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Reg160329 Council= ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Maxwell Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Darrell Eddington, Director of Finance Kevin De Leebeeck, Director of Operations Rick Cox, Director of Recreation, Culture & Park Services Tricia Smith, Deputy Clerk 1.Call to Order The meeting was called to order at 6:00 p.m. 2.Closed Session Moved By: Councillor Hayes Seconded By: Councillor Rosehart Resolution #1 THAT Council move into Closed Session to consider: 1.Matters relating to litigation or potential litigation, including matters before administrative tribunals, affecting the Town (Brock Street); (IT); 2.Personal matters about an identifiable individual, including municipal or local board employees (Resource Plan); 3.A proposed or pending acquisition or disposition of land by the municipality or local board (TVDSB). Carried The Corporation of the Town of Tillsonburg COUNCIL MEETING Tuesday, March 29, 2016 6:00 PM Council Chambers 200 Broadway, 2nd Floor MINUTES Council Meeting Minutes, March 29, 2016 - 2 - 3. Adoption of Agenda Moved By: Councillor Rosehart Seconded By: Councillor Hayes Resolution #2 THAT the Agenda as prepared for the Council meeting of Tuesday, March 29, 2016, be adopted. Carried 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof Councillor Adam previously declared a pecuniary interest relating to item 7.3 on the Agenda - Community Transportation Pilot Project due to employment with Stonebridge Tillsonburg. Councillor Adam has since left the organization and no longer has a pecuniary interest in this matter. There were no other disclosures of pecuniary interest declared. 6. Adoption of Council Minutes of Previous Meeting 6.1. Minutes of the Meeting of March 14, 2016 Minutes, March 14, 2016 Moved By: Councillor Rosehart Seconded By: Councillor Hayes Resolution #3 THAT the Minutes of the Council Meeting of March 14, 2016, be approved. Carried 7. Delegations and Presentations 7.1. Volunteer Achievement Award Presentation Presented To: Peter Beechey Julie Dawley 7.2. Canadian Cancer Society - Ride & Stride Delegation By: Lindsay Morgan-Jacko Council Meeting Minutes, March 29, 2016 - 3 - Delegation Request The Tillsonburg Canadian Cancer Society 47th Annual Ride ‘n’ Stride event will be held on April 24, 2016 from 1 p.m. to 3 p.m., starting at the Community Centre on Hardy Avenue. Moved By: Councillor Hayes Seconded By: Councillor Rosehart Resolution #4 THAT Council receives the delegation regarding the Canadian Cancer Society 47th Annual Ride 'n' Stride event, as information. Carried 7.3. Transportation Pilot Program Update Presented By: John Preston Presentation Appendix 2 Appendix 3 Appendix 4 Appendix 5 Appendix 6 The official launch of the T:GO Call-n-Ride Program will be held on Monday, April 4, 2016 at the Livingston Centre between 10 a.m. to 11 a.m. The Transportation Pilot Steering Committee will review options for the T:GO bus when the pilot program ends in March, 2017. Moved By: Councillor Hayes Seconded By: Councillor Rosehart Resolution #5 THAT Council receives the Transportation Pilot Project Update presentation, as information. Carried Council Meeting Minutes, March 29, 2016 - 4 - 8. Public Meetings 8.1. Applications for Official Plan Amendment and Zone Change - OP 16-01-7 & ZN 7-16- 01- Tilldent Holdings, 584 Broadway CASPO Report 2016-52 Report Mapping Applicant's Justification Official Plan Amendment Application Form Zone Change Application Form Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented Report CASPO 2016-52 for the applications for Official Plan Amendment and Zone Change. Opportunity was given for comments and questions. The Planner indicated that conditions could not be applied to either type of application. The Council of the County of Oxford will be holding a Public Meeting to consider the proposed Official Plan amendment on Wednesday, April 13, 2016 at 9:40 a.m. at the Oxford County Administration Building. Lisa Gilvesy, Agent for the applicants spoke in favour of the applications. Ms. Gilvesy indicated that the applicants are seeking a new location to expand their practice and provide adequate parking. A Site Plan Application has been submitted. Dan Shinkelshock, Architect for the applicants also spoke to the applications. The applicants Dr. Peter Jarycki and Dr. Matthew Jones appeared in support of the applications. No member of the public appeared in favour or opposition to the applications. Moved By: Councillor Stephenson Seconded By: Councillor Esseltine Resolution #6 THAT the Council of the Town of Tillsonburg support the application to amend the Oxford County Official Plan (File No. OP 16-01-7), as submitted by Tilldent Holdings Inc., for lands located at 584 Broadway, in the Town of Tillsonburg to establish a special Council Meeting Minutes, March 29, 2016 - 5 - development policy to permit a medical centre as an additional permitted use on the Service Commercial designated lands; AND THAT the Council of the Town of Tillsonburg approve-in-principle the zone change application submitted by Tilldent Holdings Inc., whereby the lands described as Lot 7, Plan 1033, Town of Tillsonburg, known municipally as 584 Broadway are to be rezoned from Service Commercial Zone (SC) to Special Service commercial Zone (SC-sp). Carried 9. Information Items 9.1. Correspondence, Ministry of Community Safety & Correctional Services Correspondence The Fire Chief to provide a Memo to Council on the background information on this item. 9.2. Correspondence, Town of Ingersoll Correspondence, Town of Ingersoll 9.3. Correspondence, Big Brothers Big Sisters - 2016 Municipal Grant Correspondence Moved By: Councillor Stephenson Seconded By: Councillor Esseltine Resolution #7 THAT Council receives items 9.1 to 9.3, as information. Carried 9.4. MEMORANDUM - OPAL Request for Resolution MEMO - OPAL - Request for Resolution Moved By: Councillor Esseltine Seconded By: Councillor Stephenson Resolution #8 WHEREAS the Town of Tillsonburg supports Oxford County’s Sustainability Plan including the Zero Waste objective by 2025; AND WHEREAS Tillsonburg stands united with Oxford County in declaring the county and its municipalities unwilling hosts to garbage from areas beyond their municipal boundaries; Council Meeting Minutes, March 29, 2016 - 6 - AND WHEREAS all local governments need to take responsibility for waste created within their borders while avoid the exportation of waste to other municipalities; AND WHEREAS any and all regulations, practices and best available technologies shall be used to reduce the generation of waste and ultimately to ensure the elimination of the movement of waste across municipal borders and its resulting impact on the health of area residents and the environment; THEREFORE be it resolved That the Town of Tillsonburg endorses the material as presented by the Oxford People Against Landfill (OPAL) delegation on March 14, 2016; THAT the Town strongly encourages the Province and other private and public sector partners to ensure waste generation is minimized and stays within the municipal area where it is generated, and finally; AND THAT a copy of this Resolution be forwarded to Premier Kathleen Wynne, Minister Glen Murray (MOECC), MPP Ernie Hardeman, Southwestern Ontario municipalities, the County of Oxford, and OPAL. Carried 10. Mayor 10.1. MYR 16-04, Mayor's Report MYR 16-04 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson Resolution #9 THAT Council receives Report MYR 16-04, for information. Carried 11. Reports from Departments 11.1. Clerk’s Office 11.1.1. CL 16-07, Committee Appointments CL 16-07 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres Resolution #10 THAT Council receives Report CL 16-07, Committee Appointments; Council Meeting Minutes, March 29, 2016 - 7 - AND THAT Maurice Verhoeve be appointed to the Heritage, Beautification & Cemetery Advisory Committee; AND THAT Matt Scholtz be appointed to the Tillsonburg Special Awards Committee; AND THAT Robert Doerr, Margaret McCrimmon and Peter Staley, be appointed to the Accessibility Advisory Committee; AND THAT Brent Hosler, Susie Wray and Craig Cole, be appointed to the Parks & Recreation Advisory Committee; AND THAT By-Law 4004, to amend Schedule A of By-Law 3876, be brought forward for Council consideration. Carried 11.2. Development and Communication Services 11.2.1. DCS 16-10, Branding Implementation Report DCS 16-10 Branding Implementation Appendix A - Inventory Brand Manual The official launch of the new Town branding will take place at the upcoming Community Strategic Plan Open House. A selection of merchandise featuring the new logo will be available for sale at the Community Complex. Staff to provide a report on the Terms of Reference for the Cross-Functional Committee to Council. Staff to provide a policy to Council on the use of the Town logo. Moved By: Councillor Adam Seconded By: Deputy Mayor Beres Resolution #11 THAT Council receives Report DCS 16-10 Branding Implementation; AND THAT the Brand Manual as attached to this report, be approved as amended; AND THAT staff be directed to implement the new Town branding as detailed in this report including the identification of the CAO as Brand Ambassador; Council Meeting Minutes, March 29, 2016 - 8 - AND THAT a cross functional committee to lead the integration of the identified brand values throughout the corporation be established; AND THAT any additional funding required for implementation, be brought forward for consideration as part of the 2017 budget process. Carried 11.2.2. DCS 16-14, Surplus Lands – 1 Parkside Drive Report DCS 16-14 Surplus Lands 1 Parkside Drive Moved By: Deputy Mayor Beres Seconded By: Councillor Adam Resolution #12 THAT Council receives Report DCS 16-14 Surplus Lands – 1 Parkside Drive; AND THAT the property described as Lot 715L, Plan 500, be declared surplus to the needs of the Town of Tillsonburg and be sold in accordance with Bylaw 3549 – Sale of Real Property Policy, including suitable advertising. Carried 11.3. Finance 11.3.1. FIN 16-13, 2015 Remuneration and Expenses FIN 16-13 2015 Remuneration and Expenses 2015 Council Board remuneration Moved By: Deputy Mayor Beres Seconded By: Councillor Adam Resolution #13 THAT Council receives Report FIN 16-13 2015 Remuneration and Expenses, for information. Carried 11.3.2. FIN 16-16, Town Owned Property Reporting FIN 16-16 Town Owned Property Reporting 2016 - Facilities summary Council Meeting Minutes, March 29, 2016 - 9 - Moved By: Councillor Rosehart Seconded By: Councillor Hayes Resolution #14 THAT Council receives Report FIN 16-16 Town Owned Property Reporting, as information. Carried 11.3.3. FIN 16-15, Banking Services Agreement FIN 16-15 Banking Services Agreement By-Law 4003 Banking Services Schedule A to By Law 4003 Moved By: Councillor Hayes Seconded By: Councillor Rosehart Resolution #15 THAT Council receives Report FIN 16-15 Banking Services Agreement; AND THAT By-Law 4003, be brought forward for Council consideration. Carried 12. Staff Information Reports 12.1. RCP 16-08, Tree By-law Revisions Update RCP 16-08 - Tree By-law Revisions Moved By: Councillor Stephenson Seconded By: Councillor Esseltine Resolution #16 THAT Council receives Report RCP 16-08 Tree By-law Revisions Update, for information. Carried 13. Committee Minutes & Reports 13.1. Minutes, Development Committee Minutes, February 9, 2016 13.2. Minutes, Heritage, Beautification & Cemetery Advisory Committee Minutes, February 4, 2016 Council Meeting Minutes, March 29, 2016 - 10 - 13.3. Minutes Parks & Recreation Advisory Committee PRS Min Feb 1 15 13.4. Minutes, Special Awards Committee Minutes, February 10, 2016 13.5. Minutes, Town Hall Steering Committee Minutes, January 7, 2016 Minutes, February 9, 2016 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson Resolution #17 THAT Council receives the Minutes of the Development Committee for February 9, 2016, the Heritage, Beautification & Cemetery Advisory Committee for February 04, 2016, the Parks & Recreation Advisory Committee for February 01, 2016, the Special Awards Committee for February 10, 2016, and the Town Hall Steering Committee for January 7, 2016 and February 9, 2016, as information. Carried Council directed staff to include the approved Minutes from the Physician Recruitment Committee on the Council Agenda. 13.6. Minutes, LPRCA Minutes, February 3, 2016 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson Resolution #18 THAT Council receives the LPRCA Minutes of February 3, 2016, as information. Carried 14. Notice of Motions 15. By-Laws By-Laws from the Meeting of Tuesday, March 29, 2016 Council Meeting Minutes, March 29, 2016 - 11 - Moved By: Councillor Adam Seconded By: Deputy Mayor Beres Resolution #19 15.1. THAT By-Law 4001, To regulate the planting, maintenance, protection, preservation and removal of trees on municipal lands within the Town of Tillsonburg; AND THAT By-Law 4003, To authorize an agreement between The Corporation of the Town of Tillsonburg and the Toronto-Dominion Bank for provision of banking services; AND THAT By-Law 4004, To amend Schedule A of By-Law 3876 To Define the Mandate, Membership, and Meeting Procedures for Committees Established by The Corporation of the Town of Tillsonburg, be read for a first, second and third and final reading and that the Mayor and the Clerk, be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried Moved By: Councillor Adam Seconded By: Deputy Mayor Beres Resolution #20 15.2. THAT By-Law 4005, To confirm the proceedings of Council at its meeting held on the 29th day of March, 2016, be read for a first, second and third and final reading and that the Mayor and the Clerk, be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 16.Items of Public Interest Council directed staff to circulate notice to the public regarding the revised Tree By-Law. 17. Adjournment Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT the Council Meeting of Tuesday, March 29, 2016 be adjourned at 8:38 p.m. Carried Table of Contents Agenda 3 Minutes, March 14, 2016 Minutes, March 14, 2016 13 Canadian Cancer Society - Ride & Stride Delegation Request 23 Applications for Official Plan Amendment and Zone Change- OP 16-01-7 & ZN 7-16-01- Tilldent Holdings, 584 Broadway CASPO Report 2016-52 26 Report Mapping 32 Applicant's Justification 35 Official Plan Amendment Application Form 46 Zone Change Application Form 51 Correspondence, Ministry of Community Safety & Correctional Services Correspondence 55 Correspondence, Town of Ingersoll Correspondence, Town of Ingersoll 57 MEMORANDUM - OPAL Request for Resolution MEMO - OPAL - Request for Resolution 58 Correspondence, Big Brothers Big Sisters - 2016 Municipal Grant Correspondence 60 MYR 16-04, Mayor's Report MYR 16-04 62 CL 16-07, Committee Appointments CL 16-07 64 DCS 16-10 Branding Implementation Report DCS 16-10 Branding Implementation 72 Appendix A - Inventory 76 Brand Manual 87 DCS 16-14 Surplus Lands – 1 Parkside Drive Report DCS 16-14 Surplus Lands ? 1 Parkside Drive 132 FIN 16-13 2015 Remuneration and Expenses FIN 16-13 2015 Remuneration and Expenses 136 2015 Council Board remuneration 138 FIN 16-16 Town Owned Property Reporting FIN 16-16 Town Owned Property Reporting 139 2016 - Facilities summary 140 FIN 16-15 Banking Services Agreement FIN 16-15 Banking Services Agreement 152 By-Law 4003 Banking Services 153 Schedule A to By Law 4003 154 RCP 16-08 – Tree By-law Revisions – Update 1 RCP 16-08 - Tree By-law Revisions 160 Minutes, Development Committee Minutes, February 9, 2016 161 Minutes, Heritage, Beautification & Cemetery Advisory Committee Minutes, February 4, 2016 166 Minutes Parks & Recreation Advisory Committee PRS Min Feb 1 15 168 Minutes, Special Awards Committee Minutes, February 10, 2016 171 Minutes, Town Hall Steering Committee Minutes, January 7, 2016 175 Minutes, February 9, 2016 177 Minutes, LPRCA Minutes, February 3, 2016 181 By-Law 4001, To regulate the planting, maintenance, protection, preservation and removal of trees on municipal lands within the Town of Tillsonburg. By-Law 4001 187 BY-LAW 4003, To authorize an agreement between The Corporation of the Town of Tillsonburg and the Toronto- Dominion Bank for provision of banking services. By-Law 4003 Banking Services 201 Schedule A to By Law 4003 202 By-Law 4004, To amend Schedule A of By-Law 3876 Committee Appointments By-Law 4004 208 Schedule A 209 By-Law 4005, To confirm the proceedings of Council By-Law 4005 213 2 = 1. Call to Order 2. Closed Session Moved By: Seconded By: Proposed Resolution #1 THAT Council move into Closed Session to consider: 1. Matters relating to litigation or potential litigation, including matters before administrative tribunals, affecting the Town (Brock Street); (IT); 2. Personal matters about an identifiable individual, including municipal or local board employees (Resource Plan); 3. A proposed or pending acquisition or disposition of land by the municipality or local board (TVDSB). 3. Adoption of Agenda Moved By: Seconded By: Proposed Resolution #2 THAT the Agenda as prepared for the Council meeting of Tuesday, March 29, 2016, be adopted. 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof The Corporation of the Town of Tillsonburg COUNCIL MEETING Tuesday, March 29, 2016 6:00 PM Council Chambers 200 Broadway, 2nd Floor AGENDA 3 Council Meeting – Agenda - 2 - 6. Adoption of Council Minutes of Previous Meeting 6.1. Minutes of the Meeting of March 14, 2016 Minutes, March 14, 2016 Moved By: Seconded By: Proposed Resolution #3 THAT the Minutes of the Council Meeting of March 14, 2016, be approved. 7. Delegations and Presentations 7.1. Volunteer Achievement Award Presentation Presented To: Peter Beechey Julie Dawley 7.2. Canadian Cancer Society - Ride & Stride Delegation By: Lindsay Morgan-Jacko Delegation Request Moved By: Seconded By: Proposed Resolution #4 THAT Council receives the delegation regarding the Canadian Cancer Society 47th Annual Ride 'n' Stride event, as information. 7.3. Transportation Pilot Program Update Presented By: John Preston Presentation Appendix 2 Appendix 3 Appendix 4 Appendix 5 Appendix 6 4 Council Meeting – Agenda - 3 - Moved By: Seconded By: Proposed Resolution #5 THAT Council receives the Transportation Pilot Project Update presentation, as information. 8. Public Meetings 8.1. Applications for Official Plan Amendment and Zone Change - OP 16-01-7 & ZN 7-16-01- Tilldent Holdings, 584 Broadway CASPO Report 2016-52 Report Mapping Applicant's Justification Official Plan Amendment Application Form Zone Change Application Form Moved By: Seconded By: Proposed Resolution #6 THAT the Council of the Town of Tillsonburg does not support the application to amend the Oxford County Official Plan (File No. OP 16-01-7), as submitted by Tilldent Holdings Inc., for lands located at 584 Broadway, in the Town of Tillsonburg to establish a special development policy to permit a medical centre as an additional permitted use on the Service Commercial designated lands. AND THAT the Council of the Town of Tillsonburg does not approve the zone change application submitted by Tilldent Holdings Inc., whereby the lands described as Lot 7, Plan 1033, Town of Tillsonburg, known municipally as 584 Broadway are to be rezoned from Service Commercial Zone (SC) to Special Service commercial Zone (SC-sp). 5 Council Meeting – Agenda - 4 - 9. Information Items 9.1. Correspondence, Ministry of Community Safety & Correctional Services Correspondence 9.2. Correspondence, Town of Ingersoll Correspondence, Town of Ingersoll 9.3. Correspondence, Big Brothers Big Sisters - 2016 Municipal Grant Correspondence Moved By: Seconded By: Proposed Resolution #7 THAT Council receives items 9.1 to 9.3, as information. 9.4. MEMORANDUM - OPAL Request for Resolution MEMO - OPAL - Request for Resolution Moved By: Seconded By: Proposed Resolution #8 THAT Council receives the Request for Resolution from OPAL; AND WHEREAS the Town of Tillsonburg has regularly supported aspects of Oxford County’s Sustainability Plan including the Zero Waste objective by 2025; AND WHEREAS Tillsonburg stands united with Oxford County in declaring themselves unwilling hosts to garbage from areas beyond their municipal boundaries; AND WHEREAS all net waste generators shall take responsibility for waste created within their corporate borders while avoiding the exportation of wastes to other municipalities; AND WHEREAS any and all responsible use of regulations, practices and technologies shall be used to reduce the generation of waste and ultimately to ensure the elimination of waste across municipal borders to the further impact on our environment; 6 Council Meeting – Agenda - 5 - NOW THEREFORE BE IT RESOLVED, THAT The Town of Tillsonburg endorses the material as presented by the OPAL delegation on March 14, 2016; AND THAT the Town strongly encourages the Province and other private and public sector partners to ensure waste generation is minimalized and retained within the municipal area where it is being created; AND FINALLY THAT a copy of Resolution be forwarded to OPAL, County of Oxford, MPP Ernie Hardeman, Premier Kathleen Wynne and Minister Glen Murray (MOECC). 10. Mayor 10.1. MYR 16-04, Mayor's Report MYR 16-04 Moved By: Seconded By: Proposed Resolution #9 THAT Council receives Report MYR 16-04, for information. 11. Reports from Departments 11.1. Clerk’s Office 11.1.1. CL 16-07, Committee Appointments CL 16-07 Moved By: Seconded By: Proposed Resolution #10 THAT Council receives Report CL 16-07, Committee Appointments; AND THAT Maurice Verhoeve be appointed to the Heritage, Beautification & Cemetery Advisory Committee; AND THAT Matt Scholtz be appointed to the Tillsonburg Special Awards Committee; AND THAT ______________, ______________, ________________ be appointed to the Accessibility Advisory Committee; 7 Council Meeting – Agenda - 6 - AND THAT ___________________, _______________, _____________ be appointed to the Parks & Recreation Advisory Committee; AND THAT By-Law 4004, to amend Schedule A of By-Law 3876, be brought forward for Council consideration. 11.2. Development and Communication Services 11.2.1. DCS 16-10, Branding Implementation Report DCS 16-10 Branding Implementation Appendix A - Inventory Brand Manual Moved By: Seconded By: Proposed Resolution #11 THAT Council receives Report DCS 16-10 Branding Implementation; AND THAT the Brand Manual as attached to this report, be approved; AND THAT staff be directed to implement the new Town branding as detailed in this report including the establishment of a cross functional committee to lead the integration of the identified brand values throughout the corporation; AND THAT any additional funding required for implementation, be brought forward for consideration as part of the 2017 budget process. 11.2.2. DCS 16-14, Surplus Lands – 1 Parkside Drive Report DCS 16-14 Surplus Lands 1 Parkside Drive Moved By: Seconded By: Proposed Resolution #12 THAT Council receives Report DCS 16-14 Surplus Lands – 1 Parkside Drive; AND THAT the property described as Lot 715L, Plan 500, be declared surplus to the needs of the Town of Tillsonburg and be sold in accordance 8 Council Meeting – Agenda - 7 - with Bylaw 3549 – Sale of Real Property Policy, including suitable advertising. 11.3. Finance 11.3.1. FIN 16-13, 2015 Remuneration and Expenses FIN 16-13 2015 Remuneration and Expenses 2015 Council Board remuneration Moved By: Seconded By: Proposed Resolution #13 THAT Council receives Report FIN 16-13 2015 Remuneration and Expenses, for information. 11.3.2. FIN 16-16, Town Owned Property Reporting FIN 16-16 Town Owned Property Reporting 2016 - Facilities summary Moved By: Seconded By: Proposed Resolution #14 THAT Council receives Report FIN 16-16 Town Owned Property Reporting, as information. 11.3.3. FIN 16-15, Banking Services Agreement FIN 16-15 Banking Services Agreement By-Law 4003 Banking Services Schedule A to By Law 4003 Moved By: Seconded By: Proposed Resolution #15 THAT Council receives Report FIN 16-15 Banking Services Agreement; AND THAT By-Law 4003, be brought forward for Council consideration. 9 Council Meeting – Agenda - 8 - 12. Staff Information Reports 12.1. RCP 16-08, Tree By-law Revisions Update RCP 16-08 - Tree By-law Revisions Moved By: Seconded By: Proposed Resolution #16 THAT Council receives Report RCP 16-08 Tree By-law Revisions Update, for information. 13. Committee Minutes & Reports 13.1. Minutes, Development Committee Minutes, February 9, 2016 13.2. Minutes, Heritage, Beautification & Cemetery Advisory Committee Minutes, February 4, 2016 13.3. Minutes Parks & Recreation Advisory Committee PRS Min Feb 1 15 13.4. Minutes, Special Awards Committee Minutes, February 10, 2016 13.5. Minutes, Town Hall Steering Committee Minutes, January 7, 2016 Minutes, February 9, 2016 Moved By: Seconded By: Proposed Resolution #17 THAT Council receives the Minutes of the Development Committee for February 9, 2016, the Heritage, Beautification & Cemetery Advisory Committee for February 04, 2016, the Parks & Recreation Advisory Committee for February 01, 2016, the Special Awards Committee for February 10, 2016, and the Town Hall Steering Committee for January 7, 2016 and February 9, 2016, as information. 10 Council Meeting – Agenda - 9 - 13.6. Minutes, LPRCA Minutes, February 3, 2016 Moved By: Seconded By: Proposed Resolution #18 THAT Council receives the LPRCA Minutes of February 3, 2016, as information. 14. Notice of Motions 15. By-Laws By-Laws from the Meeting of Tuesday, March 29, 2016 Moved By: Seconded By: Proposed Resolution #19 15.1. THAT By-Law 4001, To regulate the planting, maintenance, protection, preservation and removal of trees on municipal lands within the Town of Tillsonburg; AND THAT By-Law 4003, To authorize an agreement between The Corporation of the Town of Tillsonburg and the Toronto-Dominion Bank for provision of banking services, Schedule A to By Law 4003; AND THAT By-Law 4004, To amend Schedule A of By-Law 3876 Committee Appointments, Schedule A, be read for a first, second and third and final reading and that the Mayor and the Clerk, be and are hereby authorized to sign the same, and place the corporate seal thereunto. Moved By: Seconded By: Proposed Resolution #20 15.2. THAT By-Law 4005, To confirm the proceedings of Council at its meeting held on the 29th day of March, 2016, be read for a first, second and third and final reading and that the Mayor and the Clerk, be and are hereby authorized to sign the same, and place the corporate seal thereunto. 11 Council Meeting – Agenda - 10 - 16. Items of Public Interest 17. Adjournment Moved By: Seconded By: Proposed Resolution #21 THAT the Council Meeting of Tuesday, March 29, 2016 be adjourned at _____ p.m. 12 = ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Maxwell Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Darrell Eddington, Director of Finance Kevin De Leebeeck, Director of Operations Corey Hill, Parks & Facilities Manager Jeff Smith, Fire Chief Tricia Smith, Deputy Clerk Regrets: Donna Wilson, Town Clerk Rick Cox, Director of Recreation, Culture & Park Services 1.Call to Order The meeting was called to order at 6:00 p.m. 2.Adoption of Agenda Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Agenda as prepared for the Council meeting of Monday, March 14, 2016, be adopted. Carried 3.Moment of Silence The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, March 14, 2016 6:00 PM Council Chambers 200 Broadway, 2nd Floor Minutes 13 Council Meeting Minutes, March 14, 2016 - 2 - 4.Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5.Adoption of Council Minutes of Previous Meeting 5.1. Minutes of the Meeting of February 25, 2016 Minutes, February 25, 2016 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Minutes of the Council Meeting of February 25, 2016, be approved. Carried 6.Delegations and Presentations 6.1. Update on GMHL Junior A team in Tillsonburg Delegation By: Ian A. Ellis Delegation Request League announcements will be made next week and posted on the GMHL website. Mr. Ellis requested permission to use the Town logo on the team website. Mr. Ellis to follow up with senior management regarding use of the Town logo. Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receives the delegation regarding an update on the GMHL Junior A Team in Tillsonburg, as information. Carried 6.2. The 401 Garbage Chute & Capacity Loading versus Planned Development Presentation By: Bryan Smith & Howard DeJong, OPAL Delegation - OPAL Presentation Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receives the presentation regarding the 401 Garbage Chute & Capacity Loading versus Planned Development, as information. Carried 14 Council Meeting Minutes, March 14, 2016 - 3 - 7. Public Meetings 7.1. Application for Zone Change- Dynamic Fluid Products Inc.