensure that the Detachment Commander responds appropriately to the Board's objectives and priorities for police services, developed after consultation with the Detachment Commander, pursuant to s. 10(9)(b) of the Police Services Act. 5. The Commissioner shall cause the Detachment Commander or his or her designate to report to the Board at mutually agreed upon intervals in accordance with the Police Services Act regarding the provision of police services in and for the Municipality. The O.P.P. will, determine the information to be contained in the reports and the format in which they will be provided. 6. (a) For the purposes of s. 10(6) of the Police Services Act, the O.P.P. shall provide police services to the Municipality, including the enforcement of mutually agreed upon by- laws. The parties shall annually review this part of the Agreement with a view to revising or updating the list of by-laws requiring O.P.P. enforcement. 47 3 (b) Municipal Building Code violations overseen by the Municipality’s building code inspector and those by-laws related to animal control will not form part of this Agreement. Service Levels 7. (a) Ontario shall cause the Commissioner to assign police officers and other persons to duties relating to the police services in and for the Municipality so as to provide the municipality adequate and effective policing services. (b) In the event that the Municipality requests services dedicated specifically to the municipality, it shall be responsible for all costs associated with those dedicated resources. Liability of Ontario 8. The O.P.P. shall be liable for any damages that may arise as a result of any negligent acts or omissions of its members in the performance of this Agreement. Provincial Services Usage 9. The O.P.P. as legislated by the Police Services Act, must be capable of providing provincial level response that can be mobilized for emergencies, disaster or specialized needs. The O.P.P. may meet this requirement by deploying resources that normally would be assigned to the Detachment that serves the Municipality. The O.P.P. shall ensure that in the event resources are deployed to a situation requiring provincial level response, appropriate resources remain available to the Detachment to provide adequate and effective policing to the Municipality. The use of O.P.P. officers in cases where there is a provincial obligation to respond will be accounted for as part of the billing model. Equipment and Facilities 10. Ontario shall supply or cause to be supplied at Ontario's cost all vehicles and equipment reasonably necessary and appropriate for the use of the O.P.P. in providing police services under this Agreement. 11. The parties will enter into negotiations concerning the provision and payment of appropriate buildings and rental agreements, including, but not limited to, location, leasehold improvements, and capital costs. Adequacy Standards Regulation 12. The O.P.P. shall undertake and be responsible for ensuring that all mandatory standards of adequate and effective police services as required by Ontario Regulation 3/99 under the Police Services Act are met and maintained. 48 4 13. The Detachment Commander shall provide the Board with reasonable documentation, as agreed upon between the Board and the O.P.P., to allow the Board to evaluate the services and satisfy itself that adequate and effective standards and policies are in place. 14. It shall be the responsibility of the Board to monitor the delivery of police services to ensure that the provisions of the Ontario Regulation 3/99 under the Police Services Act are satisfied on an ongoing basis. Cost of Police Services 15. (a) On or before October 1st in each year, Ontario shall prepare and deliver to the Board for review and to the Municipality for review and approval, the Annual Billing Statement for the following year (Schedule "C"), together with sufficient documentation and information reasonably necessary to explain and support the billing. (b) The Municipality shall review the Annual Billing Statement upon receipt and, within 90 days of such receipt, shall approve the Annual Billing Statement or deliver to Ontario a request to review the Annual Billing Statement. 16. (a) In the event that the Municipality fails to approve or request a review of the Annual Billing Statement within 90 days of receipt, the Municipality shall be deemed to have approved the Annual Billing Statement. (b) In the event that the Municipality requests a review of the Annual Billing Statement as provided in this paragraph, the Annual Billing Statement shall be approved or amended and approved in accordance with Section 17. 17. Where the Municipality has delivered to Ontario a request to review the Annual Billing Statement, the Municipality shall carry it out expeditiously, and Ontario shall cooperate to permit such a review to be carried out. If the parties are unable to agree on the Annual Billing Statement, either party may submit the matter to the dispute resolution mechanisms set out in paragraphs 22 and 23. In the event that the Municipality delivers a request to review to Ontario, the Annual Billing Statement shall be deemed to apply during the period of review. 18. The Municipality shall make monthly installment payments to Ontario no later than the end of the month following the month for which payment is being made, each one being one twelfth of the Annual Billing Statement for that year. Any amounts which have become due and owing shall bear interest at the rate set by the Minister of Finance from time to time. 19. Ontario shall keep all records, statements of account, invoices and any other such documents necessary to support the Annual Billing Statement, and all such records shall be kept for a period of seven years. Ontario shall permit the Municipality, upon notice to Ontario, to examine all such records and books of account and conduct a review of the Annual Billing Statement. 49 5 20.Upon the approval or deemed approval of the Annual Billing Statement, as provided in this Agreement, adjustments shall be made in the amounts paid by the Municipality by installment so that (i) the total amount paid in respect of the preceding year is equal to the amount shown on the approved Annual Billing Statement and (ii) the installments for theyear following the year in which the statement is prepared are each equal to one twelfth of the approved Annual Billing Statement. Any amounts payable by one party to the other shall be paid by means of a credit for the appropriate party in the remaining monthly billings for the year following the year in which the statement is prepared. 21.The parties agree that sections 132 and 133 of the Police Services Act will be applied as if the Oxford County Detachment of the O.P.P. was a municipal police force, and as if the Detachment Commander was a Chief of Police. Dispute Resolution Mechanisms 22. (a) The provisions of this paragraph apply in the event of a dispute between the Municipality and Ontario concerning financial and related issues arising out of the interpretation, application, administration, or alleged violation of this Agreement (“Financial Disputes”) or between the Board and the O.P.P. concerning policing issues arising out of the interpretation, application, administration, or alleged violation of this Agreement (“Policing Disputes”). (b) In the event that a dispute arises, the Detachment Commander, or representative, and the Municipality or the Board, as the case may be, or their representative, shall meet within 30 days of such dispute arising and use all best good faith efforts to resolve the dispute. (c) If the dispute remains unresolved, the Regional Commander, or representative, and the Municipality or the Board, as the case may be, or representative, shall meet and use all best good faith efforts to resolve the dispute. (d) If the dispute remains unresolved, the Commissioner, or Deputy Commissioner, and the Municipality or the Board, as the case may be, or representative, shall meet and use all best good faith efforts to resolve the dispute. (e) If a Financial Dispute remains unresolved, the issue may be referred to mediation by either party, and each party shall use all best good faith efforts to resolve the dispute. 23.(a) Financial Disputes that cannot be resolved through any of the methods describedwithin paragraph 22, may be referred to and settled by binding arbitration. The provisions of the Arbitration Act, 1991 shall apply to any such arbitration, unless otherwise indicated below: i) The language of the arbitration shall be English.ii)The place of the arbitration shall be at the Town of Tillsonburg. 50 6 iii)Each party agrees that the arbitration shall be conducted in a summary manner to ensure a full hearing in a cost effective and efficient manner. iv)Each party shall make prompt full disclosure to the other and, subject to the availability of an arbitrator the arbitration shall be commenced within 30 days of the conclusion of the meeting with the Commissioner, or the mediator, ifapplicable. v)Each party shall be responsible for its own legal expenses and for an equal share of the fees and expenses of the arbitration and any other related expenses. Section 54 of the Arbitration Act shall not apply; the arbitrator shall have no right to make an award relating to costs.vi) The parties shall have no right of appeal to a final decision of an arbitrator. (b) Policing Disputes shall not be subject to mediation or arbitration. (c) Neither party shall be entitled to proceed to mediation or arbitration until all of the meetings referred to in paragraphs 22 have been held, and each party undertakes to exert all best good faith efforts to resolve the dispute in those meetings. (d) Mediations or arbitrations of disputes conducted under this Agreement shall remain closed to the public. All parties to any dispute shall keep all details, admissions or communications made in the course of the dispute resolution process strictly confidential, nor shall such information be admissible in any legal proceeding, except as follows: i)on consent of all parties; ii)as may be ordered by a court of competent jurisdiction;iii)the final decision of the arbitrator may be released. (e) Each of the meetings outlined in paragraph 22 shall be commenced no earlier than 15 days, and concluded no more than 30 days, from the conclusion of the prior stage unless the parties otherwise agree. (f) Notwithstanding any of the above provisions, nothing in this Agreement shall be construed so as to give the Municipality or the Board the right to alter any policy of the O.P.P. or the Ministry. Nothing in this Agreement shall be construed so as to give the Municipality or the Board, the right to supercede or vary the duties and obligations of the Solicitor General pursuant to s. 3(2) of the Police Services Act, or of the Commissioner pursuant to s. 17 and s. 41 of the Police Services Act, and further, the rights of the Municipality and the Board pursuant to the Agreement are subject to the Municipality’s obligations under s. 4 of the Police Services Act. Detachment Commander Selection 24.The Detachment Commander shall be selected from a short-listed pool of candidates as determined by the O.P.P. in accordance with its relevant provincial policies. Followingthe formulation of the short-list, a joint committee consisting of Board members and 51 7 persons nominated by the Commissioner, shall select the successful candidate in accordance with the process set out in the OPP’s provincial policies. Notice 25.Any notice, statement, invoice or account to be delivered or given by any of the below listed groups to any other of them shall be delivered to all other groups in writing and sent by mail addressed to those groups at their respective address as listed below, or sent by fax transmission to the fax number listed below. Any notice, statement, invoice or account sent by mail shall be deemed to be received on the third day following the date of mailing unlessshown to the contrary and if sent by fax shall be deemed to be received on the date of transmission. Any group may change its address and fax number by giving notice provided herein: i)to Ontario addressed to: The Minister of Community Safety and CorrectionalServices, 25 Grosvenor Street, 11th Floor, Toronto, Ontario, M7A 1Y6, FAX number (416) 325-6067. ii)to the Commissioner addressed to: The Commissioner, Ontario Provincial Police, 777 Memorial Avenue, Orillia, Ontario, L3V 7V3, to the attention of the Manager,Municipal Policing Bureau, FAX number (705) 330-4191. iii)to the Municipality addressed to: The Mayor, Town of Tillsonburg, 200 Broadway, 2nd floor, Tillsonburg, Ontario, N4G 5A7, FAX number (519) 842-9431. iv)to the Board addressed to: The Chair, Tillsonburg Police Services Board, Ontario, 200 Broadway, 2nd floor, Tillsonburg, Ontario, N4G 5A7, FAX number (519) 688-6540. Commencement and Termination of Agreement 26.Notwithstanding the date upon which this Agreement is signed, the term of this Agreementshall commence on the 1st day of January 2015, and shall conclude on the 31st day of December 2019. 27.Either party to this Agreement may terminate this Agreement upon one year written notice of termination to the other party, in which case this Agreement shall terminate one yearfollowing the delivery of such notice. Should a notice to terminate be given, the Municipality shall continue to be obligated to pay for the cost of providing police services under this contract to and including the date of such termination and Ontario shall continue to be responsible to provide the services outlined in this Agreement. 28.Should the Municipality’s designated responsibility to provide policing under the Police Services Act be changed, either by statute or government interpretation, the Municipality 52 8 maintains its right upon being so informed to give written notice of its intention to terminate this Agreement forthwith. Entire Agreement 29.This Agreement and the schedules attached constitute the entire Agreement between the parties, and there are no representations, warranties, collateral agreements or conditions affecting this Agreement or the relationship of the parties or supported hereby other than as expressed herein in writing. Any amendment to this Agreement must be in writing, duly executed by the parties. IN WITNESS WHEREOF, the Municipality has affixed its Corporate Seal attested by the signature of its duly authorized signing officers and the Minister of Community Safety and Correctional Services has personally signed this Agreement to be effective as of the date set out herein. FOR ONTARIO _______________________________________________ The Minister of Community Safety and Correctional Services FOR THE MUNICIPALITY _______________________________________________ Mayor, Reeve, etc. (as appropriate) _______________________________________________ Chief Administrative Officer, or Clerk (as appropriate) Date signed by the Municipality: _______________________________________________ 53 SCHEDULE “A” BY-LAW OF THE MUNICIPAL COUNCIL 54 SCHEDULE “B” PROPOSAL FOR POLICE SERVICES 55 The Corporation of the Town of Tillsonburg Contract Policing Proposal Prepared by: Ontario Provincial Police Municipal Policing Bureau January 16, 2015 1 56 Table of Contents Executive Summary ............................................................................... 3 OPP Annual Billing Statement ............................................................ 6 OPP Contacts .............................................................................................. 8 2 57 Executive Summary The Ontario Provincial Police (OPP) has over 100 years of experience in providing effective community-based policing and protection throughout Ontario. The OPP has provided municipal police services under contract for over 60 years and currently maintains contracts with over 140 communities across Ontario. The Town of Tillsonburg requested a costing for OPP municipal policing. This proposal is based on the Town of Tillsonburg paying an amount equal to the sum of the Town of Tillsonburg’s allocated portion of the OPP’s total municipal policing base and calls for service costs and the costs for overtime, cleaning/caretaker, accommodation, court security and offender transport as applicable. Where a municipality chooses to receive police services from the OPP pursuant to a contract, the OPP will provide the level of police services required to provide adequate and effective policing, including providing the services set out in Regulation 3/99, Adequacy and Effectiveness of Police Services under the Police Services Act. This proposal reflects the integrated policing concept, incorporating a police services contract for the Town of Tillsonburg with OPP highway patrol services and provincial responsibilities under one administration. The Oxford OPP Detachment will remain as the Administration/Operations Centre. The resources will be deployed to the municipality from this facility. The Oxford OPP Detachment Commander will be responsible to oversee all aspects of service delivery. The detachment management including Staff Sergeant and Sergeant/ Platoon Leaders as applicable would provide assistance and supervision to members of the Oxford OPP Detachment. In order to provide a location for the police and public to interact, and to facilitate the delivery of police services in a community, the OPP encourages the establishment of Community Policing Offices (CPOs). Where such offices exist they are usually equipped with telephone and computer capabilities for use by officers assigned to the municipality. Any decision on the establishment of a CPO in the Town of Tillsonburg rests entirely with Town of Tillsonburg council and any associated costs will be the responsibility of the Town of Tillsonburg. It is recommended that any CPO located within the Town of Tillsonburg be maintained. In consultation with the Tillsonburg Police Services Board it is the intent that all existing community service programs and community policing committees will be maintained. Any new community service program considered may be implemented after consultation with the Town of Tillsonburg Council, the Town of Tillsonburg Police Services Board and the Oxford OPP Detachment Commander. When a municipality chooses to receive police services from the OPP under contract, the OPP will ensure that the municipality receives adequate and effective police services in accordance with the Police Services Act and regulations. The shared infrastructure of the OPP broadens local access to resources, expertise, solutions, training and management without duplicating services. The Town of Tillsonburg will continue to benefit as additional staff are readily available from within the Oxford OPP Detachment as well as neighboring detachments and regions, should the need arise. 3 58 The Town of Tillsonburg will be required to establish a Police Services Board, as mandated by Section 10 of the Police Services Act that will generally determine objectives and priorities for police services within the community, after consultation with the Detachment Commander. The Commissioner is committed to ensuring that the Detachment Commander of the Oxford OPP Detachment responds appropriately to the Board’s advice and priorities in a manner consistent with the Board’s identified concerns, expectations and needs. It is long-standing OPP policy and practice to be accountable to the communities we serve. The Commander of the Oxford OPP detachment, or designee, will report to the Police Services Board on a regular basis, as per the direction of the Board. The OPP is experienced in being accountable to the municipalities we serve. With Oxford OPP Contracts currently in place and future contracts pending, there is great emphasis placed on OPP accountability to Police Services Boards. The OPP is required to provide provincial level emergency response that can be mobilized in times of emergency, disaster or a specialized investigative need. The OPP meets such emergent needs, on an on-call, as-needed basis, by deploying small numbers of officers from multiple locations and assignments, both provincial and municipal. During such times, the OPP is responsible to ensure that appropriate resources remain in place to make certain the municipality receives adequate and effective police services in accordance with the Police Services Act and regulations. The use of OPP officers in cases where there is a provincial obligation to respond will be accounted for as part of the billing model. If the Town of Tillsonburg chooses to accept an OPP contract for its policing service, the Oxford OPP Detachment will assign resources, focusing on meeting the Town of Tillsonburg’s unique policing needs. Value for the Town of Tillsonburg: •Assurance of adequacy and effectiveness of police services; •Dedication to resolving community issues through local involvement and community policing committees; •Availability of additional staffing support from neighboring detachments, regional headquarters and general headquarters; •Seamless access to a comprehensive infrastructure and specialized services; and •Assists the Detachment Commander in determining the local policing priorities andobjectives through the Town of Tillsonburg Police Services Board. Based on, among other things, an estimate of salary and benefit costs, the policing cost for 2015 associated with this proposal is $ 3,132,220. The annual billing statement is set out in the attachment to this proposal. 4 59 Please Note: Not included in this proposal are: The cost of maintaining the Police Services Board The costs associated with establishing and maintaining Community PolicingOffice(s) Any applicable revenues accruing to the municipality as a result of police activity (*Note – This proposal expires six months from the date of presentation to Council. At that time the costs identified in the proposal will be subject to review and revision where necessary.) 5 60 Tillsonburg T Estimated costs for the period January 1 to December 31, 2015 Excluding Enhancements (see notes) Cost per Property $ Base Service Property Counts Household 7,052 Commercial and Industrial 360 Total properties 7,412 $200.51 $1,486,180 Calls for Service Total all municipalities $138,122,392 Total municipal portion 0.9905%$184.59 $1,368,165 Overtime $9.84 $72,933 Court Security Prisoner Transportation (per property cost)$2.41 $17,863 Accommodation (per property cost) Cleaning Services (per property cost) $397.35 $2,945,141 2014 Forecasted cost (see below)Total $3,354,604 $452.59 $397.35 (Decrease)$55.24 (Decrease)$30.00 Actual 2015 Phase-In Adjustment $25.24 $187,079 Total Billing for 2015 $422.59 $3,132,220 Removed the following from the 2014 Forecasted Costs: Two Desktop Computers 2015 Calculated Cost per Property (see above) Cost per Property Variance 2015 Adjustment (Maximum per property) OPP Annual Billing Statement Total 2015 Calculated Cost before Phase-In Adjustment 2015 Phase-In Adjustment Billing Summary 61 Additional Notes to the “OPP Annual Billing Statement”:  The Annual Billing Statement is determined based on the new OPP billing model effective January 1, 2015. The Annual Billing Statement is a statement of 2015 costs based on an estimate of salary and benefit costs. Salary and benefit costs are estimates and are subject to a final year end adjustment. As a result of the implementation of the new OPP billing model municipal policing costs are subject to Phase-in Adjustments for the calendar years 2015 to 2019. The 2015 phase-in adjustment is dependent on the final 2014 cost. Phase-in adjustments are subject to change and are based on an annual determination: o If the municipality is subject to an increase between the final 2014 cost and the 2015 cost, the increase will be capped to a maximum of $40 increase per property. The capped increase of $40 plus the growth factor per property cost will be applicable for each subsequent year until the full cost is realized. o The growth factor is a set per property cost for all municipalities dependent upon general increases in salary, benefits, support costs and other direct operating expenditures. o If the municipality is subject to a decrease between the final 2014 cost and the 2015 cost it will be limited to the per property reduction limit applicable to the year. o The per property reduction limit is an annual per property amount determined for all municipalities. The per property reduction limit is subject to change each year based upon the determination of the funding required to offset the capped increases for all municipalities. 62 O.P.P. Contacts Please forward any questions or concerns to Inspector Tim Clark, Detachment Commander, Oxford OPP Detachment or Sergeant Kevin Hummel, Contract Policing Analyst, OPP General Headquarters. Inspector Tim Clark (519) 688-6540 Sergeant Kevin Hummel (519) 441-3697 6 63 SCHEDULE “C” ANNUAL BILLING STATEMENT 64 Tillsonburg T Estimated costs for the period January 1 to December 31, 2015 Excluding Enhancements (see notes) Cost per Property $ Base Service Property Counts Household 7,052 Commercial and Industrial 360 Total properties 7,412 $200.51 $1,486,180 Calls for Service Total all municipalities $138,122,392 Total municipal portion 0.9905%$184.59 $1,368,165 Overtime $9.84 $72,933 Court Security Prisoner Transportation (per property cost)$2.41 $17,863 Accommodation (per property cost) Cleaning Services (per property cost) $397.35 $2,945,141 2014 Forecasted cost (see below)Total $3,354,604 $452.59 $397.35 (Decrease)$55.24 (Decrease)$30.00 Actual 2015 Phase-In Adjustment $25.24 $187,079 Total Billing for 2015 $422.59 $3,132,220 Removed the following from the 2014 Forecasted Costs: Two Desktop Computers 2015 Calculated Cost per Property (see above) Cost per Property Variance 2015 Adjustment (Maximum per property) OPP Annual Billing Statement Total 2015 Calculated Cost before Phase-In Adjustment 2015 Phase-In Adjustment Billing Summary 65 Additional Notes to the “OPP Annual Billing Statement”:  The Annual Billing Statement is determined based on the new OPP billing model effective January 1, 2015. The Annual Billing Statement is a statement of 2015 costs based on an estimate of salary and benefit costs. Salary and benefit costs are estimates and are subject to a final year end adjustment. As a result of the implementation of the new OPP billing model municipal policing costs are subject to Phase-in Adjustments for the calendar years 2015 to 2019. The 2015 phase-in adjustment is dependent on the final 2014 cost. Phase-in adjustments are subject to change and are based on an annual determination: o If the municipality is subject to an increase between the final 2014 cost and the 2015 cost, the increase will be capped to a maximum of $40 increase per property. The capped increase of $40 plus the growth factor per property cost will be applicable for each subsequent year until the full cost is realized. o The growth factor is a set per property cost for all municipalities dependent upon general increases in salary, benefits, support costs and other direct operating expenditures. o If the municipality is subject to a decrease between the final 2014 cost and the 2015 cost it will be limited to the per property reduction limit applicable to the year. o The per property reduction limit is an annual per property amount determined for all municipalities. The per property reduction limit is subject to change each year based upon the determination of the funding required to offset the capped increases for all municipalities. 66 67 68 STAFF REPORT CAO Report Title: Community Transportation Pilot Grant Program Report No.: CAO 15-04 Author: David Calder Meeting Type: COUNCIL MEETING Council Date: JANUARY 26, 2015 Attachments: 1. COMMUNITY TRANSPORTATION PILOT GRANT PROGRAM APPLICATION AND PROPOSAL 2. BUDGET AND WORKPLAN 3. TRANSPORTATION IN TILLSONBURG: GETTING THERE “A STUDY OF TRANSPORTATION NEEDS IN TILLSONBURG, ONTARIO RECOMMENDATION: That Council receives report CAO 15-04, Community Transportation Pilot Grant Program; And That Tillsonburg Town Council authorizes the submission to the Ministry of Transportation of a Community Transportation Pilot Grant Program Application, including letters of support, Associated Budget and Workplan and Transportation in Tillsonburg: Getting There “A Study of Transportation Needs in Tillsonburg, Ontario as prepared by Social Planning Council Oxford; And That Council authorizes the CAO to sign the completed application form. EXECUTIVE SUMMARY At its meeting of January 12, 2015, Council heard a delegation from the Tillsonburg Transportation Steering Committee regarding the Community Transportation Pilot Grant Program. The Committee requested that the municipality make application to the Ministry of Transportation for a grant under the Community Transportation Pilot Program. The deadline for submitting an application is 5:00 pm on Friday, January 30, 2015. Upon hearing the delegation, Council passed the following motion: “That the CAO be directed to report back to Council at the January 26, 2015 meeting, on the Community Transportation Pilot Grant Program.” 69 CONSULTATION/COMMUNICATION Staff has reviewed the material submitted by the Tillsonburg Transportation Steering Committee which included information from the Ministry of Transportation, the Community Transportation Pilot Grant Program Application Guidelines and Requirements 2014-2015, and letters of support from various agencies and local municipalities. To date, Town staff have not been consulted as part of the drafting of the proposal or the application nor is any staff member on the Tillsonburg Transportation Steering Committee. I would also note that although some current members of Council are on the Tillsonburg Transportation Steering Committee, they do not officially represent the Town of Tillsonburg Council as they have not been authorized to represent Council by resolution. COMMUNITY STRATEGIC PLAN IMPACT As noted in the Community Strategic Plan (CSP), the Community Transportation Program would meet the CSP’s action items of exploring alternative transportation options and implement and market a transportation program. FINANCIAL IMPACT/FUNDING SOURCE Under the requirements of the Community Transportation Program guidelines, in order to participate in the program, a municipality has to be the lead applicant for the project and at least one community partner has to be involved. Funding from the Ministry of Transportation is available to a maximum of $100,000 for two years and no matching funds are required. Although matching funds are not required, there are other obligations on the municipality as the project applicant. The municipality must sign an agreement with the Ministry of Transportation should it be successful in obtaining approval for a grant. This agreement will set out the terms and conditions under which the Ministry agrees to provide funding to the municipality. Staff have not seen the form of the agreement as of yet. The municipality must set up a separate account for the funds through an interest bearing CT Fund Reserve account under the name of the municipality and in a Canadian financial institution where the CT Funds are deposited and tracked separately from other funds. The municipality is responsible for the proper use of the funds and to ensure the CT Project for which the funds are provided is carried out in accordance with the terms and conditions set out in the guide and agreement which will include the provision of an insurance certificate which specifically references the CT Project. Funding is provided at 50% at the start of the project, interim funding of 40% when the project is 75% complete and the remaining 10% at the conclusion of the project. As a result, there may be a need for the municipality or one of the partners to provide funding until the funds are recouped as part of the program progress. As well, the municipality is required to inform the Ministry of any contributions, other than CT Funds, the municipality receives from any source whatsoever towards costs related to its CT Project. Page 2 / 4 CAO 70 The municipality in accordance with the program guidelines, is also responsible for ensuring “that the municipality and the collaborating community organization(s) have all the resources, experience and expertise to carry out the Community Transportation project.” The CAO is to sign all reports including financial reports. As a result, there will be financial oversight required by the town administration. MTO also has the right to audit and again Town staff would certainly be accountable in an audit process. Finally, in reviewing the application received January 19, 2015, as prepared by the Tillsonburg Transportation Steering Committee, under section 14 of the application regarding operating at the end of the pilot, there is an expectation that there would be an application for Gas Tax funding to be used for a local transportation program. Only the municipality receives gas tax funding which may take away from other Town gas tax priority funded projects. There is also no separate application for a transportation gas tax since there is only one gas tax funding amount. The application also notes that “members of the community will have to potentially lobby the municipality for additional funds to develop and support a more traditional public transportation style system.” In addition, section 8 notes that the Town “has agreed to fill out the application, thereby partnering with the various groups who have expressed interest.” Also, the contribution from the Town would be accounting support, office/meeting space, assistance with vehicular maintenance and potentially $10,000 for a purpose to be confirmed. These items are brought to Council’s attention so that there is an awareness of the municipality’s future possible involvement in transit activities within Tillsonburg In conclusion, the Town staff and Council will have financial responsibility and accountability should the funding application be successful. Financial oversight will be required and Council will be required to authorize the agreement and pass a by-law to enter into the agreement. Staff note that in order for the Town to meet its obligations under the guidelines and subsequent agreement between the Ministry and the Town of Tillsonburg, staff involvement will be required for financial administration, reviewing project reports and signing documents for submission to the MTO. Also as noted above, the application notes assistance with vehicular maintenance. As Council knows, the 2015 departmental work plans and budgets do not address staff involvement in the project. If Council wishes to support the pilot then staff will ensure the Town meets the obligations of the pilot program and specifically the terms and conditions of the agreement entered into with the Ministry of Transportation. Should the project as proposed receive support of the Ministry of Transportation, staff will bring the agreement and an authorizing by-law to Council for approval. APPROVALS Author Name/Signature David Calder Date: January 20, 2015 Director Name/Signature Date: Finance Name/Signature Darrell Eddington Date: January 20, 2015 Page 3 / 4 CAO 71 Page 4 / 4 CAO 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 APPENDIX ONE TOWN OF TILLSONBURG AND COMMUNITY LIVING TILLSONBURG COMMUNITY TRANSPORTATION PILOT GRANT PROGRAM APPLICATION BUDGET AND WORKPLAN January 19, 2015 Prepared for: Ministry of Transportation, Municipal Transit Policy Office, Transit Policy Branch Prepared by: Tillsonburg Transportation Steering Committee (TTSC) Description Increasingly, transportation is becoming a more significant Province-wide issue in Ontario, especially in small towns and rural areas. This is also true in Tillsonburg. A 2014 survey conducted by Social Planning Council Oxford showed community members experience numerous barriers getting around town. Affordably, accessibility, and reliability are just three of the real world issues people are facing. 1 94 APPENDIX ONE (1) INTRODUCTION The Tillsonburg Transportation Steering Committee (TTSC) came together in the summer of 2013 rather organically. Initially, the majority of committee members attended a brainstorming session hosted by Social Planning Council Oxford (SPC Oxford)—not only to discuss the issue of transportation locally but also to devise a strategy of how to deal with has now been a problem for at least ten to fifteen per cent of the population for several decades. The initial meeting hosted by SPC Oxford at The Livingston Centre (96 Tillson Ave., Tillsonburg, ON) attracted over four dozen people from across Oxford County who were representing some combination of themselves or a loved one, as an advocate, or their agency (non-profit organizations), their business interests (the private sector; e.g. a taxi company and a bus line), and/or the general good of community. Because of all the dedication and excitement stirred up locally, a second meeting confirmed that SPC Oxford would in fact be carrying out a community needs survey related to transportation, which received input from 526 respondents (please see Appendix Two: “Transportation in Tillsonburg: Getting There”). The second gathering also resulted in the formation of an informal transportation steering committee, what is now known as the Tillsonburg Transportation Steering Committee. The culmination of eighteen-plus months of hard work support from a dozen individuals has been incorporated into this grant application (see Appendix Three: “TILLSONBURG TRANSPORTATION STEERING COMMITTEE WORKPLAN [3rd Draft]”). Membership remains open to those individuals willing to dedicate time and effort to come up with a solution (see Table 1 for a list of members). 2 95 APPENDIX ONE Referencing this work plan, one can see it was/is in the interest of the TTSC to develop a local public transportation system, which is open to all residents. With that said, there is opposition and pushback from community members regarding public transportation. It is as if the general public requires some solid evidence before they are ready to invest municipal dollars into transportation initiatives again. In many ways, the dollars made available through the Ministry of Transportation’s Community Transportation Pilot program has the potential to be not only the perfect catalyst but also a happy medium, to help achieve the goals of the TTSC and settle the “do we need public transportation (?)” question once and for all. Table 1: Tillsonburg Transportation Steering Committee Membership Name Affiliation / Organization / Position Member since Adam, Maxwell - Councillor (2014-2018), Town of Tillsonburg - Special Services Coordinator, Tillsonburg & District Multi-Service Centre Summer 2013 Balder, Henry - Volunteer Transportation driver, Tillsonburg & District Multi-Service Centre Winter 2014 Farrar, Ashley - Social Planning Council Coordinator, Social Planning Council Oxford Summer 2013 Graf, Marty - Executive Director, Community Living Tillsonburg Summer 2013 Hett, Bill - Executive Director, Tillsonburg & District Multi-Service Centre - Chief Executive Officer, Stonebridge Community Services Summer 2013 Lang, Randy - Owner, Why Wait Taxi Fall 2014 Lessif, John - Former Mayor (2010-2014), Town of Tillsonburg Summer 2013 Molnar, Stephen - (Former and present) Mayor (2003-2010; and 2014-2018), Town of Tillsonburg Summer 2013 Stephenson, Brian - Councillor (2003-2006; 2006-2010; 2010-2014; and 2014-2018), Town of Tillsonburg Summer 2013 3 96 APPENDIX ONE Vandenbosch, Gerry - Volunteer Transportation driver, Tillsonburg & District Multi-Service Centre Winter 2014 Verbakel, Carolijn - Executive Director, Social Planning Council Oxford - Board member, Community Advocates Tillsonburg Summer 2013 Verbakel, John (Chair) - Board member, Community Advocates Tillsonburg Summer 2013 (2) BUDGET Our total budget for the two year transportation pilot project is $100,000 and there are three different phases. What is interesting and perhaps unique is that each phase, even if they are completed on their own over the course of time, will vastly improve the effectiveness and efficiency of transportation services currently being provided. Only when all three phases are complete, however, will be firmly positioned to “own” and operate a local transportation system. For the first phase, a transportation coordinator would be needed. The suggested salary for such a position is $42,000 annually. Their role is envisioned to not only transcend funding limitations but also reduce barriers to transportation; that is to say, the primary goal of the coordinator would be to get people moving more effectively and efficiently, both in-town and out-of-town. This could happen, even without the technology at first, because this person would be allowed to focus their time, resources and efforts on generating creative solutions (e.g. starting up a ride-share program; the “Taxi-bus” concept; and so on) and engaging potential partners. By working with individuals/clients/users, volunteers, non-profit agencies, the private sector, surrounding 4 97 APPENDIX ONE municipalities, and so on, the goals of the coordinator would be to leave no one behind and to develop several different transportation options for people that are accessible, affordable and reliable, as well as a system that is ultimately sustainable. The work of the coordinator could be governed by a volunteer Board of Directors. The second phase of our pilot project would be the acquisition of the necessary coordinating technologies. There are numerous examples of transportation planning software on the market. Based on our research, $ has been allocated to this budget line for the purchase of relevant software and the potential to expand licensing agreements to other municipalities and/or partners. The third phase or major expense would be the capital purchase of used accessible van, and $13,500 had been allocated for this purpose. Its purpose is to further expand the local accessible transportation program, which is “open” to people of all ages and abilities (and which is in contrast to other service providers), that was started on by Stonebridge Community Services on December 16, 2013. For example, at 6:30 a.m. on every Monday, Wednesday and Friday Stonebridge takes one person who uses a wheelchair to dialysis. This person then comes back home at 11:15 a.m. If there is ever a drive request at the same time, then the organization must rely on its lone partner for accessible transportation (Red Cross Woodstock) before referring a client to the private sector. The other thing is now that people are utilizing the service they are not just using it for their medical needs; in other words, they, like more able-bodied clientele, also want to socialize, visit their friends, go shopping, get a haircut, and so on, which is great. At the same time, however, the more clients who start utilizing 5 98 APPENDIX ONE the service—there are new persons every month—the less chance that it will be available for the people who have already started using it. All in all, the reason our pilot project is planning to use a good portion of the funds for a wheelchair van is because the local accessible transportation project largely remains incomplete because there is too much demand! With that said, $13,500 will not be enough for what is being sought, but the coordinator will work to try and make a deal with a local car dealership (i.e. get part of the value of a van donated in-kind). Two vehicles dedicated to accessible transportation should be enough for Tillsonburg and the surrounding Tri-County area and it is unlikely that a third or fourth van would ever be needed because Stonebridge can still lean on its partners in times of need. Lastly, a fourth expense—related to all three phases—would be dollars allocated to getting word out about the services that are being provided. Our committee feels as though a budget of five thousand over two years for this purpose would be sufficient. Advertising or marketing strategies include, but are not limited to, the following: newspaper ads; newsletter articles (e.g. seniors’ communities; community support service agencies; and so on); flyers / unsolicited mail; advertising on social media and different websites; and word-of-mouth. Some other incidentals have also been included in the budget summary listed below. If other information and/or more details are required, then the working group would be happy to provide that to the Ministry as soon as possible. 6 99 APPENDIX ONE Description Cost Funding Breakdown (Amount by Source) Ontario CT Program Additional Funding Professional & Consulting Services Coordinator wages $73,500 $10,500 $63,000 Total $73,000 Equipment, Supplies, and Materials Transportation coordinating software $5,950 $5,950 7 100 APPENDIX ONE Public Outreach and Communication Materials and Activities Advertising and marketing $5, 000 $5, 000 Website purchase and development $450 $450 Event-Related Expenses (Please list) Grand opening / launch party $1,600 $1,600 Other (Please list) Accessible van $13,500 $13,500 Fares ( see pg 12 of application) TBD Interest of CT Reserve Funds 8 101 APPENDIX ONE Account Total: $100,000 $100,000. (3) TIMELINE April 2015—hire a transportation coordinator to work part-time—20 hours per week Oct. 2015—expansion of coordinator role to full-time employment—40 hours per week Nov. 2015—purchase of transportation coordination technologies and software training Dec. 2016—advertising and marketing of transportation services to the public Jan. 2016—official launch of transportation system Mar. 2016—complete and submit project status report and draft financial report June 2016—purchase of accessible van March 2017—end of Ministry of Transportation’s CT Pilot project funding. April 2017— to be determined… 9 102     Prepared by: Transportation in Tillsonburg: Getting There A study of transportation needs in Tillsonburg, Ontario Prepared by Ashley Farrar, Social Planning Coordinator Social Planning Council Oxford 519-539-1111 Ext. 227 ashley.farrar@spcoxford.ca This report has been made possible by funding from:      103    2   Message  from  the  Social  Planning  Co-­‐ordinator     Transportation  in  Tillsonburg:  Getting  there  is  a  study  of  the  transportation  needs  of   Tillsonburg,  Ontario  and  its  surrounding  area.  This  study  ran  from  January  2013  to   February  2014.  The  process  involved  compiling  data  from  existing  sources,  and   conducting  and  analyzing  a  community  survey,  and  focus  groups.  All  of  this   information  is  included  in  this  report.  The  details  of  this  report  were  presented  to   the  community  in  Tillsonburg,  Ontario  on  March  6,  2014.     This  project  was  possible  because  of  the  funding  from  Ontario  Trillium  Foundation,   and  support  of  United  Way  Oxford.  This  report  is  being  shared  with  the  community   for  use  as  development  of  a  transportation  strategy  continues.     My  sincere  thanks  to  those  who  have  contributed  to  this  report  in  a  variety  of  ways.   Many  agencies  have  been  supportive,  providing  data  and  information  about  their   transportation  services,  participating  in  community  discussions,  and  committing  to   action  moving  forward.       While  so  many  passionate  community  members  and  agencies  were  instrumental  in   this  project,  I  would  like  to  extend  a  special  thank  you  to  Max  Adam  and  John   Verbakel  for  their  assistance  with  the  research  portion  of  this  project,  Phil  Gravelle   for  his  incredible  support  in  distributing  the  community  survey,  and  the  various   organizations  who  hosted  focus  groups.  Thank  you  also  to  Matthew  MacNeil  for  his   assistance  in  various  steps  of  the  process  –  you  have  been  wonderful  to  work  with!                 Ashley  Farrar   Social  Planning  Co-­‐ordinator   Social  Planning  Council  Oxford     104    3   Table  of  Contents     Introduction                    5    The  Role  of  Transportation  in  Inclusion          6     Community  Overview                7    Geography  and  Population  Characteristics          7    Demographics                8    Education  and  Income              9     Existing  Transportation  Services              11    Public  Transit                  11    Taxi  Services                  11    The  Tillsonburg  &  District  Multi-­‐Service  Centre        12    Stonebridge  Community  Services            12    Student  Transportation  Services:  Ravin  Coach  Lines      13     Client  Transportation  by  Agencies              14    Oxford  County  Human  Services            14    Canadian  Mental  Health  Association,  Oxford  County  Branch    15    Community  Living  Tillsonburg            16    VON  Oxford                  16    Other  Agencies                16     Pilot  Transportation  Programs              17    Special  Olympics  Ontario:  Tillsonburg  Transportation  Program    17      CAT  CAB  Coupons                17    Work  Transportation  Pilot:  The  Tillsonburg  Transit  Initiative    18     Collaboration                    19     Recent  Research  Initiatives                20    United  Way  Oxford                20   Social  Planning  Council  Oxford  Focus  Groups        21    Social  Planning  Council  Oxford  Survey          24    Town  of  Tillsonburg  Taxicab  Survey          30    Oxford  County  Planning              31     What’s  Been  Done  Elsewhere?              31      The  Rural  Overland  Utility  Transit  (TROUT)        31    Ride  Norfolk                  32    Wellington  Transportation  Services          33    Quinte  Access                  34     Conclusion                    35   105    4   Recommendations                  35     References                    37     Appendices                    39   106    5   Executive  Summary     Access  to  accessible,  affordable  transportation  has  continually  been  shown  through   research  and  community  experience  to  provide  an  increase  in  one’s  quality  of  life.   Despite  this,  the  residents  of  many  rural  communities  across  Ontario  still  lack   adequate  access  to  public  transportation.       Residents  of  the  Town  of  Tillsonburg,  and  the  Townships  of  Norwich  and  South-­‐ West  Oxford  repeatedly  described  the  experience  of  not  having  transportation  as   stressful,  tiring,  frustrating,  and  isolating.  Lack  of  transportation  was  expressed  as   negatively  impacting  their  social  and  employment  opportunities,  their  relationships   with  family,  friends,  and  neighbours,  and  their  connection  to  their  community.     Lack  of  transportation  also  has  a  significant  financial  cost  to  our  community.   Agencies  whose  clients  often  lack  transportation  are  left  to  use  their  limited   resources  to  assist  with  transportation.  The  result  is  that  the  social  service  sector  is   being  drained  of  its  financial  resources,  staff  time,  and  expertise.       Cross-­‐sector  collaboration  is  a  solution  that  is  supported  by  the  community,  with   the  greatest  strength  identified  throughout  this  research  project  being  the  interest   and  commitment  of  various  sectors  in  working  towards  a  collaborative  solution.   Additionally,  the  wider  community  supports  public  transportation.  Of  526  survey   respondents,  95%  believe  that  having  access  to  public  transportation  in  Tillsonburg   is  either  important  or  very  important,  including  the  majority  of  respondents  who   said  that  they  would  not  use  transportation,  who  said  they  currently  own  a  car,  and   who  reported  an  annual  household  income  of  greater  than  $50,000.     The  financial  and  geographical  barriers  to  public  transportation  can  often  act  as   inhibitors  of  action.  However,  the  social  and  financial  costs  of  not  having  public   transportation  are  too  costly  to  our  community.  Public  transportation  is  an   economic  driver.  It  provides  and  supports  employment,  promotes  spending,  and   builds  more  inclusive  communities.  The  agencies  and  residents  of  Tillsonburg  are   ready  for  change.     107    6   Introduction     Transportation  is  essential  to  meeting  our  most  basic  needs  –  going  to  work,  grocery   shopping,  participating  in  the  community  through  social,  volunteer,  or  civic   activities,  entertainment,  and  healthcare.  Research  and  community  experience  has   consistently  shown  that  access  to  transportation  increases  one’s  quality  of  life.   Despite  this,  many  residents  of  rural  communities  across  Ontario  are  still  without   reliable,  affordable,  and  accessible  transportation.  Those  who  live  in  rural  areas  are   generally  limited  to  high  reliance  on  personal  vehicles  because  of  a  lack  of  public   transportation,  and  it  often  being  unsafe  or  not  practical  to  use  active  forms  of   transportation  like  walking  or  cycling.     Statistics  Canada  defines  a  rural  area  as  one  with  a  population  of  less  than  1,000  or  a   population  density  of  less  than  400  people  per  square  kilometer  (Statistics  Canada,   no  date).  Low  population  density  often  means  two  things:  individuals  from  rural   areas  have  to  travel  longer  distances  than  their  urban  counterparts  to  access   services,  and  some  services  may  not  be  available  locally,  but  in  the  closest  larger   centers.  These  two  issues  can  also  be  true  of  the  residents  of  small  towns  located   near  rural  areas.     Often  rural  areas  and  small  towns  do  not  have  public  transportation,  simply  for  the   reason  that  it  is  believed  to  not  be  viable,  due  to  low  populations,  low  population   densities,  and  the  long  distances  between  people  and  services.  In  2011,  the  Ontario   Ministry  of  Transportation  Transit-­‐Supportive  Guidelines  suggested  that  the   minimum  density  to  support  a  basic  transit  service  is  50  people  and/or  jobs  per   hectare  (Ontario  Ministry  of  Transportation,  2011).  While  not  a  standard,  this   roughly  translates  to  mean  that  transportation  is  only  viable  in  areas  where  there   are  5,000  people  and/or  jobs  per  square  kilometer.  In  other  words,  the  threshold  for   public  transportation  is  roughly  ten  times  greater  than  Statistic  Canada’s  definition   of  a  rural  area.     Despite  these  numbers,  not  all  believe  that  rural  transportation  is  not  viable.  Many   rural  communities  who  believe  that  it  is  possible,  have  come  up  with  solutions  that   meet  the  needs  of  many  of  their  residents.  This  report  will  outline  a  number  of  these   initiatives.  Author  Paul  Mees  states  in  his  2011  book  ‘Transport  for  Suburbia’  that,                       “Density is not the main barrier to providing public transport that offers a real alternative to the car; rather, it is a rationalization for inaction.”   108    7   Furthermore,  a  thesis  by  Eric  Marr  from  the  University  of  Guelph  found  that  public   transportation  in  rural  areas  is  far  more  viable  than  is  often  perceived  (Marr,  2012).   The  Social  Planning  Council  Oxford  argues  that  public  transportation  may  not   always  be  set  as  a  priority  for  a  community,  because  when  a  community  does   identify  public  transportation  as  a  priority,  collaborations  that  leverage  resources   have  provided  successful  solutions.       While  this  report  will  focus  on  public  transportation,  it  is  important  to  note  that   other  factors  can  assist  in  addressing  transportation  disadvantage  in  the  rural   context.  For  example,  providing  community  hubs  in  rural  areas  that  bring  services   to  people,  rather  than  the  opposite,  can  remove  some  barriers.  However,  a  single   method  cannot  meet  the  needs  of  rural  residents  completely.  A  creative  solution   that  utilizes  several  methods  is  a  best  foot  forward  program  to  meeting  the   transportation  needs  of  rural  and  small  town  communities.     The  Role  of  Transportation  in  Inclusion     In  2012,  United  Way  Oxford  conducted  several  community  conversations  across   Oxford  County.  Conversations  were  held  with  a  wide  range  of  socio-­‐demographic   groups,  who  have  varied  life  experiences.  Conversations  were  informal  and  focused   on  the  hopes  and  aspirations  of  the  people  who  live  in  Oxford  County.  Some  of  the   issues  identified  included  transportation,  housing,  and  youth  issues.  The  broad   underlying  theme  of  these  issues,  as  identified  by  United  Way  Oxford  and  based  on   community  feedback,  was  community  belonging.       United  Way  Oxford  reports  that  “people  want  a  voice,  but  are  concerned  that   community  leaders,  people  in  authority  and  decision  makers  do  not  genuinely   understand  the  ramifications  of  the  decisions  they  make  and  the  effects  they  have   on  real  lives.”  They  also  report  that  “people  want  to  feel  that  they  belong  in  their   community,  but  they  are  concerned  that  there  are  many  barriers  to  belonging,  and   that  their  community  is  not  open  to  addressing  these  barriers,”  and  that  “people   want  convenient,  safe,  affordable  transportation  options  that  allow  them  to  meet   their  basic  needs  and  participate  in  other  essential  daily  activities”  (United  Way   Oxford,  2014).     There  are  many  barriers  to  community  belonging  and  Tillsonburg  resident  Matthew   MacNeil  is  clear  that  transportation  is  one  of  them  (MacNeil,  2013).  He  says,                       “It is pointless to invest time, energy, and money in preparing people for life experiences that will forever be inaccessible.”   109    8   We  have  strong  agencies  providing  excellent  services  across  Oxford  County,   including  Tillsonburg  and  its  surrounding  area.  Our  residents  need  transportation   to  utilize  these  supports,  and  to  build  the  strong,  inclusive  community  that  we   envision.     Community  Overview     Oxford  County  is  a  regional  municipality  located  in  Southwestern  Ontario.  It  is   comprised  of  three  municipalities,  the  Towns  of  Tillsonburg  and  Ingersoll,  the  City   of  Woodstock,  and  five  townships  (Zorra,  East  Zorra-­‐Tavistock,  Blandford-­‐Blenheim,   Norwich,  South-­‐West  Oxford).  Please  see  Image  1  for  a  map  of  Oxford  County.       Image  1:  Map  of  Oxford  County    Source:  County  of  Oxford  Official  Plan     Geography  and  Population  Characteristics     Oxford  County  covers  a  large  geographic  area  of  2,039  square  kilometers  where   96%  of  the  land  is  rural.  The  total  population  of  Oxford  County  is  105,719  (a  2.9%   increase  since  2006),  with  a  population  density  of  52  people  per  square  kilometer.   110    9   Of  the  total  population,  38%  live  in  a  rural  part  of  the  county  (Statistics  Canada,   2011  Census).     The  Town  of  Tillsonburg  is  located  south  of  Woodstock  (37  km)  and  London  (60   km).  With  a  land  area  of  22  square  kilometers,  Tillsonburg  accounts  for  1.1%  of  the   total  land  area  of  Oxford  County  (Statistics  Canada,  2011  Census).  Tillsonburg  is  also   south  of  the  rural  Townships  of  South-­‐West  Oxford  and  Norwich.  Residents  of   South-­‐West  Oxford  and  Norwich  are  split  on  where  they  receive  services,  accessing   programs  in  all  three  major  centers,  Tillsonburg,  Ingersoll,  and  Woodstock.  In  some   cases  the  same  individuals  will  access  services  in  multiple  centers.  Please  see  Table   1  for  the  land  area  and  population  density  of  the  Townships  of  South-­‐West  Oxford   and  Norwich.     Although  located  in  Oxford  County,  Tillsonburg  is  unique  because  of  its  tri-­‐county   proximity,  bordering  both  Norfolk  and  Elgin  Counties.  This  tri-­‐county  location   means  that  there  are  many  residents  within  Oxford,  Norfolk,  and  Elgin  counties   seeking  services  in  jurisdictions  where  they  are  not  registered.     Tillsonburg  saw  a  population  growth  of  3.2%  from  2006  to  2011,  with  a  total   population  of  15,301  in  2011.  Tillsonburg  accounts  for  14.5%  of  the  total  population   of  Oxford  County.  The  population  density  of  Tillsonburg  is  685  people  per  square   kilometer  (Statistics  Canada,  2011  Census).     Table  1:  Land  area,  total  population,  and  population  density     Location  Land  Area  (km2)  Total   Population   Population  Density   (people/  km2)   Oxford  County  2,039  105,719  52   Tillsonburg  22  15,301  685   South-­West  Oxford  371  7,544  20   Norwich  431  10,721  25   Source:  Statistics  Canada  2011  Census,  2011  Community  Profiles     Tillsonburg  and  surrounding  area  do  not  meet  the  threshold  suggested  by  the   Ontario  Ministry  of  Transportation  Transit-­‐Supportive  Guidelines  of  needing  5,000   people  and/or  jobs  per  square  kilometer  for  a  successful  public  transportation   system  (Ontario  Ministry  of  Transportation,  2011).  However,  it  should  be  noted  that   the  City  of  Toronto  has  a  population  density  of  4,150  people  per  square  kilometer   (Statistics  Canada,  2011  Census).  With  a  large  number  of  commuters  into  the  city,  it   is  likely  that  they  meet  this  threshold.  However,  it  is  clear  that  this  threshold  would   support  public  transportation  only  in  Canada’s  largest  cities.       Demographics     It  is  anticipated  that  by  2021,  seniors  in  Oxford  County  will  make  up  40%  of  the   population,  compared  to  19%  in  Canada  (Sheridan,  2012).  This  increase  in  the   111    10   number  of  seniors  is  expected  to  increase  our  challenges  in  meeting  needs  through   supportive  programs  and  services  in  the  county,  including  transportation.     Other  data  presented  in  the  Oxford  Master  Aging  Plan  indicate  that  seniors  in  Oxford   County,  as  compared  to  Ontario,  are  more  likely  to  live  in  a  household  alone,  and   tend  to  have  lower  income  and  education  levels  (Sheridan,  2012).  In  combination   with  the  rural  nature  of  the  county,  these  factors  are  likely  to  contribute  to  the   isolation  of  seniors,  and  to  a  lack  of  access  to  services.  It  is  also  possible  that  the   number  of  dependent  family  members  will  increase,  resulting  in  additional  pressure   for  drivers.  This  is  particularly  true  for  Tillsonburg,  who  has  the  highest  percentage   of  people  aged  65  years  or  older  in  Oxford  County  (please  see  Table  2).     Table  2:  Percentage  of  population  aged  50-­‐64  years  and  65  years  and  older     Location  Percent  (%)  of   population  aged  50-­64   years   Percent  (%)  of   population  aged  65   years  or  older   Tillsonburg  20.5  25.1   Oxford  County  20.5  16.6   Ontario  20.5  14.6   Canada  21.1  14.8   Source:  Statistics  Canada  2011  Census,  2011  Community  Profiles     When  looking  at  the  ethno-­‐cultural  makeup  of  Oxford  County,  we  are  restricted  to   data  from  the  2006  Census  because  of  quality  issues  (please  see  Appendix  1).   Compared  to  Ontario,  a  smaller  percentage  of  the  residents  of  Oxford  County  are   immigrants  (Oxford  County  =  10.9%,  Ontario  =  28.3%).  