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Regular 16/06/2016 CouncilTable of Contents Agenda 4 Minutes, May 24, 2016 Minutes, May 24, 2016 18 2016 Celebrate Tillsonburg Event Delegation Request 30 Lake Lisgar Revitalization Project Delegation Request 33 Presentation 37 Robert Jones Marine Technical Services/Otter Valley Paddle Sports Del Request 2016 Kayak 65 Application for Zone Change- ZN 7-16-03- 1917043 Ontario Inc.- 519 Broadway CASPO Report 2016-144 68 Report Attachments 73 Proposed By-law Amendment 77 Application Form 80 Application for Minor Variance- A-04/16- - Ron & Marilee Rohrer -38 Clear Valley Drive CASPO Report 2016-142 84 Report Attachments 88 Application A-04/16 92 Application for Minor Variance- A-05/16- Southridge Heights Inc. -3 Morning Glory Drive CASPO Report 2016-143 96 Report Attachments 100 Application A-05/16 104 Application for Minor Variance- A-06/16 -Dale Springer- 138 Broadway CASPO 2016-146 108 Report Attachments 112 A-06/16 Application Form 116 Thank you letter - Muscular Dystrophy Canada Thank you letter 119 Resolution to Support Rural Economic Development Program 2016_05_16re certified res - Support Rural Economic Development Program 120 County Policy Options for the Extension and/or Connection of Services Outside of Settlement Boundaries CAO 16-07 County OP 122 County OPA Report 125 CL 16-15, Dedicate part of public highway - South Ridge Road CL 16-15 171 Correspondence - Gavin Cond 173 1 Reference Plan 41R2445 185 Draft By-Law 186 DSC 16-18 Appointment of By-Law Enforcement Officer Assistant DSC 16-18 Appointment of By-Law Enforcement Officer Assistant 187 DCS 16-19 Sign Variance – 98 King Street/Annandale Heights Subdivision DCS 16-19 Sign Variance – 98 King Street/Annandale Heights Subdivision 188 OPS 16-17 Results for Tender F2016-003 Roads Service Truck OPS 16-17 Results for Tender F2016-003 Roads Service Truck 193 OPS 16-20 Results for Tender RFT 2016-003 Riverview Subdivision Reconstruction - Stage 1 OPS 16-20 Results for Tender RFT 2016-003 Riverview Subdivision Reconstruction - Stage 1 195 RCP 16-17 – Utility Corridor Agreement – Straffordville RCP 16-17 - Utility Corridor Agreement Straffordville 198 By-law & Tri-partite Agreement re 56466 Heritage Line 200 Board of Management Minutes Oct 13 2015 208 Board of Management Minutes Feb 08 2016 210 RCP 16-18 – Awarding Barrier Free Washroom Tender RCP 16-18 - Awarding Barrier Free Washroom Tender 212 RCP 16-20 - Carroll Trail Repair RCP 16-20 - Carroll Trail Repair 215 GHD Slope Restoration Design 217 Envirolok Brochure 222 RCP 15-52 - Carroll Trail Costs 2008-2015 238 RCP 16-21 – Cultural Improvement Alliance Next Steps RCP 16-21 - Cultural Improvement Alliance Next Steps 240 TCIA 2.0 Concept Outline 242 RCP 16-22 – Canada 150 Infrastructure Funding Intake 2 RCP 16-22 - Canada 150 Infrastructure Funding Intake 2 244 RCP 15-24 - Potential Projects for Canada 150 Funding 246 RCP 16-23 – Proposal for Kayak Rentals at Lake Lisgar RCP 16-23 - Proposal for Kayak Rentals at Lake Lisgar 250 Proposal from Robert Jones Marine Technical Services 252 Report re Lake Lisgar Boat Rental Operation 2009 254 FIN16-23 2015 OMERS Contribution Summary FIN16-23 2015 OMERS Contributions 256 DCS 15-20 Sign By-Law – Animated Sign Third Party Advertising Update DCS 15-20 Sign By-Law – Animated Sign Third Party Advertising Update 258 2 By-Law 4022, To Authorize an Agreement Between The Town of Tillsonburg, Municipality of Bayham and Ricky & Deborah Roberts for a Utility Corridor Use Agreement. By-Law 4022 Authorize Util Cor Agree Roberts 259 By-Law 4022 Agreement 260 By-Law 4023, Being a By-Law to Amend Zoning By-Law 3295 (ZN 7-16-03) By-Law 4023 Text 267 Explanatory Note 269 By-Law 4024, To dedicate certain lands as part of a public highway By-Law 4024 270 By-Law 4025, To appoint a By-Law Enforcement Officer By-Law 4025 271 By-Law 4026, To confirm the proceedings of Council By-Law 4026 272 3 = 1. Call to Order 2. Closed Session Proposed Resolution #1 Moved By: Seconded By: THAT Council move into Closed Session to consider: 1. The meeting is held for the purpose of educating or training the members (Council Training); 2. Personal matters about an identifiable individual, including municipal or local board employees (THI - AGM); 3. Adoption of Agenda Proposed Resolution #2 Moved By: Seconded By: THAT the Agenda as prepared for the Council meeting of Thursday, June 16, 2016, be adopted. 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof The Corporation of the Town of Tillsonburg COUNCIL MEETING Thursday, June 16, 2016 6:00 PM Council Chambers 200 Broadway, 2nd Floor AGENDA 4 Council Meeting – Agenda - 2 - 6. Adoption of Council Minutes of Previous Meeting 6.1 Minutes of the Meeting of May 24, 2016 Minutes, May 24, 2016 Proposed Resolution #3 Moved By: Seconded By: THAT the Minutes of the Council Meeting of May 24, 2016, be approved. 7. Delegations and Presentations 7.1 2016 Ontario Senior of the Year Certificate Presentation Presented To: Gayle Vermeersch 7.2 2016 Celebrate Tillsonburg Event Delegation By: Rayburn Lansdell Delegation Request Proposed Resolution #4 Moved By: Seconded By: THAT Council receive the delegation regarding the 2016 Celebrate Tillsonburg event, as information. 7.3 Lake Lisgar Revitalization Project – Great Lakes Guardian Community Fund Presented By: Frank Kempf Joan Weston Delegation Request Presentation Proposed Resolution #5 Moved By: Seconded By: THAT Council receive the presentation regarding the Lake Lisgar Revitalization project – Great Lakes Guardian Community Fund, as information. 5 Council Meeting – Agenda - 3 - 7.4 Robert Jones Marine Technical Services/Otter Valley Paddle Sports – Kayak rentals on Lake Lisgar Delegation By: Robert Jones Delegation Request Proposed Resolution #6 Moved By: Seconded By: THAT Council receive the delegation regarding kayak rentals on Lake Lisgar; AND THAT the matter be referred during consideration of Agenda Item 10.5.6, RCP 16-23 – Proposal for Kayak Rentals at Lake Lisgar. 8. Public Meetings 8.1 Application for Zone Change - ZN 7-16-03- 1917043 Ontario Inc.- 519 Broadway CASPO Report 2016-144 Report Attachments Proposed By-law Amendment Application Form Proposed Resolution #7 Moved By: Seconded By: THAT the Council of the Town of Tillsonburg approve the zone change application submitted on behalf of 1917043 Ontario Inc., whereby the lands described as Part Lot 34, Plan 551, Town of Tillsonburg, municipally known as 519 Broadway are to be rezoned from ‘Special Service Commercial Zone (SC- 19)’ to ‘Amended Special Service Commercial Zone 'SC-19)’ to permit a reduced minimum rear yard depth and interior side yard width as well as recognize the location of a proposed loading space. Proposed Resolution #8 Moved By: Seconded By: THAT Council move into the Committee of Adjustment to hear an application for Minor Variance at _______ p.m. 6 Council Meeting – Agenda - 4 - 8.2 Application for Minor Variance - A-04/16 - Ron & Marilee Rohrer - 38 Clear Valley Drive CASPO Report 2016-142 Report Attachments Application A-04/16 Proposed Resolution #9 Moved By: Seconded By: THAT the Town of Tillsonburg Committee of Adjustment approve Application File A-4/16, submitted by Ron & Marilee Rohrer, for lands described as Lot 169, Plan M-53, Town of Tillsonburg, as it relates to Relief from Section 6.2, Table 6.2 – Zone Provisions, to decrease the minimum required rear yard depth from 12 m (39.3 ft) to 8.6 m (28.2 ft), to facilitate the construction of a sunroom addition at the rear of an existing single detached dwelling; AND THAT approval is conditional upon a building permit being issued within one year of the date of the Committee’s decision for the proposed sunroom. 8.3 Application for Minor Variance- A-05/16 - Southridge Heights Inc. -3 Morning Glory Drive CASPO Report 2016-143 Report Attachments Application A-05/16 Proposed Resolution #10 Moved By: Seconded By: THAT the Town of Tillsonburg Committee of Adjustment approve Application File A-05/16, submitted by Southridge Heights Inc., for lands described as Lot 38, Plan 41M-145, Town of Tillsonburg, as it relates to Relief from Table 5.37.1 - Permitted Projections into Required Yards, to increase the permitted projection of an uncovered deck into a required rear yard from 3.7 m (12 ft) to 4.8 m (16 ft) and Relief from Table 5.37.1 - Permitted Projections into Required Yards, to 7 Council Meeting – Agenda - 5 - increase the permitted projection of steps providing access above the ground floor into a required rear yard from 1.2 m (3.94 ft) to 3.6 m (11.8 ft), to permit the construction of a two-tiered deck and steps at the rear of a proposed single detached dwelling; AND THAT approval is conditional upon a building permit being issued within one year of the date of the Committee's decision. 8.4 Application for Minor Variance - A-06/16 - Dale Springer - 138 Broadway CASPO 2016-146 Report Attachments A-06/16 Application Form Proposed Resolution #11 Moved By: Seconded By: THAT the Town of Tillsonburg Committee of Adjustment approve Application File A-06/16, submitted by Dale Springer, for lands described as Part Lot 1070, Plan 500, Town of Tillsonburg, as it relates to Relief from Table 5.24.2.1 – Parking Standards, to further decrease the minimum required parking spaces for a professional office from 28 spaces (1 per 20 sq m of gross floor area) to 3 spaces to facilitate the replacement of an existing commercial building; AND THAT approval is conditional upon the applicant entering into a cash-in- lieu of parking agreement with the Town of Tillsonburg. Proposed Resolution #12 Moved By: Seconded By: THAT Council move out of the Committee of Adjustment and move back into regular session at _______ p.m. 9. Information Items 9.1 Thank you letter - Muscular Dystrophy Canada Thank you letter 8 Council Meeting – Agenda - 6 - Proposed Resolution #13 Moved By: Seconded By: THAT Council receive item 9.1, as information. 9.2 Resolution to Support Rural Economic Development Program 2016_05_16re certified res - Support Rural Economic Development Program Proposed Resolution #13 Moved By: Seconded By: WHEREAS in the 2016 Ontario Budget, the government of Ontario has suspended current intake of applications to the Rural Economic Development Program and has indicated that it plans to integrate the program into the Jobs and Prosperity Fund; and WHEREAS the Jobs and Prosperity Fund is narrowly focused and is restricted to private sector organizations and industry partners, which prevents access to funding for rural municipalities and others who formerly benefitted from the Rural Economic Development Program. The emphasis on large projects that meet either of minimum $5 million or $10 million in eligible project costs thresholds, will significantly restrict benefits from this fund; and WHEREAS in contrast, the Rural Economic Development Program supported a number of capacity building projects including but not limited “Business Retention and Expansion” and “Downtown Revitalization” projects and Economic Development Strategic Planning projects for small rural municipalities who were looking to improve their local economy. Also of note is that because the Jobs and Prosperity Fund is not specifically designated for rural areas, that funds from this program will likely favour more urban areas of the province; THEREFORE THAT the Council of the Town of Tillsonburg asks the government of Ontario to reconsider the suspension and the integration of the Rural Economic Development Program into the Jobs and Prosperity Fund with the view to ensuring that the Rural Economic Development Program stays as an intricate funding program of the Province that will support capacity building and foster economic growth in rural municipalities in Ontario; 9 Council Meeting – Agenda - 7 - AND THAT a copy of this resolution, be circulated to the Premier and the Minister of Agriculture, Food and Rural Affairs, AMO, MP Dave MacKenzie and MPP Ernie Hardeman. 10. Reports from Departments 10.1 Chief Administrative Officer 10.1.1 County Policy Options for the Extension and/or Connection of Services Outside of Settlement Boundaries CAO 16-07 County OP County OPA Report Proposed Resolution #14 Moved By: Seconded By: THAT Council receive Report CAO 16-07 County Policy Options for the Extension and/or Connection of Services Outside of Settlement Boundaries; AND THAT Council authorize the CAO to work cooperatively and jointly with the Town of Ingersoll and the City of Woodstock on a cost shared bases to retain independent professional planning advice, so as to be able to format a comprehensive response to the proposed County Official Plan Amendment; AND THAT Council request that the County formally amend the comment period from July 22nd, 2016 until September 30th, 2016 so as to provide a reasonable timeframe for all municipalities to review the proposed amendment and format a complete response to the proposal. 10.2 Clerk’s Office 10.2.1 CL 16-15, Dedicate part of public highway - South Ridge Road CL 16-15 Correspondence - Gavin Cond Reference Plan 41R2445 Draft By-Law 10 Council Meeting – Agenda - 8 - Proposed Resolution #15 Moved By: Seconded By: THAT Council receive Report CL 16-15, Dedicating part of a public highway - South Ridge Road; AND THAT By-law 4023, be brought forward for Council's consideration. 10.3 Development and Communication Services 10.3.1 DSC 16-18 Appointment of By-Law Enforcement Officer Assistant DSC 16-18 Appointment of By-Law Enforcement Officer Assistant Proposed Resolution #16 Moved By: Seconded By: THAT Council receive Report DSC 16-18 Appointment of By-Law Enforcement Officer Assistant; AND THAT a By-Law to appoint Mackenzie Wild as a By-Law Enforcement Officer for the Town of Tillsonburg, be brought forward for Council’s consideration. 10.3.2 DCS 16-19 Sign Variance – 98 King Street/Annandale Heights Subdivision DCS 16-19 Sign Variance – 98 King Street/Annandale Heights Subdivision Proposed Resolution #17 Moved By: Seconded By: THAT Council receive Report DCS 16-19 Sign Variance – 98 King Street/Annandale Heights Subdivision; AND THAT Council approve a variance to Sign By-Law 2976 for the construction of a temporary 2 sided 12 feet x 12 feet x 16 feet high subdivision promotional directional sign located on the West side of Tillson 11 Council Meeting – Agenda - 9 - Ave. between First Street and Pine Street described as 98 King Street (Plan 500 PT LOTS 424, 427-429). 10.4 Operations 10.4.1 OPS 16-17 Results for Tender F2016-003 Roads Service Truck OPS 16-17 Results for Tender F2016-003 Roads Service Truck Proposed Resolution #18 Moved By: Seconded By: THAT Council receive Report OPS 16-17 Results for Tender F2016-003 Roads Service Truck; AND THAT Council approve the post-tender negotiations and awards Tender F2016-003 to Oxford Dodge Chrysler Ltd. at the post-tender negotiated cost of $119,588.00 plus applicable taxes. 10.4.2 OPS 16-20 Results for Tender RFT 2016-003 Riverview Subdivision Reconstruction - Stage 1 OPS 16-20 Results for Tender RFT 2016-003 Riverview Subdivision Reconstruction - Stage 1 Proposed Resolution #19 Moved By: Seconded By: THAT Council receive Report OPS 16-20, Results for Tender RFT2016- 005 Riverview Subdivision Reconstruction – Stage 1 of 2; AND THAT Council award Tender RFT2016-005 to Titan Group Construction Inc. of Dutton, ON at a cost of $535,762.63 (net HST included), the lowest bid received satisfying all Tender requirements; AND THAT Council direct staff to issue a Change Order in the amount of $30,919.78 (net HST included) to remove the Provisional Item of surface asphalt from the Contract; 12 Council Meeting – Agenda - 10 - AND THAT Council authorize the use of $8,845.72 from General Reserves to fund the remaining project cost. 10.5 Recreation, Culture & Park Services 10.5.1 RCP 16-17 – Utility Corridor Agreement – Straffordville RCP 16-17 - Utility Corridor Agreement – Straffordville By-law & Tri-partite Agreement re 56466 Heritage Line Board of Management Minutes Oct 13 2015 Board of Management Minutes Feb 08 2016 Proposed Resolution #20 Moved By: Seconded By: THAT Council receive Report RCP 16-17 – Utility Corridor Agreement – Straffordville; AND THAT Council authorize the tri-partite Agreement between the Municipality of Bayham, the Town of Tillsonburg, and Ricky Milton Roberts and Deborah Anne Roberts regarding use of the Otter Valley Utility Corridor for access to 56466 Heritage Line; AND THAT a By-law, be brought forward for Council’s consideration. 10.5.2 RCP 16-18 – Awarding Barrier Free Washroom Tender RCP 16-18 - Awarding Barrier Free Washroom Tender Proposed Resolution #21 Moved By: Seconded By: THAT Council receive Report RCP 16-18 – Awarding Barrier Free Washroom Tender; AND THAT Council award the barrier free washroom project to PK Construction Inc. at a cost not to exceed their tendered price of $55,996 before taxes; 13 Council Meeting – Agenda - 11 - AND THAT in addition to the $50,000 approved in the 2016 Budget, Council authorize $15,000 from the 2016 allocation for Community Centre roof work to be used for this project. 10.5.3 RCP 16-20 - Carroll Trail Repair RCP 16-20 - Carroll Trail Repair GHD Slope Restoration Design Envirolok Brochure RCP 15-52 - Carroll Trail Costs 2008-2015 Proposed Resolution #22 Moved By: Seconded By: THAT Council receive Report RCP 16-20 – Carroll Trail Repair; AND THAT Council authorize staff to proceed with issuing the tender for the repair to the Carroll Trail as designed by GHD using the Envirolok vegetated system. 10.5.4 RCP 16-21 – Cultural Improvement Alliance Next Steps RCP 16-21 - Cultural Improvement Alliance Next Steps TCIA 2.0 Concept Outline Proposed Resolution #23 Moved By: Seconded By: THAT Council receive Report RCP 16-21 – Cultural Improvement Alliance Next Steps; AND THAT Council authorize the use of the $13,600 allocation in the 2016 Budget to continue the Tillsonburg Cultural Improvement Alliance (TCIA); AND THAT Council authorize Recreation Culture & Parks staff work with the Tillsonburg Cultural Improvement Alliance partnership and the Cultural Advisory Committee to develop a common Terms of Reference for Council consideration. 14 Council Meeting – Agenda - 12 - 10.5.5 RCP 16-22 – Canada 150 Infrastructure Funding Intake 2 RCP 16-22 - Canada 150 Infrastructure Funding Intake 2 RCP 15-24 - Potential Projects for Canada 150 Funding Proposed Resolution #24 Moved By: Seconded By: THAT Council receive Report RCP 16-22 – Canada 150 Infrastructure Funding Intake 2; AND THAT Council authorize the submission of an application for $50,000 to the Canada 150 Infrastructure Funding program to secure funds towards the hardball diamond component of the Memorial Park Revitalization Project. 10.5.6 RCP 16-23 – Proposal for Kayak Rentals at Lake Lisgar RCP 16-23 - Proposal for Kayak Rentals at Lake Lisgar Proposal from Robert Jones Marine Technical Services Report re Lake Lisgar Boat Rental Operation 2009 Proposed Resolution #25 Moved By: Seconded By: THAT Council receive Report RCP 16-23 – Proposal for Kayak Rentals at Lake Lisgar; AND THAT Council authorize Robert Jones Marine Technical Services/Otter Valley Paddle Sports to offer kayak rentals at Lake Lisgar for the 2016 season as outlined in their proposal; AND THAT Council direct staff to monitor the operation and bring a report forward in the fall for Council consideration with respect to approval for 2017 and beyond. 15 Council Meeting – Agenda - 13 - 11. Staff Information Reports 11.1 FIN16-23 2015 OMERS Contribution Summary FIN16-23 2015 OMERS Contributions Proposed Resolution #26 Moved By: Seconded By: THAT Council receive Report FIN16-23 – OMERS Contribution Summary, as information. 11.2 DCS 15-20 Sign By-Law – Animated Sign Third Party Advertising Update DCS 15-20 Sign By-Law – Animated Sign Third Party Advertising Update Proposed Resolution #27 Moved By: Seconded By: THAT Council receive Report DCS 15-20 Sign By-Law – Animated Sign Third Party Advertising Update, as information. 12. Notice of Motions 13. By-Laws By-Laws from the Meeting of Thursday, June 16, 2016 Proposed Resolution #28 13.1 THAT By-Law 4022, To Authorize an Agreement Between The Town of Tillsonburg, Municipality of Bayham and Ricky & Deborah Roberts for a Utility Corridor Use Agreement, By-Law 4022 Agreement; AND THAT By-Law 4023, Being a By-Law to Amend Zoning By-Law 3295 (ZN 7-16-03), Explanatory Note; AND THAT By-Law 4024, To dedicate certain lands as part of a public highway; AND THAT By-Law 4025, To appoint a By-Law Enforcement Officer; be read for first, second and third and final reading and that the Mayor and 16 Council Meeting – Agenda - 14 - the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Proposed Resolution #29 Moved By: Seconded By: 13.2 THAT By-Law 4026, To confirm the proceedings of Council at its meeting held on the 16th day of June, 2016, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 14. Items of Public Interest 15. Adjournment Proposed Resolution #30 Moved By: Seconded By: THAT the Council Meeting of Thursday, June 16, 2016 be adjourned at _____ p.m. 17 = ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Maxwell Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: Donna Wilson, Town Clerk Rick Cox, Director of Recreation, Culture & Park Services Janelle Constantino, Manager of Finance Kevin De Leebeeck, Director of Operations Tricia Smith, Deputy Clerk Regrets: David Calder, CAO Darrell Eddington, Director of Finance 1. Call to Order The meeting was called to order at 6:00 p.m. 2. Closed Session Resolution #1 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council move into Closed Session to consider: The Corporation of the Town of Tillsonburg COUNCIL MEETING Tuesday, May 24, 2016 6:00 PM Council Chambers 200 Broadway, 2nd Floor MINUTES 18 Council Meeting Minutes, May 24, 2016 - 2 - 1. Personal matters about an identifiable individual, including municipal or local board employees (CAO Performance Review). Carried 3. Adoption of Agenda Resolution #2 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Agenda as prepared for the Council meeting of Tuesday, May 24, 2016, be adopted. Carried 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 6. Adoption of Council Minutes of Previous Meeting 6.1. Minutes of the Meeting of May 9, 2016 Minutes, May 9, 2016 Resolution #3 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Minutes of the Council Meeting of May 24, 2016, be approved. Carried 7. Delegations and Presentations 7.1. Volunteer Achievement Award Presentation – Eddie Richter Presented By: Mayor Molnar Chair Ann Loker, Special Awards Committee 19 Council Meeting Minutes, May 24, 2016 - 3 - 7.2. Impact of Community Transportation Pilot Program Presentation By: Ashley Farrar, Executive Director, Social Planning Council Oxford & Member, Community Transportation Pilot Program Steering Committee AFarrar Council Delegation Request Presentation Resolution #4 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receives the presentation regarding the Impact of the Community Transportation Pilot Program, as information. Carried 7.3. Pioneer Cemetery Rededication Ceremony, Tillsonburg & District Historical Society Presentation By: Dave Morris Laurel Beechey Invitation Resolution #5 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receives the presentation regarding the Pioneer Cemetery Re- dedication Ceremony, as information. Carried 8. Committee Reports & Presentations 8.1. CA 16-01 Grant Guidelines and Process Presented By: Deb Beard, Chair Cultural Advisory Committee CA 16-01, Grand Guidelines TCAC - Grant Guidelines and Application 20 Council Meeting Minutes, May 24, 2016 - 4 - Resolution #6 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives Report CA 16-01 Grant Guidelines and Process; AND THAT Council endorses the Cultural Grant process and authorizes the Cultural Advisory Committee to award cultural grants at their discretion in accordance with the annual budget for Cultural Grants. Carried Resolution #7 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council move into the Committee of Adjustment to hear an application for Minor Variance at 6:39 p.m. Carried 9. Public Meetings 9.1. Application for Minor Variance- A-03/16, Leonard Pilkey- 9 Townline Road Report Attachments A-03-16 Report Application Rebecca Smith, Development Planner, County of Oxford appeared before Council and presented Report 2016-120. Opportunity was given for comments and questions. The applicant, Leonard Pilkey appeared in support of the application. No member of the public appeared in support, or opposition to the application. Council passed the following resolution: Resolution #8 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT the Town of Tillsonburg Committee of Adjustment approve Application File A- 03/16, submitted by Leonard Pilkey, for lands described as Lot 1637, Plan 500, 21 Council Meeting Minutes, May 24, 2016 - 5 - Town of Tillsonburg, to facilitate the replacement of a legal non-conforming detached garage and recognize a reduced interior side yard setback; AND THAT approval is conditional upon the proposed detached garage being located outside of the area occupied by the existing septic system on the subject property, to the satisfaction of the Town Building Services Department; AND THAT a building permit be issued within one year. Carried Resolution #9 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council move out of the Committee of Adjustment and move back into regular session at 6:46 p.m. Carried 10. Mayor 10.1. MYR 16-06, Update – County of Oxford MYR 16-06 Resolution #10 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives Report MYR 16-06, County of Oxford Update, as information. Carried 11. Reports from Departments 11.1. Finance 11.1.1. FIN16-22 2015 Draft Financial Statements Presentation By: Christene Scrimgeour, Scrimgeour & Company Staff to provide information to Council regarding the variance in OMERS contributions between 2014 and 2015. FIN16-22 2015 Draft Financial Statements 22 Council Meeting Minutes, May 24, 2016 - 6 - Town of Tillsonburg Draft FS Tillsonburg Trust Draft FS Tillsonburg Sewer Draft FS Tillsonburg Water Draft FS Management Letter Independence Letter Resolution #11 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives report FIN16-22 2015 Draft Financial Statements; AND THAT the Draft Financial Statements for the year ended December 31, 2015 be approved; AND THAT the 2015 Independence and Management Letters be received; AND FURTHER THAT the 2015 surplus of $88,486 be contributed to reserves. Carried 11.2. Clerk’s Office 11.2.1. CL 16-11Amendment to By-Law 3596, to Prohibit Smoking in Certain Public Places CL 16-11 Amend Smoking By-Law By-Law 4018, To amend By-Law 3596 To Prohibit Smoking in Certain Public Places Consolidated By-Law 3596 Prohibit Smoking Resolution #12 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives Report CL 16-11 Amendment to Smoking By-law 3596; AND THAT an amending By-Law be brought forward for Council consideration. Carried 23 Council Meeting Minutes, May 24, 2016 - 7 - 11.2.2. CL 16-13 Integrity Commissioner CL 16-13 Integrity Commissioner Mun Act Excerpt Integrity Commissioner Staff to provide additional consultation with the County of Oxford, Oxford County municipalities and neighbouring municipalities. Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the motion be deferred subject to additional information from neighbouring municipalities. Carried Resolution #13 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council approves the appointment of an Integrity Commissioner; AND THAT the Town be authorized to issue a Request for Proposal (RFP) seeking proposals for an Integrity Commissioner, including the consideration that the appointment be made jointly with the County’s local municipalities, should they be amenable, and their respective Councils endorse such an approach; AND THAT upon Council approval for the appointment of an Integrity Commissioner, that staff be directed to send copies of Report CL 16-13 and this motion to all Oxford County Municipalities and request that the local municipality report back to the Town within 30 days from receipt of this report as to whether they would like to participate and partner with the Town in the proposed RFP; AND THAT Staff report back to Council at the August 8, 2016 Council meeting regarding the status of the appointment of an Integrity Commissioner. Deferred 24 Council Meeting Minutes, May 24, 2016 - 8 - 11.3. Operations 11.3.1. OPS 16-18 Broadway St. Rehabilitation & Connecting Link Funding OPS 16-18 Broadway St. Rehabilitation & Connecting Link Funding OPS 16-18 Attachment 1 - MTO Connecting Link Correspondence Letter Staff to provide a report to Council on the Hot Mix Asphalt Paving Tender results. Staff will be providing a pavement management strategy to Council in the fall. Resolution #14 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receive Report OPS 16-18 Broadway St. Rehabilitation & Connecting Link Funding; AND THAT Council contribute $65,000 from the taxation funding component of the Connecting Link Resurfacing Project to the $27,900 already in reserves; AND THAT Council earmark the new total of $92,900 in reserves for the purpose of rehabilitating Broadway St. from the Town limits to North St. to fund the Towns portion of the project under a potential future Connecting Link opportunity; AND THAT Council re-assign the remaining $234,600 from the taxation funding component of the Connecting Link Resurfacing Project to complete a Hot Mix Asphalt Paving Program in 2016. Carried 11.3.2. OPS 16-19 Airport Hanger Land Lease Amendment OPS 16-19 Airport Hanger Land Lease Amendment OPS 16-19 Attachment 1 - Airport Hanger Land Lease Agreement (June 2015) 25 Council Meeting Minutes, May 24, 2016 - 9 - OPS 16-19 Attachment 2 - Airport Hanger Land Lease Amendment (Sept 2015) OPS 16-19 Attachment 3 - Proposed Airport Hanger Land Lease Amendment (May 2016) Resolution #15 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receive Report OPS 16-19 Airport Hanger Land Lease Amendment with Jeff Miller; AND THAT Council approve the amendments to the hanger land lease agreement with Jeff Miller; AND THAT Mayor and Clerk be authorized to execute the Airport Hanger Land Lease Amendment with Jeff Miller. Carried 12. Committee Minutes 12.1. Minutes, Accessibility Advisory Committee Minutes, April 13, 2016 12.2. Minutes, Airport Advisory Committee Minutes, May 5, 2016 Revised Terms of Reference 12.3. Minutes, Development Committee Minutes, Development Committee Minutes, Development Committee 12.4. Minutes, Heritage, Beautification & Cemetery Advisory Committee Minutes, April 29, 2016 May 5, 2016 12.5. Minutes, Police Services Board Minutes, April 20, 2016 26 Council Meeting Minutes, May 24, 2016 - 10 - Resolution #16 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives the Minutes of the Accessibility Advisory Committee for April 13, 2016, the Airport Advisory Committee for May 5, 2016 and Revised Terms of Reference, the Development Committee for March 8, 2016 and April 12, 2016, the Heritage, Beautification and Cemetery Advisory Committee for May 5, 2016 and the Beautification Working Group for April 29, 2016, and the Police Services Board for April 20, 2016, as information. Carried 12.6. Minutes, LPRCA Minutes, May 4, 2016 Resolution #17 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives the minutes of May 4, 2016 from the LPRCA, as information. Carried 13. Notice of Motions 14. Resolutions Resulting from Closed Session 14.1. MYR 16-07, CAO Performance Review MYR 16-07 CAOinternal2016 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson Resolution #18 THAT Council receives Report MYR 16-07 CAO Performance Review; AND THAT Council endorses the recommendations for the 2016 Goals and Objectives and Remuneration. Carried 27 Council Meeting Minutes, May 24, 2016 - 11 - 15. By-Laws By-Laws from the Meeting of Tuesday, May 24, 2016 Resolution #19 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres 15.1. THAT By-Law 4018, To amend By-Law 3596 to Prohibit Smoking in Certain Public Places, be read for a first and second reading and this constitutes the first and second reading thereof. Carried Resolution #20 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres 15.2. THAT By-Law 4017, To Adopt the Delegation of Powers and Duties Policy; AND THAT By-Law 4018, To amend By-Law 3596 to Prohibit Smoking in Certain Public Places; AND THAT By-Law 4019, To regulate and control the granting of encroachments on highways and public lands within the Town of Tillsonburg, be read for a third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried Resolution #21 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam 15.3. THAT By-Law 4021, To confirm the proceedings of Council at its meeting held on the 24th day of May, 2016, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 28 Council Meeting Minutes, May 24, 2016 - 12 - 16. Items of Public Interest Tillsonburg Hydro Inc. will have planned electricity outages on Sunday, May 29, 2016 between 5:00 a.m. to 9:00 a.m. as part of a system upgrade. Doors Open Oxford - Tillsonburg will be held on May 28, 2016 from 10 a.m. to 5 p.m. Participating sites will include Annandale National Historic Site, Heath’s Apartments, Odd Fellow’s Hall, Otter Valley Playhouse, Pioneer Graveyard and the Station Arts Centre. The Customer Service Centre is still accepting donations on behalf of the Red Cross in support of relief efforts in Fort McMurray, Alberta. The Town graciously received a donation of an AED from the family of Andrew Stoddart for the Tillsonburg Baseball Park, Annandale Ball Diamonds. 