- 40 Cedar Street CASPO Report 2016-51 Report Attachments Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented Report ZN 7-16-02 for the application for Zone Change. Opportunity was given for comments and questions. Jake Donnelly of POW Engineering spoke to the application. He noted that the applicant is satisfied with the conditions in the Planner’s report. The applicant, John Horvath spoke in favour of the application. No member of the public appeared in favour or opposition of the application. Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT the Council of the Town of Tillsonburg approves the zone change application submitted on behalf of Dynamic Fluid Products Inc., whereby the lands described as Lot 29, Plan 966, Town of Tillsonburg, municipally known as 40 Cedar Street are to be rezoned from ‘General Industrial Zone (MG)’ to ‘Special General Industrial Zone (MG-6)’ to permit the construction of an addition with reduced interior side yards width, exterior side yard width and setback from the centreline of Elm Street. Carried 8. Information Items 8.1. The 2016 Census is Staffing 35,000 Jobs across Canada - Apply Now CCR-013-16-EL_Recruitment_bilingual_poster_8 5x11 8.2. 2016 Municipal Property Assessment Corporation Assessment Update 2016 Assessment Update February 16.16_FINAL A representative from MPAC will be providing a presentation on the changes for the 2016 Assessment Update at a future meeting of Council. 15 Council Meeting Minutes, March 14, 2016 - 4 - Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives items 8.1 and 8.2, as information. Carried 9. Reports from Departments 9.1. Development and Communication Services 9.1.1. DCS 16-13 Storage Request From Tillsonburg Resource Network Report DCS 16-13 Storage Request from Tillsonburg Resource Network Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receives Report DCS 16-13, Storage Request From Tillsonburg Resource Network, as information. Carried 9.2. Finance 9.2.1. FIN 16-12 2015 Development Charges Annual Statement FIN 16-12 2015 Development Charges Annual Statement 2015 Reserve Fund statement Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receives Report FIN 16-12 2015, Development Charges Annual Statement; AND THAT the Director of Finance be directed to make the Annual Statement available to the public; AND THAT the Director of Finance be directed to provide the Annual Statement to the Minister of Municipal Affairs and Housing on request. Carried 16 Council Meeting Minutes, March 14, 2016 - 5 - 9.2.2. FIN 16-11 TD Commercial Banking Single Source FIN 16-11 TD Commercial Banking Pricing Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives Report FIN 16-11 TD, Commercial Banking Single Source; AND THAT Council approves TD Commercial Banking as the Town’s single source supplier of banking services; AND THAT Council waive the Procurement Policy. Carried 9.3. Fire and Emergency Services 9.3.1. FRS 16-03 Fire Dept. Strategic Plan Committee Update FRS 116-03 Council requested a follow-up report from the Fire Department Strategic Plan Committee by the end of June, 2016. Council directed staff to utilize multiple tools to circulate notice of the (3) vacancies on the committee. Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives report FRS 16-03, Fire Dept. Strategic Plan Committee Update; AND THAT Council directs the Fire Chief to re-advertise to fill the municipal business positions on the Strategic Fire Planning Committee. Carried 17 Council Meeting Minutes, March 14, 2016 - 6 - 9.4. Operations 9.4.1. OPS 16-09 Curbside Christmas Tree Collection Program OPS 16-09 Curbside Christmas Tree Collection Program Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives Report OPS 16-09, Curbside Christmas Tree Collection Program, as information. Carried 9.4.2. OPS 16-10 Results for Tender RFT2016-001 Trottier Subdivision Reconstruction – Stage 4 OPS 16-10 Results for Tender RFT2016-001 Trottier Subdivision Reconstruction - Stage 4 Moved By: Deputy Mayor Seconded By: Councillor Adam THAT Council receives Report OPS 16-10, Results for Tender RFT2016-001 Trottier Subdivision Reconstruction – Stage 4; AND THAT Council awards Tender RFT2016-001 to Elgin Construction Limited of St. Thomas, ON at a cost of $394,614.05 (net HST included), the lowest bid received satisfying all Tender requirements; AND THAT Mayor and the Deputy Clerk, be authorized to execute the necessary documents to award RFT2016-001 to Elgin Construction Limited. Carried 9.4.3. OPS 16-11 Airport Grass Cutting Cost-Benefit Analysis OPS 16-11 Airport Grass Cutting Cost-Benefit Analysis Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receives Report OPS 16-11, Airport Grass Cutting Cost-Benefit Analysis; AND THAT Council authorizes staff to proceed with the replacement of the 1999 rotary wing mower attachment. Carried 18 Council Meeting Minutes, March 14, 2016 - 7 - 9.4.4. OPS 16-12 Pedestrian Crossing Accessibility Upgrades on Broadway Street at the Town Centre Mall Entrance OPS 16-12 Pedestrian Crossing Accessibility Upgrades on Broadway Street at the Town Centre Mall Entrance Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receives Report OPS 16-12, Pedestrian Crossing Accessibility Upgrades on Broadway Street at the Town Centre Mall Entrance; AND THAT staff be directed to bring forward a subsequent report on how this project can be financed, possibly through partnerships or grant funding and completed in 2016. Carried 9.5. Recreation, Culture & Park Services 9.5.1. RCP 16-06, Tree By-Law Revisions RCP 16-06 By-Law 4001 Appendix A Appendix B Council directed staff to conduct a review of the County of Oxford Tree By-Law prior to bringing the Tillsonburg Tree By-Law to Council for consideration. Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives Report RCP 16-06, Tree By-Law Revisions, as information; AND THAT a By-Law be brought forward for Council consideration at the March 29, 2016 meeting. Carried 10. Staff Information Reports 10.1. FIN 16-14 2016 Development Charge Rates FIN 16-14 April 1, 2016 Development Charge Rates DC Rates Apr 2016 to Mar 2017 DC_pamphlet_Apr 1-16 19 Council Meeting Minutes, March 14, 2016 - 8 - Information pamphlets regarding the 2016 Development Charge Rates are available at the Customer Service Centre and on the Town website. Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receives report FIN 16-14, 2016 Development Charge Rates, as information. Carried 10.2. RCP 16-07 – Planned Tree Removals – Update RCP 16-07 - Planned Tree Removals - Update Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives Report RCP 16-07, Planned Tree Removals Update, as information. Carried 11. Notice of Motions 11.1. Notice of Motions for which previous notice was given Deputy Mayor Beres requested a recorded vote. Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Christmas Tree Collection Program be removed from the 2017 Operations Business Plan. 20 Council Meeting Minutes, March 14, 2016 - 9 - NAME VOTE IN FAVOUR VOTE AGAINST Deputy Mayor Beres X Councillor Adam X Councillor Esseltine X Councillor Hayes X Mayor Molnar X Councillor Rosehart X Councillor Stephenson X The recorded vote reflects the vote is 4 in favour of the Motion and 3 against the Motion. The motion is "carried" 12. By-Laws By-Laws from the Meeting of Monday, March 14, 2016 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam 12.1. THAT By-Law 4000, Being a By-Law to Amend Zoning By-Law 3295 (ZN 7-16- 02, Dynamic Fluids), be read for a first, second and third and final reading and that the Mayor and the Deputy Clerk, be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried Moved By: Deputy Mayor Beres Seconded By: Councillor Adam 12.2. THAT By-Law 4002, To confirm the proceedings of Council at its meeting held on the 14th day of March, 2016, be read for a first, second and third and final reading and that the Mayor and the Deputy Clerk, be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 13. Items of Public Interest Council directed staff to contact the Transportation Pilot Project Steering Committee to provide an update and presentation at the next meeting of council. 21 Council Meeting Minutes, March 14, 2016 - 10 - 14. Adjournment Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the Council Meeting of Monday, March 14, 2016 be adjourned at 8:45 p.m. Carried 22 23 24 25 Report No: CASPO 2016-52 COMMUNITY AND STRATEGIC PLANNING Council Date: March 29, 2016 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community and Strategic Planning Applications for Official Plan Amendment & Zone Change OP 16-01-7 & ZN 7-16-01 – Tilldent Holdings Inc. REPORT HIGHLIGHTS • The applications for Official Plan amendment and zone change propose to create a special policy area and rezone the subject property to ‘Special Service Commercial Zone (SC-special)’ to include a medical centre as an additional permitted use on the property. • The medical centre is proposed to be located within a new medical office building, approximately 298 m2 (3208 ft2) in size. • Planning staff are recommending that the application not be supported, as it does not maintain the strategic goal of the Official Plan to encourage commercial uses, including medical centres, to be located in the Central Area of the downtown. DISCUSSION Background OWNER: Tilldent Holdings Limited 155 Allen Street, Tillsonburg ON N4G 5W1 AGENT: Lisa Gilvesy, Jenkins & Gilvesy P.O. Box 280, Tillsonburg ON N4G 4H5 LOCATION: The subject property is described as Lot 7, Plan 1033, in the Town of Tillsonburg. The lands are located on the east side of Broadway, between Devonshire Avenue and North Street East and are municipally known as 584 Broadway Street. COUNTY OF OXFORD OFFICIAL PLAN: Schedule “T-1” Town of Tillsonburg Service Commercial Land Use Plan Page 1 of 6 26 Report No: CASPO 2016-52 COMMUNITY AND STRATEGIC PLANNING Council Date: March 29, 2016 TOWN OF TILLSONBURG ZONING BY-LAW NO.3295: Existing Zoning: Service Commercial Zone (SC) Proposed Zoning: Special Service Commercial Zone (SC-21) PROPOSAL: The purpose of the Applications for Official Plan Amendment and Zone Change is to permit the redevelopment of the site to accommodate a medical/ dental centre. The subject property is approximately 2373 m2 (25 543ft2) and contains a vacant commercial building, which is proposed to be demolished and replaced with a one storey commercial building with an approximate gross floor area of 298 m2 (3208 ft2). Surrounding land uses are generally service commercial, fronting on Broadway and Vance Drive. Plate 1, Existing Zoning and Location Map, shows the location of the subject property and the existing zoning in the immediate vicinity. Plate 2, 2015 Air Photo, provides an aerial view of the subject property. Plate 3, Applicant’s Sketch, shows the location and layout of the proposed medical office building development. Application Review PROVINCIAL POLICY STATEMENT: The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Section 1.3.1 of the PPS states that planning authorities shall promote economic development and competitiveness by: - providing an appropriate mix and range of employment to meet long-term needs; - providing opportunities for a diversified economic base, including the maintenance of a range and choice of suitable sites for employment uses which support a wide range of economic activities and ancillary uses and take into account the needs of existing and future businesses; - planning for, protecting and preserving employment areas for current and future uses; and Page 2 of 6 27 Report No: CASPO 2016-52 COMMUNITY AND STRATEGIC PLANNING Council Date: March 29, 2016 - ensuring the necessary infrastructure is provided to support current and projected needs. OFFICIAL PLAN: The subject lands are designated ‘Service Commercial’ according to the Land Use Plan for the Town of Tillsonburg, as contained in the Official Plan. Areas designated for Service Commercial use are intended to provide for a broad range of commercial uses that, for the most part, are not suited to locations within the Central Area because of their site area, access or exposure requirements or due to incompatibility or land use conflicts with residential development. Generally, Service Commercial uses cater to vehicular traffic and single-purpose shopping trips where customers are typically generated from passing traffic or a wide ranging market area. Service Commercial uses will have access to an arterial or collector road. New uses permitted within the Service Commercial designation include video rental establishments, commercial recreational establishments, automotive service stations, gas bars, car wash facilities, retail sales or automotive supplies, automated teller machines or kiosks, tourist information outlets or kiosks, hotel, motels, automotive services, automotive dealerships, building supply outlets and hardware stores, nurseries and garden centres, animal hospitals and boarding kennels, assembly halls and private clubs, personal services, convenience commercial uses, retail food stores, recreation and entertainment uses, restaurants, uses which require large areas for on-site storage of goods or vehicles and other types of commercial uses that offer service to the travelling public, business and industry. The scale of uses within the Service Commercial designation will generally range from 3,500 ft2 (325 m2) to 50,000 ft2 (4,645 m2). Uses of less than 3,500 ft2 (325 m2) will be encouraged to locate in the Central Area, where appropriate. The vision of the Central Area as articulated in the Official Plan is for a multi-functional core, serving as the business, cultural and administrative centre of the Town with sub areas to increase the diversity of activities to increase the number of people living and working in the Central Area over the Downtown. It is intended that the retail function of the Central Area is to be promoted by continuing to permit a full range of uses in the commercial core, while limiting the type, size, and scale of retail uses which are permitted outside the commercial core through the Zoning By-Law. With respect to office and business/professional uses, Section 8.3.2.2.2 of the Official Plan directs that a strategic initiative of the Town is to ensure that the primary employment function of the Central Area is maintained. This is facilitated by the identification of the Entrepreneurial District, which permits the conversion of residences for offices, business, health care and personal services, and limiting the type, size and scale of major office, cultural and public administrative buildings outside the Central Area through the Zoning By-law. The Central Area will be the first priority location for shopping area facilities and other uses that serve the primary trade area. New commercial development should, where feasible, be located in the Central Area to complement the existing commercial structure of the Central Area. New or expanding retail developments outside of the Central Area requiring a planning approval will Page 3 of 6 28 Report No: CASPO 2016-52 COMMUNITY AND STRATEGIC PLANNING Council Date: March 29, 2016 be subject to planning and market impact studies in accordance with Section 8.3.3.1 which show to the satisfaction of the County and the Town of Tillsonburg, that the type and size of proposed facilities are warranted, that no suitable Central Area locations are available for such facilities, and that the planned function of Tillsonburg’s Central Area will not be significantly prejudiced or impacted. TOWN OF TILLSONBURG ZONING BY-LAW: The subject property is currently zoned ‘Service Commercial Zone (SC)’, according to the Town of Tillsonburg Zoning By-law. Permitted uses within the ‘Service Commercial Zone (SC)’ include a wide variety of automobile- oriented service-commercial uses outlined in Section 14.1. A medical centre is a permitted use within the Central Commercial Zone (CC), Entrepreneurial Zone (EC), Major Institutional Zone (IN2), & Service Commercial Existing Plaza Zone (SC-E). The SC-E zoning category was applied to existing commercial plazas to recognize many uses that were already present on these properties when the current zoning by-law was developed. AGENCY COMMENTS: The application was circulated to various public agencies considered to have an interest in the proposal, including the Tillsonburg BIA and Chamber of Commerce. The Tillsonburg Chamber of Commerce indicated they have no issues with this application. Town of Tillsonburg Building Services indicated that the property and proposed development is subject to site plan control. Town of Tillsonburg Engineering Department and Oxford County Public Works Department indicated that they have no comments regarding the proposed Official Plan Amendment and Zoning change. The Town Development Commissioner provided the following comments: “The applicant’s justification rightly raises the point that there is already a precedent for medical offices outside of the Downtown, and further, that the number of special provisions enabling office uses in plazas outside of the Downtown further erodes the provision to keep office uses in the downtown. However, the recent trend in the number of office uses exiting the downtown is of concern as one of the main Official Plan policies is to keep the downtown as the main functional area for the community. Certainly the proposed redevelopment of the 584 Broadway property would be welcome and the proposed development is desirable, but if this trend continues, the health of the downtown could be compromised. Can a study be undertaken by the County to investigate whether the exit of medical offices outside the downtown is a significant threat? Although space is limited in the downtown, I note that the 20 Brock St E, 35 Harvey St and possibly the 58 Broadway properties appear to have some opportunity to meet the needs of the applicant.” Page 4 of 6 29 Report No: CASPO 2016-52 COMMUNITY AND STRATEGIC PLANNING Council Date: March 29, 2016 PUBLIC CONSULTATION: Notice of complete application and notice of public meeting regarding this application were circulated to surrounding property owners on two occasions, January 15, 2016 & March 15, 2016. At the time this report was written, no comments or concerns had been received from the public. Planning Analysis The application for Official Plan Amendment and Zone Change proposes to permit a medical centre on the subject lands on a site specific basis. The applicant has provided a justification letter, attached to this report, in support of the request. The provided justification indicates that the medical practitioner’s current location has been sold and prospective locations in the downtown are too small, lack adequate parking, are not sufficiently accessible for elderly patients and patients with a mobility device, and suitable properties for sale in the downtown or in existing service commercial plazas are not available. The policy framework for employment areas in Tillsonburg as contained in the Official Plan is designed to ensure that the Central Area of the Town, encompassing the Central Business District and the Entrepreneurial District, remains as the most functionally diverse area of the Town and will serve as the primary business, cultural, and administrative centre within the Town. Supporting elements of the policy framework include Official Plan policies directing business, professional, retail and other uses to the Central Area first, and limiting the proliferation of these uses elsewhere in the Town. It is clear that the Official Plan’s strategic goal is to provide a range of locations for new or expanded retail facilities within the Central Area, wherever possible and practical. New commercial development should, wherever feasible, be located in the Central Area to complement the existing commercial structure of the Central Area. The draft Commercial Policy Options Report, prepared as part of the 5 Year Official Plan Review that is currently underway, identifies that medical clinics and offices are considered essential to the vitality and viability of the Central Area as they provide employment within and/or attract patrons to the area. The Report recommends that that medical and dental uses be specifically prohibited outside the Central Business District, with the exception of the Entrepreneurial District and that a Commercial Location Needs Assessment required for each proposal to locate these uses outside of the Central Area demonstrate that the proposed retail/service commercial uses cannot be reasonably accommodated in the Central Area, by way of a comparison of the proposed uses and tenants to the vacant built space, under-utilized land and vacant land in the Central Area. In this particular instance, planning staff do not believe the establishment of a medical centre on the subject lands maintains the general intent and purpose of the Official Plan. Service Commercial areas are not intended to accommodate a broad range of commercial uses that are typically characteristic of the Central Area location and will not directly compete with the Central Area. The applicant’s justification did not sufficiently demonstrate that the proposed medical centre could not be accommodated within the Central Area. The size of the existing building is such that it has not been demonstrated that an existing site and location is not feasible due to the land area or building area requirements. Planning staff note that if there are no available Page 5 of 6 30 Report No: CASPO 2016-52 COMMUNITY AND STRATEGIC PLANNING Council Date: March 29, 2016 sites within the Central Business District, the Official Plan policies facilitate the conversion of lands in the Entrepreneurial District to office and medical uses; it is not clear if this possibility was explored. In light of the strong policy direction in the Official Plan to direct all professional, retail, and business offices to the Central Area first, and only permit business uses in Service Commercial areas that have demonstrated they are not suited to the Central Area because of their land area, building area, access or exposure requirements, or compatibility requirements, planning staff believe that the proposed medical centre on the service commercial designated lands does not satisfy these policy tests and does not comply with the general intent and purpose of the Official Plan. RECOMMENDATION 1. It is recommended that the Council of the Town of Tillsonburg not support the application to amend the Oxford County Official Plan (File No. OP 16-01-7) as submitted by Tilldent Holdings Inc., for lands located at 584 Broadway, in the Town of Tillsonburg to establish a special development policy to permit a medical centre as an additional permitted use on the Service Commercial designated lands; 2. It is recommended that the Council of the Town of Tillsonburg not approve the zone change application submitted by Tilldent Holdings Inc., whereby the lands described as Lot 7, Plan 1033, Town of Tillsonburg, known municipally as 584 Broadway are to be rezoned from Service Commercial Zone (SC) to Special Service Commercial Zone (SC-sp). SIGNATURES Authored by: “original signed by” Eric Gilbert, MCIP RPP, Senior Planner Approved for submission: “original signed by” Gordon K. Hough, RPP Director Page 6 of 6 31 January 11, 2016 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 1110 Notes NAD_1983_UTM_Zone_17N 55 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 32 March 22, 2016 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 270 Notes NAD_1983_UTM_Zone_17N 14 Meters 33 .. ' """'"''"".-""'""'U;"_C<O" " • • g ~ 64,811+(P.3&1,1) ---,,------- BROADWAY (FORMERLY KING'S HIGHWAY 19) ~ •-:::::J•IIII!==::::;p---1111! ~ 0., 8 10 ~~ ~ Broadway Family Dental 584 Broadway, Tillsonburg, Ontario SP1 34 • January 51h, 2016 Justification for Official Plan Amendment 584 Broadway, Tillsonburg, Ontario 1. Business Needs -We are a long-standing business here in Town with more than 20 employees. The existing clinic (Level One Dental) at 170 Rolph Street has been in existence under previous names for over 35 years. We serve the community with over 4,000 regular patients plus emergency patients. 2. Space Needs. The existing clinic at 170 Rolph Street has been sold. There is no option to stay at the existing clinic. Without new space, we will be forced to shut down our operations. We will require new larger office space to accommodate our 5 dentists and 20 staff members (with plans for expansion). The dentists involved are Dr. Bruce Minielly, Dr. Frank Mattan, Dr. Matthew Jones, Dr. Peter Jarycki and Dr. Erin McDonald. The office building needs to be fully accessible for the aging population. This would include examination rooms, x-ray facilities, a waiting room, children's play area, a staff room and separate staff and public washrooms to allow for a baby changing station. This would allow growth and allow additional practitioners the opportunity to work within the clinic thereby drawing more professionals to Tillsonburg for employment. 3. Parking & Accessibility-This Property provides adequate parking for dentists, staff and patients. Elderly and handicapped patients would benefit from this proposal. They could easily avoid having to deal with curbs and stairs. 4. Availability -There are only a small number of properties for sale within the central commercial area and none of them address all of our needs for size (to accommodate a 3,200 square foot building), parking and accessibility. We have had Barb Morgan from Morgan Realty prepare a list of available properties, and none are suitable for our needs. The available properties in the Entrepreneurial Commercial (EC) and Central Commercial (CC) zones all have serious parking constraints. We understand the Town prefers professionals to remain in the downtown. We do not feel that allowing this damage to the medical doctors at medical/dental office to relocate to this Property will cause any downtown. It has been nearly 20 years since the Town allowed the North Street and Broadway to be located there and it has not had any on the downtown of Tillsonburg. In addition, there are other medic significant impact al centres located outside the downtown core. ial area that allow 5. Availability -There are other properties outside of the central commerc for a "medical centre" but they are too small, not vacant and do not a llow for ownership (leasing only). Some of these properties are: ~,-.--... -.. , -.-2 .. , COUNTY OF OXFO::;n 1. the medical clinic in the Gateway Plaza at North Street and Broadwa 2. the plaza at Simcoe Street and Potters Road COMMUN;TY AND STRATEGiC PLANNING OFFICE 3. the Tillson/Factory Plaza If the size is more suitable, then there is no opportunity for ownership ( entrepreneurship). r r-; .. vffl\l~n n n r? ="' !( JAN 11 10. ~· l:J ~ L:l u u l:J b..! REFER TO FILE OTHER ' 35 The larger, multi-tenanted complexes are owned by investors as opposed to professional practitioners who wish to become owner/users -good corporate community members with a long term commitment to the Town. 6. Better Use of the Property: This Property meets all of our needs, and would redevelop a tired, outdated, existing, part-time/seasonal use to a full-time, higher and better use. This is not a greenfield site. The proposed building would be an aesthetically pleasing, professional one-storey building which will enhance the northern entrance into Tillson burg. 7. With respect to the Town of Tillsonburg Land Use Policies (Economic Development and Employment Lands) of the Official Plan: We are meeting the strategic aims of (1) increasing economic strength, by increasing employment opportunities; (2) interfacing with the neighbourhood, in terms that the proposed use as a medical/dental centre is compatible with the surrounding commercial uses; (3) ensuring long term viability of the Central Area, since this use is compatible and complementary to the Central Area function, and has a limited size and scale as it is in an infilling or existing property. 