Within  Oxford  County,   Tillsonburg  has  the  largest  proportion  of  immigrants,  at  14%  (Oxford  County  Public   Health  &  Emergency  Services,  2011).  Oxford  County’s  settlement  services  have   reported  that  transportation  is  a  major  barrier  for  newcomers  (Community   Employment  Services,  personal  communication,  2013).  As  the  number  of   newcomers  choosing  Oxford  County  and  Tillsonburg  as  their  home  increases,  the   need  for  affordable,  accessible  transportation  will  also  continue  to  increase.     Education  and  Income     When  examining  education  and  income,  we  are  restricted  to  data  from  the  2006   Census  because  of  quality  issues  (please  see  Appendix  1).  Both  Oxford  County  and   Tillsonburg  residents  tend  to  have  lower  educational  attainment  when  compared  to   Ontario  (please  see  Table  3).     112    11   Table  3:  Educational  attainment  of  population  15  years  and  over   Educational   Attainment   Tillsonburg  (%)  Oxford  County   (%)   Ontario  (%)   No  certificate,   diploma  or  degree   25.5  29.3  22.2   High  school   certificate  or   equivalent   23.3  29.7  26.7   Apprenticeship  or   trades  certificate   or  diploma   8.2  9.6  7.9   College,  CEGEP  or   other  non-­ university   certificate  or   diploma   16.3  19.9     18.3   University   certificate  or   diploma  below  the   bachelor  level   2.3  2.4  4.1   University   certificate,  diploma   or  degree   7.0  8.9  20.4   Source:  Statistics  Canada,  2006  Census  Community  Profile     The  Low  Income  Cut-­‐Off  (LICO)  is  an  income  threshold  where  a  family  is  likely  to   spend  20%  or  more  of  its  income  on  food,  shelter,  and  clothing  than  the  average   family.  This  leaves  less  income  available  for  other  expenses  such  as  transportation,   health,  education,  recreation  and  social  activities.  LICOs  are  calculated  for  families   and  communities  of  different  sizes  (Statistics  Canada,  2008).       Within  Oxford  County,  5%  of  the  population  is  considered  to  be  living  on  incomes   below  the  poverty  line,  falling  into  the  LICO  (compared  to  Ontario,  where  11.1%  fall   into  the  LICO).  In  Tillsonburg,  5.6%  of  the  population  is  considered  to  be  living  on   incomes  below  the  poverty  line  (Oxford  County  Public  Health  &  Emergency  Services,   2011).  While  both  Oxford  County  and  Tillsonburg  have  approximately  half  the  rates   of  incomes  falling  below  the  poverty  line  when  compared  to  Ontario,  poverty  is  a   concern  to  many  of  our  community  members  and  agencies.  Poverty  acts  as  a  main   barrier  to  access  to  transportation,  as  many  cannot  afford  a  personal  vehicle  or  the   cost  of  frequent  taxicabs,  which  are  the  only  available  means  of  transportation  for   many  low-­‐income  individuals  living  in  Tillsonburg  and  the  surrounding  area.     113    12   Existing  Transportation  Services     Providing  a  sufficient  transportation  system  in  Tillsonburg  is  logistically  and   financially  challenging,  largely  due  to  financial  and  geographical  barriers.  Due  to  its   location,  residents  of  Tillsonburg  frequently  need  travel  not  just  outside  of   Tillsonburg,  but  also  outside  of  Oxford  County.  The  following  section  will  provide  an   overview  of  existing  transportation  services  that  provide  service  to  Tillsonburg   residents.     Public  Transit     There  is  no  public  transportation  available  in  Tillsonburg.  In  the  past,  Greyhound   offered  weekly  bus  service  to  and  from  Tillsonburg.  The  route  connected  to  VIA  Rail   in  Ingersoll.  This  service  was  cancelled  because  usage  was  not  supporting  the  cost.   There  has  also  been  a  history  of  a  local  bus  system  within  Tillsonburg,  operating   from  2001  to  2005,  but  it  is  no  longer  in  service.     Passenger  train  services  are  provided  by  Via  Rail  stations  in  Ingersoll  or  Woodstock.   No  shuttle  exists  between  the  train  stations  and  Tillsonburg,  and  train  fares  are   generally  out  of  reach  for  those  living  on  a  low  income.     Taxi  Services       Taxi  services  are  particularly  important  in  Tillsonburg  because  there  is  no  public   transportation  available.  There  are  two  taxi  companies  who  provide  services  in   Tillsonburg:  Why  Wait  Taxi  and  KTN  Taxi.  Both  companies  are  open  24  hours  daily,   and  charge  a  flat  rate  of  $8  for  service  within  Tillsonburg.  Both  companies  offer  a   rate  of  $6  for  students  travelling  to  or  from  school,  and  KTN  Taxi  also  offers  this   same  rate  for  seniors.  Why  Wait  Taxi  reported  that  they  are  no  longer  able  to  offer  a   senior  discount.  Due  to  the  high  cost,  neither  taxi  company  is  able  to  offer   wheelchair  accessible  transportation  at  this  time  (Why  Wait  Taxi  and  KTN  Taxi,   personal  communication,  2013).       On  the  whole,  taxi  fares  are  out  of  reach  for  people  who  are  living  on  low  income,  or   who  require  regular  use  for  transportation.  Some  individuals  living  on  low  income   report  that  they  use  taxi  services,  but  they  indicate  that  they  use  them  quite   infrequently  due  to  the  cost.  In  the  past,  there  have  been  some  concerns  about  the   viability  of  taxi  companies  in  Tillsonburg  (Taxi  Trouble  in  Tillsonburg,  2012).  The   taxi  companies  report  that  their  barrier  to  reducing  their  fares  is  financial   sustainability.     114    13   The  Tillsonburg  &  District  Multi-­‐Service  Centre     The  transportation  program  provided  by  the  Multi-­‐Service  Centre,  a  non-­‐profit   organization,  has  been  operating  in  an  official  capacity  since  1981.  Adults  who  are   55  years  or  older,  and  people  with  disabilities  are  eligible  for  transportation   services.  The  organization  services  Elgin,  Norfolk,  and  Oxford  County,  from  8:30  am   to  4:30  pm,  Monday  through  Friday.  In  some  cases,  weekend  requests  can  be   accommodated.  Volunteer  drivers,  who  are  compensated  for  mileage,  drive  clients   to  medical  appointments,  shopping  or  social  activities  and  programs,  while   providing  a  friendly  visit  on  the  way.  The  cost  of  the  service  is  $3  each  way  inside  of   Tillsonburg,  plus  $1  for  an  additional  stop,  or  $0.38  per  kilometer  for  trips  outside  of   Tillsonburg.     Individuals  who  need  wheelchair  accessible  vehicles  can  also  contact  the  Multi-­‐ Service  Centre.  In  the  past,  Tillsonburg  did  not  have  a  local  wheelchair  accessible   vehicle  available  to  the  community.  Rather,  all  requests  for  a  wheelchair  accessible   vehicle  were  filled  through  Red  Cross.  However,  due  to  funding  availability,  it  is   estimated  that  only  40%  of  Tillsonburg  residents  requesting  a  wheelchair  accessible   vehicle  were  able  to  access  one  through  Red  Cross  (The  Tillsonburg  &  District  Multi-­‐ Service  Centre,  personal  communication,  2013).  In  December  2013  Stonebridge   Community  Services  purchased  a  wheelchair  accessible  van  through  a  grant  from   New  Horizons  for  Seniors  Program.  Through  their  partnership  with  the  Multi-­‐ Service  Centre,  it  is  anticipated  that  this  purchase  will  increase  access  to  accessible   transportation  in  Tillsonburg.     The  Multi-­‐Service  Centre  reports  that  eligibility  requirements  set  by  their  funding   body,  the  South  West  Local  Health  Integration  Network,  places  limitations  on  who   they  can  serve.  Additionally,  because  the  program  is  volunteer-­‐driven,  while  they  go   above  and  beyond  to  meet  their  clients’  needs,  at  times  they  are  not  able  to  fulfill   certain  requests.  For  example,  some  residents  have  reported  that  it  is  particularly   difficult  to  use  the  service  for  travel  to  work,  both  because  of  the  volunteer  nature  of   the  program  and  its  hours  of  operation.  In  order  to  meet  this  gap,  the  Multi-­‐Service   Centre’s  sister  organization  Stonebridge  Community  Services  provides  top-­‐up   transportation  services.     Stonebridge  Community  Services     Stonebridge  Community  Services  is  a  non-­‐profit,  fee-­‐for-­‐service  extension  of  the   Tillsonburg  &  District  Multi-­‐Service  Centre.  Stonebridge  has  no  age  limitations  or   requirements  for  its  programs.  They  service  the  tri-­‐county  area,  and  are  not  limited   by  geographical  boundaries.  This  means  that  Stonebridge  is  able  to  drive  anyone,   anywhere,  without  limitations.       Similar  to  the  Multi-­‐Service  Centre,  the  transportation  program  at  Stonebridge  is   volunteer-­‐driven.  Volunteer  rides  are  booked  two  days  in  advance,  and  individuals   115    14   receiving  services  are  invoiced  monthly.  Stonebridge  also  provides  fee-­‐for-­‐service   programs  like  accompaniment  to  medical  appointments,  blood  tests,  and  picking  up   and  dropping  off  prescriptions,  which  can  help  to  ease  transportation  barriers.     Transportation  services  can  be  received  to  and  from  Mount  Elgin  or  Tillsonburg  for   $0.43  per  kilometer.  This  means  that  in  order  for  someone  from  Tillsonburg  to   attend  a  medical  appointment  in  London  (round  trip  of  119.4  km)  it  would  cost   $51.34.  As  you  can  imagine,  for  an  individual  who  is  living  on  low-­‐income,  this  cost   is  out  of  reach.  As  a  non-­‐profit,  Stonebridge  does  not  make  money  off  of  their   transportation  program.  The  main  barrier  for  Stonebridge  to  decrease  the  cost  of   their  service  is  funding  or  additional  resources  through  collaboration.                       Student  Transportation  Services:  Ravin  Coach  Lines     F.L.  Ravin  Limited,  commonly  known  as  Ravin  Coach  Lines,  was  founded  in  the  late   1940’s.  Over  the  years,  the  business  has  undergone  many  changes.  Until  June  2010,   the  Ravin  fleet  included  more  than  20  vehicles,  a  mix  of  school  buses,  mini  buses,  a   wheelchair  bus  and  mini  vans.  Presently,  the  company  is  downsized  due  to  the   current  procurement  guidelines  for  the  Province  of  Ontario.     The  government  of  Ontario  transitioned  to  a  request  for  proposal  (RFP)  process  to   procure  student  transportation.  This  means  that  various  providers  participate  in  a   bidding  process  in  order  to  become  the  student  transportation  provider  of  specific   routes.  This  process  led  to  several  smaller  transportation  companies  in  Ontario   losing  several  routes,  including  Ravin  Coach  Lines.  This  transition  has  led  to  a  legal   battle  at  the  provincial  level,  where  bus  operators  have  received  awards  in  their   favour  five  times.  Currently,  there  are  legal  battles  in  process  trying  to  get  the   government  to  work  with  bus  operators  to  find  a  system  that  is  fair  to  operators  of   all  sizes  (F.L.  Ravin  Limited,  personal  communication,  2013).     Ravin  Coach  has  bus  routes  in  Thames  Valley  District  School  Board,  London  District   Catholic  School  Board,  and  is  one  of  the  ten  companies  that  transports  for   Southwestern  Ontario  Student  Transportation  Services.  Buses  are  also  used  for   charter  work,  including  weddings,  seniors,  churches,  family  outings,  and  sports   teams  in  Oxford,  Norfolk,  and  Elgin  counties.  There  are  many  benefits  to  the   community  in  having  Ravin  Coach  as  the  student  transportation  provider,  including     The Tillsonburg & District Multi-Service Centre and Stonebridge Community Services were able to service all ride requests, over 550 drives, from August 1 to October 31, including one trip to Toronto.   116    15   local  knowledge,  local  employment  opportunities,  and  investment  in  the   community.     Challenges  that  prevent  Ravin  Coach  from  providing  additional  transportation   services  in  the  area  include  a  current  shortage  of  school  bus  drivers,  and  time   restrictions  (meaning  that  if  the  bus  were  to  be  used  for  public  transportation  it   could  not  be  picking  up  passengers  at  school  times,  unless  that  driver  was  dedicated   to  a  town  bus  run)  (F.L.  Ravin  Limited,  personal  communication,  2013).     Client  Transportation  by  Agencies     Many  agencies  across  Oxford  County  have  found  ways  to  support  the  people  who   use  their  services  with  transportation.  These  services  are  not  transportation   programs  in  the  sense  that  they  are  not  available  to  the  public;  however,  they  are  a   response  to  the  current  lack  of  affordable  and  accessible  transportation  options.     Oxford  County  Human  Services     Oxford  County  residents  who  are  clients  of  Oxford  County  Human  Services  are   eligible  for  transportation  assistance  for  training  and  appointments,  which  includes   bus  passes  or  taxis  for  client  meetings,  medical  transportation,  including  travel  to   methadone  clinics,  and  employment  related  travel  expenses  for  job  placements  and   interviews.     Table  4:  Total  dollars  spent  by  Oxford  County  Human  Services  on  client   transportation     Reason  for  Transportation  2012  2013   Training  and  Appointments  $2,462.56  $7,032.20   Medical  Transportation  $183,222.74  $94,573.29*   Employment  Related  Travel  $40,798.33  $45,258.52   Total  $226,483.63  $146,864.01   *  Indicates  that  numbers  are  not  yet  finalized  as  December  invoices  may  not  be  fully   accounted  for   Source:  Oxford  County  Human  Services,  personal  communication,  2014                         Tillsonburg accounts for 14.5% of Oxford County’s population. If we assume that Tillsonburg also accounts for 14.5% of the dollars spent by Human Services each year on transportation, that would mean that in 2012, $32,840.13, and in 2013, $21,295.28 was spent on Tillsonburg clients.   117    16   Canadian  Mental  Health  Association,  Oxford  County  Branch     From  March-­‐May  2013,  the  Canadian  Mental  Health  Association,  Oxford  County   Branch  (CMHA)  reports  that  their  Tillsonburg  staff  drove  clients  a  total  of  14,493   kilometers,  an  average  of  4,831  kilometers  per  month.       Table  5:  Kilometers  driven  by  Tillsonburg  CMHA  staff  in  three  months  in  2013   March  2013  April  2013  May  2013  Total   3,223  km  5,194  km  6,076  km  14,493  km   Source:  Canadian  Mental  Health  Association,  Oxford  County  Branch,  personal   communication,  2013     Travelling  14,493  kilometers  is  equivalent  to:   • Driving  from  Tillsonburg  to  Woodstock  and  back  197  times   • Driving  from  Tillsonburg  to  Ingersoll  and  back  303  times     It  is  also  equivalent  to:   • Two  staff  members  driving  from  Tillsonburg  to  Woodstock  and  back  every   single  day  from  March-­‐May  2013   • Three  staff  members  driving  from  Tillsonburg  to  Ingeroll  and  back  every   single  day  from  March-­‐May  2013     Not  only  is  this  a  significant  waste  of  dollars  that  could  be  spent  on  programs  within   CMHA,  it  is  also  a  significant  waste  of  the  expertise  and  time  of  these  staff  members.     The  majority  of  these  kilometers,  38%,  were  accumulated  driving  within  the   Tillsonburg  border.  This  was  followed  by  33%  in  trips  to  Woodstock,  11%  driving  to   London,  and  10%  travelling  to  Ingersoll.  Other  destinations  included  other  areas   within  Oxford  County  (Brownsville,  Drumbo,  Norwich,  and  Tavistock),  Elgin  County   (Aylmer,  Springfield),  Ayr  in  Waterloo  Region,  Courtland  in  Norfolk  County,  and   Paris  in  Brant  County  (Canadian  Mental  Health  Association,  Oxford  County  Branch,   personal  communication,  2013).                   If we assume that staff are reimbursed $0.45 per kilometer, a reasonable rate for a non-profit organization, in three months, this would have cost CMHA $6,521.85. Using the average kilometers travelled from March to May 2013 (4,831 km), we can assume that each year, CMHA’s Tillsonburg staff are reimbursed for approximately 57,972 km, equaling $26,087.40.   118    17   Community  Living  Tillsonburg     Community  Living  Tillsonburg  has  historically  provided  transportation  supports  to   the  individuals  they  support.  The  agency,  funded  by  the  Ministry  of  Community  and   Social  Services,  was  instrumental  in  the  development  of  the  town  transit  system  that   was  in  place  from  2001  to  2005.     Transportation  supports  are  provided  to  over  100  individuals  on  a  regular  basis,   and  they  have  several  accessible  vans  that  are  used  on  a  daily  basis.  Individuals  pay   a  monthly  fee  of  $65  per  month  for  in  town  transportation.  There  are  also  out  of   town  fees  based  on  the  number  of  kilometers  travelled.  Although  inadequate,  ODSP   Income  Support  provides  funds  for  transportation  costs  in  a  person’s  monthly   cheque.     Of  the  $176,000  spent  each  year  by  Community  Living  on  transportation  costs,   including  vehicle  operation  and  maintenance,  and  mileage  paid  to  staff  for  use  of   their  vehicles,  only  $35,000  is  recovered  in  transportation  fees  (Community  Living   Tillsonburg,  personal  communication,  2014).     Community  Living  Tillsonburg  is  committed  to  working  on  solutions  to   transportation  issues  in  rural  communities.     VON  Oxford     In  June  2013,  VON  Oxford  reported  how  their  39  Tillsonburg  Adult  Day  Program   attendees  travel  to  the  program.  Seventeen  clients  get  themselves  to  program  or   have  family  drop  them  off,  12  take  a  taxicab,  9  receive  transportation  from  their   Community  Living  support  worker  (three  of  who  require  accessible  transportation),   and  one  client  uses  the  Tillsonburg  &  District  Multi-­‐Service  Centre’s  service.     VON  reports  that  they  are  beginning  to  see  an  increase  in  clients  with  complex   needs  and  they  anticipate  that  the  need  for  accessible  transportation  will  continue   to  grow.  With  the  unequal  distribution  of  seniors  across  Oxford  County,  this  growth   is  particularly  anticipated  in  the  Tillsonburg  area.     Other  Agencies     There  are  many  other  agencies  within  Tillsonburg  and  Oxford  County  whose  clients   have  transportation  as  a  barrier.  For  example,  Community  Employment  Services   reports  that  of  those  seeking  training,  education,  and  employment  through  their   organization,  47%  see  transportation  as  a  barrier  (Community  Employment   Services,  personal  communication  2013).  Other  organizations  who  have  identified   transportation  as  a  barrier  and  provide  some  support  to  their  clients  include,  but   119    18   are  not  limited  to  The  Salvation  Army’s,  Society  Saint  Vincent  de  Paul,  and  the   Children’s  Aid  Society  of  Oxford  County.     Pilot  Transportation  Programs     Several  transportation  pilot  projects  have  also  taken  place  in  Tillsonburg  in  the  last   year.  These  projects  are  described  below.     Special  Olympics  Ontario:  Tillsonburg  Transportation  Program     Special  Olympics  Ontario  (SOO)  Tillsonburg  has  identified  specific  athletes  who   need  access  to  transportation  to  attend  practices  and  events,  and  have  developed  a   pilot  program.  Taxi  rides  are  scheduled  through  Why  Wait  Taxi  with  up  to  four   people  per  taxi.  Cost  varies  according  to  the  number  of  stops  that  the  taxi  makes,  but   the  taxi  becomes  more  cost  efficient  and  affordable  through  the  carpooling  method.     Athletes  pay  a  fixed  cost  to  SOO  Tillsonburg,  and  in  turn,  Why  Wait  Taxi  bills  SOO   Tillsonburg  once  a  month.  At  this  time,  SOO  Tillsonburg  subsidizes  the  cost  of  the   taxi  ride  by  50%.  In  December  2013,  it  was  reported  that  five  athletes  were  using   this  service;  however,  this  number  may  increase  in  the  future  (Special  Olympics   Ontario  Tillsonburg,  personal  communication,  2013).       CAT  CAB  Coupons     Community  Advocates  Tillsonburg  (CAT)  is  a  group  of  parents  who  have  grown   children  with  disabilities.  The  vision  of  CAT  is  a  community  that  values  its  citizens   with  special  needs.  The  mission  of  CAT  is  “to  work  to  obtain  for  our  citizens  with   special  needs;  jobs,  transportation,  supported  housing,  viable  recreation  and   volunteer  opportunities,  respite  for  parents,  lifelong  satisfaction,  and  enduring   friendships”  (Community  Advocates  Tillsonburg,  personal  communication,  2013).     The  goal  of  CAT  CAB  Coupons  is  to  create  subsidized  transportation  using  current   taxi  services  through  a  partnership  with  Why  Wait  Taxi  company.  People  with   disabilities  that  belong  to  Special  Olympics  Tillsonburg,  the  CAT  group,  or  are   supported  by  Community  Living  are  able  to  purchase  a  coupon  for  five  rides  with   Why  Wait  Taxi  within  Tillsonburg  for  $10.  These  are  the  existing  vouchers  that  Why   Wait  Taxi  uses,  but  CAT  offers  a  75%  subsidy  on  rides.  This  pilot  project  is  in  the   very  early  stages,  and  so  at  this  time,  it  is  unknown  whether  or  not  this  level  of   subsidy  is  sustainable.  However,  this  level  of  subsidy  means  that  individuals  pay  $2   per  ride,  which  many  community  members  have  described  as  an  affordable  price.     Once  a  coupon  is  purchased,  the  card  owner  is  responsible  for  calling  and  booking  a   taxi  ride.  The  phone  number  for  Why  Wait  Taxi  is  provided  on  the  coupon.  Each   time  the  coupon  is  used,  the  taxi  driver  marks  the  use  of  one  ride.  More  than  one   120    19   person  may  ride  in  the  taxi  to  the  same  destination  at  the  cost  of  one  ride  on  the   coupon.     Due  to  limited  funds,  the  program  will  be  reassessed  monthly  with  the  goal  of   running  until  at  least  the  end  of  March  2014.  At  that  time,  if  funds  are  available,  it   will  be  extended.  In  February  2014  it  was  reported  that  there  were  13  individuals   regularly  using  CAT  CAB  Coupons  (Community  Advocates  Tillsonburg,  personal   communication,  2014).  Matthew  says  he  likes  the  coupons  because,                       This  program  is  currently  being  funded  by  a  community  fundraiser,  the  1st   Annual  Community  Advocates  Tillsonburg  Scramble,  which  was  held  on   July  27,  2013  at  the  Mount  Elgin  Golf  Course.  This  fundraiser  raised  a  total  of  $6,800.   The  2nd  Annual  tournament  is  scheduled  for  June  14,  2014  (Community  Advocates   Tillsonburg,  personal  communication,  2014).     It  is  anticipated  that  as  this  program  grows,  change  will  occur.  Future  directions   may  include  partnerships  that  allow  for  central  purchasing  of  vouchers,  increasing   eligibility,  a  sliding  scale  cost  structure,  and  increased  coordination  and   administration  support.     Work  Transportation  Pilot:  The  Tillsonburg  Transit  Initiative       On  September  30,  2013,  a  pilot  project  aimed  to  improve  access  to  employment  for   Tillsonburg  residents  who  are  supported  by  Employment  Ontario  Services  was   launched.  The  program  offered  affordable  transportation  to  the  industrial  sectors  of   the  Town.       Supported  by  many  local  agencies,  the  program  was  a  collaboration  between  the   Tillsonburg  and  District  Multi-­‐Service  Centre  and  Why  Wait  Taxi.  Five  days  a  week,   starting  at  5:15  am,  and  covering  all  shift  times,  Why  Wait  Taxi  picked  up  riders   from  the  Tillsonburg  Tim  Hortons’  locations  for  $4  per  ride.  The  cost  of  the  ride  was   covered  for  workers  until  they  received  their  first  paycheck.  The  cost  of  travel   remained  low  because  five  riders  shared  the  $20  cab  fare  to  get  across  town   (Tillsonburg  &  District  Multi-­‐Service  Centre,  personal  communication,  2013).       “I have freedom and independence. I don’t always have to rely on other people. And, the drivers are really nice.”   121    20   While  creative,  due  to  low  ridership,  when  the  pilot  ended  on  December  6,  2013,  it   was  not  renewed.  Feedback  from  the  community  indicates  that  the  location  pick-­‐ups   were  not  practical  for  some.  One  resident  commented  that,                     Despite  the  end  of  this  pilot  project,  the  Multi-­‐Service  Centre  remains  committed  to   improving  transportation.     Collaboration     Many  of  the  above  services  and  agencies  are  supportive  of  community  efforts  to   develop  transportation  solutions,  and  are  committed  to  collaboration  to  strengthen   current  resources  and  improve  access  and  affordability  to  the  community.  Over  30   community  partners  met  on  July  16,  2013  to  identify  existing  resources,  gaps  in   service,  and  barriers  to  transportation  in  Tillsonburg  and  the  surrounding  area.  The   biggest  strength  identified  was  the  interest  and  commitment  in  working  towards  a   collaborative  solution  (please  see  Table  6).     Table  6:  Community  identified  resources  and  barriers  to  developing  a  collaborative   transportation  solution  in  Tillsonburg   Resources  Barriers   Commitment  to  the  development  of  a   collaborative  solution   Sharing  maintenance  and  depreciation   costs  of  vehicles   Switchboard  and  scheduling   technology   Affordability  of  vehicle  maintenance   Vehicles  Lack  of  funding   Volunteer  rosters  Funding  restrictions  and  boundaries   Fundraising  experience  Lack  of  Provincial  Gas  Tax   Experience  in  prior  transportation   strategies   Lack  of  paid  drivers   Knowledge  of  existing  transportation   barriers   Back-­‐up  plans  if  vehicles  or  drivers  are   unavailable   Knowledge  of  transportation   programs  in  other  rural  communities   Volunteer  burnout    Tillsonburg’s  tri-­‐county  geography    Little  access  to  wheelchair  accessible   vehicles*   *Note  that  this  was  prior  to  Stonebridge  Community  Services  purchase  of  an  accessible   van  in  December  2013     “By the time I walked to Tim’s, I might of well have walked to work.”   122    21   Although  the  group  could  easily  identify  the  challenges  to  developing  a  sustainable   transportation  strategy,  the  tone  of  the  day  was  positive.  Some  commented  that   although  transportation  programs  are  costly,  and  tend  not  to  make  money,  the  cost   of  not  having  transportation  is  too  high  –  moral  implications,  residents  and   employers  leaving  the  community,  people  unable  to  receive  proper  health  care,   access  education,  or  find  and  maintain  employment.  One  participant  remarked,   “Let’s  not  sell  ourselves,  our  agencies,  or  our  community  short.”                     Affordability  was  discussed  to  mean  cheaper  than  current  alternatives  and  market   value  transportation.  Accessibility  was  defined  as  a  wheelchair  accessible  vehicle   that  has  trained  drivers  who  are  well  equipped  to  assist  passengers  and  load   assistive  devices.  Sustainable  transportation  was  identified  as  a  system  that  would   outlive  its  pilot  phase  and  see  continued  growth  over  the  years.  Seven  priority   groups  were  identified:     • Individuals  living  on  low  income   • Individuals  seeking  employment   • Individuals  living  with  disabilities  and  high  medical  needs   • Seniors   • Youth   • Women   • Newcomers     Following  this  meeting,  a  survey  was  developed  and  distributed  throughout  the   community  and  focus  groups  were  held.  The  results  are  reported  below.     Recent  Research  Initiatives     The  following  section  will  outline  the  most  recent  investigations  into  transportation   within  Tillsonburg.  Community  and  agency  consultations  and  surveys  by  the  Social   Planning  Council  Oxford,  United  Way  Oxford,  and  the  Town  of  Tillsonburg,  as  well  as   the  Oxford  County  Transportation  Master  Plan  have  been  included.     United  Way  Oxford     In  March  2012,  United  Way  Oxford  released  the  report,  “Oxford  Transportation   Strategy:  Moving  Ideas  to  Action.”    The  report  was  a  summary  of  a  meeting  held  on     A discussion of priority groups determined that affordable, accessible, and sustainable transportation was a common link.   123    22   March  21,  2012,  where  over  sixty  community  stakeholders  from  Oxford  County   gathered  to  develop  a  Transportation  Strategy  for  the  County.     Five  action  groups  were  developed  using  community  service  providers  and  client   input  (United  Way  Oxford,  2012).  The  five  action  groups,  including  a  brief   description  were:     • Taxi  collaboration  with  service  providers   o To  have  a  more  efficient  and  coordinated  service  system   • Rural  mobile  hub:  A  collaboration   o Providing  services  locally  or  in  a  centralized  area  where   transportation  is  available   • Coordinated  services  through  pooling  of  resources     o Building  capacity  with  existing  resources   • Corporate  green  wheels     o Workplace  carpooling   • Long  term  strategy   o A  desirable,  stable,  and  sustainable  funding  and  operational  model     Due  to  the  lack  of  a  dedicated  staff  person,  these  efforts  lost  their  momentum.   However,  these  efforts  were  taken  on  by  the  Social  Planning  Council  Oxford  in  2013.   Due  to  the  gap  between  leadership,  these  action  groups,  while  informative,  were  not   developed  into  working  groups.     Social  Planning  Council  Oxford  Focus  Groups     In  2013,  the  Social  Planning  Council  Oxford,  in  partnership  with  Community   Advocates  Tillsonburg,  met  with  Tillsonburg,  South-­‐West  Oxford,  and  Norwich   residents  to  talk  about  transportation  challenges.       Overwhelmingly,  residents  without  transportation   described  the  experience  as  stressful,  tiring,  frustrating,   and  isolating.  All  talked  about  lack  of  transportation  as   limiting  their  social  and  employment  opportunities.  One   individual  described  the  experience  as  being  cornered,   and  another  said,  “Not  having   transportation  makes  me  feel  substandard.”    Community   members  who  do  not  have  reliable,  affordable   transportation  do  not  feel  cared  for,  “People  don’t  care.  To   them,  it’s  just  another  cost  on  their  taxes.”     Residents  talked  about  their  challenges  travelling  within   their  town,  Oxford  County,  and  between  counties.  People   “Not having transportation makes me feel substandard.” “People don’t care. To them, it’s just another cost on their taxes.” 124    23   spoke  about  having  trouble  finding  work  that  they  would  be  able  to  get  to  safely  and   timely,  attending  appointments  or  job  interviews,  and   travel  for  social  and  entertainment  opportunities.     People  talked  about  how  lack  of  transportation   negatively  impacts  their  relationships,  often  feeling   as  though  they  are  a  burden  to  their  friends  and   family.  “You  can  only  ask  your  friends  and   neighbours  [for  a  ride]  so  many  times.  I’m  too   embarrassed  to  keep  asking.  People  start  to  avoid   you,  and  it  can  be  confrontational  with  friends  and   family.  I’m  afraid  to  call  them.”  One  community   member  said  that  they  had  been  trying  to  get  to   Woodstock  for  two  months,  and  hadn’t  been  able  to   coordinate  with  anyone  to  get  there.     Some  also  talked  about  how  expensive  lack  of   transportation  is.  Available  transportation  options   are  not  affordable  to  use  regularly.  “I  am  on  a  fixed   income.  I  probably  spend  $50-­‐70  a  month  on  cab   fare…  just  going  out  and  paying  bills,  getting   groceries,  and  doctor’s  appointments.  I  usually  try  to   save  up  and  go  to  two  or  three  different  places  at   once.”  Residents  spoke  about  incurring  additional   costs  when  they’re  late  or  miss  an  appointment.   Some  people  spoke  about  the  struggle  to  coordinate   schedules,  and  the  uncertainty  of  not  knowing  whether  or  not  they  would  have  a   ride  to  get  to  work  or  appointments.  “It  sucks  to  rely  on  others  because  if  you  can’t   find  someone  you  miss  appointments  and  sometimes   you  get  charged  for  them.”  Another  resident  spoke   about  the  cost  of  getting  to  work,  “Without  a  ride   from  family  or  friends,  I  spend  almost  two  hours  of   my  wages  on  taxi  rides,  then  I  give  back  half  of  my   earnings  to  ODSP.”    Another  resident  calculated  that   if  he  works  four  hours  at  minimum  wage,  he  will   have  worked  four  hours  for  around  $4.     Not  having  reliable  transportation  can  also  impact   employment.  Community  members  talked  about  how   you  will  get  in  trouble  by  some  employers  for  being  15  minutes  late,  but  that  when   you  don’t  own  a  vehicle,  it  is  not  always  within  your  control  to  be  on  time.  “Cabs   aren’t  dependable.  Even  if  you  have  timed  your  calls  [correctly],  things  come  up.”   Residents  spoke  about  relying  on  walking  to  get  to  work,  and  the  impact  of  bad   weather,  “…but  you  can’t  pick  and  choose  what  days  you  go  to  work.”     “You can only ask your friends and neighbours [for a ride] so many times. I’m too embarrassed to keep asking. People start to avoid you, and it can be confrontational with friends and family. I’m afraid to call them.” “It sucks to rely on others because if you can’t find someone you miss appointments and sometimes you get charged for them.” “Without a ride from family or friends, I spend almost two hours of my wages on taxi rides, and then I give back half of my earnings to ODSP.” 125    24   People  felt  that  access  to  transportation  not  only  increases  social  and  employment   opportunities,  but  also  makes  them  feel  included  in  the  community,  and  it  provides   freedom  and  independence,  “I  am  able  to  manage  my  time  better  when  I  know  I   have  a  way  to  get  places.”  Another  resident  said  that  lack   of  transportation,  “Makes  me  feel  sad  and  not  very   included.”  Community  members  spoke  of  the  way  in   which  they  would  participate  in  the  community,  through   work,  recreational  activities  like  dances,  London  Knights   games  and  other  sports  events,  eating  at  restaurants,   going  to  the  community  centre,  and  seeing  a  movie,  if   they  had  transportation.  Many  talked  about  the  reduction  in  stress  that  they  would   experience  if  they  weren’t  always  looking  for  transportation.     Some  community  members  talked  about  walking  as   their  primary  mode  of  transportation,  but  it  was   acknowledged  that  this  is  not  an  answer  for  all,     “There  are  a  lot  of  people  who  need  it   [transportation].  Certain  individuals  just  need  it.  I  can   walk,  but  there  are  other  people  here  that  can’t.”  A   variety  of  issues  can  impact  one’s  ability  to  walk   short  and  longer  distances,  including  personal  factors   such  as  mobility,  age,  physical  health,  and  external  factors  like  weather,  lack  of  snow   or  ice  clearing,  presence  of  sidewalks,  day  light,  and  dim  lit  street  lighting.  One   participant  said,  “Winter  is  really  hard  to  get  around.  People  are  always  walking  on   the  road.  It’s  not  safe.”     Residents  from  the  rural  Townships  of  Norwich  and  South-­‐West  Oxford  talked   about  the  additional  challenge  of  having  no  local  taxi  companies.  As  a  result,  those   without  transportation  rely  heavily  on  family  and  friends.  They  spoke  about  trouble   getting  groceries  and  attending  medical  appointments.  Some  talked  about  the   difficulty  of  accessing  food  banks,  clothing  drives,  and  the  backpack  program  that   takes  place  at  the  beginning  of  each  school  year.  Local  churches  are  the  main  central   support  that  many  community  members  rely  on  to  ensure  that  their  basic  needs  are   met.     A  challenge  that  was  uniquely  described  by  rural  residents  was  the  difference  in   access  to  transportation  between  men  and  women.  In  some  households,  the  man  is   the  only  one  who  drives,  or  there  is  only  one  vehicle  that  is  primarily  used  by  the   man.  Residents  talked  about  struggling  when  their  husbands  were  hospitalized  for   an  illness,  finding  it  extremely  difficult  to  visit  on  a  regular  basis.  Others  talked   about  feeling  isolated  when  they  are  at  home  without  a  vehicle  and  unable  to  “get   out.”       When  community  members  were  asked  how  they  envision  a  successful   transportation  strategy,  three  themes  emerged:  affordability,  accessibility,  and   operational  details.  Residents  spoke  of  an  affordable  option,  with  suggestions  of   “I am able to manage my time better when I know I have a way to get places.” “Winter is really hard to get around. People are always walking on the road. It’s not safe.” 126    25   subsidies  available  to  those  on  a  fixed  income,  a  sliding  scale  fee  for  service,  and   alternative  billing  options  (for  example,  billed  monthly  for  use).  Some  talked  about   purchasing  a  ticket  that  was  valid  for  an  entire  day,  others  of  a  low  cost  per  use,   around  $1.50-­‐$2.00.  Some  residents  spoke  about  finding  it  stressful  to  count  money   and  stated  that  they  prefer  having  a  monthly  pass.     Community  members  also  spoke  about  accessible  transportation,  vehicles  that  have   space  for  wheelchairs,  and  other  mobility  devices,  and  drivers  who  are  able  to  assist   individuals  in  getting  in  and  out  of  the  vehicle.  People  expressed  that  they  wanted  a   service  that  would  do  special  stops  off  of  the  main  route  for  those  who  have  mobility   issues,  or  safety  concerns.  Some  individuals  talked  about  needing  assistance  in   carrying  heavy  items  like  groceries  to  their  doors.       Other  features  of  a  transportation  strategy  that  community  members  expressed   interest  in  included  having  a  fixed  route  with  a  schedule,  having  the  ability  to  both   text  and  call  to  inquire  about  the  transit  schedule,  as  well  as  access  information   through  a  website.  However,  many  residents  also  believed  that  booking  a  ride  in   advance  would  be  just  as  easy.     Residents  discussed  the  importance  of  a  route  that  covers  a  large  area  of  the  town,   and  many  mentioned  that  it  would  be  most  useful  if  it  crossed  county  boundaries.   “From  my  house  you  cross  boundaries  in  two  to  three   minutes  in  either  direction.”  One  community  member   spoke  of  shopping  at  the  Norfolk  mall  grocery  store,  as  it   is  the  most  affordably  priced  in  the  area.  Others  spoke   about  the  hours  of  operation,  commenting  that  they  need   transportation  for  their  shift  work  schedule,  including   working  on  holidays.  One  community  member  suggested   that  a  partnership  between  service  providers,  where  one   card  can  be  used  through  multiple  providers  would  be   helpful.  For  example,  if  a  scheduled  route  is  not  running  past  a  certain  time,  the   same  card  could  be  used  to  get  a  cab  ride  to  their  destination.     Social  Planning  Council  Oxford  Survey       In  the  fall  of  2013,  the  Social  Planning  Council  Oxford,  the  Tillsonburg  &  District   Multi-­‐Service  Centre,  Stonebridge  Community  Services,  and  Community  Advocates   Tillsonburg  released  a  transportation  survey  throughout  the  community.  Surveys   were  distributed  throughout  Tillsonburg,  including  at  the  Community  Services  and   Career  Fair  held  on  October  3  at  the  Tillsonburg  Town  Centre  Mall,  two  of  Oxford   County  Public  Health’s  influenza  shot  clinics  on  October  22  and  29,  2013  at  the   Tillsonburg  Community  Centre,  and  through  service  agencies  and  churches.  Surveys   were  also  collected  online,  distributed  through  social  media,  as  well  as  email  lists,   such  as  the  Tillsonburg  Chamber.  The  survey  is  included  as  Appendix  2.     “From my house you cross boundaries in two to three minutes in either direction.” 127    26   A  total  of  526  community  members  filled  out  the  survey.  Of  those  who  filled  out  the   survey,  57%  were  female,  34%  were  male,  <1%  reported  their  gender  as  other,  and   9%  did  not  report  their  gender.  Seventy  percent  of  the  respondents  were  over  the   age  of  40.  A  more  detailed  breakdown  of  age  and  gender  of  survey  respondents  is   shown  in  Figure  1.       Figure  1:  Age  and  gender  of  survey  respondents  *Note  that  47  (8.9%)  of  respondents  did  not  report  their  age  or  gender     Thirty-­‐eight  percent  of  survey  respondents  reported  being  married,  22%  single,   11%  widowed,  11%  divorced  or  separated,  8%  living  with  another,  and  10%  of   respondents  did  not  report  their  marital  status.       More  than  half  of  the   survey  respondents  had  a   household  income  of   $30,000  or  less  (please   see  Figure  2).  While  this   proportion  is  not   reflective  of  the  general   population  of  Tillsonburg,   it  does  communicate  the   importance  of   transportation  to  this   portion  of  our   community.  Households   whose  incomes  are  less   30   54   77   54   86   25  30  38  40  44   1  0  0  0  0   0   10   20   30   40   50   60   70   80   90   100   25  years   or  less   26-­‐40   years   41-­‐55   years   56-­‐65   years   65  years   or  older   Nu m b e r   o f   s u r v e y   r e s p o n d e n t s   Age  of  survey  respondents   Female   Male   Other   Figure  2:  Household  income  of  survey  respondents   Less  than   $30,000   53%  $30,000-­‐ $50,000   20%   $50,000-­‐ $70,000   10%   $70,000-­‐ $90,000   7%   More  than   $90,000   10%   *Note  that  98  (18.6%)  of  respondents  did  not  report   household  income     128    27   than  $30,000  are  most  likely  to  feel  the  impact  of  a  lack  of  affordable  transportation.   It  is  likely  that  the  impact  lack  of  transportation  has  on  their  daily  lives  increased   their  willingness  to  participate  in  the  survey.     Survey  respondents  were  asked   what  mode  of  transportation  they   currently  use.  While  just  under  half   (47%)  currently  own  a  car,  others   reported  various  modes.  Some   respondents  who  indicated  that   they  use  a  taxi  also  commented  that   their  use  was  relatively  infrequent   due  to  the  high  cost.  The  category   ‘rely  on  others’  includes  individuals   who  rely  on  family  and  friends  for   rides.  Other  sources  of   transportation  include  both  public   and  client-­‐only  agency   transportation  services.  The   transportation  currently  used  by   survey  respondents  is  shown  in   Figure  3.     The  majority  of  survey   respondents,  63%,   indicated  that  they  would   use  public  transportation  in   Tillsonburg  if  it  were   available  to  them.  An   additional  10%  reported   that  they  would  use  it   seasonally.  Of  the  526   individuals  who  responded   to  the  survey,  only  74   individuals  (14%)   definitively  said  that  they   would  not  use  public   transportation.  Please  see   Figure  4.             When  asked  what  survey  respondents  would  use  public  transportation  for,  475   individuals  responded.  Many  respondents  chose  multiple  categories,  with  daily   Figure  3:  Modes  of  transportation  currently  used  by   survey  respondents     Figure  4:  Anticipated  use  of  public  transportation  in   Tillsonburg  by  survey  respondents       Car   47%   Rely  on   others   19%   Bike/ Scooter   15%   Taxi   15%   Other   4%   Yes   63%  Seasonall y   10%   Not  sure   13%   No   14%   *Note  that  1  (0.2%)  of  respondents  did  not  report   whether  they  would  use  public  transportation  in   Tillsonburg     129    28   needs  and  public  services  being  the  most  common  responses,  at  76%  and  57%  of   respondents  selecting  these  categories.  Please  see  Figure  5.       Figure  5:  Survey  respondents  would  use  public  transportation  to  meet  the   following  needs     We  asked  survey  respondents  how  much  they  would  spend  on  a  one-­‐way  trip  inside   of  Tillsonburg  for  transportation.  Respondents’  answers  did  not  show  a  clear   preference,  and  no  relationship  was  observed  between  cost  and  household  income,   perceived  importance  of  transportation,  or  whether  or  not  the  individual  reported   that  they  would  use  transportation.  For  example,  higher  income  earners  were  not   more  likely  to  select  a  higher  acceptable  cost  than  lower  income  earners.  There  was   a  general  trend  of  respondents  preferring  lower  costs  than  higher  costs.  Of  the  526   survey  respondents,  30%  selected  $2,  27%  selected  $3,  25%  selected  $4,  and  16%   selected  $5.       The  vast  majority  of   the  526  survey   respondents  (95%)   perceive  that  access   to  public   transportation  in   Tillsonburg  is  either   very  important  or   important.  Please  see   Figure  6.       201   120   359   270   224   0   50   100   150   200   250   300   350   400   Nu m b e r   o f   s u r v e y   r e s p o n d e n t s   Needs  would  meet  with  public  transportation   500   26   0  100  200  300  400  500  600   Very  important/Important   Not  important/No  opinion   Figure  6:  The  perceived  importance  of  public   transportation  in  Tillsonburg  by  survey  respondents   130    29     There  were  some  observed  relationships  between  survey  questions,  which  means   that  survey  respondents  who  responded  to  a  specific  question  one  way  were  more   likely  to  respond  similarly  to  another  question.  For  example,  survey  respondents   who  responded  that  they  would  use  public  transportation  if  it  was  available  to  them   were  more  likely  than  those  who  said  they  would  not  use  public  transportation  to   give  a  higher  value  to  public  transportation  (measured  through  perceived   importance  of  public  transportation).  Please  see  Figure  7.                                                   Survey  respondents  who  currently  do  not  own  a  car  were  also  more  likely  than   those  who  currently  do  own  a  car  to  report  that  the  availability  of  public   transportation  is  either  very  important  or  important.  None  of  the  survey   respondents  who  currently  do  not  own  a  car  felt  that  the  availability  of  public   transportation  is  either  not  important,  or  that  they  have  no  opinion.  Please  see   Figure  8.     Finally,  survey  respondents  whose  annual  household  income  is  less  than  $50,000  a   year  were  more  likely  than  those  whose  annual  household  income  is  more  than   $50,000  a  year  to  report  that  the  availability  of  public  transportation  is  either  very   important  or  important.  Please  see  Figure  9.       379   1   57   12   0   50   100   150   200   250   300   350   400   Very  important/Important  Not  important/No  opinion   Nu m b e r   o f   s u r v e y   r e s p o n d e n t s   Perceived  importance  of  public  transportation  in  Tillsonburg   Yes/Seasonally   No   Figure  7:  Perceived  importance  of  transportation  in  Tillsonburg  vs.   Predicted  use  of  public  transporation  in  Tillsonburg     *Note  that  the  77  (14.6%)  individuals  who  responded  that  they  were  ‘not   sure’  if  they  would  use  transportation  were  not  included       131    30                                                                                               287   26   213   0  0   50   100   150   200   250   300   350   Very  important/Important  Not  important/No  opinion   Nu m b e r   o f   s u r v e y   r e s p o n d e n t s   Perceived  importance  of  public  transportation  in  Tillsonburg   Car   No  car   Figure  8:  Perceived  importance  of  public  transportation  in  Tillsonburg   vs.  Current  status  of  car  ownership     Figure  9:  Perceived  importance  of  public  transportation  vs.  Annual   household  income     *Note  that  98  (18.6%)  survey  respondents  did  not  report  their  household   income     303   9   106   10   0   50   100   150   200   250   300   350   Very  important/ Important   Not  important/No  opinion  Nu m b e r   o f   s u r v e y   r e s p o n d e n t s   Perceived  importance  of  public  transportation  in   Tillsonburg   <$50,000   >$50,000   132    31   Regardless  of  these  relationships:       • 83%  of  survey  respondents  who  said  that  they  would  not  use  transportation   • 92%  of  survey  respondents  who  currently  own  a  car,  and   • 91%  of  survey  respondents  who  reported  an  annual  household  income  of   greater  than  $50,000       Still  believe  that  access  to  public  transportation  in  Tillsonburg  is  either  very important  or  important.   &     It  is  important  to  recognize  that  the  majority  of  our  decision  makers  fall  into  the  car   owning,  household  income  of  $50,000  or  greater  categories.  Those  who  are  granted   these  privileges  must  recognize  that  their  viewpoint  on  public  transportation  might   vary  from  many  of  their  constituents.  The  decisions  that  they  make  will  have  a  real   impact,  whether  positive  or  negative,  on  those  who  they  represent.                   Town  of  Tillsonburg  Taxicab  Survey     A  Taxicab  survey,  developed  by  the  Town  of  Tillsonburg,  was  conducted  in  early   2013.  The  survey  asked  five  questions  (please  see  Appendix  3)  (Town  of   Tillsonburg,  2013).  It  is  unknown  how  many  community  members  responded  to  the   survey.  The  Town  reports  that  the  survey  showed  that  there  was  not  a  need  for  an   accessible  taxicab  service  in  Tillsonburg.  Without  knowing  the  total  number  of   community  members  who  responded  to  this  survey  it  is  difficult  to  make  any   conclusions,  however,  it  is  possible  that  those  who  require  the  use  of  accessible   transportation  were  not  represented  by  survey  respondents.       It is essential that while decisions on public transportation are being made, everyone in our community is given an equal voice.   133    32   Oxford  County  Planning     In  2005,  a  study  was  initiated  to  work  on  a  20-­‐year  Transportation  Master  Plan  for   Oxford  County.  It  was  published  in  2009.  The  report  gives  direction  on  future   policies,  services,  and  infrastructure  that  would  be  beneficial  to  the  county,  and   provides  a  framework  for  establishing  a  sustainable  and  environmentally  friendly   growth  management  strategy  (AECOM  Canada  Ltd.,  2009).     Chapter  eight  of  the  County  of  Oxford  Official  Plan  includes  the  Town  of  Tillsonburg   Land  Use  Policies.  This  section  focuses  on  developing  transportation  that  utilizes   multiple  modes,  is  safe  and  effective,  and  which  moves  people  and  goods  into  and   through  the  Town.  Among  other  things,  this  plan  addresses  increasing  ease,  safety   and  use  of  active  modes  of  transportation,  such  as  bicycling  and  walking  (County  of   Oxford,  no  date).     While  these  reports  do  examine  community  values,  environmental  considerations,   financial  constraints,  and  other  societal  trends  that  impact  the  public’s  perception  of   multi-­‐modal  transportation,  their  focus  is  largely  on  improving  current   transportation  routes  and  patterns,  rather  than  expanding  accessibility  overall.     What’s  Been  Done  Elsewhere?     Communities  across  Ontario  are  in  various  stages  of  creating  transportation   programs  to  meet  the  needs  of  their  residents.  In  this  section,  I  will  briefly  describe   several  community  transportation  strategies.     The  Rural  Overland  Utility  Transit  (TROUT)     Centered  in  Bancroft,  Ontario,  TROUT  uses  a  four-­‐ part  public  transit  service  model  to  meet  the   transportation  needs  of  the  community:   Scheduled  Regional  Route  Service,  Door-­‐to-­‐Door   Service,  Special  Destination  Service,  and   Individualized  Service.  The  regional  population  is   15,000,  and  the  area  served  is  3380  square  kilometers.  TROUT’s  Blended  Flex  Public   Transit  Service  accommodates  their  demographic  and  geographic  challenges.     The  Scheduled  Regional  Route  Service  is  a  fixed  bus  stop  route  service  throughout   the  region.  Regional  pick-­‐ups  are  made  in  the  mornings,  returning  riders  in  the   afternoon.  Daily  route  service  in  Bancroft  connects  riders  from  throughout  the   region  to  most  businesses  and  all  medical  centers  in  the  town.     Door-­‐to-­‐door  service  is  blended  into  TROUT’s  regularly  scheduled  route  service,  and   is  available  to  adults  who  are  55  years  or  older,  and  adults  with  physical  disabilities.   134    33   This  means  that  TROUT  transit  drivers  incorporate  door-­‐to-­‐door  service  pick-­‐ups   into  their  regular  route  times  and  locations.  Although  this  requires  drivers  to   maneuver  some  organizational  challenges,  to  date,  it  has  been  a  very  successful   model  and  quite  easily  managed  (TROUT,  personal  communication,  2013).     Special  destination  services  are  also  available  to  facilitate  access  to  local  special   events,  attractions,  and  other  destinations  that  are  off  the  regular  route  and  time   schedules.  This  component  of  the  system  is  particularly  important  to  help  promote   the  emotional  and  mental  health  and  wellbeing  of  riders.     Riders  who  require  wheelchair  accessible  transportation  outside  the  regularly   scheduled  route  service  can  access  the  individualized  public  transit  service.  This   service  is  often  used  for  medical  appointments  or  transportation  home  from  the   hospital.     In  2012,  a  report  released  by  Community  Care  North  Hastings  put  forward  an   alternative  funding  formula  for  TROUT,  based  on  a  total  private  dwelling  model,  as   opposed  to  a  population  based  model.  A  total  private  dwelling  model  means  that   each  household  is  asked  to  contribute  a  total  dollar  amount  slated  for  public   transportation.  The  amount  can  be  added  to  tax  bills  as  a  separate  line  item  clearly   visible  to  ratepayers.  This  report  recommended  a  contribution  of  $11.72  per   household.  The  author  of  the  report,  Gord  Macdonald  said,  “This  recommendation   provides  a  fair  and  equitable  financial  formula  across  all  municipalities  in   determining  their  annual  municipal  contribution.  Municipal  contributions  are   important  because  public  transportation  is  for  everyone  and  is  available  to   everyone  in  all  municipalities”  (Shaw,  2012).     Ride  Norfolk     In  October  2011  a  fixed  route  service   throughout  Norfolk  County  was  launched.  One   bus,  with  the  capacity  for  16  passengers  and   two  wheelchairs  serviced  all  “urban”  centers  of   the  county.  Sharp  Bus  Lines  of  Simcoe,  a  major  provider  of  transportation  for  local   Catholic  and  public  school  students  was  named  the  service  provider  (Sonnenberg,   2011).     The  fares  are  a  flat  rate  of  $6  for  out  of  town  rides,  and  $2  for  in  town  rides.  The   service  is  available  from  8:00  am  to  6:00  pm  Monday  to  Friday.  There  is  no  weekend   or  holiday  service.  Not  all  areas  of  the  county  receive  service  every  day.  Simcoe,   where  the  majority  of  services,  shopping  and  other  amenities  are,  is  used  as  the  hub   of  the  service,  and  has  daily  bus  service.     In  February  2012,  changes  were  made  to  improve  the  service.  Changes  included  the   addition  of  new  stops,  routes  and  schedules,  and  changes  to  the  marketing  strategy.   135    34   Changes  were  based  on  ridership  data  and  public  feedback.  In  early  2013,  the   service  again  underwent  changes,  when  Cox  Transportation  of  London  and  St.   Thomas  replaced  Sharp  Bus  Lines  of  Simcoe.  Cox  is  operating  the  shuttle  at  a  cost  of   $45  an  hour,  compared  to  the  $117  an  hour  Sharp  Bus  Lines  was  charging   (Sonnenberg,  2013).     Wellington  Transportation  Services     Wellington  Transportation  Services  is  a   collaborative  network  of  community  service   providers  that  believes  every  resident  of   Wellington  County  should  have  access  to  transportation  supports  appropriate  to   their  needs.  The  service  is  housed  at  the  Community  Resource  Centre  of  North  and   Centre  Wellington.       In  2004,  when  the  need  for  increased  transportation  services  in  the  community  was   identified,  rather  than  develop  a  new  transportation  service,  work  began  to  develop   a  collaborative  model  that  integrated  existing  services.  Participating  service   providers  include  Community  Resource  Centre  of  North  and  Centre  Wellington,  East   Wellington  Community  Services,  Fergus-­‐Elora  Seniors  Transportation,  Family  &   Children’s  Services  of  Guelph  and  Wellington  County,  VON  Canada,  and  North   Wellington  Senior  Council.  Clients  seeking  transportation  services  contact  the   Wellington  Transportation  Service  hub  at  the  Community  Resource  Centre,  who   then  directs  the  client  to  the  appropriate  provider.     The  transportation  service  is  available  to  residents  of  Centre,  North  or  East   Wellington  who  do  not  have  access  to  transportation  and  meet  eligibility  criteria.   Target  populations  include  seniors,  adults  with  disabilities,  and  individuals  and   families  living  on  low  incomes.  The  service  operates  7  days  a  week,  although  rides   must  be  arranged  during  office  hours  from  Monday  to  Friday,  and  requires  at  least   48  hours  notice.  It  is  a  volunteer  based  program,  and  so  no  ride  request  can  be   guaranteed,  although,  best  efforts  are  made  to  fulfill  all  requests.     Rides,  which  are  fully  accessible,  can  be  arranged  for  medical,  social  services,  or   legal  appointments,  social  events  and  visiting,  and  errands  of  daily  living,  such  as   grocery  shopping  or  banking.  Out  of  town  transportation  is  also  available.       The  Community  Resource  Centre,  a  partner  in  the  Wellington  Transportation   Services  is  fully  funded  by  the  County  of  Wellington.  The  Community  Resource   Centre  receives  $60,000  for  a  1.5  FTE  transportation  coordinators,  as  well  as  up  to   $120,000  per  year  for  mileage  reimbursement  (volunteer  drivers  are  reimbursed   $0.45  per  kilometer).  Money  is  reimbursed  for  what  is  spent,  so  funding  could  be   less  than  $120,000  depending  on  service  demand.  As  part  of  the  funding  agreement   with  the  county,  the  Community  Resource  Centre  acts  as  the  central  referral  point   for  Wellington  Transportation  Services.  The  other  partner  agencies  of  Wellington   136    35   Transportation  Services  have  their  own  funding  structures,  and  as  a  result,  also   have  various  fees  for  service  (Community  Resource  Centre  of  North  and  Centre   Wellington,  personal  communication,  2013).     The  program  reports  that  they  provide  approximately  200  rides  each  month,  with   an  average  cost  per  month  of  $10,000  for  volunteer  reimbursement  (United  Way   Oxford,  2012).  Approximately  two  thirds  of  rides  are  for  medical  reasons,  while   other  drives  are  provided  for  Ontario  Works  and  Ontario  Disability  appointments,   court  appointments,  food  bank  visits,  family  visits,  starting  a  new  job,  and  training   and  education.     Some  challenges  reported  by  the  program  include:  customer  service  being  provided   by  volunteers,  attendance  at  volunteer  training,  sorting  out  car  seat  responsibilities   (driver  vs.  parent  responsibility),  unexpected  requests,  the  cost  of  on-­‐going  rides,   and  ensuring  the  safety  of  volunteer  drivers  (United  Way  Oxford,  2012).     Quinte  Access   The  mission  of  Quinte  Access  is  to  provide   specialized  transportation  service  to  persons   with  disabilities  and  seniors  so  they  may   participate  in  all  of  life’s  activities.  Initiated  in   1990,  the  program  was  designed  specifically  to   meet  the  need  of  accessible  transportation  for  people  with  disabilities,  and  service   began  with  one  accessible  van  donated  by  Easter  Seals.  A  combination  fixed  and  on-­‐ demand  model,  this  service  provides  both  specialized  service  for  persons  with   disabilities  and  seniors,  and  public  transit,  available  to  anyone,  for  the  City  of  Quinte   West.     Specialized  service  is  a  door-­‐to-­‐door  service,  and  operates  Monday  to  Friday  from     7  am  to  6  pm.  Evening,  weekend,  and  holiday  service  are  available  upon  request,  but   are  provided  on  a  first  come  first  serve  basis,  and  are  dependent  on  driver  and   vehicle  availability.  Bookings  must  be  made  24  hours  in  advance,  and  between     8:30  am  and  4:30  pm,  Monday  to  Friday.  Service  is  available  for  medical   appointments,  employment,  education,  social  events  and  visiting,  recreation,  and   daily  errands,  such  as  shopping.  Transportation  to  medical  appointments  and  for   individuals  with  mobility  issues  who  cannot  access  alternate  means  of   transportation  are  considered  priorities.  The  cost  of  specialized  service  is  based  on   a  zone  fare  model.     Public  transit  runs  Monday  to  Friday  from  6:00  am  to  7:30  pm  and  Saturday’s  from   9:00  am  to  4:30  pm.  It  does  not  run  on  Sundays  or  holidays.  