160125 Council=
ATTENDANCE Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Maxwell Adam Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart Councillor Brian Stephenson
Staff: David Calder, CAO
Donna Wilson, Town Clerk Darrell Eddington, Director of Finance
Kevin De Leebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture and Park Services Jeff Smith, Fire Chief
Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council move into Closed Session to consider:
1. A proposed or pending acquisition or disposition of land by the municipality or local
board (Clearview).
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, January 25, 2016
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting Minutes, January 25, 2016 - 2 -
3. Adoption of Agenda
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, January 25, 2016, be
adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of January 11, 2016
6.2. Minutes of the Meeting of January 18, 2016
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of January 11, 2016, and of January 18, 2016, be
approved.
Carried
7. Delegations and Presentations
7.1. Volunteer Achievement Award Presentation - Peter Beechey
The presentation of the Volunteer Achievement Award for Peter Beechey was deferred
to a future council meeting.
7.2. 2016 Family Day Event
Presentation By: Brent Shepherd
Delegation request - Family Day 2016
Anyone who is interested in volunteering for the upcoming Tillsonburg Family Day event
can visit www.tillsonburgfamilyday.ca for more information.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the presentation regarding the 2016 Family Day event as
information.
Carried
Council Meeting Minutes, January 25, 2016 - 3 -
7.3. Rotary Room Mural, Tillsonburg Senior's Centre
Delegation By: Nancy Boutin
Council Update
The mural may be permanent or placed on wall-mounted tiles.
Members of the centre will be asked for their input.
Council asked that the Senior Centre consider a more public location for the mural.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the delegation regarding the Tillsonburg Senior Centre - Rotary
Room Mural;
AND THAT Council endorses the project.
Carried
7.4. Community Transportation Pilot Program Update
Presentation By: John Preston
CTPPSC 16-13
John Preston appeared before Council to provide a demonstration of the Regional
Rideshare website.
A new Flexibus program is currently in the works and the committee is looking to
purchase a vehicle in April, 2016.
The official launch of the pilot program is January 31, 2016.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the presentation regarding the Community Transportation Pilot
Program Update as information.
Carried
7.5. Staff Presentation, 2016 Business Plans & Budget
Presentation
The Director of Finance presented the 2016 Business Plans & Budget.
Members of the public were invited to ask questions.
No one appeared to speak to the budget.
Council Meeting Minutes, January 25, 2016 - 4 -
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the presentation regarding the 2016 Business Plans & Budget;
AND THAT the information be forwarded to Agenda Item 10.4.1 for deliberation.
Carried
8. Public Meetings
8.1. Applications for Official Plan Amendment and Zone Change Application
Cliff Rego Management Inc. - 253 Broadway
CASPO 2016-04
Report Attachments
CASPO 2015-195 (Previous Report)
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report OP 15-06-7 & ZN 7-15-06 for the revised applications for Official Plan
Amendment & Zone Change.
Council recessed at 7:20 p.m.
Council resumed at 7:30 p.m.
Opportunity was given for comments and questions.
Brian Moorehouse of Reinders & Rieder Ltd., agent for the applicant appeared before
Council and spoke to the application. Mr. Moorehouse provided a slide presentation
outlining the proposed revisions within the development.
The Director of Operations noted that angled parking was brought forward with the
original application, but is not advised north of Bridge Street before the downtown grows
to accommodate this.
Mr. James Battin, Solicitor for the neighbouring Verhoeve Funeral Home spoke against
the application. His client maintains concerns regarding the number of available
parking spaces and access for emergency response vehicles and delivery trucks.
Mike Lassam of 11 Venison Drive spoke against the application. He noted concerns
over limited parking and visibility for drivers on Venison Street. He also expressed
Council Meeting Minutes, January 25, 2016 - 5 -
concern in regards to construction close to the foundation of his home and how garbage
and recycling will be managed. Mr. Lassam also had concerns regarding the impact of
the development on other buildings in the area.
The Director of Operations indicated that a survey of adjacent buildings would be
conducted prior to the construction of the building and would document any damage
that occurs.
Mr. Gilbert, Development Planner, County of Oxford, noted that a shadow study was
conducted by the applicant and he is satisfied with the results of the report as it falls
within an allowable range.
George Gilvesy appeared before council in opposition of the application. He has
concerns over the size and scope of the project and the number of parking spaces for
tenants. He expressed concern in regards to the on-street parking spaces on Venison
for tenants and the impact of the sight lines on neighbouring properties and on the
gateway to the town.
Staff to research if an agreement between the Town and Gilvesy Properties is in effect
regarding parking privileges within a Municipal Lot.
Jacquie Oatman appeared before council in opposition of the application. She noted
concern for the distance from sidewalk to sidewalk at the north end of Broadway in front
of the proposed development in comparison with the area south of Bridge Street.
The Director of Operations noted that the width of the right-of way along Broadway is
consistent, but the streetscape is different in-front of the proposed development.
The Mayor made note of correspondence received by the Town from Tom Logan
opposing the application.
Sheila Schwarz appeared before Council in opposition to the application. She
expressed concern over the location of the proposed development and location of
signage for the property.
Council Meeting Minutes, January 25, 2016 - 6 -
Mr. Gilbert, Development Planner, County of Oxford, indicated that the commercial
property signage provisions would apply with the development and a review would be
part of the site plan approval process.
Mike Christiaens appeared in opposition to the application. He indicated concern over
the lack of parking for tenants.
Councillor Hayes requested a Recorded Vote.
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Council of the Town of Tillsonburg supports the application to amend the
Oxford County Official Plan (File No. OP 15-02-7), as submitted by Rego Management
Inc, for lands located at 253 Broadway, in the Town of Tillsonburg to establish a special
development policy to permit a 3 storey mixed use building with an increased residential
density on the Entrepreneurial District designated lands;
AND THAT the Council of the Town of Tillsonburg approve-in-principle the zone change
application submitted by Rego Management Inc, whereby the lands described as Lot
944 & Part Lot 945, Plan 500, known municipally as 253 Broadway, are to be rezoned
from Special Entrepreneurial Zone (EC-2) to Special Entrepreneurial Zone (EC-sp).
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Hayes X
Mayor Molnar X
Councillor Rosehart X
Councillor Stephenson X
Councillor Adam X
Deputy Mayor Beres X
Councillor Esseltine X
Council Meeting Minutes, January 25, 2016 - 7 -
The recorded vote reflects the vote is 5 in favour of the Motion and 2 against the Motion.
The Motion is Carried.
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council move into the Committee of Adjustment to hear an application for Minor
Variance at 9:24 p.m.
Carried
8.2. Application for Minor Variance- A-01/16- John Demarchais- 41 Tillson Avenue
Deferral Request
Mr. Gilbert, Development Planner, County of Oxford indicated that the applicant has
submitted a request to defer the application for Minor Variance.
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Application A-01/16, submitted by John Demarchais for lands located at 41 Tillson
Avenue, be deferred, at the applicant's request.
Carried
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council move out of the Committee of Adjustment and move back into regular
session at 9:26 p.m.
Carried
9. Mayor
9.1. MYR 16-01, UPDATE – County of Oxford
Mayor's Report
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives report MYR 16-01, Update - County of Oxford as information.
Carried
Council Meeting Minutes, January 25, 2016 - 8 -
10. Reports from Departments
10.1. Chief Administrative Officer
10.1.1. CAO 16-01, Building Condition Assessment – 83 Rolph Street Public School
CAO-16-01 Building Condition Assessment - 83 Rolph Street
Attachment - Building Condition Assessment
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives report CAO 16-01, Building Condition Assessment – 83
Rolph Street Public School, for information;
AND forwarded to the Town Hall Steering Committee for information and
comment.
Carried
10.1.2. CAO 16-02, Review of Taxi Licensing By-law
CAO 16-02 Review of Taxi Licensing By-law
CAO 16-02 Taxi Licensing Letter
CAO 16-02 Taxi Licensing Public Engagement
Council directed staff to complete the comprehensive review of the Taxi By-Law
by the end of the third quarter of 2016.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives report CAO 16-02, Review of Taxi Licensing By-Law;
AND THAT Council directs staff to proceed with a Taxi Licensing Review
Process as outlined in report CAO 16-02.
Carried
10.2. Clerk’s Office
10.2.1. CL 16-01, Community Strategic Plan Update
CL 16-01
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives report CL 16-01, Community Strategic Plan Update as
information.
Carried
Council Meeting Minutes, January 25, 2016 - 9 -
10.3. Development and Communication Services
10.3.1. SOMA Asia Mission - Tillsonburg Summary
Presentation
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives the SOMA Asia Mission – Tillsonburg Summary for
information purposes.
Carried
10.3.2. DCS 16-02, Storage Request From Tillsonburg Resource Network
Report
Request
Lease
Staff to determine if there are available storage spaces from the partners.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report DCS 16-02, Storage Request from the Tillsonburg
Resource Network;
AND THAT staff be directed to continue negotiations with the Tillsonburg
Resource Network with the intent to bring back a lease agreement for Council’s
consideration.
Carried
10.4. Finance
10.4.1. 2016 Business Plans and Budget
2016 Business Plan and Budget 012516
2016 Business Plan- Building-Planning-By-Law
2016 Business Plan- Finance
2016 Business Plan- Human Resources
2016 Business Plan - Economic Development Marketing
2016 Business Plan- Fire Services
2016 Business Plan- Operations Services [Read-Only]
2016 Business Plan- Recreation Culture and Parks
Council Meeting Minutes, January 25, 2016 - 10 -
Council Recessed at 9:54 p.m.
Council resumed at 10:00 p.m.
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives report FIN 16-06 Business Plans and Budget;
AND THAT the 2016 Business Plans and Budget in the amount of $13,468,500 be adopted.
Carried
10.4.2. FIN 16-04 Rates and Fees
FIN 16-04 Rates and Fees
By-Law 3986 Rates Fees
Schedule A 2016 Rates & Fees
Staff to review user fees for tournaments and to report back at a future council
meeting.
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives report FIN 16-04 Rates and Fees;
AND THAT By-Law 3986 to establish Rates & Fees for 2016, be brought forward
for Council consideration.
Carried
10.4.3. FIN 16-05 Additional Contribution to Reserves
FIN 16-05 Additional Contribution to Reserves
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives report FIN 16-05 Additional Contribution to Reserves;
AND THAT $2,000 be contributed to reserves in 2015 for the Update of the Trails
Masterplan capital project.
Carried
Council Meeting Minutes, January 25, 2016 - 11 -
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council suspends Section 4.3.2 of Procedural By-Law 3511, to allow the
meeting to be extended past the curfew of 10:30 p.m.
Carried
10.5. Operations
10.5.1. OPS 16-02 Connecting Link Funding Program Designated Project
OPS 16-02 Connecting Link Funding Program Designated Project
The funding application will be updated to include the Geo-Technical Report.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report OPS 16-02 Connecting Link Funding Program
Designated Project;
AND THAT the Broadway Street Rehabilitation from the north Town limit to North
Street be endorsed as the Town’s project for the Connecting Link funding
application;
AND THAT the submitted Application meets the requirements of MTO’s
Connecting Links Program as described in the Program Guide;
AND THAT a comprehensive asset management plan including connecting links
has been completed and publically posted;
AND THAT the municipality will comply with the conditions that apply to
designated connecting links under the Highway Traffic Act to ensure the safe and
efficient movement of provincial traffic;
AND THAT the Application is complete and factually accurate;
AND THAT the Chief Administrative Officer be authorized to execute the
declaration statement within the formal application.
Carried
10.6. Recreation, Culture & Park Services
10.6.1. RCP 16-01, Oct-Dec 2015 RCP Departmental Activity Reports
RCP 16-01 - Oct-Dec 2015 RCP Departmental Activity Reports
Oct-Dec 2015 Activity - Recreation Programs & Services
Oct-Dec 2015 Activity - Culture & Heritage
Council Meeting Minutes, January 25, 2016 - 12 -
Oct-Dec 2015 Activity - Parks & Facilities
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report RCP 16-01 – Oct-Dec 2015 RCP Departmental
Activity Reports for information.
Carried
10.6.2. RCP 16-02, Planned Tree Removals
Report RCP 16-02 - Planned Tree Removals
Prescription for Trottier Woodlot
Staff to bring back a report regarding costs to cut down the second tree at
Gibson House.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report RCP 16-02 – Planned Tree Removals for
information.
Carried
10.6.3 RCP 16-03, OSRCF Application – Liquid Gym Initiative (Addendum Item)
RCP 16-03
Grants Ontario Application
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report RCP 16-03 – OSRCF Application – Liquid Gym
Initiative;
AND THAT Council authorizes staff to submit an application to the OSRCF
funding program to secure funding to implement the Liquid Gym initiative;
AND THAT Council authorizes the Mayor and Clerk to sign the Application Form.
Carried
11. Committee Minutes & Reports
11.1. Heritage, Beautification & Cemetery Advisory Committee Minutes
Minutes, December 3, 2015
2015-2018 Goals
Council Meeting Minutes, January 25, 2016 - 13 -
11.2. Development Committee Minutes
Minutes, November 10, 2015
Minutes, December 9, 2015
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Heritage, Beautification & Cemetery Advisory
Committee Minutes of December 3, 2015, and the Heritage, Beautification &
Cemetery Advisory 2015-2018 Goals, and the Development Committee Minutes
of November 10, 2015 and of December 09, 2015, as information.
Carried
11.3. LPRCA Minutes
Minutes, December 02, 2015
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the LPRCA Minutes of December 02, 2015, as
information.
Carried
12. Notice of Motions
12.1. Notice of Motion for which previous notice was given
Councillor Adam requested a Recorded Vote.
Moved By: Councillor Adam Seconded By: Councillor Rosehart
WHEREAS ten thousand dollars has been earmarked for the local Physician
Recruitment Committee on an annual basis for a number of years, but the efforts
have yielded little, if any positive results;
AND WHEREAS it is apparent that the scope of the committee members who are
medical practitioners remain limited, and that there may exist a pecuniary interest
for them;
AND WHEREAS there exists another physician recruitment committee at the
County level;
NOW THEREFORE LET IT BE RESOLVED THAT the Council of the Town of
Tillsonburg no longer supports the composition or efforts of the current local
physician recruitment committee;
Council Meeting Minutes, January 25, 2016 - 14 -
AND FURTHER LET IT BE RESOLVED THAT the Council of the Town of
Tillsonburg withdraws their membership/participation until such a time that the
efforts of the local physician recruitment committee take into consideration the
values, needs and general interests of the community at large.
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Adam x
Deputy Mayor Beres x
Councillor Esseltine x
Councillor Hayes x
Mayor Molnar x
Councillor Rosehart x
Councillor Stephenson x
The recorded vote reflects the vote is 1 in favour of the Motion and 6 against the Motion.
The motion is "defeated".
Notice of Motion:
Moved By: Councillor Rosehart Seconded By:
THAT the Christmas Tree Collection Program be removed from the 2017 Operations
Business Plan.
Notice of Motion:
Moved By: Councillor Adam Seconded By:
THAT the Town install an All-way stop at the corner of Rolph Street and Rideout Street
West.
Council Meeting Minutes, January 25, 2016 - 15 -
13. By-Laws
By-Laws from the Meeting of Monday, January 25, 2016
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
13.1 THAT By-Law 3986, A By-Law to adopt a Schedule of Fees for certain Municipal
applications, service and permits, be read for a first, second and third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
13.2 THAT By-Law 3987, To confirm the proceedings of Council at its meeting held on
the 25th day of January, 2016, be read for a first, second and third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
14. Items of Public Interest
15. Adjournment
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Council Meeting of Monday, January 25, 2016, be adjourned at 11:10 p.m.
Carried
Addendum to January 25, 2016 Council Meeting Agenda
Addendum
January 25, 2016
Council Meeting Agenda
Page 1 / 3
Addendum to January 25, 2016 Council Meeting Agenda
6.1 Adoption of Council Minutes of Previous Meeting
6.2 Minutes of the Budget Council Meeting of January 18, 2016
Minutes, January 18, 2016
10.4 Finance
10.4.4 FIN 16-06, 2016 Business Plans and Budget
FIN 16-06
10.5 Operations
10.5.1 OPS 16-02 Connecting Link Funding Program Designated
Project
Funding Application
10.6 Recreation, Culture & Park Services 10.6.3 RCP 16-03, OSRCF Application – Liquid Gym Initiative
RCP 16-03
Grants Ontario Application
Page 2 / 3
ATTENDANCE Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Maxwell Adam Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart Councillor Brian Stephenson
Staff: David Calder, CAO
Donna Wilson, Town Clerk Darrell Eddington, Director of Finance Kevin De Leebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture and Park Services Tricia Smith, Deputy Clerk
1.Call to Order
The meeting was called to order at 3:00 p.m.
2.Adoption of Agenda
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, January 18, 2016, be
adopted.
Carried
3.Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
The Corporation of the Town of Tillsonburg
BUDGET COUNCIL MEETING
Monday, January 18, 2016
3:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Attachment A
Council Budget Meeting Minutes, January 18, 2016 2
4. Adoption of Council Minutes of Previous Meeting
4.1. Minutes of the Meeting of January 12, 2016
Minutes, January 12, 2016
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Minutes of the Council Meeting of January 12, 2016, be approved.
Carried
5. Finance
5.1. FIN 16-03 Labor Reallocation
FIN 16-03 Labor Reallocation
2016 Budget Revisions V2
The Director of Finance provided a review of Report FIN 16-03.
A budget correction was made in the amount of $133,700 regarding the Town’s labour
allocation to THI.
Customer service levels are being maintained.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives report FIN 16-03 Labor Reallocation;
AND THAT the reallocation of labor recovery costs in the amount of $133,700 be added
to the 2016 Budget.
Carried
2016 Budget Revisions V2 - Revised:
2016 Budget Revisions - Council
Draft Revised
(Good news)/
Bad news
Taxation
Requirement % Increase
Consolidated Total January 12, 2016 - Council 13,468,467$ 2.97%
Reallocation of labor recovery costs - 133,700 133,700
Council Training 16,000 13,000 (3,000)
Council Meeting Exp 5,500 5,400 (100)
HR - Special Projects 15,500 11,600 (3,900)
HR - Training Exp 7,000 8,875 1,875
Clerks - Meeting Exp 2,000 1,000 (1,000)
Clerks - Training 5,000 4,000 (1,000)
Finance - Training 10,000 9,000 (1,000)
Finance - Misc Exp 6,700 5,700 (1,000)
Finance - Eqpt S&R 1,700 700 (1,000)
Finance - Eqpt Rental 2,500 1,500 (1,000)
Fin-Bld Mntce - HLW 15,400 14,033 (1,367)
Fin-Bld Mntce - Subcon Exp 11,000 10,000 (1,000)
CSC - Equipment S&R 5,000 4,000 (1,000)
CSC - Training 6,000 4,500 (1,500)
Cemetery Plot Sales Revenue (7,200) (10,700) (3,500)
Cemetery Foundation Revenue (6,000) (7,500) (1,500)
Parks & Playgrounds HLW 31,300 29,800 (1,500)
Sportsfields HLW 5,500 5,000 (500)
Arena Full time OT 5,000 3,500 (1,500)
Figure skating revenue (50,000) (55,000) (5,000)
Youth program revenue (155,000) (160,000) (5,000)
Aquatics merchandise revenue (4,000) (7,000) (3,000)
LLWP admissions revenue (75,000) (76,500) (1,500)
Halls & Meeting Rooms rental revenue (75,000) (76,500) (1,500)
Museum HLW 26,300 24,000 (2,300)
Protection PT labour 10,000 9,000 (1,000)
Protection Miscellaneous Exp 6,200 6,000 (200)
Animal Control Advertising Exp 2,300 2,100 (200)
Building Dept. PT labour 9,500 9,000 (500)
Building Dept. Books & Pub 1,900 1,800 (100)
Building Dept. Miscellaneous Exp 6,000 5,800 (200)
Building Dept. Training Exp 6,300 6,000 (300)
Building Dept. Subcon Exp 6,500 6,300 (200)
Economic Development Supplies Exp 4,100 1,900 (2,200)
Economic Development Special Events 3,000 2,000 (1,000)
Economic Development Grants-Other (2,100) (3,000) (900)
Fire fighters PT labour 324,100 311,575 (12,525)
Fire fighters Special projects - bunker gear 40,600 38,600 (2,000)
Building Misc Exp - chairs 6,000 4,500 (1,500)
Protection Misc Exp 6,200 5,200 (1,000)
Building Permit Revenue (210,000) (212,000) (2,000)
Fleet FT labour -One time 110,600 101,300 (9,300)
Engineering PT labour 36,800 32,100 (4,700)
Roads Maint. Mowing & Spraying PT labour 21,500 16,150 (5,350)
Roads Maint. Line Markings PT labour 10,800 8,100 (2,700)
Storm Sewers PT labour 3,600 2,700 (900)
COLA to 1.25 %(15,100) (15,100)
Airport labour 9,500 - (9,500)
Building PT labour 9,500 - (9,500)
Clerks PT labour 8,000 - (8,000)
33
Consolidated Total January 18, 2016 - SLT 13,468,500$ 2.97%
H:\Finance\Financial Plans\2016\2016 Business Support\2016 Budget Revisions V3 1/22/16
Council Budget Meeting Minutes, January 18, 2016 4
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT subsequent to the information contained in Report FIN 16-03 concerning
identified budget reductions, that the material be adopted except for the following
amendments:
1.Return COLA for 2016 to the original 1.5%, representing an increase of $15,000;
2.Defer the Cost of Living adjustment to April 1, 2016, representing a savings of
$23,525;
3.An additional contribution to Reserves of $8,425
AND FURTHER confirming that the Requirement from taxation for the 2016 Draft Budget
is set at $13,468,467 and be brought forward to the Council meeting of January 25, 2016
for consideration.
Carried
6.Council Budget Discussions
Council requested that in the future, a meeting be scheduled to discuss the Council portion
of the business plan and budget.
Council requested that the expenses and revenues for the 2017 budget be based on 5-year
averages.
7.By-Laws
8.1 By-Laws from the Meeting of January 18, 2016
By-Law 3985
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-Law 3985, To confirm the proceedings of Council at its meeting held on the
18th day of January, 2016, be read for a first, second and third and final reading, and
the Mayor and the Clerk, be and are hereby authorized to sign the same, and place the
Corporate seal thereunto.
Carried
Council Budget Meeting Minutes, January 18, 2016 5
THAT the Council Meeting of Monday, January 18, 2016, be adjourned at 4:10 p.m.
Carried
8.Adjournment
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
STAFF REPORT
FINANCE
Report Title: 2016 Business Plans and Budget
Report No.: FIN 16-06
Author: Darrell Eddington
Meeting Type: COUN CIL MEETING
Council Date: JANUARY 25, 2016
Attachments:
RECOMMENDATIONS:
THAT Council receives report FIN 16-06 Business Plans and Budget;
AND THAT the 2016 Business Plans and Budget in the amount of $13, 468,500 be
adopted.
EXECUTIVE SUMMARY
The 2016 Draft Business Plans and Budget was first presented to Council on
November 10, 2015 at a 4.98% increase or $652,000 in the overall requirement from taxation. Council has subsequently met in five Open Council meetings to
review and make changes to the Draft Business Plans and Budget, which is now
before Council for adoption, at a 2.97% increase or $388,500 in the overall
requirement from taxation.
For the median residential taxpayer, which is a home valued at $221,750, the
Town budget results in a 1.46% increase or $23.09.
The presentation overview summarizes the key changes to the 2016 budget.
FINANCIAL IMPACT/FUNDING SOURCE
As above.
Attachment B
Attachment C (Funding Application
STAFF REPORT RECREATION, CULTURE & PARKS
Title: OSRCF Application – Liquid Gym Initiative
Report No: RCP 16-03
Author: Rick Cox, Director of Recreation, Culture & Parks
Meeting Type: COUNCIL MEETING
Council/ Committee Date: JANUARY 25, 2016
Attachments: •OSRCF Grant Application
RECOMMENDATION
THAT Council receive Report RCP 16-03 – OSRCF Application – Liquid Gym Initiative for
information;
AND THAT Council authorize staff to submit an application to the OSRCF funding program
to secure funding to implement the Liquid Gym initiative;
AND THAT Council authorize the Mayor and Clerk to sign the Application Form.
EXECUTIVE SUMMARY
Submission of an application for the Ontario Sport & Recreation Communities Fund
program for $56,500 to implement a new aquatic fitness initiative in Tillsonburg requires authorization from Council.
BACKGROUND
The RCP Aquatics team has prepared an application for the Ontario Sport & Recreation Communities Fund program for $56,500 to implement a new aquatic fitness initiative in
Tillsonburg. The grant funds would be used to purchase aqua cycles. The Town would be
responsible for an additional $11,416.49 in administration and staffing expenses to roll
out the project and train RCP staff to deliver the program, funded from within the existing
RCP Recreation Programs budget and revenue from registrations for the new program.
The grant deadline was 5pm on January 21. The application was submitted to meet the
deadline but will be withdrawn if Council does not provide the appropriate authorization.
The Liquid Gym - Aqua Cycling Program involves purchasing underwater bikes that can be
utilized by a variety of users with a multitude of different goals. The Aqua Cycling
Program will consist of different levels of participation:
•seniors looking to enjoy the sport of cycling without the stress of injury or falling
thus keeping them active for life
RCP 16-03 - OSRCF Application - Liquid Gym Initiative 1/2
Attachment D
•young and older recreational athletes looking to cross train for triathlons will add
this winter cycling component to their workout to assist them in their need for
ongoing training
•for those working on any type of rehabilitation will find this program to help greatly- this type of exercise will aid in joint pain as exercising underwater drastically
reduces the amount of weight they will exert on their joints, the use of this
equipment will be a vital resource to those pre-op and post-op patients. Strokevictims will find they have mobility in the water and are able to move around a
stroke affected leg with their good leg on a bike. We have developed a community
outreach to our physiotherapists in town to partner and provide an opportunity to
assist them in their goals for client rehabilitation.
•weight loss goals can also be met with this type of program as you can burn a
multitude of calories in one hour but it is also a great starting place for those
looking to get physically active who have difficulty standing or walking
If successful with this grant application, Tillsonburg RCP will be aiming to introduce this new fitness opportunity that is not offered in Tillsonburg or at all in Oxford or Norfolk
counties.
CONSULTATION/COMMUNICATION RCP staff has consulted with Ministry staff, local health care professionals and equipment
suppliers in the development of this grant application.
FINANCIAL IMPACT/FUNDING SOURCE
The Town contribution to the initiative would be $11,416.49 made up of administrative
costs and supervisory/managerial staff time to implement and oversee the project. There would also be some training fees and staff time costs incurred to train Town staff to
deliver the program. These costs would be recovered from registration fees for
participating in the new program as well as staffing and training dollars already included in the 2016 RCP budget. The grant funds would pay for the equipment.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
N/A
RCP 16-03 - OSRCF Application - Liquid Gym Initiative 2/2
Table of Contents
Agenda 3
Minutes, January 11, 2016
Minutes, January 11, 2016 13
2016 Family Day Event, Delegation By: Brent Shepherd
Delegation request - Family Day 2016 19
Rotary Room Mural, Tillsonburg Senior's Centre, Delegation By:
Nancy Boutin
Council Update 22
Community Transportation Pilot Program Steering Committee,
Presentation By: John Preston
CTPPSC 16-13 23
Staff Presentation, 2016 Business Plans & Budget
Presentation 28
Applications for Official Plan Amendment and Zone Change
Application- Cliff Rego Management Inc.-253 Broadway
CASPO 2016-04 44
Report Attachments 54
CASPO 2015-195 (Previous Report)69
Application for Minor Variance- A-01/16- John Demarchais- 41
Tillson Avenue
Deferral Request 84
MYR 16-01, UPDATE –County of Oxford
Mayor's Report 85
CAO 16-01, Building Condition Assessment - Rolph Street
Public School
CAO-16-01 Building Condition Assessment - 83 Rolph
Street 87
Attachment - Building Condition Assessment 90
CAO 16-02, Review of Taxi Licensing By-law
CAO 16-02 Review of Taxi Licensing By-law 123
CAO 16-02 Taxi Licensing Letter 125
CAO 16-02 Taxi Licensing Public Engagement 126
CL 16-01, Community Strategic Plan Update
CL 16-01 127
SOMA Asia Mission - Tillsonburg Summary
Presentation 136
DCS 16-02, Storage Request From Tillsonburg Resource
Network
Report 159
Request 162
Lease 163
2016 Business Plans and Budget
2016 Business Plan and Budget 012516 169
2016 Business Plan- Building-Planning-By-Law 185
1
2016 Business Plan- Finance 193
2016 Business Plan- Human Resources 201
2016 Business Plan - Economic Development
Marketing 209
2016 Business Plan- Fire Services 219
2016 Business Plan- Operations Services [Read-Only]230
2016 Business Plan- Recreation Culture and Parks 243
FIN 16-04 Rates and Fees
FIN 16-04 Rates and Fees 254
By-Law 3986 Rates Fees 255
Schedule A 2016 Rates & Fees 256
FIN 16-05 Additional Contribution to Reserves
FIN 16-05 Additional Contribution to Reserves 273
OPS 16-02 Connecting Link Funding Program Designated
Project
OPS 16-02 Connecting Link Funding Program
Designated Project 274
RCP 16-01, Oct-Dec 2015 RCP Departmental Activity Reports
RCP 16-01 - Oct-Dec 2015 RCP Departmental Activity
Reports 278
Oct-Dec 2015 Activity - Recreation Programs &
Services 279
Oct-Dec 2015 Activity - Culture & Heritage 282
Oct-Dec 2015 Activity - Parks & Facilities 286
RCP 16-02, Planned Tree Removals
Report RCP 16-02 - Planned Tree Removals 288
Prescription for Trottier Woodlot 290
Heritage, Beautification & Cemetery Advisory Committee
Minutes
Minutes, December 3, 2015 297
2015-2018 Goals 299
Development Committee Minutes
Minutes, November 10, 2015 300
Minutes, December 9, 2015 304
LPRCA Minutes
Minutes, December 02, 2015 308
BY-LAW NUMBER 3986
By-Law 3986 Rates Fees 314
Schedule A 2016 Rates & Fees 315
By-Law 3987 , To confirm the proceedings of Council at the
meeting held on January 25, 2016
By-Law 3987 332
2
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1. Call to Order
2. Closed Session
Moved By: Seconded By:
Proposed Resolution #1
THAT Council move into Closed Session to consider:
1. A proposed or pending acquisition or disposition of land by the municipality or local
board (Clearview).
3. Adoption of Agenda
Moved By: Seconded By:
Proposed Resolution #2
THAT the Agenda as prepared for the Council meeting of Monday, January 25, 2016, be
adopted.
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of January 11, 2016
Minutes, January 11, 2016
Moved By: Seconded By:
Proposed Resolution #3
THAT the Minutes of the Council Meeting of January 11, 2016, be approved.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, January 25, 2016
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
3
Council Meeting – Agenda - 2 -
7. Delegations and Presentations
7.1. Volunteer Achievement Award Presentation - Peter Beechey
Presented By: Mayor Stephen Molnar & Mary Anne VanGeertruyde
7.2. 2016 Family Day Event
Delegation By: Brent Shepherd
Delegation request - Family Day 2016
Moved By: Seconded By:
Proposed Resolution #4
THAT Council receives the delegation regarding the 2016 Family Day event as
information.
7.3. Rotary Room Mural, Tillsonburg Senior's Centre
Delegation By: Nancy Boutin
Council Update
Moved By: Seconded By:
Proposed Resolution #5
THAT Council receives the delegation regarding the Tillsonburg Senior Centre - Rotary
Room Mural;
AND THAT Council endorses the project.
7.4. Community Transportation Pilot Program Update
Presentation By: John Preston
CTPPSC 16-13
Moved By: Seconded By:
Proposed Resolution #6
THAT Council receives the presentation regarding the Community Transportation Pilot
Program Update as information.
4
Council Meeting – Agenda - 3 -
7.5. Staff Presentation, 2016 Business Plans & Budget
Presentation
Moved By: Seconded By:
Proposed Resolution #7
THAT Council receives the presentation regarding the 2016 Business Plans & Budget;
AND THAT the information be forwarded to Agenda Item 10.4.1 for deliberation.
8. Public Meetings
8.1. Applications for Official Plan Amendment and Zone Change Application
Cliff Rego Management Inc.- 253 Broadway
CASPO 2016-04
Report Attachments
CASPO 2015-195 (Previous Report)
Moved By: Seconded By:
Proposed Resolution #8
THAT the Council of the Town of Tillsonburg supports the application to amend the
Oxford County Official Plan (File No. OP 15-02-7), as submitted by Rego Management
Inc, for lands located at 253 Broadway, in the Town of Tillsonburg to establish a special
development policy to permit a 3 storey mixed use building with an increased residential
density on the Entrepreneurial District designated lands;
AND THAT the Council of the Town of Tillsonburg approve-in-principle the zone change
application submitted by Rego Management Inc, whereby the lands described as Lot
944 & Part Lot 945, Plan 500, known municipally as 253 Broadway, are to be rezoned
from Special Entrepreneurial Zone (EC-2) to Special Entrepreneurial Zone (EC-sp).
8.2. Application for Minor Variance- A-01/16- John Demarchais- 41 Tillson Avenue
Deferral Request
Moved By: Seconded By:
Proposed Resolution #9
THAT Application A-01/16, submitted by John Demarchais for lands located at 41 Tillson
Avenue, be deferred, at the applicant's request.
5
Council Meeting – Agenda - 4 -
9. Mayor
9.1. MYR 16-01, UPDATE – County of Oxford
Mayor's Report
Moved By: Seconded By:
Proposed Resolution #10
THAT Council receives report MYR 16-01, Update - County of Oxford as information.
10. Reports from Departments
10.1. Chief Administrative Officer
10.1.1. CAO 16-01, Building Condition Assessment – 83 Rolph Street Public School
CAO-16-01 Building Condition Assessment - 83 Rolph Street
Attachment - Building Condition Assessment
Moved By: Seconded By:
Proposed Resolution #11
THAT Council receives report CAO 16-01, Building Condition Assessment – 83
Rolph Street Public School, for information.
10.1.2. CAO 16-02, Review of Taxi Licensing By-law
CAO 16-02 Review of Taxi Licensing By-law
CAO 16-02 Taxi Licensing Letter
CAO 16-02 Taxi Licensing Public Engagement
Moved By: Seconded By:
Proposed Resolution #12
THAT Council receives report CAO 16-02, Review of Taxi Licensing By-Law;
AND THAT Council directs staff to proceed with a Taxi Licensing Review
Process as outlined in report CAO 16-02.
10.2. Clerk’s Office
10.2.1. CL 16-01, Community Strategic Plan Update
CL 16-01
6
Council Meeting – Agenda - 5 -
Moved By: Seconded By:
Proposed Resolution #13
THAT Council receives report CL 16-01, Community Strategic Plan Update as
information.
10.3. Development and Communication Services
10.3.1. SOMA Asia Mission - Tillsonburg Summary
Presentation
Moved By: Seconded By:
Proposed Resolution #14
THAT Council receives the SOMA Asia Mission – Tillsonburg Summary for
information purposes.
10.3.2. DCS 16-02, Storage Request From Tillsonburg Resource Network
Report
Request
Lease
Moved By: Seconded By:
Proposed Resolution #15
THAT Council receives Report DCS 16-02, Storage Request from the Tillsonburg
Resource Network;
AND THAT staff be directed to continue negotiations with the Tillsonburg
Resource Network with the intent to bring back a lease agreement for Council’s
consideration.
10.4. Finance
10.4.1. 2016 Business Plans and Budget
2016 Business Plan and Budget 012516
2016 Business Plan- Building-Planning-By-Law
2016 Business Plan- Finance
2016 Business Plan- Human Resources
2016 Business Plan - Economic Development Marketing
7
Council Meeting – Agenda - 6 -
2016 Business Plan- Fire Services
2016 Business Plan- Operations Services [Read-Only]
2016 Business Plan- Recreation Culture and Parks
Moved By: Seconded By:
Proposed Resolution #16
THAT Council adopts the 2016 Business plans and Budget in the amount of
$13,468,500.
10.4.2. FIN 16-04 Rates and Fees
FIN 16-04 Rates and Fees
By-Law 3986 Rates Fees
Schedule A 2016 Rates & Fees
Moved By: Seconded By:
Proposed Resolution #17
THAT Council receives report FIN 16-04 Rates and Fees;
AND THAT By-Law 3986 to establish Rates & Fees for 2016, be brought forward
for Council consideration.
10.4.3. FIN 16-05 Additional Contribution to Reserves
FIN 16-05 Additional Contribution to Reserves
Moved By: Seconded By:
Proposed Resolution #18
THAT Council receives report FIN 16-05 Additional Contribution to Reserves;
AND THAT $2,000 be contributed to reserves in 2015 for the Update of the Trails
Masterplan capital project.
10.5. Operations
10.5.1. OPS 16-02 Connecting Link Funding Program Designated Project
OPS 16-02 Connecting Link Funding Program Designated Project
8
Council Meeting – Agenda - 7 -
Moved By: Seconded By:
Proposed Resolution #19
THAT Council receives Report OPS 16-02 Connecting Link Funding Program
Designated Project;
AND THAT the Broadway Street Rehabilitation from the north Town limit to North
Street be endorsed as the Town’s project for the Connecting Link funding
application;
AND THAT the submitted Application meets the requirements of MTO’s
Connecting Links Program as described in the Program Guide;
AND THAT a comprehensive asset management plan including connecting links
has been completed and publically posted;
AND THAT the municipality will comply with the conditions that apply to
designated connecting links under the Highway Traffic Act to ensure the safe and
efficient movement of provincial traffic;
AND THAT the Application is complete and factually accurate;
AND THAT the Chief Administrative Officer be authorized to execute the
declaration statement within the formal application.
10.6. Recreation, Culture & Park Services
10.6.1. RCP 16-01, Oct-Dec 2015 RCP Departmental Activity Reports
RCP 16-01 - Oct-Dec 2015 RCP Departmental Activity Reports
Oct-Dec 2015 Activity - Recreation Programs & Services
Oct-Dec 2015 Activity - Culture & Heritage
Oct-Dec 2015 Activity - Parks & Facilities
Moved By: Seconded By:
Proposed Resolution #20
THAT Council receives Report RCP 16-01 – Oct-Dec 2015 RCP Departmental
Activity Reports for information.
10.6.2. RCP 16-02, Planned Tree Removals
Report RCP 16-02 - Planned Tree Removals
Prescription for Trottier Woodlot
9
Council Meeting – Agenda - 8 -
Moved By: Seconded By:
Proposed Resolution #21
THAT Council receives Report RCP 16-02 – Planned Tree Removals for
information.
11. Committee Minutes & Reports
11.1. Heritage, Beautification & Cemetery Advisory Committee Minutes
Minutes, December 3, 2015
2015-2018 Goals
11.2. Development Committee Minutes
Minutes, November 10, 2015
Minutes, December 9, 2015
Moved By: Seconded By:
Proposed Resolution #22
THAT Council receives the Heritage, Beautification & Cemetery Advisory
Committee Minutes of December 3, 2015, and the Heritage, Beautification &
Cemetery Advisory 2015-2018 Goals, and the Development Committee Minutes
of November 10, 2015 and of December 09, 2015, as information.
11.3. LPRCA Minutes
Minutes, December 02, 2015
Moved By: Seconded By:
Proposed Resolution #23
THAT Council receives the LPRCA Minutes of December 02, 2015, as
information.
10
Council Meeting – Agenda - 9 -
12. Notice of Motions
12.1. Notice of Motion for which previous notice was given
Moved By: Councillor Adam Seconded By:
Proposed Resolution #24
WHEREAS ten thousand dollars has been earmarked for the local Physician
Recruitment Committee on an annual basis for a number of years, but the efforts
have yielded little, if any positive results;
AND WHEREAS it is apparent that the scope of the committee members who are
medical practitioners remain limited, and that there may exist a pecuniary interest
for them;
AND WHEREAS there exists another physician recruitment committee at the
County level;
NOW THEREFORE LET IT BE RESOLVED THAT the Council of the Town of
Tillsonburg no longer supports the composition or efforts of the current local
physician recruitment committee;
AND FURTHER LET IT BE RESOLVED THAT the Council of the Town of
Tillsonburg withdraws their membership/participation until such a time that the
efforts of the local physician recruitment committee take into consideration the
values, needs and general interests of the community at large.
13. By-Laws
By-Laws from the Meeting of Monday, January 25, 2016
Moved By: Seconded By:
13.1 Proposed Resolution #25
THAT By-Law 3986, A By-Law to adopt a Schedule of Fees for certain Municipal
applications, service and permits, Schedule A 2016 Rates & Fees, be read for a
first, second and third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
11
Council Meeting – Agenda - 10 -
Moved By: Seconded By:
13.2 Proposed Resolution #26
THAT By-Law 3987, To confirm the proceedings of Council at its meeting held on
the 25th day of January, 2016, be read for a first, second and third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
14. Items of Public Interest
15. Adjournment
Moved By: Seconded By:
Proposed Resolution #27
THAT the Council Meeting of Monday, January 25, 2016, be adjourned at _____ p.m.
12
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ATTENDANCE Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Maxwell Adam Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart Councillor Brian Stephenson
Staff: David Calder, CAO
Kevin De Leebeeck, Director of Operations Corey Hill, Parks & Facilities Manager
Tricia Smith, Deputy Clerk
Regrets: Donna Wilson, Town Clerk
Darrell Eddington, Director of Finance
Rick Cox, Director of Recreation, Culture and Park Services
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, January 11, 2016, be
adopted.
Carried
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, January 11, 2016
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
13
Council Meeting Minutes, January 11, 2016 - 2 -
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of December 14, 2015
Minutes, December 14, 2015
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of December 14, 2015, be approved.
Carried
6. Delegations and Presentations
6.1. Tillsonburg Senior Centre - Rotary Room Mural
Delegation By: Nancy Boutin, Tillsonburg Senior Centre
Delegation Request
Council directed staff to invite the delegate to the January 25, 2016 meeting of council
to provide further information on the mural project.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the correspondence regarding the Tillsonburg Senior Centre -
Rotary Room Mural;
AND THAT Council endorses the project.
Deferred
Moved By: Councillor Rosehart Seconded By: Councillor Esseltine
THAT the resolution to receive the correspondence regarding the Tillsonburg Senior
Centre – Rotary Room Mural be deferred until the January 25, 2016 for more
information.
Carried.
6.2. Rare Disease Day Event
Delegation By: Mike Gouin
Delegation Request
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the delegation regarding the Rare Disease Day Event as
information.
Carried
14
Council Meeting Minutes, January 11, 2016 - 3 -
6.3. Storage of Sea Containers on Town Commercial Property
Delegation By: Phil Gravelle, Tillsonburg Resource Network, Medical Equipment Group
Delegation Request
Letter
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the delegation regarding the Storage of Sea Containers on Town
Commercial Property;
AND THAT Council refers the information to staff for review and the preparation of a
report for the January 25, 2016 Council meeting.
Carried
6.4. Annual Renewal of Taxi Driver Licenses & Vehicles
Delegation By: Mike Christiaens, Why Wait Taxi & Delivery
Delegation Request
Letter
Staff to review the Taxi By-law to determine if flexibility is possible in regards to the
renewal of taxi driver licences and vehicles.
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the delegation regarding the Annual Renewal of Taxi Driver
Licenses & Vehicles;
AND THAT Council refers the information to staff for review and the preparation of a
report for the January 25, 2016 Council meeting.