8. With respect to the Service Commercial Zoning: We have been advised that Service Commercial areas are generally not intended to accommodate a broad range of commercial uses that are typically characteristic of, and compete with, the Central Area. However, this has already occurred with the establishment of the SC-E areas in the Town Zoning by-law. These SC-E areas permit a "medical centre" at any of the "existing commercial plazas" and are not site specific. Examples of SC-E zones include: 523 Broadway (Tanners/Pita Shack); Gateway Plaza; Factory Plaza; Lisgar Heights Plaza; State Farm building on Tillson Ave.; Susan Eppel Plaza; Hasty Market/Esse at Simcoe St & Potters Road. Any one of these could accommodate a medical centre but these are only tenanted spaces (no opportunity for ownership). There are already other medical and professional uses established outside of the downtown core. In conclusion, we must show (and believe we have shown) to the satisfaction of the planning authorities that: 1. The type and size of proposed facilities are warranted (established practice, already know the space constraints, proven track record, aging population). 2. No suitable central area locations are available (there are no suitable spaces for such a medical facility in the CC or EC zones). 36 3. Planned function of central area will not be significantly prejudiced or impacted (this has been proven by the establishment of the family physicians office at the very north end of Town in the Gateway Plaza) Respectfully submitted by: Tilldent Holdings Ltd. Po< 1f~ Peter Jar;;; 37 ., Available Properties ADDRESS SIZEfSQUARE FOOTAGE! ZONING 15 Ridout St East Property too small C-C 19 Ridout St East Propety too Small C-C 27-29 Brock St West 39' x 134' (2280 sq. ft.) C-C 56-58 Ridout St W 38'6 x 90,68 (1000 sq. ft.) EC-R 80 Brock St E 7,079 sq.ft. SC-E 85 Broadway St Narrow & Deep, no parking c-c 93 Broadway St Narrow & Deep no parking C-C ~dVw... k"(j'-) Mo(j"" ~ ix.~ Z,jl ?.oi$"". 38 Directions Howseen A,B 519-688·3820/519-983-6357 MLS® #: 530291 Price: $159,900 Major Area: Tl District: Tl Sub-Dist: SE Status: Sold #500 1066A & PT.1065 15 RIDOUT ST E TILLSONBURG, N4G 2C6 South BROADWAY TILLSONBURG Prop. Size: 24.65'XIRREG COM 18-0CT-2013 $2600 (2013) ·Tenant Type: Offlce{S), Retail, Forced Air Water. Municipal Residential Type of Dwelling: Free Standing Parking: On Site Sale/tease: Building & Land Fire Protection: None ware/lindUISt Heating: None Gas None Slgnband None Sewer: Sewer Finished Offices, Natural Light Incl. In Add. Rent: None Great retail or office space available just east of Broadway. Main floor is suitabe for a variety of core and area commercial uses. Would make excenent office space or boutique store. Lots of chamcter with fireplace, large trJm and built-In bookcases. Full basement and side drive. Upper twa bedroom apartment is currently rented for$550.00/manth plus utilities. Call lor details. Parking Spacas: 2 Volts: Amps: Clear Height: 0 Age: OL washrooms: 1 Handicap Washrooms: Rental Equlpm.: No On Demand Water Heater: Seller Name: A. & L. HARRIS HOLDINGS LIMITED Home Tel.: Type Of Lease: See Remarks Lease Exp.Date: N/A SPIS: No Sollcil Senor. No Energy Star Cert: No Special Candlllans: N Add. Sale Info: Bus. Tel.: 416·2502·2860 Address:4100 YONGE ST., SUITE #610, TORONTO Listing Office: COLDWELL BANKER· G.R.PARET REALTY Listing Agent: GARY PARET 519·688·3825 LIMITED, BROKERAGE 519 688·3820 Selling Office: COLDWELL BANKER· G.R.PARET REALTY Selling Agent: GARY PARET 519·688-3825 LIMITED, BROKERAGE 519 688·3820 39 Directions Howseen ABC 5t9-873-8444 Type: Offlce(S), Retail, SaaRamarks of Dwelling: Free Standing Parking: On Site Sale/lease: Building & Land Fire Protection: Square FT/M: Closed: Office Heat/Ac: Forced Air, Air Conditioned II ware,llndust Heating' Fuel: Ges Elevators: None Nona Major Area: Tl Dlstrlct: Tl Sub·Dist: SE L T 1064 PL 500 19 RIDOUT ST E TILLSONBURG, N4G 2C6 South BROADWAY 0.064ACRES +/- Less Than 1 Acre 01·DEC·2014 29-MAY-2015 Possession: 90 DAYS Municipal Sewer: Sewer Incl. in Add. Rent: Finished Offices, Board Room, Lunch Room, Natural Light Converted office/retail building in the heart of Tlllsonburg on Ridout St.E •• acmes from the Town CenterMaiVWai-Mart parking lot and nearby many town actiVIties. Property also Includes small paved rearpalking lot. Zoning Is Central Commercial penni!Hng a wide anay of and as professional office space or retail. Finished basement, great for storage, Building confonns to fire code. Contact Info. Clear Height: Listing Agent: BRYAN DANIEL VANACKER 519-673-6444 Pager: Selling Agent: RICHARD WOOD 519-642-8418 40 #: 568359 $249,900 Sold Lease: Yes Major Area: Tl District: Tl Sub-Oist: SE LOT 1485, PLAN 500 27 29 BROCK ST W TILLSONBURG, N4G 2A3 South BROADWAY TILLSON BURG 39' X 134' Less Than 1 Acre Square FT/M: 2,280 06·AUG·2015 cc $4360 (2015) 11 uccupar1cy:. Vacant Possession: 30 DAYS A, B 519 842 8418 X 212 Offlce(S), Retail, Residential of Dwelling: Free Standing Par1<ing: Included In Rant Sale/lease: Building & Land Fire Protection: Smoke Detector Office Heat/Ac: Forced Air, Baseboard ware/lndust Heating: None Fuel: , Electricity, Gas Elevators: None Slgnage: Slgnband Loading: At Grade Water: Sewer. Amenities: Municipal Sewer Showroom, Window Air Cond Incl. In Add. Rent: Build Insurance, ElectrlcJWater, Heat, Common Area Mntn lnvesbnent/Business Location Opportunity-Downtown two storey commercial-residential building offered. Two retail unlts:#27-1, 180 sq ft-t·/-,and #29 -1,200 sq fl +/-bolh Ideal retaiVofflce units each with 2 pc. washrooms and basement storage or one large commercial unit. Second floor has shared stairway access to three 2 bdrrn residential apartments. All units presently vacant. Property being sold In 'AS IS' condition. Excellent Investment/ownership potential. Lot Is 'L-ehaped' with alley access. Estimated annual gross Income~ $41,000 +/-. 2nd floor staitway acx:ass via a right of way over property adjacent on east side. Measurements are approximate. Call for viewing anangements. · Age: Type Of Lease: See Remarks Pali<iog Spaces: 5 Volts: Washrooms: Lease Exp.Date: 0 Amps: 200 Handicap Washrooms: No Clear Height: 8' Rental Equipm.: Yes No On Demand Water Heater: No Seller Name: ANDREW I. VRYBURG Home Tel.: listing Office: ROYAL LEPAGE R.E.WOOD REALTY, BROKERAGE 519 842·8418 SeiUog Office: ROYAL LEPAGE R.E.WOOD REAL TV, BROKERAGE 519 842·8418 WATER HEATER jjsp,ecia,i Co1ndKi·ons:· N Bus. Tel.: Address: PO BOX 236, TILLSONBURG ON N4G4H5 Listing Agent: RICHARD'WOOD 519·842·8418 Selling Agent: DANE WILLSON 519-m-2738 41 MLS® #: 547821 Price: $179,900 Status: Sold Area:TI II District: Tl sw PTLT777 PLSOO, PT 2 & 7 56·58 RIDOUT ST W TILLSON BURG, N4G 2E3 North ROLPH ST. TILLSONBURG 38.82" X 90.68" LessThan1 Acre '""'ua.re FTIM: 2,000 22·AUG·2014 Zoning: EC·R Taxes: $3122 (2013) UO<X:U!>anc"f:. Tenant Possession: 30 DAYS West on Ridout St. from Broadway. Property Is on the otght. seoond building from Rolph St. A.C.X 519 842 8418 X206 X212 Offlce(S), Residential Type of Dwelling: Free Standing Parking: On Site Salenease: Building & Land Fire Protection: Smoke Detector Offlce Heai/Ac: Forced Air, Air Conditioned II W'are,llndlust Heating: None Fuel: Electricity, Gas Elevators: None Sign band None Water: Municipal Sewer. Sewer· II Arneniltlle 1s: Alann System, Finished Offices, Lunch Room, Natural Light Incl. In Add. Rent: None· Be your own landlord! Check out thiS 2 stomy botck building zoned en!f9preneuotal oommardaVresldentlal oomplete with great 2 bedroom roomy apartment upstalral Main floor Is upscale layout with 31arge offlces, kitchenette, 1·2pc washroom and plenty of fila storage shelves in basement All hydro, gas and water metered separately. Separate entrance with enclosed stairway to 2 bedroom apartment, large eat-In kitchen, plenty of cupboards, carpet & Uno floors with mahogany trim and lots of natural light. Mature treed lot Is professionally landscaped and well maintained with outdoor, on-site parking for 3 vehicles at rear. Also, office a~ea only Is offered for lease under MLS i #522690. Parking Spaces: 3 Volts: 120 Amps: 100 Handicap Washrooms: 41* 2 See Remarks TBA No Clear Height: 8FT. Rental Equlpm.: Yes No Demond Water Heater. No Seller Name: BOSSY HOLDINGS INC Home Tel.: Seller Name: JILL BOSSY Home Tel.: n Ll5•<>na Offlce: ROYAL LEPAGE R.E.WOOD REALTY, BROKERAGE 519 842·8418 Selling Offlce: ROYAL LEPAGE R.E.WOOD REAL TV, BROKERAGE 519 842·8418 WATER HEATERS(2) II Spe•cial C:Ondlllons:: N Bus. Tel.: 519 842 8418 Bus. Tel.: 519 842 8418 Address: 52 RIDOUT STW Address: 52 RIDOUT STW Listing Agent: GLEN UNDERWOOD 519·842·8418 Listing Agent: RICHARD WOOD 519·842·8418 Selling Agent: RICHARD WOOD 519·842·8418 42 Internet Remarks Directions How seen ...... MLS®#: 5421481 Price: $625,000 Status: Active For lease: Yes Town: Major Area: Tl District: Tl Sub-Dis!: SE PL 500 LT 1263, TILLSONBURG BOBROCKSTE TILLSONBURG, N4G 1Z9 North TILLSON AVE. 0.3 ACRES(+/·) Less Than 1 Acre Square FT/M: 7079 SC·E $11148 (2014) Occupancy: Tenant Start Date: 27·MAY·2014 Possession: 30 DAYS Mutti·Tenanted Office Investment Sale-7,079 sq. fl. total. Features good qual~y tenants. Located on busy thoroughfare, at the north- east comer of brock St. E. and Tillson Ave. Excellent retum on investment. 1,250 sq.ft. of space available for lease. ABC 519-673-6444 Offlce(S), Retail, See Remarks Office Heat/Ac: Forced Air, Air Conditioned Water. Municipal Sewer: Sewer of Dwelling: Multi·Unll Warellndust Heating: Finished Offices, Board Room, Natural Light, Outside Storage Building & Land Fuel: Gas Elevators; Slgnage: Loading: None Slgnband, Directory Board At Grade, Other Remarks Investment Sale -7,079 Ave. Excellent return on Age: Washrooms: Handicap Washrooms: Rental Equlpm.: On Demand Water Heater: lncl; In Add. Rent: No No No Home Tel.: Bus. Tel.: 519·673·6444 .Address: C/0 602· 150 DUFFERIN Ave. LONDON 43 570240 $419,000 Active· District: For Lease: No Sub-Dist: Tl Tl SW PLAN 500, PART LOT 1481 85BROADWAY TILLSONBURG, N4G 3P5 Weet BALDWIN TILLSONBURG LESS THAN AN ACRE Lass Than 1 Acre Zoning: Taxes: Oe<:upancy: 08-SEP-2015 Possession: COMMERCI $3300 (2015) Tenant ASAP c 519-842-7831/519-426-4197 Retail, Residential of Dwelling: Free standing Pall<lng: Common/Shared Salanease: Building & Land Nona Pall<lng Spaces: Volts: Amps: Clear Height: 0 Office Heat/Ac: Forced Air Ware/Indus! Heating: Fuel: Gas None See Remart<s Handicap Washmoms: Rental Equlpm.: ' No On Demand Water Heater: Municipal Sewer Incl. In Add. Rent: None Type Of Lease: Lease Exp.Date: SPIS: SeeRamart<s 0 No Solicit Seller. No Ene111y Star Cert: No Special Condlllons: N Add. Sale Info: Listing Agent: NORM HARPER 519·842·7831 44 ·' 570239 $439,000 Active For Lease: No Major Area: Tl District: Tl sw Oeser.: PLAN 500, PART LOT 1481 93BROADWAY TILLSONBURG, N4G 3P5 West BALDWIN TILLSONBURG Size: LESS THAN 1 ACRE Zoning: Aaeag1e: Less Than 1 Acre Taxes: COMMERCI $4300 (2015) Tenant FT/M: 08·SEP·2015 Directions Howseen c 519-842·7831/519-426-4197 Type: Retail, Residential Office HeaVAc: Forced Air Type of Dwelling: Free Standing Ware/Indus! Heating: Parking: Common/Shared Fuel: Gas Sale/lease: Building & Land Elevators: None Fire Protection: None Slgnage: See Remarks Loading: None DcctJpancy: Possession: ASAP Water: Sewer: Amenities: Municipal Sewer Incl. In Add. Rent: Nona Type Of Lease: Sea Remarks Lease Exp.Date: 0 No No No Listing Agent: NORM HARPER 519-842·7831 45 tr:~~tff:f[~~!~~~ff\JtJf?F: Box 1614 Woodstock ON N4S 7Y3 Tel: 519-539-9800 Fax: 519-421-4712 lxfi;!J!~f/o~:J!.~gether File No. OP \\o-01 -3- Website: www.oxfordcounty.ca Date Received: ::Io a I \ \ I b APPLICATION FOR AN AMENDMENT TO THE COUNTY OF OXFORD OFFICIAL PLAN Section One-General Information 1. Registered Owner(s): Name: TILLDENT HOLDINGS LTD. Address: 155 ALLEN ST. TILLSONBURG, ONTARIO Postal Code: ;_N:_:4.::Gc:5c:W.:_1:_ __ _ Applicant (if other than registered owner): Name: Address: Postal Code: Solicitor or Agent: under Subsection 22(4) of the Planning Act, R.S.O 1990 Email Address: peter.jarycki@sympatico.ca Email Address: Name: LISA C. GILVESY (JENKINS & GILVESY LAW FIRM) Address: 107 BROADWAY, PO BOX 280 TILLSON BURG, ONTARIO Postal Code: ;_Nc.:4.::G..:4:.:_H::5c_ __ _ Email Address: lisa@jenkins-gilvesy.com 2. Location of Subject Land: Residence: Business: 519-983-8891 Fax: Residence: Business: Fax: Residence: Business: 519-842-9017 Fax: 519-842-3394 Municipality Town ofTillsonburg former municipality :.:N::.:IA..:.._ ____________ _ lot(s) Concession lot(s) '-7------------------ Part(s) Registered Plan No. ..:1.:.0:::33=-------------- Reference Plan No. The subject land is located on the _e_as_t ______ side of .:.B.:_ro:..:a"d"-w"a"-y __________ _ lying between ;_N::o:::rt:::hc.:S:.:t:.:re::et_,__________ and _L;,:is,_ga'-r-'A"v-'e"-. ---------- (S!JRd./ Ave./Line) (St./Rd./ Ave./Line) Street and/or 911 Address (if any): ::_58::_4.:_B::_rc.:o::a.::d.::wc::a"y''-'T'-"II'-'Isc::o;_n::_bu::_rc:ge.., O=nt::::a:::ric::o ____________________ _ Section Two-Official Plan Information (Complete sections only where applicable) 3. Purpose of Requested Amendment: to allow use of the property as a medical/dental centre. 4. Is the application consistent with the Provincial Policy Statement, 2014, as amended? <0: Yes OFFICE USE ONLY Date Prescribed Information Complete CNo PIN Ono'd-3o"d.Q[ Onl1ne FormJan16 46 'county of Oxford-Application for an Amendment to the Official Plan Page2 5. Is this a request for an Amendment to a Schedule(s) of the Official Plan? C Yes (i". No If yes, complete the following: Schedule {e.g. C-3) Title Designation of Site Uses Permitted Existing: Proposed: 6. Is this a request for an Amendment to the text the Official Plan? (i) Yes C No If yes, complete the following: Chapter, Section and Subsection Title 8.3.3 Service Commercial Areas ------------------------------------------- Is this section I subsection to be: (i" Changed CReplaced CDeleted If changed I replaced, what Is the general intent of the proposed text of the Amendment? Change: In addition to the policies of Section 8.3.3 and any other relevant policies of the Plan, permitted uses will include a medical! dental centre on this specific site. Section Three -Description of Development 7. Present Use of Subject land: seasonal market with 1 residential unit at rear and detached vinyl garage 8. Description of Existing Building(s) or Structure(s) on Subject land: Description Date of Construction single storey building unknown single storey detached building unknown 9. Proposed Use of Subject land: (Description of Proposal) medical/dental centre Present Use seasonal market at front; 1 residential unit at rear detached garage 47 County of Oxford~ Application for an Amendment to the Official Plan 1 0. Proposed Buildings or Structures associated with the Proposed Land Use: (include information regarding alteration to or demolition of existing buildings or structures) Demolition and removal of existing building and detached garage. New construction of a single storey medical/dental centre. 11. For proposed Residential development, specify: Gross Net Density per Hectare Number of Units 12. For proposed Commercial, Industrial institutional or Recreational development, specify: Proposed Use Gross Floor Area medical/dental centre 297.28 sq. m. Section Four-Site Information and Services 13. Dimensions of Subject Land: (in metric units) Area 2,374.52 sq. m. Frontage 36.57 m Depth 14. Access to Subject Land: Municipal Road --~------------------------- 15. Adjacent Land Uses: (indicate nature of adjacent land uses) South: Tim Horton's Restaurant & Drive-thru. East: Commercial (B.R.'s Heating). West: Commercial & mini-storage. North: coin operated car wash; plaza with Mac's convenience store, medical centre and pharmacy. 16. Services: Municipal Water Municipal Sewer Connected (yes/no) Type (individual/communal) Type of Units 64.9m **Note: If the requested amendment involves development on a privately owned and operated individual or communal septic system and more than 4500 litres per day of effluent will be produced as a result ofthe completed proposal, the applicant must submit a servicing option report and a hydrogeological report. Section Five= Zoning By-Law 17. Municipal Zoning By-Law & No. Town ofTillsonburg No. 3295 Page3 ------------------------------------------------------- Existing Zoning Service Commercial Has an application for Zone Change been filed? <"''Yes C No If yes, describe the proposed zoning of the subject land. Service Commercial Special--to allow for proposed use as a medical/dental centre. 48 County of Oxford~ Application for an Amendment to the Official Plan Page4 Section Six= Other Information 18. If the subject land, or any land within 120 meters of it, is the subject of an application by the applicant for a minor variance, a consent or consent and minor variance, an amendment to the Official Plan, a zoning by-law amendment, a Minister's zoning order, or approval of a plan of subdivision or site plan, please provide the file number, the name of the approval authority considering it, the land it affects, its purpose, its status, and its effect on the requested amendment. Application for Site Plan Approval submitted to the Town ofTillsonburg (file number not yet assigned). Application for Zone Change submitted to the Town of Tillson burg, to rezone the property to Service Commercial Special to allow for the proposed use of a medical/dental centre (file number not yet assigned). 19. If the requested amendment proposes to alter all or any part of the boundary of a designated settlement area or proposes to establish a new settlement area, please provide the current section containing policies of the Official Plan dealing with the alteration or establishment of a designated settlement area. n/a 20. If the requested amendment proposes to remove the subject land from an area of employment, please provide the relevant section of the Official Plan dealing with the removal of land from an area of employment. n/a INGS LTD. Dated this 8th day of :.:Ja:c.nc::u.:::ary"----, 2016. I/We have authority to bind the corporation. 49 If the applicant is not the owner of the land that is the subject of this application, a written authorization of the owner that the applicant is authorized to make the application must be included with this form, or the authorization set out below must be completed. Authorization of Owner!sl for an Agent to make this Aoplication I I WE,--------------------am I are the owner(s) of the land that is the subject of this application. I /WE, authorize to make this application on my I our behalf. Date Signature ofOwner(s) --------------------------- THIS SECTION TO BE COMPLETED IN THE PRESENCE OF A COMMISSIONER FOR TAKING AFFIDAVITS I I WE, Matthew Jones and Peter Jarycki of Tillsonburg DO SOLEMNLY DECLARE THAT: of the .:.T.:.ow=n ____ _ in the -=C-=o-=u-=nt:!y _______ of Oxford All of the prescribed information contained in this application and that the information contained in the documents that may accompany this application is true. DECLARED before me at the _:1..c:ct.~.;"'·/\L_ ___ _ of :1,,(,,..;, ~ Ce 4 of_...,Ocz:'>f.>.,rl)c..:.L ___ _ this }3 ~ day of :J~e 1\v..~) in the Owne~ A~llcant ~ .. ,..f!t~ '2016. A Commissioner for Taking Affidavits ') If the decision of this application Is appealed by a third party, 1 Tilldent Holdings Inc. (by its proper signing officer) (owner/applicant name-please print) agree to support the application, provide assistance in the preparation of the application before the Ontario Municipal Board and pay all of the County's legal costs associated with the OMB hearin_g_. -J}'DL:.·;t.· --+· __ .J:f3""-iAfl.".J·ILi _________ _ Sig~f Owner I Applicant Municipal Freedom of Information and Protection of Privacy Act ~ Notice of Collection & Disclosure The collection of personal information on this form is legally authorized under Sec.53 of the Planning Act and O.Reg.197/96 for the purpose of processing your planning application. Questions about this collection should be directed to the Corporate Manager of Community and Strategic Planning at the County of Oxford, 21 Reeve St., P.O. Box 1614, Woodstock, ON N4S 7Y3 or at 519-539-9800. Pursuant to Sec. 1.0.1 of the Planning Act, and in accordance with Sec.32(e) of the Municipal Freedom of Information and Protection of Privacy Act, It is the policy of the County of Oxford to make all planning applications and supporting material available to the public. 50 FILE No: DATE RECEIVED: -:::so. 0 1\\ \lo TOWN OF TILLSONBURG APPLICATION FOR ZONE CHANGE 1. Registered Owner(s): Name: ...,-ILLOf\tJI 1-1-l:Lt>,.-.><,> L"h!l, Address: 15S 1-\LL-Ifl'> S;". -f1 LL"4 N 1>1.\..U. o..v1". Phone: Residence: =-::--:-:::-::--::::::-:-- Business: 5t"'-'lf!!9-8E?<JI Postal Code: N'-1 & '>WI Applicant (if other than registered owner): Name:--------------------Phone: Residence:-------- Address:----------------------Business:--------Fax: _________ _ Postal Code:------------E-mail: ----------------- Solicitor or Agent (if any): Name: liS <I C.. !;1 L"'€S'j Address: \O~ B(Z.o"o "'"'1 lJf NiC..I ~> -.. C~IL-IfES'1 LtH" 1'1fl..i") Phone: Business: <;"11.-$41.-"'"'"~- Fax:.)/~· 6 4 1.-3 3 'l'j fo (Jj;:,.)l. '2&o -riLL.)o....S\'1""-tf..l. or-Jf, Postal Code: _ _.,N,_'ll.:('--4-..t..:!.~ f"'------E-mail: I is .. e. j..e.~"-' "-f>-~;I v< '1. <»- All communications will be sent to those listed above. If you do not wish correspondence to be sent to the D Owner, D Applicant, or D Solicitor/Agent, please specify by checking the appropriate box. Name and address of any holders of any mortgage, charges or other encumbrances (if known): 2. Subject Land(s ): a) Location: < Municipality :j) 1\y, "b"GJ fonmer municipality-------------- Concession No. -----,,.-::c-_________ Lot(s) ---=----------------- Registered Plan No. _ _,l..=oc:3c,3o.._______ Lot(s) __ 1--'----------------- Reference Plan No.------"-------Part(s) ------------------ The proposed lot is located on the ---"e"'~"'''-,_ ______ side of ID-..Iw'j Street, lying between ~-Nort"--Street and Li(j•'" ftv<-. Street and/or Civic Address (911#): _;:.5ic::'C3_L.:..I ...:frov."'-"=tA,_,v.>o:'"'"'~"\i->>-=-c....._.._,·ll"'-"'"'-""''-'"'"'"'"-')9--------------- b) Official Plan Designation: Existing: -~s..,·e-"'r'-'"'='u.."-.~.c':',~"''-'fhRf""'"'-'"'"-·-=~:.ti--,...,---.,.,.----------- Proposed: -~·'-"Sl.:"'''-'""-''"'u.""--'C"'~=c:.~:..::::-:..:"':::."=.' ...:f<....=:S:t=f"=::o~:::::..:-~::.,' )1-----------, If the proposed designation is different than the existing designation, has an)'pplication for Official Plan Amendment been filed with the County of Oxford? 0 No [ll' Yes FOR OFFICE USE ONLY DATE PRESCRIBED INFORMATION COMPLETE PIN D ODQ.?l-0"'2-b I REV.Jun14 51 TOWN OFTILLSONBURG APPLICATION FOR ZONE CHANGE Page2 c) Zoning: Present: Servic.-L Co"'""""'."-\ Proposed: Sefvru. Co,..,., "'€<"-" "'' ¥'-'"-I d) Uses: Present: 5e.{.ll)CI"\tt\ jl'r'IAr\(tt-f'l)ce./ vv;1-h ~c . .J...e.d ('(~l.-~t;d U.Ail ~rUt'-VII\ C:t.C.r~-- Proposed: (Include description) _-~.tb....,€-"'l"i"c.::.•_,_ll-/"'ol"'u-.=J-.,_,_\_c"-"'u'-'n-<-~==---------------- 3. Buildings/Structures: For all buildings/structures. either existing or proposed on the subject lands, please supply the following information: Existing/Proposed Use: Date Constructed (if known): Floor Area: Setbacks: Front lot line Side lot lines Rear lot line D None Existing D None Proposed Building 1 Building 2 "e""vur.,}hu·Jl~g-'¥-l<>?""". ""'""'"'-'I--"'"""'"" 1:-d /fj!E.•<-r l&itk 1. n2>'<lLiJ·,J '-"'11:1-~ (J!'\KI\ew" fU-r .-Ad•<~ S;>.fl 3:\.M. 111".)\_j"r":J"L-1 fib fbj,<,l·. r-...-t;u-1/tiU--t..\ cu.H"<- Please complete for residential, commercial/industrial or institutional uses. ,----,R'-E~S~ID~E~N~TI~A~L-----,----C~O~M~M~E~RC~I~A~U,----,---,I~NS~T~IT~U~T~IO~N~A~L----, INDUSTRIAL !;rE semi, townhouse, retail, restaurant, church, etc. fl\ttl.o' C"-\f tltN"" I U>-!T.e.-: =:::·:.~~~~~;~~.-:=~--: -~-:.:·.~:==:=:~. ::~:.:::~::·:::·::::::.:~~ :.:.~.:-_::::::.:.:.= ::::::.:::.::::=: :·::·=::: :::1:~:::··_:_·:::::·.::::· :::::.:::: :::~~~ -:::·:.:: CONVERSION/ADDITION TO EXISTING BUILDING ........... -........................... -----·-------·····--.. ---·················"De-scrilie ... --··----------------------------·--· .. ···· .. -------.. ~-~q-....................... ____ -------------------------·-·········--···· ----·-·roriii:-iilo;;·ui.iirs78Eos-· ---. ----.......... ----------..... --------iiiiA ····-···-.. . -······-····iii/A ······-·--·--·· ·-·-···· ----····-----··-···· ... . -----i'i:ooR"Ji"iieP._______ ····--------····-····------··-·· · ----·-·· -----··· ·-· --------·· -·······----------------------- by dwelling unit or by type (office, retail d-'1+. 28 ~,."", common rooms, etc.) ·······--·-·-·a·rneRFAC'ii.ITiES--·-·-·--·----------·-···--··-·--··--···· .. ·--.. --...... -······-···--· ·--·-----···--···-·---·----·--·----··-··--·-·······-·---·-·----·--···-··-----·-···--.. ·-···-··-·-·----···--···----·------··-··---·--···--·-···-·-·-····-··-····--·-·--·------ <Playground, underground parking, pool. etc.) I'\ on<. f""f>·s~A 4. Lot Frontage Lot Depth Lot Area Lot Coverage Front Yard Rear Yard Interior Side Yard Exterior Side Yard (corner lot) Landscaped Open Space (%) '4'-7:~7-\fZ.-'<..:l:"-'-'...!!..;~ ,_ ') No. of Parking Spaces No. of Loading Spaces Building Height Width of Planting Strip Driveway Width 52 TOWN OF TlLLSONBURG APPLICATION FOR ZONE CHANGE Page 3 5. Services: (check appropriate box) Existing Proposed 6. Water supply Sewage Disposal Storm Drainage Access: Provincial Highway County Road Publicly owned and operated piped water system Privately owned and operated individual well Other (specify)--------- Publicly owned and operated sanitary sewer system Privately owned and operated individual septic tank Other (specify)--------- Municipal Sewers ~ Ditches Municipal Drains D Swales D D D Unopened Road Allowance D Right-of-Way owned by Municipal Road maintained all year )1 Other (specify) Municipal Road seasonally maintained D ). D D % D D )'l D D )a. D D D D D 7. Generallnformation: a) Is the Subject Land the subject of regulations for flooding or fill and construction permits of the Long Point Region Conservation Authority? '\il No D Yes If yes, has an Application been filed with the Conservation Authority? D No D Yes ...-r •~ · • ', k t=-asr: c,,....""ero•l b) Present land use(s) of adjacent properties: S"oiA#o, ,; M m>fho d ~<.J..St"lt l.•aA+ ti...A-"'iV'< -, n'"· l~11') ~·" . W'ilf·. f!,c,...,..uc; "' ' ,.,;.;.,jlortl j<-' NorM: Coin-~~Nul {<r """"' I f''1A w:l .. ~<•<-) c) Characteristics of subject land (check appropriate space(s) and add explanation, if necessary) (i) Does the land contain environmental features such as wetlands, woodlots, watercourses, etc.? tonl/61•<->'~c'-~, ("£-A: LM LLNT'<- )&U No t-f ,...,. """-<'a-. D Yes If yes, describe ------------------------ (ii) Has any part of the land been formally used for any purpose other than agricultural purposes? D No 1)11 Yes If yes, describe former use: forrnu-jf'QCUj .sf-cn..- 8. Hlstoricallnfonnation: a) Is the subject land the subject of a current Application for Consent to the Oxford County Land Division Committee or a current application for draft plan of subdivision to the County of Oxford? ~ No D Yes -> Application No. b) Have the subject land(s) ever been the subject of any other application under the Planning Act, such as an application for approval of an Official Plan amendment, a zoning by-law amendment, a Minister's Zoning Order amendment, consent, a minor variance, or approval of a plan of subdivision? D No )zl Unknown D Yes-> File No.------Status/Decision---------- c) If known, the date the subject land was acquired by the owner? tJo~ .3", 'Zc.:S d) If known, the length oftime that the existing uses.of the subject land have continued? -'/_'bo=<>_'j'lliV'=..,>'------- 53 • 'TOWN OF TILLSONBURG APPLICATION FOR ZONE CHANGE Page4 r· .. ····· ................. ······ ······· ...................... "Aii"tii·c;·•;•;;!iilil.of"oW:ileris>·f"c;;;·;.:;;;;w;;a;:;u;.:ii;;;:;t"!o .. Ni&i<e.itie·:o:ililiiciii"ioii ..................................................................... 1 \1/We, , am/are the owner(s) of the land that is the subject of this application for zone\ I change and 1/We authorize , to make this application on my/our behalf. l ll:l ~!~ .................................................................... ~i9.~~.t~r.~ .. 9.f..9..'.!n~r.(~l ...................................................................... §!.ani!!~E~ . .o.f . .<?.~~!?.'.(~l.. ................................................. .J THIS SECTION TO BE COMPLETED IN THE PRESENCE OF A COMMISSIONER FOR TAKING AFFIDAVITS 1/We PV<.v ~ria-< +-1-Ao.itli<W ::1"n<.5 ofthe_"""1__c::<>"'W:::".:._ _______ _ of --f.H"'"-"'"") in the Cek'-"b of_O:..;x;.:..fo_r>~ ________ _ DO SOLEMNLY DECLARE THAT: All of the prescribed Information contained in this application is true and that the Information contained in the documents that may accompany this application is true and I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath and by virtue of the Canada Evidence Act. - DECLARED before me at the Tew" -~~~--~-.