Public  transit  follows  a   route  with  scheduled  stops.     137    36   While  navigating  many  challenges,  including  reduced  funding,  and  increased   demand  for  services,  ridership  has  increased  from  5,200  in  the  1998-­‐1999  year  to   29,223  in  2012.  In  the  same  years,  the  number  of  vehicles  has  increased  from  three   to  11  in  order  to  meet  this  need  (Quinte  Access,  personal  communication,  2013).     The  program  is  funded  in  a  variety  of  ways,  including  rider  fares,  United  Way  of   Quinte,  the  City  of  Quinte  West,  the  Municipality  of  Brighton,  the  County  of  Prince   Edward,  Hastings  County  Social  Services,  donations  and  bequests,  fundraising,   Provincial  Gas  Tax,  and  the  Ontario  Trillium  Foundation.  In  2011,  the  operating   costs  of  the  programs  were  $673,300  for  specialized  services,  and  $342,609  for   public  transit  (Quinte  Access,  personal  communication,  2013).     Conclusion     Public  transportation  is  an  economic  driver.  It  provides  and  supports  employment,   promotes  spending,  increases  community  belonging,  and  reduces  health  costs  by   keeping  people  active  and  in  their  homes.  Public  transportation  strengthens  and   builds  more  inclusive  communities.       At  first  glance,  the  financial  cost  of  public  transit  can  act  as  an  inhibitor  of  action.   However,  the  costs  of  not  having  public  transit  are  far  more  costly  to  our   community.  Lack  of  transportation  hinders  the  work  of  our  social  service  sector  by   draining  its  financial  resources,  staff  time,  and  expertise.  Lack  of  transportation  also   has  an  incredible  social  cost  to  the  community.  We  need  to  shift  the  way  we  think  of   public  transportation.  Transportation  services  don’t  make  money  –  not  in  Canada’s   largest  cities,  and  not  in  rural  areas.  Once  we  can  shift  our  thinking,  we  can   recognize  that  in  the  same  way  that  paving  roads  doesn’t  directly  link  to  incoming   dollars,  the  benefits  that  it  does  provide  far  outweigh  the  financial  cost.  Public   transportation  is  a  valuable  investment  that  we  need  to  make  in  Tillsonburg,  and   Oxford  County.  Let’s  stop  making  excuses,  and  start  making  change.     Recommendations     1) A  transportation  system  needs  active  municipal  support,  including  financial.   The  vast  majority  of  successful  rural  transportation  programs  are  supported   financially  by  municipal  or  regional  government.  Additionally,  in  order  to  tap   into  the  Provincial  gas  tax  rebate,  municipal  support  is  needed.  Even  small   financial  contributions  from  municipalities  can  make  a  large  difference  in     the  amount  a  community  receives  in  their  rebate.  The  gas  tax  program   provides  sustainable  transit  funding  to  municipalities,  although  there  are   some  guidelines  to  what  types  of  programs  meet  eligibility  for  the  rebate.   These  eligibility  requirements  need  to  be  explored  as  part  of  the  planning   process.     138    37   2) We  need  to  continue  to  build  on  our  community’s  strengths.  Stonebridge   Community  Services  is  a  non-­‐profit  that  has  existing  transportation   programs  that  cross  geographical  boundaries,  and  are  not  bound  to  funding   guidelines  that  restrict  eligibility  requirements.  This  organization  could  act   as  a  center  for  a  transportation  strategy  that  is  based  on  collaboration.       3) We  need  multiple  sector  involvement.  Involvement  from  government,  the   social  service  sector,  and  the  private  sector  will  allow  us  to  build  the   strongest  and  most  effective  transportation  strategy.  Exploring  creative   partnerships  is  essential  to  success.       4) We  need  active  community  involvement  in  an  iterative  process  that  moves   from  planning,  to  implementation,  to  evaluation  and  reflection,  and  back  to   planning.  To  start,  a  steering  committee,  made  up  and  lead  by  community   members  is  essential.  The  development  of  sub-­‐committees,  each  led  by  a   community  member  may  follow.       5) Future  plans  should  consider  the  development  of  partnerships  with  the  other   municipalities  and  townships  inside  of  Oxford  County.  Financial  support   from  all  areas  of  the  county  could  expand  a  transportation  program  and   allow  for  the  benefits  of  transportation  to  be  experienced  by  all  Oxford   County  residents.  Additionally,  a  tri-­‐county  location  means  that  a  tri-­‐county   solution  is  ideal.  Partnerships  across  counties  should  be  considered  in  the   future.                                     139    38   References     AECOM  Canada  Ltd.  (2009).  County  of  Oxford  Transportation  Master  Plan  Study.   Retrieved  from   http://www.oxfordcounty.ca/Portals/15/Documents/Roads/COMasterTransportat ionPlan.pdf     County  of  Oxford.  Town  of  Tillsonburg  Land  Use  Policies.  In  County  of  Oxford  Official   Plan  (Chapter  8).  Retrieved  from   http://www.oxfordcounty.ca/Portals/15/Documents/CASPO/OfficialPlan/OP/8-­‐ 7_Till_Trans_20111011.pdf     MacDougall,  K.  (2012,  May  16).  Taxi  trouble  in  Tillsonburg.  Tillsonburg  News.   Retrieved  from  http://www.tillsonburgnews.com/2012/05/16/taxi-­‐trouble-­‐in-­‐ tillsonburg     MacNeil,  M.  (2013).  Living  life  in  the  community:  The  role  of  transportation  in   inclusion.Retrieved  from  http://www.spcoxford.ca/wp-­‐ content/uploads/2012/12/Living-­‐Life-­‐in-­‐the-­‐Community-­‐Matthew.pdf     Marr,  E.  (2012).  Assessing  Transportation  Disadvantage  and  Public  Transportation   Opportunities  in  Rural  Ontario:  A  Case  Study  of  Huron  County.  Retrieved   fromhttp://catchthetrout.ca/publication/assessing-­‐rural-­‐transportation-­‐ disadvantage-­‐and-­‐public-­‐transportation-­‐opportunities-­‐in-­‐rural-­‐ontario-­‐a-­‐case-­‐ study-­‐of-­‐huron-­‐county/wppa_open/     Mees,  P.  (2010).  Transport  for  Suburbia:  Beyond  the  Automobile  Age.  London:   Earthscan.     Ontario  Ministry  of  Transportation  (2011,  October  13).  Community  Structure.  In   Transit-­Supportive  Guidelines  (Section  1.1).  Retrieved  from   http://www.mto.gov.on.ca/english/transit/supportive-­‐guideline/community-­‐ structure.shtml#rural-­‐settlement-­‐areas     Oxford  County  Public  Health  &  Emergency  Services.  (2011).  Healthy  Communities   Oxford:  Community  Picture  Report  2011.  Retrieved  from   http://www.spcoxford.ca/wp-­‐ content/uploads/2012/09/Healthy%20Communities%20Report.pdf     Shaw,  B.  (2012,  November  6).  TROUT  needs  councils  to  think  beyond  finances.   Bancroft  This  Week.  Retrieved  from   http://www.bancroftthisweek.com/2012/11/06/trout-­‐needs-­‐councils-­‐to-­‐think-­‐ beyond-­‐finances     140    39   Sheridan,  D.  (2012,  March  30).  Oxford  Master  Aging  Plan.  Retrieved  from   http://www.oxfordmasteragingplan.ca/Portals/OxfordMasterAgingPlan/Document s/OMAP%20Final%20Report20120622.pdf     Sonnenberg,  M.  (2013,  January  8).  New  provider  takes  over  beleaguered  shuttle   service.  Simcoe  Reformer.  Retrieved  from   http://www.tillsonburgnews.com/2013/01/08/new-­‐provider-­‐takes-­‐over-­‐ beleaguered-­‐shuttle-­‐service     Sonnenberg,  M.  (2011,  September  21).  Sharp  gets  Norfolk  Shuttle  contract.  Simcoe   Reformer.  Retrieved  from  http://www.simcoereformer.ca/2011/09/21/sharp-­‐gets-­‐ norfolk-­‐shuttle-­‐contract     Statistics  Canada  2011  Census,  2011  Community  Profiles.  Retrieved  from   http://www12.statcan.gc.ca/census-­‐recensement/2011/dp-­‐ pd/prof/index.cfm?Lang=E     Statistics  Canada.  (2008).  Low-­income  cutoffs  (LICOs).  Retrieved  from   http://www.statcan.gc.ca/pub/81-­‐004-­‐x/def/4153357-­‐eng.htm     Statistics  Canada  2006  Census,  2006  Community  Profiles.  Retrieved  from   http://www12.statcan.gc.ca/census-­‐recensement/2006/dp-­‐pd/prof/92-­‐ 591/index.cfm?Lang=E     Statistics  Canada.  History  of  changes  to  the  definition  “urban  area”  and  “rural  area”.   Retrieved  from  http://www.statcan.gc.ca/pub/21-­‐601-­‐m/2002061/4193597-­‐ eng.pdf     Town  of  Tillsonburg.  (2013).  Taxicab  Survey.  Retrieved  from   http://www.tillsonburg.ca/Portals/16/Documents/MediaandCommunications/Tax icab%20Survey%2012.20.12.pdf     United  Way  Oxford.  (2014,  January  17).  Belonging  in  Oxford  County  Event.  Ingersoll,   Ontario.     United  Way  Oxford  (2012,  March  21).  Oxford  Transportation  Strategy:  Moving  Ideas   to  Action.               141    40   Appendix  1       Social  Planning  Network  of  Ontario  statement  on  the  National  Household   Survey     The  voluntary  National  Household  Survey  (NHS)  has  produced  lower  quality  data   than  the  mandatory  long-­‐form  Census  it  has  replaced.  The  Social  Planning  Network   of  Ontario  only  uses  NHS  data  when  higher  quality  data  is  not  available.     Statistics  Canada  has  said  their  evaluations  of  NHS  data  “support  the  general   reliability  of  the  data  at  the  national,  provincial  and  territorial  levels”  but  they  have   not  extended  this  confidence  to  using  NHS  data  at  the  community  level.  They  have   noted  that  “risk  of  error  in  NHS  estimates  increases  for  lower  levels  of  geography   and  smaller  populations.”  Due  to  the  increase  in  error  at  the  local  level  compared  to   previous  Census  data,  Statistics  Canada  has  released  very  few  NHS  data  tables  for   smaller  geographies  like  municipalities  and  neighbourhoods.     Statistics  Canada  has  also  cautioned  against  doing  historical  comparisons  between   NHS  and  Census  data  because  the  data  was  collected  differently.     Good  quality  data  about  demographics,  social  and  economic  conditions  at  the  local   level  is  essential  for  social  planning  and  research,  including  the  design  and  delivery   of  public  services.       The  cancellation  of  the  mandatory  long  form  Census  has  resulted  in  a  significant  loss   of  reliable  data  that  will  greatly  reduce  the  ability  of  residents  to  understand  their   own  communities.  This  critical  data  gap  will  also  affect  the  quality  and  cost-­‐ effectiveness  of  the  services  residents  use  for  years  to  come.  The  Social  Planning   Network  of  Ontario  with  its  partners  at  the  local,  provincial  and  national  levels  will   continue  to  bring  attention  to  this  major  data  gap  and  to  call  for  the  return  of  a  full   mandatory  Census. 142    41   Appendix  2       Tillsonburg  Transportation  Survey     1. For  the  general  public  to  have  access  to  public  transportation  in  Tillsonburg   it  is:   o Very  important   o Important   o No  opinion   o Not  important     2. I  would  use  public  transportation  if  it  was  available  to  me:   o Yes   o No   o Seasonally  (winter)   o Not  sure     3. For  one  way  travel  inside  of  Tillsonburg,  I  would  be  willing  to  pay  (choose  all   that  apply):   o $2   o $3   o $4   o $5   *Note  that  a  one  way  taxi  fare  in  Tillsonburg  currently  costs  $8.     4. I  would  use  public  transportation  in  Tillsonburg  for  the  following  reasons   (choose  all  that  apply):   o Work   o Volunteering   o To  meet  daily  needs  (e.g.  groceries,  hair  cut)   o Social  events   o Public  services  (e.g.  health  care,  social  services)     5. How  do  you  currently  get  around  Tillsonburg?   o I  own  a  car   o Rely  on  family  and  friends   o Taxi   o Bicycle/Scooter   o Other  (Multi-­‐Service  Centre,  Stonebridge,  Community  Living,  Red   Cross,  etc.)     143    42   6. What  is  your  gender?   o Female   o Male   o Other     7. What  is  your  age?   o 25  or  under   o 26-­‐40   o 41-­‐55   o 56-­‐65   o 65  or  older     8. What  is  your  marital  status?   o Single   o Living  with  another   o Married   o Separated   o Divorced   o Widowed     9. What  is  your  current  annual  household  income?   o Less  than  $30,000   o $30,000-­‐$50,000   o $50,000-­‐$70,000   o $70,000-­‐$90,000   o More  than  $90,000   144    43   Appendix  3     Town  of  Tillsonburg:  Taxicab  Survey     1. Do  you  use  taxicabs  in  Tillsonburg?     Yes  No     2. Do  you  or  someone  you  know  require  the  use  of  an  on-­‐demand  accessible  taxi   in  Tillsonburg?           Yes  No     3. Have  you  or  someone  you  know  previously  requested  the  use  of  an  accessible   taxicab  in  Tillsonburg?       Yes  No     4. How  often  would  you  or  someone  you  know  use  an  accessible  taxicab  in   Tillsonburg?     Daily             Once  a  week             More  than  once  a  week             Once  a  month             More  than  once  a  month     5. Do  you  feel  there  is  a  need  for  on-­‐demand  accessible  taxicabs  in  Tillsonburg?   No             Yes,  one  accessible  on-­‐demand  taxicab             Yes,  two  accessible  on-­‐demand  taxicabs   Yes,  three  accessible  on-­‐demand  taxicabs     Yes,  four  accessible  on-­‐demand  taxicab     145 'e Hardeman MPP Oxford Ontario LEGISLATIVE ASSEMBLY ERNIE HARDEMAN, M.P.P. Oxford Queen's Park Office: Room 413, Legislative Bldg. Toronto, Ontario M7A 1A8 Constituency Office: 12 Perry Street Woodstodc, Ontario N45 3C2 U. (416) 325-1239 (519) 537-5222 Fax (416) 325-1259 Fax (519) 537-3577 January 13, 2015 John Verbakel Chairperson Tillsonburg Transportation Steering Committee Tillsonburg, ON Dear Mr. Verbakel: I am writing in support of the application by the Tillsonburg Multi-Service Centre and Tillsonburg Community Living for funding from the Ministry of Transportation's Community Transportation Pilot Grant Program. I understand your Committee is hoping to obtain financial assistance for the development and implementation of affordable transportation initiatives in Tillsonburg. This is work that was begun quite some time ago by the United Way and Social Planning Council of Oxford and has been enthusiastically supported by many interested agencies and stakeholders in Tillsonburg and Oxford County. You are certainly to be commended for your diligent efforts to find ways to support those who encounter difficulty travelling within their home community and to neighbouring rural communities. I am aware of the three phases of your transportation pilot and recognize the benefit this will serve for those in our community who face challenges travelling within Tillsonburg and beyond to access social, employment, and health resources. Thank you for allowing me the opportunity to support this very worthy project and I would hope that the Ministry of Transportation will give your application every consideration. 146 Yours very truly, Randy Lang (President) And Patricia Huber (Office Manager) Why Wait Taxi and Delivery 9 Wait • 2179929 Ontario Inc. operating as Why Wait? Taxi & Delivery 33 Oxford Street, Tillsonburg, ON N4G 2G2 Phone - 519-842-7889 FAX - 519-842-4693 December, 18, 2014 Ministry Of Transportation Municipal Transit Policy Office Re; Community Transit, Policy Pilot Grant Program, To whom it may concern; Dear Sirs and Madam, As an experienced Service provider in Tillsonburg and surrounding area we offer full support to the Transit Project initiative explained to us by Councilor Max Adam. We understand this project will involve a collaboration of "share a ride", "Volunteer drivers" and "Public Sector" services contributing to an affordable and effective solution to address the transit needs of the citizens of Tillsonburg and surrounding areas. We agree to participate in and support the Pilot Project from beginning to fruition and as well, to assist as needed in the coordination, implementation and completion of the plan. 147 THE CORPORATION OF THE TOWNSHIP OF NORWICH January 12, 2015 Tillsonburg Transportation Steering Committee do John Verbakel, Chairperson Dear Mr. Verbakel, Re: Support of Application — Community Transportation Pilot Grant Program Thank you for the information supplied regarding the application you are pursuing for funding under the Community Transportation Pilot Grant Program, to continue your Transportation Pilot. Affordable transportation is most certainly a significant issue, particularly as it relates to sustainability for smaller urban and rural communities. The Township of Norwich is pleased to provide this letter of support for your application. If we can be of any further assistance for your application, please do not hesitate to contact me. The Corporation of The Township of Norwich 210 Main Street East I P.O. Box 100 I Otterville, Ontario NOJ 1R0 Phone (519) 879-6568 or (519) 863-2709 I Fax: (519) 879-6385 I www.twp.norwich.on.ca 148 Oxford County growing stronger... together Office of the Warden P.O. Box 1614, 21 Reeve Street, Woodstock, Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Email: warden@oxfordcounty.ca Website: www.oxfordcounty.ca December 23, 2014 John Verbakel, Chairperson Tillsonburg Transportation Steering Committee do john.verbakel@rogers.com Dear John: The County of Oxford is pleased to submit this letter of support for the Tillsonburg Transportation Steering Committee and Town of Tillsonburg application to the Ministry of Transportation Ontario (MTO) for a Community Transportation Pilot Grant Program. The Tillsonburg Transportation proposal is in alignment with County Councils strategic direction to be A County that is Well Connected by improving travel options beyond the personal vehicle. Residents in many communities across Oxford County must rely on access to personal vehicles in order to travel to other locations to purchase groceries, clothing and other supplies; travel to and from their place of employment; or attend health and other appointments. Families and individuals who do not have access to personal vehicles face challenges each day due to the lack of public transportation options across the County. It is only in the City of Woodstock that residents have access to a public transit system which provides daily service between 6:30 am — 6:30 pm. A few community agencies have found ways to address some transportation needs for their clients; however this has created a fragmented approach to a growing issue in Oxford County. The Tillsonburg Transportation Committee has engaged community members and agencies in the development of a Pilot project with the goal of creating a coordinated approach to providing transportation for those without access to a personal vehicle. The County of Oxford supports your phased approach which starts with the development a coordination model for transportation of people within and out of Tillsonburg, and then applies these learning to expand the model to include other Oxford municipalities. It is projects such as the Tillsonburg Transportation Pilot which enable local area municipalities, the County and community members to work together to improve the travel options for our residents who do not have access to personal vehicles. Yours sincerely j /V\ David Mayberry Warden Cc: L. Beath — Director, Public Health & Emergency Services P. Beaton — Director, Human Services 149 ""Nlik OXFORD WORKFORCE DEVELOPMENT PARTNERSHIP January 6, 2015 Re: Ministry of Transportation "Community Transportation Pilot Grant Program" The Oxford Workforce Development Partnership (OWDP) is pleased to provide a letter of support for Tillsonburg's application to the "Community Transportation Pilot Grant Program". Our community has long recognized transportation as a vital component in a healthy vibrant community. We are also acutely aware of the dramatic, social, health and economic impacts a lack of accessible transportation has on individuals. It is truly an essential service for health, recreation; social belonging and economics. From OWDP's perspective, 47% of job seekers identify lack of transportation as a significant barrier to employment. Given that we are facing a declining labour force and a tremendous need to ensure business has access to the skills and labour to remain economically viable, we need innovative solutions so that •all people who want to work can and that all other needs are addressed to help ensure a sense of belonging and integration into the community. We applaud the Ministry for introducing this exciting initiative that truly can make a significant difference in our rural community. The project intends to build capacity within our community, offers opportunities for collaboration and will produce scalable best practices which will enrich transportation services across Oxford. We eagerly support this initiative and anticipate that it may serve as a catalyst to connect our community. Should you require anything further, please feel free to contact me at your convenience at 519- 539-8161 ext 291 or by email at nsurridge@ceswoodstock.org. Sincerely, Natalie Surridge Program Director Oxford Workforce Development Partnership 40 Metcalf Street, Woodstock, ON, Canada N4S 3E7 T: 519.539.8161 F•519.539.7833 Dedicated to Growth and Collaboration 150 TILLSONBURG DISTRICT MEMORIAL HOSPITAL An innovative community hospital delivering exceptional patient care. TDMH —I F January 6, 2015 Attn. John Verbakel, Chairperson Tillsonburg Transportation Steering Committee Email: iohn.verbakel@rogers.com Dear John Verbakel, It has recently come to the attention of the Tillsonburg District Memorial Hospital (TDMH) that the Tillsonburg Transportation Steering Committee (TTSC) is working on a joint application with several parties to come up with a solution to the transportation needs of local residents. As the Integrated President and CEO of TDMH, I would like to endorse the work of the TTSC, the Town of Tillsonburg, Community Living Tillsonburg and the Tillsonburg and District Multi- Service Centre, and support the application for the Community Transportation Pilot Grant Program. Many local people would benefit from the proposed plan of action, including, but not limited to, seniors, people living with disabilities, and people living on a low-income. From the perspective of the TDMH, a coordinated transportation system will not only stimulate the local economy but also help people access healthcare services, and get to work, ensuring that they have the opportunity to remain, or become, productive members of society. Such a system would also generate feelings of community belongingness amongst groups who have struggled with transportation issues for a long time. All in all, the TDMH looks favourably upon this application and, moving forward, we hope to act as a resource in terms of helping get word out once this invaluable work comes to fruition. Good luck with the application process. Sincerely, gtt,pc_. Crystal Houze, Integrated President and CEO 167 Rolph Street, Tillsonburg, Ontario N4G 3Y9 Telephone (519) 842-3611 Fax (519) 842-6733 Email: mailatdmh.on.ca Website: www.tillsonburghospital.on.ca 151 ioNHAtiagf Municipality of Bayham P.O. Box 160, 9344 Plank Road, Straffordville, Ontario NOJ 1Y0 Tel: (519) 866-5521 • Fax: (519) 866-3884 email: bayham@bayham.on.ca January 6, 2015 Mr. John Verbakel, Chairperson Tillsonburg Transportation Steering Committee Via fax: iohn.verbakel@rogers.com Dear Mr. Verbakel: Thank you for information provided regarding the Tillsonburg Transportation Steering Committee's funding application to the Community Transportation Pilot Grant Program. The Municipality of Bayham is in support of your efforts to acquire funding for a project which would support community members with transportation challenges due to ongoing high cost of transportation. Projects related to the development of community transportation solutions and address transportation needs as well as better utilize resources can be beneficial to all. 152 CELEBRATING 40 YEARS 16, 1975-2015 Big Brothers Big Sisters of Ingersoll, Tillsonburg and Area I 7 , In January 7, 2015 LETTER OF SUPPORT Tillsonburg Transportation Steering Committee's Application to MTO "Community Transportation Pilot Grant Program" Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area (BBBSIT) is a dynamic community-based organization committed to fostering the healthy development of children, youth, and their families by providing diverse mentoring opportunities. The primary goal of BBBSIT is to provide friendship and support through one-to-one contact and/or group activities. A Big Brother/Big Sister/Mentor can provide their young friend with a suitable influence designed not so much to solve problems, as to help the child see their own worth and develop confidence and self-esteem. The key to the Big Brother Big Sister program is FRIENDSHIP, the emphasis being on preventative work with children. Volunteers are encouraged first and foremost to establish a warm and natural relationship with their Little Brother/Little Sister/Mentee. This friendship can help a child grow up to assume a positive place in society. Transportation continues to be one of the major barriers in the communities we service. Accessibility to our services (ie. registering their child for the program, participating in educational workshops and agency activities) is limiting for those families that do not have access to a vehicle. Recruiting volunteers who do not have their own vehicle is difficult especially co-op students who rely on public transportation to get to their placements or to access community resources. Many of our families rely on the support of the community and require the services of other agencies to access food, education, medical assistance and counselling. Having reliable transportation to search for a job or to even get to a job is a huge barrier for all sectors of the population. We support the Tillsonburg Transportation Steering Committee's Application to the Ministry of Transportation of Ontario "Community Transportation Pilot Grant Program". They have made huge strides in addressing this issue over the past couple of years. This type of funding will allow them to hire the necessary staff and provide resources to continue this momentum! Respectfully, Deb Landon Executive Director 58 Thames St. South, Ingersoll, ON N5C 2T1 Phone: 519-485-1801 or 519-842-9008 ext. 29 www.sharethefun.org 153 January 7, 2015 To: Tillsonburg Transportation Steering Committee Re: Support for the Transportation Pilot Project From: Community Advocates Tillsonburg (CAT) One of our projects has been to provide affordable transportation for those with developmental disabilities as most are not able to drive. Starting in January 2014, we have provided discounted taxi coupons for people to use through one of the taxi companies in Tillsonburg. The clientele that we support have the disadvantage both of not having the ability to drive nor the income to pay full fees for options like taxis. Many work part time jobs and the cost of a taxi can be half to three quarters of their income for a few hours of work. Others only have ODSP for income and cannot even afford a taxi for appointments and groceries much less social or volunteer activities. For the calendar year 2014, we provided over $11,000 of subsidized taxi rides which equals 1400 rides. Special Olympics Tillsonburg which we also work with provided another $1200 of scheduled bus like rides that provided multiple people rides to regular sports practices. Our goal was to provide a temporary service until a more permanent solution was put in place in Tillsonburg. We hoped to prove that a subsidized taxi program could provide one option in a more comprehensive transportation plan. Having a more centralized transportation initiative will allow other options for this group of individuals other than just taxis. Affordable transportation will mean better job access, more social and volunteer opportunities, plus making it easier to do ordinary activities like shopping. There is also a need for out of town transportation as we support a rural community that needs access to affordable transportation for the same reasons. Sincerely Patricia Benoit On behalf of Community Advocates Tillsonburg (CAT) Our Vision - A community that values its citizens with special needs Our Mission - To work to obtain for our citizens with special needs: jobs, transportation, supported housing, viable recreation and volunteer opportunities, respite for parents, lifelong satisfaction and enduring friendships. 154 e United Way Oxford January 6, 2015 447 Hunter St. Woodstock, Ontario N4S 4G7 T: 519-539-3851 1-877-280-1391 F: 519-539-3209 To Whom It May Concern: Re: Tillsonburg Transportation Steering Committee's Community Transportation Pilot Grant Application" United Way Oxford is pleased to offer our full support for the Tillsonburg Transportation Steering Committee's application to the Ministry of Transportation's "Community Transportation Pilot Grant Program." Lack of accessible, affordable, reliable and convenient transportation is a significant barrier for many people across Oxford County. It reduces the quality of life in so many ways and is particularly damaging for those who are marginalized, disabled, isolated, unemployed, youth, living in poverty or requiring medical services. United Way Oxford has spent much of the last decade looking closely at social issues and their root causes in our communities; we have been working with other partners to identify priorities, opportunities, collaborations, etc. It is clear from our work that if we want a healthy community where people have opportunities and a sense of belonging that we must find a way to address the transportation barriers. Having been involved on the recent Advisory Group of the Rural Ontario Institute's "Accelerating Rural Transportation Solutions" project funded by the Ontario Trillium Foundation, it is clear that lack of transportation options is a concern in rural communities across the Province. What is also clear is that there is no "one-size fits all" solution; each community needs to work to develop a plan that is specific to their area and focussed on targeted resolutions. To allow for success and sustainability, that ground work and deep community understanding is critical. The Tillsonburg Transportation Steering Committee has been working together to create a plan that is manageable and, with financial assistance, can be implemented in a timely manner. It also has the potential to grow and expand across Oxford as it evolves. The Tillsonburg community, including Tillsonburg Town Council, is primed to tackle the transportation problem and are committed to making their community a more equitable and inclusive place for all. United Way Oxford is pleased to offer our support to the Tillsonburg Steering Committee's application and eager to support their implementation. We believe that this is the perfect opportunity to create a ripple effect that can benefit the citizens of Tillsonburg and throughout Oxford. We ask that you support this collaborative effort to improve access to rural transportation. If you have any questions please do not hesitate to contact me by email at KellyOunitedwavoxford.ca or at (519) 539- 3851. Thank you for your consideration. Sincerely, ell Gilson, Executive Director. www.unitedwayoxford.ca BN/Registration No. 11930 3642 RR0001 info©unitedwayoxford.ca 155 Canadian Oxford County January 7, 2015 Canadian Mental Health Association 522 Peel Street Woodstock, ON; N4S 2N5 Dear John Verbakel, As the chair of The Social Planning Council Oxford and also the Executive Director of the Canadian Mental Health Association of Oxford, I would like to endorse the work of the Tillsonburg Transportation Steering Committee and support their application for the Community Transportation Pilot Grant Program. The enclosed Tillsonburg Transportation Pilot project aligns with the strategic goals of non-profit agencies across Oxford County. We all experience difficulties serving our respective clients due to the large rural distance and the lack of accessible, affordable and reliable transportation options. The model proposed by the Town of Tillsonburg and the Tillsonburg Transportation Steering Committee is not only progressive, but they are also prepared to share lessons learned with other municipalities and organizations within the county. We need a coordinated approach to transportation and the momentum that is occurring in Tillsonburg is very positive. When the community can work together like this to mobilize change, only positive things can happen. Sincerely, 7110ZZ___ Mike McMahon Executive Director 156 stonebridgt, Community Services 200 Broadway, Suite 206 Tillsonburg, Ontario, N4G 5A7 Phone: (519) 842-3200 Fax: (519) 842-3203 www.stonebridqecs.com January 19, 2015 Tillsonburg Transportation Steering Committee c/o John Verbakel, Chairperson Dear Mr. Verbakel, It has recently come to the attention of Stonebridge Community Services that the Tillsonburg Transportation Steering Committee (TTSC) is working on a joint application with several parties to come up with a solution to the transportation needs of local residents. As the Life Care Manager, I would like to endorse the work of the TTSC, the Town of Tillsonburg, Community Living Tillsonburg and the Tillsonburg and District Multi-Service Centre, and support the application for the Community Transportation Pilot Grant Program. Many local people would benefit from the proposed plan of action, including, but not limited to, seniors, people living with disabilities, and people living on a low-income. From the perspective of the Stonebridge Community Services, a coordinated transportation system will not only stimulate the local economy but also help people get to work, ensuring that they have the opportunity to remain, or become, productive members of society. Such a system would also generate feelings of community belongingness amongst groups who have struggled with transportation issues for a long time. All in all, Stonebridge Community Services looks favourably upon this application and, moving forward, we hope to act as a resource in terms of helping get word out once this invaluable work comes to fruition. Good luck with the application process. Sincerely, 44(.4. 1/4.4(.44.4.i4/1-e_./ Diana Handsaeme Life Care Manager 157 10\ Tillsonburg & District Multi-Service Centre (MSC) 96 Tillson Avenue, Tillsonburg, ON N4G 3A1 (in The Livingston Centre) Phone: (519) 842-9000 Fax: (519) 842-4727 Email: info@multiservicecentre.com www.multiservicecentre.com January 19, 2015 Tillsonburg Transportation Steering Committee c/o John Verbakel, Chairperson Dear Mr. Verbakel, The Tillsonburg Transportation Steering Committee (TTSC) is working on a joint application with several parties to come up with a solution to the transportation needs of local residents. As the Business Manager of Multi- Service Centre, I would like to endorse the work of the TTSC, the Town of Tillsonburg, Community Living Tillsonburg and the Tillsonburg and District Multi-Service Centre, and support the application for the Community Transportation Pilot Grant Program. Many local people would benefit from the proposed plan of action, including, but not limited to, seniors, people living with disabilities, and people living on a low-income. From our perspective, a coordinated transportation system will not only stimulate the local economy but also help people get to work, ensuring that they have the opportunity to remain, or become, productive members of society. Such a system would also generate feelings of community belongingness amongst groups who have struggled with transportation issues for a long time. All in all, we looks favourably upon this application and, moving forward, we hope to act as a resource in terms of helping get word out once this invaluable work comes to fruition. Good luck with the application process. Sincerely, rg Chris Riley Business Manager CC: William Hett, Executive Director & CEO Multi-Service Centre Serving the Community since 1978 Mission: A community organization committed to partnerships, innovation and excellence. Vision: Embracing Personal Independence • Celebrating a Caring Community 158 The Livingston Centre 96 Tillson Ave, t. 519-842-9000 info@communitylivingtillsonburg.ca Tillsonburg, ON N4G 3A1 f. 519-842-7628 www.communitylivingtillsonburg.ca January 19, 2015 John Verbakel, ChairpersonTillsonburg Transportation Steering Committee Email:john.verbakel@rogers.com Dear John: It has come to the attention of the Board of Directors of Community Living Tillsonburg that the Tillsonburg Transportation Steering Committee (TTSC) is working on a joint application with several parties to come up with a solution to the transportation needs of local residents. As the Chief Executive Officer of Community Living Tillsonburg and Tillsonburg Properties for Community Living is a member of the Steering Committee, we, the Board, would like to endorse the work of the TTSC, the Town of Tillsonburg and the Tillsonburg Multi-Service Centre, Community Advocates Tillsonburg, KTN Taxi, Why Wait Taxi and support the application for the Community Transportation Pilot Grant Program. Dr. Helena Jaczek, Minister of Community and Social Services is encouraging us to become involved : “Building Community Transportation for Everyone”, Spotlight on Transformation – December 2014 Ontario is launching a new two-year pilot program to improve community transportation services for persons with disabilities, seniors and other members of the community. The Community Transportation Pilot Grant Program will help municipalities and Community organizations to better use existing transportation resources to expand service areas and resources for everyone in the community All municipalities are invited to apply with the participation of at least one communityorganization. Proposals will be accepted until January 30, 2015. Please visit the Ministry of Transportation’s website for more information and grant application packages: ontario.ca/by8y. Community Living Tillsonburg has always been interested and involved in local transportation since the inception of the Town of Tillsonburg Transit system in 1994. We would like to volunteer to be the Lead Agency providing leadership and direction for this Community Transportation Pilot Grant Project. Many local people would benefit from the proposed plan of action, including seniors, people living with disabilities, people living on low income and anyone needing to get around town. From the perspective of Community Living Tillsonburg, a coordinated transportation system will not only stimulate the local economy but also help people access healthcare services and get to work, allowing them to have the opportunity to be 159 productive members of society. Such a system would help us move towards our Vision: “Building Together a Community Where Everyone is Included.” As we are a Board of Directors of a not-for-profit agency that supports people with intellectual and physical disabilities who are in need of transportation, we look forward to working with everyone involved. Sincerely Yours, Doug Cooper, Vice President Board of Directors Community Living Tillsonburg 160 T h e C o r p o r a t i o n o f t h e T o w n o f A y l m e r n 4 ! : ! ! ! — c J : 4 6 T a l b o t S t r e e t , W e s t , A y l m e r , O n t a r i o N S H 1 J 7 O f f i c e : 5 1 9 - 7 7 3 - 3 1 6 4 F a x : 5 1 9 - 7 6 5 - 1 4 4 6 P r o u d H e r i t a g e . B r i g h t F u t u r e . w w w . a y l m e r . c a J a n u a r y 2 0 2 0 1 5 M r . J o h n V e r b a k e l , C h a i r p e r s o n T i l l s o n b u r g T r a n s p o r t a t i o n S t e e r i n g C o m m i t t e e D e a r M r . V e r b a k e l : R E : S u p p o r t o f A p p l i c a t i o n — C o m m u n i t y T r a n s p o r t a t i o n P i l o t G r a n t P r o g r a m T h a t y o u f o r t h e i n f o r m a t i o n p r o v i d e d a b o u t t h e T i l l s o n b u r g T r a n s p o r t a t i o n S t e e r i n g C o m m i t t e e ’ s f u n d i n g a p p l i c a t i o n t o t h e C o m m u n i t y T r a n s p o r t a t i o n P i l o t G r a n t P r o g r a m . T h e T o w n o f A y l m e r i s p l e a s e d t o s u b m i t t h i s l e t t e r o f s u p p o r t f o r t h e a p p l i c a t i o n . A f f o r d a b l e t r a n s p o r t a t i o n i s a s i g n i f i c a n t i s s u e , p a r t i c u l a r l y s i n c e i t r e l a t e s t o s u s t a i n a b i l i t y f o r s m a l l e r u r b a n a n d r u r a l c o m m u n i t i e s . T h i s p r o j e c t w i l l s u p p o r t c o m m u n i t y m e m b e r s w i t h t r a n s p o r t a t i o n c h a l T e n g e s d u e t o o n g o i n g h i g h c o s t o f t r a n s p o r t a t i o n . S i n c e r e l y , G r e g C u r r i e M a y o r , T o w n o f A y l m e r 1 6 1 162 STAFF REPORT CLERKS OFFICE Title: Tillsonburg Hydro Incorporation – Board of Directors Appointment Report No.: CL 15-05 Author: DONNA WILSON, RECORDING SECRETARY THI Meeting Type: COUNCIL MEETING Council/Committee Date: JANUARY 26, 2015 Attachments: RECOMMENDATION That the Council of the Town of Tillsonburg, being the sole shareholder of Tillsonburg Hydro Incorporation, fill the two vacancies on the Tillsonburg Hydro Board by February 17, 2015; AND THAT those positions be filled by skill sets such as HR, Legal, Corporate Governance experience, or industry knowledge; AND THAT an ad be placed in the Focus on Tillsonburg section of the Tillsonburg News in that regard. EXECUTIVE SUMMARY At the Tillsonburg Hydro Inc Board of Directors meeting of January 20, 2015, the Board passed the following motion: “THAT the board request that the shareholder fill the two vacancies on the Tillsonburg Hydro Board by February 17, 2015; AND THAT the board of directors request that those positions are filled by skill sets such as HR, Legal, Corporate Governance experience, or industry knowledge.” As council defeated a motion by a recorded vote at the January 12, 2015 Council meeting to provide for a Board of Directors composition of 7 independent members and 0 members selected by the Town at large, the board determined that it would be in the best interest of the Board and the Shareholder if the Shareholder would call a Special Meeting of the Shareholder in order to fill the two (2) vacancies on the Tillsonburg Hydro Board. 1 CAO 163 By-law 1A being a by-law relating generally to the transaction of the business and affairs of Tillsonburg Hydro Inc, defines “Independent Director” as a member of the Board that is independent from any affiliate, as required by section 2.1.2 of the Affiliates Relationship Code. The Corporation of the Town of Tillsonburg is an affiliate of THI. It should also be noted that the Corporate By-law for THI does not address independent directors versus at large directors but rather notes that if “the articles (Articles of Incorporation) provide for a minimum and maximum number of directors, the number of directors of the Corporation and the number of directors to be elected at the annual meeting of the shareholders shall be such number as shall be determined from time to time by special resolution .” Further, the Articles of Incorporation provide for a minimum of five (5) and a maximum of seven (7) directors. The Articles of Incorporation do not distinguish between independent and at large directors. Currently the number of directors is the maximum number of seven (7) directors, two (2) of which are currently vacant. Section 3.8 of By-Law 1A states that the shareholder may by resolution at an annual or special meeting of shareholders may by resolution at such meeting elect any person to fill the vacancy of a director, failing which the vacancy may be filled by the directors. Section 3.9 of By-Law 1A sets out provision for filling vacancies of directors, it states, Subject to the provisions of the Act, a quorum of directors may fill a vacancy among the directors, except a vacancy resulting from an increase in the number of directors or if the director positions were not filled at the meeting of the Shareholder (AGM). The Board of Directors is not recommending any change to the minimum or maximum number of directors, but requesting that the shareholder fill the vacancies in order that the business of THI may move forward with a full board compliment. Although the Board of Directors could fill the two (2) vacancies, the Board felt it was important that the Shareholder, in accordance with Section 3.8 of By-Law 1A hold a special meeting to address the vacancies. FINANCIAL IMPACT/FUNDING SOURCE None 2 CAO 164 STAFF REPORT DEPARTMENT OF DEVELOPMENT AND COMMUNICATIONS Report Title: ANIMAL CONTROL SUBCONTRACTOR AGREEMENT Report No.: DCS 15-02 Author: GENO VANHAELEWYN Meeting Type: COUNCIL MEETING Council Date: JANUARY 26, 2015 Attachments: HILLSIDE KENNELS ANIMAL CONTROL LTD. AGREEMENT RECOMMENDATION: THAT Council receives report DCS 15-02 Animal Control Subcontractor Agreement; AND THAT Schedule A to the agreement shall be amended as set out in the attached schedule; AND THAT Council extend the contract for the provision of Animal Control Services with Hillside Kennels for an additional two (2) year term to April 30, 2017. EXECUTIVE SUMMARY In order to enforce the animal control by-law the municipality retains an outside service provider. The last request for proposal for animal control services was issued in 2013 which resulted with the Town entering into an agreement with Hillside Kennels. This agreement expires on April 30, 2015 and has an extension clause as follows: 41. This Agreement shall be effective from May 1, 2013 up to and including April 30, 2015. The Town reserves the right and the Contractor agrees to allow the Town the option of renewal for a further two (2) year term with all conditions contained herein in force. Since that time Hillside Kennels has successfully and economically continued to provide these services for the Town. With the renewal of the contract, Hillside Kennels would require the following price increases to deliver the services over the next two years to cover their increase in operating costs as noted in the table below. 165 DESCRIPTION OF SERVICE 2013-2014 RATE 2015-2016 RATE INCREASE Call Out Fee for Service – Dog or Cat 90.00 100.00 10.00 Boarding Fee Per Day – Dog or Cat 17.00 20.00 3.00 Euthanasia & Disposal - Dog 60.00 80.00 20.00 Euthanasia & Disposal - Cat 50.00 60.00 10.00 Patrol Fee 65.00 Live Trap Placement 70.00 80.00 10.00 Dead Animal Pick-Up (call-out, pick-up, removal & disposal) 130.00 130.00 0.00 Court Appearance 35.00/hr 40.00/hr 5.00/hr Trap Re-set Fee (when in Town) 20.00 20.00 0.00 All prices are subject to HST CONSULTATION/COMMUNICATION In search of competitive pricing, staff was unsuccessful in sourcing other qualified animal control contractors within the Town’s service area (able to respond within 1 hour). Both Maple Oak and Cranberry Kennels who used to provide quotation closed their operations in 2013. In review of the 2011 and 2013 RFP quotations, staff found the proposed price increases to be reasonable. FINANCIAL IMPACT/FUNDING SOURCE The budget for 2015 animal control services contractor is set at $36,500.00 which took into account an increase in service costs due to the expiration of the agreement. If the agreement is extended with Hillside Kennels it is reasonable to expect that the 2015 budget can be achieved. Page 2 / 3 CAO 166 APPROVALS Author Name/Signature GENO VANHAELEWYN Date: Jan 12, 2015 Director Name/Signature David Calder Date: Jan 16, 2015 Finance Name/Signature Darrell Eddington Date: 01/16/15 Page 3 / 3 CAO 167 AMENDED SCHEDULE "A" to Agreement for Contracted Animal Control Services, authorized by By-law 3720 approved by Council on April 22, 2013. Schedule "A" DESCRIPTION OF SERVICE 2013-2014 RATE 2015-2016 RATE INCREASE Call Out Fee for Service – Dog or Cat 90.00 100.00 10.00 Boarding Fee Per Day – Dog or Cat 17.00 20.00 3.00 Euthanasia & Disposal - Dog 60.00 80.00 20.00 Euthanasia & Disposal - Cat 50.00 60.00 10.00 Patrol Fee 65.00 Live Trap Placement 70.00 80.00 10.00 Dead Animal Pick-Up (call- out, pick-up, removal & disposal) 130.00 130.00 0.00 Court Appearance 35.00/hr 40.00/hr 5.00/hr Trap Re-set Fee (when in Town) 20.00 20.00 0.00 All prices are subject to HST 168 THIS AGREEMENT made the :J_r:::t_ day of Ape -o \ , 2013. BETWEEN: HILLSIDE KENNELS ANIMAL CONTROL LTD hereainafter called the "Contractor" OF THE FIRST PART and THE CORPORATION OF THE TOWN OF TILLSONBURG hereinafter called the "Town" OFTHESESCONDPART WHEREAS the Town of Tillsonburg is desirous of entering into an Agreement for contracted animal control services within the Town ofTillsonburg, NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: I. To exercise the duties as required under Town of Tillsonburg By-Law No. 3507, and amendments thereto, for the control of animals, specifically dogs and cats. 2. To maintain an animal shelter for the keeping of dogs and cats under requirement of the Board of Health. Such animal shelter is to be approved by regulation through The Ontario Ministry of Agriculture and Food. 3. The Town hereby covenants to pay the agreed upon price, as per Appendix "B", to the Contractor forty five ( 45) days from receipt of the invoice for services, and continuing for the life of the Agreement. Invoices will be based on services provided the previous month and will include an itemized list of activities for the period covered. 4. The Contractor shall respond to calls for service regarding dogs running at large within the Town of Tillsonburg. Complaints will be forwarded to the Contractor from the Town and the OPP regarding dogs running at large. The Contractor will be responsible for providing documentation of incidents, which will be submitted to the By-Law Enforcement Officer. 5. Complaints regarding cats will be forwarded to the Contractor from the Town. The Contractor shall attend the residence with authorization from the Town. In the event that the cat is not confined, the Contractor shall receive authorization from the Town to offer the use of a live trap in order to contain the animal. 6. The Contractor shall be responsible for selling a current dog or cat tag to any owner of a dog or cat prior to the dog or cat being released from the pound. No additional compensation will be paid for tag sales. The Town shall provide the Contractor with a supply of current year tags. 7. The Contractor will not release any dog until proof is produced that the dog is current! y licensed within the Town, or the municipality where the dog is from. 8. A list of all tags sold shall be provided monthly to the Town, using a form that will be provided by the Town's By-Law Enforcement Officer. 9. Tag monies shall be remitted along with the monthly billing to the Tillsonburg Customer Service Centre. I 0. The Town shall provide the Contractor with a supply of current year tags sold to date. The list of the tags sold shall be provided to the Contractor on a monthly basis. II. The Contractor shall record information regarding dogs running at large and proceed as necessary with further action. Information/evidence regarding dogs running at large will be provided to the Town's By-Law Enforcement Officer. The Contractor shall attend court as required. 169 12. The Contractor will keep accurate records as required by the Town and the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA). The Contractor shall submit monthly reports to the Town by no later than the 1Oth day of the following month. The reports must include, but not be limited to: l) the date of pick-up of dog(s) and/or cat(s), 2) the name, address and telephone number of the complainant, 3) the name, address and telephone number of the owner (if animal is redeemed), 4) the tag number sold to owner, 5) the total costs associated with the redemption, 6) the number of animals picked up, 7) a description of the animal, 8) the condition of the animal, 9) the disposition of the animal (i.e. redeemed, adopted, euthanasia), 10) the total cost of the call including pick-up fee, boarding costs and euthanasia cost, ll) the number and location of traps set. 13. Patrols shall be scheduled at the request of the Town and shall not be performed on a routine basis. 14. The Contractor shall reply courteously and promptly to all inquiries to call for service, provide approximate response time to the complainant at the time the call for service is received by the Contractor, and respond to calls within one (l) hour from the initial time of notification, provide a l-800 number for the duration of this agreement, and provide a website link dedicated to the Town of Tillsonburg. 15. The Contractor shall ensure that all sick or injured animals receive immediate medical attention by a qualified veterinarian. Veterinary services must be available on a twenty- four hour basis to handle emergencies. 16. The Contractor shall keep all dogs or cats impounded for a minimum of three (3) days, holidays included. The Contractor shall attempt to contact the owner of the dog or cat impounded as quickly as possible. The Contractor is encouraged to keep the animal longer than the required three days at the Contractor's expense to promote adoptions and cost savings. 17. The Contractor shall charge the pet owner the sum of the call out fee plus the per diem boarding fee when the owner redeems the pet. These funds shall be deducted from the Town's monthly invoice. I 8. The Contractor shall advise the By-Law Officer when a second offence occurs. 19. The Contractor agrees to provide Interact, MasterCard and Visa services as well as mobile Interact, MasterCard and Visa. 20. The Town will conduct quarterly reviews of the Contractor. This review will be conducted by the Director of Development and Communication Services, the Chief Building Official and the By-law Enforcement Officer. Items that will be covered in this contract can include amongst other items, verifying level of service, response time, customer service, billing discrepancies, the adoption program and vaccinations. 21. The Contractor shall provide a comprehensive adoption program. Accurate records will be kept by the Contractor related to all adoptions of all animals. The Contractor may retain any revenue derived from an adoption of an animal. 22. All animals to be euthanized shall be dealt with in a humane way and in accordance with Provincial regulations. A certified and licensed Veterinarian will conduct all disposals. All animals diagnosed as diseased by a certified and licensed Veterinarian may be disposed of immediately. All others must be held in conformance with Provincial regulations. All records related to disposal of any animal shall be kept and available to the Town upon request. 170 23. The Contractor shall provide and maintain a pound facility and offer animal control services in accordance with all relevant legislation and regulations, including, but not limited to: The Animals for Research Act, The Pounds Act, the Board of Health, The Health Protection and Promotion Act (rabies), applicable Municipal By-laws, The Municipal Act, and any rules or regulations established by Ontario Ministry of Agriculture, Food, and Rural Affairs (OMAFRA). The facility will include an indoor and outdoor run area as well as holding cages. 24. The Contractor must operate and be licensed under the rules and regulations of The Ontario Ministry of Agriculture, Food and Rural Affairs. The Contractor should be a member in good standing of The Association of Animal Shelter Administrators of Ontario. 25. Animal control facilities should be capable of housing enough animals for periods beyond the required three day stay, in an effort to promote adoption. 26. All facilities must meet the criteria required by legislation and must be inspected on an annual basis by OMAFRA. The Contractor must show a good disease prevention program, including cleaning, quarantine, and a vaccination schedule. Any deficiencies shall be reported to the Town forthwith. 27. The facilities shall be open from 8:00a.m. to 7:00p.m., Monday to Friday and 8:00a.m. to 12:00 p.m. on Saturdays. 28. A suitable vehicle(s) will be included and provided by the Contractor. Said vehicle(s) will be clearly marked as an animal control service vehicle. All vehicles will be properly insured, maintained and equipped, and be maintained in a tidy condition. 29. The vehicle(s) used for animal control services shall be equipped with trained staff in the care, capture, confinement and handling of injured or difficult animals. The equipment in the vehicles shall include, but not be limited to, nets, cages, collars, leashes, tranquilizer guns, traps, etc. 30. The Contractor shall be responsible for all costs including fuel, operation, maintenance, licensing and insurance of all equipment and vehicles used to supply the Animal Control Service. 31. The Contactor shall provide a twenty-four hour service using either staff or an answering service (no telephone answering machine) to receive calls from the Oxford OPP or the Tillsonburg Customer Service Centre. 32. The Contractor shall provide dog and cat care services by fully trained and fully qualified staff in the animal control field. 33. The Contractor shall investigate complaints received from Municipal Staff or Oxford OPP regarding animals running at large, and respond or take action to dogs and/or cats running at large. 34. All dogs and/or cats picked up while running at large will be returned to the Animal Control Shelter; properly recorded and held for recovery by owners in accordance with By-Law 3507, or amendments thereof, and if not claimed can be sold as pets or disposed of through a proper and Licensed Veterinarian Service in a humane manner. 35. The Contractor shall furnish to the Town, upon the execution of this Agreement, a Clearance Certificate issued by the Workplace Safety & Insurance Board which waives its rights under Section 11(3), R.S.O. 1990 of the Workers' Compensation Act to hold the Municipality liable for any liability of the Contractor for assessments and levies owing to the Workplace Safety & Compensation Board. 171 36. The Contractor shall perform the services as agreed herein with regard to the Town's Health and Safety Policies and Procedures. The responsibilities of the Contractor include the following: 37. 38. 39. 40. 41. a) demonstrate the establishment and maintenance of a health and safety program with objectives and standards consistent with applicable legislation and the Town's health and safety policy and requirements; b) include health and safety provisions in your management system to reach and maintain consistently high level of health and safety; and c) ensure the workers in your employ are aware of the hazardous substances that may be in use at the workplace and wear the appropriate personal protective equipment required for the area. The Contractor shall post the animal recovery costs as set out in Schedule A attached hereto, in the Animal Control Shelter. The Contractor shall indemnify and save completely harmless the Town from and against all actions, suits, claims and demands of any kind which may be brought against or made upon the Town, and against all loss, costs, damages, injuries, or expenses which the Town may sustain, incur or become liable for arising from the negligence of the Contractor or his/her employees. This Agreement may be terminated by the Town upon sixty (60) days written notice. This Agreement shall enure and be binding upon the Parties hereto and their successors when attached to and confirmed by By-law of the Council of the Town and signing by the Contractor and shall not be assigned wi~ho~he consent of both J?arties. Jf/ t:7 HAt I I..< a /3 -rJjtJ jY/ /(_ This Agreement shall be effective from tA:e tl~te of exeeution up to and including April 30, 2015. The Town reserves the right and the Contractor agrees to allow the Town the option of renewal for a further two (2) year term with all conditions contained herein in force. IN WITNESS WHEREOF THE CORPORATE SEAL OF THE TOWN IS HEREUNTO AFFIXED AND ATTESTED BY THE PROPER SIGNING OFFICERS THEREOF. THE CONTRACTOR Hillside Kennels Animal Control Ltd. --rru ltd -= ;i!:Rukd/ Madeleine Riddell Date/Jp--~(o~_j ~L J~ /Jj Date o- THE CORPORATION OF THE TOWN OF TILLSONBURG ~~ MA YOR.d.John"'l,[;~if ~~-=-- CLERK-Donna Wilson 1'\P~ 't:s ~,3 Date &rc J :J_>jls Date 172 SCHEDULE "A" The following represents a listing of services and the respective fees in accordance with Schedule "A". i FEES- ! ! Description of Service i '-·----.,.----'~;:-;::-:o-- 1 Call Out Fee for Service-Dog or Cat i 90.00 . ·---·· i Boarding Fee Per Day · Dog ··---17.oo-·---·------~ i Boarding Fee Per Day· Cat·-----··· ' 17.00 ··-·--···---·-- ! Euthanasia & Disposal -Dog --;--:··----····-·--· i Euthanasia & Disposal -Cat i ! Patrol Fee : 60.00 : 50.00 i 65.00 ·~-=--~--------·· : Live Trap Placement ' 70.00 .. ' ·c-::-::-:--· Dead Animal Pick-Up (call out, pick-up, ! 130.00 removal and disposal) ! Court Appearance Fee i 35.00/hr '--·---- These fees do not include HST. --------------! -! 173 STAFF REPORT OPERATIONS SERVICES Report Title: Hwy 401 & 19 Interchange Improvements Report No.: OPS 15-03 Author: Kevin De Leebeeck, P.Eng., Director of Operations Meeting Type: REGULAR COUNCIL Council Date: JANUARY 26, 2015 Attachments: 1. HWY 401 & 19 APPROVED DESIGN LAYOUT 2. PROPOSED DETOUR ROUTING 3. TENTATIVE SCHEDULE RECOMMENDATION: THAT Council receive Report OPS 15-03, Hwy 401 & 19 Interchange Improvements as information. SUMMARY In 2009 the Ministry of Transportation (MTO) completed a study that identified the need for major improvements to the Highway 19 (Plank Line) underpass on Highway 401 as part of the Ministry’s ongoing review of the condition of bridges in the Province of Ontario. The review recommended that this bridge be replaced. The Preliminary Design and Class Environmental Assessment Study was initiated in 2011 by the MTO to identify a recommended plan for the replacement of the existing structure and interchange improvements at Highway 19 that will accommodate the initial (10 year) and ultimate (30 year) transportation needs. Two Public Information Centers (PICs) were held in The Town of Ingersoll on August 17, 2011 and April 17, 2012. In 2012 a Transportation Environmental Study Report (TESR) for the Highway 401 bridge replacement and interchange improvements at Highway 19 was initiated by the MTO. The TESR was completed and received environmental approval in November 2012. In March 2013 a Preliminary Design Report was completed that recommended both the Initial Stage to address the 10-year transportation needs and the Ultimate Stage to address the 30-year Transportation needs be included in the plan. The proposed design for the interchange involves the complete replacement of the Highway 401 underpass structure at Highway 19 and includes the installation of roundabouts at each of the ramp terminals, north and south of Highway 401 as shown in Attachment 1. The proposed detour route during construction is shown in Attachment 2. 174 Page 2 / 3 In September 2014, the MTO retained MMM Group Limited to undertake the detailed design and Provincial Class Environmental Assessment (Class EA) Study for the replacement of the Highway 401 underpass structure at Highway 19 and associated intersection improvements. The detailed design study began in the winter of 2014 with study completion expected by July 2015, as outlined in the Attachment 3. Subject to funding and environmental approvals, construction is scheduled to begin in 2016 and is expected to take one full construction season to complete. CONSULTATION/COMMUNICATION On December 12 2014, the Town received a letter from MMM Group Limited notifying the municipality of the Class EA Study and to seek input on the environmental (natural, socio- economic and cultural) features in the study area as well as other surrounding scheduled transportation improvements. Comments forwarded to MMM Group on January 19th 2015 are summarized below: 1. The Town requests that Tillsonburg News be added to the newspaper circulation as a means to provide information to the residents of Tillsonburg. At the present time only the Ingersoll Times and Woodstock Sentinel have been included. 