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160615 Memorial Park Revitalization MIN= ATTENDANCE Members Present: Mike Cerna: Co-Chair, Mel Getty: Co-Chair, Dace Zvanitajs, John Glass, Lance McKenzie, Scott McKenzie, Margaret Puhr: Secretary Staff Present: Rick Cox MEMBERS ABSENT/REGRETS: Ken Patterson, Derek Partlo, Terry Smith, Jane Ann McLean, Trevor Lamb, Rosemary Dean, Shane Curtis, Cedric Tomico, Scott Vitias, Chris Parker, Donna Scanlan 1. Call to Order The meeting was called to order at __7:39am_ 2. Adoption of Agenda Moved By: Lance McKenzie Seconded By: Scott McKenzie Resolution #1_ THAT the Agenda as prepared for the Memorial Park Revitalization Committee meeting of June 15, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee June 15, 2016 7:30am Marwood Lounge 45 Hardy Ave MINUTES Memorial Park Revitalization Committee Meeting Minutes, June 15, 2016 - 2 - 4. Introduction of Members: Rick Cox – Director of Recreation, Parks & Culture Lance McKenzie – Kinsmen Club Scott McKenzie – Lions Club Mike Cerna – Co-Chair of the Committee Mel Getty- Co-Chair of the Committee John Glass – Lake Lisgar Revitalization Committee Dace Zvanitajs – Parks & Recreation Advisory Committee Margaret Puhr – Major Events and Secretary 5. Overview of Committee’s Mandate Presented by Co-Chair Mel Getty - copy attached. Each group (or composition) made up from members has one (1) vote. The committee includes members of organizations/user groups which have major involvement in either the use of the Memorial Park area or are major contributors to the project. Representation for other organizations will be considered if and when the Committee feels it is appropriate. The Terms of Reference will be put forth for adoption at the next meeting. 5A. Materials Review Presented by Rick Cox: Conceptual Master Plan, Conceptual Design for 4 Entrances to Memorial Park, updated design for the Master Plan for the discussion incorporating feedback from the community and user groups, Concept Plans A, B & C for the Tillsonburg Celebration Plaza. The main themes from the Conceptual Master Plan were to: 1. Create a plan for better flow of the area, make defined areas for activities, events, parking and make it accessible 2. Keep and improve the natural feeling of the area by planting new native trees, new flower beds, generally keeping with green space feel. As a long-term project, the conceptual plan is to be reviewed and modified by the committee and adopted by the Town Council, based on direction from user groups/organizations and their contributions which will drive the final plan. Each group will focus on the area they want to be involved in and contribute to. Memorial Park Revitalization Committee Meeting Minutes, June 15, 2016 - 3 - 6. Meeting Frequency Discussion The committee will need frequent meetings at least through winter to be ready for work to start in early spring. It is important that baseball diamond users and Agricultural Society have at least one representative present at each meeting as time is of the essence. 7. Questions/Discussion 1. Camping and camper parking should be considered for the final plan 2. Tree/flower planting – in the past trees planted by the Beautification Committee were broken and vandalized within short period of time – consideration for the future planting 3. Basketball and volleyball courts are needed to balance the sports within the plan. Lawn bowling should also be considered, Tillsonburg residents drive to Norwich to participate in this popular activity 4. Service clubs should consider long term maintenance of their sponsored projects when discussing areas to focus on 5. Conceptual budget and timeline: right now there is $100,000.00 in the Town budget for 2016, $50,000.00 planned for 2017 as part of an investment of almost $500,000.00 to the project in the next 16 months. Community support, government grants and incentives for the 150 year celebration are being investigated 6. Kolin Smith Memorial Skatepark and Tillsonburg Pumptrack are committed to expanding the skate park area, fundraising to start at this weekend’s Turtlefest with the goal of $75,000.00 by September 2016. If the funds are in place, the construction will begin shortly after Labour Day. 7. Baseball and Fairboard representatives are essential to start this project moving 8. Reminder that lottery funded money cannot be used for municipal projects due to federal restrictions 9. The removal of the track/ball diamond is proposed for September 2016 and is the first step in any reconfiguration 10. Kinsmen Club preferred focus is the bandshell. The committee will get clarification on whether the club is flexible on what that looks like 11. Lions Club preferred focus is one or more of the gateways 12. LLRP focus is on the Delevan entrance and boardwalk extension(s) Memorial Park Revitalization Committee Meeting Minutes, June 15, 2016 - 4 - 8. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on June 27 at 7:30am. 9. Adjournment Moved By: Lance McKenzie Seconded By: John Glass Resolution #2 THAT the Memorial Park Revitalization Committee Meeting of June 15, 2016 be adjourned at 9:12am.