17. Adjournment Resolution #22 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT the Council Meeting of Tuesday, May 24, 2016 be adjourned at 8:25 p.m. Carried 29 Council Delegation Request This Delegation Request form and any written submissions or background information for consideration by Council must be submitted to the Clerk's office by the following deadline: 4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE First Name Last Name Street Address Town/City Postal Code Phone Number E-mail Website: Do you or any members of your party require any accessibility accommodations? Yes No If yes, how can we assist? Should you require assistance completing this form, please contact: Deputy Clerk at 519-688-3009 Ext. 3221 or tsmith@tillsonburg.ca Please note that submission of this form does not guarantee the approval of your request for Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form. COMPLETE PAGE TWO (2) OF THIS FORM 30 Delegation Information (Must be completed) Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month): Subject of Delegation Names of Spokespersons (and positions) Name of Group or Person(s) being represented (if applicable) Brief Summary of Issue or Purpose of Delegation Will there be a Power Point presentation accompanying the Delegation Yes No Have you been in contact with a Staff member regarding the Delegation topic? Yes No If yes, please list the Staff member(s) you have been working with? I acknowledge Delegations are limited to fifteen (15) minutes each: I accept I acknowledge that all presentation material must be submitted by 4:30 pm the Friday before the meeting date: I accept 31 Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected and maintained for purpose of creating a records that is available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224. 32 33 34 35 36 Lake Lisgar Revitalization Project – Presentation WILDLIFE AND ECOSYSTEM 37 Lisgar’s Fish 38 Lisgar’s Wildlife – Fish Species Largemouth Bass Rock Bass 39 Lisgar’s Wildlife – Fish Species Smallmouth Bass White Sucker 40 Lisgar’s Wildlife – Fish Species Bluegill Black Crappie 41 Lisgar’s Wildlife – Fish Species Sunfish/Pumpkinseed Creek Chub 42 Lisgar’s Wildlife – Fish Species Common Carp BAD FISH Banded Skulpin 43 Lisgar’s Wildlife – Fish Species Rainbow Trout Yellow Perch 44 Lisgar’s Frogs and Toads 45 Lisgar’s Wildlife – Frogs and Toads Leopard Frog North American Bullfrog 46 Lisgar’s Wildlife – Frogs and Toads Common Toad 47 Lisgar’s Turtles 48 Lisgar’s Wildlife – Turtles Blanding's Turtle Red Slider Turtles 49 Lisgar’s Wildlife – Turtles Snapping Turtle! Northern Map Turtle 50 Lisgar’s Birds 51 Lisgar’s Wildlife – Birds (Not all) Over 400 identified Bald Eagle Bufflehead Ducks 52 Lisgar’s Wildlife – Birds (Not all) Over 400 identified Merganser Duck Killdeer 53 Lisgar’s Wildlife – Birds (Not all) Over 400 identified Red Winged Blackbird Northern Flickers 54 Lisgar’s Wildlife – Birds (Not all) Over 400 identified Osprey Red Tailed Hawk 55 Lisgar’s Wildlife – Birds (Not all) Over 400 identified Turkey Mallard Ducks Albino (VERY rare) 56 Lisgar’s Wildlife – Birds (Not all) Over 400 identified Great Blue Heron Wood Duck 57 Lisgar’s Wildlife – Birds (Not all) Over 400 identified Canada Geese Blue Jay 58 Lisgar’s Wildlife – Birds (Not all) Over 400 identified And etc. 59 Lisgar’s Animals 60 Lisgar’s Wildlife – Animals Coyote Northern Bobcat 61 Lisgar’s Wildlife – Animals Muskrat Otter 62 Lisgar’s Wildlife – Animals Mink Squirrel 63 Lisgar’s Wildlife – Animals Chipmunk Beaver 64 Council Delegation Request This Delegation Request form and any written submissions or background information for consideration by Council must be submitted to the Clerk's office by the following deadline: 4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE First Name Last Name Street Address Town/City Postal Code Phone Number E-mail Website: Do you or any members of your party require any accessibility accommodations? Yes No If yes, how can we assist? Should you require assistance completing this form, please contact: Deputy Clerk at 519-688-3009 Ext. 3221 or tsmith@tillsonburg.ca Please note that submission of this form does not guarantee the approval of your request for Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form. COMPLETE PAGE TWO (2) OF THIS FORM 65 Delegation Information (Must be completed) Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month): Subject of Delegation Names of Spokespersons (and positions) Name of Group or Person(s) being represented (if applicable) Brief Summary of Issue or Purpose of Delegation Will there be a Power Point presentation accompanying the Delegation Yes No Have you been in contact with a Staff member regarding the Delegation topic? Yes No If yes, please list the Staff member(s) you have been working with? I acknowledge Delegations are limited to fifteen (15) minutes each: I accept I acknowledge that all presentation material must be submitted by 4:30 pm the Friday before the meeting date: I accept 66 Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected and maintained for purpose of creating a records that is available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224. 67 Report No: CASPO 2016-144 COMMUNITY AND STRATEGIC PLANNING Council Date: June 16, 2016 To: Mayor and Members of Tillsonburg Council From: Rebecca Smith, Development Planner, Community and Strategic Planning Application for Zone Change ZN 7-16-03 – 1917043 Ontario Inc. REPORT HIGHLIGHTS • The application for zone change proposes to amend the existing ‘Special Service Commercial Zone (SC-19)’ that applies to the subject property to facilitate the construction of a medical center. • Special provisions are required to permit a reduced minimum rear yard depth and interior side yard width as well as recognize the location of a proposed loading space. • A site plan application has also been submitted in support of the proposal. • Planning staff are recommending approval of the application, as it is consistent with the Provincial Policy Statement and generally conforms to the Official Plan. DISCUSSION Background OWNER: 1917043 Ontario Inc. 6 Morning Glory Drive, Tillsonburg ON, N4G 5S8 AGENT: Grassmere Construction Ltd. 49 North Street East, Tillsonburg ON, N4G 1B4 LOCATION: The subject property is described as Part Lot 34, Plan 551, Town of Tillsonburg. The property is located on the southwest corner of Broadway and Carolina Street and is municipally known as 519 Broadway Street. COUNTY OF OXFORD OFFICIAL PLAN: Schedule “T-1” Town of Tillsonburg Service Commercial Land Use Plan Special Policy Area Page 1 of 5 68 Report No: CASPO 2016-144 COMMUNITY AND STRATEGIC PLANNING Council Date: June 16, 2016 TOWN OF TILLSONBURG ZONING BY-LAW NO.3295: Existing Zoning: Special Service Commercial Zone (SC-19) Proposed Zoning: Amended Special Service Commercial Zone (SC-19) PROPOSAL: The purpose of the application for zone change is to amend the existing ‘Special Service Commercial Zone (SC-19)’ that applies to the subject property to facilitate the construction of a medical center. Special provisions are required to permit a reduced minimum rear yard depth and interior side yard width as well as recognize the location of a proposed loading space. For Council’s information, the property was rezoned in November 2014 to implement a site specific Official Plan Amendment that was supported by Town Council and approved by County Council to permit a medical centre on the property. At that time, the applicant proposed to reuse the existing commercial building located on the property. Since then, the applicant has submitted a site plan application in support of the development, which proposes a new commercial building that requires further relief from the provisions of the Zoning By-law, as mentioned above. The subject property comprises approximately 1,916.6 m2 (20,630 ft2) and contains a vacant commercial building with an approximate gross floor area of 319.2 m2 (3,435.8 ft2). The building was most recently occupied by a restaurant. Surrounding land uses predominately include service commercial, with low density residential uses to the west and southwest, fronting on Allen Street. Plate 1, Existing Zoning & Location Map, shows the location of the subject property and the existing zoning in the immediate vicinity. Plate 2, Aerial Map (2015) with Existing Zoning, provides an aerial view of the subject property with existing zoning. Plate 3, Applicant’s Site Plan, shows the location and setbacks of the proposed medical centre. Application Review PROVINCIAL POLICY STATEMENT: The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Section 1.1.3.3 of the PPS also states that Planning authorities shall identify and promote opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of Page 2 of 5 69 Report No: CASPO 2016-144 COMMUNITY AND STRATEGIC PLANNING Council Date: June 16, 2016 suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. Section 1.3.1 of the PPS also states that planning authorities shall promote economic development and competitiveness by: • providing an appropriate mix and range of employment to meet long-term needs; • providing opportunities for a diversified economic base, including the maintenance of a range and choice of suitable sites for employment uses which support a wide range of economic activities and ancillary uses and take into account the needs of existing and future businesses; • planning for, protecting and preserving employment areas for current and future uses; and • ensuring the necessary infrastructure is provided to support current and projected needs. OFFICIAL PLAN: The subject lands are designated ‘Service Commercial – Special Policy Area’ according to the Land Use Plan for the Town of Tillsonburg, as contained in the Official Plan. The site specific special policy permits a medical centre on the property in addition to the standard uses of the service commercial designation. Areas designated for Service Commercial use are intended to provide for a broad range of commercial uses that, for the most part, are not suited to locations within the Central Area because of their site area, access or exposure requirements or due to incompatibility or land use conflicts with residential development. Generally, Service Commercial uses cater to vehicular traffic and single-purpose shopping trips where customers are typically generated from passing traffic or a wide ranging market area. Service Commercial uses will have access to an arterial or collector road. TOWN OF TILLSONBURG ZONING BY-LAW: The subject property is currently zoned ‘Special Service Commercial Zone (SC-19)’ according to the Town of Tillsonburg Zoning By-law. The ‘SC-19’ zone permits a medical centre in accordance with the standard provisions of the ‘SC’ zone. In this case, special provisions are required to reduce the minimum interior side yard depth from 9 m (29.5 ft) to 4.5 m (14.8 ft), minimum rear yard depth from 7.5 m (24.6 ft) to 2 m (6.6 ft), permit a loading space in the required interior side yard abutting a residential zone and reduce the setback of the proposed loading space from a street line (Carolina Street) from 15 m (49.2 ft) to 7 m (22.9 ft). It should be noted that while the existing parking area is located within the required interior side yard abutting a residential zone and does not meet the required 1 m (3.3 ft) setback from the street line or 1.5 m (4.9 ft) setback from the rear lot line, these deficiencies are considered to be legal non-conforming. As such, special provisions are not required in the proposed zoning. AGENCY COMMENTS: The application was circulated to various public agencies considered to have an interest in the proposal. The Town Building Services Department, Town Engineering Department, Town Development Commissioner and County of Oxford Public Works Department indicated that they have no concerns with the proposal. Page 3 of 5 70 Report No: CASPO 2016-144 COMMUNITY AND STRATEGIC PLANNING Council Date: June 16, 2016 PUBLIC CONSULTATION: Notice of complete application and notice of public meeting regarding this application was circulated to surrounding property owners on June 2, 2016. At the time this report was written, no comments or concerns had been received from the public. Planning Analysis The purpose of the application for zone change is to amend the existing ‘SC-19’ zone to permit a reduced minimum rear yard depth and interior side yard width as well as recognize the location of a proposed loading space. The proposed special provisions will facilitate the construction of a medical centre. Planning staff are satisfied that the proposal complies with the policies of the PPS respecting the protection of employment lands and providing opportunities for a diversified economic base. The proposed medical centre also promotes redevelopment and the efficient use of existing infrastructure and public service facilities. According to the Official Plan, the property is subject to a site specific policy which permits the establishment of a medical centre in addition to the range of uses permitted in the service commercial designation. The proposed medical centre will also have access to an arterial road and will comprise an appropriate gross floor area for the service commercial designation. While special provisions are required to recognize a reduced rear yard depth and interior side yard width, Staff note that the property is currently occupied by an existing building that is located on the northeast corner of the site, partially within the municipal road allowance. In this respect, although the proposed medical centre will be located closer to the rear and interior property lines, the proposed location will improve sightlines along the street and the existing parking layout. It should also be noted that a 3 m (9.8 ft) landscaping strip will be provided along the interior lot line to provide a buffer for abutting residential properties. A noise study was also completed in support of the associated site plan application to ensure the proposed medical centre and mechanical rooftop (HVAC) equipment will have no significant impacts on neighbouring residential uses. With regard to the location of the proposed loading space, Staff note that the majority of the supplies required for the medical centre will be delivered by a small van or vehicle, which eliminates the need for a tractor trailer. In this respect, although the loading space is located within the required interior side yard abutting a residential zone, it is not anticipated that the location will have any further impacts on the abutting residential properties. As such, in light of the nature of the proposed business, the proposed loading space location would seem appropriate in this circumstance. In light of the foregoing, it is the opinion of this Office that the proposal is consistent with the policies of the Provincial Policy Statement and generally conforms to the policies of the County Official Plan. Planning staff are satisfied that the application can be given favourable consideration. A copy of the draft Zoning By-law amendment is attached to this report for Council’s consideration. Page 4 of 5 71 Report No: CASPO 2016-144 COMMUNITY AND STRATEGIC PLANNING Council Date: June 16, 2016 RECOMMENDATION It is recommended that the Council of the Town of Tillsonburg approve the zone change application submitted on behalf of 1917043 Ontario Inc., whereby the lands described as Part Lot 34, Plan 551, Town of Tillsonburg, municipally known as 519 Broadway are to be rezoned from ‘Special Service Commercial Zone (SC-19)’ to ‘Amended Special Service Commercial Zone (SC-19)’ to permit a reduced minimum rear yard depth and interior side yard width as well as recognize the location of a proposed loading space. SIGNATURES Authored by: original signed by Rebecca Smith, Development Planner Approved for submission: original signed by Eric Gilbert, MCIP, RPP, Senior Planner Page 5 of 5 72 May 13, 2016 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1020 Notes NAD_1983_UTM_Zone_17N 51 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 73 May 13, 2016 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 510 Notes NAD_1983_UTM_Zone_17N 26 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 74 TOWN OFTILLSONBURG75 Site Photo ZN 7-16-03 – 1917043 Ontario Inc. View of Existing Building on Subject Property 76 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4023 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Section 14.5.19 to By-Law Number 3295, as amended, is hereby deleted and replaced with the following: “14.5.19 LOCATION: SOUTH EAST CORNER OF CAROLINA STREET AND BROADWAY (PART LOT 34, PLAN 551) SC-19 (KEY MAP 10) 14.5.19.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any SC-19 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Table 14.1; a medical centre. 14.5.19.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any SC-18 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 14.5.19.2.1 SPECIAL PROVISIONS FOR A MEDICAL CENTRE 14.5.19.2.1.1 INTERIOR SIDE YARD WIDTH Minimum 4.5 m (14.8 ft) 14.5.16.2.1.2 REAR YARD DEPTH Minimum 2 m (6.6 ft) 14.5.16.2.1.3 LOADING ZONE SPACE REQUIREMENTS Minimum setback from Carolina Street 7 m (22.9 ft) Setback from interior side lot line abutting a residential zone 3 m (9.8 ft) 14.5.19.3 That all of the provisions of the SC Zone in Section 14.2 of this By-Law, as amended, shall apply; and further, that all other provisions of this By- Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 77 The Corporation of the Town of Tillsonburg By-law Number 4023 Page 2 2. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 16th day of June, 2016. READ a third time and finally passed this 16th day of June, 2016. Mayor Clerk 78 ZN 7-16-03 TOWN OF TILLSONBURG BY-LAW NUMBER 4023 EXPLANATORY NOTE The purpose of By-Law Number 4023 is to amend the existing ‘Special Service Commercial Zone (SC-19)’ that applies to the subject property to facilitate the construction of a medical centre. Special provisions are required to permit a reduced minimum rear yard depth and interior side yard width as well as recognize the location of a proposed loading space. The subject property is described as Part Lot 34, Plan 551, Town of Tillsonburg. The property is located on the southwest corner of Broadway and Carolina Street and is municipally known as 519 Broadway Street. As the proposed By-law amends only specific elements of the text of Zoning By-law No. 3295, no zone mapping or schedules are required or included in this By-law. The Municipal Council, after conducting the public hearing necessary to consider any comments to the proposed zone change application, approved By-Law Number 4023. The public hearing was held on June 16th, 2016. Any person wishing further information relative to Zoning By-Law Number 4023 may contact the undersigned: Ms. Donna Wilson Clerk Town of Tillsonburg 200 Broadway, 2nd Floor Town Centre Mall Tillsonburg, ON N4G 5A7 Telephone: 842-9200 File: ZN 7-16-03 (1917043 Ontario Inc.) Report No: 2016-144 79 80 81 82 83 Community and Strategic Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A-04/16 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: June 16, 2016 REPORT NUMBER: 2016-142 OWNERS: Ron & Marilee Rohrer 38 Clear Valley Drive, Tillsonburg ON, N4G 4Y7 APPLICANT: Bill Braun 890 Jackson Side Road, Courtland ON, N0J 1E0 REQUESTED VARIANCE: Relief from Section 6.2, Table 6.2 – Zone Provisions, to decrease the minimum required rear yard depth from 12 m (39.3 ft) to 8.6 m (28.2 ft), to facilitate the construction of a sunroom addition at the rear of an existing single detached dwelling. LOCATION: The subject property is described as Lot 169, Plan M-53, in the Town of Tillsonburg. The property is located on southwest side of Clear Valley Drive, east of Wilson Avenue, and is municipally known as 38 Clear Valley Drive. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW: Low Density Residential Type 1 Zone (R1) SURROUNDING USES: Low density residential uses, consisting of single detached dwellings and street fronting townhouses, with an open space area to the northeast 84 File Number: A-4/16 Report Number 2016-142 Page 2 COMMENTS: (a) Purpose of the Application: The applicants are requesting relief from the above noted section of the Town Zoning By-law to facilitate the construction of a sunroom addition at the rear of the existing single detached dwelling on the property. The subject property comprises approximately 645 m2 (6,942.7 ft2) and is currently occupied by an existing single detached dwelling and shed. Surrounding uses include low density residential uses, consisting of single detached dwellings and street fronting townhouses, with an open space area to the northeast. Plate 1, Existing Zoning & Location Map, shows the location of the subject property and the zoning in the immediate vicinity. Plate 2, Aerial Map (2015), shows the location of the subject lands and surrounding properties. Plate 3, Applicants Sketch, shows the dimensions and setbacks of the proposed sunroom addition. (b) Agency Comments: The application was circulated to a number of public agencies. The following comments were received. The Town Engineering Services Department indicated that a preliminary lot grading plan detailing the existing and proposed grading of the rear yard will be required as part of the building permit submission. The Town Building Services Department, County Public Works Department and Town Hydro Services Department had no concerns with the proposal. (c) Public Consultation: Public Notice was mailed to surrounding property owners on May 20, 2016. As of the writing of this report, no comments or concerns had been received from the public. (d) Intent and Purpose of the Official Plan: The subject lands are designated ‘Low Density Residential’ according to the Official Plan. Within the ‘Low Density Residential’ designation, permitted land uses primarily consist of low density housing forms including single-detached dwellings, duplexes and street fronting town houses as well as accessory uses thereto. The use of the lands for a single detached dwelling conforms to the ‘Low Density Residential’ policies of the Official Plan. 85 File Number: A-4/16 Report Number 2016-142 Page 3 (e) Intent and Purpose of the Zoning By-law: The subject property is zoned ‘Low Density Residential Type 1 Zone (R1)’, which permits a single detached dwelling. The ‘R1’ zone also requires a minimum rear yard depth of 12 m (39.3 ft). In this case, the applicant proposes a rear yard depth of 8.6 m (28.2 ft). The purpose of the rear yard setback is to ensure that single detached dwellings maintain sufficient setback to provide a buffer for neighbouring properties, adequate recreational and amenity area, and proper area for drainage. It should be noted that the proposed sunroom addition is considered part of the main dwelling and is required to comply with the required setback and coverage requirements of the main dwelling. In this case, the proposed addition will comply with the remaining requirements of the Zoning By-law. The proposed sunroom will increase the total lot coverage of the property to approximately 26%, less than the maximum permitted lot coverage of 33%. (f) Desirable Development/Use: It is the opinion of this Office that the applicant’s request to decrease the required rear yard depth to facilitate the construction of a sunroom addition can be considered minor and desirable for the development of the subject property. The proposed sunroom will be located in the same location as a former deck and will not extend the full width of the dwelling. In this respect, it is not anticipated that the proposed relief will impact the ability of the property to provide adequate amenity space or negatively impact drainage. As such, the staff are satisfied that the requested relief can be considered minor. The applicants request can also be considered desirable as it will be in keeping with the existing development in the surrounding area, which generally consists of single detached dwellings with varying rear yard depths. In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping with the general intent and purpose of the County Official Plan and Town Zoning By-law and should be given favourable consideration. RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A-4/16, submitted by Ron & Marilee Rohrer, for lands described as Lot 169, Plan M-53, Town of Tillsonburg, as it relates to: 1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to decrease the minimum required rear yard depth from 12 m (39.3 ft) to 8.6 m (28.2 ft), to facilitate the construction of a sunroom addition at the rear of an existing single detached dwelling. Subject to the following conditions: I. A building permit for the proposed sunroom shall be issued within one year of the date of the Committee's decision. 86 File Number: A-4/16 Report Number 2016-142 Page 4 II. Relief granted by the Committee shall only apply to a sunroom that is substantially and proportionally in compliance with the applicant’s sketch as shown on Plate 3 of Report Number 2016-142. As the proposed variance is: (i) a minor variance from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: original signed by Rebecca Smith, Development Planner Approved for submission by: original signed by Eric Gilbert, MCIP, RPP, Senior Planner RS June 1, 2016 87 May 18, 2016 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1020 Notes NAD_1983_UTM_Zone_17N 51 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 88 May 18, 2016 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 260 Notes NAD_1983_UTM_Zone_17N 13 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 89 90 Site Photo A-04/16 – Rohrer View of Existing Dwelling on Subject Property 91 -.-r;=?Jflfb,onburo FoRM 1 a;tketJlbJij{!i!!.tjuAte PLANNING ACT 1990 Tillsonburg Customer Service Centre Department of Development & Communication Services 10 Lis gar Avenue Tillsonburg ON N4G 5A5 ' APPLICATION FOR MINOR VARIANCE OR PERMISSION Town ofTillsonburg Committee of Adjustment Fee $550 I For Office Use Only 1 I PIN#: I ROLL#: I FILE: /\0'-i II (o The undersigned hereby applied to the Committee of Adjustment for the Town ofTillsonburg under Section 44 of the Planning Act 1990, for relief, as described in this application form By-Law No. 3295 (as amended). Name and Address of Owner Name and Address of Applicant/Agent (if applicable) g; II lS \ii\.t.\.n · aero ~ckso r'\ Court /An_ d . Email: I. Name and addresses of ani monga~ees, holders of charges or other encumbrances: <J{o--t--< J .A~ T ~llc;.~h ~'"' 2. Nature and extent ofreliefapplied for: To be completed by the applicant. (include By-Law Section if known) ~~'-"-~ frovb ¥-chen (,. B-TD fe "'-"'-ce --\=hQ }"''"'"m v R_.JA_ v-~ (J .. ,..---J;: <it()+{,_ ~ \ (_ VY1 (_ s q '~ ~ +a <t, .""f N\ l :;:2 8 · s-f'A-J f;u (}~ ~ '--\-C\. ~ LA-Y\ t'b DY\r\ o...J-d>._.. ..... ~ -=-'(\ I For office use only -I 3. Why is it not possible to comply with the Provision ofthe By-Law? V\ l R -h.._ f'\ e _s.~._~. 0\_ rr-(A_ w ~,t \ c..~ ~ ~ ~ l~-\-"-' C>f-v--;_ \j -fl:rv ~ ot..ec I(_ - 4. Legal Description of Subject land: Lot Number(s) l lo q Plan Number or Concession ________ _ Part Number(s) Reference Plan Number ___________ _ Street Address (if any) C \ t'" r lla-. \\ l Y" ' The lot is located on the <;ov...-Yh_ 'JI,-{.5\-side of the Street ly iug between Cc\e.6\..V \{ 0... \L(~ })'\v€--~d ~ Stfee.t:.. Page 1 of 5 92 d.:--/ 5. Dimensions of land affected: Frontage IBm Depth (average) ----=3::::....._4-~..!....I.----------- Area Sso VV\ L_ Widthof Street _______________ _ 6. Particulars of a ll buildings and structures on or proposed for the subject land: (specify ground floor area, gorss floor area, number of storeys, width, length, height, etc.) t: Existing: S.<,':"j.e ~ d.A.vcl i<"-j ~ s».eJ.(10J S<j · ·~) Proposed: s~ ~+-t::u_\og J c&w:ll ,~ G n.J.A.th 0---~ c:::::~d ~~()Q..y"\_ 7. Location of all buildings and structures on or proposed for the subject land: (specify distance form side, rear and front Jot lines.) Please attach a sketch plan with measurements. Existi ng: xe... S\C,e.--\-vb . Proposed: __________________________________ __ 8. Date of acquisition of subject land: d-o\ "D --~~~----------------------------- 9. Date of Construction of al l buildings and structures on subject land (if known): C)_ 0 -!-· I 0. Existing uses of the subject property fh c;, ui ' \---h. o--\ I I. Existing uses of abutting properties: yl~ \ ~\.5\ U · ------~=--=~~~------------------- 12. Length of time the exist ing uses of the subject property have continued: .2-0 +- 13. Mu~J Services available (please check all appropriate boxes) ~ Water B Connected rnanitary Sewers ~m Sewers ~ected Page 2 of 5 93 14. Present Official Plan Provisions applying to the land: low beV\S.. ·~ e....e_s~~ . 15. Present Zoning by-Law provisions applying to the land: !La_s,, kh_h CL-\ b ee I CeJ) 16. Has the owner prev iously applied for relief in respect of the subject property? D Yes ~ lfthe answer is yes, describe briefly ---------------------------- 17. Is the subject property the subject of a ~rent application for consent under Section 53 of the Planning Act, 1990? D Yes Q1 No THIS SECTION TO BE COMPLETED IN THE PRESENCE OF A COMMISSIONER FOR TAKING AFFIDAVITS 1/We j$·,\\ ~,yu.,(\ _ofthe (.0\!.t"-\.-v, \ In the ¥at :w~""' of 4:", \\So~ -..t.rf) · of Ox ~-d.· DO SOLEMNLY DECLARE THAT: All of the prescribed information contained in the is application is true and that the information contained in the documents that may accompany this application is true and I make the solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath by virtue of the Canada Evidence Act. DECLARED before me at the --....!..fc....:::O::...::W=-:..N.:....._ ____ _ Of 7J L£5 Ofl.J 8 lJ R.. 6 foviVrY o F GxFo!<_tJ in the "'-.~icant This /~ 7ll day of fOflY , ()Of~ (ljJ A Commissioner for Taking affidavits For Office use Only Owner{s}/ Applicant SHELLEY JEAN VEIT, a Commissioner, etc. Province of Ontario, for the Corporation of the Town of1illsonburg Expires November9, 2017 Pa ge 3 of 5 94 AUTHORIZATION NOTE: The property owner or the authorized agent must complete the application. Where an agent is making the application, the written authorization of the owner must be completed below. If the application is being made under an agreement of purchase and sale, a copy of the agreement must be attached and will remain confidential. Authorization of Owner(s) for Applicant/Agent to Make the Application 1/We, ~ <Zl?cY>~ ;), Sl IS:>~ , am/are the owner(s) of the land that is the subject of this application for site plan and 1/we authorize "'B\\\ ~'£o., 0 , to make this application on my/our behalf. (bt-ol\""l-co,,~..h--.tc.,.-~o ~ 0)c,~ \<&o , lo \k7 DATED Notes: ~"----Signature of Owner(s) ~-r ( .7 (/ .:? L< .....___...._ / '\ Signature of Owner(s) 1. It is required that one original copy of this application and all drawings be filed at the Town's Corporate Office, accompanied by a fee of $550 in cash or cheque made payable to the Town of Tillsonburg. 2. This application must be accompanied by a plan showing the dimensions of the subject land, and all abutting land and showing the location, size, and type of all buildings and structures on the subject and abutting land. The Town may require that the plan be prepared and signed by an Ontario Land Surveyor. Page 4 of 5 95 Community and Strategic Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A-05/16 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: June 16, 2016 REPORT NUMBER: 2016-143 OWNER: Southridge Heights Inc. P.O. Box 153, Tillsonburg ON, N4G 4H5 APPLICANT: John Bamford P.O. Box 153, Tillsonburg ON, N4G 4H5 REQUESTED VARIANCE: Relief from Table 5.37.1 - Permitted Projections into Required Yards, to increase the permitted projection of an uncovered deck into a required rear yard from 3.7 m (12 ft) to 4.8 m (16 ft), to permit the construction of a two-tiered deck at the rear of a proposed single detached dwelling. ` LOCATION: The subject property is described as Lot 38, Plan 41M-145, in the Town of Tillsonburg. The property is located on the west side of Morning Glory Drive, north of Trillium Drive, and is municipally known as 3 Morning Glory Drive. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW: Low Density Residential Type 1 Zone (R1) SURROUNDING USES: low density residential uses, consisting of single detached dwellings and vacant residential lots within a registered plan of subdivision 96 File Number: A-05/16 Report Number 2016-143 Page 2 COMMENTS: (a) Purpose of the Application: The applicant is requesting relief of the Town Zoning By-law to facilitate the construction of an uncovered two-tiered deck at the rear of a proposed single detached dwelling. The proposed deck is to be located at the rear of the dwelling and will comprise a total of 27.9 m2 (300 ft2). As indicated by the applicant, since the proposed dwelling will have a walkout basement a two- tiered deck is required to access the main floor rear entrance. As a result the proposed deck will project further into the required rear yard. Upon review of the application, it was also determined that additional relief is required from Table 5.37.1, to increase the permitted encroachment of steps, providing access above the ground floor, into the rear yard from 1.2 m (3.94 ft) to 3.6 m (11.8 ft). The required relief will facilitate the construction of steps on the north side of the proposed deck. As the additional relief does not impact the intent of the proposal, Planning staff are satisfied that no further circulation or public notification is required. The subject property comprises approximately 691 m2 (7,437.9 ft2) and is currently vacant. A single detached dwelling is proposed to be constructed on the property. Plate 1, Existing Zoning & Location Map, shows the location of the subject property and the zoning in the immediate vicinity. Plate 2, Aerial Map (2015), shows the location of the subject lands and surrounding properties. Plate 3, Applicant’s Site Sketch, shows the dimensions and setbacks of the proposed deck at the rear of the proposed single detached dwelling. (b) Agency Comments: The application was circulated to a number of public agencies. The following comments were received. The Town Building Services Department, Town Engineering Services Department and County Public Health & Emergency Services Department had no concerns with the proposal. (c) Public Consultation: Public Notice was mailed to surrounding property owners on May 20, 2016. As of the writing of this report, no comments or concerns had been received from the public. (d) Intent and Purpose of the Official Plan: The subject lands are designated ‘Low Density Residential’ according to the Official Plan. Within the ‘Low Density Residential’ designation, permitted land uses primarily consist of low density housing forms including single detached dwellings, duplexes and street fronting town houses as well as accessory uses thereto. The use of the lands for a single detached dwelling conforms to the ‘Low Density Residential’ policies of the Official Plan. 97 File Number: A-05/16 Report Number 2016-143 Page 3 (e) Intent and Purpose of the Zoning By-law: The subject property is zoned ‘Low Density Residential Type 1 Zone (R1)’, which permits a single detached dwelling. The ‘R1’ zone also permits uncovered decks to project 3.7 m (12 ft) and steps to project 1.2 m (3.94 ft) in the required 12 m (39.4 ft) rear yard. In this case, relief is required to increase the permitted projection of a proposed deck to 4.8 m (16 ft) and associated steps to 3.6 m (11.8 ft). Certain structures, such as decks and patios are permitted to project into required yards provided that the minimum setback between the projection and lot line is maintained. The purpose of this provision is to recognize that such structures are typically smaller in scale and size than the single detached dwelling. As such, these types of structures are allowed to project into required yards while maintaining a certain minimum setback from the rear lot line to ensure adequate amenity space is provided and separation between common lot lines. It should be noted that the proposed deck will be setback 7.2 m (23.6 ft) from the rear lot line, meeting the minimum 4 m (13.1 ft) requirement. In this case, the increased projection of the proposed deck and steps into the required rear yard is not expected to negatively impact the available amenity space or area available for drainage and existing drainage patterns. The proposed deck and steps will provide an amenity area for the occupant of the dwelling and the location will not impact the approved lot grading plan for the dwelling or the overall approved subdivision grading plan. (f) Desirable Development/Use: It is the opinion of this Office that the proposed variance to increase the permitted projection into the required rear yard to facilitate the construction of an uncovered two-tiered deck and steps at the rear of a proposed single detached dwelling, can be considered desirable development of the subject property. The requested relief can be considered minor as the proposed deck will not impact the ability of the property to provide adequate amenity area. The proposed deck is also not anticipated to impact drainage on the property. The proposed development can also be considered desirable as the proposed deck will not be out of character with existing and proposed development in the immediate area. In light of the foregoing, it is the opinion of this Office that the proposed relief maintains the general intent and purpose of the Official Plan and Zoning By-law and can be given favorable consideration. RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A-05/16, submitted by Southridge Heights Inc., for lands described as Lot 38, Plan 41M-145, Town of Tillsonburg, as it relates to: 1. Relief from Table 5.37.1 - Permitted Projections into Required Yards, to increase the permitted projection of an uncovered deck into a required rear yard from 3.7 m (12 ft) to 4.8 m (16 ft); and, 98 File Number: A-05/16 Report Number 2016-143 Page 4 2. It is further recommended that the Committee adopt the following additional relief without further circulation or public notice; Relief from Table 5.37.1 - Permitted Projections into Required Yards, to increase the permitted projection of steps providing access above the ground floor into a required rear yard from 1.2 m (3.94 ft) to 3.6 m (11.8 ft), to permit the construction of a two-tiered deck and steps at the rear of a proposed single detached dwelling. Subject to the following condition: i. A building permit for the proposed deck shall be issued within one year of the date of the Committee's decision. As the proposed variances are: (i) minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: original signed by Rebecca Smith, Development Planner Approved for submission by: original signed by Eric Gilbert, MCIP, RPP, Senior Planner RS June 1, 2016 99 May 18, 2016 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1020 Notes NAD_1983_UTM_Zone_17N 51 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 100 May 18, 2016 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 510 Notes NAD_1983_UTM_Zone_17N 26 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 101 102 Site Photo A-05/16 – Southridge View of Subject Property 103 FORM I PLANNING ACT, 1990 APPLICATION FOR MINOR VARIANCE OR PERMISSION Town ofTillsonburg Committee of Adjustment Fee $550 Tillsonburg Customer Service Centre Department of Development & Communication Services I 0 Lis gar A venue Tillsonburg ON N4G 5A5 I For Office Use Only PIN#: I ROLL#: 1 FILE: twsi 1 ~p The undersigned hereby applied to the Committee of Adjustment for the Town ofTillsonburg under Section 44 of the Planning Act, 1990, for relief, as described in this application form By-Law No. 3295 (as amended). S.> Name and Address of Applicant/Agent (if applicable) Postal Code: Email: I. Name and addresses of any mortgagees, holders of charges or other encumbrances: __ S::..:ch_e.rSS c:kvc-JDQI'YvC:..ht . 2. Nature and extent of relief applied for: To be completed by the applicant. (include By-Law Section if known) 14 8L (£ 5": 3 7· I -hL11 rmtP--.I'?z. \) :ff-t.If<I·:Vl iA--71\ Rt Qv1M..•;> n-. _12c_cvv 'i:et..n:l_ • ~ o 1 "-e-re c..xc -t\Ao pe .-rib &ed prozJe;_cD~ ~ 3, =i-VY\ ±n Y--·-=i-S M. _ -h> pevwu+ I For office use only 3. Why is it not possible to comply with the Provision of the By-Law? ~\ b,\\Lou;t bo.Seooecl ~'Utu lice\ .--±No DQ v df d , 4. Legal Description of Subject land: Lot Number(s) 7?' ___ _.L..!,L _________ .Plan Number or Concession 5'/ !'1 -) Y -( Part Number(s) _____________ Reference Plan Number __________ _ Street Address (if any) .3 fl1 D t'?_N'l r/f-h CJ /lj j?,f J V'J£, The lot is located on the wesk--~(),/~ of--Pv \Y\-side of the Street lyi~etmen I n\\I\A.YY1 S~mt -=_,_,.,__ __ r Page 1 of 5 "" 104 5. Dimensions ofland affected: Frontage _ ____,.;}_:=-0----'-V!J-'---l ______ Depth (average) -----'=3""--tf-'--"-"C:_.,_-'-"V\'--'---------- Area ___ _c(Q"'."'-"B"o"---I'Y\'--'-.L'Z--_____ Width of Street ________________ _ 6. Particulars of all buildings and structures on or proposed for the subject land: (specify ground floor area, gorss floor area, number of storeys, width, length, height, etc.) 7. Location of all buildings and structures on or proposed for the subject land: (specify distance form side, rear and front lot lines.) Please attach a sketch plan with measurements. Existing: ------'-'9e""-'--'e _ _._c4, ±\-o""-'-""""""ct.'--l,f..=(Qhi'-~S="tlkif>,_k"'--"-:h"-..__,, ___________ _ Proposed: ___ _:_N:_:f_:_.A--__ • _______________________ _ 8. Date of acquisition of subject land: -----t~~O'::::.J("O.,:_~.__ ________________ _ 9. Date of Construction of all buildings and structures on subject land (if known): _ __:$C""-''I"'p±-'--'---"C}""--O=--~ ,.lp"---''-- I 0. Existing uses of the subject property __,\v.-(,.,[J.__-oU\'="""'fiLJ<C+--'------------------ f2..e.s1 M~n11ecl. J _ CM:"' d. a 'ffV" , CA-L I f-u.v-o_,{ 11. Existing uses of abutting properties: w;i~h ~~ Lo\3 · . L cv-..__ds' 12. Length oftime the existing uses of the subject property have continued: ___ _,_N_,_/--'k---'---_· _____ _ 13. Munic~l Services available (please check all appropriate boxes) [321 Water 0 Connected ~tary Sewers ~Storm Sewers 0 Connected Page 2 of 5 105 14. Present Official Plan Provisions applying to the land: 15. Present Zoning by-Law provisions applying to the land: /2 M;d_e...,--h"oJ Dq j2e Ctr) 16. Has the owner previously applied for relief in respect of the subject property? D Yes No If the answer is yes, describe briefly---------------------------- 17. Is the subject property the subject of a current application for consent under Section 53 ofthe Planning Act, 1990? D Yes [lJ/1fo THIS SECTION TO BE COMPLETED IN THE PRESENCE OF A COMMISSIONER FOR TAKING AFFIDAVITS of _....:.N..:..:o::..:.(_,to'-"'..1.\ l.c:L==---- lnthe +-Pwrl of _..!eD~e-~\L..h,..lJ\~---- DO SOLEMNLY DECLARE THAT: All of the prescribed information contained in the is application is true and that the information contained in the documents that may accompany this application is true and l make the solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath by virtue of the Canada Evidence Act. DECLARED before me at the \0\A.Y'I. Of __ \....~·. ( \\S'efl"""-ll-~'l,.J::':--'::::J+------in the _ ()>"'-"'~ of-Of,FbYJ This \IS day of_.uN\'-li~,A-.If<.:+-1--' ..2.bt\o I For Office use Only Owner(s)/Applicant Page 3 of 5 106 AUTHORIZATION NOTE: The property owner or the authorized agent must complete the application. Where an agent is making the application, the written authorization of the owner must be completed below. If the application is being made under an agreement of purchase and sale, a copy of the agreement must be attached and will remain confidential. Authorization of Owner(s) for Applicant/Agent to Make the Application 1/We, ---------------, am/are the owner(s) of the land that is the subject of this application for site plan and 1/we authorize _________ ,, to make this application on my/our behalf. Signature of Owner(s) Signature of Owner(s) DATED Notes: 1. It is required that one original copy of this application and all drawings be filed at the Town's Corporate Office, accompanied by a fee of $550 in cash or cheque made payable to the Town ofTillsonburg. 2. This application must be accompanied by a plan showing the dimensions of the subject land, and all abutting land and showing the location, size, and type of all buildings and structures on the subject and abutting land. The Town may require that the plan be prepared and signed by an Ontario Land Surveyor. Page 4 of 5 107 Community and Strategic Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A-6/16 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: June 16, 2016 REPORT NUMBER: 2016-146 OWNER: Dale Springer 9 Thomas Avenue, Tillsonburg ON, N4G 3P9 APPLICANT: Neal Koppens (PK Construction) 37 Tillson Street, Tillsonburg ON, N4G 0B7 REQUESTED VARIANCE: Relief from Table 5.24.2.1 – Parking Standards, to further decrease the minimum required parking spaces for a professional office from 28 spaces (1 per 20 m2 of gross floor area) to 3 spaces to facilitate the replacement of an existing commercial building. LOCATION: The subject property is described as Part Lot 1070, Plan 500, in the Town of Tillsonburg. The property is located on the east side of Broadway, between Ridout Street East and Brock Street East, and is municipally known as 136 – 138 Broadway. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Central Business District TOWN OF TILLSONBURG ZONING BY-LAW: Central Commercial Zone (CC) SURROUNDING USES: predominately commercial uses, with a public parking lot to the immediate northeast 108 File Number: A-06/16 Report Number 2016-146 Page 2 COMMENTS: (a) Purpose of the Application: The applicant is requesting relief from the above noted provision of the Town Zoning By-law to facilitate the replacement of an existing commercial building. For the Committee’s information, a previous minor variance was approved in October 2015 to reduce the required parking from 27 spaces to 3 spaces and accessible parking from 2 spaces to nil. Since that time, the applicant has revised the proposed office building to include an employee entrance at the rear of the building. As a result of the employee entrance, the area of the office building will be slightly increased, requiring one additional parking space. It should be noted that cash-in-lieu of parking was also required as a condition of the previous minor variance. As one more space is required, the owner will be required to pay an additional amount for the cash-in-lieu parking which is calculated per space. The subject property comprises approximately 691 m2 (7,443 ft2) and is currently occupied by an existing commercial building (former restaurant) that is proposed to be demolished. The proposed new building will have a total gross floor area of approximately 554 m2 (5957 ft2), and will be occupied by a medical office (optometrist). It should be noted that a site plan amendment will be required to reflect the new building size and layout should the Committee give the request favourable consideration. Plate 1, Existing Zoning & Location Map, shows the location of the subject property and the zoning in the immediate vicinity. Plate 2, Aerial Map (2015), shows the location of the subject lands and surrounding properties. Plate 3, Applicant’s Site Sketch, shows the dimensions and setbacks of the proposed commercial building, as well as the location of the proposed parking spaces. (b) Agency Comments: The application was circulated to a number of public agencies and no concerns were raised. Public Notice was mailed to surrounding property owners on May 31, 2016. As of the writing of this report, no comments or concerns had been received from the public. (c) Intent and Purpose of the Official Plan: The subject property is located with the ‘Central Business District’ according to the Official Plan. The ‘Central Business District’ is intended to be the most intensive, functionally diverse business, cultural and administrative centre in the Town. As such, the full range of commercial, office, administrative, cultural, entertainment, recreation, institutional and open space uses are permitted. The use of the lands for a professional medical office conforms to the ’Central Business District’ policies of the Official Plan. 109 File Number: A-06/16 Report Number 2016-146 Page 3 (d) Intent and Purpose of the Zoning By-law: The subject property is zoned ‘Central Commercial Zone (CC)’ according to the Town of Tillsonburg Zoning By-law. While there are no provisions for lot area, frontage, depth, front yard depth, or exterior and interior side yard widths for non-residential uses in the ‘CC’ zone, uses are required to maintain minimum parking standards. According to Table 5.24.2.1 (Parking Standards), a professional office is required to provide 1 parking space per 20 m2 (215.3 ft2) of building gross floor area. In this case, a total of 28 standard parking spaces are required to accommodate the proposed medical office. Minimum parking requirements ensure that all necessary parking to support the development is provided on the subject property. While the required parking cannot be provided on the site, street parking is available along Broadway and a public parking is located to the northeast of the subject property, both providing ample parking for the proposed use. (e) Desirable Development/Use: It is the opinion of this Office that the proposed variance to reduce the minimum required parking spaces from 28 to 3 to facilitate the construction of a medical office can be considered desirable development of the subject property. As previously noted, a previous minor variance was granted to reduce the required parking from 27 spaces to 3 spaces. As a result of the proposed increase in building area, one additional space is required. In light of this, further relief is required from the Zoning By-law to permit a further reduction from the total required parking spaces. While the proposed relief represents a significant deviation from the minimum requirement, if the proposed use was to occupy the existing building on the property, the parking requirements would not apply. In this regard, it should be noted that the proposed new commercial building is proposed to be smaller than the former building on the site, consequentially lowering parking requirements. The applicant is also proposing 3 parking spaces, which is more then what is currently provided on the site. Given the proximity of a municipal parking lot to the immediate northeast of the property and the presence of accessible parking spaces along Broadway, it would appear that adequate parking is available to accommodate the proposed use. Furthermore, as the proposed reduction in parking is not anticipated to impact neighbouring properties or negatively impact the availability of parking in the Central Area of the Town, the proposed relief can be considered desirable. It should be noted that cash-in-lieu of parking was also required as a condition of the previous minor variance. To accommodate the proposed relief, it is recommended that a condition be included to ensure the applicant provides cash-in-lieu for the additional parking space that is required as a result of the increased building size. As the owner has already entered into an agreement with the Town for the purpose, an amendment to the existing agreement will be required. In light of the foregoing, it is the opinion of this Office that the proposed relief maintains the general intent and purpose of the Official Plan and Zoning By-law and can be given favorable consideration. 110 File Number: A-06/16 Report Number 2016-146 Page 4 RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A-06/16, submitted by Dale Springer, for lands described as Part Lot 1070, Plan 500, Town of Tillsonburg, as it relates to: 1. Relief from Table 5.24.2.1 – Parking Standards, to further decrease the minimum required parking spaces for a professional office from 28 spaces (1 per 20 m2 of gross floor area) to 3 spaces to facilitate the replacement of an existing commercial building; Subject to the following condition: i. The applicant enter into a cash-in-lieu of parking agreement with the Town of Tillsonburg. As the proposed variance is: (i) minor in nature; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: Eric Gilbert, MCIP, RPP, Senior Planner Reviewed by: Gordon Hough, RPP, Director EG June 6, 2016 111 May 31, 2016 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 770 Notes NAD_1983_UTM_Zone_17N 38 Meters Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 112 May 31, 2016 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 380 Notes NAD_1983_UTM_Zone_17N 19 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 113 John MacDonald Architect inc 141 Whitney Place N2G 2X8KitchenerCanada Approved Checked DrawnDrawing Title Scale (for 18x24" printing)Dwg. No. tel (519) 579 1700 (519) 579 2046 fax No. Revision Date Initial Project This document is to be read as an instrument of service and remains the property of John MacDonald Architect inc. It is issued only for the specific purpose noted. It may not be reproduced in whole or in part without the consent of John MacDonald Architect inc. and must be returned upon request. This document is to be read together with all other documents issued for the specific purpose noted, and all other documents further referenced therein. This document is not to be scaled for dimensions. Where dimensions are not noted or the relation of portions of the work are not immediately apparent, the reader shall not proceed in uncertainty. The reader shall immediately notify the Architect of all inconsistencies, errors, or omissions which he may discover in this or other documents, or in their relation in whole or in part. No. Issued for Purpose Date Initial info@johnmacdonaldarchitect.ca The Bonnie Stuart Building Dr. Springer Optometrists Tillsonburg, ON N4G 3P8 MM Proposed Site Plan A1aas noted 1MMClient Review Apr. 18 '16 New Building 138 Broadway Street NK DS 2MM90% Check Set May 6 '16 3MMClient Review May 13 '16 SPA JHMSite Plan Approval May 27 '16 PK Construction Inc.N 37° 31' 30" W 43.90' N 52° 11' 50" E 4 9 . 9 2 ' N 52° 54 '45" E 81.88'N 52° 04' 04" E 85.20' N 52° 23' 50" E 7 7 . 3 0 ' N 37° 32' 43" W 1.77'N 37° 31' 55" W 46.32'N 37° 31' 30" W 0.60' N 52° 58' 05" E 3 9 . 8 1 ' Cat Alley Broadway StreetExisting concreteMunicipal sidewalkto remainExisting angled streetparking to remainExisting Adjacent One-storey Concrete Block Building to remain Existing Adjacent Two-storey Brick Building to remain Existing asphalted Municipal right-of-way to remain Line of existing building to be demolished shown dashed Proposed New One-storey Building w/ Basement13.503 j.c. width40.424 Proposed staff entry Proposed main entry (setback 1.2m)As Exist.As existing - j.c.Existing curb to remainProposed parking spaces shown thus2.72.73.55.5 parking, typ. 6.0 Min. Rear Yard 8.86 Proposed Rear Yard Area between building and property line proposed to receive new asphalt paving Existing adjacent Municipal parking lot for visitor use Access to parking to be direct from Alley Note: Existing site drainage patterns are overland, flowing generally from West to East (towards Cat Alley) and from North to South (along Cat Alley). Proposed grading and drainage patterns are to maintain this existing situation, see also Lot Grading and Servicing Plan. Exist. grading to remain As existing - j.c.3.00.729.0 Loading Space 1.5 1.53.36 (j.c) Set out rear face of building from this property corner Exist. grading to remain Concrete walkway w/ curb Canopy over staff entry shown dashed, see also building elevations PB PB Site & Building Data: Zoning requirements have been determined using the Corporation of Town of Tillsonburg Zoning By-law Number 3295. Property Info: Site Area = 691 sq.m. (7,443 sq.ft.) Existing Building Area = 614 sq.m. (6,610 sq.ft.) Proposed Building Area = 554 sq.m. (5,957 sq.ft.) Zoning & Use: Existing Use = Restaurant Proposed Use = Professional Offices (Optometrists) Present Zoning = Central Commercial Zone (CC) Present Zone Provisions: Minimum Lot Area = 90 sq.m. (968.8 sq.ft.) Maximum Lot Area = no provision Existing Lot Area = 691 sq.m. (7,443 sq.ft.), no change proposed Minimum Lot Frontage = no provision Existing Lot Frontage = 13.38m (43.9 ft), no change proposed Minimum Lot Depth = no provision Minimum Front Yard = no provision Proposed Front Yard = no provision Minimum Rear Yard = 6.0 m (19.69 ft.) Proposed Rear Yard = 8.86 m (29.07 ft.) Minimum Exterior Side Yard = no provision Minimum Interior Side Yard = no provision Proposed Interior Side Yard = 0 m Maximum Lot Coverage = no provision Existing Lot Coverage = 89% Proposed Lot Coverage = 79% Minimum Landscaped Open Space = no provision Existing Landscaped Open Space = 0 sq.m. Proposed Landscaped Open Space = 0 sq.m. Maximum Gross Floor Area = 4 x Lot Area = 2,764 sq.m. (29,770 sq.ft.) Proposed Gross Floor Area = 550 sq.m. (5,920 sq.ft.) (Note: above GFA excludes any basement area) Maximum Height of Building = 22 m (72.2 ft.) Existing Building Height = approx. 5.0 m (16.4 ft.) Proposed Building Height = TBD but < 7.5 m (24'-6") (Note: above proposed building height is measured from top of main floor finished floor to top of highest parapet, approximate) Disclaimer: This drawing has been reproduced from information supplied by the Contractor and Owner, using a Surveyor's Real Property Report dated May 21, 2015, as prepared by Kim Husted Surveying Inc.. John MacDonald Architect does not warrant the accuracy of any information on this drawing. Legal Description: Part of Lot 1070, Judge's Plan Registered as Plan 500, Town of Tillsonburg, County of Oxford. Key Plan: Site Location: 138 Broadway Street, Tillsonburg, ON Building Entry Building Exit Precast Bumper (PB) Legend & Site Abbreviations: 1 A1a Proposed Site Pan 1 : 150 (all dimensions in meters u.n.o.) True North Project North Site & Building Data: 5.14 Loading Requirements: From Table 5.14.1, for Commercial, 1 loading space required for 350 - 2,000 sq.m. (3,767.5 - 21,528.5 sq.ft.) of Gross Floor Area. Required Loading = 1 space Proposed Loading = 1 space Reduced loading space standards apply since commercial gross floor area is less than 2,000 sq.m. (21,528.5 sq.ft.) Required Width of a Loading Space = 3.5m Proposed Width of a Loading Space = 3.5m Required Depth of a Loading Space = 9.0m Proposed Depth of a Loading Space = 9.0m Required Rear Yard to Loading = 1.5m Proposed Rear Yard to Loading = 1.5m Required Interior Side Yard to Loading = 1.5m Proposed Interior Side Yard to Loading = 1.5m 5.24 Parking Requirements: Required Width of a Regular Parking Space (90º, typ.) = 2.7m (9 ft.) Proposed Width of a Regular Parking Space (90º, typ.) = 2.7m (9 ft.) Required Width of a Regular Parking Space (90º, end.) = 3.0m (9.84 ft.) Proposed Width of a Regular Parking Space (90º, typ.) = 3.0m (9.84 ft.) Required Depth of Regular Parking Space (90º) = 5.5m (18 ft.) Proposed Depth of Regular Parking Space (90º) = 5.5m (18 ft.) Required Width of an accessible Parking Space = 3.7 m Proposed Width of an accessible Parking Space = 3.7 m Required Depth of an accessible Parking Space = 5.5 m Proposed Depth of an accessible Parking Space = 5.5 m Parking Calculation: From Table 5.24.2.1, for Professional Offices, a minimum of 1 per 20 sq.m. (215.3 sq.ft.) of Gross Floor Area. Required Parking = 550/20 = 27.37 = 28 spaces Proposed Parking = 3 spaces Sufficient municipal parking is available elsewhere on Broadway street and in surface parking lot located off of Cat Alley. Required HC Parking Space requirements = 5% of required spaces Required HC Parking Space requirements = 1.40 = 2.0 spaces Proposed HC Parking = 0 spaces Sufficient HC parking is available elsewhere on Broadway street and in surface parking lot located off of Cat Alley. General Notes: For General Notes and Cover see Sheet A0a. For List of Documents see Sheet A0a. For OBC Matrix & Data see Sheet A0b. For Assembly Types see Sheet A0c. For Site Information see A1 series Sheets. For Floor & Roof Plans see A2 series Sheets. For Building Elevations & Window Types see A3 series Sheets. For Building Sections see A4 series Sheets. A5 series Sheets are Reserved. NOT used this Project. For Wall Sections see A6 series Sheets. For Stair Details see A7 series Sheets. For Plan & Section Details see A8 series Sheets. For Openings Schedule see Sheet A9a. For Door & Frame Types see Sheet A9a. 114 Site Photo A-06/16 – Springer View of Existing Building on Subject Property 115 116 117 118 119 Page 1 of/de 2 TOWNSHIP OF / MUNICIPALITÉ DE RUSSELL R E S O L U T I O N / R É S O L U T I O N Date: May 16 mai 2016 Item(s) no.: 10 (a) Subject/Objet: Resolution to Support Rural Economic Development Program Résolution de support au programme de développement économique des collectivités rurales Moved by/ Proposé par : Councillor/conseiller André Brisson Seconded by/ Appuyé par: Councillor/conseillère Cindy Saucier Whereas in the 2016 Ontario Budget, the government of Ontario has suspended current intake of applications to the Rural Economic Development Program and has indicated that it plans to integrate the program into the Jobs and Prosperity Fund; and Whereas the Jobs and Prosperity Fund is narrowly focused and is restricted to private sector organizations and industry partners, which prevents access to funding for rural municipalities and others who formerly benefitted from the Rural Economic Development Program. The emphasis on large projects that meet either of minimum $5 million or $10 million in eligible project costs thresholds, will significantly restrict benefits from this fund; and Whereas in contrast, the Rural Economic Development Program supported a number of capacity building projects including but not limited “Business Retention and Expansion” and “Downtown Revitalization” projects and Economic Development Strategic Planning projects for small rural municipalities who were looking to improve their local economy. Also of note is that because the Jobs and Prosperity Fund is not specifically designated for rural areas, that funds from this program will likely favour more urban areas of the province; now therefore be it Attendu que dans le budget de l'Ontario 2016, le gouvernement de l'Ontario a suspendu la consommation actuelle des demandes au programme de développement économique des collectivités rurales et a indiqué qu'il prévoit intégrer le programme dans le fonds pour l’emploi et la prospérité; et Attendu que le fonds pour l’emploi et la prospérité est étroitement ciblé et est limité aux organisations du secteur privé et aux partenaires de l'industrie, ce qui empêche l'accès au financement pour les municipalités rurales et d'autres qui autrefois ont bénéficié du programme de développement économique des collectivités rurales. L'emphase sur les grands projets qui répondent soit d’un minimum de 5 M$ ou 10 M$ en coûts admissibles pour le commencement des projets, limitera considérablement les avantages de ce fonds; et Attendu que le programme de développement économique des collectivités rurales a appuyé un certain nombre de projets de renforcement des capacités, y compris, mais sans s’y limiter, les projets « Maintien et expansion des entreprises » et « Revitalisation des centres villes » et les projets de planification stratégique de développement économique pour les petites municipalités rurales qui cherchent à améliorer leur économie locale. À noter également, le fonds pour l’emploi et la prospérité n’est pas particulièrement désigné 120 Page 2 of/de 2 Hôtel de ville | Municipal Offices 717, rue Notre-Dame Street, Embrun, ON K0A 1W1 T: 613 443-3066 | F: 613 443-1042 | www.russell.ca RESOLVED that the Council of the Municipality of Russell asks the government of Ontario to reconsider the suspension and the integration of the Rural Economic Development Program into the Jobs and Prosperity Fund with the view to ensuring that the Rural Economic Development Program stays as an intricate funding program of the Province that will support capacity building and foster economic growth in rural municipalities in Ontario; and RESOLVED that this resolution be circulated to all municipal and regional councils in Ontario requesting that they endorse and support this resolution and communicate their support to the Premier and the Minister of Agriculture, Food and Rural Affairs. pour les zones rurales donc les fonds de ce programme vont probablement favoriser les zones plus urbaines de la province; il est résolu QUE le conseil du canton de Russell demande au gouvernement de l’Ontario de reconsidérer la suspension et l'intégration du programme de développement économique des collectivités rurales dans le fonds pour l’emploi et la prospérité en vue d' assurer que le programme de développement économique des collectivités rurales demeure à titre de programme de financement complexe de la province qui appuiera le renforcement des capacités et de favoriser la croissance économique dans les municipalités rurales de l'Ontario; et QUE cette résolution soit distribuée à tous les conseils municipaux et régionaux en Ontario demandant qu'ils approuvent et appuient cette résolution et communique leur soutien au ministre et au ministère de l’Agriculture, de l’Alimentation et des Affaires rurales. MOTION APPROVED MOTION ADOPTÉE CERTIFIED TRUE COPY COPIE CERTIFIÉE CONFORME I, Joanne Camiré Laflamme, Clerk of the Corporation of the Township of Russell, hereby certify that the foregoing is a true copy of the resolution adopted by the Council of the Corporation of the Township of Russell on the 16th day of May, 2016. Je, Joanne Camiré Laflamme, greffière de la corporation de canton de Russell, atteste que la présente est une copie certifiée de la résolution adoptée par le conseil de la municipalité de Russell le 16e jour de mai 2016. _____________________________________ Joanne Camiré Laflamme Clerk / greffière 121 STAFF REPORT CAO Report Title: County Policy Options for the Extension and/or Connection of Services Outside of Settlement Boundaries Report No.: CAO 16-03 Author: David Calder, CAO Meeting Type: COUNCIL MEETING Council Date: JUNE 16, 2016 Attachments: CASPO REPORT 2016-50 POLICY OPTIONS FOR THE EXTENSION AND/OR CONNECTION OF SERVICES OUTSIDE OF SETTLEMENT BOUNDARIES RECOMMENDATION: That Council receives report CAO 16-07 County Policy Options for the Extension and/or Connection of Services Outside of Settlement Boundaries. And that the Council authorizes the CAO to work cooperatively and jointly with the Town of Ingersoll and the City of Woodstock on a cost shared bases to retain independent professional planning advice, so as to be able to format a comprehensive response to the proposed County Official Plan Amendment; And that the Council request that the County formally amend the comment period from July 22nd, 2016 until September 30th, 2016 so as to provide a reasonable timeframe for all municipalities to review the proposed amendment and format a complete response to the proposal. Background The purpose of this report is to provide information and seek approval from Council to work with the City of Woodstock and the Town of Ingersoll, to jointly prepare and submit comments from an Urban perspective in response to a request for consideration of CASPO Report 2016-50 Policy Options for the Extension and/or Connection of Services Outside of Settlement Boundaries. 