2. Other transportation related improvements in the area include: a. The rehabilitation of Hwy 3 from John Pound Road westerly to Carter Road in 2015, b. The Provincial Class EA for Hwy 19 from Mt. Elgin to the Town of Tillsonburg in 2015 with construction tentatively schedule in 2016, c. The continued reconstruction of North Street east of Broadway (Hwy 19), in the Town of Tillsonburg by Oxford County with phases two and three to be completed in 2015 and 2016 respectively. As part of the Class EA study, a Design and Construction Report (DCR) will be prepared and made available for a 30-day public review period. During this time the Town will have further opportunity to review and make comment regarding the final design. Additional comments can be made by simply visiting the project website at www.highway401- hwy19andnorwichave.ca. The website will also have regular updates posted by the MMM Group Limited as the project progresses. COMMUNITY STRATEGIC PLAN IMPACT Not Applicable. FINANCIAL IMPACT/FUNDING SOURCE At this point there is no impact to the Town’s budget as a result of this MTO project. 175 Page 3 / 3 APPROVALS Author Name/Signature Kevin De Leebeeck, P.Eng. Date: Jan 20th 2015 Finance Name/Signature Darrell Eddington Date: CAO Name/Signature David Calder Date: 176 177 178 Tentative Schedule for Class EA, Group B The study schedule, which is subject to change, is illustrated below. 179 STAFF REPORT RECREATION, CULTURE & PARKS Title: OPP Cleaning Contract – New Vendor Report No.: RCP 15-04 Author: COREY HILL, RICK COX Meeting Type: COUNCIL MEETING Council/Committee Date: JANUARY 26, 2015 Attachments: • RECOMMENDATION THAT Council receive Report RCP 15-04 – OPP Cleaning Contract – New Vendor for information; and THAT Council award the contract for janitorial services at the OPP Station, 90 Concession St. E, for January 27, 2015 – December 31, 2015 to Horizon Maintenance Inc. EXECUTIVE SUMMARY On Dec, 31, 2014 the vendor contracted to provide housekeeping services at the OPP Station advised that they would no longer provide those services, effective immediately. Town staff has been carrying out the work since then, and have secured confirmation of previously tendered prices for the work in order to identify and recommend a replacement vendor. BACKGROUND In July 2014, new contracts were awarded for janitorial services at various Town facilities. The tender process was completed according to the procurement policy and eleven (11) vendors submitted bids. The work was awarded to four different vendors. There have been quality control issues with all of the vendors since they were awarded. For various reasons, the OPP Station has been one location where it has been very difficult to get the work done at the standard required by the Town on a consistent basis. This has been frustrating for the OPP, for Town staff and also for the contractor. On Dec. 31, 2014, the contractor hired to provide janitorial services at the OPP Station notified staff that that they were ceasing that service immediately. Since then, Town personnel with the required security clearances have been performing that work on a temporary basis, but the arrangement is not sustainable. Vendors previously included in the tender process were asked to provide updated pricing for the cleaning contract. The vendors who provided updated prices were Horizon Maintenance, Steam Canada, Supreme Cleaning & SQM Janitorial. In addition, staff also priced out what it would cost for the janitorial services at the OPP station to continue to be done by Town staff. To deliver the service internally RCP 15-04 - OPP Cleaning Contract – New Vendor.docx 1/2 180 for an extended period of time will require additional staff resources and is not recommended at this time. The evaluation process took into account the submitted pricing over the duration of the contract, the past performance of the contractor on work for the town, and the time it would take to secure the required security clearances and commence the work. The results of the comparison are as shown in the following table. Prices are a per-month cost for cleaning 5 days/wk: Provider 2015 2016 2017 2018 Time to Start-up Horizon Maintenance $2,250 $2,295 $2,330 $2,365 Immediate SQM $1,787 $1,966 $2,163 $2,379 3 weeks minimum Steam Canada $2,301 $2,339 $2,379 $2,418 3 weeks minimum Supreme Cleaning $2,080 $2,080 $2,080 $2,080 3 weeks minimum Since July, the time spent by Town staff to address deficiencies and perform remedial cleaning has been significant and of greater cost than the differential in the range of monthly rates. Due to the fact Horizon Maintenance is familiar with the scope of work, has a good performance record with the Town, has the required security clearances in place, and can commence the work immediately, staff recommends awarding the contract for housekeeping services at the OPP Station to Horizon Maintenance, Inc. for the period of January 27, 2015 through December 31, 2018. It is important to note that this scope of work is very sensitive and often challenging. Horizon was the incumbent contractor prior to this procurement process and the tenant was very pleased with the thoroughness and quality of their work. CONSULTATION/COMMUNICATION There has been consultation between Town staff, the Oxford OPP Detachment, the Police Services Board, and the vendors. FINANCIAL IMPACT The recommended vendor will cost the Town an additional $10,140 over the life of the contract over the cost of the lowest quoted price. However, the additional cost in 2015 for the differential in contract rate may be accommodated through close monitoring of expenditures and the proposed 2015 budget. Any anticipated budget overages will be reported to Council through quarterly reporting. COMMUNITY STRATEGIC PLAN (CSP) IMPACT None at this time. APPROVALS Director Name/Signature Rick Cox Director of Recreation, Culture & Parks DATE: January 19, 2015 Finance Name/Signature Darrell Eddington Director of Finance DATE: January 20, 2015 CAO Name/Signature DATE: RCP 15-04 - OPP Cleaning Contract – New Vendor.docx 2/2 181 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3874 A BY-LAW to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Horizon Maintenance Inc. WHEREAS the Corporation of the Town of Tillsonburg deems it necessary and expedient to enter into a service agreement with Horizon Maintenance Inc. THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1.THAT the Agreement attached hereto as “Schedule A” is hereby adopted and forms part of this by-law. 2.THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule “A” and on behalf of the Corporation of the Town of Tillsonburg. 3.AND THAT this by-law comes into force and effect upon passing. Read a First and Second Time this 26th day or January, 2015. Read a Third and Final Time and passed this 26th day of January, 2015. _____________________________ Mayor – Stephen Molnar _____________________________ Municipal Clerk – Donna Wilson 182 Schedule "A" 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES - November 5, 2014 (as approved at the Board of Directors meeting on January 14, 2015) Members in attendance: L. Bartlett, D. Beres, C. Grice, B. Chanyi, M. Columbus, R. Geysens, E. Ketchabaw, R. Sackrider and D. Travale Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, L. Minshall, B. Hodi and D. McLachlan Regrets: R. Chambers The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, November 5th, 2014 in the Tillsonburg Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-144/14 moved: M. Columbus seconded: R. Sackrider THAT the LPRCA Board of Directors add “Capital Plan – Dams Report” under Correspondence as item 10 (f) to the November 5th, 2014 agenda. CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS: None MINUTES OF PREVIOUS MEETINGS MOTION A-145/14 moved: M. Columbus seconded: R. Sackrider THAT the minutes of the LPRCA Board of Directors Regular Meeting held October 1st, 2014 and the Special Conference Call held October 23rd,2014 be adopted as circulated. CARRIED BUSINESS ARISING a) LPRCA Board Restructuring Report The GM has contacted all member municipalities to discuss the Board restructuring proposal. Four municipalities have responded to date and all are in favour of the change to an 11-person Board. He expects to hear from the remainder by the end of November. 200 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale MOTION A–146/14 moved: M. Columbus seconded: D. Beres THAT the LPRCA Board of Directors directs staff to contact watershed municipalities regarding their respective member appointments under the new 11-Member Board Model once all confirming motions have been received. CARRIED REVIEW OF COMMITTEE MINUTES MOTION A–147/14 moved: R. Sackrider seconded: M. Columbus THAT the draft minutes from the Audit Committee meeting of October 16th, 2014 and the minutes of the Backus Museum Committee meeting of September 11th, 2014 be received as information. CARRIED No questions or comments. CORRESPONDENCE No discussion. MOTION A–148/14 moved: M. Columbus seconded: R. Sackrider THAT correspondence outlined in the Board of Directors’ Agenda of November 5th, 2014 be received as information. CARRIED DEVELOPMENT APPLICATIONS a) Staff Approved applications Staff approved 13 applications this past month: LPRCA-115/14, LPRCA-126/14, LPRCA-157/14, LPRCA-160/14, LPRCA-165/14, LPRCA-166/14, LPRCA-167/14, LPRCA-168/14, LPRCA-169/14, LPRCA-170/14, LPRCA-171/14, LPRCA-176/14 and LPRCA-177/14. B. Hodi was asked to identify the type of structure proposed through permit LPRCA-176/14 to which he replied, based on the permit application and drawings received, it is a storage shed. MOTION A–149/14 moved: D. Travale seconded: D. Beres That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information. CARRIED 201 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale b) New Applications The Planning Department sought approval for two applications, one in Haldimand County and one in the Municipality of Bayham. Application LPRCA-178/14 is only a 1-year permit rather than the normal 2-year as the work is being conducted as a temporary measure until a more permanent solution is found. A second permit application will be forthcoming once the designs for the permanent structure are complete. MOTION A–150/14 moved: E. Ketchabaw seconded: R. Sackrider THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of this report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-178/14 LPRCA-179/14 B. That the designated officers of LPRCA be authorized to complete the approval process for these Development Applications, as far as it relates to LPRCA’s mandate and related Regulations. CARRIED NEW BUSINESS a) CALENDAR REVIEW The Board Members were reminded that there will not be a meeting in December as the new Board will likely not have been appointed yet. Therefore, the next Board meeting is scheduled for Wednesday, January 14, 2015. MOTION A–151/14 moved: D. Travale seconded: D. Beres THAT the LPRCA Board of Directors receives the November Calendar Review Report as information. CARRIED b) ELGIN COUNTY SHORELINE MANAGEMENT PLAN UPDATE The GM noted that the Elgin County portion of the LPRCA Shoreline Management Plan is over half way to completion. W.F. Baird & Associates submitted the winning bid of $186,133, slightly above budget. While additional funding was secured from Environment Canada for the project, there is still a small cost overrun to be shared by the various conservation authorities. It is anticipated that Norfolk County will be the next phase of the Plan followed by Haldimand County. Partner funding is currently 202 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale being sought for the remaining phases. MOTION A–152/14 moved: E. Ketchabaw seconded: D. Beres THAT the LPRCA Board of Directors approves the reallocation of $2,318.77 identified in the 2014 Capital Reserve Fund for the Shoreline Management Plan to offset the overage in the Elgin County Shoreline Management Plan. CARRIED c) SWOOP Staff noted that aerial photography is essential to LPRCA forestry and planning programs. Based on the number of participants at the last meeting, the cost should be substantially less this time around as there were fewer participants in the program 5 years ago. The province will provide the final costs once all partners have submitted their intent to participate. MOTION A–153/14 moved: D. Travale seconded: D. Beres THAT the LPRCA Board of Directors approves participation in the Southwestern Ontario Orthophotography Project (SWOOP) 2015 through a Letter of Intent to Land Information Ontario pending approval of the 2015 LPRCA Budget. CARRIED d) 2015 MEETING SCHEDULE The first Board of Directors meeting will be held Wednesday, January 14, 2015. Thereafter, the Board will meet the first Wednesday of each month except for March and July. The AGM is scheduled for Friday, February 27, 2015. MOTION A-154/14 moved: D. Travale seconded: E. Ketchabaw THAT the LPRCA Board of Directors approves the proposed 2015 meeting schedule. CARRIED e) SEASONAL STAFF APPRECIATION It has been a long-standing tradition that the LPRCA Board of Directors considers presenting staff with a turkey, ham or gift card at the holiday season. MOTION A-155/14 moved: R. Sackrider seconded: B. Chanyi THAT the LPRCA Board of Directors authorizes the purchase of a $25 gift card for staff employed this time of year. CARRIED 203 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale f) CAPITAL PLAN - DAMS Staff complete regular, routine dam inspections and, considering the age of some of the structures, had determined that it was prudent to hire an engineer to perform close-up visual inspections. From the tendering process, Riggs Engineering was hired to review six of the LPRCA structures and identified a number of items of concern. Options were presented and will be included in the 2015 draft budget. Questions were fielded by B. Hodi and the GM. MOTION A–156/14 moved: M. Columbus seconded: R. Sackrider THAT the LPRCA Board of Directors directs staff to undertake corrective actions for safety to all water control structures; AND THAT an evaluation of Hay Creek, Teeterville, Vittoria and Backus dams be undertaken to determine whether decommissioning assessments versus long-term repairs is appropriate; AND THAT plans for appropriate studies and corrective actions be identified in the 2015 Budget’s Capital Forecast. CARRIED MOTION A-157/14 moved: M. Columbus seconded: R. Sackrider That the LPRCA Board of Directors does now enter into an “In Camera” session to discuss: a matter in respect of which a Conservation Authority may hold a closed meeting under another Act CARRIED MOTION A-158/14 moved: D. Beres seconded: R. Sackrider That the LPRCA Board of Directors does now adjourn from the “In Camera” session. CARRIED The Chair adjourned the meeting at 7:20pm. _____________________________ ________________________________ Roger Geysens Dana McLachlan Chairman Administrative Assistant 204 STAFF REPORT CLERKS OFFICE Title: Police Service Board Citizen Appointment Report No.: CL 15-04 Author: DONNA WILSON Meeting Type: COUNCIL MEETING Council/Committee Date: JANUARY 26, 2015 Attachments: RECOMMENDATION THAT Council receives Report CL 15-04 – Police Services Board Citizen Appointments, as information; AND THAT Council appoints Larry Scanlan as a board member to the Tillsonburg Police Service Board. EXECUTIVE SUMMARY In November 2014, applications for the Tillsonburg Police Services Board (among other committees) were made available to the public. Board Composition: The council of the Town of Tillsonburg has a contract with the Ontario Provincial Police to provide policing services. The composition of the Board is directed by provincial statute under the Police Services Act. Generally speaking, municipalities with less than 25,000 citizens will appoint a three-member board. However, provisions in the Act allow municipalities, by resolution, to increase the Board composition from three to five. The council of the municipality has by resolution determined that the composition of the board will be five. Board members include the head of the municipal council or, if the head chooses not be a member of the board, another member of the council appointed by resolution of the council; one member of the council appointed by resolution of the council; one person appointed by resolution of the council, who is neither a member of the council nor an employee of the municipality; and two persons appointed by the Lieutenant Governor in Council. Boards elect a chair and may elect a vice-chair. 1 CAO 205 The current composition of the Board is as follows: • Mayor Molnar • Councillor Rosehart • Two Provincial Appointments which expire in 2016 • One citizen appointment vacancy Council reviewed the applications received and is recommending that Larry Scanlan be appointed to fill the current vacant position. FINANCIAL IMPACT/FUNDING SOURCE N/A AUTHOR Author Name/Signature Donna Wilson DATE: JAN 20, 2015 2 CAO 206 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3872 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1.That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to ‘R2-10’, ‘R2-11’, ‘R2-12’, ‘IN1-1’ & ‘OS1’ thezone symbol of the lands so designated ‘R2-10’, ‘R2-11’, ‘R2-12’, ‘IN1-1’ & ‘OS1’ on Schedule “A” attached hereto. 2.That Section 7.5 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: “7.5.10 LOCATION: GLENDALE WEST, R2-10 (Key Map 11) 7.5.10.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-10 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 7.5.10.1.1 EXTERIOR SIDE YARD Minimum width 4.5 m (14.7 ft) 7.5.10.1.2 LOT COVERAGE Maximum for all buildings 45% of the lot area 7.5.10.2 That all of the provisions of the R2 Zone in Section 7.2 of this By-Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 3.That Section 7.5 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: “7.5.11 LOCATION: GLENDALE WEST, R2-11 (Key Map 11) 7.5.11.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-11 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 207 The Corporation of the Town of Tillsonburg By-law Number 3872 Page 2 7.5.11.1.1 EXTERIOR SIDE YARD Minimum width 4.5 m (14.7 ft) 7.5.11.1.2 LOT COVERAGE Maximum for all buildings 45% of the lot area 7.5.11.1.3 REAR YARD DEPTH Minimum 6 m (19.6 ft) 7.5.11.1.4 PERMITTED PROJECTIONS INTO REQUIRED YARDS Notwithstanding Table 5.37.1- Permitted Projections into Required Yards, covered decks, patios and porches/verandas may be located within 4.5 m (14.7 ft) of a rear lot line. 7.5.11.2 That all of the provisions of the R2 Zone in Section 7.2 of this By-Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 4.That Section 7.5 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: “7.5.12 LOCATION: GLENDALE WEST, R2-12 (Key Map 11) 7.5.12.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-12 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 7.5.12.1.1 EXTERIOR SIDE YARD Minimum width 4.5 m (14.7 ft) 7.5.12.1.2 LOT COVERAGE Maximum for all buildings 45% of the lot area 7.5.12.1.4 PERMITTED PROJECTIONS INTO REQUIRED YARDS Notwithstanding Table 5.37.1- Permitted Projections into Required Yards, covered decks, patios and porches/verandas may be located within 4.5 m (14.7 ft) of a rear lot line. 7.5.12.1.5 LOT DEPTH Minimum 27 m (88.5 ft) 208 The Corporation of the Town of Tillsonburg By-law Number 3872 Page 3 7.5.12.2 That all of the provisions of the R2 Zone in Section 7.2 of this By-Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 5.That Section 19.3 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: “19.3.1 LOCATION: GLENDALE WEST, WEST SIDE OF QUARTER TOWN LINE ROAD, IN1-1 (Key Map 11) 19.3.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any IN1-1 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 19.3.1.1 PROVISIONS FOR A PLACE OF WORSHIP Notwithstanding Table 19.1, there shall be no maximum gross floor area for a place of worship within an IN1-1 Zone. 19.3.2 That all of the provisions of the IN1 Zone in Section 19.2 of this By- Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 6.This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 26th day of January, 2015. READ a third time and finally passed this 26th day of January, 2015. Mayor Clerk 209 N36°49'15"W6.29 NORTH - W E S T L I M I T O F R E F E R E N C E P L A N 4 1 R 4 7 9 7 29.73 GLENDALE DR N1 1 ° 2 5 ' 4 0 " W 2 4 4 . 5 2 N1 1 ° 2 6 ' 0 0 " W 4 5 6 . 5 3 N76°24'30"E 149.88 N85°38'10"E10.559 N43°16 ' 0 0 " E 36.13 N34°29'15"E18.64 N34° 3 0 ' 2 5 " W 21.4 6 N61°01'32"E22.57 N68°09'35"E 34.69 23.97N21°54'15"W Q U A R T E R T O W N L I N E L Y N D A L E R D SCHEDULE "A" PT LOT 8, CONCESSION 11 (DEREHAM)PT 4, REF. PLAN 41R6678 AND PT 1, REF. PLAN 41R6637 TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO IN1-1 NOTES: ALL DIMENSIONS IN METRESTHIS BY-LAW IS INTENDED TO ENCOMPASSALL OF DRAFT PLAN OF SUBDIVISION SB14-03-7 THIS IS SCHEDULE "A" MAYOR CLERK TO BY-LAW No. ________________, PASSED THE __________ DAY OF ____________, 2015 25 0 25 50 7512.5 METRES TO BY-LAW No.© AREA OF ZONE CHANGE TO R2-12 AREA OF ZONE CHANGE TO R2-11 AREA OF ZONE CHANGE TO R2-10 AREA OF ZONE CHANGE TO OS1OS1 R2-10 R2-11 R2-12 IN1-1 OS1 R2-10 R2-10 R2-11 R2-11 R2-11 R2-12 IN1-1 38723872 3872 210 ZN 7-14-08 TOWN OF TILLSONBURG BY-LAW NUMBER 3872 EXPLANATORY NOTE The purpose of By-Law Number 3872 is to rezone the subject property from ‘Minor Institutional Zone (IN1)’ & ‘Future Development Zone (FD)’ to ‘Special Low Density Residential Type 2 Zone (R2-10)’, ‘Special Low Density Residential Type 2 Zone (R2- 11)’, ‘Special Low Density Residential Type 2 Zone (R2-12)’, “Special Minor Institutional Zone (IN1-1)’, & ‘Passive Open Space Zone (OS1)’ to facilitate the development of a residential draft plan of subdivision consisting of 72 lots and a block for a place of worship. Special provisions have been requested to permit an increased maximum lot coverage of 45% in lieu of the maximum 40%, and a reduced exterior side yard width of 4.5 m (14.8 ft) in lieu of the required 6.0 m (19.7 ft), and for some lots within the plan, provisions are being sought for a reduced rear yard depth of 6.0 m (19.7 ft) in lieu of the required 7.5 m (24.6 ft) and reduced lot depth of 27 m (88.58 ft) in lieu of the required 30 m (98.4 ft) . Special provisions are also being sought to eliminate the maximum gross floor area for a place of worship, which is currently 650 m2 (7000 ft2) of gross floor area. The subject lands are two properties described as Part Lot 8 & N. Part Lot 8, Concession 11 (Dereham), Town of Tillsonburg. The lands are located on the west side of Quarter Town Line Road, south of the Tillsonburg Soccer Club Access Road, in the Town of Tillsonburg. The Municipal Council, after conducting the public hearing necessary to consider any comments to the proposed zone change application, approved By-Law Number 3872. The public hearing was held on December 8, 2014. Any person wishing further information relative to Zoning By-Law Number 3872 may contact the undersigned: Ms. Donna Wilson Clerk Town of Tillsonburg 200 Broadway, 2nd Floor Town Centre Mall Tillsonburg, ON N4G 5A7 Telephone: 842-9200 File: ZN 7-14-08 (Performance Communities Realty Inc.) Report No: 2014-267 211 NORTH ST E FAIRWAYHILLSBLVD BEECH BLVD B R O A D W A Y O W LD R G L E N D A L E D R NORTH ST W W O O D C O C K D R WO O D L A N D CR E S BROOKSIDE LANE WINONADR A N D O V E R A V E JAMES AVE LY N D A L E R D C R A I G ST PA R K DR GIBS O N D R MOO S E ST GREENEA G L E DR BELMONT AVE WILLIAM ST BROWNSVILLE RD QU A R T E R T O W N L I N E GLENRIDGE RD A L L E N S T WIND E M E R E A V E F E R N W O O D D R PARK PL CA M D O N C R T BR A D AV E A D A M S A V E VA N C E DR H U N T E R C R E S KEY MAP LANDS TO WHICH BYLAW 3872 APPLIES © 50 0 50 100 150 200 250 300 35025 METRES TO W N H I P O F S O U T H - W E S T O X F O R D 212 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3873 A BY-LAW TO AUTHORIZE AN AGREEMENT FOR THE PROVISION OF POLICE SERVICES BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES. WHEREAS Section 5 of the Police Services Act, R.S.O. 1990, Chapter. P/ 15, as amended, provides that a Municipality may discharge its responsibility for providing police services by entering into an Agreement with the Minister of Community Safety and Correctional Services of Ontario pursuant to Section 10 of the Police Services Act. AND WHEREAS the Corporation of the Town of Tillsonburg wishes to enter into an agreement with The Minister of Community Safety and Correctional Services of Ontario to provide for policing services for the Town of Tillsonburg. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. The Municipality does hereby authorize an agreement, substantially in the form annexed hereto as Schedule “A” (the “Agreement”), with the Minister of Community Safety and Correctional Services of Ontario for the provision of policing services by the Ontario Provincial Police. 2. THAT the Mayor and Clerk be hereby authorized to execute the Agreement and any other documents necessary to give effect to the Agreement on behalf of the Corporation of the Town of Tillsonburg. 3. This By-Law is passed pursuant to The Police Services Act, R.S.O. 1990, Chapter P. 15 and amendments thereto and shall come into effect upon enactment. READ A FIRST AND SECOND TIME THIS 26th day of January, 2015. READ A THIRD AND FINAL TIME AND PASSED THIS 26th day of January, 2015. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson 213 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3874 A BY-LAW to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Horizon Maintenance Inc. WHEREAS the Corporation of the Town of Tillsonburg deems it necessary and expedient to enter into a service agreement with Horizon Maintenance Inc. THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1.THAT the Agreement attached hereto as “Schedule A” is hereby adopted and forms part of this by-law. 2.THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule “A” and on behalf of the Corporation of the Town of Tillsonburg. 3.AND THAT this by-law comes into force and effect upon passing. Read a First and Second Time this 26th day or January, 2015. Read a Third and Final Time and passed this 26th day of January, 2015. _____________________________ Mayor – Stephen Molnar _____________________________ Municipal Clerk – Donna Wilson 214 Schedule "A" 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3875 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 26th day of January, 2015 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting and regular meeting held on January 26, 2015, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 26TH DAY OF JANUARY, 2015. READ A THIRD AND FINAL TIME AND PASSED THIS 26TH DAY OF JANUARY, 2015. ________________________________ Mayor – Stephen Molnar ________________________________ Municipal Clerk – Donna Wilson 232 = ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Maxwell Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Kevin De Leebeeck, Director of Operations Rick Cox, Director of Parks and Recreation Services Darrell Eddington, Director of Finance Jeff Bunn, Deputy Clerk 1. Call to Order The meeting was called to order at 5:00 p.m. 2. Closed Session Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council move into Closed Session to consider: 1. personal matters about an identifiable individual, including municipal or local board employees (Committee Appointment Review). Carried. At 6:05 p.m. Council rose from the Closed meeting session and recessed until 6:10 p.m. 3. Adoption of Agenda Moved By: Councillor Hayes Seconded By: Councillor Rosehart The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, January 26, 2015 5:00 PM Council Chambers 200 Broadway, 2nd Floor MINUTES January 26, 2015 Council Meeting – Minutes - 2 - THAT the Agenda as prepared for the Council meeting of January 26, 2015, be adopted. Carried. 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof Councillor Adam disclosed a pecuniary interest with respect to item 11.1.1 Community Transportation Pilot Grant Program, as he is an employee. There were no other disclosures of pecuniary interest. 6. Adoption of Council Minutes of Previous Meeting 6.1. Minutes of the Meeting of January 12, 2015 January 12, 2015 - Council Minutes Councillor Adam identified the incorrect spelling of “Broadcasting” with respect to the “Canadian Broadcasting Corporation” within the minutes. The Clerk will make the change. Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT the Minutes of the Council Meeting of January 12, 2015, be approved. Carried. 7. Delegations and Presentations 7.1. Request to Amend By-Law 3701 - Len and Diane Ladoucer By-Law 3701 Amendment Request Len Ladoucer was in attendance requesting Council to re-enact the winter parking restriction on the north side of Washington Grand Ave, from Valley View West (approximately 75 meters). The Director of Operations will be conducting a compressive review of on-street parking, and will report back to Council in February or March of 2015. Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receive the material from Len Laducer as information; January 26, 2015 Council Meeting – Minutes - 3 - AND THAT Staff be directed to prepare a report at the Council Meeting of February 9, 2015. Carried. 7.2. Tillsonburg Family Day 2015 - Brent Shepherd, Co-Lead, Family Day Organizing Committee Council Delegation Request CDR 15-02 Brent Shepherd was in attendance to share with Council an overview of the 2015 Tillsonburg Family Day events at the Tillsonburg Community Centre. The festivities will take place on Family Day, February 16, 2015. 8. Public Meetings 8.1. Application for Draft Plan of Subdivision SB 14-06-7 (2340764 Ontario Inc.) Report SB 14-06-7 Eric Gilbert, Development Planner, appeared before Council and presented the Application for Draft Plan of Subdivision SB 14-06-7. Opportunity was given for comments and questions. Jeff Wettlawfer spoke in favour of the applications. No one appeared in opposition of the application. Council passed the following resolution: Moved By: Councillor Esseltine Seconded By: Councillor Stephenson That the Council of the Town of Tillsonburg advise County Council that the Town supports the application for draft plan of subdivision, File No. SB 14-06-7, as submitted by 2340764 Ontario Inc, prepared by Kim Husted Surveying Limited, for lands described as Part Lot 270, Plan 500, Town of Tillsonburg, showing 21 lots for single detached dwellings, subject to the conditions outline in Report No: CASPO2015-26 being met prior to final approval of the plan for registration. Carried. January 26, 2015 Council Meeting – Minutes - 4 - 9. Information Items 9.1. OPP Billing Model Passed by City of Pembroke 10. Mayor 10.1. Report MYR 15-01 County Council Update Report MYR 15-01 Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT Council receives report MYR 15-01 as information. Carried. 11. Reports from Departments 11.1. Chief Administrative Officer 11.1.1. Community Transportation Pilot Grant Program Report CAO 15-04 Community Transportation Pilot Grant Program Community Transportation Pilot Grant Program Application Appendix Two Pilot Budget and Workplan Appendix Three Transportation in Tillsonburg Getting there A study of transportation needs in Tillsonburg ON Support Letters for Transportation Pilot Grant Program A discussion took place regarding the sustainability of the transit program. Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine That Council receives report CAO 15-04, Community Transportation Pilot Grant Program; And That Tillsonburg Town Council authorizes the submission to the Ministry of Transportation of a Community Transportation Pilot Grant Program Application, including letters of support, Associated Budget and Workplan and Transportation in Tillsonburg: Getting There “A Study of Transportation Needs in Tillsonburg, Ontario as prepared by Social Planning Council Oxford; And That Council authorizes the CAO to sign the completed application form. January 26, 2015 Council Meeting – Minutes - 5 - Carried. 11.1.2. Agreement for the Provision of Police Services (OPP) Agreement for the Provision of Police Services (OPP) Report Fin 14-40 2015 Municipal Policing Costs By-law 3873 to Authorize an Agreement Tillsonburg Police Contract 2015-209 Correspondence - 2015 Contract Policing Proposal with the O.P.P and the Town of Tillsonburg Police Services Board Resolution Moved By: Councillor Adam Seconded By: Deputy Mayor Beres That report CAO 15-05, Agreement for the provision of Police Services (OPP) be received for information; And That the Mayor and Clerk be authorized by By-law 3873 to execute the Agreement for the provision of police services (OPP) between the Minister of Community Safety and Correctional Services and the Corporation of the Town of Tillsonburg. Carried. 11.2. Clerk’s Office 11.2.1. CL 15-05 Tillsonburg Hydro Inc. - Board of Director Appointment CL 15-05 THI Board of Directors Appointment A discussion took place regarding the Board’s composition. Councillor Hayes introduced an amended motion Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the Council of the Town of Tillsonburg, being the sole shareholder of Tillsonburg Hydro Incorporation, fill the two vacancies on the Tillsonburg Hydro Board by February 17, 2015; January 26, 2015 Council Meeting – Minutes - 6 - AND THAT those positions be filled by non-elected individuals with skill sets such as HR, Legal, Corporate Governance experience, or industry knowledge; AND THAT an ad be placed in the Focus on Tillsonburg section of the Tillsonburg News in that regard. A recorded vote as requested by Councillor Hayes: NAME VOTE IN FAVOUR VOTE AGAINST Councillor Hayes x Mayor Molnar x Councillor Rosehart x Councillor Stephenson x Councillor Adam x Deputy Mayor Beres x Councillor Esseltine x The recorded vote reflects the vote is five in favour of the Motion and two against the Motion. Carried. 12. Resolutions Resulting from Closed Session 12.1. CL 15-04 Police Service Board Appointment CL 15-04 PSB Appointment Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives Report CL 15-04 – Police Services Board Citizen Appointments, as information; AND THAT Council appoints Larry Scanlan as a board member to the Tillsonburg Police Service Board. January 26, 2015 Council Meeting – Minutes - 7 - Carried. 13. Reports from Departments 13.1. Development and Communication Services 13.1.1. DCS 15-02 Animal Control Subcontractor Agreement DCS 15-02 Animal Control Subcontractor Agreement Amended Schedule A to Hillside Kennels Animal Control Agreement Hillside Kennels Animal Control Agreement Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives report DCS 15-02 Animal Control Subcontractor Agreement; AND THAT Schedule A to the agreement shall be amended as set out in the attached schedule; AND THAT Council extend the contract for the provision of Animal Control Services with Hillside Kennels for an additional two (2) year term to April 30, 2017. Carried. 13.2. Operations 13.2.1. OPS 15-03 Hwy 401 & 19 Interchange Improvements OPS 15-03 Hwy 401 & 19 Interchange Improvements OPS 15-03 Attachment 1 - Hwy 401 & 19 Approved Design Layout OPS 15-03 Attachment 2 - Proposed Detour Routing OPS 15-03 Attachment 3 - Tentative Schedule The Director of Operations informed Council that there will be open communication between industry and the general public as the program advances. Moved By: Councillor Rosehart Seconded By: Councillor Hayes January 26, 2015 Council Meeting – Minutes - 8 - THAT Council receive Report OPS 15-03, Hwy 401 & 19 Interchange Improvements as information. Carried. 13.3. Recreation, Culture & Park Services 13.3.1. RCP 15-04 – OPP Cleaning Contract – New Vendor RCP 15-04 - OPP Cleaning Contract - New Vendor By-Law 3874 with Schedule "A" Agreement Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receive Report RCP 15-04 – OPP Cleaning Contract – New Vendor for information; and THAT Council award the contract for janitorial services at the OPP Station, 90 Concession St. E, for January 27, 2015 – December 31, 2018 to Horizon Maintenance Inc. AND THAT a By-Law be brought forward for Council consideration to enter into an agreement with Horizon Maintenance Inc. Carried. 14. Committee Minutes & Reports 14.1. Long Point Regional Conservation Authority Board of Directors Minutes Minutes - November 5, 2014 15. By-Laws By-Laws from the Meeting of January 26, 2015 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam By-Law 3872, being a By-Law to Amend Zoning By-Law No. 3295, to implement Council approval-in-principle of Zone Change Application ZN 7-14-08 (Performance Communities Realty Inc.), and By-Law 3873, to Authorize an Agreement for the Provision of Police Services (OPP), and By-Law 3874, to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Horizon Maintenance Inc., and January 26, 2015 Council Meeting – Minutes - 9 - By-law 3875, to confirm the proceedings of Council at its meetings held on the 26th day of January, 2015, be read for a first and second time and this constitutes the first and second reading thereof. Carried. Moved By: Deputy Mayor Beres Seconded By: Councillor Adam By-Law 3872, being a By-Law to Amend Zoning By-Law No. 3295, to implement Council approval-in-principle of Zone Change Application ZN 7-14-08 (Performance Communities Realty Inc.), and By-Law 3873, to Authorize an Agreement for the Provision of Police Services (OPP), and By-Law 3874, to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Horizon Maintenance Inc., and By-law 3875, to confirm the proceedings of Council at its meetings held on the 26th day of January, be given third and final reading and the Mayor and the Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Carried. 16. Items of Public Interest 17. Adjournment Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT the Council Meeting of January 26, 2015 be adjourned at 8:48 p.m. Carried. Table of Contents Agenda 3 January 12, 2015 Minutes January 12, 2015 - Council Minutes 9 Tillsonburg Family Day 2015 - Brent Shepherd, Co-Lead, Family Day Organizing Committee Council Delegation Request CDR 15-02 21 Request to Amend By-Law 3701 - Len and Diane Ladoucer By-Law 3701 Amendment Request 24 Application for Draft Plan of Subdivision SB 14-06-7 (2340764 Ontario Inc.) Report SB 14-06-7 26 OPP Billing Model Passed by City of Pembroke OPP Billing Model Passed by City of Pembroke 37 Report MYR 15-01 County Council Update Report MYR 15-01 39 Agreement for the Provision of Police Services (OPP) Agreement for the Provision of Police Services (OPP)41 Report Fin 14-40 2015 Municipal Policing Costs 43 By-law 3873 to Authorize an Agreement 45 Tillsonburg Police Contract 2015-209 46 Correspondance - 2015 Contract Policing Proposal with the O.P.P and the Town of Tillsonburg 67 Police Services Board Resolution 68 Community Transportation Pilot Grant Program Report CAO 15-04 Community Transportation Pilot Grant Program 69 Community Transportation Pilot Grant Program Application 73 Appendix Two Pilot Budget and Workplan 94 Appendix Three Transportation in Tillsonburg Getting there A study of transportation needs in Tillsonburg ON 103 Support Letters for Transportation Pilot Grant Program 146 CL 15-05 Tillsonburg Hydro Inc. - Board of Director Appointment CL 15-05 THI Board of Directors Appointment 163 DCS 15-02 Animal Control Subcontractor Agreement DCS 15-02 Animal Control Subcontractor Agreement 165 Amended Schedule A to Hillside Kennels Animal Control Agreement 168 Hillside Kennels Animal Control Agreement 169 OPS 15-03 Hwy 401 & 19 Interchange Improvements OPS 15-03 Hwy 401 & 19 Interchange Improvements 174 OPS 15-03 Attachment 1 - Hwy 401 & 19 Approved Design Layout 177 OPS 15-03 Attachment 2 - Proposed Detour Routing 178 1 OPS 15-03 Attachment 3 - Tentative Schedule 179 RCP 15-04 – OPP Cleaning Contract – New Vendor RCP 15-04 - OPP Cleaning Contract - New Vendor 180 By-Law 3874 with Scheudle "A" Agreement 182 Long Point Regional Conservation Authority Board of Directors Minutes Minutes - November 5, 2014 200 CL 15-04 Police Service Board Appointment CL 15-04 PSB Appointment 205 By-law 3872, being a By-Law to Amend Zoning By-Law No. 3295, to implement Council approval-in-principle of Zone Change Application ZN 7-14-08 (Performance Communities Realty Inc.) By-Law 3872 207 By-Law 3873, to Authorize an Agreement for the Provision of Police Services (OPP) By-Law 3873, to Authorize an Agreement for the Provision of Police Services (OPP)213 By-Law 3874, to Authorize an Agreement Between the Corporation of the Town of By-Law 3874, to Authorize an Agreement Between the Corporation of the Town of 214 Confirming By-Law Confirming By-law 3875 232 2 = 1.Call to Order 2.Closed Session Proposed Resolution #1 THAT Council move into Closed Session to consider: 1.personal matters about an identifiable individual, including municipal or local board employees (Committee Appointment Review). 3.Adoption of Agenda Proposed Resolution #2 THAT the Agenda as prepared for the Council meeting of January 26, 2015, be adopted. 4.Moment of Silence 5.Disclosures of Pecuniary Interest and the General Nature Thereof 6.Adoption of Council Minutes of Previous Meeting 6.1. Minutes of the Meeting of January 12, 2015 January 12, 2015 - Council Minutes Proposed Resolution #3 THAT the Minutes of the Council Meeting of January 12, 2015, be approved. 7.Delegations and Presentations 7.1. Request to Amend By-Law 3701 - Len and Diane Ladoucer By-Law 3701 Amendment Request The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, January 26, 2015 6:00 PM Council Chambers 200 Broadway, 2nd Floor AGENDA 3 V1 January 26, 2015 Council Meeting – Agenda - 2 - 7.2. Tillsonburg Family Day 2015 - Brent Shepherd, Co-Lead, Family Day Organizing Committee Council Delegation Request CDR 15-02 8. Public Meetings 8.1. Application for Draft Plan of Subdivision SB 14-06-7 (2340764 Ontario Inc.) Report SB 14-06-7 Proposed Resolution #4 That the Council of the Town of Tillsonburg advise County Council that the Town supports the application for draft plan of subdivision, File No. SB 14-06-7, as submitted by 2340764 Ontario Inc, prepared by Kim Husted Surveying Limited, for lands described as Part Lot 270, Plan 500, Town of Tillsonburg, showing 21 lots for single detached dwellings, subject to the conditions outline in Report No: CASPO2015-26 being met prior to final approval of the plan for registration. 9. Planning Applications 10. Information Items 10.1. OPP Billing Model Passed by City of Pembroke 11. Mayor 11.1. Report MYR 15-01 County Council Update Report MYR 15-01 Proposed Resolution #5 THAT Council receives report MYR 15-01 as information. 12. Reports from Departments 12.1. Chief Administrative Officer 12.1.1. Community Transportation Pilot Grant Program Report CAO 15-04 Community Transportation Pilot Grant Program Community Transportation Pilot Grant Program Application Appendix Two Pilot Budget and Workplan Appendix Three Transportation in Tillsonburg Getting there A study of transportation needs in Tillsonburg ON Support Letters for Transportation Pilot Grant Program 4 January 26, 2015 Council Meeting – Agenda - 3 - Proposed Resolution #6 That Council receives report CAO 15-04, Community Transportation Pilot Grant Program; And That Tillsonburg Town Council authorizes the submission to the Ministry of Transportation of a Community Transportation Pilot Grant Program Application, including letters of support, Associated Budget and Workplan and Transportation in Tillsonburg: Getting There “A Study of Transportation Needs in Tillsonburg, Ontario as prepared by Social Planning Council Oxford; And That Council authorizes the CAO to sign the completed application form. 12.1.2. Agreement for the Provision of Police Services (OPP) Agreement for the Provision of Police Services (OPP) Report Fin 14-40 2015 Municipal Policing Costs By-law 3873 to Authorize an Agreement Tillsonburg Police Contract 2015-209 Correspondence - 2015 Contract Policing Proposal with the O.P.P and the Town of Tillsonburg Police Services Board Resolution Proposed Resolution #7 That report CAO 15-05, Agreement for the provision of Police Services (OPP) be received for information; And That the Mayor and Clerk be authorized by By-law 3873 to execute the Agreement for the provision of police services (OPP) between the Minister of Community Safety and Correctional Services and the Corporation of the Town of Tillsonburg. 12.2. Clerk’s Office 12.2.1. CL 15-05 Tillsonburg Hydro Inc. - Board of Director Appointment 5 CL 15-05 THI Board of Directors Appointment Delegration Request: Phil Esseltine, Chair Tillsonburg Hydro Inc. January 26, 2015 Council Meeting – Agenda - 4 - Proposed Resolution #8 THAT the Council of the Town of Tillsonburg, being the sole shareholder of Tillsonburg Hydro Incorporation, fill the two vacancies on the Tillsonburg Hydro Board by February 17, 2015; AND THAT those positions be filled by skill sets such as HR, Legal, Corporate Governance experience, or industry knowledge; AND THAT an ad be placed in the Focus on Tillsonburg section of the Tillsonburg News in that regard. 12.3. Development and Communication Services 12.3.1. DCS 15-02 Animal Control Subcontractor Agreement DCS 15-02 Animal Control Subcontractor Agreement Amended Schedule A to Hillside Kennels Animal Control Agreement Hillside Kennels Animal Control Agreement Proposed Resolution #9 THAT Council receives report DCS 15-02 Animal Control Subcontractor Agreement; AND THAT Schedule A to the agreement shall be amended as set out in the attached schedule; AND THAT Council extend the contract for the provision of Animal Control Services with Hillside Kennels for an additional two (2) year term to April 30, 2017. 12.4. Operations 12.4.1. OPS 15-03 Hwy 401 & 19 Interchange Improvements OPS 15-03 Hwy 401 & 19 Interchange Improvements OPS 15-03 Attachment 1 - Hwy 401 & 19 Approved Design Layout OPS 15-03 Attachment 2 - Proposed Detour Routing OPS 15-03 Attachment 3 - Tentative Schedule 6 January 26, 2015 Council Meeting – Agenda - 5 - Proposed Resolution #10 THAT Council receive Report OPS 15-03, Hwy 401 & 19 Interchange Improvements as information. 12.5. Recreation, Culture & Park Services 12.5.1. RCP 15-04 – OPP Cleaning Contract – New Vendor RCP 15-04 - OPP Cleaning Contract - New Vendor By-Law 3874 with Schedule "A" Agreement Proposed Resolution #11 THAT Council receive Report RCP 15-04 – OPP Cleaning Contract – New Vendor for information; and THAT Council award the contract for janitorial services at the OPP Station, 90 Concession St. E, for January 27, 2015 – December 31, 2015 to Horizon Maintenance Inc. AND THAT a By-Law be brought forward for Council consideration to enter into an agreement with Horizon Maintenance Inc. 13. Committee Minutes & Reports 13.1. Long Point Regional Conservation Authority Board of Directors Minutes Minutes - November 5, 2014 14. Notice of Motions 15. Resolutions Resulting from Closed Session 15.1. CL 15-04 Police Service Board Appointment CL 15-04 PSB Appointment Proposed Resolution #12 THAT Council receives Report CL 15-04 – Police Services Board Citizen Appointments, as information; AND THAT Council appoints Larry Scanlan as a board member to the Tillsonburg Police Service Board. 7 January 26, 2015 Council Meeting – Agenda - 6 - 16. By-Laws By-Laws from the Meeting of January 26, 2015 Proposed Resolution #13 By-Law 3872, being a By-Law to Amend Zoning By-Law No. 3295, to implement Council approval-in-principle of Zone Change Application ZN 7-14-08 (Performance Communities Realty Inc.), and By-Law 3873, to Authorize an Agreement for the Provision of Police Services (OPP), and By-Law 3874, to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Horizon Maintenance Inc., and By-law 3875, to confirm the proceedings of Council at its meetings held on the 26th day of January, 2015, be read for a first and second time and this constitutes the first and second reading thereof. Proposed Resolution #14 By-Law 3872, being a By-Law to Amend Zoning By-Law No. 3295, to implement Council approval-in-principle of Zone Change Application ZN 7-14-08 (Performance Communities Realty Inc.), and By-Law 3873, to Authorize an Agreement for the Provision of Police Services (OPP), and By-Law 3874, to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Horizon Maintenance Inc., and By-law 3875, to confirm the proceedings of Council at its meetings held on the 26th day of January, be given third and final reading and the Mayor and the Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto 17. Items of Public Interest 18. Adjournment Proposed Resolution #15 THAT the Council Meeting of January 26, 2015 be adjourned at ______ p.m. 8 = ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Maxwell Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Kevin De Leebeeck, Director of Operations Rick Cox, Director of Parks and Recreation Services Darrell Eddington, Director of Finance Jeff Bunn, Deputy Clerk 1. Call to Order The meeting was called to order at 4:30 p.m. 2. Adoption of Agenda Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Agenda as prepared for the Council meeting of January 12, 2015, be adopted. Carried. 3. Closed Session Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council move into Closed Session to consider: The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, January 12, 2015 6:00 PM Council Chambers 200 Broadway, 2nd Floor MINUTES 9 Council Meeting – Agenda - 2 - 1. Personal matters about an identifiable individual, including municipal or local board employees. 2. A proposed or pending acquisition or disposition of land by the municipality or local board (Broadway). Carried. At 5:43 p.m. Council rose from the Closed meeting session and recessed until 6:00 p.m. 4. Moment of Silence 5. Introductions 5.1. Parks and Facilities Manager, Corey Hill The Director of Recreation, Culture and Parks introduced Corey Hill, Parks and Facilities Manager. 6. Disclosures of Pecuniary Interest and the General Nature Thereof Councillor Adam disclosed a pecuniary interest with respect to item 8.1 Tillsonburg Transportation Steering Committee, as it relates to a possible employment opportunity. 7. Adoption of Council Minutes of Previous Meeting 7.1. Minutes of the Meeting of December 8, 2014 December 8, 2014 - Council Minutes Moved By: Councillor Hayes Seconded By: Councillor Adam THAT the Minutes of the Council Meeting of December 8, 2014, be approved. Carried. 8. Delegations and Presentations 8.1. Tillsonburg Transportation Steering Committee Presented By: John Verbakel Council Delegation 15-01 Tillsonburg Transportation Steering Committee Supporting Documentation Mr. Verbakel was in attendance to share with Council the Tillsonburg Transportation Steering Committee’s application for a provincial transportation grant. 10 Council Meeting – Agenda - 3 - Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the CAO be directed to report back to Council at the January 26, 2015 meeting, on the Community Transportation Pilot Grant Program. Carried. 8.2. Glendale West Report OP 14-06-07, SB 14-03-7 and ZN 7-14-08 Presented By: Mr. Will Hayhoe Mr. Hayhoe spoke to Report OP 14-06-07, SB 14-03-7 and ZN 7-14-08. Mr. Hayhoe pointed to economic growth as a factor of consideration for Council. Council moved to address Unfinished Business items 9.1 CAO MEMO and 9.2 Application for Official Plan Amendment, Draft Plan of Subdivision and Zone Change OP 14-06-07, SB 14-03-7 and ZN 7-14-08 (Glendale West Subdivision) 9. Unfinished Business 9.1. CAO MEMO Town Owned Lands/Soccer Club Fencing Re: Agenda Item - Application for Official Plan Amendment, Draft of Plan of Subdivision and Zone Change - OP 14- 06-07 9.2. Application for Official Plan Amendment, Draft Plan of Subdivision and Zone Change OP 14-06-07, SB 14-03-7 and ZN 7-14-08 (Glendale West Subdivision) Report OP 14-06-07, SB 14-03-7 and ZN 7-14-08 Land Maps and Citizen Letters Moved By: Councillor Adam Seconded By: Councillor Hayes THAT Council approve in principle the zone change application, File No. ZN 7- 14-08, as submitted by Performance Communities Realty Inc., for lands described as Part 1 of Reference Plan 41R-6637 and Part 4 of Reference Plan 41R-6678, being Part Lot 8, Concession 11, (Dereham), in the Town of Tillsonburg, to rezone the subject lands from ‘Minor Institutional Zone (IN1)’ and 11 Council Meeting – Agenda - 4 - ‘Future Development Zone (FD)’ to ‘Special Low Density Residential Type 2 Zone (R2-sp)’, ‘Passive Open Space Zone (OS1)’ and ‘Special Minor Institutional Zone (IN1-sp)’ to facilitate the development of a residential draft plan of subdivision and place of worship; AND THAT, Council advise the County Council that the Town supports the application for Official Plan Amendment, File No. OP 14-06-7, as submitted by Performance Communities Realty Inc., for lands described as Part 1 of Reference Plan 41R-6637 and Part 4 of Reference Plan 41R-6678, being Part Lot 8, Concession 11, (Dereham), Town of Tillsonburg to redesignate the subject lands from High Density Residential to Low Density Residential to facilitate the development of a residential draft plan of subdivision and place of worship; AND THAT, Council advise the County Council that the Town supports the application for draft plan of subdivision, File No. SB 14-03-7, as submitted by Performance Communities Realty Inc., prepared by Cyril J. Demeyere Consulting Engineers, for lands described as Part 1 of Reference Plan 41R-6637 and Part 4 of Reference Plan 41R-6678, being Part Lot 8, Concession 11, (Dereham), Town of Tillsonburg, showing 72 lots for single detached dwellings, three stormwater management blocks, a municipal servicing block, place of worship block, and three new local streets, subject to the conditions, as outlined in Report No: CASPO 2014-267, being met prior to final approval of the plan for registration. Carried. 10. Public Meetings Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council moves into Committee of Adjustment to consider matters pertaining to a pending application. Carried. 10.1. Minor Variance Application A-11-14 (135 Allen Street) Report A-11-14 12 Council Meeting – Agenda - 5 - The Development Planner gave an overview of the application. The Applicant was in attendance and had no further comments with respect to the application. Moved By: Councillor Adam Seconded By: Deputy Mayor Beres That the Town of Tillsonburg Committee of Adjustment approve Application File A-11/14, submitted by Henry Dalm, for lands described as Part Lot 20 & Lot 23, Plan 41M-218, Town of Tillsonburg, as it relates to: 1. Relief from Section 5.1, Table 5.1.1.4 – Regulations for Accessory Buildings and Structures, to increase the maximum permitted height of an accessory building from 3.7 m (12.1 ft) to 4.2 m (13.8 ft) to facilitate the construction of a detached accessory building on the subject lands. Subject to the following condition: i. A building permit for the accessory building shall be issued within one year of the date of the Committee's decision. Carried. Moved By: Councillor Adam Seconded By: Councillor Stephenson THAT Council moves from Committee of Adjustment back into the January 12, 2015 Regular Council Meeting. Carried. 11. Planning Applications 11.1. Application for Zone Change ZN 7-14-12 - Removal of Holding Provision Report ZN 7-14-12 By-Law 3866 Schedule A Key Map ZN 7-14-12 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam 13 Council Meeting – Agenda - 6 - THAT Council approve the zone change application submitted by Tillsonburg Developments Inc, whereby the lands described as Blocks 72, 73, 75, & Part of Block 80, Plan 41M-182, Town of Tillsonburg, are to be rezoned from ‘Special Low Density Residential Type 2 Holding Zone (R2-5 H)’ to ‘Special Low Density Residential Type 2 Zone (R2-5)’. Carried. 12. Information Items 12.1. Tillsonburg Cultural Improvement Alliance Poster 12.2. Thames Valley District School Board Name Our Schools Moved By: Councillor Esseltine Seconded By: Deputy Mayor Beres THAT Council direct staff to complete the Thames Valley District School Board naming of schools nomination form as follows: THAT Annandale School be named: Annandale School; THAT South Ridge Public School be named: South Ridge Public School AND THAT the nomination form be sent to TBDSB prior to January 16, 2015. Carried. 12.3. Request for Nominations to Fill Vacancies on the 2014-2016 AMO Board of Directors 12.4. Colonoscopy Media Release 12.5. Resolution from the Township of Algonquin Highlands 13. Reports from Departments 13.1. Chief Administrative Officer 13.1.1. Report CAO 15-01 Chief Administrative Officer Performance Evaluation 2014 Chief Administrative Officer Performance Evaluation 2014 Moved By: Councillor Rosehart Seconded By: Councillor Hayes 14 Council Meeting – Agenda - 7 - That Council receive CAO 15-01 Chief Administrative Officer Performance Evaluation 2014; And That Council establish and appoint a CAO Performance Review Committee; And That Council appoint Mayor Molnar and Deputy Mayor Beres and Councillor Stephenson to the CAO Performance Review Committee; And Further That Council approve the proposed 2014 CAO Performance Evaluation Process as outlined in CAO 15-01. Carried. 13.1.2. Report CAO 15-02 Community Strategic Plan – Implementation (Community Strategic Plan has been attached to the end of the agenda package) Report CAO 15-02 Community Strategic Plan - Implementation Moved By: Councillor Rosehart Seconded By: Councillor Hayes That Council adopts the Tillsonburg Community Strategic Plan; And that the Implementation Plan as outlined in Report CAO 15-02, be approved. Carried. 13.1.3. Report CAO 15-03 Tillsonburg Hydro Incorporation - Board of Directors Composition Tillsonburg Hydro Incorporation - Board of Directors Composition MOUD Attachment Philip Esseltine, Chair of the Tillsonburg Hydro Board, spoke in favor of the amendment to the Memorandum of Understanding. Marty Klein shared his concerns with the recommendation to move towards seven independent on the Board of Directors. Mr. Klein also spoke in favour of open and transparent Board meetings. 15 Council Meeting – Agenda - 8 - Cam McKnight spoke in against the proposed changes to the structure of the Board of Directors. Mr. McKnight also spoke in favour of open and accessible Board meetings. Mel Getty spoke against holding open Board meetings. Mr. Getty spoke in favour of the proposed changes to the Tillsonburg Hydro Inc. Board of Directors. Moved By: Councillor Rosehart Seconded By: Councillor Hayes That the Council of the Town of Tillsonburg, being the sole shareholder of Tillsonburg Hydro Incorporation, amend the Memorandum of Understanding and Direction between the Corporation of the Town of Tillsonburg and Tillsonburg Hydro Inc, to provide for a Board of Directors composition of 7 independent members and 0 members selected by the Town at large. A recorded vote as requested by Deputy Mayor Beres: NAME VOTE IN FAVOUR VOTE AGAINST Deputy Mayor X Councillor Esseltine x Councillor Hayes x Mayor Molnar x Councillor Rosehart x Councillor Stephenson x Councillor Adam x The recorded vote reflects the vote is three in favour of the Motion and four against the Motion. Defeated. 13.2. Clerk’s Office 16 Council Meeting – Agenda - 9 - 13.2.1. Report CL 15-01 Post 2014 Municipal Election Accessibility Report CL 15-01 Post 2014 Municipal Election Accessibility Report Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives report CL 15-01, Post 2014 Municipal Election Accessibility Report; AND THAT the report be posted on the Town’s website and made available to the public at the Town’s Corporate Offices. Carried. 13.3. Development and Communication Services 13.3.1. Report DCS 15-03 Community Improvement Plan Application – 41 Broadway Report DCS 15-03 Community Improvement Plan Application – 41 Broadway The applicant was in attendance and responded to Councils questions. Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT Council receive Report DCS 15-03 Community Improvement Plan Application – 41 Broadway; AND THAT the Community Improvement Plan Application for the 41 Broadway property be approved including rebates for applicable Building Permit and Assessment fees. Carried. 14. Recreation, Culture & Park Services 14.1.1. Report RCP 15-02 – Addendum to Senior Centre Agreement RCP 15-02 Addendum to Senior Centre Agreement RCP 15-02 ATT 01 - ADDENDUM TO the Senior Centre MOU RCP 15-02 ATT 02 - Bylaw 3523 Senior Centre MOU Moved By: Councillor Hayes Seconded By: Councillor Rosehart 17 Council Meeting – Agenda - 10 - THAT Council receive Report RCP 15-02 – Addendum to Senior Centre Agreement; and THAT Council approves the attached Addendum to the Memorandum of Agreement. Carried. 15. Development and Communication Services 15.1.1. Report DCS 15-08 Offer to Purchase - 253 Broadway Report DCS 15-08 has been attached at the end of the minutes package for January 12, 2015. Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receive Report DCS 15-08 Offer to Purchase – 253 Broadway Property; AND THAT the property known municipally as Lot 944 and part Lot 945, Plan 500, and more particularly described as Parts 4 and 5, Plan 41R-6262 be declared surplus to the needs of the municipality; AND THAT a by-law be brought forward authorizing the Mayor and Clerk to execute all documents necessary to sell the property known municipally as 253 Broadway, Lot 944 and part Lot 945, Plan 500, and more particularly described as Parts 4 and 5, Plan 41R-6262, subject to a joint access easement on Part 4 to Rego Management and 228495 Ontario; AND THAT the site plan for the property be brought back to Council for approval; AND THAT the net proceeds be contributed to reserves. Carried. 15.2. Finance 15.2.1. Report FIN 15-01 Interim Tax Levy By-Law 3865 18 Council Meeting – Agenda - 11 - FIN 15-01 Interim Tax Levy By-Law 3865 By-Law 3865 Interim Tax Levy Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives report FIN 15-01 Interim Tax Levy By-Law 3865. AND THAT By-Law 3865 be brought forward for Council consideration. Carried. 15.3. Recreation, Culture & Park Services 15.3.1. Report RCP 15-01 - CBC Repeater Antenna Encroachment Agreement RCP 15-01 CBC Repeater Antenna Encroachment Agreement RCP 15-01 ATT 01 - Elevation diagram RCP 15-01 ATT 02 - Encroachment Agreement for CBC antenna at TCC Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receive Report RCP 15-01 CBC Repeater Antenna Encroachment Agreement for information; and THAT Council approve an Encroachment Agreement allowing the Canadian Broadcasting Corporation to place a repeater antenna on the Tillsonburg Community Centre; and THAT a by-law be brought forward for Council’s consideration. Carried. 16. By-Laws By-Laws from the Meeting of January 12, 2015 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT By-Law 3865, to provide for an Interim Tax Levy for the year 2015, By-Law 3866, to amend Zoning By-Law Number 3295, as amended, By-Law 3868, to authorize the sale of land (253 Broadway) to Rego Management and 228495 Ontario, 19 Council Meeting – Agenda - 12 - By-Law 3869, to authorize an Encroachment Agreement between the Corporation of the Town of Tillsonburg and the Canadian Broadcasting Corporation, and By-Law 3867, to confirm the proceedings of Council at its meetings held on the 12th day of January, 2015, be read for a first and second time and this constitutes the fist and second reading thereof. Carried. Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT By-Law 3865, to provide for an Interim Tax Levy for the year 2015, By-Law 3866, to amend Zoning By-Law Number 3295, as amended, By-Law 3869, to authorize an Encroachment Agreement between the Corporation of the Town of Tillsonburg and the Canadian Broadway Corporation, be given third and final reading and the Mayor and the Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto Carried. Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT By-Law 3868, to authorize the sale of land (253 Broadway) to Rego Management and 228495 Ontario Inc.; AND THAT By-Law 3867, to confirm the proceedings of Council at its meetings held on the 12th day of January, be given third and final reading and the Mayor and the Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Carried. 17. Items of Public Interest 18. Adjournment Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT the Council Meeting of January 12, 2015 be adjourned at 10:03 p.m. 20 Council Delegation Request This Delegation Request form and any written submissions or background information for consideration by Council must be submitted to the Clerk's office by the following deadline: 4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE First Name Last Name Street Address Town/City Postal Code Phone Number E-mail Website: Do you or any members of your party require any accessibility accommodations? Yes No If yes, how can we assist? Should you require assistance completing this form, please contact: Deputy Clerk at 519-688-3009 Ext. 3221 or jbunn@tillsonburg.ca Please note that submission of this form does not guarantee the approval of your request for Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form. COMPLETE PAGE TWO (2) OF THIS FORM 21 Delegation Information (Must be completed) Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month): Subject of Delegation Names of Spokespersons (and positions) Name of Group or Person(s) being represented (if applicable) Brief Summary of Issue or Purpose of Delegation Will there be a Power Point presentation accompanying the Delegation Yes No Have you been in contact with a Staff member regarding the Delegation topic? Yes No If yes, please list the Staff member(s) you have been working with? I acknowledge Delegations are limited to fifteen (15) minutes each: I accept I acknowledge that all presentation material must be submitted by 4:30 pm the Friday before the meeting date: I accept 22 Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected and maintained for purpose of creating a records that is available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224. 23 24 25 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 To: Mayor and Members of Town of Tillsonburg Council From: Eric Gilbert, Development Planner, Community and Strategic Planning Application for Draft Plan of Subdivision SB 14-06-7: 2340764 Ontario Inc. REPORT HIGHLIGHTS • The proposed draft plan of subdivision consists of 21 lots for single detached dwellings, served by an extension of Pearl Street and is the balance of Phase 7 of the subdivision commonly referred to as Annandale Heights. • Generally, the draft plan is consistent with the relevant policies of the 2014 Provincial Policy Statement and the Official Plan. • The proposed draft plan of subdivision is a resubmission of a previously approved draft plan of subdivision (File No. 32T-0005), which lapsed on December 31, 2012. The new proposal makes no changes to the previous subdivision layout or design. • The proposed residential draft plan of subdivision can be supported from a planning perspective, subject to a number of conditions being met prior to final approval by the County. DISCUSSION Background OWNER: 2340764 Ontario Inc. 69 Crow Crescent Woodstock ON N4T 1S7 LOCATION: The subject lands are described as Part Lot 270, Plan 500, Town of Tillsonburg. The lands are located east of Maple Lane, opposite Pearl Street, in the Town of Tillsonburg. Page 1 of 8 26 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 COUNTY OF OXFORD OFFICIAL PLAN: Schedule “T-1” Town of Tillsonburg Land Use Plan Residential Schedule “T-2” Town of Tillsonburg Residential Density Plan Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: Low Density Residential Type 2 Zone (R2) PROPOSAL: An application has been received by the Town of Tillsonburg and the County of Oxford for approval of a draft plan of subdivision comprising 21 lots for single detached dwellings, served by an extension of Pearl Street. The subject lands are located on the east side of Maple Lane, opposite Pearl Street in the Town of Tillsonburg. The proposed draft plan of subdivision has an approximate area of 1.10 ha (2.68 ac). The subject lands are currently vacant. Surrounding uses include existing low density residential development to the south, north, east and west. The proposed draft plan of subdivision will include 21 lots for single detached dwellings. The road allowance for the Pearl Street extension has been dedicated to the Town but has not been constructed. The subject lands were part of a draft plan of subdivision which was approved in 2000 (Annandale Heights Phase 7 - 32T-00005). The subject lands are the remnant portion of the draft plan which was not registered prior to the lapsing of the draft approval on December 31, 2012. The applicant proposes to obtain draft approval of the previous portion of the draft plan that lapsed. The required storm water management pond has already been constructed in the previous phase of the subdivision and has been transferred to the Town of Tillsonburg. Parkland dedication has been satisfied in previous phases of the Annandale Heights development. An Archaeological Assessment Report was prepared for the owner by Mayer Heritage Consultants Inc. to the Ministry of Tourism, Culture and Sport for review and acceptance. The Ministry of Tourism, Culture and Sport indicated that the report has been accepted and entered into the Ontario Public Register of Archaeological Reports. No further archaeological assessment is required within the subject property. Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the existing zoning in the immediate vicinity. Plate 2, 2010 Air Photo, provides an aerial view of the subject lands and the surrounding area. Plate 3, Proposed Draft Plan of Subdivision, provides the layout of the proposed draft plan of subdivision. Page 2 of 8 27 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 Comments 2014 Provincial Policy Statement The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. The current policy framework came into effect on April 30, 2014. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. Section 1.1.2 of the Provincial Policy Statement (PPS) directs that sufficient land shall be made available through intensification, redevelopment and if necessary, designated growth areas, to accommodate an appropriate range and mix of employment opportunities, housing and other land uses to meet projected needs for a time horizon of up to 20 years. Section 1.4.1 of the PPS sets out policies which are intended to provide for an appropriate range of housing types and densities required to meet projected requirements of current and future residents. To accommodate this, planning authorities shall maintain at all times the ability to accommodate residential growth for a minimum of 10 years through residential intensification, redevelopment and if necessary, lands which are designated and available for residential development. Section 1.6 directs municipalities to efficiently utilize existing infrastructure and public service facilities prior to the establishment of new facilities. Official Plan The subject lands are designated ‘Low Density Residential’ according to the Town of Tillsonburg Residential Density Plan, as contained in the County of Oxford Official Plan. Low Density Residential Areas are those lands that are primarily developed or planned for a variety of low rise, low density housing forms including single-detached dwellings, semi-detached, duplex or converted dwellings, quadraplexes, townhouses and low density cluster development. In these areas, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. It is not intended that the full range of housing will be permitted in every individual neighbourhood or development. The policies of Section 10.3.3 (Plans of Subdivision and Condominium) provide that County and Town Council will evaluate applications for a plan of subdivision on the basis of the requirements of the Planning Act, as well as criteria including, but not limited to, the following: • Conformity with the Official Plan; • The availability of community services such as roads, water, storm and sanitary sewers, waste disposal, recyclable collection, public utilities, fire and police protection, parks, schools and other community facilities; • The accommodation of Environmental Resources and the mitigation of environmental and human-made constraints; • The reduction of any negative effects on surrounding land uses, transportation networks or significant natural features; • The design of the plan to be integrated into adjacent developments, and; • The design of the plan is to be compatible with the natural features and topography of the site, and proposals for extensive cut and fill will be discouraged. Page 3 of 8 28 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 An applicant will be required to satisfy conditions prior to final approval and registration of the plan. The applicant will be required to meet the conditions of the draft approval within the specified time period, failing which, draft plan approval may lapse. Additionally, to provide for the fulfillment of these conditions, and for the installation of services according to municipal standards, Council shall require the applicant to enter into a subdivision agreement with the Area Municipality and, where necessary, the County, prior to final approval of the plan. Zoning By-Law The subject lands are currently zoned ‘Low Density Residential Type 2 Zone (R2)’ in the Town of Tillsonburg Zoning By-law. The ‘R2’ zone permits a single detached dwelling, semi-detached dwelling, or duplex dwelling and requires a minimum lot area of 315 m2 (3,390 ft2), a minimum lot frontage of 10.5 m (34.4 ft), a minimum lot depth of 30 m (98.4 ft), minimum exterior side yard width of 6.0 m (19.7 ft), and a rear yard depth of 7.5 m (24.6 ft). The proposed lots comply with the R2 zone provisions and no change to the zoning is required to facilitate the plan of subdivision. Agency Comments The development proposal was circulated to those agencies that were considered to have an interest in the proposal. The Town of Tillsonburg Engineering Department provided the following comments: • Servicing drawings are required to be updated and submitted to the Town for review and approval. • Storm water management pond, fencing, and lot grading and drainage have been addressed through the previous subdivision approval (32T-00005). The Town of Tillsonburg Building and By-law Services Department indicated that they have no concerns with this application. The Oxford County Public Health and Emergency Services have indicated that a site visit was completed on December 2, 2014 and no issues were identified. The proposed development is located within a Wellhead Protection Area, with Lake Erie Region SGRA Vulnerability scores of 2 and 6. The application indicates that the site will be serviced by municipal piped water and municipal sanitary sewers. Oxford County Public Health & Emergency Services has no objection to this application. The County of Oxford Public Works Department indicated that they have no comment on the proposed development application. Union Gas has requested that as a condition of final approval, the owner/developer provide to their agency the necessary easements and/or agreements required for the provision of gas services for the development, to their satisfaction. Bell Canada indicated that a detailed review of the Draft Plan of Subdivision has been completed. The Developer is hereby advised that prior to commencing any work within the Plan, the Developer must confirm that sufficient wire-line communication/telecommunication infrastructure is currently available within the proposed development to provide Page 4 of 8 29 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 communication/telecommunication service to the proposed development. In the event that such infrastructure is not available, the Developer is hereby advised that the Developer may be required to pay for the connection to and/or extension of the existing communication/telecommunication infrastructure. If the Developer elects not to pay for such connection to and/or extension of the existing communication/telecommunication infrastructure, the Developer shall be required to demonstrate to the municipality that sufficient alternative communication/telecommunication facilities are available within the proposed development to enable, at a minimum, the effective delivery of communication/telecommunication services for emergency management services (i.e., 911 Emergency Services). The following paragraph(s) are to be included as Conditions of Draft Plan of Subdivision Approval: 1. The Owner shall agree in the Agreement, in words satisfactory to Bell Canada, to grant to Bell Canada any easements that may be required for telecommunication services. Easements may be required subject to final servicing decisions. In the event of any conflict with existing Bell Canada facilities or easements, the owner/developer shall be responsible for the relocation of such facilities or easements. 2. Bell Canada requires one or more conduit or conduits of sufficient size from each unit to the room(s) in which the telecommunication facilities are situated and one or more conduits from the room(s) in which the telecommunication facilities are located to the street line. Canada Post has requested conditions be imposed on the development to ensure that the Community Mailbox facilities are located appropriately, and to ensure that notice is provided to prospective lot purchasers regarding the location of the said Community Mailbox facilities. The Ontario Provincial Police, Town Development Commissioner, and Tillsonburg District Chamber of Commerce have indicated that they have no comments or concerns with the proposed development. PUBLIC COMMENTS Notice of Complete Application letter was sent out to surrounding neighbours on December 9, 2014. Notice of public meeting was sent out to public agencies and surrounding neighbours on January 12, 2015. To date, no concerns have been received from the public. Planning Review The subject lands are designated for low density residential development according to the Official Plan. The proposal to develop 21 lots for single detached dwellings generally maintains the intent of the Official Plan in this regard. Further, the net residential density of the proposed development is 19 units per hectare (8 units per acre) which is consistent with the residential density targets as contained in the Plan for low density residential areas. In terms of subdivision design, Planning staff note that the proposed layout and design is the same as the previous draft plan approval which lapsed in 2012. The proposed plan of subdivision will complete Phase 7 of Annandale Heights subdivision. The proposed residential Page 5 of 8 30 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 units are similar to the type of housing found in the surrounding residential neighbourhood, and the proposal represents an efficient use of residentially-designated lands and municipal services. Planning staff are of the opinion that the applicant’s proposal to develop 21 lots for single detached dwellings generally maintains the intent and purpose of the Official Plan as it pertains to the development of low density residential areas. It is therefore recommended that Town Council support the proposed draft plan of subdivision and recommend to County Council that the plan be approved, subject to a number of conditions that address issues raised by various agencies during the review of the draft plan. RECOMMENDATIONS That the Council of the Town of Tillsonburg advise County Council that the Town supports the application for draft plan of subdivision, File No. SB 14-06-7, as submitted by 2340764 Ontario Inc, prepared by Kim Husted Surveying Limited, for lands described as Part Lot 270, Plan 500, Town of Tillsonburg, showing 21 lots for single detached dwellings, subject to the following conditions being met prior to final approval of the plan for registration: 1. This approval applies to the draft plan of subdivision, submitted by 2340764 Ontario Inc. (File SB 14-06-7) as prepared by Kim Husted Surveying Limited (dated November 20, 2014) as shown on Plate 3 of Report No. 2015-26, comprised of land described as Part Lot 270, Plan 500, in the Town of Tillsonburg, and showing 21 lots for single detached dwellings, and an extension of a local street (Pearl Street). 2. The owner agrees in writing to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg and County of Oxford regarding the construction of roads, installation of services, including the water, sewer, electrical distribution systems, sidewalks and drainage facilities, and other matters pertaining to the development of the subdivision in accordance with the standards of the Town of Tillsonburg and County of Oxford. 3. Prior to final approval by the County, such easements as may be required for utility or drainage purposes shall be granted to the appropriate authority. 4. The subdivision agreement shall be registered to the satisfaction of the Town of Tillsonburg against the title of the lands to which it applies. 5. The road allowances included in the draft plan of subdivision shall be dedicated as public highways. 6. The streets included in the draft plan shall be named to the satisfaction of the Town of Tillsonburg. 7. Prior to the final approval by the County, all lots/blocks shall conform to the zoning requirements of the Town of Tillsonburg Zoning By-Law. Certification of lot areas, lot frontages, and lot depths shall be obtained from an Ontario Land Surveyor retained by the developer. Page 6 of 8 31 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 8. Prior to the final approval by the County, the owner shall receive confirmation from the County of Oxford Department of Public Works that there is sufficient capacity in the Town of Tillsonburg water system and Town of Tillsonburg sewage system to service the plan of subdivision. Confirmation shall be given in accordance with the “Protocol for Allocation of Water and Sewage Capacity for Development”. 9. The owner agrees in writing to satisfy all the requirements, financial and otherwise, including payment of applicable development charges, of the County of Oxford regarding the installation of the water distribution system and sewer system, and other matters pertaining to the development of the subdivision. 10. The subdivision agreement shall make provision for the assumption and operation, by the County of Oxford, of the water distribution system and sewage system within the draft plan, subject to the approval of the County of Oxford Department of Public Works. 11. Prior to final approval, the owner agrees in writing to satisfy all the requirements of the Tillsonburg Hydro Inc. regarding the installation of the electrical distribution system and any other matters pertaining to the development of the subdivision. 12. Prior to final approval, the owner agrees in writing to satisfy all requirements of Union Gas Limited regarding necessary easements and/or agreements for the provision of gas services and any other matters pertaining to the development of the subdivision. 13. Prior to final approval, the owner agrees in writing to satisfy the requirements of Canada Post Corporation with respect to advising prospective purchasers of the method of mail delivery, the location of temporary Centralized Mail Box locations during construction and, the provision of public information regarding the proposed locations of permanent Centralized Mail Box locations. 14. Prior to the approval of the final plan by the County of Oxford, the owner shall provide to the County clearance from the Tillsonburg Hydro Inc. that Condition Number 11 has been met to their satisfaction. The clearance letter shall include a brief statement detailing how the condition has been satisfied. 15. Prior to the approval of the final plan by the County of Oxford, the owner shall provide to the County clearance from Union Gas Limited that Condition Number 12 has been met to their satisfaction. The clearance letter shall include a brief statement detailing how the condition has been satisfied. 16. Prior to the approval of the final plan by the County of Oxford, the owner shall provide clearance to the County from Canada Post Corporation that Condition Number 13 has been met to their satisfaction. The clearance letter shall include a brief statement detailing how the condition has been satisfied. 17. Prior to the approval of the final plan by the County of Oxford, the owner shall provide clearance to the County from the Town of Tillsonburg that Conditions 2, 3, 4, 5, 6, and 7 have been met to their satisfaction. The clearance letter shall include a brief statement for each condition detailing how each has been satisfied. Page 7 of 8 32 Report No: CASPO 2015-26 COMMUNITY AND STRATEGIC PLANNING Council Date: January 26, 2015 18. Prior to the approval of the final plan by the County of Oxford, the owner shall secure clearance from the County of Oxford Public Works Department that Conditions 2, 3, 8, 9, and 10 have been met to their satisfaction. The clearance letter shall include a brief statement for each condition detailing how each has been satisfied. 19. This plan of subdivision shall be registered within three (3) years of the granting of draft approval, after which time this draft approval shall lapse unless an extension is authorized by the County of Oxford. SIGNATURES Authored by: Eric Gilbert, MCIP RPP, Development Planner Approved for Submission: Gordon K. Hough, MCIP, RPP Director Page 8 of 8 33 November 28, 2014 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 380 Notes NAD_1983_UTM_Zone_17N 19 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 34 November 28, 2014 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 250 Notes NAD_1983_UTM_Zone_17N 13 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) limits_polygon 35 36 3 7 3 8 COUNCIL REPORT MAYOR’S OFFICE Report Title: UPDATE –County of Oxford Report No.: MYR 15-01 Author: Mayor Molnar Meeting Type: COUNCIL MEETING Council Date: JANUARY 26, 2015 Attachments: RECOMMENDATION: THAT Council receives report MYR 15-01 as information. EXECUTIVE SUMMARY The purpose of this report is to provide information regarding any reports and recommendations from local representation at Oxford County Council. CONSULTATION/COMMUNICATION As a result of the effort to expand access to knowledge and information for Town Council and local stakeholders, this report is intended to provide material on activities that transpire at Oxford County Council that may have an impact on the Town of Tillsonburg. Further, this type of report will further satisfy mandates as reinforced in the Community Strategic Plan to provide for a more accessible and open governance model. INFORMATION • County of Oxford Budget Deliberations … At the County Budget Meeting (#4) of January 14, 2015, Council approved an overall requirement from taxation of $52.2 Million representing a gross increase of 2.18% from 2014. With overall assessment growth over the past year there will be a nominal reduction in the overall taxes paid by the average residential homeowner. • Phase 2 of the North Street reconstruction is scheduled to proceed in 2015 at an estimated cost of $5.475 Million. Contact is proceeding with impacted residents in the construction corridor from Falcon Road east to the work area completed in 2014 – including those currently on private water well systems. Phase 3 will proceed in 2016. 39 • Pre-approval was confirmed for structural repairs to portion of Potter’s Road (west of Simcoe Street to Town border) for 2016. The Town will be encouraged to participate in a joint tendering process to identify overall cost savings. • The 2015 Capital Budget highlights the design and engineering required for the upgrades to Tillsonburg’s Waste Water Treatment Facility ($6.2 Million – 2018). • County Council (December 10/14) has authorized staff to submit a joint application with the Townships of Norwich and South-West Oxford and the Town of Tillsonburg for Trans Canada Trail funding for the design and construction of a multi-use trail along the former CASO railway corridor • Oxford County Council (January 14/15) approved Draft Plan of Subdivision and Official Plan Amendment for Performance Communities Realty (Hayhoe) Inc. • Subsequent to the County’s Request for Proposals concerning the contract for Solid Waste and Recycling delivery options in 2014, there is an opportunity for local Council members from across the County to participate in a workshop on Wednesday January 28 from 4:00 – 6:00 PM. At this point in time there is an indication that County Council will consider a report with recommendations on February 11, 2015. New collection contract to be operational in September 2015. • For additional information, Mayor Molnar has accepted appointment as a County Council representative on the following Boards/Committees; South Central Ontario Region (SCOR) Economic Development Corporation, Oxford County Library Board and the County “Services That Work” Ad-hoc Review Committee. FINANCIAL IMPACT/FUNDING SOURCE Whereas the material contained in this report is a summary of Oxford County information, there is no direct impact on the finances of the Town of Tillsonburg as would require approval by Municipal Council or direction from Corporate staff. APPROVALS: Author: Mayor Molnar Date: 1/26/15 Page 2 / 2 CAO 40 STAFF REPORT CAO Report Title: Agreement for the Provision of Police Services (OPP) Report No.: CAO 15-05 Author: David Calder Meeting Type: COUNCIL MEETING Council Date: JANUARY 26, 2015 Attachments: 1. AGREEMENT FOR THE PROVISION OF POLICE SERVICES BETWEEN THE MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES AND THE CORPORATION OF THE TOWN OF TILLSONBURG. 2. REPORT FIN 14-40 2015 MUNICIPAL POLICING COSTS 3. BY-LAW 3873 TO AUTHORIZE AN AGREEMENT RECOMMENDATION: THAT report CAO 15-05, Agreement for the provision of Police Services (OPP) be received for information; And That the Mayor and Clerk be authorized by By-law 3873 to execute the Agreement for the provision of police services (OPP) between the Minister of Community Safety and Correctional Services and the Corporation of the Town of Tillsonburg. EXECUTIVE SUMMARY The purpose of this report is to obtain Council’s approval of a 5 year contract between the Corporation of the Town of Tillsonburg and the Minister of Community Safety and Correctional Services for the provision Police Services under section 10 of the Police Services Act, R.S.O. 1990, c. P. 15. The term of the contract is January 1, 2015 to December 31, 2019. Attached to this report is a previous report presented to Council on October 14, 2015 which outlines 2015 Municipal Policing Costs and provides some background on the new billing model introduced as the methodology used to formulate the 2015 estimated police costs. CONSULTATION/COMMUNICATION The Town of Tillsonburg Police Services Board has reviewed the agreement and recommends the entering into the agreement for the provision of Police Services by the Ontario Provincial Police. 41 COMMUNITY STRATEGIC PLAN IMPACT To ensure a safe and vibrant community. FINANCIAL IMPACT/FUNDING SOURCE The estimated cost for the provision of Police Services to the Town of Tillsonburg by the Ontario Provincial Police for the period January 1, 2015 to December 31, 2015 is $3,132,220 or a Cost Per Property of $422.59. This is a decrease of approximately $449,220 from the 2014 policing budget and estimate for OPP services of $3,581,449. A maximum phase-in adjustment cap of $30.00 per property or $222,360 applies such that further reductions in cost of $190,266 or $25.67 per property will be phased-in over the remaining five years, 2016-2019. Funding for Police Services is provided in the 2015 draft budget. APPROVALS Author Name/Signature David Calder Date: January 21, 2015 Director Name/Signature Date: Finance Name/Signature Darrell Eddington Date: January 21, 2015 Page 2 / 2 CAO 42 1 CAO STAFF REPORT FINANCE Title: 2015 Municipal Policing Costs Report No.: FIN 14-40 Author: DARRELL EDDINGTON Meeting Type: COUNCIL MEETING Council/Committee Date: OCTOBER 14, 2014 Attachments: 2015 MUNICIPAL POLICING BILLING STATEMENT – OPP OXFORD COUNTY OPP ANNUAL BILLING STATEMENT RECOMMENDATION THAT Council receives report FIN 14-40 2015 Municipal Policing Costs as information. EXECUTIVE SUMMARY To provide the 2015 Municipal Policing Billing Statement – OPP information to Council. BACKGROUND After many months of study, planning and community engagement, the OPP is implementing a new billing model to recoup the cost of providing policing services to municipalities. The new model will take effect on January 1, 2015 and will be phased in over a period of up to five years to allow some municipalities to adjust their budgets. The old billing system for OPP services was developed 17 years ago, had not been updated over that period, and had resulted in some municipalities subsidizing others. Policing costs under the new model include two components: base policing costs and costs for reactive calls for service. Base costs, which include services such as routine patrols, crime prevention, RIDE programs and proactive policing, will now make up approximately 60 per cent of the bill. By ensuring that all municipalities contribute to the base cost of policing, the new billing model reduces the variation between municipal policing costs. A call for service, which usually involves attendance at the scene of an occurrence such as a motor vehicle collision, will make up the remaining 40 per cent of the bill. The charge for reactive calls for service will vary among municipalities since such charges will be calculated annually based on the municipality’s individual usage levels. Transition will be phased in over five years for both cost increases and decreases to municipalities: $40 per property cap on increases per year for those with an increase; decreases are graduated over the 5 years for those with a decrease. 43 2 CAO The property counts included in the OPP policing bills are comprised of household, commercial and industrial properties as provided by MPAC. The counts included in the 2015 Police billing were based on the 2012 year end property counts for the 2013 taxation year. Previous 2014 OPP contract cost reporting to Council was based on household counts and did not include commercial and industrial counts. As at December 31, 2013 the contract cost was calculated at $503 per household. The 2015 Police billing amount is calculated at $423.02 per property. The remaining base cost or service data is as supplied by the OPP. Staff is unable to verify such data. FINANCIAL IMPACT/FUNDING SOURCE The 2014 policing budget and estimate for OPP services was $3,581,449. It appears that the 2014 forecasted cost will be an estimated $3,357,754 therefore I would expect the 2014 Provincial Services Usage (PSU) to be an estimated $223,695. Under the revised municipal policing cost-recovery billing methodology, the Town’s 2015 budgeted billing is estimated to be $3,135,407, or $423.02 per property, a decrease of $446,042 from the 2014 policing budget. A maximum phase-in adjustment cap of $30 per property or $222,360 applies such that further reductions in cost of $190,266 or $25.67 per property will be phased-in over the remaining five years, 2016-2019. APPROVALS Director Name/Signature Darrell Eddington Date: 09/30/14 Finance Name/Signature Darrell Eddington Date: 09/30/14 CAO Name/Signature David Calder Date: 10/01/14 44 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3873 A BY-LAW TO AUTHORIZE AN AGREEMENT FOR THE PROVISION OF POLICE SERVICES BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES. WHEREAS Section 5 of the Police Services Act, R.S.O. 1990, Chapter. P/ 15, as amended, provides that a Municipality may discharge its responsibility for providing police services by entering into an Agreement with the Minister of Community Safety and Correctional Services of Ontario pursuant to Section 10 of the Police Services Act. AND WHEREAS the Corporation of the Town of Tillsonburg wishes to enter into an agreement with The Minister of Community Safety and Correctional Services of Ontario to provide for policing services for the Town of Tillsonburg. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. The Municipality does hereby authorize an agreement, substantially in the form annexed hereto as Schedule “A” (the “Agreement”), with the Minister of Community Safety and Correctional Services of Ontario for the provision of policing services by the Ontario Provincial Police. 2. THAT the Mayor and Clerk be hereby authorized to execute the Agreement and any other documents necessary to give effect to the Agreement on behalf of the Corporation of the Town of Tillsonburg. 3. This By-Law is passed pursuant to The Police Services Act, R.S.O. 1990, Chapter P. 15 and amendments thereto and shall come into effect upon enactment. READ A FIRST AND SECOND TIME THIS 26th day of January, 2015. READ A THIRD AND FINAL TIME AND PASSED THIS 26th day of January, 2015. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson 45 1 The term of this Agreement, made in 4 originally executed copies, is from the 1st day of January 2015, to the 31st day of December, 2019. AGREEMENT FOR THE PROVISION OF POLICE SERVICES UNDER SECTION 10 OF THE POLICE SERVICES ACT, R.S.O. 1990, c. P.15, as am. BETWEEN: HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES ("Ontario") OF THE FIRST PART AND: THE CORPORATION OF THE TOWN OF TILLSONBURG (the "Municipality") OF THE SECOND PART RECITALS: (a) Under s. 4(1) of the Police Services Act, R.S.O. 1990, c. P.15, as am., the Municipality is required to provide adequate and effective police services in accordance with its needs; (b) Under s. 5 of the Police Services Act, the Municipality’s responsibility for providing police services may be discharged by entering into an Agreement with the Solicitor General under s. 10 of the Act; (c) Pursuant to Order-in-Council 497/2004, the powers assigned to the Solicitor General in law, including those set out in the Police Services Act, have been transferred to the Minister of Community Safety and Correctional Services; therefore, all references to the Minister of Community Safety and Correctional Services shall be deemed to include the powers previously exercised by the Solicitor General; (d) The Municipality has expressed its intent to provide police services, in pursuance of its responsibilities under s. 5 of the Police Services Act, by means of this Agreement, as evidenced by by-law number _______, dated ____________ (a copy of which is attached as Schedule "A"); (e) This Agreement reflects the intent of the parties to provide an adequate and effective level of police services for the Municipality as set out in the "Contract Policing Proposal," dated January 16, 2015 (attached as Schedule "B"); NOW THEREFORE, in consideration of the premises and covenants herein, the parties agree as follows: 46 2 1. The parties warrant that the recitals are true. Definitions 2. In this Agreement: (a) “Annual Billing Statement” means a statement prepared by Ontario and submitted to the Board for review and to the Municipality for review and approval which contains: (i) the Municipality’s police costs for the year following the year in which the statement is prepared, based on, among other items, an estimate of salary and benefit costs; and (ii) a reconciliation of actual salary and benefit costs to those billed for the preceding year. (b) “Board” means Town of Tillsonburg Police Services Board. (c) “Commissioner” means the Commissioner of the O.P.P. (d) “Detachment Commander” means the O.P.P. officer in charge of the Oxford Detachment. General Provisions 3. Ontario shall provide adequate and effective police services in accordance with the needs of the Municipality in compliance with the terms and conditions of the Agreement. The Municipality shall pay Ontario for the police services provided under this Agreement in accordance with this Agreement. 4. The Commissioner shall ensure that the Detachment Commander responds appropriately to the Board's objectives and priorities for police services, developed after consultation with the Detachment Commander, pursuant to s. 10(9)(b) of the Police Services Act. 5. The Commissioner shall cause the Detachment Commander or his or her designate to report to the Board at mutually agreed upon intervals in accordance with the Police Services Act regarding the provision of police services in and for the Municipality. The O.P.P. will, determine the information to be contained in the reports and the format in which they will be provided. 6. (a) For the purposes of s. 10(6) of the Police Services Act, the O.P.P. shall provide police services to the Municipality, including the enforcement of mutually agreed upon by- laws. The parties shall annually review this part of the Agreement with a view to revising or updating the list of by-laws requiring O.P.P. enforcement. 47 3 (b) Municipal Building Code violations overseen by the Municipality’s building code inspector and those by-laws related to animal control will not form part of this Agreement. Service Levels 7. (a) Ontario shall cause the Commissioner to assign police officers and other persons to duties relating to the police services in and for the Municipality so as to provide the municipality adequate and effective policing services. (b) In the event that the Municipality requests services dedicated specifically to the municipality, it shall be responsible for all costs associated with those dedicated resources. Liability of Ontario 8. The O.P.P. shall be liable for any damages that may arise as a result of any negligent acts or omissions of its members in the performance of this Agreement. Provincial Services Usage 9. The O.P.P. as legislated by the Police Services Act, must be capable of providing provincial level response that can be mobilized for emergencies, disaster or specialized needs. The O.P.P. may meet this requirement by deploying resources that normally would be assigned to the Detachment that serves the Municipality. The O.P.P. shall ensure that in the event resources are deployed to a situation requiring provincial level response, appropriate resources remain available to the Detachment to provide adequate and effective policing to the Municipality. The use of O.P.P. officers in cases where there is a provincial obligation to respond will be accounted for as part of the billing model. Equipment and Facilities 10. Ontario shall supply or cause to be supplied at Ontario's cost all vehicles and equipment reasonably necessary and appropriate for the use of the O.P.P. in providing police services under this Agreement. 11. The parties will enter into negotiations concerning the provision and payment of appropriate buildings and rental agreements, including, but not limited to, location, leasehold improvements, and capital costs. Adequacy Standards Regulation 12. The O.P.P. shall undertake and be responsible for ensuring that all mandatory standards of adequate and effective police services as required by Ontario Regulation 3/99 under the Police Services Act are met and maintained. 48 4 13. The Detachment Commander shall provide the Board with reasonable documentation, as agreed upon between the Board and the O.P.P., to allow the Board to evaluate the services and satisfy itself that adequate and effective standards and policies are in place. 14. It shall be the responsibility of the Board to monitor the delivery of police services to ensure that the provisions of the Ontario Regulation 3/99 under the Police Services Act are satisfied on an ongoing basis. Cost of Police Services 15. (a) On or before October 1st in each year, Ontario shall prepare and deliver to the Board for review and to the Municipality for review and approval, the Annual Billing Statement for the following year (Schedule "C"), together with sufficient documentation and information reasonably necessary to explain and support the billing. (b) The Municipality shall review the Annual Billing Statement upon receipt and, within 90 days of such receipt, shall approve the Annual Billing Statement or deliver to Ontario a request to review the Annual Billing Statement. 16. (a) In the event that the Municipality fails to approve or request a review of the Annual Billing Statement within 90 days of receipt, the Municipality shall be deemed to have approved the Annual Billing Statement. (b) In the event that the Municipality requests a review of the Annual Billing Statement as provided in this paragraph, the Annual Billing Statement shall be approved or amended and approved in accordance with Section 17. 17. Where the Municipality has delivered to Ontario a request to review the Annual Billing Statement, the Municipality shall carry it out expeditiously, and Ontario shall cooperate to permit such a review to be carried out. If the parties are unable to agree on the Annual Billing Statement, either party may submit the matter to the dispute resolution mechanisms set out in paragraphs 22 and 23. In the event that the Municipality delivers a request to review to Ontario, the Annual Billing Statement shall be deemed to apply during the period of review. 18. The Municipality shall make monthly installment payments to Ontario no later than the end of the month following the month for which payment is being made, each one being one twelfth of the Annual Billing Statement for that year. Any amounts which have become due and owing shall bear interest at the rate set by the Minister of Finance from time to time. 19. Ontario shall keep all records, statements of account, invoices and any other such documents necessary to support the Annual Billing Statement, and all such records shall be kept for a period of seven years. Ontario shall permit the Municipality, upon notice to Ontario, to examine all such records and books of account and conduct a review of the Annual Billing Statement. 49 5 20.Upon the approval or deemed approval of the Annual Billing Statement, as provided in this Agreement, adjustments shall be made in the amounts paid by the Municipality by installment so that (i) the total amount paid in respect of the preceding year is equal to the amount shown on the approved Annual Billing Statement and (ii) the installments for theyear following the year in which the statement is prepared are each equal to one twelfth of the approved Annual Billing Statement. Any amounts payable by one party to the other shall be paid by means of a credit for the appropriate party in the remaining monthly billings for the year following the year in which the statement is prepared. 21.The parties agree that sections 132 and 133 of the Police Services Act will be applied as if the Oxford County Detachment of the O.P.P. was a municipal police force, and as if the Detachment Commander was a Chief of Police. Dispute Resolution Mechanisms 22. (a) The provisions of this paragraph apply in the event of a dispute between the Municipality and Ontario concerning financial and related issues arising out of the interpretation, application, administration, or alleged violation of this Agreement (“Financial Disputes”) or between the Board and the O.P.P. concerning policing issues arising out of the interpretation, application, administration, or alleged violation of this Agreement (“Policing Disputes”). (b) In the event that a dispute arises, the Detachment Commander, or representative, and the Municipality or the Board, as the case may be, or their representative, shall meet within 30 days of such dispute arising and use all best good faith efforts to resolve the dispute. (c) If the dispute remains unresolved, the Regional Commander, or representative, and the Municipality or the Board, as the case may be, or representative, shall meet and use all best good faith efforts to resolve the dispute. (d) If the dispute remains unresolved, the Commissioner, or Deputy Commissioner, and the Municipality or the Board, as the case may be, or representative, shall meet and use all best good faith efforts to resolve the dispute. (e) If a Financial Dispute remains unresolved, the issue may be referred to mediation by either party, and each party shall use all best good faith efforts to resolve the dispute. 23.(a) Financial Disputes that cannot be resolved through any of the methods describedwithin paragraph 22, may be referred to and settled by binding arbitration. The provisions of the Arbitration Act, 1991 shall apply to any such arbitration, unless otherwise indicated below: i) The language of the arbitration shall be English.ii)The place of the arbitration shall be at the Town of Tillsonburg. 50 6 iii)Each party agrees that the arbitration shall be conducted in a summary manner to ensure a full hearing in a cost effective and efficient manner. iv)Each party shall make prompt full disclosure to the other and, subject to the availability of an arbitrator the arbitration shall be commenced within 30 days of the conclusion of the meeting with the Commissioner, or the mediator, ifapplicable. v)Each party shall be responsible for its own legal expenses and for an equal share of the fees and expenses of the arbitration and any other related expenses. Section 54 of the Arbitration Act shall not apply; the arbitrator shall have no right to make an award relating to costs.vi) The parties shall have no right of appeal to a final decision of an arbitrator. (b) Policing Disputes shall not be subject to mediation or arbitration. (c) Neither party shall be entitled to proceed to mediation or arbitration until all of the meetings referred to in paragraphs 22 have been held, and each party undertakes to exert all best good faith efforts to resolve the dispute in those meetings. (d) Mediations or arbitrations of disputes conducted under this Agreement shall remain closed to the public. All parties to any dispute shall keep all details, admissions or communications made in the course of the dispute resolution process strictly confidential, nor shall such information be admissible in any legal proceeding, except as follows: i)on consent of all parties; ii)as may be ordered by a court of competent jurisdiction;iii)the final decision of the arbitrator may be released. (e) Each of the meetings outlined in paragraph 22 shall be commenced no earlier than 15 days, and concluded no more than 30 days, from the conclusion of the prior stage unless the parties otherwise agree. (f) Notwithstanding any of the above provisions, nothing in this Agreement shall be construed so as to give the Municipality or the Board the right to alter any policy of the O.P.P. or the Ministry. Nothing in this Agreement shall be construed so as to give the Municipality or the Board, the right to supercede or vary the duties and obligations of the Solicitor General pursuant to s. 3(2) of the Police Services Act, or of the Commissioner pursuant to s. 17 and s. 41 of the Police Services Act, and further, the rights of the Municipality and the Board pursuant to the Agreement are subject to the Municipality’s obligations under s. 4 of the Police Services Act. Detachment Commander Selection 24.The Detachment Commander shall be selected from a short-listed pool of candidates as determined by the O.P.P. in accordance with its relevant provincial policies. Followingthe formulation of the short-list, a joint committee consisting of Board members and 51 7 persons nominated by the Commissioner, shall select the successful candidate in accordance with the process set out in the OPP’s provincial policies. Notice 25.Any notice, statement, invoice or account to be delivered or given by any of the below listed groups to any other of them shall be delivered to all other groups in writing and sent by mail addressed to those groups at their respective address as listed below, or sent by fax transmission to the fax number listed below. Any notice, statement, invoice or account sent by mail shall be deemed to be received on the third day following the date of mailing unlessshown to the contrary and if sent by fax shall be deemed to be received on the date of transmission. Any group may change its address and fax number by giving notice provided herein: i)to Ontario addressed to: The Minister of Community Safety and CorrectionalServices, 25 Grosvenor Street, 11th Floor, Toronto, Ontario, M7A 1Y6, FAX number (416) 325-6067. ii)to the Commissioner addressed to: The Commissioner, Ontario Provincial Police, 777 Memorial Avenue, Orillia, Ontario, L3V 7V3, to the attention of the Manager,Municipal Policing Bureau, FAX number (705) 330-4191. iii)to the Municipality addressed to: The Mayor, Town of Tillsonburg, 200 Broadway, 2nd floor, Tillsonburg, Ontario, N4G 5A7, FAX number (519) 842-9431. iv)to the Board addressed to: The Chair, Tillsonburg Police Services Board, Ontario, 200 Broadway, 2nd floor, Tillsonburg, Ontario, N4G 5A7, FAX number (519) 688-6540. Commencement and Termination of Agreement 26.Notwithstanding the date upon which this Agreement is signed, the term of this Agreementshall commence on the 1st day of January 2015, and shall conclude on the 31st day of December 2019. 27.Either party to this Agreement may terminate this Agreement upon one year written notice of termination to the other party, in which case this Agreement shall terminate one yearfollowing the delivery of such notice. Should a notice to terminate be given, the Municipality shall continue to be obligated to pay for the cost of providing police services under this contract to and including the date of such termination and Ontario shall continue to be responsible to provide the services outlined in this Agreement. 28.Should the Municipality’s designated responsibility to provide policing under the Police Services Act be changed, either by statute or government interpretation, the Municipality 52 8 maintains its right upon being so informed to give written notice of its intention to terminate this Agreement forthwith. Entire Agreement 29.This Agreement and the schedules attached constitute the entire Agreement between the parties, and there are no representations, warranties, collateral agreements or conditions affecting this Agreement or the relationship of the parties or supported hereby other than as expressed herein in writing. Any amendment to this Agreement must be in writing, duly executed by the parties. IN WITNESS WHEREOF, the Municipality has affixed its Corporate Seal attested by the signature of its duly authorized signing officers and the Minister of Community Safety and Correctional Services has personally signed this Agreement to be effective as of the date set out herein. FOR ONTARIO _______________________________________________ The Minister of Community Safety and Correctional Services FOR THE MUNICIPALITY _______________________________________________ Mayor, Reeve, etc. (as appropriate) _______________________________________________ Chief Administrative Officer, or Clerk (as appropriate) Date signed by the Municipality: _______________________________________________ 53 SCHEDULE “A” BY-LAW OF THE MUNICIPAL COUNCIL 54 SCHEDULE “B” PROPOSAL FOR POLICE SERVICES 55 The Corporation of the Town of Tillsonburg Contract Policing Proposal Prepared by: Ontario Provincial Police Municipal Policing Bureau January 16, 2015 1 56 Table of Contents Executive Summary ............................................................................... 3 OPP Annual Billing Statement ............................................................ 6 OPP Contacts .............................................................................................. 8 2 57 Executive Summary The Ontario Provincial Police (OPP) has over 100 years of experience in providing effective community-based policing and protection throughout Ontario. The OPP has provided municipal police services under contract for over 60 years and currently maintains contracts with over 140 communities across Ontario. The Town of Tillsonburg requested a costing for OPP municipal policing. This proposal is based on the Town of Tillsonburg paying an amount equal to the sum of the Town of Tillsonburg’s allocated portion of the OPP’s total municipal policing base and calls for service costs and the costs for overtime, cleaning/caretaker, accommodation, court security and offender transport as applicable. Where a municipality chooses to receive police services from the OPP pursuant to a contract, the OPP will provide the level of police services required to provide adequate and effective policing, including providing the services set out in Regulation 3/99, Adequacy and Effectiveness of Police Services under the Police Services Act. This proposal reflects the integrated policing concept, incorporating a police services contract for the Town of Tillsonburg with OPP highway patrol services and provincial responsibilities under one administration. The Oxford OPP Detachment will remain as the Administration/Operations Centre. The resources will be deployed to the municipality from this facility. The Oxford OPP Detachment Commander will be responsible to oversee all aspects of service delivery. The detachment management including Staff Sergeant and Sergeant/ Platoon Leaders as applicable would provide assistance and supervision to members of the Oxford OPP Detachment. In order to provide a location for the police and public to interact, and to facilitate the delivery of police services in a community, the OPP encourages the establishment of Community Policing Offices (CPOs). Where such offices exist they are usually equipped with telephone and computer capabilities for use by officers assigned to the municipality. Any decision on the establishment of a CPO in the Town of Tillsonburg rests entirely with Town of Tillsonburg council and any associated costs will be the responsibility of the Town of Tillsonburg. It is recommended that any CPO located within the Town of Tillsonburg be maintained. In consultation with the Tillsonburg Police Services Board it is the intent that all existing community service programs and community policing committees will be maintained. Any new community service program considered may be implemented after consultation with the Town of Tillsonburg Council, the Town of Tillsonburg Police Services Board and the Oxford OPP Detachment Commander. When a municipality chooses to receive police services from the OPP under contract, the OPP will ensure that the municipality receives adequate and effective police services in accordance with the Police Services Act and regulations. The shared infrastructure of the OPP broadens local access to resources, expertise, solutions, training and management without duplicating services. The Town of Tillsonburg will continue to benefit as additional staff are readily available from within the Oxford OPP Detachment as well as neighboring detachments and regions, should the need arise. 3 58 The Town of Tillsonburg will be required to establish a Police Services Board, as mandated by Section 10 of the Police Services Act that will generally determine objectives and priorities for police services within the community, after consultation with the Detachment Commander. The Commissioner is committed to ensuring that the Detachment Commander of the Oxford OPP Detachment responds appropriately to the Board’s advice and priorities in a manner consistent with the Board’s identified concerns, expectations and needs. It is long-standing OPP policy and practice to be accountable to the communities we serve. The Commander of the Oxford OPP detachment, or designee, will report to the Police Services Board on a regular basis, as per the direction of the Board. The OPP is experienced in being accountable to the municipalities we serve. With Oxford OPP Contracts currently in place and future contracts pending, there is great emphasis placed on OPP accountability to Police Services Boards. The OPP is required to provide provincial level emergency response that can be mobilized in times of emergency, disaster or a specialized investigative need. The OPP meets such emergent needs, on an on-call, as-needed basis, by deploying small numbers of officers from multiple locations and assignments, both provincial and municipal. During such times, the OPP is responsible to ensure that appropriate resources remain in place to make certain the municipality receives adequate and effective police services in accordance with the Police Services Act and regulations. The use of OPP officers in cases where there is a provincial obligation to respond will be accounted for as part of the billing model. If the Town of Tillsonburg chooses to accept an OPP contract for its policing service, the Oxford OPP Detachment will assign resources, focusing on meeting the Town of Tillsonburg’s unique policing needs. Value for the Town of Tillsonburg: •Assurance of adequacy and effectiveness of police services; •Dedication to resolving community issues through local involvement and community policing committees; •Availability of additional staffing support from neighboring detachments, regional headquarters and general headquarters; •Seamless access to a comprehensive infrastructure and specialized services; and •Assists the Detachment Commander in determining the local policing priorities andobjectives through the Town of Tillsonburg Police Services Board. Based on, among other things, an estimate of salary and benefit costs, the policing cost for 2015 associated with this proposal is $ 3,132,220. The annual billing statement is set out in the attachment to this proposal. 4 59 Please Note: Not included in this proposal are: The cost of maintaining the Police Services Board The costs associated with establishing and maintaining Community PolicingOffice(s) Any applicable revenues accruing to the municipality as a result of police activity (*Note – This proposal expires six months from the date of presentation to Council. At that time the costs identified in the proposal will be subject to review and revision where necessary.) 5 60 Tillsonburg T Estimated costs for the period January 1 to December 31, 2015 Excluding Enhancements (see notes) Cost per Property $ Base Service Property Counts Household 7,052 Commercial and Industrial 360 Total properties 7,412 $200.51 $1,486,180 Calls for Service Total all municipalities $138,122,392 Total municipal portion 0.9905%$184.59 $1,368,165 Overtime $9.84 $72,933 Court Security Prisoner Transportation (per property cost)$2.41 $17,863 Accommodation (per property cost) Cleaning Services (per property cost) $397.35 $2,945,141 2014 Forecasted cost (see below)Total $3,354,604 $452.59 $397.35 (Decrease)$55.24 (Decrease)$30.00 Actual 2015 Phase-In Adjustment $25.24 $187,079 Total Billing for 2015 $422.59 $3,132,220 Removed the following from the 2014 Forecasted Costs: Two Desktop Computers 2015 Calculated Cost per Property (see above) Cost per Property Variance 2015 Adjustment (Maximum per property) OPP Annual Billing Statement Total 2015 Calculated Cost before Phase-In Adjustment 2015 Phase-In Adjustment Billing Summary 61 Additional Notes to the “OPP Annual Billing Statement”:  The Annual Billing Statement is determined based on the new OPP billing model effective January 1, 2015. The Annual Billing Statement is a statement of 2015 costs based on an estimate of salary and benefit costs. Salary and benefit costs are estimates and are subject to a final year end adjustment. As a result of the implementation of the new OPP billing model municipal policing costs are subject to Phase-in Adjustments for the calendar years 2015 to 2019. The 2015 phase-in adjustment is dependent on the final 2014 cost. Phase-in adjustments are subject to change and are based on an annual determination: o If the municipality is subject to an increase between the final 2014 cost and the 2015 cost, the increase will be capped to a maximum of $40 increase per property. The capped increase of $40 plus the growth factor per property cost will be applicable for each subsequent year until the full cost is realized. o The growth factor is a set per property cost for all municipalities dependent upon general increases in salary, benefits, support costs and other direct operating expenditures. o If the municipality is subject to a decrease between the final 2014 cost and the 2015 cost it will be limited to the per property reduction limit applicable to the year. o The per property reduction limit is an annual per property amount determined for all municipalities. The per property reduction limit is subject to change each year based upon the determination of the funding required to offset the capped increases for all municipalities. 62 O.P.P. Contacts Please forward any questions or concerns to Inspector Tim Clark, Detachment Commander, Oxford OPP Detachment or Sergeant Kevin Hummel, Contract Policing Analyst, OPP General Headquarters. Inspector Tim Clark (519) 688-6540 Sergeant Kevin Hummel (519) 441-3697 6 63 SCHEDULE “C” ANNUAL BILLING STATEMENT 64 Tillsonburg T Estimated costs for the period January 1 to December 31, 2015 Excluding Enhancements (see notes) Cost per Property $ Base Service Property Counts Household 7,052 Commercial and Industrial 360 Total properties 7,412 $200.51 $1,486,180 Calls for Service Total all municipalities $138,122,392 Total municipal portion 0.9905%$184.59 $1,368,165 Overtime $9.84 $72,933 Court Security Prisoner Transportation (per property cost)$2.41 $17,863 Accommodation (per property cost) Cleaning Services (per property cost) $397.35 $2,945,141 2014 Forecasted cost (see below)Total $3,354,604 $452.59 $397.35 (Decrease)$55.24 (Decrease)$30.00 Actual 2015 Phase-In Adjustment $25.24 $187,079 Total Billing for 2015 $422.59 $3,132,220 Removed the following from the 2014 Forecasted Costs: Two Desktop Computers 2015 Calculated Cost per Property (see above) Cost per Property Variance 2015 Adjustment (Maximum per property) OPP Annual Billing Statement Total 2015 Calculated Cost before Phase-In Adjustment 2015 Phase-In Adjustment Billing Summary 65 Additional Notes to the “OPP Annual Billing Statement”:  The Annual Billing Statement is determined based on the new OPP billing model effective January 1, 2015. The Annual Billing Statement is a statement of 2015 costs based on an estimate of salary and benefit costs. Salary and benefit costs are estimates and are subject to a final year end adjustment. As a result of the implementation of the new OPP billing model municipal policing costs are subject to Phase-in Adjustments for the calendar years 2015 to 2019. The 2015 phase-in adjustment is dependent on the final 2014 cost. Phase-in adjustments are subject to change and are based on an annual determination: o If the municipality is subject to an increase between the final 2014 cost and the 2015 cost, the increase will be capped to a maximum of $40 increase per property. The capped increase of $40 plus the growth factor per property cost will be applicable for each subsequent year until the full cost is realized. o The growth factor is a set per property cost for all municipalities dependent upon general increases in salary, benefits, support costs and other direct operating expenditures. o If the municipality is subject to a decrease between the final 2014 cost and the 2015 cost it will be limited to the per property reduction limit applicable to the year. o The per property reduction limit is an annual per property amount determined for all municipalities. The per property reduction limit is subject to change each year based upon the determination of the funding required to offset the capped increases for all municipalities. 