- of :fit 5<' ""~'""""' in the C .o4 ' of,_,ox.,fb=r,_.A ___ ----;;:;:-;r;- this 'it ' day of ~:I="''-'""'"'~"-'),_ ____ 20_l_L N.otes.: 1. Applications will not be considered complete until all requested information has been supplied. 3. It is required that one original of this application (including the sketch/site plan) be filed, accompanied by the applicable fee of $650.00 in cash or cheque, payable to the Treasurer, Town of Tillson burg. Municipal Freedom of Information and Protection of Privacy Act-Notice of Collection & Disclosure The collection of personal information on this form is legally authorized under Sec.34 of the Planning Act and O.Reg.545/06 for the purpose of processing your planning application. Questions about this collection should be directed to the Corporate Manager of Community and Strategic Planning at the County of Oxford, 21 Reeve St., P.O. Box 1614, Woodstock, ON N4S 7Y3 or at 519-539-9800 (ext.3207). Pursuant to Sec.1.0.1 of the Planning Act, and in accordance with Sec.32(e) of the Municipal Freedom oflnformation and Protection of Privacy Act, it is the policy of the County of Oxford to make all planning applications and supporting material available to the public. 54 March 14, 2016 Dear Mayor: It is the responsibility of municipalities to ensure they are in compliance with the Emergency Management and Civil Protection Act (EMCPA) and its associated Regulation, Ontario Regulation 380/04. The Office of the Fire Marshal and Emergency Management (OFMEM) has determined that your municipality has complied with the Act and the Regulation for 2015. Completed Community Emergency Management Coordinator (CEMC) appointed (O.Reg.380/04,s.10(1)) yes CEMC completed the required training (O.Reg.380/04,s.10(2)) and Fire Marshal & Chief, Emergency Management Guidance: 2015-01-08 (O. Reg 380/04 Training Requirements) yes The Municipality Emergency Management Program Committee met at least once this year (O. Reg. 380/04, s.11 (6)) yes Current by-law for the municipality’s adoption of its emergency management program (EMCPA s. 2.1(1)) yes Municipal Community Risk Profile reviewed by the Emergency Management Program Committee (EMCPA s. 2.1(3)) yes Municipality’s Emergency Response Plan reviewed and the most current copy submitted to EMO (EMCPA s.3(1), s.3(6) s. 6.2 (1)) yes Current by-law for the municipality’s Emergency Response Plan? (EMCPA s. 3(1)) yes Municipal Emergency Operations Centre designated (O.Reg.380/04,s.13 (1)) yes Ministry of Community Safety and Correctional Services Ministère de la Sécurité communautaire et des Services correctionnels Office of the Fire Marshal and Emergency Management Suite 6 3767 Hwy. 69 South Sudbury, ON P3G 0A7 Tel: 1-800-565-1842 Fax: (705) 564-4555 Bureau du commissaire des incendies et de la gestion des situations d’urgence Suite 6 3767, route 69 sud Sudbury, ON P3G 0A7 Tél: 1-800-565-1842 Téléc: (705) 564-4555 55 Municipality’s EOC communications system deemed to be appropriate (O. Reg. 380/04,s.13 (2)) yes Municipality’s Critical Infrastructure reviewed by the Emergency Management Program Committee (EMCPA s. 2.1 (3)) yes Four (4) hours of annual municipal training conducted for the Municipal Emergency Control Group, staff and others identified in the ER Plan (EMCPA s.2.1(2), O. Reg. 380/04,s.12 (3)) yes Municipal annual Exercise for the Municipal Emergency Control Group, staff and others identified in the ER Plan (EMCPA s.2.1(2), O.Reg.380/04 s. 12 (6)) and Fire Marshal & Chief, Emergency Management Guidance: 2015-01-08 (O. Reg 380/04 Training Requirements) yes Municipal designated employee appointed to act as Emergency Information Officer (O.Reg.380/04, s. 14 (1)) yes Public Education Strategy completed (EMCPA s. 2.1 (2c)) yes Municipality’s Emergency Management Program Committee conducted an Annual Review of the Program (O.Reg.380/04,s.11 (6) yes The safety of your citizens is important, and one way to increase that safety is to ensure that your municipality is prepared in case of an emergency and is compliant with the applicable legislation and regulation. You are to be congratulated on your municipality’s efforts in achieving compliance in 2015. I hope and trust that you will continue your efforts to be compliant in 2016. If you have any questions regarding the monitoring process, please contact your Emergency Management Field Officer. Sincerely, Art Booth Operations Manager Field and Advisory Services cc: CEMC CAO/Clerk Field Officer 56 57 MEMO Title: OPAL - REQUEST FOR RESOLUTION Report No.: Author: DONNA WILSON, Meeting Type: COUNCIL MEETING Council/Committee Date: MARCH 29, 2016 Attachments: PROPOSED RESOLUTION Whereas the Town of Tillsonburg has regularly supported aspects of Oxford County’s Sustainability Plan including the Zero Waste objective by 2025, and; Whereas Tillsonburg stands united with Oxford County in declaring themselves unwilling hosts to garbage from areas beyond their municipal boundaries, and; Whereas all net waste generators shall take responsibility for waste created within their corporate borders while avoiding the exportation of wastes to other municipalities, and; Whereas any and all responsible use of regulations, practices and technologies shall be used to reduce the generation of waste and ultimately to ensure the elimination of waste across municipal borders to the further impact on our environment, therefore; The Town of Tillsonburg endorses the material as presented by OPAL delegation on March 14, 2016, and; That the Town strongly encourages the Province and other private and public sector partners to ensure waste generation is minimalized and retained within the municipal area where it is being created, and finally; That a copy of Resolution be forwarded to OPAL, County of Oxford, MPP Ernie Hardeman, Premier Kathleen Wynne and Minister Glen Murray (MOECC). 1 CAO 58 EXECUTIVE SUMMARY In response to the delegation from Oxford People Against Landfill (OPAL) at Tillsonburg Municipal Council meeting of March 14, 2016, Council is invited to review the Resolution from OPAL for consideration and adoption. The delegate had requested that the municipality support and provide a resolution to recommend that all municipalities in South-Western Ontario have the necessary tools, powers and revenues to: • Move rapidly toward Zero Waste • Declare themselves unwilling hosts to garbage from other areas of the province • Take responsibility for waste created within their municipal borders while avoiding the importation of wastes not containing more value in resource recovery than costs in processing or to the economic, environmental and human health of residents • Avoid other environmental and human health risks from solid or liquid wastes • Create bylaws, regulations and practices which effectively treat an ever-decreasing waste load with the best available technologies and systems • Explore new technologies for resource recovery without penalty when newer or better ones are adopted. The recommendation provided herein is a resolution that Council may consider based on the information provided by OPAL. FINANCIAL IMPACT/FUNDING SOURCE No financial impact. 2 CAO 59 60 61 COUNCIL REPORT MAYOR’S OFFICE Report Title: UPDATE –County of Oxford Report No.: MYR 16-04 Author: Mayor Molnar Meeting Type: COUNCIL MEETING Council Date: MARCH 29, 2016 Attachments: RECOMMENDATION: THAT Council receives report MYR 16-04 as information. EXECUTIVE SUMMARY The purpose of this report is to provide information regarding any reports and recommendations from local representation at Oxford County Council. CONSULTATION/COMMUNICATION As a result of the effort to expand access to knowledge and information for Town Council and local stakeholders, this report is intended to provide material on activities that transpire at Oxford County Council that may have an impact on the Town of Tillsonburg. Further, this type of report will further satisfy mandates as reinforced in the Community Strategic Plan to provide for a more accessible and open governance model. INFORMATION • Subsequent to an earlier resolution from January 27/16 requesting a staff report on opportunities for collection on private properties in Tillsonburg, a Resolution supporting the report NOT to include these properties was adopted on February 24/16. Motion as carried read; And further, that private property collection to 23 North Street, 18 Balazs Court and Kings Court, King Street in Tillsonburg not be included as part of the County Waste Management program. 62 • Public Works Report PW 2016-09, of February 24, focuses on the mandatory Annual review of Oxford’s Waste Water Treatment Plants. The report indicates that the WWTP in Coronation Park met ALL regulatory requirements in 2015. • Public Works Report PW 2016-11, of February 24, focuses on the mandatory review of Oxford’s Drinking Water Systems. There were NO identifiable adverse conditions in 2015 in Tillsonburg. • Corporate Services Report CS 2016-07 (March 9/16), introduced an initial review of Tax Policy options for 2016. This is primarily focused on Tax Ratios across various property classes. Final consideration to be reviewed at County meeting of April 13/16. As introduced recently at Tillsonburg Council, and as supported at County Council, a county-wide education session will be held later in 2016 dealing with various options/opportunities heading forward. FINANCIAL IMPACT/FUNDING SOURCE Whereas the material contained in this report is a summary of Oxford County information, there is no direct impact on the finances of the Town of Tillsonburg as would require approval by Municipal Council or direction from corporate staff. APPROVALS: Author: Mayor Molnar Date: 3/29/16 Page 2 / 2 CAO 63 STAFF REPORT DEPARTMENT Report Title: Committee Appointments Report No.: CL 16-07 Author: Tricia Smith, Deputy Clerk Meeting Type: COUNCIL MEETING Council Date: MARCH 29, 2016 Attachments: SCHEDULE A OF BY-LAW 3876 RECOMMENDATION: THAT Council receives report CL 16-07, Committee Appointments; AND THAT Maurice Verhoeve be appointed to the Heritage, Beautification & Cemetery Advisory Committee; AND THAT Matt Scholtz be appointed to the Tillsonburg Special Awards Committee; AND THAT ________________, __________________, and __________________ be appointed to the Accessibility Advisory Committee; AND THAT ___________________, __________________, ____________________ be appointed to the Parks & Recreation Advisory Committee; AND THAT By-Law 4004, to amend Schedule A of By-Law 3876, be brought forward for Council consideration. EXECUTIVE SUMMARY On February 9, 2015 Council passed By-Law 3876, to Define the Mandate, Membership, and Meeting Procedures for Committees. Under the current Terms of Reference for the Accessibility Advisory Committee, there are (2) existing vacancies on the committee. Staff have placed an ad in the Tillsonburg Update of the Tillsonburg News for two consecutive weeks on March 9, 2016 and March 16, 2016 and on the Town website seeking applications. 64 The Parks & Recreation Advisory Committee currently has (9) members under their Terms of Reference and passed the following motion at their committee meeting of February 2, 2016 regarding their membership compliment: Moved By: P. Esseltine Seconded By: D. Scanlon THAT the Advisory Committee request that Council increase the number of Committee members to 12. Carried Staff therefore placed an ad in the Tillsonburg Update of the Tillsonburg News for two consecutive weeks seeking applications for the committee. A copy of the Minutes from the Parks & Recreation Advisory Committee meeting of February 2, 2016 are attached to the Council Agenda under Committee Minutes & Reports. At the February 10, 2016 meeting of the Tillsonburg Special Awards Committee, the following motion was passed to appoint a new member to the committee: Moved By Councillor Stephenson Seconded By: M. VanGeertruyde THAT the Tillsonburg Special Awards Committee recommend to Town Council that Matt Scholtz be appointed to serve on the Special Awards Committee for the duration of the current term. Carried A copy of the Minutes from the Tillsonburg Special Awards Committee meeting of February 10, 2016 are attached to the Council Agenda under Committee Minutes & Reports. A request had been received by the Heritage, Beautification & Cemetery Advisory committee from Maurice Verhoeve to become a full voting member. At present, Mr. Verhoeve is a non- voting advisory member and has been attending committee meetings and actively participating in discussions. At the February 4, 2016 meeting of the HBC Committee, the following resolution was passed: Moved By: P. DeCloet Seconded By: C. Baldwin THAT Maurice Verhoeve be recommended to Council for appointment to this committee as a voting member. Carried A copy of the Minutes from the meeting of the HBC Committee for February 4, 2016 are attached to the Council Agenda under Committee Minutes & Reports. The attached Schedule A of By-Law 3876 has been amended to include the proposed appointments. Page 2 / 8 CAO 65 COMMUNITY STRATEGIC PLAN IMPACT Committees demonstrate culture & community by making Tillsonburg an attractive place to live. FINANCIAL IMPACT/FUNDING SOURCE There will be no additional impact to the 2016 budget as a result of the appointments. Page 3 / 8 CAO 66 Attachment A By-Law 4004 to Schedule “A” to Amend By-Law 3876 Town of Tillsonburg Committees 2014 – 2018 Board/Committees Citizen Appointments Terms of Reference Composition Council Representatives Staff Liaison Accessibility Advisory Committee Mike Cerna Helen Lamos Michael Kadey Scot Richardson _______________ _______________ The mandate of the Accessibility Advisory Committee is to fulfill the duties of a Municipal Accessibility Advisory Committee as outlined in the Accessibility for Ontarians with Disabilities Act, 2005 and to provide advice to Council on programs, policies and services provided to persons with disabilities and seniors. 6 members 1 Staff 1 Councillor Councillor Stephenson Deputy Clerk Airport Advisory Committee Rick Lee Richard Van Maele Geoffrey Lee Donna Scanlan Euclid Benoit Andre Brisson Henry Atkinson Jeremy Stockmans John Prno Mel Getty To advise and assist the Town of Tillsonburg on matters pertaining to the Tillsonburg Regional Airport. The Airport Advisory Committee will provide a forum for receiving input and advice from aviation stakeholder groups and the community with respect to the Airport Master Plan, strategic initiatives and operational improvements. The Committee will also provide a forum for dialogue, communication and education. Councillor Rosehart Development Commissioner Page 4 / 8 CAO 67 Councillor Valerie Durston (South-West Oxford) Cultural Advisory Committee Erin Getty Josiane DeCloet Deb Beard Ann Loker 2 vacancies To advise Council on matters, issues and policies pertaining to tourism, cultural events and festivals and to actively encourage partnerships. To develop and obtain Council endorsements of sub-committees when necessary to establish events such as Turtlefest, Airshows, Tillsonburg Christmas Festival, etc. To develop relationships for coordinating events with local service groups, BIA, Chamber of Commerce, Station Arts Centre and sports groups. 6 members 1 Staff 1 Councillor Councillor Stephenson Culture & Heritage Manager Development Committee Lisa Gilvesy Steve Spanjers Randy Thornton John Veldman Andrew Burns Paul DeCloet Ashton Nembhard Kirby Heckford Lindsay Morgan – Real Estate Rep Cedric Tomico - BIA Rep Jesse Goossens – Chamber Rep To advise and assist in the promotion of development within the Town. To develop alliances and partnerships to advance the Town’s strategic plan and to assist in the overall community growth within the Town. 9 members 1 BIA Rep 1 Chamber Rep 1 Real Estate Rep 2 Staff 1 Councillor Councillor Hayes CAO Development Commissioner Page 5 / 8 CAO 68 Heritage, Beautification and Cemetery Committee Paul DeCloet Sue Saelens Marion Smith Janet Wilkinson Robert Marsden Ken Butcher Charlie Baldwin Paul Wareing Christine Nagy Matthew Fenn Maurice Verhoeve To advise Council on all matters with respect to architectural and historical significance. To assist Council in conserving Tillsonburg’s historic past and to promote public education concerning preservation of unique architectural and heritage of Tillsonburg. To make recommendations to Council regarding designations of buildings with historical significance, this would ensure the conservation, protection and preservation of heritage in Ontario, in accordance with the Ontario Heritage Act. To make recommendations to Council on the Tillsonburg Cemetery. To oversee sub-committees such as Pioneer Cemetery Sub- Committee. 9 members 1 Staff 1 Councillor Councillor Esseltine Facilities Manager Museum Advisory Committee Dianne MacKeigan Robert Marsden Mary Lou Sergeant Helen Lamos 2 vacancies To research, collect, preserve, exhibit and promote the Tillsonburg Museum. To make recommendations to Council on policies and procedures pertaining to the museum. To work with the Tillsonburg Historical Society regarding trusts for restoration and artifact purchases. 6 members 1 staff 1 Councillor Councillor Rosehart Culture & Heritage Manager Page 6 / 8 CAO 69 Parks and Recreation Advisory Committee Donna Scanlan Bob McCormick Donald Baxter Dace Zvanitajs Mike Cerna Mel Getty James Payne Susan Labanich Paul DeCloet _____________ _____________ _____________ To advise Council and make recommendations on the programming and utilization of Parks, Trails, Green Space and Recreational facilities within Tillsonburg. To help implement the Community Parks, Recreation & Cultural Strategic Master Plan. To develop and obtain Council endorsements of sub-committees when necessary to deal with Trails, Tillsonburg Wall of Fame, etc 12 members 2 staff 1 Councillor Councillor Esseltine Recreation Programs Services Manager Special Awards Committee Ann Loker Mary Anne VanGeertruyde Sam Lamb To advise Council and make recommendations on awards for volunteer service within the Town of Tillsonburg. The Volunteer Service Recognition Program shall recognize volunteers on a monthly basis when nominations are received by the Special Awards Committee. The Committee shall organize a Town of Tillsonburg volunteer recognition social event on a yearly basis with budget approval. Councillor Stephenson Town Clerk or Designate Page 7 / 8 CAO 70 Tillsonburg Non Profit Housing Corporation Robert Hurley Evenly Fritz Ron Gasparetto Joyce Hanson Geraldine Brisebois John Stanbridge Terry Pierce Carolyn Hicks Roderick Van Riesen Councillor Adam n/a Page 8 / 8 CAO 71 STAFF REPORT DEVELOPMENT AND COMMUNICATION SERVICES REPORT TITLE: BRANDING IMPLEMENTATION Report No.: DCS 16-10 Author: CEPHAS PANSCHOW Meeting Type: COUNCIL MEETING Council Date: MARCH 29, 2016 Attachments: APPENDIX A – INVENTORY OF EXISTING BRAND ASSETS BRAND MANUAL RECOMMENDATION: THAT Council receive Report DCS 16-10 Branding Implementation; AND THAT the Brand Manual as attached to this report be approved; AND THAT staff be directed to implement the new Town branding as detailed in this report including the establishment of a cross functional committee to lead the integration of the identified brand values throughout the corporation; AND THAT any additional funding required for implementation be brought forward for consideration as part of the 2017 budget process. EXECUTIVE SUMMARY The purpose of this report is to seek direction from Council with respect to the implementation of the new Town branding. BACKGROUND INFORMATION Council approved Report DCS 16-09 Branding Task Force Recommendation at their February 25, 2016 meeting. Based on the approval of a new image and story for the Town, it is important to move forward immediately with implementation to ensure that an official launch of the new brand and messaging can be scheduled in the second quarter of 2016. Staff conducted a comprehensive inventory of Town assets (see Appendix A) that are branded with the current logo in order to develop an implementation plan for the new branding. 72 Staff is recommending that the implementation be spread over two phases with some of the highest priority items being completed in advance of a launch event for the new brand with additional items being completed throughout 2016 and the remaining items in 2017. As indicated throughout the process, a brand is more than just a new look or logo. A brand is also a promise about how the corporation will conduct itself both internally and externally. Sometimes this can require a change in the culture of the corporation. In that regard, it is often desirable to establish a brand champion, i.e. someone that will champion the new values. The brand champion is usually a senior leader within the corporation but can also be a member of the board (i.e. Council). In addition to this, the brand can be championed through the creation of a cross departmental team of employees within the corporation that will be responsible for championing the brand implementation within their respective departments as well as in the community. This committee would be comprised of staff who have an interest in the brand and in supporting its adoption. Although the committee would have no formal powers, the members would act as brand influencers while also supporting the Marketing and Communications Officer in the communications aspects of her role. The Brand Manual contains the brand story and usage guidelines for the new look and feel and the Marketing and Communications Officer has been identified as the lead staff person in terms of maintaining the brand identity and supporting other departments in the development of department specific publications. The Marketing and Communications Officer would also be responsible to train other staff in this regard and a training session is being planned. Based on the cost estimates obtained, there is not sufficient funding to rebrand all Town owned assets with the $10,000 in approved funding. Hence, staff is recommending that additional funding be provided in 2016 with any remaining items being brought forward to the 2017 Budget process for consideration at that time. With respect to implementing the new branding, Town Council has the following options: Option 1 – Rebrand all Town Owned assets in 2016 This is the ideal solution as most corporations will try to rebrand all of their assets around the same time for reasons of efficiency and effectiveness. However, there are valid concerns about the total cost of doing this all at once. Option 2 – Rebrand all Town Owned assets over the 2016 – 2017 timeframe This is the recommended option as it enables, using the approved $10,000 in funding, a significant step to be taken in this regard. Certainly, the Town wants to avoid past situations where some Town assets were still using the old or wrong version of the logo for many years. Page 2 / 4 CAO 73 Option 3 – Rebrand high priority/highly visible uses of the logo only with funds as currently approved and with other uses updated as those items are replaced This is the least desired option as it will result in a piecemeal type approach to rebranding the Town. Moving forward with this option will likely result in a less than desired acceptance and adoption moving forward. COMMUNITY STRATEGIC PLAN This initiative is in keeping with the broad strokes of the Community Strategic Plan; namely, demonstrating excellence in local government and improving communication. Implementing the new branding immediately will help ensure the Town’s public image is attractive to citizens, business owners and new residents while the brand promise, if executed fully, will ensure that the expectations of these different groups are met. CONSULTATION/COMMUNICATION In order to raise awareness of the new brand, staff is recommending that the new brand story and logo be publically launched at the Open House being held to update the community on the progress being made on the Community Strategic Plan. Staff is working to have a number of Town assets rebranded by then in order to showcase the new look. Invitations for the launch event will also be sent to the following groups:  Participants in the brand development process;  Community agencies and groups;  Town Council/staff;  Members of the public; and,  Local media. FINANCIAL IMPACT/FUNDING SOURCE Appendix A to this report includes a detailed listing of the various Town-owned assets that require rebranding. An estimated cost of rebranding these items is listed below. Page 3 / 4 CAO 74 The approved 2016 budget includes $10,000 as an initial budget amount to implement the new branding. However, the cost to fully implement the Town’s new branding across all Town assets is estimated to require an additional $40,000 due to significant costs to upgrade the wayfinding signage and replace the logos across the Town’s vehicle fleet. As there are not sufficient funds in the 2016 budget, staff will bring forward the remaining items for consideration as part of the 2017 budget process. Categories Items Signs - Exterior (Building, Roads) $24,919 Signs/Decals - Interior $2,388 Vehicles $17,000 Promotional Items $2,500 Subtotal $46,807 Contingency (5%) $2,340 Total $49,147 Existing Budget $10,000 Remaining Amount $39,147 Page 4 / 4 CAO 75 Reference Area/ Building Exact Location Description Photo Phase Notes Replacement Cost (each) Total Cost for all1 Corporate Corporate - Main Doors Window Film 2016Full replacement x 2Includes install$44.00 $88.00 1.1 Corporate 2nd Floor Mall Hallway Sign2016Full replacementIncludes install$160.00 $160.00 1.2 Corporate 2nd Floor Mall Hallway PostersTBDAs part of the re-branding project, 3 new posters will be designedTo be determined $0.00 1.3 Corporate 2nd Floor Mall Hallway PostersTBDAs part of the re-branding project, 3 new posters will be designedTo be determined $0.00 1.4 Street SignsHighway #19N at Stauffer MotorsSign2016Face Replacement x 2Includes install$700.00 $1,400.00 1.5 Street Sign Highway #19/ North St. Sign2016 Face Replacement $1,900.00 $1,900.00 Street SignNorth side of Kelseys & North St E of BroadwaySign2016/2017Face Replacement $1,200.00 $2,400.00 1.6 Community CentreNorth Side/ Baseball Diamonds/ OutdoorsSign2017 Recreation Logo $180.00 $180.00 1.7 Community CentreNorth Side/ Skate Park/ OutdoorsSign2017Remove logo. Will provide a cover for the logo$0.00 $0.00 1.8 Community CentreNorth Side/ Skate Park/ OutdoorsSign2017 Replace logo only $10.00 $10.00 1.9 Community CentreNorth Side Entrance/ Outside DoorSign2016Video Surveillance Sign- Total of 10 of these signs in the community centre. For specific locations, unhide rows.$31.50 $315.00 1.1 Community CentreNorth Entrance/ Just inside the doorSign2016 Full replacementLOGO INVENTORY76 1.11 Community CentreLounge between the arenasSign2016 Full replacement1.12 Community CentreLounge between the arenasSign2016Arena Heating Policy - 2 of these signs in the community centre$83.00 $166.00 1.13 Community CentreLounge between the arenasSign2016Call Box Sign- Total of 6 of these signs with the logo on it in the community centre. For specific locations, unhide rows.$17.00 $102.00 1.14 Community CentreCIBC Arena/ Just inside upstairs doorSign2016 Full replacement1.15 Community CentreCIBC Arena/ Just inside upstairs doorSign2016 Full replacement1.16 Community CentreColin Campbell Arena/ Inside the upstairs doorSign2016 Full replacement1.17 Community CentreColin Campbell/ Inside the upstairs doorSign2016 Full replacement1.18 Community CentreLions Den inside entrance/ Beside StairsSign2016External Defibulator Sign- Total of 3 of these signs with the logo on it in the community centre. For specific locations, unhide rows.$16.00 $48.00 1.19 Community CentreDownstairs Hallway/ Outside downstairs entrance Colin Campbell ArenaSign2016 Full replacement1.2 Community CentreDownstairs Hallway/ Outside downstairs entrance Colin Campbell ArenaSigns2016 Full replacement1.21 Community CentreDownstairs Arena Womens BathroomSign2016No Camera Sign- Total of 16 of these signs with the logo on it in the community centre. For specific locations, unhide rows.$8.50 $136.00 77 1.22 Community CentreDownstairs Arena Mens BathroomSign2016 Full replacement1.23 Community Centre Arena changerooms Sign20168 changerooms total between two arenas.1.24 Community Centre Arena changerooms Sign2016No Valuables in Changeroom Sign- Total of 18 of these signs with the logo on it in the community centre. For specific locations, unhide rows.