122 The County has prepared and circulated report CASPO 2016-50. The purpose of this report is to outline potential options regarding the development of policies for the extension and/or connection of municipal water and sanitary sewer services to development beyond the boundaries of the settlement areas with the County. Report CASPO 2016-50 obtained County Council direction to initiate an application to amend the Official Plan and circulate the report to the Area Municipalities and agencies considered to have an interest in the proposal. From staff’s perspective such a shift in policy direction at the County level may have significant and long lasting impacts on the settlement areas in the County. It would appear, at a very high level, the proposed policy may make it much easier for properties on the fringe of the settlement areas to access sewer and water services. Although the report does try to distinguish between existing services and expanding services, the argument may be problematic for a number of reasons. The impact of the policy change may have unique implications on Tillsonburg due to its geographic location abutting the boarders of other Counties. The fact that the policy suggests that the decision to connect services be left up to County staff is also concerning as it should viewed as a significant policy decision, not an administrative exercise. The CAOs from Woodstock, Tillsonburg and Ingersoll met to discuss mutual concerns and have agreed at a staff level that a coordinated response is the best course of action. It is felt that an independent planning perspective should be sought so that the urban municipalities can formulate and submit an informed, comprehensive and balanced comments on the proposed amendment. Based on Woodstock’s experience it is proposed that they would be the lead in the joint response with Ingersoll and Tillsonburg sharing equally with Woodstock in expenses incurred. Additionally, staff feel that the comment period closing of July 22, 2016 is an artificial deadline and viewed as too short so as to provide an opportunity to retain independent advice, to provide a realistic and complete response to the proposed policy. As such staff is also recommending that the County be requested to amend the commenting period to September 30th, 2016 to provide ample opportunity to formulate a full, comprehensive response. Preliminary discussions with County Planning suggest that this would be acceptable to the County as well. It is viewed that an approved policy such as the one proposed may have significant and long lasting impacts on the settlement areas. In the case of Tillsonburg, clarity on the policy is important in the context of the tri county geography. Page 2 / 3 CAO 123 Page 3 / 3 CAO 124 Report No: CASPO 2016-50 COMMUNITY AND STRATEGIC PLANNING Council Date: May 25, 2016 Page 1 of 9 To: Warden and Members of County Council From: Director, Community and Strategic Planning Director, Public Works Director, Public Health and Emergency Services Policy Options for the Extension and/or Connection of Services Outside of Settlement Boundaries RECOMMENDATIONS 1. That County Council authorize staff to proceed with an application to amend the Official Plan as it pertains to the connection to, and/or extension of municipal water and sewer services outside of settlement boundaries, as outlined in Report No. CASPO 2016-50; 2. And further that Report No. CASPO 2016-50 be circulated to the Area Municipalities for consideration. REPORT HIGHLIGHTS  The purpose of this report is to outline potential options regarding the development of policies for the extension and/or connection of municipal water and sanitary sewer services to development beyond the boundaries of the County’s settlement areas.  This report also proposes to obtain Council direction to: initiate an application to amend the Official Plan; circulate this report to the Area Municipalities for comment; and to consult with the Area Municipalities and agencies considered to have an interest in the proposal. Implementation Points The report outlines potential options for policies regarding the extension and/or connection of municipal water and/or sewer services to development located outside of the County’s settlement boundaries. The report further seeks Council direction with respect to initiating an application for Official Plan amendment and undertaking consultation with the Area Municipalities and other agencies that may have an interest in the matter. Any recommended policy changes or other implementation measures identified through this process will be presented to Council for further consideration. Financial Impact The recommendations contained in this report will not have any financial impacts beyond those accounted for in the 2016 CASPO budget. The Treasurer has reviewed this report and agrees with this statement. 125 Report No: CASPO 2016-50 COMMUNITY AND STRATEGIC PLANNING Council Date: May 25, 2016 Page 2 of 9 Risks/Implications There are no risks or other implications anticipated as a result of the recommendations contained in this report. Strategic Plan County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting of May 27, 2015. The initiatives contained in this report support the Values and Strategic Directions as set out in the Strategic Plan as they pertain to the following: 3. ii. A County that Thinks Ahead and Wisely Shapes the Future – Implement development policies, land uses and community planning guidelines that: - Strategically grow our economy and our community - Actively promote the responsible use of land and natural resources by focusing on higher density options before considering settlement boundary expansions - Provides a policy framework which supports community sustainability, health and well-being - Supports healthy communities within the built environment - Supports and protect a vibrant and diversified agricultural industry 3. ii. A County that Thinks Ahead and Wisely Shapes the Future – Demonstrated commitment to sustainability by: - Ensuring that all significant decisions are informed by assessing all options with regard to the community, economic and environmental implications including: • Life cycle costs and benefit/costs, including debt, tax and reserve levels and implications • Responsible environmental leadership and stewardship DISCUSSION Background Chapter 4 (Growth Management Policies) of the County Official Plan generally prohibits the extension of, or connection to, municipal water and wastewater services beyond the boundary of a serviced settlement (i.e. Large Urban Centres, Serviced Villages and Villages serviced by municipal water). However, the Plan does provide an exemption for such extensions to service existing development in limited circumstances where specific criteria, as outlined in Attachment No. 1 to this report, are met. The current policies of the Official Plan regarding municipal water and sewage facilities generally reflect key elements of the 2014 Provincial Policy Statement (PPS), which recognizes that efficient development patterns optimize the use of land, resources and public investment in infrastructure and public service facilities. Efficient land use and development patterns support sustainability by promoting strong, liveable, healthy and resilient communities, protecting the environment and public health and safety, and facilitating economic growth. Further, the PPS supports resilient development and land use patterns by recognizing that healthy, liveable and safe communities are sustained by, among other matters, avoiding development and land use patterns that would prevent the efficient expansion of settlement areas in those areas which are adjacent or close to settlement areas and, promoting cost- 126 Report No: CASPO 2016-50 COMMUNITY AND STRATEGIC PLANNING Council Date: May 25, 2016 Page 3 of 9 effective development patterns and standards to minimize land consumption and servicing costs. The PPS also recognizes that the vitality of settlement areas is critical to the long-term economic prosperity of Ontario’s communities and that it is in the interests of all communities to use land and resources wisely, promote efficient development patterns and ensure the effective use of infrastructure and public service facilities. To this end, the PPS directs that settlement areas are the focus of growth and development and that the vitality and regeneration of settlements shall be promoted. With respect to water and sewage facilities, the PPS directs that planning for such facilities shall accommodate growth and development in a manner that promotes the efficient use and optimization of existing infrastructure and ensures that such systems can be sustained both environmentally and financially. In keeping with the 2014 PPS, the policies of the Official Plan regarding the extension of municipal services outside of serviced settlement boundaries are generally intended to limit pressure for the premature, unjustified or uneconomical extension of services and to ensure that urban-type land uses are not encouraged to establish outside of serviced settlement areas with the benefit of full urban-level services that may hinder or prevent the efficient expansion of settlement boundaries in the future and/or create (or exacerbate) compatibility concerns in prime agricultural areas. The current policies contained in the Official Plan regarding service extensions have generally been effective with respect to the matters identified above. However, issues have been identified with respect to distinguishing between extending services via placement of new infrastructure and the connection of properties to existing services where no physical extension of municipal services is required, including matters related to both process and justification for connecting to water vs sewage facilities and considerations related to servicing larger areas once the need for a service extension has been identified. In light of questions and concerns that have been raised with respect to the application of the current criteria contained in the Official Plan regarding servicing extensions beyond settlement boundaries over the past number of years, this report has been prepared with a view to outlining various options for addressing this issue going forward. Comments The current policies of the Official Plan regarding water and sewage service extensions have been effective with respect to maintaining the planned function of the County’s settlement boundaries from a land use planning perspective, while allowing for extensions to existing properties in the vicinity of serviced settlements where such extensions are necessary to address failures to private services that cannot be reasonably remediated through other means. However, as the majority of the proposed ‘extensions’ considered over the past number of years have been requests to connect to existing infrastructure immediately adjacent to the affected properties, a number of questions and concerns regarding the application of the current policies have been raised. 127 Report No: CASPO 2016-50 COMMUNITY AND STRATEGIC PLANNING Council Date: May 25, 2016 Page 4 of 9 As such, staff have identified a number of issues and potential options that could be considered through a review of the current policies, with a view to possible amendments to the Official Plan in this regard. Maintain Current Policies and Criteria The current policies of the Official Plan regarding the extension of services outside of a Large Urban Centre are included as Attachment No. 1 to this report. This report proposes to also consider similar policies related to both Serviced Villages and Villages, however, as the policies and criteria for consideration of extensions are similar for all serviced settlements, the policies related to Large Urban Centres have been included for reference. The current policies have generally been effective with respect to the intent and purpose of the Plan as it relates to preserving and enhancing the planned function of the County’s serviced settlements, limiting the premature, unjustified or uneconomical expansion of services and the protection of prime agricultural areas. However, notwithstanding the general effectiveness of the service extension policies, it is recognized that there are certain elements of the policies that may benefit from further clarification. For example, one criterion requires that the extension of municipal services, where permitted, can only be for existing development where ‘no additions or intensification of existing uses’ are proposed. However, the same criterion allows for ‘limited infilling’ (i.e. consents) in accordance with the policies of the Official Plan. Further, the current policies reference the potential to extend water and/or sewage services, however, the criteria contained in the policies appears only to be relevant to the extension of water services. It is also the opinion of staff that the current policies would also benefit from clarification as to the circumstances where municipal sanitary services may be extended as opposed to (or together with) municipal water services. Criteria for Water Extensions and Sewer Extensions As indicated above, the current Official Plan policies are not clear with respect to their applicability to water and/or wastewater. Generally, the extension of, or connection to municipal water service or municipal sewers is in-keeping with the PPS policies related to providing partial services (one service or the other) to address failed individual private services. Planning policies typically avoid providing full municipal services (or ‘urban-level’ services) outside of settlements for reasons explained in this report, including the focus of Provincial and County policy on supporting settlements and potentially facilitating development that may conflict with uses permitted in prime agricultural areas. It is the opinion of this office that the criteria and policies related to the connection and, particularly, the extension of municipal services would benefit from further clarification either in the context of the existing policies or through the development of new or updated policies in this regard. Extension vs Connection The current extension of services policies do not make a distinction between a connection to existing infrastructure and the extension of services that may be required to service a distressed property. The majority of recent requests regarding water and/or sanitary service connections have been received from properties where municipal services exist and require only the 128 Report No: CASPO 2016-50 COMMUNITY AND STRATEGIC PLANNING Council Date: May 25, 2016 Page 5 of 9 installation of a water service connection or sanitary lateral. In these instances, there is no physical ‘extension’ of public infrastructure required. Either within the context of the current policies or in a scenario where the service extension policies are more broadly reconsidered, it is the opinion of this Office that there is merit in distinguishing between ‘connections’ to, and ‘extensions’ of, municipal services and consideration being given as to what criteria should be applied to each scenario to ensure that the overall intent and purpose of all of the relevant provincial and Official Plan policies are maintained. Considerations and Options for Revised Policies Staff are of the opinion that any changes to the existing Official Plan policies related to the extension of municipal services beyond the boundaries of the County’s serviced settlements must be considered in the context of the broad principles and strategic initiatives of both the Official Plan and the PPS, including the planned function of settlements and compatibility with agricultural land uses. With a view to the foregoing, staff are of the opinion that there are a number of issues that must be addressed if considering significant amendments to the existing policies regarding service extensions. Some of the key considerations are as follows: Connections ● If the policies are amended to differentiate between connections to existing infrastructure and extensions, as outlined previously in this report, what review criteria should be applied to such connections? Can certain connections be permitted by County staff approval where the property owner agrees to pay connection fees in accordance with the County’s cost recovery policy? Current policies require Council approval of any connection/extension of municipal services beyond a serviced settlement boundary. In situations where the municipal infrastructure has been built adjacent to existing development (i.e. in the municipal road allowance), there may be an opportunity to permit connections to the municipal service through a staff approval in certain circumstances, subject to pre-approved criteria set out in the Official Plan. ● Is it necessary and/or advisable to include criteria for connecting to existing municipal sewage services that are more stringent than connecting to existing municipal water only? The connection of existing development in the immediate vicinity of serviced settlements to the municipal water system is generally sufficient to address water quantity and/or quality issues. Staff have viewed the connection (or extension) of municipal sewers as providing the potential for urban-type development outside of a settlement boundary. This type of development is generally not intended for areas outside of serviced settlements, for reasons outlined previously in this report. However, the connection of existing development to existing infrastructure can assist in off-setting the costs of maintaining that infrastructure over the longer-term. 129 Report No: CASPO 2016-50 COMMUNITY AND STRATEGIC PLANNING Council Date: May 25, 2016 Page 6 of 9 ● Should connections to existing services be limited to residential development only? What circumstances and/or criteria should apply to consideration of connecting non- residential uses to existing infrastructure? As noted previously, Provincial policy and the Official Plan focus growth and development in settlements and as such, it is not intended that development outside of settlement boundaries have access to full municipal services. Most development in the County that is located in the vicinity of settlements and adjacent to servicing infrastructure is residential. In-keeping with the strategic initiatives and objectives of the Official Plan related to growth and development, it may be prudent to limit connections to non-residential development to water service only. ● Should connections to existing services be limited to those properties that are within the ‘immediate vicinity’ of the serviced settlement (as per existing policy), or should connections be permitted for all properties adjacent to the existing service? The potential to connect non-settlement development to municipal services in Oxford is generally limited, by policy, to properties in reasonably close proximity to a serviced settlement. However, there are instances where water services have been extended a considerable distance from a settlement (i.e. extension from Sweaburg to the Woodstock Service Centre on Hwy 401) or between settlements (from Otterville to Springford along Otterville Road). As noted, current policies are intended to allow for services only to properties in close proximity to serviced settlements. The development of infrastructure for purposes such as those identified above is generally for a specific purpose and not intended to provide servicing to non-settlement properties and uses located ‘enroute’. Notwithstanding the foregoing, limited connections (i.e. residential uses) to existing infrastructure may assist in spreading the costs of the service among more users in certain circumstances. Extensions ● Should the criteria for extending services differentiate between residential and non- residential uses? Similar to the discussion included in the previous section regarding ‘connections’, the extension of services to non-residential uses may create greater issues related to compatibility and land use patterns that could affect future settlement expansion; compete with the planned function of settlement areas; and promote development that may conflict with permitted uses in prime agricultural areas. Keeping in mind that service extensions are only intended to be provided where a property has an identified water quantity or quality problem, typically, the extension of municipal water service is sufficient to remediate the problem. Further, the connection or extension of municipal sanitary services is often not required to remediate a water quality or quantity problem, but is desired for cost, operational or future expansion reasons. In such cases, allowing the connection simply provides the benefit of urban-level water and sewer servicing to a non-settlement area and increases the potential to further intensify or expand the development without the need to comply 130 Report No: CASPO 2016-50 COMMUNITY AND STRATEGIC PLANNING Council Date: May 25, 2016 Page 7 of 9 with other development standards, fees and costs associated with development within a settlement. ● Should the connection to or extension of municipal sanitary sewer services only be considered where there are broader environmental concerns, such risk to human health, the natural environment, fish or wildlife habitat and/or the municipal water supply that cannot be addressed by the extension of the municipal water supply? With a view to the comments noted above, the extension of municipal water services are often sufficient to alleviate an identified quality or quantity problem. The majority of requests for service extensions over the past number of years have been for water service. Requests for municipal sanitary sewers have been largely (but not exclusively) for connections to existing infrastructure. An option for consideration in this regard may be to include a higher standard for the extension of municipal sewers, including risk to health, the environment, wildlife habitat and/or the municipal drinking water supply. ● Should the ‘test’ for extending water services to distressed properties be modified to allow such extension where it is identified as being the most reasonable and effective means to correct the problem (as opposed to the current policy which stipulates that such extension may only occur where it is ‘required’ to mitigate a water quality or quantity issue)? ● Where services are extended in accordance with the criteria developed for such purposes, should existing development between the connected property and the settlement boundary (or otherwise in the vicinity of the extension) be permitted to connect as-of-right? Should such consideration only be given to existing residential development? What additional criteria, if any, should be applied to the future connection of such properties? Depending upon the circumstances of the service extension, the extension may create opportunities for other properties along (or in the vicinity of) the service ‘route’ to be connected. While such connections may serve to off-set costs associated with the service, consideration of these situations in the context of both Provincial policy and the Official plan as they pertain to the planned function of existing settlements, efficient use of public services, lands and infrastructure and the protection of prime agricultural areas must remain at the forefront. Next Steps Staff are of the opinion that the policies attached to this report represent a suitable starting point for circulation to, and engagement with, Area Municipalities, government agencies and community stakeholders and residents for discussion purposes. These policies have been drafted with a view to the relevant Provincial and Official Plan policies and principles and the County’s experience in dealing with municipal service extensions, recent requests and from input obtained via a County Council workshop held in 2015. Staff recommend that the initiation of an application to amend the Official Plan using the attached draft policies as the basis for circulation and consultation should be given favourable consideration by Council. 131 Report No: CASPO 2016-50 COMMUNITY AND STRATEGIC PLANNING Council Date: May 25, 2016 Page 8 of 9 With Council’s direction, staff will immediately initiate a formal amendment to the Official Plan, including circulation of the amendment to Area Municipalities and all public agencies that are considered to have an interest in the proposal. Staff will undertake a thorough consultation process and endeavour to bring an amendment back to Council for approval by in the third quarter of 2016. Conclusions Current Official Plan policies related to servicing the County’s settlements and the provision for extending municipal services beyond settlement boundaries in limited circumstances have served Oxford well and are reflective of Provincial policy that speaks to the importance of settlements as the focus of growth and development, efficient settlement expansions, servicing efficiency and the protection of prime agricultural areas. Recent requests to permit the connection of residential properties to existing infrastructure adjacent to large settlements (Woodstock and Tillsonburg) have raised questions related to the interpretation of ‘connection’ vs ‘extension’ of services and whether the current policies and criteria regarding service connections and/or extensions should be updated to recognize a broader range of circumstances whereby such connections/extensions may occur. The attached draft policy document is intended to provide a basis and ‘starting point’ for circulation to and discussion with the Area Municipalities and other groups and agencies as part of a formal application to consider amending the Official Plan. SIGNATURE Report Author: original signed by Gordon K. Hough, RPP Director of Community & Strategic Planning Reviewed by: Reviewed by: original signed by original signed by Robert Walton, P.Eng. Lynn Beath Director of Public Works Director of Public Health & Emergency Services Approved for submission: original signed by Peter M. Crockett, P.Eng. Chief Administrative Officer 132 Report No: CASPO 2016-50 COMMUNITY AND STRATEGIC PLANNING Council Date: May 25, 2016 Page 9 of 9 ATTACHMENTS Attachment No. 1 - Large Urban Centre Servicing Policies – Excerpt regarding Extension of Services Within the County Boundary Attachment No. 2 - Draft Policies and Schedules for Extending Services Within the County Boundary 133 ATTACHMENT NO. 1 RELEVANT EXCERPTS FROM THE COUNTY OF OXFORD OFFICIAL PLAN SECTION 4.2.2.5.1 – EXTENSION OF SERVICES WITHIN THE COUNTY BOUNDARY [LARGE URBAN CENTRES] The extension of centralized waste water or water supply facilities and infrastructure to service development beyond the limit of a Large Urban Centre [i.e. Woodstock] or Future Urban Growth designations as established on Schedules W-1, I-1, T-1 and Schedule C-3, Settlement Strategy Plan, shall be prohibited. Notwithstanding the above, the extension of centralized waste water and/or water supply facilities and infrastructure to existing development may be permitted upon receipt of a written request, provided that all of the following criteria are satisfied: ● the existing development is within the immediate vicinity of the limit of the LUC; ● the existing development is within the municipal boundaries of the County; ● the extension of services is required for existing development only and that no additions or intensification of existing uses are proposed with the exception of limited infilling in accordance with the policies of this Plan; ● the existing development is experiencing a water quantity or quality problem that has been verified by the Oxford County Department of Public Health and Emergency Services (PHES) and that PHES agrees that the extension of services is required to remediate the problem; ● the existing development is no longer able to access existing communal water facilities and the Class Environmental Assessment process has indicated that the extension of centralized waste water and water supply facilities is the preferred servicing alternative; ● the owner of the existing development has agreed to pay connection fees based on the County’s cost recovery policy. Each request for an extension of services shall be subject to County Council approval, consideration of which will be made upon a written recommendation of the County Public Works Department. Such recommendation shall be made on the basis of assessing the criteria listed above and with reference to the servicing hierarchy contained in Section 5 of the Official Plan. SECTION 5.5.3 – HIERARCHY OF SERVICING OPTIONS Requests for the extension of servicing beyond the designated limits of Villages, Serviced Villages, Large Urban Centres and the Future Urban Growth designation will be permitted, without the need for an amendment to the Plan, for existing development subject to the policies set out in Sections 4.2.2.3 [Villages], 4.2.2.4 [Serviced Villages] and 4.2.2.5 [Large Urban Centres], as applicable. These policies apply only to the extension of centralized systems. The extension of communal waste water or water supply facilities beyond the designated limits of the respective boundaries is prohibited. 134 ATTACHMENT NO. 2 (Chapter 4, New Section 4.2.2.6 – will require renumbering of FUG section and all cross-referencing in the OP) 4.2.2.6 Extension of and/or Connection to Municipal Services Outside of a Settlement Objectives Ensure that settlement areas remain the focus of growth and development and that development outside of serviced settlements is undertaken in a comprehensive manner that does not hinder or prevent the efficient expansion of settlement boundaries in the future. Limit pressure for the premature, unjustified or uneconomical extension of municipal services and ensure that urban-type land uses are not encouraged to establish outside of serviced settlement areas with the benefit of urban-level services. Protect prime agricultural areas for agriculture and ensure that development outside of settlement areas is compatible with and does not negatively impact agricultural uses. 4.2.2.6.1 Extension or Connection to Services Within the County Boundary Policies The extension of, or connection to, municipal water services infrastructure to service development beyond the Village settlement designation as identified on Schedules ‘C-3’, ‘B-1’, ‘E-1’, ‘N-1’, ‘S-1’ and ‘Z-1’ shall be prohibited. The extension of, or connection to, municipal water services and/or municipal sewage services infrastructure to service development beyond the Serviced Village settlement designation (as identified on Schedules ‘C-3’ ‘B-2’, ‘B-3’, ‘E-2’, ‘E-3’, ‘N-2’, ‘S-2’, ‘Z-2’, ‘Z- 3’) and the Large Urban Centre settlement designation (as identified on Schedules ‘C-3’ ‘I-1’, ‘T-1’ and ‘W-1’ shall be prohibited. The extension of, or connection to, municipal water services and/or municipal sewage services infrastructure beyond the Large Urban Centre settlement designation into the Future Urban Growth designation shall be guided by the policies of Section 4.2.2.7 [currently Section 4.2.2.6]. Exceptions Notwithstanding the prohibitions identified above, the ‘connection’ to, or ‘extension’ of municipal water services and/or municipal sewage services infrastructure to service development outside of the Village, Serviced Village or Large Urban Centre settlement designations may be permitted in accordance with the following policies: 135 For the purposes of this section, a ‘connection’ to municipal water services and/or municipal sewage services infrastructure shall be differentiated from an ‘extension’ of these services as follows: A ‘connection’ to municipal water services and/or municipal sewage services shall mean the connection of existing development to municipal water services and/or municipal sewage services infrastructure that is located in immediate proximity to that development and for which no physical extension of the existing municipal water services and/or municipal sewage services infrastructure is required, with the exception of a water service connection and/or a sanitary lateral where required to connect the lot to the municipal water services and/or municipal sewage services. An ‘extension’ to municipal water services and/or municipal sewage services shall mean the physical extension of existing municipal water services and/or municipal sewage services infrastructure that would be required to service a specific development that would not qualify as a ‘connection’, as defined above. 