66 67 68 STAFF REPORT CAO Report Title: Community Transportation Pilot Grant Program Report No.: CAO 15-04 Author: David Calder Meeting Type: COUNCIL MEETING Council Date: JANUARY 26, 2015 Attachments: 1. COMMUNITY TRANSPORTATION PILOT GRANT PROGRAM APPLICATION AND PROPOSAL 2. BUDGET AND WORKPLAN 3. TRANSPORTATION IN TILLSONBURG: GETTING THERE “A STUDY OF TRANSPORTATION NEEDS IN TILLSONBURG, ONTARIO RECOMMENDATION: That Council receives report CAO 15-04, Community Transportation Pilot Grant Program; And That Tillsonburg Town Council authorizes the submission to the Ministry of Transportation of a Community Transportation Pilot Grant Program Application, including letters of support, Associated Budget and Workplan and Transportation in Tillsonburg: Getting There “A Study of Transportation Needs in Tillsonburg, Ontario as prepared by Social Planning Council Oxford; And That Council authorizes the CAO to sign the completed application form. EXECUTIVE SUMMARY At its meeting of January 12, 2015, Council heard a delegation from the Tillsonburg Transportation Steering Committee regarding the Community Transportation Pilot Grant Program. The Committee requested that the municipality make application to the Ministry of Transportation for a grant under the Community Transportation Pilot Program. The deadline for submitting an application is 5:00 pm on Friday, January 30, 2015. Upon hearing the delegation, Council passed the following motion: “That the CAO be directed to report back to Council at the January 26, 2015 meeting, on the Community Transportation Pilot Grant Program.” 69 CONSULTATION/COMMUNICATION Staff has reviewed the material submitted by the Tillsonburg Transportation Steering Committee which included information from the Ministry of Transportation, the Community Transportation Pilot Grant Program Application Guidelines and Requirements 2014-2015, and letters of support from various agencies and local municipalities. To date, Town staff have not been consulted as part of the drafting of the proposal or the application nor is any staff member on the Tillsonburg Transportation Steering Committee. I would also note that although some current members of Council are on the Tillsonburg Transportation Steering Committee, they do not officially represent the Town of Tillsonburg Council as they have not been authorized to represent Council by resolution. COMMUNITY STRATEGIC PLAN IMPACT As noted in the Community Strategic Plan (CSP), the Community Transportation Program would meet the CSP’s action items of exploring alternative transportation options and implement and market a transportation program. FINANCIAL IMPACT/FUNDING SOURCE Under the requirements of the Community Transportation Program guidelines, in order to participate in the program, a municipality has to be the lead applicant for the project and at least one community partner has to be involved. Funding from the Ministry of Transportation is available to a maximum of $100,000 for two years and no matching funds are required. Although matching funds are not required, there are other obligations on the municipality as the project applicant. The municipality must sign an agreement with the Ministry of Transportation should it be successful in obtaining approval for a grant. This agreement will set out the terms and conditions under which the Ministry agrees to provide funding to the municipality. Staff have not seen the form of the agreement as of yet. The municipality must set up a separate account for the funds through an interest bearing CT Fund Reserve account under the name of the municipality and in a Canadian financial institution where the CT Funds are deposited and tracked separately from other funds. The municipality is responsible for the proper use of the funds and to ensure the CT Project for which the funds are provided is carried out in accordance with the terms and conditions set out in the guide and agreement which will include the provision of an insurance certificate which specifically references the CT Project. Funding is provided at 50% at the start of the project, interim funding of 40% when the project is 75% complete and the remaining 10% at the conclusion of the project. As a result, there may be a need for the municipality or one of the partners to provide funding until the funds are recouped as part of the program progress. As well, the municipality is required to inform the Ministry of any contributions, other than CT Funds, the municipality receives from any source whatsoever towards costs related to its CT Project. Page 2 / 4 CAO 70 The municipality in accordance with the program guidelines, is also responsible for ensuring “that the municipality and the collaborating community organization(s) have all the resources, experience and expertise to carry out the Community Transportation project.” The CAO is to sign all reports including financial reports. As a result, there will be financial oversight required by the town administration. MTO also has the right to audit and again Town staff would certainly be accountable in an audit process. Finally, in reviewing the application received January 19, 2015, as prepared by the Tillsonburg Transportation Steering Committee, under section 14 of the application regarding operating at the end of the pilot, there is an expectation that there would be an application for Gas Tax funding to be used for a local transportation program. Only the municipality receives gas tax funding which may take away from other Town gas tax priority funded projects. There is also no separate application for a transportation gas tax since there is only one gas tax funding amount. The application also notes that “members of the community will have to potentially lobby the municipality for additional funds to develop and support a more traditional public transportation style system.” In addition, section 8 notes that the Town “has agreed to fill out the application, thereby partnering with the various groups who have expressed interest.” Also, the contribution from the Town would be accounting support, office/meeting space, assistance with vehicular maintenance and potentially $10,000 for a purpose to be confirmed. These items are brought to Council’s attention so that there is an awareness of the municipality’s future possible involvement in transit activities within Tillsonburg In conclusion, the Town staff and Council will have financial responsibility and accountability should the funding application be successful. Financial oversight will be required and Council will be required to authorize the agreement and pass a by-law to enter into the agreement. Staff note that in order for the Town to meet its obligations under the guidelines and subsequent agreement between the Ministry and the Town of Tillsonburg, staff involvement will be required for financial administration, reviewing project reports and signing documents for submission to the MTO. Also as noted above, the application notes assistance with vehicular maintenance. As Council knows, the 2015 departmental work plans and budgets do not address staff involvement in the project. If Council wishes to support the pilot then staff will ensure the Town meets the obligations of the pilot program and specifically the terms and conditions of the agreement entered into with the Ministry of Transportation. Should the project as proposed receive support of the Ministry of Transportation, staff will bring the agreement and an authorizing by-law to Council for approval. APPROVALS Author Name/Signature David Calder Date: January 20, 2015 Director Name/Signature Date: Finance Name/Signature Darrell Eddington Date: January 20, 2015 Page 3 / 4 CAO 71 Page 4 / 4 CAO 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 APPENDIX ONE TOWN OF TILLSONBURG AND COMMUNITY LIVING TILLSONBURG COMMUNITY TRANSPORTATION PILOT GRANT PROGRAM APPLICATION BUDGET AND WORKPLAN January 19, 2015 Prepared for: Ministry of Transportation, Municipal Transit Policy Office, Transit Policy Branch Prepared by: Tillsonburg Transportation Steering Committee (TTSC) Description Increasingly, transportation is becoming a more significant Province-wide issue in Ontario, especially in small towns and rural areas. This is also true in Tillsonburg. A 2014 survey conducted by Social Planning Council Oxford showed community members experience numerous barriers getting around town. Affordably, accessibility, and reliability are just three of the real world issues people are facing. 1 94 APPENDIX ONE (1) INTRODUCTION The Tillsonburg Transportation Steering Committee (TTSC) came together in the summer of 2013 rather organically. Initially, the majority of committee members attended a brainstorming session hosted by Social Planning Council Oxford (SPC Oxford)—not only to discuss the issue of transportation locally but also to devise a strategy of how to deal with has now been a problem for at least ten to fifteen per cent of the population for several decades. The initial meeting hosted by SPC Oxford at The Livingston Centre (96 Tillson Ave., Tillsonburg, ON) attracted over four dozen people from across Oxford County who were representing some combination of themselves or a loved one, as an advocate, or their agency (non-profit organizations), their business interests (the private sector; e.g. a taxi company and a bus line), and/or the general good of community. Because of all the dedication and excitement stirred up locally, a second meeting confirmed that SPC Oxford would in fact be carrying out a community needs survey related to transportation, which received input from 526 respondents (please see Appendix Two: “Transportation in Tillsonburg: Getting There”). The second gathering also resulted in the formation of an informal transportation steering committee, what is now known as the Tillsonburg Transportation Steering Committee. The culmination of eighteen-plus months of hard work support from a dozen individuals has been incorporated into this grant application (see Appendix Three: “TILLSONBURG TRANSPORTATION STEERING COMMITTEE WORKPLAN [3rd Draft]”). Membership remains open to those individuals willing to dedicate time and effort to come up with a solution (see Table 1 for a list of members). 2 95 APPENDIX ONE Referencing this work plan, one can see it was/is in the interest of the TTSC to develop a local public transportation system, which is open to all residents. With that said, there is opposition and pushback from community members regarding public transportation. It is as if the general public requires some solid evidence before they are ready to invest municipal dollars into transportation initiatives again. In many ways, the dollars made available through the Ministry of Transportation’s Community Transportation Pilot program has the potential to be not only the perfect catalyst but also a happy medium, to help achieve the goals of the TTSC and settle the “do we need public transportation (?)” question once and for all. Table 1: Tillsonburg Transportation Steering Committee Membership Name Affiliation / Organization / Position Member since Adam, Maxwell - Councillor (2014-2018), Town of Tillsonburg - Special Services Coordinator, Tillsonburg & District Multi-Service Centre Summer 2013 Balder, Henry - Volunteer Transportation driver, Tillsonburg & District Multi-Service Centre Winter 2014 Farrar, Ashley - Social Planning Council Coordinator, Social Planning Council Oxford Summer 2013 Graf, Marty - Executive Director, Community Living Tillsonburg Summer 2013 Hett, Bill - Executive Director, Tillsonburg & District Multi-Service Centre - Chief Executive Officer, Stonebridge Community Services Summer 2013 Lang, Randy - Owner, Why Wait Taxi Fall 2014 Lessif, John - Former Mayor (2010-2014), Town of Tillsonburg Summer 2013 Molnar, Stephen - (Former and present) Mayor (2003-2010; and 2014-2018), Town of Tillsonburg Summer 2013 Stephenson, Brian - Councillor (2003-2006; 2006-2010; 2010-2014; and 2014-2018), Town of Tillsonburg Summer 2013 3 96 APPENDIX ONE Vandenbosch, Gerry - Volunteer Transportation driver, Tillsonburg & District Multi-Service Centre Winter 2014 Verbakel, Carolijn - Executive Director, Social Planning Council Oxford - Board member, Community Advocates Tillsonburg Summer 2013 Verbakel, John (Chair) - Board member, Community Advocates Tillsonburg Summer 2013 (2) BUDGET Our total budget for the two year transportation pilot project is $100,000 and there are three different phases. What is interesting and perhaps unique is that each phase, even if they are completed on their own over the course of time, will vastly improve the effectiveness and efficiency of transportation services currently being provided. Only when all three phases are complete, however, will be firmly positioned to “own” and operate a local transportation system. For the first phase, a transportation coordinator would be needed. The suggested salary for such a position is $42,000 annually. Their role is envisioned to not only transcend funding limitations but also reduce barriers to transportation; that is to say, the primary goal of the coordinator would be to get people moving more effectively and efficiently, both in-town and out-of-town. This could happen, even without the technology at first, because this person would be allowed to focus their time, resources and efforts on generating creative solutions (e.g. starting up a ride-share program; the “Taxi-bus” concept; and so on) and engaging potential partners. By working with individuals/clients/users, volunteers, non-profit agencies, the private sector, surrounding 4 97 APPENDIX ONE municipalities, and so on, the goals of the coordinator would be to leave no one behind and to develop several different transportation options for people that are accessible, affordable and reliable, as well as a system that is ultimately sustainable. The work of the coordinator could be governed by a volunteer Board of Directors. The second phase of our pilot project would be the acquisition of the necessary coordinating technologies. There are numerous examples of transportation planning software on the market. Based on our research, $ has been allocated to this budget line for the purchase of relevant software and the potential to expand licensing agreements to other municipalities and/or partners. The third phase or major expense would be the capital purchase of used accessible van, and $13,500 had been allocated for this purpose. Its purpose is to further expand the local accessible transportation program, which is “open” to people of all ages and abilities (and which is in contrast to other service providers), that was started on by Stonebridge Community Services on December 16, 2013. For example, at 6:30 a.m. on every Monday, Wednesday and Friday Stonebridge takes one person who uses a wheelchair to dialysis. This person then comes back home at 11:15 a.m. If there is ever a drive request at the same time, then the organization must rely on its lone partner for accessible transportation (Red Cross Woodstock) before referring a client to the private sector. The other thing is now that people are utilizing the service they are not just using it for their medical needs; in other words, they, like more able-bodied clientele, also want to socialize, visit their friends, go shopping, get a haircut, and so on, which is great. At the same time, however, the more clients who start utilizing 5 98 APPENDIX ONE the service—there are new persons every month—the less chance that it will be available for the people who have already started using it. All in all, the reason our pilot project is planning to use a good portion of the funds for a wheelchair van is because the local accessible transportation project largely remains incomplete because there is too much demand! With that said, $13,500 will not be enough for what is being sought, but the coordinator will work to try and make a deal with a local car dealership (i.e. get part of the value of a van donated in-kind). Two vehicles dedicated to accessible transportation should be enough for Tillsonburg and the surrounding Tri-County area and it is unlikely that a third or fourth van would ever be needed because Stonebridge can still lean on its partners in times of need. Lastly, a fourth expense—related to all three phases—would be dollars allocated to getting word out about the services that are being provided. Our committee feels as though a budget of five thousand over two years for this purpose would be sufficient. Advertising or marketing strategies include, but are not limited to, the following: newspaper ads; newsletter articles (e.g. seniors’ communities; community support service agencies; and so on); flyers / unsolicited mail; advertising on social media and different websites; and word-of-mouth. Some other incidentals have also been included in the budget summary listed below. If other information and/or more details are required, then the working group would be happy to provide that to the Ministry as soon as possible. 6 99 APPENDIX ONE Description Cost Funding Breakdown (Amount by Source) Ontario CT Program Additional Funding Professional & Consulting Services Coordinator wages $73,500 $10,500 $63,000 Total $73,000 Equipment, Supplies, and Materials Transportation coordinating software $5,950 $5,950 7 100 APPENDIX ONE Public Outreach and Communication Materials and Activities Advertising and marketing $5, 000 $5, 000 Website purchase and development $450 $450 Event-Related Expenses (Please list) Grand opening / launch party $1,600 $1,600 Other (Please list) Accessible van $13,500 $13,500 Fares ( see pg 12 of application) TBD Interest of CT Reserve Funds 8 101 APPENDIX ONE Account Total: $100,000 $100,000. (3) TIMELINE April 2015—hire a transportation coordinator to work part-time—20 hours per week Oct. 2015—expansion of coordinator role to full-time employment—40 hours per week Nov. 2015—purchase of transportation coordination technologies and software training Dec. 2016—advertising and marketing of transportation services to the public Jan. 2016—official launch of transportation system Mar. 2016—complete and submit project status report and draft financial report June 2016—purchase of accessible van March 2017—end of Ministry of Transportation’s CT Pilot project funding. April 2017— to be determined… 9 102     Prepared by: Transportation in Tillsonburg: Getting There A study of transportation needs in Tillsonburg, Ontario Prepared by Ashley Farrar, Social Planning Coordinator Social Planning Council Oxford 519-539-1111 Ext. 227 ashley.farrar@spcoxford.ca This report has been made possible by funding from:      103    2   Message  from  the  Social  Planning  Co-­‐ordinator     Transportation  in  Tillsonburg:  Getting  there  is  a  study  of  the  transportation  needs  of   Tillsonburg,  Ontario  and  its  surrounding  area.  This  study  ran  from  January  2013  to   February  2014.  The  process  involved  compiling  data  from  existing  sources,  and   conducting  and  analyzing  a  community  survey,  and  focus  groups.  All  of  this   information  is  included  in  this  report.  The  details  of  this  report  were  presented  to   the  community  in  Tillsonburg,  Ontario  on  March  6,  2014.     This  project  was  possible  because  of  the  funding  from  Ontario  Trillium  Foundation,   and  support  of  United  Way  Oxford.  This  report  is  being  shared  with  the  community   for  use  as  development  of  a  transportation  strategy  continues.     My  sincere  thanks  to  those  who  have  contributed  to  this  report  in  a  variety  of  ways.   Many  agencies  have  been  supportive,  providing  data  and  information  about  their   transportation  services,  participating  in  community  discussions,  and  committing  to   action  moving  forward.       While  so  many  passionate  community  members  and  agencies  were  instrumental  in   this  project,  I  would  like  to  extend  a  special  thank  you  to  Max  Adam  and  John   Verbakel  for  their  assistance  with  the  research  portion  of  this  project,  Phil  Gravelle   for  his  incredible  support  in  distributing  the  community  survey,  and  the  various   organizations  who  hosted  focus  groups.  Thank  you  also  to  Matthew  MacNeil  for  his   assistance  in  various  steps  of  the  process  –  you  have  been  wonderful  to  work  with!                 Ashley  Farrar   Social  Planning  Co-­‐ordinator   Social  Planning  Council  Oxford     104    3   Table  of  Contents     Introduction                    5    The  Role  of  Transportation  in  Inclusion          6     Community  Overview                7    Geography  and  Population  Characteristics          7    Demographics                8    Education  and  Income              9     Existing  Transportation  Services              11    Public  Transit                  11    Taxi  Services                  11    The  Tillsonburg  &  District  Multi-­‐Service  Centre        12    Stonebridge  Community  Services            12    Student  Transportation  Services:  Ravin  Coach  Lines      13     Client  Transportation  by  Agencies              14    Oxford  County  Human  Services            14    Canadian  Mental  Health  Association,  Oxford  County  Branch    15    Community  Living  Tillsonburg            16    VON  Oxford                  16    Other  Agencies                16     Pilot  Transportation  Programs              17    Special  Olympics  Ontario:  Tillsonburg  Transportation  Program    17      CAT  CAB  Coupons                17    Work  Transportation  Pilot:  The  Tillsonburg  Transit  Initiative    18     Collaboration                    19     Recent  Research  Initiatives                20    United  Way  Oxford                20   Social  Planning  Council  Oxford  Focus  Groups        21    Social  Planning  Council  Oxford  Survey          24    Town  of  Tillsonburg  Taxicab  Survey          30    Oxford  County  Planning              31     What’s  Been  Done  Elsewhere?              31      The  Rural  Overland  Utility  Transit  (TROUT)        31    Ride  Norfolk                  32    Wellington  Transportation  Services          33    Quinte  Access                  34     Conclusion                    35   105    4   Recommendations                  35     References                    37     Appendices                    39   106    5   Executive  Summary     Access  to  accessible,  affordable  transportation  has  continually  been  shown  through   research  and  community  experience  to  provide  an  increase  in  one’s  quality  of  life.   Despite  this,  the  residents  of  many  rural  communities  across  Ontario  still  lack   adequate  access  to  public  transportation.       Residents  of  the  Town  of  Tillsonburg,  and  the  Townships  of  Norwich  and  South-­‐ West  Oxford  repeatedly  described  the  experience  of  not  having  transportation  as   stressful,  tiring,  frustrating,  and  isolating.  Lack  of  transportation  was  expressed  as   negatively  impacting  their  social  and  employment  opportunities,  their  relationships   with  family,  friends,  and  neighbours,  and  their  connection  to  their  community.     Lack  of  transportation  also  has  a  significant  financial  cost  to  our  community.   Agencies  whose  clients  often  lack  transportation  are  left  to  use  their  limited   resources  to  assist  with  transportation.  The  result  is  that  the  social  service  sector  is   being  drained  of  its  financial  resources,  staff  time,  and  expertise.       Cross-­‐sector  collaboration  is  a  solution  that  is  supported  by  the  community,  with   the  greatest  strength  identified  throughout  this  research  project  being  the  interest   and  commitment  of  various  sectors  in  working  towards  a  collaborative  solution.   Additionally,  the  wider  community  supports  public  transportation.  Of  526  survey   respondents,  95%  believe  that  having  access  to  public  transportation  in  Tillsonburg   is  either  important  or  very  important,  including  the  majority  of  respondents  who   said  that  they  would  not  use  transportation,  who  said  they  currently  own  a  car,  and   who  reported  an  annual  household  income  of  greater  than  $50,000.     The  financial  and  geographical  barriers  to  public  transportation  can  often  act  as   inhibitors  of  action.  However,  the  social  and  financial  costs  of  not  having  public   transportation  are  too  costly  to  our  community.  Public  transportation  is  an   economic  driver.  It  provides  and  supports  employment,  promotes  spending,  and   builds  more  inclusive  communities.  The  agencies  and  residents  of  Tillsonburg  are   ready  for  change.     107    6   Introduction     Transportation  is  essential  to  meeting  our  most  basic  needs  –  going  to  work,  grocery   shopping,  participating  in  the  community  through  social,  volunteer,  or  civic   activities,  entertainment,  and  healthcare.  Research  and  community  experience  has   consistently  shown  that  access  to  transportation  increases  one’s  quality  of  life.   Despite  this,  many  residents  of  rural  communities  across  Ontario  are  still  without   reliable,  affordable,  and  accessible  transportation.  Those  who  live  in  rural  areas  are   generally  limited  to  high  reliance  on  personal  vehicles  because  of  a  lack  of  public   transportation,  and  it  often  being  unsafe  or  not  practical  to  use  active  forms  of   transportation  like  walking  or  cycling.     Statistics  Canada  defines  a  rural  area  as  one  with  a  population  of  less  than  1,000  or  a   population  density  of  less  than  400  people  per  square  kilometer  (Statistics  Canada,   no  date).  Low  population  density  often  means  two  things:  individuals  from  rural   areas  have  to  travel  longer  distances  than  their  urban  counterparts  to  access   services,  and  some  services  may  not  be  available  locally,  but  in  the  closest  larger   centers.  These  two  issues  can  also  be  true  of  the  residents  of  small  towns  located   near  rural  areas.     Often  rural  areas  and  small  towns  do  not  have  public  transportation,  simply  for  the   reason  that  it  is  believed  to  not  be  viable,  due  to  low  populations,  low  population   densities,  and  the  long  distances  between  people  and  services.  In  2011,  the  Ontario   Ministry  of  Transportation  Transit-­‐Supportive  Guidelines  suggested  that  the   minimum  density  to  support  a  basic  transit  service  is  50  people  and/or  jobs  per   hectare  (Ontario  Ministry  of  Transportation,  2011).  While  not  a  standard,  this   roughly  translates  to  mean  that  transportation  is  only  viable  in  areas  where  there   are  5,000  people  and/or  jobs  per  square  kilometer.  In  other  words,  the  threshold  for   public  transportation  is  roughly  ten  times  greater  than  Statistic  Canada’s  definition   of  a  rural  area.     Despite  these  numbers,  not  all  believe  that  rural  transportation  is  not  viable.  Many   rural  communities  who  believe  that  it  is  possible,  have  come  up  with  solutions  that   meet  the  needs  of  many  of  their  residents.  This  report  will  outline  a  number  of  these   initiatives.  Author  Paul  Mees  states  in  his  2011  book  ‘Transport  for  Suburbia’  that,                       “Density is not the main barrier to providing public transport that offers a real alternative to the car; rather, it is a rationalization for inaction.”   108    7   Furthermore,  a  thesis  by  Eric  Marr  from  the  University  of  Guelph  found  that  public   transportation  in  rural  areas  is  far  more  viable  than  is  often  perceived  (Marr,  2012).   The  Social  Planning  Council  Oxford  argues  that  public  transportation  may  not   always  be  set  as  a  priority  for  a  community,  because  when  a  community  does   identify  public  transportation  as  a  priority,  collaborations  that  leverage  resources   have  provided  successful  solutions.       While  this  report  will  focus  on  public  transportation,  it  is  important  to  note  that   other  factors  can  assist  in  addressing  transportation  disadvantage  in  the  rural   context.  For  example,  providing  community  hubs  in  rural  areas  that  bring  services   to  people,  rather  than  the  opposite,  can  remove  some  barriers.  However,  a  single   method  cannot  meet  the  needs  of  rural  residents  completely.  A  creative  solution   that  utilizes  several  methods  is  a  best  foot  forward  program  to  meeting  the   transportation  needs  of  rural  and  small  town  communities.     The  Role  of  Transportation  in  Inclusion     In  2012,  United  Way  Oxford  conducted  several  community  conversations  across   Oxford  County.  Conversations  were  held  with  a  wide  range  of  socio-­‐demographic   groups,  who  have  varied  life  experiences.  Conversations  were  informal  and  focused   on  the  hopes  and  aspirations  of  the  people  who  live  in  Oxford  County.  Some  of  the   issues  identified  included  transportation,  housing,  and  youth  issues.  The  broad   underlying  theme  of  these  issues,  as  identified  by  United  Way  Oxford  and  based  on   community  feedback,  was  community  belonging.       United  Way  Oxford  reports  that  “people  want  a  voice,  but  are  concerned  that   community  leaders,  people  in  authority  and  decision  makers  do  not  genuinely   understand  the  ramifications  of  the  decisions  they  make  and  the  effects  they  have   on  real  lives.”  They  also  report  that  “people  want  to  feel  that  they  belong  in  their   community,  but  they  are  concerned  that  there  are  many  barriers  to  belonging,  and   that  their  community  is  not  open  to  addressing  these  barriers,”  and  that  “people   want  convenient,  safe,  affordable  transportation  options  that  allow  them  to  meet   their  basic  needs  and  participate  in  other  essential  daily  activities”  (United  Way   Oxford,  2014).     There  are  many  barriers  to  community  belonging  and  Tillsonburg  resident  Matthew   MacNeil  is  clear  that  transportation  is  one  of  them  (MacNeil,  2013).  He  says,                       “It is pointless to invest time, energy, and money in preparing people for life experiences that will forever be inaccessible.”   109    8   We  have  strong  agencies  providing  excellent  services  across  Oxford  County,   including  Tillsonburg  and  its  surrounding  area.  Our  residents  need  transportation   to  utilize  these  supports,  and  to  build  the  strong,  inclusive  community  that  we   envision.     Community  Overview     Oxford  County  is  a  regional  municipality  located  in  Southwestern  Ontario.  It  is   comprised  of  three  municipalities,  the  Towns  of  Tillsonburg  and  Ingersoll,  the  City   of  Woodstock,  and  five  townships  (Zorra,  East  Zorra-­‐Tavistock,  Blandford-­‐Blenheim,   Norwich,  South-­‐West  Oxford).  Please  see  Image  1  for  a  map  of  Oxford  County.       Image  1:  Map  of  Oxford  County    Source:  County  of  Oxford  Official  Plan     Geography  and  Population  Characteristics     Oxford  County  covers  a  large  geographic  area  of  2,039  square  kilometers  where   96%  of  the  land  is  rural.  The  total  population  of  Oxford  County  is  105,719  (a  2.9%   increase  since  2006),  with  a  population  density  of  52  people  per  square  kilometer.   110    9   Of  the  total  population,  38%  live  in  a  rural  part  of  the  county  (Statistics  Canada,   2011  Census).     The  Town  of  Tillsonburg  is  located  south  of  Woodstock  (37  km)  and  London  (60   km).  With  a  land  area  of  22  square  kilometers,  Tillsonburg  accounts  for  1.1%  of  the   total  land  area  of  Oxford  County  (Statistics  Canada,  2011  Census).  Tillsonburg  is  also   south  of  the  rural  Townships  of  South-­‐West  Oxford  and  Norwich.  Residents  of   South-­‐West  Oxford  and  Norwich  are  split  on  where  they  receive  services,  accessing   programs  in  all  three  major  centers,  Tillsonburg,  Ingersoll,  and  Woodstock.  In  some   cases  the  same  individuals  will  access  services  in  multiple  centers.  Please  see  Table   1  for  the  land  area  and  population  density  of  the  Townships  of  South-­‐West  Oxford   and  Norwich.     Although  located  in  Oxford  County,  Tillsonburg  is  unique  because  of  its  tri-­‐county   proximity,  bordering  both  Norfolk  and  Elgin  Counties.  This  tri-­‐county  location   means  that  there  are  many  residents  within  Oxford,  Norfolk,  and  Elgin  counties   seeking  services  in  jurisdictions  where  they  are  not  registered.     Tillsonburg  saw  a  population  growth  of  3.2%  from  2006  to  2011,  with  a  total   population  of  15,301  in  2011.  Tillsonburg  accounts  for  14.5%  of  the  total  population   of  Oxford  County.  The  population  density  of  Tillsonburg  is  685  people  per  square   kilometer  (Statistics  Canada,  2011  Census).     Table  1:  Land  area,  total  population,  and  population  density     Location  Land  Area  (km2)  Total   Population   Population  Density   (people/  km2)   Oxford  County  2,039  105,719  52   Tillsonburg  22  15,301  685   South-­West  Oxford  371  7,544  20   Norwich  431  10,721  25   Source:  Statistics  Canada  2011  Census,  2011  Community  Profiles     Tillsonburg  and  surrounding  area  do  not  meet  the  threshold  suggested  by  the   Ontario  Ministry  of  Transportation  Transit-­‐Supportive  Guidelines  of  needing  5,000   people  and/or  jobs  per  square  kilometer  for  a  successful  public  transportation   system  (Ontario  Ministry  of  Transportation,  2011).  However,  it  should  be  noted  that   the  City  of  Toronto  has  a  population  density  of  4,150  people  per  square  kilometer   (Statistics  Canada,  2011  Census).  With  a  large  number  of  commuters  into  the  city,  it   is  likely  that  they  meet  this  threshold.  However,  it  is  clear  that  this  threshold  would   support  public  transportation  only  in  Canada’s  largest  cities.       Demographics     It  is  anticipated  that  by  2021,  seniors  in  Oxford  County  will  make  up  40%  of  the   population,  compared  to  19%  in  Canada  (Sheridan,  2012).  This  increase  in  the   111    10   number  of  seniors  is  expected  to  increase  our  challenges  in  meeting  needs  through   supportive  programs  and  services  in  the  county,  including  transportation.     Other  data  presented  in  the  Oxford  Master  Aging  Plan  indicate  that  seniors  in  Oxford   County,  as  compared  to  Ontario,  are  more  likely  to  live  in  a  household  alone,  and   tend  to  have  lower  income  and  education  levels  (Sheridan,  2012).  In  combination   with  the  rural  nature  of  the  county,  these  factors  are  likely  to  contribute  to  the   isolation  of  seniors,  and  to  a  lack  of  access  to  services.  It  is  also  possible  that  the   number  of  dependent  family  members  will  increase,  resulting  in  additional  pressure   for  drivers.  This  is  particularly  true  for  Tillsonburg,  who  has  the  highest  percentage   of  people  aged  65  years  or  older  in  Oxford  County  (please  see  Table  2).     Table  2:  Percentage  of  population  aged  50-­‐64  years  and  65  years  and  older     Location  Percent  (%)  of   population  aged  50-­64   years   Percent  (%)  of   population  aged  65   years  or  older   Tillsonburg  20.5  25.1   Oxford  County  20.5  16.6   Ontario  20.5  14.6   Canada  21.1  14.8   Source:  Statistics  Canada  2011  Census,  2011  Community  Profiles     When  looking  at  the  ethno-­‐cultural  makeup  of  Oxford  County,  we  are  restricted  to   data  from  the  2006  Census  because  of  quality  issues  (please  see  Appendix  1).   Compared  to  Ontario,  a  smaller  percentage  of  the  residents  of  Oxford  County  are   immigrants  (Oxford  County  =  10.9%,  Ontario  =  28.3%).  Within  Oxford  County,   Tillsonburg  has  the  largest  proportion  of  immigrants,  at  14%  (Oxford  County  Public   Health  &  Emergency  Services,  2011).  Oxford  County’s  settlement  services  have   reported  that  transportation  is  a  major  barrier  for  newcomers  (Community   Employment  Services,  personal  communication,  2013).  As  the  number  of   newcomers  choosing  Oxford  County  and  Tillsonburg  as  their  home  increases,  the   need  for  affordable,  accessible  transportation  will  also  continue  to  increase.     Education  and  Income     When  examining  education  and  income,  we  are  restricted  to  data  from  the  2006   Census  because  of  quality  issues  (please  see  Appendix  1).  Both  Oxford  County  and   Tillsonburg  residents  tend  to  have  lower  educational  attainment  when  compared  to   Ontario  (please  see  Table  3).     112    11   Table  3:  Educational  attainment  of  population  15  years  and  over   Educational   Attainment   Tillsonburg  (%)  Oxford  County   (%)   Ontario  (%)   No  certificate,   diploma  or  degree   25.5  29.3  22.2   High  school   certificate  or   equivalent   23.3  29.7  26.7   Apprenticeship  or   trades  certificate   or  diploma   8.2  9.6  7.9   College,  CEGEP  or   other  non-­ university   certificate  or   diploma   16.3  19.9     18.3   University   certificate  or   diploma  below  the   bachelor  level   2.3  2.4  4.1   University   certificate,  diploma   or  degree   7.0  8.9  20.4   Source:  Statistics  Canada,  2006  Census  Community  Profile     The  Low  Income  Cut-­‐Off  (LICO)  is  an  income  threshold  where  a  family  is  likely  to   spend  20%  or  more  of  its  income  on  food,  shelter,  and  clothing  than  the  average   family.  This  leaves  less  income  available  for  other  expenses  such  as  transportation,   health,  education,  recreation  and  social  activities.  LICOs  are  calculated  for  families   and  communities  of  different  sizes  (Statistics  Canada,  2008).       Within  Oxford  County,  5%  of  the  population  is  considered  to  be  living  on  incomes   below  the  poverty  line,  falling  into  the  LICO  (compared  to  Ontario,  where  11.1%  fall   into  the  LICO).  In  Tillsonburg,  5.6%  of  the  population  is  considered  to  be  living  on   incomes  below  the  poverty  line  (Oxford  County  Public  Health  &  Emergency  Services,   2011).  While  both  Oxford  County  and  Tillsonburg  have  approximately  half  the  rates   of  incomes  falling  below  the  poverty  line  when  compared  to  Ontario,  poverty  is  a   concern  to  many  of  our  community  members  and  agencies.  Poverty  acts  as  a  main   barrier  to  access  to  transportation,  as  many  cannot  afford  a  personal  vehicle  or  the   cost  of  frequent  taxicabs,  which  are  the  only  available  means  of  transportation  for   many  low-­‐income  individuals  living  in  Tillsonburg  and  the  surrounding  area.     113    12   Existing  Transportation  Services     Providing  a  sufficient  transportation  system  in  Tillsonburg  is  logistically  and   financially  challenging,  largely  due  to  financial  and  geographical  barriers.  Due  to  its   location,  residents  of  Tillsonburg  frequently  need  travel  not  just  outside  of   Tillsonburg,  but  also  outside  of  Oxford  County.  The  following  section  will  provide  an   overview  of  existing  transportation  services  that  provide  service  to  Tillsonburg   residents.     Public  Transit     There  is  no  public  transportation  available  in  Tillsonburg.  In  the  past,  Greyhound   offered  weekly  bus  service  to  and  from  Tillsonburg.  The  route  connected  to  VIA  Rail   in  Ingersoll.  This  service  was  cancelled  because  usage  was  not  supporting  the  cost.   There  has  also  been  a  history  of  a  local  bus  system  within  Tillsonburg,  operating   from  2001  to  2005,  but  it  is  no  longer  in  service.     Passenger  train  services  are  provided  by  Via  Rail  stations  in  Ingersoll  or  Woodstock.   No  shuttle  exists  between  the  train  stations  and  Tillsonburg,  and  train  fares  are   generally  out  of  reach  for  those  living  on  a  low  income.     Taxi  Services       Taxi  services  are  particularly  important  in  Tillsonburg  because  there  is  no  public   transportation  available.  There  are  two  taxi  companies  who  provide  services  in   Tillsonburg:  Why  Wait  Taxi  and  KTN  Taxi.  Both  companies  are  open  24  hours  daily,   and  charge  a  flat  rate  of  $8  for  service  within  Tillsonburg.  Both  companies  offer  a   rate  of  $6  for  students  travelling  to  or  from  school,  and  KTN  Taxi  also  offers  this   same  rate  for  seniors.  Why  Wait  Taxi  reported  that  they  are  no  longer  able  to  offer  a   senior  discount.  Due  to  the  high  cost,  neither  taxi  company  is  able  to  offer   wheelchair  accessible  transportation  at  this  time  (Why  Wait  Taxi  and  KTN  Taxi,   personal  communication,  2013).       On  the  whole,  taxi  fares  are  out  of  reach  for  people  who  are  living  on  low  income,  or   who  require  regular  use  for  transportation.  Some  individuals  living  on  low  income   report  that  they  use  taxi  services,  but  they  indicate  that  they  use  them  quite   infrequently  due  to  the  cost.  In  the  past,  there  have  been  some  concerns  about  the   viability  of  taxi  companies  in  Tillsonburg  (Taxi  Trouble  in  Tillsonburg,  2012).  The   taxi  companies  report  that  their  barrier  to  reducing  their  fares  is  financial   sustainability.     114    13   The  Tillsonburg  &  District  Multi-­‐Service  Centre     The  transportation  program  provided  by  the  Multi-­‐Service  Centre,  a  non-­‐profit   organization,  has  been  operating  in  an  official  capacity  since  1981.  Adults  who  are   55  years  or  older,  and  people  with  disabilities  are  eligible  for  transportation   services.  The  organization  services  Elgin,  Norfolk,  and  Oxford  County,  from  8:30  am   to  4:30  pm,  Monday  through  Friday.  In  some  cases,  weekend  requests  can  be   accommodated.  Volunteer  drivers,  who  are  compensated  for  mileage,  drive  clients   to  medical  appointments,  shopping  or  social  activities  and  programs,  while   providing  a  friendly  visit  on  the  way.  The  cost  of  the  service  is  $3  each  way  inside  of   Tillsonburg,  plus  $1  for  an  additional  stop,  or  $0.38  per  kilometer  for  trips  outside  of   Tillsonburg.     Individuals  who  need  wheelchair  accessible  vehicles  can  also  contact  the  Multi-­‐ Service  Centre.  In  the  past,  Tillsonburg  did  not  have  a  local  wheelchair  accessible   vehicle  available  to  the  community.  Rather,  all  requests  for  a  wheelchair  accessible   vehicle  were  filled  through  Red  Cross.  However,  due  to  funding  availability,  it  is   estimated  that  only  40%  of  Tillsonburg  residents  requesting  a  wheelchair  accessible   vehicle  were  able  to  access  one  through  Red  Cross  (The  Tillsonburg  &  District  Multi-­‐ Service  Centre,  personal  communication,  2013).  In  December  2013  Stonebridge   Community  Services  purchased  a  wheelchair  accessible  van  through  a  grant  from   New  Horizons  for  Seniors  Program.  Through  their  partnership  with  the  Multi-­‐ Service  Centre,  it  is  anticipated  that  this  purchase  will  increase  access  to  accessible   transportation  in  Tillsonburg.     The  Multi-­‐Service  Centre  reports  that  eligibility  requirements  set  by  their  funding   body,  the  South  West  Local  Health  Integration  Network,  places  limitations  on  who   they  can  serve.  Additionally,  because  the  program  is  volunteer-­‐driven,  while  they  go   above  and  beyond  to  meet  their  clients’  needs,  at  times  they  are  not  able  to  fulfill   certain  requests.  For  example,  some  residents  have  reported  that  it  is  particularly   difficult  to  use  the  service  for  travel  to  work,  both  because  of  the  volunteer  nature  of   the  program  and  its  hours  of  operation.  In  order  to  meet  this  gap,  the  Multi-­‐Service   Centre’s  sister  organization  Stonebridge  Community  Services  provides  top-­‐up   transportation  services.     Stonebridge  Community  Services     Stonebridge  Community  Services  is  a  non-­‐profit,  fee-­‐for-­‐service  extension  of  the   Tillsonburg  &  District  Multi-­‐Service  Centre.  Stonebridge  has  no  age  limitations  or   requirements  for  its  programs.  They  service  the  tri-­‐county  area,  and  are  not  limited   by  geographical  boundaries.  This  means  that  Stonebridge  is  able  to  drive  anyone,   anywhere,  without  limitations.       Similar  to  the  Multi-­‐Service  Centre,  the  transportation  program  at  Stonebridge  is   volunteer-­‐driven.  Volunteer  rides  are  booked  two  days  in  advance,  and  individuals   115    14   receiving  services  are  invoiced  monthly.  Stonebridge  also  provides  fee-­‐for-­‐service   programs  like  accompaniment  to  medical  appointments,  blood  tests,  and  picking  up   and  dropping  off  prescriptions,  which  can  help  to  ease  transportation  barriers.     Transportation  services  can  be  received  to  and  from  Mount  Elgin  or  Tillsonburg  for   $0.43  per  kilometer.  This  means  that  in  order  for  someone  from  Tillsonburg  to   attend  a  medical  appointment  in  London  (round  trip  of  119.4  km)  it  would  cost   $51.34.  As  you  can  imagine,  for  an  individual  who  is  living  on  low-­‐income,  this  cost   is  out  of  reach.  As  a  non-­‐profit,  Stonebridge  does  not  make  money  off  of  their   transportation  program.  The  main  barrier  for  Stonebridge  to  decrease  the  cost  of   their  service  is  funding  or  additional  resources  through  collaboration.                       Student  Transportation  Services:  Ravin  Coach  Lines     F.L.  Ravin  Limited,  commonly  known  as  Ravin  Coach  Lines,  was  founded  in  the  late   1940’s.  Over  the  years,  the  business  has  undergone  many  changes.  Until  June  2010,   the  Ravin  fleet  included  more  than  20  vehicles,  a  mix  of  school  buses,  mini  buses,  a   wheelchair  bus  and  mini  vans.  Presently,  the  company  is  downsized  due  to  the   current  procurement  guidelines  for  the  Province  of  Ontario.     The  government  of  Ontario  transitioned  to  a  request  for  proposal  (RFP)  process  to   procure  student  transportation.  This  means  that  various  providers  participate  in  a   bidding  process  in  order  to  become  the  student  transportation  provider  of  specific   routes.  This  process  led  to  several  smaller  transportation  companies  in  Ontario   losing  several  routes,  including  Ravin  Coach  Lines.  This  transition  has  led  to  a  legal   battle  at  the  provincial  level,  where  bus  operators  have  received  awards  in  their   favour  five  times.  Currently,  there  are  legal  battles  in  process  trying  to  get  the   government  to  work  with  bus  operators  to  find  a  system  that  is  fair  to  operators  of   all  sizes  (F.L.  Ravin  Limited,  personal  communication,  2013).     Ravin  Coach  has  bus  routes  in  Thames  Valley  District  School  Board,  London  District   Catholic  School  Board,  and  is  one  of  the  ten  companies  that  transports  for   Southwestern  Ontario  Student  Transportation  Services.  Buses  are  also  used  for   charter  work,  including  weddings,  seniors,  churches,  family  outings,  and  sports   teams  in  Oxford,  Norfolk,  and  Elgin  counties.  There  are  many  benefits  to  the   community  in  having  Ravin  Coach  as  the  student  transportation  provider,  including     The Tillsonburg & District Multi-Service Centre and Stonebridge Community Services were able to service all ride requests, over 550 drives, from August 1 to October 31, including one trip to Toronto.   116    15   local  knowledge,  local  employment  opportunities,  and  investment  in  the   community.     Challenges  that  prevent  Ravin  Coach  from  providing  additional  transportation   services  in  the  area  include  a  current  shortage  of  school  bus  drivers,  and  time   restrictions  (meaning  that  if  the  bus  were  to  be  used  for  public  transportation  it   could  not  be  picking  up  passengers  at  school  times,  unless  that  driver  was  dedicated   to  a  town  bus  run)  (F.L.  Ravin  Limited,  personal  communication,  2013).     Client  Transportation  by  Agencies     Many  agencies  across  Oxford  County  have  found  ways  to  support  the  people  who   use  their  services  with  transportation.  These  services  are  not  transportation   programs  in  the  sense  that  they  are  not  available  to  the  public;  however,  they  are  a   response  to  the  current  lack  of  affordable  and  accessible  transportation  options.     Oxford  County  Human  Services     Oxford  County  residents  who  are  clients  of  Oxford  County  Human  Services  are   eligible  for  transportation  assistance  for  training  and  appointments,  which  includes   bus  passes  or  taxis  for  client  meetings,  medical  transportation,  including  travel  to   methadone  clinics,  and  employment  related  travel  expenses  for  job  placements  and   interviews.     Table  4:  Total  dollars  spent  by  Oxford  County  Human  Services  on  client   transportation     Reason  for  Transportation  2012  2013   Training  and  Appointments  $2,462.56  $7,032.20   Medical  Transportation  $183,222.74  $94,573.29*   Employment  Related  Travel  $40,798.33  $45,258.52   Total  $226,483.63  $146,864.01   *  Indicates  that  numbers  are  not  yet  finalized  as  December  invoices  may  not  be  fully   accounted  for   Source:  Oxford  County  Human  Services,  personal  communication,  2014                         Tillsonburg accounts for 14.5% of Oxford County’s population. If we assume that Tillsonburg also accounts for 14.5% of the dollars spent by Human Services each year on transportation, that would mean that in 2012, $32,840.13, and in 2013, $21,295.28 was spent on Tillsonburg clients.   117    16   Canadian  Mental  Health  Association,  Oxford  County  Branch     From  March-­‐May  2013,  the  Canadian  Mental  Health  Association,  Oxford  County   Branch  (CMHA)  reports  that  their  Tillsonburg  staff  drove  clients  a  total  of  14,493   kilometers,  an  average  of  4,831  kilometers  per  month.       Table  5:  Kilometers  driven  by  Tillsonburg  CMHA  staff  in  three  months  in  2013   March  2013  April  2013  May  2013  Total   3,223  km  5,194  km  6,076  km  14,493  km   Source:  Canadian  Mental  Health  Association,  Oxford  County  Branch,  personal   communication,  2013     Travelling  14,493  kilometers  is  equivalent  to:   • Driving  from  Tillsonburg  to  Woodstock  and  back  197  times   • Driving  from  Tillsonburg  to  Ingersoll  and  back  303  times     It  is  also  equivalent  to:   • Two  staff  members  driving  from  Tillsonburg  to  Woodstock  and  back  every   single  day  from  March-­‐May  2013   • Three  staff  members  driving  from  Tillsonburg  to  Ingeroll  and  back  every   single  day  from  March-­‐May  2013     Not  only  is  this  a  significant  waste  of  dollars  that  could  be  spent  on  programs  within   CMHA,  it  is  also  a  significant  waste  of  the  expertise  and  time  of  these  staff  members.     The  majority  of  these  kilometers,  38%,  were  accumulated  driving  within  the   Tillsonburg  border.  This  was  followed  by  33%  in  trips  to  Woodstock,  11%  driving  to   London,  and  10%  travelling  to  Ingersoll.  Other  destinations  included  other  areas   within  Oxford  County  (Brownsville,  Drumbo,  Norwich,  and  Tavistock),  Elgin  County   (Aylmer,  Springfield),  Ayr  in  Waterloo  Region,  Courtland  in  Norfolk  County,  and   Paris  in  Brant  County  (Canadian  Mental  Health  Association,  Oxford  County  Branch,   personal  communication,  2013).                   If we assume that staff are reimbursed $0.45 per kilometer, a reasonable rate for a non-profit organization, in three months, this would have cost CMHA $6,521.85. Using the average kilometers travelled from March to May 2013 (4,831 km), we can assume that each year, CMHA’s Tillsonburg staff are reimbursed for approximately 57,972 km, equaling $26,087.40.   118    17   Community  Living  Tillsonburg     Community  Living  Tillsonburg  has  historically  provided  transportation  supports  to   the  individuals  they  support.  The  agency,  funded  by  the  Ministry  of  Community  and   Social  Services,  was  instrumental  in  the  development  of  the  town  transit  system  that   was  in  place  from  2001  to  2005.     Transportation  supports  are  provided  to  over  100  individuals  on  a  regular  basis,   and  they  have  several  accessible  vans  that  are  used  on  a  daily  basis.  Individuals  pay   a  monthly  fee  of  $65  per  month  for  in  town  transportation.  There  are  also  out  of   town  fees  based  on  the  number  of  kilometers  travelled.  Although  inadequate,  ODSP   Income  Support  provides  funds  for  transportation  costs  in  a  person’s  monthly   cheque.     Of  the  $176,000  spent  each  year  by  Community  Living  on  transportation  costs,   including  vehicle  operation  and  maintenance,  and  mileage  paid  to  staff  for  use  of   their  vehicles,  only  $35,000  is  recovered  in  transportation  fees  (Community  Living   Tillsonburg,  personal  communication,  2014).     Community  Living  Tillsonburg  is  committed  to  working  on  solutions  to   transportation  issues  in  rural  communities.     VON  Oxford     In  June  2013,  VON  Oxford  reported  how  their  39  Tillsonburg  Adult  Day  Program   attendees  travel  to  the  program.  Seventeen  clients  get  themselves  to  program  or   have  family  drop  them  off,  12  take  a  taxicab,  9  receive  transportation  from  their   Community  Living  support  worker  (three  of  who  require  accessible  transportation),   and  one  client  uses  the  Tillsonburg  &  District  Multi-­‐Service  Centre’s  service.     VON  reports  that  they  are  beginning  to  see  an  increase  in  clients  with  complex   needs  and  they  anticipate  that  the  need  for  accessible  transportation  will  continue   to  grow.  With  the  unequal  distribution  of  seniors  across  Oxford  County,  this  growth   is  particularly  anticipated  in  the  Tillsonburg  area.     Other  Agencies     There  are  many  other  agencies  within  Tillsonburg  and  Oxford  County  whose  clients   have  transportation  as  a  barrier.  For  example,  Community  Employment  Services   reports  that  of  those  seeking  training,  education,  and  employment  through  their   organization,  47%  see  transportation  as  a  barrier  (Community  Employment   Services,  personal  communication  2013).  Other  organizations  who  have  identified   transportation  as  a  barrier  and  provide  some  support  to  their  clients  include,  but   119    18   are  not  limited  to  The  Salvation  Army’s,  Society  Saint  Vincent  de  Paul,  and  the   Children’s  Aid  Society  of  Oxford  County.     Pilot  Transportation  Programs     Several  transportation  pilot  projects  have  also  taken  place  in  Tillsonburg  in  the  last   year.  These  projects  are  described  below.     Special  Olympics  Ontario:  Tillsonburg  Transportation  Program     Special  Olympics  Ontario  (SOO)  Tillsonburg  has  identified  specific  athletes  who   need  access  to  transportation  to  attend  practices  and  events,  and  have  developed  a   pilot  program.  Taxi  rides  are  scheduled  through  Why  Wait  Taxi  with  up  to  four   people  per  taxi.  Cost  varies  according  to  the  number  of  stops  that  the  taxi  makes,  but   the  taxi  becomes  more  cost  efficient  and  affordable  through  the  carpooling  method.     Athletes  pay  a  fixed  cost  to  SOO  Tillsonburg,  and  in  turn,  Why  Wait  Taxi  bills  SOO   Tillsonburg  once  a  month.  At  this  time,  SOO  Tillsonburg  subsidizes  the  cost  of  the   taxi  ride  by  50%.  In  December  2013,  it  was  reported  that  five  athletes  were  using   this  service;  however,  this  number  may  increase  in  the  future  (Special  Olympics   Ontario  Tillsonburg,  personal  communication,  2013).       CAT  CAB  Coupons     Community  Advocates  Tillsonburg  (CAT)  is  a  group  of  parents  who  have  grown   children  with  disabilities.  The  vision  of  CAT  is  a  community  that  values  its  citizens   with  special  needs.  The  mission  of  CAT  is  “to  work  to  obtain  for  our  citizens  with   special  needs;  jobs,  transportation,  supported  housing,  viable  recreation  and   volunteer  opportunities,  respite  for  parents,  lifelong  satisfaction,  and  enduring   friendships”  (Community  Advocates  Tillsonburg,  personal  communication,  2013).     The  goal  of  CAT  CAB  Coupons  is  to  create  subsidized  transportation  using  current   taxi  services  through  a  partnership  with  Why  Wait  Taxi  company.  People  with   disabilities  that  belong  to  Special  Olympics  Tillsonburg,  the  CAT  group,  or  are   supported  by  Community  Living  are  able  to  purchase  a  coupon  for  five  rides  with   Why  Wait  Taxi  within  Tillsonburg  for  $10.  These  are  the  existing  vouchers  that  Why   Wait  Taxi  uses,  but  CAT  offers  a  75%  subsidy  on  rides.  This  pilot  project  is  in  the   very  early  stages,  and  so  at  this  time,  it  is  unknown  whether  or  not  this  level  of   subsidy  is  sustainable.  However,  this  level  of  subsidy  means  that  individuals  pay  $2   per  ride,  which  many  community  members  have  described  as  an  affordable  price.     Once  a  coupon  is  purchased,  the  card  owner  is  responsible  for  calling  and  booking  a   taxi  ride.  The  phone  number  for  Why  Wait  Taxi  is  provided  on  the  coupon.  Each   time  the  coupon  is  used,  the  taxi  driver  marks  the  use  of  one  ride.  More  than  one   120    19   person  may  ride  in  the  taxi  to  the  same  destination  at  the  cost  of  one  ride  on  the   coupon.     Due  to  limited  funds,  the  program  will  be  reassessed  monthly  with  the  goal  of   running  until  at  least  the  end  of  March  2014.  At  that  time,  if  funds  are  available,  it   will  be  extended.  In  February  2014  it  was  reported  that  there  were  13  individuals   regularly  using  CAT  CAB  Coupons  (Community  Advocates  Tillsonburg,  personal   communication,  2014).  Matthew  says  he  likes  the  coupons  because,                       This  program  is  currently  being  funded  by  a  community  fundraiser,  the  1st   Annual  Community  Advocates  Tillsonburg  Scramble,  which  was  held  on   July  27,  2013  at  the  Mount  Elgin  Golf  Course.  This  fundraiser  raised  a  total  of  $6,800.   The  2nd  Annual  tournament  is  scheduled  for  June  14,  2014  (Community  Advocates   Tillsonburg,  personal  communication,  2014).     It  is  anticipated  that  as  this  program  grows,  change  will  occur.  Future  directions   may  include  partnerships  that  allow  for  central  purchasing  of  vouchers,  increasing   eligibility,  a  sliding  scale  cost  structure,  and  increased  coordination  and   administration  support.     Work  Transportation  Pilot:  The  Tillsonburg  Transit  Initiative       On  September  30,  2013,  a  pilot  project  aimed  to  improve  access  to  employment  for   Tillsonburg  residents  who  are  supported  by  Employment  Ontario  Services  was   launched.  The  program  offered  affordable  transportation  to  the  industrial  sectors  of   the  Town.       Supported  by  many  local  agencies,  the  program  was  a  collaboration  between  the   Tillsonburg  and  District  Multi-­‐Service  Centre  and  Why  Wait  Taxi.  Five  days  a  week,   starting  at  5:15  am,  and  covering  all  shift  times,  Why  Wait  Taxi  picked  up  riders   from  the  Tillsonburg  Tim  Hortons’  locations  for  $4  per  ride.  The  cost  of  the  ride  was   covered  for  workers  until  they  received  their  first  paycheck.  The  cost  of  travel   remained  low  because  five  riders  shared  the  $20  cab  fare  to  get  across  town   (Tillsonburg  &  District  Multi-­‐Service  Centre,  personal  communication,  2013).       “I have freedom and independence. I don’t always have to rely on other people. And, the drivers are really nice.”   121    20   While  creative,  due  to  low  ridership,  when  the  pilot  ended  on  December  6,  2013,  it   was  not  renewed.  Feedback  from  the  community  indicates  that  the  location  pick-­‐ups   were  not  practical  for  some.  One  resident  commented  that,                     Despite  the  end  of  this  pilot  project,  the  Multi-­‐Service  Centre  remains  committed  to   improving  transportation.     Collaboration     Many  of  the  above  services  and  agencies  are  supportive  of  community  efforts  to   develop  transportation  solutions,  and  are  committed  to  collaboration  to  strengthen   current  resources  and  improve  access  and  affordability  to  the  community.  Over  30   community  partners  met  on  July  16,  2013  to  identify  existing  resources,  gaps  in   service,  and  barriers  to  transportation  in  Tillsonburg  and  the  surrounding  area.  The   biggest  strength  identified  was  the  interest  and  commitment  in  working  towards  a   collaborative  solution  (please  see  Table  6).     Table  6:  Community  identified  resources  and  barriers  to  developing  a  collaborative   transportation  solution  in  Tillsonburg   Resources  Barriers   Commitment  to  the  development  of  a   collaborative  solution   Sharing  maintenance  and  depreciation   costs  of  vehicles   Switchboard  and  scheduling   technology   Affordability  of  vehicle  maintenance   Vehicles  Lack  of  funding   Volunteer  rosters  Funding  restrictions  and  boundaries   Fundraising  experience  Lack  of  Provincial  Gas  Tax   Experience  in  prior  transportation   strategies   Lack  of  paid  drivers   Knowledge  of  existing  transportation   barriers   Back-­‐up  plans  if  vehicles  or  drivers  are   unavailable   Knowledge  of  transportation   programs  in  other  rural  communities   Volunteer  burnout    Tillsonburg’s  tri-­‐county  geography    Little  access  to  wheelchair  accessible   vehicles*   *Note  that  this  was  prior  to  Stonebridge  Community  Services  purchase  of  an  accessible   van  in  December  2013     “By the time I walked to Tim’s, I might of well have walked to work.”   122    21   Although  the  group  could  easily  identify  the  challenges  to  developing  a  sustainable   transportation  strategy,  the  tone  of  the  day  was  positive.  