Loading...
150916 Special Awards== Attendance Present: Chair Ann Loker, Mayor Stephen Molnar, Councillor Brian Stephenson, Mary Anne VanGeertruyde, Sam Lamb Staff: Lana Lund 1. Call to Order 3:02 2. Adoption of Agenda Moved By: S. Lamb Seconded By: M. VanGeertruyde Resolution THAT the Agenda as prepared for the Committee meeting of September 16, 2015, be adopted. ‘Carried’ 3. Disclosure of Pecuniary Interest None 4. Approval of Previous Minutes Moved By: B. Stephenson Seconded By: M. VanGeertruyde Resolution THAT the Committee Minutes for the August 5, 2015 meeting be approved, as amended to reflect that Mayor Molnar nominated Ann Loker for the position of Chair. ‘Carried’ 5. General Business and Reports i) Discussion Regarding Purpose and Process of the Committee, requested by Chair Chair Loker distributed a handout “Spontaneous Survey While Recruiting for Award Nominees and Feedback from the Community at Large”. She summarized comments after talking to service organizations, groups, and local citizens regarding volunteers, potential nominees, and their views on prior volunteer award initiatives by the Town. The Corporation of the Town of Tillsonburg Special Awards Committee September 16, 2015 3:00pm Annex Board Room, Corporate Office 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 MINUTES Special Awards Committee Minutes – September 16, 2015 - 2 - The Committee discussed the feedback to ensure we are taking the best approach to launch the volunteer program back into the community, and working with groups to assure them we are trying to recognize deserving individuals. With respect to the Favourite Sons/Daughters program, Mayor Molnar confirmed this program remains alive, and perhaps this Committee could look at a way to publicly recognize those individuals that have been, and will be, recognized. Perhaps the Committee could identify a public location to display these plaques. ii) Redesign of Certificate (see Item iii) iii) Redesign of Brochure and Application/Nomination Form To further support the direction from the August 5th meeting, the following resolution was passed. Resolution THAT communication be extended to the Town requesting redesign of a new Certificate to recognize volunteers, as well as a draft Brochure and redesigned Nomination Form, by October 13, 2015, in advance of the October 21st Special Awards Committee meeting. ‘Carried’ iv) Clerk’s Comments regarding Sign-Offs from Nominees and Nominators L. Lund reported that the Clerk recommends signature lines for both the Nominator and the Nominee on the Nomination Form. Going forward Nominations will require sign-off from both parties. v) Previous Nominations/Recognitions (attached) L. Lund provided a list of previous Volunteer Recognitions, 1992 – 2010. There have been no recognitions since May 25, 2010. vi) Review of Suggested Nominations Discussion was held regarding potential nominations. The new Nomination Form is expected to be available for the next meeting, at which time those suggestions and others can be pursued. Each Committee Member was asked to bring forward 2 nominations at the next meeting. 6. Other Business Special Awards Committee Minutes – September 16, 2015 - 3 - Volunteer of the Month Link – Mayor Molnar suggested an icon on the website, with a link to the current Volunteer of the Month, previous recognitions, as well as other relevant information. This suggestion was supported by all members of the Committee. Volunteer of the Year – Chair Loker is encouraged that we will get to a point where we can have a Volunteer of the Year Award, celebrated at an annual event. Rosie Award – Mayor Molnar to discuss this idea with administration. Gift Certificates – B. Stephenson to connect with the Director of Finance and report back at the next meeting. The Chair also suggested the work of local artisans be considered for use in recognitions. Service Clubs List – L. Lund provided an up-dated list. Copies to be available at the next meeting for Committee members. Agencies and Organizations List – Mayor Molnar provided a list. Copies to be available at the next meeting for Committee members. 7. Next meeting – October 21, 2015 @ 3:00pm in the Corporate Office 8. Adjournment Moved By: M. VanGeertruyde Resolution THAT the September 16, 2015 meeting be adjourned at 3:41pm.