$8.50 $153.00 1.25 Community CentreDownstairs Hallway/ Outside of back door gymSign2016 Full replacement1.26 Community CentreDownstairs/ East DoorwaySign2016 Full replacement1.27 Community Centre East Doors Window Film 20162 of them. Full replacement. Includes installation$7.50 $45.00 1.28 Community CentreEast Doors/ Just inside the DoorsPosters2016 Full replacement$0.00 1.29 Community CentreEast Doors/ Just inside the doorsPoster2017 Facility Rental Poster1.3 Community CentreEast doors/ Just inside the doorsSign2016 Full replacement1.31 Community CentreEast Doors/ directly on the second set of doorsSign2016 Full replacement1.32 Community CentreAcross from the customer service deskStone carving N/A No replacement1.33 Community CentreBehind the customer service deskLarge Sign2016Replace logo only. Welcome sign stays78 1.34 Community CentreBeside the customer service deskSign2016 Call Box sign1.35 Community CentreUnder the customer service deskPostersLow Remove, no replacement1.36 Community CentreOffices behind the customer service deskPosterN/A Remove with no replacement1.37 Community CentreDoor to the Squash CourtsSign2016 Full replacement1.38 Community CentreSouth Doors – just inside the doorSign2016 Full replacement1.39 Community Centre South Doors – On doors Window Film 2016 Full replacement $7.50 $15.00 1.4 Community CentreSouth Doors- Outside on wallSign2016 Full replacement1.41 Community CentreDownstairs Pool Changerooms- on wall between changeroomsSign2016 Full replacement1.42 Community CentreIn womens pool changeroomSign2016 Full replacement1.43 Community CentreIn mens pool changeroomSign2016 Full replacement1.44 Community CentreIn pool area, on wall between changeroom doorsSign2016 Full replacement1.45 Community CentreIn pool area, on wall outside lifeguard officeSign2016 Full replacement1.46 Community CentreIn gym, by main door, above shelvingSign2016 Full replacement79 1.47 Community CentreIn gym, outside sauna doorSign2016 Full replacement1.48 Community CentreMain Floor Ladies Room, close to Lions AuditoriumSign2016 Full replacement1.49 Community CentreMain Floor Mens Room, Close to Lions AuditoriumSign2016 Full replacement1.5 Community CentreSenior Centre- outside of kitchenSign2016 Full replacement1.51 Community Centre Lions Auditorium Sign2016 5 total of this sign. Logo only $10.00 $50.00 1.52 Community CentreWest Arena doors – Lions Den doorWindow Film 2016 Full replacement $7.50 $15.00 1.53 Community CentreFloor mat in front of customer service deskFloor mat20161.54 Community CentreCIBC Arena scoreboard hanging from ceilingLogoN/A Remove logo, no replacement1.55 Community Centre East Parking Lot Signs2017 2 of these are in the lot. $20.00 $40.00 1.56 Parks and TrailsScouts building parking lotSign2017 Replace logo only x 2 $20.00 $40.00 1.57 Parks and TrailsSummer Place Parking LotSign2017 Replace logo only1.58 Parks and TrailsScouts building parking lotSign2017 Replace logo only x 6 $9.50 $57.00 80 1.59 Parks and TrailsParticipark Entrance – Concession St.Sign2017 Replace logo only1.6 Parks and TrailsParticipark Entrance – Concession St.Sign2017 Replace logo only $9.50 $9.50 1.61 Parks and TrailsParticipark – on trail, close to Baldwin St.Sign2017 Replace logo only $9.50 $9.50 1.62 Parks and TrailsParticipark – Baldwin St. Path EntranceSign2017 Replace logo only $9.50 $9.50 1.63 Parks and TrailsParticipark- Baldwin St. Path EntranceSign2017 Replace logo only1.64 Parks and TrailsParticipark – Washington Grand Path EntranceSign2017 Hidden location. $20.00 $20.00 1.65 Parks and TrailsToboggan Hill Trail – Baldwin St.Sign2017 Replace logo only $9.50 $9.50 1.67 Parks and TrailsToboggan Hill Trail – Baldwin St.Sign2017 Replace logo only1.66 Parks and TrailsVeterans Memorial Path – Rolph St.Sign2017 Replace logo only $9.50 $9.50 1.68 Street SignsHighway 3 West – Across from McLaughlins/ IMASign2016 Face Replacement1.69 Parks and TrailsCoronation Park – John Pound Rd. across from the golf course main driveway2017 Replace logo only $9.50 $9.50 1.7 Parks and TrailsCoronation Park- Main Entrance- Van St.2017 Replace logo only $9.50 $9.50 1.71 Parks and TrailsCoronation Park – along walking path, before you hit the pond2017 Replace logo only $9.50 $9.50 81 1.72 Parks and TrailsCoronation Park – by the start of Carroll Trail2017 Replace logo only1.73 Parks and TrailsCoronation Park- Carroll Trail2017 Replace logo only $9.50 $9.50 1.74 Parks and TrailsCoronation Park – Carroll Trail2017 Replace logo only $9.50 $9.50 1.75 Street SignsHwy #19 S – at Simcoe St2017 Face Replacement $1,900.00 $1,900.00 1.76 Street SignsHwy #19 S- at roundabout2017 Face Replacement $1,900.00 $1,900.00 1.77 Street SignsNorth St. E – East of Tillson Ave, on N side2017 Face Replacement $1,900.00 $1,900.00 1.78Spruce St. LocationIn Lunchroom MapN/A No replacement1.79Customer Service CentreOutside Main Door Sign2016 Replace logo only. $5.00 $5.00 1.8Customer Service CentreMain Sign out front Sign2016Face Replacement x 2 sidesincludes installation$250.00 $500.00 1.81Customer Service CentreCustomer Service WindowsWindow Film 2016 6 window sections in total $50.00 $300.00 1.82Customer Service CentreEmployee Only Doors – Inside main officeWindow Film 20162 doors in total – different film on both doors$50.00 $100.00 1.83Customer Service CentreBuilding department officeSign – materialN/A Remove, no replacement1.84Customer Service CentreOn wall behind the customer service repsPoster N/A Remove, no replacement$0.00 82 1.85 Parks and TrailsEast side Lake Lisgar – Frank St. bridge over lakeSign2017 Replace logo only.1.86 Parks and TrailsEast Side of Lake Lisgar – west of bridge over lakeSign2017 Replace logo only. $9.50 $9.50 1.87 Parks and TrailsTrans Canada Trail – Fourth St.Sign2017 Replace logo only. $9.50 $9.50 1.88 Parks and TrailsTrans Canada Trail – Fourth St.Sign20173 separate signs – date on sign. Replace logo only$9.50 $28.50 1.89 Annandale HouseMain Entrance- Between doorsPosters N/A Remove, no replacement1.9Lake Lisgar WaterparkMain Entrance – Beside main doors insidePosters N/A Remove, no replacement1.91 CorporateCouncil Chambers – behind round tablePlaque N/A Town Crest1.92 CorporateCouncil Chambers – Behind round tableFlag2016 Town Crest$0.00 1.93 CorporateCouncil chambers – PodiumPodium 2016 Town Crest$50.00 1.94 CorporateOutside Mall Doors – Front, Back, Side doorsSign2017 3 signs in total $9.50 $9.50 N/A Community CentreMemorial Arena - Directly on ice padDecal N/A 20162 on the rink. This will be done when the ice is removed. For this rink, the ice will come out at the end of March and go in at the end of AprilN/A Community CentreCommunity Arena - Directly on the iceDecal N/A 20162 logos on the ice. The ice will be removed for the summer months83 N/A Annandale House N/A Name Tags N/AN/A Corporate N/APromotional ItemsN/A Pens, books, clothingFleet Vehicle1D7HA16K28J159709Dodge 1500 PickupDecal2017 Roads department- Unit 21$400.00 Fleet Vehicle1FDWF36S73ED08191Ford F350 PickupDecal2017 Roads department - Unit 23$400.00 Fleet Vehicle3GCE14V37G177303Chev Silverado PickupDecal2017 Roads department- Unit 25$400.00 Fleet Vehicle1DH7HA18NX3J552776Dodge 1500 PickupDecal2017 Complex - Unit 29$400.00 Fleet Vehicle525-10555Zamboni Ice ResurfacerDecal2017 Complex - Unit 116$1,000.00 Fleet Vehicle3C6JR6ET0GG123164Ram 1500 PickupDecal2017 Water - Unit 22$400.00 Fleet Vehicle3GCXKUEJ3AG132636Chev Hybrid PickupDecal2017 Water - Unit 28$400.00 Fleet Vehicle1FTZR44U87PA28826Ford Ranger PickupDecal2017 Engineering - Unit 19$400.00 Fleet Vehicle5N1AR2MM7FC7027262015 Nissan PathfinderDecal2017 Engineering - Unit 31$400.00 Fleet Vehicle2FMZA50207BA23916Ford Freestar VanDecal2017 Pool - Unit 20 $360.00 $400.00 Fleet Vehicle1GMDU03E62D266532Pontiac Montana VanDecal2017 Pool - Unit 32$400.00 Fleet Vehicle3C7WRAT7GG108856RAM 2500 Dump BodyDecal2017 Cemetery - Unit 33 $760.00 $1,000.00 Fleet Vehicle1FMCU4K3XBKB08077Ford Escape HybridDecal2017 Building - Unit 34$400.00 Fleet Vehicle1FMCU4K31BKB08078Ford Escape HybridDecal2017 Building - Unit 39$400.00 Fleet Vehicle1G1JC52F747357286Chev CavalierDecal2017 Bylaw - Unit 36$400.00 Fleet Vehicle3C7WRTBJ6GG100832RAM 3500Decal2017 Roads - Unit 40$400.00 Fleet Vehicle1FDWF365X7EA77156Ford F350Decal2017 Roads - Unit 47$400.00 84 Fleet Vehicle2NPLHD8X85M857555Peterbilt 335 SanderDecal2017 Roads - Unit 60$1,000.00 Fleet Vehicle1HTWDAZR3CJ611857IHC 7400Decal2017 Roads - Unit 61$1,000.00 Fleet Vehicle2NPNHD8X14M814618Peterbilt 330 SanderDecal2017 Roads - Unit 62$1,000.00 Fleet Vehicle2NPLHD8X76M644582Peterbilt 335 SanderDecal2017 Roads - Unit 63$1,000.00 Fleet Vehicle2NPNHD8X14M814617Peterbilt 330 SanderDecal2017 Roads - Unit 64$1,000.00 Fleet Vehicle1HTWCSUR7GH217209IHC 4900 SanderDecal2017 Roads - Unit 75$1,000.00 Fleet Vehicle3C6TR5HT1GG109370RAM 2500 CrewcabDecal2017 Parks - Unit 43$0.00 Fleet Vehicle3C7WRTBJ4GG100831RAM 3500Decal2017 Parks - Unit 46$0.00 Fleet Vehicle3D6WD68A18G194621Dodge 4500Decal2017 Water - Unit 44$0.00 Fleet Vehicle1GTEG15X941232187GMC Cargo VanDecal2017 Water - Unit 45$0.00 Fleet VehicleWA250-3MC-A71396Komatsu WA250Decal2017 Roads - Unit 80$1,000.00 Fleet VehicleCAT924GEDDA01010CAT 924G LoaderDecal2017 Roads - Unit 81$1,000.00 Fleet VehicleX025088XChampion Road GraderDecal2017 Roads - Unit 82$0.00 Fleet VehicleMT6-1050Trackless MT6Decal2017 Roads - Unit 83$0.00 Fleet VehicleMT5TD-3196Trackless MT5Decal2017 Roads - Unit 84$0.00 Fleet Vehicle2A9AM3L66AB181118AMI 3000 Road SweeperDecal2017 Roads - Unit 85$0.00 Fleet VehicleAFDPO8193CAT 420D BackhoeDecal2017 Water - Unit 86$0.00 Additional ItemsStreet SignsSimcoe St W of West Town Line2017 Face Replacement $1,900.00 $1,900.00 Street SignsTertiary Wayfinding Signs2017 Face Replacement $50.00 $1,500.00 Street Signs Signs - Post Refinishing2017 Sand blast and repaint $200.00 $8,800.00 85 Interior Sign RefinishingLabour & Materials2016$960.00 Booth/banners2016$2,500.00 Add'l Trackless Vehicle2017$1,000.00 *Note: Some cost amounts are a total for a number of signsTotal$46,807.0086 Brand Manual Town of Tillsonburg 2016 87 Contents Introduction 1 1.0 Brand Platform 1.1 About Tillsonburg 4 1.2 Our Vision 5 1.3 Our Goals 6 1.4 Our Values 6 1.5 Our Assets 7 1.6 The Brand Story 8 1.7 The Essence 9 1.8 Target Audiences 10 1.9 Sample Messaging 11 1.10 The Identity 12 2.0 Brand Guidelines 2.1 Logo Construction 16 2.2 Logo Spacing 17 2.3 Logo Typography Standards 18 2.4 Brand Typography Standards 20 2.5 Colour Specifications 22 2.6 Logo Styles 24 2.7 Improper Usage 26 3.0 Stationery 3.1 Applications 30 3.2 Business Cards 32 3.3 Envelopes 34 3.4 Letterhead 35 4.0 Vehicles 5.1 Fleet Vehicles 38 5.0 Clothing 4.1 T-Shirts 42 4.2 Polo & Golf Shirts 43 4.3 Hoodies 44 4.4 Hats 45 6.0 Information 5.1 Copyright 47 5.2 Templates & Files 47 5.3 Contact Information 47 88 1 Tillsonburg Brand Manual | Introduction Introduction This manual describes how the Tillsonburg logo should be used by the Corporation of the Town of Tillsonburg. While the brand platform and story belong to the entire Tillsonburg community, the Tillsonburg logo will be the sole property of the Corporation of the Town of Tillsonburg. Use of this logo implies authorization, endorsement or other involvement from the Corporation of the Town of Tillsonburg. As such, the Tillsonburg logo should not be used without the express written consent of the Corporation of the Town of Tillsonburg and any usage must be in accordance with the logo guidelines that follow. Management The guidelines in this manual are administered by the Chief Administrative Officer of the Town of Tillsonburg. Any use of the logo that deviates from these guidelines must be authorized by the CAO or his/her designate. Application The logo guidelines apply to all Corporation of the Town of Tillsonburg communication and marketing deliverables including: · Official Correspondence · Reports · Signage · Print Collateral (Brochures, Posters, Forms) · Websites and Other Electronic Communication · Clothing · Branded Merchandise · Vehicles Assistance If you have questions about these guidelines, contact the Marketing and Communications Officer at (519) 688-3009 ext. 3231 89 BrandPlatform Town of Tillsonburg 2016 90 4 Brand Platform | Tillsonburg Brand Manual About Tillsonburg Tillsonburg is a distinct urban community that exists within a larger rural context. While its population exceeds 15,000, Tillsonburg serves as a regional centre for a surrounding population of over 50,000. With its small-town feel, attractive downtown and access to quality recreation, education and community amenities, Tillsonburg provides a unique environment in which to live, work and play. Source: Town of Tillsonburg Community Strategic Plan, August 2014 91 Tillsonburg Brand Manual | Brand Platform 5 Our Vision Tillsonburg is a family-friendly community known for its historic charm, thriving businesses and modern lifestyle amenities. It is a regional hub for employment, recreation and culture. Residents envision Tillsonburg as a desirable place to live and visit. They see Tillsonburg as a supportive community for all demographic groups, with an engaged population and a diverse, modern economy providing a variety of quality employment opportunities. An accountable local government will communicate seamlessly with citizens and other levels of government, and will continuously act to meet the evolving needs of the Town. Tillsonburg will be known as a unique and differentiated community. Its vibrant main street and welcoming atmosphere will attract tourism and help local businesses to thrive. Its status as a hub within the surrounding rural agricultural landscape will set it apart, and its ample green space and trails will provide high quality recreational opportunities. Source: Town of Tillsonburg Community Strategic Plan, August 2014 92 6 Brand Platform | Tillsonburg Brand Manual Our Goals A strong brand will enable Tillsonburg to... • Be more successful in attracting and retaining talent, trade and tourism • Strengthen our reputation as dynamic place to live, work, and play • Encourage innovative, sustainable economic development • Effectively communicate the values of the town and the character of the people who live here • Deliver a consistent, authentic message about the community to citizens, stakeholders, and potential partners • Nurture and promote civic pride and engagement (i.e. brand ambassadors) Our Values In Tillsonburg… We encourage an entrepreneurial spirit; We enjoy a high quality of life; We believe in a strong sense of community; and, We value arts and culture. 93 7 Tillsonburg Brand Manual | Brand Platform Our Assets Arts & Culture Annandale NHS, (3.79) Station Arts Centre, (3.55) Festivals & Events, (2.75) Entrepreneurial Spirit Downtown, (2.89) Industry, (2.75) Business Friendly, (2.58) Entrepreneurial, (2.33) Green Initiatives, (2.33) Diverse Economy, (2.32) Investment Opportunities, (2.08) Quality of Life Walking Trails, (4.02) Lake Lisgar, (3.98) Community Centre, (3.97) Location, (3.62) Family Friendly, (3.46) Recreation, (3.33) Education, (3.01) Access to Childcare, (2.91) Health & Wellness, (2.87) Entertainment, (1.82) Sense of Community Community Centre, (3.97) Safety, (3.95) Family Friendly, (3.46) Engagement, (3.22) Customer Friendly, (3.13) Services, (2.96) Youth Activities, (2.37) Pet Friendly, (2.80) Festivals & Events, (2.75) Tillsonburg provides many advantages to residents, businesses, investors and visitors. An August 2015 survey asked respondents to identify words and/or phrases they associated most with Tillsonburg. The results shown are the weighted average, with “0” being the least identifiable and “5” being the most identifiable. 94 8 Brand Platform | Tillsonburg Brand Manual The Brand Story In Tillsonburg, you can be known by name and valued by the community around you. In Tillsonburg, young leaders can stretch their wings and entrepreneurs succeed. In Tillsonburg, everyday encounters often lead to extraordinary opportunities, and new markets are within easy reach—by road, rail or runway. In Tillsonburg, you can enjoy the fruits of your labour. Our agricultural heritage means hard work is valued, but so too is rest and relaxation. In Tillsonburg, neighbours are friends, and children can play safely in yards and parks. As a regional hub, Tillsonburg offers high-quality recreational amenities, cultural programs and health/wellness services. In Tillsonburg, you can enjoy a rich, meaningful life at any age. In Tillsonburg, creative minds converge. In Tillsonburg, residents are known for their ingenuity, passion and persistence. In Tillsonburg, you can make a difference. You can help meet community needs as a businessperson, or leave a legacy as a volunteer. In Tillsonburg, you can champion a cause, or anchor a team. Tillsonburg is a community where you can create your own future. 95 9 Tillsonburg Brand Manual | Brand Platform The Essence The essence of Tillsonburg is captured in three words – connected, enriched and inspired. Connected • Strong sense of community among residents • Strong history of community engagement and collaboration • Ability to network naturally due to size of the community • Fibre optic infrastructure in industrial areas • Strategic location with good access to markets and transportation Enriched • Variety and quality of recreation and leisure programs, services and facilities • Many opportunities to be meaningfully involved in the community (i.e. organizations, clubs, causes) • Abundance of parks, green spaces and trails • Hospital, health and wellness services • Family-friendly lifestyle without the stresses found in larger urban centres • Arts and cultural amenities • Rural and urban influences combine for a sustainable, comfortable pace Inspired • Enterprising history • Entrepreneurial spirit and rural work ethic evident • Proven leadership in agri-business and related ventures • Track record of “made-in-Tillsonburg” solutions and grassroots initiatives 96 10 Brand Platform | Tillsonburg Brand Manual Target Markets The Community Strategic Plan of August 2014 identifies a need to improve economic sustainability and achieve greater demographic balance. Accordingly, the Town’s brand has the following audiences. Talent – The Middle Third (Adults aged 25 – 45) • People looking for a high quality of life for their entire household • People looking for a safe, active, and accessible community • People looking to put down roots or to go “home” • Entrepreneurial-minded people looking to create their own future • Workers in manufacturing, business services, health or senior-related services • Commuting professionals with families Trade – Manufacturing, Agri-food, Retail, Technology • Industry looking for market access without associated costs • Industry employing workers in unskilled, skilled and management positions • Industry looking for a large regional employee base • Retail businesses for under-served area with potential for a larger regional market • Businesses that require ultra high-speed connectivity • Industry looking for supportive council and community Tourism – The create-your-own-adventure day tripper • People who value taking the road less traveled and exploring what others overlook including: • History and Aesthetic enthusiasts (Annandale National Historic Site; Pioneer Cemetery; architecture; genealogy) • Arts and culture lovers (Station Arts; Otter Valley Playhouse; Oxford Studio Tour; decor and crafts) • Festival and event patrons (Christmasfest; Turtlefest) • Sports and Recreation participants (teams; tournaments; trails; outdoor recreation) 97 11 Tillsonburg Brand Manual | Brand Platform Sample Messaging Talent – The Middle Third (Adults aged 25 – 45) Tillsonburg is home. It’s a community where the pace is comfortable and the people are committed to causes beyond themselves. They seek to enrich their lives through personal connections and meaningful leisure activities. Hard work is valued here and the entrepreneurial spirit is alive and well. Located within an easy drive of major centres, Tillsonburg combines the best elements of rural and urban living. Trade – Manufacturing, Agri-food, Retail, Technology Located in Ontario’s manufacturing heartland, and close to major centres, Tillsonburg is an attractive place for employment and investment. Tillsonburg is where highly-skilled and talented people converge. Our high quality of life is appealing to workers, and our ingenuity and work ethic are deeply ingrained. Our entrepreneurial spirit is evident in grass-roots solutions and strong public support. Tourism – The create-your-own-adventure day tripper Tillsonburg is ripe for adventure. Knowledgeable residents and a welcoming atmosphere makes day trips enjoyable and unique. Our arts and culture, festivals and events, National Historic Site, and recreation and leisure programs means there is something for everyone — regardless of interest. 98 12 Brand Platform | Tillsonburg Brand Manual The Identity The Town of Tillsonburg’s visual identity is a valuable asset that distinguishes Tillsonburg’s services and character from those of other municipalities. The custom typeface is reflective of Tillsonburg’s personality: it is personable, welcoming, exciting and fun—while still being professional and experienced. The curvature of the characters, and the slight forward tilt, represent Tillsonburg’s forward thinking, and look to the future. The cursive nature of the font represents our connection to each other, and our strong sense of community. It also serves as an autograph—it is unique and deeply personal to each and everyone of us. The Liriodendron, or Tulip Tree leaf represents our relationship to the land, green spaces and walking trails. Tillsonburg has made a considerable effort in preserving our Carolinian forest areas. The colour palette was chosen to reflect Tillsonburg’s community values. Blue is the colour of trust and responsibility — it seeks peace and tranquility and promotes communication. Green is the colour of balance, harmony and growth. It promotes a love of nature, and a love of family and friends. 99 Tillsonburg Brand Manual | Brand Platform 13 100 LogoGuidelines Town of Tillsonburg 2016 101 16 Logo Construction | Tillsonburg Brand Manual Tagline Icon Wordmark 102 17 Tillsonburg Brand Manual | Logo Spacing Minimum Clear Space • In any format, a rectangular clear space must be left around the logo. • The minimum distance above and below the logo is the height of the icon from the centerpoint. • The minimum distance to the left and right of the logo is the width of the icon from the first and last letter. Minimum Size • Within print format the icon element must never be reproduced at less than 0.25” in height. • To ensure legibility within a digital format the icon element must not be less than 16 pixels. • With respect to sizing the logo, legibility should always be the determining factor. 103 18 Logo Typographic Standards | Tillsonburg Brand Manual Only two font styles are used for the logo: Tillsonburg Custom is a display font consisting of 1 typeface width, and only contains the letters form- ing “Tillsonburg”. Futura Medium While Futura has several width variations, only "Medium" is used. Futura MediumABCDEFabcd1234 ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 1234567890!@#$%^&*() When to Use: Tillsonburg Custom is a custom created Typeface. It is only to be used as the logo and should not be used under any other cir- cumstances. When to Use: Futura Medium is the only font to be used for the tagline. 104 Tillsonburg Brand Manual | Logo Typographic Standards 19 105 20 Brand Typographic Standards | Tillsonburg Brand Manual In addition to the custom typeface, two font styles are used for the brand: Adobe Caslon Pro Consisting of 4 typeface widths: Regular, Italic, Bold and Bold Italic. Futura Medium While Futura has several width variations, only "Medium" is used. Futura MediumABCDEFabcd1234 ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 1234567890!@#$%^&*() When to Use: Adobe Caslon Pro is the primary brand font, and is to be used for all forms of standard body text, ranging from: stationery, brochures and all forms of general correspondence. * Georgia may be substituted for Adobe Caslon Pro in the event that it is unavailable, or can be used in email and website design as a web safe font. When to Use: Futura Medium is the secondary font, used for the Slogan and/or Motto. It is also to be used as the standard for Callouts in stationery, website design, brochures advertisements and all forms of general correspondence. Adobe Caslon ProABCDEFabcd1234 ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 1234567890!@#$%^&*() 106 Tillsonburg Brand Manual | Brand Typographic Standards 21 Title Lorem ipsum dolor sit amet. Lorem ipsum dolor sit amet, consectetur adipiscing Donec convallis pellentesque risus, venenatis pretium quam pharetra ac. Phasellus aliquam magna sapien, quis egestas metus dignissim at. Cras dictum purus id enim tempor, ut tempor ipsum efficitur. Curabitur malesuada, felis sed finibus pellentesque, velit ante dictum lacus, nec maximus massa velit vel mi. Morbi scelerisque, diam et vestibulum elementum, odio velit finibus lacus, quis posuere dui ligula ac diam. Vivamus non leo nisl. Curabitur scelerisque lectus id dui viverra, a mollis tortor porttitor. Phasellus sollicitudin, diam at molestie scelerisque, massa tortor suscipit ipsum, vitae convallis odio nibh et turpis. Suspendisse vitae ex gravida, mattis lectus vel, tristique justo. Cras vehicula vulputate nisl sed viverra. Duis tempus venenatis nibh, a dapibus metus egestas sed Title Adobe Caslon Pro Bold PMS 7706c Main Heading Adobe Caslon Pro SemiBold 100% Black Sub-Heading Adobe Caslon Pro SemiBold PMS 424c Body Copy Adobe Caslon Pro 100% Black NOTE: Body copy should be black, or if on a dark solid background, white. The minimum size should be 9pt. Callouts / Captions Futura Medium PMS 7706c 107 22 Brand Colour Specifications | Tillsonburg Brand Manual Colours are a key element of the logo. The consistent use of colour is critical to protect the brand and foster recognition. The Tillsonburg logo may only be reproduced using the following colours. 108 Tillsonburg Brand Manual | Brand Colour Specifications 23 Tillsonblue PMS 7706c C 100 M 50.5 Y 28.52 K 6.18 R 0 G 105 B 143 HTML #00698f Tillsongrey PMS 424c C 56.57 M 47.43 Y 48.17 K 14.06 R 113 G 114 B 113 HTML #717271 Tillsongreen PMS 375c C 46.27 M 0 Y 100 K 0 R 149 G 214 B 0 HTML #95d600 Liriodendron tulipifera To be produced as CMYK or RGB 109 24 Logo Styles | Tillsonburg Brand Manual All logo applications may be reproduced in full colour, black & white, or reversed out of a solid colour. If reproduction on a colour background is required, the reverse version should be used to ensure proper contrast. Tagline Usage The brand tagline may or may not be used depending on space restrictions, vicinity to other uses of the tagline, or for general aesthetic reasons at the discretion of the Marketing and Communications Officer. Special Uses Due to the intricacy of the polygon-styled Liriodendron tulipifera leaf, there may be instances where a more simplified version is need (i.e. stitching). A single colour version may be used if approved in accordance with these guidelines. 110 Tillsonburg Brand Manual | Logo Styles 25 Full Colour This is the full colour version Solid Black The solid black version is only to be used for Fax, and some forms of black/white printing applications, such as newspapers etc., where coarse half-tone screens are used. Reversed The logo should be reversed on colour. Icon as Logo The Liriodendron tulipifera leaf may be used without the wordmark as a stand-alone icon. Social Media There 2 versions of the Social Media profile image. Each are saved as PNG files with Transparent backgrounds. To be used for all round & square cornered profile images such as Twitter, Facebook, Instagram, Pinterest, etc. To be used for circular profile images such as: Google+. 111 26 Improper Logo Usage | Tillsonburg Brand Manual The consistent use of the Tillsonburg logo is essential to protect the brand’s integrity and recognition. No departures from these guidelines are permitted. To ensure the brand is not the victim of aesthetic vandalism, the general rule to abide by is: DO NOT CHANGE, ALTER, ADD OR MODIFY ANYTHING. Individual Town Departments do NOT have their own logos The municipality has one icon and wordmark, which together form the logo and represent the Core Brand. Through its consistent application the municipality and its provided services will gain increased distinction and equity. Asking the public to identify Tillsonburg with more than one logo will diminish the brand’s effectiveness. When divisions and departments use their own marks, the impact and cohesiveness of both symbols becomes diluted and can confuse audiences. The comprehensive use of the Core Brand will ensure positive benefits for the community. 