Carried
7. Information Items
7.1. Report - Ontario Good Roads Association Nominating Committee
Report_of_the_OGRA_Nominating_Committee
7.2. Embassy of Canada – SOMA Delegation
Correspondence
15
Council Meeting Minutes, January 11, 2016 - 4 -
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives items 7.1 and 7.2 as information.
Carried
8. Reports from Departments
8.1. Clerk’s Office
8.1.1. CL 16-02 Council Appointment to the Physician Recruitment Committee
CL 16-02 Council Appointment to Physician Recruitment Committee
Terms of Reference Physician Recruitment
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report CL 16-02 Council Appointment to the Physician
Recruitment Committee;
AND THAT Councillor Esseltine be appointed as the Council representative on
the Physician Recruitment Committee.
Carried
8.2. Development and Communication Services
8.2.1. DCS 16-01 - Traffic By-Law Amendment - All-Way Stop at Quarter Town Line
& North Street West
DCS 16-01 - Traffic By-Law Amendment - All-Way Stop at Quarter Town Line &
North Street West
By-Law 3981
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives report DCS 16-01 Traffic By-Law Amendment - All-way
Stop at Quarter Town Line & North Street West;
AND THAT By-Law 3981 be brought forward for Council consideration.
Carried
8.3. Finance
8.3.1. FIN 16-02 Interim Tax Levy By-Law 3980
FIN 16-02 Interim Tax Levy By-Law 3980
2016 Interim Levy Bylaw 3980
16
Council Meeting Minutes, January 11, 2016 - 5 -
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives report FIN 16-02 Interim Tax Levy By-Law 3980;
AND THAT By-Law 3980 be brought forward for Council consideration.
Carried
8.4. Operations
8.4.1. OPS 16-01 Bayham Boundary Road Maintenance Agreement
OPS 16-01 Bayham Boundary Road Maintenance Agreement
OPS 16-01 Attachment 1 - Bayham Boundary Road Maintenance Agreement
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report OPS 16-01 Bayham Boundary Road Maintenance
Agreement;
AND THAT Council authorizes the Mayor and Clerk to execute the Municipal
Boundary Road Maintenance Agreement with the Municipality of Bayham;
AND THAT By-Law 3982 be brought forward for Council consideration.
Carried
9. Notice of Motions
Moved By: Councillor Adam Seconded By:
WHEREAS ten thousand dollars has been earmarked for the local Physician Recruitment
Committee on an annual basis for a number of years, but the efforts have yielded little, if any
positive results;
AND WHEREAS it is apparent that the scope of the committee members who are medical
practitioners remain limited, and that there may exist a pecuniary interest for them;
AND WHEREAS there exists another physician recruitment committee at the County level;
NOW THEREFORE LET IT BE RESOLVED THAT the Council of the Town of Tillsonburg no
longer supports the composition or efforts of the current local physician recruitment
committee;
AND FURTHER LET IT BE RESOLVED THAT the Council of the Town of Tillsonburg
withdraws their membership/participation until such a time that the efforts of the local
physician recruitment committee take into consideration the values, needs and general
interests of the community at large.
17
Council Meeting Minutes, January 11, 2016 - 6 -
10. By-Laws
By-Laws from the Meeting of Monday, January 11, 2016
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
10.1. THAT By-Law 3980, To provide for an Interim Tax Levy for the Year 2016;
AND THAT By-Law 3981, To amend By-Law 3701, being a by-law to regulate
traffic and the parking of motor vehicles in the Town of Tillsonburg;
AND THAT By-Law 3982, To authorize an agreement between The Corporation
of the Town of Tillsonburg and the Municipality of Bayham, be read for a first,
second and third and final reading and that the Mayor and the Deputy Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
10.2. THAT By-Law 3983, To confirm the proceedings of Council at its meeting held on
the 11th day of January, 2016, be read for a first, second and third and final
reading and that the Mayor and the Deputy Clerk be and are hereby authorized
to sign the same, and place the corporate seal thereunto.
Carried
11. Items of Public Interest
12. Adjournment
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Council Meeting of Monday, January 11, 2016 be adjourned at 7:38 p.m.
Carried
18
Council Delegation
Request
This Delegation Request form and any written submissions or background information for
consideration by Council must be submitted to the Clerk's office by the following deadline:
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE
First Name Last Name
Street Address Town/City
Postal Code Phone Number
E-mail Website:
Do you or any members of your party
require any accessibility accommodations?
Yes
No
If yes, how can we assist?
Should you require assistance completing this form, please contact:
Deputy Clerk at 519-688-3009 Ext. 3221 or jbunn@tillsonburg.ca
Please note that submission of this form does not guarantee the approval of your request for
Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form.
COMPLETE PAGE TWO (2) OF THIS FORM
19
Delegation Information (Must be completed)
Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month):
Subject of Delegation
Names of Spokespersons (and positions)
Name of Group or Person(s) being
represented (if applicable)
Brief Summary of Issue or Purpose of Delegation
Will there be a Power Point presentation accompanying the Delegation
Yes
No
Have you been in contact with a Staff member regarding the Delegation topic?
Yes
No
If yes, please list the Staff member(s) you have been working with?
I acknowledge Delegations are limited to fifteen (15) minutes each:
I accept
I acknowledge that all presentation material must be submitted by 4:30 pm the Friday before the
meeting date:
I accept
20
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The
information is collected and maintained for purpose of creating a records that is available to the general public,
pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this
collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor,
Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224.
21
Council Update
- We have planned our special events for the 2016 year and are looking forward to trying some
new things. We have several luncheons, dinners and a dance planned, and we have launched
new programs including meditation and chair yoga so we have lots to keep our members busy in
2016.
- We have also embarked on a new structure for payment of our membership dues in 2016, which
offers incentive prize draws for those who renew before the end of March, and that seems to be
working well. We’ve already had several members in to renew their dues, and we’ve had several
new members join as well.
- To date we have 244 total members, two honorary members, 23 new members and 219
renewals. We ended 2015 with 441 total members, so we’re doing well to already be half-way
there in terms of our renewals.
- The reason for my presentation tonight is to seek council’s approval for a project we have in
mind to improve our existing space at the Senior Centre. As you may recall, in 2015 we
completed a project in partnership with the Town to modify the existing Rotary room into two
spaces – one retained by the Town for use by complex staff, and one allocated to Senior Centre
use. Our new room is already being well utilized for programs like chair yoga, art class, hand and
foot and meditation, and as a floater room when space in our other rooms is at a premium. It’s
also home to our table tennis table and dart boards.
- Our desire is to brighten up our new space by adding a mural on the south wall. The space
measures 12 feet 9 inches wide and 8 feet 2 inches tall. I’ve been speaking with Brett Rabb who
is the head of the Art department at Glendale High School, about a way to involve local students
in the process.
- Although our discussions have been very preliminary pending your approval of our project, our
hope is to invite local art club students to develop scale drawings of a mural symbolizing what
the senior centre means to the community.
- We also hope involve our members in the process, perhaps by allowing them to choose which
mural they’d like to see appear on the wall.
- Ultimately, the students with the winning mural would install it on our wall, earning some
community service hours in the process, and we hope to have an unveiling celebration that
would coincide with Seniors Month in June.
- Our plan is to apply for grant funding for the supplies to complete this project, but our Board did
vote to sustain the cost should a grant not be possible.
- Because the room is still technically a part of the Tillsonburg Community Centre, my goal tonight
is to seek council’s endorsement of this project so that I can meet once more with Mr. Rabb and
get the project moving forward.
22
COMMITTEE REPORT Community Transportation Pilot Program Steering Committee
Report Title: COMMITTEE ACTIVITIES UPDATE
Report No.: CTPPSC 16-13
Author: John Magill Preston
Meeting Type: REPORT TO COUNCIL
Committee Date: JANUARY 25, 2015
Attachments:
RECOMMENDATION:
None.
BACKGROUND/EXECUTIVE SUMMARY
On November 25 of 2014, the Government of Ontario, through the Ministry of Transportation,
launched the Community Transportation Pilot Grant Program as part of their commitment to
ensuring “better access to transportation for all residents”, and to “serve seniors with
transportation services so that they can access essential services and community resources…”.
In March of 2015, the Town of Tillsonburg was selected, from 54 applications, to receive the CT
Pilot Grant for the maximum of $100,000. In total, across the Province, 22 communities were
selected for the grant.
The grant application process included several organizations from the community, in partnership with the Town of Tillsonburg: Community Living Tillsonburg, Tillsonburg Community Services Initiatives, Stonebridge Community Services, Community Advocates Tillsonburg, and Why Wait?
Taxi.
Program deliverables of the Grant Program include the hiring of a transportation coordinator,
acquiring transportation coordination software, and purchasing a wheelchair accessible van.
Project Work Plan:
April 2015 – Hire a transportation coordinator to work part-time (20 hours per week)
October 2015 – Expansion of coordinator role to full-time employment (40 hours per week)
[Completed – August 2015]
23
November 2015 – Purchase of transportation coordination technologies and software training [Completed – October 2015]
December 2015 – Advertising and marketing of transportation services to the public
January 2016 – Official launch of transportation system
March 2016 – Complete and submit project status report and draft financial report to MTO
June 2016 – Purchase of accessible van [Anticipated January/February 2016]
March 31, 2017 – End of Ministry of Transportation’s Program
Scope:
The Project will utilize partnering organizations to optimize local transportation services in the
following ways:
- Centralized information and referral, including one-number to call and integrated website;
- Hiring of a transportation coordinator to improve coordination of the existing network of
transportation services; start a ride-share program; recruit volunteers; and provide referral
information;
- Coordinated trip bookings, car-pooling strategies and management of volunteer transportation programs;
- Centralized scheduling and dispatch of trips through transportation coordinating software;
and
- Purchase of an accessible vehicle to meet demand.
The service will be in place by January 31, 2016.
CONSULTATION/COMMUNICATION
Activities to date:
Hiring of Community Transportation Coordinator – August 2015:
- John Preston is the Community Transportation Coordinator, who has been researching current rural transportation models, reporting to the committee and making recommendations based on his findings. He has been actively reaching out to local and
county organizations and agencies to identify possible partnerships and programs to
improve access to affordable transportation for Tillsonburg residents. Activities include
coordinating the Taxi-Bus program (partnership between Why Wait Taxi, Community Living Tillsonburg, and the Multi-Service Centre), facilitating the partnership between The Multi-Service Centre, Red Cross and Ingersoll Services for Seniors, Facilitating the
Transportation Roundtable (an upcoming networking event for transportation providers
Page 2 / 5 CAO
24
and agencies in Oxford County), developing the central coordination office for T:GO! (a central information and referral office for Tillsonburg residents on transportation),
research for the community Flexi-Bus service.
Simpli Transport (Trapeze Group) Coordination Software, Licensing Agreement - October
2015:
- Simpli is a web-based program that provides client data management, scheduling of rides, mobile application, and reporting. Committee and staff members from Community
Living and the Multi-Service Centre received two one-hour training sessions via webinar
on the features of Simpli Software. The program is currently being implemented by the
Multi-Service Centre as a lead-in to accessing the next level of Trapeze software (Novus) through the Red Cross. The Community Transportation Coordinator will be using the program to monitor runs between participating agencies (The Multi-Service
Centre/Stonebridge and Community Living Tillsonburg), in conjunction with the Regional
Rideshare application, in an effort to provide more rides for residents using existing runs
to destinations in and outside of Oxford County.
Purchase of a wheelchair accessible van – January/February 2016:
- As part of the T:GO! Community Bus Program, a working group of the Steering
Committee is currently looking for an accessible, multi-passenger vehicle to provide Flex-
Route Service to Tillsonburg residents. This will be in advance of the timeline for the
Ministry.
Summary of Programs:
Taxi-Bus: A partnership between The Multi-Service Centre, Community Living Tillsonburg, and
Why Wait Taxi to provide scheduled, low-fare rides to seniors and workers. Fares per person,
each way are $3. Interested residents are asked to call the Community Transportation
Coordinator (John Preston, 519-842-9000, extension 257) to register. To date, only a couple residents have participated in the Taxi-Bus for workers program, who are now receiving volunteer drives through the Multi-Service Centre. There is growing interest in the Senior Taxi-
Bus program, but it has been difficult to coordinate rides for residents of Hickory Hills. Since
then, the program has been revised to provide advertised, scheduled rides for residents of
Hickory Hills, Baldwin Place, and Lisgar Ave residents. This starts on Tuesday January 26, with a van leaving the Lisgar Apartments at 12:30PM to the Town Centre Mall, with a return trip starting at 2:45PM. Interested residents are asked to contact the Community Transportation
Coordinator to register. (John Preston, 519-842-9000, extension 257) These areas are only
intended as a starting point for building momentum of the program; other areas will be
considered for pick-up and drop-off if interest exists. The Taxi-bus program will likely be rolled over into the T:GO! Flexi-Bus program once it is up and running.
Canadian Red Cross Partnership: As part of the research and outreach performed by the
Community Transportation Coordinator, the Red Cross, Woodstock Branch, expressed an
interest in partnering with other agencies to improve efficiencies in transportation service
provision as a means to make the service available to more residents in Oxford County. They were leveraging their expertise and coordination software – Novus, the next step up from Simpli Transport – to integrate client transportation services with other agencies. The Multi-Service
Page 3 / 5 CAO
25
Centre expressed an interest in purchasing a license to access Novus, to improve services, and to provide an additional transportation solution for the Community Transportation Pilot Program.
Along with Ingersoll Services for Seniors, the partnership is currently negotiating the terms of the
partnership, and exploring the vision of an integrated transportation service across the County.
The benefit to residents is that to-date, although each agency provides transportation to a wide-range of clients, priority has been LHIN funding. With the integration of services, and coordination of volunteers and vehicles, resources will be freed up to increase services to non-
medical clients – such as employment services, Human Services, and clients with specialized-
care – from 16 years of age and older. The Community Transportation Coordinator is facilitating
the partnership development process to provide a report on best practices to the Steering Committee. Once the licensing agreement has been settled, the Pilot Program can access the coordination software to monitor for available rides for Tillsonburg residents.
Regional Rideshare Program: This is a partnership initiative organized by the City of London
that invites municipalities in Southwestern Ontario to contribute to the licensing agreement with
Pathway Intelligence. This provides residents with access to a web-based application to find rides to work, medical appointments, social and community events, etc., for no fee. Employers can also benefit from the Regional Rideshare program by setting up company portals to connect
co-workers with rideshares. In Oxford County, the promotion of the Program is spearheaded by
the Oxford Workforce Development Partnership. Natalie Surridge, Project Director, has
approached the Steering Committee to assist in promoting the Rideshare Program with the social services sector in the County. The Steering Committee has committed to supporting the Program through the Community Transportation Coordinator who will be dedicating one day a
week to do presentations and tutorials to agencies, who then can direct their front-line staff to
find alternative transportation options for their clients. Questions and requests for information on
the Regional Rideshare Program can be directed through the Community Transportation Coordinator (John Preston< 519-842-9000, extension 257).
Transportation Roundtable: At a recent workshop among care providers in Oxford County, it
was determined to create a networking opportunity for agencies interested in discussing
transportation solutions. A working group was established with representatives from Woodstock
& Area Community Health Centre, Woodstock Hospital, and Voyageur Transportation to put together a meeting in February. This is being facilitated by the Community Transportation Coordinator, as part of the position’s mandate. The organization meeting is scheduled for
January 29th.
Tillsonburg Flexi-Bus: This is a project currently under development by the Steering
Committee to provide a community bus service to residents of Tillsonburg. The program will be a combination of a fixed- and flex-route service that will provide dedicated transportation to residents during peak demand times (i.e., shift changes), and an adaptable route and schedule
during the day for residents with mobility issues. A working group has been formed to look at
purchasing a vehicle – the goal being a 6-8 passenger van with at least one wheelchair position.
The working group is diligently searching for a vehicle that will best suit the needs of the community as well as working within our budget. The Committee is also considering the hiring of a driver to ensure consistency of service throughout the week. The anticipated start date is
February 2016.
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26
T:GO!: This is a central coordination, information and referral program for residents of Tillsonburg, operated by the Community Transportation Coordinator. Residents can call for
information on available transportation services, and be able to get a referral through a basic in-
take process. T:GO! will have up-to-date information on available services and rides from
participating agencies and transportation services in the area. This includes booking shared taxi rides, finding existing runs to medical appointments in-town and to other urban centres, assistance in registering for the Regional Rideshare Program, taking advantage of promotions
offered through emerging partnerships (i.e., VIA Rail partnering with urban transit systems to
have the cost of municipal transit covered by the train ticket), and booking group rides through
various transportation services. T:GO! would continue to work with agencies and organizations across the County with the vision to be the transportation hub for Oxford County residents. This program is currently in progress, as the Community Transportation Coordinator already fields
calls regarding transportation needs, and matches residents with available services. Official
launch of this program is set for early February, 2016.
COMMUNITY STRATEGIC PLAN IMPACT
Economic Sustainability – Support new and existing businesses and provide a variety of
employment opportunities: although not directly linked to this goal, transportation is part of the
support network to ensure that residents can more easily get to work reliably and on-time.
Economic Sustainability – Provide diverse retail services in the downtown core – Residents will be able to get to the downtown more independently, and affordably, in order to access services and retail.
Demographic Balance – Provide opportunities for families to thrive: devise and implement a
strategy for addressing family needs: reliable transportation to work, sustain income; an
opportunity for residents to be more independent without putting strain on family members.
Demographic Balance - Support the aging population and an active senior citizenship
Culture & Community – Provide opportunities for families to thrive: alternative transportation
options
FINANCIAL IMPACT/FUNDING SOURCE
The direct costs to the development of these programs is covered by the MTO Pilot Program Grant – Coordinator, software, promotion and marketing, and vehicle purchase. Additional costs with regards to the Novus licensing (Red Cross) and the purchase of a vehicle (Flexi-Bus
Service) are under negotiations with the agencies involved in the program. The cost to residents
under the Taxi-Bus and Flexi-Bus programs are $3 each way, with discounted weekly and
monthly passes being considered by the Steering Committee.
Page 5 / 5 CAO
27
TOWN OF TILLSONBURG
1
28
2016 DRAFT BUDGET
Council passed a resolution at the
January 12, 2016 budget meeting to
bring the 2016 Draft Budget and
Business Plans at $13,468,500 to this
Council meeting for Council
consideration.
2
29
2016 DRAFT BUDGET
The 2016 Draft Operating increase is
2.09% in the overall requirement from
taxation or an increase of $273,100.
The Draft 2016 Budget is a 2.97%
increase to the overall requirement
from taxation or an increase of
$388,500.
3
30
2016 Draft Budget
The 2016 Draft Capital increase is
0.88% in the overall requirement from
taxation or an increase of $115,400.
4
For Town taxation purposes, this
budget results in an increase to the
median ($221,750) residential
taxpayer of 1.46% or $23.09.
31
2016 Draft Budget Overview
No changes in department service levels.
5
Responsive to the needs of a growing
community.
Continues to invest in infrastructure.
$207,000 less use of debt and
$565,000 less use of reserves in the
2016 Draft Budget compared to 2015.
32
2016 Draft Budget Overview
1.5 % economic adjustment to wage
grid, beginning April 1st, $70,575.
6
Wage grid movements, $39,900.
Pay equity payments, $18,000.
FT labor hour increase from 35 to 40
hours, $25,000.
33
2016 Draft Budget Overview
Annualized FTE positions at a cost of
$47,000.
7
Employee benefit increase, 4.9%,
$21,000, offset by use of reserves.
New FTE proposed in 2016 draft
budget for Hydro, no net Town budget
impact.
34
2016 Draft Budget Overview
OPP contract decrease, $168,300.
8
OPP grant decrease, $92,000.
Reduced number of special projects,
$81,300.
Heat, light and water increase,
$31,900.
35
2016 Draft Budget Overview
Increase in Ontario Municipal
Partnership Fund grant, $7,300.
9
Continued use of Building Division
reserves, $38,900.
Equipment maintenance contracts
increase, IT licensing, $65,900.
36
2016 Draft Budget Overview
Net principal and interest payment
increase, $17,500.
10
Insurance premium increase, 1.7%,
$8,300. Tillsonburg Hydro dividend level of
$150,000;
Community grants of $73,300.
37
2016 Draft Budget
2016 $3,024,200 capital program, and a
$394,600 contribution to reserves, is
funded by:
Taxation, $1,024,000;
Debt, $1,007,300;
Reserves, $877,600 (Gas Tax $590k);
DC reserves, $107,000;
Grants, $271,600;
Other, $131,300.
11
38
2016 Budget FTE
Dept. # Department 2015 2016
110 Finance/Tax/Clerk 11.58 11
110 Human Resources 1.75 2
120 Customer Service 7.83 4.33
130 Fleet 3 2
145 Hydro - Operations 11.33 10.33
145 Hydro - Finance 0 7
150 Fire 9.75 9
160 Police Services 1 1
180 By-Law 3.65 3.33
190 Building 3 3
200 Operations Admin 0 2
210 Engineering 7.25 5
220 Roads 13.63 13.67
240 Airport 3.33 3.33
270 Water 5.66 5.66
300/450 Cemetery/Parks 4 4
460 Rec Programs 22.135 22.135
465 Rec Facilities 11.67 11.67
475 Museum 3.66 3.66
505 Econ Dev 2.165 2.165
Total FTE's 126.39 126.28
12
39
13
40
14
41
15
42
2016 Draft Budget
Recommendation:
That the 2016 Business Plans and
Budget in the amount of $13,468,500
be adopted.
16
43
Report No: CASPO 2016-04 COMMUNITY AND STRATEGIC PLANNING
Council Date: January 25, 2016
To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community and Strategic Planning
Revised Applications for Official Plan Amendment & Zone
Change
OP 15-06-7; ZN 7-15-06 – Rego Management Inc.
REPORT HIGHLIGHTS
• The applications for Official Plan amendment and Zone Change propose to create a special policy area and rezone the subject property to ‘Special Entrepreneurial Zone (EC-special)’
to facilitate a mixed use building with ground floor medical office space and 28 dwelling
units.
• The applicant’s proposal has been modified in response to concerns raised at the public
meeting on September 28, 2015. Parking relief required to facilitate the proposal has been reduced due to the elimination of some commercial space on the ground floor and the
introduction of ‘at grade’ covered parking. The number of residential dwelling units has increased from 20 to 28.
• Comments received through the Agency circulation of the proposal will be largely
addressed through the site plan approval process.
• The proposed development is consistent with many of the principles and recommendations
of the Central Area Design Study.
• Planning staff are recommending that the application be supported, as it maintains the
strategic goal of the Official Plan to increase residential density in the Central Area, and maintain the Central Area as the primary commercial area in the Town.
DISCUSSION
Background
OWNER: Town of Tillsonburg 200 Broadway, Suite 200, Tillsonburg ON N4G 5A7
APPLICANT: Rego Management Inc.
200 Hespeler Road, Cambridge ON N1R 3H3
AGENT: Reinders & Rieder Limited
57 Mill Street North, Suite 201, Brampton ON L6X 1S9
Page 1 of 10 44
Report No: CASPO 2016-04
COMMUNITY AND STRATEGIC PLANNING
Council Date: January 25, 2016
LOCATION:
The subject property is described as Lot 944 & Part Lot 945, Plan 500, and Parts 4, 5, & 8 of
Reference Plan 41R-6262 in the Town of Tillsonburg. The lands are located on the south west
corner of the Broadway and Venison Street intersection, and are municipally known as 253 Broadway Street.
COUNTY OF OXFORD OFFICIAL PLAN:
Existing:
Schedule “T-1” Town of Tillsonburg Land Use Plan Entrepreneurial
Proposed:
Schedule “T-1” Town of Tillsonburg Land Use Plan Entrepreneurial (subject to special policy)
TOWN OF TILLSONBURG ZONING BY-LAW NO.3295:
Existing Zoning: Special Entrepreneurial Zone (EC-2)
Proposed Zoning: Special Entrepreneurial Zone (EC-special)
PROPOSAL:
The purpose of the Applications for Official Plan Amendment and Zone Change is to permit a
3-storey mixed use building on the subject lands. The proposed Official Plan amendment would permit an increased residential density, and the zone change would provide relief of various
zoning provisions including required rear yard depth, required interior side yard width, required parking, minimum amenity area, maximum lot coverage, landscaped open space, planting strip, loading zone, and location of parking areas.
The applicant has submitted a revised proposal for consideration. The proposed changes
include:
• Reduction in ground floor commercial space from 603 m2 (6490 ft2) to 243 m2 (2612
ft2);
• Increase in number of residential dwelling units from 20 to 28;
• Increased the available onsite parking spaces from 28 to 41;
• Reduction in the required interior side yard width (abutting Kelsey’s) from 1.2 m to nil;
• Reduction in the required rear yard depth from 12.5 m (41 ft) to 0.32 m (1.05 ft);
• Increase in maximum lot coverage from 41.4% to 77.3%.
The bulk of these changes relate to the provision of at-grade parking, with the building elevated
above the proposed parking area.
The subject property is approximately 1757.7 m2 (18 920 ft2) and is currently vacant. The
applicant proposes to construct a 3 story building, with an approximate gross floor area of 4076 m2 (43 872 ft2). Medical office space for a dental clinic is proposed to occupy the ground
floor. The balance of the building is proposed to be used for 28 dwelling units, consisting of one and two bedroom units.
Page 2 of 10 45
Report No: CASPO 2016-04
COMMUNITY AND STRATEGIC PLANNING
Council Date: January 25, 2016
Surrounding land uses to the north include office and residential uses fronting on Venison St W.
and Broadway Street. Lower density residential uses are to the west, and Kelsey’s Restaurant is located adjacent to the south. A funeral home, and Canadian Tire and the Tillsonburg Town
Centre are located to the east and southeast. A municipal parking lot is located to the
southwest, adjacent to Fox Alley.
Plate 1, Existing Zoning and Location Map, shows the location of the subject property and the existing zoning in the immediate vicinity.
Plate 2, Aerial Map (2010), provides an aerial view of the subject property.
Plate 3, Applicant’s Site Plan, is the applicant’s proposed building location and parking lot
layout. Plate 4, Proposed Second Floor Layout, depicts the proposed floorplan for the second level of
the structure, including 14 apartment dwelling units.
Plate 5, Proposed Third Floor Layout, depicts the proposed floorplan for the third level of the
structure, including 14 apartment dwelling units.
Plate 6, Proposed Rooftop Area, depicts the proposed rooftop area, including the proposed
rooftop amenity area.
Plates 7-10, Proposed Building Elevations, depict the proposed building design, from the north,
east, south, and west.
Plate 11, Location of Municipal Parking Lots, depicts the location and number of municipal
parking facilities.
The Town of Tillsonburg, as the owner of the site, has signed an agreement of purchase and sale and has authorized the applicant to submit the Official Plan Amendment, Zoning By-law amendment, and site plan approval applications.
Application Review
PROVINCIAL POLICY STATEMENT:
The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act,
where a municipality is exercising its authority affecting a planning matter, such decisions “shall
be consistent with” all policy statements issued under the Act.
Section 1.1.1 provides that healthy liveable and safe communities are sustained by
accommodating an appropriate range and mix of residential (including second units, affordable housing, and housing for older persons) to meet long-term needs, and promoting cost-effective
development that minimizes land consumption and service costs. Section 1.4.3 directs that planning authorities shall provide for an appropriate range and mix of
housing types and densities to meet projected requirements of current and future residents by permitting and facilitating all forms of housing required to meet the social, health, and well-being requirements of current and future residents, including special needs requirements and
Page 3 of 10 46
Report No: CASPO 2016-04
COMMUNITY AND STRATEGIC PLANNING
Council Date: January 25, 2016
increasing the supply of affordable housing, and utilizing existing infrastructure and public
service facilities.
Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their
vitality and regeneration shall be promoted. Land use patterns within settlement areas shall be based on:
• densities and mix of land uses which are appropriate for, and efficiently use the infrastructure and public service facilities which are planned or available;
• support active transportation;
• efficiently use land and resources;
• a range of uses and opportunities for intensification and redevelopment in accordance
with the criteria in policy 1.1.3.3, where this can be accommodated.
Section 1.3.1 of the PPS states that planning authorities shall promote economic development and competitiveness by:
- providing an appropriate mix and range of employment to meet long-term needs;
- providing opportunities for a diversified economic base, including the maintenance of a
range and choice of suitable sites for employment uses which support a wide range of economic activities and ancillary uses and take into account the needs of existing and
future businesses;
- planning for, protecting and preserving employment areas for current and future uses; and
- ensuring the necessary infrastructure is provided to support current and projected needs.
Section 1.7.1 of the PPS states that long-term economic prosperity should be supported by maintaining and, wherever possible, enhancing the vitality and viability of downtowns and main
streets.
OFFICIAL PLAN:
The Official Plan states that Entrepreneurial District areas are those lands which feature a range
of commercial and business development opportunities through the conversion of existing
residential dwellings and new development or redevelopment. It is intended that development in this District will result in a mixture of residential and non-residential land uses.
The vision for the Central Area is articulated in Section 8.3.2.1. In the future, the Central Area of the Town of Tillsonburg will remain as the most functionally diverse area of the Town and will
serve as the primary business, cultural and administrative centre. The commercial core of the
Central Area will remain a viable regional retail shopping district capable of meeting the day to day and specialty needs of residents of the Town as well as serving the southern part of Oxford
County and portions of Elgin and Norfolk Counties. At the same time the Central Area will increasingly serve as a people place and will have increased day and night activity through the introduction of residential development within and near the Central Area and through better
integration of the Central Area with the wider community. A strategic objective of the Official Plan is to increase the residential population living within and
in the vicinity of the Central Area. The creation of mixed use buildings and residential intensification is supported.
Page 4 of 10 47
Report No: CASPO 2016-04
COMMUNITY AND STRATEGIC PLANNING
Council Date: January 25, 2016
Section 8.3.2.3.2.2- POLICIES FOR REDEVELOPMENT AND NEW DEVELOPMENT OF VACANT LAND
provides review criteria for new development proposals within the Entrepreneurial District, as contemplated by this application. Review criteria include:
• compatibility-appropriate buffering measures are incorporated into the development to minimize potential incompatibilities with adjacent residential uses;
• existing municipal services and community facilities are adequate to accommodate the development;
• adequate off-street parking shall be provided.
Residential intensification and compact urban form shall be facilitated through appropriate
zoning standards and Town Council may consider the use of reduced municipal infrastructure requirements and lot standards on a site or area specific basis, provided that such standards
are still in keeping with the overall objectives of the Official Plan.
Medium density residential development is permitted within the Entrepreneurial District. The
maximum residential density for medium density residential development is 62 units per hectare
(25 units per acre). The development as proposed has a residential density of 159 units per hectare (64 units per acre).
Within the Central Business District, medium and high density residential development is permitted.
TOWN OF TILLSONBURG ZONING BY-LAW:
The subject property is currently zoned ‘’Special Entrepreneurial Zone (EC-2)’, according to the
Town of Tillsonburg Zoning By-law. The EC-2 provisions provide for an eating establishment as
an additional permitted use on the subject lands. Permitted uses within the ‘Entrepreneurial Zone (EC)’ include a wide variety of residential uses
and business/professional, medical offices, and small scale business uses outlined in Section 12.1.
The building design has been modified to remain outside of the required site triangle.
The provisions for parking areas are contained with Section 5.24 of the Zoning By-law.
The applicant is seeking the following zoning relief:
Page 5 of 10 48
Report No: CASPO 2016-04
COMMUNITY AND STRATEGIC PLANNING
Council Date: January 25, 2016
Provision Required Proposed
Required Parking 55 41 onsite, 5 new on-street
Minimum Amenity Area 40 m2 per dwelling unit 23.2 m2 per dwelling unit
Maximum Lot Coverage 35% 77.3%
Minimum Landscaped Open Space 30% 7%
Required Rear Yard Depth 12.5 m (41 ft) 0.32 m (1.05 ft)
Required Interior Side Yard Width 1.2 m 0
Planting Strip 1.0m planting strip between a driveway or
parking lot and lot line
0
Loading Zone 2 spaces 0
Location of Parking Area-Setbacks 1 m from streetline
1.5 m from interior lot line 1.5 from rear lot line
0 m from streetline,
interior and rear lot lines
AGENCY COMMENTS:
The applicant’s revised proposal was circulated to various public agencies considered to have an interest in the proposal, including the Tillsonburg BIA and Chamber of Commerce.
The Tillsonburg Chamber of Commerce indicated that they are in support of this application and note the changes to provide ample parking for the site.
Town of Tillsonburg Building Services indicated that reduced setbacks, particularly the rear yard depth in this case may cause increased by-law issues/complaints.
Town of Tillsonburg Engineering Services Department provided the following comments:
1. Off street parking and the construction of Fox Alley shall be constructed as per Town
Standards at the applicant’s cost. 2. Applicant to provide screening/fencing along the east lot line for 11 Venison Street.
3. Existing hydro transformer owned by Tillsonburg Hydro Inc. shall not remain located within the building footprint.
4. Raised concrete curb island shall be installed at the existing entrance to the site off of
Broadway Street. 5. Adequate sightlines at Fox Alley/ Venison Street and Mutual ROW/ Broadway will be
reviewed at the site plan stage.
6. Access will be restricted at Mutual ROW/Broadway. Details to be confirmed through Site Plan application.
7. Maintenance Holes will be required property lines for both sanitary and storm.
8. Servicing is required to be independent or private easement / registered agreement for
shared services.
9. SWM controls will include both quantity and quality measures generally in accordance
with previous SWM comments.
10. Provide topographic information 5-10 metres beyond property lines.
Oxford County Public Works Department indicated that they have no comments regarding the
proposed Official Plan Amendment and Zoning change.
Town of Tillsonburg Development Committee indicated that they are in support of the project
and believe it will be a good project for the downtown. The revised design is more attractive,
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Report No: CASPO 2016-04
COMMUNITY AND STRATEGIC PLANNING
Council Date: January 25, 2016
and despite some concerns raised by the public, it is another example of Tillsonburg taking a
step forward to grow the Downtown.
The Town Development Commissioner provided the following comments:
The proposed building and its design is consistent with Tillsonburg’s Downtown Design Study
as approved by Council. It should also be noted that the original Request for Expressions of
Interest released for this property included a three storey concept as a guideline for submissions.
A three storey building on the 253 Broadway site is also consistent with Tillsonburg’s long standing history of three storey buildings in the downtown core. Further, the north end of
Broadway in the downtown has historically had a number of three storey buildings including the former Tillsonburg Shoe Factory (located where the north mall parking lot currently is and demolished around 1963) and the former Imperial Hotel, which was demolished within the last
five years.
In terms of economic impacts to the Town, this development will, if approved, result in a
significant increase in the number of residents living in the Downtown, which is one of the recommendations in the Economic Development Strategy. Supporting this development is also
consistent with Goal 3.1 of the Community Strategic Plan, which identifies the need to make
Tillsonburg an attractive place to live for youth and young professionals. As more youth and young professionals gravitate to urban cores in communities across Canada, an attractive living
opportunity in the heart of Tillsonburg is certain to support this goal while contributing to
increased pedestrian traffic, increased downtown spending and an overall increase in activity.
Finally, the direct economic impacts to the Town of the increased square footage, increased tax
revenue and land sale revenue will help contribute to the Town’s bottom line.
Further, unlike many other developments and businesses in the downtown core that rely solely on municipal parking lots, this development proposes to provide a significant portion of their
parking requirements and to provide cash-in-lieu for the remaining parking, which will help
develop other parking in the downtown core.
While new multi-storey buildings are being constructed in neighbouring communities like
Woodstock and Simcoe, this development has been designed to be more consistent with the nature of Tillsonburg’s downtown versus these other buildings that have much more of a
modern feel, i.e. glass exteriors, etc.
Canada Post Corporation indicated that Canada Post will provide mail delivery service to the
development through centralized Lock Box Assembly. The development includes plans for a multi-unit building with common indoor entrances. The developer must supply, install and
maintain mail delivery equipment within these buildings to Canada Post’s specifications.
PUBLIC CONSULTATION:
Notice of complete application and notice of public meeting regarding this application were circulated to surrounding property owners on two occasions, August 31, 2015 & September 14,
2015. Written correspondence regarding the original concept and submission was included in the original planning report, CASPO 2015-195 and was provided to Council.
Town of Tillsonburg Council heard a number of deputations from interested residents and members of the public at the Public Meeting on September 28, 2015.
Page 7 of 10 50
Report No: CASPO 2016-04
COMMUNITY AND STRATEGIC PLANNING
Council Date: January 25, 2016
Following the submission and circulation of the revised concept, a revised notice of public meeting for the Zone Change and Official Plan Amendment was sent to surrounding property
owners on Monday January 11, 2016.
The applicant/agent also organized a neighbourhood meeting at Carriage Hall on January 5
2016. Approximately 10 members of the public attended, along with the agents of the applicant, and Town/County staff.
Oxford County Council is scheduled to consider the proposed Official Plan Amendment at their February 10, 2016 Council meeting.
Planning Analysis
The applications for Official Plan Amendment and Zone Change propose to permit a three
storey mixed use building with medical office on the ground floor and residential units on the 2nd and 3rd floors. The residential use will consist of 1 and 2 bedroom dwelling units. Special
provisions are being sought for increased density, relief from parking requirements, relief from
required interior side yard and rear yard, relief from lot coverage, amenity area, and landscaped open space requirements of the EC zone.
The proposed development of the subject lands is considered to be an efficient use of the lands, municipal services and infrastructure. It is the opinion of this Office that the subject application
is consistent with the housing, intensification, and redevelopment policies of the PPS. Additionally, staff are of the opinion that this proposal will assist in providing a mix of housing types and tenures, while maintaining the strategic goal of the Official Plan to concentrate employment and retail uses within the Central Area. The proposal also supports the planned function of the downtown as per Section 8.3.2.1 of the Official Plan as it will increase the residential density of the Central Area and provide medical office space, reinforcing the strategic goal to locate commercial and offices uses primarily in the Central Area.
The subject lands comprise approximately 1757.7 m2 (18,920 ft2) in area and the applicant’s proposal is to develop 28 residential units on the site. The net residential density results in approximately 159 units/ha (64 units/ac), which exceeds the medium density range provisions of 62 units/ha (25 units/ac).
In many respects, the subject site is a unique greenfield site within the Central Area, and may have more characteristics of a Central Business District infill proposal than lands typically found within the Entrepreneurial District. Within the Central Business District (lands south of Bridge Street), the maximum residential density is 150 units / ha (60 units/ ac).
The applicant has been in discussions with Town and County staff regarding incorporating elements of the Central Area Design Study in the proposed site plan and building design. Many of the recommendations of the study have been incorporated. The subject property is identified in the study as being within the ‘Main Street Area’. The study indicates that ‘establishing quality landmark street oriented gateway buildings at the north and south ends of the Main Street Area is recommended in Section 2.4-Gateways, and is a central focus of this document’. The study recommends that new development along Broadway and in the Entrepreneurial District be between 2-3 storeys, and be built to the front property line or prevailing setback. The siting of the building and its main entrance address Broadway, thereby adhering to a principle of the Main Street Area. With respect to this application, Staff note that the applicant’s proposal has incorporated architectural design features that are aesthetically attractive and preserve the heritage character of the Central Area.
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COMMUNITY AND STRATEGIC PLANNING
Council Date: January 25, 2016 The increased residential density of the site will facilitate a mixed-use development that will provide a positive contribution to the Central Area. Given the location of the subject property, the existing infrastructure and amenities of the Central Area are expected to accommodate the proposed use and meet the day to day needs of the tenants of the 28 dwelling units in the building.
The revised building design and layout has moved the building 1.2 m from the front lot line on Broadway, and the building requires relief of the required rear yard depth adjacent to Fox Alley and interior side yard width adjacent to Kelsey’s. The reduced interior side yard is not expected to negatively impact the Kelsey’s site as the interior lot line is the limit of a mutual right-of-way that provides driveway access to the restaurant and the proposed parking area.
The reduced rear yard depth is 0.32 m in lieu of the 12.5 m; in this instance the building will still be 6.32 m (20.7’) from the adjacent lot line of the residential lot at 11 Venison St W due to the width of Fox Alley. Given the request for the reduced rear yard, the applicant has provided a shadow study to determine the extent to which the 3 story building will cause shadowing on the residential use at 11 Vension. The study concluded that the new structure will not cause significant shadowing of the single storey dwelling due to the orientation of the proposed building and the dwelling being located to the west of the proposed development. Town staff have reviewed the study and are generally satisfied with the findings, and have requested some minor revisions and additional time periods. It is recommended that through the site plan process, techniques such as glazing, blinds, restrictions on balconies and careful window placement be used to protect the privacy of the residential amenity area.
With respect to the requested parking relief, planning staff note that the applicant’s proposed site plan layout has provided all required parking for the medical office, and has provided 1 space per dwelling unit. The applicant’s design has maximized the available space for parking on the site and has proposed to create 5 on-street spaces on Venison Street. A municipal lot is located adjacent to the subject lands that could accommodate overflow parking from the site, and the expected peak parking demand for the medical office and residential use will generally not conflict with the peak parking demand for Kelsey’s. During the day time (8-5pm), it appears that the municipal lot is underutilized. Plate 12 attached to this report depicts the available parking facilities in the vicinity. A parking analysis for municipal parking lots in the downtown area undertaken for the Central Area Design Study in 2012 indicated that the municipal lots in the proximity of Bridge St W / Kelseys/Metro were 66% occupied in mid-afternoon. The Central Area Design Study recommended that measures to encourage downtown residential dwellings with no parking requirements be explored. Planning staff recommend that the request for reduced parking be supported, subject to the applicant entering into a cash-in-lieu of parking agreement with the Town to contribute funds for future municipal parking lot development in the Central Area. Section 40 of the Planning Act empowers Town Council to enact a cash-in-lieu of parking program. The intent of the Cash-in-Lieu of parking program is to provide for reduced parking standards in the Central Area where parking and land area are at a premium. Payment to the Town is provided based on the actual cost to create one parking space in the Central Area, and the funds are held in reserve for future parking development. The Town’s Cash-in-Lieu of Parking policy is contained within Town By-Law No. 2649. Based on the approved formula and the purchase price for the land negotiated between the applicant and the Town, the fee per space is approximately $1570. The requirement for Cash-in-Lieu of Parking would be satisfied through the site plan process and site plan agreement.
The proposed parking area will meet the required dimensions and aisle widths of the Zoning By-law, but requires relief of the minimum setbacks from streetlines and lot lines and minimum planting strip requirement. The development does not include any loading spaces, and proposes to provide 3 accessible parking spaces. The proposed parking area will be screened from Broadway and Venison Street West, and the building is located in the front/exterior side Page 9 of 10 52
Report No: CASPO 2016-04
COMMUNITY AND STRATEGIC PLANNING
Council Date: January 25, 2016 yard to address the street as recommended by the Central Area Design Study. Agency circulation did not indicate any concerns with the reduced setbacks for the parking area or the proposed access to the parking area from Fox Alley. The Town Engineering Services Department have indicated in their comments that screening for the covered parking area will be required to eliminate headlight glare onto the adjacent residential property located at 11 Venison St W. Planning staff recommend that this comment be addressed through the site plan approval process.
With respect to the reduced minimum amenity area, minimum landscaped open space, and maximum permitted lot coverage, planning staff are of the opinion that in this particular instance, the proposed reductions and increased lot coverage are considered appropriate. The proposed layout includes a gym, common lounge, and rooftop terrace as amenity areas for the residential tenants. Although the amenity area on site may be less than what is required by the provisions of the Entrepreneurial Zone, there are ample amenities off site in the Central Area, and the property is a central location to the Town’s trail system. Other amenities in the Central Area or nearby include the four small urban parkettes, Oxford County Library, Kinsmen Participark, and Lake Lisgar.
