150525 Council=
ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres
Councillor Maxwell Adam
Councillor Penny Esseltine Councillor Jim Hayes
Councillor Chris Rosehart Councillor Brian Stephenson
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations Rick Cox, Director of Recreation, Culture and Park Services
Darrell Eddington, Director of Finance
Jeff Bunn, Deputy Clerk
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, May 25, 2015, be
adopted.
Carried.
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Council Meeting of May 11, 2015.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, May 25, 2015
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
Minutes
Council Meeting – Minutes - 2 -
Council Minutes May 11, 2015
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Minutes of the Council Meeting of May 11, 2015, be approved.
Carried.
6. Delegations and Presentations
6.1. Oxford County Public Health & Emergency Services presentation re Smoke Free
Ontario
Presented By: Gemma Urbani, Oxford County Public Health
Council Delegation Request 2015 - OCPHES re Smoke Free Ontario
Smoke-Free Ontario Act presentation
Gemma Urbani and Kathy Lockman from Oxford County Public Health was in
attendance to share with Council the most recent strategy from the Province of Ontario
on Smoke Free Ontario.
Council raised concerns with the ambiguity of enforcing the new provincial Smoke Free
legislation.
6.2. Lake Lisgar Revitalization Project Update/Report
Presented By: Frank Kempf, Chair, & Joan Weston, Committee Member
CDR 15-16
LLRP Project Report
Frank Kempf (Chair) and Joan Weston (Committee Member) were in attendance to
share with Council a brief update regarding the Lake Lisgar Revitalization Project.
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Council receive the Lake Lisgar Revitalization Project Update Report as
information;
AND THAT the request for an annual amount of $5,000 be referred to the 2016 budget
deliberations for consideration.
Carried.
Council Meeting – Minutes - 3 -
7. Information Items
7.1. Municipality of Trent Lakes , Demonstrated Need for Aggregates Resolution
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Council receives the Municipality of Trent Lakes, Demonstrated Need for
Aggregates Resolution as information.
Carried.
7.2. Town of St Mary's VIA Rail Resolution
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive the Town of St. Mary’s VIA Rail Letter Resolution as information;
AND THAT the Council for the Town of Tillsonburg supports the Town of St. Mary’s Via
Rail resolution, as well as the Southwestern Ontario Transportation Alliance’s (SWOTA)
call for increased rail and bus service through the Network Southwest Action Plan,
AND FURTHER THAT a letter demonstrating this support be returned to the attention of
Mayor Strathdee, Town of St. Mary’s.
Carried.
7.3. Canada 150 Community Infrastructure Program (CIP 150 - Stakeholder Letter)
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives the Canada 150 Community Infrastructure Program as
information;
AND THAT a Special Council Meeting be called for June 3rd at 2:00 p.m. in order for
Council to review the Canada 150 Community Infrastructure Grant Application.
Carried.
8. Mayor
8.1. MYR 15-06 Update - County of Oxford
MYR 15-06
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives report MYR 15-06 as information.
Council Meeting – Minutes - 4 -
Carried.
9. Reports from Departments
9.1 Clerk’s Office
9.1.1. CL 15-16 Ontario Heritage Designation Iroquoian Settlement
CL 15-16 OHT Designation
Historical Society Request
Project Summary
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report CL 15-16, Ontario Heritage Designation;
AND THAT Staff works with the Historical Society for the project unveiling event
and the Tillsonburg Soccer Club to determine the location to display the plaque;
AND THAT Staff refer the matter to the Trustees for the Community Trust for
consideration.
Carried.
9.2. Recreation, Culture & Park Services
9.2.1. RCP 15-23 – Commemorative Naming Policy
RCP 15-23 - Commemorative Naming Policy
Commemorative Naming Policy
Council requested that staff review alternative processes to the Commemorative
Naming Policy before bringing forward the final policy for Council approval.
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
That Council receives Report RCP 15-23 – Commemorative Naming Policy for
information;
AND THAT Council adopt in principle the Commemorative Naming Policy for the
Town of Tillsonburg.
Carried.
Council Meeting – Minutes - 5 -
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Council approve the renaming of the Tillsonburg Skate Park to the Kolin
Smith Memorial Skate Park in recognition of his significant contribution to the
local skate park community.
Carried.
9.3. Development and Communication Services
9.3.1. Report DCS 15-22 Community Improvement Plan Application – 31 Maple Lane
Report DCS 15-22 Community Improvement Plan Application-31 Maple Lane
Application for CIP
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report DCS 15-22 Community Improvement Plan
Application – 31 Maple Lane;
AND THAT the Community Improvement Plan Application for the 31 Maple Lane
property be approved including rebates for applicable development and building
permit fees;
AND THAT a By-Law be brought forward at the next Council meeting for Council
consideration.
Carried.
9.3.2. Report DCS 15-23 Community Improvement Plan Application – 46 Rideout St W
Report DCS 15-23 Community Improvement Plan Application-46 Rideout St W
Application-46 Rideout St W
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council receive Report DCS 15-23 Community Improvement Plan
Application – 46 Rideout St W;
AND THAT the Community Improvement Plan Application for the 46 Rideout St.
W. property be approved including rebates for applicable building permit fees;
Council Meeting – Minutes - 6 -
AND THAT a By-Law be brought forward at the next Council meeting for Council
consideration.
Carried.
9.4. Fire and Emergency Services
9.4.1. FRS 15-08 Hydraulic Rescue Tool Award
FRS 15-08 Hydraulic Rescue
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives report FRS 15-08 Results for RFP-15-005 Hydraulic
Rescue Tools;
AND THAT Council award RFP-15-005 Hydraulic Rescue Tools to Code 4 Fire &
Rescue Inc. of Hagersville, Ontario for $39,780 plus HST ($5,171.40).
Carried.
9.5. Finance
9.5.1. FIN 15-24 Results for Proposal Request RFP Redesign Town's Website
FIN 15-26
eSolutions Agreement
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives report FIN 15- 24 regarding RFP 2015-002 results for
proposal to redesign a new user-friendly website for the Town of Tillsonburg;
AND THAT Council award RFP 2015-002 to eSolutions of Waterloo, Ontario at a
total estimated fee of $24,500.00 (excluding HST) the highest scoring proposal
received;
AND THAT a By-law authorizing the Town of Tillsonburg and eSolutions to enter
into an agreement to design a user-friendly website be brought forward for
Council consideration.
Carried.
Council Meeting – Minutes - 7 -
9.6. Operations
9.6.1. OPS 15-14 Results for Tenders RFT 15-003, RFT 15-004, RFT 15-005 and RFT
15-006
OPS 15-14 Results for Tenders RFT 15-003, RFT 15-004, RFT 15-005 and RFT
15-006
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
Proposed Resolution # 9
THAT Council receive Report OPS 15-14 Results for Tenders RFT 15-003, RFT
15-004, RFT 15-005 and RFT 15-006;
AND THAT Council award Tenders RFT 15-003 for the supply of a ½ Ton
Standard Truck, RFT 15-004 for the supply of a ¾ Ton Truck with a dump body,
RFT 15-005 for the supply of a ¾ Ton Standard Crew Cab Truck, and RFT 15-
006 for the supply of two 1-Ton Trucks with dump bodies to Oxford Dodge of
London, Ontario at a total combined cost of $215,116.00 (plus applicable taxes),
the lowest bid received for each tender.
Carried.
9.6.2. OPS 15-15 Results for Proposal Request RFP 2015-007 Traffic Count Program
and Intersection Improvement Recommendations
OPS 15-15 Results for Proposal Request RFP 2015-007 Traffic Count Program
and Intersection Improvement Recommendations
RFP 2015-007 Consultant
Moved By: Councillor Adam Seconded By: Councillor
THAT Council receive Report OPS 15-15 regarding RFP 2015-007 results for
consulting services to provide traffic counts and intersection improvement
recommendations;
AND THAT Council award RFP 2015-007 to Paradigm Transportation Solutions
Limited of Waterloo, Ontario at a total estimated fee of $42,030 (excluding HST)
the highest scoring proposal received;
AND THAT Council approves the use of the engineering operating surplus of
$12,030 identified in Operations Services Q1 report;
Council Meeting – Minutes - 8 -
AND THAT a By-law authorizing Mayor and Clerk to enter into an agreement with
Paradigm Transportation Solutions Limited for consulting services be brought
forward for Council consideration.
Carried.
10. Staff Information Reports
10.1. RCP 15-22 – Additional Hydro and Water Access in Memorial Park
RCP 15-22 - Additional Hydro and Water Access in Memorial Park
Location Diagram
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report RCP 15-22 – Additional Hydro and Water Access
in Memorial Park for information.
Carried.
11. Notice of Motions
12. By-Laws
By-Laws for the Meeting of Monday, May 25, 2015
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-Law 3913 to Authorize an Agreement Between the Corporation of the Town of
Tillsonburg and eSolution for the redesign of a new website for the Town of Tillsonburg
(Schedule A eSolutions Agreement);
AND THAT By-Law 3915 To authorize an Agreement with Paradigm Transportation
Solutions Limited (Schedule A Paradigm Transportation Agreement;
AND THAT By-Law 3914 to confirm the proceedings of Council at its Council meeting held
on the 25th day of May, 2015, be read for a first, second and third reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the
Corporate Seal thereunto.
Carried.
13. Items of Public Interest
14. Adjournment
Council Meeting – Minutes - 9 -
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Council Meeting of Monday, May 25, 2015 be adjourned at 9:06 p.m.
Carried.
Table of Contents
Agenda 3
Minutes of the Council Meeting of May 11, 2015
Council Minutes May 11, 2015 10
Oxford County Public Health & Emergency Services
presentation re Smoke Free Ontario
Council Delegation Request 2015 - OCPHES re Smoke
Free Ontario 18
Smoke-Free Ontario Act presentation 21
Lake Lisgar Revitalization Project Update/Report
CDR 15-16 38
LLRP Project Report 40
Municipality of Trent Lakes, Demonstrated Need for Aggregates
Resolution
Trent Lakes Resolution 42
Town of St Mary's VIA Rail Resolution
VIA Rail Letter 44
Canada 150 Community Infrastructure Program (CIP 150)
CIP 150 - Stakeholder Letter 47
MYR 15-06 Update - County of Oxford
MYR 15-06 49
CL 15-16 Ontario Heritage Designation Iroquoian Settlement
CL 15-16 OHT Designation 51
Historical Society Request 52
Project Summary 53
Report DCS 15-22 Community Improvement Plan Application –
31 Maple Lane
Report DCS 15-22 Community Improvement Plan
Application-31 Maple Lane 55
Application for CIP 58
Report DCS 15-23 Community Improvement Plan Application –
46 Rideout St W
Report DCS 15-23 Community Improvement Plan
Application-46 Rideout St W 61
Application-46 Rideout St W 63
FRS 15-08 Hydraulic Rescue Tool Award
FRS 15-08 Hydraulic Rescue 96
FIN 15-24 Results for Proposal Request RFP Redesign Town's
Website
FIN 15-24 98
eSolutions Agreement 100
OPS 15-14 Results for Tenders RFT 15-003, RFT 15-004, RFT
15-005 and RFT 15-006
OPS 15-14 Results for Tenders RFT 15-003, RFT 15-
004, RFT 15-005 and RFT 15-006 108
1
OPS 15-15 Results for Proposal Request RFP 2015-007 Traffic
Count Program and Intersection Improvement
Recommendations
OPS 15-15 Results for Proposal Request RFP 2015-
007 Traffic Count Program and Intersection
Improvement Recommendations 110
RFP 2015-007 Consultant 113
RCP 15-23 – Commemorative Naming Policy
RCP 15-23 - Commemorative Naming Policy 244
Commemorative Naming Policy 245
RCP 15-22 – Additional Hydro and Water Access in Memorial
Park
RCP 15-22 - Additional Hydro and Water Access in
Memorial Park 251
Location Diagram 253
By-Law 3913 A BY-LAW to Authorize an Agreement Between
the Corporation of the Town of Tillsonburg and eSolution for the
redesign of a new website for the Town of Tillsonburg.
By-Law 3913 to Authorize an Agreement Between the
Corporation of the Town of Tillsonburg and eSolution for
the redesign of a new website for the Town of
Tillsonburg 254
eSolutions Agreement 255
By-Law 3915 To authorize and Agreement with Paradigm
Transportation Solutions Limited
By-Law 3915 Paradigm Agreement 263
Paradigm Transportation Agreement 264
By-Law 3916, To Adopt a Commemorative Naming Policy
By-Law 3916 395
Commemorative Naming Policy 396
By-Law 3914 to confirm the proceedings of Council at its
meetings held on the 25th day of May, 2015
By-Law 3914 to confirm the proceedings of Council at
its meetings held on the 25th day of May, 2015 402
2
=
1. Call to Order
2. Adoption of Agenda
Moved By: Seconded By:
Proposed Resolution #1
THAT the Agenda as prepared for the Council meeting of Monday, May 25, 2015, be
adopted.
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Council Meeting of May 11, 2015.
Council Minutes May 11, 2015
Moved By: Seconded By:
Proposed Resolution # 2
THAT the Minutes of the Council Meeting of May 11, 2015, be approved.
6. Delegations and Presentations
6.1. Oxford County Public Health & Emergency Services presentation re Smoke Free
Ontario
Presented By: Gemma Urbani, Oxford County Public Health
Council Delegation Request 2015 - OCPHES re Smoke Free Ontario
Smoke-Free Ontario Act presentation
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, May 25, 2015
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
3
Council Meeting – Agenda - 2 -
6.2. Lake Lisgar Revitalization Project Update/Report
Presented By: Frank Kempf, Chair, & Joan Weston, Committee Member
CDR 15-16
LLRP Project Report
7. Information Items
7.1. Municipality of Trent Lakes , Demonstrated Need for Aggregates Resolution
7.2. Town of St Mary's VIA Rail Resolution
7.3. Canada 150 Community Infrastructure Program (CIP 150 - Stakeholder Letter)
8. Mayor
8.1. MYR 15-06 Update - County of Oxford
MYR 15-06
Moved By: Seconded By:
Proposed Resolution # 3
THAT Council receives report MYR 15-06 as information.
9. Reports from Departments
9.1 Clerk’s Office
9.1.1. CL 15-16 Ontario Heritage Designation Iroquoian Settlement
CL 15-16 OHT Designation
Historical Society Request
Project Summary
Moved By: Seconded By:
Proposed Resolution # 4
THAT Council receives Report CL 15-16, Ontario Heritage Designation;
AND THAT Staff works with the Historical Society for the project unveiling event
and the Tillsonburg Soccer Club to determine the location to display the plaque;
AND THAT Staff refer the matter to the Trustees for the Community Trust for
consideration.
4
Council Meeting – Agenda - 3 -
9.2. Development and Communication Services
9.2.1. Report DCS 15-22 Community Improvement Plan Application – 31 Maple Lane
Report DCS 15-22 Community Improvement Plan Application-31 Maple Lane
Application for CIP
Moved By: Seconded By:
Proposed Resolution # 5
THAT Council receive Report DCS 15-22 Community Improvement Plan
Application – 31 Maple Lane;
AND THAT the Community Improvement Plan Application for the 31 Maple Lane
property be approved including rebates for applicable development and building
permit fees;
AND THAT a By-Law be brought forward at the next Council meeting for Council
consideration.
9.2.2. Report DCS 15-23 Community Improvement Plan Application – 46 Rideout St W
Report DCS 15-23 Community Improvement Plan Application-46 Rideout St W
Application-46 Rideout St W
Moved By: Seconded By:
Proposed Resolution # 6
THAT Council receive Report DCS 15-23 Community Improvement Plan
Application – 46 Rideout St W;
AND THAT the Community Improvement Plan Application for the 46 Rideout St.
W. property be approved including rebates for applicable building permit fees;
AND THAT a By-Law be brought forward at the next Council meeting for Council
consideration.
5
Council Meeting – Agenda - 4 -
9.3. Fire and Emergency Services
9.3.1. FRS 15-08 Hydraulic Rescue Tool Award
FRS 15-08 Hydraulic Rescue
Moved By: Seconded By:
Proposed Resolution # 7
THAT Council receives report FRS 15-08 Results for RFP-15-005 Hydraulic
Rescue Tools;
AND THAT Council award RFP-15-005 Hydraulic Rescue Tools to Code 4 Fire &
Rescue Inc. of Hagersville, Ontario for $39,780 plus HST ($5,171.40).
9.4. Finance
9.4.1. FIN 15-24 Results for Proposal Request RFP Redesign Town's Website
FIN 15-26
eSolutions Agreement
Moved By: Seconded By:
Proposed Resolution # 8
That Council receives report FIN 15- 24 regarding RFP 2015-002 results for
proposal to redesign a new user-friendly website for the Town of Tillsonburg;
AND THAT Council award RFP 2015-002 to eSolutions of Waterloo, Ontario at a
total estimated fee of $24,500.00 (excluding HST) the highest scoring proposal
received;
AND THAT a By-law authorizing the Town of Tillsonburg and eSolutions to enter
into an agreement to design a user-friendly website be brought forward for
Council consideration.
6
Council Meeting – Agenda - 5 -
9.5. Operations
9.5.1. OPS 15-14 Results for Tenders RFT 15-003, RFT 15-004, RFT 15-005 and RFT
15-006
OPS 15-14 Results for Tenders RFT 15-003, RFT 15-004, RFT 15-005 and RFT
15-006
Moved By: Seconded By:
Proposed Resolution # 9
THAT Council receive Report OPS 15-14 Results for Tenders RFT 15-003, RFT
15-004, RFT 15-005 and RFT 15-006;
AND THAT Council award Tenders RFT 15-003 for the supply of a ½ Ton
Standard Truck, RFT 15-004 for the supply of a ¾ Ton Truck with a dump body,
RFT 15-005 for the supply of a ¾ Ton Standard Crew Cab Truck, and RFT 15-
006 for the supply of two 1-Ton Trucks with dump bodies to Oxford Dodge of
London, Ontario at a total combined cost of $215,116.00 (plus applicable taxes),
the lowest bid received for each tender.
9.5.2. OPS 15-15 Results for Proposal Request RFP 2015-007 Traffic Count Program
and Intersection Improvement Recommendations
OPS 15-15 Results for Proposal Request RFP 2015-007 Traffic Count Program
and Intersection Improvement Recommendations
RFP 2015-007 Consultant
Moved By: Seconded By:
Proposed Resolution # 10
THAT Council receive Report OPS 15-15 regarding RFP 2015-007 results for
consulting services to provide traffic counts and intersection improvement
recommendations;
AND THAT Council award RFP 2015-007 to Paradigm Transportation Solutions
Limited of Waterloo, Ontario at a total estimated fee of $54,385 (excluding HST)
the highest scoring proposal received plus an additional $2,200 for the analysis
of Broadway Street and Bridge Street;
7
Council Meeting – Agenda - 6 -
AND THAT Council approves the use of the engineering operating surplus of
$20,000 identified in Operations Services Q1 report and the use of general
reserves in the amount $6,585 to fund the remaining capital costs of the project.
AND THAT a By-law authorizing Mayor and Clerk to enter into an agreement with
Paradigm Transportation Solutions Limited for consulting services be brought
forward for Council consideration.