112 Tillsonburg Brand Manual | Improper Logo Usage 27 DO NOT: Logo Do not change, alter, add or modify anything. DO NOT: Icon Do not resize or change the position of the icon. DO NOT: Fonts Do not use any other font, no matter how close it may look to Tillsonburg Custom or Futura Medium. DO NOT: Sizing Do not use squish or squash the logo. Any resizing must be in proportion. DO NOT: Sizing Do not rotate the logo. The logo is intended to be on a 0° axis. DO NOT: Colour Do not change the colours even if they look similar. Use the official colour specifications detailed in these guidelines. The Town of RECREATION Tillsonburgonnbonb CONNECTED. ENRICHED. INSPIRED.INSPCTED 113 Stationery Town of Tillsonburg 2016 114 30 Files and Technical Tips | Tillsonburg Brand Manual The Town of Tillsonburg logo is available in colour and black and white. The logo is available in the following formats: Adobe Illustrator (eps/ai) Adobe Illustrator is a vector creation program that is used to create many types of designs. EPS and Ai files are RAW files that can be resized without loss in quality, but can only be opened with select programs. TIFF (tif) - 300 DPI The higher resolution TIFF versions should be used for print. TIFF (tif) / JPEG (jpg) - 150 DPI The lower resolution TIFF and JPEG versions should be used in PowerPoint presentations and Word documents. JPEG (jpg) / GIF (gif) / PNG (png) - 72 DPI The lower resolution JPEG, GIF, and PNG versions should be used for web applications. TECHNICAL TIPS Resolution and format of the file will significantly impact quality. For print purposes, vector based files should be used wherever possible. If this is not possible, select a higher resolution, uncompressed file format when printing (e.g. EPS). For email and web applications, using a compressed low resolution file (JPEG, PNG) is acceptable. Be careful not to enlarge a compressed image (e.g., JPEG) too much as the image will become pixelated. Also, never resize a GIF (either up or down) because the image will become unreadable. The following section provides guidelines for professional printers and designers. Please refer to typographic standards on page 20. Templates are available for Microsoft Word, Excel and PowerPoint. Business Cards are available on disk in Ai formats. Use only these templates. 115 Tillsonburg Brand Manual | Files and Technical Tips 31 116 32 General Business Card Specifications | Tillsonburg Brand Manual John SmithJob Title tel (519) 688-3009 ext. 1234 cell (519) 555-1234 fax (519) 842-9431jsmith@tillsonburg.ca Town of Tillsonburg 200 Broadway, Suite 204 Tillsonburg, ON N4G 5A7 www.tillsonburg.ca URL: 10 pt Adobe Caslon Pro Reg • PMS 424c Division: 8 pt Adobe Caslon Pro Reg • PMS 424c Address: 8 Adobe Caslon Pro Reg • 100% K Name: 10 pt Adobe Caslon Pro Reg • PMS 7706c Title: 7 pt Adobe Caslon Pro Italic • 100% K Method: 8 pt Adobe Caslon Pro Reg • PMS 7706 c Info: 8 pt Adobe Caslon Pro Italic • 100% K Reverse Copy: 13 pt Futura Medi um Use only these templates. 117 Tillsonburg Brand Manual | General Business Card Specifications 33 John Smith Job Title tel (519) 688-3009 ext. 1234 cell (519) 555-1234 fax (519) 842-9431jsmith@tillsonburg.ca Town of Tillsonburg 200 Broadway, Suite 204 Tillsonburg, ON N4G 5A7 www.tillsonburg.ca 0.25”0.25”1.40” 0.25” 0.5” 0.5” 0.25” 0.25” 0.25” 0.94” 0.94” 0.25” 118 34 General Envelope Specifications | Tillsonburg Brand Manual Slogan: 14 pt Futura Medium • White 0.42” 0.25” 0.25” Department: 10.75 pt Adobe Caslon Reg • PMS 7706c Address: 10.75 pt Adobe Caslon Pro Reg • 100% K Use only these templates. 119 Tillsonburg Brand Manual | General Letterhead Specifications 35 www.tillsonburg.ca Town of Tillsonburg Development and Communication Services 200 Broadway, Suite 204 Tillsonburg, ON N4G 5A7 Tel: (519) 688-3009Fax: (519) 688-0759 0.5”0.5”2.5” Address: 11 pt Adobe Caslon Pro Regular • 100% K Department: 12 pt Adobe Caslon Pro SemiBold • PMS 7706c Method: 11 pt Adobe Caslon Pro Regular • PMS 7706c Slogan: 13 pt Futura Medium • White URL: 15 pt Adobe Caslon Pro Semibold • White Division Specific Templates are available. Use only these templates. 120 Vehicles Town of Tillsonburg 2016 121 38 Signage & Vehicles | Tillsonburg Brand Manual Municipal Fleet Concept 122 Tillsonburg Brand Manual | Signage & Vehicles 39 Municipal Fleet Concept 123 Clothing & Promo Town of Tillsonburg 2016 124 42 Clothing & Promo | Tillsonburg Brand Manual The Tillsonburg logo is to be placed on the left breast of municipal and promotional shirts and jackets. All applications must adhere to the brandmark colour standards. Department, Division, and Special Event Applications to be referred to the Marketing and Communications Officer. 125 Tillsonburg Brand Manual | Clothing & Promo 43 126 44 Clothing & Promo | Tillsonburg Brand Manual The Tillsonburg logo is to be placed in the centre of municipal and promotional hoodies or sweatshirts. All applications must adhere to the logo colour standards. Department, Division, and Special Event Applications to be referred to the Marketing and Communications Officer. 127 Tillsonburg Brand Manual | Clothing & Promo 45 The Leaf Icon logo may be placed in the centre of a hat or visor. The full logo may be placed on the back. All applications must adhere to the logo colour standards. Department, Division, and Special Event Applications to be referred to the Marketing and Partnerships Officer. 128 Tillsonburg Brand Manual | Information 47 Information Copyright The Town of Tillsonburg’s logo is the property of the Corporation of the Town of Tillsonburg. Any reproduction of the logo, other than for municipal use, licensed programs of the Town of Tillsonburg, or without the Town of Tillsonburg’s expressed-permission is prohibited. Templates & File Downloads Business card, letterhead, envelopes and PowerPoint templates have been created and are available through the Marketing and Communications Officer. Existing division and department sub-brands should not be used, however marketing graphics description and information will be addressed within. All departments must adhere to the Corporate Brand Guidelines. Contact Information For further information regarding usage of the Town of Tillsonburg logo please contact: Marketing and Communications Officer Town of Tillsonburg 200 Broadway, Suite 204 Tillsonburg, ON N4G 5A7 Tel: (519) 688-3009 ext. 3231 Fax: (519) 688-0759 129 ifourone 4 Eden Place Tillsonburg, ON N4G 5M7 T: (519) 719-2620 info@ifourone.com www.ifourone.com 130 131 STAFF REPORT DEVELOPMENT AND COMMUNICATION SERVICES REPORT TITLE: SURPLUS LANDS – 1 PARKSIDE DRIVE Report No.: DCS 16-14 Author: CEPHAS PANSCHOW Meeting Type: COUNCIL MEETING Council Date: MARCH 29, 2016 Attachments: RECOMMENDATION: “THAT Council receive Report DCS 16-14 Surplus Lands – 1 Parkside Drive; AND THAT the property described as Lot 715L, Plan 500, be declared surplus to the needs of the Town of Tillsonburg and be sold in accordance with Bylaw 3549 – Sale of Real Property Policy including suitable advertising.” EXECUTIVE SUMMARY The purpose of this report is to obtain approval from Council to declare the 1 Parkside Drive property as surplus to the needs of the municipality. If approved, the property would be made available to the public through suitable advertising with any offers to purchase being brought back to Council for consideration. BACKGROUND INFORMATION Based on assessment roll information provided by the Municipal Property Assessment Corporation, the 1 Parkside Drive property appears to have been owned by the Town since 1990 although it should be noted that this property is part of Plan 500 – the original lot plan for the Town – so it may in fact have been for a much longer period. The property is not developed and is currently vacant. Due to the smaller size of the parcel and the corner location, the property is not suitable for development. One of the adjacent property owners has approached the Town regarding the availability of the property as acquiring it could help in resolving some of their access and retaining wall issues. Staff has investigated whether or not the Town requires the property and the following is a summary of those investigations. 132 Subject Property – 1 Parkside Dr Page 2 / 4 CAO 133 Department/Agency Comment Response Bell Canada  Bell has no installations over these lands and therefore no requirement for easement protection Engineering  Take a varying road widening along frontage of Glendale (3-5m) before disposal  Parcel should be restricted from any future building construction (currently zoned future residential) or secondary access for abutting lands through the block. Consider including a reserve along the frontage of the block to restrict.  Note that the driveway for 11 Glendale currently crosses the block, which should dictate any splitting of the block  Consider selling a portion or portions of the block to all abutting land owners To be investigated further and widening depth confirmed Planning has advised that the lot does not meet criteria for residential development but should be merged with adjacent properties if they are the buyers to ensure no future development can occur Agreed Land will be made available through a public process. Planning Lot is not suitable for development. If sold to adjacent landowner(s), should be merged with their properties Agreed Tillsonburg Hydro Inc The only services on the 1 Parkside Drive property are for 11 Glendale. If ownership is going to be transferred to a third party, an easement would be required. Union Gas No facility located within the proposed property sale Page 3 / 4 CAO 134 COMMUNITY STRATEGIC PLAN Not applicable. CONSULTATION/COMMUNICATION Staff has been in discussion with adjacent property owners regarding the potential availability of this property. In addition to this, it is staff’s intention to provide notice to the public in accordance with Bylaw 3549 – Sale of Real Property Policy, and specifically, by: 1. Posting a notice on the property; 2. Advertising in the Tillsonburg News; and, 3. Posting a notice on the Town’s website. FINANCIAL IMPACT/FUNDING SOURCE There is no financial impact related to this report. There is potential for future revenue to the Town should an offer to purchase be received and approved by Council. Page 4 / 4 CAO 135 STAFF REPORT FINANCE Title: 2015 REMUNERATION AND EXPENSES Report No.: FIN 16-13 Author: DARRELL EDDINGTON Meeting Type: COUNCIL MEETING Council/Committee Date: MARCH 29, 2016 Attachments: 2015 REMUNERATION AND EXPENSES RECOMMENDATION THAT FIN 16-13 2015 Remuneration and Expenses be received as information. EXECUTIVE SUMMARY Section 284 of the Municipal Act, 2001, S.O. 2001, requires that the Treasurer of a municipality shall, on or before March 31 of each year, provide to the Council of the municipality an itemized statement of the remuneration and expenses paid in the previous year to: • each member of Council in respect of his or her services as a member of the Council or any other body, including a local board, to which the member has been appointed by Council or on which the member holds office by virtue of being a member of Council; • each member of Council in respect of his or her services as an officer or employee of the municipality or other body; and • each person, other than a member of Council, appointed by the municipality to serve as a member of any body, including a local board, in respect of his or her services as a member of the body. Although there are other members of the Police Services Board, since they are Provincial appointees, their remuneration and expenses are not reported under the Municipal Act. FINANCIAL IMPACT/FUNDING SOURCE The attached document summarizes the remuneration, conference, seminar and expenses paid to Councilors and Board members for 2015 of $208,343.50 (2014 - $195,798.26). 136 REMUNERATION & EXPENSE REPORT ANALYSISFor the Year Ended December 31, 2015POLICEMEETINGSERVICESHYDRO EXPENSESREMUNERATION PER DIEM BOARD BOARD PAID TOTAL*Mayor Molnar $33,558.75 $1,885.00 $2,950.62 $12,127.03 $50,521.40Councillor Beres $14,235.25 $1,885.00 $6,885.78 $2,146.10 $25,152.13Councillor Stephenson $12,886.06 $520.00 2,686.39 $16,092.45Councillor Rosehart $12,886.06 $260.00 $3,934.16 553.70 $17,633.92Councillor Hayes $12,886.06101.70 $12,987.76Councillor Esseltine $12,886.06 $390.00 1,071.74 $14,347.80Councillor Adam $12,886.06 $1,040.00 2,748.17 $16,674.23Larry Scanlan$2,665.00 $5,075.00 2,454.06 $10,194.06Michael Bossy$7,157.00 $7,157.00Phil Esseltine$6,958.00 3,308.14 $10,266.14Melvin Getty$535.73 $535.73John Gilvesy$7,355.75 1,442.06 $8,797.81Martin Klein$533.84 $533.84Scott McLean$7,157.00 $7,157.00Daniel Rasokas$5,295.53 226.00 $5,521.53Alex Urbanowicz$4,770.70 $4,770.70$112,224.30 $8,645.00 $11,959.78 $46,649.33 28,865.09$ $208,343.50* Authorized under By-Law # 3932138 STAFF REPORT FINANCE Title: Town Owned Property Reporting Report No.: FIN 16-16 Author: DARRELL EDDINGTON Meeting Type: COUNCIL MEETING Council/Committee Date: MARCH 29, 2016 Attachments: RECOMMENDATION THAT Council receives report FIN 16-16 Town Owned Property Reporting as information. EXECUTIVE SUMMARY At the Council meeting of December 14, 2015, Council requested a report on Town Owned Property. Accordingly, attached is a report incorporating details, by property, of revenue, expenses, debt balances, and lease information. 139 Building Analysis - Customer Service Centre December 31, 2015 Rent Revenue Note 1 236,055$ Total Revenue 236,055$ P/T Labour 767$ Supplies 671 Equipment Supplies & Repairs 7,157 Building Repairs & Maintenance 8,173 Heat, Light and Water Expense 40,995 Insurance 3,604 Miscellaneous 65 Subcontractor Expense 13,623 Debt Interest 2,883 Debt Principal 6,773$ Total Expenses 84,711$ Surplus/(Deficit)151,344$ Notes: Note 1 The Town leases space to the following parties Annual Revenue Tillsonburg Hydro Inc 136,116$ County of Oxford (for Water operations)90,744$ Rogers Tower Rental (Annual)9,195$ 236,055$ Note 2 HVAC Outstanding Principle 23,400$ Interest Rate 5.49% Year of final payment 2028 Note 2 Of the 2015 principal expenses, $4,972.86 relates to debt that was paid off in Q4. The remaining principle of $1,800 relates to the following debt 2016 Facilities Summary, as amended - Report FIN 16-16, Town Owned Property Reporting Building Analysis - Fire Hall December 31, 2015 Rent Revenue Note 1 - Total Revenue - Equipment Supplies & Repairs 1,524$ Building Repairs & Maintenance 2,555 Heat, Light and Water Expense 21,070 Insurance 538 Subcontractor Expense 8,118$ Total Expenses 33,805$ Surplus/(Deficit)33,805-$ Notes: Note 1 There are no lease agreements involving this building Note 2 There is no outstanding debt on this building Building Analysis - Police Station December 31, 2015 Rent Revenue Note 1 265,145$ Total Revenue 265,145$ Supplies 264$ Equipment Supplies & Repairs 2,922 Building Repairs & Maintenance 11,493 Heat, Light and Water Expense 40,799 Insurance 1,717 Subcontractor Expense 35,170$ Total Expenses 92,365$ Surplus/(Deficit)172,780$ Notes: Note 1 The Town leases space to the following parties Annual Revenue Infrastructure Ontario 265,145$ Note 2 There is no outstanding debt on this building Building Analysis - Public Works December 31, 2015 Rent Revenue Note 1 - Total Revenue - Full time Labour 2,261$ Part time Labour 1,929 Part time Labour -OT 266 Supplies 2,758 Building Repairs & Maintenance 8,826 Heat, Light and Water Expense 25,244 Insurance 2,981 Miscellaneous 65$ Total Expenses 44,329$ Surplus/(Deficit)44,329-$ Notes: Note 1 There are no lease agreements involving this building Note 2 There is no outstanding debt on this building Building Analysis - Airport December 31, 2015 Rent Revenue Note 1 4,320 Total Revenue 4,320$ Full time Labour 84$ Supplies 808 Building Repairs & Maintenance 3,787 Heat, Light and Water Expense 12,671 Insurance 1,267$ Total Expenses 18,617$ Surplus/(Deficit)14,297-$ Notes: Note 1 The Town leases space to the following parties Annual Revenue Kitchen Rental 1,200$ Flight School Office Rental 3,120$ 4,320$ Note 2 There is no outstanding debt on this building Building Analysis - Cemetery December 31, 2015 Rent Revenue Note 1 - Total Revenue - Full time Labour 421.22$ Supplies 4,237 Equipment Supplies & Repairs 316 Building Repairs & Maintenance 1,447 Heat, Light and Water Expense 4,287 Insurance 592 Subcontractor Expense 3,642$ Total Expenses 14,942$ Surplus/(Deficit)14,942.15-$ Notes: Note 1 There are no lease agreements involving this building Note 2 There is no outstanding debt on this building Building Analysis - Community Centre December 31, 2015 Miscellaneous Revenue - Rebate 1,828$ Rent Revenue Note 1 6,452 Donation Revenue 105 Total Revenue 8,384$ F/T Labour 601,756$ F/T Labour - OT 4,550 P/T Labour 86,960 P/T Labour - OT 727 Fleet Charges 18,193 Equipment Rental 51 Supplies 55,817 Equipment Supplies & Repairs 57,571 Books & Publications 432 Building Repairs & Maintenance 36,919 Heat, Light and Water 505,525 Insurance 32,744 Phone & Fax 3,081 Miscellaneous 8,913 Training 6,816 Subcontractor 174,555 Equipment Maintenance Contract 992 Debt Interest 118,374 Debt Principal 260,551 Total Expenses 1,974,526$ Surplus/(Deficit)1,966,142-$ Notes: Note 1 The Town leases space to the following parties Annual Revenue Concessions - Beres Catering (ended in 2015)3,300$ Concessions - Chrissy's Catering (commencing August 2015)2,100 Wedding Rentals - one time 52 CBC - Rooftop antenna & ancillary devices 1,000 6,452$ Note 2 Principle and interest expenses relate to the following debt Outstanding Principle Interest Rate Year of final payment Superbuild Project 127,981$ 5.29%2031 Arena HVAC -$ 4.68%2015 Arena HVAC 446,393$ 5.04%2031 Reverse Osmosis 7,970$ 4.66%2017 Arena Floor 258,103$ 4.91%2032 Tennis Courts 65,280$ 4.91%2032 Lobby floor 10,907$ 4.91%2032 Arena 1,858,108$ 3.35%2023 Roof Betterment 155,000$ 2.45%2025 Note 2 Building Analysis - Elliot Fairbairn Centre December 31, 2015 Rent Revenue Note 1 83,479 Total Revenue 83,479$ F/T Labour 2,420$ Supplies 8 Insurance 2,048 Miscellaneous 126 Training 253 Subcontractor Expense 2,725 Debt Interest 13,816 Debt Principal 15,464$ Total Expenses 36,860$ Surplus/(Deficit)46,619$ Notes: Note 1 The Town leases space to the following parties Annual Revenue Infrastructure Ontario 83,479$ Note 2 Principle expenses relate to the following debt Elliot Fairbairn Centre Roof Betterment Outstanding Principle 247,483$ 60,000$ Interest Rate 5.29%2.45% Year of final payment 2031 2025 Note 2 This amount consists of a monthly rental fee, plus a reimbursement of a portion of the Town's operating expenses. The town is potentially exposed when it comes to the level of operating expenditures. If the expenses are below the amount remitted to the Town for the year, the Town must repay the difference. Building Analysis - Annandale Museum December 31, 2015 Rent Revenue Note 1 - Total Revenue - Supplies 423$ Equipment Supplies & Repairs 6,267 Building Repairs & Maintenance 6,181 Heat, Light and Water Expense 21,993 Insurance 3,418 Subcontractor Expense 10,692$ Total Expenses 48,974$ Surplus/(Deficit)48,974-$ Notes: Note 1 There are no lease agreements involving this building Note 2 There is no outstanding debt on this building Building Analysis - Lake Lisgar Water Park December 31, 2015 Rent Revenue Note 1 - Total Revenue - Supplies 3,917$ Equipment Supplies & Repairs 2,771 Building Repairs & Maintenance 1,240 Heat, Light and Water Expense 18,982 Insurance 1,272$ Total Expenses 28,182$ Surplus/(Deficit)28,182-$ Notes: Note 1 There are no lease agreements involving this building Note 2 There is no outstanding debt on this building Building Analysis - Summer Place December 31, 2015 Rent Revenue Note 1 - Total Revenue - F/T Labour -OT 5$ Supplies 333 Building Repairs & Maintenance 571 Heat, Light and Water Expense 3,835 Insurance 958$ Total Expenses 5,702$ Surplus/(Deficit)5,702-$ Notes: Note 1 There are no lease agreements involving this building Note 2 There is no outstanding debt on this building Building Analysis - Gibson House December 31, 2015 Rent Revenue Note 1 - Total Revenue - Building Repairs & Maintenance 27$ Heat, Light and Water Expense 454 Subcontractor Expense 419$ Total Expenses 899$ Surplus/(Deficit)899-$ Notes: Note 1 There are no lease agreements involving this building Note 2 There is no outstanding debt on this building STAFF REPORT FINANCE Title: Banking Services Agreement Report No.: FIN 16-15 Author: DARRELL EDDINGTON Meeting Type: COUNCIL MEETING Council/Committee Date: MARCH 29, 2016 Attachments: BY-LAW 4003 SCHEDULE A, BANKING SERVICES AGREEMENT RECOMMENDATION THAT Council receives report FIN 16-15 Banking Services Agreement; And That By-Law 4003 be brought forward for Council consideration. EXECUTIVE SUMMARY At the Council meeting of March 14, 2016, Council approved single sourcing with TD Commercial Banking. Accordingly, the by-law to approve the banking services agreement is being brought forward for Council consideration. 152 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4003 A BY-LAW to authorize an agreement between The Corporation of the Town of Tillsonburg and the Toronto-Dominion Bank for provision of banking services. WHEREAS The Corporation of the Town of Tillsonburg deems it necessary and expedient to enter into an agreement with the Toronto-Dominion Bank; THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" and forming part of this By-Law between the Town of Tillsonburg and Toronto-Dominion is hereby approved; 2. THAT the Mayor and the Director of Finance be hereby authorized to execute the attached agreement marked as Schedule “A” on behalf of The Corporation of the Town of Tillsonburg; 3. THAT this By-Law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 29th DAY OF March, 2016. READ A THIRD AND FINAL TIME AND PASSED THIS 29th DAY OF March, 2016. ____________________________ Mayor Stephen Molnar ____________________________ Town Clerk – Donna Wilson 153 154 155 156 157 158 159 STAFF REPORT RECREATION, CULTURE & PARKS Title: Tree By-law Revisions - Update Report No: RCP 16-08 Author: Rick Cox, Director of Recreation, Culture & Parks Meeting Type: COUNCIL MEETING Council/ Committee Date: MARCH 29, 2016 Attachments: RECOMMENDATION THAT Council receive Report RCP 16-08 – Tree By-law Revisions – Update for information. EXECUTIVE SUMMARY Council requested staff report back on whether the proposed revisions to the Town’s Tree By-law are in alignment with the County’s By-laws. BACKGROUND At the Council meeting of March 14, 2016, the proposed revisions to the Town’s Tree By- law were discussed. Council asked whether the revision process had included ensuring that the proposed changes were in alignment with the applicable County by-laws. Staff reviewed the County’s existing Woodlands Conservation By-law. The By-law specifically exempts “activities or matters undertaken by a municipality or a local board of a municipality.” It also applies only to woodlands with certain size and tree density thresholds. The draft by-law for the Town speaks to individual trees rather than woodlands. It is the opinion of staff that the Town’s proposed by-law is in alignment with the County’s by-law. CONSULTATION/COMMUNICATION County planning staff were contacted and advised that the current Woodlands Conservation by-law is being revised but the revisions are not ready for release. FINANCIAL IMPACT/FUNDING SOURCE N/A COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A RCP 16-08 - Tree By-law Revisions 1/1 160 = Attendance: Lisa Gilvesy, Jesse Goossens, Councillor Jim Hayes, Kirby Heckford, Mayor Stephen Molnar, Lindsay Morgan, Ashton Nembhard, Randy Thornton, Cedric Tomico, John Veldman (Departed 9:29 AM) Guest: Tricia Smith, Deputy Clerk (7:55 AM to 8:30 AM) Staff Present: Cephas Panschow Regrets: Andrew Burns, David Calder, Steve Spanjers 1. Call to Order 2. Adoption of Agenda Moved By: R. Thornton Seconded By: K. Heckford Proposed Resolution THAT the Agenda as prepared for the Committee meeting of February 9, 2016 be adopted. Carried 3. Disclosure of Pecuniary Interest – None disclosed 4. Approval of previous minutes Moved By: R. Thornton Seconded By: J. Veldman Proposed Resolution THAT the minutes for the January 12, 2015 meeting be approved. Carried 5. Presentations and Delegations 5.1 Community Strategic Plan Deputy Clerk provided an overview of Report CL 16-01 Community Strategic Plan Update, which was presented to Council on January 25. A Town Hall meeting is being planned for April 5, 2016 @ 5:30 PM. Question raised as to how this will be communicated. Response was that it would be through the Town’s normal channels and would consider appropriate The Corporation of the Town of Tillsonburg Development Committee Tuesday, February 9, 2016 7:30 AM Boardroom, Customer Service Centre 10 Lisgar Ave, Tillsonburg, ON N4G 5A5 Minutes 161 Council Meeting – Agenda - 2 - social media as well. Suggestion to also consider using the BIA and privately owned messaging signs, including LED ones. Also, can the tracking process be changed to have the status of the items next to the timeframes identified in the original Community Strategic Plan. Yes, this will be done. Discussion about branding process and staff were asked to circulate report to Council once available. 5 Tillsonburg Hub Consortium – Deferred until March meeting 6. Information Items 6.1. Community Strategic Plan 6.2. Post-Secondary Education – No update 6.3. Tillsonburg Hydro Inc (THI) S. Molnar confirmed that two new board members had been approved; namely, Cliff Evanitski and Ann Loker. Still one remaining vacancy. Members will serve until AGM. THI is the only Local Distribution Company (LDC) to have representation on the regional energy planning committee and further information will be coming forward in the near future. 6.4. Town Hall Task Force J. Veldman advised that building assessment information on the 83 Rolph St property had been provided to the Task Force. This property is only one of many that would be considered, but due to public surplus process there is a need to conduct an initial review at this time. The space needs study will help inform future considerations of any site. Concern about operating costs of an older building versus a new one. 7. Reports from Departments 7.1. Economic Development 7.1.1. Fourth Quarter 2015 Staff provided an overview of year end metrics. Lead files opened was above target of 80 at 90 files. Other metrics on or close to targets (95% or more) with exception of client visits to the community, website visits and corporate visits, which were slightly lower than target. 15 new businesses opened versus target of 10 and 6 businesses closed, which was the same as 2014. Supported Community Improvement Plan applications and the eight approved ones resulted in nearly $5.5 Million in investment in our Downtown 7.1.2. Land Sales Staff circulated a copy of the Wise Line Metal Sales Inc news release, which is scheduled to be released today. Two new companies coming to Tillsonburg resulting in 162 Council Meeting – Agenda - 3 - a new 30,000 square foot industrial building and up to 20 jobs. Staff is dealing with another offer on the remaining lands, which will be brought forward to Council at the next meeting. Wise Line was appreciative of the support receiving from the Town. With these two anticipated sales, Committee agreed that focus should be on Hwy 3 Business Park development. 7.1.3. Hotel Study Quotation Staff presented the quote received from CBRE Hotels, the World’s leading hotel experts. CBRE purchased PKF, which was previously Canada’s leading hotel consultancy. This is being brought forward due to some interest by smaller hotel developers looking at the community. Challenge is that the Town doesn’t have sufficient information to build a business case and an updated study will help the Town sell the community better similar to how building concepts could help sell industrial land. The last study was completed in 2006. Suggestion to review that report and costs at that time in more detail and bring back additional information at the next meeting. 7.2. Building Department Staff provided an overview of the Building Department Q4 2015 report in lieu of the Chief Building Official being present. Total building permit value of $19.6 M is comparable to average but down from last year’s total of $39M, which was due to high institutional levels of investment. 61 Single family units and 23 apartment units versus 64 and 36 last year. Some of the apartment totals are influenced by large one-off type projects. Stable projection for 2016 with potential commercial and industrial upside. 