In light of the foregoing, this Office is satisfied that the applicant’s request to amend the Official Plan on a site specific basis and rezone the subject lands to facilitate the development of a 3-storey mixed use building within the Entrepreneurial District is consistent with the PPS and
supports the strategic objectives and general intent and purpose of the Official Plan and can therefore be given favourable consideration.
RECOMMENDATIONS
1. It is recommended that the Council of the Town of Tillsonburg support the application to amend the Oxford County Official Plan (File No. OP 15-02-7) as submitted by Rego Management Inc, for lands located at 253 Broadway, in the Town
of Tillsonburg to establish a special development policy to permit a 3 storey mixed use building with an increased residential density on the Entrepreneurial District designated lands;
2. It is recommended that the Council of the Town of Tillsonburg approve-in-principle the zone change application submitted by Rego Management Inc, whereby the
lands described as Lot 944 & Part Lot 945, Plan 500, known municipally as 253 Broadway, are to be rezoned from Special Entrepreneurial Zone (EC-2) to
Special Entrepreneurial Zone (EC-sp).
SIGNATURES
Authored by: Eric Gilbert, MCIP RPP Senior Planner Approved for submission: Gordon K. Hough, RPP
Director
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AMENDMENT NUMBER 191
TO THE COUNTY OF OXFORD OFFICIAL PLAN
the following Plan attached hereto as explanatory text, constitutes
Amendment Number 191 to the County of Oxford Official Plan.
65
COUNTY OF OXFORD
BY-LAW NO. ??-2016
BEING a By-Law to adopt Amendment Number 191 to the County of Oxford Official Plan.
WHEREAS, Amendment Number 191 to the County of Oxford Official Plan has been
recommended by resolution of the Council of the Town of Tillsonburg and the County of Oxford has held a public hearing and has recommended the Amendment for adoption.
NOW THEREFORE, the County of Oxford pursuant to the provision of the Planning Act,
R.S.O. 1990, as amended, enacts as follows:
1. That Amendment Number 191 to the County of Oxford Official Plan, being the
attached explanatory text, is hereby adopted.
2. This By-Law shall come into force and take effect on the day of the final passing
thereof.
READ a first and second time this 10th day of February, 2016.
READ a third time and finally passed this 10th day of February, 2016.
DAVID MAYBERRY, WARDEN
BRENDA J. TABOR, CLERK
66
1.0 PURPOSE OF THE AMENDMENT
The purpose of the amendment is to include a special policy to allow an increased residential density on certain lands in the Town of Tillsonburg to facilitate the
construction of a mixed-use commercial/residential development, while maintaining the
ability to use the said lands for a broad range of residential and commercial purposes currently permitted within the Entrepreneurial District.
2.0 LOCATION OF LANDS AFFECTED
This amendment applies to land in the Town of Tillsonburg comprising an area approximately 1 757.7 m2 (18 920 ft2) that is legally described as Lot 944 & Part Lot 945,
Plan 500. The lands are located on the southwest corner of Broadway and Venison Street and are municipally known as 253 Broadway in the Town of Tillsonburg.
3.0 BASIS FOR THE AMENDMENT
The subject lands comprise lands currently designated Entrepreneurial District according to the Land Use Plan for the Town of Tillsonburg as contained in the County Official
Plan.
The text-only, site specific, amendment provides for increased residential density on the
subject lands. The Entrepreneurial District provides for a maximum net residential density of 62 units per hectare (25 units per acre). The proposed mixed-use development would have a net residential density of 159 units per hectare (64 units per
acre). Council is of the opinion that the increased residential density can be accommodated on
the site and sufficient amenities are available in the Central Area to accommodate the proposed density. Further, the proposed use, scale and nature of the development supports the planned function of the Central Area as the first destination for retail and
office uses, and increased residential development.
4.0 DETAILS OF THE AMENDMENT
4.1 That Section 8.3.2.3.2.3 - Specific Development Policies be amended to add the
following subsection at the end thereof:
“Lot 944 & Part Lot 945, Plan 500, Town of Tillsonburg – 253 Broadway
Notwithstanding any other provision of this Plan, on those lands comprising
approximately 1,758 m2 (18 920 ft2) located at the immediate southwest corner of Broadway and Venison Street and municipally known as 253 Broadway in Tillsonburg, the maximum net residential density for a mixed use development
shall be 159 units per ha (64 units per acre).
- 1 - 67
5.0 IMPLEMENTATION
This Official Plan Amendment shall be implemented in accordance with the
implementation policies of the Official Plan.
6.0 INTERPRETATION This Official Plan Amendment shall be interpreted in accordance with the interpretation
policies of the Official Plan.
- 2 - 68
Report No: CASPO 2015-195 COMMUNITY AND STRATEGIC PLANNING
Council Date: September 28, 2015
To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community and Strategic Planning
Applications for Official Plan Amendment & Zone Change
OP 15-06-7; ZN 7-15-06 – Rego Management Inc.
REPORT HIGHLIGHTS
• The applications for Official Plan amendment and zone change propose to create a special
policy area and rezone the subject property to ‘Special Entrepreneurial Zone (EC-special)’
to facilitate a mixed use building with ground floor office/ retail space and 20 dwelling units.
• The amendment of special provisions are being sought to permit an increased residential
density, and to provide relief of required parking spaces and parking locations, and a number of provisions of the EC Zone.
• Comments relating from the Agency circulation of the proposal will be largely addressed through the site plan approval process.
• The proposed development is consistent with many of the principles and recommendations of the Central Area Design Study.
• Planning staff are recommending that the application be supported, as it maintains the strategic goal of the Official Plan to increase residential density in the Central Area, and maintain the Central Area as the primary commercial area in the Town.
DISCUSSION
Background
OWNER: Town of Tillsonburg
10 Lisgar Avenue, Tillsonburg ON N4G 5A5
AGENT: Rego Management Inc.
200 Hespeler Road, Cambridge ON N1R 3H3 LOCATION:
The subject property is described as Lot 944 & Part Lot 945, Plan 500, and Parts 4, 5, & 8 of
Reference Plan 41R-6262 in the Town of Tillsonburg. The lands are located on the south west
Page 1 of 8 69
Report No: CASPO 2015-195
COMMUNITY AND STRATEGIC PLANNING
Council Date: September 28, 2015
corner of the Broadway and Venison Street intersection, and are municipally known as
253 Broadway Street.
COUNTY OF OXFORD OFFICIAL PLAN: Existing:
Schedule “T-1” Town of Tillsonburg Land Use Plan Entrepreneurial
Proposed: Schedule “T-1” Town of Tillsonburg Land Use Plan Entrepreneurial
(subject to special policy)
TOWN OF TILLSONBURG ZONING BY-LAW NO.3295:
Existing Zoning: Special Entrepreneurial Zone (EC-2)
Proposed Zoning: Special Entrepreneurial Zone (EC-special)
PROPOSAL:
The purpose of the Applications for Official Plan Amendment and Zone Change is to permit a
3-storey mixed use building on the subject lands. The proposed Official Plan amendment would
permit an increased residential density, and the zone change would provide relief of various zoning provisions including required parking, minimum amenity area, maximum lot coverage,
landscaped open space, planting strip, loading zone, and location of parking areas.
The subject property is approximately 1757.7 m2 (18 920 ft2) and is currently vacant. The
applicant proposes to construct a 3 story building, with an approximate gross floor area of 1916 m2 (20 626 ft2). Medical office space and retail uses are proposed to occupy the ground floor. The balance of the building is proposed to be used for 20 dwelling units, consisting of one
and two bedroom units.
Surrounding land uses to the north include office and residential uses fronting on Venison St W.
and Broadway Street, residential uses are to the west, and Kelsey’s Restaurant is located adjacent to the south. A funeral home, and Canadian Tire and the Tillsonburg Town Centre are
located to the east and southeast. A municipal parking lot is located to the southwest, adjacent
to Fox Alley.
Plate 1, Existing Zoning and Location Map, shows the location of the subject property and the
existing zoning in the immediate vicinity.
Plate 2, Aerial Map (2010), provides an aerial view of the subject property.
Plate 3, Applicant’s Site Plan, shows the location of the existing building and area of the existing
building proposed to be leased for the proposed call centre and accessory office space.
Plate 4, Proposed Building Elevations, depict the conceptual appearance of the building
proposed to be constructed. Plate 5, Location of Municipal Parking Lots, depicts the location and number of municipal
parking facilities.
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COMMUNITY AND STRATEGIC PLANNING
Council Date: September 28, 2015
The Town of Tillsonburg, as the owner of the site, has signed an agreement of purchase and sale and has authorized the applicant to submit the Official Plan Amendment and Zoning By-law
amendment applications.
Application Review
PROVINCIAL POLICY STATEMENT:
The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial
interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act.
Section 1.1.1 provides that healthy liveable and safe communities are sustained by
accommodating an appropriate range and mix of residential (including second units, affordable
housing, and housing for older persons) to meet long-term needs, and promoting cost-effective development that minimizes land consumption and service costs.
Section 1.4.3 provides that planning authorities shall provide for an appropriate range and mix of housing types and densities to meet projected requirements of current and future residents by
permitting and facilitating all forms of housing required to meet the social, health, and well-being requirements of current and future residents, including special needs requirements and increasing the supply of affordable housing, and utilizing existing infrastructure and public
service facilities.
Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their
vitality and regeneration shall be promoted. Land use patterns within settlement areas shall be based on:
• densities and mix of land uses which are appropriate for, and efficiently use the infrastructure and public service facilities which are planned or available;
• support active transportation;
• efficiently use land and resources;
• a range of uses and opportunities for intensification and redevelopment in accordance with the criteria in policy 1.1.3.3, where this can be accommodated.
Section 1.3.1 of the PPS states that planning authorities shall promote economic development and competitiveness by:
- providing an appropriate mix and range of employment to meet long-term needs; - providing opportunities for a diversified economic base, including the maintenance of a
range and choice of suitable sites for employment uses which support a wide range of economic activities and ancillary uses and take into account the needs of existing and future businesses;
- planning for, protecting and preserving employment areas for current and future uses; and - ensuring the necessary infrastructure is provided to support current and projected
needs.
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Report No: CASPO 2015-195
COMMUNITY AND STRATEGIC PLANNING
Council Date: September 28, 2015
Section 1.7.1 of the PPS states that long-term economic prosperity should be supported by
maintaining and, wherever possible, enhancing the vitality and viability of downtowns and main streets.
OFFICIAL PLAN:
The Official Plan states that Entrepreneurial District areas are those lands which feature a range of commercial and business development opportunities through the conversion of existing
residential dwellings and new development or redevelopment. It is intended that development
in this District will result in a mixture of residential and non-residential land uses.
The vision for the Central is articulated in Section 8.3.2.1. In the future, the Central Area of the Town of Tillsonburg will remain as the most functionally diverse area of the Town and will serve as the primary business, cultural and administrative centre. The commercial core of the Central
Area will remain a viable regional retail shopping district capable of meeting the day to day and specialty needs of residents of the Town as well as serving the southern part of Oxford County
and portions of Elgin and Norfolk Counties. At the same time the Central Area will increasingly
serve as a people place and will have increased day and night activity through the introduction of residential development within and near the Central Area and through better integration of the
Central Area with the wider community.
A strategic objective of the Official Plan is to increase the residential population living within and
in the vicinity of the Central Area. The creation of mixed use buildings and residential intensification is supported.
Section 8.3.2.3.2.2- POLICIES FOR REDEVELOPMENT AND NEW DEVELOPMENT OF VACANT LAND
provides review criteria for new development proposals within the Entrepreneurial District, as contemplated by this application. Review criteria include:
• compatibility-appropriate buffering measures are incorporated into the development to minimize potential incompatibilities with adjacent residential uses;
• existing municipal services and community facilities are adequate to accommodate the development;
• adequate off-street parking shall be provided. Residential intensification and compact urban form shall be facilitated through appropriate
zoning standards and Town Council may consider the use of reduced municipal infrastructure requirements and lot standards on a site or area specific basis, provided that such standards
are still in keeping with the overall objectives of the Official Plan.
Medium density residential development is permitted within the Entrepreneurial District. The
maximum residential density for medium density residential development is 62 units per hectare
(25 units per acre). The development as proposed has a residential density of 114 units per hectare (46 units per acre).
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Report No: CASPO 2015-195
COMMUNITY AND STRATEGIC PLANNING
Council Date: September 28, 2015
TOWN OF TILLSONBURG ZONING BY-LAW:
The subject property is currently zoned ‘’Special Entrepreneurial Zone (EC-2)’, according to the
Town of Tillsonburg Zoning By-law. The EC-2 provisions provide for an eating establishment as
an additional permitted use on the subject lands.
Permitted uses within the ‘Entrepreneurial Zone (EC)’ include a wide variety of residential uses and business/professional, medical offices, and small scale business uses outlined in Section 12.1.
In order to facilitate the need for sight triangle to accommodate sight lines at the corner of Broadway and Venison Streets, the building will be cantilevered over the site triangle with the
2nd and 3rd storeys. The provisions for parking areas are contained with Section 5.24 of the Zoning By-law.
The applicant is seeking the following zoning relief:
Provision Required Proposed
Required Parking 61 28 onsite, 5 new on-street
Minimum Amenity Area 40 m2 per dwelling unit 1.5 m2 per dwelling unit
Maximum Lot Coverage 35% 41.4%
Minimum Landscaped Open Space 30% 7.8%
Planting Strip 1.0m planting strip
between a driveway or parking lot and lot line
0
Loading Zone 2 spaces 0
Location of Parking Area-Setbacks 1 m from streetline 1.5 m from interior lot line
1.5 from rear lot line
0 m from streetline, interior and rear lot lines
Accessible Parking Spaces* 5% of Total (3) 2
*variance identified by Town Building Services staff.
AGENCY COMMENTS:
The application was circulated to various public agencies considered to have an interest in the
proposal, including the Tillsonburg BIA and Chamber of Commerce.
The Tillsonburg Chamber of Commerce indicated that they have concerns about the available parking, particularly the loss of parking for Kelsey’s Restaurant and the number of employees that the commercial tenants will employ, and their impact on available parking. Concern was
also expressed about the impact of rooftop HVAC equipment at this prominent gateway location. The Chamber requests that all rooftop HVAC and mechanical equipment be screened.
Town of Tillsonburg Building Services indicated that the total accessible parking required as per the Zoning By-law is 3; the applicant has noted that only 2 are required. More detailed
comments will be provided through the site plan process.
Town of Tillsonburg Engineering Services Department provided the following comments:
1. Raised concrete curb island shall be installed at the existing entrance to the site off of Broadway Street.
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Council Date: September 28, 2015
2. The relocated BIA sign is proposed to be installed directly behind an existing sign. There
may also be site line issues at the entrance / exit. Please review the sign locations and update the drawing accordingly.
3. The proposed water service shall be cut into the existing water main. See valve
locations as per County requirements. 4. An inspection manhole is to be installed on the sanitary PDC at property line.
5. Based on our records, the location of the existing storm sewer does not match the
proposed location of the storm sewer on the approved servicing drawings for Kelseys. 6. After further review of the existing storm system, the storm discharge from the site is to
be restricted to the remaining capacity in the 250mm dia. storm sewer, downstream from
the existing manhole. Also, please verify the capacity of the existing STC1000 with this additional site. The SWM Report from JED Engineering outlines the discharge rates
from both Kelseys and the existing parking lot to the west. 7. The proposed curb cut to remove the barrier portion of the concrete curb on Venison Street is to match the profile of a poured depressed curb of the same style. If this
cannot be achieved a poured curb is to be constructed. Please keep in mind due to the parking configuration, pedestrians are required step over the curb and gutter, therefore
the gutter portion of the concrete curb shall be flush with the depressed back.
8. Provide additional topographic information along the side and rear yard of Mn. 11 Venison Street to ensure the proposed curb will not affect existing overland surface
drainage.
9. Please contact Derek Schonewille of Tillsonburg Hydro Inc. to discuss electrical servicing and easement requirements for the development.
10. Off street parking and the construction of Fox Alley shall constructed as per Town
Standards at the applicant’s cost. 11. Applicant to provide screening / fencing along the east lot line for Mn. 11 Venison Street.
Oxford County Public Works Department indicated that they have no comments regarding the proposed Official Plan Amendment and Zoning change.
PUBLIC CONSULTATION:
Notice of complete application and notice of public meeting regarding this application were circulated to surrounding property owners on two occasions, August 31, 2015 & September 14,
2015. At the time this report was written, one commercial property owner in the vicinity has
contacted planning staff with respect to the proposed parking relief. No written comments have been received to date.
Planning Analysis
The applications for Official Plan Amendment and Zone Change propose to permit a three storey mixed use building with medical office/retail on the ground floor and residential units on
the 2nd and 3rd floors. The residential use will consist of 1 and 2 bedroom dwelling units.
Special provisions are being sought for increased density, relief from parking requirements, and relief from lot coverage, amenity area, and landscaped open space requirements of the EC
zone.
The proposed development of the subject lands is considered to be an efficient use of the lands,
municipal services and infrastructure. It is the opinion of this Office that the subject application is consistent with the housing, intensification, and redevelopment policies of the PPS.
Page 6 of 8 74
Report No: CASPO 2015-195
COMMUNITY AND STRATEGIC PLANNING
Council Date: September 28, 2015 Additionally, staff are of the opinion that this proposal will assist in providing a mix of housing types and tenures, while maintaining the strategic goal of the Official Plan to concentrate employment and retail uses within the Central Area. The proposal also supports the planned function of the downtown as per Section 8.3.2.1 of the Official Plan as it will increase the residential density of the Central Area and provide new retail and office space, reinforcing the strategic goal to locate commercial and offices uses primarily in the Central Area.
The increased residential density of the site will facilitate a mixed-use development that will provide a positive contribution to the Central Area. Given the location of the subject property, the existing infrastructure and amenities of the Central Area are expected to accommodate the proposed use and meet the day to day needs of the tenants of the 20 dwelling units in the building.
With respect to the requested parking relief, planning staff note that the 28 parking spaces provided on site will provide 1 space per dwelling unit, and 8 spaces for the medical office/ retail uses. The applicant has maximized the available space for parking on the site and has proposed to create 5 on-street spaces on Venison Street. A municipal lot is located adjacent to the subject lands that could accommodate overflow parking from the site, and the expected peak parking demand for the medical office/retail use will generally not conflict with the peak parking demand for Kelsey’s. During the day time (8-5pm), it appears that the municipal lot is underutilized. Plate 5 attached to this report depicts the available parking facilities in the vicinity. A parking analysis for municipal parking lots in the downtown area undertaken for the Central Area Design Study in 2012 indicated that the municipal lots in the proximity of Bridge St W / Kelseys/Metro were 66% occupied in mid-afternoon. The Central Area Design Study recommended that measures to encourage downtown residential dwellings with no parking requirements be explored. Planning staff recommend that the request for reduced parking be supported, subject to the applicant entering into a cash-in-lieu of parking agreement with the Town to contribute funds for future municipal parking lot development in the Central Area. Section 40 of the Planning Act empowers Town Council to enact a cash-in-lieu of parking program. The intent of the Cash-in-Lieu of parking program is to provide for reduced parking standards in the Central Area where parking and land area are at a premium. Payment to the Town is provided based on the actual cost to create one parking space in the Central Area, and the funds are held in reserve for future parking development. The Town’s Cash-in-Lieu of Parking policy is contained within Town By-Law No. 2649. Based on the approved formula and the purchase price for the land negotiated between the applicant and the Town, the fee per space is approximately $1570. The requirement for Cash-in-Lieu of Parking would be satisfied through the site plan process and site plan agreement.
The proposed parking area will meet the required dimensions and aisle widths of the Zoning By-law, but requires relief of the minimum setbacks from streetlines and lot lines and minimum planting strip requirement. The development does not include any loading spaces, and proposes to provide 2 accessible parking spaces. The proposed parking design is not out of character with existing parking arrangements in the Central Area, where land area is often at a premium. Agency circulation did not indicate any concerns with the reduced setbacks for the parking area or the proposed access to the parking area from Fox Alley. The Town Engineering Services Department have indicated in their comments that fencing will be required to eliminate headlight glare onto the adjacent residential property located at 11 Venison St W. Planning staff recommend that this comment be addressed through the site plan approval process.
With respect to the reduced minimum amenity area, minimum landscaped open space, and maximum permitted lot coverage, planning staff are of the opinion that in this particular instance, the proposed reductions and increased lot coverage are considered appropriate. Although the amenity area on site may be less than what is required by the provisions of the Entrepreneurial Zone, there are ample amenities off site in the Central Area, and the property is a central Page 7 of 8 75
Report No: CASPO 2015-195
COMMUNITY AND STRATEGIC PLANNING
Council Date: September 28, 2015 location to the Town’s trail system. Other amenities in the Central Area or nearby include the four small urban parkettes, Oxford County Library, Kinsmen Participark, and Lake Lisgar.
The applicant has been in discussions with Town and County staff regarding incorporating elements of the Central Area Design Study in the proposed site plan and building design. Many of the recommendations of the study have been incorporated. The subject property is identified in the study as being within the ‘Main Street Area’. The study indicates that ‘establishing quality landmark street oriented gateway buildings at the north and south ends of the Main Street Area is recommended in Section 2.4-Gateways, and is a central focus of this document’. The study recommends that new development along Broadway and in the Entrepreneurial District be between 2-3 storeys, and be built to the front property line or prevailing setback. The siting of the building and its main entrance address Broadway, thereby adhering to a principle of the Main Street Area. Although the building elevations provided are conceptual, they include many of the architectural details recommended by the Central Area Design Study. The location and proposed design is consistent with many recommendations and principles of the Central Area Design Study.
In light of the foregoing, this Office is satisfied that the applicant’s request to amend the Official Plan on a site specific basis and rezone the subject lands to facilitate the development of a 3-storey mixed use building within the Entrepreneurial District is consistent with the PPS and
supports the strategic objectives and general intent and purpose of the Official Plan and can therefore be given favourable consideration.
RECOMMENDATIONS
1. It is recommended that the Council of the Town of Tillsonburg support the
application to amend the Oxford County Official Plan (File No. OP 15-02-7) as submitted by Rego Management Inc, for lands located at 253 Broadway, in the Town
of Tillsonburg to establish a special development policy to permit a 3 storey mixed use building with an increased residential density on the Entrepreneurial District designated lands;
2. It is recommended that the Council of the Town of Tillsonburg approve-in-principle the zone change application submitted by Rego Management Inc, whereby the
lands described as Lot 944 & Part Lot 945, Plan 500, known municipally as 253 Broadway, are to be rezoned from Special Entrepreneurial Zone (EC-2) to Special Entrepreneurial Zone (EC-sp).
SIGNATURES
Authored by: Eric Gilbert, MCIP RPP Senior Planner
Approved for submission: Gordon K. Hough, MCIP, RPP Director
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August 24, 2015
This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey
Legend
1020
Notes
NAD_1983_UTM_Zone_17N
51 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
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Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to 1:500)
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August 24, 2015
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Legend
510
Notes
NAD_1983_UTM_Zone_17N
26 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
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September 21, 2015
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1.0 PURPOSE OF THE AMENDMENT
The purpose of the amendment is to include a special policy to allow an increased residential density on certain lands in the Town of Tillsonburg to facilitate the
construction of a mixed-use commercial/residential development, while maintaining the
ability to use the said lands for a broad range of residential and commercial purposes currently permitted within the Entrepreneurial District.
2.0 LOCATION OF LANDS AFFECTED
This amendment applies to land in the Town of Tillsonburg comprising an area approximately 1 757.7 m2 (18 920 ft2) that is legally described as Lot 944 & Part Lot 945,
Plan 500. The lands are located on the southwest corner of Broadway and Venison Street and are municipally known as 253 Broadway in the Town of Tillsonburg.
3.0 BASIS FOR THE AMENDMENT
The subject lands comprise lands currently designated Entrepreneurial District according to the Land Use Plan for the Town of Tillsonburg as contained in the County Official
Plan.
The text-only, site specific, amendment provides for increased residential density on the
subject lands. The Entrepreneurial District provides for a maximum net residential density of 62 units per hectare (25 units per acre). The proposed mixed-use development would have a net residential density of 114 units per hectare (46 units per
acre). Council is of the opinion that the increased residential density can be accommodated on
the site and sufficient amenities are available in the Central Area to accommodate the proposed density. Further, the proposed use, scale and nature of the development supports the planned function of the Central Area as the first destination for retail and
office uses, and increased residential development.
4.0 DETAILS OF THE AMENDMENT
4.1 That Section 8.3.2.3.2.3 - Specific Development Policies be amended to add the
following subsection at the end thereof:
“Lot 944 & Part Lot 945, Plan 500, Town of Tillsonburg – 253 Broadway
Notwithstanding any other provision of this Plan, on those lands comprising
approximately 1,758 m2 (18 920 ft2) located at the immediate southwest corner of Broadway and Venison Street and municipally known as 253 Broadway in Tillsonburg, the maximum net residential density for a mixed use development
shall be 14 units per ha (46 units per acre).
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5.0 IMPLEMENTATION
This Official Plan Amendment shall be implemented in accordance with the
implementation policies of the Official Plan.
6.0 INTERPRETATION This Official Plan Amendment shall be interpreted in accordance with the interpretation
policies of the Official Plan.
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COUNCIL REPORT
MAYOR’S OFFICE
Report Title: UPDATE –County of Oxford
Report No.: MYR 16-01
Author: Mayor Molnar
Meeting Type: COUNCIL MEETING
Council Date: JANUARY 25, 2016
Attachments:
RECOMMENDATION:
THAT Council receives report MYR 16-01 as information.
EXECUTIVE SUMMARY
The purpose of this report is to provide information regarding any reports and
recommendations from local representation at Oxford County Council.
CONSULTATION/COMMUNICATION
As a result of the effort to expand access to knowledge and information for Town Council
and local stakeholders, this report is intended to provide material on activities that transpire at Oxford County Council that may have an impact on the Town of Tillsonburg. Further, this
type of report will further satisfy mandates as reinforced in the Community Strategic Plan to
provide for a more accessible and open governance model.
INFORMATION
• The County Council meeting of January 13, 2016 introduced no material relevant to
the purpose of this reporting mechanism.
• Notwithstanding the above, there is a pending Notice of Motion (January 27, 2016)
from Councillor Molnar in support of residential concerns in Tillsonburg regarding the reduction in level of service for curbside collection of garbage and recyclables. Text of
this Motion is attached as Appendix A.
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FINANCIAL IMPACT/FUNDING SOURCE
Whereas the material contained in this report is a summary of Oxford County information,
there is no direct impact on the finances of the Town of Tillsonburg as would require
approval by Municipal Council or direction from corporate staff.
APPENDIX A
“Whereas Oxford County has a mandate to provide Solid Waste Management and
Recycling responsibilities, including curbside collection, in the County of Oxford; And whereas the County of Oxford had engaged Council, residents and area
municipalities on waste management collection options through a defined period in
advance of the awarding of the contract; And whereas a new curbside collection contract took effect in September 2015;
And whereas there are three identified properties within the County (Tillsonburg) that have seen a reduction in service level regarding curbside collection subsequent to this new delivery contract;
And whereas there was no public reference or communication to the impacted residents of a change in level of service; Therefore be it resolved that Council direct a reinstatement of the level of curbside
collection service as experienced by residential customers at 18 Balazs Court, 23 North Street West and King Richard’s Court (King Street) in the Town of Tillsonburg; And further, if required, that County staff work with the residents, property owners and the
Town of Tillsonburg to facilitate other options to ensure the return to the level of service experienced prior to the contract change in September 2015.”
APPROVALS:
Author: Mayor Molnar
Date: 1/25/16
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STAFF
REPORT CAO
Report Title: BUILDING CONDITION ASSESSMENT – ROLPH STREET PUBLIC
SCHOOL
Report No.: CAO 16-01
Author: David Calder
Meeting Type: COUNCIL MEETING
Council Date: January 25, 2016
Attachments:
Building Condition Assessment– 83 Rolph Street, Tillsonburg Ontario
RECOMMENDATION:
That Council receives report CAO-16-01 Building Condition Assessment – 83 Rolph Street Public School
for information.
BACKGROUND
At its In Camera meeting of September 14, 2015 Council directed staff to obtain a condition
assessment report on the Rolph Street Public Scholl prior to making any decision regarding the purchas
of 83 Rolph Street. Staff subsequently hired AEC Developments Inc., in accordance with the Purchasing
By-law and the site review took place earlier this month. A copy of the Rolph Street Public School
Building Condition Assessment as prepared by AEC Developments Inc. is attached for Council’s review.
Council will recall that the legislation provides 90 days from the date of the letter from TVDSB to present
an offer to purchase through the TVDSB legal counsel (September 6, 2015). In speaking with
representatives of the school board administration, no action will take place until they hear from the
Town. Depending on the direction the Town takes the school board could put the property on the open
market but as noted this will not take place until Council gives direction on what action they may or may
not want to take regarding a purchase of the property. The TVDSB is aware that Council was waiting for
the Building Condition Assessment and TVDSB staff provided access to the property in order for AEC
Developments Inc. to prepare the report. The TVDSB is also aware that Council will have a staff report
before them on January 25th, 2016.
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BUILDING CONDITION ASSESSMENT
As noted the Building Condition Assessment is attached for Council’s review. Not surprising, due to past
use and age of the structure there are many deficiencies in the areas of mechanical, structural, parking
surfaces and building code compliance requirements. These deficiencies would have to be address with
any renovations or change of use. Not knowing the future purpose of the property, costing to bring the
building up to date was not part of the Building Condition Assessment as this would be additional work
and additional costs. Suffice to say costs would likely be significant for any future use.
OTHER
Just a reminder that the assessed value of the property as of January 1, 2012 was $950,000 (actual in
2015 is $941,750 due to assessment phase in) and the appraised value of the property obtained by the
Town is $440,000 which equates to approximately $16.11 per square foot. Currently, Ontario Regulation
444/98 requires a school board to dispose of surplus property at fair market value.
FINANCIAL IMPACTS
To date the Town has spent $3955 for the appraisal of the property and $7600 plus HST for the building
condition assessment. A costing for the deficiencies would be about another $4000 if Council felt a
need to determine such costs.
In the longer term, a source of funding would need to be determined for any possible purchase of the
property. Depending on possible use(s) of the property there would also be demolition costs or
renovation costs.
CONCLUSION
The Town Hall Steering Committee is aware that the Town was obtaining a Building Condition
Assessment but they have not reviewed the report.
Should Council wish, this report could be referred to the Town Hall Steering Committee for review and a
possible recommendation from the Committee regarding the use of the building for Town purposes.
Staff’s only concern is that the next meeting of the Steering Committee is not scheduled until February
5th and the TVDSB has already provided some extra time for the Town to determine what their interest in
the school might be. Staff could ask for some additional time and see what the response from TVDSB
might be to extend until later in February.
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STAFF REPORT
CAO
Report Title: Review of Taxi Licensing By-law
Report No.: CAO 16-02
Author: David Calder, CAO
Meeting Type: COUNCIL MEETING
Council Date: JANUARY 25, 2016
Attachments: LETTER TO TAXI OWNERS REGARDING LICENSE RENEWAL
STRATEGY 3 – PUBLIC ENGAGEMENT PROCESS
RECOMMENDATION:
That Council receives report CAO 16-02 Review of Taxi Licensing By-law;
And That Council direct staff to proceed with a Taxi Licensing Review Process as outlined in
report CAO 16-02.
Background
At its meeting of January 11, 2016, Council passed the following resolution:
“THAT Council receives the delegation regarding the Annual Renewal of Taxi Driver Licenses
and Vehicles;
AND THAT Council refers the information to staff for review and the preparation of a report
for the January 25, 2016 Council meeting.”
At this meeting, Council also directed staff to review the Taxi By-law to determine if
flexibility is possible in regards to the renewal of taxi driver licenses and vehicles. Attached
to this report is a letter that was provided to Taxi owners that provided a method to license
vehicles and drivers in both Norfolk and Tillsonburg without incurring duplicate expenses to complete such licensing. Staff feel this action met Council’s direction of determining
flexibility and subsequently exercising flexibility to the benefit of Taxi operators and drivers.
In terms of a review of the Taxi Licensing By-law, staff is proposing to initiate a review of
the by-law in the fourth quarter of 2016. Staff is of the opinion that it is important to
include all stakeholders (public, customers, drivers, taxi operators, community groups, etc.)
as part of the engagement process. Therefore, the process for input will follow the Town of
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Tillsonburg Public Engagement Guidelines, Strategy 3. (See attachment). As Council knows,
there are a number of issues taking place that may impact the Taxi industry. Such items as
the proliferation of Uber services and activities around the Community Transportation Pilot
Project may have an impact on any Taxi By-law review. As a result, a comprehensive review with stakeholder participation is recommended.
FINANCIAL IMPACT/FUNDING SOURCE
There will be staff time, meeting expenses and advertising costs in order to follow the
public engagement process which can be covered within current budgets.
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STAFF REPORT
DEPUTY CLERK
Report Title: Community Strategic Plan Update
Report No.: CL 16-01
Author: Tricia Smith, Deputy Clerk
Meeting Type: COUNCIL MEETING
Council Date: JANUARY 25, 2016
Attachments: COMMUNITY STRATEGIC PLAN TASK LIST
RECOMMENDATION
THAT Council receives Report CL 16-01, Community Strategic Plan Update for information.
EXECUTIVE SUMMARY
On January 12, 2015, Council adopted the Community Strategic Plan.
A status report regarding the Community Strategic Plan Implementation was provided to Council
on March 23, 2015 by the CSP Coordinator - Deputy Clerk, Jeff Bunn, which identified the goals and short-term (1 to 3 years) Action Items and Key Performance Indicators within the plan that
had been satisfied to date.
Progress is well underway in regards to the short-term action items identified with the
Community Strategic Plan. The majority of action items were completed by the end of 2015. A
few items are either currently in progress and/or have anticipated completion dates within the year, including:
• RCP Staff to meet with the Tillsonburg Senior’s Centre to confirm senior’s health care
needs and gaps in local services (Anticipated completion in Q1)
• The completion of the Community Parks, Recreation and Cultural Strategic Master Plan
and publication of the summary report (Anticipated completion in Q4).
• Completion of the Tourism Marketing Strategy (CIA) (Anticipated completion in Q1)
• Status report of Community Parks, Recreation & Cultural Strategic Master Plan
(Anticipated completion in Q4)
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The following is an outline of the short-term goals, as identified within the four Strategic Objective Themes of the Community Strategic Plan including, Excellence in Local Government,
Economic Sustainability, Demographic Balance, and Culture & Community, which have been
completed or are in progress since the last update report.
1. Excellence in Local Government
1.1 Demonstrate strong leadership in Town initiatives:
In an effort to gain input from citizen-led initiatives in the community and identify issues
that require the Town’s attention, contact was made with the Pioneer Cemetery
Committee and the Lake Lisgar Revitalization Committee.
Laurel Beechey, Chair of the Pioneer Cemetery Committee indicated that the
revitalization project is close to completion. The monument and pedestrian
gateway/sign were recently installed. The stone benches were put up for the ghost tour,
but will be removed for the winter and a solid base installed for the benches in the
spring. Four out five sections with tombstones embedded in cement and were damaged
at the base, have been put back up. Four of the eighteen tombstones laid in dirt have
been erected with supporting metal rods. The remaining stones will be erected in the
spring and a rededication ceremony will be taking place around this time.
A report on the status of short-term goals was received by the Lake Lisgar Revitalization
Committee. Two benches donated by RIPCO are to be installed, one at the entrance to
the bridge on the Delevan Crescent side of the lake, where the previous bench was
removed, and the other immediately north of the boat launch. The dead tree behind
Gibson House is pending removal.
Paul Gagnon, of the Long Point Conservation Authority has partnered with the Lake
Lisgar Revitalization Project Committee and submitted an application to the Great Lakes
Guardian Community Fund 2015 for a grant of $22,150 to reduce the sediment load in
the lake’s north end to improve water quality and protect and maintain the habitats of all
wildlife in the lake.
The committee has identified a number of projects, which are anticipated for 2016, which
will be presented to Council at an upcoming meeting.
The final goal of the Lake Lisgar Revitalization Project, Phase One Committee is to have
the Town set aside $5000 per year for the maintenance and upkeep of Lake Lisgar.
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Contact was also made with the Tillsonburg Agricultural Society and the Tillsonburg
Cultural Improvement Alliance to gain feedback on the effectiveness of Town
communications. Information had not been received at the time of this report.
1.2 Streamline communication & effectively collaborate within local government:
A Public Engagement Policy was approved by Council on February 26, 2015, which will
provide staff with an effective tool for the communication of important information to the
public and encourage citizen and stakeholder involvement in the municipal decision-
making process. The development and implementation of such a policy has met a key
performance indicator for the establishment and incorporation of a Communication
Strategy into the day-to-day operations of the Town.
In an effort to hold annual discussions with local community groups in order to provide a
platform for citizen feedback, as well as to provide an update on the status of the
Tillsonburg Community Strategic Plan, an upcoming public Town Hall meeting is being
planned for April 05, 2016 at 5:30 p.m.
The contract award to E-solutions took place on May 26, 2015 for the design and
development of the new Town website. There has been ongoing consultation between
the Web Committee, Accessibility Committee, stakeholders, the Customer Service
Centre and local citizens to gain input and ideas in regards to the design elements of the
website. The anticipated launch of the website is February, 2016. Weekly project
meetings continue and the content writing for the website in currently in progress. The
new branding and logo is set to be in place by January, 2016. The new website will
include elements that will allow for ongoing community input, ideas and questions as
identified as one of the core goals in the Community Strategic Plan.
1.3 Demonstrate Accountability:
With the redevelopment of the Town website, Development & Communication Services
will be able to demonstrate improved accountability to the public with enhanced
information and updates on and contacts for Town initiatives. Such development will
achieve the key performance indicator of keeping citizens informed of ongoing initiatives
of the town and to provide appropriate contact information.
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2. Economic Sustainability
2.1 Support new & existing businesses and provide a variety of employment
opportunities:
The Development Commissioner identified a total of fourteen strategic items contained
within the 2008 Economic Strategy. Quarterly reports are provided to the CAO, which
summarize the implementation of the strategy to-date, as well as identify next steps and
meet the key performance indicators for this short-term action item. The status of each
of the fourteen strategic items is provided below:
Support for the development of key economic sectors by the Town was initiated on
October 13, 2015 as per Council approval of the Memorandum of Understanding with
the Manufacturing Acceleration Program (MAP). This project will support improved
competitiveness of local businesses, long-term job creation and investment attraction
initiatives by the municipality. Additional support for the manufacturing sector has also
been provided by the Town through ongoing workshops (i.e. Export Development,
Funding Opportunities, etc.) and through a joint county and province-wide partnership as
part of a local online manufacturing network entitled the Interactive Manufacturing
Innovation Network (iMiN), which provides manufactures with “greater access to
knowledge, expertise and resources they need” to improve their capabilities.
The use of the hospital for the development of health care opportunities has been
initiated and opportunities with retirement developments have been examined by staff,
through research and connections with the sector.
In 2013, Council approved the establishment of the Cultural Advisory Committee for the
purpose of promoting tourism, establishing cultural events and festivals for the Town and
encouraging community partnerships (i.e. Turtlefest, Christmasfest, etc.). The
Committee is currently in the process of developing a Tourism Marketing Strategy.
Support shall also be provided by other departments through contributions to the
Discover Tillsonburg website. The CIA also provides various courses for the public such
as in tourism marketing. The CIA project is set to wrap up in March, 2016.
Turtlefest, ChristmasFest and events at the Airport (i.e. airshows and pilot-focused
events) have been contributing to a healthy action plan.
The action item regarding increasing residential densities has not been initiated at this
time.
The Town Hall Project Steering Committee was implemented by council on June 11,
2015 for the purpose of exploring the opportunity for a stand-alone Town Hall building,
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which will accommodate the current and future needs of the corporation. At the
December 14, 2015 meeting, Council authorized pre-budget approval in the amount of
$25,000 in order for the committee to proceed with a space needs analysis and awarded
the RFP to KNY Architects Inc. of Burlington, Ontario.
The Career Fair Committee has transitioned to the Oxford Workforce Development
Partnership and efforts are underway by staff for the building of partnerships for career
counseling. The Supporting Careers 101 event took place at the local high school and
further details have been included in section 2.3 of this report.
A skills needs assessment was completed through the EmployerOne Survey. A
Program Director is now in place for all of Oxford County, including Tillsonburg and is
working on new branding and worker recruitment fairs. The Development Commissioner
is supporting the Oxford Workforce Development Partnership by being a member of the
partnership and through his key involvement in the development of strategies and
initiatives to bring workers to Tillsonburg.
A Mentoring Program for Entrepreneurs has been initiated by the Chamber of
Commerce. The establishment of a Senior’s Advisory Committee is pending.
Fanshawe College has paused operations and Town staff are currently pursuing other
opportunities. The Education & Training Survey has been completed.
The additional review of the subdivision process has been completed and a
Development Manual has been created. Performance indicators have been established
and bi-weekly updates are being provided to senior management.
A Feasibility Study was completed in 2010 regarding the development of an airport
industrial park and expansion. The consolidation of a Master Plan is currently in
progress and the mapping has been completed.
The undertaking of a Design Study as part of the creation of a new downtown identity
has been completed.
A review of the Community Improvement Project is currently underway and a review of
the existing improvement plans has taken place.
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2.2 Provide diverse retail services in the downtown core:
The action plan within the Retail Diversification Strategy has been completed and
additional prospecting is planned. The Strategy identifies gaps in retail services and
provides retail diversification recommendations.
2.3 Provide appropriate education and training opportunities in line with Tillsonburg’s
economy:
The partner-led Career Day, “Future Success Starts Here” held at Glendale High School
on April 22, 2015 was a success and was initiated by Principal Jenny VanBommel and
supported by the Parent Council. The purpose of the event was to expose all students
(Grade 9 to 12) and parents, to the potential future career opportunities within
Tillsonburg and encourage students to consider the many viable opportunities within the
community and surrounding area. In addition, Career 101 showcased all the post-
secondary options available within Oxford County; provided a great opportunity for
employers to bring awareness to the diverse areas of employment; allowed students to
gain awareness of employer expectations; and validated educational requirements for
occupations in demand within Tillsonburg. The evening event had a similar format for
parents (speakers, booths) and planned 30 minute information sessions about possible
career paths. The event has satisfied a key performance indicator to identify gaps in
local skills/interests and industry needs.
3. Demographic Balance
3.1 Make Tillsonburg an attractive place to live for youth and young professionals:
Input is continually received by the Parks & Recreation department in an effort to identify
the support needs of families and increase youth volunteerism. Assignment of the
action item to showcase long-term Tillsonburg residents and local young professionals
as part of the Discover Tillsonburg promotional initiative and to identify ways in which the
40 hours Community Service program can be more fulfilling for students and the
community, is to be determined.
Tillsonburg Town Council introduced a new Special Awards Committee in the spring of
2015. The role of the committee is to advise Council and make recommendations on
awards for volunteer service within the Town of Tillsonburg and to recognize volunteers
as nominations are received. Dianne Hodges was the first recipient of the Volunteer
Recognition Award, which was presented at the November 23, 2015 meeting of Council.
Such a program promotes volunteerism, and satisfies the key performance indicator to
increase awareness of local success stories.