9.6. Recreation, Culture & Park Services
9.6.1. RCP 15-23 – Commemorative Naming Policy
RCP 15-23 - Commemorative Naming Policy
Commemorative Naming Policy
Moved By: Seconded By:
Proposed Resolution # 11
That Council receives Report RCP 15-23 – Commemorative Naming Policy for
information;
AND THAT Council adopt the Commemorative Naming Policy for the Town of
Tillsonburg;
AND THAT a by-law be brought forward for Council’s consideration.
10. Staff Information Reports
10.1. RCP 15-22 – Additional Hydro and Water Access in Memorial Park
RCP 15-22 - Additional Hydro and Water Access in Memorial Park
Location Diagram
Moved By: Seconded By:
Proposed Resolution # 12
That Council receives Report RCP 15-22 – Additional Hydro and Water Access in
Memorial Park for information.
11. Notice of Motions
8
Council Meeting – Agenda - 7 -
12. By-Laws
By-Laws for the Meeting of Monday, May 25, 2015
Moved By: Seconded By:
Proposed Resolution # 13
THAT By-Law 3913 to Authorize an Agreement Between the Corporation of the Town of
Tillsonburg and eSolution for the redesign of a new website for the Town of Tillsonburg
(Schedule A eSolutions Agreement);
AND THAT By-Law 3915 To authorize an Agreement with Paradigm Transportation
Solutions Limited (Schedule A Paradigm Transportation Agreement;
AND THAT By-Law 3916 To Adopt a Commemorative Naming Policy, (Schedule A
Commemorative Naming Policy);
AND THAT By-Law 3914 to confirm the proceedings of Council at its Council meeting
held on the 25th day of May, 2015, be read for a first, second and third reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and place the
Corporate Seal thereunto.
13. Items of Public Interest
14. Adjournment
Moved By: Seconded By:
Proposed Resolution #
THAT the Council Meeting of Monday, May 25, 2015 be adjourned at _____ p.m.
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Council Delegation
Request
This Delegation Request form and any written submissions or background information for
consideration by Council must be submitted to the Clerk's office by the following deadline:
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE
First Name Last Name
Street Address Town/City
Postal Code Phone Number
E-mail Website:
Do you or any members of your party
require any accessibility accommodations?
Yes
No
If yes, how can we assist?
Should you require assistance completing this form, please contact:
Deputy Clerk at 519-688-3009 Ext. 3221 or jbunn@tillsonburg.ca
Please note that submission of this form does not guarantee the approval of your request for
Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form.
COMPLETE PAGE TWO (2) OF THIS FORM
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Delegation Information (Must be completed)
Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month):
Subject of Delegation
Names of Spokespersons (and positions)
Name of Group or Person(s) being
represented (if applicable)
Brief Summary of Issue or Purpose of Delegation
Will there be a Power Point presentation accompanying the Delegation
Yes
No
Have you been in contact with a Staff member regarding the Delegation topic?
Yes
No
If yes, please list the Staff member(s) you have been working with?
I acknowledge Delegations are limited to fifteen (15) minutes each:
I accept
I acknowledge that all presentation material must be submitted by 4:30 pm the Friday before the
meeting date:
I accept
19
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The
information is collected and maintained for purpose of creating a records that is available to the general public,
pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this
collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor,
Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224.
20
The Smoke-Free Ontario Act
Town of Tillsonburg
May 25th 2015
21
Smoke-Free Ontario Act (2006)
The province has developed a comprehensive Smoke-
Free Ontario Strategy which combines public education
with programs, policies and legislation to:
help smokers to quit,
protect non-smokers from exposure to second-hand
smoke, and
encourage young people to never start
22
Pillars of the Smoke Free Ontario Act
Protection
Sales to minors/ Display ban/ Prohibited Places
Prevention
‘What the Health’ / Healthy Schools Program
Cessation
Oxford County Public Health Smoking Cessation
Clinic
23
Sales to Minors
The SFOA contains the prohibition put on retailers
prohibiting the sale of tobacco products to someone
under the age of 19.
Underage test shoppers are used by tobacco
enforcement officers to ensure that retailers of
tobacco products are not selling tobacco to
underage persons.
24
Display Ban
•As of May 31, 2008, tobacco retailers are prohibited
from displaying tobacco products prior to the
purchase transaction.
•The result of this proactive approach has resulted in
over 95% compliance.
25
Smoking in Public Places &
Workplaces
•The SFOA prohibits smoking in all enclosed public
places, enclosed workplaces (including work vehicles)
and other places.
• Smoking on restaurant and bar patios is prohibited.
(New)
•Smoking is prohibited near provincial or municipally
owned sports fields (20m) set back. (New)
•Smoking is prohibited near children’s play structures
(20m) set back. (New)
26
Sports Field and Playground
•Smoking is prohibited near provincial or municipally
owned sports fields (20m) set back. (New)
•Smoking is prohibited near children’s play
structures (20m) set back. (New
27
Sports Field and Playground
Signage will
arrive in June
28
Signage- MOHLTC recommendations
Sporting Areas:
If access to a sporting area is permitted from all
directions, 4 signs should be installed; 1) one at
each of the primary North, East, South, and West
entrances leading to the sporting area; OR 2) one at
each of the most common entry points to the
sporting area.
If a sporting area is fenced off so that there are less
than four entrances to the area, then a sign should
be placed at each of the entrances. (NOTE: Excess
signs may be used as needed)
29
Signage- MOHLTC recommendations
Playgrounds:
2 signs posted in the direct vicinity of the
playground.
30
Sports Field and Playground
31
Fairs / Festival and Community
Events
Effective January 1, 2015, smoking is prohibited at
restaurant and bar patios, or any area where food
and drink is sold, offered for sale or offered for
consumption. By this definition, fairs, festivals and
other public events where food and beverages are
being served are also off limits for smoking, even if
they are under open-air.
32
Fairs / Festival and Community
Events
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Oxford County Public Health
Our goal is to work with area Municipalities to
ensure everyone is aware of these changes.
Oxford County Public Health:
→Met with each municipal clerks office and staff
→Made contact with event organizers
→Created fact sheets, posters, web buttons and
signage
→Provided reporting forms
→Will provide “smoke-free event” banners
34
Enforcement of the Act
Oxford County Public Health is responsible
for enforcing the SFOA
Enforcement is complaint-based
Progressive enforcement
35
Questions & Answers
36
Who to contact ??
Smoke-Free Ontario Hotline
519-539-9800 Ext 3496
Gemma Urbani
519-539-9800 Ext 3460
Cathy Bulek-Lachman
519-539-9800 Ext 3437
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41
May 12, 2015
All Municipalities
In the Province of Ontario
Dear Municipal Representative: Re: Demonstrated Need for Aggregates
At the Regular Council Meeting held on May 5, 2015 the Council of the Municipality of Trent Lakes
passed the following resolution: Resolution No. R2015-279
Moved by: Councillor Raymond
Seconded by: Councillor Persson
WHEREAS a primary concern for the Municipality of Trent Lakes is that due to our
close proximity to the Greater Toronto Area there will be an increase in the demand for
aggregates from this area resulting in an increase in the number and size of quarries in
the Municipality; and
WHEREAS it is widely acknowledged that extracting aggregates from the landscape is
an intrusive activity that has the potential to cause long-term impacts on publicly
important environmental resources and farmland; increases in traffic, road damage and
greenhouse gas emissions; and degrades the quality of life in local communities; and
WHEREAS in 2005 the Provincial Policy Statement was amended to allow aggregate
producers to propose extraction sites without having to demonstrate the need for the
additional supply of aggregate resources, thereby creating a barrier to comprehensive
planning and favouring the protection of aggregate extraction at the expense of other
provincial interests, and as a result encouraging the rapid and non-sustainable use of
the resource; and
WHEREAS applications for licences under the current Aggregate Resources Act do not
require proponents to demonstrate need to extract aggregate resources in a particular
area;
…/2
Municipality of Trent Lakes
Box 820, 701 County Road 36
Bobcaygeon, ON K0M 1A0
Phone: (705)738-3800 Fax: (705)738-3801
42
-2-
THEREFORE BE IT RESOLVED THAT the Municipality of Trent Lakes request that the
Ontario Government amend the Provincial Policy Statement and the Aggregate
Resources Act to require aggregate extraction proponents to demonstrate need for the
particular supply of resource proposed for extraction; and further
THAT this resolution be forwarded to the Honourable Ted McMeekin, Minister of
Municipal Affairs and Housing, the Honourable Bill Mauro, Minister of Natural
Resources and Forestry, the Honourable Glen Murray,Minister of the Environment and
Climate Change, the Honourable Jeff Leal, Minister of Agriculture, Food and Rural
Affairs, Provincial Opposition Party leaders, the Environmental Commissioner of
Ontario, Barry Devolin, MP, Laurie Scott, MPP, FCM and AMO; and further
THAT through the circulation of this resolution to all municipalities in Ontario it be
requested that they adopt a similar resolution in support of the requested changes to
the Provincial Policy Statement and the Aggregate Resources Act.
Carried.
As per the resolution, it is requested that all municipalities in Ontario adopt a similar resolution in
support of the requested changes to the Provincial Policy Statement and the Aggregate Resources Act.
Sincerely
Bob Angione
Bob Angione, M.P.A., B.Admin. Municipal Clerk
43
TOWN OF ST. MARYS
P.O. Box 998, St. Marys, ON. N4X 1B6
Telephone: 519-284-2340 ● Fax: 519-284-3881
May 15, 2015
Dear Mayor and Members of Council,
In the past three decades, passenger rail and intercity bus services have diminished in
many Southwestern Ontario communities (please see the attached infographic). While the
Ontario government supports GO Transit, High Speed Rail and Metrolinx projects, VIA Rail
continues to struggle. Advocacy groups have begun to form in St. Marys, Sarnia and
Stratford in response to reductions in VIA Rail service.
The Southwestern Ontario Transportation Alliance (SWOTA) has proposed a practical
solution that combines passenger rail and bus services: the Network Southwest Action Plan.
Now SWOTA needs our support so their message can be heard by all levels of government.
We invite you to join our coalition of municipalities in support of VIA Rail and Network
Southwest, by passing the attached resolution.
If you have any questions, please feel free to contact me. Thank you for your time and
consideration.
Sincerely,
Al Strathdee, Mayor
Town of St. Marys
519-284-2340 ext. 246
44
TOWN OF ST. MARYS
P.O. Box 998, St. Marys, ON. N4X 1B6
Telephone: 519-284-2340 ● Fax: 519-284-3881
Figure 1 – Infographic by the Southwestern Ontario Transportation Alliance
45
TOWN OF ST. MARYS
P.O. Box 998, St. Marys, ON. N4X 1B6
Telephone: 519-284-2340 ● Fax: 519-284-3881
Resolution in Support of VIA Rail
Whereas, reductions in VIA Rail service led to the formation of advocacy groups such as
Save VIA (www.savevia.ca); and
Whereas, citizens of all ages and backgrounds, especially those with no license or vehicle,
rely on VIA Rail; and
Whereas, passenger rail provides safer and more eco-friendly transportation than driving;
and
Whereas, enhanced VIA Rail service heightens connections between communities, thereby
promoting tourism and economic development; and
Whereas, the Southwestern Ontario Transportation Alliance, with the support of advocacy
groups, businesses and municipalities in the region, has published the Network Southwest
Action Plan to address the need for reliable and sustainable rail-based passenger
transportation in Southwestern Ontario; and
Whereas, it is time for all levels of government to stop thinking passenger rail service is only
a federal responsibility, and begin providing support for intercity transportation services in
communities beyond the Greater Toronto and Hamilton Area (GTHA);
Now, therefore, I, Mayor of _______, do hereby proclaim that VIA Rail is important to my
municipality; and urge my fellow citizens as well as all levels of government to consider the
Network Southwest Action Plan as presented March 18, 2015 and available
at www.swota.ca.
46
47
48
COUNCIL REPORT
MAYOR’S OFFICE
Report Title: UPDATE –County of Oxford
Report No.: MYR 15-06
Author: Mayor Molnar
Meeting Type: COUNCIL MEETING
Council Date: MAY 25, 2015
Attachments:
RECOMMENDATION:
THAT Council receives report MYR 15-06 as information.
EXECUTIVE SUMMARY
The purpose of this report is to provide information regarding any reports and
recommendations from local representation at Oxford County Council.
CONSULTATION/COMMUNICATION
As a result of the effort to expand access to knowledge and information for Town Council
and local stakeholders, this report is intended to provide material on activities that transpire at Oxford County Council that may have an impact on the Town of Tillsonburg. Further, this
type of report will further satisfy mandates as reinforced in the Community Strategic Plan to
provide for a more accessible and open governance model.
INFORMATION
• The 2014 Audited Financial Statements for County of Oxford were presented by
Auditor for Council and public review. Full electronic copy available on-line in Report
CS 15-16 through www.oxfordcounty.ca.
• County Council authorized consent to remortgage 53 Queen Street in Tillsonburg (TNPHC) that will assist with the financing for the twelve additional affordable rental
units at 31 Maple Lane by Tillsonburg Non-Profit Housing Corporation.
• County Council approved (May 13/15) the repatriation of an Oxford shared municipal network (COIN – County of Oxford Integrated Network) to an internal self-managed
operation to provide both cost and operational efficiencies in the future.
49
• Through Human Services Report HS 2015-13, Council adopted a “Housing First”
policy that supports affordable housing development in Oxford by reinvesting
proceeds of sales of County-owned building and land assets into future housing
stock.
FINANCIAL IMPACT/FUNDING SOURCE
Whereas the material contained in this report is a summary of Oxford County information,
there is no direct impact on the finances of the Town of Tillsonburg as would require approval by Municipal Council or direction from corporate staff.
Page 2 / 2 CAO
50
STAFF REPORT DEPARTMENT
Report Title: Ontario Heritage Designation
Report No.: CL 15-16
Author: Donna Wilson
Meeting Type: COUNCIL MEETING
Council Date: MAY 25, 2015
Attachments:
CORRESPONDENCE FROM THE TILLSONBURG & DICSTRICT HISTORICAL SOCIETY ARCHAEOLOGICAL ASSESSMENT PROJECT SUMMARY
RECOMMENDATION: THAT Council receives Report CL 15-16, Ontario Heritage Designation;
AND THAT Staff work with the Historical Society for the project unveiling event and the
Tillsonburg Soccer Club to determine the location to display the plaque;
AND THAT Staff refer the matter to the Trustees for the Community Trust for consideration.
EXECUTIVE SUMMARY
In October 2000, during the development of the Tillsonburg Soccer Fields it was discovered that
the site was historically an Iroquoian Village Settlement. Through research it was determined that the site was the largest pre-contact village discovered to date. The Tillsonburg & District
Historical Society researched the village site for three years to gather support letters and data in
support of the designation. The Ontario Heritage Trust has designated the historic Iroquoian
settlement as a Heritage Site and September 11, 2015 has been set for the official unveiling of
the plaque.
The Historical Society is requesting funds from the community to help cover the costs for the
project as well as Town support in planning and organizing the unveiling event. The Historical
Society is estimating costs at $5,000 for the designation event.
FINANCIAL IMPACT/FUNDING SOURCE
Funds for the project to come from the Community Trust with Trustee endorsement. A portion of
the trust is for purposes such as heritage designations.
51
52
53
54
STAFF REPORT
DEVELOPMENT AND COMMUNICATION SERVICES
REPORT TITLE:
COMMUNITY IMPROVEMENT PLAN APPLICATION – 31 MAPLE LANE
Report No.: DCS 15-22
Author: CEPHAS PANSCHOW
Meeting Type: COUNCIL MEETING
Council Date: MAY 25, 2015
Attachments:
RECOMMENDATION:
“THAT Council receive Report DCS 15-22 Community Improvement Plan
Application – 31 Maple Lane;
AND THAT the Community Improvement Plan Application for the 31 Maple Lane
property be approved including rebates for applicable development and building permit fees;
AND THAT the phase-in schedule on the incremental increase in property taxes be: 90%, 80%, 70%, 60%, 50%, 40%, 30%, 20%, 10% and 0%.
EXECUTIVE SUMMARY
The purpose of this report is to seek Council approval to provide development fee and tax
rebates to the owner of the 31 Maple Lane property in support of a twelve unit expansion to the existing 60 unit senior’s apartment building. The application has been made in
accordance with the Dereham Forge Community Improvement Plan.
BACKGROUND INFORMATION
The 31 Maple Lane property contains an existing four storey, sixty unit senior’s residence
that is owned and operated by the Town of Tillsonburg Non-Profit Housing Corporation
(TTNPHC). Their goal is to increase the supply of affordable housing in Tillsonburg through
the addition of twelve more units to the property.
They are planning to start construction in June and anticipate completion by early 2016.
Site Plan approval is expected shortly.
55
In a letter dated April 7, 2015, TTNPHC requested the following assistance from the Town:
Waiver/offsetting grant of the Town’s development charges;
Waiver of Parkland Levy fees;
Waiver of Building Permit fees and Site Plan Application fees;
A tax deferral of town taxes for the initial 10 years of the existence of the new
addition, if the County is not able to provide $240,000 in capital funding;
A waiver of the site security fees required by the Town as part of the Site Plan
Agreement; and,
A property tax rate for the 12 new units at a rate equivalent to the single family
residential rate (if there is no 10 year tax deferral).
In terms of standard support that the Town of Tillsonburg can provide, the Dereham Forge
Community Improvement Plan offers the following rebates to residential investors who
invest within the approved area:
Building Permit fees;
Development charges (if applicable);
Façade Improvement Loan;
Second Storey Residential Loan; and,
Assessment rebates.
The application has been made for Building/Development fees and the Assessment Rebate programs.
Table 1 summarizes the support available for this project:
Request Analysis
Waiver/offsetting grant of the Town’s development charges This property is located outside of the Development Charge exempt area.
However, the Development Charge Bylaw
provides exemptions for properties that
receive funding under the County of Oxford’s
Affordable Housing program and this property has been approved for an
affordable housing agreement. This
agreement results in a credit of applicable development charges.
Waiver of Parkland Levy fees The Town does not typically collect parkland
dedication fee for minor additions such as
proposed.
Waiver of Building Permit fees and Site Plan
Application fees
These fees are able to be rebated as per the
Community Improvement Plan program and
subject to Council’s approval of the
application.
A tax deferral of town taxes for the initial 10
years of the existence of the new addition, if
the County is not able to provide $240,000
in capital funding
Property taxes are able to be phased in over
a ten (10) year period as per the Community
Improvement Plan program and subject to
Council’s approval of the application.
Page 2 / 3 CAO
56
A waiver of the site security fees required by
the Town as part of the Site Plan Agreement
Not recommended to be waived as Town
requires protection. These securities are
refunded upon completion of the project.
A property tax rate for the 12 new units at a rate equivalent to the single family
residential rate (if there is no 10 year tax
deferral).
A property is required to be assessed in the applicable tax class so changing a portion of
the building to be assessed by a different
rate is not possible.
The CIP provides for the rebate of building permit and related planning (variance, site plan,
and rezoning) fees.
The property tax increment rebate applies to the Municipal, Business Improvement Area
Levy and County of Oxford portion of the tax bill, but not the Education (Provincial) component of the tax bill. The New Residential Unit Tax Rebate Schedule provides for the
following rebates on the incremental increase in property taxes: 90%, 70%, 70%, 60%, 50%, 40%, 30%, 20%, 10% and 0%.