Some  commented  that   although  transportation  programs  are  costly,  and  tend  not  to  make  money,  the  cost   of  not  having  transportation  is  too  high  –  moral  implications,  residents  and   employers  leaving  the  community,  people  unable  to  receive  proper  health  care,   access  education,  or  find  and  maintain  employment.  One  participant  remarked,   “Let’s  not  sell  ourselves,  our  agencies,  or  our  community  short.”                     Affordability  was  discussed  to  mean  cheaper  than  current  alternatives  and  market   value  transportation.  Accessibility  was  defined  as  a  wheelchair  accessible  vehicle   that  has  trained  drivers  who  are  well  equipped  to  assist  passengers  and  load   assistive  devices.  Sustainable  transportation  was  identified  as  a  system  that  would   outlive  its  pilot  phase  and  see  continued  growth  over  the  years.  Seven  priority   groups  were  identified:     • Individuals  living  on  low  income   • Individuals  seeking  employment   • Individuals  living  with  disabilities  and  high  medical  needs   • Seniors   • Youth   • Women   • Newcomers     Following  this  meeting,  a  survey  was  developed  and  distributed  throughout  the   community  and  focus  groups  were  held.  The  results  are  reported  below.     Recent  Research  Initiatives     The  following  section  will  outline  the  most  recent  investigations  into  transportation   within  Tillsonburg.  Community  and  agency  consultations  and  surveys  by  the  Social   Planning  Council  Oxford,  United  Way  Oxford,  and  the  Town  of  Tillsonburg,  as  well  as   the  Oxford  County  Transportation  Master  Plan  have  been  included.     United  Way  Oxford     In  March  2012,  United  Way  Oxford  released  the  report,  “Oxford  Transportation   Strategy:  Moving  Ideas  to  Action.”    The  report  was  a  summary  of  a  meeting  held  on     A discussion of priority groups determined that affordable, accessible, and sustainable transportation was a common link.   123    22   March  21,  2012,  where  over  sixty  community  stakeholders  from  Oxford  County   gathered  to  develop  a  Transportation  Strategy  for  the  County.     Five  action  groups  were  developed  using  community  service  providers  and  client   input  (United  Way  Oxford,  2012).  The  five  action  groups,  including  a  brief   description  were:     • Taxi  collaboration  with  service  providers   o To  have  a  more  efficient  and  coordinated  service  system   • Rural  mobile  hub:  A  collaboration   o Providing  services  locally  or  in  a  centralized  area  where   transportation  is  available   • Coordinated  services  through  pooling  of  resources     o Building  capacity  with  existing  resources   • Corporate  green  wheels     o Workplace  carpooling   • Long  term  strategy   o A  desirable,  stable,  and  sustainable  funding  and  operational  model     Due  to  the  lack  of  a  dedicated  staff  person,  these  efforts  lost  their  momentum.   However,  these  efforts  were  taken  on  by  the  Social  Planning  Council  Oxford  in  2013.   Due  to  the  gap  between  leadership,  these  action  groups,  while  informative,  were  not   developed  into  working  groups.     Social  Planning  Council  Oxford  Focus  Groups     In  2013,  the  Social  Planning  Council  Oxford,  in  partnership  with  Community   Advocates  Tillsonburg,  met  with  Tillsonburg,  South-­‐West  Oxford,  and  Norwich   residents  to  talk  about  transportation  challenges.       Overwhelmingly,  residents  without  transportation   described  the  experience  as  stressful,  tiring,  frustrating,   and  isolating.  All  talked  about  lack  of  transportation  as   limiting  their  social  and  employment  opportunities.  One   individual  described  the  experience  as  being  cornered,   and  another  said,  “Not  having   transportation  makes  me  feel  substandard.”    Community   members  who  do  not  have  reliable,  affordable   transportation  do  not  feel  cared  for,  “People  don’t  care.  To   them,  it’s  just  another  cost  on  their  taxes.”     Residents  talked  about  their  challenges  travelling  within   their  town,  Oxford  County,  and  between  counties.  People   “Not having transportation makes me feel substandard.” “People don’t care. To them, it’s just another cost on their taxes.” 124    23   spoke  about  having  trouble  finding  work  that  they  would  be  able  to  get  to  safely  and   timely,  attending  appointments  or  job  interviews,  and   travel  for  social  and  entertainment  opportunities.     People  talked  about  how  lack  of  transportation   negatively  impacts  their  relationships,  often  feeling   as  though  they  are  a  burden  to  their  friends  and   family.  “You  can  only  ask  your  friends  and   neighbours  [for  a  ride]  so  many  times.  I’m  too   embarrassed  to  keep  asking.  People  start  to  avoid   you,  and  it  can  be  confrontational  with  friends  and   family.  I’m  afraid  to  call  them.”  One  community   member  said  that  they  had  been  trying  to  get  to   Woodstock  for  two  months,  and  hadn’t  been  able  to   coordinate  with  anyone  to  get  there.     Some  also  talked  about  how  expensive  lack  of   transportation  is.  Available  transportation  options   are  not  affordable  to  use  regularly.  “I  am  on  a  fixed   income.  I  probably  spend  $50-­‐70  a  month  on  cab   fare…  just  going  out  and  paying  bills,  getting   groceries,  and  doctor’s  appointments.  I  usually  try  to   save  up  and  go  to  two  or  three  different  places  at   once.”  Residents  spoke  about  incurring  additional   costs  when  they’re  late  or  miss  an  appointment.   Some  people  spoke  about  the  struggle  to  coordinate   schedules,  and  the  uncertainty  of  not  knowing  whether  or  not  they  would  have  a   ride  to  get  to  work  or  appointments.  “It  sucks  to  rely  on  others  because  if  you  can’t   find  someone  you  miss  appointments  and  sometimes   you  get  charged  for  them.”  Another  resident  spoke   about  the  cost  of  getting  to  work,  “Without  a  ride   from  family  or  friends,  I  spend  almost  two  hours  of   my  wages  on  taxi  rides,  then  I  give  back  half  of  my   earnings  to  ODSP.”    Another  resident  calculated  that   if  he  works  four  hours  at  minimum  wage,  he  will   have  worked  four  hours  for  around  $4.     Not  having  reliable  transportation  can  also  impact   employment.  Community  members  talked  about  how   you  will  get  in  trouble  by  some  employers  for  being  15  minutes  late,  but  that  when   you  don’t  own  a  vehicle,  it  is  not  always  within  your  control  to  be  on  time.  “Cabs   aren’t  dependable.  Even  if  you  have  timed  your  calls  [correctly],  things  come  up.”   Residents  spoke  about  relying  on  walking  to  get  to  work,  and  the  impact  of  bad   weather,  “…but  you  can’t  pick  and  choose  what  days  you  go  to  work.”     “You can only ask your friends and neighbours [for a ride] so many times. I’m too embarrassed to keep asking. People start to avoid you, and it can be confrontational with friends and family. I’m afraid to call them.” “It sucks to rely on others because if you can’t find someone you miss appointments and sometimes you get charged for them.” “Without a ride from family or friends, I spend almost two hours of my wages on taxi rides, and then I give back half of my earnings to ODSP.” 125    24   People  felt  that  access  to  transportation  not  only  increases  social  and  employment   opportunities,  but  also  makes  them  feel  included  in  the  community,  and  it  provides   freedom  and  independence,  “I  am  able  to  manage  my  time  better  when  I  know  I   have  a  way  to  get  places.”  Another  resident  said  that  lack   of  transportation,  “Makes  me  feel  sad  and  not  very   included.”  Community  members  spoke  of  the  way  in   which  they  would  participate  in  the  community,  through   work,  recreational  activities  like  dances,  London  Knights   games  and  other  sports  events,  eating  at  restaurants,   going  to  the  community  centre,  and  seeing  a  movie,  if   they  had  transportation.  Many  talked  about  the  reduction  in  stress  that  they  would   experience  if  they  weren’t  always  looking  for  transportation.     Some  community  members  talked  about  walking  as   their  primary  mode  of  transportation,  but  it  was   acknowledged  that  this  is  not  an  answer  for  all,     “There  are  a  lot  of  people  who  need  it   [transportation].  Certain  individuals  just  need  it.  I  can   walk,  but  there  are  other  people  here  that  can’t.”  A   variety  of  issues  can  impact  one’s  ability  to  walk   short  and  longer  distances,  including  personal  factors   such  as  mobility,  age,  physical  health,  and  external  factors  like  weather,  lack  of  snow   or  ice  clearing,  presence  of  sidewalks,  day  light,  and  dim  lit  street  lighting.  One   participant  said,  “Winter  is  really  hard  to  get  around.  People  are  always  walking  on   the  road.  It’s  not  safe.”     Residents  from  the  rural  Townships  of  Norwich  and  South-­‐West  Oxford  talked   about  the  additional  challenge  of  having  no  local  taxi  companies.  As  a  result,  those   without  transportation  rely  heavily  on  family  and  friends.  They  spoke  about  trouble   getting  groceries  and  attending  medical  appointments.  Some  talked  about  the   difficulty  of  accessing  food  banks,  clothing  drives,  and  the  backpack  program  that   takes  place  at  the  beginning  of  each  school  year.  Local  churches  are  the  main  central   support  that  many  community  members  rely  on  to  ensure  that  their  basic  needs  are   met.     A  challenge  that  was  uniquely  described  by  rural  residents  was  the  difference  in   access  to  transportation  between  men  and  women.  In  some  households,  the  man  is   the  only  one  who  drives,  or  there  is  only  one  vehicle  that  is  primarily  used  by  the   man.  Residents  talked  about  struggling  when  their  husbands  were  hospitalized  for   an  illness,  finding  it  extremely  difficult  to  visit  on  a  regular  basis.  Others  talked   about  feeling  isolated  when  they  are  at  home  without  a  vehicle  and  unable  to  “get   out.”       When  community  members  were  asked  how  they  envision  a  successful   transportation  strategy,  three  themes  emerged:  affordability,  accessibility,  and   operational  details.  Residents  spoke  of  an  affordable  option,  with  suggestions  of   “I am able to manage my time better when I know I have a way to get places.” “Winter is really hard to get around. People are always walking on the road. It’s not safe.” 126    25   subsidies  available  to  those  on  a  fixed  income,  a  sliding  scale  fee  for  service,  and   alternative  billing  options  (for  example,  billed  monthly  for  use).  Some  talked  about   purchasing  a  ticket  that  was  valid  for  an  entire  day,  others  of  a  low  cost  per  use,   around  $1.50-­‐$2.00.  Some  residents  spoke  about  finding  it  stressful  to  count  money   and  stated  that  they  prefer  having  a  monthly  pass.     Community  members  also  spoke  about  accessible  transportation,  vehicles  that  have   space  for  wheelchairs,  and  other  mobility  devices,  and  drivers  who  are  able  to  assist   individuals  in  getting  in  and  out  of  the  vehicle.  People  expressed  that  they  wanted  a   service  that  would  do  special  stops  off  of  the  main  route  for  those  who  have  mobility   issues,  or  safety  concerns.  Some  individuals  talked  about  needing  assistance  in   carrying  heavy  items  like  groceries  to  their  doors.       Other  features  of  a  transportation  strategy  that  community  members  expressed   interest  in  included  having  a  fixed  route  with  a  schedule,  having  the  ability  to  both   text  and  call  to  inquire  about  the  transit  schedule,  as  well  as  access  information   through  a  website.  However,  many  residents  also  believed  that  booking  a  ride  in   advance  would  be  just  as  easy.     Residents  discussed  the  importance  of  a  route  that  covers  a  large  area  of  the  town,   and  many  mentioned  that  it  would  be  most  useful  if  it  crossed  county  boundaries.   “From  my  house  you  cross  boundaries  in  two  to  three   minutes  in  either  direction.”  One  community  member   spoke  of  shopping  at  the  Norfolk  mall  grocery  store,  as  it   is  the  most  affordably  priced  in  the  area.  Others  spoke   about  the  hours  of  operation,  commenting  that  they  need   transportation  for  their  shift  work  schedule,  including   working  on  holidays.  One  community  member  suggested   that  a  partnership  between  service  providers,  where  one   card  can  be  used  through  multiple  providers  would  be   helpful.  For  example,  if  a  scheduled  route  is  not  running  past  a  certain  time,  the   same  card  could  be  used  to  get  a  cab  ride  to  their  destination.     Social  Planning  Council  Oxford  Survey       In  the  fall  of  2013,  the  Social  Planning  Council  Oxford,  the  Tillsonburg  &  District   Multi-­‐Service  Centre,  Stonebridge  Community  Services,  and  Community  Advocates   Tillsonburg  released  a  transportation  survey  throughout  the  community.  Surveys   were  distributed  throughout  Tillsonburg,  including  at  the  Community  Services  and   Career  Fair  held  on  October  3  at  the  Tillsonburg  Town  Centre  Mall,  two  of  Oxford   County  Public  Health’s  influenza  shot  clinics  on  October  22  and  29,  2013  at  the   Tillsonburg  Community  Centre,  and  through  service  agencies  and  churches.  Surveys   were  also  collected  online,  distributed  through  social  media,  as  well  as  email  lists,   such  as  the  Tillsonburg  Chamber.  The  survey  is  included  as  Appendix  2.     “From my house you cross boundaries in two to three minutes in either direction.” 127    26   A  total  of  526  community  members  filled  out  the  survey.  Of  those  who  filled  out  the   survey,  57%  were  female,  34%  were  male,  <1%  reported  their  gender  as  other,  and   9%  did  not  report  their  gender.  Seventy  percent  of  the  respondents  were  over  the   age  of  40.  A  more  detailed  breakdown  of  age  and  gender  of  survey  respondents  is   shown  in  Figure  1.       Figure  1:  Age  and  gender  of  survey  respondents  *Note  that  47  (8.9%)  of  respondents  did  not  report  their  age  or  gender     Thirty-­‐eight  percent  of  survey  respondents  reported  being  married,  22%  single,   11%  widowed,  11%  divorced  or  separated,  8%  living  with  another,  and  10%  of   respondents  did  not  report  their  marital  status.       More  than  half  of  the   survey  respondents  had  a   household  income  of   $30,000  or  less  (please   see  Figure  2).  While  this   proportion  is  not   reflective  of  the  general   population  of  Tillsonburg,   it  does  communicate  the   importance  of   transportation  to  this   portion  of  our   community.  Households   whose  incomes  are  less   30   54   77   54   86   25  30  38  40  44   1  0  0  0  0   0   10   20   30   40   50   60   70   80   90   100   25  years   or  less   26-­‐40   years   41-­‐55   years   56-­‐65   years   65  years   or  older   Nu m b e r   o f   s u r v e y   r e s p o n d e n t s   Age  of  survey  respondents   Female   Male   Other   Figure  2:  Household  income  of  survey  respondents   Less  than   $30,000   53%  $30,000-­‐ $50,000   20%   $50,000-­‐ $70,000   10%   $70,000-­‐ $90,000   7%   More  than   $90,000   10%   *Note  that  98  (18.6%)  of  respondents  did  not  report   household  income     128    27   than  $30,000  are  most  likely  to  feel  the  impact  of  a  lack  of  affordable  transportation.   It  is  likely  that  the  impact  lack  of  transportation  has  on  their  daily  lives  increased   their  willingness  to  participate  in  the  survey.     Survey  respondents  were  asked   what  mode  of  transportation  they   currently  use.  While  just  under  half   (47%)  currently  own  a  car,  others   reported  various  modes.  Some   respondents  who  indicated  that   they  use  a  taxi  also  commented  that   their  use  was  relatively  infrequent   due  to  the  high  cost.  The  category   ‘rely  on  others’  includes  individuals   who  rely  on  family  and  friends  for   rides.  Other  sources  of   transportation  include  both  public   and  client-­‐only  agency   transportation  services.  The   transportation  currently  used  by   survey  respondents  is  shown  in   Figure  3.     The  majority  of  survey   respondents,  63%,   indicated  that  they  would   use  public  transportation  in   Tillsonburg  if  it  were   available  to  them.  An   additional  10%  reported   that  they  would  use  it   seasonally.  Of  the  526   individuals  who  responded   to  the  survey,  only  74   individuals  (14%)   definitively  said  that  they   would  not  use  public   transportation.  Please  see   Figure  4.             When  asked  what  survey  respondents  would  use  public  transportation  for,  475   individuals  responded.  Many  respondents  chose  multiple  categories,  with  daily   Figure  3:  Modes  of  transportation  currently  used  by   survey  respondents     Figure  4:  Anticipated  use  of  public  transportation  in   Tillsonburg  by  survey  respondents       Car   47%   Rely  on   others   19%   Bike/ Scooter   15%   Taxi   15%   Other   4%   Yes   63%  Seasonall y   10%   Not  sure   13%   No   14%   *Note  that  1  (0.2%)  of  respondents  did  not  report   whether  they  would  use  public  transportation  in   Tillsonburg     129    28   needs  and  public  services  being  the  most  common  responses,  at  76%  and  57%  of   respondents  selecting  these  categories.  Please  see  Figure  5.       Figure  5:  Survey  respondents  would  use  public  transportation  to  meet  the   following  needs     We  asked  survey  respondents  how  much  they  would  spend  on  a  one-­‐way  trip  inside   of  Tillsonburg  for  transportation.  Respondents’  answers  did  not  show  a  clear   preference,  and  no  relationship  was  observed  between  cost  and  household  income,   perceived  importance  of  transportation,  or  whether  or  not  the  individual  reported   that  they  would  use  transportation.  For  example,  higher  income  earners  were  not   more  likely  to  select  a  higher  acceptable  cost  than  lower  income  earners.  There  was   a  general  trend  of  respondents  preferring  lower  costs  than  higher  costs.  Of  the  526   survey  respondents,  30%  selected  $2,  27%  selected  $3,  25%  selected  $4,  and  16%   selected  $5.       The  vast  majority  of   the  526  survey   respondents  (95%)   perceive  that  access   to  public   transportation  in   Tillsonburg  is  either   very  important  or   important.  Please  see   Figure  6.       201   120   359   270   224   0   50   100   150   200   250   300   350   400   Nu m b e r   o f   s u r v e y   r e s p o n d e n t s   Needs  would  meet  with  public  transportation   500   26   0  100  200  300  400  500  600   Very  important/Important   Not  important/No  opinion   Figure  6:  The  perceived  importance  of  public   transportation  in  Tillsonburg  by  survey  respondents   130    29     There  were  some  observed  relationships  between  survey  questions,  which  means   that  survey  respondents  who  responded  to  a  specific  question  one  way  were  more   likely  to  respond  similarly  to  another  question.  For  example,  survey  respondents   who  responded  that  they  would  use  public  transportation  if  it  was  available  to  them   were  more  likely  than  those  who  said  they  would  not  use  public  transportation  to   give  a  higher  value  to  public  transportation  (measured  through  perceived   importance  of  public  transportation).  Please  see  Figure  7.                                                   Survey  respondents  who  currently  do  not  own  a  car  were  also  more  likely  than   those  who  currently  do  own  a  car  to  report  that  the  availability  of  public   transportation  is  either  very  important  or  important.  None  of  the  survey   respondents  who  currently  do  not  own  a  car  felt  that  the  availability  of  public   transportation  is  either  not  important,  or  that  they  have  no  opinion.  Please  see   Figure  8.     Finally,  survey  respondents  whose  annual  household  income  is  less  than  $50,000  a   year  were  more  likely  than  those  whose  annual  household  income  is  more  than   $50,000  a  year  to  report  that  the  availability  of  public  transportation  is  either  very   important  or  important.  Please  see  Figure  9.       379   1   57   12   0   50   100   150   200   250   300   350   400   Very  important/Important  Not  important/No  opinion   Nu m b e r   o f   s u r v e y   r e s p o n d e n t s   Perceived  importance  of  public  transportation  in  Tillsonburg   Yes/Seasonally   No   Figure  7:  Perceived  importance  of  transportation  in  Tillsonburg  vs.   Predicted  use  of  public  transporation  in  Tillsonburg     *Note  that  the  77  (14.6%)  individuals  who  responded  that  they  were  ‘not   sure’  if  they  would  use  transportation  were  not  included       131    30                                                                                               287   26   213   0  0   50   100   150   200   250   300   350   Very  important/Important  Not  important/No  opinion   Nu m b e r   o f   s u r v e y   r e s p o n d e n t s   Perceived  importance  of  public  transportation  in  Tillsonburg   Car   No  car   Figure  8:  Perceived  importance  of  public  transportation  in  Tillsonburg   vs.  Current  status  of  car  ownership     Figure  9:  Perceived  importance  of  public  transportation  vs.  Annual   household  income     *Note  that  98  (18.6%)  survey  respondents  did  not  report  their  household   income     303   9   106   10   0   50   100   150   200   250   300   350   Very  important/ Important   Not  important/No  opinion  Nu m b e r   o f   s u r v e y   r e s p o n d e n t s   Perceived  importance  of  public  transportation  in   Tillsonburg   <$50,000   >$50,000   132    31   Regardless  of  these  relationships:       • 83%  of  survey  respondents  who  said  that  they  would  not  use  transportation   • 92%  of  survey  respondents  who  currently  own  a  car,  and   • 91%  of  survey  respondents  who  reported  an  annual  household  income  of   greater  than  $50,000       Still  believe  that  access  to  public  transportation  in  Tillsonburg  is  either  very important  or  important.   &     It  is  important  to  recognize  that  the  majority  of  our  decision  makers  fall  into  the  car   owning,  household  income  of  $50,000  or  greater  categories.  Those  who  are  granted   these  privileges  must  recognize  that  their  viewpoint  on  public  transportation  might   vary  from  many  of  their  constituents.  The  decisions  that  they  make  will  have  a  real   impact,  whether  positive  or  negative,  on  those  who  they  represent.                   Town  of  Tillsonburg  Taxicab  Survey     A  Taxicab  survey,  developed  by  the  Town  of  Tillsonburg,  was  conducted  in  early   2013.  The  survey  asked  five  questions  (please  see  Appendix  3)  (Town  of   Tillsonburg,  2013).  It  is  unknown  how  many  community  members  responded  to  the   survey.  The  Town  reports  that  the  survey  showed  that  there  was  not  a  need  for  an   accessible  taxicab  service  in  Tillsonburg.  Without  knowing  the  total  number  of   community  members  who  responded  to  this  survey  it  is  difficult  to  make  any   conclusions,  however,  it  is  possible  that  those  who  require  the  use  of  accessible   transportation  were  not  represented  by  survey  respondents.       It is essential that while decisions on public transportation are being made, everyone in our community is given an equal voice.   133    32   Oxford  County  Planning     In  2005,  a  study  was  initiated  to  work  on  a  20-­‐year  Transportation  Master  Plan  for   Oxford  County.  It  was  published  in  2009.  The  report  gives  direction  on  future   policies,  services,  and  infrastructure  that  would  be  beneficial  to  the  county,  and   provides  a  framework  for  establishing  a  sustainable  and  environmentally  friendly   growth  management  strategy  (AECOM  Canada  Ltd.,  2009).     Chapter  eight  of  the  County  of  Oxford  Official  Plan  includes  the  Town  of  Tillsonburg   Land  Use  Policies.  This  section  focuses  on  developing  transportation  that  utilizes   multiple  modes,  is  safe  and  effective,  and  which  moves  people  and  goods  into  and   through  the  Town.  Among  other  things,  this  plan  addresses  increasing  ease,  safety   and  use  of  active  modes  of  transportation,  such  as  bicycling  and  walking  (County  of   Oxford,  no  date).     While  these  reports  do  examine  community  values,  environmental  considerations,   financial  constraints,  and  other  societal  trends  that  impact  the  public’s  perception  of   multi-­‐modal  transportation,  their  focus  is  largely  on  improving  current   transportation  routes  and  patterns,  rather  than  expanding  accessibility  overall.     What’s  Been  Done  Elsewhere?     Communities  across  Ontario  are  in  various  stages  of  creating  transportation   programs  to  meet  the  needs  of  their  residents.  In  this  section,  I  will  briefly  describe   several  community  transportation  strategies.     The  Rural  Overland  Utility  Transit  (TROUT)     Centered  in  Bancroft,  Ontario,  TROUT  uses  a  four-­‐ part  public  transit  service  model  to  meet  the   transportation  needs  of  the  community:   Scheduled  Regional  Route  Service,  Door-­‐to-­‐Door   Service,  Special  Destination  Service,  and   Individualized  Service.  The  regional  population  is   15,000,  and  the  area  served  is  3380  square  kilometers.  TROUT’s  Blended  Flex  Public   Transit  Service  accommodates  their  demographic  and  geographic  challenges.     The  Scheduled  Regional  Route  Service  is  a  fixed  bus  stop  route  service  throughout   the  region.  Regional  pick-­‐ups  are  made  in  the  mornings,  returning  riders  in  the   afternoon.  Daily  route  service  in  Bancroft  connects  riders  from  throughout  the   region  to  most  businesses  and  all  medical  centers  in  the  town.     Door-­‐to-­‐door  service  is  blended  into  TROUT’s  regularly  scheduled  route  service,  and   is  available  to  adults  who  are  55  years  or  older,  and  adults  with  physical  disabilities.   134    33   This  means  that  TROUT  transit  drivers  incorporate  door-­‐to-­‐door  service  pick-­‐ups   into  their  regular  route  times  and  locations.  Although  this  requires  drivers  to   maneuver  some  organizational  challenges,  to  date,  it  has  been  a  very  successful   model  and  quite  easily  managed  (TROUT,  personal  communication,  2013).     Special  destination  services  are  also  available  to  facilitate  access  to  local  special   events,  attractions,  and  other  destinations  that  are  off  the  regular  route  and  time   schedules.  This  component  of  the  system  is  particularly  important  to  help  promote   the  emotional  and  mental  health  and  wellbeing  of  riders.     Riders  who  require  wheelchair  accessible  transportation  outside  the  regularly   scheduled  route  service  can  access  the  individualized  public  transit  service.  This   service  is  often  used  for  medical  appointments  or  transportation  home  from  the   hospital.     In  2012,  a  report  released  by  Community  Care  North  Hastings  put  forward  an   alternative  funding  formula  for  TROUT,  based  on  a  total  private  dwelling  model,  as   opposed  to  a  population  based  model.  A  total  private  dwelling  model  means  that   each  household  is  asked  to  contribute  a  total  dollar  amount  slated  for  public   transportation.  The  amount  can  be  added  to  tax  bills  as  a  separate  line  item  clearly   visible  to  ratepayers.  This  report  recommended  a  contribution  of  $11.72  per   household.  The  author  of  the  report,  Gord  Macdonald  said,  “This  recommendation   provides  a  fair  and  equitable  financial  formula  across  all  municipalities  in   determining  their  annual  municipal  contribution.  Municipal  contributions  are   important  because  public  transportation  is  for  everyone  and  is  available  to   everyone  in  all  municipalities”  (Shaw,  2012).     Ride  Norfolk     In  October  2011  a  fixed  route  service   throughout  Norfolk  County  was  launched.  One   bus,  with  the  capacity  for  16  passengers  and   two  wheelchairs  serviced  all  “urban”  centers  of   the  county.  Sharp  Bus  Lines  of  Simcoe,  a  major  provider  of  transportation  for  local   Catholic  and  public  school  students  was  named  the  service  provider  (Sonnenberg,   2011).     The  fares  are  a  flat  rate  of  $6  for  out  of  town  rides,  and  $2  for  in  town  rides.  The   service  is  available  from  8:00  am  to  6:00  pm  Monday  to  Friday.  There  is  no  weekend   or  holiday  service.  Not  all  areas  of  the  county  receive  service  every  day.  Simcoe,   where  the  majority  of  services,  shopping  and  other  amenities  are,  is  used  as  the  hub   of  the  service,  and  has  daily  bus  service.     In  February  2012,  changes  were  made  to  improve  the  service.  Changes  included  the   addition  of  new  stops,  routes  and  schedules,  and  changes  to  the  marketing  strategy.   135    34   Changes  were  based  on  ridership  data  and  public  feedback.  In  early  2013,  the   service  again  underwent  changes,  when  Cox  Transportation  of  London  and  St.   Thomas  replaced  Sharp  Bus  Lines  of  Simcoe.  Cox  is  operating  the  shuttle  at  a  cost  of   $45  an  hour,  compared  to  the  $117  an  hour  Sharp  Bus  Lines  was  charging   (Sonnenberg,  2013).     Wellington  Transportation  Services     Wellington  Transportation  Services  is  a   collaborative  network  of  community  service   providers  that  believes  every  resident  of   Wellington  County  should  have  access  to  transportation  supports  appropriate  to   their  needs.  The  service  is  housed  at  the  Community  Resource  Centre  of  North  and   Centre  Wellington.       In  2004,  when  the  need  for  increased  transportation  services  in  the  community  was   identified,  rather  than  develop  a  new  transportation  service,  work  began  to  develop   a  collaborative  model  that  integrated  existing  services.  Participating  service   providers  include  Community  Resource  Centre  of  North  and  Centre  Wellington,  East   Wellington  Community  Services,  Fergus-­‐Elora  Seniors  Transportation,  Family  &   Children’s  Services  of  Guelph  and  Wellington  County,  VON  Canada,  and  North   Wellington  Senior  Council.  Clients  seeking  transportation  services  contact  the   Wellington  Transportation  Service  hub  at  the  Community  Resource  Centre,  who   then  directs  the  client  to  the  appropriate  provider.     The  transportation  service  is  available  to  residents  of  Centre,  North  or  East   Wellington  who  do  not  have  access  to  transportation  and  meet  eligibility  criteria.   Target  populations  include  seniors,  adults  with  disabilities,  and  individuals  and   families  living  on  low  incomes.  The  service  operates  7  days  a  week,  although  rides   must  be  arranged  during  office  hours  from  Monday  to  Friday,  and  requires  at  least   48  hours  notice.  It  is  a  volunteer  based  program,  and  so  no  ride  request  can  be   guaranteed,  although,  best  efforts  are  made  to  fulfill  all  requests.     Rides,  which  are  fully  accessible,  can  be  arranged  for  medical,  social  services,  or   legal  appointments,  social  events  and  visiting,  and  errands  of  daily  living,  such  as   grocery  shopping  or  banking.  Out  of  town  transportation  is  also  available.       The  Community  Resource  Centre,  a  partner  in  the  Wellington  Transportation   Services  is  fully  funded  by  the  County  of  Wellington.  The  Community  Resource   Centre  receives  $60,000  for  a  1.5  FTE  transportation  coordinators,  as  well  as  up  to   $120,000  per  year  for  mileage  reimbursement  (volunteer  drivers  are  reimbursed   $0.45  per  kilometer).  Money  is  reimbursed  for  what  is  spent,  so  funding  could  be   less  than  $120,000  depending  on  service  demand.  As  part  of  the  funding  agreement   with  the  county,  the  Community  Resource  Centre  acts  as  the  central  referral  point   for  Wellington  Transportation  Services.  The  other  partner  agencies  of  Wellington   136    35   Transportation  Services  have  their  own  funding  structures,  and  as  a  result,  also   have  various  fees  for  service  (Community  Resource  Centre  of  North  and  Centre   Wellington,  personal  communication,  2013).     The  program  reports  that  they  provide  approximately  200  rides  each  month,  with   an  average  cost  per  month  of  $10,000  for  volunteer  reimbursement  (United  Way   Oxford,  2012).  Approximately  two  thirds  of  rides  are  for  medical  reasons,  while   other  drives  are  provided  for  Ontario  Works  and  Ontario  Disability  appointments,   court  appointments,  food  bank  visits,  family  visits,  starting  a  new  job,  and  training   and  education.     Some  challenges  reported  by  the  program  include:  customer  service  being  provided   by  volunteers,  attendance  at  volunteer  training,  sorting  out  car  seat  responsibilities   (driver  vs.  parent  responsibility),  unexpected  requests,  the  cost  of  on-­‐going  rides,   and  ensuring  the  safety  of  volunteer  drivers  (United  Way  Oxford,  2012).     Quinte  Access   The  mission  of  Quinte  Access  is  to  provide   specialized  transportation  service  to  persons   with  disabilities  and  seniors  so  they  may   participate  in  all  of  life’s  activities.  Initiated  in   1990,  the  program  was  designed  specifically  to   meet  the  need  of  accessible  transportation  for  people  with  disabilities,  and  service   began  with  one  accessible  van  donated  by  Easter  Seals.  A  combination  fixed  and  on-­‐ demand  model,  this  service  provides  both  specialized  service  for  persons  with   disabilities  and  seniors,  and  public  transit,  available  to  anyone,  for  the  City  of  Quinte   West.     Specialized  service  is  a  door-­‐to-­‐door  service,  and  operates  Monday  to  Friday  from     7  am  to  6  pm.  Evening,  weekend,  and  holiday  service  are  available  upon  request,  but   are  provided  on  a  first  come  first  serve  basis,  and  are  dependent  on  driver  and   vehicle  availability.  Bookings  must  be  made  24  hours  in  advance,  and  between     8:30  am  and  4:30  pm,  Monday  to  Friday.  Service  is  available  for  medical   appointments,  employment,  education,  social  events  and  visiting,  recreation,  and   daily  errands,  such  as  shopping.  Transportation  to  medical  appointments  and  for   individuals  with  mobility  issues  who  cannot  access  alternate  means  of   transportation  are  considered  priorities.  The  cost  of  specialized  service  is  based  on   a  zone  fare  model.     Public  transit  runs  Monday  to  Friday  from  6:00  am  to  7:30  pm  and  Saturday’s  from   9:00  am  to  4:30  pm.  It  does  not  run  on  Sundays  or  holidays.  Public  transit  follows  a   route  with  scheduled  stops.     137    36   While  navigating  many  challenges,  including  reduced  funding,  and  increased   demand  for  services,  ridership  has  increased  from  5,200  in  the  1998-­‐1999  year  to   29,223  in  2012.  In  the  same  years,  the  number  of  vehicles  has  increased  from  three   to  11  in  order  to  meet  this  need  (Quinte  Access,  personal  communication,  2013).     The  program  is  funded  in  a  variety  of  ways,  including  rider  fares,  United  Way  of   Quinte,  the  City  of  Quinte  West,  the  Municipality  of  Brighton,  the  County  of  Prince   Edward,  Hastings  County  Social  Services,  donations  and  bequests,  fundraising,   Provincial  Gas  Tax,  and  the  Ontario  Trillium  Foundation.  In  2011,  the  operating   costs  of  the  programs  were  $673,300  for  specialized  services,  and  $342,609  for   public  transit  (Quinte  Access,  personal  communication,  2013).     Conclusion     Public  transportation  is  an  economic  driver.  It  provides  and  supports  employment,   promotes  spending,  increases  community  belonging,  and  reduces  health  costs  by   keeping  people  active  and  in  their  homes.  Public  transportation  strengthens  and   builds  more  inclusive  communities.       At  first  glance,  the  financial  cost  of  public  transit  can  act  as  an  inhibitor  of  action.   However,  the  costs  of  not  having  public  transit  are  far  more  costly  to  our   community.  Lack  of  transportation  hinders  the  work  of  our  social  service  sector  by   draining  its  financial  resources,  staff  time,  and  expertise.  Lack  of  transportation  also   has  an  incredible  social  cost  to  the  community.  We  need  to  shift  the  way  we  think  of   public  transportation.  Transportation  services  don’t  make  money  –  not  in  Canada’s   largest  cities,  and  not  in  rural  areas.  Once  we  can  shift  our  thinking,  we  can   recognize  that  in  the  same  way  that  paving  roads  doesn’t  directly  link  to  incoming   dollars,  the  benefits  that  it  does  provide  far  outweigh  the  financial  cost.  Public   transportation  is  a  valuable  investment  that  we  need  to  make  in  Tillsonburg,  and   Oxford  County.  Let’s  stop  making  excuses,  and  start  making  change.     Recommendations     1) A  transportation  system  needs  active  municipal  support,  including  financial.   The  vast  majority  of  successful  rural  transportation  programs  are  supported   financially  by  municipal  or  regional  government.  Additionally,  in  order  to  tap   into  the  Provincial  gas  tax  rebate,  municipal  support  is  needed.  Even  small   financial  contributions  from  municipalities  can  make  a  large  difference  in     the  amount  a  community  receives  in  their  rebate.  The  gas  tax  program   provides  sustainable  transit  funding  to  municipalities,  although  there  are   some  guidelines  to  what  types  of  programs  meet  eligibility  for  the  rebate.   These  eligibility  requirements  need  to  be  explored  as  part  of  the  planning   process.     138    37   2) We  need  to  continue  to  build  on  our  community’s  strengths.  Stonebridge   Community  Services  is  a  non-­‐profit  that  has  existing  transportation   programs  that  cross  geographical  boundaries,  and  are  not  bound  to  funding   guidelines  that  restrict  eligibility  requirements.  This  organization  could  act   as  a  center  for  a  transportation  strategy  that  is  based  on  collaboration.       3) We  need  multiple  sector  involvement.  Involvement  from  government,  the   social  service  sector,  and  the  private  sector  will  allow  us  to  build  the   strongest  and  most  effective  transportation  strategy.  Exploring  creative   partnerships  is  essential  to  success.       4) We  need  active  community  involvement  in  an  iterative  process  that  moves   from  planning,  to  implementation,  to  evaluation  and  reflection,  and  back  to   planning.  To  start,  a  steering  committee,  made  up  and  lead  by  community   members  is  essential.  The  development  of  sub-­‐committees,  each  led  by  a   community  member  may  follow.       5) Future  plans  should  consider  the  development  of  partnerships  with  the  other   municipalities  and  townships  inside  of  Oxford  County.  Financial  support   from  all  areas  of  the  county  could  expand  a  transportation  program  and   allow  for  the  benefits  of  transportation  to  be  experienced  by  all  Oxford   County  residents.  Additionally,  a  tri-­‐county  location  means  that  a  tri-­‐county   solution  is  ideal.  Partnerships  across  counties  should  be  considered  in  the   future.                                     139    38   References     AECOM  Canada  Ltd.  (2009).  County  of  Oxford  Transportation  Master  Plan  Study.   Retrieved  from   http://www.oxfordcounty.ca/Portals/15/Documents/Roads/COMasterTransportat ionPlan.pdf     County  of  Oxford.  Town  of  Tillsonburg  Land  Use  Policies.  In  County  of  Oxford  Official   Plan  (Chapter  8).  Retrieved  from   http://www.oxfordcounty.ca/Portals/15/Documents/CASPO/OfficialPlan/OP/8-­‐ 7_Till_Trans_20111011.pdf     MacDougall,  K.  (2012,  May  16).  Taxi  trouble  in  Tillsonburg.  Tillsonburg  News.   Retrieved  from  http://www.tillsonburgnews.com/2012/05/16/taxi-­‐trouble-­‐in-­‐ tillsonburg     MacNeil,  M.  (2013).  Living  life  in  the  community:  The  role  of  transportation  in   inclusion.Retrieved  from  http://www.spcoxford.ca/wp-­‐ content/uploads/2012/12/Living-­‐Life-­‐in-­‐the-­‐Community-­‐Matthew.pdf     Marr,  E.  (2012).  Assessing  Transportation  Disadvantage  and  Public  Transportation   Opportunities  in  Rural  Ontario:  A  Case  Study  of  Huron  County.  Retrieved   fromhttp://catchthetrout.ca/publication/assessing-­‐rural-­‐transportation-­‐ disadvantage-­‐and-­‐public-­‐transportation-­‐opportunities-­‐in-­‐rural-­‐ontario-­‐a-­‐case-­‐ study-­‐of-­‐huron-­‐county/wppa_open/     Mees,  P.  (2010).  Transport  for  Suburbia:  Beyond  the  Automobile  Age.  London:   Earthscan.     Ontario  Ministry  of  Transportation  (2011,  October  13).  Community  Structure.  In   Transit-­Supportive  Guidelines  (Section  1.1).  Retrieved  from   http://www.mto.gov.on.ca/english/transit/supportive-­‐guideline/community-­‐ structure.shtml#rural-­‐settlement-­‐areas     Oxford  County  Public  Health  &  Emergency  Services.  (2011).  Healthy  Communities   Oxford:  Community  Picture  Report  2011.  Retrieved  from   http://www.spcoxford.ca/wp-­‐ content/uploads/2012/09/Healthy%20Communities%20Report.pdf     Shaw,  B.  (2012,  November  6).  TROUT  needs  councils  to  think  beyond  finances.   Bancroft  This  Week.  Retrieved  from   http://www.bancroftthisweek.com/2012/11/06/trout-­‐needs-­‐councils-­‐to-­‐think-­‐ beyond-­‐finances     140    39   Sheridan,  D.  (2012,  March  30).  Oxford  Master  Aging  Plan.  Retrieved  from   http://www.oxfordmasteragingplan.ca/Portals/OxfordMasterAgingPlan/Document s/OMAP%20Final%20Report20120622.pdf     Sonnenberg,  M.  (2013,  January  8).  New  provider  takes  over  beleaguered  shuttle   service.  Simcoe  Reformer.  Retrieved  from   http://www.tillsonburgnews.com/2013/01/08/new-­‐provider-­‐takes-­‐over-­‐ beleaguered-­‐shuttle-­‐service     Sonnenberg,  M.  (2011,  September  21).  Sharp  gets  Norfolk  Shuttle  contract.  Simcoe   Reformer.  Retrieved  from  http://www.simcoereformer.ca/2011/09/21/sharp-­‐gets-­‐ norfolk-­‐shuttle-­‐contract     Statistics  Canada  2011  Census,  2011  Community  Profiles.  Retrieved  from   http://www12.statcan.gc.ca/census-­‐recensement/2011/dp-­‐ pd/prof/index.cfm?Lang=E     Statistics  Canada.  (2008).  Low-­income  cutoffs  (LICOs).  Retrieved  from   http://www.statcan.gc.ca/pub/81-­‐004-­‐x/def/4153357-­‐eng.htm     Statistics  Canada  2006  Census,  2006  Community  Profiles.  Retrieved  from   http://www12.statcan.gc.ca/census-­‐recensement/2006/dp-­‐pd/prof/92-­‐ 591/index.cfm?Lang=E     Statistics  Canada.  History  of  changes  to  the  definition  “urban  area”  and  “rural  area”.   Retrieved  from  http://www.statcan.gc.ca/pub/21-­‐601-­‐m/2002061/4193597-­‐ eng.pdf     Town  of  Tillsonburg.  (2013).  Taxicab  Survey.  Retrieved  from   http://www.tillsonburg.ca/Portals/16/Documents/MediaandCommunications/Tax icab%20Survey%2012.20.12.pdf     United  Way  Oxford.  (2014,  January  17).  Belonging  in  Oxford  County  Event.  Ingersoll,   Ontario.     United  Way  Oxford  (2012,  March  21).  Oxford  Transportation  Strategy:  Moving  Ideas   to  Action.               141    40   Appendix  1       Social  Planning  Network  of  Ontario  statement  on  the  National  Household   Survey     The  voluntary  National  Household  Survey  (NHS)  has  produced  lower  quality  data   than  the  mandatory  long-­‐form  Census  it  has  replaced.  The  Social  Planning  Network   of  Ontario  only  uses  NHS  data  when  higher  quality  data  is  not  available.     Statistics  Canada  has  said  their  evaluations  of  NHS  data  “support  the  general   reliability  of  the  data  at  the  national,  provincial  and  territorial  levels”  but  they  have   not  extended  this  confidence  to  using  NHS  data  at  the  community  level.  They  have   noted  that  “risk  of  error  in  NHS  estimates  increases  for  lower  levels  of  geography   and  smaller  populations.”  Due  to  the  increase  in  error  at  the  local  level  compared  to   previous  Census  data,  Statistics  Canada  has  released  very  few  NHS  data  tables  for   smaller  geographies  like  municipalities  and  neighbourhoods.     Statistics  Canada  has  also  cautioned  against  doing  historical  comparisons  between   NHS  and  Census  data  because  the  data  was  collected  differently.     Good  quality  data  about  demographics,  social  and  economic  conditions  at  the  local   level  is  essential  for  social  planning  and  research,  including  the  design  and  delivery   of  public  services.       The  cancellation  of  the  mandatory  long  form  Census  has  resulted  in  a  significant  loss   of  reliable  data  that  will  greatly  reduce  the  ability  of  residents  to  understand  their   own  communities.  This  critical  data  gap  will  also  affect  the  quality  and  cost-­‐ effectiveness  of  the  services  residents  use  for  years  to  come.  The  Social  Planning   Network  of  Ontario  with  its  partners  at  the  local,  provincial  and  national  levels  will   continue  to  bring  attention  to  this  major  data  gap  and  to  call  for  the  return  of  a  full   mandatory  Census. 142    41   Appendix  2       Tillsonburg  Transportation  Survey     1. For  the  general  public  to  have  access  to  public  transportation  in  Tillsonburg   it  is:   o Very  important   o Important   o No  opinion   o Not  important     2. I  would  use  public  transportation  if  it  was  available  to  me:   o Yes   o No   o Seasonally  (winter)   o Not  sure     3. For  one  way  travel  inside  of  Tillsonburg,  I  would  be  willing  to  pay  (choose  all   that  apply):   o $2   o $3   o $4   o $5   *Note  that  a  one  way  taxi  fare  in  Tillsonburg  currently  costs  $8.     4. I  would  use  public  transportation  in  Tillsonburg  for  the  following  reasons   (choose  all  that  apply):   o Work   o Volunteering   o To  meet  daily  needs  (e.g.  groceries,  hair  cut)   o Social  events   o Public  services  (e.g.  health  care,  social  services)     5. How  do  you  currently  get  around  Tillsonburg?   o I  own  a  car   o Rely  on  family  and  friends   o Taxi   o Bicycle/Scooter   o Other  (Multi-­‐Service  Centre,  Stonebridge,  Community  Living,  Red   Cross,  etc.)     143    42   6. What  is  your  gender?   o Female   o Male   o Other     7. What  is  your  age?   o 25  or  under   o 26-­‐40   o 41-­‐55   o 56-­‐65   o 65  or  older     8. What  is  your  marital  status?   o Single   o Living  with  another   o Married   o Separated   o Divorced   o Widowed     9. What  is  your  current  annual  household  income?   o Less  than  $30,000   o $30,000-­‐$50,000   o $50,000-­‐$70,000   o $70,000-­‐$90,000   o More  than  $90,000   144    43   Appendix  3     Town  of  Tillsonburg:  Taxicab  Survey     1. Do  you  use  taxicabs  in  Tillsonburg?     Yes  No     2. Do  you  or  someone  you  know  require  the  use  of  an  on-­‐demand  accessible  taxi   in  Tillsonburg?           Yes  No     3. Have  you  or  someone  you  know  previously  requested  the  use  of  an  accessible   taxicab  in  Tillsonburg?       Yes  No     4. How  often  would  you  or  someone  you  know  use  an  accessible  taxicab  in   Tillsonburg?     Daily             Once  a  week             More  than  once  a  week             Once  a  month             More  than  once  a  month     5. Do  you  feel  there  is  a  need  for  on-­‐demand  accessible  taxicabs  in  Tillsonburg?   No             Yes,  one  accessible  on-­‐demand  taxicab             Yes,  two  accessible  on-­‐demand  taxicabs   Yes,  three  accessible  on-­‐demand  taxicabs     Yes,  four  accessible  on-­‐demand  taxicab     145 'e Hardeman MPP Oxford Ontario LEGISLATIVE ASSEMBLY ERNIE HARDEMAN, M.P.P. Oxford Queen's Park Office: Room 413, Legislative Bldg. Toronto, Ontario M7A 1A8 Constituency Office: 12 Perry Street Woodstodc, Ontario N45 3C2 U. (416) 325-1239 (519) 537-5222 Fax (416) 325-1259 Fax (519) 537-3577 January 13, 2015 John Verbakel Chairperson Tillsonburg Transportation Steering Committee Tillsonburg, ON Dear Mr. Verbakel: I am writing in support of the application by the Tillsonburg Multi-Service Centre and Tillsonburg Community Living for funding from the Ministry of Transportation's Community Transportation Pilot Grant Program. I understand your Committee is hoping to obtain financial assistance for the development and implementation of affordable transportation initiatives in Tillsonburg. This is work that was begun quite some time ago by the United Way and Social Planning Council of Oxford and has been enthusiastically supported by many interested agencies and stakeholders in Tillsonburg and Oxford County. You are certainly to be commended for your diligent efforts to find ways to support those who encounter difficulty travelling within their home community and to neighbouring rural communities. I am aware of the three phases of your transportation pilot and recognize the benefit this will serve for those in our community who face challenges travelling within Tillsonburg and beyond to access social, employment, and health resources. Thank you for allowing me the opportunity to support this very worthy project and I would hope that the Ministry of Transportation will give your application every consideration. 146 Yours very truly, Randy Lang (President) And Patricia Huber (Office Manager) Why Wait Taxi and Delivery 9 Wait • 2179929 Ontario Inc. operating as Why Wait? Taxi & Delivery 33 Oxford Street, Tillsonburg, ON N4G 2G2 Phone - 519-842-7889 FAX - 519-842-4693 December, 18, 2014 Ministry Of Transportation Municipal Transit Policy Office Re; Community Transit, Policy Pilot Grant Program, To whom it may concern; Dear Sirs and Madam, As an experienced Service provider in Tillsonburg and surrounding area we offer full support to the Transit Project initiative explained to us by Councilor Max Adam. We understand this project will involve a collaboration of "share a ride", "Volunteer drivers" and "Public Sector" services contributing to an affordable and effective solution to address the transit needs of the citizens of Tillsonburg and surrounding areas. We agree to participate in and support the Pilot Project from beginning to fruition and as well, to assist as needed in the coordination, implementation and completion of the plan. 147 THE CORPORATION OF THE TOWNSHIP OF NORWICH January 12, 2015 Tillsonburg Transportation Steering Committee do John Verbakel, Chairperson Dear Mr. Verbakel, Re: Support of Application — Community Transportation Pilot Grant Program Thank you for the information supplied regarding the application you are pursuing for funding under the Community Transportation Pilot Grant Program, to continue your Transportation Pilot. Affordable transportation is most certainly a significant issue, particularly as it relates to sustainability for smaller urban and rural communities. The Township of Norwich is pleased to provide this letter of support for your application. If we can be of any further assistance for your application, please do not hesitate to contact me. The Corporation of The Township of Norwich 210 Main Street East I P.O. Box 100 I Otterville, Ontario NOJ 1R0 Phone (519) 879-6568 or (519) 863-2709 I Fax: (519) 879-6385 I www.twp.norwich.on.ca 148 Oxford County growing stronger... together Office of the Warden P.O. Box 1614, 21 Reeve Street, Woodstock, Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Email: warden@oxfordcounty.ca Website: www.oxfordcounty.ca December 23, 2014 John Verbakel, Chairperson Tillsonburg Transportation Steering Committee do john.verbakel@rogers.com Dear John: The County of Oxford is pleased to submit this letter of support for the Tillsonburg Transportation Steering Committee and Town of Tillsonburg application to the Ministry of Transportation Ontario (MTO) for a Community Transportation Pilot Grant Program. The Tillsonburg Transportation proposal is in alignment with County Councils strategic direction to be A County that is Well Connected by improving travel options beyond the personal vehicle. Residents in many communities across Oxford County must rely on access to personal vehicles in order to travel to other locations to purchase groceries, clothing and other supplies; travel to and from their place of employment; or attend health and other appointments. Families and individuals who do not have access to personal vehicles face challenges each day due to the lack of public transportation options across the County. It is only in the City of Woodstock that residents have access to a public transit system which provides daily service between 6:30 am — 6:30 pm. A few community agencies have found ways to address some transportation needs for their clients; however this has created a fragmented approach to a growing issue in Oxford County. The Tillsonburg Transportation Committee has engaged community members and agencies in the development of a Pilot project with the goal of creating a coordinated approach to providing transportation for those without access to a personal vehicle. The County of Oxford supports your phased approach which starts with the development a coordination model for transportation of people within and out of Tillsonburg, and then applies these learning to expand the model to include other Oxford municipalities. It is projects such as the Tillsonburg Transportation Pilot which enable local area municipalities, the County and community members to work together to improve the travel options for our residents who do not have access to personal vehicles. Yours sincerely j /V\ David Mayberry Warden Cc: L. Beath — Director, Public Health & Emergency Services P. Beaton — Director, Human Services 149 ""Nlik OXFORD WORKFORCE DEVELOPMENT PARTNERSHIP January 6, 2015 Re: Ministry of Transportation "Community Transportation Pilot Grant Program" The Oxford Workforce Development Partnership (OWDP) is pleased to provide a letter of support for Tillsonburg's application to the "Community Transportation Pilot Grant Program". Our community has long recognized transportation as a vital component in a healthy vibrant community. We are also acutely aware of the dramatic, social, health and economic impacts a lack of accessible transportation has on individuals. It is truly an essential service for health, recreation; social belonging and economics. From OWDP's perspective, 47% of job seekers identify lack of transportation as a significant barrier to employment. Given that we are facing a declining labour force and a tremendous need to ensure business has access to the skills and labour to remain economically viable, we need innovative solutions so that •all people who want to work can and that all other needs are addressed to help ensure a sense of belonging and integration into the community. We applaud the Ministry for introducing this exciting initiative that truly can make a significant difference in our rural community. The project intends to build capacity within our community, offers opportunities for collaboration and will produce scalable best practices which will enrich transportation services across Oxford. We eagerly support this initiative and anticipate that it may serve as a catalyst to connect our community. Should you require anything further, please feel free to contact me at your convenience at 519- 539-8161 ext 291 or by email at nsurridge@ceswoodstock.org. Sincerely, Natalie Surridge Program Director Oxford Workforce Development Partnership 40 Metcalf Street, Woodstock, ON, Canada N4S 3E7 T: 519.539.8161 F•519.539.7833 Dedicated to Growth and Collaboration 150 TILLSONBURG DISTRICT MEMORIAL HOSPITAL An innovative community hospital delivering exceptional patient care. TDMH —I F January 6, 2015 Attn. John Verbakel, Chairperson Tillsonburg Transportation Steering Committee Email: iohn.verbakel@rogers.com Dear John Verbakel, It has recently come to the attention of the Tillsonburg District Memorial Hospital (TDMH) that the Tillsonburg Transportation Steering Committee (TTSC) is working on a joint application with several parties to come up with a solution to the transportation needs of local residents. As the Integrated President and CEO of TDMH, I would like to endorse the work of the TTSC, the Town of Tillsonburg, Community Living Tillsonburg and the Tillsonburg and District Multi- Service Centre, and support the application for the Community Transportation Pilot Grant Program. Many local people would benefit from the proposed plan of action, including, but not limited to, seniors, people living with disabilities, and people living on a low-income. From the perspective of the TDMH, a coordinated transportation system will not only stimulate the local economy but also help people access healthcare services, and get to work, ensuring that they have the opportunity to remain, or become, productive members of society. Such a system would also generate feelings of community belongingness amongst groups who have struggled with transportation issues for a long time. All in all, the TDMH looks favourably upon this application and, moving forward, we hope to act as a resource in terms of helping get word out once this invaluable work comes to fruition. Good luck with the application process. Sincerely, gtt,pc_. Crystal Houze, Integrated President and CEO 167 Rolph Street, Tillsonburg, Ontario N4G 3Y9 Telephone (519) 842-3611 Fax (519) 842-6733 Email: mailatdmh.on.ca Website: www.tillsonburghospital.on.ca 151 ioNHAtiagf Municipality of Bayham P.O. Box 160, 9344 Plank Road, Straffordville, Ontario NOJ 1Y0 Tel: (519) 866-5521 • Fax: (519) 866-3884 email: bayham@bayham.on.ca January 6, 2015 Mr. John Verbakel, Chairperson Tillsonburg Transportation Steering Committee Via fax: iohn.verbakel@rogers.com Dear Mr. Verbakel: Thank you for information provided regarding the Tillsonburg Transportation Steering Committee's funding application to the Community Transportation Pilot Grant Program. The Municipality of Bayham is in support of your efforts to acquire funding for a project which would support community members with transportation challenges due to ongoing high cost of transportation. Projects related to the development of community transportation solutions and address transportation needs as well as better utilize resources can be beneficial to all. 152 CELEBRATING 40 YEARS 16, 1975-2015 Big Brothers Big Sisters of Ingersoll, Tillsonburg and Area I 7 , In January 7, 2015 LETTER OF SUPPORT Tillsonburg Transportation Steering Committee's Application to MTO "Community Transportation Pilot Grant Program" Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area (BBBSIT) is a dynamic community-based organization committed to fostering the healthy development of children, youth, and their families by providing diverse mentoring opportunities. The primary goal of BBBSIT is to provide friendship and support through one-to-one contact and/or group activities. A Big Brother/Big Sister/Mentor can provide their young friend with a suitable influence designed not so much to solve problems, as to help the child see their own worth and develop confidence and self-esteem. The key to the Big Brother Big Sister program is FRIENDSHIP, the emphasis being on preventative work with children. Volunteers are encouraged first and foremost to establish a warm and natural relationship with their Little Brother/Little Sister/Mentee. This friendship can help a child grow up to assume a positive place in society. Transportation continues to be one of the major barriers in the communities we service. Accessibility to our services (ie. registering their child for the program, participating in educational workshops and agency activities) is limiting for those families that do not have access to a vehicle. Recruiting volunteers who do not have their own vehicle is difficult especially co-op students who rely on public transportation to get to their placements or to access community resources. Many of our families rely on the support of the community and require the services of other agencies to access food, education, medical assistance and counselling. Having reliable transportation to search for a job or to even get to a job is a huge barrier for all sectors of the population. We support the Tillsonburg Transportation Steering Committee's Application to the Ministry of Transportation of Ontario "Community Transportation Pilot Grant Program". They have made huge strides in addressing this issue over the past couple of years. This type of funding will allow them to hire the necessary staff and provide resources to continue this momentum! Respectfully, Deb Landon Executive Director 58 Thames St. South, Ingersoll, ON N5C 2T1 Phone: 519-485-1801 or 519-842-9008 ext. 29 www.sharethefun.org 153 January 7, 2015 To: Tillsonburg Transportation Steering Committee Re: Support for the Transportation Pilot Project From: Community Advocates Tillsonburg (CAT) One of our projects has been to provide affordable transportation for those with developmental disabilities as most are not able to drive. Starting in January 2014, we have provided discounted taxi coupons for people to use through one of the taxi companies in Tillsonburg. The clientele that we support have the disadvantage both of not having the ability to drive nor the income to pay full fees for options like taxis. Many work part time jobs and the cost of a taxi can be half to three quarters of their income for a few hours of work. Others only have ODSP for income and cannot even afford a taxi for appointments and groceries much less social or volunteer activities. For the calendar year 2014, we provided over $11,000 of subsidized taxi rides which equals 1400 rides. Special Olympics Tillsonburg which we also work with provided another $1200 of scheduled bus like rides that provided multiple people rides to regular sports practices. Our goal was to provide a temporary service until a more permanent solution was put in place in Tillsonburg. We hoped to prove that a subsidized taxi program could provide one option in a more comprehensive transportation plan. Having a more centralized transportation initiative will allow other options for this group of individuals other than just taxis. Affordable transportation will mean better job access, more social and volunteer opportunities, plus making it easier to do ordinary activities like shopping. There is also a need for out of town transportation as we support a rural community that needs access to affordable transportation for the same reasons. Sincerely Patricia Benoit On behalf of Community Advocates Tillsonburg (CAT) Our Vision - A community that values its citizens with special needs Our Mission - To work to obtain for our citizens with special needs: jobs, transportation, supported housing, viable recreation and volunteer opportunities, respite for parents, lifelong satisfaction and enduring friendships. 