Page 6 / 9 CAO
132
3.2 Provide opportunities for families to thrive:
Rick Cox, Director of Parks & Recreation indicated that since 2014, the number of
individuals receiving financial assistance under the F.A.R.E. (Fee Assisted Recreational
Experiences) program, which operates in partnership with the United Way, has
increased from 100 to 150. The program provides fee assistance for admission to all
indoor community swims, public skating, Lake Lisgar Waterpark and bus trips to Oxford
County residents in financial need.
This past summer, the Recreation, Culture & Parks Department also partnered with the
Oxford County Human Services Department to provide eligible individuals with a subsidy
to attend the Community Centre Youth Camp summer program. Additional financial
assistance was made available to eligible individuals for the purchasing of equipment in
order to participate in a sporting program, as part of the JumpStart program. The
ongoing availability of the F.A.R.E. program and the introduction of the two new subsidy
programs by the Recreation, Culture & Parks Department provide additional support to
families and fulfill a Key Performance Indicator to develop an understanding of
challenges faced by local families.
Development & Communications staff have worked with local community organizations
to develop and implement the DiscoverTillsonburg.ca webpage, which is an effective
communication tool used to provide valuable information to the public and increase
awareness about local volunteer opportunities at community service clubs and charities,
churches and for important causes.
Ongoing efforts also continue to be made by Clerk’s office staff to advertise vacancies
for the appointment of members of the public to the various advisory committees of
council (i.e. Special Awards Committee). The volunteers that are appointed to these
committees assist with a number of important projects for the town (i.e. beautification of
the downtown core), encourage partnerships, establish and coordinate events, and
provide advice, recommendations and information to Council.
Various volunteer opportunities have also been created through the development of
various new community events through the collaborative efforts of the Town including
that of Turtlefest and Winterfest.
Efforts of Town staff to work with local community organizations to identify ways in which
the 40 hours Community Service Program can be more fulfilling for both students and
the community is yet to be undertaken at this time.
Page 7 / 9 CAO
133
3.3 Support the aging population and an active senior citizenship:
The process to confirm seniors’ health care needs and identify gaps in seniors’ health
care and support services has not commenced at this time, but will be added to the Q1
in 2016 as an opportunity to speak with and gain input from the membership at the
Senior Centre.
4. Culture & Community
4.1 Make Tillsonburg a unique & welcoming community:
On October 1, 2015, the Beautification Working Group, a sub-committee of the
Heritage, Beautification and Cemetery Committee was formed. The group will be
comprised of members from the Heritage, Beautification & Cemetery Committee,
Tillsonburg Council, the Tillsonburg Horticultural Society, Tillsonburg BIA, and local
businesses. The purpose of this sub-committee will be to plan, design and implement
a town-wide beautification project, which will include public spaces, commercial,
residential neighbourhoods and the entrance ways to the Town and reflect the goals of
the Central Area Design Study. Such a committee will also provide additional
volunteer opportunities.
Turtlefest is looking to grow to a 3-day event in 2016 and will fulfill a key performance
indicator to attract a greater number of tourists to the Town.
4.2 Provide a variety of leisure and cultural opportunities to suit all interests:
The Community Recreation, Culture and Parks Strategic Master Plan will be wrapping
up at the end of 2016. A status report will be brought to Council in January and a new
5-year plan will be introduced in 2017, which satisfies the key performance indicator to
implement the Master Plan and identify next steps in implementing the plan.
4.3 Improve mobility & promote environmentally sustainable living:
The Key Performance indicator relating to the implementation of a feasible alternative
transportation option has been realized with the implementation of the Community
Transportation Pilot Program. Two new programs will be provided under the pilot
project, including the Taxi Bus service for Seniors & Workers and the Regional
Rideshare service. Bookings have been received since November 1, 2015 and both
programs are set to begin on January 31, 2016.
Additional planning would be required for the continuation of the pilot project past its
completion date.
Page 8 / 9 CAO
134
FINANCIAL IMPACT/FUNDING SOURCE
The financial impact/funding source is not identified at this time.
Page 9 / 9 CAO
135
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8
STAFF REPORT
DEVELOPMENT AND COMMUNICATION SERVICES
REPORT TITLE:
STORAGE REQUEST FROM TILLSONBURG RESOURCE NETWORK
Report No.: DCS 16-02
Author: CEPHAS PANSCHOW
Meeting Type: COUNCIL MEETING
Council Date: JANUARY 25, 2016
Attachments:
LETTER - REQUEST
RECOMMENDATION:
“THAT Council receive Report DCS 16-02 Storage Request From Tillsonburg Resource Network;
AND THAT staff be directed to continue negotiations with the Tillsonburg Resource
Network with the intent to bring back a lease agreement for Council’s
consideration.”
EXECUTIVE SUMMARY
The purpose of this report is to provide Council with information on potential locations to
place storage containers in response to the request received from the Tillsonburg Resource
Network.
BACKGROUND INFORMATION
Council received a request from the Tillsonburg Resource Network (TRN) at their January
11, 2016 meeting and directed staff to research options and bring a report back to Council for consideration. The request was to use Town owned lands to enable the placement of up
to two storage containers.
159
Staff have reviewed a number of town owned sites that could accommodate their request
and have analyzed them in the following table.
Site Advantages Disadvantages Summary
20 Spruce St (Fenced
Works Yard)
Central location
Fenced (Secure)
Paved
Access limited
Insufficient space
Potential liability
for non-Town
persons accessing property
Not recommended
20 Spruce St (Front
Parking Lot)
Central location
Not fenced
Limited space
Limited parking means container
would be on
grassed area
Access limited
when parking being used
Unsightly
Not recommended
60 Cedar St (Excess
Lands)
Central location
Not fenced
Limited paved area means
container would
be on grassed area
Potential impact
on vehicle movement for
adjacent property
Possible location
Hwy 3 (Works
Storage Barn/future industrial/business
park)
Not high traffic
area
Not fenced
Container would be on grassed
area
Lease would have
to be terminated
when Hwy 3 Business Park
moves forward
Possible location
Based on the above analysis, staff is recommending the Highway 3 site be used for this purpose and that a three year lease be entered into with the Tillsonburg Resource Network
or one of their partners subject to:
A lease being negotiated with a legal entity; and,
Suitable insurance coverage to the satisfaction of the Director of Finance.
Page 2 / 3 CAO
160
COMMUNITY STRATEGIC PLAN
Supporting the request by the Tillsonburg Resource Network is consistent with the Town’s
Community Strategic Plan:
Section Action Item Comment
3.3 Support the aging population and
an active senior
citizenship
CSP Coordinator to meet with Tillsonburg Seniors Centre to
confirm seniors’ health
care needs and gaps in local services
The TRN proposes to create a pool of used medical equipment that
can be offered free of charge to
people in need of these devices
4.3 Provide
opportunities for
families to thrive
Town Senior Management to
explore viability
of alternative transportation options such as
community transportation, car share programs
and bike share programs
The TRN proposes to loan bikes to
people that need transportation for
work/other needs.
4.3 Provide
opportunities for
families to thrive
Town Senior Management to
explore viability
of alternative transportation
options such as
community transportation, car share programs
and bike share programs
The TRN proposes to loan furniture
and household items to people that
are in need of these items
Based on the above, staff believes that supporting this request will help create a more
welcoming environment in the Town while supporting the Town’s strategic objectives.
Further, the recent loss of storage for these items may result in the long-term loss of these
services if storage is not found.
CONSULTATION/COMMUNICATION
The lease agreement that is proposed to be used is a revised version of one that the Town has used for other purposes and that has been reviewed by Mandryk Stewart & Morgan in
the past. This request has also been reviewed with the Town’s Operations Department in
terms of the sites being reviewed.
The public has not been consulted with respect to this request although the agencies involved have connections to many people in Tillsonburg who would benefit from these
services being available.
FINANCIAL IMPACT/FUNDING SOURCE
Staff are proposing that no lease amount be charged to the Lessee due to the minor of the
lease and to help create a welcoming environment in the community. The Tillsonburg
Resource Network would be responsible for the costs of moving the container, obtaining
insurance and any other costs related to the use of the lands for storage.
Page 3 / 3 CAO
161
162
THIS AGREEMENT made in quadruplicate this 25th day of January, 2016.
BETWEEN:
THE CORPORATION OF THE TOWN OF TILLSONBURG,
Here in after called the Lessor, of the First Part,
-and-
(TO BE DETERMINED);
Here in after called the Lessee, of the Second Part,
AND WHEREAS the Lessor owns the property described as part of Lot 2, Concession 5 North of Talbot
Road, and more specifically described as Parts 1 and 2, Plan 41R-4211 (“the lands”),
AND WHEREAS the Lessee is desirous of renting a portion of the Lands for temporary storage;
NOW THEREFORE THE PARTIES, in consideration of the mutual covenants and agreements hereinafter
set out, hereby agree as follows:
1. PREMISES
The " Premises" consist of an area with dimensions of 20 feet by 60 feet (enough to accommodate two
eight foot by forty foot containers or one eight foot by fifty-three foot trailer) or 1,200 square feet, more
or less, within town owned lands, in the Town of Tillsonburg, Province of Ontario, as shown outlined on
the plan attached as Schedule A.
2. LEASE TERM
The Lease Term is effective beginning February 1, 2016 and ending December 31, 2018, unless
terminated under the provisions of Paragraphs 15 or 16, as applicable.
The Lease Term can be extended for additional one (1) month periods, subject to approval by the Lessor,
in their sole and absolute discretion, upon receipt by the Lessor of written notice fourteen (14) days
prior to the expiration date. If accepted by the Lessor within seven (7) days, the same rates and terms
shall apply except that the agreement shall be amended to extend the termination date.
3. RENT
The Lessor and Lessee agree that no rent is payable.
4. REMOVAL OF USE
The Lessee will be responsible for the coordination and costs associated with the removal of the storage
container as well as any associated materials or waste by the lease expiration date.
1
163
5. OTHER USES/BUSINESSES
No other uses or businesses are to be operated in conjunction with the approved use without prior
approval by the Lessor in their sole and absolute discretion.
6. REGULATION COMPLIANCE AND LEGISLATION
The Lessee shall ensure that the use approved within this Agreement is in accordance with and under
authorization of all applicable authorities (Municipal, Provincial and Federal) and related
acts/regulations; including but not limited to:
The Occupational Health and Safety Act and its regulations
The Workplace Safety & Insurance Act
The Environmental Protection Act (Ontario) and its Regulations
The Ontario Fire Protection & Prevention Act
The Lessor reserves the right to request authentic copies from the Lessee of any documentation
relevant to the aforementioned compliance requirements. Failure to provide may result in the
termination of the lease.
7. WORKPLACE SAFETY AND INSURANCE BOARD (WSIB)
If applicable, the Lessee shall be required to supply a Certificate from the Workplace Safety and
Insurance Board prior to the start of the agreement and upon fourteen (14) days notice, if requested in
writing, during the life of the agreement. The Certificate shall indicate that all of the assessments the
Lessee is liable to pay under the Worker's Safety Insurance Board Act or successor legislation have been
paid and that they are in good standing with the Board.
8. W.H.M.I.S. REQUIREMENTS
The Lessee must supply a supplier label and appropriate Material Safety Data Sheet under the
W.H.M.I.S. legislation and Hazardous Material Protection Act for all controlled products to be used or
stored in conjunction with the lease. Any controlled goods supplied without appropriate data sheet and
proper labeling will not be allowed on site and will be immediately removed by the Lessee from the
premises.
9. INSURANCE
The Lessee will maintain and pay for Commercial General Liability Insurance, which coverage shall
include premises and all operations to be performed by the Lessee, his/her employees, and/or agents.
This insurance coverage shall be subject to limits of not less than Two Million Dollars ($2,000,000.00)
inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof for
any one occurrence.
2
164
The policy shall include The Corporation of the Town of Tillsonburg as an additional insured in respect of
all operations performed by or on behalf of the Lessee and the Lessee shall provide a copy of any and all
policies of insurance, including renewals and terms of such policies, to the Lessor.
The Insurance Policy shall not be altered, cancelled or allowed to expire or lapse, without thirty (30)
days prior written notice to the Lessor.
The Lessee shall be entirely responsible for the cost of any deductible.
10. LOSS OR DAMAGES
It is the Lessee’s responsibility to maintain appropriate controls over the storage and safekeeping of
property belonging to the Lessee and/or their staff; including, but not limited to, all inventory and
productes maintained on the premises. The Lessor will not be liable for any loss or damage to the
Lessee’s property stored on the premises, for any reason.
11. DAMAGE CLAIMS
The Lessee shall be responsible for all damages caused by it, its employees, agents, any workers or
persons employed by it, or under its control, or arising from the execution of the lease, or by reason of
the existence, location, or condition of the use, or of any materials, plant or machinery used thereon or
therein, or goods supplied in execution of the Agreement, or which may happen by reason of their
failure or the failure of those for whom they are responsible, to do or perform any or all of the several
acts or things required to be done by them under the Agreement.
12. INDEMNIFICATION
The Lessee shall indemnify and save harmless the Lessor from and against all claims, demands, loss,
cost, damages, actions, suits or other proceedings by whomsoever made, brought or prosecuted by, or
attributed to any such damages, injury or infringement as a result of activities under this Agreement.
13. EMERGENCY TELEPHONE NUMBER
The Lessee shall provide the Lessor with the name(s) and telephone number(s) of his/her
representative(s) who can be contacted on a 24-hour basis in case of an emergency during the term of
the Agreement.
14. NON-TRANSFERRABLE
This agreement is not assignable, in whole or in part, except by written permission provided by the
Town of Tillsonburg in their sole and absolute discretion.
3
165
15. TERMINATION OF THE AGREEMENT FOR CAUSE
In the event of any material default in this agreement by the Lessee that is within the reasonable control
of the Lessee, the Lessor shall have the right to provide written notice of such default and demand that
the deficiency of program be rectified within five (5) working days or such longer period as may be
agreed upon by the Lessor. If the said default is not rectified or steps are not take to rectify the
situation according to the agreed upon plan, the Lessor shall be entitled to issue a written notice of
termination for cause with no less than thirty (30) days notice and all commissions outstanding shall be
payable to the Lessor within thirty (30) days from termination.
If the Agreement is terminated immediately, all outstanding monies shall be payable to the Lessor
within ten (10) business days following termination.
16. TERMINATION FOR CONVENIENCE
This agreement can be terminated by either party by giving notice, in writing, sixty (60) days prior to the
termination date or the expiration of the lease term. If this clause is invoked, all outstanding monies
shall be payable within thirty (30) days of termination. For the purposes of this agreement,
“convenience” shall include termination should the Town require the lands for other purposes including
development.
17. INTERPRETATION
The terms and provisions of the Agreement shall be in accordance with the laws of the Province of
Ontario.
18. FORCE MAJEURE
Neither party shall be held liable for non-performance or damages if caused by events of Force Majeure,
which, without limiting the generality thereof, includes fires, floods, unusually severe weather or Acts of
God, and are beyond the reasonable control of a party, provided same shall not apply to delay or excuse
any financial obligation.
4
166
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals.
SIGNED, SEALED AND )
DELIVERED in the )
Presence of ) THE CORPORATION OF THE
) TOWN OF TILLSONBURG
)
)
) STEPHEN MOLNAR
MAYOR DATE
)
)
) DONNA WILSON
CLERK DATE
THE LESSEE(S):
DATE
I have the authority to bind the corporation
5
167
APPENDIX A – “THE LANDS”
6
168
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21
3
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•
Cr
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p
e
r
v
i
s
o
r
s
,
B
u
i
l
d
i
n
g
C
o
n
st
r
u
c
t
i
o
n
a
n
d
Fi
r
e
g
r
o
u
n
d
S
a
f
e
t
y
O
f
f
i
c
e
r
.
22
2
Ri
s
k
s
5.
T
h
e
1
9
9
0
P
u
m
p
e
r
i
s
n
o
l
o
n
g
e
r
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c
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d
a
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n
c
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b
y
Fi
r
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U
n
d
e
r
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r
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u
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e
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a
n
d
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o
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o
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r
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to
R
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s
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d
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n
t
i
a
l
o
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m
m
e
r
c
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a
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.
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u
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t
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a
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t
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a
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t
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a
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a
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in
c
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a
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d
r
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s
k
o
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m
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c
h
a
n
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a
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r
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a
t
e
m
e
r
g
e
n
c
y
s
ce
n
e
s
.
6.
C
u
r
r
e
n
t
T
h
e
r
m
a
l
I
m
a
g
i
n
g
C
a
m
e
r
a
s
(
T
I
C
)
a
r
e
1
5
+
y
e
a
rs
o
l
d
a
n
d
be
g
i
n
n
i
n
g
t
o
f
a
i
l
.
P
r
o
d
u
c
t
i
s
n
o
l
o
n
g
e
r
s
u
p
p
o
r
t
e
d
by
m
a
n
u
f
a
c
t
u
r
e
a
n
d
pa
r
t
s
a
r
e
n
o
l
o
n
g
e
r
a
v
a
i
l
a
b
l
e
.
C
a
m
e
r
a
s
a
r
e
v
i
t
a
l
p
ar
t
o
f
a
l
a
r
m
in
v
e
s
t
i
g
a
t
i
o
n
,
c
h
e
c
k
i
n
g
f
o
r
h
i
d
d
e
n
f
i
r
e
a
n
d
v
i
c
t
i
m
se
a
r
c
h
a
n
d
r
e
s
c
u
e
a
t
fi
r
e
i
n
c
i
d
e
n
t
s
.
7.
E
x
i
s
t
i
n
g
f
i
r
e
h
a
l
l
b
u
i
l
d
i
n
g
d
o
e
s
n
o
t
m
e
e
t
c
u
r
r
e
n
t
B
u
i
l
d
i
n
g
C
o
d
e
,
h
e
a
l
t
h
&
s
a
f
e
t
y
s
t
a
n
d
a
r
d
s
,
a
c
c
e
s
s
i
b
i
l
i
t
y
s
t
a
n
d
a
r
d
s
a
n
d
t
h
e
e
r
g
o
n
o
m
i
c
n
e
e
d
s
o
f
th
e
e
m
p
l
o
y
e
e
s
w
h
o
w
o
r
k
i
n
i
t
a
n
d
t
h
e
g
e
n
e
r
a
l
p
u
b
l
i
c
.
22
3
Op
p
o
r
t
u
n
i
t
i
e
s
1.
C
o
n
t
i
n
u
e
t
h
e
S
t
r
a
t
e
g
i
c
P
l
a
n
n
i
n
g
p
r
o
c
e
s
s
d
e
s
i
g
n
e
d
to
e
n
s
u
r
e
t
h
e
fi
r
e
s
e
r
v
i
c
e
m
e
e
t
s
t
h
e
c
u
r
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e
n
t
a
n
d
f
o
r
e
c
a
s
t
e
d
n
e
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d
s
o
f
t
h
e
mu
n
i
c
i
p
a
l
i
t
y
.
2.
C
o
n
t
i
n
u
e
t
h
e
S
u
c
c
e
s
s
i
o
n
M
a
n
a
g
e
m
e
n
t
p
l
a
n
f
o
r
f
i
r
e
f
ig
h
t
e
r
s
,
in
c
l
u
d
i
n
g
O
f
f
i
c
e
r
D
e
v
e
l
o
p
m
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n
t
,
t
r
a
i
n
i
n
g
p
r
o
g
r
a
m
f
o
r
p
r
o
s
p
e
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t
i
v
e
of
f
i
c
e
r
s
a
n
d
f
i
r
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f
i
g
h
t
e
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d
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v
e
l
o
p
m
e
n
t
.
E
n
s
u
r
e
h
i
r
i
n
g
p
r
o
g
r
a
m
re
c
o
g
n
i
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s
f
u
t
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r
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l
e
a
d
e
r
s
.
3.
C
o
n
t
i
n
u
e
e
v
o
l
v
i
n
g
E
m
e
r
g
e
n
c
y
O
p
e
r
a
t
i
o
n
s
C
e
n
t
r
e
p
r
o
ce
d
u
r
e
s
t
o
an
I
n
c
i
d
e
n
t
M
a
n
a
g
e
m
e
n
t
S
y
s
t
e
m
b
a
s
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d
E
m
e
r
g
e
n
c
y
R
e
s
p
o
nse
Pl
a
n
.
22
4
Op
p
o
r
t
u
n
i
t
i
e
s
4.
C
o
n
t
i
n
u
e
t
o
p
r
o
m
o
t
e
a
C
u
l
t
u
r
e
o
f
S
a
f
e
t
y
w
i
t
h
i
n
t
h
e
f
i
r
e
de
p
a
r
t
m
e
n
t
t
h
r
o
u
g
h
a
h
i
g
h
c
o
m
m
i
t
m
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n
t
t
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t
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O
c
c
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p
a
t
io
n
a
l
He
a
l
t
h
&
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a
f
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t
y
A
c
t
,
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n
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l
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d
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n
d
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p
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n
s
i
b
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li
t
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,
a
n
d
in
d
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s
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r
y
b
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p
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a
c
t
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c
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s
.
D
e
v
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l
o
p
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d
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m
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m
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t
f
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v
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e
c
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f
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a
r
m
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s
p
r
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a
m
t
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p
f
o
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t
r
a
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n
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n
g
a
nd
r
e
s
o
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r
c
e
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f
o
r
t
s
.
5.
C
o
n
d
u
c
t
p
r
o
a
c
t
i
v
e
F
i
r
e
&
L
i
f
e
S
a
f
e
t
y
i
n
s
p
e
c
t
i
o
n
s
in
a
d
d
i
t
i
o
n
t
o
cu
r
r
e
n
t
p
r
a
c
t
i
c
e
o
f
o
n
l
y
c
o
n
d
u
c
t
i
n
g
i
n
s
p
e
c
t
i
o
n
s
u
p
o
n
c
o
m
p
l
a
i
n
t
or
r
e
q
u
e
s
t
.
6.
C
o
n
t
i
n
u
e
t
o
m
a
r
k
e
t
F
i
r
e
C
o
m
m
u
n
i
c
a
t
i
o
n
s
t
o
d
e
v
e
l
o
p
i
n
t
o
a
m
o
r
e
vi
a
b
l
e
d
i
v
i
s
i
o
n
.
D
e
v
e
l
o
p
p
a
r
t
n
e
r
s
h
i
p
p
r
o
s
p
e
c
t
s
a
n
d
n
o
n
-
c
o
r
e
bu
s
i
n
e
s
s
o
p
p
o
r
t
u
n
i
t
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e
s
.
22
5
Fu
t
u
r
e
D
e
p
a
r
t
m
e
n
t
a
l
Di
r
e
c
t
i
o
n
s
:
3
y
e
a
r
o
u
t
l
o
o
k
20
1
7
1.
C
o
n
t
i
n
u
e
S
t
r
a
t
e
g
i
c
P
l
a
n
n
i
n
g
p
r
o
c
e
s
s
f
o
r
F
i
r
e
D
e
p
a
rt
m
e
n
t
.
2.
C
o
n
v
e
r
t
a
n
a
l
o
g
r
a
d
i
o
s
y
s
t
e
m
t
o
n
a
r
r
o
w
b
a
n
d
d
i
g
i
t
a
l
s
y
s
t
e
m
to
m
e
e
t
I
n
d
u
s
t
r
y
C
a
n
a
d
a
s
t
a
n
d
a
r
d
s
(
2
0
0
2
)
.
3.
A
c
q
u
i
r
e
s
p
e
c
i
a
l
t
y
f
i
r
e
f
i
g
h
t
i
n
g
e
q
u
i
p
m
e
n
t
i
n
c
l
u
d
i
n
g
h
y
d
r
a
n
t
as
s
i
s
t
v
a
l
v
e
a
n
d
g
r
o
u
n
d
m
o
n
i
t
o
r
.
4.
E
m
e
r
g
e
n
c
y
O
p
e
r
a
t
i
o
n
s
C
e
n
t
r
e
e
n
h
a
n
c
e
m
e
n
t
s
,
i
n
c
l
u
d
i
ng
te
l
e
c
o
m
m
u
n
i
c
a
t
i
o
n
s
e
q
u
i
p
m
e
n
t
a
n
d
i
n
t
e
r
o
p
e
r
a
b
i
l
i
t
y
eq
u
i
p
m
e
n
t
.
5.
R
e
p
l
a
c
e
m
e
n
t
o
f
b
u
n
k
e
r
g
e
a
r
w
a
s
h
e
r
a
n
d
e
x
t
r
a
c
t
o
r
,
to
mi
n
i
m
i
z
e
f
i
r
e
f
i
g
h
t
e
r
e
x
p
o
s
u
r
e
t
o
c
o
n
t
a
m
i
n
a
t
i
o
n
.
6.
R
e
s
e
r
v
e
c
o
n
t
r
i
b
u
t
i
o
n
f
o
r
r
e
p
l
a
c
e
m
e
n
t
o
f
S
C
B
A
i
n
2
02
0
.
22
6
Fu
t
u
r
e
D
e
p
a
r
t
m
e
n
t
a
l
Di
r
e
c
t
i
o
n
s
:
3
y
e
a
r
o
u
t
l
o
o
k
20
1
8
1.
I
m
p
l
e
m
e
n
t
a
t
i
o
n
o
f
S
t
r
a
t
e
g
i
c
P
l
a
n
n
i
n
g
i
n
i
t
i
a
t
i
v
e
s
.
2.
C
o
n
d
u
c
t
n
e
e
d
s
a
n
a
l
y
s
i
s
f
o
r
a
e
r
i
a
l
d
e
v
i
c
e
r
e
p
l
a
c
e
m
en
t
a
n
d
re
s
e
r
v
e
c
o
n
t
r
i
b
u
t
i
o
n
f
o
r
2
0
2
0
r
e
p
l
a
c
e
m
e
n
t
o
f
L
a
d
d
e
r
4
(1
9
9
8
p
u
r
c
h
a
s
e
)
.
3.
R
e
s
e
r
v
e
c
o
n
t
r
i
b
u
t
i
o
n
f
o
r
S
C
B
A
r
e
p
l
a
c
e
m
e
n
t
i
n
2
0
2
0
.
4.
E
x
p
a
n
s
i
o
n
o
f
t
r
a
i
n
i
n
g
f
a
c
i
l
i
t
i
e
s
&
e
q
u
i
p
m
e
n
t
s
u
c
h
a
s
f
o
r
c
i
b
l
e
en
t
r
y
p
r
o
p
a
n
d
a
d
d
i
t
i
o
n
a
l
l
i
v
e
f
i
r
e
t
r
a
i
n
i
n
g
e
q
u
i
p
m
en
t
.
5.
E
q
u
i
p
m
e
n
t
&
t
r
a
i
n
i
n
g
f
o
r
c
o
n
f
i
n
e
d
s
p
a
c
e
a
n
d
d
a
n
g
e
ro
u
s
go
o
d
s
r
e
s
p
o
n
s
e
s
.
R
e
q
u
i
r
e
d
t
o
d
e
l
i
v
e
r
e
s
t
a
b
l
i
s
h
e
d
s
er
v
i
c
e
le
v
e
l
.
(
P
h
a
s
e
1
o
f
2
)
22
7
Fu
t
u
r
e
D
e
p
a
r
t
m
e
n
t
a
l
Di
r
e
c
t
i
o
n
s
:
3
y
e
a
r
o
u
t
l
o
o
k
20
1
9
1.
R
e
s
e
r
v
e
c
o
n
t
r
i
b
u
t
i
o
n
f
o
r
S
C
B
A
r
e
p
l
a
c
e
m
e
n
t
i
n
2
0
2
0
.
2.
R
e
s
e
r
v
e
c
o
n
t
r
i
b
u
t
i
o
n
f
o
r
L
a
d
d
e
r
4
r
e
p
l
a
c
e
m
e
n
t
i
n
20
2
0
.
3.
E
q
u
i
p
m
e
n
t
&
t
r
a
i
n
i
n
g
f
o
r
c
o
n
f
i
n
e
d
s
p
a
c
e
a
n
d
d
a
n
g
e
ro
u
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3
STAFF REPORT
FINANCE
Report Title: Rates and Fees
Report No.: FIN 16-04
Author: Darrell Eddington
Meeting Type: COUN CIL MEETING
Council Date: JANUARY 25, 2016
Attachments: BY-LAW 3986; SCHEDULE A 2016 RATES & FEES
RECOMMENDATIONS:
THAT Council receives report FIN 16-04 Rates and Fees;
AND THAT By-Law 3986 to establish Rates & Fees for 2016 be brought forward for
Council consideration.
EXECUTIVE SUMMARY
Staff reviews the rates and fees on an annual basis to coincide with the annual
budget process to ensure approved fee increases are incorporated into the 2016 budget. The proposed changes to all fees, including new fees, can be determined
by department in each tab by reviewing the % change column, if any, and the
notes column. The non-controlled Town fees tab is information for the public and
Council.
Each director will review their changes to their rates and fee or their rational for
no change to their rates and fees.
FINANCIAL IMPACT/FUNDING SOURCE
The 2016 budget impact by department was discussed during the 2016 budget
meetings. Town wide, new fees for 2016 are estimated to be $31,300.
254
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3986
A BY-LAW to adopt a Schedule of Fess for certain Municipal applications, service and permits.
WHEREAS Section 39(1) of the Municipal Act, S.O. 2001, c. M.25, as amended, provides that without limiting sections 9, 10 and 11, those sections authorize a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it, for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and for the use of its property including property under its control; WHEREAS it is necessary and expedient to establish a Schedule of Fees for certain Municipal applications, services and permits;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT Schedule "A" to this By-Law is adopted as the Schedule of Fees for certain Municipal applications services and permits listed therein.
2. Should the provisions of any other By-Law of the Town of Tillsonburg or other document purporting to set the Fees listed in Schedule "A" be in conflict with the provisions of this By-Law, the provisions of this By-Law shall prevail.
3. That Schedule "A" to this by-law forms part of this by-law as if written herein.
4. This By-Law shall come into full force and effect on the day of its passing.
5. That By-Law 3878 passed on the 9th of February, 2015 shall be hereby repealed.
READ A FIRST AND SECOND TIME THIS 25th DAY OF January, 2016.
READ A THIRD AND FINAL TIME AND PASSED THIS 25th DAY OF January, 2016.
____________________________ Mayor Stephen Molnar
____________________________ Clerk – Donna Wilson
255
Item 2015 Fee
Proposed
2016 Fee % Change Tax Notes
Airport
Airport - Aircraft Parking Fees - Daily 6.00 6.00 0.00% plus HST
Airport - Aircraft Parking Fees - Monthly 42.00 42.00 0.00% plus HST
Airport - Basement Boardroom rental (15'x29') half day 45.00 45.00 0.00% plus HST
Airport - Basement Boardroom rental (15'x29') full day 80.00 80.00 0.00% plus HST
Airport - Basement or Dining Area Rental per hour 15.00 15.00 0.00% plus HST
Airport - Dining Area Rental per half day 45.00 45.00 0.00% plus HST
Airport - Boardroom Long term rental (more than one week-
consecutive) Includes coffee 275.00 275.00 0.00% plus HST
Airport - Hangar Land Lease Fee Annually per SF 0.29 0.29 0.00% plus HST
Airport - Infrastructure fee < 5,000 SF hangar - 500.00 0.00% plus HST
Airport - Infrastructure fee > 5,000 SF hangar - 1,000.00 0.00% plus HST
Animal Control
Boarding Fee Cat 10.00 20.00 100.00% HST As per Animal Control Contract
Boarding Fee Dog 18.00 20.00 11.11% HST As per Animal Control Contract
Call out fee for service 60.00 100.00 66.67% HST As per Animal Control Contract
Dog license - spayed or neutered before March 31 15.00 15.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Dog license - spayed neutered after March 31 20.00 30.00 50.00% exempt
Schedule V Part VI (ETA)- Exempt ($5.00 towards dog park and
balance to recover staff cost to follow-up outstanding accounts
and to administer)
Dog license - intact - before March 31 20.00 20.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Dog license - intact - after March 31 25.00 35.00 40.00% exempt
Schedule V Part VI (ETA)- Exempt ($5.00 towards dog park and
balance to recover staff cost to follow-up outstanding accounts
and to administer)
Cat license - spayed or neutered before March 31 15.00 15.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Cat license - spayed neutered after March 31 20.00 20.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Cat license - intact - before March 31 20.00 20.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Cat license - intact - after March 31 25.00 25.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Cat/dog license - replacement 5.00 5.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Euthanasia and Disposal - Cat 49.00 60.00 22.45% HST As per Animal Control Contract
Euthanasia and Disposal - Dog 95.00 80.00 -15.79% HST As per Animal Control Contract
Live Trap Placement 70.00 100.00 42.86% HST As per Animal Control Contract
By-law Enforcement
Invoice admin processing fee 100.00 150.00 50.00% HST Increase to cover satff time per occurance
Owner dumping debris on own lands 500.00 500.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Owner failing to tag garbage 500.00 500.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Re-issuance of Permit/License/Document 50.00 50.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - double parking 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - for longer period than provided 15.00 15.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - in loading zone 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - near fire hydrant 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - no parking (2am-7am) 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - Obstructing Traffic 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - parking in handicapped parking space without
permit 300.00 300.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - Parking/standing in fire route 60.00 60.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - prohibited area 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - too close to corner 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - too close to curb 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - Wrong side of road 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Person assisting dumping debris on private lands 500.00 500.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Person dumping debris on private/public lands 500.00 500.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Person fail to immediate remove debris 500.00 500.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Fortification By-Law Exemption Application - single family
dwelling or not-for-profit organization 150.00 HST New Fee
Fortification By-Law Exemption Application - Multi-
Residential, Commercial, Industrial 400.00 HST New Fee
Building - Fees
Building - photocopies - larger than ledger 2.00 2.00 0.00% HST
Building Certificate 50.00 50.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - amend existing permit 50.00 50.00 0.00%
Permit Review Fee - major amendment to existing permit 40.00 40.00 0.00% HST
per hour - fee to review major changes to existing permit in
accordance with By-Law 3198
Permit fees - Building a)$45.00 first $1,000.00
of estimated value of
construction plus b)
$10.00 per each
additional $1,000.00 or
part there of
a)$45.00 first $1,000.00 of
estimated value of construction
plus b) $10.00 per each
additional $1,000.00 or part there
of
0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - change of use - no construction 45.00 45.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - connection to municipal water or sewer 45.00 45.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - construction without permit double initial permit fee double initial permit fee 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - demolition 100.00 100.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - Plumbing - other than residential
a)$75.00 first fixture b)
$6.00 per fixture
a)$75.00 first fixture b) $6.00 per
fixture 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - Plumbing - residential
a)$40.00 first fixture b)
$6.00 per fixture
a)$40.00 first fixture b) $6.00 per
fixture 0.00% exempt Schedule V Part VI (ETA)- Exempt
Signs
Permit fees - signs - permanent
a)$50.00 first $1,000.00
of estimated value of
construction plus b) $5.00
per each additional
$1,000.00 or part there of
a)$50.00 first $1,000.00 of
estimated value of construction
plus b) $5.00 per each additional
$1,000.00 or part there of 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - signs - mobile 25.00 25.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - sign - construction/placement without a permit double initial permit fee double initial permit fee 0.00% exempt Schedule V Part VI (ETA)- Exempt
Sign Variance - Minor Variance - Director Approval 150.00 175.00 16.67% exempt Schedule V Part VI (ETA)- Exempt
Sign Variance - Major Variance - Council Approval 250.00 275.00 10.00% exempt Schedule V Part VI (ETA)- Exempt
Sign Variance - Appeal Application 150.00 150.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Sign Removal - General 100.00/sign 100.00/sign 0.00% HST
Sign Removal - Mobile Sign 250.00/ea 250.00/ea 0.00% HST
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016 256
Item 2015 Fee
Proposed
2016 Fee % Change Tax Notes
Sign Removal - Posters
25.00/ea + cost to repair
any damage to public
property
25.00/ea + cost to repair any
damage to public property 0.00% HST
Sign Removal - Temporary Signs 25.00/ea 25.00/ea 0.00% HST
Sign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100.00/ea 100.00/ea 0.00% HST
Sign Removal - Banner Sign 250.00/ea 250.00/ea 0.00% HST
Permit fees - temporary buildings 2,000.00 2,000.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - transfer of permit 50.00 50.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Building Licences
Taxi Cab Driver's Licence 25.00 25.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Taxi Cab Owner Stand 125.00 125.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Taxi Cab renewal 15.00 15.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Taxi Cab Vehicle Licence 35.00 35.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Limousine Driver's Licence 25.00 25.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Limousine Owner Licence 100.00 100.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Limousine renewal 25.00 25.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Limousine vehicle licence 35.00 35.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Kennel - new 100.00 100.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Kennel - renewal 100.00 100.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Clerk Issued Documents -Licences
Refer to Town Business Licence Bylaw for definitions and
requirements for Clerk Issued Licences.
Business Licence
New Business 125.00 125.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Home occupation Business 125.00 125.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Business Licence per year
Auctioneer Licence 200.00 200.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Pawnbroken Licence - renewal 160.00 160.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Pawnbroker Licence - new 2,000.00 2,000.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Pawnbroker Security Deposit - refundable 200.00 200.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Vending/Salesperson Licence 200.00 200.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Food Vending Licence 200.00 200.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Event Organizer Licence 200.00 200.00 0.00% exempt Does not apply to not for profit organizations
Other
Marriage Licence 125.00 125.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Marriage Ceremony - Council Chambers 250.00 250.00 0.00% HST In Council Chambers during business hours.
Marriage Ceremony - Other Location 300.00 300.00 0.00% HST within Town limits - outside Town limits subject to mileage.
Witness if required 25.00 25.00 0.00% HST Two witnesses are required for each ceremony.
Burial Permits 20.00 20.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Photocopying/ Printing double sided 0.31 0.31 0.00% HST
Photocopying/ Printing single sided 0.27 0.27 0.00% HST
Comissioner of Oaths Signatures where Clerk must
produce affidavit (max. 3 see notes) 25.00 25.00 0.00% none
pension applications and bankruptcy forms exempt. An
additional $5 will be charged for more than 3 documents
requiring signature.