8. General Business and Reports 8.1. Committee Vacancies & Election of Chair/Vice-Chair/Secretary Committee acknowledged the passing of committee member Scott MacLean on January 18, 2016 and resignation of Mike Bossy at the January 12, 2016 committee meeting. Deputy Clerk advised that it is up to the Committee as to whether they want to fill the vacant positions or not. The Clerk’s Department will assist either way, including advertisements. Discussion regarding what the gaps in knowledge and expertise may be and J. Goossens suggested using Chamber of Commerce survey to develop a list of existing expertise and potential gaps. He will circulate and collate. K. Heckford will lead subcommittee to review and bring information back to Committee. Moved By: R. Thornton Seconded By: J. Veldman Proposed Resolution THAT Lisa Gilvesy be appointed the acting Chair. 163 Council Meeting – Agenda - 4 - Carried Moved By: R. Thornton Seconded By: K. Heckford Proposed Resolution THAT Jesse Goossens be appointed the Vice-Chair. Carried 9. Unfinished Business - None 10. Committee Minutes & Reports 10.1. Tillsonburg District Chamber of Commerce The annual Chamber Awards will be launched shortly with the Gala being held on May 5. A new award recognizing community contributions has been added to the event. Development Committee selection process for Economic Development New Business Award will be discussed at next meeting. The Chamber AGM is being March 23 at the Carriage Hall. 10.2. Downtown Business Improvement Association Façade Improvement Program has 2 – 3 applications undergoing review. Considering submitting program for recognition by January 2017. AGM is March 22, 2016. 10.3. Tillsonburg District Real Estate Board January report will be circulated when available. 2015 was the second best year on record after 2007. Inventory is down to less than 5 months. 10.4. Physician Recruitment Tillsonburg physician openings have been posted to PracticeInOxford.ca. More information is needed on how many residents don’t have a family doctor. This can be provided. Plan for 2016 includes advertising, visiting medical schools with focus on 3rd year students and locum placements in addition to full-time positions. 11. Correspondence - None 12. Other Business 12.1. Roundtable S. Molnar advised that the South Central Ontario Region Economic Development Corporation AGM is scheduled for February 18 and notice will be circulated. He and Development Commissioner attended economic development conference. Staff provided a brief summary. 13. Next meeting – Tuesday, March 8, at 7:30 AM 14. Adjournment 164 Council Meeting – Agenda - 5 - Moved By: C. Tomico Seconded By: Not required. Proposed Resolution THAT the February 9, 2016 meeting be adjourned at 9:45 AM. 165 = Attendance: Charles Baldwin, Paul DeCloet, Penny Esseltine, Corey Hill, Robert Marsden, Christine Nagy, Sue Saelens, Marian Smith, Trisha Smith, Regrets and Absent: Ken Butcher, Rick Cox, Maurice Verhoeve, Janet Wilkinson 1. Call to Order: The meeting was called to order at 9:0 a.m. by Robert Marsden. 2. Presentation: Laurel Beechey gave a one hour slide presentation on the significant and historical architecture of Tillsonburg, past and present. During the presentation she noted properties that might be considered for designation in the future. 3. Adoption of Agenda Moved By: P. DeCloet Seconded By: Christine Nagy Proposed Resolution: THAT the Agenda as prepared for the Committee meeting of February 4, 2016 be adopted with additions under General Business. Carried 4. Disclosure of Pecuniary Interest: None 5. Approval of previous minutes Moved By: Christine Nagy Seconded By: P. Esseltine Proposed Resolution: THAT the minutes for the January 7, 2016 meeting be approved. Carried 6. General Business and Reports: a) Annandale Tree Report – P. DeCloet gave a summary of prepared by C. Baldwin and himself. C. Nagy advised that Tillsonburg Horticultural Society will be planting two or three trees this year in honour of past presidents and would like to work with advisors to plant these trees at Annandale N.H.S. b) Tree By-law – it is believed that the amended copies of the draft by-law and Appendices have been located. These will be sent out to members to read and discuss at the March meeting. c) Keep Tillsonburg Beautiful – the site for this year’s planting will be the berm near South Ridge School. Meetings will be held later in March for the preparation of the event. d) Moved By: P. DeCloet Seconded By: C. Baldwin Proposed Resolution: THAT Maurice Verhoeve be recommended to Council for appointment to this committee as a voting member (he is currently an advisory member). Carried 7. Correspondence: 8. Other Business: a) Beautification sub-committee report – C. Nagy reviewed what took place at the last meeting of the Beautification Working Group. BIA is going ahead with hanging planters for Broadway and Tillsonburg Horticultural Society will contribute towards them. The students from the Fanshawe Landscape Design class will be coming to Tillsonburg in March to see the area before working on The Corporation of the Town of Tillsonburg Heritage, Beautification & Cemetery Advisory Committee February 4, 2016 9:00 a.m. Marwood Lounge Tillsonburg Community Centre Minutes 166 Heritage, Beautification & Cemetery Advisory Meeting – Minutes - 2 - their proposal. It was suggested that test sites of planters may be set up in the main area of Broadway. b) Heritage Designation Process – T. Smith handed out binders on the Heritage Designation Process. 9. Next meeting: March 3, 2016 at 9:00 a.m. in the Marwood Lounge. 10. Adjournment Moved By: P. DeCloet Proposed Resolution: THAT the February 4, 2016 meeting be adjourned at 10.25 a.m. Carried 167 = Agenda item Discussion Outcome 1 Call to order 8:00am 2 Attendance Present: Chair, Mel Getty Vice Chair, Bob McCormick Paul DeCloet Donna Scanlan Mike Cerna Penny Esseltine James Payne Janet McCurdy, Recreation and Program Manager Rick Cox, Director of Recreation, Culture & Parks Becky Turrill, Secretary Regrets: Don Baxter Dace Zvanitajs Susan Labanich 3 Adoption of the Agenda On Motion made by B. McCormick, seconded by D. Scanlan and Carried that the agenda for the Parks & Recreation Committee meeting of February 02, 2016 be adopted 4 Disclosure of Pecuniary Interest B. McCormick – Item #8 5 Approval of Minutes On Motion made by M. Cerna , seconded by D. Scanlan and carried that the Minutes as prepared for the Parks & Recreation Committee Meeting of November 10, 2016 be adopted The Corporation of the Town of Tillsonburg Parks & Recreation Committee Tuesday February 02, 2016 8:00am Rotary Room 45 Hardy Ave, Tillsonburg, ON Minutes 168 Parks and Rec Committee – Minutes - 2 - 6 Outstanding Business Strategic Master Plan • Strategic Master plan work sheet handed out to all committee members Dog Park Deferred to next meeting 7 Presentations and Deputations Memorial Park Design Ron Koudys • Positive feedback, many good suggestions Bring forward as discussion item at next meeting. Tillsonburg Hub Committee • Handouts to committee members • Business plan presentation before presenting to council Suzanne to provide additional information to committee prior to next meeting. Bring forward as discussion item at next meeting. 8 General Business and Reports Memorial Park Steering Committee (Subcommittee) • A rep from all users to be on the Subcommittee • Susan Labanich be a member of the Subcommittee Terms of Reference to be completed asap On resolution by D. Scanlon, seconded by M. Cerna that a Memorial Park Project Steering subcommittee be struck with Mike Cerna & Mel Getty as co-chairs of the Subcommittee. Carried. 2016 Capitol Project update: • Rick Cox distributed the summary of capital projects for 2016 for information. Bring forward as discussion item at next meeting. 9 Correspondence Fence signs- refed by Council to Committee • Change “Tacky” fence signs • Parks & Rec Committee feel they are in an inappropriate location • Town should take care of the signage Consensus that while the revenue was nice, street-side signage was not sending the proper image. LED sign incorporated in gateway may replace revenue stream. Staff will put a moratorium on new ads until a revised plan is in place. New Committee Members 169 Parks and Rec Committee – Minutes - 3 - • Rick to talk to the Agricultural Society Rep On motion by P. Esseltine, seconded by D. Scanlon that the Advisory Committee request that Council increase the number of Committee members to 12. Carried. 10 Other Business Keep Tillsonburg Beautiful Day: • South Ridge Park – May 7, 2016 Trottier Woodlot : • Removal of Ash & Beech Trees • Incorporate Parking Lot • Public Meeting New Committee Member February 25 meeting for Council to add new member 11 Next Meeting Tuesday March 8, 2016, 7:30 am. 12 Adjournment Meeting was adjourned at 10:30am 170 = Attendance Present: Chair Ann Loker, Mayor Stephen Molnar, Councillor Brian Stephenson, Mary Anne VanGeertruyde, Sam Lamb Staff: Lana White + 1. Call to Order - 4:00pm 2. Adoption of Agenda Moved By: B.Stephenson Seconded By: M.VanGeertruyde Resolution THAT the Agenda as prepared for the Committee meeting of February 10, 2016, be adopted, with the following addition: 6. Other Business ii) New Committee Member ‘Carried’ 3. Disclosure of Pecuniary Interest None 4. Approval of Previous Minutes Moved By: M.VanGeertruyde Seconded By: B.Stephenson Resolution THAT the Committee Minutes for the December 2, 2015 meeting be approved. ‘Carried’ The Corporation of the Town of Tillsonburg Special Awards Committee February 10, 2016 4:00pm Annex Board Room, Corporate Office 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 MINUTES 171 Special Awards Committee Meeting – Agenda - 2 - 5. General Business and Reports i) Review of Suggested Nominations and Selection of next Award(s) Nominations were reviewed. Moved by Councillor B.Stephenson Seconded by M.VanGeertruyde THAT Ray Sorochan be selected as the recipient of a Volunteer Achievement Award for the month of February 2016, to be presented at the February 25, 2016 Council Meeting. ‘Carried’ Moved by Councillor B.Stephenson Seconded by S.Lamb THAT Julie Dawley be selected as the recipient of a Volunteer Achievement Award for the month of March 2016, to be presented at the March 29, 2016 Council Meeting. ‘Carried’ Moved by M.VanGeertruyde Seconded by S.Lamb THAT John Twinem be selected as the recipient of a Volunteer Achievement Award for the month of April 2016, to be presented at the April 25, 2016 Council Meeting. ‘Carried’ L.White to contact the recipients and prepare for the presentations. For future nominations, it was discussed that the Committee wants to ensure nominees are properly represented. It would be preferred if the nominator filled out the nomination form, providing as much detail as possible to ensure award recipients receive the recognition they deserve. 172 Special Awards Committee Meeting – Agenda - 3 - 6. Other Business i) Favourite Son/Daughter Award – Criteria Mayor Molnar spoke about the Favourite Son/Daughter Award, previous recipients, and how the recognition of these individuals has brought international recognition to Tillsonburg. It’s an ongoing opportunity, and the greatest honour the Town can bestow. The award has been talked about recently during Council’s business planning and budget meetings. Work is being done to development a proper criteria. This Committee, beyond doing Volunteer of the Month recognitions, is a platform for other awards, including Favourite Son/Daughter recognitions. To be considered is how we can, for all time, recognize past and future recipients. Perhaps the concept of a Wall of Fame could be developed. The southend parkette could be considered as a location, along with other possibilities. L.Lund to provide copies of the draft criteria to Committee members, for review prior to the next meeting. ii) New Committee Member Councillor B.Stephenson reported that Matt Scholtz volunteered to serve on this Committee. In addition to his many years as Chief Librarian for the Town, Matt also has experience with the Chamber. Moved by Councillor Stephenson Seconded by M. VanGeertruyde THAT the Tillsonburg Special Awards Committee recommend to Town Council that Matt Scholtz be appointed to serve on the Special Awards Committee for the duration of the current term. ‘Carried’ L.Lund to provide this resolution to the Clerk’s department for the February 25th Council Meeting. 7. Next Meeting – March 9, 2016, to be confirmed 173 Special Awards Committee Meeting – Agenda - 4 - 8. Adjournment Moved By: M.VanGeertruyde Resolution THAT the February 10, 2016 meeting be adjourned at 4:50pm. 174 = Attendance Present: Marty Klein, Mayor Stephen Molnar, Councillor Penny Esseltine, Andrew Gilvesy, Rick Strouth, John Veldman Consultant - Stephan Namisniak, KNY Architects Inc. Staff: David Calder, Corey Hill, Lana White 1. Introductions Members of the Committee were introduced, and the Consultant, Stephan Namisniak of KNY Architects Inc. provided information about himself, his company, and relevant past jobs and experiences. 2. Discuss Administrative Procedures 3. Review/Discuss Study Objectives The CAO noted that there had been some discussion about a partnering concept, shared space. Mayor Molnar commented on support of a downtown asset. J. Veldman commented on discussion at the Development Committee, i.e. meeting space, outdoor space, market, educational facility, a mixed-use building with the primary use being a Town Hall. It was noted that Tillsonburg services approximately 80,000 people. Chair Klein noted that we need to consult with the BIA during this process. We need to ensure the property is large enough for expansion as well. The Consultant commented that we do not need to build everything at once, but need to be able to accommodate future needs and opportunities. The Corporation of the Town of Tillsonburg Town Hall Project Steering Committee January 7, 2016 10:00am Council Chambers, Corporate Office 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 MINUTES 175 This is a space needs study, but at some point other considerations will have impact on space. The new facility needs to reflect the community. Discussion was held about the Town’s dispatch services. The CAO will follow-up with the Consultant further on this. 4. Discuss Proposed Workplan/Schedule The consultant provided a proposed workplan. This is now Week 1. Likely looking at the end of March for completion 5. Discuss any Changes to Objectives/Workplan The CAO and Consultant to discuss after this meeting 6. Review Available Background Documents The Consultant noted that he had reviewed various pieces of information from the Town to see how things worked in the community, ie org charts, agencies and departments in terms of emergency services, Minutes from relevant Council Meetings, the Town’s Accessibility Plan, etc. The Consultant asked for varies documents, i.e. Master Plan. 7. Discuss Work to Date – Questionnaire/List of Staff/Org Charts/Background Reports The consultant provided a handout, which he prepared following his review of background documents. Room sizes and suggestions will be proposed from the information collected. 8. Discuss Next Steps The Consultant provided a questionnaire for department heads to use when meeting with staff. The CAO requested electronic fillable forms. The CAO noted this is a gathering of information, not setting expectations. Space is a controversial aspect. We will gather information, analyze, digest and make decisions. The Consultant to provide a cost per square foot budget. 9. Tour Existing Facilities The Corporate Office will be toured today following the meeting. The Consultant will come back in a few days and tour other facilities. 10. Next Meeting The next Committee meeting to be scheduled for the end of January/beginning of February, a morning meeting. The consultant to be an item on the Agenda. Meeting adjourned at 11:20am. 176 = Attendance Present: Marty Klein, Mayor Stephen Molnar, Councillor Penny Esseltine, Andrew Gilvesy, Rick Strouth, John Veldman Staff: Lana White Regrets: David Calder 1. Call to Order – 10:07am 2. Adoption of Agenda Moved By: R.Strouth Seconded By: A.Gilvesy Resolution THAT the Agenda as prepared for the Committee meeting of February 9, 2016, be adopted. ‘Carried’ 3. Disclosure of Pecuniary Interest None 4. Approval of Previous Minutes Moved By: J.Veldman Seconded By: A.Gilvesy Resolution THAT the Minutes for the November 26, 2015 meeting be approved. ‘Carried’ The Corporation of the Town of Tillsonburg Town Hall Project Steering Committee February 9, 2016 10:00am Annex Board Room, Corporate Office 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 MINUTES 177 Council Meeting – Agenda - 2 - 5. General Business and Reports i) Discussion Regarding Building Condition Assessment – 83 Rolph Street a) Report CAO 16-01 b) Resolution passed by Town Council January 25, 2016: Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives report CAO 16-01, Building Condition Assessment – 83 Rolph Street Public School for information; AND forwarded to the Town Hall Steering Committee for information and comment. Mayor Molnar commented on the CAO’s report and Council Resolutions. It was noted that the report is available to the public, as it was on an open Council agenda. The CAO had contacted TVDSB and there has been an extension given into March. R.Strouth suggested passing on purchase of the property without specific purpose. He also commented that it was too far removed from the centre of the activity in the downtown. A.Gilvesy commented that he had an expectation that it was in better shape than it was. J.Veldman commented that the property is too far from the downtown as well, and perhaps cost prohibitive. He suggested trade-offs for the building, for other potential properties. Perhaps there are some severance possibilities as well, dedicating some property back to parkland in the ravine. Mayor Molnar commented on this Committee identifying potential Town Hall locations within the community and bringing knowledge to this Committee. Following review and discussion of Report CAO 16-01, as well as Council’s resolution, Committee passed the following resolution. Moved by J. Veldman Seconded by R.Strouth THAT the Town Hall Project Steering Committee receive Report CAO 16-01 regarding Building Condition Assessment - 83 Rolph Street as information only at this time. ‘Carried’ 178 Council Meeting – Agenda - 3 - Councillor Esseltine noted the heritage designation on the property. J.Veldman commented on discussion at the Development Committee as well. Committee members commented on some potential property considerations for a Town Hall. ii) KNY Draft Interim Report, dated February 5, 2016 – To be reviewed at the next meeting. The Consultant to be asked to attend. 6. Round Table R.Strouth - requested an updated map of Town owned properties as soon as possible. He also noted he will be away for a month, leaving February 28th. J.Veldman – spoke about engaging youth and attracting youth back to Town through downtown outdoor skating, markets, etc. He would like to look at a location in the downtown that would achieve those possibilities. Being close to trail connections and bike stalls would be beneficial as well. Mayor Molnar – commented and cautioned about thinking site specific at this point, until the needs assessment has been completed. The Chair commented that he shared those thoughts, and suggested meeting every couple weeks. 7. Next meeting – L.White to schedule a meeting for next week, when the Consultant can provide a verbal report and have discussion. Going forward meetings to be scheduled for every couple weeks. Committee requested that the Consultant attend the meetings. Lunch meetings would work well. 179 Council Meeting – Agenda - 4 - 8. Adjournment Moved By: S.Molnar Proposed Resolution THAT the February 9, 2016 meeting be adjourned at 10:39am. ‘Carried’ 180 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 1 - LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MEETING MINUTES - February 3, 2016 (as approved at the Annual General Meeting held February 26, 2016) Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Noel Haydt, David Hayes, John Scholten and Tom Southwick Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, D. Holmes, P. Gagnon and D. McLachlan Guests: K. Taylor, K. Berry and G. Obediah Regrets: Craig Grice The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, February 3rd, 2016 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS None DISCLOSURES OF INTEREST None DEPUTATIONS a) Haldimand Seasonal Campers re: Haldimand Conservation Area Seasonal Camping Rates K. Taylor addressed the Board and presented a list of questions from a group of concerned seasonal campers from Haldimand Conservation Area. Staff and the Board were able to address some of the concerns and the remainder will be addressed in a future staff report. A formal response will then be forwarded to Mr. Taylor as the representative for the group. MOTION A-20/16 moved: L. Bartlett seconded: N. Haydt THAT the LPRCA Board of Directors receives the deputation from the Haldimand Seasonal Campers regarding Haldimand Conservation Area Seasonal Camping Rates as information; AND THAT staff prepare a report to address the concerns outlined in the presentation. 181 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 2 - CARRIED MINUTES OF PREVIOUS MEETINGS There were no questions or comments concerning the minutes. MOTION A-21/16 moved: R. Geysens seconded: J. Scholten THAT the minutes of the LPRCA Board of Directors Regular Meeting held January 13th, 2016 be adopted as circulated. CARRIED BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES None CORRESPONDENCE MOTION A-22/16 moved: J. Scholten seconded: T. Southwick THAT the correspondence outlined in the Board of Directors’ Agenda of February 3rd, 2016 be received as information. CARRIED DEVELOPMENT APPLICATIONS a) Staff Approved applications None b) New Applications The Planning Department recommended approval for two applications. MOTION A-23/16 moved: J. Scholten seconded: R. Geysens 182 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 3 - THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-4/16 LPRCA-5/16 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations. CARRIED NEW BUSINESS a) CALENDAR REVIEW This month’s calendar includes Backus events, community events that promote stewardship and tree planting, and a private training event at Backus for a reenactment group who regularly volunteer at Backus. Staff responded to questions and detailed park promotional plans for the coming year. MOTION A-24/16 moved: T. Southwick seconded: J. Scholten THAT the LPRCA board of Directors receives the February Calendar Review Report as information. CARRIED b) GENERAL MANAGER’S REPORT The GM summarized his report noting that his focus the past two months has been the 2016 budget and HR matters with regards to filling vacant positions. He also gave an update on the Elgin County Shoreline Management Plan process and the quest by Conservation Ontario for future funding support to implement the source protection plans. MOTION A-25/16 moved: D. Brunton seconded: L. Bartlett THAT the LPRCA Board of Directors receives the General Manager’s Report for December 2015 and January 2016 as information. 183 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 4 - CARRIED c) FORESTRY ECOLOGICAL REPORT Staff reviewed the report submitted by Blue Oak Native Landscapes regarding the ecological requirements for the upcoming operating season. The findings conclude that there are some healthy, established populations of at risk and/or rare species throughout LPRCA properties which can be attributed to the pro-active work of field staff. Discussion ensued. MOTION A-26/16 moved: N. Haydt seconded: D. Beres That the LPRCA Board of Directors approves the recommendations contained in the report submitted by Blue Oak Native Landscapes titled “Field Surveys for Species at Risk Plants and Provincially Rare Plants at Ringland, Deer Creek, Gibel and Landon Tracts.” CARRIED d) CONSERVATION AREAS 2016 APPROVED CAPITAL PROJECTS Staff reviewed the approved 2016 capital projects and the anticipated start dates. It was noted that the 2015 Waterford North gatehouse project was reallocated during the 2016 budget process due to the challenges in design requirements. Discussions regarding the gatehouse are ongoing. MOTION A-27/16 moved: J. Scholten seconded: T. Southwick THAT the LPRCA Board of Directors receives the report dated January 26th, 2016 regarding Conservation Areas 2016 Capital Projects as information. CARRIED e) TIMBER TENDER LP-287-16 LANDON TRACT The west side of the Landon Tract was the first timber tender released for the 2016 budget year. Documents were sent to fifteen tender buyers with two buyers forwarding bids by the due date. Staff noted that the successful bidder was well within the reserve bid. This property is on its third rotation of management activities. MOTION A-28/16 moved: D. Hayes seconded: J. Scholten THAT the LPRCA Board of Directors accepts the tender submitted by Porter Lumber Ltd. for marked standing timber at the Landon Tract West for a total tendered price of 184 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 5 - $38,100.00. CARRIED f) TREE ORDER 2016 Each year staff purchases a variety of native tree and shrub species for restoration projects and various watershed programs provided by LPRCA. This year staff is proposing to order over 50,000 seedlings. This program is cost-recovery and does not affect the budget. MOTION A-29/16 moved: R. Geysens seconded: D. Hayes THAT the LPRCA Board of Directors approves the 2016 tree order as presented by the Lands & Waters Supervisor at its regular meeting of February 3rd, 2016. CARRIED g) AMAZING PLACES REPORT In 2014, Backus Heritage and Deer Creek conservation areas were recognized as two of ten Amazing Places in Norfolk County. Staff is now seeking support from the Board to enter into a cross-marketing partnership with Long Point World Biosphere, the administrator of the Amazing Places program. MOTION A-30/16 moved: L. Bartlett seconded: D. Brunton THAT the LPRCA participates as a site partner in the expanded Amazing Places initiative and that the Memorandum of Understanding (MOU) with the Long Point World Biosphere Reserve Foundation be approved; AND THAT the Chair be directed to sign the MOU. CARRIED h) PHRAGMITES UPDATE Many groups are lobbying the government to provide further funding to manage phragmites, a rapidly spreading invasive grass that threatens drainage and agricultural ditches, and marsh areas. Conservation Ontario has begun a letter writing campaign to the provincial government requesting support in dealing with this aggressive invasive. As directed by the Lee Brown Marsh Committee, staff requested that the Chair send an invitation to the Minister of Natural Resources and Forestry and the Premier of Ontario to visit Lee Brown Marsh to view a successful control site, and stress the importance in getting an approved herbicide for use around water. To date, the control program conducted at Lee Brown Marsh shows an 80% success rate. 185 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 6 - MOTION A-31/16 moved: J. Scholten seconded: D. Hayes THAT the Long Point Region Conservation Authority receives the Phragmites Update Report as information; AND that the Chair be authorized to send an invitation to both Ontario’s Premier and Minister of Natural Resources and Forestry to visit the work being conducted by the Lee Brown Marsh Management Committee in controlling this invasive. CARRIED The GM introduced Leigh-Anne Bower, the new Resource Planning Technician and reminded everyone that there is no Board meeting in March due to the Annual General Meeting February 26th, 2016. The Chair adjourned the meeting at 8:10pm. _____________________________ ________________________________ Michael Columbus Dana McLachlan Chair Administrative Assistant 186 CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4001 A BY-LAW to regulate the planting, maintenance, protection, preservation and removal of trees on municipal lands within the Town of Tillsonburg. WHEREAS, Section 135 (1) of the Municipal Act, 2001, S.O. 2001 c.25 (Act) authorizes a local municipality to prohibit or regulate the destruction or injuring of trees; AND WHEREAS, Section 62 (1) of the Act authorizes a municipality, at reasonable times, to enter upon land lying along any of its highways to inspect trees, and conduct tests on trees, and to remove decayed, damaged or dangerous trees or branches of trees if, in the opinion of the municipality, the trees or branches pose a danger to the health and safety of any person using the highway; AND WHEREAS, Section 391 of the Act provides that a municipality may pass by-laws imposing fees or charges on any class of persons for services or activities provided or done by or on behalf of it; THEREFORE BE IT RESOLVED That the Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. SHORT TITLE This By-Law shall be known as the “Tillsonburg Tree By-Law” of the Corporation of the Town of Tillsonburg. 