It appears that there is an error in year two of the tax rebate program, and consistent with previous Council direction, staff are including a recommendation that the year two rebate
be 80% instead of the 70% listed in the current bylaw for the program.
CONSULTATION/COMMUNICATION
The application and staff report have been reviewed with the Building/Planning and Finance
Departments.
FINANCIAL IMPACT/FUNDING SOURCE
The 2015 property tax assessment values this property at $3,168,500, which would be the base assessment for the property. Until the property is re-assessed by the Municipal
Property Assessment Corporation, the actual change in assessed value as well as any
assessment rebate amounts will not be known.
If approved, development related fees are typically rebated from fees received and/or the
Development Charge reserve (if applicable). In future years, the Town will experience
lower tax revenues until such time as the rebates expire.
The Development and Communications Services budget (500) contains $10,000 in funding
for rebates under the Community Improvement Plan with $6,351 already released for other
projects. With the approved CIP application for 41 Broadway, it is anticipated that there could be, depending on timing of the project completion, a 2015 budget impact.
Page 3 / 3 CAO
57
58
59
60
STAFF REPORT
DEVELOPMENT AND COMMUNICATION SERVICES
REPORT TITLE:
COMMUNITY IMPROVEMENT PLAN APPLICATION – 46 RIDEOUT ST W
Report No.: DCS 15-23
Author: CEPHAS PANSCHOW
Meeting Type: COUNCIL MEETING
Council Date: MAY 25, 2015
Attachments:
RECOMMENDATION:
“THAT Council receive Report DCS 15-23 Community Improvement Plan
Application – 46 Rideout St W;
AND THAT the Community Improvement Plan Application for the 46 Rideout St W.
property be approved including rebates for applicable building permit fees.”
EXECUTIVE SUMMARY
The purpose of this report is to seek Council approval to provide building permit fee rebates
to the owner of the 46 Rideout Street West property in support of an expansion to the St
John’s Anglican Church. The renovation and expansion is valued at $700,000 and will result in the church being made accessible as well as support improved use of existing
space and a minor expansion. The application has been made in accordance with the
Dereham Forge Community Improvement Plan.
BACKGROUND INFORMATION
The 46 Rideout Street West property contains a church. The goal of the church is to invest
in accessibility and space improvements to enable the continued and expanded use of the
building by:
The Royal Canadian Legion (Branch 153)
Scouts Canada
Community Living Tillsonburg
Area long term care facilities
61
They are planning to start construction in June and anticipate completion by October 2015.
The expansion has received Site Plan approval from the Town.
The Dereham Forge Community Improvement Plan offers the following rebates to investors who invest within the approved area:
Building Permit fees;
Development charges (if applicable);
Façade Improvement Loan;
Second Storey Residential Loan; and,
Assessment rebates.
The application has been made for Building fees only as that is the primary fee that affects
non-profit groups.
CONSULTATION/COMMUNICATION
The application and staff report have been reviewed with the Building/Planning and Finance Departments.
FINANCIAL IMPACT/FUNDING SOURCE
The Development and Communications Services budget (500) contains $10,000 in funding for rebates under the Community Improvement Plan with $6,351 already released for other
projects. With the approved and anticipated approval of other applications, it is anticipated
that there could be, depending on timing of the project completion, a 2015 budget impact.
Page 2 / 2 CAO
62
63
64
65
66
67
68
ST. JOHN’S ANGLICAN CHURCH
46 Ridout St. W., Tillsonburg, Ontario, N4G 2E3
519-842-5573
Rector: The Rev. Fr. William Ward
Deacon: The Rev. Vermell Stevens
Appendix “E” ESDC Grant Application Page 1
Appendix A
Contractor’s Quotes:
1. Reid & Deleye Contractors Ltd. Dated: May 7, 2014
2. Reid & Deleye Contractors Ltd. Dated: May 22, 2014
3. Joe’s Carpentry Inc. Dated: December 3, 2014
Note: The explanation behind these quotes and the decision to move forward with a design-build
contract is explained under Question #64.
69
70
71
72
73
74
75
76
77
78
ST. JOHN’S ANGLICAN CHURCH
46 Ridout St. W., Tillsonburg, Ontario, N4G 2E3
519-842-5573
Rector: The Rev. Fr. William Ward
Deacon: The Rev. Vermell Stevens
Appendix B
1. Set of preliminary construction plans prepared by G Douglas Vallee Limited which was issued on
May 7, 2015
Appendix “F” ESDC Grant Application Page 1
79
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[B
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3
.
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.
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.
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5
Not Applicable (no change of major occupancy)
Ex
i
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t
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g
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a
s
s
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c
a
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:
Describe Existing Use:Construction Index:Hazard Index:11.2.1
HA
Z
A
R
D
I
N
D
E
X
11.2.1.1.C 11.2.1.1.C2
Re
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i
n
Pe
r
f
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l
:
Structural:By Increase in Occupant Load:By Change in Major Occupancy:Plumbing:Sewage-system:No Yes No Yes No Yes No Yes No Yes11.4.2 11.4.2.1 11.4.2.2 11.4.2.3 11.4.2.4 11.4.2.5
Co
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Co
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r
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c
t
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n
:
Structural:No Yes (explain)Increase in Occupant Load:No Yes (explain)11.4.3 11.4.3.2 11.4.3.3 Change of Major Occupancy:No Yes (explain)11.4.3.4 Plumbing:No Yes (explain)11.4.3.5 Sewage-system:No Yes (explain)11.4.3.6
Co
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Pr
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:
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Me
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s
Pr
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d
:
No Yes (give number(s))11.5.1 No Yes (give number(s))11.5.2Construction Index:
Al
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r
a
t
i
o
n
t
o
E
x
i
s
t
i
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g
Bu
i
l
d
i
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g
i
s
:
Basic Renovation Extensive Renovation to portion of existing church11.3.3.1 11.3.3.2
TO
W
N
O
F
T
I
L
L
S
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N
B
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G
Jo
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.
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]
3
.
7
.
4
.
3
(
4
)
D-
1
MA
I
N
F
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O
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R
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I
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1
FO
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1
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S-
2
ST
R
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C
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A
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A
I
L
S
NOTES 2 TALBOT STREET NORTH (519) 426-6270SIMCOE, ONTARIO N3Y 3W4G. DOUGLAS VALLEE LIMITED PRELIMINARY NOT TO BE USED FOR CONSTRUCTION2 TALBOT STREET NORTH (519) 426-6270SIMCOE, ONTARIO N3Y 3W4G. DOUGLAS VALLEE LIMITED PRELIMINARY NOT TO BE USED FOR CONSTRUCTION ST. JOHN'S ANGLICAN CHURCH ADDITION AND RENOVATIONS 46 RIDEOUT ST.TILLSONBURG ONTARIO O.B.C. DESIGN MATRIX GENERAL NOTES & DESIGN DATA 13-139A-0
80
DN
UP
UP
2
A-5
1
A-5
50
'
-
3
7
/
8
"
14
'
-
2
3
/
8
"
7 1/2"
29
'
-
6
"
6'-4 3/8"
1 2 3 4
AA
B
D
D
C
6'-
1
1
1
/
2
"
18'-9"16'-3 3/8"
25'-0 3/4"
25'-8 1/4"
30
'
-
1
1
"
14
'
-
1
0
1
/
2
"
45
'
-
9
1
/
2
"
7'-
3
"
2'-
9
"
20
'
-
0
"
7'-
3
"
3'-
0
"
19
'
-
9
"
1'-4 1/4"1'-4 1/4"
3'-0"
3'-0"x4'-0" CRAWL SPACE OPENING
TO PROVIDE ACCESS TO ALL AREAS
CUT NEW 3'-0"x4'-0" OPENING INTO
EXISTING FOUNDATION WALL TO
ALLOW ACCESS TO ALL AREAS
3'-0"x4'-0" CRAWL SPACE
OPENING TO PROVIDE ACCESS
TO ALL AREAS
3'-
0
"
5'-
0
"
5'-
0
"
3'-
0
"
CUT NEW 3'-0"x4'-0"
OPENING INTO EXISTINGFOUNDATION WALL TO
ALLOW ACCESS TO ALL
AREAS
1'-4 1/4"1'-4 1/4"
3'-0"
3'-0"1'-4 1/4"1'-4 1/4"
EXISTING CRAWL SPACE ACCESS TO REMAIN.
CONTRACTOR TO PROVIDE NEW 3/4 HOUR FIRE
RATED DOOR AND FRAME INTO EXISTINGOPENING. DOOR SIZE TO BE CONFIRMED BY
SITRE MEASUREMENT.
P6
B0
1
EX
-
B0
3
CEILING TO RECEIVE 30 MINUTE FIRE RESISTENCE
RATING. 1/2" FIRE CODE DRYWALL APPLIED TO
UNDERSIDE OF EXISTING WOOD FLOOR STRUCTUREAS PER SB-2.
EXISTING CRAWL SPACE TO
REMAIN. NO WORK TOREQUIRED IN THIS SPACE
REMAIN PORTION OFEXISTING BOILER ROOM
RE-PURPOSED AS SERVICE
ROOM. REFER OTMECHANICAL FOR
EQUIPMENT DETAILS.
EXISTING CRAWL SPACE UNDER PARISHHALL TO REMAIN. ACCESS THRU FLOOR
HATCH IN PARISH HALL.
EX
-
B
0
4
W6
W5
W6
W5W7W7
W7W7
W6
-
---
B05
CRAWL SPACECRAWL SPACE
CRAWL SPACE
CRAWL SPACE
CRAWL SPACE
CRAWL SPACE
EXISTINGCRAWL SPACE
P6
B06
LIMITED HEADROOM BASEMENT
45 MIN. FIRE RATED DOOR ANDFRAME IN NEW PARTITION. REFER TO
DOOR SCHEDULE
45 MIN. FIRE RATED DOOR AND
FRAME IN NEW FIRE RATED
PARTITION. REFER TO DOORSCHEDULE
EXISTING CRAWL SPACE TO
REMAIN. NO WORK TOREQUIRED IN THIS SPACE
EXISTINGCRAWL SPACE
EXISTING
STAIRWELL
EXISTINGCRAWL SPACE
EXISTINGSTAIR
CONTRACTOR TO VERIFY THATOPENINGS ARE PROVIDED TO
ALLOW ACCESS TO ALL AREAS
OF EXISTING CRAWL SPACE.3'-0" x 3'-0" MIN. SIZE.
W8
EX.
EXISTING BOILER ROOM TOBE DISMANTLED AND
RE-PURPOSED AS
STORAGE
EX
-
B
0
2
P6
G . D O U G L A S V A L L E E L IM IT E D
2 TALBOT STREET NORTH
SIMCOE ONTARIO N3Y 4W3
(519) 426-6270
STAMP
Project Title
Drawing Title
Designed by:Drawn By:
Checked By :Date Started:
Drawing Scale:Drawing No.
Project No.
DA
T
E
L
A
S
T
P
L
O
T
T
E
D
PRELIMINARY
NOT TO BE USED FOR CONSTRUCTION
No.DATE ISSUED
No.DATE REVISION
3/16" = 1'-0"
5/7
/
2
0
1
5
4
:
4
5
:
4
6
P
M
ST. JOHN'S ANGLICAN CHURCH
ADMIN. ADDITION / RENOVATION
46 RIDEOUT ST. TILLSONBURG
ONTARIO
13-139 A1-1
BASEMENT PLAN
Designer Author
MAY 2015
3/16" = 1'-0"A1-1
1 BASEMENT PLAN
5 May 15 '15 ISSUED FOR BUILDING PERMIT
4 May 08 '15 PROGRESS SET- SENT ELECTRONICALLY
2 MAY 01 '15 PROGRESS SET- SENT ELECTRONICALLY
2 APR 27 '15 PROGRESS SET- SENT ELECTRONICALLY
1 APR 20 '15 PROGRESS SET- SENT ELECTRONICALLY
81
DN
UP
DN
DN
DN
DN
DN
DN
A-4
1
A-4
3
A-4
2
2
A-5
8"19'-9 1/2"4 1/2"2'-0"17'-10 3/4"8"
12
'
-
9
5
/
8
"
1'-
5
"
12
'
-
3
1
/
8
"
4
1
/
2
"
6'-
0
"
4
1
/
2
"
7'-
7
1
/
4
"
4
3
/
4
"
1'-
2
1
/
4
"
6'-
1
1
1
/
2
"
FOYER
100
ADMIN.OFFICE
101
RAMP
102
RECTOR'SOFFICE
104
CORRIDOR
103
TABLE AND CHAIRSTORAGE
105
VESTING ANDMEETING
106
CORRIDOR
107
STORAGE
108
FIRE SIDE ROOM
109
FIRE SIDE ROOM
110
CORR.
112
CORRIDOR
115
UNIVERSAL WC
116
EXISTING NAVE
117
EXISTING PARISHHALL
123
EXISTINGKITCHEN
122
4
A-6
9
3
/
4
"
10
'
-
5
7
/
8
"
4
1
/
2
"
6'-
0
"
4
1
/
2
"
14
'
-
5
3
/
8
"
4"15'-1 3/4"
4 1/2"
4 1/2"17'-10 3/4"
4'-
6
"
4
1
/
2
"
3'-
6
"
4
1
/
2
"
15
'
-
3
1
/
4
"
4
1
/
2
"
9'-
7
1
/
4
"
5
3
/
4
"
4"
9'-
8
"
4
1
/
2
"
4
1
/
2
"
6'-
0
"
4
1
/
2
"
5'-
1
0
5
/
8
"
1'-
5
"
4
1
/
2
"
7'-
7
1
/
4
"
1'-
7
"
6'-
0
"
11'-11 1/4"
-
-
C1
C2
C3
C4
C5
101
104
A-6
5
A-6
3
A-6
1 105A
C1
C6
115
11
6
105
106
107
10
8
109
110
111
EX
-
1
0
0
W1
W2 W2 W2 W2
C7
C8
C9
8'-
5
1
/
8
"
4
1
/
2
"
4'-
0
"
C10
C10
C10
C10
2'-
0
"
4
1
/
2
"
9'-
7
1
/
4
"
EX-119
EX
-
1
1
9
A
EX
-
1
1
9
B
EX
-
1
1
8
CHURCHENTRANCE
120 CHURCHENTRANCE
121
CHAPEL
119
SACRISTY
118
EX
-
1
2
0
EX-121
EX-119
EX-119A
EX-118A
EX
-
1
1
8
16'-3 3/8"4 1/2"12'-1 5/8"
4 1/2"
11'-9"
1'-3 5/8"16'-2"
4 1/2"
6'-0"4 1/2"
1'-8 1/2"
4 1/2"
4'-0"
4 1/2"
11'-5 1/8"
6'-0"
4 1/2"
2'-4"15'-6 3/4"
48
'
-
0
1
/
2
"
1
A-5
4 1/2"
17'-10 3/4"
W1
W1
W2
W1
P3
P2
P3
P2
P6
15'-8"
2
A-6
36
'
-
5
1
/
2
"
6'-
1
1
1
/
2
"
41'-4 3/4"
45
'
-
9
1
/
2
"
25'-8 1/4"
17
'
-
6
"
18
'
-
5
1
/
4
"
8'-
0
"
5'-
0
"
8'-
0
"
6'-
4
1
/
4
"
26'-7 3/4"8'-0"6'-9"
1'-
4
"
3'-
0
"
13
'
-
1
3
/
4
"
69'-11 3/4"7 1/4"25'-1"
14
'
-
2
1
/
8
"
P6
P2
W2
P2
4'-0"7'-1 5/8"
1'-2 1/4"
P1
P2
P2
P2
C10
P3
P6
P5
P6
P6
P6
P2
W2
W2
W2
W2
W1W1
P2
P5
P2
P2
P2
P2
P2
P2
W4
W4
29
'
-
6
"
1'-0"
16'-3 3/8"6'-4 3/8"18'-9"
1 2 3 4
AA
B
D
D
14
'
-
1
1
/
2
"
28
'
-
3
1
/
2
"
C
W3
W3
P1
W4
P3
P3
P3
P3
EX
-
1
1
9
B
P4
P6
P4
P2
P2
A-7
1
A-7
4
LADIES
114
MEN'S
113113
114
P2
JAN.
105a
1'-
0
"
A-7
10
A-7
5
A-7
8
A-7
7
A-7
6
C11
3'-0"
2'-
4
"
C12
C13
C13
A-7
9
C14
EX
-
1
2
1
b
5'-
6
"
6"
PDC
PDC
18'-1 1/4"5'-5 3/4"
C15C15
C10C10
C15
C16
C16
C16
P2
CONSTRUCTION NOTES
Mark Notes
C1 INFILL EXISTING OPENING TO MATCH ADJACENT FINISHES.
C2 SUPPLY AND INSTALL NEW PARTITION INSIDE EXISTING WALL TO PROVIDE
INSULATION CAVITY
C3 INSTALL NEW WOOD FRAMED RAMP WITH WALL MOUNTED RAILNGS
C4 INSTALL NEW LINTELS ABOVE CEILING TO SUPPORT MASONRY ABOVE.SEE STRUCTURAL DRAWINGS.
C5 SUPPLY AND INSTALL NEW DOUBLE DOOR IN EXISTING ADJUSTED
OPENING. RESTORE FINISHES ON BOTH SIDES OF OPENING TO MATCHEXISTING AND NEW.
C6 SUPPLY AND INSTALL NEW GAS FIREPLACE INSERT. VENTING TO MEET
LOCAL GAS COMPANY PROTOCOL.
C7 SUPPLY AND INSTALL NEW UPPER AND LOWER KITCHEN STYLE CABINETS.
C8 SUPPLY AND INSTALL NEW STAINLESS STEEL SINK. COORDINATE
PLUMBING REQUIREMENTS WITH MECHANICAL DRAWINGS. PROVIDE
DOORS FOR POCKET CONFIGURATION AS RECOMMENDED BYMANUFACTRUER
C9 SUPPLY AND INSTALL NEW FOLDING PARTITION AS PER APPROVED SHOP
DRAWINGS. CONTRACTOR TO SUBMIT SHOP DRAWINGS TO ARCHITECTFOR REVIEW PRIOR TO FABRICATION.
C10 SUPPLY AND INSTALL GUIDE RAILINGS. CONTRACTOR TO PROVIDE SHOP
DRAWINGS TO ARCHITECT PRIOR TO FABRICATION.
C11 CONTRACTOR TO CUT NEW CRAWL SPACE ACCESS HATCH INTOSUB-FLOOR
C12 EXISTING WOOD STAIR AND LANDING TO BASEMENT TO
REMAIN.CONTRACTOR TO INSTALL NEW RIALINGS
C13 EXISTING HALF WALL GUARD AND GATE TO REMAIN.
C14 CONTRACTOR TO RESTORE FRONT YARD AFTER SERVICES HAVE BEEN
INSTALLED. REFER TO CIVIL ENGINEERING DRAWINGS FOR MORE
INFROMATION.
C15 PATCH & MAKE GOOD NEW OPENING
C16 PROVIDE NEW OPENING IN FLOOR FOR NEW MECHANICAL REGISTERS.
CONTRACTOR TO COORDINATE NUMBER OF OPENINGS, SIZE ANDLOCATION WITH MECHANICAL DRAWINGS.