Commissioner of Oaths Signatures or Certified True Copies
(max. 5 see notes) 15.00 15.00 0.00% none
maximum 5 copies , there will an additional fee of $2.00 for
each additional copy
Register Document on Title - 150.00 0.00% exempt New fee - provide service & cost recovery
Remove/Release Document from Title - 150.00 0.00% exempt New fee - provide service & cost recovery
Title Search - 50.00 0.00% exempt New fee - provide service & cost recovery
Planning & Development
Cash-in-lieu of parkland (consents) 550.00 550.00 0.00% none
Planning Application - Minor Variance 350.00 550.00 57.14% none
Planning Application - Minor Variance - after the fact 600.00 850.00 41.67% none
Planning Application - Site Plan - Minor 250.00 250.00 0.00% none
Planning Application - Site Plan - Minor - after construction 350.00 350.00 0.00% none
Planning Application - Site Plan - Major 500.00 500.00 0.00% none
Planning Application - Site Plan - Major - after construction 850.00 850.00 0.00% none
Planning Application - Site Plan - Amendment Application 150.00 150.00 0.00% none
Planning Application - Site Plan - Amendment Application
after-the-fact 250.00 250.00 0.00% none
Planning Application - Zone Change- prior to use 650.00 650.00 0.00% none
Planning Application - Zone Change- after use has
occupied 1,150.00 1,150.00 0.00% none
Planning Application - Zoning - Removal of (H) 200.00 200.00 0.00% none
Subdivision Certificate 40.00 40.00 0.00% none
Zoning Certificate 40.00 40.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Planning - Preservicing Agreement Administration fee 1,200.00 1,200.00 0.00% HST
Encroachment Agreement Permit Fee 1,000.00 1,000.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016 257
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Corporate
Photocopying/ Printing double
sided $0.31 $0.31 0.00% HST per page
Photocopying/ Printing single
sided $0.27 $0.27 0.00% HST per page
Interest on overdue accounts 15% 15% HST
Tax Department
Tax certificate $40.00 $50.00 25.00% exempt each
Tax registration service costs $2,100.00 $2,100.00 0.00% exempt each
Tax Bill reprint $10.00 $10.00 0.00% exempt each
Tax receipt $5.00 $10.00 100.00% exempt each
Water/Sewer Admin Charge $0.00 $45.00 0.00% exempt each New fee
Corporate
NSF Fee $35.00 $35.00 0.00% exempt each
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016258
Programs 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Community Centre - Aquatics
Aquafit - 10 passes $47.86 $49.00 2% HST 10 passes
Aerobics - 10 passes $47.86 $49.00 2% HST 10 passes
Aquafit - 20 passes $75.95 $77.50 2% HST 20 passes
Aerobics - 20 passes $75.95 $77.50 2% HST 20 passes
Aerobics - 5 passes $33.96 $34.50 2% HST 5 passes
30 minute Swimming Lesson $51.00 $52.00 2% Exempt 8 lessons Schedule V,
45 minute Swimming Lesson $54.00 $55.00 2% Exempt 8 lessons Schedule V,
60 minute Swimming Lesson $57.00 $58.00 2% Exempt 8 lessons Schedule V,
Bronze Star $58.80 $60.00 2% HST course
Bronze Medallion $72.95 $74.50 2% HST per course
Bronze Cross $72.95 $74.50 2% HST per course
First Aid $72.95 $74.50 2% HST per course
First Aid Recert $50.75 $52.00 2% HST per course
National Lifeguard $202.50 $206.00 2% HST per course
National Lifeguard Recert $47.95 $49.00 2% HST per course
Assistant Swimming Instructors School $62.10 $63.50 2% HST per course
Additional Fee $25.80 $26.25 2% HST per course
Swim for Life Instructors School $98.95 $100.50 2% HST per course
Lifesaving Instructors $98.95 $100.50 2% HST per course
Swim/Lifesaving Instructors $202.50 $206.00 2% HST per course
Semi Private Lessons (14+ years) $106.00 $108.00 2% HST 6 classes
Semi Private Lessons $106.00 $108.00 2% none 6 lessons Youth
Synchronized Swimming Team $468.00 $476.00 2% none 9 Months Youth
First Aid Instructor $96.90 $99.00 2% HST per course
National Lifeguard Instructor $142.80 $145.00 2% HST per course
Examiner Standards/Advanced Instructors $35.70 $36.50 2% HST per course
Pleasure Craft Operator License $45.90 $47.00 2% HST per course
Community Centre - classes, courses, and camps
Abs Only $30.85 $31.50 2% HST 6 lessons
Adult Friendly Badminton $64.75 $66.00 2% HST 13 lessons
Baby & Me $54.40 8 lessons
Babysitting Course $50.00 $51.00 2% Exempt 8hr course Schedule V,
Birthday Parties $166.26 $169.00 2% HST per party
Birthday Parties - Additional Child $15.30 $15.50 1% HST per person
Bride to Be Personal Training-3 mo.$260.10 HST per membership
Bride to Be Personal Training-5 mo.$431.75 HST per membership
Bus Trip - Base (Youth Trips)$48.25 HST per trip
Bus Trip - Base + Coach (Day Trips)$83.25 HST per trip
Dance 30 min class $41.52 $42.00 1% Exempt 6 lessons Schedule V,
Dance 45 min class $54.40 $55.50 2% Exempt 7 lessons
Dance 60 min class $62.54 $63.50 2% Exempt 6 lessons Schedule V,
Fitness for Teens $66.30 $66.30 0% HST 8 lessons
Karate - Kids Karate $55.00 $56.00 2% Exempt 12 lessons Schedule V,
Karate - Tiny Tigers $44.00 $45.00 2% Exempt 12 lessons Schedule V,
Learn to Run (Clinic)$66.30 $67.00 1% HST 12 lessons
Speed Skating $101.00 Exempt 8 lessons
T'burg Girls - Drop in Workshop $10.00 included per night
Workshops - 1/2 day $25.50 $25.50 0% HST
Workshops - Specialty Course $76.50 $76.50 0% HST
Workshops - 8 hours $102.00 $102.00 0% HST
Yoga $40.80 $41.50 2% HST 6 lessons
Youth Boys/Girls Volleyball $92.77 HST 12 lessons
Youth Co-Ed Basketball Gr 5/6 $83.25 HST 12 lessons
Youth Camp - week $125.50 $127.00 1% Exempt week Schedule V,
Youth Camp day $30.60 $31.25 2% Exempt daily Schedule V,
Youth Camp Lunch $5.25 $5.50 5% Exempt each Schedule V,
Youth Camp Special $172.00 $175.00 2% Exempt week Schedule V,
Youth Camp - short week $100.40 $102.00 2% Exempt Schedule V,
Cancellations less than 24 hours notice
70% of
registration
70% of
registration
Community Centre - Events
Run - 10km - day of registration $27.54 $50.00 82% HST per person
Ties in with area
races
Run - 10km - regular registration $40.00 HST per person
Run - 10km - early bird registration $25.50 $35.00 37% HST per person T Shirt included
Run - 5km - regular registration $22.44 $35.00 56% HST per person
Ties in with area
races
Run - 5km - early bird registration $20.40 $30.00 47% HST per person T Shirt included
Run - 5km - day of registration $45.00 HST per person
Bike Tour - 25km $20.00 $20.00 0% HST per person
Bike Tour - 40km $40.00 $40.00 0% HST per person
Bike Tour - 100km $60.00 $60.00 0% HST per person
Bike Tour - 100mi $80.00 $80.00 0% HST per person
Community Centre - Facility Rentals
Arena - Weekdays before 5pm & after 11pm $86.70 $88.50 2% HST hour Effective 2016
Arena - Weekdays after 5pm & weekends $162.66 $165.50 2% HST hour Effective 2016
Arena - Minor $113.97 $116.00 2% HST hour
Arena - Shinny $5.10 $5.25 3% HST per person
Arena - Ice Flat Rate $392.70 $400.00 2% HST per day
Arena Floor - Commercial $2,113.58 $2,113.58 0% HST per day
Arena Floor - Full Use $1,560.60 $1,590.00 2% HST per day
Arena Floor - Flat Fee (no set up) $510.00 $520.00 2% HST per day
Arena Floor - Chilled Floor (additional fee) $2,000.00 $2,000.00 0% HST per day
Arena Floor - Hourly League Fee $64.26 $64.26 0% HST per hour
Arena Floor - Set up Day/Tear Down Day $795.00 $795.00 0% HST per day
Arena - Mini Pad $41.82 $42.50 2% HST hour
Auditorium - Friday or Saturday $505.08 $505.08 0% HST per day
Auditorium - Sunday - Thursday $278.44 $278.44 0%HST per evening
Auditorium - Hourly $56.30 $56.30 0% HST
Room Set up & Decorating Fee (Day before)$105.00 $105.00 0% HST
Ball Diamond - Occasional Use $73.20 $75.00 2% HST per day
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016 259
Programs 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Ball Diamond - Seasonal Youth Team $71.40 $75.00 5% HST
Ball Diamond - Seasonal Team Practice $260.10 $265.00 2% HST per team
Ball Diamond - Seasonal Adult Team $431.75 $435.00 1% HST per team
Ball Diamond - 2-day Tournament $500.00 $510.00 2% HST 2 days
Ball Diamond - Tournament per diamond per day $73.20 $75.00 2% HST per
Ball Diamond - Keys $11.00 $11.25 2% HST
Damage Deposit $500.00 $500.00 0% None
Den - Fri or Sat $170.00 $170.00 0% HST per day
Den - Sun - Thursday $125.00 $125.00 0% HST per day
Den - Hourly $30.00 $30.00 0% HST
Entire TCC Building - 1 arena 9am-4pm $2,000.00 $2,000.00 0% HST
Entire TCC Building - 2 arenas 9am-4pm $2,500.00 $2,500.00 0%HST
Gibson House $66.05 $66.05 HST per day
Gibson House - Hourly $25.50 $25.50 HST per hour
Kinsmen Canteen $25.50 $25.50 0% HST per day
Lobby Area $30.60 $30.60 0% HST
Marwood B or C $64.75 $64.75 0% HST per day
Marwood BC $129.50 $129.50 0% HST per day
Marwood B or C - Hourly $25.00 $25.00 0% HST
Marwood BC - Hourly $30.00 $30.00 0% HST
Memorial Pavilion (full)$85.68 $86.00 0% HST per day
Memorial Pavilition (half)$53.04 $54.00 2% HST per day
Newman Park Gazebo $52.02 $52.50 1% HST per day
Parking Lot $105.00 HST per day New
Rotary Room $66.05 $66.05 HST
Rotary Room - Hourly $25.50 $25.50 HST
Rowing Club per month $92.77 $92.77 0% HST
School Lessons $3.60 $3.60 0% Exempt per person Youth
Swim to Survive Rentals $87.75 $87.75 0% Exempt per hour Youth
SWA Office $25.50 $25.50 0% HST
SWA Swim Team $41.30 $42.13 2% HST per hour
SWA Swim Team - Shared $23.15 $23.61 2% HST per hour
SWA Swim Meet $295.20 $301.10 2% HST per weekend
SWA Swim Meet Evening $147.60 $150.54 2% HST
Storage Pool Deck $25.50 $26.01 2% HST per month
Storage Rooms $104.04 $104.04 0% HST per contract
Storage Office A $25.50 $25.50 0% HST per month
Storage Office B $15.30 $15.30 0% HST per month
Storage Office C $5.25 $5.25 0% HST per month
Pool - 0-50 swimmers $85.68 $85.68 0% HST per hour
Pool - 101+swimmers $218.28 $218.28 0% HST per hour
Pool - 51-100 swimmers $116.28 $116.28 0% HST per hour
Ticket Ice - 10 ePunch $6.90 $7.00 1% HST each Change in HST
WaterPark - 0-100 swimmers $312.12 $312.12 0% HST hour
WaterPark- 0-100 swimmers - extra half hour $208.08 $208.08 0% HST add. Half hr.
Waterpark 101-300 swimmers $424.48 $424.48 0% HST hour
Waterpark 101-300 swimmers - extra half hour $312.12 $312.12 0% HST add. Half hr.
Waterpark 300+ swimmers $572.22 $572.22 0% HST hour
Waterpark 300+ swimmers - extra half hour $452.57 $452.57 0%HST add. Half hr.
Waterpark Board of Ed 100 swimmers $276.90 $276.90 0% HST hour
Waterpark Board of Ed 100 swimmers add. Hr. $153.83 $153.83 0% HST add. Half hr.
Waterpark Board of Ed 100+ swimmers $492.27 $492.27 0% HST hour
Waterpark Board of Ed 100+ swimmers add. Hr. $246.14 $246.14 0% HST add. Half hr.
Community Centre - Leagues and Memberships
Adult League - Individual $56.10 $56.10 0% HST each
Adult League - Team $362.10 $362.10 0% HST per team
Court Membership - Adult $50.00 $50.00 0% HST Seasonal
Court Membership - Youth $18.00 $18.00 0% HST Seasonal
Disc Golf - Deposit $20.00 $20.00 N/A
Disc Golf - Set $33.00 HST each
Disc Golf - Single $12.50 HST each
Tennis Lessons - 1 hour $80.00 $80.00 0% HST 8 lessons
Tennis Lessons - 1/2 hour $35.00 $35.00 HST 8 lessons Youth
Membership - Aqua Fit/Aqua Jogging - 12 mo $296.06 $296.06 HST 12 month
Membership - Parent Pass $33.96 $33.96 0% HST 6 weeks
Membership - Personal Training - 10 $190.65 $190.65 0% HST 10 sessions 1 hr
Membership - Personal Training - 5 $106.10 $106.10 0% HST 5 sessions 1 hr
Membership - Pool - 12 month $187.27 $187.27 0% HST each
Membership - Pool - 6 month $131.10 $131.10 0% HST each
Membership - Pool 20 Punch Card Pass $62.40 $62.40 0% HST each
Membership - Weight Training $53.58 $53.58 0% HST up to 6 hours
Membership - HC Adult - 01 month $69.19 $69.19 0% HST 1 month
Membership - HC Adult - 03 month $182.07 $182.07 0% HST 3 month
Membership - HC Adult - 06 month $265.30 $265.30 0% HST 6 month
Membership - HC Adult - 12 month $407.84 $407.84 0% HST 12 month
Membership - HC Adult - 20 Punch Card Pass $161.26 $161.26 0% HST 20 Visits
Membership - HC Family - 01 month $156.06 $156.06 0% HST 1 month
Membership - HC Family - 03 month $390.15 $390.15 0% HST 3 month
Membership - HC Family - 06 month $582.62 $582.62 0% HST 6 month
Membership - HC Family - 12 month $816.71 $816.71 0% HST 12 month
Membership - HC Student/Senior - 01 month $55.94 $55.94 0% HST 1 month
Membership - HC Student/Senior - 03 month $153.85 $153.85 0% HST 3 month
Membership - HC Student/Senior - 06 month $190.23 $190.23 0% HST 6 month
Membership - HC Student/Senior - 12 month $300.72 $300.72 0% HST 12 month
Membership- Student - 20 Passes $75.00 $75.00 0% HST
Membership - HC Glendale Student $92.08 $92.08 0% HST 5 Month
Membership - Special - Adult $265.12 $265.12 0% HST 12 month
Membership - Special - Student/Senior $195.47 $195.47 0% HST 12 month
Membership - Special - Under 14 $55.04 $55.04 0% HST 12 month
Membership - Replacement Card $5.00 $5.00 0% HST each
Membership - Squash Adult - 01 month $67.14 $67.14 0% HST 1 month
Membership - Squash Adult - 03 month $176.23 $176.23 0% HST 1 month
Membership - Squash Adult - 06 month $258.76 $258.76 0% HST 1 month
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016 260
Programs 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Membership - Squash Adult - 20 punch card pass $83.23 $83.23 0% HST 1 month
Membership - Squash Family - 01 month $151.06 $151.06 0% HST 1 month
Membership - Squash Family - 03 month $377.64 $377.64 0% HST 1 month
Membership - Squash Family - 06 month $567.87 $567.87 0% HST 1 month
Membership - Squash Student - 01 month $55.94 $55.94 0% HST 1 month
Membership - Squash Student - 03 month $153.85 $153.85 0% HST 1 month
Membership - Squash Student - 06 month $190.23 $190.23 0% HST 1 month
Pay as you go - Admission
Aquatfit/Aerobics Class $7.40 $7.50 1% HST included each
Board of Education - Squash/HC $2.75 $2.75 0% HST included
Board of Education - Arena/Pool $3.00 $3.00 0% HST included
Court Fee $5.00 $5.00 0% HST included
Health Club Adult $10.45 $10.50 0% HST included each
Health Club - Youth $4.60 $4.75 3% HST included each Min Age of 12
Squash $10.75 $10.75 0% HST included per court (1 hr)
Roller Skate - Admission No skate rental $2.00 $2.00 0% HST included
Roller Skate - Admission With skate rental $5.00 $5.00 0% HST included
Swim Child $2.00 $2.00 0% HST included each
Swim Family $9.00 $9.00 0% HST included each
Swim - Over 14 $4.25 $4.25 0% HST included each
Skate Child $2.00 $2.00 0% HST included each
Skate Family $9.00 $9.00 0% HST included each
Skate - Over 14 $4.25 $4.25 0% HST included each
Wallyball $11.50 $11.50 0% HST included per court (1 hr)
Waterpark 2-5 yrs $0.00 $0.00 HST included each
Waterpark 55+ years $4.50 $4.50 0% HST included each
Waterprak 55+ years Half Price $2.25 HST included each
Waterpark 6-14 yrs $4.00 $4.00 0% HST included each
Waterpark 6-14 yrs Half Price $2.00 HST included each
Waterpark Additional Family Member $2.00 $2.00 0% HST included
Waterpark Adult $6.75 $6.75 0% HST included each
Waterpark Adult Half Price $3.40 HST included each
Waterpark Family $24.50 $24.50 0% HST included per family of 5
Waterpark Family Half Price $12.25 HST included per family of 5
Waterpark Grandparents Day $0.00 HST included
Waterpark Pass- 10 - Child 6 -14 $28.50 $28.50 0% HST each
Waterpark Pass - 10 - 60 & over $41.50 $41.50 0% HST each
Waterpark Pass - 10 - Adult $61.95 $61.95 0% HST each
Waterpark Pass - 10 - Family $213.25 $213.25 0% HST each
Waterpark Pass- 20 - Child 6 - 14 $53.55 $53.55 0% HST each
Waterpark Pass- 20 - 60 & over $83.00 $83.00 0% HST each
Waterpark Pass- 20 - Adult $131.05 $131.05 0% HST each
Waterpark Tillsonburg Resident Pass (6 +)$25.00 $25.00 0% HST per person
Waterpark Non-resident Pass (Youth & Srs 60+)$40.00 $40.00 0%HST per person
Waterpark Non-resident Pass (Adult under 60) $60.00 $60.00 0% HST per person
Waterpark Pooch Plunge $6.00 $6.00 0% HST per dog
Community Centre - Other fees
Admin - Refund Admin Fee $15.00 $15.00 0% Exempt each
Admin - Reprint receipt $5.00 $5.00 0% Exempt each
Admin - Consolidated Receipts (Child Tax Credit)$10.00 $10.00 0%HST
Admin - Copies - Single sided $0.27 $0.27 0% HST
Admin - Copies - Double sided $0.31 $0.31 0% HST
Audio/Visual - Cordless Microphones $20.40 $21.00 3% HST
Audio/Visual - TV/DVD Sound System $20.40 $21.00 3% HST
Camping - Non Serviced per site $30.60 $30.60 0% HST
Camping - Serviced per site $51.00 $51.00 0% HST
Memorial Tree $510.00 $510.00 0% HST
Memorial Bench $1,020.00 $1,020.00 0% HST
Rentals - 8' wooden tables $5.25 $5.25 0% HST
Rentals - Black plastic chairs $2.05 $2.05 0% HST each
Delivery of Table & Chairs( per round trip) $25.50 $25.50 0% HST
Rentals - Black curtains/hardware rental per foot $2.50 $2.50 0% HST
Rentals - 10' x 10' Outdoor Shelters/Tents $25.00 $25.00 0% HST New Item
Rentals - 10' x 20' Outdoor Shelters/Tents $100.00 $100.00 0% HST New Item
ADVERTISING
10% - 30% Reductions may apply to multiple
advertising
Advertising - Memorial Arena Board Back Lit $1,020.00 $1,020.00 0% HST each
Advertising - Community Arena Backlit $510.00 $510.00
Advertising - Memorial Arena Board $663.00 $663.00 0% HST each
Advertising - Community Arena Board $408.00 $408.00 0% HST each
Advertising - Ice Re-Surfacer - Side $510.00 $510.00 0% HST
Advertising - Ice Re-Surfacer - Top $1,020.00 $1,020.00 0% HST
Advertising - Ice Re-Surfacer - 3 sides $2,260.00 $2,260.00 0% HST
Advertising - Inside Front Page $1,500.00 $1,500.00 0% HST each
Advertising - Back Page $2,000.00 $2,000.00 0% HST each
Advertising - Brochure 1/8 page $102.00 $102.00 0% HST each
Advertising - Brochure 1/4 page $178.50 $178.50 0% HST each
Advertising - Brochure 1/2 page $306.00 $306.00 0% HST each
Advertising - Brochure Full page $612.00 $612.00 0% HST each
Advertising - Brochure Full page (internal corporate) $200.00 $200.00 N/A each
Advertising - Miscellaneous $102.00 $102.00 0% HST each
Advertising - Digital Ad Set up $20.00 $20.00 0% HST
Advertising - Digital Ad - Monthly(min. 3 mos term) $50.00 $50.00 0% HST
Advertising - Digital Ad - Tournament/Special Events $50.00 $50.00 0% HST
Advertising - Fence - Per Season $102.00 $112.00 10% HST per season
Advertising - Fence - Per Year $224.40 $224.40 0%HST annually
A 2nd advertisement gets 10% off both, a 3rd ad gets 20% off all 3 and a 4th ad gets 30% off the total
for all 4.
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016 261
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Fire
Fee for response to a nuisance fire alarm - first
incident in 12 month period 210.00 210.00 0.00% Exempt per alarm first incident, caused by negligant act
Fee for each fire apparatus dispatched to a specific
address in response to a nuisance false alarm
AFTER the first incident in 12 month period
$410/hr + $205/ each
half hr thereafter
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour
subsequent incidents based on two
apparatus dispatched to the alarm.
Response to false alarms in building required by
the Ontario Building Code where work is being
done on the system and the owner or his agent
fails to notify the Fire Department
$410/hr + $205/ each
half hr thereafter
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour
each incident based on two apparatus
dispatched to the alarm.
Fee for each fire apparatus dispatched to the
scene of a motor vehicle accident and providing
fire protection or other emergency services.
$410/hr + $205/ each
half hr thereafter +
materials used
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour +
materials
Where possible this fee will be
charged to insurance company of
vehicle owner, otherwise the fee is
chargeable to the registered owner of
the vehicle.
Fee for each fire apparatus dispatched to the
scene of a motor vehicle fire and providing fire
protection or other emergency services.
$410/hr + $205/ each
half hr thereafter +
materials used
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour +
materials
Where possible this fee will be
charged to insurance company of
vehicle owner, otherwise the fee is
chargeable to the registered owner of
the vehicle.
Fee for each fire apparatus dispatched to the
scene of a motor vehicle accident or at the scene
of a motor vehicle fire and providing fire protection
or other emergency services on a provincial
highway.
$410/hr + $205/ each
half hr thereafter +
materials used
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour +
materials
This fee will be charged to the Ministry
of Transportation for all vehicle
accident or vehicle fire related
services that occur on provincial
highways.
Fee for each fire apparatus dispatched to Natural
Gas Leak
$410/hr + $205/ each
half hr thereafter +
materials used
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour +
materials
This fee is chargeable where the fire
department responds and determines
that a natural gas incident has been
caused directly by a person or
company.
Fee for each fire apparatus dispatched to a
Hazardous Materials Incident.
$410/hr + $205/ each
half hr thereafter +
materials used
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour +
materials
This fee is chargeable to the person or
company that has control of a
Hazardous Material that’s release has
resulted in the response of the fire
department.
Fee for each fire apparatus assigned to a fire
watch authorized by Fire Chief
$410/hr + $205/ each
half hr thereafter
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour
This fee is charged to the insurance
company of the registered owner of a
property, otherwise the registered
owner of the property where in the
opinion of the fire chief or his
designate a fire is likely to occur.
Additional Fire department expense incurred
during an emergency required to mitigate the
emergency actual costs actual costs Exempt
This fee is charged to the insurance
company of the registered owner of a
property, otherwise the registered
owner of the property where in the
opinion of the fire chief or his
designate it is necessary to employ
heavy equipment to extinguish a fire
or protect adjacent properties from the
spread of fire.
Fire Incident Report 102.00 104.00 1.96% HST each
Fire Investigation report 205.00 209.00 1.95% HST each
Fee to conduct a file search for outstanding orders/
inspection reports and respond by letter 80.00 81.50 1.88% HST each request
Fee to conduct a requested inspection of a
commercial, industrial, or institutional building less
than 930m2 (10,000 sq.ft.) 205.00 209.00 1.95% HST each
OBC Classification A, B, D, E & F.
Residential (OBC C) removed for
2015 and listed separate.
Each additional 185m2 (2000 sq.ft.) in a
commercial, industrial or institutional building 30.00 31.00 HST each
New fee for additional area over base
fee
Fee to conduct a requested inspection of a
residential building up to and including 4 suites or
apartments 200.00 204.00 2.00% HST each
OBC Classification C. Separated from
other occupancies for 2015.
Each additional suite or apartment over base fee 30.00 31.00 HST each
New fee for additonal unit(s). Fee per
apartment over base fee.
Fee to conduct a requested inspection of any
licensed occupancy excluding a daycare 155.00 160.00 3.23% HST each
Fee to conduct a requested inspection of a
daycare facility 77.00 80.00 3.90% HST each
Fee to conduct verification of fire drill scenario 125.00 127.00 HST each
New fee. For verifying fire drills are
conducted within established time
limits in occupancies with vulnerable
occupants.
Business License Inspection 77.00 78.50 Exempt each
Fee to conduct any requested inspection above
that is in compliance with the Fire Code at initial
inspection (50.00) (50.00) 0.00% HST each Credit
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016262
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Fee to conduct each required re-inspection after
one verification re-inspection same as original same as original HST each
Subsequent inspections following the
second. Fee charged to registered
owner.
Residential carbon monoxide alarm or smoke
alarm left with a homeowner on loan 75.00 77.00 2.67%
HST, if not
returned
per detector
not returned
Fee charged if loaner alarm not
returned within two (2) weeks of being
left on site.
Fire department approval as part of a Demolition
Permit issued by the Building Department. 100.00 102.00 2.00% HST each
Fee to review an application for a licence to sell
Consumer Fireworks (F.1) including a site
inspection and review of Fire Safety Plan 170.00 172.00 1.18% HST each
Fee to review an application for a Display
Fireworks (F.2) event 125.00 127.00 HST each
New fee for 2015. Town of
Tillsonburg sponsored event are
exempt from this fee.
Fee to review an application for a licence to
conduct a Pyrotechnics (F.3) display including a
site inspection and review of Fire Safety Plan 200.00 202.00 1.00% HST each
Fee to issue open air burn permit 105.00 106.50 1.43% HST each
Fee to review a fire safety plan excluding any such
review required as part of a property inspection for
which a fee has been set in this by-law. 55.00 56.00 1.82% HST each
Fee to review and/or approve a Level 1 Risk
Management Plan as part of an application to the
TSSA for a licence to store propane. 300.00 305.00 1.67% HST each
Fee to review and/or approve a Level 2 Risk
Management Plan as part of an application to the
TSSA for a licence to store propane
$750 plus actual costs
to retain a 3rd part
engineer or other firm if
required.
$750 plus actual
costs to retain a 3rd
part engineer or
other firm if
required. HST each
Fee for facilitating fire safety training 105.00 107.00 1.90% HST per hour plus cost of materials
Fees to facilitate public education presentations,
station tours, and lectures for non-resident
organizations and individuals 50.00 51.00 2.00% HST per hour plus cost of materials
Fee to recharge self-contained breathing air
cyclinders 30.00 30.75 2.50% HST
Excludes customers with special
agreement
Fee to recharge self-contained breathing air
cylinders, under a special agreement with SWOX
and Bayham Fire Depts 1,300.00 1,300.00 0.00% HST per year
to increase by $100 each year through
to 2015
Fee to clean set of bunker gear 2.50 2.55 HST each
Rental of Training Room (excluding emergency
services) 205.00 210.00 2.44% HST per day
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016263
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Engineering Fees
Certificate request - Engineering 100.00 100.00 0.00%HST per copy
Drawing Copy Fee - large Engineer Drawing
(24x36)15.00 15.00 HST per copy
Drawing Review Fee - Electrical Major 1,800.00 1,800.00 0.00%HST per copy
Drawing Review Fee - Electrical Minor 500.00 500.00 HST per copy
Drawing Review Fee - Large Engineer Drawing
(24x36)500.00 500.00 HST per copy
Drawing Review Fee - Subdivision 4,500.00 4,500.00 HST per copy
Easement Research Request 100.00 100.00 HST per copy
Maps
LRIS Maps (screen shot printed from LRIS)2.00 2.00 HST per copy
Tillsonburg Map
free digital
download
free digital
download
Urban Airphoto Maps -24"x36" 20.00 20.00 HST per copy
Urban Airphoto Maps -36"x48"25.00 25.00 HST per copy
Urban Subdivision Status Maps (11x17)3.00 3.00 HST per copy
Urban Zoning Maps - 24"x36"15.00 15.00 0.00%HST per copy
Urban Zoning Maps - 36"x48"20.00 20.00 0.00%HST per copy
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016264
Item 2015 Fee
Proposed
2016 Fee
%
Change Tax Unit Notes
Museum
Museum-Admission-Adult 5.31 5.31 HST daily
Museum-Admission-Annual-Family Rate 45.00 45.00 HST yearly
Museum-Admission-Annual-Individual 20.00 20.00 HST yearly
Museum-Admission-Child 2.21 2.21 HST daily
Museum-Admission-Family Rate 10.62 10.62 HST daily
Museum-Admission-Group Rate 4.00 4.00 HST daily
Museum-Admission-Senior 4.42 4.42 HST daily
Museum-Admission-Student 3.00 3.00 HST daily
Museum Volunteer-Admission-Free - - Free
Museum-Permission Fees-Personal Use 2.50 2.50 HST each
Museum-Permission Fees-Pubication Use 5.50 5.50 HST each
Museum-Rentals-Audio Visual Equipment-Corporate - -
Museum-Rentals-Program Room or Grounds & Gardens -
25 - 50 people
50.00 50.00
HST
each
Museum-Rentals-Grounds & Gardens-Corporate 50.00 50.00 HST each
Museum-Rentals-Kitchen 25.00 25.00 HST each
Museum-Rentals-Kitchen - Corporate 35.00 35.00 HST each
Museum-Rentals-Program Room 50.00 50.00 HST half day
Museum-Rentals-Program Room 75.00 75.00 HST full day
Museum-Rentals-Program Room-Corporate 75.00 75.00 HST half day
Museum-Rentals-Program Room-Corporate 100.00 100.00 HST full day
Museum-Rentals-Tour Surcharge-Groups 100-150 100.00 100.00 HST each
Museum-Rentals-Tour Surcharge-Groups 25-50 60.00 60.00 HST each
Museum-Rentals-Tour Surcharge-Groups 51-100 75.00 75.00 HST each
Museum-Seasonal Childrens Programs 20.00 20.00 each No longer including HST in rate
Museum-Seasonal Childrens Programs- 2nd Child 18.00 18.00 each No longer including HST in rate
Museum- School Program- per student (1 hour) 2.50 2.50 each No longer including HST in rate
Museum - School Program - per student (2 hours) 3.50 3.50 each New Fee
Museum- Special Event - Adult program - 5.00 HST each New Fee
Museum - Special Event- Adult program 7.00 HST each New Fee
Museum - Special Event - Adult program 10.00 HST each New Fee
Museum - Special Event - Adult program 10.00 12.00 HST each New Fee
Museum-Slide Show Presentations-Off Site 40.00 40.00 HST each
Museum-Slide Show Presentations-On Site 30.00 30.00 HST each
Museum-Admission - Pratt Gallery only 2.50 2.50 HST each
Museum- Special Event- Lunch & Learn Series Pass 70.00 70.00 HST
Museum- Special Event - Lunch & Learn- Single Pass 20.00 20.00 HST
Museum - Special Event - Women's Day Luncheon 30.00 30.00 HST
Museum- Special Event Tea 15.00 15.00 HST
Museum - Special Event - Dinner 55.00 55.00 HST per event
Museum - Special Event - Performance 40.00 40.00 HST New Fee
Workshops 35.00 35.00 HST per event
Workshops 55.00 55.00 HST
per event
day
Workshops 75.00 75.00 HST
per event
day
Workshops 100.00 100.00 HST
per event
day
Show Tickets 45.00 45.00 HST flat fee
Museum- Culture Tillsonburg Event Ticket 20.00 20.00 HST
Museum- Culture Tillsonburg Event Ticket 25.00 25.00 HST
Museum- Culture Tillsonburg Event Ticket 30.00 30.00 HST
Museum- Culture Tillsonburg Event Ticket 35.00 35.00 HST
Museum- Culture Tillsonburg Event Ticket 40.00 40.00 HST
Museum- Culture Tillsonburg Event Ticket 45.00 45.00 HST
Museum- Culture Tillsonburg Event Ticket 50.00 50.00 HST
Museum- Culture Tillsonburg Event Ticket 60.00 60.00 HST
Museum- Culture Tillsonburg Event Ticket 65.00 65.00 HST
Museum- Culture Tillsonburg Event Ticket 70.00 70.00 HST
Museum- Culture Tillsonburg Event Ticket 75.00 75.00 HST
Museum- Culture Tillsonburg Event Ticket 80.00 80.00 HST
Museum- Culture Tillsonburg Event Ticket 85.00 85.00 HST
Museum- Culture Tillsonburg Event Ticket 90.00 90.00 HST
Museum- Culture Tillsonburg Event Ticket 95.00 95.00 HST
Museum- Culture Tillsonburg Event Ticket 100.00 100.00 HST
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016265
Item 2015
Burial Fee
2015 Perpetual
Care Fee 2015 Fee 2016
Burial Fee
2016 Perpetual
Care Fee
Proposed
2016 Fee % Change Tax Unit Notes
Interment Rights Perpetual care fees regulated by the Province
Grave 10 x 4 397.35 264.91 662.26 405.30 270.20 675.50 2% HST grave All perpetual care fees regulated by the Province
Infant Grave 3X3 132.45 88.29 220.74 135.10 90.06 225.16 2% HST grave
Cremation Grave 3x3 318.27 212.18 530.45 324.63 216.42 541.06 2% HST grave
Columbarium Niche 1,540.98 279.72 1,820.70 1,571.80 285.32 1,857.11 2% HST niche
Cemetery Services - -
Cemeteries Regulation Unit burial
and cremation license 12.00 12.00 12.00 12.00 0% NO HST interment Set by the Province
Columbarium Niche Open/Close 247.54 247.54 252.49 252.49 2% HST each
Adult Interment 812.36 812.36 828.61 828.61 2% HST each
Child/ Infant Interment 303.27 303.27 309.33 309.33 2% HST each (length is 5' or less)
Cremated Remains Interment
Infant 303.27 303.27 309.33 309.33 2% HST each
Cremated Remains Interment
Adult 454.44 454.44 463.53 463.53 2% HST each
Statutory Holidays - Funeral Fee 267.90 267.90 273.26 273.26 2% HST each
Disinterment/Exhumation-
Relocation in Same Cemetery-
Adult Casket
2,097.14 2,097.14 2,139.09 2,139.09 2% HST each
Disinterment/Exhumation-
Relocation in Same Cemetery-
Adult Casket in Vault
1,820.70 1,820.70 1,857.11 1,857.11 2% HST each
Disinterment/Exhumation-
Relocation in Another Cemetery-
Adult Casket
1,876.39 1,876.39 1,913.92 1,913.92 2% HST each
Disinterment/Exhumation-
Relocation in Another Cemetery-
Adult Casket in Vault
1,602.06 1,602.06 1,634.10 1,634.10 2% HST each
Disinterment/Exhumation-Child
Casket 838.86 838.86 855.64 855.64 2% HST each (length is 5' or less)
Disinterment/Exhumation-
Child/Infant Cremains 303.27 303.27 309.33 309.33 2% HST each
Marker/Foundation Services
Preparation of Foundations for
Upright Monument (5' depth) 17.69 17.69 18.04 18.04 2% HST per cubic foot
Setting Veteran Standing
Monument 192.89 192.89 196.75 196.75 2% HST each
Marker Setting - minimum charge 165.03 165.03 168.33 168.33 2% HST each
Marker Setting - no concrete 27.86 27.86 28.42 28.42 2% HST each
Marker Setting - 4" Concrete
Border 82.51 82.51 84.16 84.16 2% HST each
Marker Setting - 2"Foundation with
Border 166.10 166.10 169.42 169.42 2% HST each
Monument Care & Maintenance
Flat Markers 50.00 50.00 50.00 50.00 2% HST each
Upright Markers Up to 48" 100.00 100.00 100.00 100.00 2% HST each
Upright Markers Over 48" 200.00 200.00 200.00 200.00 2% HST each
Other Fees & Services 2%
Transfer Fee/Replacement -
Interment Rights Certificate 37.51 37.51 38.26 38.26 2% HST each
Flower Campaign 100.00 100.00 100.00 100.00 2% HST basket
Wreath Campaign 60.00 60.00 60.00 60.00 2% HST wreath
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016 266
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Utility NSF Cheque Fee $20.00 $20.00 0.00% each
Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Account Set Up Fee $30.00 $30.00 0.00%
plus
HST each Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-After Hour Reconnect $185.00 $185.00 0.00%
plus
HST each Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-During Hours Reconnect $65.00 $65.00 0.00%
plus
HST each Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Interval Meter $1,100.00 $1,100.00 0.00%
plus
HST each Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Special Meter Reading $30.00 $30.00 0.00%
plus
HST each Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Miscellaneous Materials Mark Up $0.25 $0.25 0.00%
plus
HST %Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Pole Rental - 30 ft $1.50 $1.50 0.00%
plus
HST month Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Pole Rental - 35 ft $2.25 $2.25 0.00%
plus
HST month Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Sentinal Light Rental - 150 W $3.75 $3.75 0.00%
plus
HST month Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Sentinal Light Rental - 175 W $3.75 $3.75 0.00%
plus
HST month Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Sentinal Light Rental - 250 W $4.00 $4.00 0.00%
plus
HST month Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Sentinal Light Rental - 400 W $4.00 $4.00 0.00%
plus
HST month Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Sentinal Light Rental - 70 W $3.50 $3.50 0.00%
plus
HST month Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Generator (100 W) 122/208 $300.00 $300.00 0.00%
plus
HST per day
Utility-Generator (125 W) 347/600 $400.00 $400.00 0.00%
plus
HST per day
Utility-Labour $43.10 $43.85 1.74%
plus
HST hour
Utility-Truck Charges - #26 $15.00 $15.00 0.00%
plus
HST hour
Utility-Truck Charges - #30 $15.00 $15.00 0.00%
plus
HST hour
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016267
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Utility-Truck Charges - #41 $18.00 $20.00 11.11%
plus
HST hour
Utility-Truck Charges - #65 $35.00 $65.00 85.71%
plus
HST hour
Utility-Truck Charges - #66 $35.00 $65.00 85.71%
plus
HST hour
Utility-Truck Charges - #68 $35.00 $75.00 114.29%
plus
HST hour
Utility-Truck Charges - #74 $65.00 plus
HST hour
Utility-Truck Charges - #22 $15.00 $15.00 0.00%
plus
HST hour
Utility-Truck Charges - #28 $15.00 $15.00 0.00%
plus
HST hour
Utility-Truck Charges - #44 $18.00 $25.00 38.89%
plus
HST hour
Utility-Truck Charges - #45 $15.00 $15.00 0.00%
plus
HST hour
Utility-Truck Charges - #86 $35.00 $35.00 0.00%
plus
HST hour
Utility-Sewer Camera Job (flat rate/job) $50.00 $50.00 0.00%
plus
HST flat rate
Utility-Water Heater Rental - 40 gal. $7.00 $8.00 14.29%
plus
HST month
Utility-Water Heater Rental - 60 gal $8.00 $9.00 12.50%
plus
HST month
Water Permit Non-Metered Condo $10.00 $10.00 0.00% each County approved
Water Permit Non-Metered Residential $25.00 $25.00 0.00% each County approved
Water Violation $75.00 $75.00 0.00% each County approved
Water/Wastewater Collection Fee $15.00 $15.00 0.00% County approved
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016268
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Roads-Labour $36.41 $36.41 plus HST per hour
Roads-Labour Overtime $50.72 $50.72 plus HST per hour
Roads-Labour Double Time $65.03 $65.03 plus HST per hour
1/2 Ton Pickup Truck $15.00 $15.00 plus HST per hour
1-Ton Truck $25.00 $25.00 plus HST per hour
Single Axle Dump Truck $80.00 $80.00 plus HST per hour
With Plow & Wing $10.00 $10.00 plus HST per hour
With Sander/Salter $19.00 $19.00 plus HST per hour
With Plow, Wing & Sander/Salter $29.00 $29.00 plus HST per hour
With Anti-Icing System $3.50 $3.50 plus HST per hour
Front End Loader $50.00 $50.00 plus HST per hour
With Plow Blade $5.00 $5.00 plus HST per hour
With Snowblower $180.00 $180.00
plus HST per hour
Grader $75.00 $75.00 plus HST per hour
Street Sweeper $65.00 $65.00
plus HST per hour
Trackless Tractor $45.00 $45.00 plus HST per hour
With Plow $5.00 $5.00 plus HST per hour
With Sander $3.00 $3.00 plus HST per hour
With Snowblower $13.00 $13.00 plus HST per hour
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016269
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
With Plow\Wing & Sander $8.00 $8.00 plus HST per hour
With Snowblower & Sander $16.00 $16.00 plus HST per hour
With Angle Broom $7.00 $7.00 plus HST per hour
With Flail Mower $6.00 $6.00 plus HST per hour
With Leaf Loader $85.00 $85.00 plus HST per hour
With Cold Planer $35.00 $35.00 plus HST per hour
Line Striper $11.00 $11.00 plus HST per hour
Sewer Rodder $90.00 $90.00 plus HST per hour
Wood Chipper $65.00 $65.00 plus HST per hour
Zero Radius Mower $25.00 $25.00 plus HST per hour
Portable Pump $35.00 $35.00 plus HST per hour
Walk Behind Snowblower $2.00 $2.00 plus HST per hour
Walk Behind Push Mower $2.00 $2.00 plus HST per hour
Chainsaw $2.50 $2.50 plus HST per hour
Trimmer $2.00 $2.00 plus HST per hour
Small Generator $9.00 $9.00 plus HST per hour
Utility Trailer $6.50 $6.50 plus HST per hour
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016270
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Bag Tags $2.00 $2.00 0.00%none County approved
Blue Box (appartment ) $3.50 $3.50 0.00%none County approved
Blue Box (Mid size)$4.50 $4.50 0.00%none County approved
Blue Box (large)$5.50 $5.50 0.00%none County approved
Blue Box Lid $1.50 $1.50 0.00%none County approved
Composter $10.00 $10.00 0.00%none County approved
Rain barrels $45.00 $45.00 0.00%none County approved
Fine - allow or permit an animal to trespass on
private property 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Fail to ensure that the animal enclosure is
kept free of offensive odour 300.00 300.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Fail to ensure that the animal enclosure is
kept in a clean and sanitary condition 300.00 300.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Fail to ensure that the nature and condition
of the animal enclosure are such that the animal
would not be harmed and its health would not be
negatively affected 300.00 300.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Fail to ensure the animal enclosure is such
that the animal can be readily observed unless
the natural habits of the animal require otherwise 300.00 300.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - fail to keep dog license fixed on dog/cat 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - fail to notify license issuer upon sale of
puppy/kitten 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Fail to obtain dog/cat license 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - fail to prevent an animal from running at
large 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Fail to provide animal with basic
necessities 300.00 300.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - fail to remove or dispose of animal
excrement forthwith 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - fail to renew dog/cat license 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - failing to muzzle potentially dangerous dog
or dangerous dog 305.00 305.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Failing to restrain dog from causing noise 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - failing to restrain potentially dangerous dog
or dangerous dog 305.00 305.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Failure to comply with conditions of muzzle
order 305.00 305.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Failure to ensure that the animal enclosure
for every reptile/fish/amphibian has an enclosed
space adaquate for the needs of the species 300.00 300.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Failure to ensure that the animal enclosure
is escape-proof 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Failure to ensure that the animal enclosure
is of a size/incondition such that the animal may
extend its lefs, wings and body to their full extent,
stand sit and perch 300.00 300.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - failure to notify change of ownership of
potentially dangerous dog or dangerous dog 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - failure to post sign 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Failure to store feed in a rodent-proof
container 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - forcibly trying to retrieve dog or cat from
pound keeper or premises of pound keeper 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Harbouring more than three dogs 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Harbouring more than two cats 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - have dog on leash exceeding two metres 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Keep animal in unsanitary conditions 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Keeping more than ten pidgeons 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Keeping prohibited animals 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - keeping prohibited animals - agricultural
lands 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016271
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Fine - Offering for sale, selling, making available 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - operate a kennel without a license 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - restraining potentially dangerous dog or
dangerous dog exceeding two feet in length 305.00 305.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - retrieve a dog and or cat from pound
keeper without paying fees 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - unlawfully transferred dog/cat tag 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
AGCO Required Licences 0.00%each
Alcohol & Gaming Commission of Ontario
(AODA)
Special Sales License $1 per thousand
$1 per
thousand 0.00%none each Alcohol and Gaming Commission
50/50 Raffle
3% with min. of
$25
3% with min.
of $25 0.00%none each Alcohol and Gaming Commission
Bazaar
$10 per wheel, 3
wheels max
$10 per
wheel, 3
wheels max 0.00%none each Alcohol and Gaming Commission
Bazaar/Bingo 2 percent 2 percent 0.00%none each Alcohol and Gaming Commission
Bazaar/Raffle 3 % up to $5000
3 % up to
$5000 0.00%none each Alcohol and Gaming Commission
Bingo Only
2 percent up to
$5500
2 percent up
to $5500 0.00%none each Alcohol and Gaming Commission
Nevada @ other location
3% x # of units X
total prize/unit
3% x # of
units X total
prize/unit 0.00%none each Alcohol and Gaming Commission
Nevada @ own location
2% x # of units X
total prize/unit
2% x # of
units X total
prize/unit 0.00%none Alcohol and Gaming Commission
Police
Criminal Record, Police Record & Vulnerable Sector
Check (Employment 25.00 25.00 0.00% Exempt
Duplicate Copy of Criminal and Police Record Check 5.00 5.00 0.00% Included
Criminal Record, Police Record & Vulnerable Sector
Check (Volunteer) - - #DIV/0! N/A No Charge
Fingerprints (OPP charge) 26.50 26.50 0.00%Included Fee Payable to Minister of Finance
Fingerprints (LIVESCAN - on behalf of RCMP) 25.00 25.00 0.00%Included Fee Payable to Minister of Finance
Traffic Reports 42.25 42.25 0.00%Included
Occurrence Confirmation Reports/Incident Reports 42.25 42.25 0.00%Included
Statements 42.25 42.25 0.00%Included
Technical Traffic Collision Reports 565.00 565.00 0.00%Included
Reconstructionist Report 1,130.00 1,130.00 0.00%Included
PAID DUTY RELATED FEES
Payable to Minister of Finance (Provincial in Nature)
Administrative Fee (note 1) 68.50 68.50 0.00%Included
Hourly Vehicle Usage Fee (note 1) 28.25 28.25 0.00%Included
2014 Hourly Officer Rate - PDO (note 1) 73.60 73.60 0.00%Included
2014 Hourly Supervisor Rate - PDS (note 1)83.17 83.17 0.00%Included
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016272
STAFF REPORT
FINANCE
Report Title: Additional Contribution to Reserves
Report No.: FIN 16-05
Author: Darrell Eddington
Meeting Type: COUN CIL MEETING
Council Date: JANUARY 25, 2016
Attachments:
RECOMMENDATIONS:
THAT Council receives report FIN 16-05 Additional Contribution to Reserves;
AND THAT $2,000 be contributed to reserves in 2015 for the Update of the Trails
Masterplan capital project.
EXECUTIVE SUMMARY
The 2016 Draft Budget did not include a carry forward capital project from 2015
for an Update of the Trails Masterplan. This 2015 capital project included a $2,000 funding source from taxation. Therefore, there is a required contribution to
reserves of $2,000 to retain the funding for this project.
FINANCIAL IMPACT/FUNDING SOURCE
As above.