2. ADMINISTRATION This by-law shall be administered and enforced by the Director of Recreation, Culture & Parks for the Town of Tillsonburg or authorized designate. 3. INTERPRETATION 1. Director - Means the Director of Recreation, Culture & Parks for the Town of Tillsonburg or authorized designate; 2. Highway - Means a common and public highway, street, avenue, parkway, roadway, bridge, viaduct or trestle, any part of which is intended for or used by the general public for the passage of vehicles and includes the area between the lateral property lines thereof; 3. Municipal property - Refers to any land that is owned by the Corporation of the Town of Tillsonburg; 4. Person - Includes a company, a corporation, a partnership or an individual person, and the singular shall include the plural; 5. Third Party - Refers to any person who may have be considered an expert in the particular field, or have authority over local conservation, and 6. Tree - Means any shade or ornamental tree, all or part of which is located on municipal property or on, above or below a public highway. 187 4. AUTHORITY & DUTIES OF THE DIRECTOR The planting, care and removal of all trees on municipal property shall be under the supervision of the Director. The Director is hereby authorized to do the following: 1. To plant or cause to be planted, trees on municipal property; 2. To water, fertilize, spray, trim or cause to be watered, fertilized, sprayed, or trimmed any tree growing on municipal lands, or on private property where the branches extend over a highway; 3. To remove or cause to be removed without notice or compensation to any person, anything which in his opinion adversely affects a tree, a stake, post, guard or other object supporting such tree; 4. To remove or cause to be removed any tree or part of a tree which in his or her opinion is decayed, diseased or hazardous to the public; 5. To remove or cause to be removed any tree or part of a tree which interferes with existing or proposed municipal services; 6. To impose such terms and conditions he or she deems necessary in granting written authorization; 7. To take whatever measures deemed necessary in his or her judgement to extend the useful life of a tree without impacting on public liability. 5. PROHIBITED ACTIVITY No person shall, without the prior written authorization of the Director, do or cause or permit to be done, any of the following in relation to trees on municipal property: 1. Plant, remove, or cut down a tree or any part of a tree; 2. Mark, cut, break, debark, deface, damage or in any manner injure or destroy a tree, or any part of a tree; 3. Spray, fertilize, prune, trim, disturb, or alter a tree or any part of a tree; 4. Tack, paste or attach a bill or note or any other thing to a tree or a stake, post, guard or other object supporting such tree; 5. Do or cause to be done any work on municipal property or lands adjacent thereto which will affect any tree growing thereon; 6. Deposit, place, store or maintain any stone, brick, sand, soil, concrete or other material, or any vehicle or equipment that may impede the free passage of water, air or nutrients to the roots of a tree; 7. Allow any gaseous, liquid or solid substance which is harmful or toxic to trees to come into contact with any tree; 8. Interfere with fences, boxes or other protective devices placed around any tree; 9. Alter or change soil levels in the vicinity of any tree in a manner likely to cause injury to the tree, and 10. Excavate, disturb or compact soil within the drip line of a tree, being the area at the outer edge of the spread of the tree’s branches. 188 6. PLANTING 6.1. Where a person has received prior written authorization from the Director to plant, or cause to be planted, a tree on municipal property, such planting shall be done under the supervision and to the satisfaction of the Director, and in accordance with the terms and conditions of the written authorization. 6.2. No person shall plant, or cause to be planted, on municipal property a prohibited species of a tree designated in Appendix “A”. 6.3. Trees listed in Appendix “A” may be planted on municipal property. 7. CONSTRUCTION & EXCAVATION 7.1. Where a person has received prior written authorization from the Director to do or cause to be done any work on municipal property or lands adjacent thereto which will affect any tree growing thereon, such work shall be done in accordance with the terms and conditions of the written authorization and if the same cannot be followed for any reason, such person shall apply to the Director for instructions and directions. 8. REMOVAL 8.1. Where a tree is identified as unhealthy or no longer desirable by the Town, but poses no immediate safety risk to the public, a Notice of Removal as outlined in Appendix “B” shall be affixed to the tree for fourteen (14) days. 8.2. The Notice shall outline the date the Notice was posted, whether the tree will be removed in whole or in part, a reason why the tree is being removed, the Town’s contact information, and how objections may be raised. 8.3. If no objection is received by the Director within the fourteen (14) day period, the Town may proceed with removal in whole or part of the designated tree. 8.4. If a member of the public is in objection of the removal in whole or part of the tree, a notice of objection outlining the reasons for the objection shall be filed with the Director within the fourteen (14) day period. 8.5. If in the event an objection is raised by a member of the public, the Director shall schedule a meeting with the objector and any other third party who may assist with the matters raised in the objection. 8.6. If a mutual understanding between the Director and the objector cannot be reached, the objector may appeal to Council at the next regularly scheduled Council meeting by submitting a standard Council delegation request. 8.7. At any time an objector may withdraw the objection to the removal of the tree in whole or part. 189 9. REVOCATION OF WRITTEN AUTHORIZATION The Director may revoke written authorization that has been previously granted where: 1. The terms and conditions of the written authorization are not complied with, or 2. Any instructions or directions of the Director are not complied with. 10. TREES LOCATED ON PRIVATE PROPERTY 10.1. No person shall cause or permit any part of a tree planted on private property to obstruct, be a hazard to or interfere with travel on a highway. The Director may require the removal of any part of the tree which causes an obstruction, a hazard to or interference with travel by notice in writing to the owner of the property on which the tree is planted. If the demand for removal is not complied with within the time-limit provided therein, the Director may cause any part of the tree to be removed from the public highway and may charge the cost of such removal to the owner of the property by adding the cost to the tax rolls of the property to be collected in the like manner as municipal taxes. 11. TOWN & PUBLIC UTILITY INSTALLATIONS 10.1 The provisions herein shall not limit the rights and obligations of the Town, or any public utility to construct, install, maintain and repair any road, sidewalk, sewer, watermain, public utility, telephone, hydro, or other installations pursuant to any statute or regulation. 12. PENALTY 12.1. Except as otherwise provided for in this By-Law, every person whether as principal or agent, or an employee of either of them, who contravenes any provision of this By-Law, upon conviction, is guilty of an offence and, is liable to a fine of not more than $5,000 pursuant to the provisions of the Provincial Offenses Act. 12.2. Any sum due to the Town in connection with the enforcement of this By-Law may be added to the collector’s roll for the appropriate property and be collected in the like manner as municipal taxes. 13. REPEAL - ENACTMENT 1. THAT By-Law 3135, Tillsonburg Tree Policy, enacted March 14, 2005, be hereby repealed in its entirety; 2. AND THAT this by-law comes into full force and effect on the day of passing. 190 READ A FIRST AND SECOND TIME THIS 29th day of March, 2016. READ A THIRD AND FINAL TIME AND PASSED THIS 29th day of March, 2016. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson 191 0 APPENDIX A THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 4001 TABLE OF CONTENTS PAGE CHAPTER/TABLES 1 2 3 4 5 6 7 What Trees Can Do For You! TABLE: A TREES NOT RECOMMENDED TABLE: B TREES RECOMMENDED FOR BOULEVARDS TABLE: C STREET PLANTING LARGE TREES TABLE: D TREES - RAVINE BOTTOMS AND STREAM MARGINS TABLE: E TREES - RAVINES AND UPLAND PARKS TABLE: F STREET PLANTING SMALL TREES 192 1 WHAT TREES CAN DO FOR YOU* Whether you own a woodlot, farm, rural property, or live in town, trees are essential for life. Below please find a list of everyday benefits of trees: ****** Prevent nutrients and pesticides from entering streams and rivers Provide income from agro-forestry (e.g. tree nuts, Christmas trees) Provide income from lumber, fuelwood, pulp, and fibre Act as carbon sinks to combat climate change Provide sound and sight barriers (e.g. along busy roads, traffic and buildings) Act as living wind breaks, and snow fences Provide summer shade for livestock and people Provide buffers along stream banks Reduce flooding and soil erosion Trap moisture and store water (e.g. for cities and towns) Increase property values Provide organic matter Provide raptor perches Beautify the landscape *Published by CAROLINIAN CANADA COALITION (almost verbatim) Addenda: Provides FOOD, SHELTER, NESTING SITES, and WATER for a host of Wildlife SPECIES (e.g. birds, animals, butterflies, etc.) ****** Did You Know? (a) There is no record of a beech tree being struck by lightning! (b) If you know silence and patience…welcome the company of trees! (c) What is in the heart of a man…when he plants a tree…in the shade of which he knows he may never sit? (d) CONSERVATION begins with the realization and hope, that there is…a TOMORROW! 193 2 TABLE A – TREES “NOT RECOMMENDED” NAME (Genus) COMMENTS WILLOWS (Salix) high maintenance, leaves & twigs messy, roots plugging drains, forever cleaning up POPLARS (Poplar) aggressive root systems, similar to willows, drainage problems TREE-OF-HEAVEN (Ailanthus) a.k.a. Chinese Sumac, leaves, twigs, seed, high maintenance HONEY LOCUST (Gleditsia) thorns, decay resistant, high maintenance, leaves, seeds, etc. WHITE MULBERRY (Morus) messy, but irresistible to birds, stains everywhere MANITOBA MAPLE (Acer) a.k.a. Box Elder, compound leaves, brittle, messy, invasive…basically a weed tree *ASH - all species (Fraxinus) ravaged by Emerald Ash Borer since early 1990s in Ontario *Planting PROHIBITED RUSSIAN OLIVE (Elaeagnus) thorny, invasive, not too winter hardy HORSE CHESTNUT (Aesculus) seeds bitter and poisonous SILVER MAPLE (Acer) twigs brittle, bark sheds, aggressive roots AMERICAN ELM (Ulmus) a.k.a. White Elm, very susceptible to Elm Bark Beetle (some trees seem resistant to beetle) GINKGO (Maiden Hair Tree) (Biloba) don’t plant female of the species – very pungent odour of seeds and husks **BLACK WALNUT (Jugulans) roots/leaves bleed toxic juglone that affects, most vegetation, even its own saplings *NORWAY MAPLE (Acer) cross pollinates with our Native Maples, many cultivars e.g. Crimson King, Schwedlers Maple CHINESE ELM (Ulmus) introduced, adapts to infertile/dry sites and used as windbreaks in some locales AMERICAN CHESTNUT (Castanea) blight ravaged over the last 100+ years LONDON PLANE-TREE (Platanus x acerifolia) resembles American Sycamore, leaves Maple- like, tolerant in urban areas, a sycamore cross CATALPA (Catalpa) a.k.a. Bean Tree, very invasive, messy, rapid growth *PROHIBITED ** Choose planting area with caution Also, do not plant: Black Locust, European Black Alder, Autumn Olive (shrub), Red Beech (ravaged by bark disease) 194 3 TABLE B – TREES RECOMMENDED FOR BOULEVARDS NAME (Genus) FAMILY BEST SOIL ** COMMENTS *a.k.a. SWEET GUM (Liquid Amber) Witch Hazel moist sandy USA a.k.a. Star Leaf Gum, orange fall leaves, like turkey feet (shape) SERVICE BERRY (Amelanchier) Rose moist sandy CC a.k.a. Juneberry, Indian Pear, wildlife food, sweet/juicy COMMON LILAC (Syringa) Olive moist loam EUR many cultivars, most planted bush in Canada WHITE FLOWERING DOGWOOD (Cornus) Dogwood moist sandy CC a.k.a. Flowering Dogwood, white 4 leaf petals, wildlife food WILD CRABAPPLE (Malus) Rose variety N its range defines Carolinian area, wildlife food, jams/jellies EASTERN REDBUD (Cercus) Legume variety CC a.k.a. Judas Tree – flowers (red buds) appear before leaves LINDEN/ BASSWOODS (Tilia) Linden loams clay N a.k.a. Littleleaf Basswood, wildlife food, soft texture wood BLUE BEECH (Carpinus) Birch moist clay N a.k.a. Hornbeam, add mulch to soils b/f planting, shade tolerant RED MULBERRY (Morus) Mulberry moist sandy CC rare in Canada, deer browse, irresistible wildlife food BURNING BUSH (Euonymus) Staff Tree moist sandy N a.k.a. Spindle Tree, bark greenish-grey, twigs 4-sided SASSAFRAS (Sassafras) Laurel moist sandy CC rare in Canada, 3-shapes of leaves(on same tree), shade tolerant IRON-WOOD (Ostrya) Birch well- drained N a.k.a. HopHornbeam, shade- tolerant, bark shaggy, hardwood *a.k.a. – also known as ** N denotes Native Species CC denotes Carolinian Canada Species *** Only 1 Species Native to Canada 195 4 TABLE C – STREET PLANTING “LARGE TREES” NAME (Genus) FAMILY BEST SOIL ** COMMENTS *a.k.a. *** BALSAM POPLAR (Populus) Poplar moist valleys N frequently used in windbreaks, fast growing *** EASTERN COTTONWOOD (Populus) Poplar moist loams N yellow fall leaves, leaves triangular at base, large tree *** LARGE- TOOTHED ASPEN (Populus) Poplar moist soils N large ‘teeth’ on leaf margins, leaf base rounded KENTUCKY COFFEE TREE (Gymnocladus) Cassia moist loams-clay CC need full sun, decay resistant, large leaves, compound AMERICAN BASSWOOD (Linden) Linden moist slopes N a.k.a. American Linden, shade tolerant, great den trees TULIP TREE (Liriodendron) Magnolia moist loams CC a.k.a. Yellow Poplar, large trees, yellow-orange flowers BLACK MAPLE (Acer) Maple moist loams-clay N leaves appear wilted, grows where Sugar Maple does not SUGAR MAPLE (Acer) Maple well-drain ed loam N hard maple, ‘fire-ball’ of fall colours RED MAPLE (Acer) Maple wide variety N soft maple, real swamp lover, like Silver Maple NORTHERN WHITE OAK (Quercus) Beech moist loams N acorn, sweet food source NORTHERN RED OAK (Quercus) Beech moist loams N acorn bitter food source, but accepted when food scarce BLACK OAK (Quercus) Beech dry acid clays N a red oak, acorns VERY bitter food source SCARLET OAK (Quercus) Beech dry sandy USA leaves are scarlet, a Red Oak species NORTHERN HACKBERRY (Celtis) Elm variety, limestone 2sp N CA cherry-like fruit, shade tolerant, ‘warty’ bark YELLOWWOOD (Cladrastis) Bean moist sand USA bark is beech-like, small tree, white flowers, wood yellow *a.k.a. – also known as ** N denotes Native Species CC denotes Carolinian Canada Species *** Softwood (easily damaged by ice/wind storms) 196 5 TABLE D – TREES - RAVINE BOTTOMS and STREAM MARGINS NAME (Genus) FAMILY BEST SOIL ** COMMENTS *a.k.a. WITCH HAZEL (Hamamelis) Witch Hazel moist, loam,shade CC deer browse, understory tree, forked stick good diviner SASSAFRAS (Sassifrix) Laurel moist sand CC multi-coloured fall leaves, 3 shapes of leaves on each tree HEMLOCK (Tsuga) Pine soil moist N hard wood, very shade tolerant, likes wet ravines OSAGE ORANGE (Maclura) Mulberry variety, hardy TX area a.k.a. Hedge Apple, intolerant to shade, lrg fruit AMERICAN SYCAMORE (Platanus) Sycamore wet,variety bottomland CC/ N mottled bark, very large tree, shade tolerant tree BLACK GUM (Nyssa) Dogwood low wet soils CC a.k.a. Tupelo, scarlet autumn leaves, under-story tree YELLOW BIRCH (Betula) Birch variety, rich, moist N a.k.a. Swamp Birch, wintergreen fragrance PAPER BIRCH (Betula) Birch variety N a.k.a. White Birch, can be tapped for birch syrup SPECKLED ALDER (Alnus) Alder wet soils N often with black spruce or white cedar, intolerant to shade SWAMP WHITE OAK (Quercus) Oak moist, swamp CC uncommon in Canada, leaves pale – hairy beneath BLACK WALNUT (Jugulans) Walnut drained, lowlands N a.k.a. American Walnut, edible fruit, furniture wood EASTERN WHITE CEDAR (Thuja) Larch bogs -> dry N a.k.a. arbor-vitae, dull yellow-green leaf, slow grow TAMARACK (Larix) Larch bogs -> loams N wet, cool bogs, deciduous conifer CUCUMBER TREE (Magnolia) Magnolia moist-wet, sandy CC very rare, endangered species, flowers large PAWPAW (Asinima) Custard Apple rich moist, sand, clay CC a.k.a. jasmine, shade tolerant, false banana, red-purple flwr EASTERN REDBUD (Cercis) Legume variable loams CC a.k.a. Judas Tree, understory, red flowers before leafing *a.k.a. – also known as ** N denotes Native Species CC denotes Carolinian Canada Species *** Also include in this Table D – Pine Bark, Nannyberry, Red Osier Dogwood, Silky Dogwood and Spicebush 197 6 TABLE E – TREES - RAVINE MARGINS and UPLAND PARKS NAME (Genus) FAMILY BEST SOIL ** COMMENTS *a.k.a. ALL MAPLES (Acer) Maple -- N See Tables C & D for Details ALL OAKS (Quercus) Beech -- N See Tables C & D for Details REDBUD (Cercis) Legume variable CC a.k.a. Judas Tree, understory, red flowers before leaves come out WHITE FLOWERING DOGWOOD (Cornus) Dogwood acid sandy CC ancient tree, multi-stemmed or tip flower, 4 showy bracts WITCH HAZEL (Hamamelis) Hazel moist loam N excellent deer food, an understory tree, good diviner SASSAFRAS (Sassafras) Laurel moist sand CC multi-coloured fall foliage, leaves have 3 patterns AMERICAN BASSWOOD (Tilia) Linden moist slopes 1sp N CA a.k.a. Linden, shade tolerant, great den tree for wildlife WHITE PINE (Pinus) Pine well-drained sand N our Provincial Tree (ON), wildlife food, -5 needle bundles EASTERN HEMLOCK (Tsuga) Pine moist slopes N short needles, some wildlife value, bark value Tannin DOWNY SERVICE BERRY (Amelanchier) Rose variety N sensitive to salt, ozone, clouds of showy white flowers KENTUCKY COFFEE TREE (Gymnocladus) Legume moist sandy CC last to leaf-out, 1st to fall, very large compound leaves, full sun QUAKING ASPEN (Populus) Willow light sandy N a.k.a. Trembling Aspen, deer browse, beaver browse HOP HORNBEAN (Ostrya) Birch well- drained N a.k.a. Ironwood, very hard, tough, strong wood GINKGO (Ginkgo) Ginkgo variable China a.k.a. Maidenhair Tree, leaves fan shaped, plant MALE trees only BLACK CHERRY (Prunus) Cherry wide variety N bark like burnt toast, wildlife food, berries, furniture wood SHAGBARK HICKORY (Carya) Hickory rich moist N main source of edible hickory nuts, bark in loose strips *a.k.a. – also known as ** N denotes Native Species CC denotes Carolinian Canada Species 198 7 TABLE F – STREET PLANTING “SMALL TREES’ NAME (Genus) FAMILY BEST SOIL ** COMMENTS *a.k.a. COMMON LILAC (Syringa) (Syringa) Olive moist loam EUR many cultivars, most common plant in Canada WHITE FLOWERING DOGWOOD (Cornus) Dogwood moist sand CC rare, food for wildlife, white flowers, 4 white bracts WILD CRABAPPLE (Malus) Rose variable N excellent food (wildlife and people) many cultivars EASTERN REDBUD (Cerus) Legume variable CC a.k.a. Judas Tree, food, flowers appear prior to leaves LITTLE-LEAF LINDEN (Tilia) Linden loams, clays EUR a.k.a. Dwarf Basswood, wildlife food, tolerates urban areas RED MULBERRY (Morus) Mulberry moist sandy CC rare, deer browse, irresistible berries for wildlife BURNING BUSH (Euonymus) Staff Tree variable CC along streams, brilliant red in fall, twigs 4-sided, corky wings SWEET GUM (Liquid Amber) Witch Hazel variable USA a.k.a. Red Gum, turkey foot leaf, large tree SERVICE BERRY (Amelanchier) Rose variable N excellent wildlife food, along fence rows SASSAFRAS (Sassifrix) Laurel variable CC multi-coloured fall leaves, 3 shapes of leaves, wildlife food IRONWOOD (HOP-HORNBEAM) (Ostrya) Birch well- drained N the borders of streams and swamps, smooth bark PAWPAW (Asimina) Custard- Apple moist sand CC a.k.a. Jasmine, false banana, edible fruit, tolerant to shade *a.k.a. – also known as ** N denotes Native Species CC denotes Carolinian Canada Species 199 THIS NOTICE WAS POSTED ON:_________________ THIS TREE WILL BE REMOVED IN: WHOLE PART REASONS FOR REMOVAL: IN ACCORDANCE WITH BY-LAW 4001, OBJECTIONS MAY BE RAISED TO THE DIRECTOR OF _______________ NO LATER THAN 15 DAYS AFTER THIS NOTICE HAS BEEN POSTED. Town Contact Information: Name Position Town of Tillsonburg Contact Number Email Appendix B to By-Law 4001 NOTICE OF REMOVAL 200 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4003 A BY-LAW to authorize an agreement between The Corporation of the Town of Tillsonburg and the Toronto-Dominion Bank for provision of banking services. WHEREAS The Corporation of the Town of Tillsonburg deems it necessary and expedient to enter into an agreement with the Toronto-Dominion Bank; THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" and forming part of this By-Law between the Town of Tillsonburg and Toronto-Dominion is hereby approved; 2. THAT the Mayor and the Director of Finance be hereby authorized to execute the attached agreement marked as Schedule “A” on behalf of The Corporation of the Town of Tillsonburg; 3. THAT this By-Law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 29th DAY OF March, 2016. READ A THIRD AND FINAL TIME AND PASSED THIS 29th DAY OF March, 2016. ____________________________ Mayor Stephen Molnar ____________________________ Town Clerk – Donna Wilson 201 202 203 204 205 206 207 CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4004 A BY-LAW to amend Schedule A of By-Law 3876, to Define the Mandate, Membership, and Meeting Procedures for Committees Established by The Corporation of the Town of Tillsonburg. WHEREAS it is deemed necessary and expedient to amend Schedule A – of By-Law 3876; BE IT THEREFORE ENACTED by the Council of The Corporation of the Town of Tillsonburg as follows: 1. THAT Schedule A of By-Law 3876 Committee Structure be amended as attached hereto; 2. THAT these amendments to By-Law 3876 are hereby declared to be part of that By- Law as if written therein; 3. THAT this By-Law shall come into full force and effect upon passing. READ A FIRST AND SECOND TIME THIS 29th day of March, 2016. READ A THIRD AND FINAL TIME AND PASSED THIS 29th day of March, 2016. ___________________________ MAYOR – Stephen Molnar ______________________________ CLERK – Donna Wilson 208 By-Law 4004 to Schedule “A” to Amend By-Law 3876 Town of Tillsonburg Committees 2014 – 2018 Board/Committees Citizen Appointments Terms of Reference Composition Council Representatives Staff Liaison Accessibility Advisory Committee Mike Cerna Helen Lamos Michael Kadey Scot Richardson _______________ _______________ The mandate of the Accessibility Advisory Committee is to fulfill the duties of a Municipal Accessibility Advisory Committee as outlined in the Accessibility for Ontarians with Disabilities Act, 2005 and to provide advice to Council on programs, policies and services provided to persons with disabilities and seniors. 6 members 1 Staff 1 Councillor Councillor Stephenson Deputy Clerk Airport Advisory Committee Rick Lee Richard Van Maele Geoffrey Lee Donna Scanlan Euclid Benoit Andre Brisson Henry Atkinson Jeremy Stockmans John Prno Mel Getty Councillor Valerie Durston (South-West Oxford) To advise and assist the Town of Tillsonburg on matters pertaining to the Tillsonburg Regional Airport. The Airport Advisory Committee will provide a forum for receiving input and advice from aviation stakeholder groups and the community with respect to the Airport Master Plan, strategic initiatives and operational improvements. The Committee will also provide a forum for dialogue, communication and education. Councillor Rosehart Development Commissioner Cultural Advisory Committee Erin Getty Josiane DeCloet Deb Beard Ann Loker 2 vacancies To advise Council on matters, issues and policies pertaining to tourism, cultural events and festivals and to actively encourage partnerships. To develop and obtain Council endorsements of sub- committees when 6 members 1 Staff 1 Councillor Councillor Stephenson Culture & Heritage Manager 209 necessary to establish events such as Turtlefest, Airshows, Tillsonburg Christmas Festival, etc. To develop relationships for coordinating events with local service groups, BIA, Chamber of Commerce, Station Arts Centre and sports groups. Development Committee Lisa Gilvesy Steve Spanjers Randy Thornton John Veldman Andrew Burns Paul DeCloet Ashton Nembhard Kirby Heckford Lindsay Morgan – Real Estate Rep Cedric Tomico - BIA Rep Jesse Goossens – Chamber Rep To advise and assist in the promotion of development within the Town. To develop alliances and partnerships to advance the Town’s strategic plan and to assist in the overall community growth within the Town. 9 members 1 BIA Rep 1 Chamber Rep 1 Real Estate Rep 2 Staff 1 Councillor Councillor Hayes CAO Development Commissioner Heritage, Beautification and Cemetery Committee Paul DeCloet Sue Saelens Marion Smith Janet Wilkinson Robert Marsden Ken Butcher Charlie Baldwin Paul Wareing Christine Nagy Matthew Fenn Maurice Verhoeve To advise Council on all matters with respect to architectural and historical significance. To assist Council in conserving Tillsonburg’s historic past and to promote public education concerning preservation of unique architectural and heritage of Tillsonburg. To make recommendations to Council regarding designations of buildings with historical significance, this would ensure the conservation, protection and preservation of heritage in Ontario, in accordance with the Ontario Heritage Act. To make recommendations to Council on the Tillsonburg Cemetery. To oversee sub-committees such as Pioneer Cemetery Sub- Committee. 9 members 1 Staff 1 Councillor Councillor Esseltine Facilities Manager 210 Museum Advisory Committee Dianne MacKeigan Robert Marsden Mary Lou Sergeant Helen Lamos 2 vacancies To research, collect, preserve, exhibit and promote the Tillsonburg Museum. To make recommendations to Council on policies and procedures pertaining to the museum. To work with the Tillsonburg Historical Society regarding trusts for restoration and artifact purchases. 6 members 1 staff 1 Councillor Councillor Rosehart Culture & Heritage Manager Parks and Recreation Advisory Committee Donna Scanlan Bob McCormick Donald Baxter Dace Zvanitajs Mike Cerna Mel Getty James Payne Susan Labanich Paul DeCloet _____________ _____________ _____________ To advise Council and make recommendations on the programming and utilization of Parks, Trails, Green Space and Recreational facilities within Tillsonburg. To help implement the Community Parks, Recreation & Cultural Strategic Master Plan. To develop and obtain Council endorsements of sub-committees when necessary to deal with Trails, Tillsonburg Wall of Fame, etc 12 members 2 staff 1 Councillor Councillor Esseltine Recreation Programs Services Manager Special Awards Committee Ann Loker Mary Anne VanGeertruyde Sam Lamb Matt Scholtz To advise Council and make recommendations on awards for volunteer service within the Town of Tillsonburg. The Volunteer Service Recognition Program shall recognize volunteers on a monthly basis when nominations are received by the Special Awards Committee. The Committee shall organize a Town of Tillsonburg volunteer recognition social event on a yearly basis with budget approval. Councillor Stephenson Town Clerk or Designate 211 Tillsonburg Non Profit Housing Corporation Robert Hurley Evenly Fritz Ron Gasparetto Joyce Hanson Geraldine Brisebois John Stanbridge Terry Pierce Carolyn Hicks Roderick Van Riesen Councillor Adam n/a 212 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4005 BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 29th day of March, 2016 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1.All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on March 29, 2016, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2.The Mayor and the Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3.The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4.This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 29th DAY OF MARCH, 2016. READ A THIRD AND FINAL TIME AND PASSED THIS 29th DAY OF MARCH, 2016. ________________________________ MAYOR – Stephen Molnar ________________________________ TOWN CLERK – Donna Wilson 213