4.2.2.6.1.1 Connection to Municipal Water Services and/or Municipal Sewage Services Connecting to Municipal Water Services Where municipal water services are available, a connection to said services shall only be permitted to existing residential development, or existing commercial, industrial or institutional development that is recognized by existing zoning in immediate proximity of the existing municipal water services infrastructure as identified on Schedules “Water 1” through “Water 24”. Limited residential infilling in accordance with the applicable policies of this Plan may also be permitted. Connecting to Municipal Sewer Services Where municipal sewage services are available, a connection to said services shall only be permitted to those lots identified on Schedules “Sewer 1” through “Sewer 7” in accordance with the following criteria: - connection to municipal sewage services shall only be permitted for existing residential development, including limited residential infilling in accordance with the applicable policies of this Plan. Notwithstanding the subsection above, a connection to municipal sewage services may be permitted on those lots identified on Schedules “Sewer 1” through “Sewer 7” for existing non-residential development subject to the following: - the use to be connected is an industrial, commercial or institutional use that is recognized by existing zoning and is of a ‘dry’ nature; the word ‘dry’ implying that the use does not employ significant numbers of people, does not need significant amounts of water for operations and does not produce significant amounts of effluent; and 136 - the lands are rezoned to limit the use of the lands to the existing ‘dry’ use. Connecting to Municipal Sewer Services in Future Urban Growth Areas In addition to the criteria for connecting existing non-residential development to municipal sewer services contained in the previous section, where lands are within a Future Urban Growth designation, a connection to municipal sewage services shall only be permitted where a failing septic system is located within an area where it is, or would be, a moderate or significant drinking water threat as prescribed by the Clean Water Act, or where the failure of a private septic system poses an immediate risk to human health, the natural environment and/or fish or wildlife habitat, and where it is determined through consultation with Public Health and/or Public Works, as appropriate, that the connection to municipal sewage services is the only reasonable and effective alternative to remediate the problem. Notwithstanding the ‘Criteria for all Service Connections’ below, each request for a connection to municipal sewage services for lands within a Future Urban Growth designation shall be subject to County Council approval, consideration of which will be made on the basis of a staff report that addresses the objectives and policies for service extensions as set out in Section 4.2.2.6, the servicing hierarchy contained in Section 5.5.3 of this Plan and the policies for Future Urban Growth areas as set out in Section 4.2.2.7 [currently Section 4.2.2.6]. Notice to, and consultation with, the Area Municipalities affected by an connection request will be undertaken as part of the review and the comments received from those municipalities will be provided for County Council’s consideration. Criteria for all Service Connections The development to be connected must be within the municipal boundary of the County of Oxford. A connection to municipal water services and/or municipal sewage services shall only be permitted where the owner of the connecting property has agreed to pay connection fees based on the County’s cost recovery policy, as amended from time to time, and any other requirements of the County regarding the decommissioning and/or disconnecting of private services. Each request for a connection to municipal water services in accordance with subsection 4.2.2.6.1.1 [Connecting to Municipal Water Services] shall be subject to approval of the County Public Works Department. Each request for a connection to municipal sewage services in accordance subsection 4.2.2.6.1.1 [Connecting to Municipal Sewage Services] shall be subject to approval by the County Public Works Department, in consultation with the County Community and Strategic Planning Office and Public Health and Emergency Services Department. 137 4.2.2.6.1.2 Extension of Municipal Water Services and/or Municipal Sewage Services Extending Municipal Water Services The extension of municipal water services shall be permitted for existing residential, or existing commercial, industrial or institutional development only. - The existing development must be experiencing a water quality and/or quantity problem that has been verified by Public Health and Emergency Services and/or Public Works, as appropriate, and it is determined that the extension of municipal water services is the most reasonable and effective alternative to remediate the problem. Where municipal water services have been extended in accordance with the above, limited residential infilling in accordance with the applicable policies of this Plan may be permitted. Extending Municipal Sewage Services The extension of municipal sewage services will be permitted for existing residential development only. - Municipal sewage services shall only be extended where one or more failing private septic systems are located within an area where such septic systems are, or would be, a moderate or significant drinking water threat as prescribed by the Clean Water Act, or where the failure of a private septic system poses an immediate risk to human health, the natural environment and/or fish or wildlife habitat and where it is determined through consultation with Public Health and/or Public Works, as appropriate, that the connection to municipal sewage services is the only reasonable and effective alternative to remediate the problem. Where municipal sewage services have been extended in accordance with the above, limited residential infilling in accordance with the applicable policies of this Plan may be permitted. Criteria for All Service Extensions The development to be serviced must be within the municipal boundary of the County of Oxford and in immediate proximity of the limit of the Village, Serviced Village or Large Urban Centre settlement designation. A connection to municipal water services and/or municipal sewage services shall only be permitted where the owner of the connecting property has agreed to pay connection fees based on the County’s cost recovery policy, as amended from time to time, and any other requirements of the County regarding the decommissioning and/or disconnecting of private services. Each request for an extension of municipal water services and/or municipal sewage services shall be subject to County Council approval, consideration of which will be made on the basis of a staff report that addresses the objectives and policies for service 138 extensions as set out in Section 4.2.2.6 and with reference to the servicing hierarchy contained in Section 5.5.3 of this Plan. Notice to, and consultation with, the Area Municipalities affected by an extension request will be undertaken as part of the review and the comments received from those municipalities will be provided for County Council’s consideration. 4.2.2.6.1.3 Other Considerations Where municipal water services and/or municipal sewage services are extended in accordance with the relevant policies of this Plan and said extension results in the potential for further connections (as defined in this Plan) or the limited servicing of development in the immediate vicinity of the approved service extension, the extent to which additional properties may be connected to the municipal water services and/or municipal sewage services shall be considered by County Council: - through an appropriately scoped Class Environmental Assessment, completed in accordance with current regulations and standards; and/or - through an Official Plan amendment that addresses the principles, objectives and goals of the Plan and the Provincial Policy Statement with respect to settlement areas, municipal water and/or sewer services and the protection of prime agricultural areas. Any such consideration will be undertaken in consultation with the Area Municipalities and any agencies considered to have an interest in the proposal. 139 HIGHWAY59 LAKEVIEWDR FAIRWAY RD RIDGEWOOD CRT PARKVIEW DR PALMER LANE GLENWOOD RD CEDARWOOD ST PORTER DR GUYSBOROUGHDR LAKEVIEWDRT HO M P S O N S T CRESTWOODCRTDORCHE S T ERCR T R ID G E W O O D D R DUNL O P CR T U PP E R T H AM E S D R W E D G E W O OD D R M E A D O W W O ODLANEHIGHWAY 5 9 AR TH URPARK ER AV E THREE WOOD DR PINEVIEWDRB AL DWI NC RE S L AKE VI EWDRWES T VIEWCRTOXFORD ROAD 17 E ASTVIEWAVESO M M E STSUMMITCRESP ITT O C K PARKRDOXFORD R O A D 17HIGHWA Y 5 9 1 3 th L IN E A1 A1 A1 A1 A1 A1 A1 A2 A2-5 C1-8 CF FD FD FD FD FD FDHC-1 I MG OS1 OS1 OS1 OS1 OS2 OS2 OS2 OS2 OS2 PUD-1 PUD-1(H) R1 R1 R1 R1 R1 R1 R1 R1 R1-13 R1-13 R1-13 R1-13 R1-13 R1-16 R1-16 R1-17R1-17 R1-17 R1-17R1-17 R1-18R1-19 R1-19 R2 R2 R2 R3 R3-12 R3-3 RE RE RE RE RE RE RR RR RR-10 EP1 Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 140 280 420 56070Meters Woodstock North Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 1 140 DUNDASST BOND'S CORNER RD DUNDAS ST O XF O R D R O A D 4 HIGHWAY401HIGHWAY2 T O W E R L INE RD H I G H WAY 2 HIGHW A Y 401 O X F O RDR O A D4COMMERCEWAYPARKINSONRD BOND'SCORNERRDD U ND A S S T HIGH W A Y 4 0 1 HIGHWAY401HIGHWAY401H I GHWAY401 MIDDLETOWN LIN E DUNDAS ST OXFORD4A1 A2 AG C4-33 C4-34 C4-35 C4-43 D D D-4(T) EP1 EP2-3 FD FD HC I M3 M3 M3-1 M3-13(H) M3-14 M3-19 MG MG-1 MR MR MR-1 RE Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 120 240 360 48060Meters Woodstock East Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 2 141 PATTULLO AVE RIDGEWAYRD HIGHWAY401NORWI CHAVEHIGHWAY 401GREENLY L INE HIG H W A Y 5 9 A2 AB-17 C6-8 CF HC HC-1 I M1 M2 M3 M3 M3-2 ME MR OS1 RE REC-1 REC-1 REC-2 REC-2 RR Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 60 120 180 24030Meters Woodstock South Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 3 142 G E O R G E ST VALLEYFIE L D DR FRONTSTMARIANSTINGERSOLLRDWILLIA MST DOUGALLS T1 0 t h L IN E KARN RDHI G HW A Y 2 B E A C H V ILLERDANDERSONST A1 A1 A1 A1-7 A2 A2 A2-4 AB-2 C4 C4-9 HC I MG MR OS OS1 R2 R3-1 R4-1 RE RE RR RR RR-15 RR-2 RR-2 Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 100 200 300 40050Meters Woodstock West Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 4 143 1 1 t hL I NEA1 A1-4 A2 AG FD I I M4 M4 OS2 R1 R1-13 R1-13 R1-13 R1-13 R1-15 R1-20 R1-22 R2 R2 R3 R3-16 RR Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 90 180 270 36045Meters Woodstock - 11th Line Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 5 144 FAIRVIEWST LANGRELL AVE GLENDALE DR NANCYCRT MCGUIRECRESNORTH ST W QUARTER TOWN L INE HILLDROP CRES J A M E S AV E CROCUS AVE TRILLIUM DR SOUTH RIDGE RD W O O D L A N D C R E S BRAD AVETULIP DRDOGWOOD DR WOODSIDE DRPRIMROSE DRMORNING GLORY DR BROWNSVILLE RD A2 A2-14 AB-13 FD IN1 IN1-2 NC OS2 OS2 R1 R1A R1A R2-10R2-11 R2-11 R2-S R3 RE RE RM RM-2 RR RR-31 Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 80 160 240 32040Meters Tillsonburg West Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 6 145 HARVEST AVE SIMCOE ST TOWNLINE RD WESTTOWNLINE M AL LRD A2 FD HCIN2 IN2-1(H) MG-7 RE RR RR RR RR SC Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 80 160 240 32040Meters Tillsonburg East Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 7 146 FERGUSSON AVE SCOURFIELD DR ALBERT STWOODHATCH CRES GARLAND CRT MARKET LANECHURCH ST HUTCHISON AVE BECKETT RD MARSHALL CRT HILLSIDE RD RIDGE RD WONHAM ST S CRUSOE PL OXFORD ST TAYLORST MCCARTHY ST HENDERSON CRT DUKE ST GARLAND CRT DUNN COURT RD FLORENCE AVE SCOURFIELD DR AVONLEA ST MARSHALL CRTMORRISON AVE SCOURFIELD DR CRUSOE PL SCOURFIELD DR HAMPDEN ST OXFORD LANE KENSINGTONAVE KENDELL LANE I NGERSOLLSTNHARRISST K IN G S TEMUT UALSTN O R T H T O W N L IN E E K IN G S O L O M O N S TTHAMESSTN K IN GST W H A IN E SST CHARLESSTEWE L LI N G T O N S T DANIELST CHARLESSTW CARROLLSTHAINESSTMCCREE R YRD PE MBERTONSTCA S HEL S T MARGARE T S T PR I N C E S S PA R K R D HILLSI DE RD C L A R EN CEA V E MASONDRNORTH TO W N LINE W MAUDSTG E O R G E S T MARTHASTOSSI ANTERRWONHAMSTNCONCESSIONSTFELTZDR HALLST BO L E S S T BRUCEST MCKEANDST ROAD62 DUKELANEIN N E SST UNIONST T H A M ES ST S TUNISST 3 1 s t L INE VICTORIASTCHERRYSTCARNEGIESTJOHNSTJURALANEDAVEY S T CATHERINESTHE NDE R S O NCR T CHERRYSTCE N T R E ST SKYEST EVE LYNAVE W ILLIAMSTALMAST19th LINE KINGHIRAMSTW ATER STMETCALFESTINKERMANSTMI L L S T RI VERV IE W R D STANDREWSTCATHCART STCAMBRIDGE STRAGLAN S T BELL ST N E W T O N ST CEMETERYLANEWOODHAT CHCRESMOUL T ONCRT E L IZABETH AVEMASONDR KERRCR E S SHELTONDR OXFORDAVER O A D 6 2 JANES RDWILSON STR O A D 6 43 3 r d L INE A1 A1 A1 A1 A1 A1 A1 A1-7 A2 CC CC CC CC-1 CC-2 CC-3 CC-4 CC-5 CC-6 CC-7 CC-8 CC-9(T) D D D D EC EC EC-1 EC-2 EC-4 EC-5 EC-6 EC-7 EC-8 HC HC HC HC HC HC-3 HC-3 HC-4 HC-5 HC-8 I I I I-1 IN1 IN1 IN1 IN1 IN1 IN1 IN1 IN1-2 IN2 MG MG MG MQ MR MR OS OS OS-2 R1 R1 R1 R1 R1 R1 R1 R1 R1 R1 R1R1 R1 R1-11 R1-3 R1-4 R1-5 R1-7 R2 R2 R2 R2R2 R2 R2 R2 R2 R2 R2 R2 R2 R2-10 R2-11 R2-15 R2-15 R2-16 R2-17 R2-18 R2-2 R2-3 R2-5 R2-8 R2-9 R3 R3 R3 R3R3 R3 R3 R3 R3 R3 R3-1 R3-15 R3-17 R3-18 R3-20 R3-21 R3-22 R3-25 R3-3 R3-5 R3-6 R3-7 R3-8 R3-9 R4 R4 RE RE RE RE RE RE RE RE-2 REC REC REC REC REC REC REC REC REC RR RR RR RR Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 170 340 510 68085Meters Ingersoll North Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 8 147 MCNABS T M EATHERALL LINE THOMASSTKING ST W I NGERSOLLSTSTHOMAS RD27 th L IN E 2 5 t h L INE OA K W O O D S T WA L L A C E L I N E R O A D 60 HAMILTON RD A1 A1 A1-1 A1-2 A2 A2 AB AB-3 HC-1 IN1 ME MG MG-1 MG-2 MG-5 MR MR-1 OS OS R1 R1 RE RE RE RE RE RE REC RR RR Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 140 280 420 56070Meters Ingersoll West Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 9 148 DRUMBOWILMOT ST N T A Y L O R S TOXFORD ROAD 3MECHANI CST P E T E R S O N S T TOWNSHIP ROAD 8 A1 A1-G1 A2 A2-13 D D-3 I MR OS R1 RE RE RE Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 60 120 180 24030Meters Drumbo Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 10 149 DUNDAS ST E CHURCH STMCQUEEN STMCQUEEN STMAI NSTNR A IL W A Y S TE ELGINST E VICTORIA ST W PETER ST ELGIN ST W COWAN ST W EMMAST VICTORIA ST E GISSING ST MAIN ST SOXFORDROAD3ROPER ST RAILWAY ST W DUNDAS ST W HIGHWAY 2 H IG H W AY 2 TOWNSHIP ROAD 2 TOWNSHIP ROAD 2 A1 A1 A2 A2-17 A2-G1 AB D D D D D-2 D-4 HC HC-3 I I I I I I MG MG MG MR MR MR-1 R1 R1 R1 R1 R1 R1-6 R1-C R1-CR1-C R3 RE RE RE RE RE RE RE RE REC REC-6 V V V V V-C Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 125 250 375 50062.5 Meters Princeton Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 11 150 INNERKIP MAI N ST THOMPSONPLBLANDFORDSTGEORGEST CURTIS ST OXFORD ROAD 4GEORGE ST 1 6 t hLI NE17th LIN EJAMES ST TOWNSHIP ROAD 5 A1 A1 A1-3 A2 A2 AB AB-12(T) I I-3 OS OS R1R1 R1-9 R2-2 R3 RE REC REC REC-4 V V-3 Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 125 250 375 50062.5 Meters Innerkip Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 12 151 THAMESFORD GEORGEST SUL L IV ANSTMI L T ONSTCHURCHSTSTANLE Y S T N D E LA TR E S TEALLEN STWASHINGT O N ST E DUNDAS ST E MCCARTY ST WASHINGT O N S T WBYRON ST YO U N G C R E S M C C A R T Y S T 2 1 s t L IN E 1 5 t h L IN E A1 A1 A1 A1 A2 A2-4 D HC-6HC-7(H)I I I I ME MG MR OS R1 R1 RE RE RE RE RE REC RR RR-2 RR-7 Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 110 220 330 44055Meters Thamesford Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 13 152 SWEABURG CHELE-MARKDRKEVI NST GLENNAVESCATHYSTLISASDRROBINSTMILLAR D STCEDARLINE TRI L L I U M L I N E GLENNAVEN SWEABURG RDWILKINSDR DO D G E L I N E OLD STAGE RD MARKCRESCURRY RDHIGHWAY 401A1 A1 A2 A2 A2-22 AB AB-17 AB-9 I I ME MG MG MG-6 MR R1 RE RE RE RE RE RE RE RE RE REC REC RR-3 V-3 Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 160 320 480 64080Meters Sweaburg East Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 14 153 SWEABURG SWEABURG RDCHELE-MARKDRKEV INST GLENNAVESCATHYSTLISASDRROBINST BU D D LIN E MILLA R DSTGLEN NAVE N TRI L L I U M L I N E WILKINSDRCLARKE RDEA S T H I L L L I N E TRI L L I U M L I N E MARKCRE S DO D G E L I N E CURRY RDHIGHWAY 401A1 A2 A2-20 A2-22 AB AB-17 HC I I MG R1 RE RE RE RE RE REC RR RR Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 180 360 540 72090Meters Sweaburg West Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 15 154 MOUNTELGIN G R AY D O N D R PEGGYAVEAMANDA AVECYNTHIA AVE TE R R YAVE BRIANA AVE M O U N T E L G IN R D P L A N K L I N E MOUNT ELGIN RD A1 A1-10 A1-15 A1-5 A1-9 A2 D D-1 D-3 HC HC I I I I-5I-5(H) I-6MG MG MG-8 OS OS-2 R1 R1 R1-1 R1-11 RE RE REC REC RR RR-19 V Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 90 180 270 36045Meters Mount Elgin Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 16 155 BROWNSVILLE SOPHIAST ROLPHST SROLPHST N WOODST W BROWNSVILLE RD GLOVERST W WOODST E GLOVERST E CULLODEN L INE HINCKS ST S HINCKSST N A1-12 A2 AB HC-1 I I MG MG MG MR-4 R1R1-10 R1-12 R1-6 RE RE RE RE REC-4 RMH V V Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 120 240 360 48060Meters Brownsville Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 17 156 NORWICH STOVERST S ROBSON ST D A V I D S TDUFFERIN STHI GHWAY59AIRPORT RD A1 A2 ABAB-16 AB-26 AB-9 D D D-2 D-5(H) D-8 HC HC HC HC HC-3 II-1 MG MG MG MG MG-10 MG-11 MG-12 MG-14 MG-15 MG-3 MG-4 MR-10 MR-5 MR-6 OS R1 R1 R1-10 RE RE RE Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 130 260 390 52065Meters Norwich Village Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 18 157 NORWICH DUFFERINSTDA V I DS T MIDDLETOWN L INE PICK L INE A I R P O R T R D MAPLE DELL RD PLEASANT VALLEY RD A1 A1 A1 A1 A1 A1 A1 A1 A1-5 A2A2-11G3 AB AB-16 D D D-2 D-5(H) D-8 I MG MG MG MG-11 MG-12 R1-10 RE RE RE RE RE RE RR Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 190 380 570 76095Meters Norwich to Springford Map 1 Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 19 158 MILLDALE RD MAPLE DELL RD MI DDLETOWNLI NEA1 A1 A1 A1 A1 A1 A1-5 A1-6 A2 A2-11G3 AB-23 I RE RE RE RE RR Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 180 360 540 72090Meters Norwich to Springford Map 2 Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 20 159 SPRINGFORD MILLDALE RD M A I NSTW WESTSTSW O O DSTEWOODST WOXFORD 13 S O N 'S STWEST ST N OTTERVILLE RD MAIN ST E OTTERVILLE RD OXFORD 13 WATER ST CHURCH ST A1 A1 A1 A1 A1 A1 A1 A2 AB AB I I I R1 R1-24 R1-35 R1-37 R2RE RE RE REC RR RR RR-11 V V-1 V-4 V-5 Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 190 380 570 76095Meters Norwich to Springford Map 3 Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 21 160 SPRINGFORD M AI N S T W WATER STWESTSTSW O O DSTEWOODST WCHURCHST S O N 'S STWEST ST N OTTERVILLE RD OXFORD 13 OTTERVILLE RD MAIN ST EOXFORD 13 A1 A1 A1 A1 A1 A2 AB AB I I I OS-2 R1 R1-24 R1-35 R1-37 R2 RE RE RE RE REC RR RR-11 V V-1 V-4 V-5 Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 130 260 390 52065Meters Springford Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 22 161 MID DLETOW N LINE MILLDALE RD MILLST W OATMANLINE MAINST E CORNELL RD OT T E RV I L L E R D JAMES ST NINTH RD MAINST W CHERRY ST A1 A1A1 A1 A1 A1 A1 A1 A2 A2-16 AB I I I I-4 MR OS R1 R1 R1-24 RE RE RE RE RE REC-5 RR RR RR RR Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 230 460 690 920115Meters Springford to Otterville Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 23 162 OTTERVILLE JOHNST NMAINST E ALBERT STNEW ST VANPARYS DR DO V E R S T WELLINGTON ST WCHURCHST MILL ST E WELLINGTON ST E QUEEN ST E BONDSTCEDAR STMAPLE STGROVE STBUCHAN STCHERRY STPINEST OTTER VIE W DR NORTHST E NORTHST W MAIN ST W MILLST W QUEENST WMILLSTW NORTHST W NORFOLK ST NORTHST E RIV E ROAKSD RCOALLINEJOHN ST SCORNELLRDO T T E RV I L L E R D OTTERVILLE RD N I N T H R D MI DDLETO W N LINE JAMES STPICK L INE YORK ST OXFORD ST A1 A1 A1 A1 A2 A2-16 D D-11 HC I II I I I-4 MG MG-5 MG-6 MR MR MR MR MR MR MR-11 MR-9 OS OS OS OS OS-1 R1 R1 R1 R1-18 R1-22 R1-23 R1-29 R1-32 R1-34 R1-34 R1-36 R1-38 R1-39 R1-7 R1-9 R2 RE RE RE RE RE RE REC REC-5 RR V V-3 V-6 Legend Watermain Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 175 350 525 70087.5 Meters Otterville Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Water 24 163 LAKEVIEWDR T HO M P S O N S T DORCHE S T ERCR T DUN L O P C R T U P P E R T H A M E S D R M E A D O W W O O D LA NEEASTVI EWAV E A R TH UR PAR KE R A V E L AK E V I E WDRBA LD W IN C R E S PORTER D R S O M ME S TSUMMITCRESPI T T OCKPARKRDOXFORD R O A D 1 7 1 3 t h L INE RIDGEWOOD DRPINEVIEW DR PARKVIEWDR PALMER LANE GUYSBOROUGHDR A1 A1 A1 A2 A2-5 C1-8 FD FD FD FD FD FDHC-1 MG OS1 OS1OS2 OS2 OS2 OS2 R1 R1 R1 R1 R1 R1 R1 R1-13 R1-13 R1-13 R1-13 R1-13 R1-16 R1-17 R1-17 R1-17 R1-17 R1-18 R1-19 R1-19 R2 R2 R3 R3-12 RE RE RR RR EP1 Legend kj Properties to which municipal sanitary services may be connected in accordance with section 4.2.2.6.1.1 Sanitary Low Pressure Main Sanitary Gravity Main Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 90 180 270 36045Meters Woodstock North Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Sewer 1 164 O XF O R D R O A D 4 HIGHWAY401HIGHWAY2 T O W E R L INE RD H I G H WAY 2 HIGHW A Y 401 O X F O RDR O A D4COMMERCEWAYPARKINSONRD BOND'SCORNERRDD U ND A S S T HIGH W A Y 4 0 1 HIGHWAY401HIGHWAY401H I GHWAY401 MIDDLETOWN LIN E DUNDAS ST OXFORD4DUNDASST BOND'S CORNER RD DUNDAS ST A1 A2 AG C4-33 C4-34 C4-35 C4-43 D D D-4(T) EP1 EP2-3 FD FD HC I M3 M3 M3-1 M3-13(H) M3-14 M3-19 MG MG-1 MR MR MR-1 RE Legend kj Properties to which municipal sanitary services may be connected in accordance with section 4.2.2.6.1.1 Sanitary Low Pressure Main Sanitary Gravity Main Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 120 240 360 48060Meters Woodstock East Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Sewer 2 165 RIDGEWAYRD HIGHWAY 401NORWICH AVEHIGHWAY401HIGHWAY401 PATTULLO AVE GREENLY L INE HIG H W A Y 59HIGHWAY 401 A2 AB-17 C6-8 CF HC HC-1 I M1 M2 M3 M3 M3-2 ME MR OS1 OS2 RE REC-1 REC-1 REC-2 REC-2 RR Legend kj Properties to which municipal sanitary services may be connected in accordance with section 4.2.2.6.1.1 Sanitary Low Pressure Main Sanitary Gravity Main Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 60 120 180 24030Meters Woodstock South Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Sewer 3 166 HARVEST AVE SIMCOE ST TOWNLINE RDWESTTOWNLINE M A L LRD A2 FD HCIN2 IN2-1(H) MG-7 RE RR RR RR RR SC Legend kj Properties to which municipal sanitary services may be connected in accordance with section 4.2.2.6.1.1 Sanitary Low Pressure Main Sanitary Gravity Main Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 75 150 225 30037.5 Meters Tillsonburg Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Sewer 4 167 INGERSOL LSTN MUTUAL ST N O R T H T O W N L IN E E K IN G S O L O M O N S TTHAMESSTN CHARLESSTEMI L L S T H U T C H IS O N A V E HAINES ST BECKETTRD FELTZDR DANIELSTPEMBERTONSTMCCREERYRD C AS HELSTFLORENCEAVE MARGARETSTMCKEANDSTC L A R E NC EA V E NORTH TO W N LINE W G E O R G E S T OSSI ANT E RRWONHAMSTNCHERRYSTCRUSOEPLSCOURFIELDDR BRUCESTVICTO RIASTIN N E SST UNIONST CARNEGIESTJOHN ST BELL ST JURALANE HAMPDENST DAVEY ST CATHERINESTHE NDE R S O N CRT SKYEST KER RC R E S EVELYNAVETHAMES STSKENSINGTONAVEWILLIAMSTALMAST ROAD 62 KING HIRAM STMETCALFESTROAD 64 INKERMAN STSTANDREWSTCATHCART STCAMBRIDGE STRAGLAN ST N E W T O N S T MOUL TONCRT E LIZABETHA V ESHELTO N D R JANES RDWILSON STOXFORDAVE 3 3 r d L INE 3 1 s t L INE MASON DR GARLAND CRT OXFORD LANE CARROLL ST HENDERSON CRT GARLAND CRT HAINES ST SCOURFIELD DR CEMETERY LANE A1 A1 A1 A2 CC CC CC CC-1 CC-2 CC-3 CC-6 CC-9(T) D D D EC-2 HC HC HCHC HC-3 HC-4 HC-5 HC-8 I I I-1 IN1 IN1 IN1 IN1 IN1 IN1-2 IN2 MG MG MR MR OS OS OS-2 R1 R1 R1 R1 R1 R1 R1 R1 R1 R1 R1 R1 R1 R1-11 R1-3 R1-4 R1-5 R1-7 R2 R2 R2 R2 R2 R2 R2 R2R2 R2 R2 R2-15 R2-18 R2-2 R2-3 R2-8 R3 R3 R3 R3 R3 R3 R3 R3 R3 R3-15 R3-17 R3-20 R3-21 R3-3 R3-5 R3-6 R3-7 R3-8 R3-9 R4 RE RE RE RE RE RE RE RE-2 REC REC REC REC REC RR RR RR RR Legend kj Properties to which municipal sanitary services may be connected in accordance with section 4.2.2.6.1.1 Sanitary Low Pressure Main Sanitary Gravity Main Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 130 260 390 52065Meters Ingersoll Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Sewer 5 168 THAMESFORD WASHINGTONST W ALL E N S T S UL L I VA NSTGEORGEST MIL TONST DELATRE ST E WASHINGT O N ST E 1 5 t h L INE MCCARTY ST B Y R O N S T Y O U N G C R E S M C C A R T Y S T 2 1 s t L IN E A1 A2 A2-4 D I I I ME MG MR OS R1 R1 REC RR RR-2 RR-7 Legend kj Properties to which municipal sanitary services may be connected in accordance with section 4.2.2.6.1.1 Sanitary Low Pressure Main Sanitary Gravity Main Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 80 160 240 32040Meters Thamesford Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Sewer 6 169 NORWICH HIGHWAY 59 AIRPORT RD A2 AB-26 AB-9 D HC HC HC HC MG MG MG-10 MG-12 MG-14 MG-15 MG-3 MG-4 MR-10 MR-5 RE Legend kj Properties to which municipal sanitary services may be connected in accordance with section 4.2.2.6.1.1 Sanitary Low Pressure Main Sanitary Gravity Main Settlement Boundary ² Map Date: May 13th, 2016Map Created by H. McClure, CASPO 0 90 180 270 36045Meters Norwich Projection Information:North American Datum (NAD) 1983Universal Transverse Mercator (UTM) zone 17N This map is for reference only.Data layers that appear on this map may or may notbe accurate, current, or otherwise reliable.This is not a plan of survey. DRAFT Sewer 7 170 Report Title Dedicating part of a public highway – South Ridge Road Report No. CL 16-15 Author Tricia Smith, Deputy Clerk Meeting Type Council Meeting Council Date June 16, 2016 Attachments • Correspondence Letter – Gavin Cond, Solicitor • Reference Plan 41R2445 • By-Law 4024, To dedicate certain lands as part of a public highway RECOMMENDATION THAT Report CL 16-15, Dedicating part of a public highway – South Ridge Road, be received; AND THAT By-Law 4024, be brought forward for Council’s consideration. EXECUTIVE SUMMARY Part 3 of Reference Plan 41R-2445 had been transferred as part of a larger parcel of land (Part Lot 8, Concession 10, designated as Parts 2 and 3 on Reference Plan 41R-2445) to the Corporation of the Town of Tillsonburg as a requirement under a subdivision agreement with Trottier Investments Limited on January 21, 1981. A Dedication By-law is required for housekeeping purposes to dedicate the said lands as part of a public highway known as South Ridge Road within the South Ridge Subdivision. Prior to amendments to the Municipal Act, 2001 by way of Bill 130 – Municipal Statute Law Amendment Act, 2006, which came into force on January 1, 2007, a municipality was required to pass a by-law to establish all municipal roadways. The amended Municipal Act provided that a by-law to establish a municipal roadway would not be required if it was established on a registered plan of subdivision. Since the Municipal Act was amended, all new roads included in new subdivisions for the Town of Tillsonburg have been automatically dedicated as public highways at the time the plan is registered and a notation is made on the registered plan. BACKGROUND On May 30, 2016, the Senior Planner, Community and Strategic Planning Office received correspondence from solicitor Gavin Cond on behalf of their client which indicated that the lands described as PIN 00019-0127, particularly Part 3 on Plan 41M-145 had not been dedicated as a public highway. The parcel of land is located immediately adjacent to South Ridge Public School and is situated east of South Ridge Road. Page 1 / 2 CL 16-15 171 CONSULTATION/COMMUNICATION Consultation was made with the Senior Planner regarding this report and highway dedication by- law. Correspondence received from solicitor Gavin Cond and Reference Plan 41R2445 have been attached to this report for Council’s information. FINANCIAL IMPACT/FUNDING SOURCE There will be a nominal fee to register the dedication by-law at the Oxford County Land Registry Office. The fee will be funded within the 2016 legal budget. COMMUNITY STRATEGIC PLAN (CSP) IMPACT Ongoing efforts made to ensure accuracy in municipal documentation demonstrates accountability to the public. Page 2 / 2 CAO 172 173 174 175 176 177 178 179 180 181 182 183 184 185 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4024 A BY-LAW to dedicate certain lands as part of a public highway. WHEREAS The Corporation of the Town of Tillsonburg, as authorized by Section 27(1) of the Municipal Act, 2001, as amended, has the authority to dedicate certain lands as a public highway; AND WHEREAS land described as Part 3 of Reference Plan 41R2445 being of Part of Lot 8, Concession 10, formerly in the Township of Dereham, now in the Town of Tillsonburg, County of Oxford was transferred to The Corporation of the Town of Tillsonburg for highway purposes; AND WHEREAS the Council of the Town of Tillsonburg deems it necessary and expedient to dedicate the hereinafter described lands for highway purposes; NOW THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1) THAT Part 3 of Reference Plan 41R2445, being Part of Lot 8, Concession 10 formerly of the Township of Dereham, now in the Town of Tillsonburg, County of Oxford, is hereby dedicated and established as part of a public highway named South Ridge Road; 2) THAT this By-law be registered in the Oxford Land Registry Office. This By-law shall come into full force and effect upon the final passing thereof. READ A FIRST AND SECOND TIME THIS 16TH DAY of June, 2016. READ A THIRD TIME AND FINALLY PASSED THIS 16th DAY of June, 2016. _____________________ Mayor – Stephen Molnar ______________________ Town Clerk – Donna Wilson 186 Report Title APPOINTMENT OF BY-LAW ENFORCEMENT OFFICER ASSISTANT Report No. DCS 16-18 Author Geno Vanhaelewyn, Chief Building Official Meeting Type Council Meeting Council Date JUNE 16, 2016 Attachments N/A RECOMMENDATION THAT Council receives Report DCS 16-18 Appointment of By-Law Enforcement Officer Assistant as information; AND THAT a By-Law to appoint Mackenzie Wild as a By-Law Enforcement Officer for the Town of Tillsonburg be brought forward for Council consideration. EXECUTIVE SUMMARY Building and By-Law Services recently hired Mackenzie Wild as a By-Law Enforcement Assistant for the spring/summer duration. The job description requires the individual to provide assistance with parking enforcement duties. This report is to request Council for the official appointment of Mackenzie Wild as a “By-Law Enforcement Officer” which will enact the individual to issue Part 2 fines related to Traffic and Parking By-Law 3701. FINANCIAL IMPACT/FUNDING SOURCE N/A COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A Page 1 / 1 DSC 16-18 Appointment of By-Law Enforcem 187 Report Title Sign Variance – 98 King Street/Annandale Heights Subdivision Report No. DCS 16-19 Author Geno Vanhaelewyn, Chief Building Official Meeting Type Council Meeting Council Date JUNE 16, 2016 Attachments N/A RECOMMENDATION THAT Council receive report DCS 16-19 Sign Variance – 98 King Street/Annandale Heights Subdivision. AND THAT a variance to Sign By-Law 2976 be approved for the construction of a temporary 2 sided 12 feet x 12 feet x 16 feet high subdivision promotional directional sign located on the West side of Tillson Ave between First Street and Pine Street described as 98 King Street (Plan 500 PT LOTS 424, 427-429). EXECUTIVE SUMMARY Building Services received a request from the developer of the Annandale Heights Subdivision to construct a subdivision promotional directional sign located at 98 King Street to be placed on the property fronting on Tillson Ave. A review of the request revealed that the proposed sign and location would not comply with Sign By-Law 3798 and therefore could not be processed/issued. This information was provided to the applicant and subsequently the applicant submitted a sign variance application with authorization from the subject land owner to be considered for a variance to the Sign By-Law. The applicant proposes to construct a sixteen feet high two-sided ground sign with a sign dimension of twelve feet wide by twelve feet high to be located on the West side of Tillson Ave between First Street and Pine Street known as 98 King Street as indicated on the following illustrations/site plans. The purpose of the signage is to promote the Annandale Heights Subdivision, particularly the Pearl