273
STAFF REPORT
OPERATIONS SERVICES
Report Title: Connecting Link Funding Program Designated Project
Report No.: OPS 16-02
Author: Jeff Molenhuis, P. Eng., Manager of Engineering
Meeting Type: REGULAR COUNCIL
Council Date: JANUARY 25, 2016
Attachments: CONNECTING LINK APPLICATION
RECOMMENDATION:
THAT Council receive Report OPS 16-02 Connecting Link Funding Program Designated Project;
AND THAT Broadway Street Rehabilitation from the north Town limit to North
Street be endorsed as the Town’s project for the Connecting Link funding
application; AND THAT the submitted Application meets the requirements of MTO’s
Connecting Links Program as described in the Program Guide;
AND THAT a comprehensive asset management plan including connecting links has been completed and publically posted;
AND THAT the municipality will comply with the conditions that apply to
designated connecting links under the Highway Traffic Act to ensure the safe and
efficient movement of provincial traffic; AND THAT the Application is complete and factually accurate;
AND THAT the Chief Administrative Officer be authorized to execute the
declaration statement within the formal application.
Page 1 / 4
274
SUMMARY
Connecting Link Funding Program
In late November 2015, the Provincial government re-opened applications to the
Connecting Link Funding Program administered through the Ministry of Transportation to help financially support repairs and reconstructions of Connecting Link designated
infrastructure in some of the applicable 77 municipalities across Ontario. The program
consists of $15 million per year in dedicated funds that will be distributed through an
application-based process.
The objectives of the program are to make Connecting Link investments that:
• Address critical Connecting Link improvement needs;
• Extend the life of the asset;
• Are cost effective and appropriate to address the Connecting Link need; and
• Ensure the safe and efficient movement of provincial traffic.
The program has a one-stage application process that is due on January 29th 2016.
Projects will be assessed on the basis of:
• Project criticality based on Connecting Link deficiencies and/or renewal needs;
• Project urgency based on stated 10-year deficiencies and risk assessment;
• Cost-effective and appropriate projects to address stated Connecting Link need;
• Appropriate project activities and costs under the Connecting Links Program;
• Supporting documentation: asset management plan, bridge inspection reports,
detailed project proposal, engineering studies/plans, etc.; and,
• Potential coordination with adjacent, concurrent provincial highway projects.
The application requires council endorsement, in the form of a council resolution, for the
project being put forward for the funding program declaring the following as part of the
submission:
• The application meets the requirements for the Connecting Link Program as
described in the Program Guide;
• The Town of Tillsonburg has a comprehensive Asset Management publically
posted on-line;
• The Town of Tillsonburg complies with the conditions that apply to designated
Connecting Links under the Highway Traffic Act to ensure the safe and efficient movement of provincial traffic; and
• The application is complete and factually accurate.
Page 2 / 4
275
Designated Project - Broadway Street Rehabilitation
The designated project for the Connecting Link application is the Broadway Street
Rehabilitation from the north Town limit to North Street. The project is anticipated to be
completed in two stages as shown in Figure 1. The first stage is to be completed with
the Ministry’s Highway 19 Rehabilitation project in 2016, and is comprised of approximately 765m of road rehabilitation work. The second stage would be
coordinated with the County of Oxford to coincide with their servicing work in 2016/2017
at the Broadway/North Street intersection, as well as the North Street reconstruction
east of Broadway Street and North Street watermain work west of Broadway Street. The
second stage is comprised of approximately 150m of road rehabilitation work.
Based on the above, staff recommend the Connecting Link Funding Application be
submitted in support of the full road segment from the north Town limit to North Street,
for a total length of 915m. FINANCIAL IMPACT/FUNDING SOURCE
For approved applications, the Ministry will provide funding for 90% of the eligible
project costs to a maximum of $3 million per project. Applicants will contribute 10% of
the eligible costs and will be responsible for all ineligible project costs.
The anticipated coordination of Stage 1 with the MTO is expected to not only be a cost
savings to the Town, but also to the Ministry. Based on industry standards and recent
Town contract unit prices staff have estimated the project design, inspection and
construction of Stage 1 to be approximately $545,000 if the project were procured and administered through Town processes. Preliminary project cost estimates of Stage 1
for design and construction from the MTO is approximately $435,000 if the project were
completed with the MTO’s Highway 19 Rehabilitation project. The cost savings can be
attributed largely to the economies of scale with increased construction quantities and
the efficiencies of a joint venture. Any potential cost savings as a result of Stage 2 being coordinated with Oxford County servicing work has yet to be determined.
Page 3 / 4
276
Page 4 / 4
277
STAFF REPORT RECREATION, CULTURE & PARKS
Title: Oct-Dec 2015 RCP Departmental Activity Reports
Report No: RCP 16-01
Author: Rick Cox, Director of Recreation, Culture & Parks
Meeting Type: COUNCIL MEETING
Council/ Committee Date: JANUARY 25, 2016
Attachments:
• Oct-Dec 2015 Activity - Recreation Programs & Services
• Oct-Dec 2015 Activity – Culture & Heritage
• Oct-Dec 2015 Activity – Parks & Facilities
RECOMMENDATION THAT Council receive Report RCP 16-01 – Oct-Dec 2015 RCP Departmental Activity
Reports for information.
EXECUTIVE SUMMARY Attached are activity reports from the Recreation Programs & Services Division, the
Culture & Heritage Division and from the Parks & Facilities Division. These updates are
provided for Council’s information.
CONSULTATION/COMMUNICATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
N/A
COMMUNITY STRATEGIC PLAN (CSP) IMPACT Goal 1.2 of the CSP speaks of the need for Communication & Collaboration. By providing
regular activity updates to Council, the Department is contributing to achieving this Goal.
RCP 16-01 - Oct-Dec 2015 RCP Departmenta 1/1
278
Families
Approved
Individuals
Approved
Total
Allocated
49 150 $22,500.00
STAFF REPORT RECREATION, CULTURE & PARKS
Title: Oct-Dec 2015 Activity Report - Recreation Programs and Services
Report No: RCP 16-01
Author: Janet McCurdy, Recreation Programs & Services Manager
Meeting Type: COUNCIL MEETING
Council/ Committee Date: JANUARY 25, 2016
Attachments:
SUMMARY
The Recreation Programs and Services team tracked budget dollars very closely over the last three months and have met many of the financial goals that have been set for the department in 2015. These are outlined in the three departments below – Business Services Team, Aquatics Team and the Programs Team.
BUSINESS SERVICES TEAM
The Business Services Team is responsible for:
• Administration;
• Customer service & reception; • Advertising, merchandise & vending sales;
• Marketing;
• Program registration; and • Facilities bookings & rentals.
Administration CLASS Upgrade – Version 8.0 the upgrade has taken place and all staff has been trained. Outstanding issues include the formatting for emailing
contracts/receipts and also proper layout of client contact telephone numbers and fax numbers. CLASS Support is working on this. Finance and IT are working with CLASS support with new pin pads and on-going initialization of computers.
F.A.R.E. 2015 (Fee Assisted Recreational Experiences Included in the F.A.R.E. program, as the town’s contribution, is admission to all indoor community swims, public skating and Lake Lisgar waterpark. The Recreation, Culture & Parks Department has partnered
with The Oxford County Human Services Department as well as the JumpStart program to provide further assistance to eligible individuals. This ties in with the Strategic Master Plan, Guiding Principle 2-9 “Continue to explore ways with local partners in order to fill local gaps in programming through the balanced and inclusive
provision of opportunities for residents….” United Way Oxford launched a new, 2-step application process. On December 4, a Statement of Interest was submitted to United Way Oxford for 2016 funding. Website Redesign with eSolutions Weekly conference calls with eSolutions and Town’s web team continue to be productive. The site map is complete and
staff continues to submit content writing. Programs & Facilities Compared to the 4th quarter in 2014, 29 additional bookings were taken in 2015. Meetings and workshops have increased
significantly, particularly in Marwood Lounge. Corporate symposiums, including RBC and Farm Credit Corp. have utilized the auditorium. Overall, facility bookings have exceeded budget by $3,845.00 in 2015.
A variety of events were booked ranging from Sports of Hall of Fame, Canadian Blood Services, SWA Swim Meet, Royal Lepage Swim and Skate and a variety of Christmas bookings.
Oct-Dec 2015 Activity - Recreation Progr 1/3
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Both arenas have been booked solidly with seasonal ice bookings. There were 3 Minor Hockey Tournaments, 1 Skating Competition and 1 Figure Skating holiday showcase which was the same as 2014. Sales & services The advertising revenue for winter Leisure Guide issue was $4,489.38 vs cost of $5,798.58 to publish. Overall, 2015 was very successful for guide advertising, bringing in total of $15,569.86 in revenue. The Spring/Summer Leisure Guide will
have more pages to accommodate both seasons’ activities and additional advertising. The focus will continue on promoting that space and increasing revenue.
As Dec. 31, the most signs to date have been installed on both rinks. 2015 revenue for arena advertising is $32,353.00. The Kiwanis fence and Annandale fence space are generating interest and totaled revenue of $4,681.00 in 2015. Looking ahead to the Next Quarter
The United Way developed a new investment framework involving two steps. A Statement of Interest was submitted December 4. This will be reviewed by UWO staff. If successful, RCP will be invited to submit a full application during the second and final step in the process by January 8, 2016. Completed applications will be due February 5, 2016.
• OMHA playoffs for all Tillsonburg Rep, A/E hockey teams, Local League Tournament;
• Two adult hockey tournaments.
• Family Day, February 15, 2016, activities are scheduled for the entire building. • March Break, March 14-18, 2016, there is free public skating sponsored by Tillsonburg Lion’s Club.
AQUATICS TEAM
The Aquatics Team is responsible for:
• swimming instruction; • indoor pool lifeguards; • waterpark lifeguards;
• aquafit programming; • drowning prevention outreach programming; and • lifeguard competition and synchronized swimming
teams.
Youth Program Revenue Increase There were significant increases in revenue for the Aquatics Department in the final quarter. The biggest increase for the
year was in the Youth Program revenue area which was budgeted to bring in $150,000.00 but reached a final revenue of $159.363.18. This is a $17,537.27 increase from 2014. Part of this success can be attributed to the increased presence on social media which has proven to be a successful marketing venue. A concentrated effort has also been made to ensure all wait-listed participants are found a spot each session. Home school student swimming lessons are growing and utilizing
afternoon pool time which typically is under used. Membership and Admission Revenue Increase
Development of the lower level reception desk has assisted in ensuring all participants are either members or paying guests of our facility. They are also able to register participants for memberships and programs. Memberships exceeded budget predictions by $1,545.96 and had an increase of $7,243.24 from 2014. The pay-as-you-go admissions also had an increase of $1,127.77 from 2014 and exceeded budget expectations by $1,867.15.
Special Events, Training and Recognition The aquatics department hosted two successful special events in the fourth quarter. The All Day Long Tread-a-Thon on November 21 raised awareness for the Lifesaving Society’s Water Smart Campaign with close to $500.00 raised to support
this campaign. The first annual Santa Swim was attended by over 200 excited eager swimmers who got up close and personal with Santa. To continue developing the marketing strategies for Aquatics growth, staff attended a workshop for Social Media Tools Made
Easy and the Lifesaving Society’s Symposium on the Lifeguard and Instructor shortage. Julie Dawley attended and represented the Town of Tillsonburg in Malaysia at the World Conference on Drowning Prevention
and Janet McCurdy received an award for her long term volunteer service with the Lifesaving Society from the Lieutenant Governor at Queens Park in Toronto. Adult Learn To Swim
Adult learn to swim is still proving to be a program area lacking in interest from the community. A new strategy has been developed using the Swim to Survive standard as a basis to create interest in ensuring adults are safe in and around water. Complimentary swim lesson/testing will be offered in February, March and April in hopes of developing a market in this user
group.
Oct-Dec 2015 Activity - Recreation Progr 2/3
280
Looking ahead to the Next Quarter • Adult Swim to Survive - To reach out to our adults in Tillsonburg the development of a marketing strategy for the
Swim to Survive program has been developed and will be implemented in the first quarter. Santa completed the test during our first annual Santa Swim and challenged the Fire Department who will be doing their test on Sunday January 24th. The goal is to reach all emergency services and drive attention to this issue. Complimentary testing/instruction will be available February, March and April to adults in our community.
• Summer Staff Preparations - Interviewing and staff selection will be completed in the first quarter for the 2016 summer season.
PROGRAMS TEAM
The Programs Team is responsible for:
• dry-land fitness instruction;
• health club operations; • adult co-ed sport league programming;
• youth sport programming;
• summer camp programming; and • other recreation programming.
Health Club
The most prominent success this fall occurred in the Health Club. In 2015 the Health Club received over 27,409 visits, 2,000 more visits than any other year in the last five years. The 2015 budget for Health Club memberships was $110,000 in revenue and $134,000 was achieved. The admissions target was $4,100 and $4,546 in revenue was attained. The cost for
labour and equipment for the Health Club were kept within budget in 2015. The Health Club also received a new fleet of cardio equipment that diversified the equipment options and has been very successfully received by members. Recreation Programs
Recreational Programs in the fourth quarter also achieved several noteworthy successes. The Youth Tennis, Adult Volleyball, Adult Badminton and Learn-to-Babysitting programs all achieved over 87% fill rate this quarter. Youth Boys volleyball (14 registrations), Co-Ed Basketball (13 registrations) and PA Day Camp (24 registrations) were all successfully added to the
growingly diverse list of youth programs being offered by the Programs Team. As mentioned in previous reports, Fitness Classes have struggled extensively through 2015. 65% of the Adult Fitness Program Revenue comes from Adult Volleyball and Friendly Badminton. Future development of additional adult sports programs will need to be developed in order to achieve the Adult Program Revenue target of 2016.
Bus Trips The Ripley’s Aquarium Bus Trip to Toronto in December was so popular that a larger bus and course maximum was
extended to support the wait-list demand. The Daytime Bus Trips to live theatre are becoming very popular among retired Tillsonburg residents. After the success of the Stratford Festival ‘Sound of Music’ Bus Trip (sold out), ‘Irving Berlin’s White Christmas’ was developed with a lunch included in Cambridge. This trip sold out in less than 3 weeks, over 6 weeks before the trip date. Several more Daytime Bus Trips have been added to the 2016 calendar to support the community’s demand
for out-of-town excursion opportunities. The ‘Ripley’s’ and ‘White Christmas’ Bus Trips accounted for 44% of the revenue achieved in the Youth Programs’ 2015 fourth quarter . Looking ahead to the Next Quarter
• Co-op student - Joining the Programs Team in 1st Quarter 2016 will be a Recreation & Leisure Co-Op Student from the University of Waterloo with several years of competitive dance experience. Her primary role will be to review the current dance program, determine effective training methods for instructors and create a structured dance
program that includes levels and report cards providing feedback at the end of the session for parents. Her secondary role will be to develop a collection of successful adult and youth recreation programs that have been implemented in comparable municipalities in Ontario. • Memberships - The Health Club team will have to be diligent in retaining current members to ensure membership
numbers do not dip in 2016 from the 2015 high.
• Bus Trips - The 1st quarter of 2016 will include two bus trips. The Daytime Bus Trip on January 27th will send 37 residents for lunch on London’s Richmond Row, High Tea at the Grand Theatre and a live show. The Youth Bus Trip
on March 13th will send over 45 residents for lunch at Pizza Hut and to see Disney’s Dare to Dream Princess Show on Ice.
• Recreation programs - There will be a new Youth Badminton program starting in February and the March Break Camp running at the end of the quarter.
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281
STAFF REPORT RECREATION, CULTURE & PARKS
Title: Oct-Dec 2015 Activity – Culture and Heritage
Report No: RCP 16-01
Author: Patricia Phelps, Culture & Heritage Manager/Curator
Meeting Type: COUNCIL MEETING
Council/ Committee Date: JANUARY 25, 2016
Attachments:
ACTIVITY REPORT OCT-DEC 2015
The museum continued to be an active place throughout the fourth quarter. Several workshops
sponsored by the Tillsonburg Cultural Improvement Alliance were hosted in the program room, along with museum programing in the form of teas, luncheons, lectures and meetings. This room
with its attached kitchen is an integral component of the museum facility, allowing a variety of
programing to be offered to all ages of our community’s citizens.
Traditionally the fourth quarter sees multiple bookings for group tours as motor coach companies and local organizations take the opportunity to see Annandale House decorated for the Christmas
season. This year was no exception as several tour companies from the Toronto area brought full
motor coaches to Tillsonburg. Smaller groups from the local area also took in the efforts of the 30+ volunteers who decorated all three floors of the museum.
The end of the quarter saw the presentation of the Tillsonburg Heritage Award to long-time
museum supporter and volunteer historian Laurel Beechey. This award, presented on behalf of
the Town of Tillsonburg and the Museum Advisory Committee, honors an individual or group that
has made an outstanding contribution to the preservation of Tillsonburg’s history. Awarded for
only the second time in the museum’s 42 year history, Mrs. Beechey received the honour for her
work on the Tillson family history; research that resulted in the publication of various articles and research papers, as well as her efforts in spearheading the restoration of the Tillsonburg Pioneer
Cemetery.
ATTENDANCE UPDATE
Fourth quarter attendance was slightly lower than the fourth quarter of 2014. This decrease can
be directly attributed to the loss of Christmas school class programing (highlighted in yellow) due to the closure of Rolph Street Public School and the opening of the new Westfield school that
is beyond walking distance to the museum. Had classes from the new school been able to
attend the offered programing, as in previous years, quarterly numbers would have surpassed
2014.
It should be noted however, that although fourth quarter numbers are down, overall year end
numbers are up by over 2,000 visitors. This significant increase is due to the inclusion of the
Oct-Dec 2015 Activity - Culture & Herita 1/4
282
museum on the London Free Press’s Shunpiker’s tour on Mother’s Day which saw 1,624 visitors
in a single day. This marks the fourth consecutive year that the attendance has increased and
sets a new attendance record for the museum.
Although staff have planned a very active calendar of events and programs for 2016 it may not
be possible to surpass this record breaking year, as the museum will not be included in the
Shunpiker tour for 2016.
2015 BUSINESS PLAN
The exhibits and events planned for this quarter were successfully completed. The Tartan Tea, which had been rescheduled from August to October due to low registration, was sold out on the
new date. The last event planned to mark the 190th Anniversary of the founding of Tillsonburg
by George Tillson was hosted during this quarter. The Founder’s Luncheon which included a catered lunch followed by a lecture highlighting the life and times of the founder by the Curator
was fully booked. Also filled to capacity was the second lecture in the five year series looking at
Tillsonburg during the First World War years of 1914 to 1918. This lecture helped the Tillsonburg
area meet its required number of events for 2015, as the Oxford Remembers – Oxford’s
Own Project works towards the 100 event goal by November 2018.
The seasonal exhibit Light It Up – the History of Seasonal Lighting was installed in the Pratt
Gallery by staff and an educational program was created in conjunction with the exhibit. Classes from Annandale Public School and St. Joseph’s Catholic school took advantage of the offered
program. In total twenty-four classes ranging from junior kindergarten to grade 6 visited the
museum during this period.
The collection records continue to be computerized with 240 artifact accession records added to the database during the quarter. The records inputted consisted of the catalogue information for
the women’s and children’s dresses in the museum’s permanent collection. The museum’s
photograph collection continues to be scanned into the database with 169 new scans added. The photos scanned during this period consisted primarily of education-related images with the
majority being school class photos from Maple Lane and Rolph Street public schools. Seventy-
five items from the cataloguing backlog were fully catalogued and added to the computerized
database, as well as 4 new items that were donated and accepted into the collection during this
quarter.
Planning sessions for the on-going World War One project continued during the quarter. The
project will move into its third year in 2016 and all those involved to date have been pleased with response received from the public for this project. It continues to be a positive experience
and well worth the efforts of all partners.
Q1 Q2 Q3 Q4 YTD Q1 Q2 Q3 Q4 YTD Q1 Q2 Q3 Q4 YTD
Admissions 554 356 632 410 1952 264 554 621 614 2053 362 408 497 695 1962
Programs 23 100 313 905 1341 38 0 503 906 1447 27 0 245 584 856
Events 53 131 1,637 373 2194 133 1469 2,108 500 4210 218 2874 2,322 483 5897
Tourism & Historical
Information Services 237 446 452 284 1419 264 431 593 213 1501 383 418 417 296 1514
Members & 340 343 395 423 1501 299 360 363 640 1662 401 547 445 603 1996
Room Rental Visitors 108 335 46 232 721 324 246 106 164 840 592 444 228 287 1551
QUARTERLY TOTAL 1315 1711 3475 2627 9128 1322 3060 4294 3037 11713 1983 4691 4154 2948 13776
2013 2014 2015
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Details of the 2016 calendar of exhibit and events were finalized during the quarter. Several
new initiatives have been added to the programing schedule, including a series of workshops
geared to instruct the public on how to care for their family heirlooms like photographs, wedding dresses and important documents. The complete 2016 calendar is included below. In the Pratt Gallery...
Nov. 27 to Jan. 3: “Light it up! – The History of Seasonal Lighting.” An enlightening display about the
history of indoor Christmas lights from the C-7 to LED.
January 29 – March 13, 2016: “Think Spring” – A
juried art show sponsored by Oxford Creative Connections
Inc., featuring their talented members who have used “Spring” as inspiration.
April 8 – May 29, 2015: “Before the Little Black Dress – A Women’s Fashion Retrospective.” An exhibit
highlighting the museum’s amazing fashion collection.
June 21 - Sept. 4 – “A Tisket, A Tasket – An Exhibit of Baskets.” Come marvel at this display of practical works of
art on loan from area museums and collectors. Sept. 18 – Oct. 30 – “Patriotism & Production – a look
at Oxford County in during W.W. I” – a travelling
exhibit from the Woodstock Museum. Part of the Oxford Remembers Project
Fri. Nov. 25 to Jan. 8, 2017 – “A Quilted Christmas” An exhibition showcasing the museum’s permanent quilt
collection.
Special Events...
Sun., January 3, 2016, 2-4 pm: Mayor’s Levee – Ring in the New Year with Tillsonburg’s Mayor & Council & enjoy light
refreshments hosted by the Tillsonburg & District Historical Society.
Mon., February 15, 10-3 pm: Family Day Scavenger Hunt Join our Annual Family Day Scavenger Hunt throughout
Annandale & the Community. Chance to win prizes!! Free guided tours on the hour of Annandale House or create your
own family tree. All for free!! Sat., March 12, 10-4 pm & Sun., March 13, 12-4 p.m.: Spring Flower Show in Annandale House. Welcome spring
at the museum’s first Spring Flower Show. View floral arrangements displayed in the historic rooms of Annandale,
take in the “Think Spring Art Show” in the Pratt Gallery, followed by tea & treats. Advance tickets $15, $20 at door.
Sat. May 7, 10-5 pm, & Sun., May 8 – 10-5 pm – Oxford Studio Tour. View works of local artists as part of this
county-wide Art Tour.
Sat. May 28, 10-5 pm- Doors Open Oxford. Tour the museum’s collection storage areas as part of the Doors Open
program
Fri., June 10 & Sat. June 11, 7:30 pm - & Sun., June 12, 2:00 p.m. Letter From Wingfield Farm. Rod Beattie stars as Walt Wingfield & a host of other characters in this one-man comedy at Otter Valley Playhouse. Advance tickets $45 each
(includes tax).
Sat., June 18, 10-3 pm – Tillsonburg Turtlefest. Come out of
your shell & join the fun. The museum is hosting various events on the lawn. Stop by the Tillsonburg Retirement Tea &
Treat while you are here!
Fri., July 1, 10-4 pm: Canada Day Open House. Tour Tillsonburg’s Annandale NHS & enjoy some Canada day cake
free of charge!! 12 -2 pm: Canada Day Fun Fair on the Lawn. Bring out the family for old-fashioned fun, games, prizes & more on the lawn. Calling all Canadians to proudly wear red & white!
Sun., August 21, 10-3pm: Pigeon Show on the lawn. Join the Canadian Racing Pigeon Union as they commemorate the
role of Pigeons in World War One. An Oxford Remembers Project
Sun., September 25, 10-3pm: Historic Car Show on the lawn. Join local car enthusiasts as they display their automobiles on the lawn
Sun., November 6, 2-3:30 pm Book Launch. Join local author Elaine Cougler’s as she officially launches the third and
final book in her Loyalist Series.
Fri., Nov. 25 –Sun., 27: Christmas Open House Weekend. The only weekend during the holiday season that the museum
is open extended hours. Call for details
Nov. 25, 2015– Jan. 8, 2017: Christmas at Annandale. Tour
Annandale House decked in Yuletide splendour. Always something new!
Lunches, Talks & Teas...
Chats With Pat Join curator, Patricia Phelps, at 1:30 p.m. on the first
Wednesday of each month for an informal chat featuring items from the museum’s permanent collection. Admission by
donation. January 6 February 3 March 2 April 6 May 4 June 1 September 7 October 5 November 2
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Lunch & Learn Lecture Series… 1. Thurs., February 25 & Fri., February 26, 12 pm: Lunch & Learn. First in a four-part series of catered lunches & historical lectures. Learn about Tillsonburg’s infamous Dr.
Tillson Lever Harrison & his connection to China. Lecturer, Laurel Beechey. Advance tickets only. Series Pass- $70,
individual ticket - $20. 2. Thurs., March 31 OR Fri., April 1, 12 pm: Lunch & Learn Second in the series of historical lectures. Retired Oxford County Archivist Mary Gladwin will present her lecture
“Festival Time in Tillsonburg,” a look at the history of April Fool’s Day. Advance tickets only. Series Pass- $70,
individual ticket- $20.
3. Thurs., April 28 OR Fri., April, 29, 12 pm: Lunch & Learn. Third in the series of historical lectures. “Not a Condensed Talk – the History of Bordens in Tillsonburg.”
Lecturer Patricia Phelps. Advance tickets only. Series Pass - $70, individual ticket - $20.
4. Thurs., May 26 OR Fri., May 27, 12 pm: Lunch & Learn Fourth in the series of historical lectures. “Tales of Hearth & Home” – stories told at a Tillsonburg fireside by
storyteller Olwyn Coughlin. Before there was television, movies & radio there were stories, songs & games.
Advance tickets only. Series Pass - $70, individual ticket - $20.
Additional Lunch & Learns… Tues. March 8, 12-2 pm: Women’s Day Luncheon. Treat
yourself to a three-course decadent catered lunch & lecture by local author, Elaine Cougler speaking on Women in War
during the American Revolution & War of 1812. Advance tickets $30
Fri., May 13 – 12-2 pm: Oxford Remembers Project Lunch & Learn – “Tillsonburg’s Bluebirds; Nursing Sisters of WW1.
Lecture by Laurel Beechey. Advance tickets only. $20 Tues., June 21, 1:30 p.m. – Basket Lunch & Learn – Lunch, a talk on baskets followed by the opening of A tisket, A tasket-
An exhibit of Baskets. Advance tickets only. $20
Fri., October 28, 12-2pm: Oxford Remembers Project Lunch & Learn – “Pack Up Your Troubles” - Tillsonburg in 1916 lecture by Patricia Phelps. Advance Tickets only. $20
Teas…
Sun., February 14 – 1:30 -4:00 p.m. Galentine Tea. Bring out your best gal pal to enjoy a Valentine’s Day Tea. Advance
tickets.
Workshops...
Tues., February 9, 1:30-3 pm OR 6:30 – 8:00 pm: Care of Photographs. Join Collection & Exhibit Specialist, Jen
Gibson, for an informative workshop on how to care for your treasured family photographs. Limited space. $20
Fri., March 4, 2-4 pm: Flower Arranging Workshop. Get
ready for the museum’s upcoming Flower Show by learning how to make your own fresh floral arrangement. $35 (supplies
included)
Tues., April 19, 1:30-3 pm OR 6:30 – 8:00 pm: – Protect Your Dress. Join Collection & Exhibit Specialist, Jen Gibson, for an informative workshop on how to care for your most
precious dress. Limited space. $20 Sat., July 30, 9 – 3pm: Basket Making. Come learn how to make your very own basket. Call for details
Tues., August 23, 1:30-3 pm OR 6:30 – 8:00 pm: – Care of Historic Documents. Join retired County Archivist, Mary
Gladwin and learn how to protect and preserve your important documents
Tues., October 18, 1:30-3 pm OR 6:30 – 8:00 pm: – Build a Box Join Collection & Exhibit Specialist, Jen Gibson, as she
teaches how to build a box to safely storage your treasures. Limited space. $20
Bus Tours
Wed., May 18, 9-5:30 pm: Spring Bus Tour to Cambridge Butterfly Conservatory & Southworks Outlet Mall Thurs., September 1, 9-5:30 p.m. Fall Bus Tour to Lighthouse Festival Theatre, Port Dover. See a comedy by
Norman Foster - “Jonasa & Barry In The Home.”
Summer Camp
Children aged 5 to 9 are invited to join us for History Fun
Camp offered for 4 weeks during the summer. Sign up for one week or all four. Week 1: July 11 to 15, Week 2, July 18 to
22, Week 3: August 8 to 12, Week 4: August 15 to 19. Different theme each week.
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STAFF REPORT RECREATION, CULTURE & PARKS
Title: Jul-Sep 2015 Activity – Parks and Facilities
Report No: RCP 16-01
Author: Corey Hill, Parks & Facilities Manager
Meeting Type: COUNCIL MEETING
Council/ Committee Date: JANUARY 25, 2016
Attachments:
ACTIVITY REPORT JUL-SEP 2015
The fourth quarter proved to be very busy for the Parks, Cemetery & Facilities teams. The
quarter saw the closing of the parks, the closure and winterizing of the baseball fields and the beginning of hockey/ringette season. In addition, Parks & Cemetery had its seasonal employee
complete his term as did the Facilities co-op student.
The entire Parks & Cemetery team attended a chainsaw safety training program to enhance their
awareness of safety techniques when using a chainsaw. Since the course, multiple trees have been safely removed by Parks staff without the need for an outside contractor.
Special Events
John McKay Figure Skating Competition - The John McKay Skating Competition took place in both the Memorial and
Community Arenas. To prepare for this event stages had to be set up for the Judges areas and then removed when
the competition was completed.
Hockey Tournaments & Swim Meets - There were multiple hockey tournaments and swim meets at the Complex that
required facilities staff to perform a variety of set-up tasks as well as clean up.
Dutch-Canadian Friendship Tulip Garden Planting - Grade 7 students from Southbridge School participate in planting
tulip bulbs for the Dutch-Canadian Friendship Tulip Garden located at the Cemetery. Parks staff built the tulip garden
and assisted in the planting.
Disc Golf Grand Opening – The grand opening of the Tillsonburg Disc Golf Course was held with the Tillsonburg Mayor
and the MPP for Oxford in attendance. Following the ceremony the public was invited to try out disc golfing with the
assistance and guidance of members of the Tillsonburg Disc Golf League.
Santa Claus Parade – The 2015 Santa Claus parade was held and the Recreation, Culture & Parks Dept had an entry in
the parade. Staff from Parks & Facilities as well as Recreation participated in the event.
New Year’s Eve Event - Facilities staff were tasked with many extra duties to prepare for and clean up from the New
Year’s Eve event.
Capital Projects
CSC Boiler Replacement - Facilities staff were involved in the replacement of the failing boilers for then metering shop
at the CSC. This included obtaining multiple quotes, awarding the work and overseeing the installation of the new
boilers.
Gyulveszi Park Playground - The playground equipment at Gyulveszi Park was removed and replaced with brand new
playground equipment including a swing set. Parks staff prepped the site and oversaw the installation of the
equipment.
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Roofing Work - The tendered work for the Elliot Fairbairn, Seniors Centre & Community Centre work commenced.
Elliot Fairbairn is completed and it is expected the finishing metal work for the Seniors Centre & Community Centre
will occur in January ’16.
Cemetery Renovations - The renovations at the Cemetery to repair the water damage caused by the burst pipe last
winter were completed.
Soccer Fence Installation - The installation of the soccer fence commenced with an expected completion of January
2016.
New Vehicles - The Parks & Cemetery team received 3 new trucks as part of the scheduled fleet replacement program.
As a result, snow removal tasks at Elliot Fairbairn School, the Soccer Park, and the Museum that had been contracted
out for the 2014-15 season will be performed by Town staff for 2015-16 and beyond.
Facilities Team Achievements
Health Club - In preparation for the new health club equipment’s arrival, facilities staff touched up paint, deep cleaned
the rubber floor and resealed the flooring.
Pool Deck - The pool deck was repainted by facilities staff during the holiday break.
CSC Office Renovations – The design and procurement for reconfiguring the office space at CSC was carried out.
Parks & Cemeteries Achievements
Irrigation - New irrigation systems were installed for the landscaped areas around Columbarium #3 & #5. This was
achieved through a multiple bid procurement process. The irrigation systems at the Kiwanis & hardball diamonds,
Oxford & Broadway parkette, OPP station, CSC, Cemetery, Museum & Works Dept were all shutdown and winterized.
Cemetery Drainage - New catch basins and big “O” for drainage were installed at the Cemetery to drain low areas.
This work was performed in-house by Parks & Cemetery staff.
Southridge Basketball Nets - The basketball nets (including backboards and poles) were replaced with brand new
equipment. Parks staff oversaw the installation.
Rotary Outdoor Fitness Equipment - Parks staff installed new outdoor fitness equipment as donated by the Rotary
Club. The equipment was installed in 2 locations with a 3rd yet to be completed.
Trails - The final grade and inspections of the Tillsonburg Trails was completed.
Grasscutting & Landscaping - The contracts for grasscutting & landscaping finished for the year.
Memorial Trees - The fall memorial trees plantings were completed. These plantings occurred in Memorial Park and
Participark.
BIA Benches - The BIA benches were removed from the downtown and taken to storage for the winter.
Toboggan Hill - The toboggan hill was setup complete with ropes, updated signs and straw bales.
Skatepark Donor Sign - The donor sign for the Kolin Smith Memorial Skatepark was completed and installed at the
park.
Looking ahead to 2016
• Door removal in Community Arena to allow easier
access to rink floor for functions
• Home Show, Ribfest, Turtlefest, Canada Day & the Fair
• Painting of dressing room in Community Arena
• Landscaping the Senior’s Centre
• OPP Boiler Replacement
• OPP Roofing Project
• Complete Outdoor Fitness Equipment installation
• Repair retaining wall on Carroll Trail
• Hire 2 seasonal staff members & 1 summer student for
Parks & Cemeteries
• Hire 2 Facility Attendants
• Replace Columbarium #1
• Repair and extend skatepark
• Replace HVAC unit at the Museum
• Create a parking area at Trottier Park
• Additional roof repairs at the Community Centre
• Install new pavilion at Coronation Park
• Railing replacement on upper deck at the LLWP
• Create barrier-free washroom at the Community
Centre
• New playground equipment for Oak Park & Glendale
Park
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STAFF REPORT RECREATION, CULTURE & PARKS
Title: Planned Tree Removals
Report No: RCP 16-02
Author: Rick Cox, Director of Recreation, Culture & Parks
Meeting Type: COUNCIL MEETING
Council/ Committee Date: JANUARY 25, 2016
Attachments: • Prescription For Trottier Woodlot
RECOMMENDATION
THAT Council receive Report RCP 16-02 – Planned Tree Removals for information.
EXECUTIVE SUMMARY The Parks & Cemeteries Team regularly contracts out tree removal. This report provides
Council with information on high-profile trees identified for removal in Q1-Q2 2016.
BACKGROUND Participark & Memorial Park (McLaughlin Way)
Parks and Cemeteries Team staff will continue to remove dead and dying trees along the
walkway in Participark and McLaughlin Way in the Memorial Park as time and workload
permit.
Trottier Woodlot
LPRCA foresters with input from RCP staff have prepared a management prescription
(attached) for this very unique woodlot which includes the following objectives:
Long Term: Sustainable/Renewable forest management promoting un-even aged stand
structure with potential to obtain 80% quality growing stock. Maintain species diversity
currently located on all sites within the woodlot. This woodlot will be managed for a
variety of uses including:
1. Sawlog production, promoting high quality forest products for future considerations by employing good forestry practices, while maintaining all I.R.M. objectives. 2. Increased recreational opportunities for the general public, by removal of high-risk trees: including stems displaying signs of infectious disease/insects, over-mature stems displaying signs of crown die-back and stems displaying signs of stress from physical damage. 3. Increased opportunities for wildlife viewing/appreciation by promoting un-even aged stand structure. 4. Increased forest health by removal of inferior stems, promoting genetic quality of
future regeneration.
In accordance with this prescription LPRCA staff has been marking trees in the Trottier
Woodlot in anticipation of woodlot management activity. The prescription for this harvest has been provided to the HBC committee for review. Comments from the HBC committee
include the recommendation that no harvest activity be conducted in the woodlot, but that
signage be placed to warn of the potential danger from falling limbs. A public information
Report RCP 16-02 - Planned Tree Removals 1/2
288
session will be held to inform local residents and stakeholders before any harvest work is
awarded.
Contracted tree removals
Several dead or dying trees on municipal property with the potential for causing damage
to adjacent landowners’ property will be removed as part of contracted tree removal work.
In addition, some high-profile trees will be removed:
• Coronation Park: - Several dead or dying spruce trees, 6-7 dead ash trees, and a
large dead maple tree near the pond will be cut down and their stumps removed.
• Tillsonburg Cemetery: - Three large dead or dying maple trees will be cut down and their stumps removed.
• Library Parkette: - Three diseased crab apple trees and an overgrown cedar clump
will be cut down and their stumps removed.
• Hawkins Bridge: - A large oak near the bridge needs to be removed before it falls
and causes severe damage to the lakeshore slope and other trees in its vicinity.
• Gibson House: - The large cottonwood between Gibson House and Lake Lisgar will
be cut down but the stump will not be removed due to the potential for shoreline
damage.
• Annandale House: - Further evaluation is under way. Some limbing and other tree
work is anticipated to enhance the health of some trees exhibiting stress and/or
posing a danger to visitors.
CONSULTATION/COMMUNICATION
LPRCA field services have been involved in the development of a management prescription for the Trottier Woodlot. HBC Advisory Committee members have been involved in
evaluating the prescription and also of the trees at Annandale House.
FINANCIAL IMPACT/FUNDING SOURCE The scope of work for the list of tree removals being contracted out is included as part of
the subcontracting allocation in the 2016 Parks budget. As per the procurement policy,
RCP staff has secured multiple quotes for the work and will award to the preferred
contractor based on cost, experience, safety record and past performance on similar work.
The tree marking process at Trottier is required to quantify the potential before any cost
or revenue estimates can be done. The hope is that the harvest will be able to be cost
neutral through sale of any timber and firewood produced through the harvest.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
N/A
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TREE MARKING
PRESCRIPTION /
OPERATING PLAN
TROTTIER
WOODLOT
2015/2016
TOWN OF TILLSONBURG
290
TREE MARKING PRESCRIPTION / OPERATING PLAN
TOWN OF TILLSONBURG
Ownership: Trottier Woodlot Special Designations:
M.N.R. District: Aylmer M.N.R.
Lot/Concession: Lot 7, Con 12 Total Area:
Township: Town of Tillsonburg Treatment Area: 6.81 Ac. /2.76 Ha.
County: Oxford Roll #’s: 320405005016400000
320405005017601000
Stand Access:
Proceed west on Simcoe St. in the town of Tillsonburg to Baldwin St.. Continue on Baldwin St.
past the intersection of Trottier Drive. Property is located on the south side of Baldwin St.
Soil Type: Sand/Loam
Objectives:
Long Term: Sustainable/Renewable forest management promoting un-even aged stand
structure with potential to obtain 80% quality growing stock. Currently 60% A.G.S. within the
operating area. Maintain species diversity currently located on all sites within the woodlot.
This woodlot will be managed for a variety of uses including:
1. Sawlog production, promoting high quality forest products for future considerations by
employing good forestry practices, while maintaining all I.R.M. objectives.
2. Increased recreational opportunities for the general public, by removal of high-risk trees:
including stems displaying signs of infectious disease/insects, over-mature stems
displaying signs of crown die-back and stems displaying signs of stress from physical
damage.
3. Increased opportunities for wildlife viewing/appreciation by promoting un-even aged stand
structure.
4. Increased forest health by removal of inferior stems, promoting genetic quality of future
regeneration.
Short Term: Reduce basal area on site to ±20.0 m2 /Ha from current 26.80 m2 /Ha. Remove
high risk, poor quality and over mature stems from the stand to maintain the health and vigor
of the regeneration and residual stems. Single tree selection will be the Silvicultural method to
obtain these goals. Currently Soft Maple comprises 40%, White Ash 20%, Bitternut Hickory
10%, American Beech 10% and Black Cherry 10% of the stand. Basswood, White Elm,
Ironwood, and Soft Maple, make up for the remaining 10% of the stand. Remove larger size
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class stems with large crowns to release pockets of advanced regeneration and pole size
stems. Quality of regeneration in these areas on average is fair to good and is in need of
release to prevent “flat topping”. Gypsy moth egg masses will be monitored during marking
operations. Beech Bark Disease is present in the stand, and infected stems will be targeted
for removal.Target all merchantable Ash species for removal. E.A.B. is well established in the
stand, and surrounding municipalities. Select crop trees that display genetically superior
qualities for seed production and future regeneration. Mark competitors for removal.
Stand Information:
Species Composition: Ms4, Aw2, Hbn1, Be1, Cb1, (Bd,Ew,Ms) 1
Age Class: 75-80
Height (m): 33
Stocking: ± 700 Stems Per Acre
Regeneration Notes: Regeneration is light to moderate throughout the stand for both the early
and advanced categories. Distribution is patchy to even for both. Quality is fair to good.
Early Species Include: Mh, Aw, Be, Bd, Ms, Id, Cb, Ew. Growth is moderate and quality is
good.
Advanced Species Include: Mh, Hbn, Be, Aw, Cb. Growth is moderate and quality is good.
Stand Quality Notes: 60% A.G.S., 40% U.G.S. Stand has potential to reach 80% quality
growing stock, after current operations if careful logging is instituted and monitored.
Site and Topography Notes: The Trottier Woodlot is bordered by Baldwin St. on the southern
perimeter with developed land to the south of Baldwin St. TLine Quarter
fronts onto the west portion of the property with developed lands to the west of the property. To
the north and east of property is all developed lands.
Field Notes:
Plot Locations:
Plot #1 - UTM: x: 521059, y: 4744439 refer to location on map.
Plot #2 - UTM: x: 520986, y: 4744457, refer to location on map.
Plot #3 - UTM: x: 520986, y: 4744457, refer to location on map.
Plot #4 - UTM: x: 520947, y: 4744418, refer to location on map.
Plot #5 - UTM: x: 520947, y: 4744418, refer to location on map.
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Ecological Report and Findings: The Trottier Woodlot is located entirely within the Town of
Tillsonburg and has been heavily impacted by residential development and human interference.
The Aylmer District, Ministry of Natural Resources and Forestry were contacted for any known
occurrences of Species at Risk within the area. Comments received back indicated that there
were no known occurrences, but S.A.R. has the potential to occur on the property. Forestry staff
from L.P.R.C.A. has documented the occurrence of Butternut stems within the woodlot, and all
of the stems will be identified with blue flagging tape as an A.O.C. Any additional occurrences of
species at risk will also be flagged for protection.
Actual Basal Area Distribution (M2/Ha)
Tree Size Classes (cm) 10 - 24 26 - 36 38 - 48 50 - 60 62+ TOTAL
Actual Ba M2/Ha 4.40 5.20 6.00 5.60 5.60 26.80
Basal Area Distribution Chart (Table 6.1.5.)