154 e United Way Oxford January 6, 2015 447 Hunter St. Woodstock, Ontario N4S 4G7 T: 519-539-3851 1-877-280-1391 F: 519-539-3209 To Whom It May Concern: Re: Tillsonburg Transportation Steering Committee's Community Transportation Pilot Grant Application" United Way Oxford is pleased to offer our full support for the Tillsonburg Transportation Steering Committee's application to the Ministry of Transportation's "Community Transportation Pilot Grant Program." Lack of accessible, affordable, reliable and convenient transportation is a significant barrier for many people across Oxford County. It reduces the quality of life in so many ways and is particularly damaging for those who are marginalized, disabled, isolated, unemployed, youth, living in poverty or requiring medical services. United Way Oxford has spent much of the last decade looking closely at social issues and their root causes in our communities; we have been working with other partners to identify priorities, opportunities, collaborations, etc. It is clear from our work that if we want a healthy community where people have opportunities and a sense of belonging that we must find a way to address the transportation barriers. Having been involved on the recent Advisory Group of the Rural Ontario Institute's "Accelerating Rural Transportation Solutions" project funded by the Ontario Trillium Foundation, it is clear that lack of transportation options is a concern in rural communities across the Province. What is also clear is that there is no "one-size fits all" solution; each community needs to work to develop a plan that is specific to their area and focussed on targeted resolutions. To allow for success and sustainability, that ground work and deep community understanding is critical. The Tillsonburg Transportation Steering Committee has been working together to create a plan that is manageable and, with financial assistance, can be implemented in a timely manner. It also has the potential to grow and expand across Oxford as it evolves. The Tillsonburg community, including Tillsonburg Town Council, is primed to tackle the transportation problem and are committed to making their community a more equitable and inclusive place for all. United Way Oxford is pleased to offer our support to the Tillsonburg Steering Committee's application and eager to support their implementation. We believe that this is the perfect opportunity to create a ripple effect that can benefit the citizens of Tillsonburg and throughout Oxford. We ask that you support this collaborative effort to improve access to rural transportation. If you have any questions please do not hesitate to contact me by email at KellyOunitedwavoxford.ca or at (519) 539- 3851. Thank you for your consideration. Sincerely, ell Gilson, Executive Director. www.unitedwayoxford.ca BN/Registration No. 11930 3642 RR0001 info©unitedwayoxford.ca 155 Canadian Oxford County January 7, 2015 Canadian Mental Health Association 522 Peel Street Woodstock, ON; N4S 2N5 Dear John Verbakel, As the chair of The Social Planning Council Oxford and also the Executive Director of the Canadian Mental Health Association of Oxford, I would like to endorse the work of the Tillsonburg Transportation Steering Committee and support their application for the Community Transportation Pilot Grant Program. The enclosed Tillsonburg Transportation Pilot project aligns with the strategic goals of non-profit agencies across Oxford County. We all experience difficulties serving our respective clients due to the large rural distance and the lack of accessible, affordable and reliable transportation options. The model proposed by the Town of Tillsonburg and the Tillsonburg Transportation Steering Committee is not only progressive, but they are also prepared to share lessons learned with other municipalities and organizations within the county. We need a coordinated approach to transportation and the momentum that is occurring in Tillsonburg is very positive. When the community can work together like this to mobilize change, only positive things can happen. Sincerely, 7110ZZ___ Mike McMahon Executive Director 156 stonebridgt, Community Services 200 Broadway, Suite 206 Tillsonburg, Ontario, N4G 5A7 Phone: (519) 842-3200 Fax: (519) 842-3203 www.stonebridqecs.com January 19, 2015 Tillsonburg Transportation Steering Committee c/o John Verbakel, Chairperson Dear Mr. Verbakel, It has recently come to the attention of Stonebridge Community Services that the Tillsonburg Transportation Steering Committee (TTSC) is working on a joint application with several parties to come up with a solution to the transportation needs of local residents. As the Life Care Manager, I would like to endorse the work of the TTSC, the Town of Tillsonburg, Community Living Tillsonburg and the Tillsonburg and District Multi-Service Centre, and support the application for the Community Transportation Pilot Grant Program. Many local people would benefit from the proposed plan of action, including, but not limited to, seniors, people living with disabilities, and people living on a low-income. From the perspective of the Stonebridge Community Services, a coordinated transportation system will not only stimulate the local economy but also help people get to work, ensuring that they have the opportunity to remain, or become, productive members of society. Such a system would also generate feelings of community belongingness amongst groups who have struggled with transportation issues for a long time. All in all, Stonebridge Community Services looks favourably upon this application and, moving forward, we hope to act as a resource in terms of helping get word out once this invaluable work comes to fruition. Good luck with the application process. Sincerely, 44(.4. 1/4.4(.44.4.i4/1-e_./ Diana Handsaeme Life Care Manager 157 10\ Tillsonburg & District Multi-Service Centre (MSC) 96 Tillson Avenue, Tillsonburg, ON N4G 3A1 (in The Livingston Centre) Phone: (519) 842-9000 Fax: (519) 842-4727 Email: info@multiservicecentre.com www.multiservicecentre.com January 19, 2015 Tillsonburg Transportation Steering Committee c/o John Verbakel, Chairperson Dear Mr. Verbakel, The Tillsonburg Transportation Steering Committee (TTSC) is working on a joint application with several parties to come up with a solution to the transportation needs of local residents. As the Business Manager of Multi- Service Centre, I would like to endorse the work of the TTSC, the Town of Tillsonburg, Community Living Tillsonburg and the Tillsonburg and District Multi-Service Centre, and support the application for the Community Transportation Pilot Grant Program. Many local people would benefit from the proposed plan of action, including, but not limited to, seniors, people living with disabilities, and people living on a low-income. From our perspective, a coordinated transportation system will not only stimulate the local economy but also help people get to work, ensuring that they have the opportunity to remain, or become, productive members of society. Such a system would also generate feelings of community belongingness amongst groups who have struggled with transportation issues for a long time. All in all, we looks favourably upon this application and, moving forward, we hope to act as a resource in terms of helping get word out once this invaluable work comes to fruition. Good luck with the application process. Sincerely, rg Chris Riley Business Manager CC: William Hett, Executive Director & CEO Multi-Service Centre Serving the Community since 1978 Mission: A community organization committed to partnerships, innovation and excellence. Vision: Embracing Personal Independence • Celebrating a Caring Community 158 The Livingston Centre 96 Tillson Ave, t. 519-842-9000 info@communitylivingtillsonburg.ca Tillsonburg, ON N4G 3A1 f. 519-842-7628 www.communitylivingtillsonburg.ca January 19, 2015 John Verbakel, ChairpersonTillsonburg Transportation Steering Committee Email:john.verbakel@rogers.com Dear John: It has come to the attention of the Board of Directors of Community Living Tillsonburg that the Tillsonburg Transportation Steering Committee (TTSC) is working on a joint application with several parties to come up with a solution to the transportation needs of local residents. As the Chief Executive Officer of Community Living Tillsonburg and Tillsonburg Properties for Community Living is a member of the Steering Committee, we, the Board, would like to endorse the work of the TTSC, the Town of Tillsonburg and the Tillsonburg Multi-Service Centre, Community Advocates Tillsonburg, KTN Taxi, Why Wait Taxi and support the application for the Community Transportation Pilot Grant Program. Dr. Helena Jaczek, Minister of Community and Social Services is encouraging us to become involved : “Building Community Transportation for Everyone”, Spotlight on Transformation – December 2014 Ontario is launching a new two-year pilot program to improve community transportation services for persons with disabilities, seniors and other members of the community. The Community Transportation Pilot Grant Program will help municipalities and Community organizations to better use existing transportation resources to expand service areas and resources for everyone in the community All municipalities are invited to apply with the participation of at least one communityorganization. Proposals will be accepted until January 30, 2015. Please visit the Ministry of Transportation’s website for more information and grant application packages: ontario.ca/by8y. Community Living Tillsonburg has always been interested and involved in local transportation since the inception of the Town of Tillsonburg Transit system in 1994. We would like to volunteer to be the Lead Agency providing leadership and direction for this Community Transportation Pilot Grant Project. Many local people would benefit from the proposed plan of action, including seniors, people living with disabilities, people living on low income and anyone needing to get around town. From the perspective of Community Living Tillsonburg, a coordinated transportation system will not only stimulate the local economy but also help people access healthcare services and get to work, allowing them to have the opportunity to be 159 productive members of society. Such a system would help us move towards our Vision: “Building Together a Community Where Everyone is Included.” As we are a Board of Directors of a not-for-profit agency that supports people with intellectual and physical disabilities who are in need of transportation, we look forward to working with everyone involved. Sincerely Yours, Doug Cooper, Vice President Board of Directors Community Living Tillsonburg 160 T h e C o r p o r a t i o n o f t h e T o w n o f A y l m e r n 4 ! : ! ! ! — c J : 4 6 T a l b o t S t r e e t , W e s t , A y l m e r , O n t a r i o N S H 1 J 7 O f f i c e : 5 1 9 - 7 7 3 - 3 1 6 4 F a x : 5 1 9 - 7 6 5 - 1 4 4 6 P r o u d H e r i t a g e . B r i g h t F u t u r e . w w w . a y l m e r . c a J a n u a r y 2 0 2 0 1 5 M r . J o h n V e r b a k e l , C h a i r p e r s o n T i l l s o n b u r g T r a n s p o r t a t i o n S t e e r i n g C o m m i t t e e D e a r M r . V e r b a k e l : R E : S u p p o r t o f A p p l i c a t i o n — C o m m u n i t y T r a n s p o r t a t i o n P i l o t G r a n t P r o g r a m T h a t y o u f o r t h e i n f o r m a t i o n p r o v i d e d a b o u t t h e T i l l s o n b u r g T r a n s p o r t a t i o n S t e e r i n g C o m m i t t e e ’ s f u n d i n g a p p l i c a t i o n t o t h e C o m m u n i t y T r a n s p o r t a t i o n P i l o t G r a n t P r o g r a m . T h e T o w n o f A y l m e r i s p l e a s e d t o s u b m i t t h i s l e t t e r o f s u p p o r t f o r t h e a p p l i c a t i o n . A f f o r d a b l e t r a n s p o r t a t i o n i s a s i g n i f i c a n t i s s u e , p a r t i c u l a r l y s i n c e i t r e l a t e s t o s u s t a i n a b i l i t y f o r s m a l l e r u r b a n a n d r u r a l c o m m u n i t i e s . T h i s p r o j e c t w i l l s u p p o r t c o m m u n i t y m e m b e r s w i t h t r a n s p o r t a t i o n c h a l T e n g e s d u e t o o n g o i n g h i g h c o s t o f t r a n s p o r t a t i o n . S i n c e r e l y , G r e g C u r r i e M a y o r , T o w n o f A y l m e r 1 6 1 162 STAFF REPORT CLERKS OFFICE Title: Tillsonburg Hydro Incorporation – Board of Directors Appointment Report No.: CL 15-05 Author: DONNA WILSON, RECORDING SECRETARY THI Meeting Type: COUNCIL MEETING Council/Committee Date: JANUARY 26, 2015 Attachments: RECOMMENDATION That the Council of the Town of Tillsonburg, being the sole shareholder of Tillsonburg Hydro Incorporation, fill the two vacancies on the Tillsonburg Hydro Board by February 17, 2015; AND THAT those positions be filled by skill sets such as HR, Legal, Corporate Governance experience, or industry knowledge; AND THAT an ad be placed in the Focus on Tillsonburg section of the Tillsonburg News in that regard. EXECUTIVE SUMMARY At the Tillsonburg Hydro Inc Board of Directors meeting of January 20, 2015, the Board passed the following motion: “THAT the board request that the shareholder fill the two vacancies on the Tillsonburg Hydro Board by February 17, 2015; AND THAT the board of directors request that those positions are filled by skill sets such as HR, Legal, Corporate Governance experience, or industry knowledge.” As council defeated a motion by a recorded vote at the January 12, 2015 Council meeting to provide for a Board of Directors composition of 7 independent members and 0 members selected by the Town at large, the board determined that it would be in the best interest of the Board and the Shareholder if the Shareholder would call a Special Meeting of the Shareholder in order to fill the two (2) vacancies on the Tillsonburg Hydro Board. 1 CAO 163 By-law 1A being a by-law relating generally to the transaction of the business and affairs of Tillsonburg Hydro Inc, defines “Independent Director” as a member of the Board that is independent from any affiliate, as required by section 2.1.2 of the Affiliates Relationship Code. The Corporation of the Town of Tillsonburg is an affiliate of THI. It should also be noted that the Corporate By-law for THI does not address independent directors versus at large directors but rather notes that if “the articles (Articles of Incorporation) provide for a minimum and maximum number of directors, the number of directors of the Corporation and the number of directors to be elected at the annual meeting of the shareholders shall be such number as shall be determined from time to time by special resolution .” Further, the Articles of Incorporation provide for a minimum of five (5) and a maximum of seven (7) directors. The Articles of Incorporation do not distinguish between independent and at large directors. Currently the number of directors is the maximum number of seven (7) directors, two (2) of which are currently vacant. Section 3.8 of By-Law 1A states that the shareholder may by resolution at an annual or special meeting of shareholders may by resolution at such meeting elect any person to fill the vacancy of a director, failing which the vacancy may be filled by the directors. Section 3.9 of By-Law 1A sets out provision for filling vacancies of directors, it states, Subject to the provisions of the Act, a quorum of directors may fill a vacancy among the directors, except a vacancy resulting from an increase in the number of directors or if the director positions were not filled at the meeting of the Shareholder (AGM). The Board of Directors is not recommending any change to the minimum or maximum number of directors, but requesting that the shareholder fill the vacancies in order that the business of THI may move forward with a full board compliment. Although the Board of Directors could fill the two (2) vacancies, the Board felt it was important that the Shareholder, in accordance with Section 3.8 of By-Law 1A hold a special meeting to address the vacancies. FINANCIAL IMPACT/FUNDING SOURCE None 2 CAO 164 STAFF REPORT DEPARTMENT OF DEVELOPMENT AND COMMUNICATIONS Report Title: ANIMAL CONTROL SUBCONTRACTOR AGREEMENT Report No.: DCS 15-02 Author: GENO VANHAELEWYN Meeting Type: COUNCIL MEETING Council Date: JANUARY 26, 2015 Attachments: HILLSIDE KENNELS ANIMAL CONTROL LTD. AGREEMENT RECOMMENDATION: THAT Council receives report DCS 15-02 Animal Control Subcontractor Agreement; AND THAT Schedule A to the agreement shall be amended as set out in the attached schedule; AND THAT Council extend the contract for the provision of Animal Control Services with Hillside Kennels for an additional two (2) year term to April 30, 2017. EXECUTIVE SUMMARY In order to enforce the animal control by-law the municipality retains an outside service provider. The last request for proposal for animal control services was issued in 2013 which resulted with the Town entering into an agreement with Hillside Kennels. This agreement expires on April 30, 2015 and has an extension clause as follows: 41. This Agreement shall be effective from May 1, 2013 up to and including April 30, 2015. The Town reserves the right and the Contractor agrees to allow the Town the option of renewal for a further two (2) year term with all conditions contained herein in force. Since that time Hillside Kennels has successfully and economically continued to provide these services for the Town. With the renewal of the contract, Hillside Kennels would require the following price increases to deliver the services over the next two years to cover their increase in operating costs as noted in the table below. 165 DESCRIPTION OF SERVICE 2013-2014 RATE 2015-2016 RATE INCREASE Call Out Fee for Service – Dog or Cat 90.00 100.00 10.00 Boarding Fee Per Day – Dog or Cat 17.00 20.00 3.00 Euthanasia & Disposal - Dog 60.00 80.00 20.00 Euthanasia & Disposal - Cat 50.00 60.00 10.00 Patrol Fee 65.00 Live Trap Placement 70.00 80.00 10.00 Dead Animal Pick-Up (call-out, pick-up, removal & disposal) 130.00 130.00 0.00 Court Appearance 35.00/hr 40.00/hr 5.00/hr Trap Re-set Fee (when in Town) 20.00 20.00 0.00 All prices are subject to HST CONSULTATION/COMMUNICATION In search of competitive pricing, staff was unsuccessful in sourcing other qualified animal control contractors within the Town’s service area (able to respond within 1 hour). Both Maple Oak and Cranberry Kennels who used to provide quotation closed their operations in 2013. In review of the 2011 and 2013 RFP quotations, staff found the proposed price increases to be reasonable. FINANCIAL IMPACT/FUNDING SOURCE The budget for 2015 animal control services contractor is set at $36,500.00 which took into account an increase in service costs due to the expiration of the agreement. If the agreement is extended with Hillside Kennels it is reasonable to expect that the 2015 budget can be achieved. Page 2 / 3 CAO 166 APPROVALS Author Name/Signature GENO VANHAELEWYN Date: Jan 12, 2015 Director Name/Signature David Calder Date: Jan 16, 2015 Finance Name/Signature Darrell Eddington Date: 01/16/15 Page 3 / 3 CAO 167 AMENDED SCHEDULE "A" to Agreement for Contracted Animal Control Services, authorized by By-law 3720 approved by Council on April 22, 2013. Schedule "A" DESCRIPTION OF SERVICE 2013-2014 RATE 2015-2016 RATE INCREASE Call Out Fee for Service – Dog or Cat 90.00 100.00 10.00 Boarding Fee Per Day – Dog or Cat 17.00 20.00 3.00 Euthanasia & Disposal - Dog 60.00 80.00 20.00 Euthanasia & Disposal - Cat 50.00 60.00 10.00 Patrol Fee 65.00 Live Trap Placement 70.00 80.00 10.00 Dead Animal Pick-Up (call- out, pick-up, removal & disposal) 130.00 130.00 0.00 Court Appearance 35.00/hr 40.00/hr 5.00/hr Trap Re-set Fee (when in Town) 20.00 20.00 0.00 All prices are subject to HST 168 THIS AGREEMENT made the :J_r:::t_ day of Ape -o \ , 2013. BETWEEN: HILLSIDE KENNELS ANIMAL CONTROL LTD hereainafter called the "Contractor" OF THE FIRST PART and THE CORPORATION OF THE TOWN OF TILLSONBURG hereinafter called the "Town" OFTHESESCONDPART WHEREAS the Town of Tillsonburg is desirous of entering into an Agreement for contracted animal control services within the Town ofTillsonburg, NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: I. To exercise the duties as required under Town of Tillsonburg By-Law No. 3507, and amendments thereto, for the control of animals, specifically dogs and cats. 2. To maintain an animal shelter for the keeping of dogs and cats under requirement of the Board of Health. Such animal shelter is to be approved by regulation through The Ontario Ministry of Agriculture and Food. 3. The Town hereby covenants to pay the agreed upon price, as per Appendix "B", to the Contractor forty five ( 45) days from receipt of the invoice for services, and continuing for the life of the Agreement. Invoices will be based on services provided the previous month and will include an itemized list of activities for the period covered. 4. The Contractor shall respond to calls for service regarding dogs running at large within the Town of Tillsonburg. Complaints will be forwarded to the Contractor from the Town and the OPP regarding dogs running at large. The Contractor will be responsible for providing documentation of incidents, which will be submitted to the By-Law Enforcement Officer. 5. Complaints regarding cats will be forwarded to the Contractor from the Town. The Contractor shall attend the residence with authorization from the Town. In the event that the cat is not confined, the Contractor shall receive authorization from the Town to offer the use of a live trap in order to contain the animal. 6. The Contractor shall be responsible for selling a current dog or cat tag to any owner of a dog or cat prior to the dog or cat being released from the pound. No additional compensation will be paid for tag sales. The Town shall provide the Contractor with a supply of current year tags. 7. The Contractor will not release any dog until proof is produced that the dog is current! y licensed within the Town, or the municipality where the dog is from. 8. A list of all tags sold shall be provided monthly to the Town, using a form that will be provided by the Town's By-Law Enforcement Officer. 9. Tag monies shall be remitted along with the monthly billing to the Tillsonburg Customer Service Centre. I 0. The Town shall provide the Contractor with a supply of current year tags sold to date. The list of the tags sold shall be provided to the Contractor on a monthly basis. II. The Contractor shall record information regarding dogs running at large and proceed as necessary with further action. Information/evidence regarding dogs running at large will be provided to the Town's By-Law Enforcement Officer. The Contractor shall attend court as required. 169 12. The Contractor will keep accurate records as required by the Town and the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA). The Contractor shall submit monthly reports to the Town by no later than the 1Oth day of the following month. The reports must include, but not be limited to: l) the date of pick-up of dog(s) and/or cat(s), 2) the name, address and telephone number of the complainant, 3) the name, address and telephone number of the owner (if animal is redeemed), 4) the tag number sold to owner, 5) the total costs associated with the redemption, 6) the number of animals picked up, 7) a description of the animal, 8) the condition of the animal, 9) the disposition of the animal (i.e. redeemed, adopted, euthanasia), 10) the total cost of the call including pick-up fee, boarding costs and euthanasia cost, ll) the number and location of traps set. 13. Patrols shall be scheduled at the request of the Town and shall not be performed on a routine basis. 14. The Contractor shall reply courteously and promptly to all inquiries to call for service, provide approximate response time to the complainant at the time the call for service is received by the Contractor, and respond to calls within one (l) hour from the initial time of notification, provide a l-800 number for the duration of this agreement, and provide a website link dedicated to the Town of Tillsonburg. 15. The Contractor shall ensure that all sick or injured animals receive immediate medical attention by a qualified veterinarian. Veterinary services must be available on a twenty- four hour basis to handle emergencies. 16. The Contractor shall keep all dogs or cats impounded for a minimum of three (3) days, holidays included. The Contractor shall attempt to contact the owner of the dog or cat impounded as quickly as possible. The Contractor is encouraged to keep the animal longer than the required three days at the Contractor's expense to promote adoptions and cost savings. 17. The Contractor shall charge the pet owner the sum of the call out fee plus the per diem boarding fee when the owner redeems the pet. These funds shall be deducted from the Town's monthly invoice. I 8. The Contractor shall advise the By-Law Officer when a second offence occurs. 19. The Contractor agrees to provide Interact, MasterCard and Visa services as well as mobile Interact, MasterCard and Visa. 20. The Town will conduct quarterly reviews of the Contractor. This review will be conducted by the Director of Development and Communication Services, the Chief Building Official and the By-law Enforcement Officer. Items that will be covered in this contract can include amongst other items, verifying level of service, response time, customer service, billing discrepancies, the adoption program and vaccinations. 21. The Contractor shall provide a comprehensive adoption program. Accurate records will be kept by the Contractor related to all adoptions of all animals. The Contractor may retain any revenue derived from an adoption of an animal. 22. All animals to be euthanized shall be dealt with in a humane way and in accordance with Provincial regulations. A certified and licensed Veterinarian will conduct all disposals. All animals diagnosed as diseased by a certified and licensed Veterinarian may be disposed of immediately. All others must be held in conformance with Provincial regulations. All records related to disposal of any animal shall be kept and available to the Town upon request. 170 23. The Contractor shall provide and maintain a pound facility and offer animal control services in accordance with all relevant legislation and regulations, including, but not limited to: The Animals for Research Act, The Pounds Act, the Board of Health, The Health Protection and Promotion Act (rabies), applicable Municipal By-laws, The Municipal Act, and any rules or regulations established by Ontario Ministry of Agriculture, Food, and Rural Affairs (OMAFRA). The facility will include an indoor and outdoor run area as well as holding cages. 24. The Contractor must operate and be licensed under the rules and regulations of The Ontario Ministry of Agriculture, Food and Rural Affairs. The Contractor should be a member in good standing of The Association of Animal Shelter Administrators of Ontario. 25. Animal control facilities should be capable of housing enough animals for periods beyond the required three day stay, in an effort to promote adoption. 26. All facilities must meet the criteria required by legislation and must be inspected on an annual basis by OMAFRA. The Contractor must show a good disease prevention program, including cleaning, quarantine, and a vaccination schedule. Any deficiencies shall be reported to the Town forthwith. 27. The facilities shall be open from 8:00a.m. to 7:00p.m., Monday to Friday and 8:00a.m. to 12:00 p.m. on Saturdays. 28. A suitable vehicle(s) will be included and provided by the Contractor. Said vehicle(s) will be clearly marked as an animal control service vehicle. All vehicles will be properly insured, maintained and equipped, and be maintained in a tidy condition. 29. The vehicle(s) used for animal control services shall be equipped with trained staff in the care, capture, confinement and handling of injured or difficult animals. The equipment in the vehicles shall include, but not be limited to, nets, cages, collars, leashes, tranquilizer guns, traps, etc. 30. The Contractor shall be responsible for all costs including fuel, operation, maintenance, licensing and insurance of all equipment and vehicles used to supply the Animal Control Service. 31. The Contactor shall provide a twenty-four hour service using either staff or an answering service (no telephone answering machine) to receive calls from the Oxford OPP or the Tillsonburg Customer Service Centre. 32. The Contractor shall provide dog and cat care services by fully trained and fully qualified staff in the animal control field. 33. The Contractor shall investigate complaints received from Municipal Staff or Oxford OPP regarding animals running at large, and respond or take action to dogs and/or cats running at large. 34. All dogs and/or cats picked up while running at large will be returned to the Animal Control Shelter; properly recorded and held for recovery by owners in accordance with By-Law 3507, or amendments thereof, and if not claimed can be sold as pets or disposed of through a proper and Licensed Veterinarian Service in a humane manner. 35. The Contractor shall furnish to the Town, upon the execution of this Agreement, a Clearance Certificate issued by the Workplace Safety & Insurance Board which waives its rights under Section 11(3), R.S.O. 1990 of the Workers' Compensation Act to hold the Municipality liable for any liability of the Contractor for assessments and levies owing to the Workplace Safety & Compensation Board. 171 36. The Contractor shall perform the services as agreed herein with regard to the Town's Health and Safety Policies and Procedures. The responsibilities of the Contractor include the following: 37. 38. 39. 40. 41. a) demonstrate the establishment and maintenance of a health and safety program with objectives and standards consistent with applicable legislation and the Town's health and safety policy and requirements; b) include health and safety provisions in your management system to reach and maintain consistently high level of health and safety; and c) ensure the workers in your employ are aware of the hazardous substances that may be in use at the workplace and wear the appropriate personal protective equipment required for the area. The Contractor shall post the animal recovery costs as set out in Schedule A attached hereto, in the Animal Control Shelter. The Contractor shall indemnify and save completely harmless the Town from and against all actions, suits, claims and demands of any kind which may be brought against or made upon the Town, and against all loss, costs, damages, injuries, or expenses which the Town may sustain, incur or become liable for arising from the negligence of the Contractor or his/her employees. This Agreement may be terminated by the Town upon sixty (60) days written notice. This Agreement shall enure and be binding upon the Parties hereto and their successors when attached to and confirmed by By-law of the Council of the Town and signing by the Contractor and shall not be assigned wi~ho~he consent of both J?arties. Jf/ t:7 HAt I I..< a /3 -rJjtJ jY/ /(_ This Agreement shall be effective from tA:e tl~te of exeeution up to and including April 30, 2015. The Town reserves the right and the Contractor agrees to allow the Town the option of renewal for a further two (2) year term with all conditions contained herein in force. IN WITNESS WHEREOF THE CORPORATE SEAL OF THE TOWN IS HEREUNTO AFFIXED AND ATTESTED BY THE PROPER SIGNING OFFICERS THEREOF. THE CONTRACTOR Hillside Kennels Animal Control Ltd. --rru ltd -= ;i!:Rukd/ Madeleine Riddell Date/Jp--~(o~_j ~L J~ /Jj Date o- THE CORPORATION OF THE TOWN OF TILLSONBURG ~~ MA YOR.d.John"'l,[;~if ~~-=-- CLERK-Donna Wilson 1'\P~ 't:s ~,3 Date &rc J :J_>jls Date 172 SCHEDULE "A" The following represents a listing of services and the respective fees in accordance with Schedule "A". i FEES- ! ! Description of Service i '-·----.,.----'~;:-;::-:o-- 1 Call Out Fee for Service-Dog or Cat i 90.00 . ·---·· i Boarding Fee Per Day · Dog ··---17.oo-·---·------~ i Boarding Fee Per Day· Cat·-----··· ' 17.00 ··-·--···---·-- ! Euthanasia & Disposal -Dog --;--:··----····-·--· i Euthanasia & Disposal -Cat i ! Patrol Fee : 60.00 : 50.00 i 65.00 ·~-=--~--------·· : Live Trap Placement ' 70.00 .. ' ·c-::-::-:--· Dead Animal Pick-Up (call out, pick-up, ! 130.00 removal and disposal) ! Court Appearance Fee i 35.00/hr '--·---- These fees do not include HST. --------------! -! 173 STAFF REPORT OPERATIONS SERVICES Report Title: Hwy 401 & 19 Interchange Improvements Report No.: OPS 15-03 Author: Kevin De Leebeeck, P.Eng., Director of Operations Meeting Type: REGULAR COUNCIL Council Date: JANUARY 26, 2015 Attachments: 1. HWY 401 & 19 APPROVED DESIGN LAYOUT 2. PROPOSED DETOUR ROUTING 3. TENTATIVE SCHEDULE RECOMMENDATION: THAT Council receive Report OPS 15-03, Hwy 401 & 19 Interchange Improvements as information. SUMMARY In 2009 the Ministry of Transportation (MTO) completed a study that identified the need for major improvements to the Highway 19 (Plank Line) underpass on Highway 401 as part of the Ministry’s ongoing review of the condition of bridges in the Province of Ontario. The review recommended that this bridge be replaced. The Preliminary Design and Class Environmental Assessment Study was initiated in 2011 by the MTO to identify a recommended plan for the replacement of the existing structure and interchange improvements at Highway 19 that will accommodate the initial (10 year) and ultimate (30 year) transportation needs. Two Public Information Centers (PICs) were held in The Town of Ingersoll on August 17, 2011 and April 17, 2012. In 2012 a Transportation Environmental Study Report (TESR) for the Highway 401 bridge replacement and interchange improvements at Highway 19 was initiated by the MTO. The TESR was completed and received environmental approval in November 2012. In March 2013 a Preliminary Design Report was completed that recommended both the Initial Stage to address the 10-year transportation needs and the Ultimate Stage to address the 30-year Transportation needs be included in the plan. The proposed design for the interchange involves the complete replacement of the Highway 401 underpass structure at Highway 19 and includes the installation of roundabouts at each of the ramp terminals, north and south of Highway 401 as shown in Attachment 1. The proposed detour route during construction is shown in Attachment 2. 174 Page 2 / 3 In September 2014, the MTO retained MMM Group Limited to undertake the detailed design and Provincial Class Environmental Assessment (Class EA) Study for the replacement of the Highway 401 underpass structure at Highway 19 and associated intersection improvements. The detailed design study began in the winter of 2014 with study completion expected by July 2015, as outlined in the Attachment 3. Subject to funding and environmental approvals, construction is scheduled to begin in 2016 and is expected to take one full construction season to complete. CONSULTATION/COMMUNICATION On December 12 2014, the Town received a letter from MMM Group Limited notifying the municipality of the Class EA Study and to seek input on the environmental (natural, socio- economic and cultural) features in the study area as well as other surrounding scheduled transportation improvements. Comments forwarded to MMM Group on January 19th 2015 are summarized below: 1. The Town requests that Tillsonburg News be added to the newspaper circulation as a means to provide information to the residents of Tillsonburg. At the present time only the Ingersoll Times and Woodstock Sentinel have been included. 2. Other transportation related improvements in the area include: a. The rehabilitation of Hwy 3 from John Pound Road westerly to Carter Road in 2015, b. The Provincial Class EA for Hwy 19 from Mt. Elgin to the Town of Tillsonburg in 2015 with construction tentatively schedule in 2016, c. The continued reconstruction of North Street east of Broadway (Hwy 19), in the Town of Tillsonburg by Oxford County with phases two and three to be completed in 2015 and 2016 respectively. As part of the Class EA study, a Design and Construction Report (DCR) will be prepared and made available for a 30-day public review period. During this time the Town will have further opportunity to review and make comment regarding the final design. Additional comments can be made by simply visiting the project website at www.highway401- hwy19andnorwichave.ca. The website will also have regular updates posted by the MMM Group Limited as the project progresses. COMMUNITY STRATEGIC PLAN IMPACT Not Applicable. FINANCIAL IMPACT/FUNDING SOURCE At this point there is no impact to the Town’s budget as a result of this MTO project. 175 Page 3 / 3 APPROVALS Author Name/Signature Kevin De Leebeeck, P.Eng. Date: Jan 20th 2015 Finance Name/Signature Darrell Eddington Date: CAO Name/Signature David Calder Date: 176 177 178 Tentative Schedule for Class EA, Group B The study schedule, which is subject to change, is illustrated below. 179 STAFF REPORT RECREATION, CULTURE & PARKS Title: OPP Cleaning Contract – New Vendor Report No.: RCP 15-04 Author: COREY HILL, RICK COX Meeting Type: COUNCIL MEETING Council/Committee Date: JANUARY 26, 2015 Attachments: • RECOMMENDATION THAT Council receive Report RCP 15-04 – OPP Cleaning Contract – New Vendor for information; and THAT Council award the contract for janitorial services at the OPP Station, 90 Concession St. E, for January 27, 2015 – December 31, 2015 to Horizon Maintenance Inc. EXECUTIVE SUMMARY On Dec, 31, 2014 the vendor contracted to provide housekeeping services at the OPP Station advised that they would no longer provide those services, effective immediately. Town staff has been carrying out the work since then, and have secured confirmation of previously tendered prices for the work in order to identify and recommend a replacement vendor. BACKGROUND In July 2014, new contracts were awarded for janitorial services at various Town facilities. The tender process was completed according to the procurement policy and eleven (11) vendors submitted bids. The work was awarded to four different vendors. There have been quality control issues with all of the vendors since they were awarded. For various reasons, the OPP Station has been one location where it has been very difficult to get the work done at the standard required by the Town on a consistent basis. This has been frustrating for the OPP, for Town staff and also for the contractor. On Dec. 31, 2014, the contractor hired to provide janitorial services at the OPP Station notified staff that that they were ceasing that service immediately. Since then, Town personnel with the required security clearances have been performing that work on a temporary basis, but the arrangement is not sustainable. Vendors previously included in the tender process were asked to provide updated pricing for the cleaning contract. The vendors who provided updated prices were Horizon Maintenance, Steam Canada, Supreme Cleaning & SQM Janitorial. In addition, staff also priced out what it would cost for the janitorial services at the OPP station to continue to be done by Town staff. To deliver the service internally RCP 15-04 - OPP Cleaning Contract – New Vendor.docx 1/2 180 for an extended period of time will require additional staff resources and is not recommended at this time. The evaluation process took into account the submitted pricing over the duration of the contract, the past performance of the contractor on work for the town, and the time it would take to secure the required security clearances and commence the work. The results of the comparison are as shown in the following table. Prices are a per-month cost for cleaning 5 days/wk: Provider 2015 2016 2017 2018 Time to Start-up Horizon Maintenance $2,250 $2,295 $2,330 $2,365 Immediate SQM $1,787 $1,966 $2,163 $2,379 3 weeks minimum Steam Canada $2,301 $2,339 $2,379 $2,418 3 weeks minimum Supreme Cleaning $2,080 $2,080 $2,080 $2,080 3 weeks minimum Since July, the time spent by Town staff to address deficiencies and perform remedial cleaning has been significant and of greater cost than the differential in the range of monthly rates. Due to the fact Horizon Maintenance is familiar with the scope of work, has a good performance record with the Town, has the required security clearances in place, and can commence the work immediately, staff recommends awarding the contract for housekeeping services at the OPP Station to Horizon Maintenance, Inc. for the period of January 27, 2015 through December 31, 2018. It is important to note that this scope of work is very sensitive and often challenging. Horizon was the incumbent contractor prior to this procurement process and the tenant was very pleased with the thoroughness and quality of their work. CONSULTATION/COMMUNICATION There has been consultation between Town staff, the Oxford OPP Detachment, the Police Services Board, and the vendors. FINANCIAL IMPACT The recommended vendor will cost the Town an additional $10,140 over the life of the contract over the cost of the lowest quoted price. However, the additional cost in 2015 for the differential in contract rate may be accommodated through close monitoring of expenditures and the proposed 2015 budget. Any anticipated budget overages will be reported to Council through quarterly reporting. COMMUNITY STRATEGIC PLAN (CSP) IMPACT None at this time. APPROVALS Director Name/Signature Rick Cox Director of Recreation, Culture & Parks DATE: January 19, 2015 Finance Name/Signature Darrell Eddington Director of Finance DATE: January 20, 2015 CAO Name/Signature DATE: RCP 15-04 - OPP Cleaning Contract – New Vendor.docx 2/2 181 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3874 A BY-LAW to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Horizon Maintenance Inc. WHEREAS the Corporation of the Town of Tillsonburg deems it necessary and expedient to enter into a service agreement with Horizon Maintenance Inc. THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1.THAT the Agreement attached hereto as “Schedule A” is hereby adopted and forms part of this by-law. 2.THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule “A” and on behalf of the Corporation of the Town of Tillsonburg. 3.AND THAT this by-law comes into force and effect upon passing. Read a First and Second Time this 26th day or January, 2015. Read a Third and Final Time and passed this 26th day of January, 2015. _____________________________ Mayor – Stephen Molnar _____________________________ Municipal Clerk – Donna Wilson 182 Schedule "A" 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES - November 5, 2014 (as approved at the Board of Directors meeting on January 14, 2015) Members in attendance: L. Bartlett, D. Beres, C. Grice, B. Chanyi, M. Columbus, R. Geysens, E. Ketchabaw, R. Sackrider and D. Travale Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, L. Minshall, B. Hodi and D. McLachlan Regrets: R. Chambers The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, November 5th, 2014 in the Tillsonburg Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-144/14 moved: M. Columbus seconded: R. Sackrider THAT the LPRCA Board of Directors add “Capital Plan – Dams Report” under Correspondence as item 10 (f) to the November 5th, 2014 agenda. CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS: None MINUTES OF PREVIOUS MEETINGS MOTION A-145/14 moved: M. Columbus seconded: R. Sackrider THAT the minutes of the LPRCA Board of Directors Regular Meeting held October 1st, 2014 and the Special Conference Call held October 23rd,2014 be adopted as circulated. CARRIED BUSINESS ARISING a) LPRCA Board Restructuring Report The GM has contacted all member municipalities to discuss the Board restructuring proposal. Four municipalities have responded to date and all are in favour of the change to an 11-person Board. He expects to hear from the remainder by the end of November. 200 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale MOTION A–146/14 moved: M. Columbus seconded: D. Beres THAT the LPRCA Board of Directors directs staff to contact watershed municipalities regarding their respective member appointments under the new 11-Member Board Model once all confirming motions have been received. CARRIED REVIEW OF COMMITTEE MINUTES MOTION A–147/14 moved: R. Sackrider seconded: M. Columbus THAT the draft minutes from the Audit Committee meeting of October 16th, 2014 and the minutes of the Backus Museum Committee meeting of September 11th, 2014 be received as information. CARRIED No questions or comments. CORRESPONDENCE No discussion. MOTION A–148/14 moved: M. Columbus seconded: R. Sackrider THAT correspondence outlined in the Board of Directors’ Agenda of November 5th, 2014 be received as information. CARRIED DEVELOPMENT APPLICATIONS a) Staff Approved applications Staff approved 13 applications this past month: LPRCA-115/14, LPRCA-126/14, LPRCA-157/14, LPRCA-160/14, LPRCA-165/14, LPRCA-166/14, LPRCA-167/14, LPRCA-168/14, LPRCA-169/14, LPRCA-170/14, LPRCA-171/14, LPRCA-176/14 and LPRCA-177/14. B. Hodi was asked to identify the type of structure proposed through permit LPRCA-176/14 to which he replied, based on the permit application and drawings received, it is a storage shed. MOTION A–149/14 moved: D. Travale seconded: D. Beres That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information. CARRIED 201 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale b) New Applications The Planning Department sought approval for two applications, one in Haldimand County and one in the Municipality of Bayham. Application LPRCA-178/14 is only a 1-year permit rather than the normal 2-year as the work is being conducted as a temporary measure until a more permanent solution is found. A second permit application will be forthcoming once the designs for the permanent structure are complete. MOTION A–150/14 moved: E. Ketchabaw seconded: R. Sackrider THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of this report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-178/14 LPRCA-179/14 B. That the designated officers of LPRCA be authorized to complete the approval process for these Development Applications, as far as it relates to LPRCA’s mandate and related Regulations. CARRIED NEW BUSINESS a) CALENDAR REVIEW The Board Members were reminded that there will not be a meeting in December as the new Board will likely not have been appointed yet. Therefore, the next Board meeting is scheduled for Wednesday, January 14, 2015. MOTION A–151/14 moved: D. Travale seconded: D. Beres THAT the LPRCA Board of Directors receives the November Calendar Review Report as information. CARRIED b) ELGIN COUNTY SHORELINE MANAGEMENT PLAN UPDATE The GM noted that the Elgin County portion of the LPRCA Shoreline Management Plan is over half way to completion. W.F. Baird & Associates submitted the winning bid of $186,133, slightly above budget. While additional funding was secured from Environment Canada for the project, there is still a small cost overrun to be shared by the various conservation authorities. It is anticipated that Norfolk County will be the next phase of the Plan followed by Haldimand County. Partner funding is currently 202 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale being sought for the remaining phases. MOTION A–152/14 moved: E. Ketchabaw seconded: D. Beres THAT the LPRCA Board of Directors approves the reallocation of $2,318.77 identified in the 2014 Capital Reserve Fund for the Shoreline Management Plan to offset the overage in the Elgin County Shoreline Management Plan. CARRIED c) SWOOP Staff noted that aerial photography is essential to LPRCA forestry and planning programs. Based on the number of participants at the last meeting, the cost should be substantially less this time around as there were fewer participants in the program 5 years ago. The province will provide the final costs once all partners have submitted their intent to participate. MOTION A–153/14 moved: D. Travale seconded: D. Beres THAT the LPRCA Board of Directors approves participation in the Southwestern Ontario Orthophotography Project (SWOOP) 2015 through a Letter of Intent to Land Information Ontario pending approval of the 2015 LPRCA Budget. CARRIED d) 2015 MEETING SCHEDULE The first Board of Directors meeting will be held Wednesday, January 14, 2015. Thereafter, the Board will meet the first Wednesday of each month except for March and July. The AGM is scheduled for Friday, February 27, 2015. MOTION A-154/14 moved: D. Travale seconded: E. Ketchabaw THAT the LPRCA Board of Directors approves the proposed 2015 meeting schedule. CARRIED e) SEASONAL STAFF APPRECIATION It has been a long-standing tradition that the LPRCA Board of Directors considers presenting staff with a turkey, ham or gift card at the holiday season. MOTION A-155/14 moved: R. Sackrider seconded: B. Chanyi THAT the LPRCA Board of Directors authorizes the purchase of a $25 gift card for staff employed this time of year. CARRIED 203 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale f) CAPITAL PLAN - DAMS Staff complete regular, routine dam inspections and, considering the age of some of the structures, had determined that it was prudent to hire an engineer to perform close-up visual inspections. From the tendering process, Riggs Engineering was hired to review six of the LPRCA structures and identified a number of items of concern. Options were presented and will be included in the 2015 draft budget. Questions were fielded by B. Hodi and the GM. MOTION A–156/14 moved: M. Columbus seconded: R. Sackrider THAT the LPRCA Board of Directors directs staff to undertake corrective actions for safety to all water control structures; AND THAT an evaluation of Hay Creek, Teeterville, Vittoria and Backus dams be undertaken to determine whether decommissioning assessments versus long-term repairs is appropriate; AND THAT plans for appropriate studies and corrective actions be identified in the 2015 Budget’s Capital Forecast. CARRIED MOTION A-157/14 moved: M. Columbus seconded: R. Sackrider That the LPRCA Board of Directors does now enter into an “In Camera” session to discuss: a matter in respect of which a Conservation Authority may hold a closed meeting under another Act CARRIED MOTION A-158/14 moved: D. Beres seconded: R. Sackrider That the LPRCA Board of Directors does now adjourn from the “In Camera” session. CARRIED The Chair adjourned the meeting at 7:20pm. _____________________________ ________________________________ Roger Geysens Dana McLachlan Chairman Administrative Assistant 204 STAFF REPORT CLERKS OFFICE Title: Police Service Board Citizen Appointment Report No.: CL 15-04 Author: DONNA WILSON Meeting Type: COUNCIL MEETING Council/Committee Date: JANUARY 26, 2015 Attachments: RECOMMENDATION THAT Council receives Report CL 15-04 – Police Services Board Citizen Appointments, as information; AND THAT Council appoints Larry Scanlan as a board member to the Tillsonburg Police Service Board. EXECUTIVE SUMMARY In November 2014, applications for the Tillsonburg Police Services Board (among other committees) were made available to the public. Board Composition: The council of the Town of Tillsonburg has a contract with the Ontario Provincial Police to provide policing services. The composition of the Board is directed by provincial statute under the Police Services Act. Generally speaking, municipalities with less than 25,000 citizens will appoint a three-member board. However, provisions in the Act allow municipalities, by resolution, to increase the Board composition from three to five. The council of the municipality has by resolution determined that the composition of the board will be five. Board members include the head of the municipal council or, if the head chooses not be a member of the board, another member of the council appointed by resolution of the council; one member of the council appointed by resolution of the council; one person appointed by resolution of the council, who is neither a member of the council nor an employee of the municipality; and two persons appointed by the Lieutenant Governor in Council. Boards elect a chair and may elect a vice-chair. 1 CAO 205 The current composition of the Board is as follows: • Mayor Molnar • Councillor Rosehart • Two Provincial Appointments which expire in 2016 • One citizen appointment vacancy Council reviewed the applications received and is recommending that Larry Scanlan be appointed to fill the current vacant position. FINANCIAL IMPACT/FUNDING SOURCE N/A AUTHOR Author Name/Signature Donna Wilson DATE: JAN 20, 2015 2 CAO 206 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3872 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1.That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to ‘R2-10’, ‘R2-11’, ‘R2-12’, ‘IN1-1’ & ‘OS1’ thezone symbol of the lands so designated ‘R2-10’, ‘R2-11’, ‘R2-12’, ‘IN1-1’ & ‘OS1’ on Schedule “A” attached hereto. 2.That Section 7.5 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: “7.5.10 LOCATION: GLENDALE WEST, R2-10 (Key Map 11) 7.5.10.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-10 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 7.5.10.1.1 EXTERIOR SIDE YARD Minimum width 4.5 m (14.7 ft) 7.5.10.1.2 LOT COVERAGE Maximum for all buildings 45% of the lot area 7.5.10.2 That all of the provisions of the R2 Zone in Section 7.2 of this By-Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 3.That Section 7.5 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: “7.5.11 LOCATION: GLENDALE WEST, R2-11 (Key Map 11) 7.5.11.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-11 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 207 The Corporation of the Town of Tillsonburg By-law Number 3872 Page 2 7.5.11.1.1 EXTERIOR SIDE YARD Minimum width 4.5 m (14.7 ft) 7.5.11.1.2 LOT COVERAGE Maximum for all buildings 45% of the lot area 7.5.11.1.3 REAR YARD DEPTH Minimum 6 m (19.6 ft) 7.5.11.1.4 PERMITTED PROJECTIONS INTO REQUIRED YARDS Notwithstanding Table 5.37.1- Permitted Projections into Required Yards, covered decks, patios and porches/verandas may be located within 4.5 m (14.7 ft) of a rear lot line. 7.5.11.2 That all of the provisions of the R2 Zone in Section 7.2 of this By-Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 4.That Section 7.5 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: “7.5.12 LOCATION: GLENDALE WEST, R2-12 (Key Map 11) 7.5.12.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-12 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 7.5.12.1.1 EXTERIOR SIDE YARD Minimum width 4.5 m (14.7 ft) 7.5.12.1.2 LOT COVERAGE Maximum for all buildings 45% of the lot area 7.5.12.1.4 PERMITTED PROJECTIONS INTO REQUIRED YARDS Notwithstanding Table 5.37.1- Permitted Projections into Required Yards, covered decks, patios and porches/verandas may be located within 4.5 m (14.7 ft) of a rear lot line. 7.5.12.1.5 LOT DEPTH Minimum 27 m (88.5 ft) 208 The Corporation of the Town of Tillsonburg By-law Number 3872 Page 3 7.5.12.2 That all of the provisions of the R2 Zone in Section 7.2 of this By-Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 5.That Section 19.3 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: “19.3.1 LOCATION: GLENDALE WEST, WEST SIDE OF QUARTER TOWN LINE ROAD, IN1-1 (Key Map 11) 19.3.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any IN1-1 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 19.3.1.1 PROVISIONS FOR A PLACE OF WORSHIP Notwithstanding Table 19.1, there shall be no maximum gross floor area for a place of worship within an IN1-1 Zone. 19.3.2 That all of the provisions of the IN1 Zone in Section 19.2 of this By- Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 6.This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 26th day of January, 2015. READ a third time and finally passed this 26th day of January, 2015. Mayor Clerk 209 N36°49'15"W6.29 NORTH - W E S T L I M I T O F R E F E R E N C E P L A N 4 1 R 4 7 9 7 29.73 GLENDALE DR N1 1 ° 2 5 ' 4 0 " W 2 4 4 . 5 2 N1 1 ° 2 6 ' 0 0 " W 4 5 6 . 5 3 N76°24'30"E 149.88 N85°38'10"E10.559 N43°16 ' 0 0 " E 36.13 N34°29'15"E18.64 N34° 3 0 ' 2 5 " W 21.4 6 N61°01'32"E22.57 N68°09'35"E 34.69 23.97N21°54'15"W Q U A R T E R T O W N L I N E L Y N D A L E R D SCHEDULE "A" PT LOT 8, CONCESSION 11 (DEREHAM)PT 4, REF. PLAN 41R6678 AND PT 1, REF. PLAN 41R6637 TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO IN1-1 NOTES: ALL DIMENSIONS IN METRESTHIS BY-LAW IS INTENDED TO ENCOMPASSALL OF DRAFT PLAN OF SUBDIVISION SB14-03-7 THIS IS SCHEDULE "A" MAYOR CLERK TO BY-LAW No. ________________, PASSED THE __________ DAY OF ____________, 2015 25 0 25 50 7512.5 METRES TO BY-LAW No.© AREA OF ZONE CHANGE TO R2-12 AREA OF ZONE CHANGE TO R2-11 AREA OF ZONE CHANGE TO R2-10 AREA OF ZONE CHANGE TO OS1OS1 R2-10 R2-11 R2-12 IN1-1 OS1 R2-10 R2-10 R2-11 R2-11 R2-11 R2-12 IN1-1 38723872 3872 210 ZN 7-14-08 TOWN OF TILLSONBURG BY-LAW NUMBER 3872 EXPLANATORY NOTE The purpose of By-Law Number 3872 is to rezone the subject property from ‘Minor Institutional Zone (IN1)’ & ‘Future Development Zone (FD)’ to ‘Special Low Density Residential Type 2 Zone (R2-10)’, ‘Special Low Density Residential Type 2 Zone (R2- 11)’, ‘Special Low Density Residential Type 2 Zone (R2-12)’, “Special Minor Institutional Zone (IN1-1)’, & ‘Passive Open Space Zone (OS1)’ to facilitate the development of a residential draft plan of subdivision consisting of 72 lots and a block for a place of worship. Special provisions have been requested to permit an increased maximum lot coverage of 45% in lieu of the maximum 40%, and a reduced exterior side yard width of 4.5 m (14.8 ft) in lieu of the required 6.0 m (19.7 ft), and for some lots within the plan, provisions are being sought for a reduced rear yard depth of 6.0 m (19.7 ft) in lieu of the required 7.5 m (24.6 ft) and reduced lot depth of 27 m (88.58 ft) in lieu of the required 30 m (98.4 ft) . Special provisions are also being sought to eliminate the maximum gross floor area for a place of worship, which is currently 650 m2 (7000 ft2) of gross floor area. The subject lands are two properties described as Part Lot 8 & N. Part Lot 8, Concession 11 (Dereham), Town of Tillsonburg. The lands are located on the west side of Quarter Town Line Road, south of the Tillsonburg Soccer Club Access Road, in the Town of Tillsonburg. The Municipal Council, after conducting the public hearing necessary to consider any comments to the proposed zone change application, approved By-Law Number 3872. The public hearing was held on December 8, 2014. Any person wishing further information relative to Zoning By-Law Number 3872 may contact the undersigned: Ms. Donna Wilson Clerk Town of Tillsonburg 200 Broadway, 2nd Floor Town Centre Mall Tillsonburg, ON N4G 5A7 Telephone: 842-9200 File: ZN 7-14-08 (Performance Communities Realty Inc.) Report No: 2014-267 211 NORTH ST E FAIRWAYHILLSBLVD BEECH BLVD B R O A D W A Y O W LD R G L E N D A L E D R NORTH ST W W O O D C O C K D R WO O D L A N D CR E S BROOKSIDE LANE WINONADR A N D O V E R A V E JAMES AVE LY N D A L E R D C R A I G ST PA R K DR GIBS O N D R MOO S E ST GREENEA G L E DR BELMONT AVE WILLIAM ST BROWNSVILLE RD QU A R T E R T O W N L I N E GLENRIDGE RD A L L E N S T WIND E M E R E A V E F E R N W O O D D R PARK PL CA M D O N C R T BR A D AV E A D A M S A V E VA N C E DR H U N T E R C R E S KEY MAP LANDS TO WHICH BYLAW 3872 APPLIES © 50 0 50 100 150 200 250 300 35025 METRES TO W N H I P O F S O U T H - W E S T O X F O R D 212 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3873 A BY-LAW TO AUTHORIZE AN AGREEMENT FOR THE PROVISION OF POLICE SERVICES BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES. WHEREAS Section 5 of the Police Services Act, R.S.O. 1990, Chapter. P/ 15, as amended, provides that a Municipality may discharge its responsibility for providing police services by entering into an Agreement with the Minister of Community Safety and Correctional Services of Ontario pursuant to Section 10 of the Police Services Act. AND WHEREAS the Corporation of the Town of Tillsonburg wishes to enter into an agreement with The Minister of Community Safety and Correctional Services of Ontario to provide for policing services for the Town of Tillsonburg. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. The Municipality does hereby authorize an agreement, substantially in the form annexed hereto as Schedule “A” (the “Agreement”), with the Minister of Community Safety and Correctional Services of Ontario for the provision of policing services by the Ontario Provincial Police. 2. THAT the Mayor and Clerk be hereby authorized to execute the Agreement and any other documents necessary to give effect to the Agreement on behalf of the Corporation of the Town of Tillsonburg. 3. This By-Law is passed pursuant to The Police Services Act, R.S.O. 1990, Chapter P. 15 and amendments thereto and shall come into effect upon enactment. READ A FIRST AND SECOND TIME THIS 26th day of January, 2015. READ A THIRD AND FINAL TIME AND PASSED THIS 26th day of January, 2015. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson 213 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3874 A BY-LAW to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Horizon Maintenance Inc. WHEREAS the Corporation of the Town of Tillsonburg deems it necessary and expedient to enter into a service agreement with Horizon Maintenance Inc. THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1.THAT the Agreement attached hereto as “Schedule A” is hereby adopted and forms part of this by-law. 2.THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule “A” and on behalf of the Corporation of the Town of Tillsonburg. 3.AND THAT this by-law comes into force and effect upon passing. Read a First and Second Time this 26th day or January, 2015. Read a Third and Final Time and passed this 26th day of January, 2015. _____________________________ Mayor – Stephen Molnar _____________________________ Municipal Clerk – Donna Wilson 214 Schedule "A" 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3875 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 26th day of January, 2015 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting and regular meeting held on January 26, 2015, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 26TH DAY OF JANUARY, 2015. READ A THIRD AND FINAL TIME AND PASSED THIS 26TH DAY OF JANUARY, 2015. ________________________________ Mayor – Stephen Molnar ________________________________ Municipal Clerk – Donna Wilson 232