Street phase of the subdivision development. PROPOSED SIGN COPY Page 1 / 5 DCS 16-19 Sign Variance – 98 King Street 188 SITE PLAN – 1 SITE PLAN – 2 Page 2 / 5 CAO 189 PROPOSED ELEVATION Sign By-Law 3798 notes the following related to this request: Page 3 / 5 CAO 190 5.1 SPECIFIC SIGN PROHIBITIONS (a) A sign located on premises which does not specifically identify or advertise a business, service, or occupant of the premises where it is located, unless otherwise specified in this By-law; 8.15 SUBDIVISION DEVELOPMENT SIGNS a) A subdivision development sign shall not be erected until the subdivision being advertised has been draft approved and must be located on the plan of subdivision site. In this case: - the proposed sign will not be located on the premises where the business/service is located. - the proposed sign will not be located on the plan of subdivision site. The municipality recognizes in “Section 9 – Variances” of the by-law that there may be exceptions and therefore the Director or Council can consider variance requests. This application was deemed major in that the Director cannot approve the request which therefore requires Council consideration. CONSULTATION/COMMUNICATION The application was circulated to neighbouring property owners and a number of public agencies. The following comments were received: i) Town Engineering Services Department and Oxford County Public Works had no concerns with the proposal. ii) Ontario Southland Railroad indicated that the proposed sign shall be located no closer than 30 feet from the track. No comments/concerns were received from neighbouring property owners. Recommendation That the Town of Tillsonburg Council approve the variances to Sign By-Law 2976 for the construction of a temporary 2 sided 12 feet x 12 feet x 16 feet high subdivision promotional directional sign located on the West side of Tillson Ave between First Street and Pine Street described as 98 King Street (Plan 500 PT LOTS 424, 427-429) as the proposed variances are: (i) desirable for the location and use of the land; Page 4 / 5 CAO 191 (ii) in-keeping with the general intent and purpose of the Town of Tillsonburg Sign By-law No. 3798 as it relates to development; (iii) supportive of the Community Strategic Plan Objective 2 – Economic Sustainability FINANCIAL IMPACT/FUNDING SOURCE N/A COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A Page 5 / 5 CAO 192 Report Title Results for Tender F2016-003 Roads Service Truck Report No. OPS 16-17 Author Vance Czerwinski, CRS, Manager of Public Works Meeting Type Council Meeting Council Date June 16, 2016 Attachments • None RECOMMENDATION THAT Council receive Report OPS 16-17 Results for Tender F2016-003 Roads Service Truck; AND THAT Council approves the post-tender negotiations and awards Tender F2016-003 to Oxford Dodge Chrysler Ltd. at the post-tender negotiated cost of $119,588.00 plus applicable taxes. SUMMARY Utilizing the adopted Fleet Replacement Strategy Roads Unit #23, a 2003 medium duty F350 service truck with a reused service body, was identified for replacement in the 2016 Operations Business Plan. In accordance with the Purchasing Policy a tender with similar specifications used in recent past was issued for the supply and delivery of the new service truck. It should be noted that the crane on existing Unit #23 was removed a couple years ago due to its repeated malfunctions and needs to be reinstated to ensure proper safe work practices are followed and compliance with safety regulations and standards when lifting or loading heavy objects such as jersey barriers, concrete blocks, corrugated pipe, manhole rings and lids, etc. onto the service truck. The tender was released on April 1st 2016 and closed on April 21st 2016 with a total of six (6) plan takers and only one (1) compliant bid received. The tender was advertised on the Tillsonburg website, the Tillsonburg News, Ebid Solutions and on Biddingo. During the tendering period venders were provided an opportunity to submit questions to which addendums could have been issued. No vendor contacted Town staff. In addition vendors were also provided an opportunity as part of the bid submission to acknowledge if a specification could not be met and to specify an alternative for consideration. Results of the tender are summarized below: 1. Oxford Dodge Chrysler Ltd. $135,897.00 The above bid excludes applicable taxes. Page 1 / 2 193 The bid from Oxford Dodge Chrysler satisfied all tendered specifications and requirements and in accordance with section 9.10 of the tender documents, which states “The Town reserves the right to open the bid and negotiate with a single bidder, in cases where only one bid is received”, negotiated pricing on items such as scene lighting, power inverters, compartment design and warning systems to reduce the purchase price to 119,588.00. The estimated time of delivery from order placement is approximately 22 to 24 weeks (late November 2016). It is therefore staff’s recommendation to award the tender at the post-tender negotiated price to Oxford Dodge Chrysler. The last service truck purchased in 2008 for the Water Department had similar specifications and Oxford Dodge Chrysler was the successful bidder at that time. Unfortunately given the unique and diverse department specific tools, parts and supplies to address water maintenance issues compared to addressing road maintenance issues limits any form of cross-departmental sharing of a service truck, however other fleet equipment such as wood chippers, loaders, backhoes, trailers, etc. are shared between the departments. CONSULTATION/COMMUNICATION The following documents were consulted during the development of tender specifications. 1) Occupational Health & Safety Act section 43 (3)(c). 2) Ontario Regulation 851 section 51 3) CSA Standard Z150-11 (Safety Code on Mobile Cranes) FUNDING IMPACT/ FUNDING SOURCE The 2016 approved budget to replacement Roads Unit #23 is $120,000 from reserves. The recommended purchase price of $119,588 plus applicable taxes is approximately $1,700 above the 2016 approved budget. Page 2 / 2 194 Report Title Results for Tender RFT2016-005 Riverview Subdivision Reconstruction – Stage 1 of 2 Report No. OPS 16-20 Author Kevin De Leebeeck, P.Eng., Director of Operations Meeting Type Council Meeting Council Date June 16, 2016 Attachments • None RECOMMENDATION THAT Council receive Report OPS 16-20, Results for Tender RFT2016-005 Riverview Subdivision Reconstruction – Stage 1 of 2; AND THAT Council award Tender RFT2016-005 to Titan Group Construction Inc. of Dutton, ON at a cost of $535,762.63 (net HST included), the lowest bid received satisfying all Tender requirements; AND THAT Council direct staff to issue a Change Order in the amount of $30,919.78 (net HST included) to remove the Provisional Item of surface asphalt from the Contract. AND THAT Council authorize the use of $8,845.72 from General Reserves to fund the remaining project cost. SUMMARY Tenders were called for the Riverview Subdivision – Stage 1 Reconstruction Project of Hillside Dr. and Birch Dr. from Hillyndale Rd. to Hillside Dr. as shown in Figure 1. A total of nine (9) plan takers and five (5) bids were received on June 2nd, 2016 with the lowest bid from Titan Group Construction Inc. at $535,762.63 (net HST included). The reconstruction of Hillside Dr. and Birch Dr. will involve the installation of new watermain, storm sewers, catch basins and culverts, new granular material and asphalt road surface including curb and gutter and all required boulevard and driveway restoration. The tender was advertised on the Tillsonburg website, the Tillsonburg News, Ebid Solutions and on Biddingo. Results of the tender are summarized below: Page 1 / 3 195 Bidder Location Bid Amount 1. Titan Group Construction Inc. Dutton, ON $ 535,762.63 2. Elgin Construction St. Thomas, ON $ 546,649.96 3. Oxford Civil Group Inc. Woodstock, ON $ 575,262.41 4. Birnam Excavating Ltd. Warwick Township, ON $ 581,636.00 5. Tri-Con Excavating Inc. London, ON $ 591,996.43 The above bids include net HST of 1.76%. The lowest bid amount is comprised of $185,997.13 County and $349,765.50 Town costs. The bids also include a $15,000 contingency allowance for any unforeseen expenses encountered during construction. To limit the number of construction joints in the surface asphalt and to reduce overall Stage 1 project costs by $30,919.78 (net HST included) staff recommended the Provisional Item of surface asphalt be removed from the Stage 1 of 2 Contract and be included in the Stage 2 of 2 scope of work. The same approach was successfully applied to the Thistle Court and Ridge Boulevard reconstruction projects in the Trottier Phase 1 Subdivision. Approval of the watermain works has been received through Transfer of Review from Oxford County, approval of the storm sewer works is expected in late July. The references for Titan Group Construction Inc. were also satisfactory. CONSULTATION/COMMUNICATION Any planned full roadway or lane closures in order to facilitate the work will be kept to a minimum and communicated to affected residents in advance. Residents in the construction area will also be notified of the overall construction schedule and potential impacts prior to and during the course of construction as necessary. FINANCIAL IMPACT/FUNDING SOURCE The 2016 project budget of $310,000 is comprised of $142,700 in Gas Tax proceeds, $97,300 of Debenture proceeds and $70,000 from Taxation. The Town’s portion of contract items less the Provisional Item of surface asphalt is $318,845.72 resulting in a budget shortfall of $8,845.72, which staff is requesting be funded from reserves. Staff will try to mitigate this budget shortfall during construction to reduce the additional requirement from general reserves. The total tendered price for the County’s portion of contract items is $185,997.13. Page 2 / 3 196 Page 3 / 3 197 Report Title Utility Corridor Agreement - Straffordville Report No. RCP 16-17 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date June 16, 2016 Attachments • By-law & Tri-partite Agreement re 56466 Heritage Line • Joint Venture BoM Minutes 13-Oct-2015 • Joint Venture BoM Minutes 08-Feb-2016 RECOMMENDATION THAT Report RCP 16-17 – Utility Corridor Agreement – Straffordville be received for information; AND THAT Council authorizes the tri-partite Agreement between the Municipality of Bayham, the Town of Tillsonburg, and Ricky Milton Roberts and Deborah Anne Roberts regarding use of the Otter Valley Utility Corridor for access to 56466 Heritage Line; AND THAT a by-law is brought forward for consideration. EXECUTIVE SUMMARY A Joint Venture Agreement is in place between the Municipality of Bayham and The Town of Tillsonburg to govern the operations of the Otter Valley Utility Corridor. Both Councils must individually authorize any usage agreements for portions of the Corridor. A building lot in Straffordville was approved by the Township of Bayham to which the only viable access is from the Corridor. Bayham has requested that the Joint Venture approve a usage agreement so that the owners of that lot can legally access their property. As part of the usage agreement, Bayham will indemnify the Town of Tillsonburg from any costs or consequences arising from the use. BACKGROUND In 1997, the Town of Tillsonburg passed By-Law 2797, which authorized the Town and the then Village of Port Burwell to enter into an Agreement “with respect to the development, operation and management of the former Canadian Pacific, Port Burwell Subdivision Railway Right-of-Way as a utility corridor and recreational trail. The Agreement was operationalized in the form of a Joint Venture with a Board of Management made up of appointees from both municipalities. Since then, the Board of Management and the municipalities have entered into several long-term lease agreements with some of the landowners adjacent to the corridor. In 2015, Council Page 1 / 2 RCP 16-17 - Utility Corridor Agreement 198 appointed Deputy Mayor Beres and Councillor Hayes to sit as the Town’s representatives to the Joint Venture Board of Management. According to Report CAO-10/16 from the CAO of the Municipality of Bayham, at some point the Municipality began allowing a portion of the rail corridor to be used as a road. In 2015, Bayham implemented barricades to prevent the use of the corridor as a road, however the configuration of one residential lot is such that the corridor is the only viable access for a driveway. In order to make this access legal, Bayham requested that the Joint Venture Board of Management consent to an agreement with the owners of the property. At their meeting on February 8, 2016, the Board of Management passed the following resolution: THAT Report CAO-10/16 re Otter Valley Utility Corridor – Rail St. - Straffordville be received for information; AND THAT Bayham staff be directed to draft a Road Use Agreement for 56466 Heritage Line, Straffordville Ontario to access the subject property utilizing the utility corridor; AND THAT the agreement and all associated costs, including abutting property owner concerns be handled and funded solely at the expense of the Municipality of Bayham; AND THAT upon completion of the Road Use Agreement the same be presented by bylaw to the Council of the Corporation of the Town of Tillsonburg and the Council of the Corporation of the Municipality of Bayham and upon passing be registered on title at the expense of the Municipality of Bayham. The attached Agreement was adopted by by-law by the Township of Bayham as By-law 2016- 037 at their Council meeting of May 5, 2016. CONSULTATION/COMMUNICATION The Joint Venture Committee directed that respective Town and Township staff bring forward an agreement formalizing the usage. The agreement was developed by Bayham and reviewed by the Town of Tillsonburg’s solicitors. FINANCIAL IMPACT/FUNDING SOURCE The proposed agreement expressly protects the Town of Tillsonburg from incurring any costs related to this use. COMMUNITY STRATEGIC PLAN (CSP) IMPACT The proposed agreement expressly protects the Town of Tillsonburg from incurring any costs related to this use. Page 2 / 2 RCP 16-17 - Utility Corridor Agreement 199 200 201 202 203 204 205 206 207 OTTER VALLEY UTILITY CORRIDOR & TRAIL BOARD OF MANAGEMENT AGENDA October 13, 2015 10 Lisgar Ave, Tillsonburg, ON Customer Service Centre Board Room Attendees Deputy Mayor David Beres (Tillsonburg) Mayor Paul Ens (Bayham) Councillor Ed Ketchabaw (Bayham) Councillor Jim Hayes (Tillsonburg) Mayor Stephen Molnar (Tillsonburg) Regrets Councillor Wayne Casier (Bayham) Staff David Calder, CAO (Tillsonburg) Rick Cox Director of Recreation, Culture & Parks (Tillsonburg) Paul Shipway, CAO (Bayham) ORDER OF BUSINESS 1. Call to Order The meeting was called to order at 2:03 PM. 2. Chair Appointment Stephen Molnar – Chair Ed Ketchabaw – Vice Chair 3. Background Staff provided a background on the Joint Venture Agreement, deficiencies in past operating structure and issues regarding moving forward. 208 4. Discussion The Board discussed issues pertaining to: i. Noxious Weeds; ii. Drainage Concerns; and iii. Liability/Trespass a. Staff were directed to obtain spraying costs to spray the utility corridor for broad leaf plants in spring 2016 (Bayham). b. Staff were directed to jointly conduct a drainage and safety assessment of the entire utility corridor within the following month (Tillsonburg). c. Bayham requested consideration of a road use agreement for a property which historically obtained property access from the rail corridor (Bayham). 5. Budget Budget discussions were deferred until such time as the preceding discussion items were finalized. 6. Next Meeting Spring 2016 7. Adjournment The meeting adjourned at 3:20 PM. 209 OTTER VALLEY UTILITY CORRIDOR & TRAIL BOARD OF MANAGEMENT AGENDA February 8, 2016 9344 Plank Rd, Straffordville, ON Attendees Deputy Mayor David Beres (Tillsonburg) Councillor Wayne Casier (Bayham) Councillor Ed Ketchabaw (Bayham) Councillor Jim Hayes (Tillsonburg) Mayor Stephen Molnar (Tillsonburg) Regrets Mayor Paul Ens (Bayham) Staff David Calder, CAO (Tillsonburg) Rick Cox Director of Recreation, Culture & Parks (Tillsonburg) Paul Shipway, CAO (Bayham) ORDER OF BUSINESS 1. Call to Order The meeting was called to order at 2:01 PM. 2. Disclosure of Pecuniary Interests There was none. 3. Added Items Minutes of October 13, 2015 Otter Valley Utility Corridor & Trail Board of Management be approved. Moved by: Councillor Ed Ketchabaw Seconded by: Deputy Mayor David Beres That the Minutes of October 13, 2015 Otter Valley Utility Corridor & Trail Board of Management be approved. 4. Report CAO-09/16 re Utility Corridor – Underhill Farm Supply 210 Moved by: Councillor Ed Ketchabaw Seconded by: Councillor Wayne Casier THAT Report CAO-09/16 re Otter Valley Utility Corridor – Underhill Farm Supply be received for information; AND THAT the Otter Valley Board of Management approve the request of Mr. Sebok of Underhill Farm Supply to erect fencing, at the sole cost of Underhill Farm Supply, around the perimeter of the subject property; AND THAT Underhill Farm Supply install a gate at the northwest corner of the property and provide the Municipality of Bayham and Erie Shores with a key; AND THAT the fencing conditions are contingent upon the Municipality of Bayham, Town of Tillsonburg and Erie Shores being granted permission to access the utility corridor through the Underhill Farm Supply property. 5. Report CAO-10/16 re Utility Corridor – ‘Rail St.’ Straffordille Moved by: Councillor Jim Hayes Seconded by: Deputy Mayor David Beres THAT Report CAO-10/16 re Otter Valley Utility Corridor – Rail St. - Straffordville be received for information; AND THAT Bayham staff be directed to draft a Road Use Agreement for 56466 Heritage Line, Straffordville Ontario to access the subject property utilizing the utility corridor; AND THAT the agreement and all associated costs, including abutting property owner concerns be handled and funded solely at the expense of the Municipality of Bayham; AND THAT upon completion of the Road Use Agreement the same be presented by by- law to the Council of the Corporation of the Town of Tillsonburg and the Council of the Corporation of the Municipality of Bayham and upon passing be registered on title at the expense of the Municipality of Bayham. 6. Other Business a. The Board of Management provided staff direction to review the Joint Venture Agreement to streamline for efficiencies. 7. Next Meeting At the call of the chair. 8. Adjournment The meeting adjourned at 2:29 PM. 211 Report Title Awarding Barrier Free Washroom Tender Report No. RCP 16-18 Author Corey Hill, Manager of Parks & Facilities Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date June 16, 2016 Attachments N/A RECOMMENDATION THAT Report RCP 16-18 – Awarding Barrier Free Washroom Tender is received for information; AND THAT Council awards the barrier free washroom project to PK Construction Inc. at a cost not to exceed their tendered price of $55,996 before taxes; AND THAT in addition to the $50,000 approved in the 2016 Budget, Council authorizes $15,000 from the 2016 allocation for Community Centre roof work to be used for this project. EXECUTIVE SUMMARY As per the 2016 Recreation, Culture & Parks Business Plan and in compliance with the Purchasing Policy tenders were issued for the supply and installation of a barrier free washroom located within the Tillsonburg Community Centre. Tender results are higher than the approved budget. BACKGROUND In 2012, the Town’s Accessibility Advisory Committee identified the need for an additional barrier-free washroom near the Lions Auditorium as a priority. There is only one barrier-free space in the ladies washroom so men must go to another level or to the other end of the building near the Lions Den to find a barrier-free washroom. In 2012 an application was submitted unsuccessfully to the Enabling Accessibilty Fund. In 2014 the funding window opened again and this time the application was successful. The initial project identified a preferred location in the pool viewing area by converting a janitors closet. Once more detailed design work was completed, this space became untenable due to existing structural elements, HVAC ducting and electrical panels that are either not movable or prohibitively expensive to move. An alternative location was identified that repurposes part of the storage room across from the entrance to the Lions Auditorium. Design work was procured through a competitive process and awarded to Grey and Fick. Page 1 / 3 RCP 16-18 - Awarding Barrier Free Washro 212 Extracts from the design drawings show the layout and access: The design retains most of the storage area as well as ensuring the space can be used for a coat check or bar service for the occasional special function. As this is to be an all-gender washroom, the placement will increase convenience for all disabled patrons in this area of the building. Once preliminary designs were completed by Grey & Fick in March, a construction budget was established. This estimate indicated the approved budget would be sufficient to cover the construction costs of the tendered project. Tenders were advertised on the Tillsonburg website, the Tillsonburg News and online at e-solutions. Four (4) contractors attended the mandatory site meeting. The tender closed May 26, 2016 with bids received from four (4) suppliers. Page 2 / 3 RCP 16-18 - Awarding Barrier Free Washro 213 Company Tender Submission PK Construction Inc $55,996 Dean Masson Construction $61,799 Grassmere Construction Ltd. $79,165 Reid & Deleye Contractors Ltd. $94,666 Staff are recommending the project be awarded to PK Construction Inc. CONSULTATION/COMMUNICATION Consultation throughout the specification creation, site tours and bid analysis was provided by Gray & Fick Ltd. Gray and Fick are a structural engineering consulting firm whose main focus is the practice of structural engineering. They have designed extensively with concrete, steel, wood and masonry and work carefully with their clients to determine what kind of structure works best for their project. This includes carefully planned preliminary designs and aiding estimators to determine structural budgets. At their meeting of June 8, 2016, the Town’s Accessibility Advisory Committee passed the following resolution: Moved By: Mike Cerna Seconded By: Robert Doerr THAT the Accessibility Advisory Committee endorse the proposed location for the barrier-free washroom at the Tillsonburg Community Centre with the addition of a railing in the centre of the adjacent staircase to control pedestrian traffic. CARRIED. FINANCIAL IMPACT/FUNDING SOURCE The approved 2016 Capital Budget includes $50,000 for the barrier free washroom project. This amount includes $32,000 in Enabling Accessibility funds, $12,000 from reserves and $6,000 from taxation. So far, $8,000 has been expended through the design and specification process. The tendered prices are more than the available remaining budget. It is recommended that Council reallocate funding from another existing capital project to augment the allocation for the barrier free washroom. Based on additional analysis, some of the scheduled roofing work at the Community Centre can be delayed and the required work will be completed for approximately $15,000 under budget. Council could reallocate $15,000 from the TCC roofing project to the barrier free washroom project. This reallocation would allow the barrier free project to proceed. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This project supports the implementation of the 3rd Strategic Objective in the CSP: Demographic Balance. Under that Objective, Goal 3.3 includes the task of retrofitting municipal infrastructure for universal accessibility. Page 3 / 3 RCP 16-18 - Awarding Barrier Free Washro 214 Report Title Carroll Trail Repair Report No. RCP 16-20 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date June 16, 2016 Attachments • GHD Slope Restoration Design • Envirolok Brochure • RCP 15-52 - Carroll Trail Costs 2008-2015 RECOMMENDATION THAT Report RCP 16-20 – Carroll Trail Repair be received for information; AND THAT Council authorizes staff to proceed with issuing the tender for the repair to the Carroll Trail as designed by GHD using the Envirolok vegetated system. EXECUTIVE SUMMARY There is a section of the Carroll Trail that is at risk due to significant slumping of the river bank below the trail. This includes a portion that has previously been shored up with a retaining wall and other repeated interventions. Several approaches to developing a more durable solution were investigated. A bio-engineering solution has been identified that is more cost-effective than traditional steel pile and stone solutions. During the 2016 budget process Council directed staff to secure the design and bring forward the solution for approval before the construction funding would be approved. This report includes the required design information and seeks approval to move to the procurement stage. BACKGROUND Several attempts have been made to repair the slumping section of the Carroll Trail between Coronation Park and the Golf Course. The active river system and ground water coming from the slopes above the trail have caused the previous attempts to fail and the slumping section to extend further and further downstream. While investigating long-term solutions, staff evaluated the potential of both traditional engineering and newer bio-engineering approaches. Quotes were secured for the design work from several engineering companies. Design costs and preliminary construction cost estimates for traditional methods were significantly higher than other options. The design work was awarded to GHD Canada. The design specification and a more refined cost estimate for a bio- engineering solution using the Envirolok vegetated system was developed by GHD in preparation for issuing a construction tender. Page 1 / 2 RCP 16-20 - Carroll Trail Repair 215 The proposed design will create an engineered toe of the slope for approximately 50 metres of bank. The design uses geogrid tie-backs and compacted back-fill behind an engineered soil-bag wall that will be hydro-seeded and planted with native vegetation. This work will preserve and reinforce the existing retaining wall as well as the failing slopes upstream and downstream of that section. Now that the design has been completed, staff is seeking approval from Council to proceed with issuing the tender for construction of the repair. CONSULTATION/COMMUNICATION Town staff consulted with various engineering firms and the LPRCA during the development of this design. FINANCIAL IMPACT/FUNDING SOURCE The 2016 Budget includes $125,000 from Gas Tax and $75,000 from Debt to fund $200,000 of design and construction. The estimated cost for the proposed design is well below the $200,000 budget allocation. Procurement of the work will confirm costs, however there is a good chance that the debt component of this allocation will not be required to fund the project. COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A. Page 2 / 2 RCP 16-20 - Carroll Trail Repair 216 XXXXXXXXXXXXXXBIG OTTER C R E E K WATER LEVEL = 203.29m MEASURED ON APRIL 27, 2016 SITE BENCHMARK #1 PK NAIL SET IN EAST FACE OF PINE TREE ELEVATION = 208.00 METRES SITE BENCHMARK #2 PK NAIL SET IN NORTH FACE OF TREE ELEVATION = 206.14 METRES BENCHMARK BENCHMARK EXISTING ARMOUR STONE RETAINING WALL (TO REMAIN) PARK BENCH PP&8/9(57 PP&8/9(57 A C-02 A' C-02 B' C-03 C C-04 C' C-04 EXISTING CONCRETE BLOCK RETAINING WALL (TO REMAIN) BLEND ENVIROLOK WALL TO MATCH EXISTING GRADES BLEND ENVIROLOK WALL TO MATCH EXISTING GRADES LIMIT OF E N V I R O L O K S L O P E R E S T O R A T I O N P FILL IN SHORE LINE TO MATCH ADJACENT EXISTING SHORE LINE Plot Date:CAD File:31 May 2016 - 7:44 AM P:\drawings\11116000s\11116436\11116436 - REPORTS\11116436-A1(001)\11116436-A1(001)CI\11116436-A1(001)CI-WA001.dwgPlotted By:Renner, Kenneth Sheet of This document shall not be used for construction unless signed and sealed for construction. DesignerDrawn Scale Date Drafting Check Design Check Project Manager Reuse of Documents This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD and shall not be reused in whole or in part IRUDQ\RWKHUSURMHFWZLWKRXW*+' VZULWWHQDXWKRUL]DWLRQ2016 GHD 0 20mm Bar is 20mm on original size drawing Original Size ANSI D Project No. Sheet No. IssueNo.Drawn Approved Date Title Client Project 651 Colby Drive Waterloo Ontario N2V 1C2 Canada T 519 884 0510 F 519 884 0525 W www.ghd.com GHD 11116436-A1 TOWN OF TILLSONBURG ENVIROLOK SLOPE RESTORATION CARROLL TRAIL, CORONATION PARK B. POLAN May 31, 2016 PROPOSED SITE WORKS K. RENNER B. POLAN K. DHALIWAL B. POLAN 1:125 C-01 1 5DRAFT FOR REVIEW, NOT FOR CONSTRUCTION -TOWN OF TILLSONBURG REVIEW KD BP MAY-31-2016 0 1 2 3 4m LEGEND: EXISTING MAJOR CONTOUR (1.0m INTERVAL) EXISTING MINOR CONTOUR (0.5m INTERVAL) FENCELINE SHORELINE GRAVEL WALKING TRAIL CONCRETE RETAINING WALL SLOPE RESTORATION AREA 100mm - 150mm ROUNDED RIVER STONE BENCHMARK SOURCE: EXISTING TOPOGRAPHICAL SURVEY COMPLETED BY KIM HUSTED SURVEYING LTD., ONTARIO LAND SURVEYOR, ON APRIL 27, 2016. BENCHMARKX204.0 CONSTRUCTION NOTES: 1.ALL WORK MUST PROCEED IN FULL ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE CONSERVATION AUTHORITY PERMIT. 2.ALL SEDIMENT AND EROSION CONTROL MEASURES MUST BE INSTALLED PRIOR TO ANY WORK COMMENCING AND MUST REMAIN IN PROPER WORKING CONDITION UNTIL ALL DISTURBED SOILS HAVE BEEN STABILIZED. 3.CONTRACTOR MUST INSPECT SEDIMENT AND EROSION CONTROL MEASURES DAILY, ENSURING THEY ARE FUNCTIONING PROPERLY AND ARE MAINTAINED. 4.ALL DEWATERING PUMPS TO HAVE A FILTER SACK ATTACHED. 5.DRAWINGS NOT TO BE USED UNLESS AUTHORIZED BY TOWN OF TILLSONBURG. 6.THE LAYOUT OF THE RETAINING WALL MUST BE STAKED OUT AND APPROVED BY THE TOWN OF TILLSONBURG PRIOR TO CONSTRUCTION. 7.CONTRACTORS SHALL REPORT TO THE TOWN OF TILLSONBURG PROJECT MANAGER ANY DISCREPANCIES BETWEEN THE DRAWINGS AND THE SITE CONDITIONS PRIOR TO COMMENCEMENT OF WORK. 8.ALL UTILITY LOCATES ARE THE RESPONSIBILITY OF THE CONTRACTOR. HAND DIG WITHIN LIMITS RECOMMENDED BY THE SERVICE UTILITY. UTILITY CONFLICTS MUST BE REPORTED IMMEDIATELY TO THE TOWN OF TILLSONBURG. 9.ALL CONSTRUCTION AND SEDIMENT CONTROL FENCING MUST BE MAINTAINED THROUGHOUT THE DURATION OF CONSTRUCTION. NO FENCING SHALL BE ALTERED OR RELOCATED WITHOUT THE APPROVAL OF THE TOWN OF TILLSONBURG. 10.BASE OF CREEK MUST BE DRY OR FLOW DIVERTED AT THE TIME OF RETAINING WALL CONSTRUCTION. 11.BLEND ENDS OF RETAINING WALL TO FIT THE EXISTING GRADES. 12.DESIGN ENGINEER (GHD LIMITED) TO APPROVE ENVIROLOK SLOPE RESTORATION SITE 217 201 202 203 204 205 206 207 208 209 210 201 202 203 204 205 206 207 208 209 210 STA 0+0050+0100+015BIG OTTER CREEK 203.29m (APRIL, 2016) 150mm O.P.S.S. GRANULAR 'A' COMPACTED TO 100% SPMDD. BASE TO CONSIST OF APPROVED NATIVE MATERIAL COMPETENT TO SUPPORT ALLOWABLE BEARING PRESSURE OF 100 kPA (BASE TO BE APPROVED BY GEOTECHNICAL ENGINEER) ALTERNATIVELY, ENVIROLOK BAGS CAN BE SUPPORTED ON A MINIMUM 500mm THICK RIP RAP TO BE SURROUNDED BY TERRAFIX 360R OR EQUIVALENT. 