G . D O U G L A S V A L L E E L IM IT E D
2 TALBOT STREET NORTH
SIMCOE ONTARIO N3Y 4W3
(519) 426-6270
STAMP
Project Title
Drawing Title
Designed by:Drawn By:
Checked By :Date Started:
Drawing Scale:Drawing No.
Project No.
DA
T
E
L
A
S
T
P
L
O
T
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PRELIMINARY
NOT TO BE USED FOR CONSTRUCTION
No.DATE ISSUED
No.DATE REVISION
3/16" = 1'-0"
5/7
/
2
0
1
5
4
:
4
5
:
4
7
P
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ST. JOHN'S ANGLICAN CHURCH
ADMIN. ADDITION / RENOVATION
46 RIDEOUT ST. TILLSONBURG
ONTARIO
13-139 A-1
MAIN FLOOR - PROPOSED PLAN
M.M. / A.R.E.DBB
MAY 2015
5 May 15 '15 ISSUED FOR BUILDING PERMIT
4 May 08 '15 PROGRESS SET- SENT ELECTRONICALLY
2 MAY 01 '15 PROGRESS SET- SENT ELECTRONICALLY
2 APR 27 '15 PROGRESS SET- SENT ELECTRONICALLY
1 APR 20 '15 PROGRESS SET- SENT ELECTRONICALLY
82
DN
DN
1 2 3 4
A
B
D
C
9' - 0" AFF
8' - 0" AFF
9' - 0" AFF
9' - 0" AFF
9' - 0" AFF
9' - 0" AFF
9' - 0" AFF
8' - 0" AFF
9' - 0" AFF
9' - 0" AFF
9' - 0" AFF
9' - 0" AFF
9' - 0" AFF
9' - 0" AFF
9' - 0" AFF
9' - 0" AFF
9' - 0" AFF
8' - 6" AFF
8'
-
6
"
A
F
F
8' - 6" AFF
8'
-
6
"
A
F
F
8' - 6" AFF
8'
-
6
"
A
F
F
11
'
-
6
"
A
F
F
11
'
-
6
"
A
F
F
8' - 6" AFF
8' - 6" AFF
8'
-
6
"
A
F
F
8' - 0" AFF
8'
-
6
"
A
F
F
8'
-
6
"
A
F
F
2'-0"2'-0"
2'-
0
"
10
'
-
1
1
3
/
4
"
2'-
0
"
CONTRACTOR TOPROVIDE ATTIC STAIRIN OPENING ABOVECORRIDOR
2'-4"6"12'-0"6"2'-6 3/4"
1'-
9
"
1'-
9
"
3'-
6
"
4
1
/
2
"
6"
12
'
-
0
"
4
1
/
2
"
6"
12
'
-
0
"
6"
12'-0"6"4'-4"
2'-0"2'-4"
2'-4 1/2"
2'-4 1/2"
8' - 0" AFF
8' - 6" AFF
9' - 0" AFF
2'-2"
1
A
B
D
C
W4
W4
W4
W4
W4
W4
W4
W4 W4 W4 W4
W4
P1
W2
W2
W2
W2
W2
W2
W2
W2
W2 W2
W2
P4 P4
P4
P4
1
A
B
D
C
10' - 6" AFF
12' - 2" AFF12' - 2" AFF
10
'
-
6
"
A
F
F
10' - 6" AFF
10
'
-
6
"
A
F
F
1/2" GYPSUM WALL BOARD CEILING
ON 3 5/8" METAL STUDS SUSPENDEDFROM ROOF STRUCTURE
EXISTING 12"x12"
STAPLE UPACOUSTIC TILE
NEW SUSPENDED CEILING
TILE SYSTEM WITH24"x24" ACOUSTIC TILES
CEILING FIXTURES NOT SHOWN.REFER TO MECHANICAL AND
ELECTRICAL DRAWINGS FOR
PLACEMENT OF CIELING DEVICES
CEILING LEGEND
G . D O U G LAS VALLEE LIM ITED
2 TALBOT STREET NORTH
SIMCOE ONTARIO N3Y 4W3
(519) 426-6270
STAMP
Project Title
Drawing Title
Designed by:Drawn By:
Checked By :Date Started:
Drawing Scale:Drawing No.
Project No.
DA
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A
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P
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PRELIMINARY
NOT TO BE USED FOR CONSTRUCTION
No.DATE ISSUED
No.DATE REVISION
3/16" = 1'-0"
5/7
/
2
0
1
5
4
:
4
5
:
4
8
P
M
ST. JOHN'S ANGLICAN CHURCH
ADMIN. ADDITION / RENOVATION
46 RIDEOUT ST. TILLSONBURG
ONTARIO
13-139 A-2
MAIN FLOOR -RCP
Designer Author
MAY 2015
3/16" = 1'-0"A-2
1 MAIN FLOOR RCP PHASE1
3/16" = 1'-0"A-2
2 MAIN FLOOR PLAN PHASE 2
3/16" = 1'-0"A-2
3 MAIN FLOOR RCP PHASE 2
5 May 15 '15 ISSUED FOR BUILDING PERMIT
4 May 08 '15 PROGRESS SET- SENT ELECTRONICALLY
2 MAY 01 '15 PROGRESS SET- SENT ELECTRONICALLY
2 APR 27 '15 PROGRESS SET- SENT ELECTRONICALLY
1 APR 20 '15 PROGRESS SET- SENT ELECTRONICALLY
83
DN
DN
A-4
1
A-4
3
A-4
21234
A
B
D
C
G. DOUGLAS VALLEE LIMITED
2 TALBOT STREET NORTH
SIMCOE ONTARIO N3Y 4W3
(519) 426-6270
STAMP
Project Title
Drawing Title
Designed by:Drawn By:
Checked By :Date Started:
Drawing Scale:Drawing No.
Project No.
DA
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A
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P
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PRELIMINARY
NOT TO BE USED FOR CONSTRUCTION
No.DATE ISSUED
No.DATE REVISION
3/16" = 1'-0"
5/7
/
2
0
1
5
4
:
4
5
:
4
9
P
M
ST. JOHN'S ANGLICAN CHURCH
ADMIN. ADDITION / RENOVATION
46 RIDEOUT ST. TILLSONBURG
ONTARIO
13-139 A-3
ROOF PLAN
Designer Author
MAY 2015
3/16" = 1'-0"A-3
1 ROOF PLAN
5 May 15 '15 ISSUED FOR BUILDING PERMIT
4 May 08 '15 PROGRESS SET- SENT ELECTRONICALLY
2 MAY 01 '15 PROGRESS SET- SENT ELECTRONICALLY
2 APR 27 '15 PROGRESS SET- SENT ELECTRONICALLY
1 APR 20 '15 PROGRESS SET- SENT ELECTRONICALLY
84
MAIN FLOORPROPOSED PLAN0"
MAIN FLOORPROPOSED PLAN0"
top of WAll @Adminstrative Hall10' - 7 1/2"
Basement Level-7' - 6"Basement Level-7' - 6"
2'-
0
"
6'-
0
"
5'-
5
1
/
8
"
4'-
3
"
10
'
-
7
1
/
2
"
Parish Hall sub-floor
-9"
1234
top of Parapet13' - 1 1/2"E4E2
E3
E1E5
E7
E8
E7
E10
E2
E9
E8
PROPOSED ADDITION
2'-
6
"
EXISTING CHURCH EXISTING PARISH WALL
E11
E11
TOP OF
FOUNDATIONParish hall-1' - 8 1/2"TOP OF FOOTINGSADDITION-5' - 0"
MAIN FLOORPROPOSED PLAN
0"MAIN FLOORPROPOSED PLAN0"
top of WAll @Adminstrative Hall10' - 7 1/2"
top of WAll @Adminstrative Hall10' - 7 1/2"
Basement Level-7' - 6"
top of footing-7' - 10"
TOP OF TOWER31' - 4"
A B D
top of Parapet13' - 1 1/2"
C
E11
E4 E2
E2
E1
E3
E12
E13
E7
E8
10
'
-
7
1
/
2
"
2'-
6
"
E10
PROPOSED ADDITION
TOP OF
FOUNDATIONParish hall
-1' - 8 1/2"TOP OF FOOTINGSADDITION-5' - 0"
MAIN FLOORPROPOSED PLAN0"
top of WAll @Adminstrative Hall10' - 7 1/2"
Basement Level-7' - 6"
ABD
top of Parapet
13' - 1 1/2"
C
E4E2E1 E5
E3
E6
PROPOSED ADDITION
TOP OFFOUNDATION
Parish hall
-1' - 8 1/2"TOP OF FOOTINGS
ADDITION
-5' - 0"
G . D O U G LAS VALLEE LIM ITED
2 TALBOT STREET NORTH
SIMCOE ONTARIO N3Y 4W3
(519) 426-6270
STAMP
Project Title
Drawing Title
Designed by:Drawn By:
Checked By :Date Started:
Drawing Scale:Drawing No.
Project No.
DA
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A
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P
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O
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PRELIMINARY
NOT TO BE USED FOR CONSTRUCTION
No.DATE ISSUED
No.DATE REVISION
1/8" = 1'-0"
5/7
/
2
0
1
5
4
:
4
5
:
5
0
P
M
ST. JOHN'S ANGLICAN CHURCH
ADMIN. ADDITION / RENOVATION
46 RIDEOUT ST. TILLSONBURG
ONTARIO
13-139 A-4
BUILDING ELEVATIONS
M.M. / A.R.E.DBB
MAY 2015
1/8" = 1'-0"A-4
2 BUILDING ELEVATION -NORTH
1/8" = 1'-0"A-4
3 BUILDING ELEVATION -WEST
1/8" = 1'-0"A-4
1 BUILDING ELEVATION- EAST
ELEVATION NOTES LEGEND
MARK NOTE
E1 HARDIE PLANK BOARD AND BATTEN SYTLE CEMENT BOARD SIDING ON WOODSTRAPPING.
E2 2"x10" HARDIE PLANK CEMENT BOARD FRIEZE TRIM TOP AND BOTTOM OF WALL
TYPICAL
E3 2"x6" HARDIE PLANK CEMENT BOARD CORNER TRIMS. TYPICAL ALL EXTERIOR ANDINTERIOR CORNERS
E4 PREFINISHED METAL CAP FLASHING OVER WOOD FRAME PARAPET
E5 DOUBLE GLAZED WINDOW UNIT IN VIRGIN VINYL FRAME TO MEET SB-10 ENERGYEFFICIENCY REQUIREMENTS
E6 POURED CONCRETE FOUNDATIONS
E7 EXISTING SLOPED SHINGLE ROOF ON WOOD TRUSS FRAMING
E8 EXISTING BRICK VENEER ON WOOD FRAMING
E9 EXISTING SLATE ROOF ABOVE EXISTING NAVE TO REMAIN.
E10 EXISTING WOOD DECK AND RAILING SYSTEM TO REMAIN.
E11 EXISTING PREFINISHED FASCIA AND SOFFIT TO REMAIN.
E12 NEW INSULATED DOOR AND FRAME. REFER TO DOOR SCHEDULE
E13 REMOVE EXISTING SIDING FROM EXISTING WALL. INSTALL NEW HARDIE PLANK
SIDING WITH TRIMS TO MATCH ADDITION.
5 May 15 '15 ISSUED FOR BUILDING PERMIT
4 May 08 '15 PROGRESS SET- SENT ELECTRONICALLY
2 MAY 01 '15 PROGRESS SET- SENT ELECTRONICALLY
2 APR 27 '15 PROGRESS SET- SENT ELECTRONICALLY
1 APR 20 '15 PROGRESS SET- SENT ELECTRONICALLY
85
MAIN FLOORPROPOSED PLAN0"
MAIN FLOORPROPOSED PLAN0"
top of WAll @Adminstrative Hall10' - 7 1/2"
Basement Level-7' - 6"Basement Level-7' - 6"
A D
A-5
5
A-5
3
top of Parapet13' - 1 1/2"
2'-
6
"
10
'
-
7
1
/
2
"
EXISTINGPROPOSED ADDITION
W6
F1F2
W5
EX.
E1
P5
P5
F3 F3
W7
W5
EX.
W5
R2R1R1
P2
W5
EX.
R2
P2P2
EX.
W1
5'-
0
"
TOP OF FOOTINGS
ADDITION
-5' - 0"
TOP OF FOOTINGS
ADDITION
-5' - 0"
MAIN FLOORPROPOSED PLAN
0"
top of WAll @Adminstrative Hall10' - 7 1/2"
Basement Level-7' - 6"
1 2 3 4
A-5
4
W1
W2108
W1
W5 W7 W7
F2
F3
W2
W5F3
109
107 F2
R1 R1
10
'
-
7
1
/
2
"
SI
T
E
V
E
R
I
F
Y
7'-
6
"
TOP OF FOOTINGSADDITION
-5' - 0"
MAIN FLOORPROPOSED PLAN
0"
top of WAll @Adminstrative Hall
10' - 7 1/2"
Basement Level
-7' - 6"
E1
ENGINEEREDJOISTS 9 1/2" -
Wood Finish
F2
TOP OF FOOTINGS
ADDITION
-5' - 0"
MAIN FLOORPROPOSED PLAN
0"
top of WAll @Adminstrative Hall
10' - 7 1/2"
Basement Level
-7' - 6"
top of foundationParish Hall-1' - 9"
1
top of Parapet13' - 1 1/2"
TOP OFFOUNDATIONParish hall
-1' - 8 1/2"
TOP OF FOOTINGS
ADDITION
-5' - 0"
MAIN FLOORPROPOSED PLAN
0"
top of WAll @Adminstrative Hall
10' - 7 1/2"
Basement Level
-7' - 6"
A
top of Parapet13' - 1 1/2"
6'-
0
"
2'-
0
"
10
'
-
7
1
/
2
"
2'-
6
"
7'-
6
"
8'-
6
"
2'-
1
1
/
2
"
TOP OFFOUNDATIONParish hall
-1' - 8 1/2"
TOP OF FOOTINGS
ADDITION
-5' - 0"
G . D O U G LAS VALLEE LIM ITED
2 TALBOT STREET NORTH
SIMCOE ONTARIO N3Y 4W3
(519) 426-6270
STAMP
Project Title
Drawing Title
Designed by:Drawn By:
Checked By :Date Started:
Drawing Scale:Drawing No.
Project No.
DA
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A
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P
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PRELIMINARY
NOT TO BE USED FOR CONSTRUCTION
No.DATE ISSUED
No.DATE REVISION
As indicated
5/7
/
2
0
1
5
4
:
4
5
:
5
2
P
M
ST. JOHN'S ANGLICAN CHURCH
ADMIN. ADDITION / RENOVATION
46 RIDEOUT ST. TILLSONBURG
ONTARIO
13-139 A-5
SECTIONS AND DETAILS
Designer Author
MAY 2015
3/16" = 1'-0"A-5
2 Section Thru Admin. Wing
3/16" = 1'-0"A-5
1 Cross Section thru ADDITION
3/8" = 1'-0"A-5
3 wall section @ existing north wall
3/8" = 1'-0"A-5
4 wall section new wall west 3/8" = 1'-0"A-5
5 Wall section rear wall existing
5 May 15 '15 ISSUED FOR BUILDING PERMIT
4 May 08 '15 PROGRESS SET- SENT ELECTRONICALLY
2 MAY 01 '15 PROGRESS SET- SENT ELECTRONICALLY
2 APR 27 '15 PROGRESS SET- SENT ELECTRONICALLY
1 APR 20 '15 PROGRESS SET- SENT ELECTRONICALLY
86
DN
DN
2
A-6
1
4'-0"
MA
T
C
H
E
X
I
S
T
I
N
G
O
P
E
N
I
N
G
4'-
4
3
/
4
"
4
A-6
15'-8"1'-0"1'-0"
6'-
0
"
WALL MOUNTED PIPE RAILING ON
STEEL BRACKETS MOUNTED TO WALLS.
WOOD FRAMED BARRIER FREE RAMPCUT INTO EXISTING SUB-FLOOR. SEE STRUCTURAL DRAWINGS
RAMP SLOPE 1:12 MAX.
A-7
10
MAIN FLOORPROPOSED PLAN0"Parish Hall sub-floor
-9"
1 2
9"
1'-0"
WALL MOUNTED HANDRAIL. CONTRACTOR
TO PROVIDE BLOCKING IN WALLS AS
REQUIRED TO SUPPORT BRACKETS
EXISTING OPENING TO REMAIN AND
BE ADJUSTED IN WIDTH AS REQUIRED
TO ACCOMMODATE NEW RAMPOPENING. REFER TO PLAN A-1
NEW DRYWALL BULKHEADS.REFER TO REFLECTED
CEILING PLAN FOR FULL
EXTENT OF NEW CEILINGS
7'-
9
"
8'-
6
"
9'-
0
"
E1
W5
6'-
1
0
"
3'-
0
"
MIN. HEADROOM
ADD SECOND HEADERJOISTS @ RAMP
LOCATION TO SECURE
NEW RAMP JOISTS EXISTING RIM JOIST TO
REMAIN
2 PLY 2"x10" HEADER TO MATCHEXISTING JOISTS
REFER TO STRUCTURAL DRAWINGS
SIMPSON STRONG TIE VARIABLESLOPE HANGERS AT TOP AND
BOTTOM OF RAMP TOP OF FOOTINGSADDITION-5' - 0"
A-6
ø 5
'
-
6
"
1'-
6
7
/
8
"
7'-
7
3
/
4
"
11'-9 1/8"
SPACE TO BE PROVIDED FOR
ADULT SIZE CHANGE TABLE
32" x 72"
3'-0" x 4'-6" LONG MIN. CLEAR SPACE
IN FRONT OF SINK
3'-0'x6'-0" MIN.
TRANSFER SPACE
P2 P2
P2
W4 W4W4
TPD GR2
GR
1
GR3
NEW BARRIER FREE ENLOGATED LAVATORY
WITH NO TOUCH FAUCET.REFER TO MECHANICAL DRAWINGS FOR MODEL.
CADET ELOGNATED BOWL BARRIER FREE
TOILET AND ACCESSORIES. REFER TOMECHANICAL DRAWINGS3'-2"
PDC
PDC
PDO
MAIN FLOORPROPOSED PLAN0"
top of WAll @
Adminstrative Hall
10' - 7 1/2"
-
---
3'-
1
1
/
2
"
3'-
0
"
MAIN FLOORPROPOSED PLAN0"
2'-
1
0
"
2'-
3
3
/
8
"
2'-3"3'-
0
"
3'-
0
"
MAIN FLOORPROPOSED PLAN0"
MAIN FLOORPROPOSED PLAN0"
8
1
/
4
"
3'-
0
"
2'-
1
0
"
2'-
3
3
/
8
"
3'-
0
"
3'-
0
"
MAIN FLOOR
PROPOSED PLAN0"
1
9"
4'-0"
2 PLY LVL HEADER
REFER TO STRUCTURAL
DRAWINGS
3'-
0
"
7'-
9
"
SIMPSON STRONG TIE VARIABLE
SLOPE HANGERS AT TOP ANDBOTTOM OF RAMP
F2
F2
ADD SECONDHEADER JOISTS @
RAMP LOCATION TO
SECURE NEW RAMPJOISTS
SIMPSON STRONG TIE VARIABLE
SLOPE HANGERS AT TOP ANDBOTTOM OF RAMP
6'-
1
0
"
MIN. HEADROOM WOOD GUARD AND PICKETS AS PERO.B.C. SB-7. CONTRACTOR MAY
SUBSTITUTE HALF WALL GUARD AS
DIRECTED BY OWNER.
