150916 Special Awards==
Attendance
Present: Chair Ann Loker, Mayor Stephen Molnar, Councillor Brian Stephenson, Mary Anne
VanGeertruyde, Sam Lamb
Staff: Lana Lund
1. Call to Order 3:02
2. Adoption of Agenda
Moved By: S. Lamb Seconded By: M. VanGeertruyde
Resolution
THAT the Agenda as prepared for the Committee meeting of September 16, 2015, be
adopted.
‘Carried’
3. Disclosure of Pecuniary Interest
None
4. Approval of Previous Minutes
Moved By: B. Stephenson Seconded By: M. VanGeertruyde
Resolution
THAT the Committee Minutes for the August 5, 2015 meeting be approved, as amended to
reflect that Mayor Molnar nominated Ann Loker for the position of Chair.
‘Carried’
5. General Business and Reports
i) Discussion Regarding Purpose and Process of the Committee, requested by Chair
Chair Loker distributed a handout “Spontaneous Survey While Recruiting for Award
Nominees and Feedback from the Community at Large”. She summarized comments
after talking to service organizations, groups, and local citizens regarding volunteers,
potential nominees, and their views on prior volunteer award initiatives by the Town.
The Corporation of the Town of Tillsonburg
Special Awards Committee
September 16, 2015
3:00pm
Annex Board Room, Corporate Office
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
Special Awards Committee Minutes – September 16, 2015 - 2 -
The Committee discussed the feedback to ensure we are taking the best approach to
launch the volunteer program back into the community, and working with groups to
assure them we are trying to recognize deserving individuals.
With respect to the Favourite Sons/Daughters program, Mayor Molnar confirmed this
program remains alive, and perhaps this Committee could look at a way to publicly
recognize those individuals that have been, and will be, recognized. Perhaps the
Committee could identify a public location to display these plaques.
ii) Redesign of Certificate (see Item iii)
iii) Redesign of Brochure and Application/Nomination Form
To further support the direction from the August 5th meeting, the following resolution was
passed.
Resolution
THAT communication be extended to the Town requesting redesign of a new Certificate
to recognize volunteers, as well as a draft Brochure and redesigned Nomination Form,
by October 13, 2015, in advance of the October 21st Special Awards Committee
meeting.
‘Carried’
iv) Clerk’s Comments regarding Sign-Offs from Nominees and Nominators
L. Lund reported that the Clerk recommends signature lines for both the Nominator and
the Nominee on the Nomination Form. Going forward Nominations will require sign-off
from both parties.
v) Previous Nominations/Recognitions (attached)
L. Lund provided a list of previous Volunteer Recognitions, 1992 – 2010. There have
been no recognitions since May 25, 2010.
vi) Review of Suggested Nominations
Discussion was held regarding potential nominations. The new Nomination Form is
expected to be available for the next meeting, at which time those suggestions and
others can be pursued.
Each Committee Member was asked to bring forward 2 nominations at the next meeting.
6. Other Business
Special Awards Committee Minutes – September 16, 2015 - 3 -
Volunteer of the Month Link – Mayor Molnar suggested an icon on the website, with a link
to the current Volunteer of the Month, previous recognitions, as well as other relevant
information. This suggestion was supported by all members of the Committee.
Volunteer of the Year – Chair Loker is encouraged that we will get to a point where we can
have a Volunteer of the Year Award, celebrated at an annual event.
Rosie Award – Mayor Molnar to discuss this idea with administration.
Gift Certificates – B. Stephenson to connect with the Director of Finance and report back at
the next meeting. The Chair also suggested the work of local artisans be considered for use
in recognitions.
Service Clubs List – L. Lund provided an up-dated list. Copies to be available at the next
meeting for Committee members.
Agencies and Organizations List – Mayor Molnar provided a list. Copies to be available
at the next meeting for Committee members.
7. Next meeting – October 21, 2015 @ 3:00pm in the Corporate Office
8. Adjournment
Moved By: M. VanGeertruyde
Resolution
THAT the September 16, 2015 meeting be adjourned at 3:41pm.