Tree Size (cm) Ideal Prov. Rec. Ba M2/Ha
Pole Wood (10 - 24 cm D.B.H.)
4
Small Sawlog (26 - 36 cm D.B.H.)
5
Medium Sawlog (38 - 48 cm D.B.H.) 5
Large Sawlog (50 - 60 cm D.B.H)
4
X-Large Sawlog (>62 cm D.B.H)
2
TOTAL 20.0
Recommended Basal Area to Remove by Size Class
Size Class (cm) Current Ba M2/Ha Ideal Prov. Rec. Ba M2/Ha Ba M2/Ha to Remove
10 - 24
4.40
4.00
0.00
26 - 36
5.20
5.00
0.20
38 - 48
6.00
5.00
1.00
50 - 60
5.60
4.00
1.60
>62
5.60
2.00
4.00
TOTAL
26.80 20.00
6.80
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Stand Prescription:
Treatment Instructions: Target UGS and poor quality stems for removal. Remove AGS to
reduce Ba to desired level and maintain spacing were necessary. Existing access trails will be
utilized for timber extraction and are well established, except where species of concern are
located. Skid trails will be re-located in these locations.
Treat all size classes according to the breakdown in the prescription, removing all trees
exhibiting infectious diseases. Remove stems in state of decline and/or standing dead
merchantable stems where not required for IRM targets. Dead standing stems posing a safety
threat to crews will be marked for felling. Mark all merchantable salvageable stems on the
ground or tipped. All high risk, large class stems to be re-assessed by tree markers during
marking operations.
This section of woodlot will be managed as a sawlog production woodlot. Marking crews will
need to evaluate Ba distribution frequently to ensure targets are met. Commercial timber to be
marked clearly with three dots at D.B.H. and stump level using yellow paint. Mark bumper trees
on main skid routes. All measurements to be Ontario Log Rule Form Class ‘79. All non-
commercial material to be marked with a slash of yellow paint on two sides at D.B.H. as well as
ground level.
I.R.M. Instructions: Maintain species diversity throughout the stand to benefit all forms of fauna
during all seasons. Retain recommended number of cavity (10/Ha) and mast (10/Ha) trees of
different species to ensure annual mast production. Identify and protect significant wildlife
habitat. Mark low areas in a manner that will facilitate easy removal of marked timber to
minimize damage. Candidate cavity and mast trees will be identified with either blue flagging
ribbon or paint. All stick nests if encountered to be identified with blue flagging ribbon as A.O.C.
Ensure all habitat guidelines contained within the Endangered Species Act are met or exceeded.
Recommendations contained within the new management guidelines for forest birds in Southern
Ontario will also be implemented by tree markers.
Special Instructions: All machinery to be used in this timber extraction activity will be
previously cleaned to help prevent the spread of invasive/exotic non-desirable species. All
cutting crews will be instructed to use the recommended careful logging procedures as per the
new Silvicultural Guide to Managing Southern Ontario Forests. Careful logging around
advanced growth will be implemented in all areas. All other considerations will be outlined in the
Town of Tillsonburg “Agreement for the Sale of Standing Timber”. Operations will only be
undertaken during dry or frozen ground conditions to minimize impacts on the forest floor. All
A.O.C.’s to be marked with blue flagging ribbon or blue paint.
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Follow Up Recommendations: Monitor stand on an annual basis for blow down and further
signs of insect/disease infestation. Monitor regeneration to determine if desirable species are
regenerating. If not, follow up treatments will be required such as manual removal with a brush
saw, or herbicide application to remove competition or non-desirable species. (Invasive/Exotic
Species)
Previous Forest Management Operations:
2015 – The property was prism cruised to determine basal area, species composition and
compartment definition by LPRCA staff.
Year of Next Cut: Prescription Reviewed by: Town of Tillsonburg
Prescription Prepared by: David Holmes
Date:
295
STAND ANLYSIS FOR HARVEST OR INTERMEDIATE CUTTING
MANAGEMENT UNIT Trottier woodlot (Tillsonburg)
LOT # 7
COUNTY Oxford
CONCESSION # 12
TOWNSHIP Town of Tillsonburg
PHOTO #
MNR DISTRICT Aylmer
TOTAL AREA 23.43 Ha 57.92 Acres
INSPECTED BY Jerry Debackere
OPERATING AREA: 2.76 Ha
SOIL TYPE Sand
DATE INSPECTED January 16th & 19th 2015
AREA OF DESIGNATION Ha
SPECIAL DESIGNATIONS
STAND ACCESS
From the town of Tillsonburg proceed west on Simcoe St. to a set of lights at this point you will
cross over Broadway St. The street name will change to Baldwin St.; continue on Baldwin St.
until you have pasted Trottier Drive. Property is located on the south side of Baldwin St.
PRISM TALLY: 2m2/ha
STATIONS TALLIED 5
STAND ANALYSIS TALLY
(BY SPECIES, SIZE CLASS, AND QUALITY CLASS)
TREE SIZE SAWTIMBER LARGE TOTAL
CLASSES POLEWOOD SMALL MEDIUM LARGE GROWTH ALL
10-24cm 26-36cm 38-48cm 50-60cm 62+ cm
SPECIES AGS UGS AGS UGS AGS UGS AGS UGS AGS UGS AGS UGS
Hard Maple 2 0 2 2 3 1 6 3 5 4 18 10
White Ash 0 1 0 3 0 4 0 2 0 1 0 11
Bitternut Hickory 2 0 1 1 1 1 2 0 1 0 7 2
American Beech 1 1 0 2 0 0 0 0 1 0 2 3
Basswood 1 0 2 0 1 0 0 0 0 0 4 0
Black Cherry 0 0 0 0 3 1 1 0 1 0 5 1
White Elm 0 0 0 0 0 0 0 0 0 1 0 1
Ironwood 2 0 0 0 0 0 0 0 0 0 2 0
Soft Maple 1 0 0 0 0 0 0 0 0 0 1 0
TOTAL TREES 9 2 5 8 8 7 9 5 8 6 39 28
BA (m2/ha) ** 3.60 0.80 2.00 3.20 3.20 2.80 3.60 2.00 3.20 2.40 15.60 11.20
BA (m2/ha) TOTAL 4.40 5.20 6.00 5.60 5.60 26.80
296
=
Attendance: Charles Baldwin, Paul DeCloet, Penny Esseltine, Robert Marsden, C. Nagy, Sue Saelens,
Marian Smith, Maurice Verhoeve, Janet Wilkinson Regrets and Absent: Ken Butcher, Rick Cox, Corey Hill, Trisha Smith
1. Call to Order: The meeting was called to order at 9:00 a.m. by Robert Marsden.
2. Adoption of Agenda
Moved By: S. Saelens Seconded By: P. Esseltine
Proposed Resolution: THAT the Agenda as prepared for the Committee meeting of October 1, 2015 be
adopted with additions under General Business. Carried
3. Disclosure of Pecuniary Interest: None
4. Approval of previous minutes
Moved By: J. Wilkinson Seconded By: P. DeCloet
Proposed Resolution
THAT the minutes for the November 5, 2015 meeting be approved. Carried
5. Presentations and Deputations:
6. General Business and Reports: a) Terms of Reference – P. Esseltine advised the meeting of a few changes to the Terms of Reference which will be forwarded to Trish Smith for updating. She also reviewed the suggested Goals and discussion took place with some of the goals being removed.
Moved By: P. Esseltine Seconded By: S. Saelens
Proposed Resolution
THAT the Terms of Reference be approved with the suggested changes. The Goals will be reviewed and
approved at the next meeting. Carried.
b) Annandale NHS tree report deferred to next meeting. c) Trottier Woodlot- P. DeCloet read a report that recommends no commercial harvesting take place in this woodlot. Ash trees need to be cut as they die for safety reasons but should be left for natural
decomposition. The woodlot needs to be kept as a natural beautiful resource and could be used by
schools for nature lessons.
Moved By: P. DeCloet Seconded By: C. Baldwin
Proposed Resolution
THAT the report on Trottier Woodlot prepared by P. DeCloet and C. Baldwin be received by this committee and referred to Rick Cox, Parks and Recreation. Carried.
The Corporation of the Town of Tillsonburg
Heritage, Beautification &
Cemetery Advisory Committee
December 3, 2015
9:00 a.m.
Marwood Lounge
Tillsonburg Community Centre
Minutes
297
Heritage, Beautification & Cemetery Advisory Meeting – Minutes - 2 -
d) Maintenance yard at Tillsonburg Cemetery – this committee directed that a letter be sent to Rick
Cox, requesting the gate be kept closed when not in immediate use in respect for funerals taking
place.
7. Correspondence: None
8. Other Business:
a) M. Smith reported that Christine Nagy has been approved by Council for membership on this committee.
b) Beautification sub-committee report – C. Nagy gave a brief summary of the last meeting where it was agreed to put together short and long term goals for the beautification of Tillsonburg. The next meeting is Dec. 10 at 9 a.m. in Marwood Lounge.
c) It was suggested by J. Wilkinson that Laurel Beechey be invited to the January meeting (or the next available time) to discuss possible Heritage sites to be designated as part of our Goals.
d) C. Baldwin handed out fruits from the Osage orange (a mock orange variety) from a tree growing in
Norfolk County.
9. Next meeting: January 7, 2016 at 9:00 a.m. in the Marwood Lounge. 10. Adjournment
Moved By: C. Baldwin
Proposed Resolution: THAT the December 3, 2015 meeting be adjourned at 10:05 a.m. Carried
298
Town of Tillsonburg
Heritage, Beautification and Cemetery Committee
2015 – 2018 Goals
Addendum to Terms of Reference
Goals for 2015 – 2018 Term
1. Continue to update the municipal register of buildings and places within Tillsonburg which have
significant heritage and cultural value to the community. (TACAC records)
2. Review criteria for designating heritage properties within the town. (Municipal, Provincial and
National designations)
3. Revise the Town of Tillsonburg Tree By-Law complete with Appendix A of both recommended
and not recommended trees for planting in public spaces in the town.
4. Develop an information pamphlet with names, descriptions, photographs and locations of
heritage and/or significant trees in Tillsonburg.
5. Continue to plan and execute an annual community-wide environmental event which includes
tree planting as well as a spring cleanup within local parks and public areas in the municipality.
6. Establish a Beautification Working Group, a subcommittee of the Heritage, Beautification and
Cemetery Committee to address town-wide beautification strategies.
7. Assess dollar requirements and identify funding sources to implement beautification plans.
8. Assess anti-littering efforts and if required develop an anti-littering program within the town.
9. Develop recommendations for amendments to the Cemetery By-Law (By-Law 3640 – Operation
of Municipal Cemeteries) regarding Cemetery Lot Decorations. Submit these recommended
changes to Council for consideration and approval.
Final – January 7, 2016
299
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TOWN OF TILLSONBURG DEVELOPMENT
COMMITTEE
MINUTES
DATE: Tuesday, November 10, 2015 TIME: 7:30 AM
LOCATION: 10 Lisgar Ave – Board Room, Customer Service Centre
Committee Members in Attendance: Andrew Burns, Lisa Gilvesy, Jesse Goossens,
Councillor Jim Hayes, Kirby Heckford (7:42 AM), Scott McLean, Mayor Stephen Molnar,
Lindsay Morgan, Ashton Nembhard, Randy Thornton, Cedric Tomico, John Veldman, Steve
Spanjers Staff Present: David Calder, Cephas Panschow
Regrets: Mike Bossy
1) Call to Order
Meeting was called to order at 7:32 AM.
2) Adoption of Agenda
Addition of Surplus Land Options Expansion added as item 6 (a)
S. McLean – 1st J. Veldman – 2nd
“Carried”
3) Disclosure of Pecuniary Interest
None
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4) Adoption of Minutes of October 13, 2015
Randy T – 1st
C. Tomico – 2nd
“That the Minutes of October 13, 2015 be approved.”
“Carried”
a) Business Arising from the Minutes:
i) Memo from Director of RCP in response to Development Committee comments
on Parkland Dedication Policy/Bylaw
Memo provided in response to concerns raised by the Committee. Clarified that Town’s
industrial park was exempt from any requirement as it is owned by the municipality.
[Addition to Minutes: Subsequent to the meeting, Planning advised that Section 42 of the
Planning Act provides enabling legislation for municipalities to collect a 2% cash-in-lieu of
parkland fee, which is based on the value of the land being developed. While the 2% fee is authorized by provincial legislation, the value of the land needs to be determined by an
appraisal of the property, which the Town has typically not required and this has resulted
in a the 2% fee being foregone. If a municipality would like the option of accepting a lower fee, it must be authorized by a specific bylaw. Most municipalities have a parkland
dedication bylaw to collect a set fee instead of requiring an appraisal for each
development. This is often advantageous to the developer as it enables them to provide
cash-in-lieu of putting in a park and also enables the municipality to centralize parks
instead of having a lot of smaller parks. The draft bylaw further provides for additional reductions if developers provide “High Quality Park Infrastructure”.]
5) Standing Items
a) Community Strategic Plan
No update.
b) Post-Secondary Education
i) Education & Training Survey Results
Staff reviewed the final survey results with the committee. In general, the most
significant opportunity appears to be for shared costs on basic training requirements. Despite many respondents having access to onsite training facilities, there appears to be
interest in shared facilities in the community.
One-third of respondents (30/91)from the manufacturing sector, 15% (14/91) from Other Services and 11% (10/91) from retailers
Largest number of respondents in the 0 – 5 employee, 6 – 25 employee and 26 –
100 employee categories
64% of respondents spend less than 2% of their annual revenue on training and
education
CORPORATE OFFICE
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20/51 respondents identified Health & Safety as the most important training need
followed by IT/Computer/Technical training with 7/51 and Manufacturing training at
6/51
Totaling first, second and third most important training needs shows that there are 3,376 potential employees identified for Manufacturing training, 1,543 employees
identified for Health & Safety training, 143 identified for Customer Service training,
and 140 identified for IT/Computer/Technical training.
74% would consider partnering on training facilities and programs
Skills upgrading, basic training and academic courses were the three top identified
areas for partnering
Next steps include reaching out to respondents interested in collaboration on training
needs, discussing results with post-secondary institutions and providing summary to Town
Hall Task Force. Note that Chamber has supported this initiative and is committed to
continuing to be involved.
c) Tillsonburg Hydro Inc
No update.
d) Town Hall Task Force
The Request for Proposal process for a Town space needs analysis has now closed and proposals are being evaluated.
6) New Business
a) Report DCS 15-51 Surplus Land Options
Staff reviewed report with committee. Rationale is interest received from a number of
parties. No committee to sell any town owned lands at this time, but rather, just to explore opportunities and seek public input on possibility. May need to be done in
conjunction with a parking study. Committee noted that lease options should also be
included in the exploration. Process would include Development Committee and draft report would be brought back to the Committee for review.
7) Economic Development Update
a) 253 Broadway
The potential purchaser brought forward additional information at the October 28, 2015
Council meeting and advised that they had retained a new architect and were revising
their plans. Development Committee to be circulated on updated plan.
b) Integration of Town/Chamber/BIA Strategic Plans
Preliminary scoping meeting was held on October 14, 2015. A second meeting to be held in January 2016 once updated strategies for the Chamber and BIA are completed.
c) RFQ for Industrial Design Building Concepts
Staff provided an update on the Request for Quotation process. Three companies provided a quotation with a company from outside Tillsonburg being the low quote. As
2015 funds were not available, funding to complete this has been included in the 2016
budget for consideration. Suggestion to conduct additional due diligence on low bidder.
CORPORATE OFFICE
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d) Q3 Report
Staff provided an overview of Economic Development activity to the end of Q3. While
some metrics are lower than target, expect to pick up in Q4 especially considering
investment attraction activities being undertaken.
9) Liaison Updates
e) Departmental Reports
None. Invite Chief Building Official and Director of Operations to a future meeting.
f) Tillsonburg District Chamber of Commerce
Chamber in process of completing Strategic Plan update.
g) Downtown Business Improvement Association
BIA is meeting today to finalize 2016 budget.
h) Tillsonburg District Real Estate Board
As per reports provided, October was a very busy month with total and residential units
sold up 1 and 1.7% respectively. Listings for month are down 4% with residential listings
down nearly 17%.
Concern raised regarding proposed plan to allow all Ontario municipalities the ability to
pass their own bylaws regarding Land Transfer Tax. This was previously granted to the
City of Toronto, but is being contemplated to be made available to all municipalities. Website has been developed: www.don’ttaxmydream.com
i) Physician Recruitment/Oxford Physician Recruitment
Work at both Town and County level is ongoing. Need to ensure efforts are coordinated
and not duplicated.
8) Roundtable
L. Gilvesy raised issue of the Estate Administration Tax Return, which came into effect
January 1, 2015. Essentially, there is no mechanism for a clearance certificate to be provided so even if the return is filed within 90 days as required, the Ministry of Finance
can re-assess for up to 4 years from the date of death.
9) Date of Next meeting
10) Adjournment
R. Thornton moved that the meeting be adjourned at 8.52 AM.
CORPORATE OFFICE
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TOWN OF TILLSONBURG DEVELOPMENT
COMMITTEE
MINUTES
DATE: Tuesday, December 9, 2015 TIME: 7:30 AM
LOCATION: 10 Lisgar Ave – Board Room, Customer Service Centre
Committee Members in Attendance: Andrew Burns, Lisa Gilvesy, Jesse Goossens,
Councillor Jim Hayes, Kirby Heckford, Scott McLean, Mayor Stephen Molnar, Ashton
Nembhard, Randy Thornton, Cedric Tomico, John Veldman, Steve Spanjers
Staff Present: David Calder, Cephas Panschow
Regrets: Mike Bossy, Lindsay Morgan
1) Call to Order
Meeting was called to order at 7:32 AM.
2) Adoption of Agenda
K. Heckford – 1st
R. Thornton – 2nd
“That the agenda as circulated be adopted”
“Carried”
3) Disclosure of Pecuniary Interest
None
4) Adoption of Minutes of November 9, 2015
R. Thornton – 1st
J. Veldman – 2nd
“That the Minutes of November 9, 2015 be approved.”
“Carried”
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a) Business Arising from the Minutes
5) Standing Items
a) Community Strategic Plan
No update.
b) Post-Secondary Education
No update.
c) Tillsonburg Hydro Inc
John Gilvesy has been appointed as the new Chair. Vice-Chair position to be filled.
d) Town Hall Task Force
Five proposals were received and have now been reviewed with a recommendation being
made to Council at their December 14, 2015 meeting.
6) New Business
a) Operations Department Restructuring (CAO)
D. Calder advised that the management of Airport operations will be moved under the
Director of Operations effective January 1, 2016. More specifically, the new Manager of Public Works will be the direct manager. This will enable increased focus on strategic
Economic Development initiatives by the Developer Commissioner. Transition will take
place over 2016 with some real estate and high level strategic support continuing to be provided by the Development Commissioner.
The management of Customer Service Representatives has been moved over to the
Manager of Regulatory Affairs in order to streamline operations and based on the new
manager’s strong Utility experience and background.
7) Economic Development Update
a) 253 Broadway
Staff has met with the new architect for preliminary review of the revised plans and a
formal submission is expected shortly.
b) Report – SOMA Asia Mission
Staff provided an overview of the mission including a SOMA presentation prepared by one
of the members. Research shows that from 2003 to 2015, the SOMA member
communities attracted 20% of the investment projects by Japanese companies accounting
for 43% of the investment dollars (as researched by Town staff). Jobs were also more
than in major centres like Toronto and Mississauga. Mission included:
8 visits to local company head offices
3 Embassy meetings
3 Information Events hosted with over 40 companies represented
10 meetings with companies and national industry associations
2 meetings with development agencies
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SOMA’s approach to maintaining contact and visits to Japan has been recognized as one of
the best by consular staff in Japan.
Staff is finalizing their reporting and follow up and a more detailed report will be brought
forward at a future meeting.
c) 2016 Business Plan and Budget
C. Panschow to circulate. Branding update at next meeting.
8) Liaison Updates
a) Departmental Reports
None.
b) Tillsonburg District Chamber of Commerce
Five Oxford County Chambers of Commerce were invited by County Warden to a meeting
regarding Future Oxford to discuss the formation of an Economy Oxford committee to
steer the economic aspects of the plan. More information to follow.
c) Downtown Business Improvement Association
Christmas Crawl was very successful with passport registration up significantly from last year. Many stores/venues were full and most merchants were very happy with the event.
Façade Improvement projects are underway with five in process. Overall, estimated that
$60,000 in funds awarded has generated $300,000 in private sector investment.
d) Tillsonburg District Real Estate Board
Real estate continues to be busy with strong transactions.
e) Physician Recruitment/Oxford Physician Recruitment
The www.PracticeInOxford.ca website is now live and opportunities are being posted to it.
Two new internists have been recruited to the hospital.
9) Roundtable
Vacant real estate on Tillson Ave has been a conditional agreement in place by a local
investor and is scheduled to close in 2016.
Elgin Innovation Centre, which is located in the former Imperial Tobacco building in
Aylmer, continues to be repurposed and includes tenants like WeedMD and the recently
announced Planet Shrimp, which will produce shrimp for the North American market.
Quite a success so far.
Nu-Décor has been approved as a government approved paint recycling depot and they
provide a coupon for paint cans returned for recycling.
Chamber Christmas Business After Five this Thursday.
Onward Thrift operations are going well and committee was advised that they allocate a portion of their proceeds for community projects, with specific focus on Education and
Care.
Jenkins Gilvesy has hired a new lawyer.
CORPORATE OFFICE
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10) Date of Next meeting – Tuesday, January 12, 2016
11) Adjournment
S. McLean moved that the meeting be adjourned at 9:20 AM.
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FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS MEETING MINUTES - December 2, 2015
(as approved at the Board of Directors meeting held January 13, 2016)
Members in attendance: Dave Beres, Robert Chambers, Michael Columbus, Roger
Geysens, Noel Haydt, David Hayes, John Scholten and Tom Southwick
Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, D. Holmes, C. Jacques, B.
Bravener and D. McLachlan
Regrets: Leroy Bartlett, Doug Brunton and Craig Grice
The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, December 2nd, 2015
in the Tillsonburg Administration Office Boardroom.
ADDITIONAL AGENDA ITEMS
MOTION A-153/15 moved: N. Haydt seconded: R. Geysens
THAT the LPRCA Board of Directors add “Norfolk County Shoreline Management Plan”
under New Business as item 10 (h) to the December 2nd 2015 agenda.
CARRIED
DISCLOSURES OF INTEREST
None
DEPUTATIONS
None
MINUTES OF PREVIOUS MEETINGS
T. Southwick wanted to discuss the Elgin County Shoreline Management Plan adopted
at the last regular meeting but asked that the discussion be deferred until the end of the
meeting.
MOTION A-154/15 moved: D. Beres seconded: N. Haydt
THAT the minutes of the LPRCA Board of Directors Regular Meeting held November
4th, 2015 and the LPRCA Budget Meetings held November 12th and 23rd, 2015 be
adopted as circulated.
CARRIED
308
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 2 -
BUSINESS ARISING
None
REVIEW OF COMMITTEE MINUTES
MOTION A-155/15 moved: J. Scholten seconded: N. Haydt
THAT the minutes from the Backus Museum Committee meeting of June 24th, 2015 and
August 27th, 2015 be received as information.
CARRIED
CORRESPONDENCE
MOTION A-156/15 moved: D. Hayes seconded: N. Haydt
THAT the correspondence outlined in the Board of Directors’ Agenda of December 2nd,
2015 with additions be received as information.
CARRIED
DEVELOPMENT APPLICATIONS
a) Staff Approved applications
Staff approved twelve applications since the last meeting in November: LPRCA-
117/15, LPRCA-137/15, LPRCA-139/15, LPRCA-145/15, LPRCA-146/15, LPRCA-
147/15, LPRCA-148/15, LPRCA-149/15, LPRCA-150/15, LPRCA-151/15, LPRCA-
152/15 and LPRCA-153/15. There were no questions or comments.
MOTION A-157/15 moved: D. Hayes seconded: D. Beres
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated November 24th, 2015 as information.
CARRIED
b) New Applications
The Planning Department sought approval for two applications. No questions or
comments.
MOTION A-158/15 moved: T. Southwick seconded: D. Beres
THAT the LPRCA Board of Directors approves the following Development Applications
309
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 3 -
contained within the background section of the report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-154/15
LPRCA-155/15
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
NEW BUSINESS
a) CALENDAR REVIEW
The final event of the season is scheduled for December 12th at Backus. Gifts from the
Forest provides family fun by making holiday decorations with natural materials.
MOTION A-159/15 moved: R. Geysens seconded: D. Hayes
THAT the LPRCA board of Directors receives the December Calendar of Events Report
as information.
CARRIED
b) GENERAL MANAGER’S REPORT
The GM devoted much of his time to the expansion of the ALUS program in Elgin
County. There were no questions or comments.
MOTION A-160/15 moved: H. Scholten seconded: D. Hayes
THAT the LPRCA Board of Directors receives the General Manager’s Report for
November 2015 as information.
CARRIED
c) WATERSHED CONDITIONS UPDATE
Staff reviewed the wind events of October 29th and November 12th, and presented a
slide show of the resulting flooding and damage at Long Point and Port Dover.
310
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 4 -
MOTION A-161/15 moved: R. Geysens seconded: J. Scholten
THAT the LPRCA Board of Directors receives the Watershed Conditions Update Report
as information.
CARRIED
d) A.D. LATORNELL CONFERENCE UPDATE
The theme of this year’s Latornell Conference was Climate Change. Staff met with
federal employees and is hopeful that more funding will be forthcoming for
environmental projects to help climate change. D. Beres noted that climate change is
frightening. He noted that one of the breakout sessions discussed how road salt was
contributing to silt build-up in ponds. R. Chambers stated that the Latornell Conference
is one of the most educational conferences he has attended.
MOTION A-162/15 moved: R. Geysens seconded: J. Scholten
THAT the LPRCA Board of Directors receives the verbal report on the A.D. Latornell
Conference Update as information.
CARRIED
e) 2016 MEETING SCHEDULE
MOTION A-163/15 moved: J. Scholten seconded: R. Geysens
THAT the LPRCA Board of Directors approves the proposed 2016 meeting schedule.
CARRIED
f) FOREST MANAGEMENT PRESCRIPTIONS/OPERATING PLANS
- DEER CREEK CA, GIBEL AND RINGLAND TRACTS
Staff just received the Ecology Report and will be forwarding it to the Board for review
at the January meeting. All of the properties have undergone operations in the past
and are being managed as per the 20-year plan.
MOTION A-164/15 moved: J. Scholten seconded: R. Geysens
THAT the LPRCA Board of Directors approves the prescriptions/operating plans for
Deer Creek, Gibel and Ringland Tracts.
CARRIED
311
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 5 -
g) 2016 LPRCA COMMITTEE APPOINTMENTS
Committees will be appointed at the January meeting after the Chair and Vice-Chair
elections. Member appointments are required for the Land Acquisition, Lee Brown
Marsh Management, Audit and Backus Museum committees.
MOTION A-165/15 moved: D. Beres seconded: J. Scholten
THAT the LPRCA Board of Directors receives the 2016 LPRCA Committee
Appointments Report for information.
CARRIED
h) NORFOLK COUNTY SHORELINE MANAGEMENT PLAN
A Board member suggested that staff cancel the Norfolk County Shoreline studies due
to the cost, although, staff and the municipality are currently relying on 30-year old data.
It was determined that Norfolk County should make the decision about proceeding with
the Plan.
The Elgin County Shoreline Management Plan was recently completed and soon to be
incorporated into the Elgin County Official Plan. T. Southwick asked for reconsideration
of resolution A-143/15 regarding the Elgin County Shoreline Management Plan passed
at the November 4th meeting. It was pointed out that LPRCA’s policy requires a Notice
of Motion to take place at the same meeting where the particular vote took place. Staff
pointed out that Elgin County requested the Plan and it may be reconsidered if new
information is forthcoming from the County.
MOTION A-166/15 moved: R. Geysens seconded: J. Scholten
That the LPRCA Board of Directors does now enter into an “In Camera” session to
discuss:
personal matters about an identifiable individual, including Conservation
Authority employees;
CARRIED
MOTION A-167/15 moved: R Geysens seconded: N. Haydt
That the LPRCA Board of Directors does now adjourn from the “In Camera” session.
CARRIED
312
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 6 -
MOTION A-168/15 moved: J. Scholten seconded: T. Southwick
THAT the LPRCA Board of Directors directs the General Manager to execute a contract
extension with Lorrie Minshall for the Interim Manager of Watershed Services as
presented by the GM on December 2nd, 2015.
CARRIED
The Chair adjourned the meeting at 7:45pm.
_____________________________ ________________________________
Michael Columbus Dana McLachlan
Chair Administrative Assistant
313
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3986
A BY-LAW to adopt a Schedule of Fess for certain Municipal applications, service and permits.
WHEREAS Section 39(1) of the Municipal Act, S.O. 2001, c. M.25, as amended, provides that without limiting sections 9, 10 and 11, those sections authorize a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it, for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and for the use of its property including property under its control; WHEREAS it is necessary and expedient to establish a Schedule of Fees for certain Municipal applications, services and permits;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT Schedule "A" to this By-Law is adopted as the Schedule of Fees for certain Municipal applications services and permits listed therein.
2. Should the provisions of any other By-Law of the Town of Tillsonburg or other document purporting to set the Fees listed in Schedule "A" be in conflict with the provisions of this By-Law, the provisions of this By-Law shall prevail.
3. That Schedule "A" to this by-law forms part of this by-law as if written herein.
4. This By-Law shall come into full force and effect on the day of its passing.
5. That By-Law 3878 passed on the 9th of February, 2015 shall be hereby repealed.
READ A FIRST AND SECOND TIME THIS 25th DAY OF January, 2016.
READ A THIRD AND FINAL TIME AND PASSED THIS 25th DAY OF January, 2016.
____________________________ Mayor Stephen Molnar
____________________________ Clerk – Donna Wilson
314
Item 2015 Fee
Proposed
2016 Fee % Change Tax Notes
Airport
Airport - Aircraft Parking Fees - Daily 6.00 6.00 0.00% plus HST
Airport - Aircraft Parking Fees - Monthly 42.00 42.00 0.00% plus HST
Airport - Basement Boardroom rental (15'x29') half day 45.00 45.00 0.00% plus HST
Airport - Basement Boardroom rental (15'x29') full day 80.00 80.00 0.00% plus HST
Airport - Basement or Dining Area Rental per hour 15.00 15.00 0.00% plus HST
Airport - Dining Area Rental per half day 45.00 45.00 0.00% plus HST
Airport - Boardroom Long term rental (more than one week-
consecutive) Includes coffee 275.00 275.00 0.00% plus HST
Airport - Hangar Land Lease Fee Annually per SF 0.29 0.29 0.00% plus HST
Airport - Infrastructure fee < 5,000 SF hangar - 500.00 0.00% plus HST
Airport - Infrastructure fee > 5,000 SF hangar - 1,000.00 0.00% plus HST
Animal Control
Boarding Fee Cat 10.00 20.00 100.00% HST As per Animal Control Contract
Boarding Fee Dog 18.00 20.00 11.11% HST As per Animal Control Contract
Call out fee for service 60.00 100.00 66.67% HST As per Animal Control Contract
Dog license - spayed or neutered before March 31 15.00 15.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Dog license - spayed neutered after March 31 20.00 30.00 50.00% exempt
Schedule V Part VI (ETA)- Exempt ($5.00 towards dog park and
balance to recover staff cost to follow-up outstanding accounts
and to administer)
Dog license - intact - before March 31 20.00 20.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Dog license - intact - after March 31 25.00 35.00 40.00% exempt
Schedule V Part VI (ETA)- Exempt ($5.00 towards dog park and
balance to recover staff cost to follow-up outstanding accounts
and to administer)
Cat license - spayed or neutered before March 31 15.00 15.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Cat license - spayed neutered after March 31 20.00 20.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Cat license - intact - before March 31 20.00 20.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Cat license - intact - after March 31 25.00 25.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Cat/dog license - replacement 5.00 5.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Euthanasia and Disposal - Cat 49.00 60.00 22.45% HST As per Animal Control Contract
Euthanasia and Disposal - Dog 95.00 80.00 -15.79% HST As per Animal Control Contract
Live Trap Placement 70.00 100.00 42.86% HST As per Animal Control Contract
By-law Enforcement
Invoice admin processing fee 100.00 150.00 50.00% HST Increase to cover satff time per occurance
Owner dumping debris on own lands 500.00 500.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Owner failing to tag garbage 500.00 500.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Re-issuance of Permit/License/Document 50.00 50.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - double parking 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - for longer period than provided 15.00 15.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - in loading zone 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - near fire hydrant 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - no parking (2am-7am) 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - Obstructing Traffic 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - parking in handicapped parking space without
permit 300.00 300.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - Parking/standing in fire route 60.00 60.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - prohibited area 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - too close to corner 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - too close to curb 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Parking - Wrong side of road 30.00 30.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Person assisting dumping debris on private lands 500.00 500.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Person dumping debris on private/public lands 500.00 500.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Person fail to immediate remove debris 500.00 500.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Fortification By-Law Exemption Application - single family
dwelling or not-for-profit organization 150.00 HST New Fee
Fortification By-Law Exemption Application - Multi-
Residential, Commercial, Industrial 400.00 HST New Fee
Building - Fees
Building - photocopies - larger than ledger 2.00 2.00 0.00% HST
Building Certificate 50.00 50.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - amend existing permit 50.00 50.00 0.00%
Permit Review Fee - major amendment to existing permit 40.00 40.00 0.00% HST
per hour - fee to review major changes to existing permit in
accordance with By-Law 3198
Permit fees - Building a)$45.00 first $1,000.00
of estimated value of
construction plus b)
$10.00 per each
additional $1,000.00 or
part there of
a)$45.00 first $1,000.00 of
estimated value of construction
plus b) $10.00 per each
additional $1,000.00 or part there
of
0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - change of use - no construction 45.00 45.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - connection to municipal water or sewer 45.00 45.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - construction without permit double initial permit fee double initial permit fee 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - demolition 100.00 100.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - Plumbing - other than residential
a)$75.00 first fixture b)
$6.00 per fixture
a)$75.00 first fixture b) $6.00 per
fixture 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - Plumbing - residential
a)$40.00 first fixture b)
$6.00 per fixture
a)$40.00 first fixture b) $6.00 per
fixture 0.00% exempt Schedule V Part VI (ETA)- Exempt
Signs
Permit fees - signs - permanent
a)$50.00 first $1,000.00
of estimated value of
construction plus b) $5.00
per each additional
$1,000.00 or part there of
a)$50.00 first $1,000.00 of
estimated value of construction
plus b) $5.00 per each additional
$1,000.00 or part there of 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - signs - mobile 25.00 25.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - sign - construction/placement without a permit double initial permit fee double initial permit fee 0.00% exempt Schedule V Part VI (ETA)- Exempt
Sign Variance - Minor Variance - Director Approval 150.00 175.00 16.67% exempt Schedule V Part VI (ETA)- Exempt
Sign Variance - Major Variance - Council Approval 250.00 275.00 10.00% exempt Schedule V Part VI (ETA)- Exempt
Sign Variance - Appeal Application 150.00 150.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Sign Removal - General 100.00/sign 100.00/sign 0.00% HST
Sign Removal - Mobile Sign 250.00/ea 250.00/ea 0.00% HST
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016 315
Item 2015 Fee
Proposed
2016 Fee % Change Tax Notes
Sign Removal - Posters
25.00/ea + cost to repair
any damage to public
property
25.00/ea + cost to repair any
damage to public property 0.00% HST
Sign Removal - Temporary Signs 25.00/ea 25.00/ea 0.00% HST
Sign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100.00/ea 100.00/ea 0.00% HST
Sign Removal - Banner Sign 250.00/ea 250.00/ea 0.00% HST
Permit fees - temporary buildings 2,000.00 2,000.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Permit fees - transfer of permit 50.00 50.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Building Licences
Taxi Cab Driver's Licence 25.00 25.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Taxi Cab Owner Stand 125.00 125.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Taxi Cab renewal 15.00 15.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Taxi Cab Vehicle Licence 35.00 35.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Limousine Driver's Licence 25.00 25.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Limousine Owner Licence 100.00 100.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Limousine renewal 25.00 25.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Limousine vehicle licence 35.00 35.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Kennel - new 100.00 100.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Kennel - renewal 100.00 100.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Clerk Issued Documents -Licences
Refer to Town Business Licence Bylaw for definitions and
requirements for Clerk Issued Licences.
Business Licence
New Business 125.00 125.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Home occupation Business 125.00 125.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Business Licence per year
Auctioneer Licence 200.00 200.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Pawnbroken Licence - renewal 160.00 160.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Pawnbroker Licence - new 2,000.00 2,000.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Pawnbroker Security Deposit - refundable 200.00 200.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Vending/Salesperson Licence 200.00 200.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Food Vending Licence 200.00 200.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Event Organizer Licence 200.00 200.00 0.00% exempt Does not apply to not for profit organizations
Other
Marriage Licence 125.00 125.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Marriage Ceremony - Council Chambers 250.00 250.00 0.00% HST In Council Chambers during business hours.
Marriage Ceremony - Other Location 300.00 300.00 0.00% HST within Town limits - outside Town limits subject to mileage.
Witness if required 25.00 25.00 0.00% HST Two witnesses are required for each ceremony.
Burial Permits 20.00 20.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Photocopying/ Printing double sided 0.31 0.31 0.00% HST
Photocopying/ Printing single sided 0.27 0.27 0.00% HST
Comissioner of Oaths Signatures where Clerk must
produce affidavit (max. 3 see notes) 25.00 25.00 0.00% none
pension applications and bankruptcy forms exempt. An
additional $5 will be charged for more than 3 documents
requiring signature.