POWER DOOR OPERATOR
POWER DOOR CONTROL BUTTON.
CONTRACTOR TO HARD WIRE BUTTONS TODEDICATED CIRCUIT.
GRAB BAR
2'-0" LONG 1 1/4" OR EQUAL, MOUNT HORIZONTALLYBEHIND TOILET FROST CODE 1001-24-DP, .
30"x30" L SHAPEDS.S. GRAB BAR
FROST CODE 1003-30-DP,
ELCOMA CONFIGURATION 9742" FOLD AWAY S.S. GRAB BAR WITH SUPPORT LEG.
BOBRICK B-7120
AUTOMATIC HAND DRYER
FROST CODE 165
STACKED MULTI-ROLL TOILET
PAPER DISPENSER. STAINLESS STEELFINISH.
FROST CODE 400ARECESSED COMBINATION
PAPER TOWEL WASTE DISPENSER
SOAP DISPENSERBLACK MOLDED PLASTIC PUSH BUTTON AND SPOUT.
NONBREAKABLE CLEAR
ACRYLIC REFILL INDICATOR WINDOWMODEL :BOBRICK B-2111 OR EQUAL.
BOBRICK B-293 1836460x915mm FIXED-POSITION MIRROR WITH STAINLESS
STEEL FRAME.
BOBRICK B-298 STAINLESS STEEL
SHELF (203x610mm)
•WALL MOUNTED 1100 MM (MAXIMUM) HIGH ABOVE FLOOR;•DO NOT PROJECT MORE THAN 100 MM FROM MOUNTING SURFACEALONG AN ACCESSIBLE PATH OF TRAVEL;
AND
•WHERE PROVIDED AT LAVATORY, MOUNT 200 MM (8 IN) (MAXIMUM)ABOVE TOP SURFACE OF LAVATORY. SHOP DRAWING REQUIRED
ZINC COATED ROBE HOOKAMERICAN SPECIALTIES INC.
0745-Z OR EQUAL.
PDO
PDC
GB1
GB2
GB3
ADH
TPD
PT/ TD
SD
MIR/F
SS-1
RH1
UNIVERSAL WASHROOM EQUIPMENT LEGEND
G . D O U G LAS VALLEE LIM ITED
2 TALBOT STREET NORTH
SIMCOE ONTARIO N3Y 4W3
(519) 426-6270
STAMP
Project Title
Drawing Title
Designed by:Drawn By:
Checked By :Date Started:
Drawing Scale:Drawing No.
Project No.
DA
T
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A
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P
L
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PRELIMINARY
NOT TO BE USED FOR CONSTRUCTION
No.DATE ISSUED
No.DATE REVISION
As indicated
5/7
/
2
0
1
5
4
:
4
5
:
5
4
P
M
ST. JOHN'S ANGLICAN CHURCH
ADMIN. ADDITION / RENOVATION
46 RIDEOUT ST. TILLSONBURG
ONTARIO
13-139 A-6
RAMP AND STAIR DETAILS
Designer Author
MAY 2015
3/8" = 1'-0"A-6
1 Ramp Plan @ room 105
3/8" = 1'-0"A-6
3 Ramp 102
3/8" = 1'-0"A-6
4 Ramp Section- ROOM 102
1/2" = 1'-0"A-6
5 Universal washroom 116
3/8" = 1'-0"A-6
7 INTERIOR ELEVATION ROOM 116WEST WALL
3/8" = 1'-0"A-6
8 INTERIOR ELEVATION ROOM 116NORTH WALL
3/8" = 1'-0"A-6
9 INTERIOR ELEVATION ROOM 116EAST WALL
3/8" = 1'-0"A-6
2 RAMP SECTION ROOM 105
5 May 15 '15 ISSUED FOR BUILDING PERMIT
4 May 08 '15 PROGRESS SET- SENT ELECTRONICALLY
2 MAY 01 '15 PROGRESS SET- SENT ELECTRONICALLY
2 APR 27 '15 PROGRESS SET- SENT ELECTRONICALLY
1 APR 20 '15 PROGRESS SET- SENT ELECTRONICALLY
87
3 4
5'-
1
0
5
/
8
"
4
1
/
2
"
6'-
0
"
1'-
5
"
5'-0"9 7/8"
5'-0"3'-2 3/4"3'-0"
5'-7 1/4"
11'-5 1/8"4 1/2"4'-0"
3'-
0
"
3'-
0
"
6'-
0
"
NEW TOILETS AND
URINAL TO BE INSTALLED BY
PLUMBING TRADE. REFER TOMECHANICAL DRAWINGS.
PREMANUFACTURED TOILET PARTITIONS.CONTRACTOR TO PROVIDE SHOP
DRAWINGS TO ARCHITECT FOR REVIEW
PRIOR TO FABRICATION
MILLWORK VANITYS WITH DROP INSINK AND FAUCET. CONTRACTOR TO PROVIDE
SHOP DRAWINGS FOR REVIEW PRIOR TO
FABRICATION.
A-7
2
A-7
3
3 4
3'-
6
"
2'-4"
POCKET DOOR TYPE CLOSUREAT PANEL CLOSET. CONTRACTOR TO PROVIDE SHOPDRAWINGS FOR DOORS AND LATCHING TO ARCHITECT
FOR REVIEW PRIOR TO FABRICATION
PREMANUFACTURED WALL PANELAND TRACK SYSTEM.
CONTRACTOR TO SUBMIT SHOP
DRAWINGS TO THE ARCHITECTFOR REVIEW PRIOR TOFABRICATION
CONTRACTOR TO PROVIDEBEAM IN CEILING TO
SUPPORT WALL PANEL
TRACK. REFER TOSTRUCTURAL DRAWINGSFOR SIZE AND CONNECTIONS
SITE VERIFY PRIOR TO FABRICATION
15'-6 3/4"
MAIN FLOORPROPOSED PLAN0"
MAIN FLOORPROPOSED PLAN0"
B
MAIN FLOORPROPOSED PLAN0"
top of WAll @
Adminstrative Hall
10' - 7 1/2"
A
top of Parapet13' - 1 1/2"
-
---
MAIN FLOORPROPOSED PLAN0"
top of WAll @Adminstrative Hall
10' - 7 1/2"
34
TOP OFFOUNDATIONParish hall
-1' - 8 1/2"
MAIN FLOOR
PROPOSED PLAN
0"
top of WAll @Adminstrative Hall
10' - 7 1/2"
MAIN FLOORPROPOSED PLAN
0"
MAIN FLOORPROPOSED PLAN
0"
MAIN FLOOR
PROPOSED PLAN
0"
top of WAll @Adminstrative Hall
10' - 7 1/2"
TOP OFFOUNDATIONParish hall
-1' - 8 1/2"
G . D O U G LAS VALLEE LIM ITED
2 TALBOT STREET NORTH
SIMCOE ONTARIO N3Y 4W3
(519) 426-6270
STAMP
Project Title
Drawing Title
Designed by:Drawn By:
Checked By :Date Started:
Drawing Scale:Drawing No.
Project No.
DA
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PRELIMINARY
NOT TO BE USED FOR CONSTRUCTION
No.DATE ISSUED
No.DATE REVISION
As indicated
5/7
/
2
0
1
5
4
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4
5
:
5
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ST. JOHN'S ANGLICAN CHURCH
ADMIN. ADDITION / RENOVATION
46 RIDEOUT ST. TILLSONBURG
ONTARIO
13-139 A-7
MISCELLANOUS DETAILS
M.M.DBB
MAY 2015
3/8" = 1'-0"A-7
1 ENLARGED PLANS -WASHROOMS 113 AND 114
3/8" = 1'-0"A-7
4 FOLDING PARTITION PLAN-R00M 110
5 May 15 '15 ISSUED FOR BUILDING PERMIT
4 May 08 '15 PROGRESS SET- SENT ELECTRONICALLY
2 MAY 01 '15 PROGRESS SET- SENT ELECTRONICALLY
2 APR 27 '15 PROGRESS SET- SENT ELECTRONICALLY
1 APR 20 '15 PROGRESS SET- SENT ELECTRONICALLY
3/16" = 1'-0"A-7
5 INTERIOR ELEVATION ROOM 104EAST WALL
3/16" = 1'-0"A-7
6 INTERIOR ELEVATION ROOM 105WEST WALL
3/16" = 1'-0"A-7
7 INTERIOR ELEVATION ROOM 109WEST WALL
3/16" = 1'-0"A-7
8 INTERIOR ELEVATION ROOM 110SOUTH WALL
3/16" = 1'-0"A-7
9 INTERIOR ELEVATION ROOM 111
WEST WALL
3/8" = 1'-0"A-7
2 INTERIOR ELEVATION ROOM 113SOUTH WALL
3/8" = 1'-0"A-7
3 INTERIOR ELEVATION ROOM 114NORTH WALL
3/16" = 1'-0"A-7
10 INTERIOR ELEVATION ROOM 101
WEST WALL
88
D1 D3 D4D2 D5
6'-
8
"
9"
1'-
6
"
4"10
"
4"
HOLLOW METAL
DOOR
SOLID CORE WOOD WOOD
WITH EMBOSSED PANELS GOTHIC
ARCHESEMBOSSED
INTO SOLID
CORE WOOD
DOORS
F1 F2 F3
HOLLOW
METAL
DECORATIVE
COLONIALTRIM , QUOINS
& PLINTHS
BOTH SIDESOF DOOR
DECORATIVE
COLONIAL
TRIM , QUOINS& PLINTHSBOTH SIDES
OF DOOR
HOLLOW METAL FRAME
SET INTO WOOD
FRAMED WALL
WOOD CASING AND STOP
REFER TO FRAME TYPES FORTRIM AND ACCESSORY
PIECES
THERMALLY BROKEN HOLLOWMETAL FRAME SET INTO
WOOD FRAMED WALLS
ROPE AND CAULKING
INSIDE AND OUTSIDE OF FRAME
WOOD CASING AND STOPREFER TO FRAME TYPES FOR
TRIM AND ACCESSORY
PIECES
RESTORE PLASTER RETURN ASREQUIRED
FP1 FP2 FP3 FP4
G. DOUGLAS VALLEE LIMITED
2 TALBOT STREET NORTH
SIMCOE ONTARIO N3Y 4W3
(519) 426-6270
STAMP
Project Title
Drawing Title
Designed by:Drawn By:
Checked By :Date Started:
Drawing Scale:Drawing No.
Project No.
DA
T
E
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A
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P
L
O
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PRELIMINARY
NOT TO BE USED FOR CONSTRUCTION
No.DATE ISSUED
No.DATE REVISION
As indicated
5/7
/
2
0
1
5
4
:
4
5
:
5
6
P
M
ST. JOHN'S ANGLICAN CHURCH
ADMIN. ADDITION / RENOVATION
46 RIDEOUT ST. TILLSONBURG
ONTARIO
13-139 A-8
DOOR AND ROOM FINISH
SCHEDULES
M.M. / A.R.E.DBB
MAY 2015
ROOM SCHEDULE
Ph
a
s
e
Nu
m
b
e
r
FloorMaterial
Floors Walls Celings
CommentFinish
BaseMaterial
West Wall North Wall East Wall South Wall
Material Finish
CeilingHeight FireRatingMaterialFinishFire Rating Material Finish
FireRating Material Finish
FireRating Material Finish
FireRating
PHASE 1 100 WD. FLR VPF R.B.G.W.B.PTD / HPC G.W.B.PTD / HPC G.W.B.PTD / HPC G.W.B.PTD / HPC G.W.B. / ACT2 G.W.B. / PTD 8'-6", 9'-0"
PHASE 1 101 WD. FLR VPF R.B.G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B. / ACT2 G.W.B. / PTD 8'-6", 9'-0"
PHASE 1 102 WD. FLR VPF R.B.G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B.PTD ACT2 ---9'-0"
PHASE 1 103 WD. FLR VPF R.B.G.W.B.PTD 3/4 HR.G.W.B.PTD G.W.B.PTD 3/4 HR.G.W.B.PTD GW.B. / ACT2 G.W.B. / PTD 8'-6", 9'-0"FIRE RATED SUPPORTING STRUCTURE
PHASE 1 104 WD. FLR VPF R.B.G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B.PTD GW.B. / ACT2 G.W.B. / PTD 8'-6", 9'-0"
PHASE 1 105 WD. FLR VPF R.B.G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B.PTD / PP G.W.B. / ACT2 G.W.B. / PTD 9'-0"
PHASE 1 105a WD. FLR VPF R.B.G.W.B.PTD 3/4 HR.G.W.B.PTD 3/4 HR.G.W.B.PTD 3/4 HR.G.W.B.PTD 3/4 HR.G.W.B.G.W.B. / PTD 8'-0"3/4 HR.
PHASE 1 106 WD. FLR VPF R.B.G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B. / ACT2 G.W.B. / PTD 8'-6", 9'-0"
PHASE 1 107 WD. FLR VPF R.B.G.W.B.PTD G.W.B.PTD ------G.W.B.PTD ACT2 ---9'-0"
PHASE 1 108 WD. FLR VPF R.B.G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B.G.W.B. / PTD 9'-0"
PHASE 1 109 WD. FLR VPF R.B.G.W.B.PTD G.W.B.PTD G.W.G.PTD G.W.B.PTD GW.B. / ACT2 G.W.B. / PTD 8'-6", 9'-0"
PHASE 1 110 WD. FLR VPF R.B.G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B. / ACT2 G.W.B. / PTD 8'-6", 9'-0"
PHASE 1 111 WD. FLR CPT R.B.G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B. / ACT2 G.W.B. / PTD 9'-0"
PHASE 1 112 WD. FLR VPF R.B.G.W.B.PTD / HPC G.W.B.PTD G.W.B.PTD / HPC ------G.W.B.G.W.B. / PTD 8'-6"
PHASE 1 113 WD. FLR VPF R.B.G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B.G.W.B.G.W.B.G.W.B. / PTD 8'-0"
PHASE 1 114 G.W.B.VPF R.B.G.W.B.PTD G.W.B.PTD PTD PTD G.W.B.PTD G.W.B.G.W.B. / PTD 8'-0"
PHASE 1 115 WD. FLR VPF R.B.------G.W.B.PTD G.W.B.PTD / HPC G.W.B.PTD G.W.B. / ACT2 ---8'-6", 9'-0"
PHASE 1 116 WD. FLR VPF R.B.G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B.G.W.B. / PTD 9'-0"
PHASE 1 117 -------------------------------------------------------------------CATHEDRAL NO WORK REQUIRED EXCEPT TO PATCH AND MAKE GOOD AREA AROUND DOOR 115
PHASE 1 118 --------------------------------NO WORK REQUIRED
PHASE 1 119 NO WORK REQUIRED
PHASE 1 120 NO WORK REQUIRED
PHASE 1 121 NO WORK REQUIRED
PHASE 2 122 ---------------------------------8'-0"NO WORK REQUIRED EXCEPT PATCH AND MAKE GOOD OLD EXHAUST FAN OPENING
PHASE 2 123 ------WD. BASE G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B.PTD G.W.B. / ACT2 10'-6", 12'-2"NEW CEILING AND WALL TREATMENT IN EXISTING PARISH HALL
DOOR SCHEDULE
Phase
Door Indentification door size
Door Type
Door Frame
Remarks
Door
Number
Door Location
Width Height Thickness
Door
Material Door Finish Glass Grille
Fire
Rating
Frame
Type
Frame
Material
Frame
Finish Profile
Frame Fire
Rating
From
Room
To
Room
EXISTING EX-B04 3' - 0"6' - 8"1 3/4"D1
EXISTING EX- B03 3' - 0"6' - 8"1 3/4"D1
EXISTING EX-119 122 3' - 0"6' - 8"1 3/4"D4 INSUL STL.PTD.DOOR TO REMAIN
EXISTING EX-100 100 3' - 8"7' - 0"1 3/4"D3 HM DOOR TO REMAIN
EXISTING EX-102 123 104 16' - 0"8' - 9"OPENING ONLY DOOR TO REMAIN
EXISTING EX-118 123 3' - 0"6' - 8"1 3/4"D1 HM DOOR TO REMAIN
EXISTING EX-118 118 3' - 0"6' - 8"1 3/4"D1 HM DOOR TO REMAIN
EXISTING EX-118A 118 117 3' - 0"6' - 8"1 3/4"D1 HM DOOR TO REMAIN
EXISTING EX-119 119 117 3' - 0"6' - 8"1 3/4"D1 HM DOOR TO REMAIN
EXISTING EX-119A 123 122 3' - 0"6' - 8"1 3/4"D1 HM DOOR TO REMAIN
EXISTING EX-119A 119 121 3' - 0"6' - 8"1 3/4"D1 HM DOOR TO REMAIN
EXISTING EX-119B 123 122 3' - 0"6' - 8"1 3/4"D1 HM DOOR TO REMAIN
EXISTING EX-119B 119 3' - 0"6' - 8"1 3/4"D1 HM DOOR TO REMAIN
EXISTING EX-120 120 5' - 6"6' - 8"1 3/4"D3 HM DOOR TO REMAIN
EXISTING EX-121 121 3' - 0"6' - 8"1 3/4"D1 HM DOOR TO REMAIN
EXISTING EX-121b 121 3' - 0"6' - 8"1 3/4"D10
PHASE 1 B01 3' - 0"6' - 8"1 3/4"D1 HM PTD.3 /4 HR.F2 HM PT.FP2 3/4 HR.C/W CLOSER AND DOOR SWEEP
PHASE 1 B05 3' - 0"6' - 8"1 3/4"D1 HM PTD.3 /4 HR.F2 HM PT.FP2 3/4 HR.C/W CLOSER AND DOOR SWEEP
PHASE 1 EX-B02 3' - 0"6' - 8"1 3/4"D1 3 /4 HR.FP2
PHASE 1 B06 3' - 0"3' - 0"1 3/4"D11 3 /4 HR.F2 PT.FP2 3/4 HR.C/W CLOSER AND DOOR SWEEP
PHASE 1 101 100 101 3' - 0"6' - 8"1 3/4"D2 SWC STD. VAR.F1 WD STD. VAR.FP1
PHASE 1 104 103 104 3' - 0"6' - 8"1 3/4"D2 SWC STD. VAR.F1 WD STD. VAR.FP1
PHASE 1 105 105 103 5' - 0"6' - 8"1 3/4"D3 SWC STD. VAR.F3 WD STD.VAR.FP1
PHASE 1 105A 105a 105 3' - 0"6' - 8"1 3/4"D1 HM PTD.3 /4 HR.F2 HM PT.FP2 3/4 HR.C/W CLOSER AND DOOR SWEEP
PHASE 1 106 103 106 3' - 0"6' - 8"1 3/4"D2 SWC STD. VAR.F1 WD STD. VAR.FP1
PHASE 1 107 107 3' - 0"6' - 8"1 3/4"D2 HM PT.F2 WD STD. VAR.FP3 C/W CLOSER, DOOR SWEEP AND WEATHER STRIPPING
PHASE 1 108 108 107 3' - 0"6' - 8"1 3/4"D2 SWC STD. VAR.F1 WD STD. VAR.FP1
PHASE 1 109 103 109 3' - 0"6' - 8"1 3/4"D2 SWC STD. VAR.F1 WD STD. VAR.FP1
PHASE 1 110 103 110 5' - 0"6' - 8"1 3/4"D3 SWC STD. VAR.F1 WD STD. VAR.FP1
PHASE 1 111 103 3' - 0"6' - 8"1 3/4"D2 SWC STD. VAR.F1 WD STD. VAR.FP1
PHASE 1 113 113 112 3' - 0"6' - 8"1 3/4"D2 SWC STD. VAR.F1 WD STD. VAR.FP1
PHASE 1 114 114 112 3' - 0"6' - 8"1 3/4"D2 SWC STD. VAR.F1 WD STD. VAR.FP1 C/W CLOSER. WASHROOM SIGNAGE
PHASE 1 115 117 115 5' - 0"6' - 8"1 3/4"D5 SWC STD. VAR.F3 WD STD. VAR.FP4 C/W CLOSER. WASHROOM SIGNAGE
PHASE 1 116 115 116 3' - 2"6' - 8"1 3/4"D2 SWC STD. VAR.F1 WD STD. VAR.FP1 C/W CLOSER AND POWER DOOR OPERATOR
5 May 15 '15 ISSUED FOR BUILDING PERMIT
4 May 08 '15 PROGRESS SET- SENT ELECTRONICALLY
2 MAY 01 '15 PROGRESS SET- SENT ELECTRONICALLY
2 APR 27 '15 PROGRESS SET- SENT ELECTRONICALLY
1 APR 20 '15 PROGRESS SET- SENT ELECTRONICALLY
VPF VINYL PLANK FLOORINGWDWOOD
FLR FLOOR
RB RUBBER BASEGWBGYPSUM WALL BOARD
PTD PAINTED
HPC HIGH PERFORMANCE COATINGATACOUSTIC TILE
CPT CARPET
PP PROTECTION PANEL @ BASE OF WALL
STD STAINEDVARVARISH
SWC SOLID CORE WOOD
INSUL INSULATED.
