160823 Special Awards MIN=
Attendance
Present: Chair Ann Loker, Mayor Molnar, Councillor Brian Stephenson, Mary Anne
VanGeertruyde, Sam Lamb, Matthew Scholtz
Brian O’Rourke for Agenda Item 6.i.
Staff: Lana White
1. Call to Order – 4:00pm
2. Adoption of Agenda
Moved by: M.VanGeertruyde Seconded by: S.Molnar
Resolution
THAT the Agenda as prepared for the Special Awards Committee meeting of August 23,
2016, be amended by:
- switching Agenda Items 5 and 6(to accommodate comments from B. O’Rourke); and
- the addition of ‘Legacy Location’ (part of the Favourite Son/Daughter discussion)
‘Carried’
3. Disclosure of Pecuniary Interest
M.VanGeertruyde declared a Conflict of Interest with respect to a Volunteer Achievement
Award nomination being discussed at today’s meeting.
4. Approval of Previous Minutes
Resolution
The Corporation of the Town of Tillsonburg
SPECIAL AWARDS COMMITTEE
August 23, 2016
4:00pm
Annex Board Room
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
Special Awards Committee Minutes - August 23, 2016 - 2 -
Moved by: M.VanGeertrudye Seconded by: B.Stephenson
THAT the Special Awards Committee Minutes dated April 6, 2016 be approved.
‘Carried’
5. Other Business
i) Favourite Son/Daughter Award – Review of Nomination
Nomination material was provided at the meeting.
Resolution
Moved by: B.Stephenson Seconded by: M.VanGeetruyde
THAT the Special Awards Committee move into Closed Session to discuss personal matters
about an identifiable individual, including municipal or local board employees.
‘Carried’
Committee moved back into Open Session at 4:37pm and passed the following resolution.
Resolution
Moved by: M.Scholtz Seconded by: S.Lamb
THAT the Tillsonburg Special Awards Committee recommends to Town Council the
awarding of the Town of Tillsonburg Favourite Son/Daughter Award as discussed in Closed
Session this date.
‘Carried’
Mayor Molnar noted that he has contact information and will follow-up in advance of the
September 12 Council Meeting. It was suggested that the Nominator be invited to attend
the Closed Session Council Meeting September 12. Perhaps the Chair would attend as
well.
If Council supports the nomination, the Nominee will be contacted in a private way before
going public.
ii) Legacy Location
Special Awards Committee Minutes - August 23, 2016 - 3 -
Discussion was held regarding potential locations to honour past and future Favourite
Sons/Daughters.
Possibilities include, the south-end parkette or along the Library walkway.
The following resolution was passed.
Resolution
Moved by: M.VanGeertruyde Seconded by: M.Scholtz
THAT the Tillsonburg Special Awards Committee recommends to Town Council that a
‘legacy site’ be made available for Favourite Son/Daughter Award recipients;
AND FURTHER THAT consideration be given to this recommendation in the 2017 Budget
discussions.
‘Carried’
It was noted that Favourite Son/Daughter Awards, along with criteria, etc., should be on the
Town’s website.
6. General Business and Reports
i) Volunteer Achievement Awards – Review of Nomination(s)
Nominations were reviewed.
Moved by B.Stephenson
Seconded by M.VanGeertruyde THAT Marilyn Chalk be selected as the recipient of a Volunteer
Achievement Award, to be presented at the September 26, 2016 Council Meeting.
‘Carried’
M.Scholtz to attend the Council Meeting to present the award.
L.White to contact the recipient and prepare for the presentation.
For the next meeting, Committee members were asked to start thinking about what the
Committee can improve on, how we can communicate the Volunteer Achievement Award and
reach everyone better.
7. Next Meeting - October 5, 2016 at 4:00pm
Special Awards Committee Minutes - August 23, 2016 - 4 -
8. Adjournment
Moved by: M.VanGeertruyde Seconded by: M.Scholtz
Resolution
THAT the August 23, 2016 Special Awards Committee meeting be adjourned at 5:12pm.
‘Carried’