Commissioner of Oaths Signatures or Certified True Copies
(max. 5 see notes) 15.00 15.00 0.00% none
maximum 5 copies , there will an additional fee of $2.00 for
each additional copy
Register Document on Title - 150.00 0.00% exempt New fee - provide service & cost recovery
Remove/Release Document from Title - 150.00 0.00% exempt New fee - provide service & cost recovery
Title Search - 50.00 0.00% exempt New fee - provide service & cost recovery
Planning & Development
Cash-in-lieu of parkland (consents) 550.00 550.00 0.00% none
Planning Application - Minor Variance 350.00 550.00 57.14% none
Planning Application - Minor Variance - after the fact 600.00 850.00 41.67% none
Planning Application - Site Plan - Minor 250.00 250.00 0.00% none
Planning Application - Site Plan - Minor - after construction 350.00 350.00 0.00% none
Planning Application - Site Plan - Major 500.00 500.00 0.00% none
Planning Application - Site Plan - Major - after construction 850.00 850.00 0.00% none
Planning Application - Site Plan - Amendment Application 150.00 150.00 0.00% none
Planning Application - Site Plan - Amendment Application
after-the-fact 250.00 250.00 0.00% none
Planning Application - Zone Change- prior to use 650.00 650.00 0.00% none
Planning Application - Zone Change- after use has
occupied 1,150.00 1,150.00 0.00% none
Planning Application - Zoning - Removal of (H) 200.00 200.00 0.00% none
Subdivision Certificate 40.00 40.00 0.00% none
Zoning Certificate 40.00 40.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
Planning - Preservicing Agreement Administration fee 1,200.00 1,200.00 0.00% HST
Encroachment Agreement Permit Fee 1,000.00 1,000.00 0.00% exempt Schedule V Part VI (ETA)- Exempt
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016 316
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Corporate
Photocopying/ Printing double
sided $0.31 $0.31 0.00% HST per page
Photocopying/ Printing single
sided $0.27 $0.27 0.00% HST per page
Interest on overdue accounts 15% 15% HST
Tax Department
Tax certificate $40.00 $50.00 25.00% exempt each
Tax registration service costs $2,100.00 $2,100.00 0.00% exempt each
Tax Bill reprint $10.00 $10.00 0.00% exempt each
Tax receipt $5.00 $10.00 100.00% exempt each
Water/Sewer Admin Charge $0.00 $45.00 0.00% exempt each New fee
Corporate
NSF Fee $35.00 $35.00 0.00% exempt each
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016317
Programs 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Community Centre - Aquatics
Aquafit - 10 passes $47.86 $49.00 2% HST 10 passes
Aerobics - 10 passes $47.86 $49.00 2% HST 10 passes
Aquafit - 20 passes $75.95 $77.50 2% HST 20 passes
Aerobics - 20 passes $75.95 $77.50 2% HST 20 passes
Aerobics - 5 passes $33.96 $34.50 2% HST 5 passes
30 minute Swimming Lesson $51.00 $52.00 2% Exempt 8 lessons Schedule V,
45 minute Swimming Lesson $54.00 $55.00 2% Exempt 8 lessons Schedule V,
60 minute Swimming Lesson $57.00 $58.00 2% Exempt 8 lessons Schedule V,
Bronze Star $58.80 $60.00 2% HST course
Bronze Medallion $72.95 $74.50 2% HST per course
Bronze Cross $72.95 $74.50 2% HST per course
First Aid $72.95 $74.50 2% HST per course
First Aid Recert $50.75 $52.00 2% HST per course
National Lifeguard $202.50 $206.00 2% HST per course
National Lifeguard Recert $47.95 $49.00 2% HST per course
Assistant Swimming Instructors School $62.10 $63.50 2% HST per course
Additional Fee $25.80 $26.25 2% HST per course
Swim for Life Instructors School $98.95 $100.50 2% HST per course
Lifesaving Instructors $98.95 $100.50 2% HST per course
Swim/Lifesaving Instructors $202.50 $206.00 2% HST per course
Semi Private Lessons (14+ years) $106.00 $108.00 2% HST 6 classes
Semi Private Lessons $106.00 $108.00 2% none 6 lessons Youth
Synchronized Swimming Team $468.00 $476.00 2% none 9 Months Youth
First Aid Instructor $96.90 $99.00 2% HST per course
National Lifeguard Instructor $142.80 $145.00 2% HST per course
Examiner Standards/Advanced Instructors $35.70 $36.50 2% HST per course
Pleasure Craft Operator License $45.90 $47.00 2% HST per course
Community Centre - classes, courses, and camps
Abs Only $30.85 $31.50 2% HST 6 lessons
Adult Friendly Badminton $64.75 $66.00 2% HST 13 lessons
Baby & Me $54.40 8 lessons
Babysitting Course $50.00 $51.00 2% Exempt 8hr course Schedule V,
Birthday Parties $166.26 $169.00 2% HST per party
Birthday Parties - Additional Child $15.30 $15.50 1% HST per person
Bride to Be Personal Training-3 mo.$260.10 HST per membership
Bride to Be Personal Training-5 mo.$431.75 HST per membership
Bus Trip - Base (Youth Trips)$48.25 HST per trip
Bus Trip - Base + Coach (Day Trips)$83.25 HST per trip
Dance 30 min class $41.52 $42.00 1% Exempt 6 lessons Schedule V,
Dance 45 min class $54.40 $55.50 2% Exempt 7 lessons
Dance 60 min class $62.54 $63.50 2% Exempt 6 lessons Schedule V,
Fitness for Teens $66.30 $66.30 0% HST 8 lessons
Karate - Kids Karate $55.00 $56.00 2% Exempt 12 lessons Schedule V,
Karate - Tiny Tigers $44.00 $45.00 2% Exempt 12 lessons Schedule V,
Learn to Run (Clinic)$66.30 $67.00 1% HST 12 lessons
Speed Skating $101.00 Exempt 8 lessons
T'burg Girls - Drop in Workshop $10.00 included per night
Workshops - 1/2 day $25.50 $25.50 0% HST
Workshops - Specialty Course $76.50 $76.50 0% HST
Workshops - 8 hours $102.00 $102.00 0% HST
Yoga $40.80 $41.50 2% HST 6 lessons
Youth Boys/Girls Volleyball $92.77 HST 12 lessons
Youth Co-Ed Basketball Gr 5/6 $83.25 HST 12 lessons
Youth Camp - week $125.50 $127.00 1% Exempt week Schedule V,
Youth Camp day $30.60 $31.25 2% Exempt daily Schedule V,
Youth Camp Lunch $5.25 $5.50 5% Exempt each Schedule V,
Youth Camp Special $172.00 $175.00 2% Exempt week Schedule V,
Youth Camp - short week $100.40 $102.00 2% Exempt Schedule V,
Cancellations less than 24 hours notice
70% of
registration
70% of
registration
Community Centre - Events
Run - 10km - day of registration $27.54 $50.00 82% HST per person
Ties in with area
races
Run - 10km - regular registration $40.00 HST per person
Run - 10km - early bird registration $25.50 $35.00 37% HST per person T Shirt included
Run - 5km - regular registration $22.44 $35.00 56% HST per person
Ties in with area
races
Run - 5km - early bird registration $20.40 $30.00 47% HST per person T Shirt included
Run - 5km - day of registration $45.00 HST per person
Bike Tour - 25km $20.00 $20.00 0% HST per person
Bike Tour - 40km $40.00 $40.00 0% HST per person
Bike Tour - 100km $60.00 $60.00 0% HST per person
Bike Tour - 100mi $80.00 $80.00 0% HST per person
Community Centre - Facility Rentals
Arena - Weekdays before 5pm & after 11pm $86.70 $88.50 2% HST hour Effective 2016
Arena - Weekdays after 5pm & weekends $162.66 $165.50 2% HST hour Effective 2016
Arena - Minor $113.97 $116.00 2% HST hour
Arena - Shinny $5.10 $5.25 3% HST per person
Arena - Ice Flat Rate $392.70 $400.00 2% HST per day
Arena Floor - Commercial $2,113.58 $2,113.58 0% HST per day
Arena Floor - Full Use $1,560.60 $1,590.00 2% HST per day
Arena Floor - Flat Fee (no set up) $510.00 $520.00 2% HST per day
Arena Floor - Chilled Floor (additional fee) $2,000.00 $2,000.00 0% HST per day
Arena Floor - Hourly League Fee $64.26 $64.26 0% HST per hour
Arena Floor - Set up Day/Tear Down Day $795.00 $795.00 0% HST per day
Arena - Mini Pad $41.82 $42.50 2% HST hour
Auditorium - Friday or Saturday $505.08 $505.08 0% HST per day
Auditorium - Sunday - Thursday $278.44 $278.44 0%HST per evening
Auditorium - Hourly $56.30 $56.30 0% HST
Room Set up & Decorating Fee (Day before)$105.00 $105.00 0% HST
Ball Diamond - Occasional Use $73.20 $75.00 2% HST per day
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016 318
Programs 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Ball Diamond - Seasonal Youth Team $71.40 $75.00 5% HST
Ball Diamond - Seasonal Team Practice $260.10 $265.00 2% HST per team
Ball Diamond - Seasonal Adult Team $431.75 $435.00 1% HST per team
Ball Diamond - 2-day Tournament $500.00 $510.00 2% HST 2 days
Ball Diamond - Tournament per diamond per day $73.20 $75.00 2% HST per
Ball Diamond - Keys $11.00 $11.25 2% HST
Damage Deposit $500.00 $500.00 0% None
Den - Fri or Sat $170.00 $170.00 0% HST per day
Den - Sun - Thursday $125.00 $125.00 0% HST per day
Den - Hourly $30.00 $30.00 0% HST
Entire TCC Building - 1 arena 9am-4pm $2,000.00 $2,000.00 0% HST
Entire TCC Building - 2 arenas 9am-4pm $2,500.00 $2,500.00 0%HST
Gibson House $66.05 $66.05 HST per day
Gibson House - Hourly $25.50 $25.50 HST per hour
Kinsmen Canteen $25.50 $25.50 0% HST per day
Lobby Area $30.60 $30.60 0% HST
Marwood B or C $64.75 $64.75 0% HST per day
Marwood BC $129.50 $129.50 0% HST per day
Marwood B or C - Hourly $25.00 $25.00 0% HST
Marwood BC - Hourly $30.00 $30.00 0% HST
Memorial Pavilion (full)$85.68 $86.00 0% HST per day
Memorial Pavilition (half)$53.04 $54.00 2% HST per day
Newman Park Gazebo $52.02 $52.50 1% HST per day
Parking Lot $105.00 HST per day New
Rotary Room $66.05 $66.05 HST
Rotary Room - Hourly $25.50 $25.50 HST
Rowing Club per month $92.77 $92.77 0% HST
School Lessons $3.60 $3.60 0% Exempt per person Youth
Swim to Survive Rentals $87.75 $87.75 0% Exempt per hour Youth
SWA Office $25.50 $25.50 0% HST
SWA Swim Team $41.30 $42.13 2% HST per hour
SWA Swim Team - Shared $23.15 $23.61 2% HST per hour
SWA Swim Meet $295.20 $301.10 2% HST per weekend
SWA Swim Meet Evening $147.60 $150.54 2% HST
Storage Pool Deck $25.50 $26.01 2% HST per month
Storage Rooms $104.04 $104.04 0% HST per contract
Storage Office A $25.50 $25.50 0% HST per month
Storage Office B $15.30 $15.30 0% HST per month
Storage Office C $5.25 $5.25 0% HST per month
Pool - 0-50 swimmers $85.68 $85.68 0% HST per hour
Pool - 101+swimmers $218.28 $218.28 0% HST per hour
Pool - 51-100 swimmers $116.28 $116.28 0% HST per hour
Ticket Ice - 10 ePunch $6.90 $7.00 1% HST each Change in HST
WaterPark - 0-100 swimmers $312.12 $312.12 0% HST hour
WaterPark- 0-100 swimmers - extra half hour $208.08 $208.08 0% HST add. Half hr.
Waterpark 101-300 swimmers $424.48 $424.48 0% HST hour
Waterpark 101-300 swimmers - extra half hour $312.12 $312.12 0% HST add. Half hr.
Waterpark 300+ swimmers $572.22 $572.22 0% HST hour
Waterpark 300+ swimmers - extra half hour $452.57 $452.57 0%HST add. Half hr.
Waterpark Board of Ed 100 swimmers $276.90 $276.90 0% HST hour
Waterpark Board of Ed 100 swimmers add. Hr. $153.83 $153.83 0% HST add. Half hr.
Waterpark Board of Ed 100+ swimmers $492.27 $492.27 0% HST hour
Waterpark Board of Ed 100+ swimmers add. Hr. $246.14 $246.14 0% HST add. Half hr.
Community Centre - Leagues and Memberships
Adult League - Individual $56.10 $56.10 0% HST each
Adult League - Team $362.10 $362.10 0% HST per team
Court Membership - Adult $50.00 $50.00 0% HST Seasonal
Court Membership - Youth $18.00 $18.00 0% HST Seasonal
Disc Golf - Deposit $20.00 $20.00 N/A
Disc Golf - Set $33.00 HST each
Disc Golf - Single $12.50 HST each
Tennis Lessons - 1 hour $80.00 $80.00 0% HST 8 lessons
Tennis Lessons - 1/2 hour $35.00 $35.00 HST 8 lessons Youth
Membership - Aqua Fit/Aqua Jogging - 12 mo $296.06 $296.06 HST 12 month
Membership - Parent Pass $33.96 $33.96 0% HST 6 weeks
Membership - Personal Training - 10 $190.65 $190.65 0% HST 10 sessions 1 hr
Membership - Personal Training - 5 $106.10 $106.10 0% HST 5 sessions 1 hr
Membership - Pool - 12 month $187.27 $187.27 0% HST each
Membership - Pool - 6 month $131.10 $131.10 0% HST each
Membership - Pool 20 Punch Card Pass $62.40 $62.40 0% HST each
Membership - Weight Training $53.58 $53.58 0% HST up to 6 hours
Membership - HC Adult - 01 month $69.19 $69.19 0% HST 1 month
Membership - HC Adult - 03 month $182.07 $182.07 0% HST 3 month
Membership - HC Adult - 06 month $265.30 $265.30 0% HST 6 month
Membership - HC Adult - 12 month $407.84 $407.84 0% HST 12 month
Membership - HC Adult - 20 Punch Card Pass $161.26 $161.26 0% HST 20 Visits
Membership - HC Family - 01 month $156.06 $156.06 0% HST 1 month
Membership - HC Family - 03 month $390.15 $390.15 0% HST 3 month
Membership - HC Family - 06 month $582.62 $582.62 0% HST 6 month
Membership - HC Family - 12 month $816.71 $816.71 0% HST 12 month
Membership - HC Student/Senior - 01 month $55.94 $55.94 0% HST 1 month
Membership - HC Student/Senior - 03 month $153.85 $153.85 0% HST 3 month
Membership - HC Student/Senior - 06 month $190.23 $190.23 0% HST 6 month
Membership - HC Student/Senior - 12 month $300.72 $300.72 0% HST 12 month
Membership- Student - 20 Passes $75.00 $75.00 0% HST
Membership - HC Glendale Student $92.08 $92.08 0% HST 5 Month
Membership - Special - Adult $265.12 $265.12 0% HST 12 month
Membership - Special - Student/Senior $195.47 $195.47 0% HST 12 month
Membership - Special - Under 14 $55.04 $55.04 0% HST 12 month
Membership - Replacement Card $5.00 $5.00 0% HST each
Membership - Squash Adult - 01 month $67.14 $67.14 0% HST 1 month
Membership - Squash Adult - 03 month $176.23 $176.23 0% HST 1 month
Membership - Squash Adult - 06 month $258.76 $258.76 0% HST 1 month
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016 319
Programs 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Membership - Squash Adult - 20 punch card pass $83.23 $83.23 0% HST 1 month
Membership - Squash Family - 01 month $151.06 $151.06 0% HST 1 month
Membership - Squash Family - 03 month $377.64 $377.64 0% HST 1 month
Membership - Squash Family - 06 month $567.87 $567.87 0% HST 1 month
Membership - Squash Student - 01 month $55.94 $55.94 0% HST 1 month
Membership - Squash Student - 03 month $153.85 $153.85 0% HST 1 month
Membership - Squash Student - 06 month $190.23 $190.23 0% HST 1 month
Pay as you go - Admission
Aquatfit/Aerobics Class $7.40 $7.50 1% HST included each
Board of Education - Squash/HC $2.75 $2.75 0% HST included
Board of Education - Arena/Pool $3.00 $3.00 0% HST included
Court Fee $5.00 $5.00 0% HST included
Health Club Adult $10.45 $10.50 0% HST included each
Health Club - Youth $4.60 $4.75 3% HST included each Min Age of 12
Squash $10.75 $10.75 0% HST included per court (1 hr)
Roller Skate - Admission No skate rental $2.00 $2.00 0% HST included
Roller Skate - Admission With skate rental $5.00 $5.00 0% HST included
Swim Child $2.00 $2.00 0% HST included each
Swim Family $9.00 $9.00 0% HST included each
Swim - Over 14 $4.25 $4.25 0% HST included each
Skate Child $2.00 $2.00 0% HST included each
Skate Family $9.00 $9.00 0% HST included each
Skate - Over 14 $4.25 $4.25 0% HST included each
Wallyball $11.50 $11.50 0% HST included per court (1 hr)
Waterpark 2-5 yrs $0.00 $0.00 HST included each
Waterpark 55+ years $4.50 $4.50 0% HST included each
Waterprak 55+ years Half Price $2.25 HST included each
Waterpark 6-14 yrs $4.00 $4.00 0% HST included each
Waterpark 6-14 yrs Half Price $2.00 HST included each
Waterpark Additional Family Member $2.00 $2.00 0% HST included
Waterpark Adult $6.75 $6.75 0% HST included each
Waterpark Adult Half Price $3.40 HST included each
Waterpark Family $24.50 $24.50 0% HST included per family of 5
Waterpark Family Half Price $12.25 HST included per family of 5
Waterpark Grandparents Day $0.00 HST included
Waterpark Pass- 10 - Child 6 -14 $28.50 $28.50 0% HST each
Waterpark Pass - 10 - 60 & over $41.50 $41.50 0% HST each
Waterpark Pass - 10 - Adult $61.95 $61.95 0% HST each
Waterpark Pass - 10 - Family $213.25 $213.25 0% HST each
Waterpark Pass- 20 - Child 6 - 14 $53.55 $53.55 0% HST each
Waterpark Pass- 20 - 60 & over $83.00 $83.00 0% HST each
Waterpark Pass- 20 - Adult $131.05 $131.05 0% HST each
Waterpark Tillsonburg Resident Pass (6 +)$25.00 $25.00 0% HST per person
Waterpark Non-resident Pass (Youth & Srs 60+)$40.00 $40.00 0%HST per person
Waterpark Non-resident Pass (Adult under 60) $60.00 $60.00 0% HST per person
Waterpark Pooch Plunge $6.00 $6.00 0% HST per dog
Community Centre - Other fees
Admin - Refund Admin Fee $15.00 $15.00 0% Exempt each
Admin - Reprint receipt $5.00 $5.00 0% Exempt each
Admin - Consolidated Receipts (Child Tax Credit)$10.00 $10.00 0%HST
Admin - Copies - Single sided $0.27 $0.27 0% HST
Admin - Copies - Double sided $0.31 $0.31 0% HST
Audio/Visual - Cordless Microphones $20.40 $21.00 3% HST
Audio/Visual - TV/DVD Sound System $20.40 $21.00 3% HST
Camping - Non Serviced per site $30.60 $30.60 0% HST
Camping - Serviced per site $51.00 $51.00 0% HST
Memorial Tree $510.00 $510.00 0% HST
Memorial Bench $1,020.00 $1,020.00 0% HST
Rentals - 8' wooden tables $5.25 $5.25 0% HST
Rentals - Black plastic chairs $2.05 $2.05 0% HST each
Delivery of Table & Chairs( per round trip) $25.50 $25.50 0% HST
Rentals - Black curtains/hardware rental per foot $2.50 $2.50 0% HST
Rentals - 10' x 10' Outdoor Shelters/Tents $25.00 $25.00 0% HST New Item
Rentals - 10' x 20' Outdoor Shelters/Tents $100.00 $100.00 0% HST New Item
ADVERTISING
10% - 30% Reductions may apply to multiple
advertising
Advertising - Memorial Arena Board Back Lit $1,020.00 $1,020.00 0% HST each
Advertising - Community Arena Backlit $510.00 $510.00
Advertising - Memorial Arena Board $663.00 $663.00 0% HST each
Advertising - Community Arena Board $408.00 $408.00 0% HST each
Advertising - Ice Re-Surfacer - Side $510.00 $510.00 0% HST
Advertising - Ice Re-Surfacer - Top $1,020.00 $1,020.00 0% HST
Advertising - Ice Re-Surfacer - 3 sides $2,260.00 $2,260.00 0% HST
Advertising - Inside Front Page $1,500.00 $1,500.00 0% HST each
Advertising - Back Page $2,000.00 $2,000.00 0% HST each
Advertising - Brochure 1/8 page $102.00 $102.00 0% HST each
Advertising - Brochure 1/4 page $178.50 $178.50 0% HST each
Advertising - Brochure 1/2 page $306.00 $306.00 0% HST each
Advertising - Brochure Full page $612.00 $612.00 0% HST each
Advertising - Brochure Full page (internal corporate) $200.00 $200.00 N/A each
Advertising - Miscellaneous $102.00 $102.00 0% HST each
Advertising - Digital Ad Set up $20.00 $20.00 0% HST
Advertising - Digital Ad - Monthly(min. 3 mos term) $50.00 $50.00 0% HST
Advertising - Digital Ad - Tournament/Special Events $50.00 $50.00 0% HST
Advertising - Fence - Per Season $102.00 $112.00 10% HST per season
Advertising - Fence - Per Year $224.40 $224.40 0%HST annually
A 2nd advertisement gets 10% off both, a 3rd ad gets 20% off all 3 and a 4th ad gets 30% off the total
for all 4.
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016 320
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Fire
Fee for response to a nuisance fire alarm - first
incident in 12 month period 210.00 210.00 0.00% Exempt per alarm first incident, caused by negligant act
Fee for each fire apparatus dispatched to a specific
address in response to a nuisance false alarm
AFTER the first incident in 12 month period
$410/hr + $205/ each
half hr thereafter
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour
subsequent incidents based on two
apparatus dispatched to the alarm.
Response to false alarms in building required by
the Ontario Building Code where work is being
done on the system and the owner or his agent
fails to notify the Fire Department
$410/hr + $205/ each
half hr thereafter
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour
each incident based on two apparatus
dispatched to the alarm.
Fee for each fire apparatus dispatched to the
scene of a motor vehicle accident and providing
fire protection or other emergency services.
$410/hr + $205/ each
half hr thereafter +
materials used
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour +
materials
Where possible this fee will be
charged to insurance company of
vehicle owner, otherwise the fee is
chargeable to the registered owner of
the vehicle.
Fee for each fire apparatus dispatched to the
scene of a motor vehicle fire and providing fire
protection or other emergency services.
$410/hr + $205/ each
half hr thereafter +
materials used
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour +
materials
Where possible this fee will be
charged to insurance company of
vehicle owner, otherwise the fee is
chargeable to the registered owner of
the vehicle.
Fee for each fire apparatus dispatched to the
scene of a motor vehicle accident or at the scene
of a motor vehicle fire and providing fire protection
or other emergency services on a provincial
highway.
$410/hr + $205/ each
half hr thereafter +
materials used
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour +
materials
This fee will be charged to the Ministry
of Transportation for all vehicle
accident or vehicle fire related
services that occur on provincial
highways.
Fee for each fire apparatus dispatched to Natural
Gas Leak
$410/hr + $205/ each
half hr thereafter +
materials used
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour +
materials
This fee is chargeable where the fire
department responds and determines
that a natural gas incident has been
caused directly by a person or
company.
Fee for each fire apparatus dispatched to a
Hazardous Materials Incident.
$410/hr + $205/ each
half hr thereafter +
materials used
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour +
materials
This fee is chargeable to the person or
company that has control of a
Hazardous Material that’s release has
resulted in the response of the fire
department.
Fee for each fire apparatus assigned to a fire
watch authorized by Fire Chief
$410/hr + $205/ each
half hr thereafter
$450/hr + $225/
each half hr
thereafter
0% (based on MTO
set rate) Exempt
per hour or
half hour
This fee is charged to the insurance
company of the registered owner of a
property, otherwise the registered
owner of the property where in the
opinion of the fire chief or his
designate a fire is likely to occur.
Additional Fire department expense incurred
during an emergency required to mitigate the
emergency actual costs actual costs Exempt
This fee is charged to the insurance
company of the registered owner of a
property, otherwise the registered
owner of the property where in the
opinion of the fire chief or his
designate it is necessary to employ
heavy equipment to extinguish a fire
or protect adjacent properties from the
spread of fire.
Fire Incident Report 102.00 104.00 1.96% HST each
Fire Investigation report 205.00 209.00 1.95% HST each
Fee to conduct a file search for outstanding orders/
inspection reports and respond by letter 80.00 81.50 1.88% HST each request
Fee to conduct a requested inspection of a
commercial, industrial, or institutional building less
than 930m2 (10,000 sq.ft.) 205.00 209.00 1.95% HST each
OBC Classification A, B, D, E & F.
Residential (OBC C) removed for
2015 and listed separate.
Each additional 185m2 (2000 sq.ft.) in a
commercial, industrial or institutional building 30.00 31.00 HST each
New fee for additional area over base
fee
Fee to conduct a requested inspection of a
residential building up to and including 4 suites or
apartments 200.00 204.00 2.00% HST each
OBC Classification C. Separated from
other occupancies for 2015.
Each additional suite or apartment over base fee 30.00 31.00 HST each
New fee for additonal unit(s). Fee per
apartment over base fee.
Fee to conduct a requested inspection of any
licensed occupancy excluding a daycare 155.00 160.00 3.23% HST each
Fee to conduct a requested inspection of a
daycare facility 77.00 80.00 3.90% HST each
Fee to conduct verification of fire drill scenario 125.00 127.00 HST each
New fee. For verifying fire drills are
conducted within established time
limits in occupancies with vulnerable
occupants.
Business License Inspection 77.00 78.50 Exempt each
Fee to conduct any requested inspection above
that is in compliance with the Fire Code at initial
inspection (50.00) (50.00) 0.00% HST each Credit
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016321
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Fee to conduct each required re-inspection after
one verification re-inspection same as original same as original HST each
Subsequent inspections following the
second. Fee charged to registered
owner.
Residential carbon monoxide alarm or smoke
alarm left with a homeowner on loan 75.00 77.00 2.67%
HST, if not
returned
per detector
not returned
Fee charged if loaner alarm not
returned within two (2) weeks of being
left on site.
Fire department approval as part of a Demolition
Permit issued by the Building Department. 100.00 102.00 2.00% HST each
Fee to review an application for a licence to sell
Consumer Fireworks (F.1) including a site
inspection and review of Fire Safety Plan 170.00 172.00 1.18% HST each
Fee to review an application for a Display
Fireworks (F.2) event 125.00 127.00 HST each
New fee for 2015. Town of
Tillsonburg sponsored event are
exempt from this fee.
Fee to review an application for a licence to
conduct a Pyrotechnics (F.3) display including a
site inspection and review of Fire Safety Plan 200.00 202.00 1.00% HST each
Fee to issue open air burn permit 105.00 106.50 1.43% HST each
Fee to review a fire safety plan excluding any such
review required as part of a property inspection for
which a fee has been set in this by-law. 55.00 56.00 1.82% HST each
Fee to review and/or approve a Level 1 Risk
Management Plan as part of an application to the
TSSA for a licence to store propane. 300.00 305.00 1.67% HST each
Fee to review and/or approve a Level 2 Risk
Management Plan as part of an application to the
TSSA for a licence to store propane
$750 plus actual costs
to retain a 3rd part
engineer or other firm if
required.
$750 plus actual
costs to retain a 3rd
part engineer or
other firm if
required. HST each
Fee for facilitating fire safety training 105.00 107.00 1.90% HST per hour plus cost of materials
Fees to facilitate public education presentations,
station tours, and lectures for non-resident
organizations and individuals 50.00 51.00 2.00% HST per hour plus cost of materials
Fee to recharge self-contained breathing air
cyclinders 30.00 30.75 2.50% HST
Excludes customers with special
agreement
Fee to recharge self-contained breathing air
cylinders, under a special agreement with SWOX
and Bayham Fire Depts 1,300.00 1,300.00 0.00% HST per year
to increase by $100 each year through
to 2015
Fee to clean set of bunker gear 2.50 2.55 HST each
Rental of Training Room (excluding emergency
services) 205.00 210.00 2.44% HST per day
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016322
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Engineering Fees
Certificate request - Engineering 100.00 100.00 0.00%HST per copy
Drawing Copy Fee - large Engineer Drawing
(24x36)15.00 15.00 HST per copy
Drawing Review Fee - Electrical Major 1,800.00 1,800.00 0.00%HST per copy
Drawing Review Fee - Electrical Minor 500.00 500.00 HST per copy
Drawing Review Fee - Large Engineer Drawing
(24x36)500.00 500.00 HST per copy
Drawing Review Fee - Subdivision 4,500.00 4,500.00 HST per copy
Easement Research Request 100.00 100.00 HST per copy
Maps
LRIS Maps (screen shot printed from LRIS)2.00 2.00 HST per copy
Tillsonburg Map
free digital
download
free digital
download
Urban Airphoto Maps -24"x36" 20.00 20.00 HST per copy
Urban Airphoto Maps -36"x48"25.00 25.00 HST per copy
Urban Subdivision Status Maps (11x17)3.00 3.00 HST per copy
Urban Zoning Maps - 24"x36"15.00 15.00 0.00%HST per copy
Urban Zoning Maps - 36"x48"20.00 20.00 0.00%HST per copy
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016323
Item 2015 Fee
Proposed
2016 Fee
%
Change Tax Unit Notes
Museum
Museum-Admission-Adult 5.31 5.31 HST daily
Museum-Admission-Annual-Family Rate 45.00 45.00 HST yearly
Museum-Admission-Annual-Individual 20.00 20.00 HST yearly
Museum-Admission-Child 2.21 2.21 HST daily
Museum-Admission-Family Rate 10.62 10.62 HST daily
Museum-Admission-Group Rate 4.00 4.00 HST daily
Museum-Admission-Senior 4.42 4.42 HST daily
Museum-Admission-Student 3.00 3.00 HST daily
Museum Volunteer-Admission-Free - - Free
Museum-Permission Fees-Personal Use 2.50 2.50 HST each
Museum-Permission Fees-Pubication Use 5.50 5.50 HST each
Museum-Rentals-Audio Visual Equipment-Corporate - -
Museum-Rentals-Program Room or Grounds & Gardens -
25 - 50 people
50.00 50.00
HST
each
Museum-Rentals-Grounds & Gardens-Corporate 50.00 50.00 HST each
Museum-Rentals-Kitchen 25.00 25.00 HST each
Museum-Rentals-Kitchen - Corporate 35.00 35.00 HST each
Museum-Rentals-Program Room 50.00 50.00 HST half day
Museum-Rentals-Program Room 75.00 75.00 HST full day
Museum-Rentals-Program Room-Corporate 75.00 75.00 HST half day
Museum-Rentals-Program Room-Corporate 100.00 100.00 HST full day
Museum-Rentals-Tour Surcharge-Groups 100-150 100.00 100.00 HST each
Museum-Rentals-Tour Surcharge-Groups 25-50 60.00 60.00 HST each
Museum-Rentals-Tour Surcharge-Groups 51-100 75.00 75.00 HST each
Museum-Seasonal Childrens Programs 20.00 20.00 each No longer including HST in rate
Museum-Seasonal Childrens Programs- 2nd Child 18.00 18.00 each No longer including HST in rate
Museum- School Program- per student (1 hour) 2.50 2.50 each No longer including HST in rate
Museum - School Program - per student (2 hours) 3.50 3.50 each New Fee
Museum- Special Event - Adult program - 5.00 HST each New Fee
Museum - Special Event- Adult program 7.00 HST each New Fee
Museum - Special Event - Adult program 10.00 HST each New Fee
Museum - Special Event - Adult program 10.00 12.00 HST each New Fee
Museum-Slide Show Presentations-Off Site 40.00 40.00 HST each
Museum-Slide Show Presentations-On Site 30.00 30.00 HST each
Museum-Admission - Pratt Gallery only 2.50 2.50 HST each
Museum- Special Event- Lunch & Learn Series Pass 70.00 70.00 HST
Museum- Special Event - Lunch & Learn- Single Pass 20.00 20.00 HST
Museum - Special Event - Women's Day Luncheon 30.00 30.00 HST
Museum- Special Event Tea 15.00 15.00 HST
Museum - Special Event - Dinner 55.00 55.00 HST per event
Museum - Special Event - Performance 40.00 40.00 HST New Fee
Workshops 35.00 35.00 HST per event
Workshops 55.00 55.00 HST
per event
day
Workshops 75.00 75.00 HST
per event
day
Workshops 100.00 100.00 HST
per event
day
Show Tickets 45.00 45.00 HST flat fee
Museum- Culture Tillsonburg Event Ticket 20.00 20.00 HST
Museum- Culture Tillsonburg Event Ticket 25.00 25.00 HST
Museum- Culture Tillsonburg Event Ticket 30.00 30.00 HST
Museum- Culture Tillsonburg Event Ticket 35.00 35.00 HST
Museum- Culture Tillsonburg Event Ticket 40.00 40.00 HST
Museum- Culture Tillsonburg Event Ticket 45.00 45.00 HST
Museum- Culture Tillsonburg Event Ticket 50.00 50.00 HST
Museum- Culture Tillsonburg Event Ticket 60.00 60.00 HST
Museum- Culture Tillsonburg Event Ticket 65.00 65.00 HST
Museum- Culture Tillsonburg Event Ticket 70.00 70.00 HST
Museum- Culture Tillsonburg Event Ticket 75.00 75.00 HST
Museum- Culture Tillsonburg Event Ticket 80.00 80.00 HST
Museum- Culture Tillsonburg Event Ticket 85.00 85.00 HST
Museum- Culture Tillsonburg Event Ticket 90.00 90.00 HST
Museum- Culture Tillsonburg Event Ticket 95.00 95.00 HST
Museum- Culture Tillsonburg Event Ticket 100.00 100.00 HST
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016324
Item 2015
Burial Fee
2015 Perpetual
Care Fee 2015 Fee 2016
Burial Fee
2016 Perpetual
Care Fee
Proposed
2016 Fee % Change Tax Unit Notes
Interment Rights Perpetual care fees regulated by the Province
Grave 10 x 4 397.35 264.91 662.26 405.30 270.20 675.50 2% HST grave All perpetual care fees regulated by the Province
Infant Grave 3X3 132.45 88.29 220.74 135.10 90.06 225.16 2% HST grave
Cremation Grave 3x3 318.27 212.18 530.45 324.63 216.42 541.06 2% HST grave
Columbarium Niche 1,540.98 279.72 1,820.70 1,571.80 285.32 1,857.11 2% HST niche
Cemetery Services - -
Cemeteries Regulation Unit burial
and cremation license 12.00 12.00 12.00 12.00 0% NO HST interment Set by the Province
Columbarium Niche Open/Close 247.54 247.54 252.49 252.49 2% HST each
Adult Interment 812.36 812.36 828.61 828.61 2% HST each
Child/ Infant Interment 303.27 303.27 309.33 309.33 2% HST each (length is 5' or less)
Cremated Remains Interment
Infant 303.27 303.27 309.33 309.33 2% HST each
Cremated Remains Interment
Adult 454.44 454.44 463.53 463.53 2% HST each
Statutory Holidays - Funeral Fee 267.90 267.90 273.26 273.26 2% HST each
Disinterment/Exhumation-
Relocation in Same Cemetery-
Adult Casket
2,097.14 2,097.14 2,139.09 2,139.09 2% HST each
Disinterment/Exhumation-
Relocation in Same Cemetery-
Adult Casket in Vault
1,820.70 1,820.70 1,857.11 1,857.11 2% HST each
Disinterment/Exhumation-
Relocation in Another Cemetery-
Adult Casket
1,876.39 1,876.39 1,913.92 1,913.92 2% HST each
Disinterment/Exhumation-
Relocation in Another Cemetery-
Adult Casket in Vault
1,602.06 1,602.06 1,634.10 1,634.10 2% HST each
Disinterment/Exhumation-Child
Casket 838.86 838.86 855.64 855.64 2% HST each (length is 5' or less)
Disinterment/Exhumation-
Child/Infant Cremains 303.27 303.27 309.33 309.33 2% HST each
Marker/Foundation Services
Preparation of Foundations for
Upright Monument (5' depth) 17.69 17.69 18.04 18.04 2% HST per cubic foot
Setting Veteran Standing
Monument 192.89 192.89 196.75 196.75 2% HST each
Marker Setting - minimum charge 165.03 165.03 168.33 168.33 2% HST each
Marker Setting - no concrete 27.86 27.86 28.42 28.42 2% HST each
Marker Setting - 4" Concrete
Border 82.51 82.51 84.16 84.16 2% HST each
Marker Setting - 2"Foundation with
Border 166.10 166.10 169.42 169.42 2% HST each
Monument Care & Maintenance
Flat Markers 50.00 50.00 50.00 50.00 2% HST each
Upright Markers Up to 48" 100.00 100.00 100.00 100.00 2% HST each
Upright Markers Over 48" 200.00 200.00 200.00 200.00 2% HST each
Other Fees & Services 2%
Transfer Fee/Replacement -
Interment Rights Certificate 37.51 37.51 38.26 38.26 2% HST each
Flower Campaign 100.00 100.00 100.00 100.00 2% HST basket
Wreath Campaign 60.00 60.00 60.00 60.00 2% HST wreath
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016 325
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Utility NSF Cheque Fee $20.00 $20.00 0.00% each
Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Account Set Up Fee $30.00 $30.00 0.00%
plus
HST each Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-After Hour Reconnect $185.00 $185.00 0.00%
plus
HST each Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-During Hours Reconnect $65.00 $65.00 0.00%
plus
HST each Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Interval Meter $1,100.00 $1,100.00 0.00%
plus
HST each Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Special Meter Reading $30.00 $30.00 0.00%
plus
HST each Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Miscellaneous Materials Mark Up $0.25 $0.25 0.00%
plus
HST %Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Pole Rental - 30 ft $1.50 $1.50 0.00%
plus
HST month Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Pole Rental - 35 ft $2.25 $2.25 0.00%
plus
HST month Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Sentinal Light Rental - 150 W $3.75 $3.75 0.00%
plus
HST month Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Sentinal Light Rental - 175 W $3.75 $3.75 0.00%
plus
HST month Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Sentinal Light Rental - 250 W $4.00 $4.00 0.00%
plus
HST month Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Sentinal Light Rental - 400 W $4.00 $4.00 0.00%
plus
HST month Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Sentinal Light Rental - 70 W $3.50 $3.50 0.00%
plus
HST month Changes to rates must be approved by the THI Board of
Directors or OEB
Utility-Generator (100 W) 122/208 $300.00 $300.00 0.00%
plus
HST per day
Utility-Generator (125 W) 347/600 $400.00 $400.00 0.00%
plus
HST per day
Utility-Labour $43.10 $43.85 1.74%
plus
HST hour
Utility-Truck Charges - #26 $15.00 $15.00 0.00%
plus
HST hour
Utility-Truck Charges - #30 $15.00 $15.00 0.00%
plus
HST hour
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016326
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Utility-Truck Charges - #41 $18.00 $20.00 11.11%
plus
HST hour
Utility-Truck Charges - #65 $35.00 $65.00 85.71%
plus
HST hour
Utility-Truck Charges - #66 $35.00 $65.00 85.71%
plus
HST hour
Utility-Truck Charges - #68 $35.00 $75.00 114.29%
plus
HST hour
Utility-Truck Charges - #74 $65.00 plus
HST hour
Utility-Truck Charges - #22 $15.00 $15.00 0.00%
plus
HST hour
Utility-Truck Charges - #28 $15.00 $15.00 0.00%
plus
HST hour
Utility-Truck Charges - #44 $18.00 $25.00 38.89%
plus
HST hour
Utility-Truck Charges - #45 $15.00 $15.00 0.00%
plus
HST hour
Utility-Truck Charges - #86 $35.00 $35.00 0.00%
plus
HST hour
Utility-Sewer Camera Job (flat rate/job) $50.00 $50.00 0.00%
plus
HST flat rate
Utility-Water Heater Rental - 40 gal. $7.00 $8.00 14.29%
plus
HST month
Utility-Water Heater Rental - 60 gal $8.00 $9.00 12.50%
plus
HST month
Water Permit Non-Metered Condo $10.00 $10.00 0.00% each County approved
Water Permit Non-Metered Residential $25.00 $25.00 0.00% each County approved
Water Violation $75.00 $75.00 0.00% each County approved
Water/Wastewater Collection Fee $15.00 $15.00 0.00% County approved
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016327
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Roads-Labour $36.41 $36.41 plus HST per hour
Roads-Labour Overtime $50.72 $50.72 plus HST per hour
Roads-Labour Double Time $65.03 $65.03 plus HST per hour
1/2 Ton Pickup Truck $15.00 $15.00 plus HST per hour
1-Ton Truck $25.00 $25.00 plus HST per hour
Single Axle Dump Truck $80.00 $80.00 plus HST per hour
With Plow & Wing $10.00 $10.00 plus HST per hour
With Sander/Salter $19.00 $19.00 plus HST per hour
With Plow, Wing & Sander/Salter $29.00 $29.00 plus HST per hour
With Anti-Icing System $3.50 $3.50 plus HST per hour
Front End Loader $50.00 $50.00 plus HST per hour
With Plow Blade $5.00 $5.00 plus HST per hour
With Snowblower $180.00 $180.00
plus HST per hour
Grader $75.00 $75.00 plus HST per hour
Street Sweeper $65.00 $65.00
plus HST per hour
Trackless Tractor $45.00 $45.00 plus HST per hour
With Plow $5.00 $5.00 plus HST per hour
With Sander $3.00 $3.00 plus HST per hour
With Snowblower $13.00 $13.00 plus HST per hour
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016328
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
With Plow\Wing & Sander $8.00 $8.00 plus HST per hour
With Snowblower & Sander $16.00 $16.00 plus HST per hour
With Angle Broom $7.00 $7.00 plus HST per hour
With Flail Mower $6.00 $6.00 plus HST per hour
With Leaf Loader $85.00 $85.00 plus HST per hour
With Cold Planer $35.00 $35.00 plus HST per hour
Line Striper $11.00 $11.00 plus HST per hour
Sewer Rodder $90.00 $90.00 plus HST per hour
Wood Chipper $65.00 $65.00 plus HST per hour
Zero Radius Mower $25.00 $25.00 plus HST per hour
Portable Pump $35.00 $35.00 plus HST per hour
Walk Behind Snowblower $2.00 $2.00 plus HST per hour
Walk Behind Push Mower $2.00 $2.00 plus HST per hour
Chainsaw $2.50 $2.50 plus HST per hour
Trimmer $2.00 $2.00 plus HST per hour
Small Generator $9.00 $9.00 plus HST per hour
Utility Trailer $6.50 $6.50 plus HST per hour
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016329
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Bag Tags $2.00 $2.00 0.00%none County approved
Blue Box (appartment ) $3.50 $3.50 0.00%none County approved
Blue Box (Mid size)$4.50 $4.50 0.00%none County approved
Blue Box (large)$5.50 $5.50 0.00%none County approved
Blue Box Lid $1.50 $1.50 0.00%none County approved
Composter $10.00 $10.00 0.00%none County approved
Rain barrels $45.00 $45.00 0.00%none County approved
Fine - allow or permit an animal to trespass on
private property 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Fail to ensure that the animal enclosure is
kept free of offensive odour 300.00 300.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Fail to ensure that the animal enclosure is
kept in a clean and sanitary condition 300.00 300.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Fail to ensure that the nature and condition
of the animal enclosure are such that the animal
would not be harmed and its health would not be
negatively affected 300.00 300.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Fail to ensure the animal enclosure is such
that the animal can be readily observed unless
the natural habits of the animal require otherwise 300.00 300.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - fail to keep dog license fixed on dog/cat 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - fail to notify license issuer upon sale of
puppy/kitten 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Fail to obtain dog/cat license 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - fail to prevent an animal from running at
large 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Fail to provide animal with basic
necessities 300.00 300.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - fail to remove or dispose of animal
excrement forthwith 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - fail to renew dog/cat license 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - failing to muzzle potentially dangerous dog
or dangerous dog 305.00 305.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Failing to restrain dog from causing noise 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - failing to restrain potentially dangerous dog
or dangerous dog 305.00 305.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Failure to comply with conditions of muzzle
order 305.00 305.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Failure to ensure that the animal enclosure
for every reptile/fish/amphibian has an enclosed
space adaquate for the needs of the species 300.00 300.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Failure to ensure that the animal enclosure
is escape-proof 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Failure to ensure that the animal enclosure
is of a size/incondition such that the animal may
extend its lefs, wings and body to their full extent,
stand sit and perch 300.00 300.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - failure to notify change of ownership of
potentially dangerous dog or dangerous dog 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - failure to post sign 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Failure to store feed in a rodent-proof
container 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - forcibly trying to retrieve dog or cat from
pound keeper or premises of pound keeper 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Harbouring more than three dogs 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Harbouring more than two cats 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - have dog on leash exceeding two metres 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Keep animal in unsanitary conditions 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Keeping more than ten pidgeons 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - Keeping prohibited animals 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - keeping prohibited animals - agricultural
lands 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016330
Item 2015 Fee
Proposed
2016 Fee % Change Tax Unit Notes
Fine - Offering for sale, selling, making available 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - operate a kennel without a license 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - restraining potentially dangerous dog or
dangerous dog exceeding two feet in length 305.00 305.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - retrieve a dog and or cat from pound
keeper without paying fees 150.00 150.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
Fine - unlawfully transferred dog/cat tag 105.00 105.00 0.00%noneper infraction
Fines set by province, approved by Justice of
the Peace, not contained in bylaw.
AGCO Required Licences 0.00%each
Alcohol & Gaming Commission of Ontario
(AODA)
Special Sales License $1 per thousand
$1 per
thousand 0.00%none each Alcohol and Gaming Commission
50/50 Raffle
3% with min. of
$25
3% with min.
of $25 0.00%none each Alcohol and Gaming Commission
Bazaar
$10 per wheel, 3
wheels max
$10 per
wheel, 3
wheels max 0.00%none each Alcohol and Gaming Commission
Bazaar/Bingo 2 percent 2 percent 0.00%none each Alcohol and Gaming Commission
Bazaar/Raffle 3 % up to $5000
3 % up to
$5000 0.00%none each Alcohol and Gaming Commission
Bingo Only
2 percent up to
$5500
2 percent up
to $5500 0.00%none each Alcohol and Gaming Commission
Nevada @ other location
3% x # of units X
total prize/unit
3% x # of
units X total
prize/unit 0.00%none each Alcohol and Gaming Commission
Nevada @ own location
2% x # of units X
total prize/unit
2% x # of
units X total
prize/unit 0.00%none Alcohol and Gaming Commission
Police
Criminal Record, Police Record & Vulnerable Sector
Check (Employment 25.00 25.00 0.00% Exempt
Duplicate Copy of Criminal and Police Record Check 5.00 5.00 0.00% Included
Criminal Record, Police Record & Vulnerable Sector
Check (Volunteer) - - #DIV/0! N/A No Charge
Fingerprints (OPP charge) 26.50 26.50 0.00%Included Fee Payable to Minister of Finance
Fingerprints (LIVESCAN - on behalf of RCMP) 25.00 25.00 0.00%Included Fee Payable to Minister of Finance
Traffic Reports 42.25 42.25 0.00%Included
Occurrence Confirmation Reports/Incident Reports 42.25 42.25 0.00%Included
Statements 42.25 42.25 0.00%Included
Technical Traffic Collision Reports 565.00 565.00 0.00%Included
Reconstructionist Report 1,130.00 1,130.00 0.00%Included
PAID DUTY RELATED FEES
Payable to Minister of Finance (Provincial in Nature)
Administrative Fee (note 1) 68.50 68.50 0.00%Included
Hourly Vehicle Usage Fee (note 1) 28.25 28.25 0.00%Included
2014 Hourly Officer Rate - PDO (note 1) 73.60 73.60 0.00%Included
2014 Hourly Supervisor Rate - PDS (note 1)83.17 83.17 0.00%Included
H:\Finance\Financial Plans\2016\2016 Business Support\Schedule A 2016 Rates & Fees.xlsx 19/01/2016331
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3987
BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 25th
day of January, 2016
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held
on January 25, 2016, with respect to every report, motion, by-law, or other action passed
and taken by the Council, including the exercise of natural person powers, are hereby
adopted, ratified and confirmed as if all such proceedings were expressly embodied in this
or a separate by-law.
2. The Mayor and the Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to
in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 25th DAY OF JANUARY, 2016.
READ A THIRD AND FINAL TIME AND PASSED THIS 25th DAY OF JANUARY, 2016.
________________________________
MAYOR – Stephen Molnar
________________________________
TOWN CLERK – Donna Wilson
332