Abbreviations and Acronyms
FRAME PROFILES
DOOR TYPES DOOR FRAME TYPES
89
DN
UP
DN
UP
DN
D1 D2
D4
D1
D3
D1
D8
D4D1
D9
D9
D3
D3
D10
D1 D1
D1
D1
D3
D12
D12
D4
D2
D7
D11
D13
D2-1
D2-4
D1
D4
D14D4
D13
D16
D2-2
D4
D13
D2-1
D2-4
D2-1
D2-1
D2-4
D2-1
D2-1
D2-1
D2-1
D2-2
D2-2
D2-2
D2-1 D2-2 D2-1 D2-2
D2-2
D2-4
D18
D18
D18
40'-9 3/4" +/-
14
'
-
1
0
1
/
2
"
+
/
-
25'-8 1/4"
D13
D3
D4
D17
1 2 3 4
A
B
D
D2-3
C
EXISTING KITCHEN
EXISTING
PARISH HALL
EXISTINGFIRESIDE ROOM
EXISTINGFOYER
EXISTING
RECTOR'SOFFICE
EXISTINGADMIN.
EXISTING
MEN'SWASHROOM
EXISTINGWOMEN'SWASHROOM
EXISTING NAVE
EXISTING CHURCH
ENTRANCE EXISTINGCHURCHENTRANCE
EXISTINGCHAPEL
EXISTINGSACRISTY
D4
W5
E2
E1W5
D1
D2D2
D19
16'-3 3/8"6'-4 3/8"18'-9"
14
'
-
1
1
/
8
"
14
'
-
2
3
/
8
"
17
'
-
6
"
D20
D21
D22
G . D O U G L A S V A L L E E L IM IT E D
2 TALBOT STREET NORTH
SIMCOE ONTARIO N3Y 4W3
(519) 426-6270
STAMP
Project Title
Drawing Title
Designed by:Drawn By:
Checked By :Date Started:
Drawing Scale:Drawing No.
Project No.
DA
T
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A
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P
L
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PRELIMINARY
NOT TO BE USED FOR CONSTRUCTION
No.DATE ISSUED
No.DATE REVISION
3/16" = 1'-0"
5/7
/
2
0
1
5
4
:
4
5
:
5
7
P
M
ST. JOHN'S ANGLICAN CHURCH
ADMIN. ADDITION / RENOVATION
46 RIDEOUT ST. TILLSONBURG
ONTARIO
13-139 D-1
MAIN FLOOR - DEMOLITION PLAN
M.M. / A.R.E.DBB
MAY 2015
DEMOLITION NOTES PHASE I
Mark Note
D1 REMOVE EXISTING WOOD FRAMED WALLS / EXTERIOR WALLS
D2 REMOVE EXISTING WINDOW AND FRAME
D3 REMOVE EXISTING DOOR AND FRAME
D4 REMOVE EXISTING MILLWORK CABINETS
D6 CUT NEW OPENING INTO EXISTING MASONRY WALL. INSTALL NEW LINTEL ABOVEPROPOSED NEW CEILING LEVEL.REFER TO PROPOSED PLAN FOR NEW LAYOUT.
PROVIDE SHORING AS REQUIRED
D7 REMOVE EXISTING DOOR AND FRAME. REFER TO NEW PLAN FOR WALL INFILL.
D8 EXISTING DOOR AND FRAME TO BE REMOVED.
D9 EXISTING PLUMBING FIXTURES, DRAINS AND WATER LINES TO BE REMOVED AND
RE-ROUTED AS REQUIRED FOR NEW LAYOUT. REFER TO MECHANICAL DRAWINGS
FOR PLUMBING REQUIREMENTS.
D10 REMOVE EXISTING SINGLE SWING GOTHIC TOP DOOR AND FRAME. ADJUST
OPENING AS REQUIRED TO ACOMMODATE NEW DOUBLE DOOR OPENING.
PROVIDE SHORING AS RQUIRED.
D11 REMOVE EXISTING CUSTOM MADE FOLDING DOORS, FRAMES AND TRIM INPREPARATION FOR NEW PARTITION LOCATIONS. REFER TO PROPOSED PLANS FOR
NEW CONFIGURATION.
D12 REMOVE EXISTING FINISHES FROM INTERIOR OF EXTERIOR WALL IN PREPARATIONFOR INSTALLATION OF NEW STUD WALL AND INSULATION. REFER TO PROPOSED
PLAN FOR MORE INFORMATION.
D13 REMOVE EXISTING INTERIOR FINISHES AT DEMSIING WALL IN PREPARATION FORNEW INTERIOR FINISHES. REFER TO PROPOSED PLAN FOR MORE INFORMATION.
D14 CAREFULLY REMOVE GAS FIREPALCE & ENCLOSURE SALVAGE GAS FIREPLACE and
TURN OVER TO OWNER FOR FUTURE USE. SALVAGE ANY OTHER MATERIALS AS
DIRECTED BY CHURCH FOR RE-INSTALLATION,
D16 CUT EXISTING WALL AT HIGH LEVEL IN ORDER TO PROVIDE NEW WALL REGISTERS.
COORDINATE WITH MECHANICAL DRAWINGS.
D17 CAREFULLY CUT EXISTING FLOORS IN ORDER TO ACOMMODATE CONSTRCUTIONOF BARRIER FREE RAMP AND SERVICE RAMP. REFER TO ARCHITECTURAL ANDSTRUCTURAL DRAWINGS.
D18 REMOVE EXISTING SIDING MATERIALS DOWN TO STUD FRMAING.
D19 REMOVING EXISTING SUB-FLOOR AND SUPPORT BEAMS AS INDICATED BY CROSSHATCHING UNDER DEMOLISHED PORTION OF BUILDING TO ACCOMMODATE NEW
STRUCTURAL SUPPORT AND NEW SUB-FLOOR FOR PROPOSED ADDITION.
D20 APPROXIMATE EXTENT OF FRONT YARD TO BE EXCAVATED TO INSTALL NEW
SERVICES. CONTRACTOR TO ENSURE THAT LOCATES ARE PROVIDED PRIOR TOEXCAVATION WORK COMMENCING. REFER TO CIVIL ENGINEERING DRAWINGS FOR
MORE INFORMATION.
D21 REMOVE EXISTING FLOORING, SUBSTRATES AND ADHESIVES DOWN TO PLYWOODSUB-FLOOR TO ACCCOMMODATE THE INSTALLATION OF NEW FLOORING.
D22 PROVIDE NEW OPENINGS IN FLOOR OF EXISTING NAVE TO ACCOMMODATE NEW
FLOOR REGISTERS. CONTRACTOR TO COORDINATE NUMBER OF OPENINGS AND
LOCATIONS WITH MECHANICAL DRAWINGS.
DEMOLITION NOTES PHASE II
Mark Note
D2-1 REMOVE EXISTING WINDOWS AND ALLASSOCIATED TRIM TO ACCOMMODATE
INSTALLATION OF NEW WINDOWS
D2-2 REMOVING EXISTING FINISHES ON INTERIORSIDE OF EXTERIOR WALL IN PREPARATION OFINSTALLATION OF NEW STUD WALLS AND
INSULATION. REFER TO PROPOSED PLAN FOR
MORE INFORMATION.
D2-3 EXISTING CEILING TILE SYSTEM IN PARISH
HALL TO REMAIN.
D2-4 RELOCATE EXISTING RADIATOR UNITS TO
SUITE NEW EXTERIOR WALL DEPTH. REFER TOMECHANICAL DRAWINGS.
GENERAL NOTES
Mark Notes
G1 COORDINATE CAPPING OF WALL MECHANICAL /ELECTRICAL SERVICES WITH MECHANICAL /
ELECTRICAL DRAWINGS
G2 PROVIDE ITEMIZED PRICES FOR PHASE IIDEMOLITION FOR OWNER TO REVIEW.
5 May 15 '15 ISSUED FOR BUILDING PERMIT
4 May 08 '15 PROGRESS SET- SENT ELECTRONICALLY
2 MAY 01 '15 PROGRESS SET- SENT ELECTRONICALLY
2 APR 27 '15 PROGRESS SET- SENT ELECTRONICALLY
1 APR 20 '15 PROGRESS SET- SENT ELECTRONICALLY
90
LOCATION:
TILLSONBURG ONTARIO (PORT BURWELL)
OCCUPANCY:CHURCHES 4.8kPa
SNOW:
Ss = 1.3kPa Sr = 0.4kPa Is = 1.5 (NORMAL) Cb = 0.8 Cw = 1.0Cs = 1.0 (VARIES)Ca = 1.0 FOR FLAT ROOF 2.5 FOR DRIFT
S = Is [ Ss (CbCwCsCa) + Sr ]= 1.66kPa FOR FLAT ROOF= 4.47kPa FOR DRIFT / SLIDING
WIND:
p = Iw q Ce Cp Cgq 1/10 = 0.34 kPa q 1/50 = 0.44 kPa Iw = 1.15 (HIGH) Ce = 1.0CpCg = varies
EARTHQUAKE:
V = S(Ta) Mv Ie W / (RdRo) but not less than S(2.0) Mv Ie W / (RdRo)Sa(0.2) = 0.17 Sa(0.5) = 0.100 Sa (1.0) = 0.058 Sa(2.0) = 0.018PGA= 0.091 Ie= 1.0
Site Class : SITE CLASS E (ASSUMED)
ROOF LOADING:
ITEM SPECIFIED LOAD (kPa)
2 PLY MEMBRANCE 0.15RIGID INSULATION 0.10PLYWOOD SHEATHING 0.10ENGINEERED WOOD TRUSSES 0.15STURCUTRAL CEILING 0.05SUPSENDED ACOUSTIC CEILING 0.10MECHANICAL / ELECTRICAL 0.10
TOTAL 0.80 kPaROOF DESIGN:
PRE-ENGINEERED ROOF JOIST SYSTEM DESIGN BY OTHERS. SUPPLIER TO PROVIDE SHOP DRAWINGS SEALED BYP.ENG FOR REVIEW PRIOR TO FABRICATION. ALL ROOF MEMBER CONNECTORS ARE TO BE SPECIFIED BY ROOFSYSTEM DESIGNER AND CONFIRMED ON SHOP DRAWINGS.
FLOOR LOADING:
ITEM SPECIFIED LOAD (kPa)
FLOOR FINISH 0.10PLYWOOD SHEATHING 0.10JOISTS0.15MECHANICAL / ELECTRICAL ALLOWANCE 0.10PARTITIONS0.15
TOTAL 0.60 kPa
FLOOR DESIGN:
PRE-ENGINEERED FLOOR SYSTEM DESIGNED BY OTHERS.SUPPLIER / DESIGNER TO SUBMIT SHOP DRAWINGS SEALED BY P.ENG (PEO) FOR REVIEW PRIOR TO FABRICATION.
GEOTECHNICAL:
BEARING CAPACITIES HAVE BEEN ASSUMED AS QALL=100kPa QULT=150kPa
ALL FOUNDATION DESIGNS ARE SUBJECT TO CHANGE BASED UNKNOWN SOIL CONDITIONS. ALL FOUNDING SOILSSHALL BE INSPECTED BY GEOTECH. ENGINEER PRIOR TO FOUNDATION INSTALLATION.
GOETECH. ENGINEER MUST BE PRESENT DURING EXCAVATION AND FOUNDATION CONSTRUCTION IN ORDER TOVERIFY COMPACTION AND SOIL BEARING CAPACITY.
STEEL STUD WALL DESIGN:
STRUCTURAL STUD WALL DESIGN TO BE COMPLETED BY OTHERS. SUPPLIER SHALL SUBMIT PROVIDE SHOPDRAWINGS SEALED P.ENG (PEO) FOR REVIEW PRIOR TO FABRICATION.
CONCRETE:
DESIGN & CONSTRUCTION CODES/STANDARDSCAN/CSA A23.1 CONCRETE MATERIALS & METHODS OF CONCRETE CONSTRUCTIONCAN/CSA A23.2 METHODS OF TEST & STANDARD PRACTICES FOR CONCRETECAN/CSA A23.3 DESIGN OF CONCRETE STRUCTURES
EXPOSURE CLASSIFICATIONS:
C-2 PLAIN CONCRETE EXPOSED TO CHLORIDES, FREEZING & THAWING(eg. EXTERIOR CONCRETE, SIDEWALKS, GARAGE FLOORS, etc.)32 MPa with AIR (REFER TO CSA A23.1 TABLES 1-4 FOR DETAILS)
F-2 CONCRETE IN AN UNSATURATED CONDITION EXPOSED TO FREEZING & THAWING BUT NOT TO CHLORIDES (eg. FOOTINGS,FOUNDATIONS, etc.)25 MPa with AIR (REFER TO CSA A23.1 TABLES 1-4 FOR DETAILS)
N CONCRETE NOT EXPOSED TO CHLORIDES OR FREEZING AND THAWING (eg. INTERIOR SLABS, INTERIOR WALLS, etc.)25 MPa no AIR (strength and conditions may vary with design parameters,REFER TO CSA A23.1 TABLES 1-4 FOR DETAILS)
STRUCTURAL STEEL:
DESIGN & CONSTRUCTION CODES/STANDARDSCAN/CSA S16-01 LIMIT STATES DESIGN OF STEEL STRUCTURESCAN/CSA G40.20/G40.2 STRUCTURAL QUALITY STEELCAN/CSA G30.18BILLET-STEEL BARS FOR CONCRETE REINFORCEMENTCAN/CSA W186 WELDING OF REINFORCING BARS IN CONCRETE CONSTRUCTIONCAN/CSA W59 WELDED STEEL CONSTRUCTION
MIN. GRADE REQUIREMENTS:
STRUCTURAL STEEL - GRADE 350WCONCRETE REINFORCING STEEL - GRADE 400STRUCTURAL STEEL COLUMNS - CLASS C
WOOD DESIGN:DESIGN & CONSTRUCTION COES / STANDARDSCAN/ CSA S086.-01
ALL WOOD STRUCTURAL MEMBERS (BREAMS, COLUMNS, LINTELS)SHALL BE SPF No. 1 & 2 GRADE OR BETTER.
DESIGN LOADS CONSTRUCTION MATERIALS
1.THIS DESIGN HAS BEEN PREPARED IN ACCORDANCE WITH THE REQUIREMENTS OF CURRENTEDITION OF THE ONTARIO BUILDING CODE.
2.ALL PRE-ENGINEERED, PREFABRICATED BUILDING SYSTEMS AND COMPONENTS SHALL BEDESIGNED BY P.ENG. (PEO) AND CONFIRMED ON SEALED SHOP DRAWINGS TO BE SUBMITTED TOCONSULTANT FOR REVIEW. THE CONSULTANT SHALL NOT ASSUME RESPONSIBILITY FOR SUCHCOMPONENTS OR SYSTEMS THAT ARE DESIGNED BY OTHERS.
3.ALL TEMPORARY FALSEWORK, FORMWORK, BRACING AND SHORING THROUGHOUTCONSTRUCTION PERIOD SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR. DESIGN BYP.ENG (PEO) WHERE REQUIRED AND SUBMITTED SEALED DRAWINGS TO CONSULTANT FORREVIEW.
GENERAL NOTES
MINIMUM CONCRETE COVER OVER REINFORCEMENT:
CONCRETE EXPOSED TO EARTH 75mm (3")(inc. exterior concrete exposed to weather)
CONCRETE NOT EXPOSED TO EARTH 40mm (1 1/2")(inc. interior walls, beams, columns, etc.)
MINIMUM REINFORCEMENT LAP LENGTHS:
BAR SIZE MIN. SPLICE LAP LENGTH
10M 400mm (16")15M 600mm (24")20M 900mm (36")25M 1300mm (48")
ALL ANCHORS / DOWELS INTO EXISTING CONCRETE SHALL BE DRILLED & EPOXY SET.MINIMUM EMBEDMENT DEPTH = 150mm (6").
CONCRETE REINFORCEMENT
2.60m8'-6 3/8"
1.66kP
a
4.74kP
a
SNOW DRIFT DIAGRAM
1.66kP
a
G . D O U G L A S V A L L E E L IM IT E D
2 TALBOT STREET NORTH
SIMCOE ONTARIO N3Y 4W3
(519) 426-6270
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Project No.
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ST. JOHN'S ANGLICAN CHURCH
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ONTARIO
13-139 S-0
STRUCTURAL NOTES AND DEISGN
LOADS
Designer Author
MAY 2015
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SIMCOE ONTARIO N3Y 4W3
(519) 426-6270
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ADMIN. ADDITION / RENOVATION
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ONTARIO
13-139 S-1
STRUCTURAL FOUNDATION PLAN
M.G.D.B.B.
MAY 2015
5 May 15 '15 ISSUED FOR BUILDING PERMIT
4 May 08 '15 PROGRESS SET- SENT ELECTRONICALLY
2 MAY 01 '15 PROGRESS SET- SENT ELECTRONICALLY
2 APR 27 '15 PROGRESS SET- SENT ELECTRONICALLY
1 APR 20 '15 PROGRESS SET- SENT ELECTRONICALLY
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HATCHED AREA INDICATES EXTENT OFEXISTING TRUSS FRAMED ATTIC SPACE TO REMAIN.
CONTRACTOR TO HEAD OFF EXISTING TRUSS BOTTOM
CHORDS TO ACCOMMODATE NEW ATTIC ACCESSHATCH AS INDICATED.