1000mm FIRST ROW OF ENVIROLOK BAGS TO BE PLACED PERPENDICULAR TO THE WALL FACE. 150mm 500mm 1 1 1 1 COPING UNIT PERPENDICULAR TO WALL FACE VEGETATE WALL FACE AS PER TOWN OF TILLSONBURG SPECIFICATIONS HYDROSEED SURFACE AS PER TOWN OF TILLSONBURG REQUIREMENTS 2 ENVIROLOK SPIKES PER BAG ENVIROLOK STANDARD UNIT 140mm SETBACK PER COURSE ENVIROLOK BAGS TO BE PRE-FILLED WITH: 60 % CONCRETE SAND 35% SOIL 5% COMPOST 3 C-05 EXISTING SLOPE GEOGRID RE-INFORCEMENT - STRATAGRID 200 GEOGRID (OR EQUIVALENT) MINIMUM LENGTH OF GEOGRID TO BACK OF EXCAVATION FOR GEOGRID PLACEMENT SEE DRAWING C-05 INSTALL VERTICAL BAG STABILIZER PER ENGINEERING REQUIREMENTS AND INSTALLATION GUIDE**0.42m MAX. (TYP.) 3.0m (TYP.) FREE-DRAINING BACKFILL O.P.S.S. GRANULAR B TYPE II COMPACT IN MAXIMUM 200mm THICK LIFTS TO 95% SPMDD GEOGRID LAYER EVERY THIRD COURSE CUT BACK EXISTING SLOPE TO ACCOMMODATE GRANULAR "B" MATERIAL FIRST GEOGRID LAYER TO BE PLACED ON THIRD COURSE. MINIMUM LENGTH OF GEOGRID 3.0m PP'5$,17,/( OUTLET TO FRONT OF SLOPE REPAIR EMBEDMENT MINIMUM 3 COURSES BURIED WRAP AND LOCK GEOGRID AROUND BOTTOM 3 COURSES EXISTING GRAVEL WALKING TRAIL, REINSTATE ANY DISTURBANCE EXISTING GRADE TOPSOIL AND HYDROSEED AS PER TOWN SPECIFICATIONS EXCAVATE TO APPROXIMATE ELEV. 203.4m TO EXPOSE UNDISTURBED SOIL. REMOVE EXCAVATED SOIL AND DISPOSE AS DIRECTED BY TOWN. MAX. HEIGHT 3.6 (26 COURSES) PROPOSED FINISHED GRADE IN FRONT OF SLOPE Plot Date:CAD File:31 May 2016 - 7:48 AM P:\drawings\11116000s\11116436\11116436 - REPORTS\11116436-A1(001)\11116436-A1(001)CI\11116436-A1(001)CI-WA002.dwgPlotted By:Renner, Kenneth Sheet of This document shall not be used for construction unless signed and sealed for construction. DesignerDrawn Scale Date Drafting Check Design Check Project Manager Reuse of Documents This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD and shall not be reused in whole or in part IRUDQ\RWKHUSURMHFWZLWKRXW*+' VZULWWHQDXWKRUL]DWLRQ2016 GHD 0 20mm Bar is 20mm on original size drawing Original Size ANSI D Project No. Sheet No. IssueNo.Drawn Approved Date Title Client Project 651 Colby Drive Waterloo Ontario N2V 1C2 Canada T 519 884 0510 F 519 884 0525 W www.ghd.com GHD 11116436-A1 TOWN OF TILLSONBURG ENVIROLOK SLOPE RESTORATION CARROLL TRAIL, CORONATION PARK B. POLAN May 31, 2016 SECTIONS A-A' K. RENNER B. POLAN K. DHALIWAL B. POLAN 1:25 C-02 2 5DRAFT FOR REVIEW, NOT FOR CONSTRUCTION -TOWN OF TILLSONBURG REVIEW KD BP MAY-31-2016 1:25 SECTION A-A' C-01 218 201 202 203 204 205 206 207 208 209 210 211 201 202 203 204 205 206 207 208 209 210 211 STA 0+0050+0100+015BIG OTTER CREEK 203.29m 1000mm 150mm 500mm 1 1 1 1 COPING UNIT PERPENDICULAR TO WALL FACE VEGETATE WALL FACE AS PER TOWN OF TILLSONBURG SPECIFICATIONS HYDROSEED SURFACE AS PER TOWN OF TILLSONBURG REQUIREMENTS 2 ENVIROLOK SPIKES PER BAG ENVIROLOK STANDARD UNIT ENVIROLOK BAGS TO BE PRE-FILLED WITH: 60 % CONCRETE SAND 35% SOIL 5% COMPOST 3 C-05 EXISTING SLOPE GEOGRID RE-INFORCEMENT - STRATAGRID 200 GEOGRID (OR EQUIVALENT) MINIMUM LENGTH OF GEOGRID TO BACK OF EXCAVATION FOR GEOGRID PLACEMENT SEE DRAWING C-05 INSTALL VERTICAL BAG STABILIZER PER ENGINEERING REQUIREMENTS AND INSTALLATION GUIDE** 0.42m MAX. (TYP.) 3.0m (TYP.) FREE-DRAINING BACKFILL O.P.S.S. GRANULAR B TYPE II COMPACT IN MAXIMUM 200mm THICK LIFTS TO 95% SPMDD GEOGRID LAYER EVERY THIRD COURSE. CUT BACK EXISTING SLOPE TO ACCOMMODATE GRANULAR "B" MATERIAL FIRST GEOGRID LAYER TO BE PLACED ON THIRD COURSE. MINIMUM LENGTH OF GEOGRID 3.0m PP'5$,17,/( OUTLET TO FRONT OF SLOPE REPAIR MAX HEIGHT = 3.8m (27 COURSES) EXISTING CONCRETE BLOCK RETAINING WALL (TO REMAIN) EXISTING ARMOUR STONE RETAINING WALL TOPSOIL AND HYDROSEED AS PER TOWN SPECIFICATIONS 100 mm - 150 mm ROUNDED RIVER STONE EXISTING GRAVEL WALKING TRAIL, REINSTATE ANY DISTURBANCE 150mm O.P.S.S. GRANULAR 'A' COMPACTED TO 100% SPMDD. BASE TO CONSIST OF APPROVED NATIVE MATERIAL COMPETENT TO SUPPORT ALLOWABLE BEARING PRESSURE OF 100 kPA (BASE TO BE APPROVED BY GEOTECHNICAL ENGINEER) ALTERNATIVELY, ENVIROLOK BAGS CAN BE SUPPORTED ON A MINIMUM 500mm THICK RIP RAP TO BE SURROUNDED BY TERRAFIX 360R OR EQUIVALENT. FIRST ROW OF ENVIROLOK BAGS TO BE PLACED PERPENDICULAR TO THE WALL FACE. EMBEDMENT MINIMUM 3 COURSES BURIED WRAP AND LOCK GEOGRID AROUND BOTTOM 3 COURSES EXCAVATE TO APPROXIMATE ELEV. 203.3m TO EXPOSE UNDISTURBED SOIL. REMOVE EXCAVATED SOIL AND DISPOSE AS DIRECTED BY TOWN. Plot Date:CAD File:31 May 2016 - 7:52 AM P:\drawings\11116000s\11116436\11116436 - REPORTS\11116436-A1(001)\11116436-A1(001)CI\11116436-A1(001)CI-WA002.dwgPlotted By:Renner, Kenneth Sheet of This document shall not be used for construction unless signed and sealed for construction. DesignerDrawn Scale Date Drafting Check Design Check Project Manager Reuse of Documents This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD and shall not be reused in whole or in part IRUDQ\RWKHUSURMHFWZLWKRXW*+' VZULWWHQDXWKRUL]DWLRQ2016 GHD 0 20mm Bar is 20mm on original size drawing Original Size ANSI D Project No. Sheet No. IssueNo.Drawn Approved Date Title Client Project 651 Colby Drive Waterloo Ontario N2V 1C2 Canada T 519 884 0510 F 519 884 0525 W www.ghd.com GHD 11116436-A1 TOWN OF TILLSONBURG ENVIROLOK SLOPE RESTORATION CARROLL TRAIL, CORONATION PARK B. POLAN May 31, 2016 SECTIONS B-B' K. RENNER B. POLAN K. DHALIWAL B. POLAN 1:25 C-03 3 5DRAFT FOR REVIEW, NOT FOR CONSTRUCTION -TOWN OF TILLSONBURG REVIEW KD BP MAY-31-2016 1:25 SECTION B-B' C-01 NOTE: USE CAUTION WHEN EXCAVATING IN FRONT OF EXISTING CONCRETE BLOCK RETAINING WALL. TEMPORARY BRACING MAY BE REQUIRED. ENGINEER (GHD) TO APPROVE SEQUENCE OF EXCAVATION IN FRONT OF EXISTING CONCRETE BLOCK RETAINING WALL. IF WALL EXPERIENCES MOVEMENT, PORTIONS OF THE WALL WILL HAVE TO BE REBUILT AS AN EXTRA TO THIS CONTRACT. 219 201 202 203 204 205 206 207 208 209 210 201 202 203 204 205 206 207 208 209 210 STA 0+0050+010BIG OTTER CREEK 1000mm 150mm 500mm 1 1 1 1 3 1 COPING UNIT PERPENDICULAR TO WALL FACE VEGETATE WALL FACE AS PER TOWN OF TILLSONBURG SPECIFICATIONS HYDROSEED SURFACE AS PER TOWN OF TILLSONBURG REQUIREMENTS 2 ENVIROLOK SPIKES PER BAG ENVIROLOK STANDARD UNIT ENVIROLOK BAGS TO BE PRE-FILLED WITH: 60 % CONCRETE SAND 35% SOIL 5% COMPOST 3 C-05 EXISTING SLOPE GEOGRID RE-INFORCEMENT - STRATAGRID 200 GEOGRID (OR EQUIVALENT) MINIMUM LENGTH OF GEOGRID TO BACK OF EXCAVATION FOR GEOGRID PLACEMENT SEE DRAWING C-05 INSTALL VERTICAL BAG STABILIZER PER ENGINEERING REQUIREMENTS AND INSTALLATION GUIDE**0.42m MAX. (TYP.) 3.0m (TYP.) FREE-DRAINING BACKFILL O.P.S.S. GRANULAR B TYPE II COMPACT IN MAXIMUM 200mm THICK LIFTS TO 95% SPMDD GEOGRID LAYER EVERY THIRD COURSE. REDUCE LENGTH AS HEIGHT INCREASES CUT BACK EXISTING SLOPE TO ACCOMMODATE GRANULAR "B" MATERIAL FIRST GEOGRID LAYER TO BE PLACED ON THIRD COURSE. MINIMUM LENGTH OF GEOGRID 3.0m PP'5$,17,/( OUTLET TO FRONT OF SLOPE REPAIR XXEXISTING FENCELINE MAX HEIGHT = 3.8m (27 COURSES) 203.29m (APRIL, 2016) EXISTING GRAVEL WALKING TRAIL, REINSTATE ANY DISTURBANCE TOPSOIL AND HYDROSEED AS PER TOWN SPECIFICATIONS 100 mm - 150 mm ROUNDED RIVER STONE 150mm O.P.S.S. GRANULAR 'A' COMPACTED TO 100% SPMDD. BASE TO CONSIST OF APPROVED NATIVE MATERIAL COMPETENT TO SUPPORT ALLOWABLE BEARING PRESSURE OF 100 kPA (BASE TO BE APPROVED BY GEOTECHNICAL ENGINEER) ALTERNATIVELY, ENVIROLOK BAGS CAN BE SUPPORTED ON A MINIMUM 500mm THICK RIP RAP TO BE SURROUNDED BY TERRAFIX 360R OR EQUIVALENT. FIRST ROW OF ENVIROLOK BAGS TO BE PLACED PERPENDICULAR TO THE WALL FACE. EMBEDMENT MINIMUM 3 COURSES BURIED WRAP AND LOCK GEOGRID AROUND BOTTOM 3 COURSES EXCAVATE TO APPROXIMATE ELEV. 203.4m TO EXPOSE UNDISTURBED SOIL. REMOVE EXCAVATED SOIL AND DISPOSE AS DIRECTED BY TOWN. Plot Date:CAD File:31 May 2016 - 7:54 AM P:\drawings\11116000s\11116436\11116436 - REPORTS\11116436-A1(001)\11116436-A1(001)CI\11116436-A1(001)CI-WA002.dwgPlotted By:Renner, Kenneth Sheet of This document shall not be used for construction unless signed and sealed for construction. DesignerDrawn Scale Date Drafting Check Design Check Project Manager Reuse of Documents This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD and shall not be reused in whole or in part IRUDQ\RWKHUSURMHFWZLWKRXW*+' VZULWWHQDXWKRUL]DWLRQ2016 GHD 0 20mm Bar is 20mm on original size drawing Original Size ANSI D Project No. Sheet No. IssueNo.Drawn Approved Date Title Client Project 651 Colby Drive Waterloo Ontario N2V 1C2 Canada T 519 884 0510 F 519 884 0525 W www.ghd.com GHD 11116436-A1 TOWN OF TILLSONBURG ENVIROLOK SLOPE RESTORATION CARROLL TRAIL, CORONATION PARK B. POLAN May 31, 2016 SECTIONS C-C' K. RENNER B. POLAN K. DHALIWAL B. POLAN 1:25 C-04 4 5DRAFT FOR REVIEW, NOT FOR CONSTRUCTION -TOWN OF TILLSONBURG REVIEW KD BP MAY-31-2016 1:25 SECTION C-C' C-01 220 UNIT DIMENSIONS ARE IN MILLIMETERS AND ARE APPROXIMATE, THEY MAY VARY WITH THE AMOUNT OF FILLING. THE DIMENSIONS SHOWN PRODUCE A 36 TO 41 kg FILLED BAG. 660 380 114 100 380660 140 140 FIRST ROW PLAN ELEVATION END VIEW PLAN SUBSEQUENT ROWS ENVIROLOK CONNECTOR PIN ENVIROLOK PIN CONNECTORENVIROLOK BAG PLACE NEXT ENVIROLOK BAG AND STANDARD INTERLOCK PLACE ENVIROLOK CONNECTOR PIN ON TOP OF GEOGRID PLACE P.E.T. GEOGRID GEOGRID MACHINE/STRENGTH DIRECTION PLACE FIRST ROW OF ENVIROLOK BAGS TOGETHER X-SECTIONELEVATION PLAN FIRST ROW ENVIROLOK BAG ENVIROLOK SPIKE GEOGRID ENVIROLOK PIN CONNECTOR ENVIROLOK BAG **NOTE: SEE INSTALLATION GUIDE FOR VEGETATION OPTIONS AND INSTALLATION GUIDE FOR DETAILS AND OPTIONS . NTS DETAIL 2 C-02-C-04 NTS DETAIL 3 C-02-C-04 NTS DETAIL 4 C-02-C-04 C:\Users\kdhaliwal\Databox\Desktop\B.POLAN STAMP MAY 27.jpg Plot Date:CAD File:31 May 2016 - 7:38 AM P:\drawings\11116000s\11116436\11116436 - REPORTS\11116436-A1(001)\11116436-A1(001)CI\11116436-A1(001)CI-WA003.dwgPlotted By:Renner, Kenneth Sheet of This document shall not be used for construction unless signed and sealed for construction. DesignerDrawn Scale Date Drafting Check Design Check Project Manager Reuse of Documents This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD and shall not be reused in whole or in part IRUDQ\RWKHUSURMHFWZLWKRXW*+' VZULWWHQDXWKRUL]DWLRQ2016 GHD 0 20mm Bar is 20mm on original size drawing Original Size ANSI D Project No. Sheet No. IssueNo.Drawn Approved Date Title Client Project 651 Colby Drive Waterloo Ontario N2V 1C2 Canada T 519 884 0510 F 519 884 0525 W www.ghd.com GHD 11116436-A1 TOWN OF TILLSONBURG ENVIROLOK SLOPE RESTORATION CARROLL TRAIL, CORONATION PARK B. POLAN May 31, 2016 ENVIROLOK SLOPE REPAIR STANDARD DETAILS K. RENNER B. POLAN K. DHALIWAL B. POLAN AS SHOWN C-05 5 5DRAFT FOR REVIEW, NOT FOR CONSTRUCTION -TOWN OF TILLSONBURG REVIEW KD BP MAY-31-2016 221 Vegetated Environmental Solutions Shoreline Protection Slope Stabilization Retaining Walls Erosion Control Columbia River Restoration Vancouver, WA + + + + Photo Credits: Dixon Shoreline Landscaping 222 Vegetated Environmental Solutions Native Vegetation is the Sustainable Solution Envirolok is a wholly owned subsidiary of Agrecol LLC. www.agrecol.com W W W .E N V I R O L O K .C O M Ecologically engineered, the Envirolok vegetated system provides permanent erosion control. Envirolok immediately stabilizes erosive soils in both dry land and in-water sites. Envirolok's patented soil bag technology provides a permanent vegetated solution by combining the engineered strength of soil, reinforcing materials and ecological principals. Patented 223 STREAMBANK RESTORATION STORMWATER MANAGEMENT SHORELINE RESTORATION VEGETATED SLOPE STABILIZATION RESIDENTIAL LANDSCAPES A P P L I C A T I O N S E N V I R O L O K B E N E F I T S 1 + + MAKE IT SUSTAINABLE Replacing traditional hard armor methods of shoreland protection, Envirolok provides a vegetated solution that renews itself year after year. SEE IT PERFORM Pleasing aesthetics in a permanent solution. Envirolok's soft armor solution with hard armor applicabilities is a revolutionary advancement in shoreland protection. Patented 224 Envirolok’s patented system provides support over soft, saturated streambeds and shoreline environments while allowing construction to follow existing contours. Envirolok supplies a permanent vegetated solution to persistent shoreline erosion which contributes to the bioaccumulation of sediment in our lakes and rivers. WWW.E N VIROLOK.CO M2 Patented Envirolok’s weaving technique provides added strength to the modular bioengineered system S T R E A M B A N K R E S T O R A T I O N 225 3 +Planted with native vegetation, Envirolok provides structural root support that allows establishment of habitat along sensitive environmental corridors +Envirolok effortlessly conforms to natural contours 226 4 S T O R M W A T E R M A N A G E M E N T Stormwater management historically focuses on the collection of stormwater in pipes or concrete channels to transport it off site as quickly as possible. This contributes to downstream flooding, streambank erosion, increased turbidity, habitat destruction, sewer overflows, infrastructure damage and contaminated lakes, rivers and coastal waters. Low Impact Development (LID)and Green Infrastructure utilize methods and technologies to better manage stormwater through the use of vegetation and soil, preferring to keep rainwater where it falls. Envirolok incorporates ecological principles in the construction environment. 227 5WWW.ENVI R OL OK.COM +Emergency repairs are a quick fix with Envirolok’s onsite adaptability +Fits with any culvert without use of forms or specialized tools +Encapsulate soil in washout areas with Envirolok 228 6 WWW.E N VIROLOK.CO M Vegetated Environmental Solutions “Discontent is the first necessity for progress” - Thomas Edison •SWALE PROTECTION•RETAINING WALLS •HYDROSEEDING Promote infiltration and slow run-off with an Envirolok swale lining. Envirolok combines the protection of a turf reinforcement mat and the encapsulation of high quality soils to grow more robust vegetation in hydraulic conveyance systems. Envirolok enhances the natural surroundings and turns what was once unstable soil into a beautiful focal point. Gravity walls or Mechanically Stabilized Earth (MSE) walls are great applications for this environmentally sound system. Once thought only for use on barren slopes hydroseeding is now used on a variety of applications including Envirolok. Achieving vegetation through hydroseeding is a quick way to grow vegetative cover on the system. 229 7 Envirolok is dedicated to sustainability through the preservation of shorelines, streambanks, stormwater passages and landscapes. Don’t settle for the status quo. •BRUSH LAYERING•STORMWATER •SLOPE RETENTION Increase vegetative cover and improve resident habitat communities with commonly found woody species such as dogwood and willow. Consult locally for preferred planting times and species selections. Decrease stormwater volume through infiltration and increase its quality with native vegetation planted in the Envirolok system. Help keep our lakes, streams and rivers clean for genera- tions to come. Restore and strengthen slopes damaged in storm events with Envirolok. Absorb rain drop impact and surface run-off velocity to prevent further erosion. For difficult access sites try Envirolok with earth anchors. Culvert Headwalls 230 8 Eroding shorelines are often stabilized with hard armor, such as rip rap, concrete bulkheads, treated timber and seawalls. Ironically, these structures increase the erosion rate by reflecting wave energy to adjacent properties. Hardened structures provide little habitat and keep the shoreline from carrying out its natural processes. Envirolok’s living shorelines utilize native seed and plants, soil encapsulation and engineering methods when necessary to naturally enhance the shoreline. Envirolok protects the riparian environment, filters runoff and creates habitat. +Envirolok restores your shoreline to its original condition, while stabilizing soil, promoting drainage and providing sustainable erosion control +Diverse native vegetation grown into the Envirolok system creates a buffer zone, mitigating effects of lakeshore development and increasing water quality in our lakes, rivers and wetlands +Envirolok protects your property while preserving an attractive natural appearance +Envirolok’s living shorelines use natural shoreline ecosystems to absorb wave energy reducing erosion on adjacent properties S H O R E L I N E R E S T O R A T I O N 231 9 R E S I D E N T I A L L A N D S C A P E +Use Envirolok for Mechanically Reinforced Slopes (MSE) or Reinforces Soil Slopes (RSS) +Native plant roots reinforce soil by growing across failure planes and limiting surface erosion +Envirolok allows for soil stabilization in hard to access areas +Envirolok minimizes soil disturbance in sensitive areas through various methods of anchoring +Create landscape designs with ease V E G E TA T E D S L O P E S TA B I L I Z AT I O N 232 Once established, native plants do not need fertilizers, herbicides, pesticides or watering, thus benefiting the environment and reducing maintenance costs. A diverse mix of sedges, grasses, wildflowers and live stakes creates sustainable vegetation when combined with the Envirolok system. Native species in shoreline transitional zones allow for ecological restoration of habitat for game fish, amphibious life, birds and butterflies and other animals. 10 WWW.E N VIROLOK.CO M Preferred Planting Program: Envirolok recommends planting three plants per unit. Plants may be herbaceous or woody species. Speak with a professional consultant with intimate knowledge of the local environment regarding appropriate species for your project. Hydroseeding or hand seeding over the top of the plantings is recommended. Use a complimen- tary seed mixture to match plantings, sun exposure and local habitat. A cover crop, erosion con- trol blanket and hydration may also be necessary for successful vegetation establishment. PermaMatrix, a biotic soil amendment, is recommended when seeding. PermaMatrix is a blend of pure organics and recycled materials for use in all native plant communities to improve plant health without the fear of contaminating waterways. +WHY NATIVES? Hydroseeding is an efficient way to seed slopes or areas that are difficult to reachVEGETATION Zones of Vegetation High Water Elevation Normal Water Elevation Shoreline With Wave Action Emergents Wetland Edge Mesic Prairie Upland Prairie Envirolok Bag Spike Footing/Granular Backfill Parent Material Envirolok encapsulation of engineered soil is designed to support vegetation Native Prairie Root System vs. Turf Root System Native plants are increasingly used for stormwater management. They control erosion; they increase infiltration and purify rainwater and runoff so that the aquifer remains full and pure. Shallow turf roots Deep native roots 233 11 &'('&)*+,-.)/.''"(0) (-.) /&*!1*&"230) =&))1*22/&*!1*&"230) (-.) /!" 45(&-).).*21*3(.1*+6&178&2*+9-(-.)0.''.-:4-*-6.19'9;,-.)9-2.2)290< -*-6.19'9;>&: ?99--*)91.-2-*@.A.*>&:'92(1* " Standard Construction Advanced Construction For use on unstable slopes Envirolok is constructed using a variety of techniques. Common methods include geogrid stabilization, earth anchoring and a weaving method that is exclusive to the Envirolok vegetated system. Seek assistance from a licensed professional engineer for walls exceeding 4’ in height. Envirolok’s patented modular system and encapsulated structural soils allows for near vertical construction that can be contoured to the existing non-load bearing soils, unlike hard armor. You’ll find commonality between Envirolok’s construction methods and traditional retaining wall construction. Envirolok is built in a common or American bond pattern, staggering the units above and below. A unique, open-face connection pin is used to bond the courses together horizontally. This provides shear strength and allows deep root development to occur without disruption. Envirolok slopes can be built from a 0:1 to 1/5:1 (V:H) slope, meaning Envirolok can accommodate almost any unstable slope. A single Envirolok unit contains 2 connection pins and 1 Envirolok bag. When filled with 1.25 cu. ft. of material a single Envirolok unit will provide 1 sq. ft. of face. !$ ! @.A =&))1*22/&*!1*&"230) (-.) /&*!1*&"230) !$ @.A =&))1*22/&*!1*&"230) (-.) 1* T C O N S T R U C T I O N S T A N D A R D S 234 WWW.E N VIROLOK.CO M12 1.Filling and Closing Envirolok Bags Fill the Envirolok bags with an engineered soil using an Envirolok Bag Filler. The soil properties should consist of 60% sand, 20% high grade compost and 20% top soil. The engineered soil may change to meet the specific project needs. Excavated material may be used to backfill during construction. Clay and silt are not appropriate fill material. All bags should be filled consistently and will be closed with a UV resistant zip tie. Bags may also be sewn or closed using hog-rings. 2.Preparation Dig a trench no less than 3” deep, 16” wide for the length of the structure. Embedment depth will be specific to the project. Compact bottom of foundation using hand tamper or vibratory plate compactor. This trench serves as toe stabilization and will protect the structure from undermining. Larger structures will require engineering. 3.Placing Bags The foundation course will begin with placing spikes in the excavated trench at the desired location of the first row. Place filled bags next to each other, seam side in, horizontally, the full length of the structure. The “snorkel” of the bag will land on top of the previously placed bag. 4.Placing Additional Bag Courses After laying one entire course of bags, compact the soil ensuring a solid and uniform structure. Insert two spikes in the top of each bag evenly spaced. The spike placement will vary with the slope of the structure and should be placed in the center of the bag contact area between courses. I N S TA L L A T I O N 235 7.Top Row Install the top row of the structure the same way the other courses have been placed. Tuck the “snorkel” under to give a finished look to the last course. If specified, the top row may need to be anchored into the existing landscape. 8.Vegetation Establishment Once the wall is completed, vegetation is the final step. Native vegetation is recommended because of its adept root structures that will bind the wall together forming a monolithic structure that will renew itself year after year. Using vegetation suitable for your local climate is necessary for a successful project. You may build the wall and place live plants in the courses as you build the structure. Live plant material should always be placed in between the courses. Cutting the bags open and planting into this cavity is NOT recommended. It is recommended that a combination of live plants and seed are used to ensure proper vegetation. Brochure Photo Credits: Agrecol LLC • Envirolok West • Envirolok Canada • Sunmark Environmental Services • Dixon Shoreline Landscaping 6.Geogrid Placement Structures that require geogrid reinforcement will be specified by an engineer. After compaction, geogrid placement will begin at the front of the bag course and will go towards the existing material. Place spikes on top of the geogrid and continue placing bag course. Geogrid should be pulled tight prior to backfill. Continue with course compaction. *Some structures may require additional strength using Envirolok’s geo-grid weaving technique; for installation instructions please refer to engineer’s drawings or contact an Envirolok distributor near you. 5.Backfilling and Compacting the Structure Backfill and compacting after each course ensures strength and stability of the system. Backfill should be compacted to the specifications of the wall design. Backfill must support vegetation and be free draining. 13236 Vegetated Environmental Solutions Envirolok LLC 10101 N. Casey Road Tel 608.223.3571 www.envirolok.com Evansville, WI 53536 Fax 608.884.4640 E-mail ecosolutions @envirolok.com ©2016 Envirolok LLC Scan this QR code for Envirolok’s website WWW.ENVIROLOK.COM for more information on: Specifications Distributor Locations Native Vegetated Mat Typical Drawings Installation Instructions News Case Studies Vegetation Selection Envirolok Product Warranty Envirolok LLC guarantees all materials and workmanship of the individual components to be free of manufacturer defects. The guarantee excludes vandilism, improper use, corrosion caused by chemicals and acts of God. Any claim under this warranty must be filed within the timeframe of original invoice date and must be accompanied by the original invoice or invoice number. Envirolok does not imply or express any other warranties associated with its products. PROTECT YOUR PROPERTY FROM DEVASTATING EROSION WITH ENVIROLOK’S SUSTAINABLE SOLUTION Follow us onFacebook Before After 237 STAFF REPORT RECREATION, CULTURE & PARKS Title: Carroll Trail Costs 2008-2015 Report No.: RCP 15-52 Author: RICK COX Meeting Type: COUNCIL MEETING Council/Committee Date: DECEMBER 10, 2015 Attachments: RECOMMENDATION THAT Council receive Report RCP 15-52 – Carroll Trail Costs 2008-2015 for information. EXECUTIVE SUMMARY During budget deliberations, Council requested clarification about the cumulative costs of establishing and performing major repairs to the Carroll Trail. BACKGROUND Information collected to date shows the following expenditures related to capital work and major repairs on the Carroll Trail: The 2010 repairs and boreholes, the 2011 wall placement and the 2015 wall shoring all took place at the location currently being considered for capital repairs in 2016. The 2015 slope repair was done immediately downriver of the retaining wall. The initial trail design was done by Gateman Malloy in 2008. No transaction information has come to light that indicates any payment for design work on the current retaining wall. The available information indicates that the wall solution was never formally engineered and as much of the installation as possible was done in-house by Town staff in an attempt to keep costs low. It is unlikely that a claim for warranty issues or against professional liability insurance can be brought forward. RCP 15-52 - Carroll Trail Costs 2008-201 1/2 238 CONSULTATION/COMMUNICATION N/A FINANCIAL IMPACT Over 90% ($1,156,132) of the initial trail construction cost was paid for through donations and fundraising via the Parkland Trust, and the Town contribution was $115,027. An additional $10,043 of the 2010 expenses was also funded through the Trust. The remaining repair cost of $64,432 to date has been funded by taxation. COMMUNITY STRATEGIC PLAN (CSP) IMPACT No impact. RCP 15-52 - Carroll Trail Costs 2008-201 2/2 239 Report Title Cultural Improvement Alliance Next Steps Report No. RCP 16-21 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date June 16, 2016 Attachments • • TCIA 2.0 Concept Outline RECOMMENDATION THAT Report RCP 16-21 – Cultural Improvement Alliance Next Steps be received for information; AND THAT Council authorizes the use of the $13,600 allocation in the 2016 Budget to continue the Tillsonburg Cultural Improvement Alliance (TCIA) as described in the Concept Outline; AND THAT RCP staff work with the TCIA partnership and the Cultural Advisory Committee to develop a common Terms of Reference for Council consideration. EXECUTIVE SUMMARY The Town of Tillsonburg was part of a consortium of organizations successful in securing a Culture Development Fund Grant from the Province to implement the Tillsonburg Cultural Improvement Alliance (TCIA). The TCIA project as funded concluded at the end of March, 2016 and this report provides a summary of the accomplishments of the project and requests Council approval to continue with the TCIA initiative for the remainder of 2016 using revenue from the project and funds allocated for the TCIA in the 2016 budget. The other members of the consortium have also committed to the continuation of the TCIA financially and through participation in the governance of the initiative. BACKGROUND The consortium of organizations that assembled to implement the TCIA project included: 1. The Town of Tillsonburg 2. The Tillsonburg & District Historical Society 3. The Tillsonburg & District Craft Guild 4. Oxford Creative Connections Incorporated (OCCI) The two-year project secured $49,600 in Provincial funding and augmented it with $30,000 from the Town of Tillsonburg, $15,000 combined from the other Consortium members, and some revenue generated from programs of the TCIA. With the overall objective of enhancing the profile and capacity of the cultural sector of Tillsonburg & area, the project deliverables included: Page 1 / 2 RCP 16-21 - Cultural Improvement Allianc 240 • placing a network of 35 electronic monitor panels in and around Tillsonburg to promote cultural activities • developing a technology platform to service the panels with content that was integrated with other media and useable by members of the project • a series of workshops and seminars to improve the capacity of local cultural organizations and entrepreneurs Supported by contracted services, the project has successfully met all of its deliverables and achieved substantial success. Continuing forward, the revenue streams generated by the monitor system and the workshop series, augmented by ongoing support from the Town and other partners, have the capacity to fund cultural activities in a significant way. A discussion paper entitled TCIA 2.0 Concept Outline was prepared and presented to the Steering Committee, and then to each of the consortium member Boards. The concept has been endorsed by the Guild, the Society and OCCI, and a commitment including the initial $500 membership contribution has been provided by all three organizations. The oversight of the project moving forward is anticipated to include ongoing representation from the partners in an advisory capacity. A review of the Terms of Reference for the Cultural Advisory Committee identified considerable overlap between the objectives of the two committees. If approved by Council, it would be appropriate to move relatively quickly towards a common Terms of Reference, in consultation with the Advisory Committee. With the Advisory Committee having been recently given authority to provide cultural grants within the approved budget, it seems helpful to support and augment that role with revenue and administrative support. Similarly, bringing the two functions together would provide the TCIA Steering Committee with an official relationship to Council. CONSULTATION/COMMUNICATION The TCIA Steering Committee and the governing boards of the members of the TCIA Consortium were consulted in the development of the proposed continued TCIA initiative. FINANCIAL IMPACT/FUNDING SOURCE The 2016 Budget includes $10,000 for the final component of the Town’s contribution to the TCIA Project, and $13,600 to support the project for the remainder of 2016. Revenue from the monitors and workshops, and expenditures for the initiative would be reported by the Culture & Heritage Division. COMMUNITY STRATEGIC PLAN (CSP) IMPACT Supporting the continuation of the TCIA will contribute to accomplishing Goal 4.1 under the Strategic Objective of Culture and Community. Goal 4.1 includes two relevant action items that are assigned to the TCIA for implementation, a) to expand and enhance local festivals; and b) to explore and organize opportunities to showcase local talent. If the TCIA does not continue, these action items could fall by the wayside. Page 2 / 2 RCP 16-21 - Cultural Improvement Allianc 241 TCIA v2.0 Concept Outline.docx 1/2 Tillsonburg CIA 2.0 Conceptual Outline – for Discussion The Tillsonburg Cultural Improvement Alliance (CIA) set out to enhance Tillsonburg’s cultural community by building capacity, facilitating communication, and sharing resources. While the current CIA is not quite what was envisioned when the project was conceived, each of those milestones has been achieved. The consortium members each contributed funds, expertise, energy and in-kind support to the initiative. Through workshops, events, technology and mutual support, the project has achieved many of the objectives the steering committee established. While the 2-year project agreement and funding runs out at the end of March, 2016, the momentum is only now starting to build. The next evolution of the CIA will have the opportunity to leverage the investment made over the last 2 years, but has a real opportunity to continue the mission, vision and mandate established by the Steering Committee. Building on the Town’s brand new brand platform, one path forward would deploy the CIA to achieve the story told in that platform – that life in Tillsonburg is Connected, Enriched, and Inspired. Connected The CIA’s network of monitors will connect anyone who sees them to opportunities to enjoy culture and connect our partners’ and members’ efforts to a wide audience of potential participants. The network will be supported by revenue from advertising that is appropriate to the location and the objectives of the CIA. The network will mature into a positive revenue stream for the CIA. Complementing and leveraging the location- focused monitors, the CIA’s website will connect partners and members to resources and to each other, and the public to our work. Enriched The CIA’s ongoing workshop series will bring technical and organizational development to cultural and community practitioners in the CIA’s zone of influence. One long term goal is to develop Tillsonburg into a regional centre of learning for cultural entrepreneurialism. The workshop series will include a range of free, cost recovery, and profitable sessions on areas of interest and benefit to the cultural sector. Other revenue may come from sponsorships with the overall goal of the workshop series being revenue-neutral for the CIA. Inspired The CIA will sponsor and organize public performances, exhibits and permanent public art installations to showcase the variety and talents of local cultural agents, and to bring cultural experiences from the wider world to the Tri-County area. These initiatives will be funded through grants, philanthropy, and where appropriate, admission fees and sponsorships. 