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SIMCOE ONTARIO N3Y 4W3
(519) 426-6270
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ADMIN. ADDITION / RENOVATION
46 RIDEOUT ST. TILLSONBURG
ONTARIO
13-139 S-2
STRUCTURAL LINTELS AND ROOF
BEAM LAYOUT
M.G.D.B.B.
MAY 2015
5 May 15 '15 ISSUED FOR BUILDING PERMIT
4 May 08 '15 PROGRESS SET- SENT ELECTRONICALLY
2 MAY 01 '15 PROGRESS SET- SENT ELECTRONICALLY
2 APR 27 '15 PROGRESS SET- SENT ELECTRONICALLY
1 APR 20 '15 PROGRESS SET- SENT ELECTRONICALLY
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St. John’s Anglican Church
Renovation & Expansion
Summer 2015
Fireside Room
Washrooms
Admin Office
Deacon’s
Office
Rector’s
Office
Storage
Extension into Backyard
Choir/Servers/Nursery
Meeting Room
Sunday School
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STAFF REPORT
FIRE & RESCUE SERVICES
Report Title: Results for RFP-15-005 Hydraulic Rescue Tools
Report No.: FRS 15-08
Author: Jeff Smith, Fire Chief
Meeting Type: COUNCIL MEETING
Council Date: MAY 25, 2015
Attachments:
RECOMMENDATION:
THAT Council receives report FRS 15-08 Results for RFP-15-005 Hydraulic Rescue Tools;
AND THAT Council award RFP-15-005 Hydraulic Rescue Tools to Code 4 Fire & Rescue Inc.
of Hagersville, Ontario for $39,780 plus HST ($5,171.40).
SUMMARY
A Request for Proposal, RFP-15-005, was issued to acquire new hydraulic rescue tools for
the fire department. The RFP was issued April 20, 2015 and closed on May 1, 2015. The
RFP was posted on the Town’s website as well as on Biddingo.
Four (4) vendors responded to the RFP and submitted valid Proposals. One vendor
proposed a gasoline power unit and three vendors proposed both gasoline power unit as
well as battery powered equipment.
The Request for Proposal required a mandatory evaluation/trial of the proposed equipment
that was held on May 9, 2015.
The evaluation committee consisted of a Fire Captain, a Firefighter and the Deputy Fire
Chief. The evaluation results are summarized in the table below:
A. J. Stone 77/120
B. Canadian Safety Equipment 59/120
C. Code 4 Fire & Rescue 117/120
D. Darch Fire 86.5/120
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As per the Request for Proposal, the scoring criterion was as follows:
1. Compliance with Specification – 30%
2. Extrication Equipment Evaluation – 40%
3. Pricing – 30%
The proposal from Code 4 Fire & Rescue Inc. scored 96% in the final evaluation and is the
Tillsonburg Fire & Rescue Services’ recommendation for purchase.
FINANCIAL IMPACT / FUNDING SOURCE
The 2015 approved budget is $54,500. This capital project is within budget.
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STAFF REPORT
FINANCE
Report Title: RFP Results - Redesign of Town’s Website
Report No.: FIN 15- 24
Author: Denis Duguay, Customer Service/ Revenue Manager
Meeting Type: COUNCIL MEETING
Council Date: MAY 25, 2015
Attachments: WEBSITE AGREEMENT
RECOMMENDATION:
That Council receives report FIN 15- 24 RFP Results - Redesign of Town’s Website.
AND THAT Council award RFP 2015-002 to eSolutions of Waterloo, Ontario at a total estimated fee of $24,500.00 (excluding HST), the highest scoring proposal received;
AND THAT a By-law authorizing the Town of Tillsonburg and eSolutions to enter into an
agreement to design a user-friendly website be brought forward for Council consideration.
EXECUTIVE SUMMARY
A Request for Proposal, RFP 2015-002, Redesign of the Town’s website was issued to
acquire proposals to enhance the Town’s website. The purpose of the project is to improve
the self-help options, improve accessibility for mobile users (smartphone) and increase search-ability allowing users to find information quickly and easily in an accessible format, a
user-friendly site customers will want to visit.
The RFP was advertised on the Tillsonburg website, the Tillsonburg News and on Biddingo with a total of twelve (12) valid proposals received. Selected members of the Town’s Web
committee reviewed and scored the twelve (12) proposals utilizing the scoring tool that was
included in the RFP. Of the twelve (12) proposals, three (3) proposals were selected for
presentation. The Web committee reviewed and scored the three (3) presentations,
focusing on the scoring tool. The scoring tool is as follows:
Experience and Qualifications 10%
Proposed Solution and Implementation Plan 30%
Training Plan and ongoing support 10% Quality of references 10%
Warranty 5%
Value added services 5%
Pricing 30%
Total Score 100%
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The proposed fee of the received proposals varied from $22,000.00 to $26,900.00. The
scoring results from the Evaluation Committee are summarized as follows:
Proponent Total Score
1. eSolutions 95.65%
2. Yfactor 67.97%
3. Chimpanzee 71.65%
eSolutions has extensive experience and background that directly relate to the type of work
required for this project and it is of the web committee’s recommendation that eSolutions
be retained for this assignment as their proposal was determined to be the best overall.
CONSULTATION/COMMUNICATION
The Chief Administrator officer, Marketing and Communications Officer, Deputy Clerk,
Purchasing Coordinator and Customer Service / Revenue manager comprised the Evaluation
Committee.
FINANCIAL IMPACT/FUNDING SOURCE
The approved 2015 budget is $25,000 and therefore, this vendor fee, if approved, is within
budget.
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STAFF REPORT
OPERATIONS SERVICES
Report Title: Results for Tenders RFT 15-003, RFT 15-004, RFT 15-005,
and RFT 15-006
Report No.: OPS 15-14
Author: Dave Davis, Manager of Fleet Services
Meeting Type: REGULAR COUNCIL
Council Date: MAY 25, 2015
Attachments: NONE
RECOMMENDATION:
THAT Council receive Report OPS 15-14 Results for Tenders RFT 15-003, RFT 15-004, RFT 15-005 and RFT 15-006;
AND THAT Council award Tenders RFT 15-003 for the supply of a ½ Ton
Standard Truck, RFT 15-004 for the supply of a ¾ Ton Truck with a dump body,
RFT 15-005 for the supply of a ¾ Ton Standard Crew Cab Truck, and RFT 15-006 for the supply of two 1-Ton Trucks with dump bodies to Oxford Dodge of London, Ontario at a total combined cost of $215,116.00 (plus applicable taxes),
the lowest bid received for each tender.
SUMMARY
As per the 2015 Operations Business Plan and in compliance with the Purchasing
Policy tenders were issued for the supply and delivery of:
• a standard ½ ton pickup truck to replace Water Unit #22,
• a ¾ ton truck with aluminum dump body to replace Cemetery Unit #33,
• a ¾ ton standard crew cab truck to replace Parks Unit #43, and
• two 1-ton trucks with aluminum dump bodies to replace Roads Unit #40 and Parks Unit #46.
Note that rather than replacing both Fire Unit #37 and Parks Unit #43 only the Fire Unit
#37 was scheduled for replacement and the existing unit was planned to be re-purposed to replace Parks Unit #43. However, since Fire Unit #37 is no longer scheduled for replacement the associated budget has been transferred to continue with
the replacement Parks Unit #43.
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Tenders were advertised on the Tillsonburg website, the Tillsonburg News and online at Biddingo.com. All local dealers were also contacted by phone and informed of the
tender availability. The tenders closed on May 13th 2015 with bids received from four
(4) suppliers. The results of the tenders are summarized below:
Tender RFT15-003 Standard ½ Ton Truck Budget: $35,000.00
1. Oxford Dodge, London $27,107.00
2. Glassford Chrysler, Ingersoll $29,199.00
Both bids are compliant with tender specifications; Oxford Dodge is lowest tender bid.
Tender RFT 15-004 ¾ Ton Truck with Dump Body Budget $55,000.00
1. Oxford Dodge, London $40,814.00
2. Victory Ford , Chatham $41,769.00 3. Grimsby Ford, Grimsby $43,818.00
All bids are compliant with tender specifications; Oxford Dodge is lowest tender bid.
Tender RFT 15-005 ¾ Ton Crew Cab Truck Budget $55,000.00
1. Oxford Dodge, London $43,379.00 2. Glassford Chrysler, Ingersoll $48,099.00
Both bids are compliant with tender specifications; Oxford Dodge is lowest tender bid
Tender RFT 15-006 Two 1-Ton Trucks Budget $60,000 each with Dump Bodies ($120,000 total)
1. Oxford Dodge, London $103,816.00
2. Victory Ford, Chatham $105,000.00
3. Grimsby Ford, Grimsby $107,922.00 4. Glassford Chrysler, Ingersoll $130,798.00
All bids are compliant with tender specifications; Oxford Dodge is lowest tender bid.
FINANCIAL IMPACT/FUNDING SOURCE The 2015 combined approved budgets for these replacements total’s $265,000
comprising of $172,000 from reserves, $27,000 from taxation and $66,000 from
debenture. The combined recommended tender results of $215,116.00 plus applicable
taxes and other Town associated costs of approximately $12,500 for decal expenses and two-way radio reinstallations is within the 2015 approved budget.
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STAFF REPORT
OPERATIONS SERVICES
Report Title: Results for Proposal Request RFP 2015-007 Traffic Count
Program and Intersection Improvement Recommendations
Report No.: OPS 15-15
Author: Jeff Molenhuis, P. Eng., Manager of Engineering
Meeting Type: REGULAR COUNCIL
Council Date: MAY 25, 2015
Attachments: NONE
RECOMMENDATION:
THAT Council receive Report OPS 15-15 regarding RFP 2015-007 results for consulting services to provide traffic counts and intersection improvement recommendations;
AND THAT Council award RFP 2015-007 to Paradigm Transportation Solutions
Limited of Waterloo, Ontario at a total estimated fee of $54,385 (excluding HST) the highest scoring proposal received plus an additional $2,200 for the analysis of Broadway Street and Bridge Street;
AND THAT Council approves the use of the engineering operating surplus of
$20,000 identified in Operations Services Q1 report and the use of general reserves in the amount $6,585 to fund the remaining capital costs of the project.
AND THAT a By-law authorizing Mayor and Clerk to enter into an agreement with
Paradigm Transportation Solutions Limited for consulting services be brought
forward for Council consideration. SUMMARY
Request for Proposal RFP 2015-007 Traffic Count Program and Intersection
Improvement Recommendations was issued to acquire the necessary consulting
services to perform both automatic and manual traffic counts at specific locations in Town. Based on construction project schedules and school schedules, the project is
proposed to be completed in two phases. The first phase of manual traffic counts is to
be completed before the end of June, and the second phase of automatic traffic counts
is schedule to be completed by the end of 2015.
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Automatic traffic counts are necessary to determine traffic volumes and corresponding road classifications to ensure compliance with Ontario Regulation 239/02 Minimum
Maintenance Standards for Municipal Highways. This scope of work was identified in
the 2015 Operations Services Business Plan.
As a result of continued correspondence over the past several months from Council
members, residents, Police Services Board and the Thames Valley School Board,
manual traffic count locations were added to the scope of the RFP. Manual traffic
counts are necessary to review the movement of traffic at particular intersection locations to determine the need for operational or safety improvements. The manual
traffic count locations identified are as follows:
• Quarter Town Line & Concession Street
• Quarter Town Line & Esseltine Drive
• Broadway Street & Lisgar Avenue
• Broadway Street & Glendale Avenue
• Broadway Street & Sanders Street
• Devonshire Avenue & Lisgar Avenue
• Tillson Avenue between Elgin Street & Durham Street
An additional manual traffic count location of Broadway Street & Bridge Street has
recently been identified and can be included in the Phase 1 scope of work for an
additional estimated fee of $2,200.
The RFP was advertised on the Tillsonburg website, the Tillsonburg News and on
Biddingo with two (2) conforming proposals received and one (1) proposal disqualified
as a result of not conforming to the submission requirements. Town staff reviewed and scored the proposals based on the scoring tool that was included in the RFP. The scoring tool is as follows:
Corporate Qualifications and Experience 15 pts
Project Team 15 pts Approach and Methodology 15 pts Quality Assurance and Control 10 pts
Schedule and Work Plan 15 pts
Proposed Fee 30 pts
Total Score 100 pts
The proposed fee of the conforming proposals received varied from $54,385 to $57,450.
The scoring results from the Evaluation Committee are summarized below.
Proponent Total Score
1. Paradigm Transportation Solutions Ltd. 94
2. MMM Group Limited 91
3. Trans-Plan Inc. DSQ
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Paradigm Transportation Solutions Ltd. was the highest scoring proposal submitted and have strong background, experience, and work plan relative to the entire scope of work
contemplated for this project. The cost from this consultant was also the lowest of the
conforming proposals received and it is staff’s recommendation that Paradigm
Transportation Solutions Ltd. be retained for this assignment as their proposal was determined to be the best overall.
CONSULTANTATION/COMMUNICATION
The Director of Operations, Manager of Engineering, Senior Operations Technologist, Operations Technologist and Asset Management Technician were consulted during the evaluation.
FINANCIAL IMPACT/FUNDING SOURCE
The fee to complete the originally contemplated automatic traffic count study identified as Phase 2 of this project is estimated at $42,030. The 2015 approved budget for this
scope of work is $30,000. Staff propose to utilize the engineering vacancy surplus
variance of $20,000 reported for Q1 to fund the difference for this phase of the project.
The fee to complete the additional scope of manual traffic counts and intersection improvement recommendations identified as Phase 1 of the project, estimated at
$12,355 plus the additional estimated fee of $2,200 for the analysis of Broadway Street
and Bridge Street, was not contemplated for in the 2015 Operations Business Plan.
Staff recommend that this phase of the project be funded from the remaining engineering vacancy surplus of $7,970 and 6,585 from general reserves.
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STAFF REPORT RECREATION, CULTURE & PARKS
Title: Commemorative Naming Policy
Report No.: PRS 15-23
Author: Rick Cox, Director of Recreation, Culture & Parks
Meeting Type: COUNCIL MEETING
Council/Committee
Date: MAY 25, 2015
Attachments: • COMMEMORATIVE NAMING POLICY
RECOMMENDATION
That Council receives Report RCP 15-23 – Commemorative Naming Policy for
information;
AND THAT Council adopt the Commemorative Naming Policy for the Town of
Tillsonburg;
AND THAT a by-law be brought forward for Council’s consideration.
EXECUTIVE SUMMARY
Council requested staff develop a commemorative naming policy for the Town of Tillsonburg. The attached policy is the result of that work.
BACKGROUND INFORMATION
Council received a request to name the Tillsonburg Skatepark after a young man
who was a role model to users of the Skatepark. Subsequently, Council requested
staff develop a naming policy that would provide a process for naming Town assets.
Staff secured copies of naming policies from several other municipalities and has
prepared a policy which can work for Tillsonburg.
CONSULTATION/COMMUNICATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
N/A
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
N/A
RCP 15-23 - Commemorative Naming Policy 1/1
244
THE CORPORATION OF THE TOWN OF TILLSONBURG
ADMINISTRATIVE POLICY
MUNICIPAL PROPERTY AND BUILDING
COMMEMORATIVE NAMING POLICY POLICY
APPROVAL DATE:
REVISION DATE:
Page 1 of 6
SCHEDULES Schedule A – MATRIX RATING SYSTEM - FOR USE BY THE NAMING COMMITTEE
A. Policy Statement
• To ensure a clear, efficient and timely naming or renaming process;
• To ensure the application of key criteria to determine the accuracy of a
name; • To ensure the application of a transparent consultation process and
community participation; • To ensure proper approval process and the importance of the role played by legislative bodies i.e. Committee and Council approval.
B. Purpose The purpose of this policy is to provide clear guidance regarding
Commemorative Naming or Renaming of Town assets. The goal is to provide
comprehensive and open public consultation with a consistent evaluation framework and approval process when considering municipal property and
building commemorative naming proposals.
C. Scope
This Policy applies to the commemorative naming and/or renaming of the following municipal assets: Parkland*; Other Spaces*; Trails*; Structures*; and Public Buildings* (*see definitions). The Commemorative Naming Policy is
intended to honour geographic, historic, or civic significance, or an individual's or group's outstanding achievement, distinctive service, or significant
community contribution.
This Policy is not intended to address:
• Individual naming dedications such as park bench or tree program
memorials.
• Naming Rights* for Municipal Properties and Buildings
• City-owned facilities leased to commercial tenants.
• City Core Services (City Hall, fire halls, police stations). • Streets and Public Libraries.
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THE CORPORATION OF THE TOWN OF TILLSONBURG
MUNICIPAL PROPERTY AND BUILDING
COMMEMORATIVE NAMING POLICY
Page 2 of 6
D. General
This Policy shall be administered by the Clerk’s Department
This Policy shall be referred to as the “Commemorative Naming Policy.” This Policy shall come into force and effect on the date adopted.
E. Authority
The authority for the Commemorative Naming Policy shall be by the approval of the
Council of the Town of Tillsonburg.
F. Policy
Definitions
Parkland: All parkland designations defined by Town of Tillsonburg’s Parks,
Recreation, and Cultural Strategic Master Plan and Zoning Bylaw. Other Open Spaces: Valleys, forests/woodlots, watercourses (lakes, rivers), utility features such as storm-water management areas, downtown squares,
plazas. Trails: Pedestrian ways (Limestone, Asphalt walkways). Structures: Built Infrastructure (vehicular or pedestrian bridges, lookouts,
fountains, monuments) Public Buildings: City owned public buildings and their outdoor service areas (pools, arenas, parking garages, recreation centres, facility yards, plazas,
courtyards, squares, gardens, lawns, etc.), as well as their indoor components
(wings, halls, auditoriums, galleries, lounges, lobbies, boardrooms, etc). Public Consultation Process: The two-way exchange of information
between The Town of Tillsonburg staff /Council and the public before
decisions are made. it is an open and accountable process allowing individuals and groups to participate in the decision-making process of naming
Town owned assets. Statistical information on comments received under
consultation will be provided to individuals other than the staff, upon request. However, specifics and written comments received will be available only to the
Committee and City Council. Naming Committee: Comprised of the Heritage, Beautification & Cemetery
Advisory Committee and the Director of Recreation, Culture & Parks (or
Designate) (4 year term). Matrix Rating System: Comprised of weighted questions, the matrix will assist
the Committee Members to analyze and determine qualified/appropriate names
for Town assets (refer to Appendix 'A' of the Naming Policy). Name Reserve List: Names submitted that qualify, but may not be chosen by
the Committee for a particular asset, will be added to a list and can be
considered for future assets (Names will be kept on the Name Reserve List for 5 years).
Naming Rights: Refers to the granting by the owner the right to name a piece
of property or portions of a property usually granted in exchange for financial consideration (subject to future policy).
246
THE CORPORATION OF THE TOWN OF TILLSONBURG
MUNICIPAL PROPERTY AND BUILDING
COMMEMORATIVE NAMING POLICY
Page 3 of 6
Procedure:
The following section sets out the procedures for the selection and approval of
a Name.
Applications to commemoratively name municipal assets are forwarded to
the Naming Committee for consideration. As part of the process, a preliminary investigation of the commemorative name will be conducted to ensure the name has not been used in the past and that the nomination is
meritorious.