242 TCIA v2.0 Concept Outline.docx 2/2 Resourcing the CIA into the future will require an ongoing commitment from the Town of Tillsonburg, and contributions from a growing list of committed partners. The revenue streams from CIA operations will leverage that core support in an efficient and meaningful way. A pro-forma annual budget and a draft April- December 2016 budget is included below for discussion. The governance model suggested would envision operational oversight by Town staff from the RPC/Cultural & Heritage team. Strategic and philosophical direction would be provided by an advisory committee comprised of a representative from each of the partner organizations. In addition to a voice around the table, partners would also be entitled to no-cost access to the monitor network and preferential workshop pricing for their membership. Typical Apr-Dec 2016 Notes Revenue Town of Tillsonburg 18,000$ 13,500$ $1,500 per month Partners 3,000$ 1,500$ $500 per Partner per year Monitor Advertising program 21,000$ 7,875$ Ramping up to $50 per monitor per month Workshop revenue 1,500$ 500$ Sponsorships and registration fees Grant/Donation revenue 6,000$ -$ 49,500$ 23,375$ Expenses Coordination 18,000$ 13,500$ 60 hrs per month at $25/hr gross cost Monitors & associated exp.8,400$ 6,300$ $20 per monitor per month Workshops & associated exp.1,500$ 500$ Cost recovery Special projects 19,400$ 1,175$ Funded by monitor surplus & grants Administration 2,200$ 1,900$ $1,000 insurance, $100/month 49,500$ 23,375$ Pro Forma Annual Budget 243 Report Title Canada 150 Infrastructure Funding Intake 2 Report No. RCP 16-22 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date June 16, 2016 Attachments • RCP 15-24 – Potential Projects for Canada 150 Funding RECOMMENDATION THAT Report RCP 16-22 – Canada 150 Infrastructure Funding Intake 2 be received for information; AND THAT Council authorizes the submission of an application for $50,000 to the Canada 150 Infrastructure Funding program to secure funds towards the hardball diamond component of the Memorial Park Revitalization Project. EXECUTIVE SUMMARY In 2015, Council reviewed potential projects to apply for Canada 150 Infrastructure Funding and authorized two submissions, one for a Celebration Plaza at the Memorial Park and one for a revitalization project at Coronation Park. The applications were not successful. The Government of Canada has invited submissions to a second round of Canada 150 infrastructure funding and the deadline is June 24, 2016. Staff is seeking Council direction with respect to submitting an application and are recommending that the hardball component of the Memorial Park Revitalization Project be designated for that purpose. BACKGROUND The Canada 150 Infrastructure Funding Program is accepting applications for a second intake. $44 million is designated for projects in Southern Ontario. Eligible projects must meet the following criteria: • fall under an eligible category and be proposed by an eligible recipient; • be for the renovation, expansion or improvement of existing community infrastructure assets; • be open for use to the public and not limited to a private membership; • leverage a minimum of 50 percent of funding from other sources. Priority may be given to projects that leverage 66.6 percent or more; and • be substantially completed by March 31, 2018. The Memorial Park Revitalization Project includes the replacement of the existing hardball diamond in the middle of the race track with a more accessible clay infield diamond. The Page 1 / 2 RCP 16-22 - Canada 150 Infrastructure Fu 244 proposed diamond will make it safer for all ages and abilities, as well as be in a more effective location. The overall Memorial Park project is of a scope that makes this component easily meet the 66.6% leverage threshold, and all other criteria are addressed. Construction cost estimates the hardball diamond component to be approximately $100,000 for turf, infield, irrigation and fencing. The entire project also includes $100,000 for the preparatory groundworks, a significant portion of which would be attributable to the hardball project thereby bringing the $50,000 ask into the preferred range of about 1/3 of the cost to replace the diamond. CONSULTATION/COMMUNICATION N/A. FINANCIAL IMPACT/FUNDING SOURCE If successful, this funding would partially match the grant funding component of the Memorial Park Revitalization Project included in the 2015 and 2016 budgets. By decreasing the value of the application to $50,000 as compared to the previous submissions ($128,300 and $88,000 respectively) , it is hoped that the chances of success will be improved. The Guidelines for the funding program indicate that applications that leverage 66% or more for the funds from other sources may be prioritized. By incorporating this into the larger Memorial Park Revitalization Project, the Canada 150 funding request would represent about 10% of the total cost, leveraging 90% from other sources. COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A. Page 2 / 2 RCP 16-22 - Canada 150 Infrastructure Fu 245 STAFF REPORT RECREATION, CULTURE & PARKS Title: Potential projects for Canada 150 Funding Report No.: PRS 15-24 Author: Rick Cox, Director of Recreation, Culture & Parks Meeting Type: SPECIAL COUNCIL MEETING Council/Committee Date: JUNE 3, 2015 Attachments: • Canada 150 Funding Program Guidelines • Canada 150 Funding Application Guidelines • Canada 150 Funding Application • Tillsonburg Community Centre – proposed expansion • Coronation Park pavilion and washroom concept • Memorial Park Conceptual Master Plan • Annandale Diamonds Enhancement Project • Outdoor basketball court and rink pad • Oxford County Trails Master Plan RECOMMENDATION THAT Council receives Report RCP 15-24 – Potential projects for Canada 150 Funding; AND THAT an application to the Canada 150 Community Infrastructure Funding Program be submitted to expand the Tillsonburg Community Centre. EXECUTIVE SUMMARY On May 15, the Government of Canada released the Canada 150 Community Infrastructure Funding Program to support the completion of incremental infrastructure projects in celebration of Canada’s Sesquicentennial Anniversary in 2017. The application deadline is Tuesday, June 9, 2015. A resolution from Council endorsing the project is required as part of the submission. BACKGROUND INFORMATION The Canada 150 Community Infrastructure Program background information states: Economic Action Plan 2015 announced $150 million nationally over two years for the new Canada 150 Community Infrastructure Program (CIP 150). The CIP 150 is part of a coordinated federal approach to celebrating Canada's 150th anniversary. Under the theme "Giving back to Canada" — shaping the future, leaving a lasting legacy and giving a gift to Canada — this program will support the rehabilitation, renovation and expansion of existing public infrastructure assets such as community centres, recreational facilities, local arenas, cultural centres and other community infrastructure. This commitment is expected to strengthen public infrastructure and provide economic benefits in communities across Canada. RCP 15-24 - Potential Projects for Canad 1/4 246 The Federal Economic Development Agency for Southern Ontario (FedDev Ontario) is delivering the program in southern Ontario with an allocation of $44.4 million over two years. Eligible projects must: • fall under an eligible category and be proposed by an eligible recipient; • be for the rehabilitation, renovation or expansion of existing community infrastructure assets; • be open for use to the public and not limited to a private membership; • leverage a minimum of 50 percent of funding from other sources. Priority may be given to projects that leverage 66.6 percent or more; and • be substantially completed by March 31, 2018. Eligible categories are: • community centres (including Legion Halls); • cultural centres and museums; • parks, recreational trails, including fitness trails, bike paths and other types of trails; • libraries; • recreational facilities including local arenas, gymnasia, swimming pools, sports fields, tennis, basketball, volleyball or other sport-specific courts, golf courses, ski hills or other types of recreational facilities; • tourism facilities; • docks; • cenotaphs; and • other existing community infrastructure assets for public benefit that have a local community impact, such as local roads, drinking water treatment and distribution systems, connectivity and broadband, local airports, solid waste management and wastewater infrastructure. Evaluation Criteria Eligible projects will be evaluated using the following criteria: Project Readiness: Applicants are required to provide information necessary to determine if the project is construction-ready and will be substantially completed by March 31, 2018. Priority may be given to projects that can be completed by June 30, 2017. Project Scope: In order to ensure that projects can be completed within the program timeframes and that the program benefits are shared broadly, priority may be given to smaller-scoped projects. Extent to which Other Funding is Leveraged: The ability for a given project to leverage 66.6 percent of project funding from other sources may be considered when making project decisions. Link to Canada's 150th Anniversary: Applicants are asked to outline how their infrastructure improvement project is linked to Canada's 150th anniversary. For example, does the project contribute to modernizing Canada's infrastructure, do the upgrades provide long-term benefits to a community, does it have historical significance related to Confederation, or will its improvement contribute to celebrating Canada's 150th anniversary. Incrementality: Applicants are required to attest, in conjunction with their project application, that the work to be undertaken is an incremental construction activity RCP 15-24 - Potential Projects for Canad 2/4 247 that would not otherwise have been constructed or constructed as quickly, were it not for funding from the CIP 150. Oxford County Context The text of resolution passed by County Council at the May 27, 2015 meeting is as follows: That County Council supports the Oxford County Trails Council application to the Ministry of Health and Long-Term Care, as a one-third funding partner, under the Healthy Communities Fund for the purpose of advancing the development of a trails system in Oxford County designed to promote physical activity including active transportation; And further, that County Council supports an application to the Department of Canadian Heritage’s Canada 150 Fund to allow the County to connect with our past, celebrate who we are, honour our exceptional achievements and build a legacy for tomorrow through the delivery of collaborative cultural programs and events; And further, that County Council supports an application to the Federal Economic Development Agency for Southern Ontario (FedDev Ontario) under the Canada 150 Community Infrastructure Program to expand the Trail System, that would connect to the existing and proposed Trans Canada Trail within the County, to strengthen economic benefits, physical activity and environmental sustainability within the County of Oxford; And further, that the estimated municipal contribution of $700,000 be funded over a period of time from County reserve fund balances. The text of a resolution passed at the May 19, 2015 meeting of South West Oxford’s Council is as follows: RESOLVED that staff be directed to coordinate with the Township of Norwich, the Town of Tillsonburg and the County of Oxford to complete a joint application to the Canada 150 Fund and in absence of interest from other municipalities, to complete application independently. Potential Project Outlines Expansion of the Tillsonburg Community Centre. The proposed work would include: • Creating a barrier-free, street-level main entrance to the facility; • Creating new barrier-free change rooms; • Installing a barrier-free therapy pool; • Expanding the fitness centre and upper lobby area; • Reconfiguring the parking to enhance safety and capacity. The estimated project cost is $3.5-$4 million; proposed funding application is for $1.4 million or between 35 and 45%. Rehabilitation of the Coronation Park Pavilion and Washroom The proposed work would include: • Replacing the picnic pavilion • Replacing the public washroom with barrier-free washrooms The estimated project cost is $120,000; proposed funding application is for $40,000 or 33% RCP 15-24 - Potential Projects for Canad 3/4 248 Rehabilitation of Memorial Park & Fairgrounds The proposed work would include: • Regrading the south end of the Memorial Park • Installing a bandshell and plaza • Establishing barrier-free year-round pedestrian connections The estimated project cost is $300,000; proposed funding application is for $100,000 or 33%. Improvements to the Annandale Ball Diamonds The proposed work would include: • installation of lighting on Diamonds 2 & 4 to increase site capacity • rehabilitation of existing lighting on Diamond 3 to increase safety and energy efficiency • Installation of barrier-free children’s playground • Installation of sun shelters at players benches • Rehabilitation of Kinsmen Kanteen to meet ODA standards and decrease utility consumption • Reconfiguration of parking to increase capacity, safety, and eliminate barriers The estimated project cost is $450,000; proposed funding application is for $150,000 or 33%. Rehabilitation of the Annandale Outdoor Athletic Facilities The proposed work would include: • Rehabilitation and expansion of the hard surface pad for basketball and ball hockey • Installation of an energy efficient lighting system for the basketball and ball hockey • Rehabilitation of the outdoor running track • Installation of a small field house with equipment storage and public washrooms • Installation of lighting systems for the basketball and ball hockey The estimated project cost is $500,000; proposed funding application is for $170,000 or 34%. NOTE: TVDSB consent will be required for submission of this project. CONSULTATION/COMMUNICATION Senior Management developed the list of potential projects in consultation with other Town staff. Project outlines are based on past discussions with community partners, advisory committees, public consultation processes and previous staff reports to Council. FINANCIAL IMPACT/FUNDING SOURCE The Town will be responsible for any project costs not funded through the Canada 150 CIF program. Options for securing these funds include using debt, reserves, taxation and contributions from community partners. If successful, any project will go to the 2016 budget approval process. COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A RCP 15-24 - Potential Projects for Canad 4/4 249 Report Title Proposal for Kayak Rentals at Lake Lisgar Report No. RCP 16-23 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date June 16, 2016 Attachments • Letter from Robert Jones Marine Technical Services/Otter Valley Paddle Sports • Report re Lake Lisgar Boat Rental Operation 2009 RECOMMENDATION THAT Report RCP 16-23 – Proposal for Kayak Rentals at Lake Lisgar be received for information; AND THAT Council authorizes Robert Jones Marine Technical Services/Otter Valley Paddle Sports to offer kayak rentals at Lake Lisgar for the 2016 season as outlined in their proposal; AND THAT staff monitor the operation and bring a report forward in the fall for Council consideration with respect to approval for 2017 and beyond. EXECUTIVE SUMMARY The owners of Robert Jones Marine Technical Services/Otter Valley Paddle Sports have approached the Town with a proposal to offer kayak rentals at Lake Lisgar. Staff are recommending support of the proposal. BACKGROUND Otter Valley Paddle Sports (OVPS) has submitted a proposal to offer rentals from a location near Lake Lisgar for the summer months and into September. The proponent has been supporting rental clients on the Lake from the Vienna Road location and seeks to make the operation more visible by having a temporary presence on the Lake at scheduled times during the week. The proposed schedule includes Saturdays and Sundays 10 a.m. to ½ hour before dusk and on Wednesday and Friday from noon to ½ hour before dusk, depending on weather and demand. A similar proposal from a different proponent came to Council in 2009. Council authorized the initiative to go forward with several conditions but the proponent did not proceed. One of the conditions at the time was that the proponent must have lifeguards with NLS Waterfront certification present while in operation. This is a condition that is very onerous to meet and one that the Town has not applied to other users of the Lake like the Rowing Club and the Sea Scouts. If Council requires this condition to be met, the OVPS proposal will not move forward. CONSULTATION/COMMUNICATION Page 1 / 2 RCP 16-23 - Proposal for Kayak Rentals a 250 The proposal was reviewed by the Senior Leadership Team. FINANCIAL IMPACT/FUNDING SOURCE There are no new costs to the Town related to this proposal. As the business already has a Tillsonburg Business License, there are no new revenues for the Town related to this proposal. COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A. Page 2 / 2 RCP 16-23 - Proposal for Kayak Rentals a 251 Robert Jones Marine Technical Services/Otter Valley Paddle Sports. 72B Vienna Rd. Tillsonburg 519-688-7330 Robert Jones / Patricia Jones May 30, 2016 Proposal for paddle sports rental on Lake Lisgar We are proposing to operate paddle sports rentals on Lake Lisgar during the summer season continuing into September weekends as the water temperature allows. Available for rent will be recreational sit on top and sit inside kayaks for casual paddling, fishing kayaks specifically equipped for serious anglers, and faster touring kayaks for people looking for a cardio workout. Stand up paddle boards and canoes may also be available. Water, snacks, and sunscreen may also be sold along with other paddle sports related items. We would operate from a 10’ X 10’ market tent either at the north east end of the Gibson House dock or near the Summer Place on the West side of Lake Lisgar. The west side is preferred due to the greater parking availability, launching area and lower dock. The area between the dock and shore can be used without interfering with the rowing club use of the main docking area. The use of either area will require signage at the corner of Concession St. E and Park Rd. or Concession St E by Gibson House along with a banner and advertising on our tent. We are a licensed business in Tillsonburg and carry $5 Million in liability insurance along with WSIB coverage. Our staff have first aid training and Paddle Canada Training, including a Paddle Canada certified instructor. We expect to operate Saturdays and Sundays 10 a.m. to ½ hour before dusk and on Wednesday and Friday from noon to ½ hour before dusk, depending on weather and demand. A boarding platform may be installed for easy use of kayaks and canoes by people with less mobility and first time users. This can be a small simple dock sloping from just above water to just below with a hand rail. A standard pre-engineered dock kit will meet this need. 252 All renters will receive instructions before going on the lake on safety, use of safety equipment provided, hazards around the lake they must avoid, areas of private property to keep a distance from and avoid creating noise near. A map can be made if needed. Information about wildlife on the lake and how not to disturb it or sensitive plants will also be provided. Renters will be required to return all waste. A system that has proven effective to keep the waters clean is to occasionally give discounts for collecting a full bag of garbage from the lake. Renters will be provided with proper safety gear and Pfd’s to meet Transport Canada’s requirements. This will include whistles and instructions to listen for sound signals if they must return to the launch point due to approaching weather or for other reasons. Renters are required to wear their Pfd. This gets its own initial on the rental contract. The rules for rentals will be developed with the Town of Tillsonburg along with other major lake user groups as needed. To avoid possible issues the number of rental craft may be limited or restricted from an area at times and completely stopped if needed depending on the needs of other groups. Robert Jones 253 CUSTOMER SERVICE CENTRE 10 Lisgar Avenue, Tillsonburg, Ontario, N4G 5A5, Telephone # (519) 842-9200, Fax # (519) 688-0759 Web: www.town.tillsonburg.on.ca C:\Users\RCox\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\14ZXE6GY\Lake Lisgar Boat Rental Operation (2).doc REPORT DATE: June 2, 2009 TO: David Morris FROM: Cynthia Hildebrand SUBJECT: LAKE LISGAR BOAT RENTAL OPERATION PURPOSE To report back to Council on the feasibility of having boat rentals on Lake Lisgar. RECOMMENDATIONS And resolved that staff be directed to develop a Memorandum of Understanding with Springford Enterprises for the rental of boats on Lake Lisgar for the Summer of 2009 incorporating the guidelines included the report dated June 2, 2009 – Lake Lisgar Boat Rental Operation. HISTORY John Koolmees of Springford Enterprises made a presentation to Council May 25, 2009 seeking permission to rent paddle boats, canoes and kayaks a few days a week on Lake Lisgar this summer for a one season trial basis . This program would be evaluated by all parties in the fall. DISCUSSION Staff has reviewed the proposal of Springford Enterprises and believes that this would be a welcome activity for our citizens at Lake Lisgar. The following conditions are recommended to be included in a Memorandum of Understanding with Springford Enterprises and the Town of Tillsonburg. Springford Enterprise required :  To obtain a Business License from the Town of Tillsonburg.  Provide proof of Insurance with the Town of Tillsonburg named as additional insured.  That Springford Enterprise Staff working at the rental operation on Lake Lisgar be NLS Waterfront trained with a valid first aid certificate 254 CUSTOMER SERVICE CENTRE 10 Lisgar Avenue, Tillsonburg, Ontario, N4G 5A5, Telephone # (519) 842-9200, Fax # (519) 688-0759 Web: www.town.tillsonburg.on.ca C:\Users\RCox\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\14ZXE6GY\Lake Lisgar Boat Rental Operation (2).doc  Provide and have ready a rescue boat to assist renters  Carry a cell phone to dispatch emergency services if required  Responsible to install a buoy line barrier that will prevent any craft entering into the vicinity of the outlet to the flume  Ensure that maps as per attached be provided to all renters which clearly indicate areas of permissible boating (Town staff to provide a map of areas that may be utilized  That Springford Enterprises, staff an customers respect private property  Provide and mandate life jackets for all customers  Provide proof of WSIB Certificate for all employees  Provide a porta–john for employees and customers  That Days of service not to conflict with Rowing Club Activities, Fishing Derby or July 1 – Lake Lisgar Sailor Competitions  To operate only weather permitting – no use of the Lake during Thunder or Lightning Activity  Provide a copy of rules and regulations for rental use to the Town of Tillsonburg  Responsible for collection and removal of garbage associated with rental customers  Provide samples of all signage to be installed  That in the event a temporary storage unit is installed, the unit be maintained to a respectable condition (land rental fee to be determined based on space requirements) The Town of Tillsonburg is not responsible for damage to unit or contents PREPARED BY: Cynthia Hildebrand APPROVED BY: David Morris 255 Report Title 2015 OMERS Contribution Summary Report No. FIN 16-23 Author JANELLE COSTANTINO Meeting Type Council Meeting Council Date JUNE 16, 2016 Attachments N/A RECOMMENDATION THAT Council receive Report FIN16-23 – OMERS Contribution Summary for information. EXECUTIVE SUMMARY Council requested information on the increase in the Town’s OMERS contributions between 2014 and 2015. BACKGROUND An explanation for the increase in OMERS contributions is provided for Council’s information. 2014 Contributions 568,688 2014 New Hires 24,527 2014 Terminations (23,050) 2015 New Hires 45,630 2015 Termination (13,274) 27th Pay period - 2015 25,509 Pay increases & Promotions 18,238 Leaves 3,789 2015 Contributions 650,057 There were several vacant positions filled in late 2014 resulting in a lower OMERS contribution for those positions in that year, while 2015 saw a full year of contributions for those positions. The 2014 New Hires represents the change in their contributions between 2014 and 2015. The 2014 Terminations represent employees who did not have OMERS contributions in 2015. These reductions were offset by new hires in 2014 and 2015. Page 1 / 2 FIN16-23 2015 OMERS Contributions 256 The 2015 New hires are positions which were vacant for all of 2014 and were filled in 2015, resulting in higher OMERS contributions. The 2015 Terminations were offset by 2015 new hires, thus the change in OMERS contributions as a result of 2015 terminations was minimal. The 2015 pay cycle also included a 27th pay period, resulting in an additional $25,509 in Contributions over 2014, which only had 26 pay periods. Several employees received promotions and/or pay increases in late 2014 and throughout 2015 which also increased the total contributions going forward. Several employees were on leave (i.e. Maternity or Long Term Disability) in 2014, but returned to work in 2015, resulting in higher contributions between the two years. FINANCIAL IMPACT/FUNDING SOURCE Funding for OMERS contributions were provided for in the Council approved Operating Budgets of 2014 and 2015. COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A Page 2 / 2 CAO 257 Report Title Sign By-Law – Animated Sign – Third Party Advertising Update Report No. DCS 16-20 Author Geno Vanhaelewyn, Chief Building Official Meeting Type Council Meeting Council Date JUNE 16, 2016 Attachments N/A RECOMMENDATION THAT Council receives report DCS 15-20 Sign By-Law – Animated Sign Third Party Advertising Update as information. EXECUTIVE SUMMARY On August 10, 2015 Council was presented with a sign variance application for an animated sign along with the option to permit the sign to advertise businesses not located on the same property. The animated signage was approved, however the option to permit off site advertising was denied. It was requested by Council that staff investigate permitted options/provisions related to this type of signage and report back with recommendations. This report is to update and advise Council that time has been scheduled for this by-law review project and staff anticipate presenting a report with recommendations at the September 12, 2016 council meeting. CONSULTATION/COMMUNICATION N/A FINANCIAL IMPACT/FUNDING SOURCE N/A COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A Page 1 / 1 DCS 15-20 Sign By-Law – Animated Sign Th 258 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4022 A BY-LAW TO AUTHORIZE AN AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG, THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND RICKY MILTON ROBERTS AND DEBORAH ANNE ROBERTS WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting services and things that the municipality is authorized to provide; AND WHEREAS the Corporation of the Town of Tillsonburg and the Municipality of Bayham are partners in a Joint Venture Agreement governing the Utility Corridor lands in the Town of Tillsonburg and the Municipality of Bayham; AND WHEREAS The Corporation of the Town of Tillsonburg and The Corporation of the Municipality of Bayham is desirous of entering into a Utility Corridor Agreement to grant a Utility Corridor Use Agreement with Ricky Milton Roberts and Deborah Anne Roberts to formalize access to the property known as 56466 Heritage Line for the purpose of access to a residence and accessory buildings located on the property. NOW THEREFORE THE COUNTIL OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule “A” and forming part of this by-law, between the Corporation of the Town of Tillsonburg, The Corporation of the Municipality of Bayham and Ricky Milton Roberts and Deborah Anne Roberts, being a Utility Corridor Use Agreement for certain utility corridors under the jurisdiction and control of the Town of Tillsonburg and the Municipality of Bayham. 2. THAT this by-law shall come into full force and effect upon final passing herein. READ FOR A FIRST, SECOND AND THIRD AND FINAL TIME AND PASSED THIS 16TH DAY OF JUNE, 2016 _____________________ Mayor - Stephon Molnar _____________________ Town Clerk - Donna Wilson 259 260 261 262 263 264 265 266 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4023 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Section 14.5.19 to By-Law Number 3295, as amended, is hereby deleted and replaced with the following: “14.5.19 LOCATION: SOUTH EAST CORNER OF CAROLINA STREET AND BROADWAY (PART LOT 34, PLAN 551) SC-19 (KEY MAP 10) 14.5.19.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any SC-19 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Table 14.1; a medical centre. 14.5.19.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any SC-18 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 14.5.19.2.1 SPECIAL PROVISIONS FOR A MEDICAL CENTRE 14.5.19.2.1.1 INTERIOR SIDE YARD WIDTH Minimum 4.5 m (14.8 ft) 14.5.16.2.1.2 REAR YARD DEPTH Minimum 2 m (6.6 ft) 14.5.16.2.1.3 LOADING ZONE SPACE REQUIREMENTS Minimum setback from Carolina Street 7 m (22.9 ft) Setback from interior side lot line abutting a residential zone 3 m (9.8 ft) 14.5.19.3 That all of the provisions of the SC Zone in Section 14.2 of this By-Law, as amended, shall apply; and further, that all other provisions of this By- Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 267 The Corporation of the Town of Tillsonburg By-law Number 4023 Page 2 2. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 16th day of June, 2016. READ a third time and finally passed this 16th day of June, 2016. Mayor Clerk 268 ZN 7-16-03 TOWN OF TILLSONBURG BY-LAW NUMBER 4023 EXPLANATORY NOTE The purpose of By-Law Number 4023 is to amend the existing ‘Special Service Commercial Zone (SC-19)’ that applies to the subject property to facilitate the construction of a medical centre. Special provisions are required to permit a reduced minimum rear yard depth and interior side yard width as well as recognize the location of a proposed loading space. The subject property is described as Part Lot 34, Plan 551, Town of Tillsonburg. The property is located on the southwest corner of Broadway and Carolina Street and is municipally known as 519 Broadway Street. As the proposed By-law amends only specific elements of the text of Zoning By-law No. 3295, no zone mapping or schedules are required or included in this By-law. The Municipal Council, after conducting the public hearing necessary to consider any comments to the proposed zone change application, approved By-Law Number 4023. The public hearing was held on June 16th, 2016. Any person wishing further information relative to Zoning By-Law Number 4023 may contact the undersigned: Ms. Donna Wilson Clerk Town of Tillsonburg 200 Broadway, 2nd Floor Town Centre Mall Tillsonburg, ON N4G 5A7 Telephone: 842-9200 File: ZN 7-16-03 (1917043 Ontario Inc.) Report No: 2016-144 269 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4024 A BY-LAW to dedicate certain lands as part of a public highway. WHEREAS The Corporation of the Town of Tillsonburg, as authorized by Section 27(1) of the Municipal Act, 2001, as amended, has the authority to dedicate certain lands as a public highway; AND WHEREAS land described as Part 3 of Reference Plan 41R2445 being of Part of Lot 8, Concession 10, formerly in the Township of Dereham, now in the Town of Tillsonburg, County of Oxford was transferred to The Corporation of the Town of Tillsonburg for highway purposes; AND WHEREAS the Council of the Town of Tillsonburg deems it necessary and expedient to dedicate the hereinafter described lands for highway purposes; NOW THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1) THAT Part 3 of Reference Plan 41R2445, being Part of Lot 8, Concession 10 formerly of the Township of Dereham, now in the Town of Tillsonburg, County of Oxford, is hereby dedicated and established as part of a public highway named South Ridge Road; 2) THAT this By-law be registered in the Oxford Land Registry Office. This By-law shall come into full force and effect upon the final passing thereof. READ A FIRST AND SECOND TIME THIS 16TH DAY of June, 2016. READ A THIRD TIME AND FINALLY PASSED THIS 16th DAY of June, 2016. _____________________ Mayor – Stephen Molnar ______________________ Town Clerk – Donna Wilson 270 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4025 A BY-LAW to appoint a By-Law Enforcement Officer. WHEREAS the Municipal Act, 2001 S.O. 2001, c.25, authorizes council to appoint officers and employees as may be necessary for the purposes of the corporation, or for carrying into effect any Act of the Legislature or by-law of the council; AND WHEREAS Section 15(1) of the Police Services Act R.S.O. 1990, c.P.15, authorizes the Council of any municipality to appoint one or more Municipal Law Enforcement Officers, who shall be peace officers for the purposes of enforcing the by- laws of the municipality; AND WHEREAS the Council of the Corporation of the Town of Tillsonburg deems it necessary and expedient to appoint a By-law Enforcement Officer to enforce by-laws enacted by Council of the Corporation of the Town of Tillsonburg. THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. THAT Mackenzie Wild is hereby appointed as By-law Enforcement Officer for the Corporation of the Town of Tillsonburg. 2. THAT this by-law shall come into force and take effect on the date of its final passing until September 1, 2016 inclusive. READ A FIRST AND SECOND TIME THIS 16th DAY OF JUNE, 2016 READ A THIRD AND FINAL TIME AND PASSED THIS 16th DAY OF JUNE, 2016 ___________________________ MAYOR – Steve Molnar ___________________________ TOWN CLERK – Donna Wilson 271 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4026 BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 16th day of June, 2016 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on June 16, 2016, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and the Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 16th DAY OF JUNE, 2016. READ A THIRD AND FINAL TIME AND PASSED THIS 16th DAY OF JUNE, 2016. ________________________________ MAYOR – Stephen Molnar ________________________________ TOWN CLERK – Donna Wilson 272