Public notice will be given in the local newspaper and Town of Tillsonburg
Website as part of the Public Consultation Process*; requesting comment on the name(s) for the asset(s) listed by the Committee. Also included will be
information pertaining to the location of the Commemorative Naming Policy and
submission process on the Town of Tillsonburg website. Community Groups, Sports Groups, The Historical Society, Cultural Groups, etc., will also be notified.
The notice will also include the date on which a report will be scheduled for
consideration by Town Council.
Evaluation - The Naming Committee* will gather to review the Name
Reserve List*, new submissions and complete a Matrix Rating System* for
each completed submission. They will also appoint a member to verify the accuracy of the proposed names for each asset, using reference documents
including atlases, other official municipal/civic publications and local
historians/contacts. First consideration by the Naming Committee will be given to those
Names that have geographic, civic or historic significance to the neighbourhood/community where it shall be located. Second consideration by the Naming Committee will be given to those
Names that fall under at least one of the following criteria:
• The individual will have demonstrated excellence, courage or
exceptional service to the citizens of Tillsonburg, the Province of
Ontario or Canada;
• The individual will have worked to foster equality and reduce discrimination;
• The individual will have risked or given his/her life to save or protect others;
• Where the individual is a current Town employee, the individual will
have made an outstanding contribution to the Town outside of his/her capacity and duties as a Town employee or he/she may be recognized
for exceptional service once he/she is no longer a Town employee.
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MUNICIPAL PROPERTY AND BUILDING
COMMEMORATIVE NAMING POLICY
Page 4 of 6
Council Approval - The Naming Committee will prepare and send a report to Council outlining the proposed name for each new asset and the reasons why the name was chosen (i.e.. analysis against the criteria). After Council
approval, staff will initiate the implementation of the approved Names on official documents, construction and permanent signage and plan/implement
the appropriate protocols (e.g. dedication ceremony).
Renaming: The Naming Committee will consider renaming an existing Municipal Asset after receiving a submission from a private individual or organization with a petition of community support (see requirements below),
or direction from Council to undertake the Naming procedure outlined above. Recognizing that established names contribute significantly to
community identity and pride, proposals to rename existing municipal
property, buildings and features must be predicated by exceptional circumstances. Existing names will not be changed without consideration of:
·
• The historical significance of the existing name
• The impact on the individual or organization associated with the
existing name
• The cost and impact of changing existing signage, rebuilding
community recognition and updating records (data bases, letterhead, promotional materials, etc).
All renaming requests must be submitted in the same format as listed below:
Submission Process.
All private individuals or organizations seeking the renaming of any municipal
property or buildings will be required to submit a petition of community support for the naming initiative. Where a renaming initiative is initiated by the Town of
Tillsonburg, a public support petition is not required. The petition must be in a
format acceptable to the Town (contact the Clerk’s Office) and must include the name, address, telephone number and signature of all supporters. The petition
must be signed by a minimum of two -thirds (2/3) of the owners of property
immediately surrounding the proposed site.
Submission Process:
All applicants will submit a written request for the naming or renaming of municipal property and/or building to The Naming Committee, providing sufficient information as to how the proposed name satisfies the criteria of this policy.
Specifically, the written request will provide the following information: ·
1. Background information and/or biographical information (if named after an
organization or an individual) demonstrating that the proposed name is of significance to the community.
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MUNICIPAL PROPERTY AND BUILDING
COMMEMORATIVE NAMING POLICY
Page 5 of 6
2. Documentation including letters from organizations and individuals providing substantial support for the request; 3. Documentation verifying that the person /organization being honoured is in agreement with the naming proposal if they are living, or by their legal
representative;
4. A public support petition, where a private individual is seeking the renaming
of a municipal property and/or building they are required to submit a public support petition.
249
THE CORPORATION OF THE TOWN OF TILLSONBURG
MUNICIPAL PROPERTY AND BUILDING COMMEMORATIVE NAMING POLICY
SCHEDULE A: Matrix Rating System - For Use By The Naming Committee Page 6 of 6
ASSET _________________________________________________________________
PROPOSED NAME ________________________________________________
Check one (1) box for each criteria met. When complete, add and total at the bottom
(5= excellent , 1 = poor).
NO. Criteria RATE WEIGHTING
5 4 3 2 1 (rate x
weighting number)
1 Civic significance 5
2 Geographic significance 5
3 Historic significance 5
4 Demonstrated excellence, courage or exceptional
service to the Province or Canada .
3
5 Demonstrated excellence, courage or exceptional
service to the Tillsonburg community
3
6 Has worked to foster equality and reduce discrimination 2
7 Has risked or given his/her life to save or protect others 2
8 Other - creativity and/or originality of the proposed naming (e.g. The Bird's Eye Boardroom) 1
9 Have no other City owned asset designations (multiple
existing designations will result in a lower rate) .
1
TOTAL
250
STAFF REPORT RECREATION, CULTURE & PARKS
Title: Additional Hydro and Water Access in Memorial Park
Report No.: PRS 15-22
Author: Rick Cox, Director of Recreation, Culture & Parks
Meeting Type: COUNCIL MEETING
Council/Committee
Date: MAY 25, 2015
Attachments: • LOCATIONS DIAGRAM
RECOMMENDATION
That Council receives Report RCP 15-22 – Additional Hydro and Water Access in
Memorial Park for information.
EXECUTIVE SUMMARY
Events like Turtlefest, Canada Day and the Agricultural Fair require hydro & water
at various locations in Memorial Park. Most recently, organizers of the Ribfest
submitted a request for the Town to provide hydro and water services adequate for
their event at locations where these services currently do not exist.
BACKGROUND INFORMATION
Each event at the Memorial Park has been making arrangements for temporary
hydro services to be installed as required. A fair estimate for the cost of this is $1,200-$1,500 per installation, as each one requires an inspection by the Electrical
Standards Authority (ESA). In many cases, event organizers have been able to find
an electrician to donate some or all of this work.
RCP staff has been approached by event organizers several times over the past
three years with the idea of cost-sharing this work, but no commitments by these potential partners have crystallized. The latest request for the Town to provide
these services was made by the Tillsonburg Thunder organization as they prepare
for the Ribfest event they are organizing in mid-July.
The proposed location for the new power
supply is shown on the attached diagram. It
would provide power along the south edge of
the fairgrounds and is in the vicinity of where
temporary installations have been placed in
the past. Preliminary costs for installing this
service has been determined to be in the range of $13,000.00
RCP 15-22 - Additional Hydro and Water A 1/2
251
The proposed location for the water supply is also
shown on the attached diagram. It would provide
for larger volume water supply on the outside of
the Crystal Palace. This could be used for events with multiple food vendors like the Ribfest or
Turtlefest. No estimate has been obtained for
establishing this service.
CONSULTATION/COMMUNICATION
A request for the Town to provide hydro and water services for the 2015 Ribfest
was received. RCP staff has reviewed the service needs with organizers of
Turtlefest, Canada Day, the Agricultural Fair, and Ribfest. Preliminary contact has
also been received by a group hoping to organize a large-scale concert for 2016.
Consultation has also taken place with Town Operations staff and private sector
electricians.
FINANCIAL IMPACT/FUNDING SOURCE
There is no allocation for this project in the 2015 capital budget. There is an
unused portion of the reserve created for the demolition of the horse barn amounting to just over $10,000. Staff recommends that this project be brought
forward during the 2016 Capital budget deliberations.
Complete costing for the hydro and water service can inform those deliberations,
and commitments from community partners may have been secured by then.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
N/A
RCP 15-22 - Additional Hydro and Water A 2/2
252
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3913
A BY-LAW to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and eSolution for the redesign of a new website for the Town of Tillsonburg.
WHEREAS the Corporation of the Town of Tillsonburg is desirous of entering into an agreement
with eSolution for the redesign of a new website for the Town of Tillsonburg;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Agreement attached hereto forms Schedule A of this by-law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement on behalf
of the Corporation of the Town of Tillsonburg.
This by-law shall come into force and take effect immediately after the final passing hereof.
READ A FIRST AND SECOND TIME THIS 25th DAY OF MAY, 2015.
READ A THIRD AND FINAL TIME AND PASSED THIS 25th DAY OF MAY, 2015.
___________________________
MAYOR – Stephen Molnar
___________________________
CLERK – Donna Wilson
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3915
A BY-LAW to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Paradigm Transportation Solutions Limited.
WHEREAS the Corporation of the Town of Tillsonburg is desirous of entering into an agreement
with Paradigm Transportation Solutions Limited for the provision of consulting services for traffic counts and intersection improvement recommendations;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Agreement attached hereto forms Schedule A of this by-law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement on behalf of the Corporation of the Town of Tillsonburg.
This by-law shall come into force and take effect immediately after the final passing hereof.
READ A FIRST AND SECOND TIME THIS 25th DAY OF MAY, 2015.
READ A THIRD AND FINAL TIME AND PASSED THIS 25th DAY OF MAY, 2015.
___________________________ MAYOR – Stephen Molnar
___________________________ CLERK – Donna Wilson
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 3916
A BY-LAW to adopt the Town of Tillsonburg Commemorative Naming Policy.
WHEREAS Section 270(1) of the Municipal Act, 2001 states that a municipality shall adopt
and maintain policies with respect to the manner in which the municipality will try to ensure
that it is accountable to the public for its actions, and the manner in which the municipality
will try to ensure that its actions are transparent to the public.
WHEREAS the Council of the Corporation of the Town of Tillsonburg is desirous of adopting
the Commemorative Naming Policy.
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Town of Tillsonburg Commemorative Naming Policy attached hereto as "Schedule
A" is hereby adopted and forms part of this by-law.
2. AND THAT this by-law comes into full force and effect on the day of passing.
Read a First and Second Time this 25th day of May, 2015.
Read a Third and Final Time and passed this 25th day of May, 2015.
__________________________
Mayor – Stephen Molnar
__________________________
Town Clerk – Donna Wilson
395
THE CORPORATION OF THE TOWN OF TILLSONBURG
ADMINISTRATIVE POLICY
MUNICIPAL PROPERTY AND BUILDING
COMMEMORATIVE NAMING POLICY
APPROVAL DATE:
REVISION DATE:
Page 1 of 6
SCHEDULES Schedule A – MATRIX RATING SYSTEM - FOR USE BY THE NAMING COMMITTEE
A. Policy Statement
• To ensure a clear, efficient and timely naming or renaming process;
• To ensure the application of key criteria to determine the accuracy of a
name;
• To ensure the application of a transparent consultation process and
community participation; • To ensure proper approval process and the importance of the role played by legislative bodies i.e. Committee and Council approval.
B. Purpose The purpose of this policy is to provide clear guidance regarding
Commemorative Naming or Renaming of Town assets. The goal is to provide
comprehensive and open public consultation with a consistent evaluation framework and approval process when considering municipal property and building commemorative naming proposals.
C. Scope
This Policy applies to the commemorative naming and/or renaming of the
following municipal assets: Parkland*; Other Spaces*; Trails*; Structures*; and Public Buildings* (*see definitions). The Commemorative Naming Policy is
intended to honour geographic, historic, or civic significance, or an individual's
or group's outstanding achievement, distinctive service, or significant community contribution.
This Policy is not intended to address:
• Individual naming dedications such as park bench or tree program memorials.
• Naming Rights* for Municipal Properties and Buildings
• City-owned facilities leased to commercial tenants. • City Core Services (City Hall, fire halls, police stations). • Streets and Public Libraries.
396
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MUNICIPAL PROPERTY AND BUILDING
COMMEMORATIVE NAMING POLICY
Page 2 of 6
D. General
This Policy shall be administered by the Clerk’s Department
This Policy shall be referred to as the “Commemorative Naming Policy.” This Policy shall come into force and effect on the date adopted.
E. Authority
The authority for the Commemorative Naming Policy shall be by the approval of the
Council of the Town of Tillsonburg.
F. Policy
Definitions
Parkland: All parkland designations defined by Town of Tillsonburg’s Parks,
Recreation, and Cultural Strategic Master Plan and Zoning Bylaw. Other Open Spaces: Valleys, forests/woodlots, watercourses (lakes, rivers), utility features such as storm-water management areas, downtown squares,
plazas. Trails: Pedestrian ways (Limestone, Asphalt walkways). Structures: Built Infrastructure (vehicular or pedestrian bridges, lookouts,
fountains, monuments) Public Buildings: City owned public buildings and their outdoor service areas (pools, arenas, parking garages, recreation centres, facility yards, plazas,
courtyards, squares, gardens, lawns, etc.), as well as their indoor components
(wings, halls, auditoriums, galleries, lounges, lobbies, boardrooms, etc). Public Consultation Process: The two-way exchange of information
between The Town of Tillsonburg staff /Council and the public before
decisions are made. it is an open and accountable process allowing individuals and groups to participate in the decision-making process of naming
Town owned assets. Statistical information on comments received under
consultation will be provided to individuals other than the staff, upon request. However, specifics and written comments received will be available only to the
Committee and City Council. Naming Committee: Comprised of the Heritage, Beautification & Cemetery
Advisory Committee and the Director of Recreation, Culture & Parks (or
Designate) (4 year term). Matrix Rating System: Comprised of weighted questions, the matrix will assist
the Committee Members to analyze and determine qualified/appropriate names
for Town assets (refer to Appendix 'A' of the Naming Policy). Name Reserve List: Names submitted that qualify, but may not be chosen by
the Committee for a particular asset, will be added to a list and can be
considered for future assets (Names will be kept on the Name Reserve List for 5 years).
Naming Rights: Refers to the granting by the owner the right to name a piece
of property or portions of a property usually granted in exchange for financial consideration (subject to future policy).
397
THE CORPORATION OF THE TOWN OF TILLSONBURG
MUNICIPAL PROPERTY AND BUILDING
COMMEMORATIVE NAMING POLICY
Page 3 of 6
Procedure:
The following section sets out the procedures for the selection and approval of
a Name.
Applications to commemoratively name municipal assets are forwarded to
the Naming Committee for consideration. As part of the process, a preliminary investigation of the commemorative name will be conducted to ensure the name has not been used in the past and that the nomination is
meritorious.
Public notice will be given in the local newspaper and Town of Tillsonburg
Website as part of the Public Consultation Process*; requesting comment on the name(s) for the asset(s) listed by the Committee. Also included will be
information pertaining to the location of the Commemorative Naming Policy and
submission process on the Town of Tillsonburg website. Community Groups, Sports Groups, The Historical Society, Cultural Groups, etc., will also be notified.
The notice will also include the date on which a report will be scheduled for
consideration by Town Council.
Evaluation - The Naming Committee* will gather to review the Name
Reserve List*, new submissions and complete a Matrix Rating System* for
each completed submission. They will also appoint a member to verify the accuracy of the proposed names for each asset, using reference documents
including atlases, other official municipal/civic publications and local
historians/contacts. First consideration by the Naming Committee will be given to those
Names that have geographic, civic or historic significance to the neighbourhood/community where it shall be located. Second consideration by the Naming Committee will be given to those
Names that fall under at least one of the following criteria:
• The individual will have demonstrated excellence, courage or
exceptional service to the citizens of Tillsonburg, the Province of
Ontario or Canada;
• The individual will have worked to foster equality and reduce discrimination;
• The individual will have risked or given his/her life to save or protect others;
• Where the individual is a current Town employee, the individual will
have made an outstanding contribution to the Town outside of his/her capacity and duties as a Town employee or he/she may be recognized
for exceptional service once he/she is no longer a Town employee.
398
THE CORPORATION OF THE TOWN OF TILLSONBURG
MUNICIPAL PROPERTY AND BUILDING
COMMEMORATIVE NAMING POLICY
Page 4 of 6
Council Approval - The Naming Committee will prepare and send a report to Council outlining the proposed name for each new asset and the reasons why the name was chosen (i.e.. analysis against the criteria). After Council
approval, staff will initiate the implementation of the approved Names on official documents, construction and permanent signage and plan/implement
the appropriate protocols (e.g. dedication ceremony).
Renaming: The Naming Committee will consider renaming an existing Municipal Asset after receiving a submission from a private individual or organization with a petition of community support (see requirements below),
or direction from Council to undertake the Naming procedure outlined above. Recognizing that established names contribute significantly to
community identity and pride, proposals to rename existing municipal
property, buildings and features must be predicated by exceptional circumstances. Existing names will not be changed without consideration of:
·
• The historical significance of the existing name
• The impact on the individual or organization associated with the
existing name
• The cost and impact of changing existing signage, rebuilding
community recognition and updating records (data bases, letterhead, promotional materials, etc).
All renaming requests must be submitted in the same format as listed below:
Submission Process.
All private individuals or organizations seeking the renaming of any municipal
property or buildings will be required to submit a petition of community support for the naming initiative. Where a renaming initiative is initiated by the Town of
Tillsonburg, a public support petition is not required. The petition must be in a
format acceptable to the Town (contact the Clerk’s Office) and must include the name, address, telephone number and signature of all supporters. The petition
must be signed by a minimum of two -thirds (2/3) of the owners of property
immediately surrounding the proposed site.
Submission Process:
All applicants will submit a written request for the naming or renaming of municipal property and/or building to The Naming Committee, providing sufficient information as to how the proposed name satisfies the criteria of this policy.
Specifically, the written request will provide the following information: ·
1. Background information and/or biographical information (if named after an
organization or an individual) demonstrating that the proposed name is of significance to the community.
399
THE CORPORATION OF THE TOWN OF TILLSONBURG
MUNICIPAL PROPERTY AND BUILDING
COMMEMORATIVE NAMING POLICY
Page 5 of 6
2. Documentation including letters from organizations and individuals providing substantial support for the request; 3. Documentation verifying that the person /organization being honoured is in agreement with the naming proposal if they are living, or by their legal
representative;
4. A public support petition, where a private individual is seeking the renaming
of a municipal property and/or building they are required to submit a public support petition.
400
THE CORPORATION OF THE TOWN OF TILLSONBURG
MUNICIPAL PROPERTY AND BUILDING COMMEMORATIVE NAMING POLICY
SCHEDULE A: Matrix Rating System - For Use By The Naming Committee Page 6 of 6
ASSET _________________________________________________________________
PROPOSED NAME ________________________________________________
Check one (1) box for each criteria met. When complete, add and total at the bottom
(5= excellent , 1 = poor).
NO. Criteria RATE WEIGHTING
5 4 3 2 1 (rate x
weighting number)
1 Civic significance 5
2 Geographic significance 5
3 Historic significance 5
4 Demonstrated excellence, courage or exceptional
service to the Province or Canada .
3
5 Demonstrated excellence, courage or exceptional
service to the Tillsonburg community
3
6 Has worked to foster equality and reduce discrimination 2
7 Has risked or given his/her life to save or protect others 2
8 Other - creativity and/or originality of the proposed naming (e.g. The Bird's Eye Boardroom) 1
9 Have no other City owned asset designations (multiple
existing designations will result in a lower rate) .
1
TOTAL
401
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3914
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 25th
day of May, 2015
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special
meeting and regular meeting held on May 25, 2015, with respect to every report, motion,
by-law, or other action passed and taken by the Council, including the exercise of natural
person powers, are hereby adopted, ratified and confirmed as if all such proceedings were
expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to
in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 25TH DAY OF MAY, 2015.
READ A THIRD AND FINAL TIME AND PASSED THIS 25TH DAY OF MAY, 2015.
________________________________
Mayor – Stephen Molnar
________________________________
Municipal Clerk – Donna Wilson
402